Mequon public meetings in 2025

Frank L. Weyenberg Library Board of Trustees

The Frank L. Weyenberg Library Board of Trustees will meet to review financial reports, approve budget amendments, and discuss opening two checking accounts at PWSB. The board will also receive committee reports and receive trustee training updates.

• Approval of budget amendments for 2025
• Discussion to establish two checking accounts at PWSB
• November 2025 revenue and expense reports
• Accounts payable approval for November 2025 ($115,823.04) in prior meeting

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission will meet to approve minutes and discuss the implementation of the M-T Bike and Pedestrian Way Master Plan. The agenda also includes a review of city-county goals and the Ozaukee Interurban Trail.

• Approval of October 29, 2025 meeting minutes
• Discussion of City-County Bike and Pedestrian Goals
• Ozaukee Interurban Trail Discussion
• M-T Bike and Pedestrian Way Master Plan Implementation
• Setting 2026 meeting dates

The commission approved the October 29, 2025 meeting minutes by voice vote. They adopted the proposed 2026 meeting calendar, keeping monthly meetings on the second Thursday and omitting the January 8 meeting, resuming on February 12. The meeting was adjourned by voice vote.

• Approved October 29, 2025 meeting minutes (voice acclamation)
• Adopted 2026 meeting schedule, omitting Jan 8 meeting (agreement)
• Approved adjournment of the meeting (voice acclamation)

General

The Board of Police Commissioners will attend an event to acknowledge the swearing in of a new Police Officer. The agenda states that no formal action will be taken at this event.

• Swearing in of a new Police Officer

Joint Review Board

The Joint Review Board will review annual PE-300 reports regarding the performance and status of the City's active Tax Incremental Districts. The board will also consider a resolution acknowledging the filing of these reports.

• Review of TID 3 Annual Report
• Review of TID 4 Annual Report
• Review of TID 5 Annual Report
• Appointment of Chairperson and Public member
• Resolution Acknowledging Filing of Annual Reports and Compliance with Annual Meeting Requirement

Common Council

The Common Council will hold public hearings on two zoning ordinances and vote on several residential developments. The body is also deciding on city insurance, a new fee schedule, and various equipment purchases.

• Rezoning of 11030, 11020, and 10950 N. Buntrock Avenue and 11027 N. Weston Drive for 58 row houses and mixed-use commercial building
• Ordinance to allow two-family residential cluster developments in Neighborhood Commercial (NC) districts
• Purchase of one ambulance for $333,110 and one Dodge Durango SUV not to exceed $47,741
• Audit contracts with Baker Tilly US, LLP for TIF Districts #3, #4, and #5 not to exceed $57,500
• Fiscal Year 2026 insurance program estimated at $311,008

The Common Council opened, heard, and approved Ordinance 2025‑1686 to rezone several parcels on North Buntrock Avenue and North Weston Drive for a mixed‑use development. It also approved Ordinance 2025‑1687 allowing two‑family residential clusters in the Neighborhood Commercial district. All consent‑agenda items and several resolutions covering development agreements, insurance, vehicle acquisition, and fire‑EMS purchases were adopted, and new election‑inspector appointments were confirmed.

• Approved Ordinance 2025‑1686 rezoning (voice acclamation, then roll‑call vote)
• Approved Ordinance 2025‑1687 amendment for two‑family clusters (voice acclamation, then roll‑call vote)
• Approved all consent‑agenda items including Resolution 4244 (voice acclamation)
• Approved Resolution 4243 final plat for Swan Ridge Farms Phase II (7‑1 roll‑call)
• Approved Resolution 4245 audit letters for TIF districts ($57,500 max) (roll‑call)
• Approved Resolution 4246 city insurance program ($311,008 estimated) (roll‑call)
• Approved Resolution 4250 purchase of Dodge Durango SUV ($47,741 max) (roll‑call)
• Approved appointment of election inspectors and court committee representative (voice acclamation)

Committee of the Whole

The Committee of the Whole will discuss a Phase I consultation regarding a hotel development feasibility analysis by REVPAR Inc. The body will also review an overview of CivicPlus, the city's new agenda management provider.

• REVPAR Inc. Hotel Development Feasibility Analysis - Phase I Consultation
• Overview of new agenda management provider CivicPlus

The Committee approved the November 11 meeting minutes by voice vote. After discussion of the REVPAR hotel feasibility study, members voted 6‑2 to grant staff authority to keep investigating potential room‑tax benefits. The meeting was adjourned by voice vote.

• Approved November 11, 2025 meeting minutes (voice acclamation)
• Granted staff authority to continue room‑tax benefit investigation (6-2)
• Adjourned meeting (voice acclamation)

Public Works Committee

The Mequon Public Works Committee will meet to approve meeting minutes, vote on two resolutions related to road safety and grant applications, and discuss updates to land development standards and a streetlight project. The meeting also includes a review of the 2025 work plan.

• RESOLUTION 4248: Second amendment to SMFA with WisDOT for Mequon Road green crosswalk re-painting at Ozaukee Interurban Trail
• RESOLUTION 4249: Support application for TAP grant for sidepaths along Donges Bay and Range Line Roads
• Update to Standard Specifications for Land Development, Chapter 5.19
• Approval of a streetlight at Riebs Lane and County Line Road intersection
• Review of the 2025 Work Plan

Finance-Personnel Committee

The Finance-Personnel Committee will consider resolutions for the fiscal year 2026 insurance program and annual fee schedule. The body will also review audit engagements for specific Tax Increment Financing districts.

• Resolution 4245: Audit of TIF Districts #3, #4 & #5 with Baker Tilly US, LLP not to exceed $57,500
• Resolution 4246: Fiscal Year 2026 insurance program with League of Wisconsin Municipalities Mutual Insurance estimated at $311,008
• Resolution 4247: Adoption of the Annual Fee Schedule for Fiscal Year 2026
• Review of December 2025 license applications and waste hauler permits
• Review of November 2025 vouchers paid list

The committee approved the minutes from the November 11 meeting, the December licenses and waste hauler permit, and the November vouchers list. It also approved three resolutions: audit engagement letters for tax increment districts, the city’s FY 2026 insurance program for $311,008, and the FY 2026 annual fee schedule. All approvals were by voice acclamation. The meeting adjourned at 6:27 p.m.

• Approved November 11, 2025 meeting minutes (voice acclamation)
• Approved December 2025 licenses and waste hauler permit (voice acclamation)
• Approved November 2025 vouchers paid list (voice acclamation)
• Approved Resolution 4245 – audit letters for TID #3, #4, #5 (voice acclamation)
• Approved Resolution 4246 – FY 2026 insurance program, $311,008 (voice acclamation)
• Approved Resolution 4247 – FY 2026 annual fee schedule (voice acclamation)
• Adjourned meeting at 6:27 p.m. (all aye)

Public Welfare Committee

The Public Welfare Committee will approve minutes from a prior meeting and discuss deer population management and the 2026 work calendar. No formal action is scheduled.

• Approval of November 11, 2025 meeting minutes
• Discussion of deer population management
• Discussion of the 2026 work calendar

The Public Welfare Committee approved the November 11, 2025 meeting minutes by voice acclamation. The committee then adjourned the meeting at 5:46 p.m. by voice acclamation. No other actions were decided; deer population management and the 2026 work calendar were discussed for future consideration.

• Approved November 11, 2025 meeting minutes (voice acclamation)
• Adjourned meeting at 5:46 p.m. (voice acclamation)

Public Safety Committee

The Public Safety Committee will consider two resolutions: one to buy a Dodge Durango SUV for police use and another to approve a new ambulance for the fire department. The meeting also includes approval of prior meeting minutes.

• Resolution 4250: Authorize purchase of one Dodge Durango from Ewald Automotive Group for $47,741
• Resolution 4251: Approve change to capital plan to buy one ambulance from American Response Vehicles for $333,110

Architectural Board

The Architectural Board approved its November 10, 2025 minutes. It then reviewed a list of building permit applications, but the minutes do not record any approvals, denials, or votes for those applications.

Board of Appeals

The Board of Appeals will hear evidence and decide on an appeal filed by Robert Spector. The request concerns a decision by the Architectural Review Board regarding a detached storage structure at 13068 N Fox Hollow Rd.

• Appeal by Robert Spector regarding a detached storage structure at 13068 N Fox Hollow Rd

Planning Commission

The Planning Commission will consider several subdivision proposals, including a 42-lot final plat and two conservation subdivisions. The body will also review building and site plan amendments for educational, commercial, and communications facilities.

• Final plat approval for Phase II of Swan Ridge Farms (42 lots) south and west of 10129 N. Swan Road
• Concept plan approval for a 13-lot conservation subdivision at Granville and Mequon Roads
• Development agreement and preliminary plat for a 12-lot conservation subdivision at 4001 W. Pioneer Road
• Building and site plan amendments for Wisconsin Lutheran Seminary at 11640-11660 N. Seminary Drive
• Minor request for a 36' x 60' agricultural building at 10413 N. Granville Road

The commission approved the final plat for Phase II of the Swan Ridge Farms subdivision, adding the remaining 42 lots, with a 6‑1 vote. It moved to deny J&J Custom Homes' request to remove two specimen trees, passing the denial unanimously (7‑0). The board also approved a building and site‑plan amendment for Wade Design and a concept plan for a 13‑lot conservation subdivision at Granville Ridge, each passing with no opposition.

