Milpitas public meetings in 2025

Senior Advisory Commission

The Senior Advisory Commission's regular meeting scheduled for December 23, 2025 was adjourned to February 25, 2026 at 1:30 p.m. The adjournment was made by the staff liaison because the commission lacked a quorum. No other business was considered.

• Adjourned meeting to Feb 25, 2026, 1:30 p.m.
• Adjournment due to lack of quorum

Youth Advisory Commission

The special meeting of the Youth Advisory Commission scheduled for December 18, 2025, was canceled. The cancellation was due to a lack of quorum.

City Council

The City Council will discuss appropriating unassigned fund balances based on a November 2025 vote and accepting over $2.7 million in VTA grant funds for the Milpitas SMART program. The body will also review the 2025-26 user fee schedule and the annual financial report.

• Accept $2,766,144 in VTA grant funds for the Milpitas SMART program
• Purchase order with CDW Government LLC for desktops and laptops not to exceed $292,866
• Approval of the Fiscal Year 2025-26 User and Regulatory Fee Schedule
• Review of Annual Development Impact Fee Report for Calaveras Boulevard Widening, TASP, and Storm Drainage
• Appropriation of unassigned fund balances based on November 4, 2025 prioritization vote

The Milpitas City Council approved a resolution appropriating $430,000 from unassigned fund balances for one-time priorities: $150,000 for library security improvements, $200,000 for park improvements grant matching, and $80,000 for the Milpitas Youth Force summer jobs program. The council also approved the consent calendar, including a $292,866 purchase order for computers, a $2.77 million VTA grant for the SMART transit program, and a resolution delegating authority for AB 339 notifications. A public hearing accepted the annual development impact fee reports and the FY 2024-25 financial report, and the council adopted the FY 2025-26 user and regulatory fee schedule.

• Adopted Resolution No. 9467 appropriating $430,000 for library security, park grants, and youth jobs (5-0)
• Adopted Resolution No. 9464 accepting $2,766,144 VTA grant for SMART program expansion (5-0)
• Adopted Resolution No. 9466 approving FY 2025-26 user and regulatory fee schedule (5-0)
• Adopted Resolution No. 9465 accepting development impact fee annual reports (5-0)
• Authorized $292,866 purchase order with CDW Government LLC for desktops and laptops (5-0)
• Adopted Resolution No. 9463 delegating authority for AB 339 employee organization notifications (5-0)
• Approved Key to the City presentation to Mayor of Mexico City Clara Brugada (5-0)
• Continued Rent Review Board appointments to January 13, 2026 (5-0)

Youth Advisory Commission

The regular meeting of the Milpitas Youth Advisory Commission scheduled for December 11, 2025 was canceled because a quorum was not present. No agenda items were considered.

Measure F Oversight Committee

The Measure F Oversight Committee will approve the meeting agenda and prior minutes, then hear a public forum where residents may speak for up to three minutes. The committee will receive a presentation of the City’s Annual Comprehensive Financial Report for the fiscal year ended June 30, 2025, followed by staff and liaison reports. No other decisions or actions are listed on the agenda.

• Approval of agenda and minutes from June 19 and September 18, 2025
• Public forum for resident comments (max 3 minutes each)
• Presentation of the City’s Annual Comprehensive Financial Report for FY ended June 30, 2025
• Staff and liaison reports

Planning Commission

The Zoning Administrator will consider two Minor Site Development Permits for single-family residential projects. Both items include requests for exemptions from environmental review under CEQA.

• 125 Alton St: Demolition of 1,610-square-foot home and construction of a new 2,370-square-foot residence
• 576 Greathouse Dr: 2,000-square-foot addition to an existing 1,517-square-foot home

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission is meeting to coordinate logistics for a Climate Film Event. Members will also discuss promoting electrification and environmental initiatives at other city commission meetings.

• Planning for Climate Film Event including potential dates of Jan 24th, Jan 25th, or Jan 31st
• Promotion of Go Electric Milpitas and Earth Day at other city commission meetings

City Council

The City Council is holding a special meeting to receive a staff presentation. The purpose is to keep the Council informed regarding the installation of Small Cell Wireless Facilities within the city.

• Presentation on Small Cell Wireless Facilities installation

Veterans Commission

The Milpitas Veterans Commission will review the Veterans Day ceremony held on November 11, 2025 and solicit input on what worked well and possible changes. The meeting also includes routine approvals of the agenda and October 1, 2025 minutes, a public forum, and announcements. Future agenda items noted are a Veteran Car Show and a Veterans Brick Wall.

• Review of the 2025 Veterans Day Ceremony – staff request input on successes and improvements
• Approval of agenda for December 3, 2025
• Approval of meeting minutes from October 1, 2025
• Future agenda item: Veteran Car Show
• Future agenda item: Veterans Brick Wall

The commission approved the agenda for the December 3, 2025 meeting (motion by Devereux, seconded by Monzon) with all votes in favor and no opposition. The minutes from the October 1, 2025 meeting were also approved; votes in favor were cast by Choy, Devereux, Lingad, and Monzon, while Garcia, Brown, and Tomlin abstained. No other substantive actions were taken.

• Approved agenda (motion Devereux, second Monzon) – AYES: all, NOES: 0
• Approved October 1, 2025 minutes (motion Devereux, second Monzon) – AYES: Choy, Devereux, Lingad, Monzon; ABSTAIN: Garcia, Brown, Tomlin; NOES: 0

Community Housing Commission

The Community Housing Commission will review a preliminary timeline for the 2026-2027 Community Development Block Grant (CDBG) program year. Commissioners will also discuss participation in a Milk and Cookies/Tree lighting event.

• Preliminary timeline for the 2026-2027 Community Development Block Grant (CDBG) program year
• Discussion on participation in the Milk and Cookies/Tree lighting event

The commission voted to approve the October 1 agenda and the August 6 meeting minutes. They also approved taking part in the Milpitas Fiestas and the Milk and Cookies/Tree Lighting events to share housing program information. The meeting was then adjourned.

• Approved October 1 agenda (6 Ayes)
• Approved August 6 minutes (5 Ayes, 1 Abstain)
• Approved participation in Milpitas Fiestas (majority vote)
• Approved participation in Milk and Cookies/Tree Lighting event (majority vote)

City Council

The Milpitas City Council will hold a public hearing on the Planning Commission's decision to approve a new industrial building at 1000 Gibraltar Drive and vote on the appeal. The Council will also consider a solar streetlight pilot, a cooperative purchase agreement with Fonroche Lighting America, and related budget appropriations. Additional items include delegating authority during the winter recess, extending a Mid‑Con Memorandum of Understanding, and a fee waiver for the Kiwanis Club crab feed.

• Public hearing and resolution to deny appeal for 1000 Gibraltar Drive industrial project (Site Development Permit SD24-0006, EA24-0002, TR25-0002).
• Adopt resolution for solar streetlight pilot and cooperative purchase with Fonroche Lighting America, not‑to‑exceed $100,712.
• Budget appropriation of $110,000 from the Gas Tax Fund for the Hammond Way Streetlight Project (CIP No. 3440).
• Resolution to extend the Mid‑Con Memorandum of Understanding through June 30, 2026, with related budget actions.
• Fee waiver of $763 for the Kiwanis Club of Milpitas 22nd Annual Crab Feed.

The council approved the agenda with the Rent Review Board item deferred to Dec. 16. It pulled two consent‑calendar items (Hammond Way streetlights and Kiwanis crab feed). Major actions included adopting resolutions to delegate authority during the winter recess, extend the Mid‑Con MOU, approve a memorial bench, deny the appeal of the 1000 Gibraltar Drive development, appropriate unassigned funds, and approve the 2026 meeting schedule.

• Approved agenda with Item C6 deferred to Dec. 16 (5-0)
• Pulled Items C9 and C10 from consent calendar (5-0)
• Adopted Resolution 9458 delegating authority to City Manager during winter recess
• Adopted Resolution 9459 extending Mid‑Con MOU through June 30, 2026
• Approved memorial bench donation for Segundo Cacao at Strickroth Park
• Denied appeal and upheld Planning Commission approvals for 1000 Gibraltar Drive project (Resolution 9461, 5-0)
• Appropriated $945,000 of unassigned fund balances for priority projects (Resolution 9462, 5-0)
• Approved 2026 City Council meeting schedule

Arts Commission

The Arts Commission will consider an exhibition application for the Phantom Art Gallery. The body will also review applications to add artists to the city's pre-qualified muralist list.

• Review of Phantom Art Gallery exhibition application from Andy Nguyen
• Review and approval of applications for the Muralist Prequalification List

The commission unanimously approved Andy Nguyen to exhibit in the Phantom Art Gallery in 2027. It also unanimously approved adding all listed artists to the mural artist pre‑qualification list. No other business was taken.

• Approved Andy Nguyen exhibit in Phantom Art Gallery 2027 (AYES: all, NOES: 0)
• Approved addition of all listed mural artists to pre‑qualification list (AYES: all, NOES: 0)

Zoning Administrator Hearing

The Zoning Administrator will hold a public hearing on a Minor Site Development Permit (P‑MS25‑0149) to add a two‑story, 1,300‑sq‑ft addition to a single‑family home at 394 Tramway Drive. Staff recommends approval subject to conditions and CEQA exemption. The public may comment for up to three minutes on this item.

• Minor Site Development Permit (P‑MS25‑0149) for a two‑story addition at 394 Tramway Drive
• Project adds approx. 1,300 sq ft, total living area 3,584 sq ft, max height 30 ft
• Staff recommends approval with conditions and CEQA exemption

Public Safety & Emergency Preparedness Commission

The Public Safety & Emergency Preparedness Commission will discuss the 2026 Work Plan update. A public forum allows residents to speak on any topic not on the agenda. Announcements include the Pumpkins in the Park event (Oct 25, 2025, 11:00‑2:00) and the MUSD Job Fair (Oct 15). Liaison reports from the City Council, MUSD, OEM, Fire and Police departments will be presented.

• 2026 Work Plan Update
• Public Forum for resident remarks (max 3 minutes each)
• Pumpkins in the Park – Oct 25 2025, 11:00‑2:00
• MUSD Job Fair – Oct 15 2025
• Liaison Reports: Council, MUSD, OEM, Fire, Police

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will discuss ways to increase participation in the Go Electric Milpitas program. Members will also plan a climate film event and determine the December meeting date.

• Discussion on Go Electric Milpitas outreach with Citizens Climate Lobby members David Cain and Abe Mazliach
• Planning for a climate film event with potential dates of Jan 24th, Jan 25th, or Jan 31st
• Decision on whether to move the December meeting to December 10th

Planning Commission

The Planning Commission will hold a public hearing on Conditional Use Permit UP25-0005 to allow beer and wine sales at the 76 Gas Station located at 190 W. Calaveras Blvd, a 0.9‑acre parcel in the General Commercial (C2) zone with a Gateway Office (OO) overlay. Staff recommends adopting Resolution No. 25‑015 to approve the permit with attached conditions. The meeting also includes routine approval of the agenda and September 24, 2025 minutes, as well as a public forum for comments.

• Approval of the meeting agenda
• Approval of the September 24, 2025 meeting minutes
• Public hearing on Conditional Use Permit UP25-0005 for beer & wine sales at 76 Gas Station, 190 W. Calaveras Blvd.
• Staff recommendation to adopt Resolution No. 25-015 approving the permit with conditions
• No new business items listed

The commission adopted Resolution No. 25‑015, granting Conditional Use Permit UP25‑0005 for the 190 W. Calaveras Blvd. gas station to sell beer and wine. Approval includes a condition limiting alcohol display area to 50 square feet. The motion passed by a 4‑2 vote.

• Approved meeting agenda (6 AYES, 0 NOES)
• Approved September 24, 2025 meeting minutes (5 AYES, 0 NOES, 1 ABSTAIN)
• Closed public forum (5 AYES, 0 NOES)
• Approved Conditional Use Permit UP25-0005 with 50 sq ft display limit (4 AYES, 2 NOES)
• Adjourned meeting (6 AYES, 0 NOES)

City Council Transportation Subcommittee

The City Council Transportation Subcommittee will convene to review capital improvement projects, transportation grants, and the Escuela Parkway congestion study. The meeting includes a public forum for unagendized topics and the approval of prior meeting minutes.

• Approval of March 27, 2025 minutes
• Review of Capital Improvement (CIP) Project Update
• Review of Transportation Grants Update
• Discussion of Escuela Parkway Congestion Study
• Public forum for unagendized items

City Council

The Milpitas City Council will consider routine consent‑calendar items and then vote on several major actions. Items include adopting a zoning text and map amendment for the Gateway‑Main Street Specific Plan, approving fee reimbursement and improvement agreements worth over $2 million, and authorizing a drone docking station purchase. The council will also adopt a resolution to accept a $400,000 transit‑oriented communities grant. Public comment will be limited to three minutes per speaker.

• Adopt Ordinance No. 38.859 approving Zoning Text and Map Amendment ZA25-0002 for the Gateway‑Main Street Specific Plan
• Approve fee reimbursement agreement with Toll West Coast, LLC up to $1,110,530 for the City’s share of the Sango Court Road extension
• Approve improvement agreement with Duke Realty Limited Partnership for a new industrial building at 475‑525 Sycamore Drive, valued at $929,000
• Authorize purchase of an additional drone docking station and a one‑year subscription with Paladin Drones, Inc., not to exceed $91,875
• Adopt resolution accepting a $400,000 Metropolitan Transportation Commission Transit‑Oriented Communities grant

The council adopted Ordinance No. 38.859, approving Zoning Text and Map Amendment ZA25-0002 for the Gateway‑Main Street Specific Plan. It also approved a fee‑reimbursement agreement with Toll West Coast, LLC (up to $1,110,530) and an improvement agreement with Duke Realty Limited Partnership ($929,000). Additional actions included authorizing a $91,875 purchase of a drone docking station, approving a $500 donation to the Knights of Columbus, and granting an in‑kind arts and culture award for a Menorah lighting event.

• Adopted Ordinance No. 38.859 approving Zoning Text and Map Amendment ZA25-0002 (waived second reading)
• Approved agenda with Item 11 rescheduled (ayes: Mayor Montano, Chua, Lam, Lien)
• Approved Consent Calendar (ayes: Mayor Montano, Chua, Lam, Lien)
• Approved fee‑reimbursement agreement with Toll West Coast, LLC, up to $1,110,530
• Approved improvement agreement with Duke Realty Limited Partnership, $929,000 for 475‑525 Sycamore Drive
• Authorized purchase of additional drone docking station and renewal, not‑to‑exceed $91,875
• Approved $500 donation request for Knights of Columbus St. John Council Thanksgiving dinner
• Approved in‑kind grant for Cultural Menorah Lighting Event (Dina and Marvin Serber)

Library & Education Advisory Commission

The Library and Education Advisory Commission will review the Youth Essay Writing Contest held on October 4, 2025, to identify successful components and areas for improvement. Commissioners will also discuss the upcoming County Commissions Forum scheduled for February 2026 and plan logistics for a guided tour of the renovated Campbell Library as part of a future LEAC meeting. Additional agenda items include public forum remarks and reports from various library partners.

• Debrief Youth Essay Writing Contest event
• Discuss participation in the County Commissions Forum (Feb 2026)
• Plan logistics for SCCLD Library Tour at renovated Campbell Library
• Friends of the Milpitas Library Report
• County Librarian Report

Science, Technology, and Innovation Commission

The Science, Technology, and Innovation Commission will meet to approve meeting minutes and discuss its 2024-2025 work plan, focusing on artificial intelligence, AI usage in government, and cybersecurity.

• Approval of meeting minutes
• Review of 2024-2025 Work Plan Items
• Goal 1: Artificial Intelligence
• Goal 2: A.I. usage in city government
• Goal 3: Cybersecurity

The commission approved the meeting agenda and the October 20, 2025 minutes. Commissioners also approved the assignment of owners and co‑owners for three AI and technology work‑plan goals. All motions passed with unanimous affirmative votes.

• Approved agenda (5-0)
• Approved October 20, 2025 minutes (5-0)
• Approved work‑plan assignments for AI and technology goals (4-0)

Youth Advisory Commission

The Youth Advisory Commission will discuss high‑level youth concerns to advise the City Council. It will review past volunteer activities at the Milpitas Teen Center and plan upcoming volunteering assignments. The commission will finalize logistics for a December college workshop and for drop‑in sports days at the Milpitas Sports Center.

• Advisory Area Discussion – high‑level feedback on youth and teen concerns for City Council
• Volunteering at Teen Center events – debrief past events and plan future volunteer assignments
• College Workshop – finalize logistics for a December 2025 workshop led by a community organization
• Year‑Round Sports – discuss drop‑in sports days, sports options, and promotion at Milpitas Sports Center
• Public Forum – audience members may address the commission on any topic not on the agenda

Economic Development & Trade Commission

The City of Milpitas Economic Development & Trade Commission's regular meeting scheduled for November 10, 2025 was cancelled. The cancellation was ordered by the commission at its October 13, 2025 meeting and by the staff liaison due to lack of a quorum and because there were no action items. No agenda items will be considered at this time.

Planning Commission

The Planning Zoning Administrator will hold a hearing to consider Site Development Permit P‑SD25‑0008 for a new 2,110‑sq‑ft single‑family residence, including demolition of an existing 1,210‑sq‑ft house, on an 8,712‑sq‑ft lot at 1619 Ellis Ave in the R2 zoning district. Staff recommends that the permit be approved. The meeting also includes a public forum for residents to comment on any non‑agenda items.

• Site Development Permit (P‑SD25‑0008): new 2,110‑sq‑ft single‑family home, demolition of existing 1,210‑sq‑ft house at 1619 Ellis Ave, R2 zone.
• Public forum for comments on items not listed on the agenda.

City Council

The Milpitas City Council will consider several contract approvals and budget allocations, including a $620,412.75 construction contract for a bicycle improvement project and a $360,000 appropriation for the Calaveras Median Conversion Project. The Council will also vote on a $100,000 amendment to a labor services agreement, a $34,700 amendment for architectural services, and authorization to retain a below‑market‑rate housing unit at 173 Parc Place Drive.

• Approve $620,412.75 contract with Chrisp Company for the Bicycle Improvement Project (C8).
• Approve $360,000 budget appropriation for the Calaveras Median Conversion Project (C7).
• Approve amendment to Liebert Cassidy Whitmore labor services agreement for an additional $100,000, total not‑to‑exceed $600,000 (C6).
• Authorize retention of a below‑market‑rate unit at 173 Parc Place Drive (C5).
• Approve amendment to NJ Associates architectural services agreement for $34,700, total not‑to‑exceed $124,700 (C9).

The council approved a $620,412.75 construction contract with Chrisp Company for a bicycle improvement project and authorized a $100,000 amendment to the Liebert Cassidy Whitmore labor services agreement. It also authorized the housing authority to retain a below‑market‑rate unit at 173 Parc Place Drive and adopted a $360,000 budget for the Calaveras Median Conversion Project. The prioritization list of community referrals was confirmed.

• Approved $620,412.75 construction contract with Chrisp Company (5-0)
• Approved $100,000 amendment to Liebert Cassidy Whitmore agreement (5-0)
• Authorized retention of below‑market‑rate unit at 173 Parc Place Drive (5-0)
• Adopted $360,000 budget for Calaveras Median Conversion Project (5-0)
• Accepted annual reports and FY 2025‑26 work plans for multiple commissions (5-0)
• Confirmed prioritization list of referrals (5-0)
• Motion to continue funding allocation discussion to December (5-0)

Parks, Recreation, & Cultural Resources Commission

The Commission will hold a study session to review conceptual designs and public engagement results for parks and trails in the Innovation District. Members will also consider a recommendation for a memorial bench donation.

