Milpitas public meetings in 2022

Planning Commission

The Zoning Administrator is meeting to consider a Minor Conditional Use Permit for a restaurant. The request is to allow ancillary on-premise beer and wine sales at an existing business.

• Minor Conditional Use Permit MC22-0012 for beer and wine sales (ABC Type 41 License) at Sushi Adachi, 668 Barber Lane

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission is meeting to brainstorm activities for the 2023 Earth Day event. The body will also identify other community opportunities to discuss sustainability and distribute advanced power strips.

• Planning for 2023 Earth Day event
• Discussion of community events for sustainability topics
• Planning for advanced power strip distributions

The Commission discussed potential activities for Earth Day 2023, including induction cooktop demonstrations and an EV showcase. No formal votes were taken on the event planning; the meeting primarily covered procedural approvals and staff announcements.

• Approved December 21, 2022 agenda (4-0)
• Approved November 16, 2022 minutes (3-0)

City Council

The City Council will certify the November 8, 2022, municipal election results and swear in Mayor Carmen Montano and Councilmembers Garry Barbadillo and Hon Lien. The body will also elect a new Vice Mayor and vote on several city contracts and grants.

• Purchase of five police vehicles for $297,573.91
• Five-year agreement with Hadronex, Inc. for sewer monitoring services not to exceed $209,835.85
• Acceptance of a $224,543.00 state grant for Sunnyhills Albert Augustine Jr. Memorial Park
• Encroachment and Maintenance Agreement for sidewalk lighting at 150 Market Street
• Review of annual development impact fees for Calaveras Boulevard Widening, Transit Area Specific Plan, and Storm Drain

The City Council certified the November 8, 2022, election results and conducted the ceremonial swearing-in of Mayor Carmen Montano and Councilmembers Garry Barbadillo and Hon Lien. The Council also elected Evelyn Chua as Vice Mayor for a one-year term.

• Adopted Resolution No. 9206 certifying November 8, 2022, election results (5-0)
• Elected Evelyn Chua as Vice Mayor for a one-year term (5-0)
• Authorized $297,573.91 for five police vehicles via Resolution No. 9208 (5-0)
• Authorized five-year agreement with Hadronex, Inc. for sewer monitoring up to $209,835.85 (5-0)
• Accepted $224,543.00 State of California Parks grant for Sunnyhills Albert Augustine Jr. Memorial Park (5-0)
• Approved Encroachment and Maintenance Agreement for sidewalk lighting at 150 Market Street (5-0)
• Adopted Resolution No. 9207 accepting annual development impact fee reports (5-0)
• Reconfirmed findings under Resolution No. 9165 and AB 361 to continue virtual meetings (5-0)

Science, Technology, and Innovation Commission

The Commission will discuss updates to its current work plan goals. The meeting includes the introduction of a new non-voting student member and reports from the Mayor and City staff.

• Smart City Initiatives update
• Comprehensive Internet Connectivity Plan update
• MUSD Innovation Center Partnership update
• IT Technology Projects update
• Introduction of new student member Aahan Shah

The Commission received updates on smart city initiatives, internet connectivity, and the MUSD Innovation Center Partnership. The body also received a cybersecurity update from the IT Director. No new policies or expenditures were decided.

• Approved December 19, 2022, Agenda (5-0)
• Approved October 17, 2022, Meeting Minutes (5-0)
• Received and filed work plan updates (5-0)
• Received and filed discussion of future items (5-0)

Measure F Oversight Committee

The committee will receive a presentation from the City’s independent financial auditor. Members will also receive the FY22 Annual Comprehensive Financial Report for reference.

• Presentation from the City’s independent financial auditor
• Review of FY22 Annual Comprehensive Financial Report (ACFR)

The committee received a presentation from the city's independent financial auditor and the FY22 Annual Comprehensive Financial Report. The committee was unable to approve the September 15, 2022 minutes due to a lack of quorum from those present at that meeting.

• Seated alternate member Ranjith Kumar
• Approved agenda
• Received independent financial auditor presentation
• Received FY22 Annual Comprehensive Financial Report (ACFR)

Planning Commission

The Planning Commission will hold public hearings to recommend actions to the City Council regarding a transit area plan update and a residential development. The body will discuss expanding development potential in the Metro Plan area and a proposal for new housing on Trade Zone Boulevard.

• Draft Milpitas Metro Specific Plan and Final Subsequent Environmental Impact Report (SEIR)
• Proposed 78 townhomes and 12 accessory dwelling units at 675 Trade Zone Boulevard and 1951 Tarob Court
• Demolition of two industrial buildings and removal/replacement of 55 ordinance-size trees
• Resolution No. 22-025 regarding the Milpitas Metro Plan
• Resolution No. 22-029 regarding Site Development and Conditional Use permits for Toll Brothers

The Planning Commission recommended that the City Council adopt the Milpitas Metro Specific Plan and certify its Subsequent Environmental Impact Report. The Commission also recommended City Council approval for a Toll Brothers residential project featuring 78 townhomes and 12 accessory dwelling units.

• Recommended City Council certify the Milpitas Metro Plan Subsequent Environmental Impact Report and adopt the Milpitas Metro Specific Plan (6-0)
• Recommended City Council approve Site Development Permit, Conditional Use Permit, Vesting Tentative Map, Density Bonus Permit, Tree Removal Permit, and Environmental Assessment for Toll Brothers project at 675 Trade Zone Boulevard and 1951 Tarob Court (6-0)
• Approved meeting agenda for December 14, 2022 (6-0)
• Approved meeting minutes for November 9, 2022 (6-0)

Suicide Prevention Task Force

The Task Force is meeting to receive updates on county and city suicide prevention and mental health efforts. The group will discuss progress from work groups focusing on cultural diversity, youth, veterans, and older adults.

• ARPA Nonprofit Grant Recipients update
• Testimonial Videos update for Cultural Diversity/Outreach
• Veterans Support Group update
• Updates on Youth/Teens and Older Adults programs

Youth Advisory Commission

The Commission is meeting to review the results of a recent charity coat drive and plan two youth events for early 2023. Members will discuss the logistics, prizes, and promotional materials for these competitions.

• Review of Charity Coat Drive held December 1-8, 2022
• Planning for Coding Competition on February 11, 2023
• Planning for Spelling Bee Competition on March 3, 2023
• Discussion of potential partnership with Girls Who Code Club

The Commission discussed the completion of the 2022-23 work plan, including a completed charity coat drive. Members outlined plans for a February coding competition and a March spelling bee, both to be held at the Barbara Lee Senior Center.

• Approved the agenda
• Approved the minutes
• Confirmed completion of Charity Coat Drive (Dec 1-8, 2022)
• Planned Coding Competition for February 11, 2023
• Planned Spelling Bee for March 3, 2023

Community Housing Commission

The Commission will meet to review financial and administrative procedures. The meeting also includes standard procedural items and reports from city staff and a councilmember.

• Finance/Administration Update regarding financials and administrative procedures

The Commission approved the December 7, 2022 agenda and the November 2, 2022 meeting minutes. Staff and a Councilmember provided updates on city park rehabilitation and the sale of a below-market-rate residential unit, both of which were approved by the City Council on December 6.

• Approved December 7, 2022 agenda (6-0-0)
• Approved November 2, 2022 meeting minutes (4-0-2)

City Council

The City Council is considering the adoption of several 2022 California building, energy, and fire codes. The body will also discuss updates to zoning for accessory dwelling units and review draft water and sewer rate studies.

• Contract of $872,029.00 to G&G Builders Inc. for rehabilitation of up to 11 city parks
• Purchase of two 2023 Ford Super Duty F-250 trucks for the Fire Department for $154,270.06
• Sale of residential unit at 600 S. Abel Street Unit #208 for $314,973.00
• Zoning change from M2 Heavy Industrial to M1 Light Industrial on east side of South Hillview Drive
• Public hearings for 2022 California Building, Energy, Green Building, and Fire Codes

The City Council adopted the 2022 California Building Codes and the 2022 California Fire Code. The council also approved several zoning changes, including new rules for outdoor dining and accessory dwelling units. Additionally, the city awarded a $872,059 contract for park rehabilitation.

• Adopted Ordinance No. 65.152 adopting 2022 California Building Codes (5-0)
• Adopted Ordinance No. 113.26 adopting 2022 California Fire Code (5-0)
• Adopted Urgency Ordinance No. 38.851 and introduced Ordinance No. 38.852 regarding ADUs and JADUs (5-0)
• Adopted Ordinance No. 38.850 adding zoning rules for outdoor dining
• Awarded $872,059 construction contract to G&G Builders Inc. for park rehabilitation
• Approved $154,270.06 purchase of two 2023 Ford Super Duty trucks for Fire Department
• Approved sale of residential unit at 600 S. Abel Street Unit #208 for $314,973.00
• Appointed Brian Stelling as Interim Fire Chief and Roger Lee as Interim Public Works Director

Arts Commission

The Arts Commission is meeting to discuss recommendations for the Park Markers project to be sent to City Council. The body will also review portfolios to pre-qualify three muralists.

• Recommendation of Park Marker budget and artist-designed kiosk concept to City Council
• Prequalification of muralists Urna Bajracharya, Paul Gonzalez, and Carlos Rodriguez

The Arts Commission approved staff recommendations for the Park Marker Project and prequalified three artists for mural work. The commission also approved the meeting agenda and previous minutes.

• Approved Park Marker Project staff recommendation with a request to seek alternate funding for future phases (All Ayes)
• Prequalified muralists Urna Bajracharya, Paul Gonzalez, and Carlos Rodriguez (All Ayes)
• Approved August 29, 2022 minutes (All Ayes)
• Approved meeting agenda (All Ayes)

Library & Education Advisory Commission

The Library and Education Advisory Commission is meeting to discuss several work plan projects. The body will review attendance for upcoming forums and conferences and plan for National Library Week and a youth essay contest.

• Planning logistics for the Spring 2023 Youth Essay Contest
• Discussion of Milpitas Community Library’s National Library Week activities
• Coordination for the February 2023 County Commissions Forum
• Coordination for the April 2023 local Library Conference

The Commission approved the format, name, date, and location for the 2023 youth essay contest. Members also agreed to attend the County Commission Forum and the CLA Conference in Sacramento.

• Approved Youth Essay Contest as an in-person written contest (All Ayes)
• Approved naming the event the Milpitas Library Essay Contest 2023 (All Ayes)
• Approved contest date of Saturday, March 11, 2023, at the Milpitas Library (All Ayes)
• Agreed to attend the CLA Conference June 1-3, 2023 in Sacramento
• Agreed to attend the local County Commission Forum
• Approved agenda (All Ayes)
• Approved minutes (All Ayes)

Planning Commission

The Zoning Administrator is reviewing two permit requests. One involves industrial site improvements at 155 N. McCarthy Blvd. and the other is a proposal to replace a home at 55 Butler St.

• Minor Site Development Permit for 155 N. McCarthy Blvd. to add a loading dock, trash enclosure, fire truck turnaround, two Bloom Energy fuel cell yards, and a hazardous materials storage area
• Site Development Permit for 55 Butler St. to demolish an existing home and build a 2,672-square foot single-family residence

Public Safety & Emergency Preparedness Commission

The Public Safety and Emergency Preparedness Commission will discuss the wrap-up report for its 2022 Work Plan. The body will also receive reports from the police, fire, and school district liaisons.

• 2022 Work Plan Wrap Up Report including Neighborfest and Business Community Outreach
• Multi-Lingual and Access & Functional Needs E-Prep Programs
• Public Safety Collaboration Program (Neighborhood Watch, NNO, Pub Ed events)
• Liaison reports from Milpitas Police, Milpitas Fire, and Milpitas Unified School District
• Discussion of Chair and Vice-Chair elections for the January meeting

The Commission approved the meeting agenda and previous minutes. Members were assigned to five committees for the 2023 Work Plan, including Access & Functional Needs, Multi-Lingual, Neighborfest, Business Preparedness, and Public Safety Collaboration.

• Approved agenda (unanimous)
• Approved minutes (all Ayes, Gan abstained)
• Assigned Commissioner Ellis to Access & Functional Needs Committee
• Assigned Commissioners Gan & Luu to Multi-Lingual Committee
• Assigned Commissioners Clendenin & Berryhill to Neighborfest Committee
• Assigned Commissioners Nichols & Nakapalau to Business Preparedness Committee
• Assigned all members to Public Safety Collaboration

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will meet to discuss city waste services. The primary focus is an update on garbage and recycling services and the implementation of SB 1383.

• Update on Garbage and Recycling Services and SB 1383 Implementation

The Commission approved the meeting agenda and the minutes from October 19, 2022. Staff provided an update on garbage and recycling services and SB 1383 implementation, which the Commission discussed without taking further action.

• Approved November 16, 2022 agenda (4-0)
• Approved October 19, 2022 minutes (4-0)

City Council

The City Council will consider changing the zoning of parcels on South Hillview Drive from heavy to light industrial and introduce new regulations for outdoor dining. The body will also vote on several service contracts and interim director appointments.

• Proposed zoning change for parcels on South Hillview Drive from M2 Heavy Industrial to M1 Light Industrial
• Proposed ordinance adding Subsection 13.19 regarding Outdoor Dining to the Municipal Code
• Four-year agreement with CivicPlus for website platform not to exceed $200,000.00
• Five-year contract with Fireworks and Stage Effects America, LLC for $140,510.00
• Interim appointments for Public Works Director (Roger Lee) and Human Resources Director (Liz Brown)

The City Council adopted ordinances updating zoning for commercial services and specific industrial parcels, and introduced new regulations for outdoor dining. The council also approved several administrative contracts and interim director appointments.

• Approved $200,000 four-year contract with CivicPlus for municipal website platform
• Adopted Ordinance No. 38.848 amending zoning for personal and commercial service land uses
• Introduced Ordinance No. 38.849 changing parcels on South Hillview Drive from M2 Heavy Industrial to M1 Light Industrial
• Introduced Ordinance No. 38.850 adding outdoor dining regulations to the zoning code
• Approved $140,510 five-year contract with Fireworks and Stage Effects America, LLC
• Appointed Roger Lee as Interim Public Works Director (Resolution No. 9199)
• Appointed Liz Brown as Interim Human Resources Director (Resolution No. 9200)
• Adopted Resolution No. 9201 adding 1724 Sunnyhills Drive — Parcel 2 into Community Facilities District No. 2005-1

Economic Development & Trade Commission

The Economic Development and Trade Commission will review a progress report on land use, zoning, and transportation for the Gateway-Main Street Specific Plan. The body will also discuss commissioner participation in business outreach events and schedule its January 2023 meeting.

• Gateway-Main Street Specific Plan progress report on Land Use, Zoning and Urban Form Analysis, Market Study and Transportation Analysis
• Review of FY 2022-23 Workplan calendar for commissioner participation in business outreach and Chamber of Commerce events

The Commission reviewed updates on the Gateway-Main Street Specific Plan, including land use and transportation analysis. Members also agreed to a process for selecting upcoming events and activities via electronic form. The meeting included reports on a new 240,000 square foot lease by BD Biosciences.

• Approved November 14, 2022 agenda (6-0)
• Tabled approval of September 12, 2022 meeting minutes (6-0)
• Approved October 3, 2022 special meeting minutes (4-0-2)
• Received Gateway/Main Street Specific Plan progress report (6-0)
• Approved memorandum on Commissioner roles and event selection via electronic form (5-0)
• Confirmed next regular meeting for January 9, 2023 (5-0)

Youth Advisory Commission

The Commission is discussing the completion of its 2022-23 work plan, which includes a series of youth-focused events. These goals will be presented to the City Council for approval.

• Fall Fiesta scheduled for 11/18/22
• Charity coat drive at the Teen Center from 12/1 to 12/8
• Coding Competition on 2/11/23 using Hacker Rank
• Spelling Bee on 3/3/23 with $5 registration and $30 nonresident fees
• Earth Day event in April

The Commission reviewed its 2022-23 work plan, detailing upcoming youth events including a Fall Fiesta, a charity coat drive, a coding competition, and a spelling bee. Members volunteered for specific event roles and requested staff assistance for competition prizes.

• Approved the meeting agenda (All Ayes)
• Approved previous meeting minutes (4 Ayes, 3 Abstentions)
• Scheduled Fall Fiesta for November 18, 2022, at Barbara Lee Senior Center
• Scheduled Charity Coat Drive for December 1-8, 2022, at Barbara Lee Senior Center
• Scheduled Coding Competition for February 11, 2023
• Scheduled Spelling Bee for March 3, 2023

Planning Commission

The Planning Commission will hold public hearings to provide recommendations to the City Council on two items. These include an update to the transit area specific plan and a city-wide zoning amendment for accessory dwelling units.

• Review of Draft Milpitas Metro Specific Plan and Final Subsequent Environmental Impact Report
• Recommendation on Zoning Ordinance Text Amendment ZA22-0007 regarding Accessory Dwelling Units (ADUs) and Junior Accessory Dwelling Units (JADUs)

The Planning Commission adopted two resolutions recommending that the City Council amend zoning regulations for Accessory Dwelling Units (ADUs) and Junior Accessory Dwelling Units (JADUs) to comply with state law. The commission also reviewed a presentation on the Draft Milpitas Metro Specific Plan and deferred a recommendation to December 12.

• Adopted Resolution No. 22-027 (Urgency) recommending Zoning Amendment ZA22-0007 for ADUs (7-0)
• Adopted Resolution No. 22-028 (Regular) recommending Zoning Amendment ZA22-0007 for ADUs (7-0)
• Continued Milpitas Metro Specific Plan and SEIR review to December 12
• Approved November 9, 2022 meeting agenda (7-0)
• Approved October 26, 2022 meeting minutes (5-0, 2 abstentions)

Suicide Prevention Task Force

The Task Force is meeting to receive updates on suicide prevention efforts from the city and Santa Clara County. Discussions include ARPA nonprofit grant recipients and progress from various 2022-23 work groups.

• Update on ARPA Nonprofit Grant recipients and funded projects
• Reports from work groups on Cultural Diversity/Outreach, Teens/Transitional Youth, Veterans/Homeless, and Older Adults
• Review of testimonial videos
• Update on the Be Sensitive, Be Brave Training Resource
• Reports from the Milpitas Police Department and Santa Clara County Behavioral Health Services

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation, & Cultural Resources Commission will discuss deliverables for bicycle and pedestrian trails, including a family bike day. The body will also review reports on arts, culture, and community services activities.

• Recommendation of Park Marker locations and artist-designed kiosk concepts to City Council
• Discussion of dates and locations for family bike day
• Staff presentation on previous year's bike repair clinic
• Quarterly report on Arts and Culture and Community Services

The Commission recommended the approval of a kiosk concept and six Phase 1 locations for park markers to the City Council. It also decided to carry over the bike repair clinic to the 2022-2023 Workplan. A quarterly report on Arts and Culture and Community Services was presented.

• Approved agenda for November 7, 2022 (All Ayes)
• Approved September 12, 2022 minutes (Davis, Ehardt, Strauss, Jackson Ayes; Thomas Abstain)
• Approved carrying over bike repair clinic to 2022-2023 Workplan with confirmation of date in January and subsequent scheduling of Family Bike Day (All Ayes)
• Recommended park marker kiosk concept and six Phase 1 locations to City Council for approval (All Ayes)

Community Housing Commission

The Community Advisory Commission will meet to receive a staff update regarding the Community Development Block Grant (CDBG) timeline for the upcoming fiscal year.

• CDBG update and timeline for the upcoming fiscal year

The Commission approved the November 2, 2022 agenda and the October 5, 2022 meeting minutes. No other substantive decisions were made during the meeting.

• Approved November 2, 2022 agenda (5-0)
• Approved October 5, 2022 meeting minutes (5-0)

City Council

The City Council, Housing Authority, and Successor Agency will meet to discuss objective design standards for residential and mixed-use projects. The body is also considering several contracts for public works and police equipment, as well as a grant for housing.