• Approved final plat for Swan Ridge Farms Phase II (42 lots) – vote 6‑1
• Denied tree removal request for J&J Custom Homes – vote 7‑0
• Approved Wade Design building & site‑plan amendment – vote 6‑0
• Approved Granville Ridge 13‑lot conservation subdivision concept plan – vote 6‑0

Frank L. Weyenberg Library Board of Trustees

The Frank L. Weyenberg Library Board of Trustees will meet to discuss the 2026 budget and establish the 2026 meeting schedule and holiday closings. The board will also review financial reports from October 2025 and receive updates on the Crexendo phone system.

• Approval of 2026 Budget
• Approval of 2026 Holidays & Closing
• Approval of 2026 Board of Trustees Meeting Schedule
• October 2025 Accounts Payable
• Update on Crexendo Phone System

General

The Economic Development Board will review a feasibility analysis for a hotel development project and discuss the SW Industrial site. The meeting will also include approval of meeting minutes and staff updates.

• Review RevPAR Hotel Development Feasibility Analysis
• Review SW Industrial site
• Approval of meeting minutes for 10.28.25
• Review 2026 meeting calendar
• Announcements for next meeting on January 27, 2026

The Economic Development Board approved the draft minutes from the October 28, 2025 meeting by voice acclamation with a unanimous 6‑0 vote. Staff presented a RevPAR hotel feasibility analysis and recommended not proceeding to Phase II, but no vote was taken. An update on the SW Industrial project was provided, with no decision made. The board adjourned the meeting at 9:08 a.m. with a unanimous 6‑0 vote.

• Approved Oct 28 2025 minutes (6‑0)
• Adjourned meeting (6‑0)

Festivals Committee

The committee is meeting to address action items for the Winter Wonderland event and discuss the 2025 Festivals Budget. Members will review vendor and sponsor lists and event assignments.

• Hot cocoa and hot cider invoice
• Winter Wonderland picture frames for craft station
• Winter Wonderland map and event assignments
• Winter Wonderland vendor and sponsor lists
• 2025 Festivals Budget discussion

The Festivals Committee approved the October 27, 2025 meeting minutes. It approved a motion to pause the third Festivals Event (Redbud) in 2026. The next meeting was set for January 19, 2026, and the meeting was adjourned at 7:22 p.m.

• Approved October 27, 2025 minutes (voice acclamation)
• Paused 2026 Redbud festival (voice acclamation)
• Scheduled next meeting for Jan 19, 2026 at 6:30 p.m.
• Adjourned meeting at 7:22 p.m. (voice acclamation)

Public Welfare Committee

The Public Welfare Committee approved the minutes from the August 12, 2025 meeting by unanimous voice vote. It passed Ordinance 2025-1687, allowing two‑family residential cluster developments as a conditional use in the Neighborhood Commercial zoning district, by a 2‑1 roll‑call vote (Mayor Mayr recused). The committee also approved Ordinance 2025-1688, amending the Mid‑Moraine Municipal Court agreement, by unanimous voice vote. A special meeting was scheduled for November 25, 2025 to discuss speed‑deterrence and traffic‑calming measures.

• Approved August 12, 2025 meeting minutes (unanimous voice vote)
• Approved Ordinance 2025-1687 allowing two‑family residential cluster developments in NC district (2-1 roll‑call)
• Approved Ordinance 2025-1688 amending Mid‑Moraine Municipal Court agreement (unanimous voice vote)
• Scheduled special meeting on November 25, 2025 to discuss speed deterrence and traffic calming

Finance-Personnel Committee

The committee will review a contract for property assessment services and a compensation plan for non-represented employees for fiscal year 2026. Members will also consider a resolution regarding the 2025 levy limit carryforward exception and review year-to-date budget and investment reports.

• Proposed contract for property assessment services (2026-2030) with Catalis Tax & CAMA, Inc. not to exceed $800,000
• Resolution 4241: Compensation Plan for Non-Represented Employees for Fiscal Year 2026
• Resolution 4242: Use of 5-Year Carryforward Exception to the 2025 Levy Limit
• Review of October 2025 Vouchers Paid totaling $1,455,202.58
• License renewals for Bear Arms, LLC, Paragon Numismatics, and Tobin Jewelers

The Finance‑Personnel Committee unanimously approved the October 14, 2025 meeting minutes, November 2025 license applications, and the October 2025 vouchers list. It also approved three resolutions: a 5‑year carryforward exception to the 2025 levy limit, a 2026 compensation plan for non‑represented employees (including three pay‑grade upgrades), and a property assessment services contract with Catalis Tax & CAMA, Inc. for FY2026‑2030 up to $800,000.

• Approved October 14, 2025 meeting minutes (unanimous voice acclamation)
• Approved November 2025 license applications (unanimous voice acclamation)
• Approved October 2025 vouchers list (unanimous voice acclamation)
• Approved Resolution 4242 authorizing 5‑year carryforward exception to 2025 levy limit (unanimous voice acclamation)
• Approved Resolution 4241 adopting 2026 compensation plan for non‑represented employees, moving three positions to Pay Grade 4 (unanimous voice acclamation)
• Approved Resolution 4240 contract with Catalis Tax & CAMA, Inc. for property assessment services FY2026‑2030, not to exceed $800,000 (unanimous voice acclamation)

Common Council

The Common Council will hold a public hearing and consider the 2026 annual budget and appropriations. The body will also review several zoning requests and city contracts.

• Public hearing for Ordinance 2025-1685 regarding the 2026 annual budget
• Rezoning of properties at 11030, 11020, and 10950 North Buntrock Avenue and 11027 North Weston Drive for 58 row house units and mixed-use commercial building
• Contract for property assessment services (2026-2030) with Catalis Tax & CAMA, Inc. not to exceed $800,000
• Adoption of the Fiscal Year 2026 Sanitary Sewer Utility Budget and user fee schedule
• Resolution for batting cages installation and maintenance at Lemke Park via BOSS

The Common Council unanimously adopted the 2026 city operating budget. It also approved the sewer utility district appropriation, a property assessment contract up to $800,000, and the FY 2026 sanitary sewer budget and fee schedule. Additional resolutions set employee compensation, a levy limit exception, and a park donation agreement. The council confirmed Melissa Bleidorn's appointment to the Board of Appeals.

• Approved Ordinance 2025-1685 adopting the 2026 city budget (unanimous roll call)
• Approved Ordinance 2025-1684 appropriating sewer utility funds for 2026 (unanimous roll call)
• Approved Resolution 4240 contract for property assessment services FY 2026‑2030, up to $800,000 (unanimous roll call)
• Approved Resolution 4241 compensation plan for non‑represented employees FY 2026 (unanimous roll call)
• Approved Resolution 4242 use of 5‑year carryforward exception to the 2025 levy limit (unanimous roll call)
• Approved Resolution 4237 donation and dedication agreement for batting cages at Lemke Park (unanimous voice acclamation)
• Approved Resolution 4238 FY 2026 sanitary sewer utility budget and user fee schedule (unanimous roll call)
• Approved appointment of Melissa Bleidorn to the Board of Appeals (unanimous voice acclamation)

Committee of the Whole

The Committee of the Whole will discuss prioritized projects from the 2025-2045 Mequon-Thiensville Bike & Pedestrian Master Plan. Members will also consider three design alternatives for the reconstruction of Lake Shore Drive and Mequon Road.

• Prioritization of 2025-2045 Mequon-Thiensville Bike & Pedestrian Master Plan projects
• Design alternatives for reconstruction of Lake Shore Drive (South of Mequon Road) and Mequon Road (East of I-43)
• Review of Alternative 1: 5-foot paved shoulders and 8-foot side path
• Review of Alternative 2: 5-foot paved shoulders
• Review of Alternative 3: Road reconstruction only

Committee of the Whole

The Committee of the Whole will review prioritized projects from the 2025-2045 Mequon-Thiensville Bike & Pedestrian Master Plan. The body will also consider three design alternatives for the reconstruction of Lake Shore Drive and Mequon Road.

• Prioritization of 2025-2045 Bike & Pedestrian Master Plan projects
• Design alternatives for Lake Shore Drive (South of Mequon Road) and Mequon Road (East of I-43) reconstruction
• Proposed 5-foot paved shoulders and 8-foot side path for Lake Shore Drive (Alternative 1)
• Review of the West Mequon Bicycle Route and Wauwatosa Road buffered bike lane priorities

The Committee approved the October 14, 2025 meeting minutes by voice vote (9‑0). A straw poll eliminated design option #1 and another unanimously supported design option #2 for the Lake Shore Drive and Mequon Road reconstruction. The meeting was adjourned by voice vote (9‑0).

• Approved October 14 minutes (9-0 voice acclamation)
• Straw poll eliminated design option #1 (unanimous)
• Straw poll favored design option #2 (unanimous)
• Approved adjournment (9-0 voice acclamation)

Architectural Board

The Architectural Board approved the minutes from the October 13 meeting unanimously. Six building applications were approved, each with a unanimous vote, while one shed application was tabled for redesign. The meeting was adjourned by unanimous vote.

• Approved October 13, 2025 meeting minutes (unanimous)
• Approved new single‑family residence at 10950 W. Donges Bay Road (unanimous)
• Approved new single‑family residence at 12017 W. Mequon Road with four conditions (unanimous)
• Approved stable remodel at 10475 W. Hawthorne Road (unanimous)
• Approved new single‑family residence at 8255 W. Bluebird Court with siding conditions (unanimous)
• Approved new single‑family residence at 1342 W. Falcon Drive with window addition condition (unanimous)
• Tabled shed plan at 616 E. Circle Road pending redesign (unanimous)
• Motion to adjourn passed unanimously

Board of Review

The Board of Review will meet to hear property assessment objections and requests for testimony. The board will also consider requests for waivers of the 48-hour requirement for extraordinary cause.

