Milpitas public meetings in 2023

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will receive a staff update on the SMART Shuttle Program. Members will also brainstorm activities for Earth Day 2024 and coordinate dates for Brown Act training.

• SMART Shuttle Program update
• Earth Day 2024 planning and brainstorming for contests
• Scheduling of Brown Act training for January 2024

City Council

The regular meeting of the Milpitas City Council scheduled for December 19, 2023, has been cancelled.

Measure F Oversight Committee

The meeting scheduled for December 14, 2023, was cancelled due to a lack of quorum. No business items were decided.

Youth Advisory Commission

The Youth Advisory Commission is meeting to discuss its goals and work plan for the 2023-2024 term. The body is reviewing updates from ad hoc committees regarding upcoming youth events and commission apparel.

• Work Plan 2023-2024 including a Basketball Competition on 2/10 and a Spelling Bee on 3/30
• Promotion of the Milpitas Youth Force for April/May
• Updates on YAC T-Shirts and Name Tags
• Charity Coat Drive updates

Zoning Administrator Hearing

The Zoning Administrator will consider a permit to demolish and rebuild a single-family residence at 874 Berryessa Street. The meeting also includes a review of proposed facade modifications for the Bay View Golf Club.

• Site Development Permit SD23-0010: Demolish existing home and build a 2,805-square foot, two-story residence at 874 Berryessa Street
• Minor Site Development Permit MS23-0178: Facade modifications to a 5,841-square foot commercial building at 1500 Country Club Drive

City Council Transportation Subcommittee

The City Council Transportation Subcommittee regular meeting scheduled for December 13, 2023, has been cancelled. The cancellation was ordered by Milpitas Staff due to a meeting conflict with the Milpitas City Council.

City Council

The City Council will review several high-value contracts, including a five-year software agreement and an automated license plate reader extension. The meeting also includes the election of a new Vice Mayor and updates to city staff classifications.

• Five-year Tyler Technologies software agreement not to exceed $2,123,588
• Flock Group Inc. automated license plate reader cameras contract up to $732,000
• Construction contract for Council Chamber AV replacement in the amount of $835,768.08
• Environmental review amendment for S. Milpitas Blvd Vehicle Bridge up to $400,000
• Election of Vice Mayor for a one-year term

Veterans Commission

The Veterans Commission will review this year's Veterans Day Ceremony and Luncheon, discuss a school program called 'Say Hi to a Hero', explore fundraising strategies, and update the city's veterans website.

• Review of the 2023 Veterans Day Ceremony and Luncheon
• Update on the 'Say Hi to a Hero' program for Milpitas schools
• Discussion on fundraising ideas for future events
• Website review and updates by January 15, 2024

Community Housing Commission

The Commission will review a presentation regarding the Community Development Block Grant (CDBG) update and timeline. Commissioners are recommended to accept the presentation and inform the community of upcoming funding opportunities.

• Community Development Block Grant (CDBG) Update and Timeline

City Council

The City Council will review several routine items, including annual financial reports and commission appointments. Key discussions include a five-year janitorial services agreement and an update on emergency storm drain repairs at Evans Road and Piedmont Creek.

• Five-year janitorial services contract with Imperial Maintenance Services, Inc. not to exceed $2,486,863.50
• Update on $137,519 in storm drain system emergency repairs at Evans Road and Piedmont Creek
• Zoning change for parcel APN 022-38-007 from MP Industrial Park to MXD Mixed Use
• Site development permit for a new single-family residence at 1321 Terra Vista Court
• Site development permit for a new single-family residence with an ADU at 490 Vista Ridge Drive

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation & Cultural Resources Commission will discuss and provide feedback on a new residential project's internal private park and explore international relationships through a Sister Cities program subcommittee.

• Pulte Homes Residential Project’s Private Park at 1355 California Circle
• Sister Cities Work Plan Discussion with creation of a research subcommittee

Arts Commission

The Arts Commission will consider an application for a Phantom Art Gallery exhibit and a grant request from the Sunnyhills Neighborhood Association for a Juneteenth event. The commission will also review muralist portfolios for potential prequalification.

• Phantom Art Gallery exhibit application for Salvatore Ventura
• Milpitas Arts and Culture Grant request from Sunnyhills Neighborhood Association
• Muralist prequalification reviews for Josh Powell and Cat Ferraz
• Review of Arts Commission bylaws regarding meeting frequency
• Announcement of Artwalk Contest winners: Christina Lim, Annie Lim, and Vihaan Parmar

Planning Commission

The regular meeting of the Milpitas Planning Commission scheduled for November 22, 2023, has been canceled. The next regularly scheduled meeting is set for December 13, 2023.

City Council

The regular meeting of the Milpitas City Council scheduled for November 21, 2023, has been cancelled. The next regularly scheduled meeting will take place on December 5, 2023.

Science, Technology, and Innovation Commission

The Science, Technology, and Innovation Commission is reviewing progress on its 2023-2024 work plan goals. The meeting also includes a discussion regarding the commission budget and an announcement of the December 20, 2023, meeting cancellation.

• Review of MUSD Innovation Center Partnership goal
• Review of Emergency Communication goal
• Review of Artificial Intelligence goal
• Review of IT Technology Projects goal
• Commission Budget discussion

Library & Education Advisory Commission

The Commission will discuss logistics for the Youth Essay Writing Contest scheduled for May 18, 2024. Members will also receive an update on the SCCLD Storywalk Initiative following a presentation to the Parks, Recreation & Cultural Resources Commission.

• Discussion of the upcoming annual County Commissions Forum
• Logistics planning for the May 18, 2024, Youth Essay Writing Contest
• Update on the SCCLD Storywalk Initiative and potential permanent installation
• Reports from Friends of the Milpitas Library and County Librarian

Zoning Administrator Hearing

The Zoning Administrator will consider a Minor Site Development Permit application for an ADU in R1-6 zoning district. Public comments are allowed but no action can be taken on non-agenda items.

• Minor Site Development Permit No. MS23-0123 for a 1,083-square foot ADU at 2387 Mattos Drive

Public Safety & Emergency Preparedness Commission

The Commission will review progress on the 2023 Work Plan, including community outreach and emergency preparedness programs. Members will also begin development and adoption of the 2024 Work Plan.

• 2023 Work Plan Report: Neighborfest (Clendenin & Berryhill)
• 2023 Work Plan Report: Business Community Outreach (Nicholas & Nakapalau)
• 2023 Work Plan Report: Multi-Lingual E-Prep Program (Gan & Luu)
• 2023 Work Plan Report: Access & Functional Needs E-Prep Program (Ellis)
• 2024 Work Plan Development and Adoption

City Council Finance Subcommittee

The subcommittee will receive a report on October 2023 City Manager approved contracts, ARPA related contracts, and procurement card activity. Members will also discuss the fiscal year end audit process, billboard revenues, and Main St. revenues and fund accounting.

• October 2023 Report of City Manager Approved Contracts and ARPA Related Contracts
• Review of City Manager’s Procurement Card Activity for October 2023
• Discussion of Fiscal Year End Audit and Process Review
• Discussion of Billboard Revenues
• Discussion of Main St. Revenues and Fund Accounting

Energy & Environmental Sustainability Commission

The Commission will receive an update from staff regarding the City's garbage and recycling services and implementation of SB 1383. Members will also discuss adjusting the meeting schedule for December 2023 and January 2024.

• Update on garbage and recycling services and SB 1383 implementation
• Discussion of December 12, 2023, and January 24, 2024, meeting schedule adjustments

City Council

The City Council is reviewing plans for a mixed-use development at 70 N. Main St. and a large residential project at 600 Valley Way. The meeting also includes decisions on software licensing, construction contracts, and travel authorizations.

• Construction contract for Sports Center Roof Rehabilitation Project with I & A Contractor, Inc. for $428,300.00
• Software license agreement with TriTech Software Systems, Inc. not to exceed $374,105.21
• Proposed 244-unit residential development at 461, 538, and 602 Valley Way
• Travel authorization for Councilmember Hon Lien to San Francisco up to $1,000
• Fee waiver of $900.00 for Kiwanis Club of Milpitas Foundation Crab Feed

Recycling & Source Reduction Advisory Commission

The Technical Advisory Committee Operations Subcommittee will review updates on the 2024-2025 adopted budget and consider funding proposals for fiscal year 2025-2026. The committee will also discuss the development timeline for construction ordinance language and consider selecting a new subcommittee chair.

• Update on Model Construction and Development Ordinance Language Ad Hoc Subcommittee
• Review of adopted fiscal year 2024-2025 budget
• Consideration of funding proposals for fiscal year 2025-2026
• Selection of a new Operations Subcommittee Chair for 2024
• Potential cancellation of the December Operations Subcommittee meeting

Suicide Prevention Task Force

The Suicide Prevention Task Force is meeting to receive updates on county and city mental health programs. Work groups will also present potential project suggestions for the 2024 calendar year.

• Presentation of 2023-2024 work group project suggestions
• Updates on ARPA Nonprofit Grant Recipients
• County Suicide Prevention updates from Santa Clara County Behavioral Health Services
• Updates on youth, teen, and social services programs

Economic Development & Trade Commission

The Economic Development & Trade Commission will receive presentations regarding the 2023 Manufacturing Day event and an introduction to Milpitas' economic vision. The commission will also select a commissioner to present on their professional background at a future meeting.

• Presentation on the 2023 Manufacturing Day event
• Economic Development Overview regarding Milpitas’ goals and actions
• Selection of a commissioner to present at the January 8, 2024 meeting
• Discussion of new items for future EDTC Workplans

Youth Advisory Commission

The Commission is reviewing updates to its annual work plan, which includes upcoming events like an art competition and a charity coat drive. Members are also coordinating volunteer shifts for several city-sponsored community events.

• Art Competition submissions due November 30
• Charity Coat Drive scheduled for December 1 through December 8
• Basketball Competition at Milpitas Sports Center on February 10
• Spelling Bee at Milpitas Teen Center on March 30
• Formation of a subcommittee to research YAC t-shirts and name tags

Planning Commission

The Planning Commission will hold public hearings regarding a new single-family home on Vista Ridge Drive and an entertainment use permit for 532 Barber Lane. Staff recommends approval for both projects.

• Site Development Permit for a 5,838-square-foot residence with an ADU at 490 Vista Ridge Dr
• Conditional Use Permit for an arcade entertainment center (ClawMee) at 532 Barber Lane

City Council

The City Council is considering several items including sales tax audit amendments, land leases, and grant acceptances. The agenda also includes updates on emergency HVAC repairs at City Hall and the approval of various public improvement project completions.

• Amendment to HdL and Associates agreement for sales tax audit services in $300,000.00
• Lease agreement with Pacific West Builders, Inc. for 1700 Sango Court at $34,800.00
• Purchase of 25 citywide traffic detection cameras from Econolite Control Products, Inc. for $127,871.66
• Acceptance of the 2024 Office of Traffic Safety Selective Traffic Enforcement Program Grant for $110,000.00
• Reduction of performance bond for District 1 Lot 4 (Gideon) Project at 150 Market Street by $38,085.00

Parks, Recreation, & Cultural Resources Commission

The Commission will review a presentation on the Milpitas Library StoryWalk Initiative and discuss how the 2021 Parks and Recreation Master Plan informs future projects. Staff will also lead a follow-up discussion regarding the commission's work plan, specifically focusing on bicycle plans and events.

• Presentation on Milpitas Library StoryWalk Initiative
• Discussion of Commission work plan timelines and bicycle events
• Overview of the 2021 Parks and Recreation Master Plan

Community Housing Commission

The Community Advisory Commission will review plans for Spring Cleaning Day and an Affordable Housing and Building Safety Month event.

• Spring Cleaning Day discussion
• Affordable Housing and Building Safety Month event

City-School Collaborative Subcommittee

The City-School Collaborative Subcommittee will meet virtually to discuss several collaborative topics between the City of Milpitas and the Milpitas Unified School District. Discussion items include declining enrollment analysis, Measure AA construction updates, and school safety.

• Declining Enrollment Analysis
• Measure AA Construction Updates
• Future of Early Childhood Education
• Workforce/Affordable Housing Opportunities
• Career Technical Training at Milpitas Adult Education

City Council Transportation Subcommittee

The Transportation Subcommittee will review an update on the Citywide Traffic Safety Assessment (Project No. 4293). The meeting also includes a presentation on the Citywide Travel Safety Plan.

• Citywide Traffic Safety Assessment (Project No. 4293) Update
• Citywide Travel Safety Plan Presentation

Planning Commission

The Planning Commission will hold a public hearing regarding a request to amend development standards and issue a Site Development Permit for a new residence. The project involves constructing a 4,929 square-foot, two-story home with an attached three-car garage on a 1.1-acre site.

• Public hearing for a new hillside residence at 1321 Terra Vista Court (Lot 4)
• Request to amend development standards for single-family homes in Planned Unit Development No. 68
• Review of the Planning Commission FY2023-24 Work Plan

Senior Advisory Commission

The Senior Advisory Commission will discuss ways to promote the 'Become a Dementia Friend' event scheduled for November 18. The Commission will also consider adjourning the December 26, 2023, meeting to February 27, 2024.

• Promotion and volunteer needs for the 'Become a Dementia Friend' event on November 18
• Proposal to adjourn the December 26, 2023, meeting to February 27, 2024
• Police Chief Briefing

City Council

The special meeting of the Milpitas City Council scheduled for October 24, 2023, has been cancelled.

City Council Finance Subcommittee

The Finance Subcommittee will review reports on City Manager approved contracts and procurement card activity for August and September 2023. The meeting also includes discussions regarding July 2023 invoice payments and the financial outcomes of the Retro Milpitas Event.

• Review of August 2023 City Manager approved and ARPA related contracts
• Review of September 2023 City Manager approved and ARPA related contracts
• Discussion of July 2023 invoice payment and measures taken
• Discussion of City Manager’s Office contract authority levels
• Discussion of Retro Milpitas Event financial outcomes

Energy & Environmental Sustainability Commission

The Commission will review its draft work plan for the upcoming year to recommend it for City Council approval. Staff will also present survey results regarding advanced power strips and share upcoming decarbonization outreach opportunities.

• Review of Draft 23-24 EESC Work Plan
• Presentation of Advanced Power Strip Survey Results
• Discussion of Decarbonization Outreach Opportunities

Science, Technology, and Innovation Commission

The Science, Technology and Innovation Commission will approve minutes from August and discuss its 2023-2024 work plan focusing on various goals including partnerships, emergency communication, AI, and IT projects.