• Proposed adoption of Milpitas Residential and Mixed-Use Objective Design Standards
• Contract with SCI Consulting Group for storm drain fee analysis not to exceed $229,216.00
• Sale of residential unit at 254 Parc Place Drive for $278,315.00
• Funding application for PLHA Program formula allocation estimated at $1,431,570.00
• Budget appropriation of $17,151.00 for two replacement police vehicles

The City Council authorized a five-year plan for a PLHA program grant estimated at $1,431,570 for workforce housing. The Council also adopted new Residential and Mixed-Use Objective Design Standards. Several administrative contracts and police equipment purchases were approved via the consent calendar.

• Approved PLHA program funding application and five-year plan for estimated $1,431,570 (5-0)
• Adopted Resolution No. 9197 approving Residential and Mixed-Use Objective Design Standards (5-0)
• Authorized $229,216 contract with SCI Consulting Group for storm drain fee analysis (5-0)
• Approved sale of residential property at 254 Parc Place Drive for $278,315 (5-0)
• Authorized $11,078.17 Bulletproof Vest Partnership Grant and budget appropriation (5-0)
• Approved purchase of one police vehicle and $17,151 appropriation for two replacement vehicles (5-0)
• Approved $67,975 contract increase with AG Witt, LLC for disaster and COVID-19 cost recovery (5-0)
• Continued site development permit for 1339 Terra Vista Court to January 17, 2023

Planning Commission

The Planning Commission will hold public hearings on two city-initiated zoning amendments. These include a specific property rezoning for a safety buffer and citywide regulations for restaurant outdoor dining.

• Zoning map amendment to rezone 2.8 acres at 158-300 South Hillview Drive from M2 Heavy Industrial to M1 Light Industrial
• Zoning ordinance text amendment to add definitions and regulations for citywide outdoor dining facilities as accessory uses to restaurants

The Planning Commission recommended that the City Council approve a zoning change for three parcels on South Hillview Drive to create a safety and noise buffer. The Commission also recommended that the City Council adopt new citywide definitions and regulations for outdoor dining facilities at restaurants.

• Recommended City Council approve rezoning three parcels at 158-300 South Hillview Drive from M2 Heavy Industrial to M1 Light Industrial (5-0)
• Recommended City Council adopt Zoning Amendment P-ZA22-0005 adding definitions and regulations for citywide outdoor dining facilities (5-0)
• Approved October 26, 2022 meeting agenda (5-0)
• Approved September 28, 2022 meeting minutes (5-0)
• Approved October 12, 2022 meeting minutes (3-0, 2 abstentions)

Senior Advisory Commission

The Commission is discussing the reinstitution of costs for quarterly birthday celebrations for Senior Nutrition Program participants. Members are also coordinating promotion and staffing for the Trunk or Treat Resource Fair on October 28, 2022.

• Review and approval of costs for quarterly birthday celebrations
• Coordination of Trunk or Treat Resource Fair at Cesar Chavez Plaza on October 28, 2022
• Proposed adjournment of the December 27, 2022 meeting
• Police Chief Briefing

The Commission approved the return of quarterly birthday celebrations for Senior Nutrition Program participants. Members also committed to volunteering for the Trunk or Treat Resource Fair and cancelled the December meeting.

• Approved reinstating quarterly birthday celebrations with cupcakes and ice cream (All Ayes)
• Approved volunteering and participating in the Senior Center’s Trunk or Treat Resource Fair (All Ayes)
• Approved adjourning the December 27, 2022 meeting and rescheduling for February 28, 2023 (All Ayes)
• Approved the agenda (All Ayes)
• Approved the minutes (All Ayes, Wong abstained)

Odor Reduction Subcommittee

The Odor Reduction Ad Hoc Subcommittee is meeting to review findings from the Milpitas Community Odor Monitoring Project and the BAAQMD Odor Attribution Study. Members will discuss BAAQMD enforcement authority and current enforcement actions.

• Review of Milpitas Community Odor Monitoring Project and BAAQMD Odor Attribution Study findings
• Discussion with BAAQMD regarding enforcement authority and pending/current actions
• Discussion of future agenda item: Odor Source Facilities Update regarding Odor Reduction Efforts

City Council

The Special Meeting of the Milpitas City Council scheduled for Tuesday, October 25, 2022, has been cancelled.

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will receive updates on the city's reach code efforts and a proposed Carbon Neutral Home Incentive Program. The body will discuss these items and provide feedback.

• 2022 Building Reach Code Update
• Carbon Neutral Home Incentive Program overview

The commission received updates on two pending initiatives: a proposed building reach code requiring all-electric new construction and increased EV charging stations, with a second reading and adoption vote scheduled for December 6, 2022; and a $3 million federal grant request for a Carbon Neutral Home Incentive Program to help 1,000 single-family homeowners with electrification costs, pending congressional approval of the 2023 federal budget. No decisions were made by the commission.

• Approved minutes of September 21, 2022 (5-0)
• Approved agenda for October 19, 2022 as submitted (5-0)

City Council

The City Council will discuss adopting the 2022 California Building, Fire, Energy, and Green Building Standards codes. The body is also considering amendments to zoning regulations for commercial service land uses and approving a new residential development at 1333 Terra Vista Court.

• Contract with Banner Pest Services for pest control at city facilities not to exceed $300,000 over five years
• Proposed ordinance amending zoning definitions and regulations for commercial service land uses
• Site Development Permit for a 5,602-square foot residence at 1333 Terra Vista Court
• Improvement Agreement with Parktown Plaza Pak, LLC for 1400 S. Park Victoria Drive
• Introduction of ordinances to adopt 2022 California Building, Fire, Energy, and Green Building codes

The City Council introduced ordinances adopting the 2022 California Building, Fire, Energy, and Green Building Standards codes with local amendments, setting a public hearing for December 6, 2022. The council also approved a $300,000 pest control contract, a revised water service discontinuation policy, and a youth scholarship program policy. A public hearing on permanent local housing allocation grant funding was continued to November 1, 2022.

• Introduced 2022 California Building Code ordinance (5-0)
• Introduced 2022 California Fire Code ordinance (5-0)
• Introduced 2022 California Energy Code and Green Building Standards Code ordinances (5-0)
• Approved $300,000 pest control contract with Banner Pest Services (5-0)
• Adopted revised policy on discontinuance of residential water service (5-0)
• Approved Youth Scholarship Program City Council policy (5-0)
• Approved site development permit for 5,602-sq-ft home at 1333 Terra Vista Court (5-0)
• Continued PLHA grant funding discussion to November 1, 2022

Science, Technology, and Innovation Commission

The Science, Technology, and Innovation Commission will discuss updates to its work plan goals. The meeting includes reports from the Mayor and City staff.

• Work plan update: Smart City Initiatives
• Work plan update: Comprehensive Internet Connectivity Plan
• Work plan update: MUSD Innovation Center Partnership
• Work plan update: IT Technology Projects

The commission received and filed updates on four work plan goals: Smart City Initiatives, Comprehensive Internet Connectivity Plan, MUSD Innovation Center Partnership, and IT Technology Projects. No substantive decisions were made; the meeting was largely informational with presentations and discussions.

• Received and filed work plan updates for all four goals (5-0)

Planning Commission

The Zoning Administrator will consider a Site Development Permit for the Nadimpalli residence. The proposal involves demolishing an existing one-story home to build a two-story residence.

• Site Development Permit P-SD22-0009: demolish one-story home and build a 2,647-square foot two-story residence with a 472-square foot garage at 193 Silvera Street

Youth Advisory Commission

The Youth Advisory Commission is meeting to complete its work plan for the 2022-23 fiscal year. This plan includes goals and events that will be presented to the City Council for approval.

• Completion of 2022-23 Work Plan
• Fall Fiesta on 11/18/22
• Charity coat drive in December
• Coding Competition in February
• Spelling Bee in March

The Commission approved its 2022-23 work plan, which includes a Coding Competition on February 11, 2023, and a Spelling Bee on March 3, 2023, with a $5 application and entry fee. It also approved three ad hoc subcommittees: Spelling Bee (Commissioners Huang, Kaki, Lam), Tree Planting (Chair Plummer, Commissioners Gupte, Sadhu), and Coding Competition (Commissioners Mudunuri, A. Chen, N. Chen). The meeting was called to order at 6:03 pm and adjourned at 7:04 pm.

• Approved 2022-23 work plan with Coding Competition on February 11, 2023, 2-4 pm
• Approved Spelling Bee on March 3, 2023, with $5 application and entry fee (waivable)
• Approved ad hoc subcommittees for Spelling Bee, Tree Planting, and Coding Competition
• Approved agenda and minutes from prior meeting

City Council Transportation Subcommittee

The City Council Transportation Subcommittee is meeting to review and discuss transportation topics. The agenda includes a proposed amendment to the residential speed hump policy and traffic assessments for three specific intersections.

• Proposed Residential Speed Hump Policy Amendment
• Traffic assessment and action plan for Park Victoria Blvd/Kennedy Drive
• Traffic assessment and action plan for S. Park Victoria Blvd/Mt. Shasta Avenue
• Traffic assessment and action plan for Kennedy Drive/Fanyon Street

The Transportation Subcommittee voted to recommend a policy amendment to the full City Council that would reduce the required resident support for speed hump installation from over 70% to a simple 50% majority, and require support from all adjacent households. The subcommittee also reviewed three intersections and found none met traffic signal warrants; instead, staff will install red flashing beacons, enhanced bike lane striping, and pedestrian crosswalk warning beacons as part of the ongoing Street Resurfacing Project.

• Recommended speed hump policy amendment to full council: reduce support threshold to 50% majority, require adjacent household support (unanimous)
• No traffic signals approved for Park Victoria Blvd/Kennedy Drive, S. Park Victoria Blvd/Mt. Shasta Avenue, or Kennedy Drive/Fanyon Street (none met warrants)
• Approved alternative traffic calming: red flashing beacons at N. Park Victoria/Kennedy, pedestrian warning beacons at two other intersections (incorporated into Street Resurfacing Project)

Planning Commission

The Planning Commission is holding public hearings on two city-initiated projects. These include a zoning amendment for outdoor dining and the adoption of objective design standards for residential and mixed-use developments.

• Zoning Ordinance Text Amendment P-ZA22-0005 to add definitions and regulations for outdoor dining facilities citywide
• Proposed adoption of Milpitas Residential and Mixed-Use Objective Design Standards for new residential and mixed-use developments

The commission voted 5-0 to adopt Resolution No. 22-024 recommending that the City Council adopt the Milpitas Residential and Mixed-Use Objective Design Standards. The standards provide clear design criteria for new residential and mixed-use developments to meet state requirements. A separate item on outdoor dining regulations was continued to October 26.

• Adopted Resolution No. 22-024 recommending City Council adopt Objective Design Standards (5-0)
• Continued outdoor dining zoning text amendment to October 26 (5-0)
• Approved meeting agenda for October 12, 2022 (5-0)
• Approved meeting minutes for September 14, 2022 (5-0)
• Tabled approval of September 28, 2022 minutes for corrections (5-0)

Veterans Commission

The Veterans Commission is meeting to coordinate the November 11 Veterans Day Ceremony and the November 19 Annual Veterans Luncheon. The body will also review the nomination process for the Veteran of the Year award.

• Veterans Day Ceremony planning for November 11, 2022, at Veterans Plaza
• Review and potential changes to the Veteran of the Year nomination form
• Planning for the Veterans Annual Luncheon and Resource Fair on November 19, 2022
• Discussion of a potential keynote speaker for the Veterans Day event

The Milpitas Veterans Commission approved all details for the Veterans Day Ceremony and the Veterans Annual Luncheon, including a motion to allow the Milpitas HOPE table at the ceremony. The commission also voted to update the Veteran of the Year form by adding a branch of service field, changing two categories to "Public Service," and making the nomination period ongoing.

Community Housing Commission

The Community Advisory Commission approved the October 5, 2022 agenda and the September 7, 2022 minutes unanimously. Commissioners discussed the successful Spring Cleaning Day event at the Mobilodge and received a staff update on the CDBG CAPER report. No substantive policy decisions were made.

• Approved October 5, 2022 agenda (4-0)
• Approved September 7, 2022 minutes (4-0)

City Council

The City Council will discuss updates to non-residential building height limits in specific zoning districts and review several city contracts. The body is also considering revisions to the donation policy for parks and recreation programs and receiving an update on American Rescue Plan Act programs.

• Ordinance No. 38.846 to amend non-residential building heights in C2 General Commercial, HS Highway Services, and TC Town Center districts
• Construction contract for Annual Sidewalk, Curb, and Gutter Repair Project awarded to Mercoza, Inc. for $344,928.00
• Sole source purchase of six LIFEPAK 15 V4 Monitor/Defibrillators from Stryker Sales Corporation for $220,107.43
• Real estate services contract with Colliers Parrish International for property at 1432-1446 South Main Street at a fee of 4% of final gross sales price
• Acceptance of $142,718.00 in grant funding from the Association of Bay Area Governments (ABAG) for the Regional Early Impact Planning (REAP) Grant

The City Council approved a consent calendar including a $344,928 construction contract for sidewalk, curb, and gutter repairs, and adopted an ordinance amending non-residential building heights in C2, HS, and TC zoning districts. The council also approved appointments to the Arts and Energy Commissions, authorized a sole-source purchase of defibrillators for $220,107, and accepted $142,718 in ABAG grant funding. A policy revision for park and recreation donations was approved after discussion.

• Approved $344,928 sidewalk repair contract to Mercoza Inc. (5-0)
• Adopted Ordinance No. 38.846 amending non-residential building heights in C2, HS, TC zones (5-0)
• Approved $220,107 sole-source purchase of six LIFEPAK defibrillators (5-0)
• Authorized real estate services contract with Colliers Parrish for 1432-1446 S. Main St. (5-0)
• Accepted $142,718 ABAG grant for Regional Early Impact Planning (5-0)
• Adopted Resolution No. 9193 establishing Risk Analyst position and salary range (5-0)
• Approved appointments to Arts Commission and Energy Commission (5-0)
• Approved revisions to City Council Policy for Donations for Parks and Recreation (5-0)

Economic Development & Trade Commission

The Commission voted 4-0 to recommend its Fiscal Year 2022-23 workplan to the City Council for approval. The workplan includes commissioner presentations at Chamber events and Main Street revitalization. No other substantive decisions were made; the meeting also included discussion of commissioner roles and an update on Manufacturing Day 2022.

• Approved FY 2022-23 workplan for City Council approval (4-0)
• Approved October 3, 2022 special meeting agenda (4-0)
• Approved May 9, 2022 regular meeting minutes (4-0)
• Deferred consideration of May 9, 2022 minutes to next meeting (4-0)
• Received Manufacturing Day 2022 update; no action taken

Planning Commission

The Planning Commission is holding public hearings for two single-family home projects in the Countryside Estates area. Both requests involve amending development standards and obtaining site development permits for vacant parcels.

• 1333 Terra Vista Court: Proposed 5,602-square foot home on a 1.135-acre parcel (SD21-0009, PA21-0002)
• 1339 Terra Vista Court: Proposed 5,900-square foot home, two accessory structures, and pool on a 1.394-acre parcel (VA22-0001, PA21-0001, SD21-0005)

The Planning Commission voted 7-0 to recommend City Council deny a zoning variance, PUD amendment, and site development permit for a 5,900-square-foot home at 1339 Terra Vista Court, citing non-conformance with hillside development standards. The commission indicated it would reconsider if the design is modified to reduce non-conformance. Separately, the commission approved a similar project at 1333 Terra Vista Court (Lot 2) with a 7-0 vote to recommend City Council approval.

• Recommended denial of Zoning Variance VA22-0001, PUD Amendment PA21-0001, and Site Development Permit SD21-0005 for 1339 Terra Vista Court (7-0)
• Recommended approval of PUD Amendment PA21-0002 and Site Development Permit SD21-0009 for 1333 Terra Vista Court (7-0)
• Approved meeting agenda for September 28, 2022 (7-0)
• Approved meeting minutes for August 24, 2022 (7-0)
• Approved meeting minutes for August 31, 2022 (5-0, 2 abstentions)

City Council

The Special Meeting of the Milpitas City Council scheduled for September 27, 2022, has been cancelled.

Arts Commission

The Arts Commission is reviewing a grant request for dance performances and artist applications for the Phantom Art Gallery. The body will also discuss the upcoming October 14 ArtWalk and the commission's approved Work Plan.

• Grant request for Noreen’s Dance Collaborative for two spring performances
• Phantom Art Gallery exhibit applications from Aiwen Chen and Friends and Renee Switkes
• Volunteer role selection for the October 14 ArtWalk
• Review of the Arts Commission’s Work Plan approved by City Council

The Commission approved artist Aiwen Chen and Friends and artist Renee Switkes for future Phantom Art Gallery exhibits. It also approved a Milpitas Arts and Culture Grant for Noreen’s Dance Collaborative to present two shows in Spring 2023. Staff provided updates on the ArtWalk scheduled for October 14, 2022 and reviewed the Arts Commission Work Plan.

• Approved artist Aiwen Chen and Friends for Phantom Art Gallery exhibit (unanimous)
• Approved artist Renee Switkes for Phantom Art Gallery exhibit (unanimous)
• Approved Milpitas Arts and Culture Grant for Noreen’s Dance Collaborative to present two shows in Spring 2023 (unanimous)

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission is meeting to discuss topics for its work plan for the remainder of the fiscal year. The body is focusing on how to educate residents about climate change and encourage participation in climate action programs.

• Discussion of FY 22-23 Work Plan topics for December 2022 – June 2023

The Energy and Environmental Sustainability Commission discussed topics for its FY 22-23 work plan, covering months January through June 2023. No formal decisions were made; the discussion was preparatory for future council approval. The meeting also included liaison reports and announcements.

• Approved agenda for September 21, 2022 (4-0)
• Approved minutes for August 17, 2022 (4-0)

City Council

The City Council will hold public hearings regarding non-residential building height ordinances and the Community Development Block Grant report. The body will also review the 6th Cycle Draft Housing Element (2023-2031) and state funding for bike lanes and homelessness services.

• Proposed ordinance amending non-residential building heights
• Contract with Flock Group Inc. for ALPR cameras not-to-exceed $314,750.00
• Purchase of 30 Iteris traffic cameras for not-to-exceed $125,606.25
• Agreement with CentralSquare Inc. for Public Safety CAD support not-to-exceed $129,264.92
• Discussion of $2.5 million in state funding for bike lanes and homelessness services

The City Council adopted Ordinance No. 228.1, adding Chapter 9 to Title X of the Milpitas Municipal Code, governing use of rights-of-way and public property. The vote was 3-2, with Councilmembers Dominguez and Phan dissenting. Council also introduced an ordinance amending non-residential building height regulations and approved the FY 2021-2022 CDBG Consolidated Annual Performance and Evaluation Report. Several consent calendar items were approved, including a $314,750 extension for automated license plate reader cameras and a $129,264.92 agreement for public safety dispatch system maintenance.

• Adopted Ordinance No. 228.1 regulating use of rights-of-way and public property (3-2)
• Introduced Ordinance No. 38.846 amending non-residential building height regulations (5-0)
• Approved FY 2021-2022 CDBG Consolidated Annual Performance and Evaluation Report (5-0)
• Approved $314,750 extension for Flock Group Inc. ALPR cameras (5-0)
• Approved $129,264.92 sole-source agreement with CentralSquare Inc. for dispatch system maintenance (5-0)
• Approved $125,606.25 purchase of 30 Iteris traffic cameras (5-0)
• Approved $240,916.30 five-year uniform and linen services agreement with Aramark (5-0)
• Approved $1,317 fee waiver for Sunnyhills Neighborhood Association Halloween event (5-0)

Library & Education Advisory Commission

The Commission elected Yu-Lan Chou as chair to serve through December 2022 following Dana Arbaugh's resignation. They also approved the fiscal year 2022-23 work plan, which includes a March 2023 essay contest and assistance with the Pumpkins in the Park event. No other substantive decisions were made.

