Milpitas public meetings in 2024

Senior Advisory Commission

The Senior Advisory Commission meeting scheduled for December 24, 2024, has been canceled. The agenda contains only a notice of cancellation.

Measure F Oversight Committee

The regular meeting of the Measure F Oversight Committee scheduled for December 19, 2024 was cancelled. The committee will hold a special meeting on December 12, 2024 at 5:30 PM. No agenda items were presented for the cancelled meeting. The cancellation notice was signed by Finance Director/Secretary Luz Cofresí-Howe on October 18, 2024.

• Regular meeting on Dec 19, 2024 cancelled; next special meeting set for Dec 12, 2024 at 5:30 PM

Zoning Administrator Hearing

The Zoning Administrator will hold a hearing to consider a Minor Site Development Permit for a single-family residence expansion at 1449 Stemel Way. Staff recommends approval of the project, which includes a ground-floor addition and a second-story addition.

• Minor Site Development Permit for single-family residence expansion at 1449 Stemel Way
• Ground-floor addition of 510 square feet
• Second-story addition of 982 square feet
• Project is categorically exempt from environmental review under CEQA
• Appeal process to City Council available within 12 calendar days

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will meet to discuss logistics for a climate film event and a project to encourage businesses to use non-plastic foodware. The meeting is a regular session with a public forum.

• Climate Film and Discussion Event – Discuss event vision, film selection, and date
• Non-plastic Foodware and Businesses – Discuss scope, target businesses, and promotion
• Library Auditorium availability for March 22 or 23
• Approval of November 20, 2024 meeting minutes
• Public forum for non-agenda items

General

The Ad Hoc Naming Subcommittee is meeting to discuss street names for two specific projects. The body will review naming for the Toll Brothers South Main Street and Geomax II developments.

• Toll Brothers South Main Street Development street names
• Toll Brothers Geomax II Development street name

The Ad Hoc Naming Subcommittee recommended street names for two Toll Brothers developments, pending City Council approval. For the South Main Street development, Ohlone Street and Muwekma Street were recommended, with support from the Muwekma Tribe leadership. For the Geomax II development, the subcommittee recommended Venture Street, as requested by the developer, with final approval anticipated in April 2025.

• Recommended Ohlone Street and Muwekma Street for Toll West Coast development (all ayes)
• Recommended Venture Street for Toll West Coast Geomax II development (all ayes)
• Approved agenda for December 18, 2024 (all ayes)
• Approved minutes from November 20, 2024 (all ayes)

City Council

The regular City Council meeting scheduled for Tuesday, December 17, 2024 at 7:00 PM was cancelled. No agenda items were considered. The next regular meeting is set for January 7, 2025 at 7:00 PM.

Measure F Oversight Committee

The committee will receive information regarding the outcome of Measure J and the city's recruiting outreach campaign. Members will also review the Annual Comprehensive Financial Report for the fiscal year ending June 30, 2024.

• Measure J outcome information
• Measure F Oversight Committee recruiting outreach campaign information
• Annual Comprehensive Financial Report for Fiscal Year Ended June 30, 2024

The Measure F Oversight Committee convened on December 12, 2024, but lacked a quorum, so it could not approve the agenda, prior meeting minutes, or take any formal actions. Members received informational presentations on Measure J outcomes, a recruiting outreach campaign, and the city's annual financial report, but no decisions were made.

• Agenda not approved due to lack of quorum
• March 21, 2024 minutes not approved due to lack of quorum
• June 20, 2024 minutes not approved due to lack of quorum
• September 19, 2024 minutes not approved due to lack of quorum

Youth Advisory Commission

The Commission is discussing youth concerns to provide feedback to the City Council. Members are also planning a college workshop for early 2025 and a youth spelling bee for March 2025.

• Discussion of youth and teen concerns for City Council advisory
• Planning for a College Workshop, including potential partnership with San Jose City Community College
• Planning for the March 2025 Youth Spelling Bee Competition
• Welcome of Commissioner Samyuktha Rangarajan

The Milpitas Youth Advisory Commission approved changing the upcoming workshop to a college essay workshop, scheduled for January 23, 2024, at the Milpitas Teen Center, with staff and subcommittee to seek assistance from a local college outreach coordinator. The Commission also discussed the Youth Spelling Bee competition, approving a motion for the subcommittee to work on the word list for the 2025 event. No other substantive decisions were made; the meeting included routine approvals and announcements.

• Approved agenda for November 14, 2024 (all in favor)
• Approved minutes for September 12, 2024 (all in favor, Chen abstained)
• Approved changing workshop to college essay workshop and seeking local college outreach coordinator (all in favor)
• Approved subcommittee to work on word list for 2025 Youth Spelling Bee (all in favor)

City Council

The City Council will certify the final results of the November 5, 2024, municipal election and swear in newly elected officials. The body will also elect a new Vice Mayor and consider appointments to city commissions.

• Certification of November 5, 2024, municipal election results
• Election of a new Vice Mayor
• Fee waiver requests for Kiwanis Club of Milpitas ($945), Police Activity League Knights ($436), and Milpitas Youth Soccer League ($545)
• Introduction of Ordinance No. 315 to update the Milpitas Municipal Code
• Review of Development Impact Fee reports for Calaveras Boulevard Widening, Transit Area Specific Plan, and Storm Drainage

The City Council certified the November 5, 2024 election results and adopted Resolution No. 9374. The council also swore in re-elected Mayor Carmen Montano, Councilmember Evelyn Chua, and newly elected Councilmember William Lam, and elected Councilmember Barbadillo as Vice Mayor. Several routine items were approved, including commission appointments and fee waivers.

• Certified election results and adopted Resolution No. 9374 (5-0)
• Elected Councilmember Barbadillo as Vice Mayor (5-0)
• Approved consent calendar with Item C10 deferred to Jan. 7, 2025 (5-0)
• Approved commission reappointments: Parveen Gupta, Dipak Awasthi, Alexander Galang to Planning Commission
• Approved fee waivers: Kiwanis Club $945, PAL Knights $436, MYSL $545
• Accepted Development Impact Fee Five-Year Reports and adopted Resolution No. 9375 (5-0)
• Introduced Ordinance No. 315 amending Municipal Code (5-0)

Community Housing Commission

The Milpitas Community Housing Commission will nominate, deliberate, and elect a new Chair and Vice Chair for a term ending in December 2025. Staff will give an update on completed and upcoming city housing initiatives. The meeting also includes routine approvals of the agenda and prior minutes, and a public forum for residents to speak on any topic not on the agenda.

• Chair and Vice Chair elections – nomination and election of officers to serve through Dec 2025
• Office of Housing update – staff presentation on city housing projects and initiatives
• Approval of agenda for Dec 4, 2024
• Approval of meeting minutes from Oct 2, 2024
• Public forum – residents may address the commission on any non‑agenda items

City Council

The Milpitas City Council will consider a consent calendar that includes routine approvals and several resolutions. Among the items, the Council will vote to approve an amendment No. 3 to the Professional Services Agreement with Liebert Cassidy Whitmore for an additional $200,000. Other actions include a cost‑of‑living salary adjustment for the City Manager, acceptance of a $22,997 public‑health grant, and approval of street‑resurfacing project completions.

• Approve $200,000 amendment to the Professional Services Agreement with Liebert Cassidy Whitmore (C8)
• Adopt a 3% cost‑of‑living salary adjustment for the City Manager (C9)
• Accept a $22,997 grant from Santa Clara County Public Health for youth tobacco prevention (C11)
• Grant acceptance of Street Resurfacing Project 2024, Projects Nos. 4283, 4304, 4305 (C12)
• Adopt resolution delegating authority to the City Manager during the winter recess (C6)

Arts Commission

The Milpitas Arts Commission will decide whether to approve the Phantom Art Gallery application presented by Global Artists’ Creative Collaboration for Empowerment. The commission will receive an update on the Public Art Master Plan and provide feedback on draft policy recommendations. Commissioners will discuss possible art locations and types for the City Hall lobby and exterior.

• Decision to approve or deny the Phantom Art Gallery exhibit by Global Artists’ Creative Collaboration for Empowerment
• Public Art Master Plan update and feedback on draft policy recommendations
• Discussion of art locations and types for the City Hall lobby and front exterior
• Report on public art project budgets: Higuera Park $45K, Dixon Landing Park $30K, Historical Park Markers $100K, Public Art Master Plan $80K

City Council Finance Subcommittee

The Finance Subcommittee will discuss the status of the city's financial audit and review an investment report. The body will also receive updates on the Enterprise Resource Planning (ERP) deployment and the Financial Resiliency Model.

• Status of Financial Audit
• Investment Report
• Enterprise Resource Planning (ERP) deployment update
• Financial Resiliency Model

Public Safety & Emergency Preparedness Commission

The Public Safety & Emergency Preparedness Commission will review recent community safety events and preview upcoming events. It will present an overview of the 2025 “Know Your Zone” campaign work plan and assign work‑plan teams. The meeting also includes liaison reports from the City Council, MUSD, OEM, the fire department, and the police department.

• Review of Personal Emergency Preparedness Event (Sept 26)
• Review of Pumpkins in the Park event (Oct 26)
• Upcoming Library fire safety presentation (Dec 12)
• Overview of 2025 “Know Your Zone” campaign work plan
• Assignment of work‑plan teams

General

The Ad Hoc Naming Subcommittee is meeting to discuss street names for two specific development projects. The body will also review and approve the agenda and previous meeting minutes.

• Toll Brothers South Main Street Development street names
• Toll Brothers Geomax II Development street name

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will meet on November 20, 2024. The agenda includes a discussion of a climate film and discussion event, reviewing possible films, logistics, responsibilities, and action items. It also includes a discussion on encouraging businesses to switch to non-plastic foodware, defining project scope, target businesses, research responsibilities, and promotion ideas. No decisions are noted; the items are for discussion only.

• Climate Film and Discussion Event – discuss vision, logistics, film selection, and responsibilities
• Non-plastic Foodware Initiative – discuss scope, target businesses, research, and promotion ideas

City Council

The Milpitas City Council held a special meeting to conduct standard procedural business. Items included a public forum for resident comments, recognition of a Dagupan delegation, and an adjournment to a reception before a regular meeting at 7:00 PM. No policy decisions or votes were scheduled.

• Public forum – residents may address the Council (max 3 minutes per comment)
• Dagupan delegation recognition – reception honoring the delegation
• Adjournment to reception before regular meeting at 7:00 PM
• Open Government Ordinance notice – information on public rights and reporting violations
• Commission application information – forms available online and at City Hall

City Council

The Milpitas City Council will adopt a consent calendar of routine items and approve the 2025 meeting schedule. It will adopt resolutions for a fee study, a sense‑of‑place plan, water‑valve and street‑pavement contracts, and a waiver to purchase FY24‑25 fleet vehicles up to $822,500. Additional items include a $77,520 fee‑study agreement, a $600,000 grant acceptance, and several arts and memorial donations.