• Approval of meeting minutes from August 18
• Discussion of the 2023-2024 Work Plan Items

Youth Advisory Commission

The Commission will conduct nominations and votes for the Chair and Vice Chair positions. Members will also discuss progress on the 2023-24 work plan, including upcoming community events.

• Election of Chair and Vice Chair
• Review of 2023-24 Work Plan goals
• Planning for November Art Competition
• Planning for December Charity Coat Drive
• Planning for February Basketball Competition

Planning Commission

The Planning Commission will hold a public hearing regarding a multi-family residential project by Pulte Homes. The proposal includes the demolition of an industrial building and the construction of 13 townhome buildings and one apartment building.

• Public hearing for Pulte Homes residential townhomes and apartments at 1355 California Circle
• Development of up to 206 residential units including 13 townhome buildings and one apartment building
• Demolition of one industrial building and removal/replacement of 27 trees
• Project includes 323 vehicle parking spaces and a 0.32-acre internal park

Economic Development & Trade Commission

The Commission will receive status updates regarding planning for the 7th Annual Manufacturing Day event and progress on Main Street revitalization. This includes information on the storefront improvement grant program and the property-based business improvement district.

• Status update on 7th Annual Manufacturing Day planning
• Update on Main Street revitalization, including storefront improvement grants
• Discussion of new items for future Commission workplans

Veterans Commission

The Commission will discuss planning for the November 11, 2023, Veterans Day Ceremony and the Annual Veterans Luncheon and Resource Fair scheduled for November 18, 2023. Members will also discuss school involvement programs and potential fundraising ideas.

• Planning for the 2023 Veterans Day Ceremony
• Coordination for the Annual Veterans Luncheon and Resource Fair on November 18, 2023
• Discussion of 'Say Hi to a Hero' school and after-school program involvement
• Fundraising ideas report from ad hoc committee members Tran, Sandhu, and Garcia

Community Housing Commission

The Community Advisory Commission will meet to discuss Spring Cleaning Day and Neighborhood Beautification Awards. The meeting also includes reports from city staff and council liaisons.

• Discussion of Spring Cleaning Day
• Discussion of Neighborhood Beautification Awards

Parks, Recreation, & Cultural Resources Commission

The Commission will review a presentation regarding the potential permanent conversion of tennis courts to pickleball courts at Hall Park. This discussion follows a one-year pilot program and includes feedback from community surveys and recent meetings. The Commission aims to provide feedback to the City Council on this matter.

• Discussion of permanent pickleball court conversion at Hall Park Tennis Courts
• Review of the Fiscal Year 2023-24 Work Plan
• $100,000 allocated in the 2024-28 Capital Improvement Program for permanent pickleball courts

City Council Finance Subcommittee

The Special Meeting of the Milpitas Finance Subcommittee scheduled for September 27, 2023, has been canceled. A new meeting date will be announced when information is available.

Planning Commission

The Planning Commission will hold a public hearing regarding a 24-month time extension for the Tribute Hotel development. The project involves demolishing an existing office building to build a six-story, 130,665-square-foot hotel.

• 24-month time extension for Site Development, Conditional Use, and Tree Removal permits at 1851 McCarthy Blvd.
• Demolition of a 48,500-square-foot office building and removal of 36 protected trees.
• Development of a 130,665-square-foot podium-style hotel up to 75 feet in height.

General

The Ad Hoc Naming Subcommittee will meet to discuss street names for the Geomax Development. The meeting also includes approval of the September 25, 2023, agenda and March 2, 2023, minutes.

• Discussion regarding Geomax Development street names

Arts Commission

The Arts Commission will consider applications for Phantom Art Gallery exhibits and discuss next steps for the Dixon Landing Mural Project. The meeting also includes reviewing muralist portfolios for potential prequalification and reviewing the Council-approved work plan.

• Review of Phantom Art Gallery applications for Anuprita Khare and Sanjay Pandav
• Selection of an Arts Commissioner for the Dixon Landing Mural Project Art Selection Committee
• Prequalification review of muralist portfolios for Norman “Vogue” Chuck, Vanessa “Agana” Espinoza, and Kyla Ramos
• Presentation of the Council-approved Commission Work Plan

Measure F Oversight Committee

The committee will hear a sales tax presentation by HdL Companies. Staff also proposed rescheduling the December 21, 2023, meeting to December 14, 2023.

• Sales Tax Presentation by HdL Companies

Public Safety & Emergency Preparedness Commission

The Commission will discuss emergency preparedness resources for residents and review the 2023 Work Plan Report. The meeting also includes reports from the Office of Emergency Management, Milpitas Fire, and Milpitas Police.

• Discussion regarding resident emergency preparedness
• Review of 2023 Work Plan including Neighborfest and Business Community Outreach
• Report on Multi-Lingual and Access & Functional Needs E-Prep Programs
• Reports from Milpitas Fire and Milpitas Police

Energy & Environmental Sustainability Commission

The Energy & Environmental Sustainability Commission will discuss its annual work plan and updates on various environmental initiatives. The meeting also includes a debrief of the Earth Day event.

• Discussion of FY24 EESC Work Plan
• Updates on Lawn Bust Milpitas, Water Conservation Rebates, SVCE home electrification programs, and Carbon Neutral Homes Incentive Program

City Council

The City Council will review a proposed ordinance to regulate sidewalk vendors in parks and public rights of way. The meeting also includes decisions on various service agreements, budget amendments, and commission updates.

• Proposed ordinance regarding regulation of sidewalk vendors in parks and public rights of way
• $149,000.00 budget appropriation for the 2001 Tarob Court Project fee reimbursement
• Increase of Axon Enterprise, Inc. agreement from $913,178.60 to $1,026,887.82
• $200,000.00 amendment to professional services agreement with Liebert Cassidy Whitmore
• $116,425.49 funding increase for Insight Public Sector, Inc. agreement

Economic Development & Trade Commission

The Economic Development & Trade Commission is meeting to discuss alternatives to their regular meeting schedule due to member attendance issues. The body will also prepare the annual work plan for the 2023-24 fiscal year to be presented to the City Council.

• Discussion of potential alternatives to the regular meeting schedule regarding quorum
• Preparation of the FY 2023-24 Work Plan for City Council consideration

Science, Technology, and Innovation Commission

The Science, Technology and Innovation Commission will review its 2022-2023 work plan achievements and discuss the 2023-2024 work plan items. The meeting includes a public forum for community input.

• Review of 2022-2023 Work Plan Accomplishments
• Discussion on 2023-2024 Work Plan Items

Library & Education Advisory Commission

The Commission will review a presentation on the Storywalk Initiative and potential permanent installation. Members will also discuss scheduling for the annual Youth Essay Writing Contest and plan for the upcoming County Commissions Forum.

• Presentation on SCCLD Storywalk Initiative by Milpitas Community Librarian Kelly McKean
• Discussion of facility space and dates for the Spring 2024 Youth Essay Writing Contest
• Planning for participation in the annual County Commissions Forum in February

City Council

The special meeting of the Milpitas City Council scheduled for September 15, 2023, has been cancelled.

City Council

The Milpitas City Council will convene on September 14, 2023, primarily to discuss and potentially hire a new City Manager during a closed session.

• Closed session discussion on public employee appointment/hiring for the position of City Manager

Youth Advisory Commission

The Commission will hold elections for the positions of Chair and Vice Chair for the upcoming term. Members will also work to complete the 2023-24 work plan for City Council approval.

• Election of Chair and Vice Chair
• Completion of the 2023-24 Work Plan
• Review of upcoming YAC Scholarship items

Planning Commission

The regular meeting of the Milpitas Planning Commission scheduled for September 13, 2023, has been canceled. The next regularly scheduled meeting is set for September 27, 2023, at 7:00 P.M.

Suicide Prevention Task Force

The task force will discuss updates regarding ARPA nonprofit grant recipients and city social services programs. Members will also work to establish expectations and identify members for new marketing, youth, and older adult work groups.

• Establishment of 2023-2024 Work Group expectations
• Recruitment for Marketing/Outreach, Teens/Transitional Youth, and Older Adults work groups
• Updates on ARPA Nonprofit Grant Recipients
• County Suicide Prevention updates from Santa Clara County Behavioral Health Services

Economic Development & Trade Commission

The Economic Development & Trade Commission will receive a progress report on Phase 1 of the Comprehensive Zoning Ordinance Update. The meeting also includes status updates for the 7th Annual Manufacturing Day and discussions regarding the FY 24 Workplan.

• Progress report on Phase 1 of the Comprehensive Zoning Ordinance Update
• Review of draft Business Park Research and Development Zone and Metro Area Zones
• Status update for the 7th Annual Manufacturing Day event
• Discussion to prepare the Commission FY 24 Workplan

The Commission received presentations on draft zoning districts and Manufacturing Day 2023. A special meeting was scheduled for September 18, 2023, to discuss the FY 24 Work Plan and quorum. The body also approved the meeting agenda and previous minutes.

• Approved September 11, 2023 meeting agenda (7-0)
• Approved May 8, 2023 meeting minutes (6-0)
• Received presentation and incorporated suggestions on draft zoning districts (7-0)
• Received presentation on Manufacturing Day 2023 (7-0)
• Scheduled special meeting for September 18, 2023 to discuss FY 24 Work Plan and quorum (7-0)

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation & Cultural Resources Commission will discuss a grant application for the Milpitas Community Center to enhance climate resilience and community services. Other items include recreation reports and sister cities program updates.

• Community Resilience Center Grant for the Milpitas Community Center
• Recreation Quarterly Report: Special Events Program Presentation
• Sister Cities Program Discussion

The Commission received presentations on a grant for the Milpitas Community Center and upcoming special events. Staff provided updates on the Sister Cities Program and the City's Zoning Ordinance update. No substantive policy decisions were made during the meeting.

• Approved September 11, 2023 agenda (All Ayes)
• Approved June 5, 2023 minutes (All Ayes)

Community Housing Commission

The Community Advisory Commission will meet to discuss how to allocate its budget to achieve specific workplan goals. The meeting also includes routine items such as approving previous minutes and receiving staff reports.

• CAC Budget Discussion

The Commission approved a $1,000 budget to fund various community events and objectives. The meeting also included reports on City Council approvals regarding smart ride expansion and the CDBG performance report.

• Approved $1,000 budget allocation for CDBG public meeting, Spring Cleaning, National Night Out, and other events (5-0)
• Approved September 6, 2023 agenda (5-0)
• Approved August 2, 2023 meeting minutes (4-0-1)

City Council

The City Council will discuss several housing and infrastructure projects, including a residential development at 2001 Tarob Court and affordable housing at 355 Sango Court. The body will also review funding for the Milpitas SMART program and unhoused services.

• Application for up to $3,500,000 Community Resilience Center (CRC) Grant from the State of California
• Budget appropriation of $200,000 for Housekeys to administer the Below Market Rate Homeownership Program
• Acceptance of $1,600,000 in State funding for the Milpitas SMART program
• Approval of Final Tract Map No. 10592 for a residential project at 2001 Tarob Court
• Site Development Permit for a swimming pool and legalization of improvements at 640 Evans Road

The City Council approved a $200,000 appropriation for the administration of the Below Market Rate Homeownership Program. The Council also authorized several maintenance and easement agreements for an affordable housing project at 355 Sango Court and approved a site permit for a swimming pool at 640 Evans Road.

• Approved $200,000 budget appropriation for Housekeys to administer Below Market Rate Homeownership Program
• Authorized three agreements (Stormwater, Public Trail Easement, and Encroachment) for affordable housing at 355 Sango Court
• Adopted Resolution No. 9270 for a swimming pool and site improvements at 640 Evans Road
• Adopted Resolution No. 9271 to apply for a Community Resilience Center Grant up to $3,500,000
• Approved FY 2022-2023 CDBG Consolidated Annual Performance and Evaluation Report
• Adopted Resolution No. 9272 to add Tract No. 10592 to Community Facilities District 2008-1
• Approved $2,250 travel for Councilmember Hon Lien to attend League of California Cities conference
• Appointed Suraj Viswanathan to Community Advisory Commission and confirmed two other commission appointments

Planning Commission

The Planning Commission will receive a progress report and hold a study session regarding Phase 1 of the Comprehensive Zoning Update Project. The body will review draft deliverables and provide direction on proposed zoning changes.

• Review of Background Review and Recommendations Report
• Discussion of New Zones: Business Park Research and Development Zone (BPRD) and Metro Area Zones
• Review of updated citywide zoning map

The Planning Commission received a progress report and held a study session on Phase 1 of the Comprehensive Zoning Update Project. The commission reviewed draft deliverables, including a Background Review and Recommendations Report, new zones, and an updated citywide zoning map.

• Approved the meeting agenda (4-0)
• Received progress report and provided direction on Phase 1 Comprehensive Zoning Update deliverables
• Adjourned meeting (4-0)

City Council

The City Council will review the City Council Procedures and Protocols Handbook. Members are asked to provide input and direct staff to bring back any necessary modifications.

• Review of City Council Procedures and Protocols Handbook

The City Council reviewed the City Council Procedures and Protocols Handbook and provided direction to staff for various modifications. No formal votes were taken on the handbook changes; staff will return with options and revised language for future consideration.

• Approved August 29, 2023 Special Meeting Agenda (4-0)

Planning Commission

The Zoning Advisory Group is meeting to review and discuss a comprehensive update to the city's zoning ordinance. The group will evaluate recommendations regarding code organization, zoning districts, and use regulations.

• Review of Background Review and Recommendations Report
• Discussion of draft new zoning districts
• Discussion of draft updated zoning map
• Review of development, design, and sign standards recommendations
• Review of administration and procedures recommendations

City Council Finance Subcommittee

The Finance Subcommittee will meet to receive a report on city manager approved contracts and procurement card activity from July 2023. The meeting also includes a review of ARPA related contracts.

• Report of City Manager Approved Contracts for July 2023
• Report of ARPA Related Contracts for July 2023
• City Manager’s Procurement Card Activity for July 2023

The Finance Subcommittee approved the meeting agenda and the minutes from June 21, 2023. The committee received the July 2023 report regarding City Manager approved contracts, ARPA related contracts, and procurement card activity.