• Innovation District Parks and Trails Master Plan study session
• Donation request for a memorial bench in honor of Segundo Cacao

The commission approved the meeting agenda and the September 8, 2025 minutes by unanimous vote. It received a presentation on the Innovation District Parks and Trails Master Plan and expressed a preference for design #3 for the North Park and South Park. The commission voted to recommend acceptance of a donated memorial bench honoring Segundo Cacao for City Council consideration. No other motions were taken.

• Approved agenda (unanimous)
• Approved September 8, 2025 minutes (unanimous)
• Recommended memorial bench donation for City Council consideration (unanimous)
• Favored design #3 for North Park (preference, no vote)
• Favored design #3 for South Park (preference, no vote)

Economic Development & Trade Commission

The Economic Development & Trade Commission will receive a presentation on workforce development at the MUSD Innovation Campus. Members will also review a small business development strategy and plans for a Taste of Milpitas event.

• Tour of MUSD Innovation Campus and presentation on workforce development initiatives
• Discussion of Small Business Development Strategy
• Overview of Taste of Milpitas event planned for January 30, 2026, at City Hall rotunda

The Economic Development & Trade Commission approved its agenda and the October 13, 2025 minutes. Commissioners received a tour of the Milpitas Unified School District Innovation Campus and a Q&A on the Small Business Development Strategy. They also approved an overview of the city’s plan for a Taste of Milpitas event at City Hall on January 30, 2026. The meeting was adjourned.

• Approved agenda (6-0)
• Approved October 13, 2025 minutes (6-0)
• Received Innovation Campus tour (7-0)
• Received Small Business Development Strategy Q&A (7-0)
• Approved Taste of Milpitas event overview (6-0)
• Adjourned meeting (6-0)

City Council

The Milpitas City Council will consider adopting the Gateway-Main Street Specific Plan and related zoning changes, along with routine items like meeting minutes and an investment policy. The meeting will also include closed sessions on labor negotiations and a public employee employment matter.

• Adopt Gateway-Main Street Specific Plan and amend zoning
• Approve amendment to agreement with NJ Associates for $49,391
• Adopt Investment Policy for Fiscal Year 2025-26
• Receive presentation on Gateway-Main Street Sense of Place Plan
• Approve City Council meeting minutes from October 2, 2025

The Milpitas City Council approved the Gateway-Main Street Specific Plan, adopting Resolution 9452, Ordinance 38.859, and Resolution 9453 to amend the zoning map and certify the environmental impact report. The Council also approved the FY 2025‑26 Investment Policy (Resolution 9454) and added a defibrillator installation item to the priority list. A motion to change the next meeting start time failed, so the original 5 PM start time remains.

• Approved agenda, deferring Item C5 to Nov 4, 2025 (5‑0)
• Approved Consent Calendar items C1‑C4 (5‑0)
• Adopted Resolution 9452 to approve Specific Plan Amendment SP20‑0002 (5‑0)
• Adopted Ordinance 38.859 to amend Zoning Ordinance and Map ZA25‑0002 (5‑0)
• Adopted Resolution 9453 to adopt General Plan Amendment GP25‑0002 and certify the Subsequent EIR (5‑0)
• Adopted Resolution 9454 approving the City Investment Policy for FY 2025‑26 (5‑0)
• Unanimously supported adding defibrillator installation to the priority list (5‑0)
• Motion to change next meeting start time failed; four members voted no (1‑4)

Senior Advisory Commission

The Senior Advisory Commission will discuss ways to enhance awareness of senior community resources and programs. It will also vote on moving the scheduled December 23, 2025 meeting to the next regular meeting on February 24, 2026. The meeting includes a public forum for residents to address any topic not on the agenda.

• Continue discussion on enhancing awareness of senior resources and programs such as Milpitas HOPE and Dementia Friends
• Approve adjournment of the December 23, 2025 meeting to the February 24, 2026 meeting
• Public forum allowing residents to speak on any subject not listed on the agenda

The commission approved the agenda for the August 26, 2025 meeting unanimously. It approved the minutes for October 28, 2025 with two members abstaining. The commission voted to adjourn the December 23, 2025 meeting and reschedule it to the next regular meeting on February 24, 2026. Commissioner Chen was seated as a voting member.

• Approved agenda for August 26, 2025 (unanimous)
• Approved minutes for October 28, 2025 (unanimous, Llamas and Pham abstained)
• Approved adjournment of December 23, 2025 meeting to February 24, 2026 (unanimous)
• Seated Commissioner Chen as a voting member

City Council

The Milpitas City Council will receive a staff report on alleged violations of the City’s Code of Conduct, Council Handbook, Open Government Ordinance, and Municipal Code. Council members will discuss how to hold each other accountable under those rules. The meeting also includes routine items such as approval of the agenda and a public comment period.

• Report on violations of the City’s Code of Conduct, Council Handbook, Open Government Ordinance, and Municipal Code
• Approval of the meeting agenda
• Public forum for citizen comments on agenda items

The council first approved the meeting agenda unanimously. It then voted to remove the evaluations of the interim city manager and acting city attorney from the October 28 and November 4 agendas. A separate motion was approved to adopt a written statement, require council training on governance, request a public apology from Councilmember Chua, and develop policy recommendations.

• Approved agenda (unanimous ayes, no noes)
• Approved removal of interim city manager and acting city attorney evaluations from Oct 28 and Nov 4 agendas (3 ayes, 2 noes)
• Approved adoption of Councilmember Lam's statement, directive for council training, request for public apology, and policy recommendations (2 ayes, 1 no, 2 abstain)

City Council Finance Subcommittee

The Finance Subcommittee Special Meeting scheduled for October 22, 2025, has been cancelled. The next meeting is scheduled for October 28, 2025.

City Council

The Milpitas City Council will consider opting into a nationwide opioid settlement and approve multiple contracts for public works, including a $1.31 million pump station project and a $549,000 supply agreement. The meeting also includes proclamations for Diwali and Domestic Violence Awareness Month.

• Opt into settlement agreements with opioid manufacturers
• Award $1.31M construction contract for Gibraltar Pump Station Valves
• Authorize $206,640 contract for cardio-metabolic testing services
• Approve $549,000 supply agreement with W.W. Grainger, Inc.
• Accept completed improvements for Parkside Phase 2 Project

The council opted into opioid settlement agreements and directed the City Manager to execute them. It approved a $110,000 traffic‑safety grant and a $115,250 bond reduction for the Parkside Phase 2 project. The council authorized a $549,000 Grainger supplies amendment and a $1.31 M construction contract for the Gibraltar Pump Station. A $206,640 telemedicine services agreement was authorized with a 2‑1‑2 vote.

• Approved opioid settlement agreements (no vote recorded)
• Authorized $110,000 FY2026 Office of Traffic Safety grant (no vote recorded)
• Adopted Resolution 9450 to reduce Parkside Phase 2 performance bond to $115,250 (no vote recorded)
• Authorized Grainger amendment up to $549,000 for public works supplies (no vote recorded)
• Adopted Resolution 9451 to award $1,310,000 construction contract to Innovative Construction Solutions (no vote recorded)
• Authorized Telemedicine Group DE services up to $206,640 (vote 2‑1‑2)
• Approved Consent Calendar, pulling Item C6 (vote 4‑1, noes: Barbadillo)
• Approved meeting agenda (unanimous AYES, no NOES)

Science, Technology, and Innovation Commission

The Science, Technology, and Innovation Commission will discuss its 2025-2026 Work Plan. The discussion focuses on the use of AI in public security, infrastructure, and policy, as well as technology for public communication.

• Work Plan Goal 1: AI usage in public security and infrastructure
• Work Plan Goal 2: AI policy
• Work Plan Goal 3: Technology usage in public communication

The commission approved the October 20 agenda and the August 18 minutes, each with four affirmative votes. Commissioners assigned owners and co‑owners for three AI‑related work‑plan goals and filed the assignments. All motions passed with four ayes.

• Approve October 20, 2025 agenda (4 ayes)
• Approve August 18, 2025 minutes (4 ayes)
• Assign owners for Goal 1: AI usage in public security and infrastructure (4 ayes)
• Assign owners for Goal 2: AI Policy (4 ayes)
• Assign owners for Goal 3: Technology usage in public communication (4 ayes)
• Receive and file work‑plan assignments (4 ayes)

Energy & Environmental Sustainability Commission

The Milpitas Energy and Environmental Sustainability Commission cancelled its regular meeting scheduled for October 15, 2025, because the required number of members was not present.

• Meeting cancelled due to lack of quorum
• Meeting date: October 15, 2025
• Location: 455 E. Calaveras Blvd, Milpitas, CA 95035

Economic Development & Trade Commission

The Economic Development & Trade Commission will receive a presentation on the city’s Small Business Development Strategy and provide suggestions. It will also get status updates on the ninth annual Manufacturing Day and on preparations for the 2026 Super Bowl and FIFA World Cup, with opportunities for feedback. Finally, the commission will discuss and set the date, time, and location for its November 10 meeting.

• Presentation of Small Business Development Strategy – receive and suggest improvements
• Manufacturing Day 2025 update – receive status and give event planning feedback
• 2026 Super Bowl and FIFA World Cup update – receive briefing and provide planning suggestions
• Discuss and determine date, time, and location for the November 10 EDTC meeting

The commission approved the special meeting agenda and the September 22 minutes. It received updates on the small‑business development strategy, Manufacturing Day 2025, and the city’s plans for the 2026 Super Bowl and FIFA World Cup. Commissioners cancelled the regular November 10 meeting and scheduled a special meeting for November 3 at the Milpitas Unified School District Innovation Campus. The meeting was adjourned.

• Approved agenda (6-0)
• Approved September 22 minutes (5-0)
• Received Small Business Development Strategy presentation (6-0)
• Received Manufacturing Day 2025 update (6-0)
• Received 2026 Super Bowl and FIFA World Cup update (6-0)
• Cancelled Nov 10 regular meeting, scheduled special meeting Nov 3 at Innovation Campus (6-0)
• Adjourned meeting (6-0)

Youth Advisory Commission

The Youth Advisory Commission will hold a regular meeting to review and give feedback on youth‑related topics. Commissioners will discuss the advisory area, volunteer opportunities with the Milpitas Teen Center, plans for a December college workshop, and a drop‑in sports program at the Milpitas Sports Center. Staff will brief the commission on upcoming city and teen‑center events. No formal actions or approvals are listed on the agenda.

• Advisory Area Discussion – high‑level feedback on youth and teen concerns
• Volunteering – briefing on upcoming city and Milpitas Teen Center events and volunteer assignments
• College Workshop – logistics planning for a December 2025 workshop
• Year‑Round Sports with Milpitas Teen Center – planning drop‑in sports days at Milpitas Sports Center
• Public Forum – open comments from members of the public

City Council Finance Subcommittee

The City of Milpitas Finance Subcommittee regular meeting scheduled for October 8, 2025 was cancelled. No agenda items were considered. The next meeting is set for October 22, 2025 at 1:00 p.m.

• Meeting cancellation due to lack of agenda items

City Council

The regular Milpitas City Council meeting scheduled for Tuesday, October 7, 2025 at 7:00 PM was cancelled. No agenda items were considered or decided. The next regular meeting is set for Tuesday, October 21, 2025 at 7:00 PM.

City Council

The City Council will discuss the city's fiscal condition, strategy, and work plan. Members will prioritize Council Referrals and may adopt a resolution to appropriate unassigned fund balances or reserves for those prioritized items.

• Priority setting for Council Referrals and appropriation of unassigned fund balances
• Donation request of $500 for the Korean Language and Culture Foundation

Community Housing Commission

The Milpitas Community Housing Commission will hear a staff presentation on the 2025 Santa Clara County Point‑in‑Time (PIT) Count. Commissioners will discuss upcoming city events to potentially table. The meeting also includes routine items such as agenda approval, minutes approval, and public forum remarks.

• Presentation by City staff on the 2025 Santa Clara County PIT Count
• Discussion of upcoming City events to be tabled
• Public Forum for community members to address the Commission

Veterans Commission

The Veterans Commission is meeting to discuss planning considerations and resources for reviving the Veterans Car Show. The body will also coordinate tasks for the annual Veterans Day Ceremony scheduled for November 11, 2025.

• Discussion on planning and resources to bring back the Veterans Car Show
• Planning and task assignment for the November 11, 2025, Veterans Day Ceremony

The Veterans Commission approved the meeting agenda and the August 6 minutes. A motion to keep discussing a possible Veterans Car Show was carried. The commission agreed to add the nominee's discharge status to the Veteran of the Year application.

• Agenda approved (AYES all, NOES 0)
• Minutes approved (AYES: Choy, Devereux, Lingad, Monzon; NOES 0; ABSTAIN: Garcia, Brown, Tomlin)
• Continue discussion on hosting a Veterans Car Show (AYES all, NOES 0)
• Add discharge status to Veteran of the Year application (agreed)

City Council

The Milpitas City Council will open the meeting, approve the agenda, and then move to a closed session. In closed session, council members will hold two conferences with labor negotiators under Government Code Section 54957.6 and consider a public employee appointment for the City Attorney position under California Government Code Section 54957(b)(1). The meeting will conclude with an adjournment.

• Closed‑session conference with labor negotiator for Professional and Technical Employees, Mid‑Management and Confidential Employees, Milpitas Employees Association, Unrepresented Employees
• Closed‑session conference with labor negotiator for Unrepresented City Attorney
• Public employee appointment/hiring: City Attorney position

City Council

The Milpitas City Council will vote to approve the meeting agenda, hold a public forum for comments, and receive briefings on two closed‑session items: a conference with a labor negotiator and a conference with legal counsel regarding anticipated litigation. No other substantive actions are listed on the agenda.

• Approval of agenda
• Public forum for resident comments on agenda items
• Closed‑session conference with labor negotiator (Gov’t Code §54957.6)
• Closed‑session conference with legal counsel (Gov’t Code §54956.9(d)(4))

Planning Commission

The Planning Commission will hold a public hearing regarding city-initiated amendments to the Midtown Specific Plan, now named the Gateway-Main St. Specific Plan. The body will consider recommending that the City Council adopt new zoning districts, boundaries, and regulations, and certify a Subsequent Environmental Impact Report.

• Public hearing for Specific Plan Amendment SP20-0002, Zoning Text and Map Amendment ZA25-0002, and General Plan Amendment GP25-0002
• Proposed adoption of the Gateway-Main St. Specific Plan
• Certification of the Subsequent Environmental Impact Report (SCH No. 2024070432)

The commission approved the meeting agenda and the September 10 minutes. It adopted Resolution No. 25-014, recommending the City Council approve the Gateway‑Main St Specific Plan, associated zoning map and text amendments, and a General Plan amendment. The public forum was closed and the meeting was adjourned. The proposal to add a brief invocation was deferred to a future agenda.

• Approved meeting agenda (5-0)
• Approved September 10 minutes (4-0, 1 abstain)
• Adopted resolution recommending Gateway‑Main St Specific Plan and related zoning and general plan amendments (5-0)
• Closed public forum (5-0)
• Adjourned meeting (5-0)
• Deferred invocation amendment to future agenda (consensus)

Arts Commission

The Arts Commission will consider an application from Dina and Marvin Serber for a Milpitas Arts and Culture Grant to fund the annual Menorah Lighting event and will make a recommendation to the City Council. It will also review applications for three Phantom Art Gallery exhibits by Dorothy Atkins, Patrick Murdock, and John Langerstrom. The commission will discuss whether to keep, cancel, or reschedule its November 24, 2025 meeting.

• Phantom Art Gallery applications – review and approve or deny exhibits by Dorothy Atkins, Patrick Murdock, and John Langerstrom
• Milpitas Arts and Culture Grant – review application for the Menorah Lighting event and recommend to City Council
• November meeting schedule – decide to keep the November 24 meeting, cancel it, or defer items to January

The Arts Commission approved exhibits for three artists: Dorothy Atkins, Patrick Murdock, and John Lagerstrom. It voted to recommend a $200 Milpitas Arts and Culture Grant for the Marvin Serber family’s Menorah Lighting event to the City Council. The commission also decided to keep the regularly scheduled November 24 meeting date.

• Approved exhibit for Dorothy Atkins (unanimous AYES)
• Approved exhibit for Patrick Murdock (unanimous AYES)
• Approved exhibit for John Lagerstrom (unanimous AYES)
• Recommended MACG grant for Menorah Lighting event ($200) to City Council (unanimous AYES)
• Decided to hold the November 24 meeting as scheduled (unanimous AYES)

Economic Development & Trade Commission

The Economic Development & Trade Commission will review and vote on its FY 2024‑25 work plan accomplishments and then approve the FY 2025‑26 work plan, which will be forwarded to City Council for consideration. A presentation on Milpitas’ estimated daytime population and a status update on the ninth annual Manufacturing Day event will also be received.

• Presentation on FY 2024‑25 work plan accomplishments (Michael Thomas)
• Approval of FY 2025‑26 Economic Development Work Plan (Alex Andrade)
• Presentation on Milpitas estimated daytime population (Alex Andrade)
• Status update on Manufacturing Day 2025 preparations (Michael Thomas)

The Economic Development & Trade Commission approved its FY 2025‑26 Work Plan unanimously. It also approved the meeting agenda and August 11, 2025 minutes, received a presentation on FY 2024‑25 accomplishments, and received a status update on Manufacturing Day 2025. The meeting was adjourned with a 6‑0 vote.

• Approve September 22, 2025 agenda (6-0)
• Approve August 11, 2025 minutes (6-0)
• Receive FY 2024‑25 Work Plan accomplishments presentation (6-0)
• Approve FY 2025‑26 Work Plan (6-0)
• Receive Manufacturing Day 2025 status update (6-0)
• Adjourn meeting (6-0)

Public Safety & Emergency Preparedness Commission

The Public Safety & Emergency Preparedness Commission will review and vote on the 2026 work plan, including updates to work‑plan items and formation of work‑plan teams. The meeting also includes a public forum, announcements of new commissioner(s) and an upcoming Pumpkins in the Park event, and liaison reports from the City Council, MUSD, OEM, fire and police departments.

• Adopt 2026 Public Safety & Emergency Preparedness work plan
• Public forum for community comments
• Introduction of new commissioner(s)
• Announcement of Pumpkins in the Park event (Oct 25, 2025)
• Liaison reports from Council, MUSD, OEM, Fire, and Police

Measure F Oversight Committee

The committee will discuss a May 2025 status report regarding the Financial Systems Transition. The body will also determine the date for its December meeting.

• Financial Systems Transition (May 2025 Status Report)
• Selection of December meeting date

The Measure F Oversight Committee could not conduct business because a quorum was not present. No agenda items were approved, and no public forum or announcements occurred. The meeting was adjourned at 6:00 p.m.

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will discuss planning a second Community Climate Film Viewing in January 2026, continue the Business Single Use Plastic Project including survey results and next steps, and receive an update on the Go Electric Milpitas! program. No formal decisions are listed; items are marked for discussion.

