Milpitas public meetings in 2021

Measure F Oversight Committee

The Measure F Oversight Committee will review the FY2020-21 revenues from the ¼-cent sales tax and confirm that the services funded with Measure F money are allowable expenditures consistent with the measure. The agenda includes approval of minutes from May and September 2021, a public forum, and staff reports. The main business item is a roll-call vote on the revenue review and expenditure confirmation.

• Review FY2020-21 Measure F revenues: $1.3 million collected vs. $1.2 million estimated
• Confirm services funded with Measure F are allowable: police, fire, parks, library, etc.
• Approve minutes from May 26, 2021 and September 16, 2021 meetings
• Public forum for comments on non-agenda items (3-minute limit)

The Measure F Oversight Committee reviewed FY2020-2021 revenues and confirmed that services maintained with Measure F funding are allowable expenditures consistent with Measure F. The motion passed with four votes in favor and one abstention. The committee also approved the agenda and minutes from prior meetings, and was briefed on a vacant committee position.

• Confirmed FY2020-21 Measure F expenditures as allowable (4-0-1)
• Approved December 16, 2021 agenda (5-0)
• Approved May 26, 2021 minutes (5-0)
• Approved September 16, 2021 minutes (5-0)

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will discuss a potential green gardening program and a $1,000 Silicon Valley Clean Energy-sponsored smart energy strip distribution effort. No final decisions are expected; the agenda items are for discussion and planning only.

• Discussion of potential green gardening program (electric tools, less toxic/organic resources)
• Silicon Valley Clean Energy sponsorship of $1,000 for smart energy strips (about 100 units) for community distribution
• Possible events: Earth Day, Milpitas Farmers' Market
• Approval of November 17, 2021 meeting minutes

The commission discussed but did not vote on a potential green gardening program, agreeing to improve online resources and contact SCVURPPP for a searchable Green Gardener list. It also planned a Smart Energy Strip distribution with Silicon Valley Clean Energy, with volunteers for Earth Day events, and considered using its $1,000 budget for additional strips. No formal decisions were made beyond approving the agenda and prior minutes.

• Approved December 15, 2021 agenda (4-0)
• Approved November 17, 2021 minutes (4-0)
• Agreed to improve green gardening info on City Sustainability page
• Agreed to contact SCVURPPP to improve Green Gardener list searchability
• Planned Smart Energy Strip distribution with Silicon Valley Clean Energy
• Volunteered commissioners for Earth Day energy strip outreach

City Council

The Milpitas City Council will hold a special meeting with a closed session on a tort claim, followed by public business. Key actions include approving a $1,355,916 VTA-funded contract for the Milpitas OnDemand transit service, adopting an urgency ordinance on urban lot splits, and allocating $150,000 in ARPA workforce development grants. The agenda also includes routine consent items and public hearings.

• Approve $1,355,916 VTA Measure B funding and RideCo contract for Milpitas OnDemand (C5)
• Adopt urgency ordinance on urban lot splits and two-unit projects (Item 15)
• Approve $150,000 ARPA workforce grants to Milpitas Youth Force, Evergreen Valley College, First 5, and others (Item 18)
• Declare 1.07 acres as exempt surplus land for Lower Penitencia Creek flood project (C6)
• Approve stormwater maintenance agreement for Anton Milpitas 730 LLC at 730 E. Capitol Ave (C7)

The Milpitas City Council approved the Parks and Recreation Master Plan Update, adopted an urgency ordinance on urban lot splits and two-unit projects, and allocated $150,000 in ARPA workforce development grants. It also rejected a franchise agreement amendment with MSI, appointed an interim assistant fire marshal, and postponed several items.

• Adopted Parks and Recreation Master Plan Update and Negative Declaration (5-0)
• Adopted Urgency Ordinance No. 38.844 on urban lot splits and two-unit projects (5-0)
• Approved $150,000 in ARPA workforce development grants to four organizations (5-0)
• Rejected Assignment and Fourth Amendment to Franchise Agreement with MSI (4-0-1)
• Appointed Jaime Garcia as Interim Assistant Fire Marshal (5-0)
• Approved consent calendar items including Lower Penitencia Creek land sale and stormwater agreement (5-0)
• Postponed item C5 (VTA funding for Milpitas OnDemand) to future meeting
• Postponed ARPA update item to next meeting (5-0)

Suicide Prevention Task Force

The Milpitas HOPE Suicide Prevention Task Force is meeting virtually to receive updates from Santa Clara County Behavioral Health Services, discuss the recent LGBTQ mental health town hall, and review a recommended media protocol for postvention (response after a suicide). Workgroup updates will cover diversity, teens, public safety partnerships, and AAPI empowerment. The meeting is open for public comment via Zoom.

• County Suicide Prevention Updates from Jay Donaghue (Santa Clara County Behavioral Health Services)
• Milpitas Town Hall on Mental Health Needs/Resources for LGBTQ community held November 17
• Postvention Protocol Discussion: review of Media Protocol Recommendation
• Workgroup updates: Diversity, Teens/Transitional Youth, Partnership with Public Safety, AAPI Empowerment
• Next meeting scheduled for January 11, 2022

Youth Advisory Commission

The Milpitas Youth Advisory Commission will review its 2021-22 work plan, discuss Teen Center events, and consider fundraising for its $500 youth advisory scholarship. The meeting is a regular virtual session with public comment via Zoom.

• Review of 2021-22 Work Plan, including events like Health and Mental Wellness, Coding Competition, and Spelling Bee
• Recap of YAC/Teen Center Halloween Event and future opportunities
• Volunteer opportunity: Holiday Magic on Main Street Teen Night – Reindeer Games on 12/17, 4-9 p.m.
• Discussion of fundraising for the $500 Youth Advisory Scholarship
• Approval of October 14, 2021 meeting minutes

The Youth Advisory Commission approved plans for a mental health awareness handout, a coding competition on 3/19/22, and a spelling bee on 4/22/22, all with unanimous votes. They also discussed Teen Center events, volunteer opportunities, and the Youth Advisory Scholarship, but no other formal decisions were made.

• Approved mental health awareness handout for schools (all ayes)
• Approved coding competition on 3/19/22 with $5 resident/$30 non-resident fees (all ayes)
• Approved spelling bee on 4/22/22 with $5 registration fee (all ayes)

Planning Commission

The Milpitas Planning Zoning Administrator will hold a public hearing on two items: a Minor Conditional Use Permit for beer and wine sales at Beijing Chef restaurant, and a Site Development Permit for a master sign program at the Lantana mixed-use development. Staff recommends approval for both, subject to conditions. The meeting is conducted via teleconference with public comment available through Zoom.

• Minor Conditional Use Permit for ancillary on-premise beer and wine sales (ABC Type 41 License) at Beijing Chef, 1828 N Milpitas Blvd
• Site Development Permit for Lantana master sign program at 720 Montague Expressway, a 2.35-acre mixed-use development
• Both projects are exempt from CEQA review under specified guidelines
• Public comments limited to 3 minutes per speaker, one comment per agenda item

Planning Commission

The Planning Commission will consider a motion to continue holding virtual meetings under Assembly Bill 361. Additionally, the commission will receive a presentation regarding a draft Development Review Handbook and an Accessory Dwelling Unit (ADU) Toolkit.

• Motion to reconfirm findings for the continuation of virtual meetings via Resolution No. 21-023
• Presentation on draft Development Review Handbook and Accessory Dwelling Unit (ADU) Toolkit

The Milpitas Planning Commission adopted Resolution 21-023, making findings under Assembly Bill 361 to continue holding virtual meetings. The commission also received a presentation on the draft Development Review Handbook and ADU Toolkit, providing feedback. All votes were unanimous (5-0).

• Adopted Resolution 21-023 for continuation of virtual meetings (5-0)
• Approved meeting agenda for December 8, 2021 (5-0)
• Approved minutes of October 27, 2021 (5-0)
• Approved minutes of November 29, 2021 (5-0)

City Council

The Milpitas City Council and Housing Authority will hold a joint meeting with a public hearing on a proposed 32-unit townhome subdivision at 2001 Tarob Court, requiring a site development permit, conditional use permit, and vesting tentative map. The consent calendar includes funding agreements for the Calaveras Boulevard Widening Project, stormwater maintenance agreements, and an ordinance to comply with SB 1383. The council will also discuss the potential sale of city-owned parcels on South Main Street and review agenda item requests from councilmembers.

• Public hearing for 32-unit townhome condominium subdivision at 2001 Tarob Court (Site Development Permit SD21-0004, Conditional Use Permit UP21-0005, Vesting Tentative Map MT21-0001)
• Approve $3.5 million from TASP fund and $1.433 million from Calaveras Boulevard Widening Traffic Impact Fee Fund for Calaveras Boulevard Widening Project (Project No. 4258)
• Opt into opioid settlement agreements with distributors (Amerisource Bergen, Cardinal Health, McKesson) and manufacturer Janssen
• Adopt Ordinance No. 48.22 amending Solid Waste Management to comply with SB 1383
• Authorize $308,393 professional services agreement with Raimi+ Associates for Housing Opportunity Zone consulting

The Milpitas City Council approved the sale of parcel 1 at 1432-1446 South Main Street and directed further evaluation of parcels 2 and 3 after adoption of the Metro Specific Plan, with an amendment to study relocation grants for businesses and residents. The council also approved appointments to the Planning Commission, authorized a $4.933 million budget appropriation for the Calaveras Boulevard Widening Project, and opted into opioid settlement agreements. Several items were postponed, including a proposed 32-unit townhome development at 2001 Tarob Court and the City Council Procedures and Protocols Handbook.

• Approved sale of parcel 1 at 1432-1446 South Main Street and further evaluation of parcels 2-3 (5-0)
• Appointed Dipak Awasthi, Aysha Mohsin, and re-appointed Commissioner Galang to Planning Commission (3-2)
• Approved $3.5M TASP and $1.433M Calaveras Blvd Widening budget appropriation (5-0)
• Opted into opioid settlement agreements with distributors and Janssen (5-0)
• Adopted Ordinance 48.22 amending Solid Waste Management to comply with SB 1383 (5-0)
• Authorized surplus sale of Ditch Witch FX30 Vacuum Trailer by auction (5-0)
• Approved four commission work plans for FY 2021-22 (5-0)
• Postponed 32-unit townhome project at 2001 Tarob Court to future meeting (5-0)

Veterans Commission

The Milpitas Veterans Commission is meeting virtually to discuss several business items, including a presentation from the Veterans Chamber of Commerce, an update on a proposed brick-laying project to honor veterans, and ways to involve the NJROTC program. The commission will also hear an update on the Adopt-A-Vet program. Public comments are limited to three minutes per item.

• Presentation from Veterans Chamber of Commerce on ways the commission may be involved
• Update on brick-laying project to honor Milpitas veterans, including proposed sites and costs
• Discussion of NJROTC involvement with the commission and potential support
• Update on Adopt-A-Vet program connecting veterans with elementary schools

The Milpitas Veterans Commission met on December 1, 2021, and approved the agenda and minutes from October 6, 2021. The commission received a presentation from the Veterans Chamber of Commerce and discussed a project to honor Milpitas veterans with memorial bricks. Two items—Navy Junior Reserve Officer Training Corps (NJROTC) and Adopt-A-Vet Program—were tabled to the February 2, 2022 meeting. No other substantive decisions were made.

• Approved December 1, 2021 agenda (all ayes)
• Approved October 6, 2021 minutes (all ayes)
• Tabled NJROTC item to February 2, 2022 meeting
• Tabled Adopt-A-Vet Program to February 2, 2022 meeting

Community Housing Commission

The Milpitas Community Advisory Commission is holding a teleconference meeting to discuss and gather public input on the Consolidated Plan, a key document for federal housing and community development funding. The agenda includes routine items like approval of minutes and public forum, but the main business is the CDBG Community Meeting for feedback.

• Public hearing on Consolidated Plan feedback for CDBG
• Approval of November 3, 2021 meeting minutes
• Public forum for non-agenda items
• Seating of alternates

The Community Advisory Commission held a regular meeting with no substantive decisions. It approved the December 1 agenda and the November 3 minutes, both unanimously. Staff presented the FY 2022-2025 CDBG Consolidated Plan process, including survey results and timeline, with comments from consultants and the public. No other actions were taken.

• Approved December 1, 2021 agenda (7-0)
• Approved November 3, 2021 minutes (7-0)

Science, Technology, and Innovation Commission

The Science, Technology and Innovation Commission is holding a special meeting via Zoom to receive a presentation on mobility and traffic, and to discuss updates to its 2021-22 work plan. Several work plan goals are marked as completed, while others are carried over. The meeting is largely procedural, with no votes on ordinances or contracts.

• Mobility and Traffic presentation (10-15 min)
• Work plan updates: Digital Inclusion Strategy (carryover), 5G Implementation (completed), Odor Sensors (completed), Traffic Congestion (completed), IT Technology Project (carryover)
• Public comment limited to 3 minutes per speaker, one comment per agenda item
• December meeting cancellations and report back to Council on 2021-22 work plan

The commission approved the November 30 agenda and the November 8 meeting minutes, both unanimously. It received and filed a mobility and traffic presentation, and approved workplan updates, including carrying over two goals and completing three others. The commission also approved canceling the December 20 meeting and was informed of D. Nam's appointment as IT Director.

• Approved November 30 agenda (6-0)
• Approved November 8 special meeting minutes (6-0)
• Received and filed mobility and traffic presentation (6-0)
• Approved 2022 workplan updates (6-0)
• Approved canceling December 20 meeting (6-0)

Planning Commission

The Milpitas Planning Commission will hold a public hearing to consider recommending a city-initiated zoning text amendment to the City Council. The amendment would create a ministerial process for urban lot splits and two-unit projects on single-family lots, with lots as small as 1,200 square feet, to comply with state law. The commission will vote on a resolution to forward the recommendation.

• Public hearing on Zoning Text Amendment ZA21-0004 for urban lot splits and two-unit projects citywide
• Proposed amendments to Milpitas Municipal Code Chapters 1 (Subdivisions) and 10 (Zoning)
• Allow eligible single-family lots to be split into lots as small as 1,200 square feet
• Allow up to two single-family dwellings per residential lot
• Staff recommends adoption of Resolution No. 21-025

The Planning Commission voted 5-1 to recommend City Council approval of a 32-unit townhome condominium subdivision (Site Development Permit SD21-0004, Conditional Use Permit UP21-0005, Vesting Tentative Map MT21-0001, and Environmental Assessment EA19-0007) with conditions. The commission also approved the meeting agenda and closed the public forum. No other new business was discussed.

• Approved the meeting agenda as amended (6-0).
• Closed the public forum (6-0).
• Recommended approval of the 32-unit townhome subdivision (5-1, Chair Tao dissenting).

Planning Commission

The Milpitas Planning Zoning Administrator will hold a public hearing to consider a Minor Conditional Use Permit allowing ancillary on-premise beer and wine sales at Yoshi Sushi, an existing restaurant at 599 E Calaveras Blvd. The project is categorically exempt from CEQA review. Staff recommends approval subject to conditions.

• Minor Conditional Use Permit MC21-0010 for beer and wine sales at 599 E Calaveras Blvd (Yoshi Sushi)
• Existing 2,182-square-foot restaurant; no separate bar; ABC Type 41 License
• CEQA exemption under Section 15301 (Existing Facilities)
• Staff recommendation: adopt Resolution 21-024 approving the permit

Public Safety & Emergency Preparedness Commission

The Milpitas Public Safety and Emergency Preparedness Commission will hold a regular meeting via Zoom to discuss and potentially approve its 2022 work plan and hold elections for chair and vice-chair. The agenda also includes routine items such as approval of minutes, public comments, and liaison reports from city council, school district, OES, fire, and law enforcement.

• 2022 Work Plan discussion
• 2022 Elections for Chair and Vice-Chair
• Approval of September 16, 2021 meeting minutes
• Public forum for non-agenda comments
• Liaison reports including CERT and RACES updates

The Public Safety and Emergency Preparedness Commission approved its 2022 work plan, assigning five preparedness programs, with Commissioner Luu abstaining. The commission also approved the meeting agenda and prior minutes unanimously. No other substantive decisions were made; remaining items were informational reports.

• Approved 2022 Commission Work Plan with five programs (all ayes except Luu abstaining)
• Approved meeting agenda (8-0)
• Approved prior meeting minutes (8-0)

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will discuss the Draft EESC 2022 Work Plan. The commission is asked to approve the draft and forward it to the City Council for final approval.

• Discussion and potential approval of the Draft EESC 2022 Work Plan

The Energy and Environmental Sustainability Commission approved its 2022 work plan with several changes, including moving the vehicle-on-demand shuttle item to May, adding updates on federal infrastructure funds, extreme heat mitigation plans, and clarifying REACH code discussions. The plan will be forwarded to the City Council for approval. The meeting also included routine approvals of the agenda and prior minutes, with no public comments.

• Approved 2022 work plan with changes (5-0)
• Approved agenda for November 17, 2021 (4-0)
• Approved minutes for November 9, 2021 (4-0)

City Council

The Milpitas City Council will hold a regular meeting with a closed session to review City Attorney candidates, followed by public business. Key actions include introducing an ordinance to comply with SB 1383 solid waste regulations, adopting a resolution for a retirement exception for a new hire, and approving several consent items such as police grants and contracts. The agenda is largely routine, with most items on the consent calendar.

• Introduce Ordinance No. 48.22 amending Solid Waste Management to comply with SB 1383
• Adopt resolution for exception to 180-day wait period for employment agreement with Jane Corpus
• Accept 2021 Bulletproof Vest Partnership Grant of $10,239.97
• Accept 2020 State Homeland Security Grant of $106,836.95 for mobile crash barriers
• Award IFB No. 22-014 to JAM Services for decorative light poles, not-to-exceed $152,085.94

The Milpitas City Council introduced an ordinance to amend solid waste management rules to comply with SB 1383, and introduced an ordinance amending public access to meetings. It also approved the ADA/504 complaint procedure, accepted public improvements for the Amalfi Apartments, and awarded contracts for decorative light poles and fuel delivery. All votes were 4-0 with one absence.

• Introduced Ordinance No. 48.22 amending solid waste management to comply with SB 1383 (4-0)
• Introduced Ordinance No. 262.8 amending public access to meetings (4-0)
• Adopted Resolution No. 9108 accepting Amalfi Apartments improvements and reducing performance bond to $380,000 (4-0)
• Approved and adopted City ADA/504 Complaint/Grievance Procedure (4-0)
• Awarded IFB No. 22-014 to JAM Services for decorative light poles up to $152,085.94 (4-0)
• Awarded five-year fuel delivery contract to Merrimac Petroleum (4-0)
• Adopted Resolution No. 9109 for exception to 180-day wait period and employment agreement with Jane Corpus (4-0)
• Approved continuing publication in Milpitas Post and posting notices in three public places (4-0)

Library & Education Advisory Commission

The Library and Education Advisory Commission will hold a virtual regular meeting. The main item is a review of the FY 2021-2022 Work Plan to prioritize project areas, including topic/advisory #6 on City Event collaborations. The agenda also includes routine items such as approval of minutes, public comments, and staff reports.

• Review FY 2021-2022 Work Plan and prioritize project areas
• Discussion of topic/advisory #6: City Event collaborations
• Public comments limited to 3 minutes per speaker
• Reports from Library Donor Program, Friends of the Milpitas Library, County Librarian, Community Librarian, and City Council

The Library and Education Advisory Commission reviewed its FY 2021-2022 Work Plan and prioritized project areas, including topic/advisory #6 on City Event collaborations. No formal votes were taken on substantive matters; the agenda and prior minutes were approved unanimously. The commission also acknowledged the resignation of Commissioner Elpidio Estioko and received reports on library donations and events.

• Approved agenda for November 15, 2021 (all ayes)
• Approved minutes for September 20, 2021 (all ayes)
• Reviewed FY 2021-2022 Work Plan and prioritized project areas, including City Event collaborations

City Council Transportation Subcommittee

The Milpitas City Council Transportation Subcommittee will review and discuss two transportation topics: the Milpitas OnDemand pilot shuttle program and the potential use of Botts' Dots for traffic calming. The meeting is virtual only, with public comment limited to three minutes per speaker. No final decisions are expected; this is a review and discussion session.

• Review of Milpitas OnDemand pilot shuttle program
• Discussion of using Botts' Dots for traffic calming applications
• Public comment via Zoom webinar with three-minute limit per speaker
• Approval of October 15, 2021 meeting minutes

The Milpitas City Council Transportation Subcommittee approved its agenda and minutes, and heard presentations on a pilot shuttle program and the use of pavement markers (Botts Dots) for traffic calming. The committee expressed support for using pavement markers as rumble strips to warn motorists of hazards and requested creation of a pilot project for full city council consideration. No public comments were received.

• Approved agenda (all ayes)
• Approved meeting minutes (all ayes)
• Supported pavement marker rumble strips for hazard warning
• Requested pilot pavement marker project for city council consideration

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission is holding a special virtual meeting to discuss and prepare its 2022 work plan, which will be submitted to the City Council for approval in December 2021. The commission will also approve the agenda and minutes from the September 15, 2021 meeting, and take public comments on non-agenda items.

• Discussion of 2022 Commission Work Plan, to be forwarded to City Council for approval
• Approval of meeting minutes from September 15, 2021
• Public forum for comments on non-agenda items

The Energy and Environmental Sustainability Commission held a special meeting with no substantive decisions. They approved the agenda and the September 15, 2021 minutes, both unanimously (4-0). The main business item was a discussion of potential topics for the 2022 Commission Work Plan, but no formal action was taken. Announcements included updates on odor complaints, an upcoming odor study presentation, and water conservation progress.

• Approved the November 9, 2021 agenda (4-0)
• Approved the September 15, 2021 minutes with requested changes (4-0)

Suicide Prevention Task Force

The Milpitas HOPE Suicide Prevention Task Force is meeting virtually to receive updates on county suicide prevention efforts, discuss a postvention protocol, and plan outreach at Holiday Magic. The agenda also includes updates from workgroups on diversity, teens, public safety partnerships, and AAPI empowerment. This is a regular working meeting with no major decisions or public hearings listed.

• County Suicide Prevention Updates from Santa Clara County Behavioral Health Services
• Discussion of Postvention Protocol, including media communication
• Outreach planning for Holiday Magic event
• Workgroup updates: Diversity, Teens/Transitional Youth, Public Safety Partnership, AAPI Empowerment
• Next meeting scheduled for December 14, 2021

Science, Technology, and Innovation Commission

The Science, Technology and Innovation Commission is holding a special teleconference meeting to receive a presentation on the 9-1-1 Dispatch Center and to discuss updates to its 2021 work plan, including goals on digital inclusion, 5G implementation, odor sensors, traffic congestion, and IT projects. The meeting also includes routine items such as approval of minutes, public forum, and liaison reports.

• 9-1-1 Dispatch Center presentation (15 min)
• Work plan updates: Digital Inclusion Strategy, 5G Implementation Status, Odor Sensors, Traffic Congestion, IT Technology Project
• Report back to Council on 2021 Commission Workplan scheduled for December 7th meeting
• Public comment now requires Zoom registration; online written comment form discontinued

The commission received and filed a presentation on the 9-1-1 Dispatch Center and the work plan update, both with unanimous 6-0 votes. No substantive decisions were made; the meeting was informational, with future agenda items discussed.