• Approved meeting agenda (All-None)
• Approved June 21, 2023 minutes (All-None)
• Received July 2023 Report of City Manager Approved Contracts, ARPA Related Contracts, and Procurement Card Activity

Planning Commission

The Planning Commission will hold a public hearing regarding a site development permit for a single-family residence. The body will consider a staff recommendation to approve the request for a swimming pool and the legalization of existing site improvements.

• Public hearing for Site Development Permit SD20-0015 at 640 Evans Road for a new in-ground swimming pool
• Request to legalize unpermitted patio, deck, porch, 42-inch rod iron fence, artificial grass, and 120-square foot storage shed at 640 Evans Road

The Planning Commission recommended that the City Council approve a Site Development Permit for a residence at 640 Evans Road. The project includes a new in-ground swimming pool and the legalization of an unpermitted patio, deck, porch, fence, artificial grass, and storage shed.

• Recommended approval of Site Development Permit SD20-0015 for 640 Evans Road (7-0)
• Approved August 23, 2023 meeting agenda (7-0)
• Approved June 14, 2023 meeting minutes (6-0-1)

City Council Transportation Subcommittee

The City Council Transportation Subcommittee will review and discuss updates on two specific bridge projects and a bicycle lane enhancement project. The meeting also includes a public forum for residents to address the subcommittee.

• Update on Montague Expressway Pedestrian Overcrossing at Penitencia Creek (Project No. 2018)
• Update on South Milpitas Boulevard Vehicle Bridge at Penitencia Creek (Project No. 2016)
• Bicycle Lane Enhancement Project

The Subcommittee received status updates on two bridge projects at Penitencia Creek and a bicycle lane enhancement project. Members affirmed their support for these projects, though no formal votes were taken on the business items. The next meeting was scheduled for October 11, 2023.

• Approved August 23, 2023 agenda (2-0)
• Approved June 19, 2023 minutes (2-0)
• Affirmed support for Montague Expressway Pedestrian Overcrossing and South Milpitas Boulevard Vehicle Bridge projects
• Affirmed support for Bicycle Lane Enhancement Project
• Approved next meeting date for October 11, 2023

Community Meetings

The City of Milpitas is conducting Community Workshop #1 regarding the Comprehensive Zoning Ordinance Update. The meeting consists of a presentation, group Q&A, and breakout rooms.

• Comprehensive Zoning Ordinance Update community workshop

City Council Housing Subcommittee

The City Council Housing Subcommittee is meeting to discuss the Workforce Housing Rental Assistance Program (WHRAP) and state budget allocations from Assemblymember Alex Lee's office. The body will also note an upcoming Prohousing Designation Program Application for City Council consideration.

• Workforce Housing Rental Assistance Program (WHRAP) and State Budget Allocation from the Office of Assemblymember Alex Lee
• Announcement of a Prohousing Designation Program Application for City Council consideration on September 5, 2023

The Subcommittee adopted staff recommendations to use Public Local Housing Allocation funding for the Workforce Housing Rental Assistance Program. This program will provide 24 months of assistance to 50 households. The body also provided guidance on the use of state budget allocations for homelessness prevention.

• Approved rental assistance for 50 households over 24 months via WHRAP (2-0)
• Approved staff recommendation for WHRAP program administration (2-0)
• Agreed to add $700,000 to the Rent and Mortgage Relief Program funding
• Maintained annual maximum rental assistance at $5,000 per household

Senior Advisory Commission

The Commission is meeting to review the Commissioner Handbook and coordinate volunteer efforts for upcoming senior services. Members will discuss promotion and staffing for a Resource Fair and dementia awareness events.

• Review of the Commissioner Handbook
• Volunteer coordination for the September 19 Resource Fair
• Promotion of the October 14 Walk to End Alzheimers in San Jose
• Promotion of the November 18 Dementia Friends event at Barbara Lee Senior Center
• Police Chief Briefing

The Commission agreed to provide volunteers and promotional support for the Senior Center Resource Fair, the End Alzheimer’s Walk, and Dementia Awareness events. Members also reviewed the Commissioner Handbook.

• Approved agenda (All Ayes)
• Approved minutes (6 Ayes, 1 Abstain)
• Reviewed Commissioner Handbook
• Agreed to volunteer for and promote Senior Center Resource Fair
• Agreed to promote End Alzheimer’s Walk and Dementia Awareness events

Science, Technology, and Innovation Commission

The August 21, 2023, meeting of the Science, Technology, and Innovation Commission was canceled. City staff requested the cancellation to allow for additional time and information.

Planning Commission

The Zoning Administrator is considering two site development permits. One involves a residential remodel and addition, and the other is for an industrial equipment enclosure.

• Site Development Permit SD23-0002: Remodel and additions to a residence at 698 Berryessa Street
• Minor Site Development Permit MS23-0137: 715-square-foot equipment enclosure at 7 Technology Drive

Energy & Environmental Sustainability Commission

The regular meeting scheduled for August 16, 2023, was cancelled due to a lack of quorum.

City Council Housing Subcommittee

The Housing Subcommittee meeting scheduled for August 16, 2023, was canceled. Staff requested additional time and information for the meeting.

City Council

The City Council will consider options for the development or disposition of parcels located at 1432–1488 South Main Street. The body will also review various infrastructure agreements, budget appropriations, and city appointments.

• Discussion on purchase and development of parcels at 1432–1488 South Main Street
• Up to $650,000 for flood protection improvements in Lower Calera, Penitencia, and Berryessa Creeks
• Up to $1,200,000 for purchase agreements with National Auto Fleet Group and Mission Valley Ford San Jose
• Stormwater management agreement for Springhill Suites Hotel Project at 1201 Cadillac Ct.
• Budget appropriation of $153,000 for the 308 Sango Court Project

The City Council approved several commission appointments, a mutual aid agreement with Fremont, and an investment policy for FY 2023-24. The council also authorized funding for flood protection improvements and vehicle purchase agreements.

• Approved appointments to Arts, Library, Parks, Public Safety, and Veterans commissions
• Declared an unscheduled vacancy on the Community Advisory Commission
• Authorized up to $6,750 for travel to the League of California Cities Annual Conference
• Approved Stormwater Management Agreement for Springhill Suites Hotel at 1201 Cadillac Ct.
• Authorized up to $650,000 for flood protection improvements with Santa Clara Valley Water District
• Approved $153,000 budget appropriation for the 308 Sango Court Project
• Adopted Resolution No. 9267 approving the FY 2023-24 Investment Policy
• Adopted Resolution No. 9269 for vehicle purchase agreements up to $1,200,000

Economic Development & Trade Commission

The Economic Development & Trade Commission will receive presentations on the city's bidding process and a Business Improvement District feasibility study. The body will also discuss its FY 24 workplan to identify goals for City Council consideration.

• City Bidding Process presentation to identify ways to engage local businesses
• Business Improvement District (BID) Feasibility Study status update
• FY 24 Workplan discussion to identify topics and goals for the next 12 months

The Commission received presentations on the city's bidding process and the Business Improvement District (BID) Feasibility Study. The FY 24 Workplan was removed from the agenda for a future meeting. No action was taken on the May 8, 2023 minutes due to a lack of quorum.

• Approved August 14, 2023 agenda (4-0)
• Tabled May 8, 2023 minutes due to lack of quorum
• Removed FY 24 Workplan from agenda (4-0)
• Received presentation on city bidding process and incorporated suggestions (4-0)
• Received presentation on Business Improvement District Feasibility Study status (4-0)

Youth Advisory Commission

The Youth Advisory Commission is meeting to establish goals and a timeline for the 2023-24 Work Plan, which will be presented to the City Council for approval. The body will also discuss member expectations and potential events with the Milpitas Teen Center.

• Completion of the 2023-24 Work Plan timeline
• Brainstorming events for the Milpitas Teen Center
• Discussion of YAC Scholarship
• Chair and Co-Chair nominations

The Commission discussed potential events for the Milpitas Teen Center and reviewed the 2023-24 Work Plan. The work plan will be finalized at the next meeting. No substantive policy decisions were made.

• Approved the agenda
• Approved the minutes
• Proposed 2023-24 events: Teen Center Fall Fiesta, Charity Coat Drive, Basketball Competition, Spelling Bee, Thrift Day, and Milpitas Youth Force promotion

Planning Commission

The regular meeting of the Milpitas Planning Commission scheduled for August 9, 2023, has been canceled. The next meeting is scheduled for August 23, 2023.

City Council Transportation Subcommittee

The regular meeting of the City Council Transportation Subcommittee scheduled for August 9, 2023, has been cancelled. The cancellation is due to a meeting conflict with the Milpitas City Council.

City Council

The City Council will conduct a public hearing to confirm the 2023 Weed Abatement Assessment Report. The body is also considering a workforce development grant and changes to the Milpitas SMART transit model.

• Public hearing to adopt a Resolution confirming the 2023 Weed Abatement Assessment Report
• Proposed $44,720.00 ARPA Workforce Development grant for SEMI Foundation
• Amendments to VTA and RideCo agreements to change Milpitas SMART to a point-to-point service model
• Acceptance of five commissioner resignations from Youth, Community, and Economic Development commissions
• Closed session conferences regarding labor negotiators and existing litigation

The City Council adopted a resolution to enter the 2023 weed abatement assessment list into tax rolls. The Council also approved a workforce development grant and modified the Milpitas SMART transit service model.

• Adopted Resolution No. 9266 confirming 2023 Weed Abatement Assessment Report (5-0)
• Approved $44,720 ARPA Workforce Development grant for SEMI Foundation (5-0)
• Approved changing Milpitas SMART from hub-and-spoke to point-to-point service model (5-0)
• Accepted resignations of 7 commissioners across four advisory commissions (5-0)
• Approved June 20, 2023 meeting minutes (5-0)
• Approved request to explore converting former Teen Center building to indoor pickleball court (5-0)

Suicide Prevention Task Force

The Milpitas HOPE Suicide Prevention Task Force is meeting to determine which work groups will continue into the 2023-24 fiscal year and assign members. The body will also receive updates on county and city mental health programs and discuss the meeting schedule.

• Finalization of 2023-24 Work Groups and target areas
• Updates on ARPA Nonprofit Grant Recipients
• Updates on Social Services and Youth/Teens Programs
• Milpitas Police Department update
• Discussion on moving to a bi-monthly meeting schedule

Parks, Recreation, & Cultural Resources Commission

The regular meeting of the Parks, Recreation and Cultural Resources Commission scheduled for August 7, 2023, has been cancelled.

General

The city is conducting a teleconference to review a Draft Environmental Impact Report (EIR). The meeting includes a project description, a review of the CEQA process, and a presentation by the applicant.

• Review of Draft Environmental Impact Report (EIR)
• Discussion of CEQA Process
• Applicant presentation

Community Housing Commission

The Commission will deliberate and approve the FY23-24 Work Plan and review the body's budget. Members will also evaluate past community events and decide if a Neighborhood Beautification Awards event will be held.

• Approval of FY23-24 Community Advisory Commission Work Plan
• Decision on whether to hold Neighborhood Beautification Awards
• Review of Spring Cleaning Day event at Pioneer Mobile Park
• Review of National Night Out event
• Presentation of the CAC budget

Veterans Commission

The Commission is discussing the planning of the November 11 Veterans Day Ceremony and the November 19 Veterans Luncheon and Resource Fair. Members will also discuss fundraising, the Veteran of the Year nominations, and ways to expand the city's list of local veterans.

• Planning for Veterans Day Ceremony on November 11, 2023
• Planning for Veterans Luncheon and Resource Fair on November 19, 2023
• Discussion of 'Say Hi to a Hero' program with local schools and recreation programs
• Development of a sponsorship letter for fundraising
• Strategies to grow the list of approximately 2,500 veterans residing in Milpitas

The Commission approved the agenda and the June 7, 2023 minutes. Members discussed planning for the Veterans Day Ceremony and Luncheon, and formed an ad hoc committee to explore fundraising ideas.

• Approved August 2, 2023 agenda (All Ayes)
• Approved June 7, 2023 minutes (All Ayes)
• Formed fundraising ad hoc committee consisting of Commissioners Tran, Sandhu, and Garcia

Suicide Prevention Task Force

The July 11, 2023, meeting of the City of Milpitas HOPE Suicide Prevention Task Force was canceled. The cancellation was issued by the Staff Liaison because there were no action items to be heard.

Senior Advisory Commission

The Commission will review and finalize its Fiscal Year 2023-24 Work Plan for City Council approval. The meeting includes a presentation on the Milpitas Unified School District Innovation Center and a request for volunteers for a Senior Center event.

• Review and finalization of the Senior Advisory Work Plan FY23-24
• Presentation by MUSD Board President Chris Norwood on the Innovation Center
• Volunteer recruitment and promotion for the August 18 Sock Hop dance
• Police Chief Briefing

The Senior Advisory Commission updated its Fiscal Year 2023-24 Work Plan to include transportation and language assistance. The Commission also voted to promote and volunteer for the Senior Center's upcoming Sock Hop event. Additionally, the body received a presentation on the MUSD Innovation Center.

• Added transportation and language help to the 2023-24 Work Plan (All Ayes)
• Approved motion to participate in and promote the Sock Hop event (All Ayes)
• Approved agenda (All Ayes)
• Approved minutes (All Ayes)

Planning Commission

The Zoning Administrator will review a request for a Minor Site Development Permit for an industrial site. The meeting includes a public hearing regarding the installation of outdoor equipment.

• Minor Site Development Permit (P-MS23-0044) for a 766-square-foot outdoor equipment enclosure at 880 Yosemite Way

City Council Finance Subcommittee

The Finance Subcommittee will review the City Manager's May 2023 report on approved contracts, ARPA contracts, and procurement card activity. The body will also discuss rent statuses for Parcels 1, 2, and 3 and the Public Art Fund's finances.

• May 2023 Report of City Manager Approved Contracts, ARPA Related Contracts, and Procurement Card Activity
• Status of rents paid/owed by tenants on Parcels 1, 2, and 3
• Revenue and expenditure details on the Public Art Fund

The Finance Subcommittee approved the meeting agenda and previous minutes. The committee received the May 2023 report regarding City Manager approved contracts, ARPA related contracts, and procurement card activity.

• Approved meeting agenda (All Ayes)
• Approved previous meeting minutes (All Ayes)
• Received May 2023 Report of City Manager Approved Contracts, ARPA Related Contracts, and Procurement Card Activity

City Council

The City Council and Housing Authority will meet to appoint an Acting City Manager and discuss the Homekey Project at 1000 Hillview Court. The body will also consider zoning changes and various maintenance and service contracts.