• Authorize $77,520 fee‑study agreement with ClearSource Financial Consulting (C9)
• Approve $420,000 two‑year professional services agreement with TDG Engineering for Milpitas Gateway‑Main Street Sense of Place Plan and accept $600,000 grant (C10)
• Award $445,000 contract to WestRock Engineering for Dempsey Road Water Valves Project (C12)
• Award $862,506 contract to Sterndahl Enterprises for 2024 Annual Street Pavement Restriping (C13)
• Waive procurement rules and authorize up to $822,500 purchase of FY24‑25 fleet vehicles (C15)

Economic Development & Trade Commission

The Economic Development & Trade Commission will receive presentations on local economic indicators and a debrief of the 2024 Manufacturing Day event. Members will also provide feedback and recommendations on logo design options for the Innovation District Branding Initiative.

• Presentation of demographic data, revenue, and workforce trends
• 2024 Manufacturing Day event debrief
• Logo design selection for the Innovation District Branding Initiative

Science, Technology, and Innovation Commission

The Science, Technology, and Innovation Commission will review its 2024‑2025 work plan. The agenda lists three goals: Artificial Intelligence, AI usage in city government, and Cybersecurity. The commission will consider how to pursue these goals during the upcoming year. No formal decisions or votes are indicated.

• Goal 1 – Artificial Intelligence
• Goal 2 – AI usage in city government
• Goal 3 – Cybersecurity
• Public Forum for audience comments (up to 3 minutes per speaker)

Library & Education Advisory Commission

The Library and Education Advisory Commission will review a draft policy for library events and programs. Members will also discuss service level needs for the increasing Milpitas population and plan for the February County Commissions Forum.

• Review of SCCLD Library Events and Programs Draft Policy
• Discussion on library service level assessments and potential service points for growing populations
• Planning for the annual County Commissions Forum in February

Zoning Administrator Hearing

The Zoning Administrator will hold a public hearing to consider a Minor Site Development Permit for a detached accessory dwelling unit. Staff recommends approval of the project.

• Minor Site Development Permit P-MS24-0207 for a 1,000 square-foot, two-story detached ADU at 2143 Incline Ct

Youth Advisory Commission

The Commission will discuss ways to address youth vaping and other teen concerns to advise City Council. Members will also coordinate logistics for a college workshop, a clothing drive, and tabling at the Lunar New Year event.

• Discussion on addressing youth vaping in the community
• Planning for a College Workshop in November or December 2024
• Coordination of a Clothing Drive from December 2024 through January 2025
• Tabling logistics for the Lunar New Year event on January 25, 2025
• Upcoming planning for a Youth Spelling Bee Competition

Planning Commission

The Planning Commission Subcommittee will hold a public hearing regarding a site development permit modification for a mixed-use building. The proposal seeks to increase the number of residential apartment units at 1500 Centre Pointe Dr.

• Site Development Permit Adjustment SA24-0001 for 1500 Centre Pointe Dr.
• Proposed addition of 38 residential apartment units
• Project total: 399 residential units, 24,000 square feet of retail space, and 648 parking spaces
• Project specifications: five stories (up to 65 feet) on a 5.28-acre site

Parks Marker Subcommittee

The Park Markers Subcommittee is meeting to discuss and rank proposals from finalists. The meeting includes a public forum and the approval of minutes from August 12, 2024.

• Review and ranking of finalists proposals

Planning Commission

The Milpitas Planning Commission will hold a public hearing on a proposed banquet facility and food‑truck park at 200 Serra Way. Staff recommends adopting Resolution No. 24‑033 to approve Conditional Use Permit UP23‑0006, Minor Conditional Use Permit MC23‑0007, and Minor Site Development Permit MS23‑0143, subject to conditions. The project is located on a 0.5‑acre lot in the C2 General Commercial zone and is exempt from CEQA review. No other new business items are on the agenda.

• Conditional Use Permit UP23-0006 for banquet facility at 200 Serra Way
• Minor Conditional Use Permit MC23-0007 for food‑truck park at 200 Serra Way
• Minor Site Development Permit MS23-0143 for exterior paint color change
• Resolution No. 24-033 to approve the permits
• Public hearing on the banquet facility and food‑truck park project

Suicide Prevention Task Force

The Milpitas HOPE Suicide Prevention Task Force will discuss work group updates and prioritize new goals for the 2024-2025 fiscal year. The meeting includes updates on county and city mental health programs and ARPA nonprofit grant recipients.

• Prioritization of new goals for Fiscal Year 2024-2025
• Updates on ARPA Nonprofit Grant Recipients
• Updates on Youth/Teens and Older Adults programs
• Police Department updates from Lt. Tyler Jamison

City Council

The Milpitas City Council will consider a resolution to award a $99,700 construction contract to Corcus Construction for the Fire Station No. 1 Modular Building Replacement and reallocate $120,000 from another fire station project. The council will also adopt resolutions adding properties at 1355 California Circle and 1905 Tarob Court to community facilities districts. Additional items include approving travel for the City Manager ($200), receiving the November meeting calendar and October minutes, and reviewing mayoral commission appointments.

• Approve $99,700 contract with Corcus Construction for Fire Station No. 1 Modular Building Replacement (Project No. 3465)
• Reappropriate $120,000 from Fire Station No. 2 Replacement (Project No. 3447) to the modular building project
• Adopt resolution adding 1355 California Circle to Community Facilities District No. 2005‑1 (Annexation No. 23)
• Adopt resolution adding 1905 Tarob Court to Community Facilities District No. 2008‑1 (Annexation No. 27)
• Authorize City Manager travel to Silicon Valley Economic Development Alliance conference, not to exceed $200

City Council

The regular Milpitas City Council meeting scheduled for Tuesday, November 5, 2024 at 7:00 PM was cancelled. A special City Council meeting is still scheduled for the same day at 5:30 PM.

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation, & Cultural Resources Commission will review two applications for memorial bench donations to recommend for City Council approval. The body will also discuss the location and start time for its June 2025 tour.

• Memorial bench donation application for Paul Michael Schooss (Murphy Park)
• Memorial bench donation application for David Volberg (Sunnyhills Albert Augustine Jr. Memorial Park)
• Discussion of June 2, 2025, tour site and start time

City Council Transportation Subcommittee

The City Council Transportation Subcommittee will review and discuss transportation-related topics. The meeting includes a debrief on the Safe Streets and Roads for All (SS4A) grant and a discussion on future resurfacing projects.

• Safe Streets and Roads for All (SS4A) Grant Win Debrief
• Future Resurfacing Projects

City Council

The Milpitas City Council special meeting scheduled for Tuesday, October 22, 2024 at 5:30 PM was cancelled. No agenda items were considered. The next special council meeting is set for Tuesday, November 5, 2024 at 5:30 PM.

Senior Advisory Commission

The Senior Advisory Commission will receive an educational staff report on Measure J, the city’s public‑services reauthorization sales‑tax measure slated for the November 2024 ballot. Commissioners will also discuss ideas for a senior business discount program, review the recent Walk to End Alzheimer’s event, and vote to adjourn the December 24 meeting to February 2025.

• Measure J: receive staff report on the Public Services Reauthorization Measure
• Senior Business Discount Program: request commission feedback on up‑to‑10% senior discounts for restaurants, sports, recreation, culture, and transportation
• Debrief Walk to End Alzheimer’s event held on September 28, 2024
• Adjourn December 24, 2024 meeting to the next regular meeting on February 25, 2025

Science, Technology, and Innovation Commission

The Science, Technology, and Innovation Commission will review its 2024-2025 work plan goals and the Annual Council Report. The body will also receive an update on Measure J from the Assistant City Manager.

• Update on Measure J
• MUSD Innovation Center Partnership goal
• Emergency Communication goal
• Artificial Intelligence goal
• Review of the Annual Council Report

Planning Commission

The Milpitas Planning Commission will consider approving two Minor Site Development Permits for residential additions at 211 Smithwood Street and 285 Falcato Drive. Staff recommends approval for both projects, which are categorically exempt from environmental review.

• Approve Minor Site Development Permit MS24-0119 for 1,443 sq ft addition at 211 Smithwood St
• Approve Minor Site Development Permit MS24-0196 for 2,507 sq ft two-story addition at 285 Falcato Dr
• Public hearing for residential additions in R1-6 zoning district
• Meeting held at 455 E Calaveras Blvd via Zoom and in person

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission is meeting to review and potentially approve its annual work plan for submission to City Council. The body will also discuss the vision and logistics for a climate film and discussion event.

• Approval of Draft FY 2024-2025 Commission Work Plan
• Discussion of climate film and discussion event logistics

City Council

The Milpitas City Council will consider a range of routine consent‑calendar items, approve travel and professional service agreements, and adopt a new development and storm impact fee schedule for FY 2024‑25. Additional items include a bulletproof‑vest grant, a holiday‑lights contract, and a street‑sweeping program reallocation. The council will also receive updates on sewer‑lift station security and the HOPE suicide‑prevention task force.

• Adopt FY 2024‑25 Development and Storm Impact Fee Schedule for TASP, Calaveras Blvd widening, and Storm Drain Fee
• Authorize a five‑year recruitment software agreement with Governmentjobs.com (NEOGOV) up to $245,819
• Amend professional services agreement with Blais and Associates for grant consulting up to $150,000 (total $240,000)
• Accept $6,278.81 Bulletproof Vest Partnership Grant and approve related budget appropriation
• Approve holiday lights installation/removal contract with Holiday Lights LLC up to $78,315

Economic Development & Trade Commission

The Economic Development & Trade Commission is meeting to prepare and approve its annual work plan. This plan outlines anticipated topics, assignments, and goals for the next 12 months for subsequent City Council consideration on November 5.

• Approval of FY 2024-25 Work Plan

Youth Advisory Commission

The Youth Advisory Commission will discuss youth concerns and assign three topics for the November meeting. Commissioners will review the volunteer and tabling sign‑up sheet and assign those who have not signed up. The commission will create subcommittees to plan a College Workshop and a Clothing Drive, and will receive a presentation on the Milpitas Teen Center to discuss promotion.

• Discuss youth and teen concerns and assign three topics for the November 14 meeting
• Review volunteer and tabling sign‑up sheet and assign commissioners who have not signed up
• Form a College Workshop subcommittee, select a community partner, and set a planning timeline
• Form a Clothing Drive subcommittee and develop a timeline for the December‑January drive
• Receive presentation on Milpitas Teen Center and discuss promotion strategies

Planning Commission

The Planning Commission will hold a public hearing regarding a conditional use permit for an indoor recreational facility. The body will also consider appointing three members to a Planning Commission Subcommittee.

• Public hearing for Altitude Trampoline Park (147 Great Mall Dr) for a 28,500 square-foot indoor recreational facility
• Appointment of three members to the Planning Commission Subcommittee to serve until April 30, 2025

City Council Finance Subcommittee

The Finance Subcommittee will discuss the status of the city's financial audit and the Financial Health Model. The body will also receive an investment report and an update on the Enterprise Resource Planning (ERP) deployment.