• Approved November 8, 2021 agenda (6-0)
• Approved October 18, 2021 regular meeting minutes (6-0)
• Received and filed 9-1-1 Dispatch Center presentation (6-0)
• Received and filed work plan update (6-0)

Economic Development & Trade Commission

The Economic Development and Trade Commission will consider recommending its draft Fiscal Year 2021-2022 Work Plan to the City Council for approval, and will receive an update on the recently launched International Trade and Commerce Program. The meeting also includes routine items like approval of the agenda and prior minutes, plus a public forum for comments.

• Draft FY 2021-2022 Commission Work Plan recommendation to City Council
• International Trade and Commerce Program update (Action 19.4)
• Public forum for oral comments (3-minute limit, one comment per item)

The Economic Development and Trade Commission voted 5-0 to recommend the draft Fiscal Year 2021-2022 Work Plan, with amendments from October and November meetings, to the City Council. The commission also received an update on the International Trade and Commerce Program and discussed forming a subcommittee for it. All votes were unanimous with three members absent.

• Approved meeting agenda (5-0)
• Approved October 11, 2021 minutes (5-0)
• Recommended FY 2021-22 Work Plan to City Council (5-0)
• Received International Trade and Commerce Program update (5-0)
• Adjourned to January 10, 2022 meeting (5-0)

Main Street Revitalization Subcommittee

The Ad Hoc Main Street Revitalization Subcommittee will receive a status update on short- and long-term projections for streetscape and business façade improvements, and discuss the subcommittee's vision and mission. The meeting is held via teleconference/Zoom only, with public comment limited to three minutes per speaker.

• Status update on Main Street Revitalization, including streetscape and business façade improvement projections
• Discussion of the subcommittee's role, vision, and mission
• Approval of September 10, 2021 meeting minutes

The subcommittee received a staff update on the Main Street Revitalization effort approved by the City Council on May 11, 2021, including funding and timelines. They also discussed the upcoming Holiday Magic event (December 4-19) and directed staff to market it. No formal votes were taken on these items; the agenda and minutes were approved unanimously, and the vision/mission discussion was deferred to the next meeting.

• Approved meeting agenda (2-0)
• Approved previous meeting minutes (2-0)
• Deferred vision and mission discussion to next meeting (2-0)

Community Housing Commission

The Community Advisory Commission is meeting via Zoom to hear a staff update on the Community Development Block Grant (CDBG) program, including the timeline for the upcoming fiscal year and the Consolidated Plan Community Survey. The agenda is otherwise routine, covering approval of minutes, public comments, and liaison reports.

• CDBG update and timeline for upcoming fiscal year
• Consolidated Plan Community Survey discussion
• Approval of October 6, 2021 meeting minutes
• Public comments limited to 3 minutes per item

The Community Advisory Commission received a staff presentation on the CDBG update and the fiscal year 2022-2025 Consolidated Plan process, including an overview of the community survey and timeline. Commissioners provided feedback and requested a flyer to promote the survey and events. No formal decisions were made on substantive matters; the agenda and prior minutes were approved unanimously.

• Approved November 3, 2021 agenda (6-0)
• Approved October 6, 2021 minutes (6-0)
• Requested flyer to promote CDBG survey and timeline

City Council

The Milpitas City Council will hold a closed session on two lawsuits, then consider consent items including a sewer code amendment, a Chick-fil-A improvement agreement, and a $700,702 budget appropriation for an energy efficiency grant. The council will also receive presentations on the draft Storm Master Plan and the COVID-19 Workforce Recovery Program, and discuss the Neighborhood Cleanup Program.

• Closed session on two lawsuits: one where city is plaintiff against sanitation districts, one where city is defendant in case 19CV347649
• Approve sewer operation and maintenance code amendments (Ordinance 208.54)
• Approve first amendment to dog park lease with County of Santa Clara
• Authorize travel for Councilmember Anthony Phan to Pasadena conference
• Approve November 2021 meeting calendar and October 19, 2021 minutes

The Milpitas City Council approved the COVID-19 Workforce Recovery Program and American Rescue Plan Act workforce development programming, including a friendly amendment to include unhoused individuals. The council also approved a $700,702 budget appropriation for the Community Resilience Program capital projects grant agreement with ENGIE Services. All votes were unanimous (5-0).

• Approved COVID-19 Workforce Recovery Program and ARPA workforce development programming (5-0)
• Approved $700,702 budget appropriation for Community Resilience Program capital projects (5-0)
• Adopted Ordinance No. 208.54 amending sewer operation and maintenance code (5-0)
• Approved improvement agreement with Chick-fil-A for offsite improvements at 755 E. Calaveras Blvd (5-0)
• Approved first amendment to lease agreement with County for Dog Park facilities in Ed Levin Park (5-0)
• Reconfirmed findings for continuation of virtual meetings under AB 361 (5-0)
• Approved travel for Councilmember Phan to CALNET Leadership Retreat (5-0)
• Approved Amendment No. 2 to TriTech Software agreement for $297,623.75 (5-0)

City Council

The Milpitas City Council is holding a special meeting to receive a report on a proposed low- and moderate-income housing project at Turing Apartments, funded through a California Statewide Communities Development Authority program. The council will decide whether to direct staff to pursue the project, which could require the project team to fund additional staff and resources. No final action is expected; the item is for discussion and direction.

• Report on proposed low/moderate income housing at Turing Apartments
• Potential use of California Statewide Communities Development Authority program
• Staff recommendation to require project team funding for staff, City Attorney, and consultant resources
• Possible direction to staff to develop framework and goals for moderate income housing program

The Milpitas City Council held a special meeting to discuss a proposed low- and moderate-income housing project at Turing Apartments through a California Statewide Communities Development Authority program. After a motion to bring the item back on November 16 failed (2-3), the Council approved the Mayor's recommendations and directed staff to bring back a resolution for approval in December or January. The vote was 5-0.

• Approved Mayor's recommendations on Turing Apartments housing project, directing staff to bring back a resolution in December or January (5-0)
• Denied motion to bring item back on November 16 with a resolution for final approval (2-3)

Planning Commission

The Milpitas Planning Commission will hold a public hearing on a proposed 32-unit townhome condominium subdivision at 2001 Tarob Court, requiring a Site Development Permit, Conditional Use Permit, Vesting Tentative Map, and Environmental Assessment. The commission will also consider adopting a resolution to continue virtual meetings under Assembly Bill 361 and receive the FY2021-22 Work Plan. The agenda includes routine approvals of minutes and public comment procedures.

• Public hearing for 32-unit townhome development at 2001 Tarob Court (SD21-0004, UP21-0005, MT21-0001, P-EA21-0002)
• Adopt Resolution 21-023 for continuation of virtual meetings under AB 361
• Adopt Resolution 21-022 recommending City Council approval of the townhome project
• Receive Planning Commission FY2021-22 Work Plan
• Approve minutes of September 8, 2021

The Milpitas Planning Commission approved a resolution recommending City Council approval of a 32-unit townhome condominium subdivision at 2001 Tarob Court, including a site development permit, conditional use permit, vesting tentative map, and environmental assessment. The commission also adopted a resolution to continue virtual meetings under AB 361 and approved the meeting agenda and minutes. Commissioner Belong announced his resignation effective end of meeting.

• Approved Resolution 21-022 recommending City Council approval of 32-unit townhome project at 2001 Tarob Court (6-0)
• Adopted Resolution 21-023 for continuation of virtual meetings under AB 361 (6-0)
• Approved meeting agenda as amended (6-0)
• Approved September 8, 2021 meeting minutes (6-0)

Senior Advisory Commission

The Senior Advisory Commission will discuss canceling its December 28, 2021 meeting and debrief recent senior center events, including a resource fair. They will also review work plan tasks and receive reports from staff and council.

• Proposed cancellation of December 28, 2021 meeting, next meeting February 22, 2022
• Debrief of October 2 'Welcome Back and City Departments Resource Fair' with over 200 attendees
• Planning for 2nd Annual Mobile (drive-thru) Resource Fair on October 30, 2021 at Barbara Lee Senior Center
• Review of Work Plan topics: Open House event and Technology for Seniors project

City Council

The Milpitas City Council will hold a joint meeting with the Successor Agency of the Milpitas Redevelopment Agency Board. They will consider consent items including contracts for tree maintenance, sewer plan recertification, and a housing element consultant, plus a public hearing on sewer ordinance amendments. They will also receive reports on the Homekey project, unhoused services, workforce recovery, and a proposed affordable housing project.

• Approve $2,697,550 contract amendment with West Coast Arborist for tree maintenance
• Approve $431,710 agreement with Raimi + Associates for 2023-2031 Housing Element
• Approve $65,000 loan from City to Successor Agency
• Public hearing on Ordinance No. 208.54 amending sewer operation and maintenance code
• Receive report on Homekey project at 1000 Hillview Court

The City Council introduced Ordinance No. 208.54 amending sewer operation and maintenance codes, with a modification to delete Section 18 (Maintenance by User) for further discussion. The motion passed 3-2. The council also postponed the Turing Apartments low-income housing item to a future meeting and received reports on the HomeKey Project and unhoused services without action.

• Introduced Ordinance No. 208.54 with Section 18 removed (3-2)
• Postponed Turing Apartments housing item to future meeting (3-2)
• Approved consent calendar including sewer plan, tree maintenance, housing element consultant (5-0)
• Approved $65,000 loan to Successor Agency (5-0)
• Received HomeKey Project report, no action
• Received unhoused services mid-year report, no action

Science, Technology, and Innovation Commission

The Milpitas Science, Technology and Innovation Commission is holding a regular meeting via Zoom, with items including a presentation on T-Mobile 5G implementation and updates on the commission's work plan goals. The meeting also includes routine items like approval of minutes and public comments. No decisions are listed; the agenda is primarily informational and procedural.

• T-Mobile 5G Implementation Presentation (15 min)
• Work plan updates: Digital Inclusion Strategy, 5G Implementation Status, Odor Sensors, Traffic Congestion, IT Technology Project
• Report back to Council on 2021 Commission Workplan at November 16th meeting
• November meeting rescheduled from 11/15 to 11/8 due to conflict

The commission approved distributing a public Wi-Fi survey to understand internet access needs, and received and filed the T-Mobile 5G presentation and IT project updates. It also voted to move the November 15 regular meeting to November 8 as a special meeting.

• Approved distribution of public Wi-Fi survey (5-0)
• Received and filed T-Mobile 5G presentation (5-0)
• Received and filed IT technology project updates (5-0)
• Voted to change 11/15/21 regular meeting to 11/08/21 special meeting (5-0)

City Council Transportation Subcommittee

The Milpitas City Council Transportation Subcommittee will review and discuss updates on two transportation projects: the Montague Expressway Pedestrian Overcrossing at Penitencia Creek and the South Milpitas Boulevard Vehicle Bridge at Penitencia Creek, as well as a pilot street sweeping program. The meeting is virtual and includes public comment opportunities.

• Montague Expressway Pedestrian Overcrossing at Penitencia Creek (Project No. 2018) update
• South Milpitas Boulevard Vehicle Bridge at Penitencia Creek (Project No. 2016) update
• Pilot Street Sweeping Program (Project No. 3455) update

The Milpitas City Council Transportation Subcommittee met virtually and received progress updates on two bridge projects and the pilot street sweeping program. No formal decisions were made; the items were informational only.

• Approved meeting agenda (all in favor)
• Approved prior meeting minutes (all in favor)

Planning Commission

The Milpitas Planning Zoning Administrator will hold a public hearing to consider two site development permits: one for a new two-story home at 355 South Temple Drive and another for a second-story addition at 1231 Park Heights Drive. Staff recommends approval for both, subject to conditions. The meeting also includes a public forum for non-agenda items.

• Site Development Permit SD21-0006: demolish existing home and build 2,854-sq-ft two-story residence with 620-sq-ft garage at 355 South Temple Drive
• Minor Site Development Permit MS21-0042: add 2,467-sq-ft (including second story) to existing 1,154-sq-ft home at 1231 Park Heights Drive
• Both projects are categorically exempt from CEQA review
• Public comments limited to 3 minutes per speaker
• Decisions appealable to City Council within 12 calendar days

Youth Advisory Commission

The Milpitas Youth Advisory Commission is holding a regular virtual meeting to elect a chair and vice chair for the 2021-22 term, per its bylaws. The commission will also review final details for its Halloween event with the Milpitas Teen Center, including station assignments, a movie, and games. The agenda includes routine items such as approving minutes and public comments.

• Election of 2021-22 Chair and Vice Chair
• Final details for YAC/Teen Center Halloween Event (stations, movie 'Hotel Transylvania', raffle)
• Event walkthrough scheduled for 10/28 at 5-6 pm
• City liaison reports from staff and Councilmember
• Upcoming agenda items: workplan planning and YAC Scholarship

The Youth Advisory Commission elected Fengyi Huang as Chair and Rachel Plummer as Vice Chair for the 2021-22 term, both by unanimous vote. The commission also finalized details for the YAC/Teen Center Halloween event, including station assignments, activities, and a walk-through on October 28. No other substantive decisions were made.

• Elected Fengyi Huang as Chair (unanimous)
• Elected Rachel Plummer as Vice Chair (unanimous)
• Approved October 14, 2021 agenda (unanimous)
• Approved September 9, 2021 minutes (unanimous, with Nitya Kaki abstaining)

City Council

The Milpitas City Council is holding a special meeting to receive a report on the Fiscal Benefits of Employment Lands Study and to provide direction on developing an Innovation District as part of the Milpitas Metro Specific Plan. They will also receive a presentation on the draft Milpitas Metro Specific Plan (an update of the 2008 Transit Area Specific Plan) and provide feedback. Public comment is invited on both agenda items.

• Receive Fiscal Benefits of Employment Lands Study report
• Provide direction on Innovation District development
• Presentation on Draft Milpitas Metro Specific Plan
• Public comment on draft plan

The City Council received presentations on the Fiscal Benefits of Employment Lands Study and the Draft Milpitas Metro Specific Plan. Council expressed general support for the policy options and indicated support for development scenario number four, which includes an Innovation District with Class A Office and R&D development and continued hotel uses. No formal decisions were made; the items were informational only.

• Approved the October 12, 2021 Special Meeting Agenda (5-0)
• Received Fiscal Benefits of Employment Lands Study presentation and expressed support for policy options
• Indicated support for development scenario number four (Innovation District) for Milpitas Metro Specific Plan
• Received Draft Milpitas Metro Specific Plan presentation and provided feedback

Suicide Prevention Task Force

The Milpitas HOPE Suicide Prevention Task Force is meeting virtually to receive updates from Santa Clara County Behavioral Health Services, discuss recent mental health town halls for teens, and plan outreach at the upcoming Holiday Magic event. Workgroup updates and future agenda items will also be discussed.

• County Suicide Prevention update by Jay Donaghue (Santa Clara County Behavioral Health Services)
• Milpitas Town Halls on Mental Health Needs/Resources for teens (Sept 29, facilitated by CASSY)
• Tabling for HOPE at Holiday Magic (Dec 4-19), including Senior Night Dec 13, Global Night Dec 9, Weekend Dec 11
• Workgroup updates: Diversity, Teens/Transitional Youth, Partnership with Public Safety, AAPI Empowerment
• Next meeting scheduled for Nov 9, 2021

Economic Development & Trade Commission

The Milpitas Economic Development and Trade Commission will hear a presentation on the Fiscal Benefits of Employment Lands Study, which analyzes employment lands and the Innovation District, and will review its draft work plan for Fiscal Year 2021-2022. The commission will provide feedback on the study and recommend the work plan for City Council approval. The meeting also includes routine items like approval of the agenda and minutes.

• Fiscal Benefits of Employment Lands Study presentation by Alex Andrade and Daniel Degu Sr.
• Draft Fiscal Year 2021-2022 Economic Development and Trade Commission Work Plan
• Public forum with three-minute speaking limit per comment
• Approval of September 13, 2021 meeting minutes

The Economic Development and Trade Commission received a presentation on the Fiscal Benefits of Employment Lands Study and provided feedback. The commission also recommended that the City Council approve the draft FY 2021-2022 work plan with proposed amendments, including a voluntary ambassador program and other commissioner involvement. Both motions passed unanimously (7-0).

• Approved meeting agenda for October 11, 2021 (7-0)
• Approved minutes for September 13, 2021 (7-0)
• Received Fiscal Benefits of Employment Lands Study presentation and provided feedback (7-0)
• Recommended City Council approve draft FY 2021-2022 work plan with amendments (7-0)

Arts Commission

The Milpitas Arts Commission is meeting virtually to receive updates on the Mural Program, the Main Street Industry Mural Project, and the Holiday Magic event, and to select commissioners for two mural selection committees. The commission will also consider prequalifying muralists for the Milpitas Mural Program and approve prior meeting minutes.

• Update on Mural Program Community Engagement and Inclusion, to be presented to City Council in October
• Selection of a Commissioner for the Main Street Industry Mural Selection Committee
• Update on Holiday Magic event performance and art-related aspects
• Selection of a Commissioner for the Temporary Holiday Magic Mural Selection Committee
• Prequalification of muralist applicants for the Milpitas Mural Program

The Arts Commission approved the agenda and minutes, with one abstention on the minutes. It prequalified all 20 mural artists who applied, selected Commissioner Hays for the Main Street Industries mural selection panel, and Commissioner Ghose for the Holiday Magic Murals Commission. The commission also received updates on the Mural Program, Holiday Magic event, and temporary mural projects.

• Approved agenda for October 11, 2021 (all ayes)
• Approved minutes from June 28, 2021 (all ayes, Hutnick abstained)
• Prequalified all 20 mural artists (all ayes)
• Approved Commissioner Hays for Main Street Industries selection panel (unanimous)
• Approved Commissioner Ghose for Holiday Magic Murals Commission (unanimous)

Veterans Commission

The Milpitas Veterans Commission is meeting to discuss and assign tasks for the upcoming Veterans Day Ceremony, including gathering materials for a reference table and staffing it after the event. The commission will also discuss the Veteran of the Year 2021 award, with a nomination deadline of October 29, 2021, and receive updates on NJROTC involvement and the Adopt-A-Vet program.

• Veterans Day Ceremony 2021 planning and commissioner assignments
• Veteran of the Year 2021 nominations due October 29, 2021
• Update on Navy Junior Reserve Officers Training Corps (NJROTC) involvement
• Update on Adopt-A-Vet Program with Milpitas elementary schools

The Commission received updates on the Veterans Day Ceremony, including the National Anthem singer, keynote speaker, and public greeting assignments. They discussed re-activating the Adopt-A-Vet Program and involving the NJROTC, with a commissioner volunteering to explore collaboration. No formal votes were taken on these items; the meeting was primarily informational and discussion-based.

• Approved the October 6, 2021 agenda (M/S: Devereux/Monzon, all ayes).
• Approved the August 4, 2021 minutes (M/S: Monzon/Devereux, all ayes).
• Discussed Veterans Day Ceremony 2021 planning, including singer Ciara Senados and keynote speaker Dana Arbaugh.
• Discussed Veteran of the Year 2021 nominations, due by October 29, 2021, with selection by Fire Chief, Police Chief, and Mayor Tran.
• Discussed involving NJROTC in Commission activities; Commissioner Monzon volunteered to speak with the NJROTC commander.
• Discussed re-activating the Adopt-A-Vet Program; consensus to continue discussions.

Community Housing Commission

The Community Advisory Commission is holding a regular meeting with a presentation on the fiscal year 2022-2025 CDBG Consolidated Plan process. The agenda is mostly routine, including approval of minutes and public comments, with the CDBG presentation as the only substantive business item.

• CDBG Consolidated Plan presentation for FY 2022-2025
• Approval of September 1, 2021 meeting minutes
• Public forum for non-agenda comments
• City liaison reports from councilmember and staff

The Community Advisory Commission approved its October 6, 2021 agenda and the September 1, 2021 meeting minutes, both by unanimous votes of 7-0. The meeting included a staff presentation on the fiscal year 2022-2025 CDBG Consolidated Plan process, with Commissioner Batilo suggesting future discussion on using CDBG funds for capital improvements. No other substantive decisions were made.

• Approved October 6, 2021 agenda (7-0)
• Approved September 1, 2021 minutes (7-0)

City Council

The Milpitas City Council is meeting to discuss and provide direction on several items, including the Main Street Revitalization Initiative and potential regulations on tobacco retail. The council will also consider consent calendar items such as a $454,197.35 HVAC maintenance contract amendment and a $1,355,916 agreement for the Milpitas OnDemand transit service. Other items include approving a mural program policy, a public art design for the Montague Pedestrian Overcrossing, and a resolution to continue virtual meetings.

• Approve Amendment No. 1 with Environmental Services Inc. for citywide HVAC maintenance, not-to-exceed $454,197.35
• Approve funding agreement with VTA and $1,355,916 budget for Milpitas OnDemand transit project
• Approve Mural Program policy with $50,000 from Public Art Fund
• Approve Ryan Petersen design for Montague Pedestrian Overcrossing public art, $15,000 appropriation
• Discuss policy options to regulate tobacco retail permitting, flavored tobacco, and e-cigarettes

The Council approved a motion directing staff on American Rescue Plan Act (ARPA) funding for Main Street revitalization, including Councilmember Dominguez's recommendations for nonprofit support, and sent the Business Improvement District (BID) to the Economic Development and Trade Commission for further discussion. The motion passed 3-1 with one abstention. The Council also adopted a tobacco retail policy similar to San Jose's, approved a public art design for the Montague Pedestrian Overcrossing, and continued virtual meetings under AB 361.

• Approved ARPA funding direction for Main Street revitalization, including nonprofit support and BID referral (3-1, 1 abstention)
• Adopted tobacco retail policy similar to San Jose's (5-0)
• Approved Ryan Petersen Design Proposal for Montague Pedestrian Overcrossing public art, with $15,000 appropriation (5-0)
• Adopted Resolution No. 9105 for continuation of virtual meetings under AB 361 (5-0)
• Approved Consent Calendar including HVAC maintenance amendment ($454,197.35) and Mural Program policy ($50,000) (5-0)
• Postponed item C8 (Milpitas OnDemand funding agreement) to a future meeting
• Approved commission appointments and removals as recommended by Mayor Tran
• Authorized Position Reassignment Benefit for Police Chief appointment letter

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation & Cultural Resources Commission is meeting virtually to receive informational updates on the Park Marker Project and the Sister Cities Program. No votes or decisions are scheduled; the agenda is otherwise routine (approval of minutes, public forum, liaison reports).

• Park Marker Project update presentation
• Sister Cities Program overview and future endeavors
• Approval of September 13, 2021 meeting minutes
• Public forum for comments on non-agenda items

The commission received informational updates on the Park Marker Project and the new Sister Cities Program. No formal decisions were made; the meeting was procedural, with agenda and minutes approved.