• Hearing of property assessment objections
• Review of requests for telephone or written testimony
• Action on waivers of the 48-hour requirement for extraordinary cause

Economic Development Board

The Economic Development Board will review a feasibility analysis for a hotel project and an update on a water service agreement affecting southwest industrial development. The board will also approve minutes from the previous meeting.

• Approval of August 25, 2025 meeting minutes
• Review of REVPAR Hotel Development Feasibility Analysis
• Update on Central Residential and SW Industrial Development
• Review of 2025 Community Survey Results
• Staff Updates

Festivals Committee

The Festivals Committee will discuss 2025 funds and expenses, including payments for sound systems, face painting, and musicians. The body will also nominate a Chair and Vice Chair and discuss planning for Redbud 2026.

• Review of 2025 Funds and Expenses
• Go Riteway invoice remainder due ($70.35 balance)
• Area Rental Contract for Winter Wonderland ($1,809.20 total)
• Ojeda Face Painting invoice for Winter Wonderland
• Musician options for Noah James Hittner and Smartmouth

The committee approved the August 18 minutes and re‑elected Chair Miranda White and Vice‑Chair Deanna Conaty. It voted to eliminate face painting, switch to store‑bought cookies, and purchase about 300 wooden picture‑frame kits for Winter Wonderland. The meeting was adjourned by voice vote.

• Approved August 18 minutes (voice acclamation, 6‑4)
• Re‑elected Chair White and Vice‑Chair Conaty (voice acclamation, 6‑4)
• Eliminated face painting from Winter Wonderland (voice acclamation, 6‑4)
• Approved purchase of retail store cookies for hot chocolate (voice acclamation, 6‑4)
• Approved purchase of ~300 wooden picture‑frame kits (voice acclamation, 6‑4)
• Adjourned meeting (voice acclamation, 6‑5)

Planning Commission

The Mequon Planning Commission will review and vote on several land-use requests at its October 27, 2025 meeting, including a rezoning proposal for 58 residential units and a 3-story mixed-use building on Buntrock Avenue and Weston Drive. The commission will also hold public hearings for a dance studio, a dog boarding and daycare facility, and consider minor requests for fill, sign waivers, and land divisions.

• Rezoning recommendation for 58 residential units and 3-story mixed-use building at 11030, 11020, 10950 N. Buntrock Avenue and 11027 N. Weston Drive
• Conditional use grant approval for Beglan Academy of Dance at 10520 N. Baehr Road
• Conditional use grant and building/site plan amendment for Sunny's Dog Boarding & Daycare at 6020 W. Donges Bay Road
• Minor request approval for 3,000 C.Y. of fill for a new single-family home at 10950 W. Donges Bay
• Text amendment approval for two-family residential dwellings as cluster developments in Neighborhood Commercial zoning district

Common Council

The Mequon Common Council will meet on October 14, 2025, to decide on three resolutions, including emergency repairs to the Highland Road culvert and a development agreement for 19 new single-family lots at The Enclave at Mequon Preserve. The meeting will also include routine approvals of past meeting minutes and a proclamation for White Cane Safety Day.

• RESOLUTION 4233: Approve development agreement with Mequon I, LLC for 19 single-family lots east and west of 10622 North Tree Sparrow Road
• RESOLUTION 4234: Approve assignment of two contracts with M Squared Engineering to DB Sterlin Consultants, Inc.
• RESOLUTION 4235: Ratify emergency repairs to Highland Road culvert at Pigeon Creek for $60,000
• Proclamation for White Cane Safety Day and Pedestrian Safety Month
• Approval of multiple past meeting minutes from boards and commissions

The council approved a development agreement for The Enclave at Mequon Preserve, authorizing 19 single‑family lots. It approved the assignment of two engineering contracts to DB Sterlin Consultants. The council ratified $60,000 emergency repairs to the Highland Road culvert at Pigeon Creek. It also adopted the FY 2026 budget and granted a levy‑limit exception for the Southern Ozaukee Fire & Emergency Medical Services Department.

• Approved Development Agreement for The Enclave at Mequon Preserve – 19 lots (voice acclamation 7:1)
• Approved assignment of two contracts with M Squared Engineering to DB Sterlin Consultants (voice acclamation 7:1)
• Ratified emergency repairs to Highland Road culvert at Pigeon Creek, $60,000 (roll call vote 7:1)
• Approved FY 2026 budget and levy‑limit exception for Southern Ozaukee Fire & EMS Department (roll call vote 7:1)

Committee of the Whole

The Committee of the Whole will discuss the Phase 2 summary of the Mequon Commons civic campus planning project. Members are asked to reach a consensus on a preferred concept plan and desired elements to move into the final implementation phase.

• Mequon Commons Phase 2 summary and selection of preferred concept plan
• Review of community preferences including native plantings, baseball, and aquatic elements
• Discussion on the potential relocation or reinvestment of Rennicke Field
• Review of the Committee of the Whole Planning Calendar

The Committee of the Whole approved the September 9, 2025 meeting minutes by voice acclamation with an 8‑1 vote. Members discussed the Mequon Commons Phase 2 concepts, but no actions were taken on the project. The meeting was then adjourned by a voice acclamation vote of 8‑1.

• Approved September 9, 2025 meeting minutes (8‑1)
• Approved adjournment of the meeting (8‑1)

Finance-Personnel Committee

The committee will review and approve license applications for October 2025 and voucher payment lists for August and September 2025. Members will also discuss the Finance-Personnel Work Plan.

• Peddler Class A License application: Casey’s Lighting LLC (Christmas and Landscape Lighting)
• Peddler Class A License application: Richmond Investment Services (financial services)
• August 2025 Vouchers Paid total: $2,345,157.07
• August 2025 Capital Fund expenditure: $228,472.25 to Selzer-Ornst Construction Company LLC for HVAC units and upgrades
• August 2025 Capital Fund expenditure: $60,000 down payment to McCann Industries Inc for a replacement street sweeper

The Finance-Personnel Committee approved the minutes from the August 12, 2025 meeting, the October 2025 license applications, and the voucher payment lists for August and September 2025, all by unanimous voice acclamation. A discussion was held about the Finance‑Personnel Work Plan and potential hotel/motel tax revenue, but no decisions were made on those items.

• Approved Finance-Personnel meeting minutes of August 12, 2025 (unanimous voice acclamation)
• Approved October 2025 license applications (unanimous voice acclamation)
• Approved August 2025 vouchers paid list (unanimous voice acclamation)
• Approved September 2025 vouchers paid list (unanimous voice acclamation)

Public Works Committee

The Public Works Committee will consider ratifying emergency repairs to a culvert on Highland Road and approving the transfer of engineering contracts following an acquisition. The committee will also discuss the Public Works Work Plan.

• Resolution 4235: Ratifying emergency repairs to the Highland Road Culvert at Pigeon Creek estimated at $60,000
• Resolution 4234: Assigning two contracts from M Squared Engineering, LLC to DB Sterlin Consultants, Inc.
• Discussion of the Public Works Work Plan (10.14.25)

Public Safety Committee

The Public Safety Committee will review and recommend approval of the Southern Ozaukee Fire & Emergency Medical Services Department's 2026 budget. The budget includes a 4.5% levy increase, authorized by Wisconsin statute, which would raise the City of Mequon's share by $71,497.

• Review and recommend approval of Resolution 4236 for SOFD 2026 budget
• Authorize exception to levy limit for Southern Ozaukee Fire & EMS
• Mequon levy increase of $71,497 for FY2026
• Review and approve September 9, 2025 meeting minutes
• Review and recommend approval of Police Squad Car Rifles purchase

The committee unanimously approved the minutes from its September 9 meeting. It then approved Resolution 4236, which adopts the 2026 annual budget and authorizes an exception to the levy limit for the Southern Ozaukee Fire & Emergency Medical Services Department. Finally, the meeting was adjourned by unanimous voice vote.

• Approved Sep 9, 2025 meeting minutes (unanimous)
• Approved Resolution 4236 authorizing levy limit exception for Southern Ozaukee Fire Dept (unanimous)
• Approved adjournment of meeting (unanimous)

Architectural Board

The Architectural Board approved the majority of applications, including several new single‑family residences and additions, all by unanimous vote. One application for a detached garage with living space at 13068 N. Fox Hollow Road was denied (vote 4‑2‑1). The new single‑family residence at 12345 N. East Shoreland Drive was tabled for redraw due to unreadable elevations.

• Denied detached garage with living space at 13068 N. Fox Hollow Road (vote 4‑2‑1)
• Tabled new single‑family residence at 12345 N. East Shoreland Drive (plans need redraw)
• Approved sunroom addition at 9834 N. Valley Hill Drive (unanimous)
• Approved new single‑family residence at 13833 N. Pine View Court (unanimous)
• Approved detached garage at 7575 W. Highland Ridge Drive (unanimous)
• Approved new single‑family residence at 8175 W. Bluebird Court (unanimous)
• Approved new single‑family residence at 8278 W. Bluebird Court with siding condition (unanimous)
• Approved master suite and attached garage addition at 11339 N. Glenwood Drive with window and siding conditions (unanimous)

Appropriations Committee

The Mequon Appropriations Committee meets to discuss the proposed 2026 city budget, including revenue projections, capital projects, and departmental funding. The budget overview covers general fund revenues, debt service, and capital projects, with a focus on maintaining stable property tax rates and prioritizing public safety and infrastructure investments.