• Climate Film Event Planning for a January 2026 community viewing
• Business Single Use Plastic Project: survey of large Milpitas businesses with on‑site cafeterias, discussion of scope and next steps
• Go Electric Milpitas! program update and feedback on additional engagement opportunities

City Council

The Milpitas City Council will consider a purchase order with Cummins, Inc. for parts and supplies for the city fleet, limited to a five‑year term and a not‑to‑exceed amount of $500,000. Council members will also introduce an ordinance to amend the salaries of the Mayor and Council members, and hold a public hearing to approve the draft FY 2024‑2025 Community Development Block Grant performance report. Routine consent‑calendar items and a closed‑session appointment for the City Attorney are also on the agenda.

• Authorize a five‑year purchase order with Cummins, Inc. for fleet parts, not‑to‑exceed $500,000
• Introduce Ordinance No. 128.13 to amend Mayor and Council salaries per Gov. Code §36516
• Public hearing to approve the draft FY 2024‑2025 CDBG Consolidated Annual Performance and Evaluation Report
• Consent calendar: receive council meeting calendar, approve August/September minutes, receive anticipated items, appoint Youth Advisory Commission members, accept commission reports and FY 2025‑26 work plans
• Closed‑session appointment/hiring for City Attorney position

The council unanimously approved Ordinance No. 128.13 to adjust the salaries of the mayor and city council members. It also authorized a five‑year, not‑to‑exceed $500,000 purchase order with Cummins for fleet parts, appointed Alice Yu to the Youth Advisory Commission, and adopted the draft FY 2024‑25 Community Development Block Grant performance report. In addition, the council accepted the FY 2024‑25 commissioners’ annual reports and FY 2025‑26 work plans, approved the consent calendar, and adopted the updated council meeting calendar for September and October 2025.

• Approved agenda (5‑0)
• Approved consent calendar and pulled Items C1 and C6 (5‑0)
• Appointed Alice Yu to Youth Advisory Commission, term ending Septmeber 2028 (5‑0)
• Authorized purchase order with Cummins, Inc. for fleet parts, five‑year term, not‑to‑exceed $500,000 (5‑0)
• Approved Ordinance No. 128.13 amending salaries of mayor and council (5‑0)
• Approved draft FY 2024‑25 CDBG Consolidated Annual Performance and Evaluation Report and authorized submission to HUD (5‑0)
• Accepted FY 2024‑25 commissioners’ annual reports and approved FY 2025‑26 work plans for six commissions (5‑0)
• Adopted City Council Calendar of Meetings for September and October 2025 (5‑0)

Library & Education Advisory Commission

The Library and Education Advisory Commission will review final logistics for the Youth Essay Writing Contest scheduled at the Milpitas Library on Saturday, October 4, 2025, including layout, itinerary, and judge assignments. Commissioners will also discuss participation in the City’s Pumpkins in the Park event on Saturday, October 25, 2025, and assign volunteer shifts. The meeting includes a public forum, announcements, and several city liaison reports before adjourning.

• Youth Essay Writing Contest Event – review of final logistics, itinerary, and judge assignments for Oct. 4, 2025 at Milpitas Library
• Work Plan Project: Pumpkins in the Park Event – discussion of commission participation and volunteer shift assignments for Oct. 25, 2025
• Public Forum – audience members may address the commission on any non‑agenda subject (max 3 minutes)
• City Liaison Reports – updates from Friends of the Milpitas Library, County Librarian, Community Librarian, City Council, and City Staff
• Approval of agenda and meeting minutes from May 19, 2025

The commission approved the meeting agenda and the May 19, 2025 minutes by unanimous consent. Commissioners confirmed participation in the Youth Essay Writing Contest logistics. Volunteer shifts for the City’s Pumpkins in the Park event on October 25, 2025 were assigned to specific commissioners.

• Approved agenda (unanimous ayes)
• Approved May 19, 2025 minutes (unanimous ayes)
• Confirmed commissioners' participation in Youth Essay Writing Contest logistics
• Assigned Commissioners Anderson and Mohammed to 10:45 a.m.–12:30 p.m. shift for Pumpkins in the Park
• Assigned Chair Chou and Commissioner McDonald to 12:30 p.m.–2:15 p.m. shift for Pumpkins in the Park

Science, Technology, and Innovation Commission

The Science, Technology and Innovation Commission meeting scheduled for September 15, 2025, has been cancelled. No agenda items will be discussed or decided at this time. Residents should await notice of a rescheduled meeting for any future actions.

City Council

The City Council will meet for a special session to discuss community safety and crime prevention with the Milpitas Police Department. The meeting is scheduled to take place at the Milpitas Police Department Community Room.

• Milpitas Police Department Community Safety & Crime Prevention Meeting

Youth Advisory Commission

The Youth Advisory Commission will elect a Chair and Vice-Chair to serve through June 2026. Members will also discuss and finalize the 2025-2026 work plan, which lists the projects and goals the commission will focus on for the year.

• Election of Chair and Vice-Chair
• Finalization of 2025-2026 Work Plan
• Review of Commissioner Handbook and Commission By-Laws

The commission approved its regular meeting agenda and the June 24 special meeting minutes. Commissioners elected Samyuktha Rangarajan as Chair and Vihana Gandhi as Vice Chair to serve through June 2026. The 2025‑26 Youth Advisory Commission work plan was also approved.

• Approved regular meeting agenda (all commissioners voted yes)
• Approved June 24 special meeting minutes (Rangarajan yes; Gandhi, Sankaran, Yu abstained)
• Elected Samyuktha Rangarajan as Chair (hand vote)
• Elected Vihana Gandhi as Vice Chair (hand vote)
• Approved 2025‑26 Youth Advisory Commission work plan (all commissioners voted yes)

Planning Commission

The Zoning Administrator will hold a public hearing on Minor Site Development Permit MS25-0129 to remodel and add to a single‑family residence at 1560 Carl Avenue in the R1‑6 zoning district. Staff recommends approving the permit subject to conditions of approval. The commission will decide whether to approve or deny the permit, and any decision may be appealed to the City Council within 12 days.

• Minor Site Development Permit (MS25-0129) for an 800‑sq ft ground‑floor addition and a 961‑sq ft second‑story addition to the single‑family home at 1560 Carl Avenue

Planning Commission

The Milpitas Planning Commission will hold a public hearing on a proposed industrial building at 1000 Gibraltar Drive. Staff recommends opening the hearing, considering an addendum to the environmental impact report, and adopting a resolution to approve a Site Development Permit, Environmental Assessment, and Tree Removal Permit for the project. The commission will also approve the meeting agenda and the minutes from the August 27, 2025 meeting.

• Public hearing on new industrial building (1000 Gibraltar Drive) – request for Site Development Permit SD24-0006, Environmental Assessment EA24-0002, and Tree Removal Permit TR25-0021
• Approval of the meeting agenda
• Approval of the minutes from August 27, 2025
• Announcements from Planning Commissioners and Planning Director
• No new business items

The commission voted 6‑0 to adopt Resolution 25‑012, approving the Site Development Permit, Environmental Assessment, and Tree Removal Permit for the new industrial building at 1000 Gibraltar Drive. The approval was based on CEQA compliance and the addendum to the final Environmental Impact Report. No other substantive items were acted upon.

• Approved meeting agenda (6-0)
• Approved August 27, 2025 meeting minutes (5-0, 1 abstain)
• Closed public forum (6-0)
• Adopted Resolution 25-012, approving Site Development Permit, Environmental Assessment, and Tree Removal Permit for 1000 Gibraltar Drive (6-0)
• Adjourned meeting (6-0)

Suicide Prevention Task Force

The Milpitas HOPE Suicide Prevention Task Force will hear updates from Santa Clara County and city departments on suicide prevention services. Members will discuss a work‑group recalibration to realign meetings and goals for marketing, teen outreach, and older‑adult outreach. A public forum allows residents to speak, though no city action will be taken on those comments. The meeting will also set dates for future sessions.

• County Suicide Prevention Updates – presented by Vicki Alexander and Erik Poicon
• City Suicide Prevention/Mental Health Updates – social services, youth, older adults, police
• Work Group Recalibration – open discussion on marketing/outreach, teen/transitional youth, older adults
• Public Forum – residents may address the task force, limited to three minutes
• Scheduling of next meetings – proposed dates November 4 and November 18

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation & Cultural Resources Commission will receive a presentation on the 40 North program for residents over 40 and give feedback on future opportunities. Commissioners will discuss the FY26 work plan for cross‑promotion with other commissions. They will debrief the 2025 Family Bike Day and set the date, time, location, and volunteer commissioners for the 2026 event.

• Quarterly Report – 40 North Program: presentation and feedback on future opportunities
• Work Plan FY26 – Commission Cross Promotion: discussion of topics and up to four presenting commissioners
• Family Bike Event: debrief 2025 event and set details and up to four volunteer commissioners for 2026

The commission unanimously approved the meeting agenda and the minutes from June 2, 2025. It also approved an online call‑to‑action campaign for the 2026 family bike event, replacing an in‑person event. No other actions were taken.

• Approved agenda for September 8, 2025 (unanimous)
• Approved minutes from June 2, 2025 (unanimous)
• Approved online call‑to‑action campaign for the 2026 family bike event (unanimous)

City Council

The Milpitas City Council will consider a request from Councilmember Evelyn Chua to appear remotely and to permit remote public comments at this meeting, pursuant to AB 2449. The Council will receive a disclosure from the member about the emergency or just‑cause circumstances before voting. The meeting also includes routine items such as approval of the agenda, a closed‑session appointment for City Attorney, and public notices.

• AB 2449 request: remote appearance for Councilmember Evelyn Chua and remote public comment
• Closed‑session appointment: City Attorney position per Government Code §54957(b)(1)
• Approval of the meeting agenda
• Public forum for comments on agenda items (max 3 minutes each)
• Application information for serving on a city commission

City Council

The Milpitas City Council will vote on opting into the Purdue Pharma opioid settlement, authorizing several large public‑works contracts, and adopting updated building and fire code ordinances. Additional items include a zoning map amendment, a police locker‑room renovation contract, and a grant application for rubberized pavement. The meeting also includes routine consent calendar approvals and a request to allow remote participation under AB 2449.

• Opt into settlement agreement with Purdue Pharma L.P. and the Sackler Family
• Approve Design Services Agreement with Bennett Engineering up to $509,112 for Street Resurfacing Project 2026
• Authorize $700,000 contract with One Day Installation & Repair, Inc. for Police Department locker‑room renovation
• Adopt Ordinance No. 38.858 approving Zoning Text and Map Amendment ZA25‑0001
• Authorize up to $8,335,342 for five‑year on‑call public works services with 25 vendors

The Milpitas City Council approved a range of items, including remote participation for Councilmember Chua, the agenda and consent calendar, and major ordinances adopting 2025 state building and fire codes. It authorized a $509,112 design‑services contract for street resurfacing and a $8.3 million on‑call services procurement. The Council also opted into the Purdue Pharma opioid settlement and directed the City Manager to execute the agreement. Finally, the council revised its code of conduct to allow appropriate electronic‑device use on the dais.

• Approved Councilmember Chua’s remote‑participation request (unanimous)
• Approved agenda (unanimous)
• Approved consent calendar with items C13 and C9 pulled (unanimous)
• Adopted Ordinance No. 65.155 adopting 2025 California Building Codes (unanimous)
• Adopted Ordinance No. 113.27 adopting 2025 California Fire Code (unanimous)
• Approved design‑services agreement with Bennett Engineering up to $509,112 (unanimous)
• Authorized purchase orders with 25 vendors up to $8,335,342 for public‑works on‑call services (unanimous)
• Opted into settlement agreement with Purdue Pharma L.P. and the Sackler Family; authorized City Manager to execute (unanimous)

Planning Commission

The Planning Commission will receive a staff presentation and report regarding the Gateway-Main Street Sense of Place Plan. No public hearing items are scheduled for this meeting.

• Study session for Gateway-Main Street Sense of Place Plan

The commission voted 5‑0 to approve the August 27 agenda and later voted 3‑0 (with 2 abstentions) to approve the June 11 meeting minutes. No public hearing items were presented. The meeting was adjourned by a 5‑0 vote.

• Approved meeting agenda (5-0)
• Approved June 11 minutes (3-0, 2 abstentions)
• Adjourned meeting (5-0)

Senior Advisory Commission

The Senior Advisory Commission will review the draft Fiscal Year 2025‑26 Work Plan and decide whether to submit it to the City Council. Commissioners will discuss volunteer participation and responsibilities for a Senior Center Sock Hop scheduled for October 3, 2025. The commission will also consider ideas for promoting Alzheimer’s disease awareness in the community.

• Review and finalize the FY2025‑26 Senior Advisory Work Plan for City Council submission
• Confirm commissioner volunteers and outline duties for the Senior Center Sock Hop on Oct 3, 2025, 4:00‑6:00 p.m.
• Discuss outreach activities to raise Alzheimer’s awareness as part of Age‑Friendly initiatives

City Council

The Milpitas City Council will consider a public employee appointment to fill the City Attorney position. The meeting also includes a public forum, a reading of the council code of conduct, and a closed‑session announcement. No other substantive actions are listed.

• Public employee appointment: City Attorney position (California Government Code §54957(b)(1))
• Public forum for citizen comments (max 3 minutes per comment)
• Reading of the City Council Code of Conduct
• Adjournment to closed session for required reporting

The Milpitas City Council unanimously approved the meeting agenda. After the approval, the council adjourned to a closed‑session meeting. No other actions were taken.

• Approved agenda (5-0)

Energy & Environmental Sustainability Commission

The regular meeting scheduled for August 20, 2025, was cancelled due to a lack of quorum.

City Council

The council will adopt extensions of two labor memoranda of understanding, approve a $2.718 million subdivision improvement agreement for a residential project at 1905 Tarob Court, and consider a fee waiver for St. Elizabeth Church. It will also introduce ordinances adopting the 2025 California Building and Fire Codes and award contracts for a land‑management software solution.

• Adopt extensions of MOUs with Milpitas Professional and Technical Group and Milpitas Employees Association, each with a 3% wage increase and a $2,450 lump‑sum payment
• Approve Final Map, Tract No. 10643 and authorize execution of Subdivision Improvement Agreement with Toll West Coast, LLC, guaranteed by $2,718,000 in bonds
• Approve fee waiver request of $1,083.67 for St. Elizabeth Church Family Festival on September 21, 2025
• Introduce Ordinance No. 65.155 to adopt by reference the 2025 California Building Codes and related codes
• Award contract to MaintStar Inc. for a land‑management solution (up to $650,000 initial term, $1,571,000 total) and to DATA CLIMB LLC for project‑management services (up to $370,000 initial term)

The council approved the final map for Tract No. 10643 and authorized the City Manager to sign a Subdivision Improvement Agreement with Toll West Coast, LLC, backed by a $2,718,000 bond guarantee. It extended two labor memoranda of understanding with a 3% wage increase and a $2,450 lump‑sum payment. Ordinances adopting the 2025 California Building Code and the 2025 California Fire Code were introduced and passed. Contracts for a land‑management software solution with MaintStar Inc. and project‑management services with DATA CLIMB LLC were awarded.

• Approved Final Map Tract No. 10643 and authorized Subdivision Improvement Agreement with Toll West Coast, LLC (bond guarantee $2,718,000) – vote 5-0
• Extended MOU with Milpitas Professional and Technical Group (Resolution 9446) – 3% wage increase, $2,450 lump sum – vote 5-0
• Extended MOU with Milpitas Employees Association (Resolution 9447) – 3% wage increase, $2,450 lump sum – vote 5-0
• Waived first reading and introduced Ordinance 65.155 adopting 2025 California Building Codes – vote 5-0
• Waived first reading and introduced Ordinance 113.27 adopting 2025 California Fire Code – vote 5-0
• Awarded contract to MaintStar Inc. for land‑management solution (max $650,000 initial term, $1,571,000 total) – vote 5-0
• Awarded contract to DATA CLIMB LLC for project‑management services (max $370,000 initial term) – vote 5-0
• Approved $1,083.67 fee waiver for St. Elizabeth Church Family Festival – vote 5-0

Science, Technology, and Innovation Commission

The Science, Technology, and Innovation Commission will meet to review items from its 2024-2025 Work Plan. The discussion focuses on artificial intelligence and cybersecurity.

• Goal 1: Artificial Intelligence
• Goal 2: A.I. usage in city government
• Goal 3: Cybersecurity

The commission voted to approve the August 18 agenda (5‑aye vote) and the June 16 meeting minutes (4‑aye vote). It also approved the reported achievements for the 2024‑2025 AI goals. Finally, the commission adopted the 2025‑2026 work‑plan items on AI usage, AI policy, and technology in public communication (5‑aye vote).

• Approved August 18 agenda (5 ayes)
• Approved June 16 minutes (4 ayes)
• Approved achievement for Goal 1: Artificial Intelligence
• Approved achievement for Goal 2: AI usage in city government
• Approved achievement for Goal 3: Cybersecurity
• Adopted 2025‑2026 work‑plan items on AI usage, AI policy, and technology in public communication (5 ayes)

General

The Ad Hoc Main Street Revitalization Subcommittee will meet to review the Main St. Sense of Place Plan and discuss the current state of local businesses. The meeting is a standard procedural gathering with a public forum session.

• Review of Main St. Sense of Place Plan
• Discussion on Main Street businesses and properties
• Public forum for non-agenda items
• Approval of the August 18, 2025 agenda

City Council Finance Subcommittee

The Finance Subcommittee regular meeting scheduled for August 13, 2025 has been cancelled due to lack of agenda items. No decisions or discussions will take place at this meeting. The subcommittee will reconvene on September 10, 2025 at 3:00 p.m.

• Meeting cancelled; no agenda items to consider

City Council

The City Council will hold a public hearing to discuss a General Plan Amendment and updates to the Zoning Ordinance and Zoning Map. The body will also vote on several service contracts and budget appropriations for city infrastructure and public safety.

• Public hearing on General Plan Amendment GP25-0001 and Zoning Amendment ZA25-0001
• Contract with TEC Accutite for storage tank maintenance up to $1,061,827
• Appropriation increase of $446,073.32 for wholesale water purchase from Santa Clara Valley Water District
• Purchase of property for South Milpitas Boulevard Road Extension for $270,000
• Acceptance of $248,547 CHP Cannabis Tax Fund Grant for a specialty police vehicle

The Milpitas City Council approved its agenda and consent calendar, authorized several contracts and grant purchases, and adopted a General Plan amendment and accompanying zoning amendment. The council also deferred the holiday‑lights contract to explore lower‑cost options.

• Approved agenda (unanimous AYES)
• Approved consent calendar except items C7, C10, C12 (5‑0)
• Approved Item C12 after Councilmember Lien recused (4‑0, 1 ABSTAIN)
• Authorized City Manager to negotiate professional services agreements up to $113,500 and additional services exceeding $100,000
• Awarded storage tank maintenance contract to TEC Accutite, up to $1,061,827 total
• Adopted Resolution 9445 approving General Plan Amendment GP25‑0001 and Zoning Amendment ZA25‑0001 (unanimous AYES)
• Approved $248,547 California Highway Patrol cannabis grant and purchase of grant‑approved specialty vehicle (Resolution 9443)
• Deferred holiday lights contract; staff directed to explore lower‑cost alternatives

Economic Development & Trade Commission

The Milpitas Economic Development & Trade Commission will receive a presentation on current economic indicators, including demographic, employment, and revenue data. It will also hear a presentation evaluating the impact of the 2020‑2025 Economic Development Strategy against other Silicon Valley cities. Finally, the commission will get an update on the City’s planning for the 2026 Super Bowl and FIFA World Cup events and provide suggestions. No formal decisions are scheduled for these items.