• Status of Financial Audit
• Investment Report
• Enterprise Resource Planning (ERP) deployment update
• Financial Health Model

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation and Cultural Resources Commission's October 7, 2024, regular meeting has been cancelled. The cancellation was issued by Director of Recreation and Community Services Renee Lorentzen on September 25, 2024.

Community Housing Commission

The Milpitas Community Housing Commission will receive presentations on the Commissioner Handbook, the Milpitas Public Services Reauthorization Measure (Measure J), and the FY 23-24 CDBG accomplishments. The meeting includes approval of minutes and a public forum.

• Approval of August 7, 2024 meeting minutes
• Review of Commissioner Handbook
• Presentation on Milpitas Public Services Reauthorization Measure (Measure J)
• FY 23-24 CDBG CAPER Update
• Public forum for non-agenda items

Veterans Commission

The Commission will receive a staff report on Measure J, a public services reauthorization measure on the November 2024 ballot. Members will also discuss and assign tasks for the annual Veterans Day Ceremony scheduled for November 11, 2024.

• Educational staff report on Measure J (Milpitas Public Services Reauthorization Measure)
• Planning and task assignment for the November 11, 2024 Veterans Day Ceremony
• Discussion of future agenda item: Veterans Brick Wall

City Council

The Milpitas City Council will consider a consent calendar of routine items and several resolutions. Key actions include approving a three‑year tree‑maintenance agreement with West Coast Arborists, Inc. for up to $1,440,000, authorizing the purchase of a cleaning and excavation truck for up to $677,713, and approving a $551,995.20 fee‑reimbursement for sewer liner improvements at the 1355 California Circle project. The council will also adopt a site‑development permit for 1327 Terra Vista Court and join the California Asset Management Trust as a shareholder.

• Approve three‑year tree‑maintenance contract with West Coast Arborists, Inc., not‑to‑exceed $1,440,000
• Authorize purchase of cleaning and excavation truck from Owen’s Equipment, not‑to‑exceed $677,713
• Approve $551,995.20 fee‑reimbursement for sanitary sewer liner improvements at 1355 California Circle
• Adopt site‑development permit for a new single‑family residence at 1327 Terra Vista Court
• Authorize City to join California Asset Management Trust as a shareholder

Community Meetings

The Zoning Advisory Group is meeting to review a presentation on the Comprehensive Zoning Ordinance update. The group will discuss outreach for the draft ordinance and identify new or substantially revised content expected in the update.

• Presentation on Zoning Ordinance Update
• Discussion on outreach for Draft Zoning Ordinance
• Review of new and substantially revised content for the updated ordinance
• Approval of April 22, 2024 meeting summary notes

City Council

The Regular Meeting of the Milpitas City Council scheduled for September 24, 2024, has been cancelled. All scheduled items will be heard at the next meeting on October 1, 2024.

Arts Commission

The Milpitas Arts Commission will discuss potential art for City Hall and review applications for the Phantom Art Gallery. The body will also receive a staff report on Measure J, a sales tax measure on the November ballot.

• Receive staff report on Measure J (sales tax reauthorization)
• Approve Phantom Art Gallery applications for José Garcia, Aarya Mhaskar, and Christina Lim
• Recommend Milpitas Arts and Culture Grant for Sunnyhills Neighborhood Association's Juneteenth event
• Discuss art types and locations for City Hall lobby and exterior
• Review public art project budgets: Higuera Park ($45K), Dixon Landing Park ($30K), Historical Park Markers ($100K)

The Milpitas Arts Commission approved three Phantom Art Gallery exhibits for artists Jose Garcia, Aarya Mhaskar, and Christina Lim, each by unanimous vote. It also recommended to City Council a Milpitas Arts and Culture Grant for the Sunnyhills Neighborhood Association's Juneteenth event. The Commission discussed City Hall art ideas but took no action, agreeing to revisit the topic. No other substantive decisions were made.

• Approved Phantom Art Gallery exhibit for Jose Garcia (5-0)
• Approved Phantom Art Gallery exhibit for Aarya Mhaskar (5-0)
• Approved Phantom Art Gallery exhibit for Christina Lim (5-0)
• Recommended to City Council a Milpitas Arts and Culture Grant for Sunnyhills Neighborhood Association's Juneteenth event (5-0)

Public Safety & Emergency Preparedness Commission

The Public Safety and Emergency Preparedness Commission will review progress on the 2024 Work Plan and develop the plan for 2025. The meeting includes a presentation on the Milpitas Public Services Reauthorization Measure and reviews of community safety events.

• Presentation on Milpitas Public Services Reauthorization Measure
• Approval of 2025 Work Plan
• Review of Personal Emergency Preparedness Event at the Library on 9/26
• Review of Pumpkins in the Park event on 10/26
• Close out of 2024 Work Plan progress for Public Safety, Fire Prevention, and Emergency Preparedness

Measure F Oversight Committee

The Measure F Oversight Committee will hold a public forum and consider several business items. Members will vote to appoint a chair and vice chair and approve Brown Act training. The committee will hear a presentation on the Measure F sales tax from HdL Companies and a presentation on Measure J by Assistant City Manager Matt Cano. They will also consider moving the December 19, 2024 regular meeting to a special meeting on December 12, 2024.

• Appoint Chair and Vice Chair (roll‑call vote)
• Brown Act training for committee members
• Measure F sales tax presentation by HdL Companies
• Measure J – Milpitas Public Services Reauthorization Measure presentation by Assistant City Manager Matt Cano
• Propose rescheduling regular Dec 19 2024 meeting to special Dec 12 2024 meeting

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will hold an initial discussion to identify goals and assignments for its annual work plan. The body will also receive an educational staff report regarding Measure J, a public services reauthorization measure on the November 2024 ballot.

• Educational staff report on Measure J (1/4-cent sales tax reauthorization)
• Initial discussion of the Commission annual work plan

City Council

The City Council will discuss a new ordinance to prohibit canvassers and solicitors from trespassing on residential property. The body will also review city investment policies and a community development grant report.

• Ordinance 314: Prohibits trespass of canvassers and solicitors on residential property
• Contract with Staples Contract & Commercial LLC for office supplies not to exceed $725,000
• FY 2023-2024 Community Development Block Grant (CDBG) Performance and Evaluation Report
• Investment Policy for Fiscal Year 2024-25
• Security improvements update for McCarthy Ranch Sewer Lift Station

The Milpitas City Council adopted Ordinance 314, adding Chapter 15 to Title V of the Municipal Code to prohibit trespass by canvassers, solicitors, and others on residential property. The council also approved the FY 2023-2024 CDBG CAPER, prioritized several agenda items, and handled routine consent items.

• Adopted Ordinance 314 restricting residential solicitation (unanimous)
• Approved FY 2023-2024 CDBG CAPER and authorized submission to HUD (unanimous)
• Prioritized CC 01 (ADU ordinance for condominium conversions), CC 02 (Main Street property purchase), and CC 03 (humane treatment of animals)
• Appointed Mayor Montano as voting delegate and City Manager Thomas as alternate for League of California Cities conference
• Adopted Resolution No. 9354 approving FY 2024-25 Investment Policy
• Authorized $725,000 five-year office supplies agreement with Staples
• Adopted Resolution No. 9355 accepting Alviso Adobe House HVAC system
• Determined McCarthy Ranch Sewer Lift Station security improvements continue to constitute an emergency

Library & Education Advisory Commission

The Library and Education Advisory Commission will receive a staff report on the Measure J public services reauthorization. Members will also debrief a youth essay writing contest and select upcoming projects from the Commission's Work Plan.

• Staff report on Measure J (1/4-cent sales tax reauthorization)
• Debrief of Youth Essay Writing Contest held August 24, 2024
• Selection of Work Plan projects, including potential participation in Pumpkins in the Park on October 26
• Selection of projects for the annual County Commissions Forum in February

Science, Technology, and Innovation Commission

The Science, Technology, and Innovation Commission will consider its 2024‑2025 work plan, which includes three goals: a partnership with the Milpitas Unified School District Innovation Center, emergency communication improvements, and artificial intelligence initiatives. No formal decisions are listed; the items appear for discussion. The meeting also includes standard agenda items such as a public forum, announcements, and liaison reports.

• Goal 1: MUSD Innovation Center Partnership
• Goal 2: Emergency Communication
• Goal 3: Artificial Intelligence
• Public Forum for audience comments
• Commissioner announcements and updates

Youth Advisory Commission

The Youth Advisory Commission will finalize its annual work plan for City Council review on September 17, 2024. The body will also elect a Chair and Vice Chair for a one-year term and receive a staff report on Measure J.

• Finalization of the 2024-2025 Youth Advisory Commission Work Plan
• Election of Chair and Vice Chair through June 2025
• Educational staff report on Measure J (Milpitas Public Services Reauthorization Measure)
• Review of Commissioner Handbook, Commission by-laws, and Robert's Rules of Order

The Milpitas Youth Advisory Commission approved its 2024/25 work plan, which includes a college workshop, clothing drive, spelling bee, and volleyball tournament, and recommended it to the City Council. Crystal Huang was elected Chair and Nitya Kaki Vice Chair to serve through June 2025. The commission also received reports on Measure J and the Commissioner Handbook, and approved the agenda and prior minutes.

• Approved agenda for September 12, 2024 (all in favor)
• Approved minutes for August 8, 2024 (all in favor; Mudunuri abstained)
• Elected Crystal Huang as Chair and Nitya Kaki as Vice Chair through June 2025 (all in favor)
• Recommended 2024/25 Work Plan to City Council (all in favor)

Suicide Prevention Task Force

The Milpitas HOPE Suicide Prevention Task Force is meeting to receive a staff report on Measure J, a public services reauthorization measure on the November 2024 ballot. The body will also receive presentations from Santa Clara County Behavioral Health Services and city departments regarding mental health programs. Members will discuss and prioritize goals for Fiscal Year 2024-2025.

• Educational staff report on Measure J (1/4-cent sales tax reauthorization)
• Presentation from Santa Clara County Behavioral Health Services Department
• Updates on ARPA Nonprofit Grant Recipients
• Reports on youth, teen, and older adult social services programs
• Prioritization of FY 2024-2025 goals for marketing, youth, and older adult work groups

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation, & Cultural Resources Commission will meet to receive an educational staff report regarding Measure J. This measure, placed on the November 2024 ballot, seeks to continue a 1/4-cent sales tax for 8 years.

• Educational staff report on Measure J (Milpitas Public Services Reauthorization Measure)

The Parks, Recreation & Cultural Resources Commission met on September 9, 2024, and took only procedural actions: approving the agenda and the minutes from the August 5, 2024 meeting. The sole business item was a presentation by Assistant City Manager Matt Cano on Measure J, the Milpitas Public Services Reauthorization Measure, but no action was taken on it. No substantive decisions were made during the meeting.