• Approved agenda for October 4, 2021 (all ayes)
• Approved minutes from September 13, 2021 (5-0-1, Strauss abstained)

City Council

The Milpitas City Council is holding a special meeting to receive a staff presentation and provide direction on guiding principles for three city-owned parcels at 1432–1488 South Main Street. The council will then direct staff to bring back a recommended approach that aligns with those principles. No final decisions are being made at this meeting; it is a discussion and direction-setting session.

• Discussion of guiding principles for three city-owned parcels at 1432–1488 South Main Street
• Direction to staff to return with a recommended approach aligned with adopted principles

The City Council received a presentation on three city-owned parcels at 1432-1488 South Main Street and provided direction to staff. The Council directed staff to bring back a recommended approach that aligns with guiding principles, with a consensus to explore selling all three parcels together to the highest bidder, prioritizing 100% affordable housing while considering other land uses. No formal vote was taken; the direction was given by consensus.

• Directed staff to bring back a recommended approach for three city-owned parcels (1432-1488 South Main St) based on guiding principles
• Consensus to explore selling all three parcels together to the highest bidder, with 100% affordable housing as priority
• Councilmembers expressed support for affordable housing, first-time homebuyer programs, and community engagement

Arts Commission

The Milpitas Arts Commission will review an application for a Virtual Phantom Art Gallery exhibit by artist Anupama Karthikeyan and receive updates on the Mural Program and Holiday Magic event. The Commission will also select one commissioner each to serve on the Temporary Main Street Industry Mural and Temporary Holiday Magic Murals Selection Committees, both fast-tracked by City Council.

• Approve artist Anupama Karthikeyan for a Virtual Phantom Art Gallery exhibit
• Receive update on Mural Program to be presented to City Council in October
• Select commissioner for Main Street Industry Mural Selection Committee
• Select commissioner for Temporary Holiday Magic Murals Selection Committee
• Receive report on Holiday Magic event performance and art aspects

City-School Collaborative Subcommittee

The Milpitas City-School Collaborative Subcommittee is meeting to discuss several joint city-school items, including a COVID-19 update, traffic calming, crossing guards, transportation opportunities, and the future of education in Milpitas. The agenda also includes approval of minutes and updates on school bond projects. No formal decisions are listed; items are for discussion only.

• COVID-19 Update
• Traffic Calming
• Crossing Guards Update
• City/School Transportation Opportunity
• MUSD Bond Projects Update

City Council

The Milpitas City Council will hold a public hearing on the CDBG annual report and discuss a proposed 206-unit multifamily development at 1355 California Circle, which may require a specific plan. The council will also review the FY 2020-21 fourth-quarter financial report and consider a moderate-income housing proposal at Turing Apartments. Several routine consent items are on the agenda, including contracts and budget amendments.

• Public hearing on FY 2020-2021 CDBG Consolidated Annual Performance and Evaluation Report (CAPER)
• Discussion of conceptual plans for up to 206 multifamily units at 1355 California Circle (APN 22-338-007)
• FY 2020-21 fourth quarter financial status report and budget amendments
• Moderate income housing proposal at Turing Apartments via California Statewide Communities Development Authority
• Contract approvals: $109,969.18 for SeeClickFix, $260,000 for pipeline assessment, $71,552 for WeHOPE mobile showers, $930,708 for Main Street/Gateway Specific Plan

The Milpitas City Council directed staff to allocate 75% of the proposed rent and mortgage relief program funding toward rent relief and 25% toward mortgage relief, and to eliminate investor relief for investment properties. The council also established the position of City Attorney and adopted Resolution No. 9103 to add the salary range, voting 3-2. Additionally, the council introduced Ordinance No. 23.16 amending the municipal code on departmental purchases, and established a Main Street Revitalization Ad-Hoc Sub-Committee.

• Directed 75% of ARPA funds to rent relief, 25% to mortgage relief, eliminating investor relief (unanimous direction)
• Established City Attorney position and adopted Resolution 9103 for salary range (3-2, Dominguez and Phan dissenting)
• Introduced Ordinance 23.16 on departmental purchases (4-1, Montano dissenting)
• Established Main Street Revitalization Ad-Hoc Sub-Committee with Montano and Chua (5-0)
• Approved $269,150 ADA compliance contract with Disability Access Consultants (consent calendar)
• Approved $100,000 MOU with Santa Clara County Specialized Enforcement Team (consent calendar)
• Postponed City Manager employment agreement amendment (item C8)
• Approved consent calendar including insurance payments and Fire Captain list extension (5-0)

Library & Education Advisory Commission

The Library and Education Advisory Commission approved its agenda and May 17, 2021 minutes. It debriefed the 2021 Youth Essay Writing Contest, identifying strengths and areas for improvement. The commission also reviewed Work Plan topic #7 (Library Donor Program) and discussed ways to promote donations. No formal decisions were made on these items.

• Approved agenda for September 20, 2021 (all ayes)
• Approved minutes for May 17, 2021 (all ayes)
• Debriefed Youth Essay Writing Contest 2021 (no formal action)
• Reviewed Library Donor Program work plan topic (no formal action)

Science, Technology, and Innovation Commission

The commission approved the agenda and August minutes, then assigned owners to five work plan goals: Digital Inclusion, 5G, Odor Sensors, Traffic Congestion, and IT Technology. No public comments were made, and no future items were discussed. The meeting adjourned at 7:52 PM.

• Approved September 20, 2021 agenda (7 ayes)
• Approved August 16, 2021 minutes (6 ayes, 1 abstain)
• Assigned Goal 1 Digital Inclusion to K. Le/A. Pandey
• Assigned Goal 2 5G Implementation to A. Bao/G. Haas/A. Pandey
• Assigned Goal 3 Odor Sensors to R. Choudhury/A. Alcorn
• Assigned Goal 4 Traffic Congestion to R. Choudhury/J. Wong
• Assigned Goal 5 IT Technology to A. Bao/A. Alcorn

Measure F Oversight Committee

The Milpitas Measure F Oversight Committee met on September 16, 2021, and heard a presentation from HdL Companies on Measure F transaction and use taxes. No formal decisions were made; the committee tabled approval of the May 26, 2021 minutes due to lack of a second, and no motions were needed for the business item. The committee also noted the resignation of Nicholas Dold.

• Approved the September 16, 2021 agenda (motion by Hall, second by T. Patel; passed with ayes from Hall, T. Patel, Osborn, Dhaliwal).
• Tabled approval of the May 26, 2021 minutes because there was no second to the motion.
• Heard a sales tax presentation by HdL Companies' Bobby Young; no action taken.
• Noted the resignation of Nicholas Dold.

Public Safety & Emergency Preparedness Commission

The Milpitas Public Safety and Emergency Preparedness Commission is holding a special teleconference meeting to approve its agenda and minutes, hear public comments, and receive an update on its 2021 work plan. The meeting is largely procedural, with the work plan update being the only substantive business item.

• 2021 Work Plan Update
• Approval of May 21, 2020 meeting minutes
• Public forum for non-agenda comments
• Reports from City Council, School District, OES, and Law liaisons

The commission approved the agenda with a correction to reflect the May 20, 2021 minutes, and approved those minutes with a tense correction. No public forum or announcements were held. Business items were mostly on hold or pending, with updates on outreach efforts and a police crime report.

• Approved the agenda with a correction to reflect 'Approval of the May 20, 2021 minutes' (8-0).
• Approved the May 20, 2021 minutes with a tense correction on a work plan item (6-0, 2 abstentions).
• Held business items: Neighborfest and Map Your Neighborhood remain on hold.
• Noted no update on the Neighborhood Watch collaboration, pending a crime report from Sgt. Speckenheuer.

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission met and discussed the implementation of SB 1383, which requires reducing organic waste disposal. No formal decisions were made; the meeting consisted of staff presentations, commissioner questions, and suggestions for outreach and compliance. The commission approved the agenda and the minutes from the September 1, 2021 meeting, with one abstention on the minutes.

• Approved the September 15, 2021 agenda as submitted (4-0).
• Approved the September 1, 2021 minutes with a correction on page 3 (4-0, 1 abstention).
• Discussed SB 1383 implementation, including outreach, fines, and procurement targets; no action taken.
• Staff to provide state data on organic waste reduction and preliminary lid flip study results as follow-up.
• Staff to explore increasing compost giveaway limits and a possible City Council letter to CalRecycle.

Youth Advisory Commission

The Youth Advisory Commission unanimously recommended its 2021-22 Work Plan to City Council for final approval. The plan focuses on volunteerism, the Teen Center, and engaging youth and teens, with subcommittees formed for health/mental wellness, a coding competition, and a spelling bee. The commission also finalized details for a Halloween Teen Center event on October 29, including showing 'Adams Family 2' and featuring Super Smash Brothers at a game station.

• Approved September 15, 2021 agenda (unanimous)
• Recommended 2021-22 Work Plan to City Council (unanimous)
• Approved showing 'Adams Family 2' at Halloween event (unanimous)
• Approved Super Smash Brothers at game station (unanimous)

Economic Development & Trade Commission

The commission received an update on the city's plan to deploy $16.7 million in American Rescue Plan Act funds, focusing on economic recovery, and voted to receive the update. It also received a presentation on Phase 2 of the COVID-19 Workforce Recovery Program and voted to receive the update and provide feedback on the proposed career navigation accelerator program. The commission removed Manufacturing Day from the agenda, then later voted to bring it back and received that update as well. All votes were unanimous (7-0).

• Approved agenda (7-0)
• Approved August 16, 2021 minutes (6-0, 1 abstention)
• Received ARPA update (7-0)
• Received workforce recovery program update and provided feedback (7-0)
• Removed Manufacturing Day from agenda (7-0)
• Brought back Manufacturing Day item (7-0)
• Received Manufacturing Day update (7-0)

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation, and Cultural Resources Commission will receive informational presentations on the Heritage Tree Program and the Community Garden Program. The meeting also includes routine items such as approving the agenda and minutes, public comments, and staff and council liaison reports.

• Heritage Tree Program presentation on criteria and current list
• Community Garden Program presentation on activities and future advisement
• Approval of August 2, 2021 meeting minutes
• Public forum for comments on non-agenda items
• Upcoming items: Park Marker Project update and Sister Cities Program

The Commission received presentations on the Heritage Tree Program and the Cesar Chavez Community Garden. No formal decisions were made; discussion items on garden plot term limits and expansion were noted for future meetings.

• Approved agenda for September 13, 2021 (all ayes)
• Approved minutes from August 2, 2021 (5 ayes, 1 abstain)

Main Street Revitalization Subcommittee

The Main Street Revitalization Subcommittee chose Option B for the Better Block event, continuing it on Nov. 5-6 with reduced staff and design elements. They also approved a co-chair structure with Vice Mayor Montano and Councilmember Chua, and discussed a draft vision and mission for the subcommittee, to be finalized next meeting.

• Approved co-chair structure for the subcommittee (2-0)
• Selected Option B: Continue Better Block event, scaled back (2-0)
• Directed staff to reach out to local vendors for the event
• Tabled approval of vision, mission, and role statements until next meeting

City Council Housing Subcommittee

The Milpitas City Council Housing Subcommittee is meeting to further discuss affordable housing and economic considerations related to a California Statewide Communities Development Authority (CSCDA) Community Improvement Authority proposal for the Turing Apartments. The agenda includes approval of minutes from September 2, 2021, and a public forum for comments on non-agenda items.

• Further discussions on CSCDA Community Improvement Authority proposal for Turing Apartments
• Approval of September 2, 2021 minutes
• Public forum for non-agenda comments

The City Council Housing Subcommittee discussed the CSCDA Community Improvement Authority proposal for the Turing Apartments, hearing presentations from KMA and CSCDA. No formal action was taken, but Councilmember Phan requested that the item be placed on a future City Council agenda for action. The subcommittee also approved the meeting agenda and the minutes from the September 2, 2021 meeting.

• Approved the September 9, 2021 agenda (2-0).
• Approved the September 2, 2021 meeting minutes.
• Discussed the CSCDA proposal for Turing Apartments, with no vote taken.
• Councilmember Phan requested that the CSCDA item be agendized for the first City Council meeting.

Youth Advisory Commission

The Youth Advisory Commission discussed and chose to move forward with planning a Halloween-themed event in partnership with the Milpitas Teen Center, tentatively scheduled for late October or early November. A special meeting will be held next week for final planning and logistics. The commission also reviewed the 2021-22 work plan and discussed expectations for members.

• Approved the September 9, 2021 agenda (motion by F. Huang/Plummer, all ayes).
• Approved the May 13, 2021 minutes (motion by F. Huang/Plummer, all ayes).
• Chose to move forward with planning a Halloween-themed event with the Milpitas Teen Center, including costume, food, movie, videogames, and trivia.
• Set a tentative event date for late October or early November, with a special meeting next week for final planning and logistics.

Planning Commission

The Milpitas Planning Commission will hold a public hearing to consider a proposal to demolish an existing office building and construct a 216-room business hotel with a parking garage, tree removal, and on-site alcohol sales at 1851 McCarthy Boulevard. The commission will also consider a Mitigated Negative Declaration under CEQA and may approve the associated permits. No other new business items are on the agenda.

• Site Development Permit, Conditional Use Permit, Tree Removal Permit, and Environmental Assessment for Tribute Hotel at 1851 McCarthy Blvd.
• Demolition of existing office building and removal of 36 protected trees
• Development of 216-room hotel up to 75 feet tall with one-story parking garage and FAR up to 1.1
• On-site sale of alcoholic beverages within the hotel
• Adoption of Mitigation Monitoring and Reporting Program (MMRP) per CEQA

The Planning Commission unanimously approved a Site Development Permit, Conditional Use Permit, Tree Removal Permit, and Environmental Assessment for the Tribute Hotel project at 1851 McCarthy Boulevard. The project includes demolishing an existing office building, removing 36 protected trees, and building a 216-room hotel with a parking garage and on-site alcohol sales. Approval was subject to findings and conditions, including a new condition allowing additional on-site parking demand reduction measures, with no fewer than 241 physical parking spaces required. The commission also approved the meeting agenda, minutes from prior meetings, and adjourned.

• Approved the meeting agenda for September 8, 2021 (6-0)
• Approved the meeting minutes of August 11, 2021 (6-0)
• Approved the special meeting minutes of August 25, 2021 (6-0)
• Approved the regular meeting minutes of August 25, 2021 (6-0)
• Closed the public forum for the Tribute Hotel hearing (6-0)
• Approved Resolution 21-020 for the Tribute Hotel project, including permits and environmental assessment, with conditions (6-0)
• Adjourned the meeting at 9:18 PM (6-0)

City Council

The Milpitas City Council approved a motion to direct staff to work with the Mayor and Vice Mayor to submit a letter opposing Senate Bill 9 (Atkins) on housing development approvals, with a 3-2 vote. The council also approved a consent calendar including adoption of an ADU ordinance, acceptance of public improvements for two projects, and various resolutions. Additionally, the council received a report on Sunnyhills apartment residents and provided direction on a new community logo.

• Approved motion to submit letter opposing Senate Bill 9 (3-2)
• Adopted Ordinance No. 38.843 amending ADU regulations (consent)
• Adopted Resolution No. 9098 accepting Sprig Center public improvements (consent)
• Adopted Resolution No. 9099 accepting McCarthy Creekside Phase 2 improvements (consent)
• Adopted Resolution No. 9100 authorizing tax record examination (consent)
• Adopted Resolution No. 9101 approving FY 2021-22 Investment Policy (consent)
• Approved $581,300 landscaping services agreement with BrightView (5-0)
• Approved Mayor's commission appointments (consent, 5-0)

City Council Housing Subcommittee

The Milpitas City Council Housing Subcommittee is meeting to discuss a business item regarding affordable housing and economic considerations, specifically a California Statewide Communities Development Authority (CSCDA) Community Improvement Authority proposal for the Turing Apartments. The meeting also includes routine items like agenda approval, minutes acceptance, and public comment.

• Discussion of CSCDA Community Improvement Authority proposal for Turing Apartments
• Public comment period for non-agenda items
• Approval of agenda and acceptance of June 3, 2021 minutes

The Housing Subcommittee heard presentations on the CSCDA middle-income housing proposal for the Turing Apartments, including a draft report from consultant KMA. Councilmembers Chua and Phan agreed to schedule a second subcommittee meeting to discuss the proposal further, with requests for deeper financial analysis and discussion of exit value. No formal decision was made on the proposal itself.

• Approved the September 2, 2021 agenda (2-0).
• Accepted the June 3, 2021 meeting minutes.
• Agreed to schedule a second Housing Subcommittee meeting on the Turing Apartments CSCDA proposal.

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will hold a virtual special meeting to discuss and provide feedback on a list of potential legislative bills relevant to its scope, as part of the city's new Legislative Advocacy Policy. The agenda includes routine items like approval of minutes and public comments, but the main business is the legislative review.

• Review of legislative bills for possible city positions (Attachment 2, updated Aug 30, 2021)
• Discussion of process for recommending city positions per Legislative Advocacy Policy
• Approval of August 24, 2021 meeting minutes
• Public forum for non-agenda items

The Energy and Environmental Sustainability Commission reviewed five state bills and voted to recommend four for staff review for potential City support letters: AB 1346 (leaf blower/lawn mower emissions), AB 1276 (single-use food serviceware), AB 1200 (PFAS in food packaging), and SB 343 (recyclable labeling). The commission tabled SB 222 (water ratepayer assistance) due to insufficient information. No other substantive decisions were made.

• Recommended AB 1346 for staff review with amendment to expand rebates to residential equipment (3-1)
• Recommended AB 1276 for staff review for potential support letter (5-0)
• Recommended AB 1200 for staff review for potential support letter (5-0)
• Recommended SB 343 for staff review for potential support letter (5-0)
• Tabled SB 222 due to lack of information

Community Housing Commission

The Community Advisory Commission is holding a regular meeting via Zoom. The main business item is a discussion of the draft work plan for fiscal year 2021-22, presented by staff. The rest of the agenda is routine: approval of minutes, public comments, and reports.

• Discussion of draft CAC work plan for FY21-22
• Approval of August 4, 2021 meeting minutes
• Public forum for comments on non-agenda items

The Community Advisory Commission approved its FY21-22 work plan with two modifications: moving the start of discussion for item 2 from March to February, and changing the review body for item 4, task #4 from Subcommittee to Commission. The motion passed unanimously. No other substantive decisions were made; the meeting also included approval of the agenda and prior minutes, and reports from the Councilmember.

• Approved FY21-22 work plan with modifications (7-0)
• Approved September 1, 2021 agenda (7-0)
• Approved August 4, 2021 minutes (7-0)

Planning Commission

The Planning Commission is holding a special meeting for a coaching session. The session focuses on effective meeting preparation, deliberation, and decision-making led by Barbara Nelson, FCS.

• Planning Commissioner Coaching Session #8

The Milpitas Planning Commission held a special meeting via teleconference on August 25, 2021, which consisted solely of a coaching session for commissioners on meeting preparation, deliberation, abstentions, recusals, and decision-making. No substantive decisions were made; the only action was adjourning the meeting, which was approved unanimously (7-0).

• Adjourned meeting at 6:50 PM (7-0)

Planning Commission

The Planning Commission will receive status update presentations on two city projects. These include the Milpitas Metro Specific Plan and the Milpitas Gateway - Main Street Specific Plan.

• Status update on Milpitas Metro Specific Plan (CIP Project No. 2006)
• Status update on Milpitas Gateway - Main Street Specific Plan (CIP Project No. 3437)

The Planning Commission met virtually and received status updates on the Milpitas Metro Specific Plan and the Milpitas Gateway – Main Street Specific Plan Midtown Update. Staff also covered updates on other long-range planning projects, including the Objective Design Standards Development Handbook, ADU Toolkit, Milpitas OnDemand, Vehicle Miles Traveled Policy, and Smoke-Free Ordinance. The commission approved the meeting agenda and adjourned; no substantive decisions were made on the plans presented.

• Approved the meeting agenda for August 25, 2021, by a vote of 6-0.
• Received a status update on the Milpitas Metro Specific Plan (CIP Project No. 2006).
• Received a status update on the Milpitas Gateway – Main Street Specific Plan Midtown Update (CIP Project No. 3437).
• Adjourned the meeting at 8:40 PM by a vote of 7-0.

Senior Advisory Commission

The Commission is discussing the reopening of the Barbara Lee Senior Center and a planned event on September 18, 2021. Members will also review work plan tasks regarding an upcoming Resource Fair in October.

• Senior Center 'Welcome Back' event on September 18, 2021
• Work Plan Topic/Advisory Area #1 regarding October Resource Fair
• Police Chief Briefing
• Age-Friendly Initiative report

The commission approved the agenda and minutes, and discussed the Senior Center's reopening and a 'Welcome Back' event on September 18. They also reviewed Work Plan Task #1 for the October Resource Fair. No formal votes were taken on these items.

• Approved agenda for August 24, 2021 (all ayes)
• Approved minutes for June 22, 2021 (all ayes)
• Discussed 'Welcome Back' event for Sept. 18 at Barbara Lee Senior Center
• Reviewed Work Plan Task #1 for October Resource Fair

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will discuss preliminary greenhouse gas reduction projections for 2030 and 2045. The body will also review potential legislative bills to recommend City positions.

• Discussion of CAP Update preliminary 2030 and 2045 GHG reduction projections
• Review of potential legislative bills for City position recommendations

The Commission discussed the preliminary 2030/2045 GHG reduction projections for the City's Climate Action Plan (CAP) update and provided feedback, including support for extending building retrofit timelines and considering more aggressive Reach codes for new buildings. No formal decisions were made on the CAP; the item was informational. The legislative review item was delayed to a special meeting, and the agenda and June 16, 2021 minutes were approved unanimously.

• Approved August 24, 2021 agenda (4-0)
• Approved June 16, 2021 minutes (4-0)
• Delayed legislative review to a special meeting

City Council

The City Council will consider several items including an ordinance amendment for accessory dwelling units and a report on Sunnyhills Apartment affordable unit residents. The meeting also includes discussions on city branding and a presentation regarding police response to drug-related calls.

• Ordinance No. 38.843 amending Milpitas Municipal Code Title XI, Chapter 10 relating to accessory dwelling units
• Reduction of performance bond for Sprig Center Commercial Project at 1585 North McCarthy Boulevard to $195,923.00
• Reduction of performance bond for McCarthy Creekside Phase 2 – Buildings C, D and E Subdivision to $50,836
• Rental agreement amendment with PSI Water Technologies Inc. not-to-exceed $106,380.00
• Landscaping services contract with BrightView Landscape Services, Inc. not-to-exceed $581,300.00 over five years

The City Council voted 3-2 to direct staff to work with the Mayor and Vice Mayor to submit a letter opposing Senate Bill 9 (Atkins) on housing development approvals. The council also approved a consent calendar including adoption of an ADU ordinance, acceptance of public improvements for two projects, and approval of the FY 2021-22 investment policy. A report on Sunnyhills Apartments affordable housing options was received, and direction was given to move forward with a new community logo (alternative C1).