• Economic Indicators Update – presentation by Saanvi Juneja, Milpitas Youth Force Intern
• Impact of Economic Development Strategy – presentation by Kal Zubair, Economic Development Specialist
• 2026 Sports Events Planning – presentation by Michael Thomas, Economic Development Coordinator

The Economic Development & Trade Commission approved the meeting agenda (7-0) and the June 9 minutes (7-0). It then voted to receive presentations on economic indicators, the 2020‑2025 Economic Development Strategy impact, and 2026 sports‑event planning, each passing unanimously (7-0). The meeting was adjourned with a 7‑1 vote.

• Approve agenda (7-0)
• Approve June 9 minutes (7-0)
• Receive economic indicators presentation (7-0)
• Receive Economic Development Strategy impact presentation (7-0)
• Receive 2026 sports events planning presentation (7-0)
• Adjourn meeting (7-1)

Community Housing Commission

The Community Housing Commission will receive a presentation on the City’s new Genasys Protect alert and warning system. Staff will also present an update on various housing programs. The commission will review and vote on the draft FY25‑26 work plan and budget for the commission.

• Presentation of Genasys Protect alert and warning system
• Housing programs update presentation
• Deliberation and approval of FY25‑26 Community Housing Commission work plan and budget

The commission promoted Jose Geronimo to chair. It approved the August 6 agenda (6‑0) and the June 4 minutes (3‑0, 3 abstentions). Commissioners voted to include housing initiatives in the FY2025‑2026 work plan (6‑0). No other substantive actions were taken.

• Promoted Jose Geronimo to chair (decision by commission)
• Approved August 6, 2025 agenda (6 Ayes, 0 Noes)
• Approved June 4, 2025 minutes (3 Ayes, 0 Noes, 3 Abstain)
• Included housing initiatives in FY2025‑2026 work plan (6 Ayes, 0 Noes)

Veterans Commission

The Milpitas Veterans Commission will review the recent Veterans Appreciation Lunch, discuss plans and task assignments for the Veterans Day ceremony on November 11, 2025, and consider how to promote nominations for Veteran of the Year. The meeting also includes routine reports and a future agenda item for a Veteran Car Show.

• Veterans Luncheon Debrief – discuss 2025 Veterans Appreciation Lunch
• Veterans Day Ceremony – discuss event details and assign tasks for November 11, 2025
• Veteran of the Year – discuss ways to publicize nomination information
• Future agenda item: Veteran Car Show

The Veterans Commission approved its agenda and the June 4, 2025 minutes (with corrections). It decided to hold the next Veterans Luncheon on May 16, 2026 at Jose Higuera Adobe Park. The commission also agreed to contact potential keynote speakers by August 29, 2025, hold a rehearsal on November 3, 2025, and add discharge status to the Veteran of the Year application.

• Approved agenda (motion carried, all AYES, 0 NOES)
• Approved June 4, 2025 minutes with corrections (motion carried, AYES: Devereux, Lingad, Monzon; NOES: 0; ABSTAIN: Sandhu, Choy)
• Scheduled Veterans Luncheon for May 16, 2026 at Jose Higuera Adobe Park
• Agreed to reach out to potential keynote speakers by August 29, 2025
• Agreed to hold rehearsal for Veterans Day ceremony on November 3, 2025
• Agreed to add discharge status to Veteran of the Year application

City Council Finance Subcommittee

The Finance Subcommittee regular meeting scheduled for July 9, 2025 from 3:00 p.m. to 4:00 p.m. was cancelled. The cancellation notice was issued by Finance Director Luz Cofresí‑Howe on June 10, 2025. The next Finance Subcommittee meeting is scheduled for August 13, 2025 at 3:00 p.m. No agenda items were presented for the July meeting.

City Council

The City Council will meet for a special session to conduct a Strategy & Governance Planning Workshop. No other legislative items or decisions are listed on the agenda.

• City Council Strategy & Governance Planning Workshop

The Milpitas City Council held a special meeting and reviewed a governance strategy workshop presented by Interim City Manager Santana and consultant Shawn Spano. Council members discussed proposed changes such as a tracking report for requests, a biannual priority process, and stronger communication from the city manager’s office, expressing general support. No formal actions, votes, or approvals were recorded. The meeting adjourned at 2:28 PM.

City Council

The City Council will hold a special meeting to receive a presentation of the State of the City Address. No other legislative items or decisions are listed on the agenda.

• Presentation of State of the City Address

The council met on June 26, 2025, with Mayor Montano calling the meeting to order. No public speakers, conflicts of interest, or votes were recorded. The meeting included a State of the City address and concluded without any approvals, denials, or items being tabled.

Zoning Administrator Hearing

The Zoning Administrator will consider two requests regarding the McCarthy Center business park at 400-940 N. McCarthy Blvd. The body will review proposals for tree removal, landscaping modifications, and the installation of new freestanding signs.

• Tree Removal Permits TR25-0015 and TR25-0016 to reduce required net onsite trees to 1,668 at 400-940 N. McCarthy Blvd.
• Minor Site Development Permit MS25-0070 for landscaping modifications at 400-940 N. McCarthy Blvd.
• Site Development Permit SD25-0004 and Master Sign Program Amendment MA25-0002 for four new eight-foot tall freestanding signs at 400-940 N. McCarthy Blvd.

Youth Advisory Commission

The Youth Advisory Commission will review applications and select three high school juniors or seniors for a community service scholarship. Commissioners will also discuss the 2025-2026 work plan and debrief recent youth events.

• Selection of three community service scholarship recipients
• Discussion of the 2025/2026 Work Plan
• Debrief of the May 21 College Application Workshop
• Debrief of the May 31 Youth Spelling Bee Competition

The Youth Advisory Commission unanimously approved the special meeting agenda and the May 8, 2025 minutes. It also unanimously recommended Eusern Ng, Gabriella Tong, and Thi Le to receive this year’s Community Service Scholarship. The commission discussed ideas for the 2025‑26 work plan and debriefed recent workshops and events, but no further actions were taken.

• Approved special meeting agenda (unanimous)
• Approved May 8, 2025 minutes (unanimous)
• Recommended Eusern Ng, Gabriella Tong, and Thi Le for Community Service Scholarship (unanimous)

Senior Advisory Commission

The Senior Advisory Commission will receive a presentation on the Genesys Alert and Warning System from the Fire Department's Emergency Management Coordinator. Commissioners will discuss how to promote and volunteer for a senior center Sock Hop scheduled for October 3, 2025. The commission will also plan logistics and participation for the 2025 Walk to End Alzheimer’s event on October 11, 2025. Standard agenda and minutes approvals will be completed.

• Receive presentation on Genesys Alert and Warning System (Emergency Management)
• Discuss promotion and volunteer support for Senior Center Sock Hop on Oct 3, 2025
• Plan participation in 2025 Walk to End Alzheimer’s (Silicon Valley) on Oct 11, 2025
• Approve agenda for June 24, 2025 meeting
• Approve minutes from April 22, 2025 meeting

The Senior Advisory Commission unanimously approved the agenda for the June 24, 2025 meeting and the minutes from the April 22, 2025 meeting. No other actions were decided; discussions on the senior center Sock Hop and the Walk to End Alzheimer’s will continue at a future meeting. The meeting adjourned at 2:19 p.m.

• Approved agenda for June 24, 2025 (all ayes)
• Approved minutes for April 22, 2025 (all ayes)

Measure F Oversight Committee

The Measure F Oversight Committee will elect a chair and vice‑chair, adopt the FY 2025‑26 operating budget, and hear a status report on the financial systems transition. A public forum will allow residents to speak on any topic not on the agenda. The meeting also includes routine approvals of the agenda and prior minutes.

• Chair and Vice Chair elections (roll‑call vote)
• Adoption of FY 2025‑26 operating budget
• Financial Systems Transition – May 2025 status report
• Public Forum – residents may address any non‑agenda subject (max 3 minutes)
• Approval of agenda and March 20, 2025 minutes

The Measure F Oversight Committee approved its agenda and the March 20, 2025 minutes. Members elected Conrad Schapiro as chair and Anas Rehman as vice chair. The committee also accepted the May 2025 Financial Systems Transition status report. No other substantive items were decided.

• Approved agenda (motion by Conrad Schapiro, seconded by Joyita Ghose, carried by all AYES)
• Approved minutes (motion by Conrad Schapiro, seconded by Madan Menon, carried by all AYES)
• Appointed chair – Conrad Schapiro (AYES: all, NOES: N/A)
• Appointed vice chair – Anas Rehman (AYES: all, NOES: N/A)
• Accepted Financial Systems Transition status report (motion by Madan Menon, seconded by Joyita Ghose, carried by all AYES)

Zoning Administrator Hearing

The Milpitas Planning Zoning Administrator will hold a hearing to consider two minor permits. One request is for a 1,470‑square‑foot equipment enclosure at 275 S. Hillview Drive in the Heavy Industrial (M2) district. The other request is for an on‑premise beer and wine license at the Taishoken restaurant, 416 Barber Lane, in the General Commercial district with a Recreation and Entertainment overlay. Staff recommends approval of both permits subject to conditions.

• Minor Site Development Permit No. MS25-0053 for a 1,470‑sq ft equipment enclosure at 275 S. Hillview Dr. (Heavy Industrial M2 zoning)
• Minor Conditional Use Permit No. MC25-0005 and Resolution No. 25-008 for on‑premise beer and wine sales (ABC Type 41) at 416 Barber Lane (General Commercial with C2‑RE overlay)

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will review a staff‑prepared list of potential legislative bills and provide feedback on possible city positions. Commissioners may also identify additional bills for consideration. The meeting includes a public forum for resident comments, announcements, and reports from the council liaison and city staff.

• Legislative Review for Possible Positions – discussion of staff‑provided list of potential bills
• Public Forum – residents may address the commission (up to 3 minutes each)
• Announcements
• Council Liaison Report
• City Staff Report

City Council

The Milpitas City Council will consider a series of consent items, including travel approval for elected officials, a commercial lease, and several financial agreements. Key actions include extending the HouseKeys agreement with up to $600,000 in additional funding and a $200,000 appropriation, amending the WeHOPE homeless services contract for $203,033, and delegating authority to the City Manager during the summer recess.

• Authorize travel for Mayor and councilmembers to the League of California Cities conference (estimated $8,736).
• Approve a 3‑year commercial lease with Carstar Espana’s at 1488 South Main Street for $269,280.
• Amend the HouseKeys agreement to extend services through 2028, allowing up to $600,000 additional spending and a $200,000 appropriation.
• Amend the WeHOPE professional services agreement to add $203,033 for homeless outreach and case management.
• Adopt a resolution delegating authority to the City Manager to approve project documents during the summer recess.

The Milpitas City Council approved a remote appearance for Councilmember Lam under AB 2449. It adopted the agenda and consent calendar, and approved several appointments to city commissions. A resolution was adopted delegating authority to the City Manager to approve and execute project‑related documents during the summer recess. The Council also authorized a $269,280 commercial lease, a $203,033 amendment to the WeHOPE contract, a $200,000 appropriation for a HouseKeys amendment, and the purchase option for the below‑market‑rate unit at 1377 Coyote Creek Way.

• Approved remote appearance for Councilmember Lam (unanimous AYES)
• Approved the meeting agenda (unanimous AYES)
• Approved the Consent Calendar with items C7, C17, C28 (unanimous AYES)
• Adopted Resolution No. 9431/HA 34 delegating authority to City Manager during summer recess
• Authorized a commercial lease with Carstar Espana’s at 1488 South Main St for $269,280 (3‑year term)
• Authorized amendment to WeHOPE contract for additional $203,033 funding for homeless services
• Authorized amendment with HouseKeys Inc. up to $600,000 and appropriated $200,000 from the Housing Authority Fund
• Authorized the Housing Authority Executive Director to exercise purchase option for the BMR unit at 1377 Coyote Creek Way

Science, Technology, and Innovation Commission

The Science, Technology, and Innovation Commission will hear a presentation of Genasys Protect, the city’s new alert and warning system. A separate presentation on traffic‑light synchronization will be given by the Department of Public Works. Commissioners will also discuss the 2024‑2025 work‑plan items covering artificial intelligence, AI use in city government, and cybersecurity. No formal decisions are listed on the agenda.

• Presentation of Genasys Protect alert and warning system
• Presentation on traffic‑light synchronization from DPW
• Work Plan Goal 1: Artificial Intelligence
• Work Plan Goal 2: AI usage in city government
• Work Plan Goal 3: Cybersecurity

Youth Advisory Commission

The June 12, 2025, regular meeting of the Youth Advisory Commission was adjourned. The adjournment was issued by Staff Liaison Vince Collantes due to a lack of quorum.

City Council Finance Subcommittee

The Finance Subcommittee regular meeting scheduled for June 11, 2025, was cancelled. No agenda items were presented. The subcommittee will reconvene on July 9, 2025 at 3:00 p.m.

Planning Commission

The Milpitas Planning Commission will hold a public hearing on General Plan Amendment GP25-0001, Zoning Text Amendment, and Zoning Map Amendment ZA25-0001. Staff recommends the commission adopt Resolution No. 25-007, which asks the City Council to approve these amendments to comprehensively update the Zoning Ordinance and align it with the General Plan. The meeting also includes routine approvals of the agenda and prior meeting minutes.

• Public hearing on General Plan Amendment GP25-0001 (citywide zoning ordinance update)
• Zoning Text Amendment and Zoning Map Amendment ZA25-0001 for consistency with the General Plan
• Adopt Resolution No. 25-007 recommending City Council approval of the amendments
• Approval of the meeting agenda
• Approval of March 26 and April 9, 2025 meeting minutes

The commission approved Resolution No. 25-007, recommending the City Council approve General Plan Amendment GP25-0001 and Zoning Map Amendment ZA25-0001 to comprehensively update the zoning ordinance. The meeting agenda and prior meeting minutes were approved unanimously. The June 25 Planning Commission meeting was cancelled due to no public hearing items, with the next meeting set for August 13.

• Approved meeting agenda (4-0)
• Approved March 26, 2025 meeting minutes (4-0)
• Approved April 9, 2025 meeting minutes (4-0)
• Closed public forum (4-0)
• Adopted Resolution No. 25-007 recommending City Council approve GP25-0001 and ZA25-0001 (4-0)
• Adjourned meeting (4-0)

Economic Development & Trade Commission

The Economic Development & Trade Commission will receive presentations on the Genasys Protect alert app and Main Street revitalization efforts. Members will also review planning for global sporting events scheduled for the Bay Area in 2026.

• Presentation on Genasys Protect emergency alert and warning app
• Update on planning for 2026 global sporting events in the Bay Area
• Update on Milpitas Historic Downtown Business Association Main Street revitalization

The commission unanimously approved the meeting agenda and the April 14, 2025 minutes. It then voted to receive a presentation on the City’s new Genasys Protect emergency alert and warning app. The commission also received staff updates on 2026 global sports events planning and on revitalization efforts for the Milpitas Historic Downtown Business Association. The meeting was adjourned with a 7‑0 vote.

• Approved agenda (7-0)
• Approved April 14, 2025 minutes (7-0)
• Received presentation on Genasys Protect emergency alert app (7-0)
• Received update on 2026 Super Bowl and FIFA World Cup planning (7-0)
• Received update on Milpitas Historic Downtown Business Association revitalization (7-0)
• Adjourned meeting (7-0)

Veterans Commission

The Milpitas Veterans Commission meeting will receive a presentation on the Genesys alert and warning system from the Fire Department's Emergency Management Coordinator. Commissioners will debrief the 2025 Memorial Day ceremony and discuss plans for the 2025 Veterans Recognition Luncheon. The commission will review FY 2024‑25 work‑plan accomplishments and consider the draft FY 2025‑26 work plan for recommendation to the City Council.

• Genesys Alert and Warning System presentation by Fire Department emergency management
• Memorial Day ceremony debrief and discussion
• Veterans Recognition Luncheon discussion for the July 19 event at Jose Higuera Adobe Park
• Review of FY 2024‑25 work‑plan achievements and discussion of FY 2025‑26 draft work plan

The Veterans Commission unanimously approved its meeting agenda and the FY25‑26 work plan modifications. The April 2, 2025 minutes were approved by a vote of Devereux, Garcia and Monzon. No other substantive actions were taken, and the next meeting is set for August 6, 2025.

• Approved agenda (AYES: all, NOES: 0)
• Approved April 2, 2025 minutes (AYES: Devereux, Garcia, Monzon)
• Approved FY25‑26 work plan modifications (AYES: all)

Community Housing Commission

The Milpitas Community Housing Commission will receive staff presentations on the city’s new Genasys Protect alert system and on Building Safety Month topics. Staff will also present the draft Community Housing Commission work plan and budget for fiscal year 2025‑26, which the commission will discuss and vote on. The meeting also includes routine approvals of the agenda, minutes, and a public forum.

• Presentation on Genasys Protect, the city’s new alert and warning system
• Presentation on Building Safety Month topics
• Presentation and approval of the FY25‑26 Community Housing Commission work plan and budget

The Milpitas Community Housing Commission approved the June 4 agenda and the April 2 meeting minutes by a 5‑0 vote. It postponed the Genasys Protect and Building Safety Month items to the August 6 meeting because staff could not attend. No other actions were taken.

• Approved agenda (5-0)
• Approved April 2 minutes (5-0)
• Postponed Genasys Protect to Aug 6 meeting
• Postponed Building Safety Month to Aug 6 meeting

City Council

The City Council and Housing Authority will hold public hearings to approve the Fiscal Year 2025-26 operating budget and the 2026-2030 Capital Improvement Program. The body will also consider various infrastructure project acceptances and landscaping maintenance assessments.

• Proposed FY 2025-26 Operating Budget for the City of Milpitas and Milpitas Housing Authority
• Proposed 2026-2030 Capital Improvement Program and $50,000 appropriation for environmental assessment at 230 N. Main Street
• Acceptance of $400,000 MTC grant funding for Transit-Oriented Communities (TOC) Policy compliance
• Amendment to BrightView Landscape Services, Inc. agreement adding $80,000 for facilities landscaping
• Public hearings for landscaping and lighting assessments at McCarthy Ranch and Sinclair Horizon

The council approved the FY 2025‑26 operating budget for the City and Housing Authority, and adopted several resolutions to accept water‑valve, street‑pavement, and capital‑improvement projects. It also authorized an amendment to the BrightView landscaping contract and declared a water‑main repair emergency on Curtis Avenue and Yosemite Drive. All actions were approved unanimously except the emergency declaration, which passed by a four‑fifths vote.

• Approved remote participation for Councilmember Chua under AB 2449 (unanimous)
• Adopted FY 2025‑26 Proposed Operating Budget and related fiscal resolutions (unanimous)
• Adopted Resolution No. 9420 to accept Water Valves Project for Dempsey Road Water Line (unanimous)
• Adopted Resolution No. 9421 to accept 2024 Annual Street Pavement Restriping Project (unanimous)
• Authorized City Manager to amend BrightView Landscape Services, Inc. contract, add $80,000 and increase compensation 2.5% (unanimous)
• Determined Curtis Ave/Yosemite Dr water‑main repairs constitute an emergency (four‑fifths vote)
• Approved accounts receivable write‑offs for FY ending June 30 2025 (unanimous)
• Approved Consent Calendar, pulling Item C7 for discussion (unanimous)

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation, & Cultural Resources Commission will hold a special meeting to conduct a tour of city parks and facilities. This tour is part of the Commission's approved annual Work Plan.