• Elected Yu-Lan Chou as chair for remainder of 2022 (5-0)
• Approved FY 2022-23 work plan including essay contest and Pumpkins in the Park event (5-0)

Measure F Oversight Committee

The Measure F Oversight Committee approved the FY23 workplan and received a sales tax presentation from HdL Companies. The meeting was procedural with no public comments.

• Approved the agenda (5-0)
• Approved the March 17, 2022 meeting minutes (5-0)
• Approved the FY23 workplan (5-0)

Public Safety & Emergency Preparedness Commission

The Public Safety and Emergency Preparedness Commission is meeting to establish its 2023 Work Plan. The body will also receive reports from the Milpitas Police, Milpitas Fire, and the Milpitas Unified School District.

• Development and approval of the 2023 Work Plan
• Milpitas Unified School District (MUSD) Report
• OEM Report including CERT and RACES
• Milpitas Fire Report
• Milpitas Police Report

The Public Safety and Emergency Preparedness Commission approved its 2023 work plan and the meeting agenda and minutes. No other substantive decisions were made; the rest of the meeting consisted of informational reports from liaisons and department heads.

• Approved 2023 Commission Work Plan (all in favor)
• Approved meeting agenda (all in favor)
• Approved meeting minutes (all in favor)

Planning Commission

The Planning Commission is holding public hearings on two city-initiated zoning ordinance text amendments. One proposal seeks to redefine commercial service land uses, while the other concerns outdoor dining regulations.

• Public hearing on P-ZA22-0004 to modify definitions and regulations for Personal Services citywide
• Public hearing on P-ZA22-0005 regarding outdoor dining facilities as accessory uses to restaurants
• Staff recommendation to move the Outdoor Dining public hearing to October 12, 2022
• Staff recommendation to adopt Resolution No. 22-017 regarding personal services regulations

The commission voted 7-0 to adopt Resolution No. 22-017, amending the zoning code to add definitions and regulations for personal services, eliminate the commercial services classification, and reclassify uses. A second public hearing on outdoor dining regulations was continued to October 12, 2022.

• Approved zoning text amendment for personal services (7-0)
• Continued outdoor dining zoning amendment hearing to October 12, 2022 (7-0)

Odor Reduction Subcommittee

The Odor Reduction Ad Hoc Subcommittee is meeting to establish its internal organization. The body will select a Chair and Vice Chair and discuss its role and future agenda items.

• Selection of Chair and Vice Chair
• Discussion of subcommittee role and governance
• Discussion of future agenda items

The Odor Reduction Ad Hoc Subcommittee selected Vice Mayor Carmen Montano as Chair and Mayor Rich Tran as Vice Chair for the remainder of the mayor's term. The subcommittee discussed its role, which includes working with stakeholders on air quality and odor attribution study findings. No substantive decisions beyond leadership selection were made; the meeting was largely organizational.

• Selected Vice Mayor Montano as Chair and Mayor Tran as Vice Chair (2-0)
• Approved the meeting agenda (2-0)

Suicide Prevention Task Force

The Suicide Prevention Task Force is meeting to receive updates from city and county behavioral health services. The group will discuss work group progress for veterans, youth, and older adults, and review ARPA nonprofit grant recipients.

• Update on ARPA Nonprofit Grant recipients and funded projects
• Youth Mental Health First Aid presentation flyer
• 988 County three digit Lifeline collateral material
• Veterans Affairs paid research study
• Crisis Intercept Mapping (CIM) presentation

Economic Development & Trade Commission

The Economic Development and Trade Commission is meeting to discuss commissioner roles and the draft FY 2022-23 Work Plan for City Council approval. The body will also receive an update on the Sixth Annual Manufacturing Day.

• Vote on Commissioner assignments for the September through November 2022 calendar of events
• Recommendation to City Council for approval of the FY 2022-23 Work Plan
• Staff update on the virtual Sixth Annual Manufacturing Day

The Economic Development and Trade Commission approved a motion to receive the draft FY 2022-23 workplan and direct staff to return with a final draft at a special meeting in early October. The direction includes adding a new workplan category for the Gateway/Main Street Specific Plan and Main Street Revitalization, and a joint Commission/Milpitas Chamber Business Breakfast event. The commission also approved the September 12 agenda while deferring one item, tabled approval of May 9 meeting minutes, and received updates on ARPA grants and Manufacturing Day.

• Approved the September 12, 2022 agenda and deferred agenda item 9(a) to the next regular meeting (4-0 vote, 4 absent).
• Tabled approval of the May 9, 2022 meeting minutes to the next regular meeting (4-0 vote, 4 absent).
• Approved motion to receive the FY 2022-23 workplan draft and direct staff to return with a final draft at a special meeting in early October, including new categories for Gateway/Main Street Specific Plan and a joint Chamber breakfast (4-0 vote, 4 absent).
• Received staff update on the Sixth Annual Manufacturing Day 2021 and obtained commission feedback (4-0 vote, 4 absent).
• Adjourned the meeting to the next regularly scheduled commission meeting on October 10, 2022 (4-0 vote, 4 absent).

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation, & Cultural Resources Commission will review a draft update to the donation policy for Parks and Recreation programs. The body will also conduct a final discussion on the Fiscal Year 2022-23 Work Plan. Both items are slated for recommendation to the City Council for final approval.

• Donation Policy update for Recreation and Community Services Department
• Fiscal Year 2022-23 Work Plan final discussion

The Parks, Recreation and Cultural Resources Commission voted unanimously to approve a draft donation policy with minor adjustments and recommend it to the City Council for final approval. The Commission also accepted the draft 2022-2023 Work Plan with amendments, including adding grants to quarterly reports, a Historical Landmark program to the Historical Resource Master Plan update, and the Bike to Anywhere event to bicycle and pedestrian trails, and will recommend it to the City Council.

• Approved draft donation policy with minor adjustments and recommended to City Council for final approval (Motion: Davis/Strauss, all ayes).
• Accepted draft 2022-2023 Work Plan with amendments and recommended to City Council for final approval (Motion: Davis/Jackson, all ayes).
• Approved the September 12, 2022 agenda as submitted (Motion: Montemayor/Jackson, all ayes).
• Approved the May 2, 2022 minutes as submitted (Motion: Strauss/Ehardt, 4 ayes, 1 abstention).

Planning Commission

The Zoning Administrator is meeting to review a Minor Conditional Use Permit for the Perfect Healing Spa Center. The proposal is for a massage establishment within an existing multi-tenant commercial building.

• Minor Conditional Use Permit MC22-0005 for a massage establishment at 490 Barber Lane

Youth Advisory Commission

The Youth Advisory Commission is meeting to nominate and elect a Chair and Vice Chair. The body will also develop a 2022-23 work plan for City Council approval and coordinate a "Welcome Back" event with the Milpitas Teen Center.

• Election of Commission Chair and Vice Chair
• Establishment of the 2022-23 fiscal year work plan
• Presentation on Children's Outdoor Bill of Rights from Santa Clara County Public Health Department
• Coordination of "Welcome Back" events with the Milpitas Teen Center

The Youth Advisory Commission elected Rachel Plummer as Chair and Crystal Huang as Vice Chair for the upcoming year. The commission also unanimously approved a work plan for the 2022-23 fiscal year, which includes events such as a Teen Center grand reopening, charity coat drive, coding competition, spelling bee, and tree planting. No public comments or other substantive decisions were made.

• Approved agenda for September 8, 2022 (unanimous)
• Approved minutes for March 21, 2022 (unanimous)
• Elected Rachel Plummer as Chair (unanimous)
• Elected Crystal Huang as Vice Chair (unanimous)
• Approved 2022-23 work plan including Teen Center events, coat drive, coding competition, spelling bee, and tree planting (unanimous)

Community Housing Commission

The Community Advisory Commission will discuss a draft work plan for fiscal year 2022-23. The body will also discuss Spring Cleaning Day.

• Draft CAC work plan for FY22-23
• Spring Cleaning Day

The Community Advisory Commission approved its draft work plan for fiscal year 2022-23. Staff reported that the City Council extended a contract with WeHOPE for mobile showers, laundry, and case management through January 15, 2023. The commission also discussed final details for a Spring Cleaning Day event at the Mobilodge on September 24, 2022.

• Approved September 7, 2022 agenda (5-0)
• Approved August 3, 2022 meeting minutes (6-0)
• Approved FY22-23 draft CAC work plan (6-0)

City Council

The City Council will discuss a new ordinance regarding the use of rights-of-way and public property. The body is also deciding on several service contracts, a residential development permit, and appointments to city commissions.

• Proposed ordinance adding Chapter 9 ('Use of Rights-of-Way and Public Property') to Title X of the Municipal Code
• Site Development Permit for a new two-story residence at 489 Vista Ridge Drive
• Five-year agreement with Aramark Uniform Service not to exceed $240,916.30
• Contract change order for Trofholz Technologies for fire station access systems increasing total to $143,487.12
• Amendment to WeHOPE agreement for mobile shower and laundry services for a total not to exceed $86,552.00

The City Council introduced an ordinance adding Chapter 9 to Title X of the Municipal Code, regulating use of rights-of-way and public property, with a 3-1 vote (Councilmember Phan dissenting, Dominguez abstaining). The Council also approved appointments to the CEDAW Community Task Force, confirmed Councilmember Chua to the Santa Clara County Unhoused Task Force, and postponed the Aramark uniform services agreement to September 20. Several consent calendar items were approved, including a site development permit for a residence at 489 Vista Ridge Drive and a change order for fire station card access systems.

• Introduced Ordinance No. 228.1 regulating rights-of-way and public property (3-1, Dominguez abstained)
• Approved appointments to CEDAW Community Task Force and Councilmember Dominguez as liaison (5-0)
• Confirmed Councilmember Chua as nominee to Santa Clara County Unhoused Task Force (5-0)
• Postponed Aramark uniform services agreement to September 20, 2022 (5-0)
• Approved Amendment No. 2 with WeHOPE for mobile shower, laundry, and case management services, total not to exceed $86,552 (5-0)
• Approved site development permit for new residence at 489 Vista Ridge Drive (consent)
• Approved Change Order No. 1 with Trofholz Technologies for fire station card access systems, increasing project to $143,487.12 (consent)
• Approved $1,500 for Youth Advisory Commission scholarships (consent)

Planning Commission

The Planning Commission will receive a presentation on the draft Housing Element update for the 2023 to 2031 planning period. The body will provide feedback and recommendations on housing needs, production policies, and sites to meet Regional Housing Needs Allocation goals.

• Draft Housing Element update presentation and feedback

The Planning Commission received a presentation on the City's draft Housing Element update covering the 2023-2031 planning period. The update analyzes housing needs, provides policy guidance, and identifies sites to meet Regional Housing Needs Allocation (RHNA) goals. The Commission provided feedback and recommendations; no formal decision was made. The Housing Element must be approved by City Council and submitted to the California Department of Housing and Community Development by January 2023.

• Approved the meeting agenda for August 31, 2022 (5-0).
• Closed the public forum after two community members spoke (5-0).
• Adjourned the meeting at 7:30 PM (5-0).
• No public hearing items were considered.
• No conflict of interest declarations were made.
• The Housing Element update was discussed but no vote was taken on its content.

Arts Commission

The Arts Commission will receive updates on several public art projects and gallery exhibits. The body is asked to approve the location, potential themes, and initial outreach plan for public art at Dixon Landing Park.

• Approval of location, potential themes, and initial public outreach plan for Dixon Landing Park Public Art
• Updates on Montague Pedestrian Overcrossing and Higuera Adobe Park public art projects
• Updates on Phantom Art Gallery exhibits featuring Golden Hills Art Association and Weifen Zhu
• Milpitas Community Theatre 2022-23 season titles and auditions for Clue the Musical and Elf Jr.
• Updates on ArtWalk and upcoming event booth opportunities

The Arts Commission voted unanimously to select columns as the location for public art at Dixon Landing Park. Staff presented potential themes including flowers of Milpitas, birds (wetlands), teamwork, good sportsmanship, and Dixon Landing history. A short survey with QR code signage will be used for community input. No other substantive decisions were made; remaining items were informational updates.

• Approved agenda for August 29, 2022 as submitted (unanimous)
• Approved minutes from June 27, 2022 as submitted (unanimous)
• Selected columns as location for Dixon Landing Park public art (unanimous)

City-School Collaborative Subcommittee

The City-School Collaborative Subcommittee is meeting to discuss safety updates and bond work. The body will also review potential resolutions regarding workforce housing and the Safe Schools Safe City initiative.

• Safety updates regarding traffic, crossing guards, and School Resource Officers
• Bond work updates for MUSD Innovation Campus and Safety and Security
• Discussion of potential resolution for Workforce Housing
• Discussion of potential resolution for Safe Schools Safe City

The Milpitas City-School Collaborative Subcommittee met on August 26, 2022, and received updates on traffic safety, crossing guards, school resource officers, police-school collaboration, bond work, workforce housing, and the Safe Schools Safe City initiative. No formal decisions were made; the meeting was largely informational.

• Approved agenda (4-0)
• Approved minutes from May 27, 2022 (4-0)
• Adjourned at about 5 p.m. (4-0)

Planning Commission

The Planning Commission will hold public hearings regarding a time extension for a mixed-use development and a permit for a new preschool. Staff recommendations include extending permits for the Barber Lane project and approving permits for a child care center on Jacklin Road.

• 24-month time extension for 600 Barber Lane mixed-use project (372 residential units, retail, and office)
• Conditional Use Permit for a Primrose School preschool for up to 266 children at 1000 Jacklin Road
• Minor Site Development Permit and Tree Removal Permit for 1000 Jacklin Road
• Tree Removal Permit No. TR20-0008 and Site Development Permit No. SD19-0006 for 600 Barber Lane

The Planning Commission voted 7-0 to adopt Resolution No. 22-011, granting a 24-month time extension until August 12, 2024, for permits related to a mixed-use project at 600 Barber Lane. The project includes 372 residential units, ground-floor retail, and office space. The commission also voted 7-0 to approve a new preschool at 1000 Jacklin Road, subject to conditions including final design review of a wall and fence. No other substantive decisions were made.

• Approved Resolution No. 22-011, granting a 24-month time extension for Site Development Permit SD19-0006, Tree Removal Permit TR20-0008, Conditional Use Permit UP20-0006, and Environmental Assessment EA20-0006 for the 600 Barber Lane mixed-use project (7-0).
• Approved Resolution No. 22-012, granting Conditional Use Permit UP21-0003, Minor Site Development Permit MS21-0129, and Tree Removal Permit TR21-0031 for a Primrose School preschool at 1000 Jacklin Road, with a condition that the final design of the wall and fence along Play Area 5 be subject to Planning Director review (7-0).
• Approved the meeting agenda for August 24, 2022 (7-0).
• Approved the meeting minutes for June 22, 2022 (6-0, 1 abstention).
• Approved the meeting minutes for August 10, 2022 (7-0).

Senior Advisory Commission

The Commission will receive updates on upcoming senior enrichment events and participant feedback regarding a brain health series. Members are asked to volunteer for event support and promotion.

• Saturday Pilot Program kickoff event on September 10
• Trunk or Treat resource fair on October 28
• Participant survey feedback for the County of Santa Clara’s Brain Health Series
• Police Chief Briefing

City Council Housing Subcommittee

The City Council Housing Subcommittee is meeting to receive an update and overview of the Draft Housing Element 6th Cycle. The session includes a public forum for residents to address the subcommittee.

• Update and Overview of Draft Housing Element 6th Cycle

The Housing Subcommittee received an update on the Draft Housing Element 6th Cycle from consultants Raimi and Associates. Councilmembers expressed concerns about supportive housing locations and emphasized coordination with police and fire departments. They also discussed accessory dwelling unit (ADU) production, with staff noting 79 ADUs in the last year and suggesting incentives. No formal decisions were made; the item was for discussion only.

• Approved the meeting agenda (2-0).
• Accepted the September 9, 2021 meeting minutes.
• Discussed but did not vote on Draft Housing Element 6th Cycle goals and policies.
• Councilmember Phan directed staff to research ADU subsidies and low-interest loans.
• Councilmember Chua directed staff to research prefab homes.
• Councilmember Phan asked staff to explore rezoning for higher housing capacity.

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will discuss potential City positions on legislative bills. The body will also identify goals and topics for the remainder of the FY 22-23 work plan to align with the City's fiscal year.

• Legislative review of potential bills for City position recommendations
• Discussion of FY 22-23 Work Plan items for January through June 2023

The Energy and Environmental Sustainability Commission voted to recommend City letters of support for five state bills on solid waste, battery recycling, plastic containers, propane cylinders, and fluorescent lamps. A motion to support SB 1013 on beverage container recycling failed. The Commission also discussed its FY 22-23 workplan, adding Earth Day planning and a resident engagement effort.

• Recommended support for AB 1046 (solid waste pre-check out bags) 4-1
• Recommended support for SB 1215 (electronic waste recycling) 4-1
• Motion to support SB 1013 (beverage container recycling) failed 0-3
• Recommended support for AB 2784 (thermoform plastic recycling) 5-0
• Recommended support for AB 1256 (disposable propane cylinders) 5-0
• Recommended support for AB 2208 (fluorescent lamp prohibition) 5-0
• Approved agenda as submitted 4-0
• Approved May 17, 2022 minutes 4-0

City Council

The City Council will consider amendments to municipal codes regarding non-residential building heights and outdoor music at bars and restaurants. The body will also hold a public hearing on drinking water public health goals and receive updates on the Homekey Project at 1000 Hillview Court.

• Ordinance No. 38.846: Amending non-residential building heights in certain zoning districts
• Ordinance No. 38.847: Amending zoning and noise abatement codes for outdoor music at bars and restaurants
• Public hearing on the 2022 Report on Compliance with Public Health Goals for Drinking Water
• Authorization of up to $2,000 for City Manager travel to the League of California Cities conference
• Emergency update on boiler replacement for Public Works, IT, and Police Department buildings

The City Council adopted Ordinance No. 38.847, allowing outdoor music as an accessory use to bars and restaurants and updating special event permitting fees. The council also approved the FY 2022-23 Investment Policy, received a report on the Homekey Project at 1000 Hillview Court, and postponed several items to future meetings.

• Adopted Ordinance No. 38.847 allowing outdoor music at bars and restaurants (4-0)
• Adopted Resolution No. 9188 approving FY 2022-23 Investment Policy (4-0)
• Approved consent calendar, postponing Item C5 to September 6, 2022 (4-0)
• Approved 2022 Report on Compliance with Public Health Goals for Drinking Water (4-0)
• Authorized City Manager travel to League of California Cities conference, up to $2,000 (4-0)
• Approved updates to Commissioner Handbook and commission bylaws (4-0)
• Postponed formation of Ad Hoc Naming Subcommittee to November 15, 2022
• Postponed review of agenda item requests to September 6, 2022 (4-0)

Science, Technology, and Innovation Commission

The Science, Technology, and Innovation Commission is meeting to receive final updates on its current work plan and discuss the plan for the next year. The body will also address the Comprehensive Internet Connectivity Plan and the frequency of future meetings.

• Work plan updates for Digital Inclusion Strategy, Smart City Initiatives, and IT Technology Projects
• Comprehensive Internet Connectivity Plan
• Discussion of 2022 and 2023 meeting schedules

The commission approved the agenda and prior meeting minutes, received updates on work plan items (Digital Inclusion Strategy completed; Smart City Initiatives and IT Technology Projects carried over to next year), and approved a new meeting schedule for 2023 and forward (Feb, Apr, Jun, Sep, Nov, Dec). A presentation on a comprehensive Internet connectivity plan was received and filed.