• Appointment of an Acting City Manager and consideration of acting pay
• Contract for crossing guard services with All City Management Services, Inc. not to exceed $781,858.00
• Zoning map amendment for two parcels at the southwest corner of South Main Street and Montague Expressway
• Public hearings for landscaping and lighting levies at McCarthy Ranch and Sinclair Horizon
• Report on the Homekey Project at 1000 Hillview Court

The City Council appointed Ned Thomas as Acting City Manager with a 10% incentive pay above his base salary. The council also approved several administrative items, including a crossing guard services contract and zoning changes for two parcels.

• Appointed Ned Thomas as Acting City Manager with 10% incentive pay (4-0-1)
• Approved 1-year crossing guard contract with All City Management Services, Inc. not to exceed $781,858.00
• Adopted Ordinance No. 38.853 to change zoning for two parcels at S. Main St and Montague Expressway
• Approved delegation of authority to Acting City Manager for urgent items during summer recess through August 8, 2023
• Adopted Resolution No. 9263 for McCarthy Ranch Landscaping and Lighting Maintenance Assessment District No. 95-1 (5-0)
• Adopted Resolution No. 9264 for Sinclair Horizon Landscaping and Lighting Maintenance Assessment District No. 98-1 (5-0)
• Approved changes to Council Procedures and Protocols Handbook to allow electronic voting
• Determined by four-fifths vote that HVAC system emergency conditions at City Hall and other city buildings continue

Science, Technology, and Innovation Commission

The Science, Technology, and Innovation Commission is meeting to receive final updates on current work plan goals. Members will also discuss the work plan for the upcoming year.

• Smart City Initiatives update
• Comprehensive Internet Connectivity Plan update
• MUSD Innovation Center Partnership update
• IT Technology Projects update

The commission approved the meeting agenda and previous minutes. Members discussed updates to the current work plan, including a scheduled tour of the MUSD Innovation Campus and a planned visit to the Police Dispatch Center. No new policy decisions were made.

• Seated Commissioner S. Sinha (5-0)
• Approved amended June 19, 2023 agenda (5-0)
• Approved May 15, 2023 Special Meeting Minutes (5-0)
• Received and filed Work Plan updates (5-0)
• Received and filed Liaison Reports (5-0)

City Council Transportation Subcommittee

The City Council Transportation Subcommittee is meeting to review and discuss transportation-related topics. The agenda includes a public presentation on personal rapid transit and project updates for Calaveras Boulevard.

• Presentation by Robert Means on Loopworks Personal Rapid Transit
• Updates on the Calaveras Boulevard Widening Project

The Transportation Subcommittee decided against entering into a memorandum of understanding for the Loopworks Personal Rapid Transit project. The body also received updates on the Calaveras Boulevard Widening project and approved the next meeting date.

• Declined request to bring Loopworks Personal Rapid Transit MOU to full city council
• Approved June 19, 2023 agenda (2-0)
• Approved April 12, 2023 minutes (2-0)
• Approved next meeting date for August 9, 2023

Measure F Oversight Committee

The committee will receive an update on the adopted budget and revisions to services funded by Measure F. Members will also review a presentation on key programs funded by Measure F for fiscal year 2022-2023.

• Update on adopted budget and revisions of services funded by Measure F
• Presentation on key programs funded by Measure F in fiscal year 2022-2023

Planning Commission

The Planning Commission is holding public hearings to decide on Conditional Use Permits for the sale of beer, wine, and distilled spirits at two locations. Staff recommends approving both requests.

• Conditional Use Permit UP23-0001 for alcohol sales at Xian Steam Seafood and Stone Grill (500 Barber Lane)
• Conditional Use Permit UP23-0002 for alcohol sales at Gao’s Kabob and Crab (1741 N Milpitas Blvd)

The Planning Commission approved two Conditional Use Permits to allow the sale of beer, wine, and distilled spirits for on-site consumption at two different locations. Both projects were found exempt from environmental review under CEQA.

• Approved Conditional Use Permit UP23-0001 for alcohol sales at Xian Steam Seafood and Stone Grill (500 Barber Lane) (6-0)
• Approved Conditional Use Permit UP23-0002 for alcohol sales at Gao’s Kabob and Crab (1741 N Milpitas Blvd) (6-0)
• Approved meeting agenda for June 14, 2023 (6-0)
• Approved meeting minutes for May 10, 2023 (5-0-1)

Economic Development & Trade Commission

The regular meeting of the Economic Development & Trade Commission scheduled for June 12, 2023, was canceled by the Staff Liaison due to a lack of a quorum.

City Council

The City Council, Housing Authority, and Public Financing Authority are meeting to approve the 2023-24 operating budget and related fiscal policies. The body will also consider a general plan amendment for parcels on South Main Street and the appointment of an Acting City Manager.

• FY 2023-24 Operating Budget for the City of Milpitas and Milpitas Housing Authority
• Street Resurfacing Project No. 4283, 4303, 4304 contract awarded to Joseph J Albanese, Inc for $2,899,299.75
• General Plan Amendment (GP23-0002) and Zoning Map amendment for 168 parcels on South Main Street
• Purchase of 32 Getac ruggedized laptop computers for police from Code 3 Technology not to exceed $199,991.45
• Appointment of Ashwini Kantak as Acting City Manager

The City Council adopted the Fiscal Year 2023-24 Operating Budget for the City and the Milpitas Housing Authority. The council also approved several infrastructure contracts and public facility grants.

• Approved FY 2023-24 Operating Budget and Housing Authority budget (Res. 9252 / HA Res. 32)
• Awarded $2,899,299.75 street resurfacing contract to Joseph J Albanese, Inc (Res. 9249)
• Approved $199,991.45 purchase of 32 Getac laptops for police (Code 3 Technology)
• Adopted Resolution 9248 accepting Delano Manongs Park Sports Field
• Approved $301,516.00 Land and Water Conservation Fund grant application (Res. 9251)
• Approved fee waivers of $1,500 and $1,485 for community events
• Determined by 4/5 vote that HVAC emergency conditions at City Hall and other buildings continue
• Authorized investment of monies in the Local Agency Investment Fund (Res. 9250 / PFA Res. 28)

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation, & Cultural Resources Commission is holding a special meeting to conduct a tour of city park projects. The tour focuses on projects in different phases of completion.

• Tour of Sunnyhills Albert Augustine Jr. Memorial Park: 400 Roger St
• Tour of Delano Manongs Park: 1680 McCandless Dr.
• Tour of Frederick Creighton Park: 1257 Creighton Ct.

The Commission approved the meeting agenda and the May 1, 2023, minutes. Members conducted a tour of three city parks. No other substantive decisions were made.

• Approved June 5, 2023 agenda (All-0)
• Approved May 1, 2023 minutes (All-0)
• Conducted park tour of Sunnyhills Albert Augustine Jr. Memorial Park, Delano Manongs Park, and Frederick Creighton Park

City Council

The City Council will receive a supplemental presentation regarding the proposed operating budget for fiscal year 2023-24. Council members will provide feedback to staff on the proposal.

• Supplemental presentation on the FY 2023-24 Proposed City of Milpitas Operating Budget
• Closed session for public employee performance evaluation of the City Attorney

The City Council provided direction to staff to maintain a status quo budget without department consolidation. The Council requested a revised budget that balances service levels through cost-cutting or new revenue opportunities.

• Approved May 23, 2023 Special Meeting Agenda (5-0)
• Directed staff to maintain status quo budget with no department consolidation
• Directed staff to add three Maintenance Worker positions
• Directed staff to keep the vacant Building Inspector position
• Directed staff to de-fund two vacant director positions
• Consensus reached to draft a letter to County Supervisor Otto Lee regarding 1000 Hillview Drive
• Determined City Attorney performance meets expectations during closed session evaluation

Arts Commission

The Arts Commission will determine a grant request from Center Stage Performing Arts. Members will also discuss a staff-drafted Work Plan and provide direction on the Call for Artists for the Dixon Landing Park Project.

• Determination on Center Stage Performing Arts Milpitas Arts and Culture Grant request
• Direction on theme for Dixon Landing Park Project Call for Artists
• Feedback or recommendation to Council regarding the staff-drafted Work Plan

The Arts Commission approved staff recommendations regarding the Milpitas Arts and Culture Grant request from Center Stage Performing Arts. The Commission also approved the staff-drafted Work Plan. A $2,500 donation for wireless mics from Triple Threat Theatre Foundation was presented.

• Approved Milpitas Arts and Culture Grant request for Center Stage Performing Arts (All Ayes, 1 Abstain)
• Approved staff-drafted Work Plan (All Ayes)
• Approved May 22, 2023 Agenda (All Ayes)
• Approved April 24, 2023 Minutes (All Ayes)

City Council

The City Council will discuss a variety of municipal matters, including the termination of a drought emergency and a public hearing regarding a massage establishment permit. The body will also review financial reports and infrastructure project acceptances.

• Resolution to terminate the Water Shortage Level 2 Drought Emergency
• Public hearing on administrative appeal of a denied massage establishment permit
• Approval of $3,500 for Mayor Carmen Montano to attend the U.S. Conference of Mayors in Columbus, OH
• Acceptance of Fire Station No. 2 Replacement (Project No. 3447) and Delano Manongs Park (Project No. 2005, 5102, 7076)
• Site development permit for a new residence at 1311 Countryside Court

The City Council voted 3-2 to uphold a hearing officer's decision to deny and revoke a massage establishment permit. Additionally, the Council approved several infrastructure resolutions and terminated a Level 2 water shortage emergency.

• Upheld denial and revocation of massage establishment permit (3-2)
• Adopted Resolution No. 9246 terminating Level 2 Water Shortage Emergency
• Adopted Resolution No. 9239 for Project No. 4305 Street Resurfacing 2023-2024 funding
• Adopted Resolution No. 9238 granting acceptance of Fire Station No. 2 Replacement
• Adopted Resolution No. 9244 granting acceptance of Delano Manongs Park
• Approved $3,500 for Mayor Montano to attend U.S. Conference of Mayors in Columbus, OH
• Approved Site Development Permit No. SD21-0010 for 1311 Countryside Court
• Determined by four-fifths vote that City Hall and Public Works HVAC repairs remain an emergency

Science, Technology, and Innovation Commission

The Science, Technology, and Innovation Commission will discuss and vote on modifying its bylaws to change meeting frequency to monthly. The meeting also includes a presentation on the new City website.

• Vote to modify meeting frequency to monthly
• Presentation on the new City website

The Commission voted to modify its bylaws to return to a schedule of 11 meetings per year. The body also received and filed a presentation regarding the new city website.

• Approved modifying Bylaws Addendum to return to 11 meetings per year (5-0)
• Approved motion to receive and file New City Website Presentation (5-0)
• Approved April 17, 2023, meeting minutes (5-0)
• Approved May 15, 2023, agenda (5-0)

Youth Advisory Commission

The Youth Advisory Commission will discuss the 2022-23 service scholarship for high school juniors or seniors. The body will also review completed items from the 2022-23 work plan and discuss rolling over unfinished items to the 2023-24 term.

• Review of Youth Advisory Scholarship (previously $500)
• Review of 2022-23 Work Plan completion
• Discussion of 2023-24 Workplan

The Commission received a presentation from the City Attorney regarding the Ralph M. Brown Act. Members also discussed improvements for the annual Spelling Bee Competition based on recent experiences.

• Approved agenda (All Ayes)
• Approved minutes (All Ayes)
• Received Brown Act presentation from City Attorney
• Discussed Spelling Bee Competition improvements

Planning Commission

The Planning Commission will hold public hearings regarding a city-initiated general plan and zoning map amendment for 168 parcels. The body will also consider a conditional use permit for a private education and religious assembly site.

• General Plan Amendment GP23-0002 and Zoning Map Amendment ZA23-0001 for 168 parcels along South Abel Street, South Main Street, and Costa Street
• Conditional Use Permit UP22-0007 for Sringeri Education and Vedic Academy (SEVA) at 1633 S Main St

The Planning Commission recommended that the City Council approve land use and zoning changes for 168 parcels to align with specific plan boundaries. The Commission also approved a Conditional Use Permit for the Sringeri Education and Vedic Academy to operate at 1633 S Main St.

• Recommended City Council approval of General Plan Amendment GP23-0002 and Zoning Amendment ZA23-0001 for 168 parcels (6-0)
• Approved Conditional Use Permit UP22-0007 for Sringeri Education and Vedic Academy at 1633 S Main St (6-0)
• Approved May 10, 2023 meeting agenda (6-0)
• Approved April 26, 2023 meeting minutes (6-0)

City Council

The City Council will receive a presentation on the proposed operating budget for fiscal year 2023-24. Council members will provide feedback to staff regarding the proposal.

• Presentation on the FY 2023-24 Proposed City of Milpitas Operating Budget

The City Council received a presentation on the proposed FY 2023-24 Operating Budget and provided feedback on department consolidations and staffing. No final budget votes were taken; staff will return with updated notes and feedback on allocations.

• Approved May 9, 2023 Special Meeting Agenda (5-0)

Economic Development & Trade Commission

The Economic Development and Trade Commission will receive updates on ARPA funding and a June 21 job fair for the lodging sector. Members will also provide input on the Innovation District Branding Initiative scope of work.

• ARPA Economic Vitality Investment Framework update regarding Milpitas Youth Force and Business Improvement District study
• Planning of a June 21 job fair at the Milpitas Community Center for the lodging and hospitality sector
• Review of the Innovation District Branding Initiative draft scope of work
• Discussion of future Work Plan items including zoning, housing affordability, and student scholarships

The Commission received status updates on the Milpitas Youth Force and a Business Improvement District feasibility study. Members reviewed the draft scope for the Innovation District Branding Initiative to attract emerging tech sectors. The body also coordinated volunteer roles for an upcoming job fair.

• Approved May 8, 2023 agenda (7-0)
• Approved March 28, 2023 special meeting minutes (5-0)
• Approved April 10, 2023 regular meeting minutes (6-0)
• Approved motion to re-open Public Forum for Chamber of Commerce announcements (7-0)
• Received ARPA program updates on Milpitas Youth Force and BID feasibility study (7-0)
• Received job fair update and determined volunteer roles (7-0)
• Received presentation and provided input on Innovation District Branding Initiative scope (7-0)
• Selected Commissioner Daryani to present at the June 12, 2023 meeting (7-0)

Community Housing Commission

The Community Advisory Commission will receive a staff presentation on affordable housing and building safety topics. The body will also discuss roles and responsibilities for a Spring Cleaning Day event.