• Tour of Sunnyhills Albert Augustine Jr. Memorial Park at Cortez Street and Boulder Street
• Tour of Delano Manongs Park at 1650 McCandless Dr

The commission unanimously approved the meeting agenda and the May 5, 2025 minutes. Commissioners also completed a scheduled tour of the community gardens at Sunnyhills Albert Augustine Jr. Memorial Park and Delano Manongs Park. No other substantive actions were taken.

• Approved agenda (unanimous)
• Approved May 5, 2025 minutes (unanimous)
• Completed park tour of Sunnyhills Albert Augustine Jr. Memorial Park and Delano Manongs Park

Planning Commission

The Zoning Administrator will review a Minor Site Development Permit request for a property at 1801 McCarthy Boulevard. The request involves increasing the height of an existing chain link fence and installing a new privacy fence.

• Minor Site Development Permit P-MS25-0068: Request to increase an 8-foot chain link fence to 12 feet and install a 6-foot privacy slatted chain link fence at 1801 McCarthy Blvd

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will receive a presentation on the Genasys Protect alert and warning system for emergency communications. It will also debrief recent Climate Film and Earth Day events, receive an update on the Go Electric Milpitas incentive program, and discuss outreach to businesses about switching to non‑plastic foodware. The commission will consider staff recommendations to receive the presentation and discuss the other items as appropriate.

• Genasys Alert and Warning System Presentation – staff recommends the commission receive the presentation.
• Climate Film and Earth Day Events Debrief – commission will discuss lessons learned.
• Go Electric Milpitas Program Update – commission will discuss program updates and promotion ideas.
• Non‑plastic Foodware and Businesses – commission will discuss confirming a mailing list and additional outreach efforts.

City Council

The Milpitas City Council will consider a consent calendar of routine items and several resolutions and contracts. Key actions include authorizing a five‑year maintenance agreement with PSI Water Technologies for up to $200,000, amending a professional services agreement with TDG Engineering for up to $78,250, adopting fire‑hazard mapping ordinance No. 317, and approving a resolution to apply for the HOME housing program. The Council will also act on a bond reduction for the Chick‑fil‑A Calaveras & Hillview project.

• Approve a five‑year agreement with PSI Water Technologies, Inc. for maintenance of City Microclor systems, not‑to‑exceed $200,000
• Amend the Professional Services Agreement with TDG Engineering, Inc. for the Milpitas Gateway‑Main Street Sense of Place Plan, $71,138 with authority up to $78,250
• Adopt Ordinance No. 317 to adopt by reference the California Department of Forestry and Fire Protection fire‑hazard severity zone mapping
• Adopt a resolution authorizing an application to the HOME (Home Investment Partnerships Program) for housing assistance
• Adopt a resolution to accept completed improvements for the Chick‑fil‑A Calaveras & Hillview #04483 project and reduce the faithful performance bond by $47,500

The council voted 3‑1 to deny the minor site development permit and zoning variance for 860 Evans Road. It also adopted Ordinance No. 317 to adopt fire‑hazard severity zone mapping, approved a $71,138 amendment to the TDG Engineering agreement (up to $78,250), and authorized a five‑year PSI Water Technologies contract up to $200,000. Additionally, the council approved staff recommendations for Hall Park pickleball mitigation, including a $100,000 budget and further study.

• Approved agenda (unanimous AYES)
• Approved consent calendar (unanimous AYES)
• Approved amendment to TDG Engineering agreement, $71,138 (up to $78,250)
• Authorized five‑year PSI Water Technologies agreement, not‑to‑exceed $200,000
• Adopted Ordinance No. 317 mapping fire‑hazard severity zones
• Adopted Resolution No. 9417 authorizing HOME program application
• Denied minor site development permit at 860 Evans Road (3‑1 AYES)
• Approved Hall Park pickleball mitigation measures and $100,000 budget (unanimous AYES)

Arts Commission

The Milpitas Arts Commission will consider several applications, including exhibits for Belinda Lo, Pranita Saklikar, and Joy Marie Hallare at the Phantom Art Gallery. Commissioners will also vote on a muralist pre‑qualification for Kristina Yu and discuss the Arts Commission Work Plan recommendation. A presentation on the city’s new Genasys Protect emergency alert system will be received. The meeting includes a public forum and liaison reports on ongoing public‑art projects.

• Receive presentation on Genasys Protect emergency alert system
• Approve or deny Phantom Art Gallery exhibits for Belinda Lo, Pranita Saklikar, and Joy Marie Hallare
• Vote on muralist pre‑qualification for Kristina Yu
• Discuss and vote to submit Arts Commission Work Plan to City Council or continue discussion
• City liaison reports budget items: Dixon Landing Park $30K, Historical Park Markers $100K, Public Art Master Plan $80K

The commission denied the Phantom Art Gallery exhibit proposed by Belinda Lo. It approved exhibits by Pranita Saklikar and Joy Marie Hallare, prequalified muralist Kristina Yu, and adopted the FY25‑26 Arts Commission Work Plan with an added online art map. All motions recorded their vote counts.

• Denied Phantom Art Gallery exhibit for Belinda Lo (AYES: Hekkelman, Young; NOES: Cacao, Ghose, Umarani)
• Approved Phantom Art Gallery exhibit for Pranita Saklikar (AYES: Cacao, Ghose, Hekkelman, Young; NOES: 0; ABSTAIN: Umarani)
• Approved Phantom Art Gallery exhibit for Joy Marie Hallare (AYES: all; NOES: 0)
• Prequalified muralist Kristina Yu (AYES: all; NOES: 0)
• Approved FY25‑26 Arts Commission Work Plan with online art map addition (AYES: all; NOES: 0)
• Approved meeting agenda (AYES: all; NOES: 0)
• Approved March 24, 2025 minutes (AYES: all; NOES: 0)

Science, Technology, and Innovation Commission

The Science, Technology, and Innovation Commission will review its 2024-2025 work plan. Discussions will focus on artificial intelligence, AI usage in city government, and cybersecurity.

• Presentation on Traffic Light Synchronization from DPW
• Work plan goal on Artificial Intelligence
• Work plan goal on A.I. usage in city government
• Work plan goal on Cybersecurity

Library & Education Advisory Commission

The Library and Education Advisory Commission will review and finalize its FY2025‑26 Work Plan, which outlines library programs and services, and forward it to the City Council for review and approval. The commission will also receive a presentation on the Genesys alert and warning system and plan the Youth Essay Writing Contest event scheduled for October 4, 2025 at the Milpitas Library.

• FY2025‑26 Work Plan Final Review – review and finalize draft for City Council review and approval
• Genesys Alert and Warning System – receive presentation from Emergency Management Coordinator
• Youth Essay Writing Contest Event – plan event for Saturday, October 4, 2025 at Milpitas Library

The commission approved its agenda and the March 17, 2025 minutes unanimously. It voted to recommend the FY2025‑26 Work Plan to the City Council with the staff‑noted amendments. The meeting was then adjourned unanimously.

• Approved agenda (AYES: All)
• Approved March 17, 2025 minutes (AYES: All)
• Recommended FY2025‑26 Work Plan to City Council (AYES: All)
• Adjourned meeting (AYES: All)

City-School Collaborative Subcommittee

The City‑School Collaborative Subcommittee will review several new discussion topics, including traffic safety, a fentanyl harm‑reduction community response, and summer support services. It will also receive updates on the city and Milpitas Unified School District budgets, the impact of executive orders, workforce development, and housing. No formal actions are listed; the items are for discussion.

• Traffic safety (new discussion item)
• Fentanyl Harm Reduction‑Community Response (new discussion item)
• Summer Support Services (new discussion item)
• City and MUSD Budget Updates (standing discussion item)
• Impact of Executive Orders on City of Milpitas and MUSD (standing discussion item)

The subcommittee approved its May 16 agenda with a 3‑0 vote. It also approved the March 28, 2025 minutes with a 3‑0 vote. No other actions or votes were taken.

• Approved agenda (3-0)
• Approved March 28, 2025 minutes (3-0)

Public Safety & Emergency Preparedness Commission

The Public Safety & Emergency Preparedness Commission will discuss updates to the 2025 work plan for the Fire, Law, and OEM teams. The body will also review a schedule of upcoming community events and receive reports from city departments.

• Review of upcoming events: Juneteenth (6/21), Family Campout (7/26), National Night Out (8/5), and Pumpkins in the Park (10/25)
• 2025 Work Plan updates for Fire, Law, and OEM teams
• Reports from the Office of Emergency Management (OEM), Milpitas Fire, and Milpitas Police

City Council Finance Subcommittee

The Finance Subcommittee regular meeting scheduled for May 14, 2025 was cancelled. The cancellation was made by the Finance Director/Secretary due to a lack of agenda items. The next Finance Subcommittee meeting is planned for June 2025 at 3:00 p.m.

Suicide Prevention Task Force

The task force will receive updates on suicide prevention and mental health programs from city and county officials. Members will discuss work group progress and the Rooted in Wellness community resource fair.

• Rooted in Wellness: Mental Health Community Resource Fair update
• County Suicide Prevention updates from Santa Clara County Behavioral Health Services and Library District
• City updates on social services, youth/teen programs, and police department activities
• Work group discussions regarding marketing/outreach, teens/transitional youth, and older adults
• Staffing change announcement by Tegan McLane

City Council

The Milpitas City Council will receive a presentation on the proposed FY 2025‑26 operating budget and the Fiscal Strategy Framework. Council members will then provide direction to approve the budget as presented, including deficit‑reduction measures and new proposals. The agenda also includes routine procedural items such as public comment, conflict‑of‑interest disclosures, and approval of the agenda.

• Presentation and direction to approve FY 2025‑26 operating budget and Fiscal Strategy Framework

The Milpitas City Council approved the meeting agenda with a 5‑0 vote. Council members discussed the FY 2025‑26 operating budget and gave unanimous consensus direction on funding for the Black April ceremony, the Community Concert Choir, a Summer College Internship Program, the Milpitas Assistance Program, and exploring a temporary police substation. Staff will return on June 3, 2025 with a final budget proposal incorporating the council’s direction.

• Approved agenda (5-0)

Economic Development & Trade Commission

The regular meeting of the Economic Development & Trade Commission scheduled for May 12, 2025, has been canceled. The cancellation was issued by the Staff Liaison due to a lack of a quorum.

Youth Advisory Commission

The Commission will discuss goals and initiatives for its 2025-2026 work plan. Members will also receive updates on upcoming youth events and a presentation on the city's emergency alert system.

• Presentation on Genesys Alert and Warning System by the Fire Department
• Discussion of 2025/2026 Work Plan goals and initiatives
• Updates on Youth Spelling Bee Competition scheduled for May 31
• Updates on College Application Workshop scheduled for May 21
• Discussion on promoting the Community Service Scholarship for high school juniors and seniors

The Youth Advisory Commission approved the event plan for the Youth Spelling Bee on May 31, including judges, staff roles, and purchase of chips, water, juice, Capri Sun, and pizza for the concession booth. It also approved staff to purchase water for the College Workshop on May 21 and to promote the Community Service Scholarship to local high schools. All motions were adopted unanimously by the voting members present.

• Approved agenda for the May 8 meeting (unanimous)
• Approved minutes from April 24, 2025 (unanimous; Kaki abstained)
• Approved Youth Spelling Bee logistics and concession purchases (unanimous)
• Approved College Workshop presentation and staff purchase of water (unanimous)
• Approved promotion of the Community Service Scholarship to local high schools (unanimous)

City Council

The Milpitas City Council will hold a closed‑session at 5:30 p.m. to discuss labor negotiations, city‑attorney appointments, and ongoing litigation. In the public session they will consider a consent calendar containing numerous routine actions. Key items include a $2,027,512 increase in the annual wastewater facility O&M and CIP payments to San Jose, a $6,870 amendment to a zoning‑consulting contract, adoption of Ordinance No. 38.857 creating Neighborhood Commercial Mixed‑Use and Town Center subdistricts, a resolution designating Street Resurfacing Project 4307 funded by SB 1, and a $3,031,971 contract award to VSS International for street sealing.

• Increase appropriation for wastewater O&M and CIP payments to San Jose by $2,027,512 (C6)
• Amend professional services agreement with Lisa Wise Consulting for zoning update – $6,870 (C7)
• Adopt Ordinance No. 38.857 establishing NCMU zoning district and Town Center subdistricts (C8)
• Designate Street Resurfacing Project 2025‑26, Project No. 4307, funded by California SB 1 (C9)
• Award VSS International contract for street sealing – $3,031,971.04 (C12)

The council unanimously appointed Assistant City Attorney Christopher Creech as Acting City Attorney and formed a subcommittee to recruit a permanent City Attorney. It adopted Ordinance No. 38.857, establishing Neighborhood Commercial Mixed‑Use and Town Center subdistricts and amending the zoning map. The council also increased the wastewater facility appropriation by $2,027,512, funded street‑resurfacing and ADA curb‑ramp projects, awarded a $3.03 M street‑sealing contract, approved assessment districts for McCarthy Ranch and Sinclair Horizon, and authorized a bike‑and‑pedestrian outreach agreement with the SCVTA.

• Appointed Christopher Creech as Acting City Attorney (unanimous)
• Formed subcommittee (Vice Mayor Barbadillo, Councilmember Chua) for permanent City Attorney recruitment (unanimous)
• Adopted Ordinance No. 38.857 establishing NCMU and Town Center subdistricts (unanimous)
• Increased appropriation for annual wastewater O&M and CIP payments by $2,027,512 (unanimous)
• Designated Street Resurfacing 2025‑26 project funded by SB 1 (unanimous)
• Authorized $281,351 ADA Curb Ramp Transition Program funding (unanimous)
• Awarded $3,031,971.04 contract to VSS International, Inc. for Street Sealing Project (unanimous)
• Approved master funding agreement with SCVTA for Bike and Pedestrian Outreach (unanimous)

Parks, Recreation, & Cultural Resources Commission

The Milpitas Parks, Recreation & Cultural Resources Commission will receive presentations on an emergency alert system, a playground renovation at Sinnott Park, and the design for a new 4‑acre Metro Tango Subdistrict Park. Commissioners will also finalize the FY 2025‑26 work plan and recommend it to the City Council. The meeting includes a public forum for residents to speak on any topic not on the agenda.

• Genesys Alert and Warning System presentation by the Fire Department’s Emergency Management Coordinator
• Sinnott Park Playground Renovation Project (project no. 3471) design presentation and feedback request
• Metro Tango Subdistrict Park Project (project no. 2023) conceptual design review and recommendation for City Council approval
• Work Plan FY 24‑25 review and FY 25‑26 finalization by Recreation and Community Services staff
• Public Forum allowing residents up to three minutes to address the commission

The Parks, Recreation & Cultural Resources Commission approved its agenda and the April 7 minutes unanimously. It voted to recommend the preferred Metro Tango Subdistrict Park plan, including a study for pickleball courts, to the City Council. It also recommended the FY25‑26 Work Plan, adding Bike to Work Day and Bike to Wherever Day, to the City Council.

• Approved agenda (unanimous vote, all AYES, 0 NOES)
• Approved April 7 minutes (unanimous vote, all AYES, 0 NOES)
• Recommended preferred Metro Tango Subdistrict Park plan and investigation of pickleball courts to City Council (unanimous vote, all AYES, 0 NOES)
• Recommended FY25‑26 Work Plan with Bike to Work Day and Bike to Wherever Day to City Council (unanimous vote, all AYES, 0 NOES)

City Council

The Milpitas City Council special meeting scheduled for April 29, 2025 was cancelled. No agenda items were considered. The next regular council meeting is set for May 6, 2025 at 7:00 PM.

Youth Advisory Commission

The Youth Advisory Commission will review and approve the community service scholarship form for high‑school students, with the application deadline set for June 6, 2025 at 5:00 p.m. The commission will also receive updates from subcommittees on a college workshop partnership with Ivyboost College Prep, the annual Youth Spelling Bee Competition at Barbara Lee Senior Center, and a teen volleyball competition at Milpitas Sports Center. No other decisions are listed on the agenda.

• Review and approve Community Service Scholarship form (application deadline June 6, 2025)
• Receive updates on College Workshop partnership with Ivyboost College Prep
• Receive updates on Youth Spelling Bee Competition at Barbara Lee Senior Center
• Receive updates on Volleyball Competition at Milpitas Sports Center
• Public Forum allowing audience members to address the commission

The Youth Advisory Commission approved the Community Service Scholarship form and agreed to market it. It also approved flyers and staff support for a college application workshop, a youth spelling bee, and a volleyball competition. All motions passed unanimously except the March 13 minutes, which had one abstention.

• Approved special meeting agenda (unanimous)
• Approved March 13, 2025 minutes (abstention by Mudunuri)
• Approved Youth Advisory Commission Community Service Scholarship form (unanimous)
• Approved College Application Prep Workshop flyer (unanimous)
• Approved Youth Spelling Bee word list and flyer (unanimous)
• Approved Volleyball Competition flyer (unanimous)

Senior Advisory Commission

The Senior Advisory Commission will review its work plan, focusing on ways to strengthen advocacy for senior programs, resources, digital inclusion, and age‑friendly initiatives. Commissioners will also discuss strategies to promote community participation in the October 2025 Walk to End Alzheimer’s event. The meeting includes a public forum, police department briefing, and liaison reports, but no formal decisions are listed.

• Review Work Plan: discuss advocacy strategies for senior programs, resources, digital inclusion, and age‑friendly initiatives
• Review Work Plan Item: support and participate in the “Age‑Friendly initiatives – Walk to End Alzheimer’s” event
• Public Forum: audience members may address the commission on any subject not on the agenda
• Announcements: Police Department briefing and commissioner updates
• Liaison Reports: City Council, Age‑Friendly, and City Staff reports

The commission approved the meeting agenda and the February 25, 2025 minutes unanimously. Members agreed to strengthen advocacy efforts for senior programs. They also agreed to promote the October 2025 Walk to End Alzheimer’s during the Senior Center’s daily programming.

• Approved agenda (unanimous ayes)
• Approved February 25, 2025 minutes (unanimous ayes)
• Agreed to strengthen advocacy efforts for senior programs
• Agreed to promote the Walk to End Alzheimer’s at the Senior Center

Science, Technology, and Innovation Commission

The Milpitas Science, Technology, and Innovation Commission will meet on April 21, 2025 at City Hall. The meeting includes a public forum, announcements, and liaison reports. The primary business item is a review of the 2024‑2025 work‑plan items covering artificial intelligence, AI usage in city government, and cybersecurity. No formal decisions are listed; the commission will discuss these goals.

• Review Goal 1: Artificial Intelligence (owners S. Sinha, A. Mukherjee)
• Review Goal 2: AI usage in city government (owners A. Bao, S. Chu, R. Choudhury, A. Shah)
• Review Goal 3: Cybersecurity (owners A. Alcorn, S. Sinha, A. Shah, K. Le)
• Public Forum – residents may address any subject not on the agenda
• Commissioner announcements/updates

The Science, Technology, and Innovation Commission elected S. Sinha as Chair and A. Bao as Vice Chair. The February 24 agenda and the January 13 minutes were approved. The commission also voted to receive and file the 2024‑2025 work‑plan updates.