• Approved agenda for September 9, 2024 (all in favor)
• Approved minutes for August 5, 2024 (all in favor)

Economic Development & Trade Commission

The Economic Development & Trade Commission will receive a presentation on Measure J, a proposed sales tax measure for the November 2024 ballot, and a status update on Manufacturing Day 2024. The meeting will also include a presentation on economic indicators by a youth intern.

• Measure J: Public Services Reauthorization Measure on November 2024 ballot
• Manufacturing Day 2024 event planning update
• Economic indicators presentation by Milpitas Youth Force Intern
• Approval of August 12, 2024 meeting minutes
• Public forum for non-agenda items

The Commission received a presentation on Measure J, which would extend the existing ¼ cent sales tax for eight years (2029-2037) to fund streets, sidewalks, emergency services, parks, and public safety. The Commission also received a presentation on Manufacturing Day 2024 and approved the agenda and minutes. No formal votes were taken on the presentations.

• Approved amended agenda (7-0)
• Approved August 12, 2024 minutes (7-0)
• Received Measure J presentation (7-0)
• Received Manufacturing Day 2024 presentation (7-0)

Zoning Administrator Hearing

The Zoning Administrator will hold a hearing to consider a Minor Conditional Use Permit for beer and wine sales at an existing restaurant on Dixon Road. The hearing will be conducted in person at the Planning Conference Room and via Zoom.

• Public hearing for beer and wine sales permit at 50 Dixon Road
• Resolution 24-028 proposed for approval
• Public comments limited to three minutes per person
• Meeting held at 455 E Calaveras Blvd. and via Zoom

City Council

The Milpitas City Council will discuss and potentially introduce an ordinance to prohibit canvassers and solicitors from trespassing on residential property. The body will also consider several contract amendments, commission appointments, and a library renaming.

• Proposed Ordinance 302 to prohibit residential trespass, canvassing, and solicitation
• Amendments to RideCo agreement for Milpitas SMART with a not-to-exceed amount of $2,955,916
• Resolution to rename the Milpitas Library to 'Milpitas Jose Esteves Library'
• MOU with Crown Castle Fiber LLC to install telecommunication equipment in the City Right-of-Way
• Adoption of the Santa Clara County Multi-Jurisdictional Hazard Mitigation Plan

The council introduced Ordinance 302 to regulate residential canvassing and solicitation, with an effective date of January 1, 2025, and approved renaming the Milpitas Library to the Milpitas Jose Esteves Library. It also settled litigation with Toll Bros. for $40,000, approved multiple commission appointments, and made several administrative approvals.

• Introduced Ordinance 302 restricting residential solicitation, effective Jan 1, 2025 (4-1, Lien no)
• Approved renaming Milpitas Library to Milpitas Jose Esteves Library (4-1, Lien no)
• Settled litigation with Toll Bros. for $40,000
• Approved commission appointments and removals, including removing Joe Nichols from Public Safety Commission
• Approved RideCo SMART contract amendments, no change to $2,955,916 cap
• Adopted Resolution 9381 realigning Public Works positions
• Authorized Crown Castle Fiber MOU for telecom equipment pilot
• Adopted Resolution 9352 adopting Hazard Mitigation Plan

Planning Commission

The commission will hold a public hearing on a request to amend development standards and issue a site development permit for a new 5,998‑square‑foot single‑family residence at 1327 Terra Vista Court in the Countryside Estates subdivision. Staff recommends the commission open and close the hearing, consider CEQA exemptions, and adopt Resolution No. 24‑030 recommending approval of the permit and amendment to the Planned Unit Development to the City Council. The meeting also includes a study session on the Comprehensive Zoning Update Phase 2 presented by Holly Pearson.

• Public hearing – amendment and site development permit for 1327 Terra Vista Ct. (5,998 sq ft single‑family home)
• Staff recommendation to adopt Resolution No. 24‑030 recommending approval to City Council
• Study Session – Comprehensive Zoning Update Phase 2 presented by Holly Pearson
• Approval of agenda and meeting minutes (June 26 and August 14)
• Public forum for comments on items not on the agenda

The Milpitas Planning Commission unanimously approved an 18-month time extension for a preschool at 1000 Jacklin Road, extending permits until February 14, 2026. It also approved a conditional use permit for The Little Gym at 139 Ranch Drive. Both decisions were made with 7-0 votes.

• Approved 18-month time extension for preschool at 1000 Jacklin Road (7-0)
• Approved Conditional Use Permit for The Little Gym at 139 Ranch Drive (7-0)
• Appointed Commissioner Gupta as alternate member to Zoning Advisory Group (7-0)

General

The Zero Waste Subcommittee is meeting to discuss potential programs and projects for funding in fiscal year 2025-2026. The body will also consider creating an Ad Hoc Subcommittee to continue these discussions.

• Brainstorm of programs, projects, or ideas for fiscal year 2025-2026 funding
• Consideration of establishing an Ad Hoc Subcommittee
• Presentation from the City of San José regarding a Textile Material Recovery Facility Pilot
• Information exchange on the 2024 California Resource Recovery Association Conference
• Approval of 7-24-2024 draft meeting minutes

Senior Advisory Commission

The Milpitas Senior Advisory Commission will discuss how members can help promote the Senior Center Sock Hop scheduled for October 18, 2024, and recruit volunteers for event duties. They will also consider ways to increase community participation in the Walk to End Alzheimer’s Silicon Valley event on September 28, 2024. Additional agenda items include a police department briefing, liaison reports, and setting future agenda topics.

• Senior Center Event Sock Hop – discuss promotion and volunteer recruitment (Oct 18, 2024)
• Walk to End Alzheimer’s Silicon Valley – discuss increasing Milpitas participation (Sep 28, 2024)
• Police Dept. briefing (announcement)
• City Council, Age‑Friendly, and City Staff liaison reports
• Future agenda items

Community Meetings

The Milpitas Planning Department will hold a community meeting to introduce a planning project, provide an overview, and solicit public comments. After hearing comments, staff will respond and outline next steps. No specific decisions or actions are listed on the agenda.

Zoning Administrator Hearing

The Zoning Administrator will hold a public hearing to consider a Minor Site Development Permit for a residential project. Staff recommends approving the construction of a detached two-story accessory dwelling unit structure.

• Minor Site Development Permit MS24-0044 for a 1,360 square-foot, two-story structure containing two ADUs at 1119 Shirley Dr.

General

The Ad Hoc Naming Subcommittee is meeting to discuss recommendations for a naming list. The body will also discuss the naming of the Milpitas Library.

• Naming List Recommendations
• Milpitas Library Naming

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will discuss and recommend positions on potential state legislative bills relevant to the commission's scope. Commissioners are asked to select no more than two bills for further discussion.

• Review of potential legislative bills for City positions
• Discussion of prioritization for legislative review
• Approval of April 17, 2024 meeting minutes
• Public forum for non-agenda items
• City Liaison Reports

City Council

The Milpitas City Council will review closed‑session updates on several pending lawsuits. It will adopt a consent calendar that includes routine items, a resolution supporting the Build the Future childcare campaign, and waive the second reading to adopt Ordinance 38.856 approving a development agreement for a new private middle and high school at 1323 Great Mall Drive. The council will also approve a five‑year, up‑to‑$556,790 service contract with McCampbell Analytical for water‑quality lab analysis, receive an update on security improvements at the McCarthy Ranch Sewer Lift Station and determine the condition remains an emergency, and consider a potential renaming of the Milpitas Library.

• Waive second reading and adopt Ordinance 38.856 for a private school development at 1323 Great Mall Drive
• Approve up‑to‑$556,790 five‑year service agreement with McCampbell Analytical for water‑quality laboratory analysis
• Receive update and vote on emergency status for security improvements at McCarthy Ranch Sewer Lift Station
• Adopt resolution supporting the Build the Future (Childcare) Santa Clara County campaign
• Discuss potential renaming of the Milpitas Library

Science, Technology, and Innovation Commission

The Science, Technology, and Innovation Commission will review its 2024‑2025 work plan items. The discussion includes the MUSD Innovation Center partnership, an emergency communication initiative, and an artificial intelligence project. No formal actions or votes are listed on the agenda.

• Goal 1 – MUSD Innovation Center Partnership (owners: A. Alcorn, A. Mukherjee, K. Virdi)
• Goal 2 – Emergency Communication (owners: K. Le, R. Choudhury, S. Chu)
• Goal 3 – Artificial Intelligence (owners: S. Sinha, A. Mukherjee, A. Bao, A. Shah)

Planning Commission

The Planning Commission will hold public hearings regarding two commercial use permits. The body will also consider appointing a new alternate member to the Zoning Advisory Group.

• 18-month time extension for a Primrose School preschool at 1000 Jacklin Road
• Conditional Use Permit for The Little Gym group instruction at 139 Ranch Drive
• Appointment of a new alternate member to the Zoning Advisory Group to replace Bill Chuan

City Council

The Milpitas City Council will hold a public hearing and consider a site development permit, a conditional use permit, and an ordinance establishing a development agreement for a new private middle/high school at 1323 Great Mall Drive. The meeting also includes routine consent calendar actions, contract authorizations, and approval of a grant and related consulting agreement. Several fee waivers and community program approvals are also on the agenda.

• Public hearing to adopt resolutions approving a Site Development Permit, Conditional Use Permit, and Development Agreement for a new private school at 1323 Great Mall Drive
• Authorize contract with Meyers Nave for outside litigation services (C7)
• Approve agreement with Peninsula Pump & Equipment Inc. for five‑year wet‑well cleaning services, up to $324,060 (C11)
• Accept $200,000 grant from Metropolitan Transportation Commission and authorize $198,178 consulting agreement with O’Dell Engineering for the Innovation District Parks and Trails Master Plan (C12)
• Approve Final Map and Subdivision Improvement Agreement for residential project at 1951 Tarob Court and 675 Trade Zone Boulevard (C13)

Recycling & Source Reduction Advisory Commission

The Operations Subcommittee will approve the draft minutes from May 14, 2024. It will accept an update on the Model Construction and Demolition Ordinance language and decide next steps. Members will brainstorm programs or projects to recommend for fiscal year 2025‑2026 funding and consider creating an Ad Hoc Subcommittee. The meeting also includes an information exchange on California Green Building Standards Code projects and a brief roundtable.

• Approval of the 5-14-2024 draft meeting minutes
• Acceptance of update on the Model Construction and Demolition Ordinance language
• Brainstorm discussion on FY 2025‑2026 funding recommendations and possible Ad Hoc Subcommittee
• Information exchange on identifying, reviewing, and reporting California Green Building Standards Code projects
• Consideration of future agenda items

Parks Marker Subcommittee

The Milpitas Parks Marker Subcommittee will meet on August 12, 2024 at the Milpitas Community Center, 457 E. Calaveras Blvd., Room 7/8. The agenda includes routine items such as call to order, flag salute, public forum, and approval of the agenda and minutes. The primary discussion item is to review and rank the finalist proposals for park markers.