• Staff presentation on Affordable Housing & Building Safety Month
• Discussion of roles and responsibilities for Spring Cleaning Day

The Milpitas Community Advisory Commission approved the May 3, 2023 agenda and the April 5, 2023 meeting minutes. Staff reported on the City Council's approval of the FY22-25 Consolidated Plan amendment and CDBG allocations, and received proclamations for Affordable Housing and Building Safety Month. The commission also discussed community engagement events and future agenda items.

• Approved May 3, 2023 agenda (6-0)
• Approved April 5, 2023 minutes (6-0)

City Council

The City Council will consider updates to the FY 2022-25 Consolidated Plan and the FY 2023-24 Annual Action Plan. The body is also deciding on various city contracts, commission appointments, and community garden regulations.

• Public hearing to authorize $594,882.86 from the Revolving Loan Fund for the Home Rehab Loan Program
• Purchase order with Core and Main for valve parts not to exceed $135,866.71
• Acceptance of Street Resurfacing 2022 Project (Project No. 4283, 4298, & 4303)
• Approval of new Community Garden Rules for the garden at Delano Manongs Park
• Employment agreement for Jeannine Seher from May 3, 2023 through June 30, 2023

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation & Cultural Resources Commission is meeting to review a donation request for a memorial bench. The body will also discuss the Fiscal Year 2023-24 Work Plan to establish key tasks for City Council approval.

• Mikhaila Rose Saso Memorial Bench Donation Request
• Fiscal Year 2023-24 Work Plan review

The Commission voted to recommend that City Council accept a donation for a memorial bench for Mikhaila Rose Saso to be placed at Cardoza Park. The body also reviewed the FY23-24 Work Plan, which will return for final acceptance in August.

• Recommended acceptance of Mikhaila Rose Saso memorial bench donation for City Council consideration (All Ayes)
• Approved agenda (All Ayes)
• Approved minutes (All Ayes)

Planning Commission

The Planning Commission recommended City Council approval for a new single-family home and PUD amendment at 1311 Countryside Court. A request for a Conditional Use Permit for the Sringeri Education and Vedic Academy was continued to a future meeting.

• Recommended City Council approval of Site Development Permit SD21-0010 and PUD Amendment PA21-0003 for a residence at 1311 Countryside Court (6-0)
• Continued Conditional Use Permit UP22-0007 for Sringeri Education and Vedic Academy to May 10, 2023
• Approved April 26, 2023 meeting agenda (6-0)
• Approved March 22, 2023 meeting minutes (6-0)

City Council

The City Council will receive a progress report and community feedback regarding the Milpitas Gateway-Main Street Specific Plan. Members will provide direction on land use, mobility, and public realm strategies, as well as Main Street revitalization efforts.

• Progress report on Milpitas Gateway-Main Street Specific Plan from Ascent Environmental
• Discussion on land use, mobility, and public realm strategies
• Presentation on Main Street revitalization efforts
• Direction on Storefront Improvement Grant Program
• Discussion on Business Improvement District and business attraction

The City Council received a progress report and provided direction on land use, mobility, and revitalization strategies for the Milpitas Gateway-Main Street Specific Plan. No formal votes were taken on the plan's adoption, but members discussed building heights, traffic calming, and prioritization of focus areas.

• Approved Councilmember Phan’s request for remote appearance via AB2449 (unanimous)
• Approved the April 25, 2023 Special Meeting Agenda (5-0)

Senior Advisory Commission

The Commission will receive a presentation on the Milpitas SMART on-demand rideshare service. Members will also review Santa Clara County Age-Friendly initiatives and discuss ways to promote Senior Center events.

• Presentation on Milpitas SMART on-demand rideshare service
• Review of Santa Clara County Age-Friendly and Senior’s Agenda initiatives
• Discussion on promoting Senior Center birthday celebrations, themed dances, and multi-cultural events
• Police Chief Briefing

The Commission voted to support several community initiatives, including the Senior Safari, Alzheimer Walk, and Dementia Friend initiatives. It also approved support for the Senior Center's Sock Hop, Camp Golden Class, and Resource Fair.

• Approved support for Senior Safari on May 25 (All Ayes)
• Approved support for Alzheimer Walk and Dementia Friend initiatives (All Ayes)
• Approved support for Sock Hop, Camp Golden Class, and Resource Fair (All Ayes)
• Approved agenda (All Ayes)
• Approved minutes (All Ayes)

Arts Commission

The Arts Commission will review the Council Policy on the Mural Program and evaluate public nominations and staff-identified utility boxes. The body aims to recommend up to three small projects for completion this summer to the City Council.

• Recommendation of up to three small Mural Program projects for summer completion
• Review of public nominations and staff-identified utility boxes for murals
• Introduction of new Council Liaison Vice Mayor Evelyn Chua
• Report on Public Art Fund Balance

The Arts Commission approved staff recommendations for a mural program. This includes a wall mural at Hall Park and three utility boxes. The total amount to be encumbered this fiscal year is $21,000.

• Approved Hall Park Wall Mural budget of $15,600 (All Ayes)
• Approved three utility boxes budget of $5,400 (All Ayes)
• Approved April 24, 2023 Agenda (All Ayes)
• Approved March 27, 2023 Minutes (All Ayes)

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will appoint representatives to a Zoning Advisory Group for the Comprehensive Zoning Ordinance Update. The body will also hear a presentation from the Citizens Climate Lobby and discuss 2023 Earth Day event planning.

• Appointment of commissioners to the Zoning Advisory Group (ZAG) for the Comprehensive Zoning Ordinance Update
• Presentation by the Silicon Valley East Chapter of the Citizen’s Climate Lobby
• Selection of winners for the Earth Day Essay Contest

The Commission approved the meeting agenda and previous minutes. Members selected three winners for the Earth Day Essay Contest and discussed upcoming Earth Day event planning. The Commission also received a presentation from the Citizens Climate Lobby regarding building electrification.

• Approved agenda for April 19, 2023 (5-0)
• Approved March 15, 2023 minutes (5-0)
• Selected Isabelle Nguyen and Natalie Chen as first place Earth Day Essay winners ($125 each)
• Selected Noel Hwang as third place Earth Day Essay winner ($50)

City Council

The City Council will hold public hearings regarding the 2024-2028 Capital Improvement Program and the FY 2023-24 Community Development Block Grant allocations. The body is also considering updates to water and sewer service charges and the adoption of a new fee schedule.

• Public hearing for the proposed 2024-2028 Capital Improvement Program
• Proposed settlement agreements with opioid pharmacies and manufacturers including CVS, Walgreens, and Walmart
• Purchase of hydrants and blow off valves from Core and Main for up to $103,887.11
• Agreement with Willdan Energy Solutions for electric heat pump replacements totaling $134,044.00
• Contract award to Tucker Construction, Inc. for $51,060.00 for Fire Training Tower concrete repair

The City Council adopted the 2024-2028 Capital Improvement Program with specific funding amendments. The council also approved updates to water and sewer service charges and several infrastructure agreements.

• Approved 2024-2028 Capital Improvement Program with removals of City Attorney Office remodel and $100,000 HRIS funding, and $100,000 reserve for pickleball (5-0)
• Adopted Ordinance No. 120.50 amending water service charges (4-1)
• Adopted Ordinance No. 208.55 amending sewer service charges (3-2)
• Opted into opioid settlement agreements with Teva, Allergan, CVS, Walgreens, and Walmart
• Approved residential development improvement agreement for 308 Sango Court
• Approved public improvements agreement with Milpitas Unified School District for Innovation Campus Project
• Awarded $103,887.11 purchase order to Core and Main for hydrants and blow off valves
• Authorized $134,044.00 agreement with Willdan Energy Solutions for electric heat pump replacements

Science, Technology, and Innovation Commission

The Commission will select a Chair and Vice Chair and discuss changing meeting frequency to monthly. Members will also provide updates on four specific goals and discuss the work plan for the next year.

• Selection of Chair and Vice Chair
• Proposal to modify meeting frequency to monthly
• Goal 1: Smart City Initiatives
• Goal 2: Comprehensive Internet Connectivity Plan
• Goal 3: MUSD Innovation Center Partnership

The Science, Technology, and Innovation Commission elected A. Alcorn as Chair and A. Mukherjee as Vice Chair. The commission also voted to modify its meeting frequency to monthly meetings.

• Elected Commissioner Alcorn as Chair (6-0)
• Elected Commissioner Mukherjee as Vice Chair (6-0)
• Approved modifying meeting frequency to monthly meetings (7-0)
• Approved April 17, 2023, Agenda (6-0)
• Approved February 27, 2023, meeting minutes (6-0)
• Received and filed Work Plan Update (7-0)

Youth Advisory Commission

The Youth Advisory Commission will receive a presentation from City Attorney Michael Mutalipassi on the Ralph M. Brown Act. The body will also evaluate a previous Spelling Bee Competition and discuss upcoming items including Earth Day and the Milpitas Youth Force.

• Review of the Ralph M. Brown Act presentation by City Attorney Michael Mutalipassi
• Recap and discussion of the March 10 Spelling Bee Competition
• Discussion of Milpitas Youth Force
• Discussion of Earth Day

The Commission received a presentation from the City Attorney regarding the Ralph M. Brown Act. Members also discussed improvements for the annual Spelling Bee Competition based on recent experiences.

• Approved agenda (All Ayes)
• Approved minutes (All Ayes)
• Received Brown Act presentation from City Attorney
• Discussed improvements for the Spelling Bee Competition

City Council Transportation Subcommittee

The City Council Transportation Subcommittee will review and discuss transportation-related topics. The meeting focuses on a citywide traffic safety assessment and updates to a specific road widening project.

• Citywide Traffic Safety Assessment Project – Crash History Review
• Calaveras Boulevard Widening Project Updates

The subcommittee approved a request to add a Loopworks Personal Rapid Transit presentation to the next agenda. Staff provided updates on the Citywide Traffic Safety Assessment Project and the Calaveras Boulevard Widening Project.

• Approved request to agendize Loopworks Personal Rapid Transit presentation for next meeting
• Approved the agenda (All AYES)
• Approved the minutes (All AYES)

City Council

The City Council is holding a special meeting primarily to enter a closed session. The body will confer with legal counsel regarding a specific legal case.

• Closed session conference with legal counsel regarding County Sanitation District 2-3, et al. v. The City of San Jose, et al. (Santa Clara Superior Court case no. 18CV325480)

The City Council convened for a special meeting and approved the agenda. The council adjourned to closed session to discuss existing litigation and reconvened in open session with nothing to report.

• Approved April 12, 2023 Special Meeting Agenda (5-0)

Suicide Prevention Task Force

The Task Force is meeting to receive updates on county and city suicide prevention and mental health efforts. Discussions include ARPA nonprofit grant recipients and progress from various 2022-23 work groups.

• Mental Health Awareness Event on May 10, 2023, by Noreen’s Dance Collaborative
• Updates on ARPA Nonprofit Grant Recipients
• Work group updates for Cultural Diversity/Outreach, Teens/Transitional Youth, Veterans/Homeless, and Older Adults
• Updates from Santa Clara County Behavioral Health Services Department

Economic Development & Trade Commission

The Economic Development and Trade Commission will select two members to join the Zoning Advisory Group for a Comprehensive Zoning Ordinance Update. The body will also receive updates on ARPA economic vitality investments and discuss the commission's annual workplan.

• Selection of two commissioners for the Zoning Advisory Group (ZAG)
• ARPA Economic Vitality Investment Framework update regarding Workforce Development and Storefront Improvement Grant Program
• Discussion on a prospective Business Improvement District (BID)
• Discussion of new items for the Commission's annual workplan

The Commission appointed two members to the Zoning Advisory Group and received updates on ARPA-funded workforce and business programs. Staff also reported that the city's minimum wage will increase to $17.20 per hour on July 1, 2023.

• Selected Vice Chair Norwood and Commissioner Daryani to serve on the Zoning Advisory Group (7-0)
• Approved April 10, 2023 meeting agenda (7-0)
• Approved March 13, 2023 meeting minutes (4-0)
• Approved receipt of ARPA Program updates presentation (6-0)
• Approved receipt of Commissioner Roles and Responsibilities presentation (6-0)

Community Housing Commission

The Community Advisory Commission will receive a staff report on the CDBG program. Members will also discuss roles and select a date for the Spring Cleaning Day event.

• Review of the CDBG program and upcoming dates
• Selection of Spring Cleaning Day date: Saturday, April 22nd, or May 6th

The Community Advisory Commission approved a date for a Spring Cleaning Day event. Staff provided updates on the CDBG timeline and the upcoming Affordable Housing and Building Safety Month.

• Approved Spring Cleaning Day at Pioneer Mobile Home Park on May 6th (with May 20th contingency) (5-2)
• Approved April 5, 2023 agenda (6-0-1)
• Approved March 1, 2023 meeting minutes (6-0-1)

Veterans Commission

The Veterans Commission will review the Ralph M. Brown Act and discuss plans for the annual Memorial Day Ceremony. The body will also consider ways to grow the city's list of resident veterans to improve outreach and information sharing.

• Review of the Ralph M. Brown Act presentation by City Attorney Michael Mutalipassi
• Planning and recommendations for the annual Memorial Day Ceremony
• Discussion on growing the list of approximately 2,500 veterans residing in Milpitas
• Distribution of commissioner business cards with QR codes for veteran sign-ups

The Commission approved the agenda and the February 1, 2023 minutes. Members and staff coordinated details for the Memorial Day Ceremony and discussed outreach efforts including new commissioner business cards.

• Approved April 5, 2023 agenda (All Ayes)
• Approved February 1, 2023 minutes (All Ayes, 3 abstentions)

City Council

The City Council will hold a public hearing regarding a development permit for 57 townhome condominiums. The body is also considering several service contracts, grant appropriations for police, and updates to water and sewer service charges.

• Proposed 57 townhome condominiums at 612 South Main Street
• Three-year animal control services contract with City of San Jose for $1,655,696.64
• Police Department COPS grants totaling $200,512.69
• Ordinances amending water and sewer service charges
• Additional $10,000 funding for WeHOPE mobile shower and laundry services

The City Council approved a development permit for 57 townhome condominiums and a three-year animal control contract with the City of San Jose. Several grant funds for police services were accepted, and a tobacco retailer permit ordinance was tabled. Water and sewer service charge ordinances were deferred to the next meeting.