• Approved August 15, 2022 agenda (4-0)
• Approved June 20, 2022 regular meeting minutes (4-0)
• Received and filed work plan update (4-0)
• Received and filed comprehensive Internet connectivity plan (4-0)
• Approved new meeting frequency for 2023 and forward (4-0)

Youth Advisory Commission

The Youth Advisory Commission is meeting to establish goals and a timeline for its 2022-23 work plan for City Council approval. The body will also discuss member expectations and brainstorm events for the Milpitas Teen Center.

• Completion of the 2022-23 Work Plan
• Brainstorming welcome back events for the Milpitas Teen Center
• Chair and Co-Chair nominations for 2022-23
• Discussion of YAC Scholarship

The Youth Advisory Commission agreed to bring back the Spelling Bee and Coding Competition, and discussed holding a Coat Drive around Black Friday. Staff encouraged collaboration with the Teen Center for charity drives and events. No formal votes were taken on these plans; the agenda and previous minutes were approved unanimously or with abstentions.

• Approved August 11, 2022 agenda (unanimous)
• Approved June 9, 2022 minutes (3-0, 2 abstentions)
• Agreed to bring back Spelling Bee and Coding Competition
• Agreed to hold Coat Drive around Black Friday

Planning Commission

The Planning Commission will hold a public hearing regarding a site development permit for a new single-family home. The body will also receive a progress report on residential and mixed-use design standards.

• Public hearing for a 4,224-square foot residence and 730-square foot garage at 489 Vista Ridge Drive
• Review of CEQA exemption for the 489 Vista Ridge Drive project
• Progress report on Milpitas Residential and Mixed-Use Objective Design Standards Public Draft

The Planning Commission voted 7-0 to recommend approval of a Site Development Permit for a new 4,224-square-foot single-family home with attached garage on a 4.67-acre hillside lot at 489 Vista Ridge Drive. The item will go to the City Council for final decision. Commissioners also received a progress report on the Residential and Mixed-Use Objective Design Standards.

• Approved meeting agenda (7-0)
• Recommended approval of Site Development Permit SD21-0011 for 489 Vista Ridge Dr (7-0)
• Received progress report on Objective Design Standards (no vote taken)

Suicide Prevention Task Force

The task force is meeting to discuss suicide prevention updates from the city and Santa Clara County. The body will review ARPA nonprofit grant recipients and various youth, veteran, and older adult support programs.

• ARPA Nonprofit Grant recipients and funded projects
• Youth Mental Health First Aid training
• Support Youth: Call to Action framework
• 988 County three digit Lifeline
• Crisis Intercept Mapping (CIM)

City Council

The City Council will hold public hearings to adopt a Climate Action Plan update and new Water, Sewer, and Storm Master Plans. The body will also discuss ordinances regarding non-residential building heights and outdoor music in bars and restaurants.

• Budget appropriation of $150,000 for Climate Action Plan implementation
• Budget appropriation of $103,602 for ADA Curb Ramp Transition Program
• Proposed ordinance amending non-residential building heights
• Proposed ordinance regarding outdoor music in bars and restaurants and special event permits
• Public hearing for 2022 Weed Abatement Assessment Report

The City Council adopted the Climate Action Plan Update with a $150,000 budget appropriation for near-term implementation, and adopted Water, Sewer, and Storm Master Plans with directions for rate studies and funding options by December 2022. The council also introduced ordinances on non-residential building heights and outdoor music/special events permitting, and approved consent calendar items including emergency boiler replacement and bond reductions for residential projects. All votes were unanimous (5-0).

• Adopted Climate Action Plan Update and $150,000 budget appropriation (5-0)
• Adopted Water, Sewer, and Storm Master Plans; directed staff to return with rate studies and funding options by Dec 2022 (5-0)
• Introduced ordinance amending non-residential building height regulations (5-0)
• Introduced ordinance on outdoor music in bars/restaurants and special event permitting, with fee waiver for businesses with 9 or fewer employees (5-0)
• Approved emergency replacement of two boilers and temporary heating system for Public Works, IT, and Police buildings (5-0)
• Accepted public improvements and reduced performance bonds for Anton Ascend/Aspire and Centre Pointe-Summerhill Phase 1A projects (5-0)
• Approved $103,602 budget appropriation for ADA Curb Ramp Transition Program (5-0)
• Adopted weed abatement assessment report and added 150 Market Street to Community Facilities District No. 2008-1 (5-0)

Veterans Commission

The Veterans Commission is meeting to discuss the location and planning for the Annual Veterans Luncheon on November 12, 2022. The body will also review and update the draft 2022-2023 Work Plan for potential approval by the City Council.

• Planning for Veterans Annual Luncheon 2022 on November 12, 2022
• Selection of luncheon site: Jose Higuera Adobe Park, Milpitas Community Center Auditorium, or Barbara Lee Senior Center
• Review and updates to the Veterans Commission Work Plan 2022-2023

The Milpitas Veterans Commission approved holding the Veterans Annual Luncheon on Saturday, November 19, 2022, from 10 a.m. to 1 p.m., with a resource fair from 10 a.m. to 12 p.m., and formed an ad hoc committee to recruit vendors. The commission also approved renaming the Adopt-A-Vet program to 'Say Hi To a Hero' as part of its 2022 Work Plan. No other substantive decisions were made; the meeting included routine approvals of the agenda and prior minutes.

• Approved Veterans Annual Luncheon on Nov. 19, 2022, 10 a.m.-1 p.m. with resource fair 10 a.m.-12 p.m. (all in favor)
• Formed ad hoc committee (Devereux, Ramos, Puneet) to find resource fair vendors (all in favor)
• Approved renaming Adopt-A-Vet to 'Say Hi To a Hero' in 2022 Work Plan (all in favor)

Community Housing Commission

The Community Advisory Commission will meet to receive a report on National Night Out. The body will also discuss Spring Cleaning Day.

• Report on National Night Out
• Discussion of Spring Cleaning Day

The Community Advisory Commission approved hosting Spring Cleaning Day on September 24 and placing it on the September agenda. The commission also approved the agenda and the May 4, 2022 minutes, with two abstentions on the minutes. No public comments were made, and the meeting included reports on National Night Out and updates from the City Council.

• Approved hosting Spring Cleaning Day on September 24 (5-0)
• Approved placing Spring Cleaning Day on the September agenda (5-0)
• Approved August 3, 2022 agenda (5-0)
• Approved May 4, 2022 minutes (3-0, 2 abstentions)

City Council

The City Council is meeting to reconfirm findings and determinations regarding the continuation of virtual meetings for the Council and other legislative bodies. The meeting also includes a closed session for a performance evaluation of the City Manager.

• Reconfirmation of findings under Resolution No. 9165 and Assembly Bill 361 for virtual meetings
• Closed session performance evaluation of the City Manager

The Milpitas City Council held a special meeting on July 11, 2022, and unanimously approved the agenda. The only substantive action was a motion to reconfirm findings and determinations under Resolution No. 9165 and Assembly Bill 361 to continue virtual meetings of the City Council and legislative bodies, which passed unanimously. The council then adjourned to closed session for a performance evaluation of the City Manager, with no reportable action announced upon return.

• Approved the July 11, 2022 Special Meeting Agenda (5-0)
• Reconfirmed findings and determinations under Resolution No. 9165 and AB 361 for virtual meetings (5-0)
• Held closed session for City Manager performance evaluation; no reportable action

City Council

The City Council and Congressman Ro Khanna are meeting to discuss a federal funding request. Staff from the Public Works Department and Silicon Valley Clean Energy will provide an overview of the proposed Carbon Neutral Home Incentives Program.

• Federal Community Project Funding request of $3 million for the Carbon Neutral Home Incentives Program

The Milpitas City Council held a joint special meeting with Congressman Ro Khanna to discuss a $3 million federal Community Project Funding request for a Carbon Neutral Homes Incentive Program. The request has been accepted by the House Appropriations Committee and is awaiting full Congress approval. No formal decisions were made; the meeting was informational only.

• Heard presentation on Carbon Neutral Homes Incentive Program
• Noted $3M federal funding request accepted by House Appropriations, pending Congress approval

Senior Advisory Commission

The Senior Advisory Commission is meeting to review its work plan for the 2022-23 fiscal year. The body will discuss a pilot program for Saturday hours at the Senior Center and debrief a previous open house event.

• FY2022-23 Work Plan including Technology for Seniors and Fall Senior Resource Event/Fair
• Pilot program for Saturday Senior Center hours in Fall 2022
• Debrief of May 7, 2022, Barbara Lee Senior Center Open House
• Police Chief Briefing

The Senior Advisory Commission approved its FY 2022-23 Work Plan and the agenda and minutes from prior meetings. The commission also received updates on the Senior Center's Open House, a Saturday pilot program, and police department activities. No other substantive decisions were made.

• Approved FY 2022-23 Work Plan (all in favor)
• Approved agenda for June 28, 2022 (all in favor)
• Approved minutes for April 26, 2022 (all in favor)

Arts Commission

The Commission will receive updates on several public art projects and upcoming gallery exhibits. Staff will also present the Public Art Fund balance sheet and recommendations for 2022-23 funding requests to the City Council.

• Higuera Adobe Park Public Art Project update
• Montague Pedestrian Overcrossing Public Art Project update
• Dixon Landing Park Public Art Project update
• Phantom Art Gallery exhibit updates
• Public Art Fund balance sheet and 2022-23 funding recommendations

The Arts Commission approved a motion to use already allocated Capital Improvement Project (CIP) funds for art display racks. The commission also received updates on public art projects, the Phantom Art Gallery's upcoming exhibit, cultural events, and the Public Art Fund balance.

• Approved agenda for June 27, 2022 (all in favor)
• Approved minutes from May 23, 2022 (all in favor)
• Approved use of already allocated CIP funds for art display racks (all in favor)

Planning Commission

The Planning Commission is reviewing a city-initiated amendment to outdoor music regulations in Commercial and Mixed Use districts. The body is also considering 18-month time extensions for two development projects.

• Zoning Text Amendment P-ZA22-0003 to modify outdoor music and amplified sound regulations
• 18-month time extension for Amazon Distribution Center at 1000 Gibraltar Dr (491,040 sq ft facility)
• 18-month time extension for Food Truck Park at 25 S. Abbott Ave

The Milpitas Planning Commission approved a zoning text amendment to modify outdoor music regulations in commercial and mixed-use districts, including amplified sound review for special events. It also approved 18-month time extensions for the Amazon distribution center at 1000 Gibraltar Dr and a food truck park at 25 S Abbott Ave. All decisions were unanimous with 6-0 votes.

• Adopted Resolution 22-007 amending outdoor music regulations (6-0)
• Approved 18-month time extension for Amazon distribution center until March 24, 2024 (6-0)
• Approved 18-month time extension for food truck park until December 22, 2023 (6-0)

City Council

The City Council will review several consent calendar items including budget amendments, insurance renewals, and service agreements. The meeting includes discussions on emergency boiler replacements and updates to mobile food vending regulations.

• Acceptance of $107,661 CalRecycle grant for the Solid Waste Fund
• Stormwater management agreement for Chick-fil-A at 755 East Calaveras Boulevard
• Renewal of excess workers' compensation insurance with Brown & Brown for $302,134
• Three master professional services agreements for on-call staffing up to $500,000 each
• Ordinance amendment regarding mobile food vending (food trucks)

The City Council approved a ballot measure to amend term limits for Mayor and Councilmembers, to be placed on the November 8, 2022 ballot. The measure would establish a ten-year consecutive limit on combined service, with a six-year limit on Mayoral service and a two-year cooling-off period. The Council also approved a consent calendar with numerous routine items, including grants, contracts, and ordinances.

• Approved term-limit ballot measure for Nov. 8 election (5-0)
• Adopted Ordinance 38.845 amending mobile food vending rules (5-0)
• Adopted Ordinance 312 regulating lobbying activities (5-0)
• Accepted $107,661 CalRecycle grant and budget amendment (5-0)
• Approved $302,134 workers' comp insurance renewal with Brown & Brown (5-0)
• Approved $71,246 accounts receivable write-offs (5-0)
• Approved $248,048 water/wastewater arrearage grants and $80,000 subsidy (5-0)
• Approved naming policy for streets, parks, and facilities (5-0)

Science, Technology, and Innovation Commission

The Science, Technology and Innovation Commission is meeting to receive updates on its current work plan and discuss the plan for the next year. The body will also consider changing its meeting frequency from monthly to bi-monthly.

• Work plan updates on Digital Inclusion Strategy, Smart City Initiatives, and IT Technology Projects
• Comprehensive Internet Connectivity Plan
• Proposal to change meeting frequency from monthly to bi-monthly

The commission voted to change its meeting frequency from monthly to bi-monthly, with 3 ayes, 1 nay, and 1 abstention. Staff will review potential conflicts and bring back the new schedule. No other substantive decisions were made; the meeting included updates on work plan goals and a discussion on internet connectivity.

• Approved June 20, 2022 agenda (5-0)
• Approved April 18, 2022 meeting minutes (5-0)
• Voted to change meeting frequency to bi-monthly (3-1-1)

Suicide Prevention Task Force

The task force is meeting to receive updates on suicide prevention and mental health efforts from city and county officials. The group will also discuss work group updates for the 2022-23 period.

• County Suicide Prevention updates from Santa Clara County Behavioral Health Services Department
• City Suicide Prevention/Mental Health updates from the Community Engagement and Inclusion Administrator
• Police Department updates from Lt. Tyler Jamison
• 2022-23 Work Group updates for Cultural Diversity/Outreach, Teens/Transitional Youth, Veterans/Homeless, and Older Adults

City Council

The City Council will discuss a resolution to place a measure on the November 8, 2022, ballot regarding term limits for the mayor and council members. The body will also hold a public hearing on community development funding and review building height regulations.

• Resolution No. 9171 to amend Mayoral and Councilmanic Term Limits for the November 8, 2022 election
• Lease agreement amendment with Casetronic Engineering Group for temporary fire station at 1126 Yosemite Drive
• Public hearing for FY2022-25 Consolidated Plan and FY2022-23 Community Development Block Grant funding
• Proposed Zoning Ordinance Amendment regarding maximum building heights
• Presentation on the Pilot Street Sweeping Program

The City Council unanimously approved the FY2022-25 Consolidated Plan, FY2022-23 Annual Action Plan with CDBG allocations, and a substantial amendment to the FY2019-20 Annual Action Plan, authorizing the City Manager to execute agreements. The council also gave direction on a proposed zoning ordinance amendment on maximum building heights and supported expanding the pilot street sweeping program.

• Approved FY2022-25 Consolidated Plan and FY2022-23 CDBG allocations (5-0)
• Approved substantial amendment to FY2019-20 Annual Action Plan (5-0)
• Authorized City Manager to execute CDBG agreements (5-0)
• Approved lease amendment for temporary fire station at 1126 Yosemite Drive (5-0)
• Gave direction on proposed zoning amendment for maximum building heights
• Supported expanding pilot street sweeping program

Youth Advisory Commission

The Commission is reviewing the completion of the 2021-22 work plan and brainstorming goals for the 2022-23 term. Members will also review applications for a service scholarship awarded to a high school junior or senior.

• Review of 2021-22 Work Plan items including Health and Mental Wellness, Spelling Bee, and Coding Competition
• Brainstorming and finalization of the 2022-23 Work Plan for City Council approval
• Review and selection of applicants for the Youth Advisory Scholarship
• Discussion of fundraising opportunities for the scholarship fund
• Nominations for 2022-23 Chair and Co-Chair

The Youth Advisory Commission discussed completion of the 2021-22 Work Plan, including follow-ups on the Spelling Bee and Coding Competition, and began brainstorming topics for the 2022-23 Work Plan. Commissioners reviewed scholarship submissions and submitted rankings; three scholarships will be awarded at a future City Council meeting. No formal decisions were made beyond approving the agenda and minutes.

• Approved June 9, 2022 agenda (all ayes)
• Approved May 12, 2022 minutes (5 ayes, 1 abstain)
• Moved Health and Mental Wellness item to 2022-23 Work Plan
• Agreed to bring back Spelling Bee and Coding Competition for 2022-23
• Commissioners submitted scholarship rankings; results to be tallied

Planning Commission

The Planning Commission will review proposed zoning text amendments regarding maximum building heights in commercial districts and outdoor music regulations. The body will also conduct a compliance review for a use permit at 148 W. Calaveras Blvd.

• Zoning Text Amendment P-ZA22-0002: Proposed modifications to maximum building height regulations in certain commercial zoning districts
• Zoning Text Amendment P-ZA22-0003: Proposed modifications to outdoor music regulations
• Compliance review of Conditional Use Permit P-UA15-0007 for SBC Liquors at 148 W. Calaveras Blvd.

The Milpitas Planning Commission voted 5-0 to recommend that the City Council approve a zoning text amendment (P-ZA22-0002) modifying maximum building height regulations for non-residential buildings in the General Commercial (C2), Highway Services (HS), and Town Center (TC) zones, with an added recommendation to consider additional objective standards for taller buildings near lower-density residential neighborhoods. The commission also reviewed a compliance case for SBC Liquors at 148 W. Calaveras Blvd., directing staff to follow up informally and suggest signage about no drinking in vehicles. A separate zoning text amendment on outdoor music (P-ZA22-0003) was continued to June 22, 2022.

• Approved Resolution No. 22-006 recommending City Council approval of zoning text amendment ZA22-0002 on building heights (5-0)
• Added recommendation to Council to consider objective standards for taller buildings next to lower-density residential neighborhoods
• Continued outdoor music zoning text amendment P-ZA22-0003 to June 22, 2022
• Directed staff to informally follow up with SBC Liquors and suggest signage about no drinking in vehicles or around store
• Approved meeting agenda for June 8, 2022 (5-0)
• Approved May 25, 2022 meeting minutes as corrected (5-0)

City Council

The City Council is holding a special meeting to receive a presentation and public comments regarding the 2023-2031 Housing Element. The body will provide feedback and direction on the components of this update.

• 2023-2031 Housing Element Update presentation and feedback
• Closed session conference with labor negotiators for LIUNA and UPEC (Mid-Con, Pro-Tech, MEA)

The Milpitas City Council held a special meeting to receive a presentation on the 2023-2031 Housing Element update. Councilmembers provided feedback on affordability, Pro Housing Designation, vacant homes, and expediting processes, but no formal decisions were made. The only action was approving the agenda and giving direction to staff in closed session.

• Approved June 7, 2022 special meeting agenda (5-0)
• Gave direction to staff in closed session on labor negotiations (unanimous)

Veterans Commission

The Veterans Commission is meeting to discuss the location and planning for the Annual Veterans Luncheon on November 12, 2022. The body will also review and update the draft 2022-2023 Work Plan for potential submission to the City Council.

• Planning for Veterans Annual Luncheon 2022 on November 12
• Discussion of luncheon locations: Jose Higuera Adobe Park, Milpitas Community Center Auditorium, or Barbara Lee Senior Center
• Review and updates to the Veterans Commission Work Plan 2022-2023

Community Housing Commission

The Community Advisory Commission will receive an update from the Milpitas Police Department regarding National Night Out. Commissioners will also discuss details for a Spring Cleaning Day event planned for fall 2022.

• Update from MPD on National Night Out
• Discussion of Spring Cleaning Day for fall 2022

City-School Collaborative Subcommittee

The subcommittee will discuss several items including the Innovation Campus update and MUSD public school enrollment campaigns. Discussion topics also include residential and community safety around schools and outcomes of the 2015 parcel tax.