• Review and rank finalist proposals for park markers

Economic Development & Trade Commission

The Economic Development & Trade Commission will meet on August 12, 2024 at the Milpitas Library. The commission will receive a status update on the Main Street Revitalization effort, which includes visits to several downtown locations. After the update, commissioners will provide feedback to staff.

• Main Street Revitalization – status update on revitalization efforts at 230 N. Main St, 82 & 86 N. Main St, 70 N. Main St (former Quincy’s BBQ), and the public parking lot under Calaveras Boulevard overpass

Youth Advisory Commission

The Youth Advisory Commission will elect a Chair and Vice-Chair for a one-year term and review its 2024-2025 work plan. The body will also discuss the Commissioner Handbook and by-laws.

• Election of Chair and Vice-Chair
• Review of 2024-2025 Work Plan
• Review of Commissioner Handbook and by-laws
• Upcoming City Council review of work plan on September 17, 2024

Community Housing Commission

The Community Advisory Commission will deliberate and approve the FY24-25 Work Plan and discuss potential revisions to its bylaws. The body will also receive a staff presentation regarding the City Council-approved FY24-25 CDBG Annual Action Plan.

• Approval of FY24-25 Community Advisory Commission Work Plan
• Discussion of potential revisions to CAC bylaws
• Staff update on the FY24-25 CDBG Annual Action Plan

Veterans Commission

The Veterans Commission will discuss improvements for the annual Veterans Appreciation Lunch and plan the Veterans Day Ceremony for November 11, 2024. The body will also discuss methods for gathering nominations for the Veteran of the Year award.

• Debrief of the 2024 Veterans Appreciation Lunch
• Planning and task assignment for the November 11, 2024 Veterans Day Ceremony
• Discussion on distributing information for Veteran of the Year nominations

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation, & Cultural Resources Commission will receive a presentation on senior services and discuss the next steps for the Sister Cities program. The body will also confirm details for the upcoming Family Bike Day event.

• Receive presentation on Senior Services and Programs
• Discuss Sister Cities Letter of Introduction
• Confirm Family Bike Day event date, time, and location
• Approve meeting minutes from June 3, 2024
• Public Forum for non-agenda items

City Council

The Milpitas City Council will consider a resolution to submit the Public Services Reauthorization Measure, a General Tax Measure, to voters at the November 5, 2024 General Municipal Election and to request that the election be consolidated with other elections on that date. The meeting also includes routine items such as public comment, reading of the City Council Code of Conduct, and a closed‑session conference with legal counsel regarding the McHarris vs. City of Milpitas litigation (Case No. 23CV427505).

• Adopt a resolution to place the Public Services Reauthorization (General Tax) Measure on the Nov 5, 2024 ballot and request election consolidation
• Public comment limited to three minutes per agenda item
• Reading of the City Council Code of Conduct
• Closed‑session conference with legal counsel on existing litigation (McHarris vs. City of Milpitas, Case No. 23CV427505)
• Announcement of conflict of interest and campaign contributions

Suicide Prevention Task Force

The task force will receive updates from Santa Clara County Behavioral Health Services and various Milpitas city departments regarding suicide prevention. Discussion includes ARPA nonprofit grant recipients, social services, and police department programs. Members will also discuss new goals for the 2024-2025 fiscal year.

• County Suicide Prevention Updates from Santa Clara County Behavioral Health Services
• Updates on ARPA Nonprofit Grant Recipients
• Discussion of new goals for Fiscal Year 2024-2025
• Work group updates regarding marketing, youth, and older adults

Zoning Administrator Hearing

The Zoning Administrator will consider a Minor Site Development Permit for an addition to the Walmart building at 301 Ranch Drive. The project includes a 5,093 square-foot addition along the southern elevation of the existing structure. The proposal also covers landscaping and redesigned accessible parking spaces.

• Minor Site Development Permit for a 5,093 square-foot addition at 301 Ranch Drive
• Landscaping and redesigned accessible parking space improvements

City Council

The special meeting of the Milpitas City Council scheduled for June 27, 2024, has been cancelled. The State of the City Address will still take place as planned at 5:30 PM in the City Council Chambers.

• State of the City Address

Planning Commission

The Planning Commission will hold public hearings on several development projects, including a new private high school and a commercial pad building. The commission will also consider an alcohol sales permit for a grocery store and a contractor's yard. Staff recommends approval for these items.

• New Stratford Preparatory School and gymnasium at 1323 Great Mall Dr
• 6,245-square-foot commercial pad building at 125 N. Milpitas Blvd
• Alcohol sales permit for a grocery store at 777 E. Capitol Ave
• Contractor's yard development at 897 Ames Ave

Senior Advisory Commission

The commission will review and finalize its work plan for Fiscal Year 2024-25, which outlines goals and projects for senior services. Members will also discuss promoting upcoming community events and recruiting volunteers.

• Review and finalization of the FY24-25 Work Plan
• Consideration of name tag purchases for commissioners
• Volunteer recruitment for 'Paddles Against Dementia' on September 7, 2024
• Volunteer recruitment for a Senior Center Sock Hop on October 18, 2024

Measure F Oversight Committee

The committee will receive an update regarding the FY 2024-25 Adopted Budget. This includes a review of key programs and services funded by Measure F for the upcoming fiscal year.

• Update on FY 2024-25 Adopted Budget including Measure F programs
• Approval of March 21, 2024 meeting minutes

Energy & Environmental Sustainability Commission

The Commission will discuss a list of potential legislative bills provided by staff. Commissioners are asked to select up to two bills to provide feedback on for potential City positions. The meeting also includes approval of the April 17, 2024, meeting minutes.

• Review of potential legislative bills
• Approval of April 17, 2024, meeting minutes

City Council

The City Council will review several items, including labor negotiations in closed session and community grants. Proposed actions include approving contracts for homeless outreach, fire station construction, and maintenance services. The council will also consider a zoning amendment to create new business and metro area zones.

• $818,894 purchase agreement for Fire Station No. 1 modular building
• $199,933 contract with WeHOPE for homeless outreach and case management
• Ordinance No. 38.855 to create new Business Park R&D and Metro Area Zones
• $252,263.59 maintenance agreement with Rexel for electrical services
• $150,000 budget appropriation for the Below Market Rate Homeownership Program

Youth Advisory Commission

The commission will review applications to award three $750 community service scholarships to Milpitas high school students. The meeting also includes discussions regarding the 2024-2025 work plan and upcoming leadership elections.

• Selection of three $750 community service scholarships
• Upcoming chair and vice chair elections
• Discussion of the 2024-2025 work plan

City Council Transportation Subcommittee

The subcommittee will review and discuss updates regarding several transportation grant applications. These include the Safe Streets and Roads for All (SS4A), Active Transportation Program (ATP), and Highway Safety Improvement Program (HSIP) Cycle 12.

• Grant application updates for SS4A, ATP, and HSIP Cycle 12
• Approval of February 14, 2024, meeting minutes

City Council

The City Council and Housing Authority will consider a residential development project at 1905 Tarob Court. The meeting also includes reviewing councilmember agenda requests and approving a property management agreement.

• Development of 43 townhome condominiums and 13 accessory dwelling units at 1905 Tarob Court
• Property management agreement with Bay Area Builders, Inc. not to exceed $50,000
• Approval of accounts receivable write-offs for the fiscal year ending June 30, 2024
• Community Heroes Awards and Reception presentation

Economic Development & Trade Commission

The Commission will receive a status update on the Gateway-Main Street Specific Plan, focusing on the Main Street area. Members will also review draft name and tagline options for the Innovation District branding initiative.

• Gateway-Main Street Specific Plan status update
• Innovation District branding name and tagline options

Veterans Commission

The Milpitas Veterans Commission will discuss planning for the annual Memorial Day ceremony and the July veterans luncheon at Jose Higuera Adobe Park. Staff will also present a draft work plan for fiscal year 2024-25 outlining goals and projects for the coming year. The commission intends to review these items and recommend a final work plan to the City Council.

• Debrief on the 2024 Memorial Day Ceremony and identify improvements for next year
• Discuss planning details for the 2024 Veterans Luncheon on July 27 at Jose Higuera Adobe Park
• Review Fiscal Year 2023-24 accomplishments and discuss the draft FY24-25 Work Plan
• Recommend a final work plan to the Milpitas City Council for approval

Community Housing Commission

The Commission will deliberate on and approve the draft Work Plan for fiscal year 2024-25. Members will also review submissions and select winners for the Neighborhood Beautification Awards.

• Approval of FY24-25 Community Advisory Commission Work Plan
• Selection of Neighborhood Beautification Awards winners

City Council

The council will hold public hearings regarding the proposed 2024-25 operating budgets for the City of Milpitas and the Housing Authority. The agenda also includes reviewing infrastructure contracts and a resolution for the November 2024 municipal election.

• Approval of FY 2024-25 operating budget for the City and Housing Authority
• $999,240 construction contract for Fire Station 1 Pressure Reducing Stations Relocation
• $368,000 lease agreement with Xerox Corporation for digital devices
• $129,320.60 purchase of valve parts for Sunnyhills Turnout Rehabilitation Project
• Resolution calling for the November 5, 2024, General Municipal Election

Parks, Recreation, & Cultural Resources Commission

The Commission is conducting an annual tour of city parks and facilities as part of its approved Work Plan. The tour focuses on visiting locations with sports fields, including the Milpitas Sports Center, Dixon Landing Park, and Hall Memorial Park. The meeting also includes routine approvals for the current agenda and May 6, 2024 meeting minutes.

• City park tour of locations with sports fields
• Visit to Milpitas Sports Center
• Visit to Dixon Landing Park
• Visit to Hall Memorial Park
• Approval of May 6, 2024 meeting minutes

Zoning Administrator Hearing

The Milpitas Planning Zoning Administrator is meeting to consider a Minor Site Development Permit for a new elevator tower and façade improvements at 1000 Hillview Court. The agenda includes a public forum for non-agenda items and a public hearing for the single project listed. Staff recommends approval of the permit, which is categorically exempt from environmental review under CEQA.

• Minor Site Development Permit P-MS24-0028 for a 485-square-foot elevator tower at 1000 Hillview Court
• Façade improvements including new paint and window trim at the 134-unit permanent supportive housing building
• Project is categorically exempt from CEQA environmental review under Sections 15301 and 15183

Public Safety & Emergency Preparedness Commission

The Public Safety and Emergency Preparedness Commission will review the progress of its 2024 Work Plan, covering public safety education, fire prevention, and emergency preparedness. The agenda includes reports from the City Council, Milpitas Unified School District, Office of Emergency Management, Fire Department, and Police Department. No new ordinances, contracts, or budget items are scheduled for decision at this meeting.