• Approved letter opposing Senate Bill 9 (3-2)
• Adopted Ordinance No. 38.843 amending ADU regulations (consent)
• Adopted Resolution No. 9098 accepting Sprig Center public improvements (consent)
• Adopted Resolution No. 9099 accepting McCarthy Creekside Phase 2 improvements (consent)
• Adopted Resolution No. 9101 approving FY 2021-22 Investment Policy (consent)
• Approved $581,300 landscaping services agreement with BrightView (5-0)
• Approved Mayor Tran's commission appointments (5-0)
• Directed staff to move forward with alternative C1 for community logo

Economic Development & Trade Commission

The Economic Development and Trade Commission will receive updates on workforce recovery programs and the American Rescue Plan Act. The body will also discuss a project to revitalize Main Street and select a commissioner for the project leadership team.

• Update on Phase 1 of the COVID-19 Workforce Recovery Program implemented by NOVAworks
• Update on the $16,736,815 American Rescue Plan Act (ARPA) allocation
• Better Block Milpitas 2021 project to transform two blocks at Serra Way and South Main Street
• Selection of one Commissioner for the Better Block Milpitas Project Leadership Team

The commission received Phase 1 findings of the COVID-19 Workforce Recovery Program, including survey results and proposed interventions. The American Rescue Plan Act update was moved to the September 13, 2021 meeting. The commission also selected three members to serve on the Better Block Milpitas Project Leadership Team.

• Received Phase 1 findings of COVID-19 Workforce Recovery Program (7-0)
• Moved American Rescue Plan Act update to September 13, 2021 meeting (7-0)
• Selected Gomez (primary), Jones (secondary), Norwood (tertiary) for Better Block Milpitas Project Leadership Team (7-0)
• Approved August 16, 2021 agenda (7-0)
• Approved May 10, 2021 minutes (7-0)

Science, Technology, and Innovation Commission

The Science, Technology, and Innovation Commission will meet to receive work plan updates on several technology goals. The body will also hear a presentation on autonomous data centers.

• Presentation on Autonomous Data Centers by Commissioner A. Bao
• Work plan update on Digital Inclusion Strategy
• Work plan update on 5G Implementation Status
• Work plan update on Odor Sensors
• Work plan updates on Traffic Congestion and IT Technology Project

The Science, Technology, and Innovation Commission approved the August 16, 2021 agenda and the June 29, 2021 special meeting minutes, both unanimously. No substantive policy decisions were made; the meeting focused on work plan updates, including digital inclusion survey distribution, 5G discussions with T-Mobile, and traffic data contacts. The next meeting will feature a presentation on odor sensing.

• Approved August 16, 2021 agenda (7-0)
• Approved June 29, 2021 special meeting minutes (7-0)

City Attorney Subcommittee

The City Attorney Council Subcommittee is meeting to discuss the role and objectives of the subcommittee. The body will review desired qualifications for the City Attorney and the process for recruitment, selection, and transition to an in-house office.

• Discussion of City Attorney desired qualifications
• Review of recruitment and appointment timeline
• Planning for transition to an in-house City Attorney’s Office

City Council Transportation Subcommittee

The City Council Transportation Subcommittee is meeting to review and discuss several transportation-related topics. The session includes reviews of specific safety projects and discussions on vehicle technology and street design.

• Enhanced Crosswalk Striping Beacon Project (CP3454) review
• Radar Speed Feedback Sign Project (CP3458) review
• Discussion on State of Autonomous Vehicle Technology
• Discussion on Urban Street Design Concepts

The Milpitas City Council Transportation Subcommittee met virtually and approved the agenda and minutes. Staff presented information on completed traffic calming projects, the state of autonomous vehicle technology including Pony.ai testing in Milpitas, and urban street design concepts for future specific plans. No public comments were received, and no formal decisions were made on these informational items.

• Approved meeting agenda (all ayes)
• Approved meeting minutes (all ayes)

Planning Commission

The Zoning Administrator is meeting to review a Minor Site Development Permit for an industrial site. The body will consider a staff recommendation to approve the addition of an equipment enclosure.

• Minor Site Development Permit (MS21-0056) for a 2,370-square foot equipment enclosure at 840 Tasman Drive

Planning Commission

The Planning Commission will consider a request for a time extension for a convenience store remodel at 1490 South Park Victoria Drive. The commission will also hold a public hearing regarding the operation of a new private preschool and early elementary school at 125 North Milpitas Boulevard.

• Time extension for permits at 1490 South Park Victoria Drive to allow beer and wine sales and store remodel
• Conditional Use Permit and Site Development Permit for Stratford School at 125 North Milpitas Boulevard

The Planning Commission approved a 24-month time extension for conditional use and minor site development permits at 1490 South Park Victoria Drive, allowing the sale of beer and wine and a store remodel until August 11, 2023. The commission also approved a conditional use permit and minor site development permit for a new 44,088-square-foot Stratford School at 125 North Milpitas Boulevard, with a mitigated negative declaration. Chair Tao recused himself from the school item due to a conflict of interest. All votes were unanimous (7-0) except for the school item, which had one abstention.

• Approved 24-month time extension for permits at 1490 S Park Victoria Dr (7-0)
• Approved Conditional Use Permit for Stratford School at 125 N Milpitas Blvd (7-0, 1 abstention)
• Approved Minor Site Development Permit for Stratford School (7-0, 1 abstention)
• Adopted Mitigated Negative Declaration for Stratford School project (7-0, 1 abstention)
• Approved meeting agenda (7-0)
• Approved June 30, 2021 special meeting minutes (7-0)

City Council

The City Council is meeting to receive an update on the American Rescue Plan Act (ARPA) and provide input on a draft investment plan. The body will also review and provide direction on agenda item requests from individual Councilmembers.

• Review of draft ARPA Investment Plan and proposed programs
• Potential delegation of appropriation and contract approval authority to the City Manager for ARPA programs
• Review of Group 1 and Group 2 agenda item requests from Councilmembers

The Milpitas City Council unanimously approved the draft American Rescue Plan Act (ARPA) Investment Plan and delegated authority to the City Manager to proceed with approved programs, including appropriation and contract approval up to the approved amount for each program, once compliance with ARPA requirements is confirmed. The motion included an amendment requiring staff to send a memo to the Finance Subcommittee for any expenditure over $100,000, which was clarified to be sent to all Councilmembers. The council also voted on a list of 20 agenda item requests from individual councilmembers, providing direction on each.

• Approved draft ARPA Investment Plan and delegated authority to City Manager (5-0)
• Approved ADU Workshop (5-0)
• Approved Clean-up on Earth Day (4-1)
• Approved Create a Mural to Honor Veterans (4-1)
• Approved Recognize Juneteenth as a City Holiday (4-0-1)
• Approved Explore Opportunity Housing and Prohibit Single Family Zoning (2-1-2 after vote change)
• Approved Increase City's Rebate Program to Match Valley Water Program (4-0-1)
• Approved Address Street Racing (5-0)

City Council

The City Council will hold public hearings regarding a water shortage contingency plan and updates to Accessory Dwelling Unit (ADU) regulations. The body is also considering a development permit for a 100% affordable multi-family residential building at 308 Sango Court.

• Urgency Ordinance No. 240.7 relating to the Water Shortage Contingency Plan
• Ordinance No. 38.843 amending municipal code regarding Accessory Dwelling Units (ADUs)
• Proposed 85-unit affordable housing development at 308 Sango Court
• Landscaping services agreement with BrightView Landscape Services, Inc. not to exceed $581,300
• Direct purchase of asphaltic material from Granite Construction Company and Reed & Graham Inc. up to $80,000

The Milpitas City Council approved a site development permit for a six-story, 85-unit 100% affordable housing building at 308 Sango Court, with conditions including payment of the public art fee and a marketing plan. The council also adopted an urgency ordinance updating the Water Shortage Contingency Plan, introduced an ordinance amending accessory dwelling unit rules, and approved several resolutions for public works projects. Several items were postponed to the next meeting, including the ARPA investment plan and a landscaping services agreement.

• Approved 85-unit affordable housing project at 308 Sango Court (5-0)
• Adopted Urgency Ordinance 240.7 updating Water Shortage Contingency Plan (5-0)
• Introduced Ordinance 38.843 amending Accessory Dwelling Unit regulations (5-0)
• Adopted Resolution 9094 confirming 2021 Weed Abatement Assessment (5-0)
• Adopted Resolution 9096 on City Manager succession and Emergency Operations Plan (5-0)
• Adopted Resolution 9097 accepting Street Resurfacing 2020 Project (5-0)
• Postponed ARPA investment plan to next regular meeting (5-0)
• Postponed BrightView landscaping services agreement to next meeting (5-0)

Veterans Commission

The Veterans Commission is discussing the planning of the 2021 Veterans Day Ceremony and the Annual Veterans Luncheon. The body is also reviewing potential partnerships with the Milpitas High School NJROTC and the Adopt A Vet program in elementary schools.

• Veterans Day Ceremony 2021 planning
• Annual Veterans Luncheon scheduled for November 13, 2021
• NJROTC involvement from Milpitas High School
• Adopt A Vet program implementation with MUSD
• Formation of sub-committees for event planning and school outreach

The Milpitas Veterans Commission approved forming two three-person subcommittees to plan the 2021 Veterans Day Ceremony and the Veterans Annual Luncheon. The commission also discussed involving the NJROTC and re-activating the Adopt-A-Vet Program, but took no formal action on those items. The meeting was held via teleconference and adjourned in memory of former staff liaison Dale Flunoy.

• Approved forming a three-person subcommittee for Veterans Day Ceremony 2021 (all ayes)
• Approved forming a three-person subcommittee for Veterans Annual Luncheon 2021 (all ayes)
• Approved agenda for August 4, 2021 (all ayes)
• Approved minutes from June 2, 2021 (all ayes)

Community Housing Commission

The Community Advisory Commission will receive reports on National Night Out and the Neighborhood Beautification Award work plan. Staff will also present information regarding an upcoming Housing Element community outreach event called Let’s Talk Housing Santa Clara County.

• Report on National Night Out
• Update on Neighborhood Beautification Award work plan
• Presentation on Let’s Talk Housing Santa Clara County outreach event

The Community Advisory Commission approved its agenda and June 2, 2021 minutes, and seated Commissioner Monica Rodriguez. No substantive decisions were made; the commission received updates on National Night Out, Neighborhood Beautification Awards (deferred to next year due to COVID-19), and the Housing Element Plan. Councilmember Chua reported on City Council actions including CDBG allocation and upcoming agenda items.

• Approved August 4, 2021 agenda (7-0)
• Approved June 2, 2021 minutes (5-0-2)
• Seated Commissioner Monica Rodriguez as alternate

City Council

The regularly scheduled City Council meeting for August 3, 2021, has been canceled. A Special Meeting has been scheduled for Thursday, August 5, 2021, at 5:30 p.m.

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation, & Cultural Resources Commission will receive a quarterly report on youth and teen programs. The body will also discuss planning for future family bike events and receive an update on the Park Marker Program.

• Quarterly Report on Youth and Teen Programs
• Discussion on Family Bike Event planning for 2021-22
• Update on Park Marker Program and Park Name History Project

The Parks, Recreation, and Cultural Resources Commission met virtually and approved the agenda and minutes from June 7, 2021. They received a quarterly report on youth and teen programs, discussed ideas for a family bike event, and received an update on the Park Marker Program. No formal decisions were made on these items; they were informational and will be discussed further at future meetings.

• Approved agenda for August 2, 2021 (all ayes)
• Approved minutes from June 7, 2021 (all ayes)

Planning Commission

The Planning Commission will consider a zoning amendment to modify accessory dwelling unit (ADU) regulations. They will also review a proposal for a six-story multi-family residential building at 308 Sango Court.

• Zoning Text Amendment for Accessory Dwelling Units (P-ZA21-0003)
• Multi-family affordable housing development at 308 Sango Ct. featuring up to 85 units
• Demolition of an existing industrial building and removal of three protected trees at 308 Sango Ct.
• Construction of a ground-floor parking garage with 48 vehicle spaces at 308 Sango Ct.

The Planning Commission voted 6-1 to recommend that the City Council adopt a zoning text amendment to update accessory dwelling unit (ADU) regulations to comply with state law. The commission also voted 3-2 with 2 abstentions to recommend approval of a six-story, 85-unit affordable housing development at 308 Sango Court, including demolition of an existing industrial building and removal of three protected trees. Both items were continued from the June 23 meeting.

• Approved Resolution 21-010 recommending City Council adopt the ADU zoning text amendment (6-1, Tao dissenting).
• Approved Resolution 21-014 recommending City Council approve the 308 Sango Court affordable housing project (3-2, 2 abstentions).
• Approved the June 30, 2021 special meeting agenda (7-0).
• Approved the June 9, 2021 meeting minutes with a correction to 'sprinkler' (7-0).
• Closed the public forum for the ADU hearing (7-0).
• Closed the public forum for the 308 Sango Court hearing (7-0).
• Adjourned the meeting at 9:15 PM (7-0).

Science, Technology, and Innovation Commission

The Commission will receive updates on five specific goals within its work plan. Members will also provide presentations on the Hayabusa II mission and Roberts Rules of Order.

• Digital Inclusion Strategy update
• 5G Implementation Status update
• Odor Sensors update
• Traffic Congestion update
• IT Technology Project update

The Science, Technology and Innovation Commission held a special meeting and approved the June 29, 2021 agenda and the May 17, 2021 minutes, each with a 6-0 vote. The commission also received and filed commissioner announcements and work plan updates, which included no new progress on most goals except finalizing a digital inclusion survey. No substantive policy decisions were made; the meeting was procedural and informational.

• Approved June 29, 2021 agenda (6-0).
• Approved May 17, 2021 meeting minutes (6-0).
• Received and filed commissioner announcements and presentations (6-0).
• Received and filed work plan updates for five goals (6-0).

Arts Commission

The Arts Commission is reviewing a proposal for a new Mural Program and a corresponding funding request. The body is also considering an artist's application for a virtual exhibit and the 2021-2022 Work Plan.

• Request for $50,000 allocation from the Public Art Fund for the Mural Program in 2021-22
• Application for a Virtual Phantom Art Gallery exhibit by Jackie Haga-Rice
• Recommendation of the 2021-2022 Work Plan to City Council
• Review of the new Mural Program outline

Senior Advisory Commission

The commission is meeting to finalize the FY2021-22 Work Plan for City Council approval. Members will also discuss a planned September 2021 "Welcome Back" event for the Barbara Lee Senior Center.

• Final review of FY2021-22 Work Plan for Senior Center activities
• Planning for September 2021 Senior Center "Welcome Back" event
• Police Chief Briefing
• Financial Report
• Age-Friendly Initiative update

The Senior Advisory Commission approved its FY2021-22 Work Plan draft for City Council review and approval, and discussed partnering on a September 'Welcome Back' event at the Barbara Lee Senior Center. The commission also received updates on the Senior Nutrition Program, the Beautify Milpitas initiative, and a police warning about recent thefts. All votes were unanimous.

• Approved FY2021-22 Work Plan draft for City Council review (all ayes)
• Approved agenda for June 22, 2021 (all ayes)
• Approved minutes for April 27, 2021 as amended (all ayes)
• Discussed partnership for September 'Welcome Back' event (all ayes)

City Council

The City Council is holding a special meeting to conduct a public employee performance evaluation. The session is scheduled to be held in closed session.

• Performance evaluation of the City Manager

The Milpitas City Council held a special meeting on June 22, 2021, and voted 4-0-1 (with Councilmember Chua abstaining) to extend the City Manager's contract for an additional year. The decision was made in closed session and announced publicly. Staff will prepare a contract amendment to formalize the extension, which will be brought back for approval at a regular meeting.

• Extended City Manager contract by one year (4-0-1, Chua abstained)

City Council

The City Council will consider adopting an American Rescue Plan Act (ARPA) investment framework and fiscal guidelines. The meeting also includes a consent calendar for city commission appointments and a master joint use agreement with the Milpitas Unified School District.

• Mayor Tran's recommendations for various City Commission appointments
• Master Joint Use Agreement for Open Space with Milpitas Unified School District
• Resolution to rescind face covering regulations for essential workers and consumers
• Proposed ARPA Investment Framework and Preliminary ARPA Investment Plan

The City Council unanimously adopted the American Rescue Plan Act (ARPA) Investment Framework, including fiscal guidelines and investment areas, and provided direction on the preliminary investment plan. The council approved specific funding adjustments, such as increasing Main Street Revitalization by $100,000, Small Business Assistance by $300,000, and adding $100,000 for a Financial Management Systems Analysis, while reducing HRIS by $900,000 and Technology Improvements by $400,000. The council also approved the consent calendar, which included appointments to city commissions, a joint use agreement with the school district, and a resolution rescinding the face covering order. In closed session, the council voted 3-2 to pursue a full-time/in-house City Attorney's office structure.

• Adopted the ARPA Investment Framework and approved funding adjustments, including increasing Main Street Revitalization to $500,000 and Small Business Assistance to $1.5 million.
• Approved the consent calendar, including appointments to city commissions, the Master Open Space Joint Use Agreement with Milpitas Unified School District, and Resolution No. 9090 rescinding the face covering order.
• Voted 3-2 to pursue a full-time/in-house City Attorney's office structure.
• Approved the June 21, 2021 special meeting agenda.

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will receive an update on the Street Sweeping Pilot Program. Members will also discuss how to identify and review pending environmental legislation following the City Council's approval of the Legislative Advocacy Policy and Legislative Guiding Principles.

• Update on Street Sweeping Pilot Program
• Discussion on identifying and reviewing pending environmental legislation

The Energy and Environmental Sustainability Commission received an update on the Street Sweeping Pilot Program and discussed how to review pending environmental legislation under the newly adopted City Council policy. No formal decisions were made on these items. The commission also heard a liaison report on City Council actions, including budget approval and adoption of water plans.

• Approved the June 16, 2021 agenda as submitted (4-0).
• Approved the May 19, 2021 minutes as submitted (4-0).
• Discussed the Street Sweeping Pilot Program; staff will consider surveying residents and will report on expansion costs.
• Discussed a process for reviewing environmental legislation; staff will seek clarification on guiding principle #8.
• Heard that City Council approved the budget, CDBG recipients, and the 2020 Urban Water Management Plan and Water Shortage Contingency Plan.

City Council

The City Council will consider several routine items including a smoking ban ordinance and various residential project improvements. The agenda also includes funding for creek maintenance, citywide park rehabilitation, and a new law enforcement records system.

• Ordinance No. 227.8: Prohibiting smoking in multi-unit housing and certain outdoor areas
• 450 Montague Residential Project: Reduction of performance bonds to $109,785 and $115,255
• Metro Subdivision: Reduction of performance bond to $79,250
• South Main Senior Lifestyles Project: Reduction of performance bonds to $157,500 and $116,800
• Creek Maintenance: Agreement with Hanford Applied Restoration & Conservation for up to $128,430.00

The Milpitas City Council approved a consent calendar including a $1,049,956 six-year software license agreement with Mark 43 for a law enforcement records management system, a $1,293,500 construction contract for the Main Lift Station Emissions Control Facility, and a $375,000 budget amendment for COVID-19 safe facility improvements funded by American Rescue Plan Act funds. The council also adopted resolutions for the 2020 Urban Water Management Plan, the Water Shortage Contingency Plan, and confirmed assessments for two landscaping and lighting districts. A special election for Community Facilities District No. 2008-1 Annexation 21 was conducted, with one ballot in favor, and the annexation was approved. The council postponed item 30 (commission appointments) to the June 21 special meeting and received a presentation on the draft Parks and Recreation Master Plan without taking action.

• Approved $1,049,956 six-year software license agreement with Mark 43 for law enforcement records management system (5-0)
• Awarded $1,293,500 construction contract to McGuire and Hester for Main Lift Station Emissions Control Facility (5-0)
• Adopted Resolution No. 9086 adopting 2020 Urban Water Management Plan (5-0)
• Adopted Resolution No. 9087 adopting Water Shortage Contingency Plan (5-0)
• Adopted Resolution No. 9088 and 9089 for CFD No. 2008-1 Annexation 21, with one ballot in favor (5-0)
• Approved $375,000 budget amendment for COVID-19 Safe Facility Improvements funded by ARPA (5-0)
• Adopted Resolution No. 9084 confirming assessment for Landscaping and Lighting Maintenance Assessment District No. 98-1 (5-0)
• Postponed item 30 (commission appointments) to June 21 Special Meeting (5-0)

City Council

The City Council is holding a special meeting to conduct the sixth study session for the Milpitas Metro Specific Plan. The session focuses on real estate economics and the relationship between development and public infrastructure.

• Sixth Study Session on the Milpitas Metro Specific Plan regarding real estate economics and public infrastructure funding

The City Council held a special meeting to conduct the sixth study session on the Milpitas Metro Specific Plan, focusing on real estate economics and the relationship between development and public infrastructure. Consultants presented on economic guiding principles, the Innovation District, employment lands, and infrastructure financing. Council members discussed and provided feedback on these topics, but no formal action was taken. The meeting was adjourned at 8:41 PM.

• Approved the June 14, 2021, Special Meeting agenda.
• Conducted a study session on the Milpitas Metro Specific Plan; no motion was made.

City Council Transportation Subcommittee

The City Council Transportation Subcommittee will meet to review and discuss specific transportation topics. The meeting includes updates on safety infrastructure projects and discussions on vehicle technology and street design.

• Enhanced Crosswalk Striping Beacon Project (CP3454) update
• Radar Speed Feedback Sign Project (CP3458) update
• Discussion on State of Autonomous Vehicle Technology
• Discussion on Urban Street Design Concepts

The City Council Transportation Subcommittee met virtually on June 11, 2021, but only Vice Mayor Montano was present; Mayor Tran was absent. Because there was no quorum, Vice Mayor Montano adjourned the meeting at 3:15 PM. No decisions or discussions were held. The next meeting was scheduled for Friday, October 13th, 2021 at 3:00 PM.

• Adjourned the meeting at 3:15 PM due to lack of quorum
• Scheduled the next Transportation Subcommittee meeting for Friday, October 13th, 2021 at 3:00 PM

Homelessness Task Force

The Homelessness Task Force will discuss its goals, objectives, and specific program areas for focus. The body will also take action to establish subcommittees and assign members to them.

• Discussion of goals, objectives, and program areas for Task Force focus
• Action to form subcommittees with distinct areas of focus
• Action to assign Task Force members to subcommittees
• Action to set the date for subcommittee reports to the full Task Force

The Milpitas Homelessness Task Force approved forming three subcommittees focused on a work program, temporary housing, and a prevention program, with members assigned and a report back scheduled for August 12, 2021. The task force also approved allowing staff to contact two absent members to join a subcommittee. No other substantive decisions were made; the meeting included discussion of goals and ideas but no further actions.

• Approved forming three subcommittees: Work Program, Temporary Housing, and Prevention Program (7-0-1).
• Approved the three subcommittee groups with a report back at the August 12, 2021 meeting (8-0-0).
• Approved assigning subcommittee members to the three groups (8-0-0).
• Approved allowing staff liaison to contact absent members Lisa Moreno and Martha Lamdin to select a subcommittee (8-0-0).
• Approved the June 10, 2021 agenda (8-0-0).
• Approved the May 13, 2021 minutes (8-0-0).

Planning Commission

The Planning Commission will hold a public hearing regarding a proposal to convert a previously approved child care facility into an adult day care facility. The request includes exterior modifications to a 19,733-square foot building and the removal of four trees.