• Innovation Campus Update
• ELOP Presentation
• Residential & Community Safety (walking/biking/driving) Around Schools
• MUSD Public School Enrollment Campaign
• Outcomes of 2015 Parcel Tax for MUSD

City Council Housing Subcommittee

The Special Meeting of the City Council Housing Subcommittee scheduled for May 25, 2022, has been canceled.

Planning Commission

The Planning Commission will receive a progress report on the existing conditions analysis for the Milpitas Gateway-Main Street Specific Plan. The body will discuss land use strategies and key planning concepts.

• Progress report on Gateway-Main Street Specific Plan existing conditions analysis

The Milpitas Planning Commission received a progress report on the Existing Conditions Analysis for the Gateway-Main Street Specific Plan and discussed key planning concepts and land use strategies. No formal decisions were made on the plan; the item was informational only. The commission also approved the meeting agenda and the minutes from the April 27, 2022 meeting.

• Approved meeting agenda for May 25, 2022 (6-0)
• Approved meeting minutes for April 27, 2022 (5-0, 1 abstention)
• Received progress report on Gateway-Main Street Specific Plan (no action taken)

Arts Commission

The Arts Commission is meeting to review applications for the Phantom Art Gallery and the Mural Program. The body will also discuss the Milpitas Community Theatre and finalize its 2022-23 Work Plan for recommendation to the City Council.

• Review of Phantom Art Gallery exhibit applications from Golden Hills Art Association, Weifen Zhu, and Mark Galapia
• Prequalification of muralists Ashika Subramanian and Angela Mo
• Proposal to use graffitied utility boxes for mural projects
• Selection of one Commissioner for the 2022-23 Milpitas Community Theatre show selection committee
• Finalization of the 2022-23 Work Plan

The Arts Commission approved the 2022-23 Work Plan to recommend to City Council, and approved several art-related applications. They approved Golden Hills Art Association, Weifen Zhu, and Mark Galapia for future Phantom Art Gallery exhibits, and prequalified muralists Angela Mo and Ashika Subramanian (the latter for digital art only). Commissioner Hutnick volunteered for the 2022-23 show selection committee.

• Approved 2022-23 Work Plan to recommend to City Council (all ayes)
• Approved Golden Hills Art Association, Weifen Zhu, Mark Galapia for Phantom Art Gallery exhibits (all ayes)
• Prequalified Angela Mo for mural projects (all ayes)
• Prequalified Ashika Subramanian for digital art projects (4-2)
• Commissioner Hutnick volunteered for 2022-23 show selection committee

City Council Transportation Subcommittee

The Transportation Subcommittee will meet to review and discuss transportation-related topics. Discussion items include a report on a pilot street sweeping program and a review of the speed hump policy.

• Pilot Street Sweeping Program Report
• Speed Hump Policy Review

Energy & Environmental Sustainability Commission

The Commission will receive a presentation regarding the recently released Draft Climate Action Plan. Staff is seeking feedback on the draft plan from the Commission.

• Climate Action Plan Update

The Commission reviewed the newly released Draft Climate Action Plan and discussed its transportation, water, and EV charging elements. No formal decisions were made on the plan; the public comment period runs until June 10. The Commission also approved the agenda and prior meeting minutes, and heard updates on smart meters and a $2,500 grant for smart power strips.

• Approved May 18, 2022 agenda (4-0)
• Approved March 16, 2022 minutes (4-0)

City Council

The City Council will review several consent calendar items including street resurfacing contracts and landscaping assessments. The meeting also includes presentations for various community recognitions and a closed session regarding anticipated litigation.

• Street Resurfacing Project contract award to DeSilva Gates Construction LLC for $4,754,451.00
• Landscaping and Lighting Maintenance Assessment District No. 98-1 (Sinclair Horizon) report
• Landscaping and Lighting Maintenance Assessment District No. 95-1 (McCarthy Ranch) report
• Easement grant to Santa Clara Valley Water District for Gibraltar Water Pump Station
• Pay differential for Community Service Officers assigned as Field Evidence Technicians

The Milpitas City Council approved a resolution granting permits for a 56-townhome development with 24 accessory dwelling units at 1752-1810 Houret Court, despite Mayor Tran's dissenting vote. The council also adopted the Trail, Pedestrian, and Bicycle Master Plan Update and its environmental review, and certified election results to annex a property into a community facilities district.

• Approved Resolution 9157 for 56 townhomes and 24 ADUs at Houret Court (4-1, Mayor Tran dissenting)
• Adopted Resolutions 9158 and 9159 for Trail, Pedestrian, and Bicycle Master Plan Update (4-0)
• Certified election results and annexed 308 Sango Court into CFD 2008-1 (4-0)
• Awarded $4,754,451 street resurfacing contract to DeSilva Gates Construction (consent)
• Adopted resolutions for LLMD 98-1 and 95-1 assessments (consent)
• Authorized $4,700 out-of-state travel for Mayor and Vice Mayor to US Conference of Mayors (consent)
• Approved 401A retirement plan for unrepresented executives (consent)
• Authorized virtual meetings under AB 361 (consent)

Library & Education Advisory Commission

The Library and Education Advisory Commission is meeting to review and prioritize upcoming projects from the Fiscal Year 2021-22 Work Plan. The body will also discuss rescheduling the annual Youth Essay Contest to Fall 2022.

• Review of Fiscal Year 2021-22 Work Plan projects
• Discussion on moving the Youth Essay Contest to Fall 2022
• Planning for essay contest judges, submission process, and awards ceremony

The Commission approved the agenda and minutes, and received updates on the Library Donor Program and various reports. The main action was a motion to seek judges for the Youth Essay Contest and hold it in October instead of September, with details to be refined at the next meeting.

• Approved agenda for May 16, 2022 (all ayes)
• Approved minutes for March 21, 2022 (all ayes)
• Approved motion to seek judges for Youth Essay Contest and hold in October (all ayes)

Youth Advisory Commission

The Commission is reviewing its 2021-22 work plan and brainstorming goals for the 2022-23 term. Members are also discussing scholarship application deadlines and a proposal to change meeting times and locations.

• Review of 2021-22 Work Plan including Health and Mental Wellness, Spelling Bee, and Coding Competition
• Discussion of Youth Advisory Scholarship application deadlines: June 3 for applications and June 9 for review
• Proposal to change meeting time from 7:00 PM to 5:30 PM and move location to the Milpitas Teen Center

The Youth Advisory Commission voted unanimously to recommend that City Council approve moving its meetings from City Hall to the Teen Center and changing the start time from 7:00 PM to 6:30 PM. The commission also approved its agenda and the April 14 minutes, and discussed upcoming events including the Coding Competition and the Youth Advisory Scholarship timeline.

• Approved May 12, 2022 agenda (all ayes)
• Approved April 14, 2022 minutes (6 ayes, 1 abstain)
• Recommended to City Council: move meetings to Teen Center and change start time to 6:30 PM (all ayes)

Suicide Prevention Task Force

The task force is reviewing county and city suicide prevention and mental health updates. The meeting includes the assignment of new 2022-23 work groups and discussion of summer tabling opportunities.

• Assignment of 2022-23 Work Groups for Cultural Diversity, Teens/Transitional Youth, Veterans/Homeless, and Older Adults
• Discussion of Summer Tabling: Gun Buyback (5/22), Veteran's Day (5/31), and LGBTQ Pride (6/1)
• Potential change to meeting frequency to every other month for FY 2022-2023

City Council

The City Council will hold a special meeting to receive a presentation on the proposed operating budget for fiscal year 2022-23. Council members will provide feedback to staff regarding the proposal.

• Presentation on the FY 2022-23 Proposed City of Milpitas Operating Budget

The Milpitas City Council held a special meeting to receive the FY 2022-23 proposed budget and provide feedback. They confirmed funding for several items, including $130,000 for a homelessness task force feasibility study and $20,000 for a senior center mural. They also supported a two-day roller skate event (up to $100,000) and a solar panel feasibility analysis (up to $25,000), but declined to fund a Ferris wheel and City Hall façade address. The council directed staff to proceed with a child center assessment, third-party food delivery fee caps, and a lease for 230 N. Main Street.

• Approved agenda for May 10, 2022 special meeting (5-0)
• Confirmed $130,000 for Homelessness Task Force Tiny Homes Village feasibility study from Housing Authority Fund
• Confirmed $20,000 for Senior Center Mural from Public Arts Fund
• Supported two-day Roller Skate Summer Event up to $100,000
• Supported Financial Feasibility Analysis for Solar Panels up to $25,000
• Decided not to fund Ferris Wheel or City Hall façade address in 2022-23 budget
• Decided to fund VTA Great Mall mural for $100,000
• Directed reallocation of $128,000 ARPA funds for small business grants

Economic Development & Trade Commission

The Commission will discuss commissioner roles and involvement based on the Fiscal Year 2021-2022 Work Plan. Additionally, city staff will provide an update on various American Rescue Plan Act programs.

• Discussion and potential vote on a schedule with specific Commissioner assignments
• Update on Small Business Assistance Grant Program
• Update on Milpitas Hotels Assistance Grant Program
• Update on Chamber of Commerce Financial Assistance
• Update on Workforce Development Program

The Economic Development & Trade Commission approved a motion to accept discussion on commissioner roles, proceed with a joint mixer coordinated by the City and Milpitas Chamber of Commerce, and have staff develop a draft calendar of events. The commission also accepted a staff presentation on the American Rescue Plan Act (ARPA) update. Meeting minutes from March 14 and April 11 were approved.

• Approved motion to accept discussion, proceed with joint mixer, and develop draft event calendar (6-0)
• Accepted ARPA staff presentation (6-0)
• Approved March 14 minutes (6-0)
• Approved April 11 minutes (5-0, 1 abstention)

Community Housing Commission

The Community Advisory Commission will receive a presentation from city staff regarding affordable housing and building safety topics. This presentation is held in celebration of Affordable Housing and Building Safety Month.

• Staff presentation on Community Engagement & Affordable Housing and Building Safety Month

The Community Advisory Commission approved its May 4, 2022 agenda and the April 6, 2022 minutes, both by unanimous 5-0 votes. No public comments were made, and no substantive policy decisions were taken. The meeting included a staff presentation on affordable housing and building safety topics for Affordable Housing and Building Safety Month.

• Approved May 4, 2022 agenda (5-0)
• Approved April 6, 2022 minutes (5-0)

City Council

The City Council will hold a public hearing to approve the 2023-2027 Capital Improvement Program. The body will also review conceptual plans for a mixed-use development project featuring up to 94 residential units and 2,000 sq. ft. of retail between South Main Street and Abel Street.

• Public hearing for the 2023-2027 Capital Improvement Program
• Proposed mixed-use project with 94 residential units and 2,000 sq. ft. retail between South Main Street and Abel Street
• Purchase of 11 Ward’s No Smoke Diesel Exhaust Removal Systems not-to-exceed $113,027.46
• Acceptance of COPS grants for police services totaling $188,491.93 ($72,578.93 and $115,913.00)
• Grant of $31,474.00 and matching funds of $27,655.00 for water system pressure loggers

The Milpitas City Council approved the 2023-2027 Capital Improvement Program, reallocating $300,000 from the Quiet Zone study to the Street Sweeping project and $300,000 from the Rose Garden project to the Softball Fields project, and supporting funding for the Council Chamber AV assessment and design. The council also directed the City Manager to send a letter of support for the Mil on Main project's conversion to 100% deed-restricted affordable housing, with amendments. Several consent calendar items were approved, including grants and resolutions. No substantive decisions were made on the mixed-use development proposal, which was only discussed.

• Adopted Resolution No. 9147 approving 2023-2027 CIP with $300K reallocations (5-0)
• Directed City Manager to send letter of support for Mil on Main affordable housing conversion (4-0, Montano recused)
• Adopted Resolution No. 9143 for TDA Article 3 funding for ADA curb ramps (consent)
• Adopted Resolution No. 9144 designating Street Resurfacing 2022-2023 for SB-1 funding (consent)
• Accepted $31,474 grant and approved $27,655 match for water pressure loggers (consent)
• Adopted Resolution No. 9145 adding Mexican Independence Day commemoration at Cesar Chavez Plaza (consent)
• Accepted COPS grants totaling $188,491.93 for police services (consent)
• Adopted Ordinance No. 311 on controlled equipment guidelines (consent)

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation, & Cultural Resources Commission will review a draft update to the donation policy for Parks and Recreation programs. The body will also receive an informational report on the Sister Cities Program.

• Review of draft donation policy update for recommendation to City Council
• Informational presentation on the Sister Cities Program

The commission heard a presentation on the Sister Cities Program and reviewed a draft update to the donation policy. They voted unanimously to recommend the policy update as amended to the City Council for final approval. No other substantive decisions were made.

• Approved agenda for May 2, 2022 (all ayes)
• Approved minutes from April 4, 2022 (all ayes)
• Recommended donation policy update as amended to City Council (all ayes)

Planning Commission

The Planning Commission will hold a public hearing regarding a proposal to develop 56 townhome condominiums and 24 accessory dwelling units. The project involves demolishing two industrial buildings on a 1.92 acre site.

• Public hearing for City Ventures Townhomes at 1752-1810 Houret Court
• Proposal for 56 townhome condominiums and 24 accessory dwelling units
• Demolition of two industrial buildings
• Removal and replacement of 17 ordinance-size trees
• Request for Site Development, Conditional Use, and Density Bonus permits

The Planning Commission voted 6-0 to recommend that the City Council approve the City Ventures Townhomes project at 1752-1810 Houret Court, which includes demolition of two industrial buildings, removal of 17 trees, and construction of 56 townhome condominiums with 24 accessory dwelling units. The recommendation covers a Site Development Permit, Conditional Use Permit, Vesting Tentative Map, Density Bonus Permit, Tree Removal Permit, and Environmental Assessment, subject to conditions of approval. The commission also approved the meeting agenda and the March 23, 2022 minutes, with two abstentions on the minutes.

• Approved meeting agenda for April 27, 2022 (6-0)
• Approved March 23, 2022 meeting minutes (4-0, 2 abstentions)
• Recommended approval of City Ventures Townhomes project at 1752-1810 Houret Court (6-0)

Senior Advisory Commission

The Commission will review a presentation on brain health from the Santa Clara County Office of Public Health. Members will also discuss volunteer opportunities for an upcoming Senior Center Open House and finalize the FY2022-23 Work Plan for City Council approval.

• Healthy Brain Initiative presentation by Ethan Giang
• Senior Center Open House/Summer Camp Showcase event on May 7, 2022
• Final review of the FY2022-23 Work Plan

The Senior Advisory Commission approved its FY 2022-2023 Work Plan, which includes projects to enrich Senior Center activities. The commission also received a presentation on the Healthy Brain Initiative and an outline for the Senior Center 'Camp Showcase' event on May 7, 2022. The meeting was otherwise routine, with no public comments and no other substantive decisions.

• Approved FY 2022-2023 Work Plan (all ayes)
• Approved agenda for April 26, 2022 (all ayes)
• Approved amended minutes for February 22, 2022 (all ayes)

City-School Collaborative Subcommittee

The City-School Collaborative Subcommittee is meeting to discuss several coordination items between the City of Milpitas and the Milpitas Unified School District. The body will review operational updates and planning elements.

• Crossing Guards Coverage Status
• Innovation Campus Update
• Housing Element Update regarding workforce housing
• MUSD Bond Projects Update

The City/School Collaborative Subcommittee met on April 22, 2022, and approved the agenda and prior meeting minutes. No substantive decisions were made; the meeting consisted of updates on crossing guard coverage, the Innovation Campus, and the Housing Element's workforce housing inclusion. The next meeting is scheduled for May 27 at 4 p.m.

• Approved agenda for April 22, 2022 (all in favor)
• Approved minutes for March 18, 2022 (all in favor)

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will receive a staff update on the Street Sweeping Pilot Program's data and findings. The body will also coordinate logistics for an Earth Day event scheduled for April 23rd.

• Update on Street Sweeping Pilot Program data analysis and findings
• Logistics planning for Earth Day Event on Saturday, April 23rd

City Council

The City Council will discuss financing for an affordable housing project and a new controlled equipment use policy for police. The body is also reviewing the 2022-23 Master Fee Schedule and options for a Homelessness Task Force.

• Approval of up to $47,000,000 in Multifamily Housing Revenue Bonds for 308 Sango Court
• Ordinance adopting a Controlled Equipment Use Policy per AB 481
• Software license amendment for Mark43 increasing the not-to-exceed amount to $1,085,456.00
• Payment of $90,095.32 to Koffler Electric for Main Lift Sewer Pump Station repairs
• Adoption of the Fiscal Year 2022-23 Master Fee Schedule

The Milpitas City Council approved a resolution supporting the issuance of up to $47 million in multifamily housing revenue bonds for the affordable housing project at 308 Sango Court. The council also introduced an ordinance adopting a Controlled Equipment Use Policy per Assembly Bill 481, approved the FY 2022-23 Master Fee Schedule, and directed staff to proceed with a Tiny Homes Village feasibility study. The council voted 3-2 to direct the City Attorney to make changes to the Municipal Code to remove and prohibit property in public, and 3-2 to approve Michael Mutalipassi as City Attorney. A proposed middle-income workforce housing project (Eleanor Project) did not move forward due to staff capacity constraints.

• Adopted Resolution No. 9141 approving $47M multifamily housing revenue bonds for 308 Sango Court (5-0)
• Introduced Ordinance No. 311 adopting Controlled Equipment Use Policy per AB 481 (5-0)
• Adopted Resolution No. 9142 approving FY 2022-23 Master Fee Schedule (5-0)
• Directed staff to proceed with Tiny Homes Village feasibility study (show of hands)
• Directed City Attorney to amend Municipal Code to remove/prohibit property in public (3-2)
• Approved employment agreement and appointment of Michael Mutalipassi as City Attorney (3-2)
• Approved $1,085,456 amendment to Mark43 software agreement (consent)
• Approved purchase of a police vehicle (consent)

Science, Technology, and Innovation Commission

The Commission will receive updates on its current goals and discuss the work plan for next year. The meeting includes presentations on digital inclusion and city technology projects.

• Presentation of survey results for the Digital Inclusion Strategy
• Discussion of Smart City Initiatives
• Update on the Milpitas.gov domain transition
• Commissioner presentation on the James Webb Telescope

Youth Advisory Commission

The Commission is reviewing its 2021-22 work plan and discussing fundraising for a youth service scholarship. Members are coordinating logistics for upcoming youth events at the Teen Center.

• Spelling Bee scheduled for 4/22/22 from 5:00 p.m. to 8:30 p.m. at the Teen Center
• Coding Competition scheduled for 5/14/22 from 2:30 p.m. to 7:00 p.m. at the Teen Center
• Youth Advisory Scholarship application deadline set for May 10, 2022
• Discussion of fundraising opportunities for the scholarship fund, previously $500
• Review of Health and Mental Wellness updates

The Youth Advisory Commission approved a motion to bring a plan for revamping the Teen Center website to the May meeting. They also discussed upcoming events, including the Spelling Bee and Coding Competition, and set prize amounts for the coding event. No final decisions were made on the scholarship or other items.

• Approved agenda for April 14, 2022 (all ayes)
• Approved minutes from March 14, 2022 (6 ayes, 1 abstain)
• Approved motion to bring Teen Center website plan to May meeting (all ayes)
• Set coding competition gift card prizes at $30, $20, $10 (discussed, not formally voted)

Main Street Revitalization Subcommittee

The Ad Hoc Main Street Revitalization Subcommittee will receive updates on several city programs. The meeting includes discussions regarding the Main Street / Gateway Specific Plan and the Existing Storefront Improvement Program.

• Update on the Main Street / Gateway Specific Plan
• Update on the Existing Storefront Improvement Program
• Report on the Holiday Magic Event
• Discussion of Subcommittee Role – Vision and Mission

Suicide Prevention Task Force

The task force will receive updates regarding county and city suicide prevention and mental health initiatives. The meeting includes discussions on work group assignments and upcoming tabling opportunities.