• Approved 57 townhome condominiums at 612 South Main Street (4-1)
• Approved $1,655,696.64 animal control contract with City of San Jose (5-0)
• Accepted $124,855.00 and $75,657.69 COPS grants for Police Department (5-0)
• Approved $10,000 funding increase for WeHOPE mobile shower and laundry services (5-0)
• Approved removal of Kenneth Truong from the Arts Commission (5-0)
• Adopted Resolution No. 9229 to release $655.27 in unclaimed checks (5-0)
• Approved fee waivers for Christian Worship Center ($1,500) and FAREPA ($830), and $500 donation to Milpitas High School Aerotech Club (5-0)
• Tabled ordinance regarding permits for retailers of tobacco products

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation & Cultural Resources Commission will review a presentation on the Ralph M. Brown Act. The body is also considering a proposal for a June park tour and a corresponding change to the meeting start time.

• Proposed tour of Sunnyhills Albert Augustine Jr. Memorial Park, Creighton Park, and McCandless Park
• Proposal to move the June 5, 2023 meeting start time to 5:00 p.m.
• Review of the Ralph M. Brown Act by City Attorney Michael Mutalipassi

The Commission approved a special meeting on June 5, 2023, to tour three city parks. The meeting also included Ralph Brown Act training and the introduction of three new commissioners.

• Approved agenda for April 3, 2023 (All Ayes)
• Approved March 6, 2023 minutes (All Ayes)
• Approved special meeting for June 5, 2023 at 5:00 p.m. to tour Sunnyhills Albert Augustine Jr. Memorial Park, Creighton Park, and McCandless Park (All Ayes)

Economic Development & Trade Commission

The Economic Development and Trade Commission is holding a special meeting to discuss the roles and responsibilities of its commissioners. The body will provide input on how to best support economic development staff and interact with city staff to advise the City Council.

• Discussion on Commissioner roles, responsibilities, and interaction with City staff

The Economic Development and Trade Commission discussed the roles and responsibilities of its members and their advisory relationship with City staff. The Commission approved the addition of a new standing agenda item to discuss modifications to its workplan and purview.

• Approved March 28, 2023 special meeting agenda
• Approved creation of 'New Business Item Discussion' standing agenda item limited to 10 minutes (5-1)

Arts Commission

The Arts Commission will consider approving artists for future exhibits at the Phantom Art Gallery. The body will also appoint a representative to the Zoning Advisory Committee and receive training on the Ralph M. Brown Act.

• Review of Phantom Art Gallery application for Sharat Lin
• Appointment of an Arts Commissioner to the Zoning Advisory Committee for the Comprehensive Zoning Ordinance Update
• Training on the Ralph M. Brown Act regarding open meetings and transparency
• Status update on the 2022-23 Work Plan items
• Report on the Dixon Landing Survey

The Commission approved an application from curator Sharat Lin to exhibit the Art of Protest at the Milpitas Library or Community Center. Two commissioners volunteered for the Zoning Advisory Committee, and the body received training on the Ralph M. Brown Act.

• Approved 'Art of Protest' exhibit application (All Ayes)
• Appointed Commissioners Agg and Ghose to the Zoning Advisory Committee
• Approved March 27, 2023 Agenda (All Ayes)
• Approved January 23, 2023 Minutes (All Ayes)

Planning Commission

The Planning Commission is meeting to determine if the 2024-2028 Capital Improvement Program conforms with the City's General Plan. The body will also consider permits for a camper van rental business and select members for a Zoning Ordinance Update Advisory Committee.

• General Plan conformity finding for the 2024-2028 Capital Improvement Program (CIP) Annual Report
• Conditional Use Permit and Minor Site Development Permit for Escape Campervan at 893 Ames Ave
• Selection of two commissioners for the Zoning Ordinance Update Advisory Committee (ZAC)

The Planning Commission found the 2024-2028 Capital Improvement Program to be in conformance with the City's General Plan. The commission also approved permits for a camper van rental business and appointed members to a zoning advisory committee.

• Adopted Resolution No. 23-007 finding the 2024-2028 Capital Improvement Program conforms with the General Plan (7-0)
• Approved Conditional Use Permit No. UP22-0006 and Minor Site Development Permit No. MS23-0038 for Escape Campervans at 893 Ames Ave (6-0)
• Appointed Commissioner Albana to the Zoning Ordinance Update Advisory Committee (6-0)
• Appointed Commissioner Awasthi to the Zoning Ordinance Update Advisory Committee (6-0)
• Appointed Chair Chuan as an alternate to the Zoning Ordinance Update Advisory Committee (6-0)
• Approved meeting agenda for March 22, 2023 (6-0)
• Approved meeting minutes for January 11, January 25, February 8, and February 22, 2023

City-School Collaborative Subcommittee

The City of Milpitas and Milpitas Unified School District subcommittee will meet to discuss joint initiatives. Topics include funding grants, a job fair, and workforce development.

• Letters of support for grant/funding initiatives
• Joint Comprehensive Job Fair
• School District boundary maps
• City Programming for Innovation Campus
• ARPA funds and Workforce Development grant with Milpitas Adult Education

The subcommittee approved the meeting agenda and previous minutes. Members discussed potential partnerships for career pathways at the Innovation Campus and the use of a City grant consultant to support MUSD initiatives.

• Approved agenda for March 22, 2023 (4-0)
• Approved minutes for January 23, 2022 (4-0)

City Council

The City Council and Housing Authority will conduct public hearings regarding proposed water, recycled water, and sewer rate updates for FY 2023-24 through FY 2027-28. The body will also consider several city contracts and funding for unhoused services.

• Public hearings for proposed water and recycled water rates (Ordinance No. 120.50) and sewer rates (Ordinance No. 208.55)
• Construction contract for Street Resurfacing Project No. 4283, 4303, 4304 awarded to DeSilva Gates Construction for $3,262,139.00
• Three-year agreement with the City of San Jose for Animal Control Services in the amount of $1,655,696.64
• Proposed $50,000.00 in ARPA funding for Emergency Motel Stays Program and $10,000.00 for WeHOPE mobile showers and laundry
• Naming of a new park in the Metro Area as Delano Manongs Park

The City Council introduced ordinances to update water and recycled water rates and sewer rates for FY 2023-24 through FY 2027-28. The Council also approved several commission appointments and a contract amendment for ERP system consultation.

• Introduced Ordinance No. 120.50 to update water and recycled water rates (4-1)
• Introduced Ordinance No. 208.55 to update sewer rates and approve mobile home park subsidy (3-2)
• Approved $88,450 contract increase for Plante & Moran, PLLC ERP consultation (5-0)
• Adopted Resolution No. 9227 designating City Manager as agent for federal and state financial assistance (5-0)
• Adopted Resolution No. 9228 supporting grant applications for Main Street streetscape and Innovation District parks/trails (5-0)
• Appointed Elizabeth Ashley, Conrad Shapira, Michael Nguyen, Yunha Park, Jimmy Minh Duc Nguyen, and Sai Anish to city commissions (5-0)
• Removed Monica Rodriguez from the Community Advisory Commission (5-0)
• Denied motion to remove Item (B) from closed session agenda (2-3)

Library & Education Advisory Commission

The Library and Education Advisory Commission will nominate and elect a Vice Chair to serve through December 2023. The body will also review the logistics and success of the Youth Essay Writing Contest held on March 11, 2023.

• Election of Vice Chair to serve through December 2023
• Debrief of the March 11, 2023 Youth Essay Writing Contest
• Brown Act presentation by City Attorney Michael Mutalipassi

The Library and Education Advisory Commission elected a Vice Chair to serve through December 2023. The commission also received a presentation on the Brown Act and debriefed a recent youth essay writing contest.

• Approved agenda
• Approved minutes
• Elected Commissioner Pardeshi as Vice Chair through December 2023
• Accepted Brown Act presentation from City Attorney

Public Safety & Emergency Preparedness Commission

The Public Safety and Emergency Preparedness Commission will elect a Chair and Vice-Chair. Members will also report on the 2023 Work Plan, including outreach and emergency preparedness programs.

• Chair and Vice-Chair elections
• 2023 Work Plan Report including Neighborfest and Business Community Outreach
• Multi-Lingual and Access & Functional Needs E-Prep Programs
• Public Safety/Public Education Collaboration regarding Milpitas Elementary Olympics 5/20
• Brown Act Presentation by the City Attorney’s Office

The Commission approved the meeting agenda and previous minutes. Members provided updates on the 2023 Work Plan committees and received reports from city police, fire, and emergency management officials.

• Approved agenda pending removal of Chair and Vice-Chair Elections (All Ayes)
• Approved previous meeting minutes (All Ayes)

Measure F Oversight Committee

The Measure F Oversight Committee will meet to review projected revenues and confirm that recommended services are allowable expenditures under Measure F. The committee is also scheduled to receive Brown Act training.

• Review of projected revenues and allowable expenditures for Measure F funding
• Brown Act training

The committee reviewed projected revenues and confirmed that services recommended for maintenance with Measure F funding are allowable expenditures. Members also received Brown Act Training from the City Attorney.

• Approved the meeting agenda
• Approved September minutes
• Approved December minutes
• Confirmed services recommended for Measure F funding are allowable expenditures

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will appoint a member to the Zoning Advisory Committee to help update the City's Zoning Ordinance. The body will also receive Brown Act training and discuss planning for the 2023 Earth Day event.

• Appointment of a Commissioner to the Zoning Advisory Committee (ZAC) for the Comprehensive Zoning Ordinance Update
• Brown Act training provided by City Attorney Michael Mutalipassi
• Planning updates for the 2023 Earth Day event

The Commission approved the flyer and rules for an Earth Day Essay Contest for middle and high school students. The body also received training on the Brown Act and information regarding a Comprehensive Zoning Update project.

• Approved March 15, 2023 agenda (4-0)
• Approved February 15, 2023 minutes with correction (5-0)
• Approved Earth Day Essay Contest flyer and rules
• Agreed to schedule a future presentation for Citizen Climate Lobby

Suicide Prevention Task Force

The Task Force is meeting to receive updates on county and city suicide prevention and mental health efforts. Discussions include ARPA nonprofit grants and work group progress for specific demographics.

• Mental Health Awareness Event on May 10, 2023, by Noreen’s Dance Collaborative
• ARPA Nonprofit Grant recipient updates
• Work group updates for Cultural Diversity/Outreach, Teens/Transitional Youth, Veterans/Homeless, and Older Adults
• Updates from Santa Clara County Behavioral Health Services Department
• Updates from the Milpitas Police Department

Economic Development & Trade Commission

The Economic Development and Trade Commission will nominate and select two members to join the Zoning Advisory Committee. This ad hoc committee will provide feedback on the Comprehensive Zoning Ordinance Update to align with 2040 General Plan goals. The body will also receive Brown Act training and discuss the commission's role in supporting city staff.

• Selection of two Commissioners for the Zoning Advisory Committee (ZAC)
• Brown Act Training presentation by City Attorney Michael Mutalipassi
• Discussion on Commission role and support for Economic Development Staff

The Commission approved the meeting agenda and previous minutes. Members received a presentation on Brown Act compliance and deferred the selection of representatives for the Zoning Advisory Committee pending further clarification on the appointment process.

• Approved March 13, 2023 agenda (5-0)
• Approved January 9, 2023 meeting minutes (4-0, 1 abstention)
• Approved receipt of Brown Act compliance presentation (5-0)
• Approved receipt of Zoning Advisory Committee presentation; tabled member selection (5-0)
• Approved scheduling a future special meeting to discuss Commission role and staff support (5-0)

Youth Advisory Commission

The Youth Advisory Commission is meeting to finalize details for a Spelling Bee Competition scheduled for March 10. The body will also receive reports from city staff and a Councilmember.

• Finalization of details for the Spelling Bee Competition on March 10
• Discussion of Milpitas Youth Force
• Discussion of Earth Day
• Brown Act Training scheduled for April 13

The Commission approved the meeting agenda and the minutes from the previous session. Members discussed roles and duties for a Spelling Bee Competition scheduled for March 10. The Commission also received a presentation on Personal Rapid Transit from LoopWorks.

• Approved meeting agenda (All Ayes)
• Approved previous meeting minutes (7 Ayes, 1 Abstain)

City Council

The City Council will consider terminating the local emergency proclamation regarding COVID-19. The body is also reviewing infrastructure agreements, public improvement acceptances, and weed abatement.

• Resolution to terminate the local emergency proclamation regarding COVID-19
• License agreement with Crown Castle Fiber LLC for Small Cell Facilities
• Public hearing for the 2023 Weed Abatement Program
• Reduction of performance bond to $112,250.00 for Lantana Apartments Residential Project
• Proposed ordinance for tobacco product retail permits (recommended for continuance to April 4, 2023)

The City Council adopted Resolution No. 9225 to terminate the local emergency proclamation regarding COVID-19. The council also approved several commission appointments and authorized a license agreement for small cell facilities.

• Adopted Resolution No. 9225 to end the COVID-19 local emergency proclamation
• Adopted Resolution No. 9226 to abate weeds via the County of Santa Clara program
• Authorized license agreement with Crown Castle Fiber LLC for small cell facilities
• Adopted Resolution No. 9220 granting acceptance of Alviso Adobe Renovation (Phase V)
• Adopted Resolution No. 9223 for Lantana Apartments public improvements and bond reduction to $112,250.00
• Authorized 5-year extension of Santa Clara Valley Urban Runoff Pollution Prevention Program MOU
• Approved appointments to Community Advisory, Economic Development, Parks, Senior, Science, and Veterans commissions
• Appointed Vice Mayor Evelyn Chua as second Council Liaison to the CEDAW Task Force

Parks, Recreation, & Cultural Resources Commission

The Commission will review and recommend priorities for park projects within the city's five-year Capital Improvement Program. Members will also appoint a representative to the Zoning Advisory Committee and select a location for the annual June park tour.

• Proposed 2023-2028 Capital Improvement Program (CIP) park project priorities
• Appointment of a Commissioner to the Zoning Advisory Committee for the Comprehensive Zoning Ordinance Update
• Selection of the site and theme for the annual June park tour

The Commission approved a staff recommendation to move the 2024-2028 Capital Improvement Program for Park Projects to the City Council for approval. Members also volunteered for the Zoning Advisory Committee and scheduled a park tour for June 5.