• Elected S. Sinha as Chair (6 ayes)
• Elected A. Bao as Vice Chair (6 ayes)
• Approved February 24, 2025 agenda (6 ayes)
• Approved January 13, 2025 minutes (6 ayes)
• Received and filed 2024‑2025 work‑plan updates (6 ayes)

Energy & Environmental Sustainability Commission

The regular meeting of the Milpitas Energy and Environmental Sustainability Commission scheduled for April 16, 2025, has been cancelled.

City Council

The Milpitas City Council will consider a series of routine consent items, including travel approval for the mayor and several contract authorizations. The agenda includes a $5,336,500 construction contract for the McCandless Well Facility and related change order authority. Two public hearings will address a site‑development permit amendment for 1355 California Circle and a General Plan and zoning amendment for the Town Center and Neighborhood Commercial Mixed‑Use district. An interim city manager will be appointed.

• Approve and award $5,336,500 construction contract to GSW Construction for McCandless Well Facility (C9)
• Authorize execution of Amendment No. 1 to Funding Agreement for Calaveras Boulevard Widening Project (C8)
• Approve mayor's travel to Atlanta, GA for NALEO conference, not‑to‑exceed $3,200 (C5)
• Authorize purchase of sewer CCTV truck from U‑Rock Utility Equipment, up to $372,368.81 (C11)
• Approve $1,500 fee waiver for Samuel Ayer High School Alumni Association picnic (C13)

The council selected Deanna Santana as interim city manager, approving the appointment by a 4‑1 vote with Councilmember Lien dissenting. They also approved Mayor Montano’s travel to Atlanta for the NALEO conference at a not‑to‑exceed cost of $3,200. The council adopted several finance and public‑works actions, including releasing $308.54 in unclaimed checks, awarding a $5,336,500 construction contract for the McCandless Well Facility, and authorizing a sewer CCTV truck purchase up to $372,368.81. Additional approvals covered a $1,500 fee waiver for a high‑school alumni event, a density‑bonus permit for an apartment project at 1355 California Circle, and a general‑plan and zoning amendment for the Town Center and Neighborhood Commercial Mixed‑Use district.

• Appointed Deanna Santana as interim city manager (4‑1 vote, Lien no)
• Approved Mayor Montano’s travel to Atlanta, NALEO conference, up to $3,200
• Adopted Resolution 9398 releasing $308.54 unclaimed checks to General Fund
• Awarded $5,336,500 construction contract to GSW Construction for McCandless Well Facility
• Authorized purchase of sewer CCTV truck up to $372,368.81 via Sourcewell
• Approved $1,500 fee waiver for Samuel Ayer High School Alumni Association event
• Adopted Resolution 9403 amending site‑development permit and granting density bonus for 1355 California Circle
• Adopted Resolution 9404 approving General Plan and Zoning amendments for Town Center and NCMU district

Economic Development & Trade Commission

The Economic Development & Trade Commission will receive a presentation on the city’s commercial development review process. Staff will also update the commission on planning for Bay Area sporting events scheduled for 2026. Commissioners will discuss potential new agenda items for future workplans. No formal actions are scheduled beyond receiving the information and noting suggestions.

• Development Review Process – presentation on commercial development review (Nat Sandoval)
• 2026 Sporting Events Planning – update on Bay Area global sporting events (Michael Thomas)
• New Business Item Discussion – commissioners introduce possible future workplan items (Chris Norwood)

The Economic Development & Trade Commission approved the April 14 agenda and the March 10, 2025 meeting minutes. It voted to receive presentations on the development review process and on planning for 2026 sporting events. The commission also chose to continue a new business discussion at the next meeting and adjourned the session.

• Approved agenda (7-0)
• Approved March 10, 2025 minutes (6-0)
• Received development review process presentation (7-0)
• Received 2026 sporting events planning presentation (7-0)
• Continued new business item to next meeting (7-0)
• Adjourned meeting (7-0)

Youth Advisory Commission

The regular meeting scheduled for April 10, 2025, was adjourned. It has been rescheduled for April 24, 2025, at 6:00 P.M.

• Meeting adjourned by Staff Liaison Vince Collantes due to lack of quorum

Planning Commission

The Milpitas Planning Commission will hold a public hearing on a deck variance for 860 Evans Road. The request seeks to add a 1,082‑square‑foot covered deck to a single‑family home on a 0.8‑acre lot in the Single‑Family Residential – Hillside district, encroaching the required 40‑foot side setback. Staff recommends the Commission deny the variance to the City Council.

• Deck variance (P‑MS24‑0257, P‑VA25‑0001) for 860 Evans Rd: 1,082 sq ft covered deck on 0.8‑acre site
• Location: Single‑Family Residential – Hillside Zoning District
• Requested encroachment into required 40‑foot side setback
• Staff recommendation: deny variance to City Council

The commission approved the meeting agenda (6‑0) and closed the public forum (6‑0). It voted to recommend that the City Council approve the variance allowing a covered deck to encroach the side‑yard setback at 860 Evans Road, with a vote of 4‑1‑1. The meeting was adjourned (6‑0).

• Approved meeting agenda (6-0)
• Closed public forum (6-0)
• Recommended City Council approve deck variance (4-1-1)
• Adjourned meeting (6-0)

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation, & Cultural Resources Commission will receive a presentation on community survey results regarding a proposed City Bicycle Map. The body will also review the FY24-25 Work Plan and discuss goals for the FY25-26 Work Plan.

• Presentation of Bike Map Survey results from June to October 2024
• Review of Fiscal Year 2024-25 Work Plan
• Discussion of tasks for the Fiscal Year 2025-2026 Work Plan

The Parks, Recreation & Cultural Resources Commission approved the meeting agenda for April 7, 2025. It also approved the minutes from the March 3, 2025 meeting. Both motions passed with all votes in favor and no opposition. No other substantive actions were taken.

• Approved agenda for April 7, 2025 (AYES all, NOES 0)
• Approved minutes for March 3, 2025 (AYES all, NOES 0)

City Council

The City Council will receive staff presentations regarding the Proposed FY 2025-26 Operating Budget and the FY 2026-30 Capital Improvement Program. Council members will provide feedback to staff on these financial plans.

• Proposed FY 2025-26 Operating Budget presentation
• Proposed FY 2026-30 Capital Improvement Program presentation

The Milpitas City Council unanimously approved the meeting agenda. After staff presentations on the FY 2025‑26 operating budget and the capital improvement program, council members reached a consensus to move forward with approximately $1 million in operating budget reductions, mainly from staffing. They also directed staff to explore alternative options for the remaining $500 thousand of reductions and to provide more detail at the next budget study session.

• Approved agenda (unanimous)
• Agreed to approximately $1 million operating budget reductions
• Directed staff to explore alternative options for remaining $500 thousand reductions

Veterans Commission

The Veterans Commission will discuss preparations for the 2025 Memorial Day Ceremony and the Annual Veterans Recognition Luncheon. The body will also discuss methods to expand the city's list of local veterans for outreach purposes.

• Memorial Day Ceremony 2025 preparations and guest speaker selection
• Selection of date, time, location, and programming for the 2025 Veterans Recognition Luncheon
• Discussion on growing the list of Veterans in Milpitas for outreach

The commission unanimously approved the meeting agenda and the February 5, 2025 minutes. It also approved holding a Veterans Recognition Luncheon on Saturday, July 19, 2025 at Jose Higuera Adobe Park. Staff reported details for the upcoming Memorial Day ceremony, but no formal vote was taken on that item.

• Approved agenda for April 2, 2025 (AYES: All Noes: 0)
• Approved minutes for February 5, 2025 (AYES: All Noes: 0)
• Approved Veterans Recognition Luncheon on July 19, 2025 at Jose Higuera Adobe Park (AYES: All Noes: 0)

Community Housing Commission

The Community Housing Commission will receive a staff overview of FY25‑26 CDBG applications, hear comments from prospective applicants, and discuss the commissioners’ priorities for City Council funding. No formal actions or approvals are scheduled; the items are for information and discussion.

• Staff presentation on FY25‑26 CDBG applications received
• Prospective FY25‑26 CDBG applicants provide comments
• Commissioners discuss priority areas for City Council funding

City Council

The City Council will hold a special meeting to discuss the appointment, hiring, and interviews for the position of Interim City Manager. This item will be addressed during a closed session.

• Closed session regarding the appointment of an Interim City Manager

The council voted to approve the agenda after discussion. Councilmember Chua moved to approve, Vice Mayor Barbadillo seconded, and all five members voted aye. No members voted no. The meeting then adjourned to closed session and reconvened later with no further actions recorded.

• Approved meeting agenda (5-0)

City Council

The Milpitas City Council will meet to approve routine items including a $620,000 amendment for Enterprise Resource Planning consulting and a reimbursement agreement for BART pavement restoration. The meeting also includes a public hearing on a bingo license for the Barbara Lee Senior Center.

• Approve $620,000 ERP consulting amendment with Berry, Dunn, McNeil & Parker LLC
• Approve BART Extension pavement restoration reimbursement agreement
• Conduct public hearing on Bingo License for Barbara Lee Senior Center
• Receive 2024 Housing Element and General Plan progress reports
• Accept Fire Station No. 1 modular building replacement project

The Milpitas City Council approved its agenda and consent calendar unanimously. It adopted a resolution to accept the Fire Station 1 modular building project and approved an amendment to the SCVTA master agreement for BART‑related pavement reimbursement. The council also approved a bingo license for the Barbara Lee Senior Center and, by a 4‑to‑1 vote, authorized a $610,500 amendment to the professional services agreement with Berry, Dunn, McNeil & Parker for enterprise resource planning consulting. Additionally, it determined the McCarthy Ranch Sewer Lift Station remains an emergency.

• Approved the meeting agenda (unanimous AYES)
• Approved the consent calendar (unanimous AYES)
• Approved March 18, 2025 City Council minutes (unanimous AYES)
• Adopted Resolution No. 9397 to accept Fire Station 1 modular building project (approved)
• Approved Amendment No. 17 to the SCVTA Master Agreement for Berryessa BART extension pavement reimbursement (approved)
• Determined McCarthy Ranch Sewer Lift Station condition continues to constitute an emergency (four‑fifths vote)
• Approved a Bingo License for the Barbara Lee Senior Center (unanimous AYES)
• Approved amendment to Professional Services Agreement with Berry, Dunn, McNeil & Parker LLC for $610,500, authorizing up to 10% changes (AYES: Mayor Montano, Vice Mayor Barbadillo, Councilmember Lam, Councilmember Lien; NOES: Councilmember Chua)

City Council Transportation Subcommittee

The Milpitas City Council Transportation Subcommittee will meet on March 27, 2025 to review transportation‑related topics. Items include a bike survey and improvement project, an update on the street sealing project, and updates on traffic grants. The committee will discuss these items but no formal decisions are indicated in the agenda.

• Bike Survey & Improvement Project (review)
• Street Sealing Project Update
• Traffic Grant Updates

The Transportation Subcommittee approved the agenda for March 27, 2025 and approved the minutes from the October 24, 2024 meeting. Both approvals were made by Mayor Carmen Montano and seconded by Councilmember William Lam. No other actions were formally decided; the remaining items were discussed or provided as updates.

• Approved agenda for March 27, 2025 (Mayor Montano, seconded by Lam)
• Approved minutes from October 24, 2024 (Mayor Montano, seconded by Lam)

Planning Commission

The Milpitas Planning Commission will meet on March 26, 2025 at the City Council Chambers, 455 E. Calaveras Blvd., and via Zoom. The commission will consider a public hearing on the Capital Improvement Program (CIP) 2026‑2030 General Plan conformity finding and is recommended to adopt Resolution No. 25‑005 confirming the program conforms to the city’s General Plan. The agenda also includes approval of the March 26 agenda, approval of February 26 meeting minutes, and a public forum for comments on items not on the agenda.

• Adopt Resolution No. 25-005 confirming 2026‑2030 Capital Improvement Program conforms to General Plan
• Approve the meeting agenda for March 26, 2025
• Approve the meeting minutes from February 26, 2025
• Public forum allowing three‑minute comments on non‑agenda items
• No new business items listed

The Planning Commission approved the meeting agenda (6‑0) and the February 26 minutes (5‑0, 1 abstention). It adopted Resolution No. 25‑005 finding the proposed 2026‑2030 Capital Improvement Program is in conformance with the City’s General Plan (6‑0). The commission also unanimously recommended that the City Council create a traffic‑management task force to study impacts of the upcoming NCMU housing development (6‑0).

• Approved meeting agenda (6 AYES, 0 NOES)
• Approved February 26 minutes (5 AYES, 0 NOES, 1 ABSTAIN)
• Adopted Resolution No. 25‑005 confirming CIP consistency with General Plan (6 AYES, 0 NOES)
• Recommended formation of traffic‑management task force to City Council (6 AYES, 0 NOES)
• Motion to close public forum carried (6 AYES, 0 NOES)
• Adjourned meeting (6 AYES, 0 NOES)

Arts Commission

The Arts Commission will consider prequalifying three muralists for city projects and discuss support for State Bill 456 regarding contractor exemptions for muralists. The body will also receive an update on the Public Art Master Plan and the display of the Weaving Together artwork.

• Vote on muralist prequalification for Jessica Cao, Zoe Caron, and Richa Priyanka
• Discussion on State Bill 456 regarding Contractors State License Law exemptions for muralists
• Public Art Master Plan update and feedback on Weaving Together artwork
• Dixon Landing Park public art project (budget $30K)
• Historical Park Markers project (budget $100K)

The commission approved its agenda and the February 24 minutes. It voted to send a letter supporting State Bill 456, which seeks a contractor‑license exemption for muralists. The commission prequalified Richa Priyanka for small projects and Zoe Caron for larger projects. It also decided to rotate the "Weaving Together" artwork among city facilities until a permanent site is chosen.

• Approved agenda (AYES: all, NOES: 0)
• Approved February 24 minutes (AYES: all, NOES: 0)
• Sent letter of support for State Bill 456 (AYES: all, NOES: 0)
• Prequalified Richa Priyanka for small projects (AYES: Brahim, Ghose, Hekkelman, Qiu; NOES: Cacao, Umarani)
• Prequalified Zoe Caron for larger projects (AYES: all, NOES: 0)
• Decided to rotate "Weaving Together" artwork across city facilities (no vote recorded)

Measure F Oversight Committee

The Measure F Oversight Committee will vote on the FY 2024-25 2FQ25 Financial Status Report, a preliminary FY 2025-26 Operating Budget long‑term forecast, and a BerryDunn status report on the financial systems transition. The meeting also includes a public forum for unagendized remarks limited to three minutes each. Standard procedural items such as agenda approval, minutes approval, and staff reports will also be addressed.

• FY 2024-25 2FQ25 Financial Status Report
• Preliminary FY 2025-26 Operating Budget – Long‑Term Forecast
• Financial Systems Transition (BerryDunn February 2025 Status Report)
• Public Forum (unagendized remarks, three‑minute limit)
• Approval of agenda and minutes from previous meetings

The Measure F Oversight Committee approved its meeting agenda. It also unanimously approved the minutes from meetings held on Dec 12 2024, Mar 21 2024, Jun 20 2024, and Sep 19 2024. No other actions or decisions were taken during the session.

• Approved meeting agenda
• Approved Dec 12 2024 minutes (unanimous)
• Approved Mar 21 2024 minutes (unanimous)
• Approved Jun 20 2024 minutes (unanimous)
• Approved Sep 19 2024 minutes (unanimous)

Public Safety & Emergency Preparedness Commission

The Public Safety & Emergency Preparedness Commission will review the 2025 work plan items, create work‑plan teams, and consider presentation opportunities. It will also receive reports on fire and police staffing, equipment, and upcoming community events. No formal decisions are listed beyond the work‑plan discussions.

• Review past events (Holi Festival at Cardoza Park on 3/8, Library Presentation on 3/13)
• Discuss upcoming events (Family Campout 7/26, National Night Out 8/5, Pumpkins in the Park 10/25)
• Review 2025 Work Plan items and establish work‑plan teams
• Fire Captain vacancy promotional process (in progress as of March 5, 2025)
• Firefighter Paramedic vacancy and three conditional firefighter offers

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will discuss logistics for a climate film event and planning for Earth Day. The body will also receive an update on the Go Electric Milpitas Incentive Program.

• Climate Film and Discussion Event logistics for March 23rd at Milpitas Library Auditorium
• Earth Day Event planning for April 12, 2025, at Murphy Park
• Go Electric Milpitas Incentive Program update and promotion input

City Council

The Milpitas City Council will adopt a resolution to approve project plans, award the construction contract to Cratus, Inc. for $5,463,800, and authorize change orders up to $1,093,000 for the Dempsey Road Water Line Replacement. The council will also approve a $3,000,000 Department of Energy grant for the Carbon Neutral Homes Retrofit Program and authorize purchase orders up to $165,157 for Clow fire hydrants. Additional items include a $3,200 travel request to Dagupan, Philippines, and a $10,000 transfer to fund a Historical Park Marker project.

• Approve Dempsey Road Water Line Replacement contract: $5,463,800 and change orders up to $1,093,000
• Accept $3,000,000 DOE grant for Milpitas Carbon Neutral Homes Retrofit Program
• Authorize purchase orders to PACE Supply Corp. for Clow fire hydrants: up to $165,157
• Approve $3,200 travel request for Vice Mayor to Dagupan, Philippines
• Transfer $10,000 from Public Art Program to fund Historical Park Marker project

The Milpitas City Council approved the consent calendar, which included awarding a $5,463,800 construction contract to Cratus, Inc. for the Dempsey Road Water Line Replacement, and authorized change orders up to $1,093,000. The council also accepted a $3,000,000 U.S. Department of Energy grant for the Carbon Neutral Homes Retrofit Program and approved a $10,000 transfer to fund historical park markers. No substantive decisions were made outside the consent calendar and one regular item.

• Awarded $5,463,800 construction contract to Cratus, Inc. for Dempsey Road Water Line Replacement (4-0)
• Authorized change orders up to $1,093,000 for Dempsey Road Water Line Replacement (4-0)
• Accepted $3,000,000 U.S. DOE grant for Milpitas Carbon Neutral Homes Retrofit Program (4-0)
• Approved $2,655,000 subrecipient agreement with Silicon Valley Clean Energy for Go Electric Milpitas rebates (4-0)
• Approved $165,157 in purchase orders to PACE Supply Corp. for fire hydrants (4-0)
• Approved installation of Womanhood Project marker at Delano Manongs Park (4-0)
• Approved design for Historical Park Markers and transferred $10,000 from Delano Manongs Park CIP to Public Art CIP (4-0)
• Authorized travel to Dagupan, Philippines for Vice Mayor Barbadillo, estimated $3,200 (4-0)

Science, Technology, and Innovation Commission

The Science, Technology, and Innovation Commission will review its 2024‑2025 work‑plan items. The discussion includes Goal 1 on artificial intelligence, Goal 2 on AI usage in city government, and Goal 3 on cybersecurity. No formal decisions or votes are listed on the agenda.

• Goal 1: Artificial Intelligence – owners S. Sinha, A. Mukherjee
• Goal 2: AI usage in city government – owners A. Bao, S. Chu, R. Choudhury, A. Shah
• Goal 3: Cybersecurity – owners A. Alcorn, S. Sinha, A. Shah, K. Le

Library & Education Advisory Commission

The Library and Education Advisory Commission will receive a presentation from City staff and the Santa Clara County Library District regarding library service levels and access. The body will also begin planning for a Youth Essay Writing Contest scheduled for Fall 2025.