• County Suicide Prevention Updates from Santa Clara County Behavioral Health Services Department
• City Suicide Prevention/Mental Health Updates for Youth/Teens
• 2022-23 Work Group Assignments
• Updates from workgroups including Public Safety, AAPI Empowerment, Teens/Transitional Youth, and Diversity

Economic Development & Trade Commission

The Economic Development and Trade Commission will receive presentations on the Innovation District Action Plan and the Milpitas Youth Force program. Members will also discuss and vote on specific commissioner assignments based on the Fiscal Year 2021-2022 Work Plan.

• Presentation on the Innovation District Action Plan developed by Economic & Planning Systems, Inc.
• Discussion and vote on Commissioner roles and assignments for the FY 2021-2022 Work Plan
• Presentation on the 2022 Milpitas Youth Force summer training program
• Proposal for a Cultural Night Market event on May 20th at City Hall

The Economic Development & Trade Commission accepted presentations on the Milpitas Youth Force summer work program, the Innovation District Action Plan, and a student-proposed Cultural Night Market, all by 5-0 votes. The item on Commissioner Roles and Involvement was tabled to a future meeting. No other substantive decisions were made.

• Accepted Milpitas Youth Force presentation (5-0)
• Tabled Commissioner Roles and Involvement item (5-0)
• Accepted Innovation District Action Plan presentation (5-0)
• Accepted Cultural Night Market proposal presentation (5-0)

City Council Transportation Subcommittee

The City Council Transportation Subcommittee will meet to review and discuss transportation-related topics. The meeting includes a report on a pilot street sweeping program and a review of the speed hump policy.

• Pilot Street Sweeping Program Report
• Speed Hump Policy Review

Community Housing Commission

The Milpitas Community Advisory Commission is meeting to approve its agenda and prior minutes, hear public comments, and receive staff presentations on two upcoming community events: a combined Community Engagement & Affordable Housing and Building Safety Month event at the May 4 meeting, and an update on Spring Cleaning Day. No formal decisions or votes on policy items are listed.

• Approval of April 6, 2022 agenda
• Approval of March 2, 2022 meeting minutes
• Presentation on Community Engagement & Affordable Housing and Building Safety Month event for May 4
• Update on Spring Cleaning Day

The Community Advisory Commission approved the agenda and minutes, and discussed community engagement events. A motion to hold Spring Cleaning Day at a mobile home park failed (3-2-2), but a motion to agendize the event for the June meeting passed unanimously (7-0).

• Approved April 6, 2022 agenda (6-0)
• Approved March 2, 2022 minutes (4-0)
• Motion to hold Spring Cleaning Day at a mobile home park failed (3-2-2)
• Motion to agendize Spring Cleaning Day on June agenda passed (7-0)

Veterans Commission

The Milpitas Veterans Commission will discuss and make recommendations for the 2022 Memorial Day Ceremony, decide whether to hold the Annual Veterans Luncheon in May or November 2022, and review its 2022-2023 work plan. They will also discuss fundraising, outreach to local veterans, and receive an update on homelessness and suicide prevention issues.

• Discuss and recommend elements for the 2022 Memorial Day Ceremony
• Recommend moving the Annual Veterans Luncheon to November 12, 2022
• Review and update the Veterans Commission Work Plan 2022-2023 for City Council approval
• Discuss fundraising ideas for future events
• Discuss ways to grow the list of Milpitas veterans for outreach

The commission voted unanimously to reschedule the Veterans Annual Luncheon to November 12, 2022, and discussed plans for the Memorial Day Ceremony, including an honor guard, Taps, and a speaker. They also reviewed the 2022-2023 work plan, fundraising ideas, and outreach efforts. No other formal decisions were made.

• Approved agenda for April 6, 2022 (unanimous)
• Approved minutes from February 2, 2022 (unanimous)
• Moved Veterans Annual Luncheon to November 12, 2022 (unanimous)

City Council

The Milpitas City Council will hold a regular meeting with a closed session, proclamations, and a consent calendar. Key actions include approving a $1,355,916 contract for the Milpitas OnDemand transit service, discussing a draft zoning ordinance for food trucks, and reviewing the draft Climate Action Plan update. The council will also conduct a public hearing on CDBG funding allocations and consider term limits for mayor and council.

• Approve $1,355,916 budget appropriation and RideCo contract for Milpitas OnDemand (C7)
• Public hearing on FY2022-25 Consolidated Plan and FY2022-23 CDBG funding (Item 14)
• Draft zoning ordinance amendment for mobile food vending (food trucks) (Item 15)
• Review draft Climate Action Plan update (Item 18)
• Report on mayoral/council term limits and potential ballot measures (Item 20)

The Milpitas City Council voted to move forward with the FY2022-25 Consolidated Plan and FY2022-23 Community Development Block Grant funding allocations, directing full funding to established nonprofits and asking staff to subgroup funding requests. The council also provided direction on a food truck ordinance, setting an 11 p.m. curfew and adding waste bin and restroom requirements. Several other items were discussed or postponed, including a streets naming policy and term limits.

• Approved FY2022-23 CDBG funding direction with full funding to established nonprofits (5-0)
• Directed staff on food truck ordinance with 11 p.m. curfew, waste bin and restroom requirements (5-0)
• Approved consent calendar including PG&E easement for Fire Station No. 2 (5-0)
• Approved $1,355,916 Milpitas OnDemand project with VTA and RideCo agreement (5-0)
• Approved fee waivers totaling $1,920 for two community events (5-0)
• Accepted resignations from Measure F Oversight Committee and Arts Commission (5-0)
• Postponed streets, parks and facilities naming policy to next meeting
• Discussed term limits; consensus to change Councilmember terms to two four-year terms, mayoral discussion deferred

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation, and Cultural Resources Commission will receive updates on transportation projects funded by TDA-3, review proposed changes to community garden rules and fees, and begin discussing its Fiscal Year 2022-23 Work Plan. The commission will also consider recommending the garden-related changes to the City Council for final approval.

• TDA-3 funding for FY 2022/2023: $103,602 for bicycle and pedestrian projects
• Proposed changes to Cesar Chavez Community Garden rules
• New Group Gardening Pilot Program proposal
• Updates to City's Master Fee Schedule for Community Garden Fees
• Fiscal Year 2022-23 Work Plan review

The Commission voted unanimously to recommend that City Council approve updates to the Community Garden Rules and Regulations, a Group Gardening Pilot Program at Cesar Chavez Garden, and updated community garden fees for both Cesar Chavez and the soon-to-be-opened McCandless Community Gardens. The Commission also received a presentation on Transportation Development Act Article 3 funds for bicycle lanes and ADA curb ramps, and reviewed the FY 2021-2022 Work Plan to guide the upcoming FY 2022-2023 plan.

• Approved agenda for April 4, 2022 (unanimous)
• Approved minutes from February 7, 2022 (4-0-1, Thomas abstained)
• Recommended forwarding garden rule updates, Group Gardening Pilot Program, and fee schedule changes to City Council (unanimous)

Arts Commission

The Milpitas Arts Commission will hold a regular meeting to approve the agenda and minutes, hear public comments, and receive updates on the Phantom Art Gallery, Mural Program, and Milpitas Community Theatre. They will also discuss potential art for Dixon Landing Park and ideas for the 2022-23 work plan. The meeting is primarily for receiving reports and providing direction, with one action item to approve the Peace Love Unity Art Contest.

• Approve Peace Love Unity Art Contest for a future Phantom Art Gallery exhibit
• Receive update on Mural Program site nominations and muralist prequalification
• Receive update on Milpitas Community Theatre
• Discuss possible art types and locations for Dixon Landing Park
• Discuss ideas for the 2022-23 Work Plan

Planning Commission

The Milpitas Planning Commission approved a time extension for the India Heritage Foundation's conditional use permit, allowing a child care center for up to 80 children, an afterschool heritage program for up to 80 students, and take-out dining at 680 East Calaveras Blvd. The commission also approved a General Plan conformity finding for the 2023-2027 Capital Improvement Program. Both approvals were unanimous (5-0). The meeting was procedural in other respects, with no new business items.

• Approved Resolution No. 22-002 extending Conditional Use Permit UP2001-41 for India Heritage Foundation (5-0)
• Approved Resolution No. 22-003 finding 2023-2027 CIP conforms to General Plan (5-0)
• Approved amended meeting agenda (5-0)
• Approved March 9, 2022 meeting minutes (5-0)

Science, Technology, and Innovation Commission

The Science, Technology and Innovation Commission is holding a special meeting via Zoom to receive updates on its work plan goals, including digital inclusion, smart city initiatives, and IT projects, and to discuss next year's work plan. A commissioner will also present on unmanned aerial vehicle (drone) usage. The meeting includes public comment opportunities and standard procedural items.

• Work plan updates: Digital Inclusion Strategy (owners K. Le/A. Pandey)
• Work plan updates: Smart City Initiatives (owners R. Choudhury/K. Le)
• Work plan updates: IT Technology Projects (owners A. Bao/A. Alcorn) including Email Security Systems presentation
• Commissioner presentation: Unmanned Aerial Vehicle Usage by A. Pandey
• Discussion of returning to in-person meetings (city staff report)

The commission received and filed updates on its work plan, including the digital inclusion survey, smart city ideas, and an email security presentation. It also received a presentation on drone usage by the Milpitas Police Department and requested a demo. No formal policy decisions were made; the meeting was informational.

• Approved March 21, 2022 agenda (7-0)
• Approved February 28, 2022 special meeting minutes (7-0)
• Received and filed work plan updates and drone presentation (7-0)

Library & Education Advisory Commission

The Library and Education Advisory Commission is meeting virtually to review its Fiscal Year 2021-22 Work Plan, focusing on planning the upcoming Youth Essay Contest (topics, timing, submission, judging, marketing, awards) and receiving updates on the Library Donor Program. The agenda also includes routine items: approval of minutes, public comments, and liaison reports. No votes on ordinances or contracts are scheduled.

• Youth Essay Contest planning for late April/early May, including topics for middle and high school divisions
• Library Donor Program update on current and upcoming projects
• Approval of January 31, 2022 meeting minutes
• Public comments limited to 3 minutes, one per agenda item
• Virtual meeting via Zoom webinar; no physical location

The Library and Education Advisory Commission reviewed its Fiscal Year 2022-23 Work Plan projects for City Council's approval and received an update on the Library Donor Program. The commission also approved the meeting agenda and the minutes from the January 31, 2022 meeting. No public comments were made, and no other substantive decisions were taken.

• Approved agenda for March 21, 2022 (all ayes)
• Approved minutes for January 31, 2022 (all ayes)
• Reviewed next fiscal year's Work Plan projects for City Council's approval
• Received update on Library Donor Program projects

Public Safety & Emergency Preparedness Commission

The Milpitas Public Safety and Emergency Preparedness Commission is holding a regular meeting via Zoom to discuss updates to its 2022 work plan and receive reports from city, school district, and emergency services liaisons. The agenda is largely procedural, with the main substantive item being the work plan update.

• 2022 Work Plan Updates
• Reports from Council, School District, OES, Fire, and Law liaisons
• CERT and RACES updates

The commission approved the agenda and minutes, and reviewed progress on its 2022 work plan items, including emergency preparedness programs and multilingual outreach. No substantive policy decisions were made; the meeting consisted of reports from liaisons and staff.

• Approved agenda (7-0)
• Approved minutes (7-0)

Measure F Oversight Committee

The Measure F Oversight Committee will review projected revenues and confirm that the services recommended to be maintained with Measure F funding are allowable expenditures consistent with the measure. The committee will also select a vice chair and discuss community recommendations for increased or decreased city spending.

• Review projected revenues and confirm $6.4M in proposed FY 2022-23 Measure F expenditures are allowable
• Selection of Vice Chair
• Discussion of community recommendations for increased or decreased city spending
• Measure F estimated to generate $6.4 million in FY 2022-23
• Proposed allocations: Police $1.9M, Fire $1.8M, Public Works $1.3M, Recreation $500K, Building Safety $400K, Library $300K, Economic Development $200K

The Measure F Oversight Committee voted to recommend that the Milpitas Fire Department cease funding and operation of a dedicated EMS vehicle, with a 3-1 vote and three abstentions. The committee also approved recommendations to double community garden space, work with the school district on tennis court access, and fund a $2,000 grant for a school garden club. It confirmed that services recommended for Measure F funding are allowable expenditures.

• Recommended ceasing funding for dedicated EMS vehicle (3-1, 3 abstentions)
• Recommended doubling community garden square footage (unanimous)
• Recommended city work with school district on tennis court access (6-0, 1 abstention)
• Recommended $2,000 grant to Calaveras Hills High School Garden Club (6-1)
• Confirmed Measure F services as allowable expenditures (5-0, 2 abstentions)
• Appointed Daniel Sullivan as Vice Chair (unanimous)

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will receive a presentation from Silicon Valley Clean Energy (SVCE) on services and new decarbonization initiatives, elect a Vice Chair for the calendar year, and continue planning for Earth Day 2022. The meeting is virtual and includes public comment opportunities.

• Silicon Valley Clean Energy program update presentation
• Election of Vice Chair for calendar year
• Earth Day 2022 planning update and discussion
• Public comment via Zoom webinar, 3-minute limit per speaker

The commission unanimously elected Commissioner Lingle as vice chair and received a presentation from Silicon Valley Clean Energy (SVCE) on rebates, incentives, and programs. No formal policy decisions were made; the meeting focused on informational updates and planning for the Earth Day event on April 23rd.

• Approved agenda for March 16, 2022 (5-0)
• Approved minutes for February 16, 2022 (5-0)
• Elected Commissioner Lingle as Vice Chair (5-0)

City Council

The Milpitas City Council will hold a regular meeting with a closed session, consent calendar, and several public hearings and discussion items. Key decisions include approving a $327,680 sidewalk repair contract, a $210,000 software agreement, and a pickleball pilot program. The council will also discuss ARPA funding priorities, a draft food truck ordinance, and a new naming policy for streets and parks.

• Award $327,680 construction contract to Mercoza for citywide sidewalk repairs
• Approve $210,000 six-year agreement with Symbium Corp for web-based permitting tools
• Approve $75,000 for Pickleball Pilot Program at Gill Park
• Public hearing on 2022 weed abatement resolution
• Discuss ARPA funding for council priority items

The City Council approved changes to the ARPA Investment Plan, defunding $300,000 from the ADU program and $75,000 from Community Events, then allocating $200,000 to a catalytic converter program and $175,000 to childcare services. The council also approved the Pickleball Pilot Program at Gill Park with $75,000 in funding, and directed the City Attorney to bring back recommendations to strengthen the Lobbyist Ordinance. Several other items were approved on the consent calendar, including contracts for sidewalk repairs and a water supply agreement.

• Approved ARPA fund reallocation: $300K from ADU, $75K from Community Events, $200K to catalytic converter program, $175K to childcare (5-0)
• Approved Pickleball Pilot Program at Gill Park with $75,000 appropriation (5-0)
• Directed City Attorney to recommend strengthening Lobbyist Ordinance, including real estate agents, staff, and councilmembers (5-0)
• Approved $327,680 sidewalk repair contract to Mercoza (consent)
• Approved $210,000 Symbium software agreement (consent)
• Approved water supply agreement amendments (consent)
• Approved fee waivers for Kiwanis Club and Chamber of Commerce (consent)
• Approved commission appointments and travel for Councilmember Phan (consent)

Youth Advisory Commission

The Milpitas Youth Advisory Commission is holding a special virtual meeting to review its 2021-22 work plan, including updates on a coding competition and spelling bee, and to discuss fundraising for its annual $500 service scholarship. The commission will also hear liaison reports and set timelines for completing work plan items.

• Work Plan 2021-22 review: create timeline for all items
• Coding Competition scheduled 5/14/22, 2:30-7:00 p.m. at Teen Center
• Spelling Bee scheduled 4/22/22, 5:00-8:30 p.m. at Teen Center and Community Center
• Youth Advisory Scholarship: discuss fundraising opportunities (spelling bee, coding competition)
• Scholarship deadlines and selection process review

The Youth Advisory Commission approved the March 14, 2022 agenda and the February 10, 2022 minutes (with one abstention). They voted to add a presentation on teen domestic violence by Riya from Dragon Flower Union to the next meeting's agenda. The commission also discussed upcoming events, including a coding competition, spelling bee, and scholarship fundraising, but took no final decisions on those items.

• Approved March 14, 2022 agenda (all in favor)
• Approved February 10, 2022 minutes (6 ayes, 1 abstention)
• Added teen domestic violence presentation to next meeting agenda (all in favor)

Economic Development & Trade Commission

The Milpitas Economic Development and Trade Commission is meeting to receive updates on the Gateway/Main Street Specific Plan (formerly the Midtown Specific Plan) and the MyPlan Career Accelerator Program, and to discuss commissioner roles and assignments. The agenda includes routine items like approval of minutes and public comments.

• Update on Gateway/Main Street Specific Plan, focusing on Main Street, Calaveras Blvd., and I-880 frontage along Abbott Avenue
• Discussion and vote on commissioner roles and assignments per FY 2021-2022 Work Plan
• Update on Milpitas MyPlan Career Accelerator Program for unemployed and underemployed residents
• Public comments limited to 3 minutes, one per agenda item

The commission received staff updates on the Gateway/Main Street Specific Plan and the Milpitas MyPlan Career Accelerator Program, both approved unanimously. The item on commissioner roles and involvement was postponed to a future meeting. No substantive policy decisions were made; all actions were procedural updates.

• Approved agenda as amended (5-0)
• Approved February 14, 2022 minutes (5-0)
• Received Gateway/Main Street Specific Plan update (5-0)
• Received MyPlan Career Accelerator Program update (5-0)
• Postponed commissioner roles item to future meeting (5-0)

Planning Commission

The Planning Commission will hold a public hearing on a time extension for the Mill at Main development at 1380-1400 S Main St, which would allow demolition of two commercial buildings and construction of a seven-story, 220-unit residential building with parking. The commission will also vote on a motion to continue virtual meetings under Assembly Bill 361. The agenda includes routine items like approving prior meeting minutes.

• Time extension for Site Development Permit SD17-0013 and Conditional Use Permit UP17-0018 for 220-unit residential building at 1380-1400 S Main St
• Project includes up to 323 parking spaces and 0.96 acres of open space on 2.14-acre parcel
• Motion to reconfirm findings under Resolution No. 21-023 and Assembly Bill 361 for virtual meetings
• Approval of meeting minutes from January 26 and February 9

Suicide Prevention Task Force

The Milpitas HOPE Suicide Prevention Task Force met via Zoom and received updates on county suicide prevention efforts, including a gun buyback event with Milpitas Police on May 22, 2022, and a new coroner data dashboard. The group discussed 2022-23 planning priorities and agreed to return to in-person meetings in April, coinciding with City commissions. No formal votes or decisions were taken; the meeting was informational and planning-focused.

• Agreed to return to in-person meetings in April 2022 (unanimous)
• Scheduled next meeting for April 12, 2022

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation & Cultural Resources Commission will review and prioritize park projects for the proposed 2023-2027 Capital Improvement Program, recommend acceptance of a memorial bench donation, and discuss work plan goals including bicycle and pedestrian trails and the annual park tour. The meeting is virtual via Zoom and includes public comment opportunities.

• Review and prioritize park projects for 2023-2027 Capital Improvement Program
• Discuss Dale Flunoy memorial bench donation for City Council consideration
• Update on Historical Society's June historical tour
• Plan Bike & Walk Our Trails Day as part of trails work plan goal
• Decide location for annual park tour

The Commission received the proposed 2023-2027 Capital Improvement Program park projects and voted unanimously to recommend them to City Council for approval. It also unanimously recommended a memorial bench donation for Dale Flunoy to City Council. The Commission approved holding a bike event on August 20, 2022 at 9:30am on the Coyote Creek South trail. No other substantive decisions were made; other items were informational or discussion-only.