• Approved staff recommendation for 2024-2028 Capital Improvement Program Park Projects (All Ayes)
• Appointed Commissioners Davis and Strauss to the Zoning Advisory Committee
• Appointed Commissioner Thomas as an alternate to the Zoning Advisory Committee
• Agreed to proceed with the previously scheduled park tour for the June 5 meeting
• Approved March 6, 2023 agenda (All Ayes)
• Approved February 6, 2023 minutes (All Ayes)

Community Housing Commission

The Community Advisory Commission will review an overview of received FY23-24 Community Development Block Grant (CDBG) applications. The body will hear comments from prospective applicants and discuss funding priorities for the City Council to consider.

• Overview of FY23-24 CDBG applications
• Public comments from prospective FY23-24 CDBG applicants
• Commissioners' feedback on City Council funding priorities

The Commission received an overview of FY23-24 CDBG applications and heard comments from nine prospective applicant agencies. No substantive policy decisions or funding approvals were made during the meeting.

• Approved March 1, 2023 agenda (7-0)
• Approved February 1, 2023 meeting minutes (7-0)

City Council

The City Council will receive a presentation on the proposed 2024-2028 Capital Improvement Program. This includes a review of projects to be funded through the American Rescue Plan Act.

• Proposed 5-Year 2024-2028 Capital Improvement Program
• Projects to be funded through American Rescue Plan Act

The City Council reviewed the proposed 5-Year Capital Improvement Program and projects funded by the American Rescue Plan Act. Council members reached consensus on several project directions, including infrastructure and community facilities, while requesting further studies or space audits for others.

• Consensus to include Police Substation project with a widened scope for alternatives
• Consensus to continue Teen Center project and request funding for a study
• Consensus to survey residents regarding the Community Garden at Vasona
• Consensus that S. Main Street Lights & Undergrounding projects are a priority
• Consensus to research a shared-space satellite consulate office
• Consensus to move forward with the ERP Financial System
• Directed staff to audit existing space before funding City Attorney Office construction
• Approved the February 28, 2023 Special Meeting Agenda (5-0)

Senior Advisory Commission

The Commission will discuss tasks and responsibilities for a Technology for Seniors Program event scheduled for March 25, 2023. The body will also elect a Chair and Vice Chair and receive a presentation on the Brown Act.

• Election of Commission Chair and Vice Chair
• Planning for Technology for Seniors Program event on March 25, 2023
• Brown Act presentation by City Attorney Michael Mutalipassi
• Police Chief Briefing

The Commission elected Jenny Berryhill as Chair and Deborah Langley as Vice Chair to serve through December 2023. Members also volunteered to assist with a Technology for Seniors Program event scheduled for March 25, 2023.

• Elected Jenny Berryhill as Chair through December 2023
• Elected Deborah Langley as Vice Chair through December 2023
• Approved agenda (All Ayes)
• Approved minutes (All Ayes)
• Accepted Brown Act presentation from City Attorney

Science, Technology, and Innovation Commission

The Science, Technology and Innovation Commission will discuss updates on four specific work plan goals. The meeting also includes training on the Brown Act provided by the City Attorney.

• Brown Act Training by City Attorney M. Mutalipassi
• Smart City Initiatives update
• Comprehensive Internet Connectivity Plan update
• MUSD Innovation Center Partnership update
• IT Technology Projects update

Planning Commission

The Planning Commission will hold public hearings for two development projects. These include a large industrial building and a multi-family townhome complex.

• Proposed 293,422-square foot industrial building at 475-525 Sycamore Drive
• Proposed 57 townhomes at 612 S Main St
• Tree removal permit for 111 trees at 475-525 Sycamore Drive
• Tree removal permit for 13 ordinance-size trees at 612 S Main St

The Commission approved permits for a 293,422-square foot industrial building on Sycamore Drive. It also recommended City Council approval for a 57-unit townhome project at 612 South Main Street, with a requirement for a neighborhood meeting with the Jain Center of Northern California.

• Approved Resolution No. 23-003 for a 293,422-square foot industrial building at 475-525 Sycamore Drive (6-0)
• Approved Site Development Permits, Conditional Use Permit, Tree Removal Permit, and Environmental Assessment for 475-525 Sycamore Drive (6-0)
• Recommended City Council approval of Resolution No. 23-004 for 57 townhomes at 612 South Main Street (4-2)
• Required a neighborhood meeting with the Jain Center of Northern California before the April 4th City Council meeting (4-2)
• Recommended City Council conduct a parking study on Main Street (4-2)
• Approved the February 22, 2023 meeting agenda (6-0)

City Council

The City Council will review the FY 2022-23 mid-year report and budget amendments. The body is also considering a new pay schedule and position reclassifications. Other items include a site development permit for a residence and a license agreement for small cell facilities.

• Site Development Permit for a two-story residence and ADU at 531 Vista Ridge Drive
• Non-Exclusive License Agreement with Crown Castle Fiber LLC for Small Cell Facilities
• Proposed ordinance adding Chapter 9 'Permits for Retailers of Tobacco Products' (recommended for continuance to March 7, 2023)
• FY 2022-23 Mid-Year Budget Amendments and new Job Classifications/Salary Table
• Response letter to Santa Clara County Civil Grand Jury Report 'Show Me the Money: Financial Transparency Needed'

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will discuss ways to bring federal Inflation Reduction Act funding to Milpitas. The body will also review Earth Day 2023 planning and potential collaborations with Milpitas High School students.

• Discussion on Inflation Reduction Act funding opportunities
• Update on 2023 Earth Day event planning
• Collaboration options for Milpitas High School students on sustainability programs
• Brown Act training provided by City Attorney Michael Mutalipassi

The Commission discussed and concurred on the topics and format for an Earth Day Essay Contest. Members also discussed strategies for engaging Milpitas High School students on sustainability issues.

• Approved February 15, 2023 agenda (6-0)
• Approved January 18, 2023 minutes (6-0)
• Deferred Brown Act Training to next meeting
• Concurred on Earth Day Essay Contest topics and format

Suicide Prevention Task Force

The Suicide Prevention Task Force will discuss updates from Santa Clara County Behavioral Health Services and various city departments. The body will review progress from work groups focusing on cultural diversity, youth, veterans, and older adults.

• ARPA Nonprofit Grant Recipients update
• Cultural Diversity/Outreach testimonial videos update
• Veterans Support Group and upcoming workshops
• Updates from the Milpitas Police Department

Youth Advisory Commission

The Commission is meeting to finalize assignments and details for a Coding Competition scheduled for February 11, 2023. Members will also discuss planning, prizes, judges, and word lists for a Spelling Bee Competition on March 3.

• Coding Competition finalization (February 11, 2023)
• Spelling Bee Competition planning (March 3)
• Discussion of Milpitas Youth Force
• Discussion of Earth Day

The Commission approved the plan for a Spelling Bee Competition on March 10, including moving the location to the Sports Center’s Gymnasium. City staff notified the Commission that the February 11 Coding Competition was cancelled due to low enrollment.

• Approved Spelling Bee plan for March 10, including location move to Sports Center’s Gymnasium (All Ayes)
• Coding Competition cancelled due to low enrollment
• Approved agenda (All Ayes)
• Approved minutes (7 Ayes, 1 Abstain)

Planning Commission

The Planning Commission will hold a public hearing regarding a zoning variance for a residential property. The body will also consider a request for a commissioner to appear electronically at a future meeting.

• Public hearing for Variance Permit No. VA22-0002 and Minor Site Development Permit No. MS22-0247 to allow a 6-foot wooden fence in the front-yard setback at 250 Piedmont Road
• Request for Commissioner Mercedes Albana to appear electronically at the March 8, 2023 meeting pursuant to AB 2449

The Planning Commission approved a variance and minor site development permit for a residential fence. The commission also approved a request for a member to attend a future meeting electronically.

• Approved Variance Permit No. VA22-0002 and Minor Site Development Permit No. MS-22-0247 for a 6-foot wooden fence at 250 Piedmont Dr (7-0)
• Approved Commissioner Mercedes Albana’s request for electronic appearance at the March 8, 2023 meeting (6-0-1)

City Council

The City Council will hold public hearings regarding a residential development project and the adoption of the Milpitas Metro Specific Plan. The body will also address public nuisance declarations for weeds and review a report on a January severe weather emergency.

• Proposed development of 78 townhome condominiums and 12 accessory dwelling units at 675 Trade zone Boulevard and 1951 Tarob Court
• Certification of the Milpitas Metro Specific Plan Final Subsequent Environmental Impact Report and adoption of the plan
• Resolution declaring weeds on certain properties as a public nuisance with a public hearing set for March 7, 2023
• Report on the local emergency related to the severe weather event on January 4-5, 2023
• Reconfirmation of findings for the continuation of virtual meetings under Resolution No. 9165 and Assembly Bill 361

The City Council approved the Milpitas Metro Specific Plan and a housing development featuring 78 townhomes and 12 accessory dwelling units. The Council also designated certain properties with weeds as public nuisances.

• Adopted Resolution No. 9217 to certify the Milpitas Metro Specific Plan Final Subsequent Environmental Impact Report and adopt the Milpitas Metro Specific Plan
• Adopted Resolution No. 9216 to approve 78 townhome condominiums and 12 accessory dwelling units at 675 Trade zone Boulevard and 1951 Tarob Court
• Adopted Resolution No. 9215 declaring weeds on certain properties to be public nuisances
• Approved the February 7, 2023 Regular Meeting Agenda
• Approved City Council Regular Meeting minutes of January 17, 2023, and Special Meeting Minutes of January 24, 26, and 31, 2023
• Reconfirmed findings under Resolution No. 9165 and Assembly Bill 361 to continue virtual meetings
• Prioritized City Manager review of a standalone teen center or updating Senior Center functions
• Prioritized City Manager implementation of a small business bidding process workshop

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation, & Cultural Resources Commission will review staff research on residence-type restrictions and term limits for the Cesar Chavez Garden. The body will also coordinate the date and volunteers for the annual Bike to Wherever Day event.

• Recommendation to City Council regarding Community Garden Program restrictions and term limits at Cesar Chavez Garden
• Selection of date and volunteers for Bike to Wherever Day (proposed dates May 19, 20, 21, or 22)

The Commission approved recommendations to City Council for updated rules at the Cesar Chavez and McCandless community gardens, including a 7-year term limit and priority for residents in non-single family residences. The Commission also recommended a date for Bike to Wherever Day.

• Denied 5-year term limit recommendation for Cesar Chavez Community Garden (3-3)
• Approved recommendation for City Council to investigate subdividing Cesar Chavez Garden plots (4-2)
• Approved 7-year term limit recommendation for Cesar Chavez Community Garden (4-2)
• Approved recommendation for City Council to approve McCandless Community Garden Rules and Regulations (Unanimous)
• Approved recommendation for Cesar Chavez Garden updates including annual fees and non-SFR priority (5-1)
• Approved recommendation for Bike to Wherever Day to be hosted May 18, 2023 (Unanimous)

City Council

The City Council is holding a special meeting primarily to enter a closed session. The body will discuss the appointment or hiring of a City Manager.

• Closed session regarding the appointment/hiring of the City Manager

The City Council held a special meeting and reconvened from closed session to announce a personnel decision. The Council voted against the reappointment of City Manager Steve McHarris.

• Voted not to reappoint City Manager Steve McHarris (2-3)

Community Housing Commission

The Commission will nominate and elect a Chair and Vice Chair to serve through December 2023. Members will also receive a staff update on the FY2023-2024 CDBG process and discuss Spring Cleaning Day.

• Election of Commission Chair and Vice Chair
• FY2023-2024 CDBG process update
• Discussion of Spring Cleaning Day

The Community Advisory Commission elected a new Chair and Vice Chair. The body also selected the Pioneer Mobile Home Park as the location for a Spring Cleaning Day event to be held in April or May.

• Elected Vishal Gandhi as Chair (7-0)
• Elected Jinky Peralta as Vice Chair (7-0)
• Approved holding Spring Cleaning Day on April 22nd or May 6th (7-0)
• Selected Pioneer Mobile Home Park as the Spring Cleaning Day location (7-0)
• Approved February 1, 2023 agenda (7-0)
• Approved December 7, 2022 meeting minutes (5-0-2)

Veterans Commission

The Veterans Commission will vote for a Chair and Vice-Chair for 2023. Members will discuss methods to grow the city's list of approximately 2,500 local veterans and review the November 2022 Veterans Day Ceremony and Resource Fair.

• Election of 2023 Chair and Vice-Chair
• Discussion on growing the Milpitas Veterans outreach list
• Review of November 11, 2022 Veterans Day Ceremony
• Review of November 19, 2022 Veterans Resource Fair/Luncheon

The Commission elected Liliana Ramos as Chair and Puneet Sandhu as Vice Chair. The body also approved a plan to increase veteran outreach using QR codes on utility bills, social media, and business cards.

• Elected Liliana Ramos as Chair (All AYES)
• Elected Puneet Sandhu as Vice Chair (All AYES)
• Approved outreach plan including QR codes on utility bills, social media, website, and event tables (All AYES)
• Approved February 1, 2023 agenda (All AYES)
• Approved October 5, 2022 minutes (All AYES)

City Council

The City Council will receive a staff presentation on the Preliminary FY 2024-33 Ten-Year General Fund Financial Forecast. The body will provide feedback on service levels and the prioritization of Council referrals to help develop the FY 2023-24 budget.

• Staff presentation on Preliminary FY 2024-33 Ten-Year General Fund Financial Forecast

The City Council reviewed a ten-year general fund financial forecast and prioritized several council referrals for the FY 2023-24 budget. The council approved the transition of the crossing guards program to a contract service (Option B) and moved other specific projects forward into the budget process.

• Approved transition of crossing guards program to contract service Option B (3-2)
• Approved moving SPAR fund item forward in the budget (5-0)
• Approved moving Youth Skateboarder Plaque item forward in the budget (5-0)
• Approved moving Saturday Senior Center Hours item forward in the budget (5-0)
• Deferred solar panels at City Facilities project until funding is identified
• Removed City Hall Address building facade item due to cost
• Directed staff to revise lease for vacant land near library to a purchase option

City Council

The City Council is holding a special meeting on January 26, 2023. The primary purpose of the meeting is a retreat for the Council, City Manager, City Attorney, and a consultant.