• $71,496 tax-levy increase for Southern Ozaukee Fire & EMS Department
• $25,000 funding increase for Weyenberg Library
• 69-cent projected decrease in tax rate to $3.19/$1,000 of assessed value
• $455,000 purchase of new sewer televising truck and $300,000 new street sweeper in 2025
• General Fund revenue increase of $464,003 (2.5%) for 2026

Planning Commission

The Mequon Planning Commission will consider conditional use permits for a distillery and nightclub on Weston Drive, as well as a 12-lot housing development on Riverland Road. The meeting also includes approval of survey maps and site plan amendments for various commercial and residential projects.

• Conditional use grant for distillery at 11090 N. Weston Drive
• Conditional use grant for nightclub at 11120 N. Weston Drive
• 12-lot single-family rural conservation subdivision at Riverland Road and Pioneer Road
• Site plan amendment for 10,200 sq. ft. addition at 12950 N. Port Washington Road
• Master sign plan approval for East Mequon Corporate Center III

The Mequon Planning Commission approved the July 28, 2025 minutes and a consent agenda covering a land‑division survey and a fill request for The Enclave subdivision. It also approved a public‑hearing agenda for two conditional‑use requests, and granted conditional use and site‑plan approvals for MSI General, Signarama, and Keller, Inc., each with specific conditions. All votes were 8‑0 in favor.

• Approved July 28, 2025 meeting minutes (8‑0)
• Approved consent agenda items: 10490 N. Pine Tree Circle land‑division survey and The Enclave fill request (8‑0)
• Approved consent/public‑hearing agenda for FT 1, LLC nightclub and distillery conditional‑use requests (8‑0)
• Approved MSI General conditional‑use and site‑plan amendment with conditions (8‑0)
• Approved Signarama master sign plan – max 30 sq ft per sign (8‑0)
• Approved Keller, Inc. building and site‑plan amendment with condition to discuss paint color (8‑0)
• Approved consent/public‑hearing agenda for two items (8‑0)
• Approved MSI General dumpster relocation amendment with conditions (8‑0)

Board of Review

The Board of Review will meet to accept the 2025 assessment roll and hear property assessment objections. The board will also consider requests from residents to provide testimony via telephone or written statements.

• Acceptance of 2025 assessment roll
• Hearings on property assessment objections
• Review of 4 requests for telephone or written testimony
• Acceptance of Assessor Affidavit
• Requests for waivers to Circuit Court

The Board of Review approved the May 1 2025 meeting minutes and formally accepted the 2025 Assessment Roll. It waived the 48‑hour filing requirement for three property owners, denied a waiver for another, and approved two amended property assessments. Several other properties had their existing assessments sustained, and the meeting adjourned at 3:59 PM.

• Approved May 1 2025 Board of Review minutes – unanimous roll‑call vote
• Accepted the 2025 Assessment Roll – decision recorded (no vote tally noted)
• Waived the 48‑hour filing requirement for Seth Wooll, Svetlana Levy, and Qaisar Manzoor – unanimous
• Denied waiver of the 48‑hour requirement for Jennifer Lambert – vote 2‑to‑3
• Approved amended assessment of $1,045,000 for 505 E North Point Road (Maliszewski) – vote 3‑to‑2
• Approved amended assessment of $872,200 for 7220 W Lafayette Place (Czerwinski/Clark) – unanimous
• Sustained current assessments for multiple properties (Lee, Viglietta, Klein, etc.) – unanimous
• Adjourned the meeting at 3:59 PM – unanimous

Park and Open Space Board

The Park and Open Space Board approved the August 20, 2025 meeting minutes with amendments, voting unanimously. The board then adjourned the September 17, 2025 meeting at 7:45 PM, also by unanimous voice vote. No other formal actions were taken.

• Approved August 20, 2025 meeting minutes (unanimous)
• Adjourned meeting at 7:45 PM (unanimous)

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission will discuss prioritizing projects from the adopted Master Plan. The body will also consider improvements for Mequon Commons.

• M-T Bike and Pedestrian Way Master Plan project prioritization
• Mequon Commons bike and pedestrian improvement recommendations
• Review of priority projects (2025-2027) including West Mequon Bicycle Route and Lake Shore Drive
• Review of medium-term projects including Buntrock Road and Swan Road sidewalks
• Review of long-term projects including Highland Road side path and Donges Bay Bridge

Public Safety Committee

The Public Safety Committee will review and recommend approval of a resolution to purchase fifteen police squad-car rifles and related equipment for a total not-to-exceed cost of $45,413. The meeting will also include updates on the Crisis Response Unit and upcoming patrol shift hour changes effective January 1, 2026.

• Purchase of 15 police squad-car rifles and accessories for $45,413 from American Defense Manufacturing, Brownells, and Primary Arms
• Crisis Response Unit update featuring new Behavioral Health Officer Shawn Larson
• Patrol shift hours to change to 6:45AM–3:15PM, 2:45PM–11:15PM, and 10:45PM–7:15AM starting January 1, 2026
• Approval of June 10, 2025 meeting minutes
• Review of updated patrol shift hours

The Public Safety Committee met on September 9, 2025 and unanimously approved the minutes from the June 10, 2025 meeting. It approved Resolution 4232 authorizing the purchase of police squad‑car rifles and related equipment from American Defense Manufacturing, Brownells, and Primary Arms, LLC for a not‑to‑exceed cost of $45,413, also by unanimous voice acclamation. The committee then adjourned the meeting unanimously.

• Approved June 10, 2025 meeting minutes (unanimous)
• Approved Resolution 4232 purchase of police rifles and equipment, $45,413 (unanimous voice acclamation)
• Adjourned meeting (unanimous voice acclamation)

Committee of the Whole

The Committee of the Whole will meet to discuss the results and methodology of the 2025 Community Survey. A representative from ETC Institute will present the findings from 705 randomly sampled households and 1,135 non-random residents.

• Presentation of 2025 Community Survey results by Robert Heacock of ETC Institute
• Approval of July 23, 2025 Special Meeting minutes
• Approval of August 12, 2025 Regular Meeting minutes
• Review of Committee of the Whole Planning Calendar

The Common Council approved a consent agenda, amended the sign‑approval ordinance, and adopted several resolutions including a $51,400 contract for a hotel feasibility study, a $36,160 repair for the Salt Dome loading system, and a $45,413 purchase of police rifles. The council also authorized a disaster‑aid petition, a road‑modification memorandum with Ozaukee County, and entered a closed session.

• Consent agenda items approved by voice vote (6-2)
• Ordinance 2025-1683 (sign‑approval amendment) approved by roll call (6-2)
• Resolution 4228 (hotel feasibility study contract $51,400) approved by roll call (5-4)
• Resolution 4229 (Salt Dome loading system parts $36,160) approved by roll call (6-2)
• Resolution 4230 (disaster‑aid petition for Highland Road culvert) approved by voice vote (6-2)
• Resolution 4231 (MOU with Ozaukee County for North Port Washington Road) approved by voice vote (6-2)
• Resolution 4232 (purchase of police rifles and equipment $45,413) approved by roll call (6-2)
• Closed session entered by roll call vote (7-2)

Public Works Committee

The committee voted unanimously to table the August 12, 2025 meeting minutes. It also approved three resolutions: one authorizing $36,160 for replacement parts of the salt dome loading system, one authorizing a petition for disaster aid for the Highland Road culvert failure, and one approving a memorandum of understanding with Ozaukee County for road modifications and streetscape work on North Port Washington Road. All votes were by voice acclamation.

• Tabled August 12, 2025 Public Works minutes (unanimous)
• Approved Resolution 4229 authorizing $36,160 for conveyor belt replacement (unanimous)
• Approved Resolution 4230 authorizing petition for disaster aid for Highland Road culvert failure (unanimous)
• Approved Resolution 4231 approving MOU with Ozaukee County for road and streetscape work on North Port Washington Road (unanimous)

Common Council

The Common Council will discuss several contracts for city infrastructure and public safety. The body is also considering an ordinance change regarding signs on public property and a memorandum of understanding for road modifications on North Port Washington Road.

• Contract for Hotel Development Market Feasibility Analysis to REVPAR International, Inc. for $51,400
• Purchase of police squad car rifles and equipment for a total not-to-exceed cost of $45,413
• Replacement of salt dome loading system parts from Kimco USA, Inc. for $36,160
• Ordinance 2025-1683 amending rules for Common Council approval of signs on public property
• Petition for disaster damage aid for a culvert failure on Highland Road

The Common Council approved the consent agenda, amended the sign‑approval ordinance, and adopted five resolutions covering a hotel feasibility study, conveyor‑belt repairs, a disaster‑aid petition, a road‑modification agreement, and police rifle purchases. A closed session was entered and the meeting was adjourned.

• Consent agenda approved by voice acclamation (6:2)
• Ordinance 2025‑1683 amending sign‑approval rules approved by roll call (6:2)
• Resolution 4228 hotel feasibility contract $51,400 approved by roll call (5:4)
• Resolution 4229 conveyor‑belt parts contract $36,160 approved by roll call (6:2)
• Resolution 4230 disaster‑aid petition to WisDOT approved by voice acclamation (6:2)
• Resolution 4231 MOU for road modifications on North Port Washington Rd approved by voice acclamation (6:2)
• Resolution 4232 police rifle purchase up to $45,413 approved by roll call (6:2)
• Closed session entered approved by roll call (7:2)

Architectural Board

The Architectural Board will meet to review and potentially approve a new single-family residence at 1426 W. Falcon Drive and a master suite addition at 1525 W. River Oaks Lane. The board will also discuss the August 11, 2025, meeting minutes.