• Presentation on library service levels and access for the growing population
• Planning for the Fall 2025 Youth Essay Writing Contest

The commission received a presentation on service levels for growing populations and voted to create a community survey on access to library services. It also confirmed the Youth Essay Writing Contest date for October 4, 2025. Both motions passed unanimously.

• Approved creating a community survey on library services access (unanimous)
• Confirmed Youth Essay Writing Contest date of October 4, 2025 (unanimous)

Youth Advisory Commission

The Commission is meeting to provide feedback on youth and teen concerns for the City Council. Members will also discuss the funding of Teen Center meet-ups and updates on several planned youth activities.

• Discussion on funding or supporting Milpitas Teen Center meet-ups
• Review of Holi Festival tabling success and challenges
• Staff recommendation to postpone the College Workshop
• Staff recommendation to postpone the Youth Spelling Bee Competition
• Proposal to host a drop-in volleyball night with the Milpitas Teen Center

The Milpitas Youth Advisory Commission approved funding for three upcoming Teen Center meet-ups, rescheduled the College Workshop and Youth Spelling Bee Competition, and changed the Volleyball Competition to a drop-in event. All motions passed unanimously except one, which had one no vote. The commission also discussed tabling challenges and received updates on federal funding for traffic safety.

• Approved agenda for March 13, 2025 (all in favor)
• Approved minutes for February 13, 2025 (all in favor, 3 abstentions)
• Approved funding for Teen Center meet-ups at Fosters Freeze, Dave and Busters, Somi Somi (all in favor)
• Rescheduled College Workshop to May 17 or May 14, pending Ivy Boost confirmation (all in favor)
• Rescheduled Youth Spelling Bee Competition to April 26, 2025 (all in favor)
• Changed Volleyball Competition to drop-in event on May 2, 2025 (all in favor, 1 no vote)

City Council Finance Subcommittee

The Finance Subcommittee will receive a quarterly investment report and an update on the Enterprise Resource Planning (ERP) deployment. No formal decisions are listed; the items are informational updates.

• Quarterly Investment Report
• Enterprise Resource Planning (ERP) deployment update

Suicide Prevention Task Force

The Milpitas HOPE Suicide Prevention Task Force will hear updates from county and city agencies on suicide prevention and mental health services. A public forum allows community members to speak for up to three minutes. Work groups will report on marketing, youth, and older‑adult initiatives, and a community resource fair will be discussed.

• Public Forum – community members may address the task force (max 3 minutes)
• County Suicide Prevention Updates – presented by Vicki Alexander (Santa Clara County Behavioral Health Services)
• City Suicide Prevention/Mental Health Updates – Social Services, Youth/Teens, and Police Department representatives
• Rooted in Wellness: Mental Health Community Resource Fair – presentation by Karla Dajano
• Work Group Updates – reports from Marketing/Outreach, Teens/Transitional Youth, and Older Adults groups

Economic Development & Trade Commission

The Economic Development & Trade Commission will receive a presentation on the Main Street Revitalization and provide feedback on a downtown business association and night market event. Commissioners will also hear a debrief of the February "AI Made Simple" workshop and give guidance for future business‑engagement events. The commission will consider using its annual budget to purchase permanent name badges for its members.

• Main Street Revitalization Update – presentation and feedback on downtown business association and night market event
• Debrief of “AI Made Simple” Workshop – presentation and guidance for future business engagement events
• Commission Member Name Badges – request staff to purchase permanent badges using commission budget

The Economic Development & Trade Commission received a presentation on Main Street revitalization, including plans for a night market, and provided feedback. It also received a debrief of the 'AI Made Simple' workshop and approved the purchase of magnetic name badges for commissioners. All actions were advisory, with no final policy decisions made.

• Received Main Street revitalization presentation and provided feedback on night market plan (7-0)
• Received 'AI Made Simple' workshop debrief and offered assistance for future events (7-0)
• Approved purchase of magnetic name badges (5-2)

City Council

The Milpitas City Council will conduct a public hearing and consider a resolution approving an Economic Development Incentive Agreement with Rivian, LLC for an industrial facility at 755 Yosemite Drive. The Council will also adopt resolutions supporting $10 million funding for Metro Tango Subdistrict Park, authorize $6,621 travel for elected officials to a city leaders summit, and initiate annual levy proceedings for two landscaping and lighting assessment districts. Additional items include an update on security improvements at the McCarthy Ranch Sewer Lift Station and a declaration of emergency condition.

• Public hearing and resolution to approve Economic Development Incentive Agreement with Rivian, LLC for facility at 755 Yosemite Drive
• Adopt resolution supporting $10 million funding for Metro Tango Subdistrict Park from TASP Impact Fees
• Authorize $6,621 travel for Mayor Montano and councilmembers to League of California Cities 2025 City Leaders Summit
• Adopt resolutions initiating annual levy and assessments for Landscaping and Lighting Maintenance District No. 95‑1 (McCarthy Ranch) and No. 98‑1 (Sinclair Horizon)
• Receive update on security improvements at McCarthy Ranch Sewer Lift Station and determine emergency condition

The Milpitas City Council approved an economic development incentive agreement with Rivian, LLC for an industrial facility at 755 Yosemite Drive, adopting Resolution No. 9391. The council also adopted resolutions for weed abatement and mid-year budget amendments, including removing a mobile stage replacement and reducing a video project to $5,000. All votes were unanimous (5-0).

• Approved Rivian, LLC incentive agreement for 755 Yosemite Drive (5-0)
• Adopted Resolution No. 9388 supporting $10M TASP funding for Metro Tango Subdistrict Park (5-0)
• Adopted Resolution No. 9392 directing weed abatement (5-0)
• Adopted Resolution No. 9393 approving FY2024-25 mid-year budget amendments, removing mobile stage and reducing video project to $5,000 (5-0)
• Adopted Resolution No. 9394 approving new job classifications/salary table (5-0)
• Approved travel to League of California Cities summit for 4 councilmembers, $6,621 (5-0)
• Determined McCarthy Ranch Sewer Lift Station emergency continues (4/5 vote)
• Received zoning ordinance update overview; directed staff to highlight affordable housing support and develop outreach plan

Parks, Recreation, & Cultural Resources Commission

The Commission will review and recommend priorities for park projects within the city's five-year Capital Improvement Program. The body will also receive updates on bicycle repair clinics and upcoming cycling events.

• Proposed 2025-2029 Capital Improvement Program (CIP) Park Projects priority recommendations
• Presentation on 2024 and 2025 Bicycle Repair Clinics
• Family Bike Day event scheduled for May 17, 2025, at Gill Park Trail
• Bike to Work Day scheduled for May 15, 2025, at City Hall

The Commission voted unanimously to recommend the proposed 2026-2030 Capital Improvement Program (CIP) Park Projects to the City Council for approval. Staff presented the five-year plan, and the motion carried with all present members voting yes. The Commission also received updates on a bicycle repair clinic, Family Bike Day, and Bike to Work Day, with two commissioners volunteering for the latter event.

• Recommended 2026-2030 CIP Park Projects to City Council (5-0)
• Approved agenda for March 3, 2025 (unanimous)
• Approved minutes for February 3, 2025 (unanimous)

Planning Commission

The commission will hold a public hearing on the Housing Opportunity Districts (HODs) addendum, reviewing General Plan Map and Text amendment GP24-0001 and Zoning Map and Text amendment ZA24-0001. Staff recommends adopting Resolution No. 25-004 to advise the City Council to approve these amendments and the related FEIR addendum. The meeting also includes routine approvals of the agenda and February 12, 2025 minutes.

• Public hearing on HODs – review and recommendation for General Plan Map and Text amendment GP24-0001
• Public hearing on HODs – review and recommendation for Zoning Map and Text amendment ZA24-0001
• Addendum to Milpitas General Plan 2040 Final EIR (SCH #2020070348) as part of the HODs package
• Approval of the meeting agenda (by motion)
• Approval of the meeting minutes for February 12, 2025 (by motion)

The Planning Commission voted 4-0 with 2 abstentions to recommend approval of the Housing Opportunity Districts (HODs) project, including General Plan and Zoning amendments and an EIR addendum, to the City Council. The commission also unanimously agreed to recommend the formation of a traffic management task force to study the impacts of the NCMU housing development on traffic, parking, schools, and other infrastructure.

• Approved Resolution No. 25-004 recommending HODs approval to City Council (4-0, 2 abstentions)
• Approved meeting agenda for February 26, 2025 (6-0)
• Approved meeting minutes for February 12, 2025 (4-0, 2 abstentions)
• Closed public forum after hearing community concerns (6-0)
• Unanimously agreed to recommend formation of a traffic management task force to City Council

Senior Advisory Commission

The Senior Advisory Commission will elect a Chair and Vice Chair for a one-year term. The body will also discuss strategies to increase awareness of the Senior Center’s Resource Area and social services projects.

• Election of Chair and Vice Chair through December 2025
• Discussion on promoting Milpitas HOPE and Dementia Friends initiatives
• Police Department briefing
• Review of Senior Center Resource Area awareness strategies

The Milpitas Senior Advisory Commission held a regular meeting with no substantive policy decisions. It approved the agenda and prior meeting minutes, and elected Deborah Langley as Chair and Jenny Berryhill as Vice Chair to serve through December 2025. The commission discussed but did not decide on strategies to promote the Senior Center's resource area and social services projects, with discussion to continue next meeting.

• Approved agenda for February 25, 2025 (all in favor)
• Approved minutes for October 22, 2024 (all in favor)
• Approved special meeting minutes for February 12, 2025 (all in favor)
• Elected Deborah Langley as Chair through December 2025
• Elected Jenny Berryhill as Vice Chair through December 2025

Science, Technology, and Innovation Commission

The Science, Technology, and Innovation Commission will elect a Chair and Vice Chair. The body will also discuss work plan goals regarding artificial intelligence, AI usage in city government, and cybersecurity.

• Election of Commission Chair and Vice Chair
• Discussion of Goal 1: Artificial Intelligence
• Discussion of Goal 2: A.I. usage in city government
• Discussion of Goal 3: Cybersecurity

Arts Commission

The Arts Commission will receive a report and provide feedback on preliminary recommendations for the Public Art Master Plan from consultant Anna Talarico of Designing Local. The body will also receive status reports on current public art projects and upcoming city arts programs.

• Public Art Master Plan update and feedback
• Dixon Landing Park project (budget $30K)
• Historical Park Markers project (budget $100K)
• Public Art Master Plan budget ($80K)
• Phantom Art Gallery exhibits and Milpitas Community Theatre schedule

The Arts Commission received a presentation on preliminary recommendations for the Public Art Master Plan and provided feedback. No formal decisions were made; the item was for receiving the report. The meeting also included approval of the agenda and prior meeting minutes.

• Approved February 24, 2025 agenda (all in favor)
• Approved January 6, 2025 minutes (all in favor)
• Approved January 27, 2025 minutes (all in favor)
• Received Public Art Master Plan update and provided feedback

City Council

The Milpitas City Council will hold a special meeting to review a preliminary ten-year financial forecast for the General Fund and gather feedback on desired service levels to guide the upcoming fiscal year budget.

• Staff presentation on FY 2026-35 General Fund financial forecast
• Feedback session on desired service levels for FY 2025-26 budget
• Public forum for agenda items
• Approval of the meeting agenda
• Code of conduct announcement

The Milpitas City Council held a special meeting to receive a staff presentation on the preliminary FY 2026-35 Ten-Year General Fund Financial Forecast and provide feedback on desired service levels for the FY 2025-26 budget. Councilmembers expressed concern about the worsening deficit and directed staff to cut expenditures, provide updates on ERP implementation, and align spending with community survey priorities. No formal votes were taken on the forecast; the council requested an additional study session on the Capital Improvement Program budget.

• Approved meeting agenda (5-0)
• Directed staff to provide updates on ERP implementation and ensure technical assistance
• Directed staff to provide breakdown of spending vs. community survey priorities
• Agreed on need to cut expenditures
• Requested additional study session before final CIP budget adoption

City Council

The Milpitas City Council will adopt resolutions approving FY 2024‑25 mid‑year budget amendments, a new pay schedule, and a revised tow service agreement. It will accept FY 2025 and additional FY 2024 COPS grants totaling $245,598 and appropriate those funds to the Police Department’s operating budget. The Council will also authorize a stormwater management agreement for the affordable‑housing project at 308 Sango Court and approve a $1,500 fee waiver for a community Easter Egg Hunt.

• Adopt FY 2024‑25 mid‑year budget amendments and new job classification salary table (C6)
• Adopt resolution to repeal and replace the Milpitas Tow Service Agreement (C7)
• Accept COPS grants ($126,280 FY 2025 and $119,318 FY 2024) and appropriate $245,598 to police budget (C8)
• Authorize stormwater management facilities O&M agreement for 308 Sango Court affordable housing project (C9)
• Approve $1,500 fee waiver for Christian Worship Center Bay Area’s Easter Egg Hunt at Starlite Park (C11)

The Milpitas City Council approved several consent calendar items, including accepting COPS grants totaling $245,598 for police services, adopting a new tow service agreement, and approving a $1,500 fee waiver for an Easter event. Two financial items were pulled and deferred to future meetings for further discussion. No substantive decisions were made beyond these actions.

• Adopted Resolution No. 9387 for Milpitas Tow Service Agreement
• Accepted FY 2025 COPS grant of $126,280 and FY 2024 COPS grant of $119,318, appropriating $245,598 to police budget
• Approved stormwater maintenance agreement for 308 Sango Court affordable housing project
• Determined McCarthy Ranch Sewer Lift Station security improvements continue to constitute an emergency
• Approved $1,500 fee waiver for Christian Worship Center Bay Area Easter Egg Hunt
• Deferred FY 2024-25 2nd Quarter Financial Status Report to future agenda
• Deferred FY 2024-25 Mid-Year Budget Amendments to future agenda

Youth Advisory Commission

The Youth Advisory Commission will discuss high‑level youth concerns and then vote on whether to contribute funding or support for future Milpitas Teen Center meet‑ups. Commissioners will also review the success of recent Lunar New Year tabling and finalize logistics for the upcoming Holi Festival tabling. Updates will be received from subcommittees on the College Workshop partnership, the Youth Spelling Bee Competition, and the Volleyball Competition.

• Vote on funding or support for Milpitas Teen Center meet‑ups
• Advisory area discussion on youth and teen concerns
• Finalize Holi Festival tabling logistics
• Update on College Workshop partnership with C2 Education and Fremont Flex Prep
• Update on Youth Spelling Bee Competition (trophies) and Volleyball Competition

Planning Commission

The Milpitas Planning Commission will consider a public hearing to approve a site development amendment and density bonus for the Pulte affordable apartment project at 1355 California Circle. The commission will also approve the meeting agenda and minutes, and receive a study session presentation on the Comprehensive Zoning Ordinance Update (Phase 2). Additionally, the commission will elect its Chair and Vice Chair for 2025.

• Public hearing: approve Site Development Permit No. SA24-0005 and Density Bonus No. DB24-0002 for 75 units at 1355 California Circle
• Approve the meeting agenda for February 12, 2025
• Approve the meeting minutes from January 8, 2025
• Study session presentation on Comprehensive Zoning Ordinance Update (Phase 2)
• Election of Chair and Vice Chair for 2025

The Planning Commission voted 4-0 to recommend approval of a Site Development Permit and Density Bonus for a 75-unit affordable apartment building at 1355 California Circle, with 85 parking spaces and a 55-year affordability agreement. The commission also elected new officers for 2025 and held a study session on the Comprehensive Zoning Ordinance Update, discussing potential changes to parking requirements and permit levels. No other substantive decisions were made.

• Approved recommendation for Site Development Permit SA24-0005 and Density Bonus DB24-0002 for 75-unit affordable housing at 1355 California Circle (4-0)
• Elected Gupta as Chair for 2025 (4-0)
• Elected Caulkins as Vice Chair for 2025 (4-0)
• Approved meeting agenda for February 12, 2025 (4-0)
• Approved meeting minutes for January 8, 2024 (4-0)
• Closed public forum for the housing project (4-0)

Senior Advisory Commission

The Senior Advisory Commission will discuss a letter of support for the City’s 2016 Measure B grant application to the Santa Clara Valley Transportation Authority for the Milpitas SMART on‑demand transit service. Staff note that the current grant of $1,084,732 will run out by August 2025 and a new VTA competitive grant cycle was announced on December 16, 2024, with an application deadline of February 24, 2025. The commission will decide whether to provide the letter of support.

• Letter of Support for the 2016 Measure B Grant Application to VTA for Milpitas SMART
• City received a $1,084,732 grant for SMART, launched September 12, 2022
• VTA announced a new competitive grant cycle on December 16, 2024
• Current SMART funding expected to run out by August 2025
• Application for new grant to be submitted by February 24, 2025

The Senior Advisory Commission unanimously approved a motion to provide a letter of support for the City's 2016 Measure B grant application to the Santa Clara Valley Transportation Authority for the Milpitas SMART program. The meeting was procedural, with no public comments and no other substantive decisions.

• Approved letter of support for Milpitas SMART grant application (unanimous)

City Council

The Milpitas City Council will receive a presentation on the proposed five‑year 2026‑2030 Capital Improvement Program, provide feedback to staff, and consider a CEQA exemption. The meeting also includes a closed‑session discussion of a public employee resignation and hiring for the City Manager position.

• Presentation on Proposed Five-Year 2026‑2030 Capital Improvement Program (feedback and CEQA exception)
• Closed‑session discussion of City Manager resignation and hiring (Gov. Code §54957(b)(1))
• Public forum for unscheduled citizen comments (up to three minutes per comment)

The City Council unanimously accepted City Manager Ned Thomas's resignation and formed a subcommittee to find an interim and permanent replacement. The council also held a study session on the proposed 2026-2030 Capital Improvement Program, discussing funding gaps and project priorities, but took no formal action on the CIP.

• Accepted City Manager Ned Thomas's resignation (unanimous)
• Formed subcommittee to support search for next City Manager and identify Interim City Manager
• Approved meeting agenda (5-0)
• No action on CIP; directed staff to proceed with library signage Option 1 ($17,000) absent objections

Economic Development & Trade Commission

The Economic Development & Trade Commission will receive a presentation on the state of the local commercial real estate market. The body will also prioritize action items from the FY 2024-25 Work Plan and discuss potential adjustments to its regular meeting schedule.

• Presentation on Milpitas Commercial Real Estate Profile
• Prioritization of FY 2024-25 Work Plan action items
• Discussion on adjusting regular meeting start times

The Economic Development & Trade Commission voted unanimously to keep its regular meeting start time at 4:30 pm and requested that special start times be communicated in advance. Commissioners also selected work plan items to prioritize in 2025 and received a presentation on Milpitas' commercial real estate market. No substantive policy decisions were made; actions were procedural or informational.

• Approved February 10, 2025 agenda (7-0)
• Approved January 13, 2025 minutes (7-0)
• Received commercial real estate market presentation (7-0)
• Identified 2025 work plan priorities (7-0)
• Kept regular meeting start time at 4:30 pm (7-0)

Planning Commission

The Zoning Administrator is holding a public hearing to consider a Minor Conditional Use Permit. The request is to allow the sale of beer and wine for on-site consumption at a karaoke establishment.

• Minor Conditional Use Permit P-MC24-0005 for beer and wine sales (ABC Type 41 License) at 788 Barber Lane

Community Housing Commission

The Commission will receive updates from the Office of Housing regarding completed and future initiatives. Members will also discuss a community engagement event for Affordable Housing Month.