• City Council retreat with City Manager, City Attorney, and consultant

The City Council convened for a special meeting consisting of a retreat. Councilmembers, staff, and a consultant discussed working relationships, meeting management, and City Council goals. No legislative actions or votes were recorded.

Planning Commission

The Planning Commission will hold a public hearing regarding a site development permit for a new single-family home. Staff recommends approving the permit and forwarding the decision to the City Council.

• Public hearing for Site Development Permit P-SD22-0001: 3,347-square foot home at 531 Vista Ridge Drive
• Proposed project includes a 1,012-square foot garage, attached ADU, and in-ground pool/spa
• Proposed 8-foot deer fencing on a 4.29-acre hillside lot
• Staff recommendation to adopt Resolution No. 23-002 for approval

The Planning Commission recommended that the City Council approve a Site Development Permit for a 3,347-square-foot single-family home on a 4.29-acre hillside lot. The proposed project includes an attached ADU, pool, spa, and deer fencing.

• Recommended approval of Site Development Permit No. SD22-0001 for 531 Vista Ridge Dr (6-0)

City Council

The City Council will hold a public hearing to consider adopting the 6th Cycle Housing Element Update for 2023-2031. This includes updating the General Plan and approving an environmental impact report addendum to meet state law requirements.

• Public hearing and adoption of the 6th Cycle draft Housing Element
• Approval of Addendum to the Milpitas 2040 General Plan Environmental Impact Report (SCH#: 2020070348)
• Adoption of General Plan Amendment GP23-0001
• Lunar New Year Proclamation

The City Council adopted the 6th Cycle Housing Element Update and associated General Plan amendments to comply with state law. The approval included specific updates to programs regarding supportive housing, ADU permitting, and resident notifications for Terrace Gardens.

• Adopted Resolution No. 9214 pertaining to the 6th Cycle draft Housing Element (5-0)
• Approved Addendum to the Milpitas 2040 General Plan Environmental Impact Report (5-0)
• Adopted General Plan Amendment GP23-0001 to update the Housing Element (5-0)
• Adopted 6th Cycle Draft Milpitas General Plan Housing Element Update (2023-2031) (5-0)
• Authorized City Manager to respond to HCD findings letter by January 31, 2023 (5-0)
• Approved agenda for January 24, 2023 meeting (5-0)

Library & Education Advisory Commission

The Commission will elect a Chair and Vice Chair to serve through December 2023. Members will also discuss attendance for the February 4, 2023 SCCLD Commissioner Forum and logistics for a Spring 2023 Youth Essay Contest.

• Election of Chair and Vice Chair
• Planning for Spring 2023 Youth Essay Contest
• Discussion of February 4, 2023 SCCLD Commissioner Forum

The Commission elected Yu-Lan Chou as Chair through December 2023 and approved the logistics for the Spring 2023 Youth Essay Contest. The election of a Vice Chair was postponed to the March 20 meeting.

• Elected Yu-Lan Chou as Chair through December 2023
• Approved Youth Essay Contest date for March 11, 2023
• Approved three contest divisions (grades 4-6, 7-8, and 9-12)
• Approved prizes of $300 for 1st, $200 for 2nd, and $100 for 3rd place per group
• Approved $200 for refreshments
• Approved agenda (All Ayes)
• Approved amended minutes (Mateo, Sannidhi Ayes; Tran, McDonald, Anderson Abstain)

Arts Commission

The Arts Commission will vote to elect a Chair and Vice Chair. The body is also considering two grant applications for the use of city parks and a mobile stage for community arts events.

• Grant request for mobile stage use in a City park on April 29 for Milpitas High School Theatre
• Grant request for Sunnyhills Albert Augustine Jr. Memorial Park on June 17 for a Juneteenth Festival
• Election of Commission Chair and Vice Chair

The Arts Commission elected a Chair and Vice Chair for the calendar year. The commission also approved two grant applications for the use of city parks and a mobile stage for community events.

• Elected Commissioner Hays as Chair (All Ayes)
• Elected Commissioner Ghose as Vice Chair (5 Ayes, 1 No, 1 Abstain)
• Approved Milpitas High School Theatre application for park and mobile stage use (All Ayes)
• Approved Sunnyhills Neighborhood Association application for Juneteenth Festival park and mobile stage use (All Ayes)
• Approved January 23, 2023 Agenda (All Ayes)
• Approved November 28, 2022 Minutes (4 Ayes, 3 Abstain)

City-School Collaborative Subcommittee

The City-School Collaborative Subcommittee is meeting to discuss the MUSD Innovation Campus and student engagement. The body will review a traffic light grant and programming opportunities for the campus.

• MUSD Innovation Campus Traffic Light Grant
• MUSD Innovation Campus programming opportunities
• Elected officials meet & greet for MUSD students
• MUSD youth on city commissions

The subcommittee approved the meeting agenda and the minutes from September 23, 2022. Members discussed traffic light grants for the Innovation Campus and opportunities for students to engage with elected officials and city commissions.

• Approved January 23, 2023 agenda (3-0)
• Approved September 23, 2022 minutes (3-0)

Public Safety & Emergency Preparedness Commission

The Public Safety and Emergency Preparedness Commission will hold elections for Chair and Vice-Chair. The body will also receive reports on the 2023 work plan and updates from city police, fire, and emergency management.

• Chair and Vice-Chair elections
• 2023 Work Plan Report including Neighborfest
• Business Community Outreach report
• Multi-Lingual E-Prep Program report
• Access & Functional Needs E-Prep Program report

The Commission elected Ellis as Chair and Berryhill as Vice Chair. Members established action items for the 2023 Work Plan and received staffing and operational updates from fire and police departments.

• Elected Ellis as Chair (unanimous)
• Elected Berryhill as Vice Chair (unanimous)
• Approved meeting agenda (unanimous)
• Approved previous meeting minutes (all AYES, Cacao abstained)
• Assigned Alternate Commissioner Cacao to consider joining the Access & Functional Needs Committee
• Directed OEMC Charlop to print multi-lingual brochures
• Directed Commissioners Clendenin and Berryhill to research the Neighborfest program
• Directed OEMC Charlop to contact Sgt. Tachis regarding public education

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will discuss planning and activities for the 2023 Earth Day event. Members will also review a recreation events calendar to identify volunteer opportunities for climate program outreach and elect a Chair and Vice Chair for the year.

• Planning for 2023 Earth Day event
• Review of Recreation Special Events calendar for climate program outreach
• Election of 2023 Chair and Vice Chair

The Commission appointed Commissioner Mbuga as Chair and Vice Chair Lingle as Vice Chair. Members also coordinated planning for an Earth Day event on April 22, 2023, at Selwyn Park.

• Approved agenda for January 18, 2023 (5-0)
• Approved minutes for December 22, 2022 (5-0)
• Approved Commissioner Mbuga as Chair (6-0)
• Approved Vice Chair Lingle to continue as Vice Chair (6-0)

City Council

The City Council will discuss updating the comprehensive zoning ordinance and amending municipal codes for accessory dwelling units. The body will also hold public hearings to adopt the 2022 California Energy and Green Building Standards Codes.

• Professional Services Agreement with Lisa Wise Consulting, Inc. for zoning updates not to exceed $879,515.00
• Ordinance No. 38.852 amending municipal code for Accessory Dwelling Units (ADUs) and Junior ADUs
• Public hearings for Ordinance No. 65.153 (2022 California Energy Code) and Ordinance No. 65.154 (2022 California Green Building Standards Code)
• Performance bond reductions for Parkside – Tarob Court Project ($35,900.00) and Finch Hollow Residential Project ($122,000.00)
• Fee waiver of $900.00 for the Kiwanis Club of Milpitas Foundation

The City Council adopted the 2022 California Energy Code and the 2022 California Green Building Standards Code with specific amendments to residential alteration requirements. The council also approved a zoning ordinance update contract and several legal settlements.

• Adopted Ordinance No. 65.153 adopting the 2022 California Energy Code (5-0)
• Adopted Ordinance No. 65.154 adopting the 2022 California Green Building Standards Code with amendments to strike parts of Section 4.106.5.1 (3-2)
• Approved $879,515 contract with Lisa Wise Consulting, Inc. for zoning ordinance updates (5-0)
• Approved four settlements with Gene Smith totaling $150,847.75 plus $38,499.75 in attorney fees (unanimous)
• Adopted Resolution No. 9213 appointing Glen Campi as Extra Help Public Works Manager (4-1)
• Adopted Ordinance No. 38.852 amending municipal code regarding ADUs and JADUs (5-0)
• Approved $900 fee waiver for Kiwanis Club of Milpitas Foundation (5-0)
• Adopted Resolutions No. 9211 and 9212 accepting public improvements for Parkside-Tarob Court and Finch Hollow projects (5-0)

Youth Advisory Commission

The Youth Advisory Commission is meeting to elect a Chair and Vice-Chair for 2023. The body will also discuss and finalize details for an upcoming coding competition and a spelling bee.

• Election of 2023 Chair and Vice-Chair
• Planning for Coding Competition on February 11, 2023
• Planning for Spelling Bee Competition on March 3
• Discussion of potential partnership with Girls Who Code Club

The Commission approved the meeting agenda and previous minutes. Members discussed the status of the 2022-23 work plan, including a coding competition and a spelling bee. No new policies were decided, and the session focused on event coordination and volunteer assignments.

• Approved meeting agenda (All Ayes)
• Approved previous meeting minutes (7 Ayes, 1 Abstain)
• Confirmed Coding Competition for February 11, 2023, using HackerRank
• Confirmed Spelling Bee for March 3, 2023

Planning Commission

The Planning Commission will hold a public hearing to consider recommending the 2023-2031 Housing Element update and an associated Environmental Impact Report addendum to the City Council. This update identifies sites to meet Regional Housing Needs Allocation goals and analyzes housing needs across income categories.

• Public hearing on Milpitas General Plan Housing Element (2023-2031)
• Recommendation of Resolution No. 23-001 regarding the Housing Element Update and EIR Addendum
• Election of Chair and Vice Chair for 2023
• Review of the Ralph M. Brown Act by City Attorney Michael Mutalipassi

The Planning Commission recommended that the City Council adopt the Housing Element Update (2023-2031) and an Addendum to the Milpitas 2040 General Plan Final Environmental Impact Report. The update identifies sites to meet Regional Housing Needs Allocation goals and analyzes housing needs across income categories.

• Elected Bill Chuan as Chair (6-0)
• Elected Larry Ciardella as Vice Chair (6-0)
• Approved meeting agenda for January 11, 2023 (6-0)
• Approved meeting minutes for December 14, 2022 (6-0)
• Recommended City Council adopt Housing Element Update (2023-2031) and EIR Addendum (6-0)

City Council

The City Council will consider ratifying an emergency proclamation regarding a severe weather event from January 4, 2023. The body will also review travel authorizations for the League of California Cities academy and a new policy for prioritizing workplan items.

• Ratification of the January 4, 2023 Emergency Proclamation regarding a severe weather event
• Travel authorization for City Council to attend New Mayors & Council Members Academy (est. $6,500.00)
• Travel authorization for City Manager Steve McHarris to attend New Mayors & Council Members Academy (est. $1,400.00)
• Approval of the Prioritization of Additional Workplan Items City Council Policy
• Confirmation of Mayor's appointments for Councilmembers as liaisons to City Commissions and boards

The City Council approved a policy for prioritizing additional workplan items with amendments regarding the removal of requests from former councilmembers. The Council also ratified an emergency proclamation related to a severe weather event and approved travel for city officials.

• Approved Prioritization of Additional Workplan Items City Council Policy (4-1)
• Adopted Resolution No. 9210 to ratify the January 4, 2023 Emergency Proclamation regarding a severe weather event
• Approved travel to Sacramento for City Council (up to $6,500) and City Manager Steve McHarris (up to $1,400)
• Confirmed Mayor's appointments of Council members as liaisons to commissions and boards (4-1)
• Approved December 20, 2022 Regular Meeting minutes

Economic Development & Trade Commission

The Economic Development and Trade Commission will elect its officers and receive staff reports on local business layoffs. The body will also review updates on American Rescue Plan Act (ARPA) initiatives and discuss commissioner roles in business outreach.

• Election of Chair and Vice Chair
• Staff report on Milpitas business layoffs from the past 12 months
• ARPA Storefront Improvement Grant Program update
• ARPA Workforce Development update
• ARPA Catalytic Converter Theft Deterrent Program update

The Commission elected new officers for the term ending January 2024. Members received staff reports on business layoffs and American Rescue Plan Act (ARPA) program progress. The Commission also approved the agenda and previous meeting minutes.

• Elected Casey McNeil as Chair (4-0)
• Elected Chris Norwood as Vice Chair (4-0)
• Approved January 9, 2023 agenda (5-0)
• Approved September 12, 2022 meeting minutes (5-0)
• Approved November 14, 2022 meeting minutes (5-0)
• Received report on Milpitas Business Layoffs (5-0)
• Received ARPA update report and provided feedback (5-0)
• Received memorandum on Commissioner Roles and Involvement (5-0)

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation, & Cultural Resources Commission will consider a proposed program and updated rules for the McCandless Park Community Garden. The body will also elect a Chair and Vice Chair for the calendar year.

• Review of McCandless Park Community Garden program and rules for a Spring 2023 opening
• Election of Commission Chair and Vice Chair

The Commission elected Becky Strauss as Chair and Joseph Ehardt as Vice Chair for the calendar year. The body also reviewed a proposed program and rules for the McCandless Park Community Garden.

• Elected Becky Strauss as Chair (All Ayes)
• Elected Joseph Ehardt as Vice Chair (All Ayes)
• Approved January 9, 2023 agenda (All Ayes)
• Approved November 7, 2022 minutes (5-0, 1 abstain)
• Motion to bring McCandless Park Community Garden discussion items to February meeting approved (All Ayes)

City Council Housing Subcommittee

The City Council Housing Subcommittee is meeting to receive an update and overview of the Draft Housing Element 6th Cycle. The meeting is conducted via teleconference.

• Update and Overview of Draft Housing Element 6th Cycle

The subcommittee received an update and overview of revisions to the Draft Housing Element 6th Cycle. These edits address public comments from the September 30, 2022 review period and preliminary feedback from the California Department of Housing and Community Development.

• Approved January 6, 2023 agenda (2-0)
• Accepted August 22, 2022 meeting minutes