• Report on 2024 Work Plan Progress for Public Safety, Fire Prevention, and Emergency Preparedness
• Liaison Reports from City Council, MUSD, OEM, Fire Department, and Police Department
• Upcoming events scheduled: Juneteenth at Augustine Park, National Night Out, and CERT New Member Classes in September

Energy & Environmental Sustainability Commission

The Milpitas Energy and Environmental Sustainability Commission has cancelled its regular meeting scheduled for May 15, 2024. The notice, dated May 10, 2024, was issued by Staff Liaison Elaine Marshall. No specific reason for the cancellation is provided in the document.

• Cancellation of the 05/15/2024 regular meeting

Suicide Prevention Task Force

The Milpitas HOPE Suicide Prevention Task Force is meeting to receive updates on county and city suicide prevention efforts. The body will discuss social services, youth programs, and police department activities, as well as progress from specific work groups.

• ARPA Nonprofit Grant Recipients update
• Santa Clara County Behavioral Health Services Department updates
• Work group updates for Marketing/Outreach, Teens/Transitional Youth, and Older Adults
• Preliminary discussion of goals for Fiscal Year 2024-2025

City Council Housing Subcommittee

The City Council Housing Subcommittee will meet to receive a final report and presentation on a Tiny Home Village feasibility study. The meeting also includes an announcement regarding the extension of the Workforce Housing Rental Assistance Program application period.

• Tiny Home Village Feasibility Study Final Report and Presentation
• Workforce Housing Rental Assistance Program (WHRAP) application extension

Youth Advisory Commission

The Youth Advisory Commission is reviewing the 2023-2024 work plan to identify successes and improvements for the next term. The body is also discussing promotion strategies for community service scholarships awarded to local high school students.

• Review of Youth Advisory Commission 23-24 Work Plan
• Discussion on promoting three $750 community service scholarships for high school juniors or seniors

City Council

The City Council will hold a public hearing regarding a denied permit for tobacco sales at 1225 Jacklin Road. The body will also consider several consent items including police contracts, equipment purchases, and infrastructure grants.

• Public hearing on appeal to allow retail tobacco sales at 1225 Jacklin Road
• Memorandum of Understanding with Milpitas Police Officers Association (2024-2026)
• Purchase of 27 Getac ruggedized laptops from Code 3 Technology for $152,507.45
• CalRecycle grant for the Solid Waste Fund in the amount of $217,999.00
• Street Resurfacing 2024-2025 (Project No. 4300) funding via Senate Bill 1

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation, & Cultural Resources Commission will discuss a draft work plan for the 2024-25 fiscal year to recommend for City Council approval. The body will also receive a quarterly report on the Milpitas Sports Center.

• Review and discussion of the Fiscal Year 2024-25 Draft Work Plan
• Quarterly report presentation on Milpitas Sports Center programs and services

Community Housing Commission

The Milpitas Community Advisory Commission met on May 1, 2024, to conduct routine procedural business and receive a staff presentation. The primary business item was an informational session on Affordable Housing and Building Safety Month. No binding decisions, votes, or new ordinances were recorded in the agenda text.

• City Staff presentation on Affordable Housing and Building Safety Month
• Approval of April 3, 2024 meeting minutes
• Public Forum for audience comments on non-agenda subjects

Planning Commission

The Milpitas Planning Commission will hold a public hearing on Housing Opportunity Districts (HODs). Staff recommends adopting a resolution to approve General Plan and Zoning amendments that establish new mixed-use districts. These changes aim to increase housing supply and revitalize commercial centers, with a final decision expected from the City Council.

• Public hearing on Housing Opportunity Districts (HODs) addendum to the Milpitas General Plan 2040 EIR (SCH#: 2020070348)
• Proposed General Plan amendment GP24-0001 to update Town Center (TWC) and Neighborhood Commercial Mixed-Use (NCMU) descriptions
• Proposed Zoning Map and Text amendment ZA24-0001 to establish NCMU-1,2,3 and TC-1,2,3 subdistricts
• Staff recommendation to adopt Resolution No. 24-015 recommending approval of the above amendments to the City Council

Senior Advisory Commission

The Milpitas Senior Advisory Commission will review the cost and approve the reinstitution of items for the Senior Nutrition Program's quarterly birthday celebrations. The body will also receive information on emergency preparedness and suicide prevention training, and discuss participation in the September Alzheimer's Walk.

• Review cost and approve reinstituting items for quarterly birthday celebrations
• Receive information on City emergency preparedness from Commissioner Mike Berryhill
• Discuss participation and donation goals for the September 28 Walk to End Alzheimer's in San Jose
• Receive information on the 'Be Sensitive, Be Brave' suicide prevention training from Staff Liaison Asis

Planning Commission

The Milpitas Planning Commission is holding a Zoning Advisory Group meeting to review the City of Milpitas Comprehensive Zoning Ordinance Update. The agenda focuses on a presentation and discussion regarding a draft uses matrix, alternative parking strategies, and transportation demand management. No final decisions or votes are scheduled; the session is dedicated to gathering input on these draft concepts before further development.

• Review of Draft Uses Matrix to identify missing or unnecessary land uses
• Discussion of alternative parking strategies and shared parking approaches
• Evaluation of Transportation Demand Management (TDM) strategies
• Review of incentives for lot consolidation and larger 3-bedroom units
• Public comment period on the zoning ordinance update

Zoning Administrator Hearing

The Milpitas Planning Zoning Administrator is scheduled to hold a public hearing to decide on a single minor development project. The body will vote to approve a Minor Site Development Permit for a small accessory structure at a service station. Staff recommends adopting Resolution 24-019 to approve the project subject to specific conditions.

• Approval of Minor Site Development Permit MS23-0260 for a 100-square-foot shed
• Project located at 1249 Great Mall Drive in the C2 General zoning district
• Site is within the Milpitas Metro Specific Plan area
• Project is categorically exempt from CEQA environmental review
• Staff recommends adopting Resolution 24-019

Science, Technology, and Innovation Commission

The Science, Technology, and Innovation Commission will discuss its budget, Form 700 filings, and progress on its 2023-2024 work plan, which includes partnerships with MUSD, emergency communication, artificial intelligence, and IT projects. The meeting also includes routine items like agenda approval, public comments, and liaison reports.

• Commission Budget discussion
• Form 700 (financial disclosure) review
• 2023-2024 Work Plan: Goal 1 MUSD Innovation Center Partnership
• 2023-2024 Work Plan: Goal 2 Emergency Communication
• 2023-2024 Work Plan: Goal 3 Artificial Intelligence

Youth Advisory Commission

The Youth Advisory Commission will discuss student wellness and review recent youth competitions. The body is also tasked with finalizing the application and promoting a community service scholarship for local high school students.

• Finalize and approve application for three $750 community service scholarships
• Presentation from County of Santa Clara Office of Children and Families Policy on 2024 Youth Leadership Summit
• Review and recap of the March 30, 2024 Spelling Bee Competition
• Updates on the April 2024 Art Competition

Recycling & Source Reduction Advisory Commission

The Recycling & Source Reduction Advisory Commission's Technical Advisory Committee Operations Subcommittee will meet to discuss waste collection and enclosure design for new multifamily developments, single-source recycling facilities, and CALGreen compliance for construction waste tracking. The agenda is largely discussion-oriented with no final votes expected.

• Discussion of waste collection and enclosure design for new/redeveloped multifamily (town/row house) developments
• Discussion of single-source facilities that practice source separation
• Information exchange on recording loads, weights, and/or volume of Construction and Demolition materials for Waste Management Plans specific to CALGreen compliance
• Discussion of updates on Enclosure Requirements and Permits
• Approval of 3-12-2024 draft meeting minutes

Veterans Commission

The Milpitas Veterans Commission will discuss the Navy Junior Reserve Officers Training Corps (NJROTC) program at Milpitas High School, which is on probation due to low enrollment. The Commission is expected to approve the drafting of a letter of support for the program, as requested by the Milpitas Unified School District. Additionally, the Commission will select the date, time, and location for the 2024 Veterans Recognition Luncheon.

• Approval of Commission Chair to draft a letter of support for the NJROTC program at Milpitas High School
• Selection of date, time, and location for the 2024 Veterans Recognition Luncheon
• Discussion of commission marketing and outreach strategies

Community Housing Commission

The Milpitas Community Advisory Commission will discuss details for the Spring Cleaning Day event on April 27 and its community engagement event related to affordable housing and Building Safety Month. No formal decisions are listed; the agenda is mostly procedural with discussion items.

• Discussion of Spring Cleaning Day event on Saturday, April 27
• Discussion of community engagement event for Affordable Housing and Building Safety Month

City Council

The City Council will consider several infrastructure contracts and a new ordinance regarding residential trespassing. The body will also hold a public hearing on a right-of-way vacation and review emergency storm drain repairs.

• Construction contract to McKim Corporation for Street Resurfacing 2024 Project in the amount of $3,328,125.94
• Construction contract to Mark Lee and Yong Kay, Inc. (dba Bay Construction Co.) for ARPA Parks Rehabilitation for $2,532,000
• Software license agreement with CivicPlus LLC for SeeClickFix subscription services not to exceed $121,048.24
• Introduction of Ordinance 314 to prohibit trespass of canvassers and solicitors on residential property
• Site Development Permit for a new two-story single-family residence at 500 Vista Spring Court

City Council

The Milpitas City Council, Cupertino Sanitary District, and Burbank Sanitary District are meeting for a special joint session. The meeting is limited to a closed session to discuss existing litigation.

• Closed session regarding County Sanitation District 2-3, et al. v. City of San Jose, et al. (Case number 18CV325480)

Zoning Administrator Hearing

The Zoning Administrator will consider a Site Development Permit for a residential project. The proposal involves demolishing an existing home to build a larger two-story residence.

• Site Development Permit P-SD23-0013: demolish a 995-square foot home and build a 2,220-square foot residence at 129 Carnegie Drive

Planning Commission

The Planning Commission will hold public hearings regarding a proposal for two affordable apartment buildings and a General Plan conformity finding for the 2025-2029 Capital Improvement Program. The commission may recommend the housing project for approval by the City Council.

• Proposed two apartment buildings at 1300 S Main Street with 118 below-market-rate units
• Proposed building height of up to 77 feet, 8 inches (six stories)
• Proposed 39 vehicular parking spaces and a community garden at 1300 S Main Street
• General Plan conformity finding for the 2025-2029 Capital Improvement Program (CIP) Annual Report

Arts Commission

The Arts Commission will consider a mural design by Lacey Bryant for Dixon Landing Park. The body will also review an application from Hetal Anjaria for the Phantom Art Gallery.

• Recommendation of Lacey Bryant's mural design for Dixon Landing Park
• Application for Phantom Art Gallery exhibit by Hetal Anjaria
• Higuera Park public art budget: $45K
• Dixon Landing Park public art budget: $30K
• Historical Park Markers budget: $100K

Measure F Oversight Committee

The Measure F Oversight Committee will meet to review projected revenues. The body will confirm if services recommended for maintenance with Measure F funding are allowable expenditures.