• Conditional Use Permit Amendment UA20-0027 for adult day care at 210 S Main St
• Minor Site Development Permit MS21-0023 for exterior modifications to a 19,733-square foot building
• Tree Removal Permit TR21-0013 for removal and replacement of four ordinance-size trees

The Milpitas Planning Commission unanimously approved a conditional use permit amendment, minor site development permit, and tree removal permit to convert a former child care facility at 210 South Main Street into an adult day care facility. The project is exempt from CEQA review. The commission also approved the meeting agenda and minutes from prior meetings.

• Approved Conditional Use Permit Amendment UA20-0027 for adult day care facility (7-0)
• Approved Minor Site Development Permit MS21-0023 for exterior modifications (7-0)
• Approved Tree Removal Permit TR21-0013 for four ordinance-size trees (7-0)
• Approved meeting agenda for June 9, 2021 (7-0)
• Approved minutes for May 12, 2021 (7-0)
• Approved minutes for May 26, 2021 (7-0)

Suicide Prevention Task Force

The Milpitas HOPE Suicide Prevention Task Force is meeting to receive updates on county services and city mental health initiatives. The body will discuss town halls, postvention protocols, and reports regarding police department mental health calls.

• County Suicide Prevention updates from Santa Clara County Behavioral Health Services Department
• Review of May 17 adult town hall on mental health needs
• City Council Report on Police Department Mental Health Calls
• Discussion of Postvention Protocol
• Workgroup updates on Diversity, Teens/Transitional Youth, Public Safety, and AAPI Empowerment

City Council

The City Council will receive an update on the American Rescue Plan Act (ARPA). The body is tasked with providing direction on the proposed ARPA Investment Framework and Preliminary ARPA Investment Plan.

• Review of American Rescue Plan Act (ARPA) Investment Framework and Preliminary ARPA Investment Plan

The City Council discussed the American Rescue Plan Act (ARPA) preliminary investment plan and directed staff to move forward with staff recommendations, with a change reducing the HR/Financial Management System line item from $3 million to $2 million to free up $1 million for further discussion. Councilmembers requested various adjustments to line items, including increases to Low and Moderate-Income Assistance, Rent and Mortgage Relief, and Workforce Development, with funding taken from other items. A proposal to split funding between the Fire Inspector and Chief Fire Enforcement Officer positions failed (1-3-1). No final vote was taken on the overall ARPA plan; it will be discussed further at the next meeting.

• Directed staff to move forward with ARPA staff recommendations, reducing HR/Financial Management System from $3M to $2M (consensus)
• Failed proposal to split funding between Fire Inspector and Chief Fire Enforcement Officer positions (1-3-1)
• Agreed to keep Curbside Trash Pickup Pilot Program on funding list
• Requested increase to Low and Moderate-Income Assistance from $300,000 to $500,000 (discussed, not voted)
• Requested increase to Rent and Mortgage Relief from $1.2M to $1.5M (discussed, not voted)
• Requested reduction to ADU Program from $1.5M to $1M (discussed, not voted)
• Requested increase to Workforce Development from $270,000 to $300,000 (discussed, not voted)
• Requested increase to Social Services from $500,000 to $800,000 (discussed, not voted)

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation, & Cultural Resources Commission is meeting to review findings from park visits and the Park Marker Program. The body will also establish key tasks for the Fiscal Year 2021-22 Work Plan for City Council approval.

• Review of findings from visits to three parks
• Update on the Park Marker Program and Park Name History Project
• Establishment of Fiscal Year 2021-22 Work Plan tasks

The Parks, Recreation, and Cultural Resources Commission reviewed its 2020-21 Work Plan and discussed goals for 2021-22, including adding pedestrian/bike trail components, quarterly department reports, and relaunching the Sister Cities program. The Commission voted unanimously to recommend the 2021-22 Work Plan to City Council for final approval. No other formal decisions were made; the meeting included reports on park visits and a park marker program update.

• Recommended 2021-22 Work Plan to City Council (unanimous)
• Approved June 7, 2021 agenda (unanimous)
• Approved May 3, 2021 minutes (5-0-1, Strauss abstained)

City Council Housing Subcommittee

The Housing Subcommittee will select a new Chair and review its history and mission statements. The meeting also includes discussions on 2021–2022 work plan items and regional housing updates.

• Selection of Subcommittee Chair
• Review of 2021–2022 Housing Work Plan Items and Initiatives
• Updates on Regional Housing Needs Allocation (RHNA), Assessment of Fair Housing (AFH), and Housing Element
• Presentation on Objective Design Standards

The Housing Subcommittee selected Councilmembers Evelyn Chua and Anthony Phan as co-chairs. Staff reviewed the subcommittee's history, accomplishments, and proposed 2021-2022 housing work plan, including programs like the Below Market Rate (BMR) Program and Rent Relief. Updates were provided on RHNA, AFH, and the Housing Element. No formal decisions were made on the work plan or vision/mission statements; the objective design standards presentation was deferred to a future meeting.

• Approved June 3, 2021 agenda (2-0)
• Accepted September 22, 2020 meeting minutes (2-0)
• Selected Evelyn Chua and Anthony Phan as co-chairs
• Deferred objective design standards presentation to future meeting

Veterans Commission

The Veterans Commission is meeting to update its annual Work Plan for City Council approval and provide feedback on virtual Memorial Day and Veterans Day ceremonies. The body will also discuss adding veteran resource organizations to the city website and the status of the Veteran of the Year 2021 nominations.

• Review and update of the Veterans Commission Work Plan 2021-22
• Discussion on adding American Legion 858 and other non-profits to the city webpage
• Staff update on Veteran of the Year 2021 nomination progress
• Report on the Milpitas HOPE Suicide Prevention Task Force
• Discussion on re-introducing the Adopt A Vet Program with Milpitas Unified School District

The Milpitas Veterans Commission unanimously approved the draft FY 2021-22 Work Plan as presented by staff, recommending final approval by City Council. The Commission also unanimously allowed the Veterans Chamber of Commerce to observe the next two meetings and offer recommendations on assisting veterans with mental health resources. The Adopt-A-Vet item was deferred to the August 3, 2021 meeting.

• Approved draft Veterans Commission Work Plan FY 2021-22 (unanimous)
• Allowed Veterans Chamber of Commerce to observe next two meetings and recommend mental health support (unanimous)
• Deferred Adopt-A-Vet to August 3, 2021 meeting

Community Housing Commission

The Commission will meet via Zoom to conduct regular business and receive a report from the Milpitas Police Department. The meeting includes a public forum for comments on non-agenda items.

• Update from MPD regarding National Night Out

The Community Advisory Commission approved its June 2 agenda and May 5 minutes, both unanimously. It received informational updates on National Night Out, City Council actions (including a smoking ban at multi-unit housing), and staff reports on housing events and CDBG allocations. No substantive policy decisions were made.

• Approved June 2, 2021 agenda (5-0)
• Approved May 5, 2021 minutes (5-0)

City Council

The City Council will consider the Fiscal Year 2021-22 operating budget for the City of Milpitas and the Milpitas Housing Authority. The agenda also includes a public hearing regarding an ordinance to prohibit smoking in multi-unit housing and certain outdoor areas.

• Budget amendment to fund Pedestrian Trail Replacement Project connecting Sinnott, Browne and Murphy Parks with $71,080
• FY 2021-22 budget appropriation of $45,000 for the Project Bike and Pedestrian Public Outreach Project
• Introduction of Ordinance No. 227.8 regarding smoking regulations in multi-unit housing and outdoor areas
• Approval of the Fiscal Year 2021-22 Operating Budget for the City of Milpitas and Milpitas Housing Authority
• Resolution for a flag raising to commemorate Philippine Independence Day at Cesar Chavez Plaza

The Milpitas City Council and Housing Authority approved the Fiscal Year 2021-22 operating budget, including resolutions for the appropriations limit, fiscal policies, and various financial actions. The council also introduced an ordinance to amend smoking regulations, approved several consent calendar items, and postponed a commission appointment item. A motion to keep the Chief Fire Enforcement Officer position failed in a 2-2 vote with one abstention, and the discussion was added to a future special meeting.

• Approved FY 2021-22 operating budget and related resolutions (5-0)
• Introduced Ordinance No. 227.8 amending smoking regulations (5-0)
• Approved budget amendment for Pedestrian Trail Replacement Project (consent)
• Authorized VTA Master Funding Agreement for bike/pedestrian program (consent)
• Accepted resignations of two commissioners (consent)
• Approved Amendment No. 5 to Cost-Sharing Agreement (consent)
• Postponed item 12 on commission appointments to next meeting (5-0)
• Motion to keep Chief Fire Enforcement Officer position failed (2-2, 1 abstain)

Measure F Oversight Committee

The committee will receive an informational report on sales tax revenues and allocations for Measure F. Members will also discuss the committee's scope and roles and propose quarterly meeting dates.

• Tax Revenue Informational Report regarding the 1/4 cent Measure F sales tax
• Discussion of Measure F Oversight Committee scope and roles
• Proposed quarterly meeting dates and times
• Proposed cancellation of the June 17, 2021 regular meeting

The Measure F Oversight Committee received a sales tax revenue informational report and discussed future funding topics. The committee also discussed its scope and responsibilities, with the chair noting the City Council makes final spending decisions. The committee approved its proposed quarterly meeting dates and cancelled the June 17, 2021 regular meeting.

• Received Sales Tax Informational Report (all in favor)
• Approved proposed quarterly meeting dates and cancelled June 17, 2021 regular meeting (5-0)

Planning Commission

The Planning Commission is holding public hearings on a city-initiated zoning amendment for accessory dwelling units and a site permit amendment for a residential project. Staff has recommended postponing the ADU discussion and approving the home size reduction.

• Zoning Text Amendment P-ZA21-0003 to regulate accessory dwelling units (ADUs)
• Site Development Permit Amendment P-SA21-0001 for 517 Vista Rdg to reduce home size from 4,381 to 3,000 square feet

The Milpitas Planning Commission voted 7-0 to recommend approval of a Site Development Permit amendment for 517 Vista Rdg, reducing the home from a two-story 4,381 sq ft to a one-story 3,000 sq ft. The commission also voted 7-0 to continue the Accessory Dwelling Units zoning text amendment to June 23, 2021. All other items were routine approvals of agenda and minutes.

• Approved meeting agenda for May 26, 2021 (7-0)
• Approved special meeting minutes for April 28, 2021 (6-0, 1 abstention)
• Approved regular meeting minutes for April 28, 2021 (7-0)
• Continued ADU zoning text amendment to June 23, 2021 (7-0)
• Recommended approval of Site Development Permit Amendment for 517 Vista Rdg (7-0)

Parks, Recreation, & Cultural Resources Commission

The Park Markers Subcommittee is meeting to discuss the design and content of park markers. The body will review marker styles, prioritize parks, and discuss funding options.

• Review of marker styles
• Discussion of desired historical content
• Prioritization of parks
• Discussion of funding options

Arts Commission

The Arts Commission is reviewing a proposal for a new city-wide Mural Program and the 2021-2022 Work Plan. The body is also considering an application for a virtual art exhibit.

• Proposed $50,000 allocation from the Public Art Fund for a new Mural Program
• Application from artist Jackie Haga-Rice for a Virtual Phantom Art Gallery exhibit
• Recommendation of the 2021-2022 Work Plan to City Council

Public Safety & Emergency Preparedness Commission

The Public Safety and Emergency Preparedness Commission is meeting to discuss several work plan reports and receive updates from city liaisons. The body will review initiatives regarding business emergency preparedness and neighborhood watch collaboration.

• Business Emergency Preparedness Plan report
• Milpitas PD Neighborhood Watch Collaboration report
• Technology and Collaboration Initiative report
• Radio Project Update
• DOJ Compliance report

The commission approved the agenda and minutes, and reviewed its FY 2020-21 work plan assignments, with several items on hold. Updates were provided on CERT cache deliveries, fire department activities, and police staffing. No substantive policy decisions were made.

• Approved agenda (5-0)
• Approved minutes (4-0)
• Reviewed work plan assignments; Neighborfest and Map Your Neighborhood on hold

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will discuss a draft 2020 Urban Water Management Plan and Water Shortage Contingency Plan. The body will also review a vulnerability assessment and proposed strategies for the Climate Action Plan's Community Preparedness and Resiliency Plan.

• Draft 2020 Urban Water Management Plan and Water Shortage Contingency Plan
• Climate Action Plan Update – Community Preparedness and Resiliency Plan vulnerability assessment

The commission heard staff presentations on the draft 2020 Urban Water Management Plan and the Climate Action Plan Update's vulnerability assessment, with discussion but no formal votes on these items. The meeting was largely informational, with commissioners asking clarifying questions and offering suggestions. No substantive decisions were made.

• Approved agenda for May 19, 2021 (7-0)
• Approved minutes for April 21, 2021 (7-0)

City Council

The City Council will hold a public hearing to establish Vehicle Miles Traveled (VMT) as the standard for analyzing environmental impacts from traffic. The body will also address several consent items including land maintenance assessments and a car wash development appeal.

• Public hearing to adopt a Vehicle Miles Traveled (VMT) policy to implement Senate Bill 743
• Appeal to approve a new 3,189-square foot automatic car wash at 554 S. Main Street
• Acceptance of $8,000 in donations for temporary housing for unhoused persons
• Intent to levy assessments for LLMD 95-1 McCarthy Ranch and LLMD 98-1 Sinclair Horizon
• Reduction of performance bond to $131,000 for California Circle Residential Project at 1210 California Circle

The City Council voted 3-1-1 to uphold an appeal of the Planning Commission's denial and approve a site development permit and conditional use permit amendment for a new automatic car wash at 554 S. Main St. The council also adopted a Vehicle Miles Traveled policy (5-0) and approved a consent calendar including a Section 115 pension trust agreement with PFM Asset Management. Several items were received as reports with no formal action, including unhoused services and water/sewer master plans.

• Adopted Resolution No. 9070 establishing a Vehicle Miles Traveled policy for CEQA (5-0)
• Approved appeal and permits for 554 S. Main St. car wash (3-1-1, Phan no, Dominguez abstain)
• Approved five-year PFM Asset Management pension trust agreement (5-0)
• Approved consent calendar with minor correction to C2 (5-0)
• Accepted four donations totaling $8,000 for unhoused housing (5-0)
• Approved legislative advocacy policy and guiding principles (5-0)
• Approved MOU with Milpitas Unified School District (5-0)
• Approved Vice Mayor Montano to BAWSCA/RFA (5-0)

Library & Education Advisory Commission

The Library and Education Advisory Commission is meeting to finalize its work plan for the 2021-22 fiscal year. The body will also discuss logistics for an upcoming youth essay writing contest.

• Review and finalization of the Fiscal Year 2021-22 Work Plan draft for City Council approval
• Finalization of details and logistics for the June 2021 Youth Essay Writing Contest

Science, Technology, and Innovation Commission

The Science, Technology, and Innovation Commission will receive a presentation from the IT Department regarding the April 2021 upgrade of the 9-1-1 Computer Aided Dispatch system. Members will also provide updates on five specific work plan goals.

• 9-1-1 Computer Aided Dispatch (CAD) System Upgrade update
• Digital Inclusion Strategy update
• 5G Implementation Status update
• Odor Sensors update
• Traffic Congestion and IT Technology Project updates

The commission received and filed an update on the 9-1-1 CAD system upgrade and approved the work plan updates. Commissioner R. Nair announced her resignation but will continue volunteering on the Digital Inclusion workplan. The meeting was otherwise procedural, with no substantive policy decisions.

• Approved May 17, 2021 agenda (4-0)
• Approved April 19, 2021 minutes (4-0)
• Received and filed 9-1-1 CAD system upgrade update (5-0)
• Received and filed work plan updates (5-0)

Homelessness Task Force

The Homelessness Task Force will receive a presentation and conduct a question-and-answer session with County and City staff. The body will also discuss the goals and objectives for the Task Force.

• Presentation by County Office of Supportive Housing (Kathryn Kaminski and Hilary Barroga)
• Discussion of Task Force goals and objectives

The Milpitas Homelessness Task Force heard a presentation from the County Office of Supportive Housing on the County's Plan to End Homelessness and discussed potential goals and objectives, including outreach referrals, a Homeless Help Center, temporary housing options, and prevention programs. No formal decisions were made; members were asked to finalize goals into a table format before the next meeting on June 10, 2021.

• Approved May 13, 2021 agenda (8-0)
• Approved April 8, 2021 minutes as corrected (8-0)

Planning Commission

The Zoning Administrator is meeting to consider two permit requests. These include a master sign program for a mixed-use development and modifications to a single-family residence.

• Site Development Permit SD20-0011 for a master sign program at Centre Pointe (1500-1646 Centre Pointe)
• Minor Site Development Permit P-MS21-0005 for a 1,842 square foot expansion and second story loft at 445 Roswell Dr

Youth Advisory Commission

The Youth Advisory Commission is discussing the scheduling and coordination of several youth-focused events. The body is also reviewing messaging for a tobacco-free communities grant program funded by the County of Santa Clara Public Health Department.

• Proposed rescheduling of a film competition involving Milpitas High School and the Arts Commission
• Proposed rescheduling of a Mental Health Awareness event with NAMI
• Planning for May 28 care package distribution for Milpitas Teens
• Review of messaging for the County of Santa Clara Public Health Department Tobacco Free Communities Program grant
• Discussion of upcoming YAC Scholarship information and 2021-22 Workplan

The Youth Advisory Commission approved extending the film competition submission date to June 18th with winners announced July 2nd, rescheduled the mental health awareness event to June 16th due to low enrollment, and approved packing care packages for teens on May 26th at the Milpitas Sports Center Annex. All motions passed unanimously.

• Approved June 18th film competition submission date and July 2nd winner announcement (all ayes)
• Approved rescheduling mental health awareness event to June 16th (all ayes)
• Approved packing care packages on May 26th at 10am at Milpitas Sports Center Annex (all ayes)

Planning Commission

The Planning Commission will hold a public hearing regarding a conditional use permit for a grocery store. The body will also receive an update on research and recommendations for the hotel and travel industries.

• Conditional Use Permit P-UP21-0001 for a 3,650 square-foot grocery store at 1261 E Calaveras Blvd
• Staff recommendation to adopt Resolution No. 21-013 for the 1261 E Calaveras Blvd project
• Update on 'Surviving the Pandemic and Building Resilient Hotel And Travel Industries in Silicon Valley' white paper

The Planning Commission approved a Conditional Use Permit for a 3,650-square-foot grocery store at 1261 E Calaveras Boulevard, with a condition to implement a solid waste/recycling plan. The commission also approved the meeting agenda and minutes from April 14, 2021, and received a presentation on hotel and travel industry research. No public comments were made.

• Approved Conditional Use Permit UP21-0001 for grocery store at 1261 E Calaveras Blvd (7-0)
• Approved meeting agenda for May 12, 2021 (7-0)
• Approved meeting minutes for April 14, 2021 (7-0)

Suicide Prevention Task Force

The Milpitas HOPE Suicide Prevention Task Force is meeting to discuss 2021-22 priorities and receive updates from Santa Clara County Behavioral Health Services. The body aims to select three primary goals and assign workgroups to address them.

• Discussion of 2021-22 priorities including a positive messaging campaign, mental health check-ins, and resident surveys
• Outreach planning for Veterans and the AAPI community
• Provision of resources in Spanish, Vietnamese, and Chinese
• Adult mental health needs town hall scheduled for May 17
• Updates from Diversity, Postvention, and Teens/Transitional Youth workgroups

City Council

The City Council will receive presentations on the proposed FY 2021-22 operating budget and the American Rescue Plan Act. Members will also discuss potential ordinances regarding hazard pay and middle-income workforce housing.

• Presentation on FY 2021-22 Proposed City of Milpitas Operating Budget
• Update and direction on American Rescue Plan Act
• Discussion on potential Hero/Hazard Pay Ordinance
• Discussion on middle-income workforce housing via California Statewide Communities Development Authority
• March 2021 monthly report for unhoused services

The Milpitas City Council held a special meeting on May 11, 2021, where it directed staff to proceed with Main Street revitalization, approved the meeting agenda with item 3 deferred indefinitely, and approved a motion to explore the California Statewide Communities Development Authority proposal for middle-income workforce housing. The council also discussed the FY 2021-22 proposed operating budget and received updates on the American Rescue Plan Act, but no formal motions were made on those items.

• Directed staff to move forward with Main Street revitalization (5-0)
• Approved the May 11, 2021 special meeting agenda (5-0)
• Postponed item 3 (Potential Hero/Hazard Pay Ordinance) indefinitely (4-1, Dominguez no)
• Approved exploring California Statewide Communities Development Authority proposal for middle-income housing (5-0)

Economic Development & Trade Commission

The Economic Development and Trade Commission will receive staff updates on workforce recovery, economic development practices, and a small business promotional program. The body is tasked with selecting one commissioner to join the COVID-19 Workforce Recovery Program Stakeholder Working Group.

• Selection of one commissioner for the COVID-19 Workforce Recovery Program Stakeholder Working Group
• Update on the COVID-19 Workforce Recovery Program implemented by NOVAworks
• Presentation on Economic Development 101 regarding business attraction and retention
• Update on the Milpitas Small Business Spotlight Program promotional videos

The commission selected Commissioner Juliette Gomez to serve on the COVID-19 Workforce Recovery Program Stakeholder Working Group, with Vice Chair Casey McNeil and Chair Chris Norwood as alternates. The commission also received staff updates on the program, Economic Development 101, and the Small Business Spotlight Program. All votes were unanimous (6-0, with one absence).

• Appointed Commissioner Gomez to COVID-19 Workforce Recovery Stakeholder Working Group (6-0)
• Named Vice Chair McNeil and Chair Norwood as alternates to the working group (6-0)
• Received staff update on COVID-19 Workforce Recovery Program (6-0)
• Received staff update on Economic Development 101 (6-0)
• Received staff update on Small Business Spotlight Program (6-0)
• Approved May 10, 2021 agenda (6-0)
• Approved April 12, 2021 minutes (6-0)

City Council

The City Council will hold a public hearing regarding allocation amounts for FY21-22 Community Development Block Grant funding. The Council is also considering an amendment to the FY20-21 Annual Action Plan.

• Public hearing on FY21-22 Community Development Block Grant funding allocations
• Amendment to the FY20-21 Annual Action Plan

The Milpitas City Council approved the FY21-22 Community Development Block Grant (CDBG) funding allocations and an amendment to the FY20-21 Annual Action Plan to reallocate unused funds. The decision was made after a public hearing with 21 speakers. The council postponed a decision on funding for the India Community Center (ICC) to a future agenda item, with discussion about potentially using ARPA funds instead.

• Approved FY21-22 CDBG allocations and FY20-21 Annual Action Plan amendment (5-0)
• Postponed India Community Center funding decision to a separate agenda item

Community Housing Commission

The Community Advisory Commission is meeting to discuss community engagement, affordable housing, and Building Safety Month. The meeting also includes standard procedural items and reports from city staff and the Councilmember.