• Review minutes from August 11, 2025
• New single-family residence at 1426 W. Falcon Drive
• Master suite addition at 1525 W. River Oaks Lane

The Mequon Architectural Board approved multiple new residential construction applications, including single‑family homes and additions, with most votes unanimous. One application for a boiler‑room bunker was approved by a 5‑1 vote. A detached outbuilding was tabled, and an addition at 12404 N. Golf Drive was canceled.

• Approved New Single‑Family Residence at 1426 W. Falcon Drive (unanimous)
• Approved Master Suite addition at 1525 W. River Oaks Lane (unanimous)
• Approved Sunroom, Mudroom, Bath & Garage addition at 9704 N. Range Line Road (unanimous)
• Approved Sunroom addition at 10404 N. Riverview Court (unanimous)
• Approved Bunker for boiler room at 7421 W. Ridgeview Drive (5‑Approved, 1‑Opposed Reed)
• Approved Sunroom addition at 2633 W. Lake Isle Drive (unanimous)
• Approved New Single‑Family Residence at 8246 W. Bluebird Court (unanimous)
• Tabled Detached Outbuilding with Living Space at 13068 N. Fox Hollow Road (5‑Tabled, 1‑Opposed Wade)

Economic Development Board

The Economic Development Board will meet to review and recommend a contract award for hotel development feasibility. The board may enter a closed session to deliberate on the purchasing of public properties or the investing of public funds.

• Hotel Development Feasibility Contract Award review and recommendation

The Economic Development Board approved the July 29 minutes unanimously. It entered and later exited a closed session by voice vote (6‑0 each). The board voted to recommend REV PAR be awarded the hotel development feasibility contract (6‑0). The meeting was then adjourned by voice vote (6‑0).

• Approved July 29 minutes (unanimous)
• Entered closed session to discuss hotel feasibility contracts (6‑0 voice vote)
• Exited closed session (6‑0 voice vote)
• Recommended REV PAR for hotel feasibility study contract (6‑0 voice vote)
• Adjourned meeting (6‑0 voice vote)

Park and Open Space Board

The board will discuss the development of an all-user inclusive playground at Rotary Park and a 5-year Capital Improvement Plan request. The meeting also includes reviews of Park CORP recommendations and citizen volunteer maintenance.

• Rotary Park Playground all-user inclusive project updates
• 5-year Capital Improvement Plan Request
• Park CORP Individual Park and Trails Recommendations
• Citizen Volunteer Park/Open Space Maintenance
• Approval of May 7th 2025 meeting minutes

The Park and Open Space Board approved the May 7, 2025 meeting minutes by unanimous voice acclamation. The board then adjourned the meeting at 7:50 PM, also by unanimous voice acclamation. No other actions were decided; the remaining agenda items were discussed only.

• Approved May 7, 2025 minutes (unanimous voice acclamation)
• Adjourned meeting at 7:50 PM (unanimous voice acclamation)

Festivals Committee

The committee is meeting to coordinate logistics for the Taste of Mequon event. Discussions will include vendor updates, bus transportation options, and the organization of the art area and volunteer sign-ups.

• Review of vendor list including food, beverage, and artist participants
• Discussion of bus options following a $748.72 quote from GO Riteway Transportation Group
• Planning for the Art Area, including a potential Redbud Festival city map coloring book
• Review of volunteer sign-up and shift assignments for event setup and staffing
• Approval of July meeting minutes

The committee approved the July meeting minutes by voice acclamation. It also approved the bus transportation quote and the plan to provide colored pencils for the art area. All motions passed unanimously.

• Approved July meeting minutes (unanimous)
• Approved bus quote (unanimous)
• Approved provision of colored pencils for art area (unanimous)
• Adjourned meeting at 6:50 PM (unanimous)

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission will discuss two items: a pavement marking update for the upcoming WisDOT STH181 repaving project from County Line to Mequon Road, and prioritization of projects in the M-T Bike and Pedestrian Way Master Plan. The meeting is procedural with no formal decisions expected.

• WisDOT STH181 from County Line to Mequon Road Pavement Marking Update (buffered bike lane proposed)
• M-T Bike and Pedestrian Way Master Plan Project Prioritization Discussion

The commission did not approve the July 10, 2025 meeting minutes because no motion was made. Commissioners agreed to retain the three priority buckets and the timeline for high‑priority projects in the bike and pedestrian way master plan. The meeting was adjourned by unanimous voice acclamation.

• July 10, 2025 meeting minutes not approved (no motion made)
• Agreed to retain three project priority buckets and timeline for high‑priority projects (no vote recorded)
• Commission accepted responsibility for maintenance costs of the WisDOT STH181 buffered bike lane (no vote recorded)
• Assistant City Engineer McCraw tasked to confirm bike lane layout with DOT (no vote recorded)
• Meeting adjourned approved by voice acclamation (unanimous)

Committee of the Whole

The Committee of the Whole will discuss proposed zoning and land-use changes for the Port Washington Road commercial corridor, including potential redevelopment sites and updated zoning codes. A state of emergency resolution related to historic rainfall will also be ratified.

• Zoning & Land Use Concept Review - Port Washington Road Commercial Corridor
• RESOLUTION 4227: Ratify state of emergency for historic rainfall disaster
• Southern Ozaukee Fire & EMS Department - Annual Update
• Potential IPAWS Emergency Alert System discussion

The Committee of the Whole approved the June 10, 2025 meeting minutes by voice acclamation (8-1). It also approved Resolution 4227, ratifying a proclamation declaring a state of emergency due to historic rainfall, by roll‑call vote (8-1). The committee decided to postpone any zoning and land‑use decisions for the Port Washington Road corridor until the community survey results are released and analyzed. The meeting was adjourned by voice acclamation (8-1).

• Approved June 10, 2025 minutes (voice acclamation, 8-1)
• Approved Resolution 4227 emergency proclamation (roll call, 8-1)
• Deferred zoning & land‑use decisions for Port Washington Road corridor pending survey results (no vote recorded)
• Adjourned meeting (voice acclamation, 8-1)

Common Council

The Mequon Common Council will consider approving the purchase of a new street sweeper and a road design contract, along with final plats for two residential developments and a sewer lateral repair program.

• Resolution 4222: Purchase of 2024 street sweeper for $299,345
• Resolution 4223: Road improvements design contract for Lake Shore Drive and Mequon Road for $145,000
• Resolution 4220: Agreement with Milwaukee Sewerage District for sanitary lateral repairs
• Resolution 4218: Final plat for Eastbrook Place (10-unit condos)
• Resolution 4219: Final plat for The Enclave at Mequon Preserve - Phase VIII (13 lots)

The council approved an emergency proclamation for the recent historic rainfall, rescinded a $270,395 street‑sweeper purchase and approved a $299,345 replacement, and approved several infrastructure contracts and a planning‑commission appointment.

• Emergency proclamation ratified for historic rainfall (approved with amendments, 7-1)
• Rescinded $270,395 2020 Elgin Whirlwind 1 street sweeper purchase and approved $299,345 2024 Bucher V65H street sweeper purchase (approved by roll call, 7-1)
• Awarded $145,000 road‑improvements design contract for Lake Shore Drive and Mequon Road to raSmith (approved by roll call, 7-1)
• Authorized permit application to WisDOT for pavement markings on buffered bike lane on Wauwatosa Road (approved by roll call, 7-1)
• Authorized state/municipal agreements for traffic‑signal and crosswalk enhancements at Mequon‑Cedarburg and other intersections (approved by voice acclamation, 7-1)
• Awarded $27,500 consulting agreement for new SCADA system to MSA Professional Services, Inc. (approved by roll call, 7-1)
• Appointed Oliver Ellsworth to the Planning Commission (approved by voice acclamation, 8-1)

Mequon Municipal Water Utility Commission

The Mequon Municipal Water Utility Commission will decide on three contracts: rejecting all bids for an industrial park reservoir abandonment, awarding a $95,500 contract to replace three hydrants and valves, and approving a $27,500 consulting agreement for a new SCADA system.

• Reject all bids for Contract No. 3849-25: Industrial Park Abandonment
• Award $95,500 contract to Wilkomm Excavating for hydrant and valve replacements
• Approve $27,500 consulting agreement with MSA Professional Services for SCADA system selection

Sewer Utility District Commission

The Sewer Utility District Commission is reviewing three resolutions regarding system upgrades and infrastructure repairs. This includes a consulting agreement for a new SCADA system and a partnership with the Milwaukee Metropolitan Sewerage District for private property lateral repairs.

• Resolution 4220: MOU with MMSD for replacement or repair of an estimated 120 sanitary laterals valued at $630,161
• Resolution 4226: $27,500 consulting agreement with MSA Professional Services, Inc. for a new SCADA system
• Resolution 4221: Relocation order for the Ranch Road Lift Station E Reconstruction Project

Public Works Committee

The Public Works Committee is reviewing several resolutions regarding road design, traffic signal enhancements, and equipment. A primary focus is replacing a previously approved street sweeper purchase with a newer model from a different vendor.

• Purchase of a 2024 Bucher Municipal V65H Street Sweeper for $299,345
• Road Improvements Design Contract for Lake Shore Drive and Mequon Road awarded to raSmith for $145,000
• Permit application for buffered bicycle lane pavement markings on Wauwatosa Road
• Traffic signal and crosswalk enhancements at Mequon and Cedarburg Roads
• Relocation order for the Ranch Road Lift Station E Reconstruction Project

The Public Works Committee approved the minutes from June 10, 2025. It unanimously approved Resolution 4222, rescinding a $270,395 purchase of a 2020 Elgin Whirlwind 1 street sweeper and ratifying a $299,345 purchase of a 2024 Bucher Municipal V65H street sweeper. It also unanimously approved Resolution 4223, awarding a $145,000 design contract for Lake Shore Drive and Mequon Road improvements. Other resolutions were presented but no vote outcomes were recorded.