• Recommended 2023-2027 CIP park projects to City Council (unanimous)
• Recommended Dale Flunoy memorial bench donation to City Council (unanimous)
• Approved bike event on 8/20/22 at 9:30am on Coyote Creek South trail (unanimous)

Community Housing Commission

The Milpitas Community Advisory Commission will hear an overview of FY22-23 Community Development Block Grant (CDBG) applications, allow applicants to comment, and gather commissioners' feedback on funding priorities for the City Council. The meeting is held via Zoom only, with public comment limited to three minutes per item.

• Overview of FY22-23 CDBG applications received
• Public comment period for prospective CDBG applicants
• Commissioners' feedback on funding priorities for City Council
• Approval of February 2, 2022 meeting minutes

The Community Advisory Commission heard presentations from prospective CDBG grant applicants and discussed funding priorities, but took no formal votes on funding allocations. The meeting was procedural, with no substantive decisions made beyond approving the agenda and prior minutes.

• Approved March 2, 2022 agenda (7-0)
• Approved February 2, 2022 minutes (7-0)

City Council

The Milpitas City Council will review several contracts and resolutions on the consent calendar, including street resurfacing design and police vehicle purchases. The main public agenda focuses on housing policy, specifically the conversion of the Turing Apartments to affordable units and the adoption of goals for middle-income workforce housing. The Council will also provide direction on homelessness task force recommendations and the use of American Rescue Plan Act funds.

• Consider proposal to convert Turing Apartments at 1355 McCandless Drive to low, median, and moderate-income housing
• Approve Design Services Agreement with Kimley-Horn not to exceed $475,034.00 for Street Resurfacing Project 2023
• Approve budget appropriation of $103,931 for the replacement purchase of two police vehicles
• Award RFP No. 22-036 to JAM Services for illuminated overhead street signs not to exceed $104,535.86
• Provide direction on Homelessness Task Force recommendations

Science, Technology, and Innovation Commission

The Science, Technology and Innovation Commission is holding a special meeting to receive updates on its work plan goals, including digital inclusion, smart city initiatives, and IT technology projects. The commission will also discuss future agenda items and hear liaison reports. The meeting is conducted via teleconference/Zoom only.

• Work plan update: Digital Inclusion Strategy (owners K. Le/A. Pandey)
• Work plan update: Smart City Initiatives (owners R. Choudhury/K. Le) with presentation on Soofa Signs by C. Angelo
• Work plan update: IT Technology Projects (owners A. Bao/A. Alcorn)
• Discussion of future items
• Liaison reports including Mayor Tran report and staff report on returning to in-person meetings

The commission approved the February 28, 2022 agenda and the January 24, 2022 special meeting minutes. It received and filed the work plan update, which included a digital inclusion survey concluding February 28, a request to add a free Wi-Fi sub-item for the BART station area, and updates on cybersecurity and Soofa Signs. No substantive policy decisions were made; actions were procedural or informational.

• Approved February 28, 2022 agenda (6-0)
• Approved January 24, 2022 special meeting minutes (7-0)
• Received and filed work plan update (7-0)

Arts Commission

The Milpitas Arts Commission is holding a special virtual meeting to receive an overview of Public Art Master Plans, using examples from other cities, as part of developing a Request for Proposals. The meeting also includes routine items like approval of minutes and public comments.

• Overview of Public Art Master Plans by Community Engagement and Inclusion Administrator McLane
• Discussion of 2021-2022 Workplan item: developing Request for Proposals for a Public Art Master Plan
• Approval of meeting minutes from January 25, 2021
• Public forum for comments on non-agenda items

Planning Commission

The Milpitas Planning Zoning Administrator will hold a public hearing to decide on a Minor Site Development Permit for Thousand Tasty Restaurant at 50 Dixon Road. The request is to allow two prefab storage sheds behind an existing multi-tenant commercial building in the C1 zoning district. Staff recommends approval, subject to conditions. The meeting is conducted via Zoom webinar.

• Minor Site Development Permit MS21-0129 for two accessory storage sheds at 50 Dixon Road
• Project categorically exempt from CEQA under Sections 15301 and 15183
• Public comments limited to 3 minutes, one per agenda item
• Appeals to City Council within 12 calendar days of decision

Senior Advisory Commission

The Milpitas Senior Advisory Commission will hold a regular virtual meeting to elect a Chair and Vice Chair for 2022, review work plan tasks including a May resource fair and June barbecue, and receive reports from staff, council, and the Age-Friendly Initiative. The agenda is mostly routine business with no major policy decisions.

• Election of Chair and Vice Chair to serve through December 2022
• Discussion of Work Plan tasks: May Open House/Resource Fair, Technology for Seniors Program, June Senior Center barbecue
• Financial report by Recreation Services Supervisor John Macon
• Police Chief briefing as announcement
• Public comment limited to 3 minutes, one comment per agenda item

The Senior Advisory Commission elected Jenny Berryhill as Chair and Deborah Langley as Vice Chair, both unanimously and unopposed. The commission also reviewed its work plan, including plans for a May resource fair and support for senior programs. No other substantive decisions were made.

• Elected Jenny Berryhill as Chair (unanimous)
• Elected Deborah Langley as Vice Chair (unanimous)
• Approved agenda for February 22, 2022 (all ayes)
• Approved minutes for October 26, 2021 (all ayes)

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will receive a presentation on the City's grant-funded on-demand pilot shuttle program, which aims to reduce transportation-related greenhouse gas emissions and improve first/last mile connections. The Commission will also continue planning for Earth Day 2022, discussing ideas for community promotions and engagement. The agenda includes routine items such as approval of minutes and public forum.

• Presentation on Milpitas On-Demand Shuttle Program by Principal Planner Jay Lee
• Discussion of Earth Day 2022 planning and community engagement ideas
• Approval of meeting minutes from December 15, 2021

City Council

The Milpitas City Council will consider a proposal to convert the Turing Apartments at 1355 McCandless Drive to low, median, and moderate-income housing using housing bonds, along with adopting goals for middle-income workforce housing. The council will also review the mid-year budget, direct ARPA funding priorities, and discuss a naming policy for streets, parks, and facilities. Several routine consent items are on the agenda, including a lease agreement with Nibbi Brothers and a quarterly financial report.

• Proposal to convert Turing Apartments to affordable housing with housing bonds
• FY 2021-22 mid-year budget amendments and reclassification of positions
• ARPA funding direction for council priority items
• Commercial lease with Nibbi Brothers for 1700 Sango Court and 1831-1841 Tarob Court, up to 18 months
• Review of proposed streets, parks, and facilities naming policy

Economic Development & Trade Commission

The Milpitas Economic Development and Trade Commission will discuss the feasibility of forming a Business Improvement District (BID) for Main Street revitalization, receive an update on the ARPA Small Business Assistance Grant Program, and consider commissioner roles and assignments. Public comments are limited to three minutes per speaker.

• Discussion on forming a Business Improvement District (BID) for Main Street
• Update on ARPA Small Business Assistance Grant Program ($5,000 grants, applications open until 3/1/2022)
• Discussion and vote on commissioner roles and assignments for FY 2021-2022
• Approval of minutes from January 20, 2022

City Council Transportation Subcommittee

The Milpitas City Council Transportation Subcommittee will meet virtually to review and discuss two transportation topics: a bike lane improvement implementation strategy and a citywide traffic congestion assessment. The meeting includes public comment periods and approval of prior minutes, but no formal votes are scheduled.

• Review and discuss Bike Lane Improvement Implementation Strategy
• Review and discuss Citywide Traffic Congestion Assessment
• Public comment limited to 3 minutes per speaker, one comment per agenda item
• Approval of November 12, 2021 meeting minutes

The Milpitas City Council Transportation Subcommittee met virtually and received staff presentations on the bike lane improvement implementation strategy and the citywide traffic congestion assessment. No formal decisions were made; the items were informational only. The meeting was adjourned at 4:45 PM.

• Approved meeting agenda (all in favor)
• Approved previous meeting minutes (all in favor)

Planning Commission

The Milpitas Planning Zoning Administrator will hold a public hearing to consider a Minor Conditional Use Permit for a massage establishment at 770 E Capitol Ave. Staff recommends approval. The meeting is conducted via teleconference with public comment by Zoom.

• Minor Conditional Use Permit MC21-0007 for massage establishment at 770 E Capitol Ave
• Located in C2-TOD General Commercial Zoning District with Transit-Oriented Development Overlay
• Categorically exempt from CEQA under Sections 15301 and 15183
• Public comments limited to 3 minutes, one per agenda item

City Council

This agenda is a notice of cancellation for the special City Council meeting scheduled for Thursday, February 10, 2022. No items will be discussed or decided at this meeting.

• Special City Council meeting on February 10, 2022, canceled

Youth Advisory Commission

The Milpitas Youth Advisory Commission is meeting virtually to review its 2021-22 work plan, including updates on a coding competition and spelling bee, and to discuss fundraising for its annual $500 scholarship. The commission will also hear reports from city staff and a councilmember. Public comments are limited to three minutes per item.

• Coding Competition scheduled for 3/19/22, 2:30-7:00 p.m. at Teen Center; possible date change to May to be discussed
• Spelling Bee scheduled for 4/22/22, 5:00-8:30 p.m. at Teen Center and Community Center; wordlists and judges update
• Youth Advisory Scholarship: $500 annual award for Milpitas high school juniors/seniors; fundraising discussion
• Work Plan 2021-22 review: timeline creation for all items
• Public comment via Zoom registration; online written comment form discontinued

The Youth Advisory Commission voted to move its coding competition from March 19 to May 14, 2022, due to COVID concerns and to boost participation. They also discussed plans for a spelling bee on April 22, fundraising for the Youth Advisory Scholarship, and rescheduled their March meeting to March 14. No other substantive decisions were made.

• Approved February 10, 2022 agenda (all in favor)
• Approved January 13, 2022 minutes (6 ayes, 1 abstention)
• Moved coding competition date to May 14, 2022 (all in favor)
• Rescheduled March 10 YAC meeting to March 14

Planning Commission

The Planning Commission is holding a special meeting via teleconference. The session includes training on the Planning Commission Handbook, effective decision-making, and the Ralph M. Brown Act.

• Planning Commissioner Training: Handbook, Effective Meetings and Decision-making, and Overview of the Ralph M. Brown Act

City Council

The Milpitas City Council is holding a special meeting to receive a presentation on the proposed 5-year 2023-2027 Capital Improvement Program and provide feedback to staff. No formal decisions are scheduled; the item is for discussion and input only.

• Receive presentation on proposed 2023-2027 Capital Improvement Program
• Provide feedback to staff on the CIP

The Milpitas City Council held a special meeting to receive a presentation on the proposed 5-year 2023-2027 Capital Improvement Program and provide feedback. No formal votes were taken on the CIP items, but the Council directed staff to fund a pickleball pilot program up to $75,000, to be reimbursed when the CIP is approved, and requested deferral of the City Council AV system replacement. Councilmembers expressed varying support and concerns on other projects, including staffing, police substation, and traffic signs.

• Directed staff to fund pickleball pilot program up to $75,000 (reimbursed upon CIP approval)
• Requested deferral of City Council AV system replacement to next fiscal year
• Requested cost estimate for Dempsey Road Water Line Project (Selwyn to Yosemite)
• Requested report on tree management/replacement requests via MyMilpitas App
• Requested line items for ambulance crew quarters and dorm window at Fire Station 1
• Requested presentation on unfunded liabilities and payroll impact
• Requested details on Police Substation and AV system specifications

Suicide Prevention Task Force

The Milpitas HOPE Suicide Prevention Task Force is meeting virtually to receive updates on county suicide prevention efforts and Milpitas mental health town halls, and to discuss planning for 2022-23. The agenda is largely informational and planning-focused, with no major decisions or public hearings listed.

• County Suicide Prevention Updates from Santa Clara County Behavioral Health Services
• Milpitas Town Halls on Mental Health Needs/Resources: Seniors (Feb 2, 2022) and ASIST Training (Feb 24-25, 2022)
• 2022-23 Planning Discussion
• Workgroup updates: Diversity, Teens/Transitional Youth, Partnership with Public Safety, AAPI Empowerment

The Milpitas HOPE – Suicide Prevention Task Force met on February 8, 2022, and discussed updates on the County Gun Safety Campaign and ASIST training flyer. The main item was an open discussion led by Tegan McLane on planning the future of the task force, including updating current workgroups and considering new ones for 2022-23. No formal decisions or votes were recorded; the meeting was procedural and informational.

• Discussed 2022-23 planning for task force workgroups (no vote)
• Noted County Gun Safety Campaign concluded and evaluation surveys increased
• Acknowledged ASIST Training flyer sent by Charu Aggarwal
• Scheduled next meeting for March 9, 2022

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation & Cultural Resources Commission will receive an informational report on recent recreation registration trends, discuss promotion of the Milpitas Historical Society's June tour, and review the Bicycle and Pedestrian Trails work plan goal, including a bike repair clinic and future bike events. The meeting is largely informational and discussion-focused, with no final decisions expected.

• Quarterly report on recreation registration trends by staff
• Discussion on supporting the Historical Society's annual June historical tour
• Presentation on Bicycle and Pedestrian Trails work plan, including bike repair clinic at Milpitas Sports Center
• Discussion of Bike to Anywhere Day and Bike & Walk Our Trails Day
• Upcoming items: June Park Tour, CIP Priority Recommendation, Sister Cities, Aviso Adobe Renovation

The Commission received a staff report on recreation trends, discussed supporting the June Historical Tour, and formed an Ad Hoc committee to plan a Family Bike event. No formal decisions were made beyond approving the agenda and prior minutes.

• Approved agenda for February 7, 2022 (all in favor)
• Approved minutes from January 3, 2022 (4 ayes, 2 abstentions)
• Formed Ad Hoc committee for Family Bike event (Strauss, Davis, Thomas)

City Council

This is a special meeting of the Milpitas City Council held via Zoom. The only substantive item is a closed session to interview candidates for the City Attorney position. The rest of the agenda is procedural, including public comment instructions and a code of conduct reading.

• Closed session interview of City Attorney candidates
• Public comment limited to three minutes per speaker
• Meeting held via Zoom webinar only, no physical location

The Milpitas City Council convened a special meeting on February 7, 2022, via teleconference/Zoom. The only substantive item was a closed session to interview candidates for the City Attorney position, with no reportable action taken. The meeting was procedural, with no public speakers, no conflicts of interest, and no announcements.

• Convened special meeting via teleconference/Zoom
• Held closed session to interview City Attorney candidates
• No reportable action from closed session
• Adjourned at 2:28 PM

Veterans Commission

The Milpitas Veterans Commission is meeting virtually to elect a Chair and Vice-Chair for 2022, plan the annual Veterans Luncheon scheduled for May 21 at Jose Higuera Adobe Park, and discuss how to address veteran homelessness and suicide prevention. The commission will also receive updates on NJROTC involvement and the Adopt-A-Vet program. Public comments are limited to three minutes per item.

• Election of Chair and Vice-Chair for 2022
• Annual Veterans Luncheon on May 21, 2022 at Jose Higuera Adobe Park
• Discussion on veteran homelessness and suicide prevention
• Update on NJROTC involvement with the commission
• Update on Adopt-A-Vet program

The Milpitas Veterans Commission elected William Devereux as chair and Liliana Ramos as vice chair for 2022. The commission also formed an ad hoc committee to plan the Veterans Annual Luncheon and voted to invite a speaker on veterans homelessness and suicide prevention. No other substantive decisions were made.

• Elected William Devereux as Commission Chair (all in favor)
• Elected Liliana Ramos as Commission Vice Chair (all in favor)
• Formed ad hoc committee for Veterans Annual Luncheon planning (Monzon, Ramos, Choy)
• Approved motion to invite speaker on veterans homelessness and suicide prevention (4-0)

Community Housing Commission

The Milpitas Community Advisory Commission will discuss hosting a spring-cleaning day in spring 2022 and receive an update on the FY2022-2023 Community Development Block Grant (CDBG) process. The meeting is held via teleconference/Zoom only, with public comment allowed.

• Discussion of hosting a spring-cleaning day in spring 2022
• Staff update on FY2022-2023 CDBG process
• Public comment limited to 3 minutes per item
• Meeting held via Zoom webinar only

The commission approved a motion to combine its spring cleaning day with a future city dumpster day, with 7 in favor and none opposed. The commission also approved the meeting agenda and the January 5, 2022 minutes. No other substantive decisions were made; the CDBG update was informational only.

• Approved motion to combine spring cleaning day with a future city dumpster day (7-0)
• Approved February 2, 2022 agenda (7-0)
• Approved January 5, 2022 minutes (6-0-1)

City Council

The Milpitas City Council will hold a public oversight meeting for a proposed 112-unit, 100% affordable residential development at 1300 South Main Street, which is eligible for streamlined review under SB 35. The council will also consider consent items including a $487,599 contract for Office 365 cloud products, adoption of an affordable housing ordinance amendment, and appointments to city commissions. A closed session is scheduled to discuss property negotiations for 1700 Sango Court and 1831-1841 Tarob Court, and a performance evaluation for the City Manager.

• Public oversight meeting for 112-unit affordable housing at 1300 South Main Street (SB 35)
• Adopt Ordinance No. 297.1 amending Affordable Housing Ordinance (Title XII, Chapter 1)
• Approve 3-year agreement with CDW-G for Office 365, total $487,599 ($162,533 annually)
• Closed session: real estate negotiation for 1700 Sango Court and 1831-1841 Tarob Court
• Approve improvement agreement with Sango Court L.P. for offsite improvements at 355 Sango Ct.

The Milpitas City Council approved a 3-year agreement with CDW-G for Office 365 cloud products at $162,533 annually, totaling $487,599, and adopted Ordinance No. 297.1 amending the Affordable Housing Ordinance. The council also approved appointments to city commissions and received a report from the Homelessness Task Force, with requests for further action. No substantive decisions were made on the proposed 112-unit affordable housing development at 1300 South Main Street, which was only discussed during a public oversight meeting.

• Approved $487,599 Office 365 contract with CDW-G (5-0)
• Adopted Ordinance No. 297.1 amending Affordable Housing Ordinance (5-0)
• Approved appointments to Science, Technology & Innovation Commission and Planning Commission (5-0)
• Approved Improvement Agreement with Sango Court L.P. for offsite improvements at 355 Sango Ct. (5-0)
• Reconfirmed findings for virtual meetings under Resolution No. 9105 and AB 361 (5-0)
• Received Homelessness Task Force report; directed staff to bring back for direction in March (5-0)
• Approved consent calendar including minutes and calendar (5-0)

Library & Education Advisory Commission

The Library and Education Advisory Commission will hold a regular virtual meeting to elect a Chair and Vice Chair, review work plan projects including the upcoming Youth Essay Contest, and receive an update on the Library Donor Program. The agenda also includes approval of prior minutes, public comments, and staff reports.

• Election of Chair and Vice Chair to serve through December 2022
• Discussion of Youth Essay Contest topics and timeline for middle and high school divisions
• Update on Library Donor Program projects
• Public comments limited to 3 minutes, one per agenda item

The Library and Education Advisory Commission elected Dana Arbaugh as Chair and Yu-Lan Chou as Vice Chair, both unanimously and unopposed. The commission also reviewed work plan projects, discussed the upcoming Youth Essay Contest, and received updates on the Library Donor Program and other reports. No other substantive decisions were made.