• Discussion on Community Engagement & Affordable Housing and Building Safety Month

The Community Advisory Commission held a virtual meeting with presentations on affordable housing initiatives, home safety, and code enforcement, plus updates from Councilmember Evelyn Chua on housing developments and a federal ADU application. No substantive decisions were made; the only votes were to approve the agenda and prior meeting minutes.

• Approved May 5, 2021 agenda (7-0)
• Approved April 19, 2021 minutes (7-0)

City Council

The City Council is considering several infrastructure projects, including street resurfacing and trash removal device acceptance. The body will also review amendments to municipal codes regarding hotel parking and professional service agreements.

• Award construction contract to DeSilva Gates Construction, LP for $2,388,223.00 for Street Resurfacing Project 2021
• Adopt Ordinance No. 38.841 amending off-street parking requirements for hotels and lodging
• Increase professional services agreement with Municipal Plan Check Services to a total not-to-exceed $295,000
• Resolution of intent to annex 1380-1400 South Main Street into Community Facilities District No. 2008-1
• Amendment with Executive Facilities Services for daytime custodial services in the amount of $144,000

The Milpitas City Council voted 3-2 to approve a car wash at 554 South Main Street, overturning the Planning Commission's denial, and directed staff to return with a resolution at the next meeting. The council also adopted the FY 2021-22 Master Fee Schedule, approved a $2.39 million street resurfacing contract, and continued several items to future meetings. No reportable action was taken in closed session.

• Approved car wash at 554 S. Main St., reversing Planning Commission denial (3-2)
• Adopted Resolution No. 9063 approving FY 2021-22 Master Fee Schedule (4-0)
• Awarded $2,388,223 street resurfacing contract to DeSilva Gates Construction (5-0)
• Adopted Ordinance No. 38.841 amending off-street parking requirements for hotels (5-0)
• Adopted Resolution No. 9062 to annex 1380-1400 S. Main St. into CFD No. 2008-1 (5-0)
• Approved letter opposing Santa Clara Valley Water District charge increases (5-0)
• Continued CDBG allocation item to May 7, 2021 (5-0)
• Continued Vehicle Miles Traveled policy to May 18, 2021 (5-0)

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation & Cultural Resources Commission is reviewing a draft update to the 2008 Parks and Recreation Master Plan. The body is also receiving updates on park name history research and bicycle and pedestrian funding.

• Review of draft Parks and Recreation Master Plan Update for recommendation to City Council
• Receipt of $155,316 in TDA-3 funding for FY21/22 bicycle and pedestrian projects
• Update on Park Marker Program and Park Name History Project Phase 2
• Discussion of TDA-3 funding use for curb ramps and sidewalks during street resurfacing

The Parks, Recreation, and Cultural Resources Commission voted unanimously to recommend the Draft Park Master Plan to the City Council for adoption. The plan includes community outreach, assessments, and improvement recommendations. The commission also received updates on TDA-3 funding for pedestrian and bicycle improvements and discussed the Park Marker Program.

• Approved agenda for May 3, 2021 (all ayes)
• Approved minutes from April 5, 2021 (all ayes)
• Recommended Park Master Plan to City Council for adoption (all ayes)

Planning Commission

The Planning Commission will receive a presentation on the Milpitas Metro Specific Plan (TASP Update), CIP Project No. 2006. The presentation covers policy considerations for land use, mobility, urban design, and parks.

• Presentation on Milpitas Metro Specific Plan (TASP Update), CIP Project No. 2006

The Planning Commission held a special virtual meeting and received a presentation on the Milpitas Metro Specific Plan (TASP Update), covering policy topics on land use, mobility, urban design, and parks. No decisions were made; the item was informational only. The meeting adjourned with a unanimous vote to approve the minutes.

• Received presentation on Milpitas Metro Specific Plan (TASP Update), CIP Project No. 2006 (no action taken)
• Approved meeting minutes (6-0)

Planning Commission

The Planning Commission will hold a public hearing regarding a request to operate a Montessori School at 164 North Abel Street. The proposal includes exterior modifications to a 12,196-square foot commercial building to accommodate up to 200 children.

• Public hearing for preschool and daycare facility at 164 N Abel St (P-UP20-0008 and P-MS20-0175)
• Proposed outdoor playground and parking lot improvements on a 1.398-acre site
• Staff recommendation to adopt Resolution No. 21-011 approving the Conditional Use Permit and Minor Site Development Permit

The Planning Commission approved a conditional use permit and minor site development permit for a Montessori preschool and daycare facility at 164 North Abel Street, allowing up to 200 children ages 18 months to six years, with exterior modifications to the existing building. The vote was 6-0 with one abstention from Chair Tao, who recused himself due to a prior working relationship with the applicant. The project was found categorically exempt from CEQA review. No other substantive decisions were made.

• Approved Resolution No. 21-011 for Conditional Use Permit (UP20-0008) and Minor Site Development Permit (MS20-0175) for preschool/daycare at 164 N Abel St (6-0, 1 abstention)
• Closed public forum for the public hearing (6-0, 1 abstention)
• Approved meeting agenda for April 28, 2021 (7-0)
• Approved meeting minutes for April 14, 2021 (7-0)

Senior Advisory Commission

The Senior Advisory Commission will receive a presentation on emergency preparedness for seniors. The body will also discuss approving funding for one intern per semester to support the Technology for Seniors program.

• Presentation on emergency preparedness for seniors by Toni Charlop
• Discussion of funding for one intern per semester for the Technology for Seniors program
• Consideration of a $150 stipend per student intern upon completion of 120-150 hours of service

The Commission approved funding for one intern per semester to support the Technology for Seniors program, with a potential $150 stipend per intern upon completion of 120-150 hours of service. The decision was made unanimously. The meeting also included a presentation on emergency preparedness for seniors and updates from staff and the City Council liaison.

• Approved funding for one intern per semester for Technology for Seniors program (all ayes)
• Approved consideration of $150 stipend per intern upon completion of 120-150 hours (all ayes)

Measure F Oversight Committee

The committee will select a Chair and Vice Chair for one-year terms. Members will also review the committee's bylaws and confirm that proposed services are allowable expenditures under Measure F.

• Selection of Chair and Vice Chair
• Review of Measure F Oversight Committee Bylaws and Responsibilities
• Review of projected revenues and recommended expenditures for Measure F funds

The Measure F Oversight Committee elected Neal Osborn as Chair and Harsh Patel as Vice Chair. Members reviewed bylaws and discussed whether proposed Measure F expenditures are allowable, but took no final action on spending. The meeting was procedural, with no substantive decisions on fund allocation.

• Elected Neal Osborn as Chair (all in favor)
• Elected Harsh Patel as Vice Chair (all in favor)
• Approved meeting agenda (all in favor)

Arts Commission

The Arts Commission is meeting to review a proposed concept and parameters for a city mural program. The body will also review progress on the current work plan and consider recommendations for the 2021-2022 Work Plan.

• Recommendation of parameters for a new mural program
• Review of 2021-2022 Work Plan recommendations

The Arts Commission held a special meeting via Zoom, approving the agenda and minutes. They discussed the mural program, with commissioners recommending 3-4 murals per year, no specific theme, and community-painted murals led by a professional artist. Staff reviewed progress on the current work plan and considerations for 2021-2022. No formal decisions were made on these items.

• Approved the April 26, 2021 agenda (motion by Tang/Umarani, all in favor)
• Approved the March 22, 2021 minutes (motion by Tang/Ghose, all in favor)

City-School Collaborative Subcommittee

The subcommittee will discuss several items including MUSD bond projects and innovation campus plans. Members will also address adult education offerings and city vaccine clinic outreach.

• MUSD Innovation Campus/MAP for Future Ready Learners discussion
• Milpitas Adult Education Course Offerings to City of Milpitas employees
• MUSD Bond Projects Update
• City of Milpitas Vaccine Clinic outreach to families and residents age 16+

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will discuss greenhouse gas emissions forecasts for the years 2030, 2040, and 2045. The body will provide feedback on potential reduction strategies and actions to update the city's Climate Action Plan.

• Review of greenhouse gas emissions forecasts for 2030, 2040, and 2045
• Discussion of GHG reduction strategies and actions for the Climate Action Plan Update

The commission received an update on the Climate Action Plan, including greenhouse gas emissions forecasts for 2030, 2040, and 2045, and discussed potential reduction strategies. No formal decisions were made; the item was for discussion and feedback only. The commission also heard liaison reports on City Council actions and upcoming sustainability events.

• Approved agenda for April 21, 2021 (5-0)
• Approved minutes for February 17, 2021 (5-0)

City Council

The City Council is meeting to decide on several construction contracts and infrastructure agreements. The body will also discuss legal matters in closed session, including a car wash permit appeal at 554 South Main Street.

• Construction contract for McCandless Park with McGuire and Hester for $6,303,700
• Construction contract for Alviso Adobe Renovation (Phase V) with Gizmo Art Productions, Inc. for $792,573
• Five-year agreement with DataProse LLC for utility bill printing and mailing services up to $337,150
• Budget appropriation of $242,000 for public facilities at 1425 S. Milpitas Blvd
• Budget appropriation of $145,000 for crosswalk improvements on E. Capitol Avenue

Community Housing Commission

The Community Advisory Commission is holding a special meeting to consider a staff presentation on CAC priorities feedback and recommendations. The meeting also includes standard procedural items and reports from city liaisons.

• Presentation of summary of CAC priorities feedback and recommendations

The Community Advisory Commission approved the staff summary of commissioner priorities feedback, with a change clarifying that capital improvements to community facilities should emphasize low-income housing. The motion passed 6-0. No other substantive decisions were made; the meeting also included routine approvals of the agenda and prior minutes.

• Approved April 19, 2021 agenda (6-0)
• Approved April 7, 2021 minutes (5-0, 1 abstention)
• Approved staff summary of commissioner priorities feedback with changes (6-0)

Science, Technology, and Innovation Commission

The Science, Technology, and Innovation Commission is reviewing updates on several city initiatives. This includes a report on the Public Safety Radio Project and progress on five specific work plan goals.

• Public Safety Radio Project update from Police Department staff
• Digital Inclusion Strategy goal update
• 5G Implementation Status goal update
• Odor Sensors goal update
• Traffic Congestion and IT Technology Project goal updates

The commission received and filed updates on the Public Safety Radio Project and its work plan goals. It also approved the agenda and minutes from the previous meeting, and rescheduled the May 17 meeting to 5:30 PM due to a conflict.

• Approved April 19, 2021 agenda (4-0)
• Approved March 15, 2021 minutes (4-0)
• Received and filed Public Safety Radio Project update (5-0)
• Received and filed work plan updates (5-0)
• Rescheduled May 17 meeting to 5:30 PM (5-0)

City Council Transportation Subcommittee

The City Council Transportation Subcommittee will meet to review and discuss three transportation-related topics. The session is conducted virtually and includes a public forum for non-agenda items.

• Calaveras Boulevard Widening Project
• Milpitas On-Demand City-wide First Mile/Last Mile On-Demand Transit Pilot Project
• Vehicle Miles Traveled (VMT) transportation analysis under California Environmental Quality Act (CEQA)

The Transportation Subcommittee discussed three items: aligning the city's VMT analysis with countywide methodology under SB 743, a $1.08 million VTA grant for an on-demand transit pilot, and the phased approach for the $85 million Calaveras Boulevard widening project due to constrained funding. No formal decisions were made; the meeting was informational.

• Agenda approved (all ayes)
• Minutes approved (all ayes)
• VMT policy alignment with countywide methodology discussed, no action taken
• On-demand transit pilot project grant of $1,084,732 discussed, no action taken
• Calaveras Boulevard widening project status discussed, no action taken

Planning Commission

The Zoning Administrator will consider two minor site development permit requests. These include a single-family home modification at 388 Levin Street and the installation of perimeter fencing at 1207 N McCarthy Blvd.

• Single-family home expansion at 388 Levin Street involving a new second floor and 1,856 square feet of total new floor area
• Installation of 2,175 linear feet of new wrought iron and chainlink security fencing with two rolling gates and four entrance gates at 1207 N McCarthy Blvd

Planning Commission

The Planning Commission is discussing a transition to Vehicle Miles Traveled (VMT) as the standard for analyzing traffic environmental impacts. The body is also reviewing a zoning text amendment regarding accessory dwelling units (ADUs).

• Resolution No. 21-011 to establish Vehicle Miles Traveled (VMT) as the traffic impact measurement standard
• Zoning Text Amendment P-ZA21-0003 regarding accessory dwelling units (ADUs) to comply with Government Code Sections 65852.2 and 65852.22

The Milpitas Planning Commission voted 7-0 to adopt Resolution No. 21-011, recommending that the City Council adopt a new citywide policy establishing Vehicle Miles Traveled (VMT) as the standard for measuring environmental traffic impacts under CEQA, replacing Level of Service (LOS). The commission also moved the public hearing on the Accessory Dwelling Units (ADU) zoning text amendment to May 26, 2021, and deferred approval of the March 24 meeting minutes to the next meeting. No other substantive decisions were made.

• Adopted Resolution No. 21-011 recommending VMT policy for CEQA traffic analysis (7-0)
• Moved ADU zoning text amendment public hearing to May 26, 2021 (7-0)
• Deferred approval of March 24 meeting minutes to next meeting
• Approved meeting agenda for April 14, 2021 (7-0)
• Closed public forum with no public comments (7-0)

Suicide Prevention Task Force

The task force is reviewing upcoming initiatives and priorities for the 2021-22 period. Discussion includes updates from County Behavioral Health Services and upcoming mental health town halls.

• Town Hall on Teens scheduled for April 21
• Discussion of 2021-22 priority groups including Veterans, Seniors, and Youth
• Workgroup updates regarding Diversity, Postvention, and Teens/Transitional Youth

City Council

The Special Meeting of the Milpitas City Council scheduled for April 13, 2021, has been canceled. This meeting was intended to address the Master Fee Schedule.

Economic Development & Trade Commission

The Commission will review a presentation on the COVID-19 Workforce Recovery Program involving NOVAworks. Members will also receive updates on the Small Business Spotlight Program and the city's five-year Economic Development Strategy.

• City of Milpitas COVID-19 Workforce Recovery Program staff presentation
• Milpitas Small Business Spotlight Program update
• Update on the Economic Development Strategy

The Milpitas Economic Development and Trade Commission received presentations and provided feedback on the draft Job Seeker/Worker Survey for the COVID-19 Workforce Recovery Program, and received updates on the Milpitas Business Spotlight program and the City's Economic Development Strategy. No final approvals were made; the commission voted to receive the information and provide feedback. The meeting was procedural and informational in nature.

• Approved agenda for April 12, 2021 (7-0)
• Approved minutes of March 8, 2021 (7-0)
• Received presentation and provided feedback on draft Job Seeker/Worker Survey (6-0, Gomez absent)
• Received update on Milpitas Business Spotlight program (6-0, Gomez absent)
• Received update on Economic Development Strategy (5-0, Rice and Gomez absent)

Homelessness Task Force

The Homelessness Task Force will meet via teleconference to establish operational procedures. The agenda includes introducing a new member, discussing Brown Act compliance, and determining the frequency of future meetings.

• Introduction of new Task Force member Barbara Jo Navarro
• Discussion regarding Brown Act/Open Governance compliance
• Establishment of Ground Rules for the Task Force
• Discussion of meeting frequency, date, and time

The Milpitas Homelessness Task Force approved its ground rules and set future meetings for the second Thursday of each month from 5-6 PM. Members also received training on Brown Act compliance and discussed homelessness resources, including the County's Community Plan to End Homelessness. No substantive policy decisions were made.

• Approved April 8, 2021 agenda (8-0)
• Approved March 10, 2021 minutes (8-0, 1 abstention)
• Approved Task Force ground rules (9-0)
• Set recurring meetings for second Thursday of each month, 5-6 PM (9-0)

Youth Advisory Commission

The Youth Advisory Commission is discussing the final details for several 2020-21 work plan events. The body is coordinating a film competition, a mental health awareness event, and teen center care packages.

• Film competition scheduled for May 15th in partnership with Milpitas High School and the Arts Commission
• Virtual Mental Health Awareness event scheduled for April 21, 2021, with NAMI
• Teen Center care package giveaways scheduled for the week of May 24
• Tobacco Free Communities program grant from the County of Santa Clara Public Health Department
• YAC Social event on April 9th

The Youth Advisory Commission approved the agenda and prior minutes, then approved a flyer for the May 15 film competition with suggested edits, approved $25 (2) for 1st place and $15 (2) for 2nd place prizes, and approved distributing care packages on May 28 from 4pm-6pm with an added study tips pamphlet. No other substantive decisions were made.

• Approved the April 8, 2021 agenda (motion Liu/Huang, all ayes).
• Approved the March 12, 2021 minutes (motion Liu/Doreswamy, all ayes).
• Approved Commissioner Shrotriya's film competition flyer with suggested edits (motion Liu/Huang, all ayes).
• Approved $25 (2) for 1st place and $15 (2) for 2nd place prizes in the film competition (motion Shrotriya/Huang, all ayes).
• Approved distributing care packages on May 28 from 4pm-6pm with an added study tips pamphlet (motion Doreswamy/Shrotriya, all ayes).

Veterans Commission

The Veterans Commission is meeting to review the nomination process for the 2021 Veteran of the Year and the status of the Adopt A Vet program with Milpitas Unified School District. The body will also provide input on virtual plans for the 2021 Memorial Day and Veterans Day ceremonies.

• Progress report on Veteran of the Year 2021 nomination process
• Discussion on re-introducing the Adopt A Vet program to MUSD in a remote-learning environment
• Planning and feedback for virtual 2021 Memorial Day and Veterans Day ceremonies

Community Housing Commission

The Community Advisory Commission will review results from a community needs survey conducted from January to March 2021. The body will also discuss FY21-22 CDBG applications and determine funding priorities for the City Council.

• Presentation of CDBG Community Needs survey results
• Overview of FY21-22 CDBG applications received
• Public comment period for prospective FY21-22 CDBG applicants
• Commissioners' feedback on funding priorities for City Council

The Community Advisory Commission reviewed the CDBG Community Needs Survey results and the 27 applications received for FY21-22 funding. Commissioners provided feedback on funding priorities, highlighting public services, housing needs, and COVID-19 response. No formal decisions were made; the City Council will make the final allocation.

• Approved April 7, 2021 agenda (7-0)
• Approved March 3, 2021 minutes (7-0)
• Placed public concern about school re-opening process on future agenda

City Council

The City Council and Public Financing Authority will hold a public hearing to approve the 2022-2026 Capital Improvement Program. The body will also discuss Accessory Dwelling Units (ADUs) and bike/scooter share options.

• Public hearing for the 2022-2026 Capital Improvement Program
• Amendment to Urban Field Studio agreement for Milpitas Metro Specific Plan totaling $966,250
• Animal Services Agreement amendment with City of San Jose increasing total to $1,628,211
• Grant application for $31,474 from Bureau of Reclamation’s WaterSmart program
• Easement agreement with Milpitas Unified School District for widening McCandless Drive

The City Council approved the 2022-2026 Capital Improvement Program, adopted several resolutions, and approved consent calendar items including commission appointments and an amendment discussion on third-party food delivery fees. A second round of small business grants was tabled to May 11, 2021. The meeting was procedural with no reportable closed session action.

• Adopted Resolution No. 9055 approving the 2022-2026 Capital Improvement Program.
• Approved the draft FY 2019-2020 CDBG Consolidated Annual Performance and Evaluation Report for submission to HUD.
• Adopted Resolution No. 9050 for TDA Article 3 funding for ADA curb ramp program.
• Adopted Resolution No. 9051 and PFA 27 authorizing LAIF investments.
• Adopted Resolution No. 9052 supporting Community Project Funding submissions.
• Approved Amendment No. 1 with Urban Field Studio for $966,250 for the Milpitas Metro Specific Plan.
• Approved Amendment No. 1 to the Animal Services Agreement with San Jose, increasing total to $1,628,211.
• Tabled second round of small business grants to May 11, 2021.

Parks, Recreation, & Cultural Resources Commission

The Commission is reviewing updates to the Historic Inventory List regarding building status and family affiliations. Members will also decide on locations and a date for a socially distanced annual park and facility tour in June.

• Historic Inventory List update
• Annual Park/Facility Tour planning

The Parks, Recreation and Cultural Resources Commission approved a motion to visit Creighton Park, the Skatepark at the Sports Center, and Albert Augustine Jr. Memorial Park of Sunnyhills for its annual socially distanced park/facility tour in June. The commission also approved the meeting agenda and the minutes from March 1, 2021, with two commissioners abstaining on the minutes. Staff will continue working on identifying unknown historic locations and will bring a list of Heritage trees to a future meeting.

• Approved the agenda for April 5, 2021 as submitted.
• Approved the minutes from March 1, 2021 as submitted (Caidoy, Davis, Montemayor voted yes; Ehardt and Jackson abstained).
• Approved visiting Creighton Park, the Skatepark at the Sports Center, and Albert Augustine Jr. Memorial Park of Sunnyhills for the June tour.

Library & Education Advisory Commission

The Commission will review a library funding proposal for fiscal year 2021/22. Members will also receive updates on the Active Transportation Plan and a community Wi-Fi project focused on digital inclusion.

• Library funding proposal for FY 2021/22
• Active Transportation Plan update regarding trails, pedestrian, and bicycle master plan
• Community Wi-Fi project presentation
• Youth Essay Writing Contest 2021 proposal

City-School Collaborative Subcommittee

The City-School Collaborative Subcommittee is meeting to discuss the launch of MUSD EducatEveryWhere v. 3.0. The body will also discuss how the city can help low performing schools and review bond project updates.

• MUSD EducatEveryWhere v. 3.0 launch on April 1st
• Discussion on city assistance for low performing schools
• Bond project updates

The City/School Collaborative Subcommittee met on March 26, 2021, and approved the agenda and prior minutes. They discussed the MUSD EducatEverywhere 3.0 launch, ways the city can help low-performing schools, and bond project updates. No formal decisions were made on these discussion items.

• Approved agenda for March 26, 2021 (all ayes)
• Approved minutes for January 29, 2021 (all ayes)
• Adjourned meeting (4-0)

Planning Commission

The Planning Commission will hold public hearings regarding two industrial projects. The body is reviewing a request to expand a charity bingo facility and a proposal for a large distribution center.

• Proposed 491,040-square foot distribution center and office space at 1000 Gibraltar Drive
• Tree Removal Permit to remove and replace 88 protected trees at 1000 Gibraltar Drive
• Conditional Use Permit Amendment to increase floor area of Milpitas Charity Bingo at 461 S Milpitas Blvd by up to 25 percent

The Milpitas Planning Commission approved a site development permit and tree removal permit for a new 491,040-square-foot distribution center at 1000 Gibraltar Drive, and certified its Environmental Impact Report, with a condition requiring annual truck certification. The commission also approved a conditional use permit amendment for Milpitas Charity Bingo at 461 S Milpitas Blvd to expand its floor area by up to 25 percent. Both decisions were made with one abstention or dissenting vote.