• Approved rescinding $270,395 Elgin sweeper purchase and ratifying $299,345 Bucher sweeper purchase (unanimous)
• Approved $145,000 design contract for Lake Shore Drive and Mequon Road (unanimous)

Finance-Personnel Committee

The Finance-Personnel Committee will discuss the 2025 year-to-date budget and cash and investment reports as of June 30, 2025. The body will also receive an investment portfolio update from DANA Investment Advisors and review a Bayside claim settlement.

• Review of August 2025 liquor and peddler license applications
• Approval of June and July 2025 vouchers paid lists totaling $981,629.69 for June
• Discussion of Bayside claim settlement
• 2025 Investment Portfolio Update by DANA Investment Advisors
• Review of 2025 YTD Budget Report as of June 30, 2025

The Finance‑Personnel Committee approved the June 10, 2025 meeting minutes. It also approved the issuance of August 2025 peddler's licenses. The June and July 2025 voucher payment lists were each approved. All approvals were by voice acclamation with unanimous support.

• Approved June 10, 2025 meeting minutes (unanimous)
• Approved August 2025 peddler's licenses (unanimous)
• Approved June 2025 voucher payment list (unanimous)
• Approved July 2025 voucher payment list (unanimous)
• Motion to adjourn passed (unanimous)

Architectural Board

The Architectural Board will meet to review and decide on applications for new single-family homes, a conservatory addition, and exterior changes. The board will also review meeting minutes from July 14, 2025.

• New single-family residence at 8201 W. Bluebird Court
• New single-family residence at 8113 W. Bluebird Court
• New single-family residence at 9901 N. Cygnet Court
• Conservatory addition at 14300 N. Saddlebrook Lane
• Exterior changes at 13909 N. Green Bay Road

The board approved the July 14 meeting minutes unanimously. It approved six applications—including three new single‑family residences, a conservatory addition, another new residence, and exterior changes—each with a unanimous vote. Specific conditions were attached to the approvals as noted in the minutes. The meeting was adjourned unanimously.

• Approved new single‑family residence at 8201 W. Bluebird Court, District 3 (unanimous) – add two matching windows to left elevation
• Approved new single‑family residence at 8113 W. Bluebird Court, District 3 (unanimous) – add two prairie‑style grid windows to right elevation
• Approved new single‑family residence at 9901 N. Cygnet Court, District 4 (unanimous) – add a double‑hung window to garage back elevation
• Approved conservatory addition at 14300 N. Saddlebrook Lane, District 5 (unanimous) – plans approved as submitted
• Approved new single‑family residence at 7745 W. Bonniwell Road, District 1 (unanimous) – plans approved as submitted
• Approved exterior changes at 13909 N. Green Bay Road, District 6 (unanimous) – two front‑door entryway options approved

Board of Appeals

The Mequon Board of Appeals will meet to approve minutes and hear evidence on two requests: a variance for an attached garage with second-floor living space and an administrative appeal regarding a denied sunroom permit.

• Approve June 5, 2025 meeting minutes
• Hear variance request for garage at 11444 N. Buntrock Ave.
• Hear administrative appeal for sunroom at 2633 W. Lake Isle Dr.
• Meeting held at Tolzman Community Room, Frank L. Weyenberg Library

The Board approved the June 5, 2025 meeting minutes unanimously. It denied the Essmans’ request for a reduced side‑yard offset and unanimously approved their request for a higher maximum lot‑coverage, contingent on a revised application. The City withdrew its objection to the Schreiners’ sunroom permit, directing the case to the Architectural Review Board. The meeting was adjourned unanimously.

• Approved June 5, 2025 meeting minutes (unanimous)
• Denied side‑yard offset variance for 11444 N. Buntrock Ave. (unanimous)
• Granted maximum lot‑coverage variance for 11444 N. Buntrock Ave., pending revised application (unanimous)
• City withdrew objection to Schreiner sunroom permit; case to go to Architectural Review Board
• Adjourned meeting at 6:45 PM (unanimous)

Economic Development Board

The Economic Development Board will meet to discuss a contract award for hotel development feasibility. The board may enter a closed session to deliberate on the purchase of public properties or the investment of public funds.

• Hotel Development Feasibility Contract Award

The Economic Development Board approved the June 24, 2025 meeting minutes by a 7‑0 voice vote. The board then voted 7‑0 to enter a closed session and later voted 8‑0 to return to open session. Finally, the board adjourned the meeting with a 7‑0 voice vote. No formal vote was taken on the proposed hotel room tax.

• Approved June 24, 2025 meeting minutes (7-0)
• Approved motion to go into closed session (7-0)
• Approved motion to come out of closed session (8-0)
• Approved motion to adjourn the meeting (7-0)

Planning Commission

The Planning Commission will consider conditional use grants for a fitness center and an oral surgical center. The body will also discuss a 20-unit development and a 13-lot subdivision phase.

• Conditional use grant for a fitness center at 6200 W. Donges Bay Road
• Conditional use grant for an oral surgical center at 1535-1539 W. Market Street
• Setback waiver for 3 driveway gates at 11458 W. Wauwatosa Road
• Final plat and street tree approval for 13 lots at The Enclave at Mequon Preserve
• Consultation for a proposed 20-unit (10 buildings) development at 10723 N. Cedarburg Road

The Mequon Planning Commission approved several items, each with an 8‑0 vote. Approvals included the June 24, 2017 meeting minutes, a conditional use for a fitness center, temporary directional signs for a parade, a Polystyrene monument sign with a natural base, a master sign plan for the Moro Performance property, and a waiver to remove a Red Oak tree.

• Approved June 24, 2017 meeting minutes (8-0)
• Approved public hearing for Concord 2, LLC fitness center (8-0)
• Approved consent items for Metropolitan Builders Association temporary signs (8-0)
• Approved Polystyrene monument sign with natural base at 6300 W. Eastwood Court (8-0)
• Approved master sign plan for 10400‑10412 N. Baehr Road (Moro Performance) (8-0)
• Approved tree removal waiver for 13817 N. Hillside Drive (8-0)

Committee of the Whole

The Mequon Common Council will hold a half-day workshop to begin developing a long-term financial plan, reviewing preliminary data from financial advisor Ehlers & Associates. The meeting will also include an update on 2025 organizational commitments and a discussion on the City's reliance on property taxes.

• Long-term financial planning workshop with Ehlers & Associates
• 2025 Organizational Commitments Update
• Review of 2024 Statistical Section and financial performance indicators
• Discussion on property tax reliance and alternative revenue structures
• Overview of 2026 Budget Development process

The Committee agreed to forgo a 2026 budget development workshop and to reconvene in early October for an Appropriations Committee meeting. A straw poll on future revenue topics recorded 4 votes for a wheel tax, 5 for a room tax, and 5 for impact fees. The meeting was adjourned by voice acclamation with a 7‑2 vote.

• Forgo 2026 budget development workshop; schedule early October Appropriations meeting
• Adjourn meeting; approved by voice acclamation 7-2

Festivals Committee

The Festivals Committee will discuss financial and vendor updates, a bus quote, and plans for the art area and social media. The meeting also includes a review of the June meeting minutes.

• Review of Johnson Bus quote
• Discussion of The Painted Creek proposal for the art area
• Financial update including $24,100 in sponsorships and $7,500 city contribution
• Vendor updates for Taste of Mequon
• Review of June minutes regarding vendor approvals and a $600 Winter Wonderland sponsorship from PWSB

The Festivals Committee unanimously approved the June meeting minutes by voice acclamation. The committee decided to shop around for a bus quote after noting the cost was $1,200 versus the usual $300. Members will look into a color‑book map art option for the festival. Executive Assistant Enea will correct the website’s mobile display and create a volunteer sign‑up page before the next meeting.

• Approved June meeting minutes (unanimous voice acclamation)
• Decided to shop around for bus quote before committing
• Decided to explore color‑book map art option for the festival
• Assigned Executive Assistant Enea to fix website mobile view
• Tasked creation of volunteer sign‑up Genius by next meeting

Architectural Board

The Mequon Architectural Board will review and approve meeting minutes from June 9, 2025, and consider nine applications for new single-family residences and additions. The board will also hear a resubmittal for a residence that was previously tabled.

• Review and approve June 9, 2025, meeting minutes
• David Abbott resubmittal for new single-family residence at 12957 Highgate Court
• Jeremy & Courtney Felsecker new single-family residence at 9872 N. Cygnet Court
• Veridian Homes LLC new single-family residence at 10625 N. Tree Sparrow Drive
• David Grandinetti exterior changes to residence at 11000 N. Oriole Lane

The Architectural Board approved the minutes from the June 9, 2025 meeting by unanimous vote. It then approved nine separate residential construction applications, all with unanimous votes and various conditions as noted in the minutes. No other actions were taken before the meeting adjourned.

• Approved re‑submittal of new single‑family residence at 12957 Highgate Court (unanimous)
• Approved new single‑family residence at 9872 N. Cygnet Court (unanimous)
• Approved new single‑family residence at 10625 N. Tree Sparrow Drive (unanimous)
• Approved exterior changes to residence at 11000 N. Oriole Lane (unanimous)
• Approved sunroom addition at 9624 N. Crestwood Court (unanimous)
• Approved shed at 9802 N. Auburn Court (unanimous)
• Approved kitchen, laundry & powder‑room addition at 215 E. Trillium Court (unanimous)
• Approved sports court addition at 10447 N. Circle Road (unanimous)

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission will discuss prioritizing projects from the recently adopted Master Plan. The body is working toward creating separate recommendation lists for the City of Mequon and the Village of Thiensville.