• Office of Housing presentation on completed and future housing initiatives
• Discussion regarding a community engagement event for Affordable Housing Month

Veterans Commission

The Veterans Commission will vote for a Chair and Vice Chair and review a proposal to stagger member terms to maintain institutional knowledge. The body will also evaluate the 2024 Veterans Day Ceremony and begin planning for the 2025 Memorial Day Ceremony.

• Election of Commission Chair and Vice Chair
• Discussion on realigning Veterans Commission terms to prevent simultaneous expiration
• Review of the November 11, 2024 Veterans Day Ceremony
• Planning for the 2025 Memorial Day Ceremony, including guest speaker selection

The Milpitas Veterans Commission elected Commissioner Choy as Chair and Commissioner Monzon as Vice-Chair. The commission also agreed to recommend staggered terms to the City Council and discussed upcoming ceremonies. Commissioner Ramos announced her resignation after 15 years.

• Elected Commissioner Choy as Chair (all in favor)
• Elected Commissioner Monzon as Vice-Chair (all in favor)
• Agreed to recommend staggered commission terms to City Council
• Set Memorial Day ceremony practice for May 23, 2025 at 9 a.m.

City Council

The Milpitas City Council will consider routine consent calendar items and adopt a resolution approving the FY 2024‑25 Development and Storm Impact Fee Schedule for the Transit Area Specific Plan, Calaveras Boulevard widening, and storm drain fees. The council will also set a public hearing for March 4, 2025 and adopt a resolution declaring weeds on specific properties a public nuisance. Additional items include a resolution supporting the city’s 2016 Measure B grant application for Milpitas SMART and a public hearing on substantial amendments to the Consolidated Plan and Annual Action Plan.

• Adopt resolution approving FY 2024‑25 Development and Storm Impact Fee Schedule (Transit Area Specific Plan, Calaveras Boulevard Widening, Storm Drain)
• Set public hearing for March 4, 2025 and adopt resolution declaring weeds on specific properties a public nuisance
• Adopt resolution supporting the city’s 2016 Measure B grant application to the Santa Clara Valley Transportation Authority for Milpitas SMART
• Accept report on the 2025 Solid Waste Rate Adjustment
• Accept workplan for Street Resurfacing Project 2024 (CIP No. 4305) and 2025 (CIP No. 4300)

The Milpitas City Council approved the FY 2024-25 Development and Storm Impact Fee Schedule for the Transit Area Specific Plan, Calaveras Boulevard Widening, and Storm Drain fees. They also voted to sunset the Home Rehab Loan Program and bring back reallocation proposals, and accepted the 2025 solid waste rate adjustment report. All votes were unanimous (5-0).

• Adopted Resolution No. 9386 approving FY 2024-25 impact fee schedule (5-0)
• Approved sunsetting Home Rehab Loan Program, reallocation proposals to return (5-0)
• Accepted 2025 solid waste rate adjustment report (5-0)
• Adopted Resolution No. 9385 supporting 2016 Measure B grant application for Milpitas SMART (5-0)
• Adopted Resolution No. 9384 declaring weeds on specific properties a public nuisance (5-0)
• Appointed Neelam Wadhwani to Senior Advisory Commission (5-0)
• Determined McCarthy Ranch Sewer Lift Station security improvements remain an emergency (4/5 vote)
• Approved consent calendar with Item C8 pulled for separate hearing (5-0)

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation & Cultural Resources Commission will receive a presentation on the Transportation Development Act – Article 3 (TDA 3) grant program and will recommend that the City Council prioritize bicycle and pedestrian projects to secure funding. The commission will also receive the Recreation Department’s quarterly report on special events and ceremonies. Both items are for the commission’s consideration and recommendation.

• Transportation Development Act – Article 3 (TDA 3) presentation; recommendation to prioritize bicycle and pedestrian projects for grant funding
• Recreation Quarterly Report: Special Events Program presentation
• Public Forum for audience comments (up to three minutes per speaker)
• Approval of agenda and minutes from previous meeting

The commission voted unanimously to recommend that the City Council prioritize Transportation Development Act Article 3 (TDA3) bicycle and pedestrian projects for funding. The recommendation followed a staff presentation on upcoming street resurfacing projects. The commission also approved the agenda and minutes from the January 6, 2025 regular and special meetings. No other substantive decisions were made.

• Approved agenda for February 3, 2025 (all in favor)
• Approved minutes for January 6, 2025 Regular Meeting (all in favor)
• Approved minutes for January 6, 2025 Special Meeting (all in favor)
• Recommended City Council prioritize TDA3 bicycle and pedestrian projects for funding (all in favor)

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will discuss logistics for the upcoming Climate Film and Discussion Event scheduled for Sunday, March 23 at the Milpitas Library Auditorium (1 PM‑5 PM). Commissioners will also review a proposal to encourage businesses to adopt non‑plastic foodware, receive an update on the City’s Carbon Neutral Homes Incentive Program, and get a status report on Earth Day event planning. The meeting includes a public forum, announcements, and city liaison reports.

• Climate Film and Discussion Event – continue discussion of day‑of logistics, promotions, and assignments (March 23, Milpitas Library Auditorium, 1‑5 PM)
• Non‑plastic Foodware initiative – discuss project scope, target business types, resource‑list research, and finalize letter and survey
• Carbon Neutral Homes Incentive Program – receive program update and provide input on promotions and kick‑off event
• Earth Day event – receive planning update
• Public Forum – residents may address any subject not on the agenda (up to three minutes per speaker)

Arts Commission

The Arts Commission will elect a Chair and Vice Chair for the calendar year. The body will also decide whether to approve exhibit applications for the Phantom Art Gallery from the International Women Artists Council and Barbara Lee Senior Center painting classes.

• Election of Chair and Vice Chair
• Phantom Art Gallery applications: International Women Artists Council (INWAC)
• Phantom Art Gallery applications: Barbara Lee Senior Center painting classes
• Dixon Landing Park public art budget: $30K
• Historical Park Markers budget: $100K; Public Art Master Plan budget: $80K

The Milpitas Arts Commission elected Joyita Ghose as Chair and Jamie Hekkelman as Vice Chair for the calendar year. The commission also approved Phantom Art Gallery exhibits for the International Women Artists Council (INWAC) and the Barbara Lee Senior Center painting classes. All votes were unanimous. No other substantive decisions were made.

• Elected Joyita Ghose as Chair (unanimous)
• Elected Jamie Hekkelman as Vice Chair (unanimous)
• Approved Phantom Art Gallery exhibit for International Women Artists Council (unanimous)
• Approved Phantom Art Gallery exhibit for Barbara Lee Senior Center painting classes (unanimous)

Planning Commission

The Planning Zoning Administrator will hold a public hearing to consider two minor permits. Staff recommends approving the Minor Conditional Use Permit for a massage spa at 1766 Clear Lake Ave and the Minor Site Development Permit for a residence expansion at 445 Roswell Dr. The meeting also includes a public forum for comments on items not on the agenda.

• Minor Conditional Use Permit MC24-0008 for Body Massage Spa, 1766 Clear Lake Ave
• Minor Site Development Permit MS24-0168 for single‑family residence expansion, 445 Roswell Dr
• Public forum for non‑agenda comments (max 3 minutes per speaker)
• Adoption of Resolution 25-001 to approve the massage spa permit

City Council

The Milpitas City Council will consider several consent calendar items, including a resolution to continue investing monies in the Local Agency Investment Fund and to designate signing officers. It will also vote on a three‑year Office 365 cloud services agreement with SHI International Corp. for up to $599,659.67. Additional items include an update on security improvements at the McCarthy Ranch Sewer Lift Station, a resolution to update city flags at Cesar Chavez Plaza, and a report on the 2025 Citywide Community Engagement Survey.

• Approve a 3‑year Office 365 cloud services agreement with SHI International Corp., not‑to‑exceed $599,659.67 total.
• Adopt resolutions to continue investment in the Local Agency Investment Fund and designate officers authorized to sign on the accounts.
• Receive an update on security improvements at the McCarthy Ranch Sewer Lift Station and determine the condition remains an emergency.
• Adopt a resolution to update City Event Celebration and commemorative flags at Cesar Chavez Plaza.
• Receive a report on the results of the 2025 Citywide Community Engagement Survey.

The Milpitas City Council approved the consent calendar and prioritized three work items for staff action: an analysis of the city's permit process, a job fair for city careers, and exploring modernization of the business license tax. The council also received the 2025 community engagement survey and directed staff to draft an ordinance on council salaries. No substantive decisions were made on the salary ordinance itself.

• Approved consent calendar including Office 365 agreement with SHI International Corp. ($599,659.67 total)
• Adopted Resolution No. 9382 for continued investment in Local Agency Investment Fund
• Adopted Resolution No. 9383 updating City Event Celebration Flags at Cesar Chavez Plaza
• Determined McCarthy Ranch Sewer Lift Station security improvements continue to constitute an emergency
• Prioritized CC01 (permit process analysis), CC02 (job fair), CC04 (business license tax modernization) for staff action
• Directed staff to draft ordinance on council salaries with uniform $1,900/month for all members
• Received 2025 Citywide Community Engagement Survey report

General

The Zoning Advisory Group is meeting to review the Public Review Draft of the Comprehensive Zoning Ordinance. The group will discuss how previous feedback has been incorporated into the draft.

• Approval of September 26, 2024 meeting summary notes
• Presentation on the Zoning Ordinance update
• Discussion on the incorporation of ZAG feedback into the Public Review Draft

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will discuss efforts to encourage businesses to use non-plastic foodware and review the Carbon Neutral Homes Incentive Program. The body will also coordinate logistics for a March 23 climate film event and Earth Day planning.

• Discussion of non-plastic foodware resource lists, business surveys, and outreach letters
• Update and promotional input for the Carbon Neutral Homes Incentive Program
• Logistics for Climate Film and Discussion Event on March 23 at Milpitas Library Auditorium
• Planning update for Earth Day Event

Suicide Prevention Task Force

The Suicide Prevention Task Force will receive updates from county and city behavioral health and police services. The body will discuss a Suicide Postvention SOP and prioritize new goals for Fiscal Year 2024-2025.

• Suicide Postvention SOP discussion
• Prioritization of Fiscal Year 2024-2025 goals for Marketing/Outreach, Teens/Transitional Youth, and Older Adults work groups
• County Suicide Prevention updates from Santa Clara County Behavioral Health Services Department

Library & Education Advisory Commission

The Library and Education Advisory Commission will vote to select a Chair and Vice‑Chair for a one‑year term ending December 2025. Commissioners will also discuss details of the upcoming County Commissions Forum on February 1, 2025, and plan the next youth essay writing contest, including date, venue, and judges. A recommendation to schedule a special meeting on library service levels for Milpitas’ growing population will be considered.

• Election of a Chair and Vice‑Chair for the 2025 term
• Discussion of participation in the County Commissions Forum scheduled for February 1, 2025
• Planning of the next Youth Essay Writing Contest (date, venue, award format, judges)
• Recommendation to schedule a special meeting on library service levels for a growing population

The Library and Education Advisory Commission elected Yu-Lan Chou as Chair and Therese Hoang as Vice Chair to serve through December 2025. The commission also discussed the upcoming County Commission Forum, the Youth Essay Writing Contest, and scheduled a special meeting for February 10, 2025, on service levels for growing populations. No other substantive decisions were made.

• Elected Yu-Lan Chou as Chair and Therese Hoang as Vice Chair (all in favor)
• Approved January 13, 2025 agenda (all in favor)
• Approved November 18, 2024 minutes (all in favor, two abstentions)
• Scheduled special meeting for February 10, 2025, at 5:30 p.m. at Milpitas Community Center

Science, Technology, and Innovation Commission

The Science, Technology, and Innovation Commission will meet to discuss its 2024-2025 work plan. The discussion focuses on artificial intelligence and cybersecurity.

• Goal 1: Artificial Intelligence
• Goal 2: A.I. usage in city government
• Goal 3: Cybersecurity

Economic Development & Trade Commission

The Economic Development & Trade Commission will elect a chairperson and vice-chairperson for one-year terms. The body will also receive a debrief on the SVEDA conference and a status update on Main Street revitalization efforts.

• Election of chairperson and vice-chairperson
• SVEDA conference debrief
• Main Street revitalization status update

The Economic Development & Trade Commission re-elected Chris Norwood as chairperson and elected Lynne Rice as vice-chairperson for 2025, both by unanimous votes. The commission also received a debrief on the SVEDA conference and agreed to agendize sports tourism and employment pathways planning for future meetings. Additionally, it received a presentation on Main Street revitalization and provided feedback to staff. All votes were unanimous with no abstentions except one abstention in the vice-chair election.

• Re-elected Chris Norwood as chairperson for 2025 (7-0)
• Elected Lynne Rice as vice-chairperson for 2025 (5-1-1, Sanchez abstaining)
• Received SVEDA conference debrief and agendized sports tourism and employment pathways planning (7-0)
• Received Main Street revitalization presentation and provided feedback to staff (7-0)

Youth Advisory Commission

The Commission will discuss youth and teen concerns to provide feedback to the City Council. Members will also review plans for a college workshop, a spelling bee, and a new volleyball competition.

• Discussion on youth and teen concerns for City Council advisory
• Planning for Lunar New Year tabling event on January 25, 2025
• Updates on a proposed College Workshop with San Jose City Community College
• Planning for the annual Youth Spelling Bee Competition in March 2025
• Discussion of rules and format for a new Volleyball Competition

The Youth Advisory Commission approved motions to continue seeking partnerships for the College Essay Workshop and to purchase trophies for the Youth Spelling Bee. They also discussed plans for a volleyball competition and community tabling events. No final decisions were made on the volleyball competition or other topics.

• Approved motion to continue seeking local college prep partnerships for College Essay Workshop (all in favor)
• Approved motion for staff to purchase trophies for first, second, third place in each spelling bee division (all in favor)
• Approved agenda for January 9, 2025 (all in favor)
• Approved minutes for December 12, 2024 (all in favor)

City Council

The City Council will meet for a special session to conduct a City Council Priority Workshop. No other specific legislative items or contracts are listed for decision.

• City Council Priority Workshop

The Milpitas City Council met in a special session for a priority workshop, focusing on team-building, reviewing the city's strategic goals, and discussing 2025 priorities. No formal votes or decisions were taken during the meeting, which was procedural and informational in nature.

• Approved the meeting agenda (unanimous)
• Held workshop on strategic goals and 2025 priorities (no action taken)

Planning Commission

The Planning Commission will review a staff presentation on the number of gas stations with Alcoholic Beverage Control (ABC) licenses. The body will discuss potential updated guidelines and regulations for alcohol entitlements, specifically near schools and daycares.

• Presentation on citywide ABC licenses and gas station alcohol sales
• Discussion of updated guidelines for alcohol entitlements near sensitive locations
• Approval of the 2025 Planning Commission meeting schedule

The Milpitas Planning Commission approved its 2025 meeting schedule and discussed citywide ABC licenses for alcohol sales, focusing on gas stations and potential regulations near sensitive areas. No formal action was taken on the ABC license topic; staff will incorporate commissioner feedback into future presentations and consider standard conditions of approval.

• Approved meeting agenda for January 8, 2025 (7-0)
• Approved meeting minutes for October 9, 2024 (7-0)
• Approved meeting minutes for November 13, 2024 (7-0)
• Approved 2025 meeting schedule (7-0)

City Council

The Milpitas City Council will consider a consent calendar that includes routine approvals, travel authorizations, and several contract and ordinance actions. The council will vote on a design‑services agreement with Wilsey Ham for the Force Main A project, not to exceed $1,460,412. Additional items include an elevator modernization contract for the Library Parking Garage ($521,061 total) and a stormwater management agreement for the Sunnyhills Apartments project.

• Approve design‑services agreement with Wilsey Ham for Force Main A (CIP No. 6137) – up to $1,460,412
• Approve Library Garage elevator modernization contract with KONE, Inc. – up to $521,061
• Approve Stormwater Management Facilities O&M agreement for Sunnyhills Apartments at 1724 Sunnyhills Court
• Approve Subdivision Improvement Agreement for residential project at 612 South Main Street
• Adopt Ordinance 315 to make corrections, clarifications, and minor updates to the Milpitas Municipal Code

The Milpitas City Council adopted Ordinance No. 316 implementing Measure J, a voter-approved transactions and use tax, and authorized the City Manager to execute related agreements. The council also approved a $1.46M design services agreement with Wilsey Ham for the Force Main A project, a $521,061 elevator modernization contract with KONE, Inc., and denied out-of-state travel for Councilmember Lien to Washington, D.C. All votes were unanimous except the travel denial, which passed 3-2.

• Adopted Ordinance No. 316 approving Measure J transactions and use tax (5-0)
• Approved $1,460,412 design services agreement with Wilsey Ham for Force Main A (5-0)
• Approved $521,061 elevator modernization contract with KONE, Inc. (5-0)
• Denied out-of-state travel for Councilmember Lien to Washington, D.C. (3-2)
• Approved final map and subdivision agreement with Toll West Coast, LLC for 612 South Main Street (5-0)
• Adopted Resolution No. 9376 adding 612 South Main Street to CFD No. 2005-1 (5-0)
• Approved travel to Sacramento for four councilmembers, not-to-exceed $6,400 (5-0)
• Appointed Natalie Livezey as part-time extra help Senior Administrative Analyst (5-0)

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation, & Cultural Resources Commission will convene to elect a Chair and Vice Chair for the year and receive a report on the Cesar Chavez Community Garden Group Gardening Pilot Project.

• Election of Chair and Vice Chair
• Report on Cesar Chavez Community Garden pilot
• Group Garden Project uses $5,000 grant
• Group Garden features 8 above-ground containers

The Parks, Recreation & Cultural Resources Commission elected Joseph Ehardt as Chair and Becky Strauss as Vice Chair for the calendar year, both by unanimous votes. The commission also approved the meeting agenda and the minutes from the November 4, 2024 meeting. A presentation on the Cesar Chavez Community Garden Group Garden Pilot Project was given, but no action was taken on it.

• Elected Joseph Ehardt as Chair (all ayes)
• Elected Becky Strauss as Vice Chair (all ayes)
• Approved January 6, 2025 agenda (all ayes)
• Approved November 4, 2024 minutes (all ayes)

Arts Commission

The Milpitas Arts Commission will discuss two public‑art proposals. It will consider a request from Arts Build Community and the Santa Clara County Office of Women’s Policy to place a Womanhood project marker honoring Dr. Dawn Mabalon in Delano Manongs Park. It will also review the Park Markers Subcommittee’s recommendation of Vickie Jo Sowell’s design for historic park markers. Recommendations from the commission will be forwarded to the City Council.

• Womanhood Marker Proposal for Delano Manongs Park – recommendation to City Council on participation in Santa Clara County’s Womanhood project
• Historic Park Markers Public Art Project – recommendation to City Council of Vickie Jo Sowell’s design

The joint Arts Commission and Parks, Recreation and Cultural Resources Commission meeting on January 6, 2025, resulted in two unanimous recommendations to the City Council. The first recommends participating in Santa Clara County's Womanhood project to install an art marker honoring Dr. Dawn Mabalon in Delano Manongs Park. The second recommends approving artist Vickie Jo Sowell's design for historical park markers.

• Recommended to City Council to participate in Santa Clara County's Womanhood project (all in favor)
• Recommended to City Council Vickie Jo Sowell's design for historical park markers (all in favor)