• Approved Resolution 21-007 certifying EIR for 1000 Gibraltar Drive project (6-1)
• Approved Resolution 21-006 for site development and tree removal permits at 1000 Gibraltar Drive, with added condition on annual truck certification (6-1)
• Approved Resolution 21-004 for Charity Bingo expansion conditional use permit amendment (6-0, 1 abstention)
• Approved meeting agenda (7-0)
• Approved February 10 special meeting minutes (7-0)
• Approved March 10 regular meeting minutes with corrected vote count (7-0)

Arts Commission

The Commission will review a draft trails, pedestrian, and bicycle master plan presentation. Members will also consider an application for a Virtual Phantom Art Gallery exhibit and discuss various mural program initiatives.

• Presentation on Draft Trails, Pedestrian and Bicycle Master Plan
• Virtual Phantom Art Gallery Application: Karthik Jayaraman
• Park Marker Program subcommittee selection
• Emergency Cache Boxes mural opportunity
• Mural program proposal request from City Council

The Milpitas Arts Commission approved artist Karthik Jayaraman for a Virtual Phantom Art Gallery exhibit, with selected art to run alongside other artists. The Commission also established a Park Marker Program subcommittee with Commissioners Agg and Ghose, and approved an artist-led approach for four emergency cache box murals. A special meeting was scheduled for April 26 to discuss the Mural Program in detail.

• Approved artist Karthik Jayaraman for Virtual Phantom Art Gallery (all ayes)
• Approved Commissioners Agg and Ghose for Park Marker Program Subcommittee (all ayes)
• Approved artist-led approach for four emergency cache boxes (all ayes)
• Scheduled special meeting April 26 for Mural Program discussion

Public Safety & Emergency Preparedness Commission

The Public Safety and Emergency Preparedness Commission will receive a presentation on the Trails, Pedestrian and Bicycle Master Plan. The body will also review work plan reports and receive updates from city liaisons regarding emergency operations and public safety.

• Presentation on Trails, Pedestrian and Bicycle Master Plan
• Work plan reports on Technology and Collaboration Initiative and Business Emergency Preparedness Plan
• Milpitas PD Neighborhood Watch Collaboration report
• Emergency Operations Plan and CERT Program updates
• Law report regarding Personnel Grooming Policy

The commission heard presentations and reports but made no substantive decisions. It approved the agenda and the January 21, 2021 minutes, and seated Alternate Member Nichols. Reports covered the Trails, Pedestrian and Bicycle Master Plan, school reopening plans, the Emergency Operations Plan, CERT cache deliveries, COVID testing and vaccination efforts, and police updates.

• Approved the agenda with the Council Report moved to the end (4-0).
• Approved the January 21, 2021 meeting minutes (4-0).
• Seated Alternate Member No. 1 Nichols in place of a vacant commissioner seat.

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will review a vulnerability assessment for the city's Climate Action Plan Update. The body will discuss climate-related hazards and adaptation strategies to improve city resilience.

• Discussion of the Community Preparedness and Resiliency Plan vulnerability assessment
• Update on virtual Earth Day planning efforts

City Council

The City Council will receive presentations from PG&E regarding power outages and updates on the Parks and Recreation Master Plan. Members will also provide direction on spending plans for federal coronavirus relief funds and the FY 2021-2022 budget.

• Adoption of Ordinance No. 65.151 regarding Responsible Construction
• Acceptance of a $22,400 Emergency Management Performance Grant for computers and technology
• Acceptance of a $37,560 grant from Santa Clara County for tobacco prevention strategies
• Approval of a Cost Recovery Policy for the Recreation and Community Service Department
• Appointment of seven members and two alternates to the Measure F Oversight Committee

The Milpitas City Council adopted Resolution No. 9049 approving the Cost Recovery Policy for the Recreation and Community Services Department. The council also approved a consent calendar that included appointments to the Measure F Oversight Committee and city commissions, and accepted several grants. Several agenda items were deferred to future meetings, including the Federal Coronavirus Relief Funds Spending Plan and a discussion on COVID-19 vaccine distribution.

• Adopted Resolution No. 9049 approving Cost Recovery Policy for Recreation and Community Services (5-0)
• Approved consent calendar including Measure F Oversight Committee appointments and city commission appointments (5-0)
• Accepted 2020 Emergency Management Performance Grant of $22,400 (5-0)
• Accepted tobacco prevention grant of $37,560 from County of Santa Clara (5-0)
• Adopted Ordinance No. 65.151 amending Responsible Construction chapter (5-0)
• Deferred Federal Coronavirus Relief Funds Spending Plan to May 11, 2021 Budget Study Session (5-0)
• Deferred COVID-19 vaccine distribution discussion to April 20, 2021 meeting (5-0)
• Approved digital votes on workplan items, including term limits (3-1-1) and vaping ban (4-1)

Science, Technology, and Innovation Commission

The Commission will receive work plan updates from its members. The agenda also includes reports from the Mayor and City Staff.

• Work Plan Updates
• Mayor Tran Report
• City Staff Report – Commissioner Photos

The commission received and filed an update on city IT projects, including the completed GIS asset inventory and the ongoing 9-1-1 CAD upgrade. Work plan assignments were set for five goals, with commissioners assigned to lead digital inclusion, 5G, odor sensors, traffic congestion, and IT projects. The commission also approved the agenda and minutes from prior meetings.

• Approved the March 15, 2021 agenda (6 ayes).
• Approved the February 22, 2021 meeting minutes (5 ayes).
• Approved the January 25, 2021 meeting minutes (5 ayes).
• Received and filed the IT project update (6 ayes).
• Assigned Goal 1 (Digital Inclusion) to R. Nair and K. Le.
• Assigned Goal 2 (5G Implementation) to A. Bao and G. Haas.
• Assigned Goal 3 (Odor Sensors) to R. Choudhury and A. Alcorn.
• Assigned Goal 4 (Traffic Congestion) to R. Choudhury and R. Nair.

Youth Advisory Commission

The Youth Advisory Commission is discussing the scheduling and planning of several youth-focused events. The body is reviewing recommendations to postpone some activities and organize others related to mental health, arts, and tobacco prevention.

• Proposal to move Career Day and E-Sports tournament to the 2021-22 work plan
• Planning for a film competition scheduled for May 15
• Planning for a virtual Mental Health Awareness event on April 21
• Proposal to move Teen Center finals giveaway packets to May 24-28, 2021
• Formation of a sub-committee for the Tobacco Free Communities grant program

The Milpitas Youth Advisory Commission voted to postpone Career Day and E-Sports to the 2021-22 work plan, and set new dates for the Film Competition (April 25) and Mental Health Awareness event (April 21). It also approved a flyer for the mental health event, confirmed items for Teen Care Packages, and scheduled the giveaway for May 24-28. No public comments were made, and no other substantive decisions were taken.

• Approved the March 12, 2021 agenda and the February 11, 2021 minutes.
• Moved Career Day to the YAC 2021-22 Work Plan.
• Moved Film Competition submissions date to April 25th.
• Approved the Film Competition template outline.
• Set Mental Health Awareness event for April 21st at 5pm.
• Approved the 2nd draft flyer for the Mental Health Awareness event.
• Confirmed four items for Teen Care Packages: hot cocoa/tea packets, chocolate, positivity notes, stress reliever balls.
• Moved Teen Care Package giveaway to May 24th – May 28th.

Planning Commission

The Planning Commission will hold public hearings regarding a proposed automatic car wash and the 2022-2026 Capital Improvement Program. Staff recommends denying the car wash permit and approving the CIP conformity finding.

• Public hearing for a 3,189-square foot automatic car wash at 554 South Main Street
• Proposed exception to the maximum front setback of 15 feet to allow 37 feet and seven inches at 554 South Main Street
• General Plan conformity finding for the proposed 2022-2026 Capital Improvement Program (CIP) Annual Report

The Planning Commission voted 4-2 with one abstention to deny a Site Development Permit and Conditional Use Permit Amendment for a new automatic carwash at 554 South Main Street, following staff's recommendation. The commission also unanimously approved a resolution finding the 2020-2026 Capital Improvement Program in conformance with the General Plan. Both the agenda and the minutes from February 10 and February 24 were approved unanimously.

• Denied Site Development Permit P-SD18-0010 and Conditional Use Permit Amendment P-UA18-0020 for an automatic carwash at 554 South Main Street (4-2, 1 abstention).
• Adopted Resolution No. 21-005 finding the 2020-2026 Capital Improvement Program in conformance with the City of Milpitas General Plan (7-0).
• Approved the meeting agenda with a revised order of public hearing items (7-0).
• Approved the February 10, 2021 meeting minutes with minor grammatical corrections (7-0).
• Approved the February 24, 2021 meeting minutes (7-0).

Suicide Prevention Task Force

The Milpitas HOPE Suicide Prevention Task Force is meeting to receive updates on county services and recent mental health town halls. The body will also review workgroup progress and discuss future priorities.

• County Suicide Prevention updates from Santa Clara County Behavioral Health Services Department
• Review of mental health town halls for seniors (Feb 24) and Spanish speakers (Feb 25)
• Discussion of postvention letters and resources
• Updates from Diversity, Postvention, and Teens/Transitional Youth workgroups
• Discussion on next priorities

City Council

The City Council is holding a special meeting to conduct a public hearing regarding the city's long-term development strategy. The body will consider certifying the Final Environmental Impact Report and adopting the Milpitas 2040 General Plan.

• Public hearing to adopt the Milpitas 2040 General Plan
• Certification of the Milpitas 2040 General Plan Final Environmental Impact Report (FEIR)

The City Council held a special meeting and voted unanimously to adopt Resolution No. 9047, which certifies the Final Environmental Impact Report and adopts the Milpitas 2040 General Plan. The plan will serve as the policy foundation for future planning projects. The council also approved the meeting agenda and opened and closed a public hearing with two speakers.

• Approved the March 9, 2021 meeting agenda as submitted (5-0).
• Opened the public hearing for the Milpitas 2040 General Plan (5-0).
• Closed the public hearing after two public comments (5-0).
• Adopted Resolution No. 9047 to certify the Final Environmental Impact Report and adopt the Milpitas 2040 General Plan (5-0).

Economic Development & Trade Commission

The Economic Development and Trade Commission is meeting to provide feedback on a proposed study regarding the fiscal benefits of employment lands. The body will also receive an update on the Milpitas Metro Specific Plan, which aims to transform 437 acres into a transit-oriented community.

• Fiscal Benefits of Employment Lands Study scope of work
• Milpitas Metro Specific Plan update
• Discussion on framework plan for the Milpitas Innovation District

The Milpitas Economic Development and Trade Commission received presentations and provided feedback on two items: the Fiscal Benefits of Employment Lands Study and the Milpitas Metro Specific Plan. Both motions to receive the presentations and provide feedback were approved unanimously. No final decisions were made on the studies or plan; the items were informational and for feedback only.

• Approved the March 8, 2021 meeting agenda (6-0, with one commissioner unable to vote due to technical issues).
• Approved the February 8, 2021 meeting minutes (4-0, with two abstentions and one commissioner unable to vote).
• Approved motion to receive staff presentation and provide feedback on the Fiscal Benefits of Employment Lands scope of work (7-0).
• Approved motion to receive update and provide feedback on the Milpitas Metro Specific Plan (7-0).
• Adjourned the meeting at 7:04 PM to the next regular meeting on April 12, 2021 (unanimous).

Community Housing Commission

The Community Advisory Commission will receive a presentation on the Community Development Block Grant (CDBG) overview and process. Members will also discuss community engagement for Affordable Housing and Building Safety Month in May.

• Presentation on CDBG overview and process
• Discussion on Community Engagement & Affordable Housing and Building Safety Month

The Commission approved the agenda and the February 3, 2021 minutes. They discussed using CDBG funds for various community needs and recommended that staff select a partner for the second Community Engagement & Affordable Housing and Building Safety Month event. No other substantive decisions were made.

• Approved the March 3, 2021 agenda (6 ayes, 0 noes, 1 abstention).
• Approved the February 3, 2021 meeting minutes (5 ayes, 0 noes, 2 abstentions).
• Recommended staff choose and schedule a second event for Community Engagement & Affordable Housing and Building Safety Month (7 ayes, 0 noes).

City Council

The City Council and Housing Authority will hold a joint meeting to discuss policies for the Milpitas Metro Specific Plan. The body will also consider several contracts for city infrastructure and public safety equipment.

• Contract award of $138,480.00 to Johnson Controls Fire Protection LP for City Hall Fire Suppression System Repairs
• Purchase of six police vehicles from National Auto Fleet Group for $107,842
• Pavement restoration agreement with the City of San Jose for Landess Avenue between Highway 680 and Piedmont Road
• Public hearing for the 2021 Weed Abatement resolution
• Introduction of Ordinance No. 65.151 regarding Responsible Construction

The City Council introduced Ordinance No. 65.151 amending the Responsible Construction chapter of the Municipal Code, with an amendment to remove section 3-32-8.00 as requested by Councilmember Phan. The motion passed 5-0. The Council also approved the consent calendar, including appointments to city commissions, and adopted resolutions for weed abatement and other routine items.

• Introduced Ordinance No. 65.151 (Responsible Construction) with removal of section 3-32-8.00, passed 5-0.
• Approved consent calendar including appointments to city commissions (items 16, 18, 19) and routine resolutions.
• Adopted Resolution No. 9046 directing weed abatement for the 2021 season, passed 5-0.
• Approved purchase order for six police vehicles ($107,842 from Equipment Fund).
• Awarded construction contract to Johnson Controls Fire Protection LP ($138,480) for City Hall fire suppression repairs.
• Approved agreement with City of San Jose for pavement restoration of Landess Avenue.
• Rejected all bids for McCandless Park Project and authorized re-advertising.
• Approved side letter with Mid-Management-Confidential Unit extending labor agreement to 2025 with modified salary increases.

Parks, Recreation, & Cultural Resources Commission

The Parks, Recreation, & Cultural Resources Commission will receive a presentation on a draft master plan for trails, pedestrians, and bicycles. The body will also recommend priorities for park projects in the 2021-2026 Capital Improvement Program.

• Draft City of Milpitas Trails, Pedestrian, and Bicycle Master Plan (Project No. 3448)
• 2021-2026 Capital Improvement Program (CIP) park project priorities
• Historic Inventory List update
• Park Marker program update and Park Name History Project Phase 2

The Commission received a presentation on the draft Trails, Pedestrian, and Bicycle Master Plan and heard about the proposed 2021-2026 Capital Improvement Program. They voted unanimously to recommend the 2022-2026 CIP Park Project Priorities for City Council approval. Updates were also given on the Historic Inventory List and the Park Marker program, with subcommittees formed for both.

• Approved the agenda for March 1, 2021 as submitted.
• Approved the minutes from December 7, 2020 as submitted.
• Recommended the 2022-2026 CIP Park Project Priorities for City Council approval (motion by Montemayor/Davis, all ayes).
• Received a presentation on the draft Trails, Pedestrian, and Bicycle Master Plan (Project No. 3448).
• Received a presentation on the proposed 2021-2026 Capital Improvement Program.
• Discussed the Historic Inventory List update, noting not all locations have been confirmed.
• Discussed the Park Marker program update, with a subcommittee formed to research park names.

Planning Commission

The Planning Commission is reviewing city-initiated zoning amendments regarding food trucks on private property and hotel parking requirements. The body will also consider appointments for sub-committees regarding the Midtown and Metro Specific Plan areas.

• Zoning Text Amendment P-ZA21-0001 to regulate food trucks on private property
• Zoning Text Amendment P-ZA21-0002 to modify hotel parking requirements
• Zoning Text Amendment P-ZA21-0003 regarding accessory dwelling units (ADUs)
• Appointment of Ad hoc Planning Commission Sub-committee members for Midtown Specific Plan area
• Appointment of Ad hoc Planning Commission Sub-committee members for Metro Specific Plan area

The Milpitas Planning Commission recommended City Council approval of two zoning text amendments: one to regulate food trucks on private property (P-ZA21-0001) and one to modify hotel parking requirements (P-ZA21-0002). Both recommendations passed unanimously (7-0). The commission also continued the accessory dwelling unit (ADU) zoning amendment to April 14, 2021, and appointed ad hoc sub-committees for the Midtown and Metro Plan specific plans.

• Recommended approval of food truck zoning amendment P-ZA21-0001 (7-0)
• Recommended approval of hotel parking zoning amendment P-ZA21-0002 (7-0)
• Continued ADU zoning amendment P-ZA21-0003 to April 14, 2021
• Appointed Commissioner Alcorn and Chair Tao to Midtown Specific Plan sub-committee (7-0)
• Appointed Vice Chair Chuan and Commissioner Belong to Metro Plan Specific sub-committee (7-0)

Senior Advisory Commission

The commission will nominate and elect a Chair and Vice Chair to serve through December 2021. Members will also receive updates on city-wide transportation, digital access, and senior center programming.

• Election of Chair and Vice Chair for the commission
• Presentation on the draft City of Milpitas Trails, Pedestrian, and Bicycle Master Plan
• Presentation on the community Wifi project for digital inclusion
• Update on Senior Center programs including 'to-go' meals for Terrace Garden residents
• Update on 'Technology for Seniors' Chromebook loan program

The Milpitas Senior Advisory Commission elected Melba Holliday as Chair and Deborah Langley as Vice Chair for 2021. The commission also received updates on the Active Transportation Plan, a community WiFi project, and senior center programs, including to-go meal delivery and a Chromebook loan program. No other formal decisions were made.

• Elected Melba Holliday as Chair for 2021 by majority vote.
• Elected Deborah Langley as Vice Chair for 2021 by majority vote.
• Approved the February 23, 2021 agenda as submitted.
• Approved the October 27, 2020 minutes as amended.

City Council

The Special Meeting of the Milpitas City Council scheduled for February 23, 2021, has been canceled. Staff requested additional time and information for the meeting.

Science, Technology, and Innovation Commission

The Science, Technology, and Innovation Commission will receive a presentation on the City's Trails, Pedestrian, and Bicycle Master Plan. The body will also receive work plan updates from commission members.

• Presentation on the Trails, Pedestrian, and Bicycle Master Plan
• Work Plan updates from commission members

The commission received and filed a presentation on the Trails, Pedestrian, and Bicycle Master Plan Updates, and also received and filed updates on its work plan goals, including IT projects. No substantive policy decisions were made; the meeting was largely informational and procedural.

• Approved February 22, 2021 agenda (5-0)
• Approved January 25, 2021 minutes (5-0)
• Received and filed Trails, Pedestrian, and Bicycle Master Plan presentation (5-0)
• Received and filed work plan updates, including IT project status (5-0)
• Approved staff request for commissioner photo submissions (5-0)

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will receive a presentation on a draft master plan for trails, pedestrians, and bicycles. The body will also elect a Chair and Vice Chair for 2021 and discuss virtual Earth Day planning.

• Presentation on draft Trails, Pedestrian, and Bicycle Master Plan (Project No. 3448)
• Election of 2021 Chair and Vice Chair
• Update and discussion on virtual Earth Day planning

The commission elected Commissioner Sexton as 2021 Chair and Commissioner Kong as Vice Chair, each by a 4-0 vote with one abstention. Members also received a presentation on the draft Trails, Pedestrian, and Bicycle Master Plan, with adoption expected in early June 2021. No other formal decisions were made; remaining items were updates and discussions.

• Elected Sexton as 2021 Chair (4-0, 1 abstention)
• Elected Kong as 2021 Vice Chair (4-0, 1 abstention)
• Approved February 16, 2021 agenda (5-0)
• Approved January 20, 2021 minutes (5-0)

City Council

The Milpitas City Council will hold a regular meeting on February 16, 2021, via teleconference. The agenda includes a closed session on existing litigation, followed by public business covering consent calendar items, a community engagement survey report, mid-year budget amendments, and ordinances to suspend penalties for delinquent fire permit fees and to allow delay or waiver of business license tax collection. The Council will also consider appointments and removals for city commissions, including the Measure F Oversight Committee, and discuss allocating $50,000 for hotel vouchers for homeless residents.

• Approve five-year banking services agreement with JPMorgan Chase Bank, N.A.
• Adopt Urgency Ordinance No. 310 suspending penalties for delinquent fire permit fees
• Adopt resolution authorizing delay or waiver of business license tax collection
• Appoint seven members and two alternates to Measure F Oversight Committee
• Discuss allocation of $50,000 for hotel vouchers for homeless residents

The Milpitas City Council approved the FY 2020-21 mid-year budget amendments and established a Public Art Capital Improvement Project. It also adopted Urgency Ordinance No. 310 to temporarily suspend penalties for delinquent fire permit fees and Resolution No. 9042 to delay or waive business license tax collection. A proposed pilot program for hotel vouchers for homeless residents failed on a 2-2 vote with one abstention.

• Approved FY 2020-21 mid-year budget amendments and established Public Art Capital Improvement Project (5-0)
• Adopted Urgency Ordinance No. 310 suspending penalties for delinquent fire permit fees (4-0)
• Adopted Resolution No. 9042 authorizing delay or waiver of business license tax collection (4-0, 1 recused)
• Approved Mayor Tran's commission appointments and removals (5-0)
• Approved Resolution No. 9040 accepting Valley Water District improvements for Lower Berryessa Creek Flood Protection (consent)
• Approved Resolution No. 9041 accepting Siena Amalfi II subdivision improvements and reducing performance bond to $4,500 (consent)
• Approved five-year banking services agreement with JPMorgan Chase Bank, N.A. (consent)
• Hotel voucher pilot program for homeless residents failed (2-2, 1 abstention)

City Council Transportation Subcommittee

The Milpitas City Council Transportation Subcommittee is meeting virtually to review and discuss three transportation topics: the Montague Pedestrian Overcrossing Project and enhanced crosswalk/speed feedback signage, an introduction to shared mobility (bike and scooter share) program options, and a speed hump policy review. No final decisions are expected; the subcommittee is discussing these items and may direct staff for future agendas. Public comments are limited to three minutes per speaker.

• Montague Pedestrian Overcrossing Project (CP2008) update
• Enhanced Crosswalk Striping and Beacons/Radar Speed Feedback Signage Project (CP 3454 & 3458) update
• Introduction to Shared Mobility (Bike and Scooter Share) and program options
• Speed Hump Policy Review

The Milpitas City Council Transportation Subcommittee met virtually and received updates on the Montague Pedestrian Overcrossing Project and enhanced crosswalk striping/beacons/radar speed feedback signage, both under construction. Staff introduced bike and scooter share program options and will develop a policy for council consideration. The speed hump policy was reviewed, and Mayor Tran requested citywide accident history for the past 12 months. No formal decisions were made; the agenda and minutes were approved unanimously.

• Approved meeting agenda (unanimous)
• Approved meeting minutes (unanimous)

City Council

The Milpitas City Council is holding a special study session to receive a presentation on the proposed 2022-2026 Capital Improvement Program and provide feedback to staff. The meeting is the sole agenda item and is conducted via teleconference/zoom webinar only.

• Receive presentation on Proposed 2022-2026 Capital Improvement Program and provide feedback to staff

The Milpitas City Council held a study session to review the draft Capital Improvement Program (CIP) for fiscal years 2022-2026, which totals $120.6 million with $70.1 million unfunded. No formal decisions were made, but the council discussed the proposed Bobby Sox softball fields at Cardoza Park and directed staff to create a Memorandum of Understanding (MOU) with the Bobby Sox organization for interim use of fields. The CIP is scheduled for adoption on April 6.