• Elected Dana Arbaugh as Chair (unanimous)
• Elected Yu-Lan Chou as Vice Chair (unanimous)
• Approved agenda for January 31, 2022 (all ayes)
• Approved minutes for November 15, 2021 (all ayes)

City-School Collaborative Subcommittee

The City-School Collaborative Subcommittee is meeting to discuss several joint city-school topics, including COVID-19 updates, traffic calming, crossing guards, transportation opportunities, and the future of education in Milpitas. The agenda also includes approval of minutes from a prior meeting and updates on MUSD bond projects. This is a discussion-focused meeting with no formal votes on specific items listed.

• Discussion of COVID-19 update
• Traffic calming measures
• Crossing guards update
• City/School transportation opportunity
• MUSD Bond Projects Update

Planning Commission

The Milpitas Planning Zoning Administrator will hold a public hearing on two items: a minor conditional use permit for a massage establishment at 770 E Capitol Ave, which staff recommends deferring to February 10, 2022, and a minor site development permit for a 357-square-foot equipment enclosure at 1550 Buckeye Dr, which staff recommends approving. The meeting is conducted via teleconference with public comment by Zoom.

• Minor Conditional Use Permit for J SPA Massage at 770 E Capitol Ave (P-MC21-0007) - staff recommends deferral to Feb 10, 2022
• Minor Site Development Permit for Onto Innovation nitrogen tank enclosure at 1550 Buckeye Dr (P-MS21-0216) - staff recommends approval
• Both projects are categorically exempt from CEQA under Sections 15301 and 15183
• Public comments limited to 3 minutes per speaker, one comment per agenda item

Planning Commission

The Milpitas Planning Commission will hold a public hearing to consider a tentative parcel map to split a 12.66-acre parcel at 1724 Sunnyhills Court into two parcels (about 2.1 and 10.55 acres) and a site development permit amendment related to the timing of annexing the smaller parcel into Community Facilities District 2005-1, No. 22. Staff recommends approval. The rest of the agenda is routine items like approving minutes and public comment.

• Tentative Parcel Map TP21-0001 to subdivide 1724 Sunnyhills Court into 2.1-acre and 10.55-acre parcels
• Site Development Permit Amendment SA21-0011 to modify Condition of Approval No. 51 for P-SD18-0004
• Annexation of 2.1-acre parcel into CFD 2005-1, No. 22
• CEQA exemptions under Guidelines Sections 15315 and 15183
• Resolution No. 22-001 for approval

The Milpitas Planning Commission approved a tentative parcel map and site development permit amendment for the Sunnyhills CFD subdivision at 1724 Sunnyhills Court, allowing the split of a 12.66-acre parcel into two parcels (2.1 and 10.55 acres) to facilitate annexation into CFD 2005-1. The approval was unanimous (6-0) and included environmental exemptions under CEQA. The commission also approved the meeting agenda and minutes for January 12, 2022, both unanimously.

• Approved Resolution No. 22-001 for Tentative Parcel Map TP21-0001 and Site Development Permit Amendment SA21-0011 (6-0)
• Approved meeting agenda for January 26, 2022 (6-0)
• Approved meeting minutes for January 12, 2022 (6-0)

City Council

The Milpitas City Council is holding a special meeting to receive a staff presentation on the Preliminary FY 2023-32 Ten-Year General Fund Financial Forecast. Council members will provide feedback on desired service levels, which will inform the development of the FY 2022-23 budget. The meeting is held via Zoom only, with public comment limited to three minutes per speaker.

• Receive staff presentation on Preliminary FY 2023-32 Ten-Year General Fund Financial Forecast
• Provide feedback on desired service levels for FY 2022-23 budget development
• Public comment limited to 3 minutes per speaker, one comment per agenda item

The City Council received a staff presentation on the preliminary FY 2023-32 Ten-Year General Fund Financial Forecast and provided feedback on desired service levels to inform the FY 2022-23 budget. No formal decisions were made; the item was for discussion and direction. Council members suggested priorities such as investing in public works, seeking grants for parks, redirecting ARPA funds, and adding a pickleball pilot program to the CIP budget discussion.

• Approved the January 25, 2022 Special Meeting Agenda (5-0)
• Received staff presentation on FY 2023-32 financial forecast (no vote)
• Council consensus to add pickleball pilot program to CIP budget discussion
• Council requested staff to provide cross-tab data from community survey
• Council requested list of other Santa Clara County cities' reserve funding and unfunded liabilities

Science, Technology, and Innovation Commission

The Science, Technology and Innovation Commission is holding a special teleconference meeting to receive updates on its work plan goals, including the digital inclusion strategy, smart city initiatives, and IT technology projects. The agenda is largely procedural, with routine items like approval of minutes and public forum, but the main business is discussing the next year's work plan.

• Work plan updates: Goal 1 Digital Inclusion Strategy (carryover), Goal 2 Smart City Initiatives (new), Goal 3 IT Technology Projects (carryover)
• Approval of November 30, 2021 special meeting minutes
• Public forum for non-agenda items
• Liaison reports from Mayor Tran and city staff, including 2022 meeting schedule

The commission approved the meeting agenda, prior minutes, and the 2022 meeting schedule. It also received and filed updates on its work plan, including digital inclusion and smart city initiatives, with no substantive policy decisions made.

• Approved January 24, 2022 agenda (4-0)
• Approved November 30, 2021 special meeting minutes (4-0)
• Received and filed work plan updates (4-0)
• Approved 2022 STI Commission meeting schedule (4-0)

Arts Commission

The Milpitas Arts Commission is meeting virtually to discuss and potentially approve several items, including next steps for its City Council-approved work plan, an update on the Mural Program with recruitment for local muralists, and a proposal to display artwork by Saranya Chandrasekaran in the Phantom Art Gallery. The commission will also receive updates on public art projects and hear reports from liaisons. The agenda includes routine items like approving minutes and introducing new commissioners.

• Approve staff recommendation for next steps on the Arts Commission Work Plan
• Receive update on Mural Program, including recruitment of Milpitas-based muralists and site nomination process
• Approve Saranya Chandrasekaran's artwork for display in the Phantom Art Gallery
• Receive updates on public art projects in process
• Introduction of new commissioner Jamie Hekkelman and student commissioner Christine Lee

The Arts Commission approved a staff recommendation to hold a special meeting in February to review Public Art Master Plans from other cities, and approved an application from Milpitas resident Saranya Chandrasekaran for an exhibit at the Phantom Art Gallery. The commission also received updates on the mural program and public art projects, and approved the agenda and prior meeting minutes.

• Approved agenda for January 24, 2022 (all in favor)
• Approved minutes from June 28, 2021 (all in favor, Badesha abstained)
• Approved staff recommendation to call a special meeting in February to review Public Art Master Plans (all in favor)
• Approved Saranya Chandrasekaran for an exhibit at the Phantom Art Gallery (all in favor)

Public Safety & Emergency Preparedness Commission

The Milpitas Public Safety and Emergency Preparedness Commission is holding a special meeting via Zoom to discuss its 2022 work plan and elect a chair and vice-chair. The agenda also includes routine items such as approving minutes, public comments, and reports from city liaisons.

• 2022 Work Plan Updates
• 2022 Elections for Chair and Vice-Chair
• Approval of November 18, 2021 meeting minutes
• Public forum for non-agenda comments
• Reports from Council, School District, OES, Fire, and Law

The commission approved its 2022 work plan assignments and re-elected Chair Lien by a 5-2 vote. It also elected Ellis as Vice-Chair with one abstention. No other substantive decisions were made; the meeting consisted of reports from city departments and liaisons.

• Approved 2022 Commission Work Plan assignments (7-0)
• Re-elected Lien as Chair (5-2)
• Elected Ellis as Vice-Chair (6-1, with 1 abstention)

Economic Development & Trade Commission

The Economic Development and Trade Commission will receive updates on Chamber of Commerce programs, ARPA-funded economic recovery initiatives, and a proposal to explore forming a Business Improvement District for Main Street. They will also elect a Chair and Vice Chair for the year. The meeting is largely informational, with no final decisions expected on the substantive items.

• ARPA Hotel Assistance Grant Program: $10,000 grants for local hotels
• ARPA Workforce Development: $150,000 in grants to 5 organizations
• ARPA Small Business Assistance: $1,500,000 allocated, $5,000 per grant
• Discussion of forming a Business Improvement District for Main Street
• Election of Commission Chair and Vice Chair

The Economic Development and Trade Commission re-elected Chris Norwood as Chair and Casey McNeil as Vice Chair for 2022. The commission received updates on the American Rescue Plan Act programs and the Milpitas Chamber of Commerce, and postponed a discussion on a Main Street Business Improvement District to the February 14 meeting.

• Re-elected Chris Norwood as Chair for 2022 (6-0)
• Re-elected Casey McNeil as Vice Chair for 2022 (6-0)
• Approved agenda as amended (6-0)
• Approved November 8, 2021 minutes (4-0, 2 abstentions)
• Received ARPA staff report (5-0)
• Postponed Main Street BID discussion to Feb 14, 2022 (5-0)
• Received Chamber of Commerce update (5-0)

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will discuss and plan two items: recognizing Earth Day 2022 with community promotions and engagement, and following up on a Smart Energy Strip distribution and education effort sponsored by Silicon Valley Clean Energy. The meeting is virtual and includes public comment opportunities.

• Earth Day 2022 planning: discuss ideas for recognition, community promotions, and engagement (virtual and in-person)
• Smart Energy Strip event follow-up: Silicon Valley Clean Energy sponsors distribution and education effort; commissioners to be trained on proper use
• Public comment: oral comments via Zoom, limited to 3 minutes, one comment per agenda item
• Approval of meeting minutes from December 15, 2021

City Council

The Milpitas City Council will hold a public hearing to decide on a proposed 32-unit townhome condominium subdivision at 2001 Tarob Court, requiring a site development permit, conditional use permit, and vesting tentative map. The council will also consider an ordinance update to the Affordable Housing Ordinance, receive a presentation on the draft Development Review Handbook and ADU Toolkit, and discuss rescinding prior direction on a 206-unit residential project at 1355 California Circle. Several consent calendar items include contracts for software services and fire station security systems.

• Public hearing: 32-unit townhome subdivision at 2001 Tarob Court (Site Development Permit SD21-0004, Conditional Use Permit UP21-0005, Vesting Tentative Map MT21-0001)
• Introduce Ordinance No. 297.1 amending the Affordable Housing Ordinance (Title XII, Chapter 1)
• Consider rescinding direction on 206-unit residential project at 1355 California Circle
• Contract with HdL Software LLC for business license tracking software, not-to-exceed $110,609.86
• Construction contract to Trofholz Technologies for card access systems at fire stations, not-to-exceed $104,324.42

The Milpitas City Council approved a 32-unit townhome condominium subdivision at 2001 Tarob Court, including a site development permit, conditional use permit, vesting tentative map, and environmental assessment, in a 3-2 vote. The council also rescinded prior direction on a proposed 206-unit residential project at 1355 California Circle, directing staff to explore amending the General Plan and removing the Specific Plan requirement. Additionally, the council introduced an ordinance updating the Affordable Housing Ordinance and approved several consent calendar items, including a contract for card access systems at fire stations.

• Approved 32-unit townhome subdivision at 2001 Tarob Court (3-2)
• Rescinded Sept 21, 2021 direction on 206-unit project at 1355 California Circle (4-1)
• Introduced Ordinance No. 297.1 updating Affordable Housing Ordinance (5-0)
• Approved Amendment No. 3 with HdL Software LLC for $110,609.86 (5-0)
• Awarded construction contract to Trofholz Technologies for $104,324.42 (5-0)
• Adopted Ordinance No. 43.213 amending Traffic Code (5-0)
• Adopted Resolution No. 9117 accepting development impact fee report (5-0)
• Accepted resignation of Aysha Mohsin from Planning Commission (5-0)

Youth Advisory Commission

The Milpitas Youth Advisory Commission is meeting virtually to review its 2021-22 work plan, including updates on a coding competition and spelling bee, and to discuss fundraising for its annual $500 service scholarship. The agenda includes routine items like approval of minutes and public comments, but the main business is planning event timelines and scholarship fundraising.

• Coding Competition scheduled for 3/19/22, 2:30-7:00 p.m. at Teen Center
• Spelling Bee scheduled for 4/22/22, 5:00-8:30 p.m. at Teen Center and Community Center
• Discussion of fundraising for $500 Youth Advisory Scholarship
• Work Plan 2021-22 review and timeline creation
• Public comments limited to 3 minutes via Zoom

The Youth Advisory Commission held a routine meeting, approving the agenda and prior minutes. They voted to agendize a public forum request about youth internships and fellowships, and adjusted the health and mental wellness event to an online distribution of tips and resources. The coding competition and spelling bee were discussed and tabled for further planning at the next meeting.

• Approved January 13, 2022 agenda (all ayes)
• Approved December 9, 2021 minutes (5 ayes, 2 abstentions)
• Agendized public forum item on youth internships and fellowships (all ayes)
• Adjusted health and mental wellness event to online distribution of tips and resources (all ayes)
• Tabled coding competition planning to next meeting
• Tabled spelling bee planning to next meeting

Planning Commission

The Milpitas Planning Commission will hold a public hearing to decide on a conditional use permit and minor site development permit for a child care center at 150-158 South Main Street. The commission will also consider a motion to continue virtual meetings under Assembly Bill 361, and will elect a chair and vice chair for 2022.

• Conditional Use Permit and Minor Site Development Permit for Rainbow Child Care Facility at 150-158 S Main St, for up to 80 children ages 2-6
• Motion to reconfirm findings under Resolution No. 21-023 and Assembly Bill 361 for continuation of virtual meetings
• Election of Chair and Vice Chair for 2022
• Swearing in of new Planning Commissioners Awasthi and Mohsin

The Milpitas Planning Commission approved a Conditional Use Permit and Minor Site Development Permit for Rainbow Child Care Facility at 150-158 S. Main Street, allowing a child care center for up to 80 children. The approval was unanimous (6-0) and included a condition requiring screening of the outdoor play area. The commission also elected Bill Chuan as Chair and Larry Ciardella as Vice Chair for 2022, and reconfirmed findings to continue virtual meetings.

• Approved Conditional Use Permit UP21-0002 and Minor Site Development Permit MS21-0237 for Rainbow Child Care Facility (6-0)
• Elected Bill Chuan as Chair for 2022 (6-0)
• Elected Larry Ciardella as Vice Chair for 2022 (6-0)
• Approved meeting agenda as amended (6-0)
• Approved December 8, 2021 minutes as amended (4-0, 2 abstentions)
• Reconfirmed findings for virtual meetings under Resolution 21-023 and AB 361 (6-0)

Suicide Prevention Task Force

The Milpitas HOPE Suicide Prevention Task Force will meet virtually to receive updates on county suicide prevention efforts and Milpitas mental health town halls, and to discuss a postvention media protocol recommendation. Workgroup updates will also be provided. The meeting is open for public comment via Zoom.

• Review of media protocol recommendation for postvention
• Update on seniors mental health town hall held December 15, 2021
• ASIST training scheduled for February 24-25, 2022
• Workgroup updates: Diversity, Teens/Transitional Youth, Partnership with Public Safety, AAPI Empowerment

The Milpitas HOPE Suicide Prevention Task Force met virtually and received updates on county gun safety, upcoming trainings, and workgroup activities. No formal decisions were made; the meeting was informational and procedural.

• Reviewed media protocol recommendations for suicide postvention
• Heard update on Gun Safety Campaign from County Suicide Prevention
• Noted ASIST training scheduled for Feb 24-25
• Discussed partnering with Milpitas High School for 'Like' movie viewings

City Council

The City Council will review several consent calendar items including street resurfacing acceptance and school district cost-share agreements. The meeting also includes the introduction of a traffic ordinance and discussions regarding American Rescue Plan Act funds.

• Acceptance of Street Resurfacing 2021 Project (Project No. 4283 & 4298)
• Amendment No. 1 to VTA Funding Agreement for State Route 237 Near Term Improvements
• Amendment No. 1 to Cost Share Agreement for McCandless Park and Mattos Elementary School
• Introduction of Ordinance No. 43.213 regarding Milpitas Municipal Code Title V, Chapter 100 - Traffic
• American Rescue Plan Act (ARPA) reallocation and Permit Automation Fund modification

The Milpitas City Council approved the American Rescue Plan Act (ARPA) reallocation recommendation and budget appropriation for permit automation, including allocations for small business grants. The council also introduced a traffic ordinance, approved the street resurfacing project acceptance, and adopted the City Council Procedures and Protocols Handbook with amendments. Several consent calendar items were approved, including commission appointments and a cost share agreement with the school district.

• Approved ARPA reallocation and budget appropriation for permit automation (5-0)
• Introduced Ordinance No. 43.213 amending traffic code (5-0)
• Adopted Resolution No. 9115 accepting Street Resurfacing 2021 Project (5-0)
• Approved City Council Procedures and Protocols Handbook with amendments (5-0)
• Approved Amendment No. 1 to VTA funding agreement for SR 237 project (5-0)
• Approved Amendment No. 1 to cost share agreement with Milpitas Unified School District (5-0)
• Approved appointments to city commissions (5-0)
• Selected 10 agenda items for future discussion (5-0)

City Council

This is a special meeting of the Milpitas City Council held via Zoom, with the sole agenda item being a training session on implicit bias and diversity and inclusion. The council will receive the training, and no other substantive decisions or discussions are scheduled.

• Implicit Bias Training and Diversity & Inclusion Training

The Milpitas City Council held a special meeting via Zoom, during which they received training on implicit bias and diversity & inclusion from CPS HR Consulting. No substantive policy decisions were made; the only formal action was approving the meeting agenda. Councilmembers also discussed COVID testing and mask distribution, but no formal action was taken on those topics.

• Approved the January 7, 2022 Special Meeting Agenda (5-0)

Community Housing Commission

The Milpitas Community Advisory Commission will hold elections for Chair and Vice Chair to serve through December 2022, and begin discussing activities for Affordable Housing and Building Safety Month in May. The meeting is procedural with no major policy decisions or public hearings.

• Election of Commission Chair and Vice Chair for term through December 2022
• Discussion on community engagement for Affordable Housing and Building Safety Month (May)

The Community Advisory Commission unanimously elected Oscar Leon as Chair and Vishal Gandhi as Vice-Chair for 2022. The commission also approved the agenda and prior meeting minutes, and discussed suggestions for a second community engagement event on affordable housing and building safety. No other substantive decisions were made.

• Elected Oscar Leon as 2022 Chair (unanimous)
• Elected Vishal Gandhi as 2022 Vice-Chair (unanimous)
• Approved January 5, 2022 agenda (6-0)
• Approved December 1, 2021 minutes (6-0)

City Council

This agenda is a notice of cancellation. The regularly scheduled City Council meeting for Tuesday, January 4, 2022, has been canceled. No items will be discussed or decided at this meeting.

• Meeting canceled for January 4, 2022

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation & Cultural Resources Commission will hold its first meeting of 2022, electing a chair and vice chair for the year and discussing its work plan, including timelines for bicycle plan and events. The agenda is largely procedural, with no major policy decisions or public hearings scheduled.

• Election of 2022 Chair and Vice Chair
• Discussion of Commission work plan, including bicycle plan and events
• Approval of October 4, 2021 meeting minutes
• Public forum for comments on non-agenda items

The Commission elected Ricky Davis as Chair and Becky Strauss as Vice Chair for a one-year term, both by unanimous vote. It also discussed the work plan, forming an ad hoc group to explore bringing back the Bicycle Repair Clinic, and heard public comments on pickleball capacity and Milpitas becoming a Metro City. No other substantive decisions were made.

• Elected Ricky Davis as Chair (unanimous)
• Elected Becky Strauss as Vice Chair (unanimous)
• Formed ad hoc group for Bicycle Repair Clinic (Davis, Montemayor, Strauss)