• Review of projected revenues for Measure F
• Confirmation of allowable expenditures for Measure F funded services

Public Safety & Emergency Preparedness Commission

The Public Safety and Emergency Preparedness Commission will discuss progress on its 2024 work plan. The meeting includes reports on public safety, fire prevention, and emergency preparedness education.

• Report on 2024 Work Plan Progress regarding Public Safety, Fire Prevention, and Emergency Preparedness
• Annual AB-481 Report from the Milpitas Police
• OEM Report covering CERT and RACES

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will discuss planning for its table at the Earth Day 2024 event, including the work schedule, an Advanced Power Strip demo, and other educational activities. The agenda is otherwise routine, covering minutes, public forum, and liaison reports.

• Earth Day 2024 event planning (continued)
• Advanced Power Strip demonstration review
• Approval of February 21, 2024 meeting minutes

City Council

The Milpitas City Council will hold a public hearing on a bingo license for St. John the Baptist Catholic Church, then discuss a proposed mixed-use development at 1851 McCarthy Boulevard and consider converting two tennis courts at Hall Park to pickleball. The consent calendar includes routine items such as approving minutes, appointments, and several contracts, including a $195,000 canine training agreement and a $420,237 park design contract.

• Public hearing on bingo license for St. John the Baptist Catholic Church
• Discussion of conceptual plans for mixed-use development at 1851 McCarthy Blvd
• Consideration of converting two Hall Park tennis courts to pickleball
• Five-year agreement with Precision K9 for canine acquisition and training, not to exceed $195,000
• Design services agreement with Callander Associates for Metro Tango Subdistrict Park, $420,237

Science, Technology, and Innovation Commission

The Science, Technology, and Innovation Commission is meeting to discuss goals within its 2023-2024 work plan. The body will also review funding and future involvement regarding a partnership with MUSD for a hackathon.

• MUSD Innovation Center Partnership
• Emergency Communication goal
• Artificial Intelligence goal
• IT Technology Projects goal
• MUSD/Hackathon Partnership funding and involvement

Library & Education Advisory Commission

The Library and Education Advisory Commission will review plans for the annual Youth Essay Writing Contest scheduled for August 24, 2024, at the Milpitas Library, including layout, schedule, and judges. They will also recap the February County Commissions Forum and discuss a potential Shel Silverstein-inspired poetry event. The agenda includes routine items like approval of minutes and public forum.

• Youth Essay Writing Contest on August 24, 2024, at Milpitas Library
• Recap of County Commissions Forum held February 3, 2024
• Discussion of potential Shel Silverstein-inspired poetry event
• Approval of January 8, 2024 meeting minutes

Youth Advisory Commission

The Milpitas Youth Advisory Commission is holding a regular meeting to recap its 3v3 basketball competition, receive updates on upcoming spelling bee and art competitions, and review the community service scholarship application and amount. The agenda also includes routine items like approving minutes, public forum, and announcements.

• Recap of 3v3 Basketball Competition held February 10, 2024
• Update on Spelling Bee Competition scheduled March 30, 2024
• Update on Art Competition scheduled April 2024
• Review of Youth Advisory Commission Community Service Scholarship application and amount (past amount $600)

Planning Commission

The Milpitas Planning Commission will hold a public hearing to consider a Conditional Use Permit for retail tobacco sales at 1225 Jacklin Road. A second item, a proposed multi-family housing project at 1905 Tarob Court, has been withdrawn and will not be discussed. The rest of the agenda is procedural, including approval of minutes and public forum.

• Conditional Use Permit for tobacco retail sales at 1225 Jacklin Road (P-UP23-0013)
• Withdrawn: 43-townhome project with 13 ADUs at 1905 Tarob Court (P-SD23-0011, etc.)
• Approval of meeting minutes from February 28, 2024

Community Housing Commission

The Community Advisory Commission will hear a staff overview of FY24-25 Community Development Block Grant (CDBG) applications, listen to applicant comments, and discuss funding priorities to recommend to the City Council. The meeting is largely informational and advisory, with no final decisions expected.

• Presentation on FY24-25 CDBG applications received
• Public comment period for prospective CDBG applicants
• Commission discussion on funding priorities for City Council
• Approval of February 7, 2024 meeting minutes

Recycling & Source Reduction Advisory Commission

The Technical Advisory Committee Operations Subcommittee met to discuss operational waste management issues. The agenda focused on waste collection considerations for new and redeveloped multifamily developments, as well as updates on enclosure requirements and permits. No binding decisions or contracts were approved, as the body is advisory.

• Discussion of waste collection considerations for new/redeveloped multifamily (town/row house) developments
• Discussion of updates on Enclosure Requirements and Permits
• Accept update from the Model Construction and Development Ordinance Language Ad Hoc Subcommittee
• Discussion regarding potential cross jurisdictional outreach collateral development

Suicide Prevention Task Force

The Milpitas HOPE Suicide Prevention Task Force is meeting to receive updates on suicide prevention efforts from Santa Clara County Behavioral Health and various City of Milpitas departments, including ARPA-funded nonprofits, social services, youth programs, and the police department. Work group updates on marketing, teens, and older adults are also scheduled. The meeting includes a public forum for comments on non-agenda items, but no action is expected on those.

• Update from Santa Clara County Behavioral Health Services on suicide prevention
• ARPA Nonprofit Grant Recipients update by Assistant Director Tegan McLane
• Social Services Programs update by Social Services Coordinator Karla Dajano
• Youth/Teens Programs update by Program Coordinator Vince Collantes
• Police Department update by Sgt. Matt Madnick

Parks, Recreation, & Cultural Resources Commission

The Commission will review and recommend priorities for park projects within the city's five-year Capital Improvement Program. Members will also select a representative for the Historic Park Marker Program Subcommittee and discuss a work plan for the Sister Cities program.

• Proposed 2025-2029 Capital Improvement Program (CIP) park project priorities
• Selection of a Commissioner for the Historic Park Marker Program Subcommittee
• Discussion of Sister Cities work plan and international relationship findings

City Council

The Milpitas City Council will consider adopting an ordinance to regulate medicinal cannabis delivery while maintaining a ban on commercial cannabis, approve a labor agreement with the Milpitas Employees Association, and award contracts for traffic equipment and an HVAC system. The agenda also includes a public hearing on weed abatement and several routine consent items.

• Adopt Ordinance 298.1 to regulate medicinal cannabis delivery per SB 1186
• Approve MOU with Milpitas Employees Association (July 1, 2023–June 30, 2025)
• Award $100,017.01 contract to Econolite for traffic detection controllers
• Award $127,900 contract to A&B Mechanical for Alviso Adobe House HVAC
• Public hearing on 2024 weed abatement resolution

Zoning Administrator Hearing

The Milpitas Zoning Administrator will hold a public hearing to consider a Minor Site Development Permit for exterior modifications to an existing industrial building at 260 S. Milpitas Blvd. The project involves adding a 570-square-foot equipment enclosure. Staff recommends approval. The meeting also includes a public forum for non-agenda items.

• Minor Site Development Permit P-MS23-0272 for a 570 sq ft equipment enclosure at 260 S Milpitas Blvd
• Project is categorically exempt from CEQA under Sections 15301 and 15303
• Public comments limited to 3 minutes, one per agenda item
• Appeals of decisions must be filed with City Clerk within 12 calendar days

City-School Collaborative Subcommittee

The City-School Collaborative Subcommittee, composed of Milpitas city and school district leaders, is meeting to discuss new and recurring items. New items include NJROTC and the Veterans Commission, while recurring items cover early childhood education and career technical training/workforce development. The meeting is a discussion-only session with no voting items on the agenda.

• Discussion of NJROTC and Veterans Commission
• Discussion of Early Childhood Education
• Discussion of Career Technical Training/Workforce Development
• Future agenda items: Workforce/Affordable Housing and School Safety

Planning Commission

The Planning Commission will hold public hearings on a new hillside residence, a gas station remodel, and an entertainment facility. The body will also discuss Planning Commission metrics.

• Site Development Permit for a 5,963-square foot residence and pool house at 500 Vista Spring Ct.
• Permits for a 2,460-square foot convenience store and beer and wine sales at 27 S. Park Victoria Dr.
• Conditional Use Permit for a 4,513-square foot entertainment facility (The Escape Game) at 123 Great Mall Dr.
• Discussion regarding Planning Commission Metrics.

Senior Advisory Commission

The Commission will elect a Chair and Vice Chair for a one-year term. Members will also discuss a proposed Spring dementia awareness event at the Barbara Lee Senior Center and receive an overview of services from the Social Services Coordinator.

• Election of Chair and Vice Chair for the term through December 2024
• Discussion of event components and roles for a Spring dementia awareness event
• Introduction and service overview from Social Services Coordinator Karla Dajano
• Police Chief Briefing

Science, Technology, and Innovation Commission

The Commission is meeting to elect a Chair and Vice Chair. The body will also discuss items related to the 2023-2024 Work Plan.

• Election of Commission Chair and Vice Chair
• Discussion of 2023-2024 Work Plan Items

Arts Commission

The Milpitas Arts Commission will hold a special meeting to review applications for a Phantom Art Gallery exhibit and muralist prequalification. Staff will report on the status of public art projects, including budgets for Higuera Park, Dixon Landing Park, and Historical Park Markers. The Commission will also select a new representative for the Park Marker Program Subcommittee.

• Vote on Phantom Art Gallery exhibit application for Stratford School
• Vote on muralist prequalification for Jessica Cao
• Select new Arts Commissioner for Park Marker Program Subcommittee
• Report on Public Art Project budgets: Higuera Park ($45K), Dixon Landing Park ($30K), Historical Park Markers ($100K), Public Art Master Plan ($80K)

City Council

The City Council will receive a presentation on the proposed Five-Year 2025-2029 Capital Improvement Program. Council members will provide feedback to staff and seek a CEQA exception.

• Presentation on Proposed Five-Year 2025-2029 Capital Improvement Program

Energy & Environmental Sustainability Commission

The Commission will receive a presentation from Silicon Valley Clean Energy regarding electrification incentives and resources. Members will also continue planning for Earth Day 2024 activities, including a review of website content and youth contest flyers.

• Silicon Valley Clean Energy program update and electrification incentives
• Earth Day 2024 activity planning and youth contest flyer review

City Council

The City Council will discuss an ordinance to regulate cannabis uses and establishments. The body is also reviewing mid-year budget amendments and various infrastructure contracts.

• Ordinance 298.1 to prohibit and regulate cannabis uses and operations
• Amendment to Cornerstone Structural Engineering Group for S. Milpitas Boulevard Bridge not-to-exceed $500,000
• FY 2023-24 Mid-year Budget Amendments and new job classification pay schedule
• Ordinance 239.8 to amend storm drainage service impact fees
• Corrected conditions for a single-family residence at 1321 Terra Vista Court

Zoning Administrator Hearing

The Zoning Administrator will hold a public hearing to consider a Minor Conditional Use Permit for a new massage establishment. The proposed business would be located within an existing multi-tenant commercial building.