• Approved the February 11, 2021 special meeting agenda (5-0)
• Directed staff to create an MOU with the Bobby Sox organization for interim field use
• Adjourned the special meeting (5-0)

Youth Advisory Commission

The Milpitas Youth Advisory Commission will receive a presentation on the draft City of Milpitas Trails, Pedestrian, and Bicycle Master Plan (Project No. 3448), which updates the 1997 Trails Master Plan and 2009 Bicycle Master Plan. The commission will also discuss and provide feedback on planned 2020-21 work plan events, including Career Day, Film Competition, Mental Health Awareness, Teen Center Events, E-Sports, and Tobacco Free Communities. Subcommittees will give updates on these events, and the commission will hear reports from city staff and a councilmember.

• Receive presentation on draft Trails, Pedestrian, and Bicycle Master Plan, Project No. 3448
• Provide feedback on 2020-21 work plan events (dates, times, locations)
• Subcommittee updates on Career Day, Film Competition, Mental Health Awareness, Teen Center Events, E-Sports, Tobacco Free Communities
• Public comments limited to 3 minutes, one per agenda item, via Zoom registration
• Meeting held virtually via teleconference, live streamed on Facebook, YouTube, and city website

The Youth Advisory Commission approved two budget allocations: $500 for teen care packages and $100 for an E-Sports competition. The commission also received a presentation on the draft Trails, Pedestrian, and Bicycle Master Plan and discussed upcoming events including Career Day, Film Competition, Mental Health Awareness, and Tobacco Free Communities.

• Approved $500 for care packages, not to exceed $500 (all ayes)
• Approved $100 for E-Sports Competition, with $60 for gift cards and $40 for server (all ayes)
• Approved February 11, 2021 agenda (all ayes)
• Approved January 14, 2020 minutes (all ayes)

Suicide Prevention Task Force

The Milpitas HOPE Suicide Prevention Task Force is meeting virtually to receive updates on county suicide prevention efforts, review recent and upcoming mental health town halls, and discuss new funding for senior mental health programming. The agenda also includes workgroup updates and planning for future meetings. No formal votes or decisions are listed.

• Update from Santa Clara County Behavioral Health Services on suicide prevention
• Review of recent mental health town halls, including Vietnamese, Mandarin, and LGBTQ+ sessions
• Upcoming town halls for seniors (Feb 24) and Spanish speakers (Feb 25)
• Discussion of new funding for senior mental health programming
• Workgroup updates on diversity, postvention, and teens/transitional youth

Economic Development & Trade Commission

The Milpitas Economic Development and Trade Commission will receive presentations and updates on four items: the draft Trails, Pedestrian, and Bicycle Master Plan, a hotel and travel industry white paper, the Small Business Spotlight Program, and a new webinar series with the NorCal Small Business Development Center. The commission is expected to provide feedback on the master plan and the Spotlight Program exit survey.

• Draft City of Milpitas Trails, Pedestrian, and Bicycle Master Plan, Project No. 3448, updating 1997 Trails and 2009 Bicycle Master Plans
• Update on 'Surviving the Pandemic and Building Resilient Hotel And Travel Industries in Silicon Valley' white paper published Jan 5, 2021
• Milpitas Small Business Spotlight Program: 15 businesses to create 90-second promo videos; first three to be shown
• Update on Small Business Development Center webinar series covering financing, SBA resources, and resilience

The commission received presentations and updates on the draft Trails, Pedestrian, and Bicycle Master Plan, hotel and travel industry research, the Small Business Spotlight Program, and a webinar series, all approved for receipt with unanimous votes. No substantive policy decisions were made; items were informational only.

• Approved agenda for Feb 8, 2021 (5-0)
• Approved Jan 11, 2021 minutes (4-0, 1 abstention)
• Received trails, pedestrian, bike master plan presentation (5-0)
• Received hotel and travel industries white paper update (5-0)
• Received Small Business Spotlight Program update (5-0)
• Received SBDC webinar series update (5-0)

Arts Commission

The Arts Commission will review finalist submissions and public outreach results for the Montague Pedestrian Overcrossing Mural. The commission intends to make a recommendation to the City Council regarding a design selection.

• Public selection review for Montague Pedestrian Overcrossing Mural

The Arts Commission could not reach consensus on a mural design for the Montague Pedestrian Overcrossing. A motion to recommend Amandalynn's design failed for lack of a second, and a motion to recommend ORLUarts (Liv Losee-Unger) failed on a 2-2 vote. No recommendation was made to the City Council.

• Motion to recommend Amandalynn design failed (no second)
• Motion to recommend ORLUarts design failed (2-2: Agg, Ghose yes; Tang, Umarani no)

Veterans Commission

The Milpitas Veterans Commission will elect a Chair and Vice-Chair for 2021, receive updates on the Parks and Recreation Master Plan and the draft Trails, Pedestrian, and Bicycle Master Plan, and discuss the Veteran of the Year nomination process and the Adopt-A-Vet program. The meeting is virtual via Zoom and live-streamed.

• Election of Chair and Vice-Chair for 2021
• Presentation on Parks and Recreation Master Plan Update
• Veteran of the Year 2021 nomination form and SF 180 request
• Presentation on draft Trails, Pedestrian, and Bicycle Master Plan (Project No. 3448)
• Discussion of Adopt-A-Vet program during pandemic

The Milpitas Veterans Commission elected Lilliana Ramos as Chair and William Devereux as Vice Chair for 2021, both unanimously. The commission also approved modifications to the Veteran of the Year nomination form and received presentations on the Parks and Recreation Master Plan and the draft Trails, Pedestrian, and Bicycle Master Plan. No other substantive decisions were made.

• Elected Lilliana Ramos as Commission Chair (unanimous)
• Elected William Devereux as Commission Vice Chair (unanimous)
• Approved modifications to Veteran of the Year nomination form and directed staff to post it (unanimous)

Community Housing Commission

The Milpitas Community Advisory Commission will receive presentations on the draft Trails, Pedestrian, and Bicycle Master Plan and the CDBG funding process for FY 2021-2022. The meeting is held via teleconference/Zoom only, with public comment instructions provided. No final decisions are scheduled; the items are for information and discussion.

• Draft Trails, Pedestrian, and Bicycle Master Plan (Project No. 3448) presentation
• CDBG funding process for FY 2021-2022 presentation
• Approval of January 6, 2021 meeting minutes
• Public forum for comments on non-agenda items

The Community Advisory Commission held a regular meeting with no substantive votes beyond approving the agenda and prior minutes. They received presentations on the draft Trails, Pedestrian, and Bicycle Master Plan and the CDBG funding process for FY 2021-2022, with staff to report back on eligible CDBG activities at a future meeting. No formal decisions were made on these items.

• Approved February 3, 2021 agenda (5-0)
• Approved January 6, 2021 meeting minutes (5-0)

City Council

The Milpitas City Council will hold a study session on the Milpitas Metro Specific Plan, focusing on transportation, mobility, circulation, and traffic policies. They will also receive a presentation on the draft City Trail, Pedestrian, and Bicycle Master Plan, and discuss service levels for the FY 2021-22 budget. The consent calendar includes routine items such as adopting an ordinance on responsible construction and approving a master agreement with Valley Water for flood protection.

• Adopt Ordinance No. 65.150 on Responsible Construction
• Master Agreement with Valley Water District for flood protection in Lower Calera, Penitencia, and Berryessa Creeks
• Discussion on financial support for business utility payments and fee delays
• Appointments and removal for city commissions
• Public hearing on weeds as public nuisance set for March 2, 2021

The Milpitas City Council approved the consent calendar, including adopting Ordinance No. 65.150 on responsible construction and a resolution amending the PARS retirement plan. They also approved the first amendment to the Alviso Adobe renovation grant agreement and directed staff on budget work plan items and business fee relief. No reportable action was taken in closed session.

• Approved consent calendar including Ordinance No. 65.150 (responsible construction) (5-0)
• Approved Resolution No. 9039 amending PARS retirement plan (5-0)
• Approved first amendment to Alviso Adobe renovation grant agreement (5-0)
• Approved temporary suspension of fire permit fee penalties and delay/waiver of business license tax (4-0-1)
• Approved commission appointments and removal (5-0)
• Directed staff on FY 2021-22 budget work plan items (majority votes on 11 items)

Parks, Recreation, & Cultural Resources Commission

The Milpitas Parks, Recreation & Cultural Resources Commission is holding a regular virtual meeting. The commission will elect a Chair and Vice Chair for the calendar year, receive updates on subcommittees, and discuss the Park Name History Project Phase II, including forming a subcommittee to research park names and develop historical markers. The meeting also includes public comment periods and reports from city staff and a councilmember.

• Chair and Vice Chair elections for calendar year 2021
• Park Name History Project Phase II: subcommittee to research park names, develop bios, and plan physical markers
• Subcommittee updates: Historic Site List review and Bicycle/Pedestrian Trails promotion
• Upcoming items: proposed 2022-26 Capital Improvement Program and Draft Trails, Pedestrian, and Bicycle Master Plan

The Parks, Recreation, and Cultural Resources Commission elected Commissioner Davis as Chair and Commissioner Caidoy as Vice Chair for the calendar year, both by unanimous vote. The commission also approved the agenda and the minutes from the December 7, 2020 meeting, with one abstention on the minutes. No substantive policy decisions were made; the meeting focused on elections, subcommittee updates, and volunteer assignments.

• Elected Commissioner Davis as Chair (unanimous)
• Elected Commissioner Caidoy as Vice Chair (unanimous)
• Approved the February 1, 2021 agenda (unanimous)
• Approved the December 7, 2020 minutes (4-0-1, Montemayor abstained)

City-School Collaborative Subcommittee

The Milpitas City-School Collaborative Subcommittee is meeting to discuss several joint city-school items, including meeting schedule, softball field options, the MUSD Innovation Campus, youth program services, distance learning updates, and classroom learning goals. This is a discussion-only agenda with no formal votes or decisions listed. Public comments are limited to three minutes per speaker.

• Softball Fields Options Discussion
• MUSD Innovation Campus/MAP for Future Ready Learners Pt1
• City Youth Program Services Update
• Distance Learning Update
• Classroom Learning Goals using lens of State legislature and Governor

Planning Commission

The Planning Commission will hold a public hearing to review the proposed Milpitas 2040 General Plan and its Final Environmental Impact Report (FEIR), receive public testimony, and provide recommendations to the City Council on certifying the FEIR and adopting the plan. The agenda also includes routine items such as electing a chair and vice chair for 2021, approving the agenda and minutes, and public forum. No new business items are listed.

• Public hearing on Milpitas 2040 General Plan and Final EIR
• Recommendation to City Council on FEIR certification and plan adoption
• General Plan replaces 1994 plan, covers land use, circulation, housing, and more
• Draft EIR identified potentially significant impacts in noise and transportation, mitigable to less than significant
• Election of Chair and Vice Chair for 2021

The Planning Commission held a public hearing and voted 5-0 to adopt Resolution No. 21-001, recommending that the City Council certify the Final Environmental Impact Report (FEIR) and adopt the Milpitas 2040 General Plan, which replaces the 1994 General Plan. The commission also re-elected Steve Tao as Chair and elected Bill Chuan as Vice Chair for 2021, and approved the meeting agenda and prior meeting minutes. No other substantive decisions were made.

• Adopted Resolution No. 21-001 recommending City Council certify FEIR and adopt Milpitas 2040 General Plan (5-0)
• Re-elected Steve Tao as Chair for 2021 (5-0)
• Elected Bill Chuan as Vice Chair for 2021 (5-0)
• Approved meeting agenda for January 27, 2021 (5-0)
• Approved minutes of August 12, October 14 (Special), and October 14 (Regular) meetings (5-0)

City Council

The Milpitas City Council is holding a special budget study session to receive a staff presentation on the preliminary 10-year General Fund financial forecast and provide feedback on desired service levels for the upcoming FY 2021-22 budget. The council will also consider approving a side letter to amend the labor agreement with the firefighters' union (IAFF), which would extend the contract to 2024, eliminate a scheduled 4% salary increase, and provide 2% raises in 2023 and 2024. The meeting is held via teleconference/zoom only.

• Approve side letter with IAFF to extend labor agreement to June 30, 2024, eliminate 4% salary increase in July 2021, and provide 2% raises in January 2023 and January 2024
• Receive staff presentation on Preliminary FY 2022-31 Ten-Year General Fund Financial Forecast
• Provide feedback on desired service levels to inform FY 2021-22 budget development
• Closed session: performance evaluation of City Manager

The Milpitas City Council unanimously approved a side letter with the International Association of Fire Fighters (IAFF) extending the labor agreement through June 30, 2024, eliminating a 4% salary increase scheduled for July 2021, and providing 2% increases in January 2023 and January 2024. The council also held a budget study session, receiving updates on the fiscal outlook and community engagement, but deferred any feedback or direction to the next regular meeting on February 2, 2021. No reportable action was taken in closed session regarding the City Manager's performance evaluation.

• Approved IAFF side letter extending labor agreement to June 30, 2024 (5-0)
• Eliminated 4% salary increase for IAFF scheduled for July 2021 (5-0)
• Provided 2% salary increases for IAFF in January 2023 and January 2024 (5-0)
• Deferred budget study session feedback to February 2, 2021 regular meeting

Arts Commission

The Milpitas Arts Commission is meeting virtually to review public art selection criteria and to consider eight artist proposals for a mural at the Montague Pedestrian Overcrossing. The commission may recommend one design to City Council or up to three designs for community input. The agenda also includes routine items like approving minutes and public comments.

• Review of Public Art Selection Criteria
• Review of eight artist proposals for Montague Pedestrian Overcrossing mural
• Recommendation to City Council on mural design(s)
• Approval of November 23, 2020 meeting minutes

The Arts Commission deferred selecting an artist for the Montague Pedestrian Overcrossing mural for two weeks to allow public feedback on four finalists. Officers were re-elected, and the Commission reviewed public art selection criteria. No final art selection was made.

• Approved January 25, 2021 agenda (all in favor)
• Approved November 23, 2020 minutes (all in favor)
• Reappointed Chair Agg as Chair (all in favor)
• Appointed Commissioner Ghose as Vice Chair (all in favor)
• Deferred mural artist selection to February 8, 2021 for public feedback

Science, Technology, and Innovation Commission

The Science, Technology and Innovation Commission is holding a special teleconference meeting. They will hear an update on the City's Parks and Recreation Master Plan, elect a Chair and Vice Chair for 2021, and receive updates on work plans and the IT project list. The meeting is largely routine, with no major decisions or public hearings on the agenda.

• Parks and Recreation Master Plan Update covering Midtown Specific Plan Parks and recreational facilities
• Election of Chair and Vice Chair for 2021
• Work Plan Updates from commission members
• IT Technology Project List presentation
• Public comment limited to 3 minutes per speaker

The Science, Technology and Innovation Commission elected Ratan Choudhury as Chair and Guy Haas as Vice Chair, and accepted the resignations of Commissioners B. Nguyen and E. Bautista. The commission also received and filed updates on the Park and Recreation Master Plan, work plan goals, and IT technology project list. No public comments were made.

• Elected Ratan Choudhury as Chair (6-0)
• Elected Guy Haas as Vice Chair (5-1)
• Rejected Urvishkumar Mehta as Vice Chair (1-4)
• Approved January 25, 2021 agenda (6-0)
• Approved November 9, 2020 minutes (6-0)
• Received and filed Park and Recreation Master Plan update (6-0)
• Received and filed work plan updates (6-0)
• Received and filed IT Technology Project List (7-0)

Public Safety & Emergency Preparedness Commission

The Milpitas Public Safety and Emergency Preparedness Commission will hold a special teleconference meeting to elect its 2021 Chair and Vice Chair and assign commissioners to the Fiscal Year 2020-21 Work Plan. The commission will also receive updates from city liaisons, including on the MyShake app, CERT, the Emergency Operations Plan, a test site, vaccinations, and a remote restraint device policy. A presentation on the Parks & Recreation Master Plan update is also scheduled.

• Election of 2021 Commission Chair and Vice Chair
• Fiscal Year 2020-21 Work Plan assignments
• Parks & Recreation Master Plan update presentation
• OES report: MyShake app feedback, CERT update, EOP discussion
• Fire report: test site and vaccination updates; Law report: remote restraint device policy

The Public Safety and Emergency Preparedness Commission elected Hon Lien as Chair and Ellis as Vice-Chair for 2021, both by unanimous 6-0 votes. The commission approved its Fiscal Year 2020-21 work plan, assigning members to initiatives, with some programs on hold due to COVID. No other substantive decisions were made; the meeting included reports and updates.

• Elected Hon Lien as 2021 Chair (6-0)
• Elected Ellis as 2021 Vice-Chair (6-0)
• Approved agenda (6-0)
• Approved November 12, 2021 minutes (6-0)
• Assigned work plan: Technology & Collaboration (Lien, Nichols), Business Emergency Preparedness (Nakapalau, Ellis), Neighborhood Watch (Clendenin, Young)

Energy & Environmental Sustainability Commission

The Energy and Environmental Sustainability Commission will hold a virtual special meeting to discuss planning for Earth Day 2021 and receive a preview of the online Climate Action Plan dashboard from consultant Ascent Environmental. The meeting also includes routine items such as approval of the agenda and minutes, public comments, and liaison reports.

• Planning for Earth Day 2021 (virtual event ideas)
• Preview of Climate Action Plan online dashboard and community engagement tool
• Public comment via Zoom (3-minute limit, one comment per item)

The commission discussed planning for Earth Day 2021, including video submissions, virtual events, and tree giveaways, but took no formal votes on these ideas. They also received a preview of the online climate action dashboard under development for the Climate Action Plan update, with plans to launch it in early February. No substantive decisions were made; the meeting was primarily informational and planning-focused.

• Approved agenda for January 20, 2021 (5-0)
• Approved minutes for December 16, 2021 (5-0)
• Discussed Earth Day 2021 event ideas, no formal action
• Previewed climate action dashboard, no formal action

City Council

The Milpitas City Council will hold a third study session on the Milpitas Metro Specific Plan, focusing on land use density and intensity policies. The council will also consider several consent calendar items, including equipment purchases and service agreements, and vote on a resolution supporting telecommuting.

• Purchase of two Skeeter Brush Trucks Dodge Ram 5500 Type 5 Wildland Engines for $634,678.36
• Ten-year service agreement with Motorola Solutions for NICE Logging and Locution alerting systems, not to exceed $689,069
• Amendment No. 3 with West Yost Associates for Main Lift Emissions Control Project, increasing contract to $384,340
• Stormwater Management Facilities Agreement for Anton Aspire Project at 750 E. Capitol Avenue
• Adopt 'Cut the Commute Pledge' to support telecommuting and reduce single-occupancy vehicle trips

The Milpitas City Council approved a ten-year service agreement with Motorola Solutions, Inc. for a NICE Logging Solution and Locution Systems fire station alerting system, not to exceed $689,069. The item was pulled from the consent calendar for discussion before being approved. The council also approved the consent calendar, including a $634,678.36 purchase of two wildland fire engines, and received a presentation on the Milpitas Metro Specific Plan without taking action.

• Approved $689,069 ten-year Motorola Solutions service agreement (5-0)
• Approved $634,678.36 purchase of two Skeeter Brush Trucks wildland engines (5-0)
• Approved consent calendar including C1-C5, C7-C10, C12-C13 (5-0)
• Adopted Ordinance No. 309 amending municipal code sections (5-0)
• Approved 'Cut the Commute Pledge' resolution supporting telecommuting (5-0)
• Approved Commissioner Handbook and Commission Bylaws updates (5-0)
• Approved $250,000 amendment to West Yost Associates agreement (5-0)
• Received Milpitas Metro Specific Plan presentation; no motion made

Youth Advisory Commission

The Milpitas Youth Advisory Commission is meeting virtually to review its 2020-21 work plan and provide feedback on community engagement events, including dates, times, and locations. Members will also confirm subcommittee assignments for Career Day, Film Competition, Mental Health Awareness, Teen Center Events, and Tobacco Free Communities, and receive updates on these groups. The meeting includes routine items like agenda approval, minutes approval, and public comments.

• Work Plan Events: Commission to provide feedback on event dates, times, and locations
• Work Plan Proposal 2020-21: Review of approved plan
• Subcommittee selections: Career Day (Saili), Film Competition (Saniya), Mental Health Awareness (Andrea), Teen Center Events (Saniya, Aruna, Meghana), Tobacco Free Communities (none)
• Film Competition: Commission to set dates and parameters
• Teen Center Events: Updates on Milpitas High club partnership, care packages, and E-Sports concept

City Council

This is a special meeting of the Milpitas City Council held as a retreat via teleconference/Zoom webinar only, with no physical meeting space. The agenda lists only the retreat as the item, with public forum limited to that item. No specific decisions or proposals are listed in the agenda text.

• Special meeting held via Zoom webinar only, no physical location
• Public comments limited to three minutes, one per agenda item
• Retreat is the sole agenda item

Economic Development & Trade Commission

The Economic Development and Trade Commission will formalize Commissioner McNeil's election as Vice Chair, receive an update on developing smoke-free policies for multi-unit housing and public events, review its FY 2020-2021 work plan, and hear a presentation from the Milpitas Unified School District on workforce development initiatives.

• Election of Vice Chair – Commissioner McNeil nominated at Nov 9, 2020 meeting
• Smoke-free policy options for multi-unit housing, entryways, service areas, and public events
• FY 2020-2021 Work Plan review
• MUSD Alliance Partners and Innovation Campus initiatives presentation by Superintendent Cheryl Jordan

Library & Education Advisory Commission

The Library and Education Advisory Commission will elect a Chair and Vice Chair, review proposed Fiscal Year 2020-21 work plan projects, and receive an update on the Library Donor Program. The meeting is held virtually via Zoom webinar. Public comments are limited to three minutes per speaker.

• Election of Chair and Vice Chair to serve through December 2020
• Review of FY 2020/21 Work Plan projects and pandemic adaptations
• Update on Library Donor Program projects
• Reports from Friends of the Milpitas Library, County Librarian, Community Librarian, and City Council

Community Housing Commission

The Milpitas Community Advisory Commission will receive an interim update on the Parks and Recreation Master Plan, which covers Metro Specific Plan Parks, Midtown Parks, and city recreational facilities, including connectivity and program/fee assessments. The commission will also nominate and elect a Chair and Vice Chair to serve through December 2021. The meeting is held via Zoom only, with public comment limited to three minutes per item.

• Parks and Recreation Master Plan update presentation
• Election of Commission Chair and Vice Chair for 2021
• Public comment via Zoom registration required
• Approval of December 2, 2020 meeting minutes

City Council

The City Council will consider several administrative actions, including contract approvals for fire services and personnel classification changes. Discussion topics include the formation of a city homelessness task force and potential amendments to affordable housing requirements.

• HCI Systems fire alarm and suppression service contract: $208,660 over five years
• Silicon Valley Fire extinguisher inspection and testing contract: $130,000 over five years
• Ordinance No. 65.150 regarding Responsible Construction
• Proposed amendment to require 15% affordable units in residential developments
• Resolution to temporarily suspend car allowances for executive management employees