• Discussion on M-T Bike and Pedestrian Way Master Plan project prioritization
• Discussion on WisDOT STH181 pavement marking from County Line to Mequon Road
• Review of corridors including Highland Road, Mequon Road, and Donges Bay Road
• Discussion of spot improvements for the Ozaukee Interurban Trail (OIT) and various bridges
• Approval of June 12, 2025 meeting minutes

The commission approved the June 12, 2025 meeting minutes unanimously. It then voted unanimously to recommend that the Common Council approve the buffered bike lane on Wauwatosa Road as proposed by WisDOT. The meeting was adjourned by unanimous voice acclamation.

• Approved June 12, 2025 meeting minutes (unanimous)
• Recommended Common Council approve Buffered Bike Lane on Wauwatosa Road (unanimous)
• Adjourned meeting (unanimous)

Economic Development Board

The Economic Development Board will meet to discuss its purpose, objectives, and current work program. The meeting also includes a review of the May 20, 2025, meeting minutes and staff updates.

• Review and approval of May 20, 2025, meeting minutes
• Discussion of EDB Purpose, Objectives and Work Program
• Staff updates

The Economic Development Board approved the May 20, 2025 meeting minutes by a 7‑0 voice vote. The board then adjourned the June 24 meeting by a 6‑0 voice vote. No other formal actions were taken.

• Approved May 20, 2025 meeting minutes (7-0 voice vote)
• Adjourned meeting (6-0 voice vote)

Festivals Committee

The committee is reviewing vendor applications and planning the children's area for the Taste of Mequon festival. Discussions include specific vendor reviews, sponsorships, and promotional opportunities with WTMJ and TMJ4 Weather.

• Vendor review for China Lights and A to Z Apothecary
• Children's area planning: Climbing Wall & Trampoline, Soccer Darts, Hamster Roll, Fox and Branch, The Painted Creek, and Coloring
• Proposed $400 fee for Fox and Branch performance
• Review of WTMJ promotional opportunities
• Approval of May meeting minutes

The committee approved the May meeting minutes by unanimous voice acclamation. It denied the China Lights vendor request, approved A to Z Apothecary and a children's area for the Taste of Mequon, and tabled proposals for Fox and Branch and Painted Creek coloring. The PWSB agreed to a $600 sponsorship for Winter Wonderland.

• May minutes approved by voice acclamation (unanimous)
• China Lights vendor request denied (0-6)
• A to Z Apothecary approved by voice acclamation (unanimous)
• Children's area (climbing wall, trampoline, soccer darts, hamster roll) approved by voice acclamation (unanimous)
• Fox and Branch proposal tabled (unanimous)
• Painted Creek coloring proposal tabled (unanimous)
• PWSB signed on as $600 sponsor for Winter Wonderland

Planning Commission

The Planning Commission will consider several residential developments, including a request for 14 carriage homes and a 10-unit condominium plat. The body will also review requests for accessory dwelling units, a guest house, and a temporary fireworks sale tent.

• 14 carriage homes (12 buildings) at 12500-12700 N. Port Washington Road
• 10 condominiums (5 buildings) west of 11649 N. Port Washington Road
• Consultation for 14 condominiums at 5117 W. Donges Bay Road and 10351-10465 N. Cedarburg Road
• Temporary use permit for TNT Fireworks sale tent at 10906-11116 N. Port Washington Road
• Fill permit for 1,182 C.Y. of revetment at 11506 N. Shorecliff Lane

The Planning Commission unanimously approved the May 19, 2025 meeting minutes (8-0). It also approved a fill permit for 11506 N. Shorecliff Lane and a final condo plat for Eastbrook Drive, LLC, each by voice vote (8-0). Conditional use grants were approved for an accessory dwelling at 12957 N. Highgate Court and a guest house at 2790 W. Cassel Lane (both 8-0), and a 14‑carriage‑home amendment was approved (7-0). The commission approved a temporary fireworks tent at Mequon Pavilions with signage conditions (6-2) and authorized removal of a specimen black walnut tree (7-1).

• Approved May 19, 2025 minutes (8-0)
• Approved fill permit for 11506 N. Shorecliff Lane (8-0)
• Approved final condo plat for Eastbrook Drive, LLC (8-0)
• Approved conditional use grant for accessory dwelling at 12957 N. Highgate Court (8-0)
• Approved conditional use grant for guest house at 2790 W. Cassel Lane (8-0)
• Approved 14 carriage homes amendment at 12500-12700 N. Port Washington Road (7-0)
• Approved temporary fireworks tent at Mequon Pavilions with signage conditions (6-2)
• Approved removal of specimen black walnut tree at 4124 W. Highland Road (7-1)

Frank L. Weyenberg Library Board of Trustees

The Board of Trustees will meet to discuss library operations, financial reports, and an update on the solar panel project. The board is requested to take action on the purchase and installation of a new humidifier.

• Approval of purchase and installation of new humidifier
• Update on Solar Panel Project
• Review of May 2025 Revenue and Expense Reports
• Approval of May 2025 Accounts Payable

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission will discuss prioritizing projects from the adopted master plan. The body will also review WisDOT comments regarding a project on STH 181.

• WisDOT comments for STH 181 (Wauwatosa Road) from County Line to Mequon Road
• M-T Bike and Pedestrian Way Master Plan project prioritization
• Estimated cost of $32,550 for West Mequon Neighborhoods Bicycle Route (signs, crosswalk, and RRFB)

The commission approved the May 8, 2025 meeting minutes unanimously. It then unanimously voted to recommend that City Council contact the Wisconsin Department of Transportation to make them aware of the newly adopted Master Plan. The meeting was adjourned by voice vote.

• Approved May 8, 2025 minutes (unanimous)
• Recommended City Council contact WisDOT on Master Plan (unanimous)
• Adjourned meeting (unanimous)

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission will hold a Public Involvement Meeting. The session is for discussing future road projects on Lake Shore Drive and Mequon Road. No formal action will be taken at this meeting.

• Discussion of future road projects on Lake Shore Drive
• Discussion of future road projects on Mequon Road

Public Safety Committee

The Public Safety Committee elected Alderman Gregg Bach as chair by unanimous voice vote. The committee accepted its April 8 meeting minutes. It approved the purchase of one K9 Ford Police Interceptor SUV for $44,938 and a $10,553 donation for K9 squad equipment. The meeting was adjourned by unanimous voice vote.

• Elected Alderman Gregg Bach as committee chair (unanimous voice acclamation)
• Accepted April 8, 2025 Public Safety Committee minutes (unanimous voice acclamation)
• Approved purchase of one K9 Ford Police Interceptor SUV for $44,938 (unanimous voice acclamation)
• Approved receipt of $10,553 donation from Mequon Community Foundation for K9 equipment (unanimous voice acclamation)
• Adjourned meeting at 5:15 PM (unanimous voice acclamation)

Public Safety Committee

The committee will review a resolution to purchase a 2025 Ford Police Interceptor Utility for the K9 unit and accept a donation for its equipment. Members will also hold a follow-up discussion regarding a residential speed reduction initiative.

• Resolution 4217: Purchase of one K9 Ford Police Interceptor Sport Utility Vehicle for $44,938
• Acceptance of a $10,553 donation from the Mequon Community Foundation for K9 squad equipment
• Discussion on the Residential Speed Reduction Initiative and use of 'Your Speed' signs

Finance-Personnel Committee

The Finance-Personnel Committee will review and approve June 2025 liquor license applications and the May 2025 voucher list. The committee will also accept the FY2024 preliminary financial report and discuss the Finance-Personnel Work Plan.

• Review and approve June 2025 liquor license applications
• Accept FY2024 preliminary annual comprehensive financial report
• Review May 2025 vouchers paid list
• Discuss Finance-Personnel Work Plan
• Review 2023 & 2024 Park Impact Fees Collected

The Finance‑Personnel Committee approved the May 13, 2025 meeting minutes, June 2025 licenses, 2026 waste‑hauler permits, and the May 2025 vouchers paid list, all by voice acclamation. The 2024 Popular Annual Financial Report was also accepted. The meeting was adjourned unanimously.

• Approved May 13, 2025 Finance‑Personnel meeting minutes (unanimous)
• Approved June 2025 licenses (application 10382) (unanimous)
• Approved 2026 waste‑hauler permits (application 10369) (unanimous)
• Approved May 2025 vouchers paid list (unanimous)
• Accepted 2024 Popular Annual Financial Report (unanimous)
• Adjourned meeting (unanimous)

Common Council

The Common Council will hold public hearings on ordinances regarding structures on the Lake Michigan Bluff and a zoning change for a property on West Freistadt Road. The body will also consider several equipment purchases and a bike path agreement.

• Ordinance 2025-1681: Proposed regulations for structures on the Lake Michigan Bluff
• Ordinance 2025-1682: Rezoning 1-1.5 acres at 10806 West Freistadt Road from Neighborhood Commercial to Residential
• Resolution 4215: Purchase of a 2020 Elgin Whirlwind 1 Pure Vacuum Street Sweeper for $270,395
• Resolution 4217: Purchase of a K9 Ford Police Interceptor SUV for $44,938
• Resolution 4214: Amendment to Right-of-Way Agreement with MT Trails Foundation for a Highland Road bike path

The Common Council approved two amendments to Chapter 58 of the municipal code, changing land use and zoning for a property on West Freistadt Road. It also authorized the purchase of a 2020 Elgin Whirlwind 1 street sweeper for $270,395 and adopted a resolution for a new bike‑path right‑of‑way on Highland Road. Additional actions included rejecting bids for the Port Washington Road streetscaping project and purchasing a K9 police SUV. All votes were recorded as shown.