• Minor Conditional Use Permit P-MC23-0011 for a massage establishment at 410-412 S. Main St.

City Council Transportation Subcommittee

The City Council Transportation Subcommittee will meet to review and discuss transportation-related topics. The primary focus of the business items is the Citywide Pavement Condition Report.

• Review and discussion of Citywide Pavement Condition Report

Economic Development & Trade Commission

The Commission will nominate and elect a chairperson and vice-chairperson for one-year terms. Members will also discuss events and activities to carry out action items in the FY 2023-24 Workplan.

• Election of chairperson and vice-chairperson
• FY 2023-24 Workplan prioritization

Zoning Administrator Hearing

The Zoning Administrator is meeting to review a Minor Site Development Permit for a residential project. Staff recommends approving the construction of a detached accessory dwelling unit on a 0.15-acre site.

• Minor Site Development Permit P-MS23-0139 for a 1,200-square foot, two-story detached ADU at 1392 N Hillview Drive

Youth Advisory Commission

The Commission is reviewing preparations for three events listed in its 2023/2024 Work Plan. Members will discuss logistics and final updates for a basketball tournament, a spelling bee, and an art competition.

• 3v3 Basketball Competition scheduled for February 10, 2024
• Spelling Bee Competition scheduled for March 30, 2024
• Art Competition scheduled for April 2024

Veterans Commission

The Veterans Commission will elect a Chair and Vice Chair and discuss the 2024 Memorial Day Ceremony and Veterans Recognition Luncheon. The body will also receive a presentation on suicide prevention from the Palo Alto VA and review the balance of its holding account.

• Election of Commission Chair and Vice Chair
• Presentation on suicide prevention by LaShelle Burch of the Palo Alto VA
• Planning for the 2024 Memorial Day Ceremony
• Selection of date, time, and location for the 2024 Veterans Recognition Luncheon
• Discussion of Veterans Commission Holding Account balance and fund request procedures

Community Housing Commission

The Community Advisory Commission will discuss plans for a May community engagement event regarding affordable housing and building safety. The body will also discuss the Neighborhood Beautification Awards and vote on rescheduling the March meeting.

• Discussion of May community engagement event for Affordable Housing and Building Safety Month
• Discussion of Neighborhood Beautification Awards community engagement efforts
• Vote to move the March meeting to Wednesday, March 13, 2024

City Council

The City Council will hold public hearings regarding the Storm Drainage Impact Fee Nexus Study and a corresponding ordinance to amend the municipal code. The body will also review applications for the 2024-2025 Community Development Block Grant Annual Action Plan.

• Proposed ordinance to amend Storm Drainage Impact Fees and the Milpitas Municipal Code
• Construction contract award to Villalobos & Associates, Inc. for $562,415.00 for sidewalk, curb, and gutter repair
• Appropriation of $107,573.61 and $126,044.00 in COPS Grants for Police Department front-line services
• Site Development Permit for a pavilion, bathroom addition, and pool at 1350 Country Club Drive
• Public hearing for 2024-2025 Community Development Block Grant applications

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation & Cultural Resources Commission will elect a Chair and Vice Chair for the calendar year. Members will also receive a presentation on a bicycle repair clinic and discuss the date, time, and location for the Family Bike Day event.

• Election of Chair and Vice Chair
• Presentation on 2024 bicycle repair clinic
• Discussion of Family Bike Day event date, time, and location

City Council

The City Council will receive a staff presentation on the preliminary FY 2025-34 Ten-Year General Fund Financial Forecast. Members will provide feedback on desired service levels to help develop the FY 2024-25 Budget.

• Preliminary FY 2025-34 Ten-Year General Fund Financial Forecast presentation

Science, Technology, and Innovation Commission

The Science, Technology and Innovation Commission is holding a special meeting to welcome a new commissioner, introduce its 2023-2024 work plan items, and reschedule the February 19th meeting. The work plan includes partnerships, emergency communication, artificial intelligence, and IT projects. The agenda is mostly procedural and introductory, with no votes on specific projects or contracts.

• New Commissioner Welcome
• Introduction to 2023-2024 Work Plan Items (MUSD Innovation Center Partnership, Emergency Communication, Artificial Intelligence, IT Technology Projects)
• Rescheduling of February 19th meeting

Zoning Administrator Hearing

The Milpitas Planning Zoning Administrator is scheduled to review and approve Site Development Permits for four new single-family residences. Staff recommends adopting resolutions to allow the construction of these homes, which are categorically exempt from environmental review. The meeting also includes a public forum for non-agenda items.

• Approval of Site Development Permit SD23-0006 for a 2,841-sq-ft home at 470 Wool Dr.
• Approval of Site Development Permit SD23-0007 for a 2,841-sq-ft home at 480 Wool Dr.
• Approval of Site Development Permit SD23-0008 for a 2,841-sq-ft home at 490 Wool Dr.
• Approval of Site Development Permit SD23-0009 for a 2,841-sq-ft home at 500 Wool Dr.

Planning Commission

The Milpitas Planning Commission will hold a public hearing to consider a tentative parcel map that would split a 6.34-acre property at 1301 California Circle into two parcels of about 3.20 and 3.14 acres. The commission will also elect a chair and vice chair for 2024. The agenda includes no other new business items.

• Public hearing on Tentative Parcel Map TP23-0001 for 1301 California Circle subdivision
• Proposed split of 6.34-acre parcel into two parcels (approx. 3.20 and 3.14 acres)
• CEQA categorical exemption under Sections 15315 and 15183
• Election of Planning Commission chair and vice chair for 2024

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission is meeting to brainstorm activities and contests for Earth Day 2024. The body will also nominate and elect a Chair and Vice Chair to serve through December 2024.

• Earth Day 2024 planning and brainstorming for activities and essay contests
• Election of 2024 Chair and Vice Chair

City Council

The City Council is discussing community engagement and a voter survey regarding the potential re-authorization of Measure F, a quarter-cent local sales tax. The body is also reviewing several professional service agreements and infrastructure projects.

• Authorization of on-call environmental service agreements with six firms for up to $1,000,000 each
• Budget appropriation of $250,000 from the Gas Tax Fund for the Calaveras Boulevard Near Term Improvement Project
• Adoption of the Citywide Travel Safety Plan (Project No. 4293)
• Authorization of a Fund Transfer Agreement with Caltrans for Project No. 4299 Bicycle Lane Improvement Project
• Approval of travel for City Manager Ned Thomas to a conference in Los Angeles not to exceed $3,000

Arts Commission

The Arts Commission will elect a Chair and Vice Chair for 2024 and review applications for a Phantom Art Gallery exhibit and muralist prequalification. The body will also assign commissioners to mural selection committees and discuss the Arts and Culture Grant program schedule.

• Application for Phantom Art Gallery exhibit by artist Shital Pathekar
• Prequalification review for muralist Lila Gemellos
• Selection of commissioners for mural projects at VTA Pillars and utility boxes at Calaveras/Gadsden, Jacklin/Escuela, and Yosemite/Sinclair Frontage
• Review of new grant review and approval schedule for the Milpitas Arts and Culture Grant program
• Election of Chair and Vice Chair

Public Safety & Emergency Preparedness Commission

The Commission will hold elections for Chair and Vice-Chair. Members will also provide progress reports on the 2024 Work Plan regarding public safety, fire prevention, and emergency preparedness education.

• Elections for Chair and Vice-Chair
• Report on 2024 Work Plan Progress
• Brown Act Training and Commission Requirement Reminders
• Liaison reports from Council, MUSD, OEM, Fire, and Police

Energy & Environmental Sustainability Commission

The regular meeting scheduled for January 17, 2024, has been cancelled. A special meeting is scheduled for January 24, 2024, at 6 p.m.

City Council

The City Council meeting scheduled for Tuesday, January 16, 2024, has been cancelled. The next scheduled session is a Special City Council Meeting on January 23, 2024.

Youth Advisory Commission

The Commission will receive a presentation from the Milpitas Unified School District regarding cyber bullying and social media use. Members will also discuss the 2023-2024 work plan, which includes goals to be presented to the City Council.

• Milpitas Unified School District presentation on cyber bullying
• 2023-2024 Work Plan updates including an Art Competition, Charity Coat Drive, Basketball Competition, and Spelling Bee
• Promotion of the Milpitas Youth Force
• Discussion of upcoming YAC Scholarship agenda item

Planning Commission

The Planning Commission will hold a public hearing regarding a site development permit for a residence at 1350 Country Club Dr. The body will also elect a Chair and Vice Chair for 2024.

• Public hearing for Site Development Permit P-SD21-0002: 1,200-square foot pavilion, 76-square foot bathroom, and new pool at 1350 Country Club Dr.
• Election of Chair and Vice Chair for 2024

City Council

The City Council will meet to approve appointments to the Planning Commission and decide on the continuation of current public comment policies. The body will also review travel authorizations for the Mayor and a Councilmember.

• Appointments to the Planning Commission
• Policy on public comments being delivered in person or in writing
• Travel for Mayor Montano to Washington, D.C. (estimated not-to-exceed $3,600)
• Travel for Mayor Montano and Councilmember Lien to Monterey, CA (combined estimated not-to-exceed $3,400)

Suicide Prevention Task Force

The regular meeting of the Milpitas HOPE Task Force scheduled for January 9, 2024, was canceled. The cancellation was issued by the Staff Liaison because there were no action items to be heard.

Economic Development & Trade Commission

The Economic Development & Trade Commission will receive a presentation on a feasibility study for a property-based business improvement district on Main Street. The body will also elect officers and establish a schedule for its FY 2023-24 workplan.

• Business Improvement District Feasibility Report regarding Main Street
• Election of a chairperson and vice-chairperson for one-year terms
• Scheduling of action items for the FY 2023-24 Workplan
• Brown Act training for commissioners

Parks, Recreation, & Cultural Resources Commission

The regular meeting of the Parks, Recreation and Cultural Resources Commission scheduled for January 8, 2024, has been cancelled.

Library & Education Advisory Commission

The Library and Education Advisory Commission will elect a Chair and Vice Chair for a one-year term. Members will also discuss participation in the February County Commissions Forum and plan the 2024 Youth Essay Writing Contest.

• Election of Chair and Vice Chair for terms through December 2024
• Discussion of County Commissions Forum scheduled for February 3, 2024
• Planning for Youth Essay Writing Contest, including a possible event date of October 5, 2024

Community Housing Commission

The Community Advisory Commission will elect a Chair and Vice Chair to serve through December 2024. Members will also discuss scheduling for Spring Cleaning Day and a community engagement event for Affordable Housing and Building Safety Month.

• Election of Commission Chair and Vice Chair
• Discussion of Spring Cleaning Day dates (April 27 or May 4)
• Report on Mobilodge as a potential Spring Cleaning Day location
• Discussion of community engagement event in conjunction with the Building Safety Division