• Approved Ordinance 2025-1681 (6:2)
• Approved Ordinance 2025-1682 (7:1)
• Approved Consent Agenda items A‑L (voice acclamation 7:1)
• Approved Resolution 4214 – bike path right‑of‑way amendment (voice acclamation 7:1)
• Approved Resolution 4215 – purchase of street sweeper $270,395 (7:1)
• Approved Resolution 4216 – reject bids for Port Washington Road streetscaping (7:1)
• Approved Resolution 4217 – purchase of K9 police SUV $44,938 and donation $10,553 (7:1)
• Adjourned meeting (unanimous voice acclamation)

Sewer Utility District Commission

The Sewer Utility District Commission will review and recommend approval of a resolution to file the 2024 Compliance Maintenance Annual Report (CMAR) with the Wisconsin Department of Natural Resources. The report includes data on financial management and sanitary sewer overflows.

• Resolution 4213: Authorizing the filing of the 2024 Compliance Maintenance Annual Report (CMAR)
• Report of three sanitary sewer overflows (SSOs) in April and June 2024 near the Milwaukee River
• Equipment Replacement Fund ending balance of $334,769.05 as of December 31, 2024
• Planned 2025 projects including Ranch Rd. Lift Station E Construction ($6,351,180) and 2010 Ranch Road Gravity Sewer Improvements ($295,680)

The commission unanimously approved the minutes from the May 13, 2025 meeting. It also unanimously approved Resolution 4213, authorizing staff to file the City of Mequon's 2024 Compliance Maintenance Annual Report. The meeting was then adjourned by unanimous voice vote.

• Approved May 13, 2025 meeting minutes (unanimous voice acclamation)
• Approved Resolution 4213 authorizing staff to file 2024 CMAR (unanimous voice acclamation)
• Adjourned meeting at 7:30 pm (unanimous voice acclamation)

Public Works Committee

The Public Works Committee will review a purchase for a new street sweeper and an agreement amendment for a bike path on Highland Road. The body will also consider rejecting bids for a streetscaping project on Port Washington Road.

• Purchase of a 2020 Elgin Whirlwind 1 Pure Vacuum Street Sweeper for $270,395
• Amendment to Right-of-Way Agreement with MT Trails Foundation, Inc. for a Highland Road bike path
• Rejection of bids for the Port Washington Road Streetscaping Project between Zedler Lane and Mequon Road
• Discussion of the Public Works Work Plan

The Public Works Committee approved the May 13 minutes by unanimous voice vote. It authorized an amendment to the right‑of‑way agreement with MT Trails Foundation for a bike path on Highland Road. It approved the purchase of a 2020 Elgin Whirlwind 1 Pure Vacuum street sweeper for $270,395 from Macqueen Group. It rejected the bids received for the Port Washington Road streetscaping project between Zedler Lane and Mequon Road.

• Approved May 13, 2025 minutes – unanimous voice acclamation
• Approved Resolution 4214: amendment to right‑of‑way agreement for Highland Road bike path – unanimous voice acclamation
• Approved Resolution 4215: purchase of Elgin Whirlwind 1 street sweeper for $270,395 – unanimous voice acclamation
• Approved Resolution 4216: rejection of bids for Port Washington Road streetscaping project – unanimous voice acclamation

Committee of the Whole

The Committee of the Whole will review public engagement results for the Mequon Commons civic campus project and discuss proposed monument signage and street banners for the Town Center. The meeting also includes a request for a resolution on campaign finance reform.

• Mequon Commons - Public Engagement Summary Results
• Town Center - Proposed Monument Signage & Street Banner Designs
• Council Resolution Request - Campaign Finance Reform
• Southern Ozaukee Fire & EMS Department - Annual Update
• Approval of May 13, 2025 Meeting Minutes

The Committee approved the May 13, 2025 meeting minutes by unanimous voice vote. Alderman Parrish's campaign finance reform request was moved to the Public Welfare Committee, with four aldermen voting for the referral, two against, and one abstaining. The Southern Ozaukee Fire & EMS Department annual update was tabled. The meeting was adjourned unanimously.

• Approved May 13, 2025 minutes (unanimous voice vote)
• Moved campaign finance reform request to Public Welfare Committee (4-2, 1 abstain)
• Southern Ozaukee Fire & EMS Department annual update tabled
• Adjourned meeting (unanimous voice vote)

Public Welfare Committee

The Public Welfare Committee will review the results of the 2025 Community Survey and discuss the merits of pursuing National Wildlife Federation certification for the city. The committee will also discuss speed bumps.

• Community Survey Update: 765 responses collected as of June 3
• Community-Wide Wildlife Habitats Designation: Discussion on pursuing NWF certification
• Speed Bumps: Discussion item

The Public Welfare Committee approved the May 13, 2025 meeting minutes by voice acclamation. It decided to support public education about the Community‑Wide Wildlife Habitats program and recommended its inclusion in the Weekly Bulletin. The proposal to add speed bumps was tabled unanimously.

• Approved May 13, 2025 Public Welfare Committee minutes (unanimous voice acclamation)
• Recommended publicizing Community‑Wide Wildlife Habitats program in Weekly Bulletin
• Tabled speed bump proposal (unanimous)

Architectural Board

The Architectural Board will meet to review and decide on applications for six new single-family residences and two home additions. The board will also review meeting minutes from May 12, 2025.

• New single-family residence: 10218 N. Wildwood Court
• New single-family residence: 12957 N. Highgate Court
• New single-family residence: 9321 W. Huntington Drive
• New single-family residence: 9875 N. Cygnet Court
• New single-family residence resubmittal: 10609 N. Tree Sparrow Drive

The board unanimously approved seven residential construction applications, including new single‑family homes and additions, each with specified conditions. One application for a new single‑family residence at 12957 N. Highgate Court was tabled for redesign, with only early‑start footing work approved. All votes were unanimous.

• Approved new single‑family residence at 10218 N. Wildwood Court (unanimous)
• Approved bedroom addition at 13757 N. Birchwood Lane (unanimous)
• Tabled application for new single‑family residence at 12957 N. Highgate Court; early start/footing approved (unanimous)
• Approved new single‑family residence at 9321 W. Huntington Drive (unanimous)
• Approved new single‑family residence at 9875 N. Cygnet Court (unanimous)
• Approved resubmitted new single‑family residence at 10609 N. Tree Sparrow Drive (unanimous)
• Approved new single‑family residence at 1600 W. Falcon Court (unanimous)
• Approved living‑room addition at 11463 N. Oriole Lane (unanimous)

Board of Appeals

The Board of Appeals will decide on an administrative appeal concerning an order to correct the condition of premises and vehicle parking at 10738 N Granville Rd. The board will also discuss policy updates regarding Lake Bluff structures and the definition of a structure.

• Administrative appeal for 10738 N Granville Rd regarding vehicle parking
• Policy update discussion: Lake Bluff structures
• Policy update discussion: Extension of time for appeal decisions
• Policy update discussion: Definition of structure

The Board approved the May 1, 2025 minutes by voice acclamation. After hearing evidence on the appeal concerning 10738 N Granville Rd, the Board found the vehicles were visible from public land and the applicant did not provide enough proof to overturn the City’s order. The appeal was denied by unanimous voice vote and the meeting was adjourned.

• Approved May 1, 2025 meeting minutes (unanimous voice acclamation)
• Closed public hearing on the appeal (unanimous voice acclamation)
• Denied the appeal for 10738 N Granville Rd parking issue (unanimous voice acclamation)
• Adjourned meeting at 7:15 PM (unanimous voice acclamation)

Frank L. Weyenberg Library Board of Trustees

The Frank L. Weyenberg Library Board of Trustees will meet to elect officers for the 2025-2026 term. The board will also receive an update on the solar panel project and review financial reports for April 2025.

• Election of Officers for 2025-2026
• Update on Solar Panel Project
• Approval of April 2025 Accounts Payable
• Closed session to consider employee employment, promotion, compensation or performance evaluation

The trustees approved the minutes from the April 16, 2025 meeting. They approved the April 2025 Accounts Payable amount of $108,254.60. The board elected officers for the 2025‑2026 term. The board entered and then reconvened from a closed session on personnel matters.

• Approved April 16, 2025 meeting minutes (motion carried)
• Approved April 2025 Accounts Payable $108,254.60 (motion carried)
• Elected 2025‑2026 officers: President Tedd Lookatch, Vice President Ms. Buchanan, Treasurer Graham Baxter, Secretary Jeffrey Hansher (motion carried)
• Entered closed session to consider employment matters (motion carried)
• Reopened open session after closed session (motion carried)

Festivals Committee

The Festivals Committee will review feedback from the Redbud Festival and examine the committee's financial records. The meeting is scheduled for May 19, 2025, at 6:30 PM.

• Review of Redbud Festival feedback
• Review of committee expenses
• Approval of April meeting minutes
• Next meeting scheduled for June 16
• Discussion of park beer gardens

The committee approved the April meeting minutes by unanimous voice acclamation. They voted not to add a beer garden to the festival, also by unanimous voice acclamation. The next meeting was rescheduled from June 16 to June 23.

• Approved April minutes (unanimous voice acclamation)
• Voted not to have a beer garden at the festival (unanimous voice acclamation)
• Moved next meeting date from June 16 to June 23

Planning Commission

The Planning Commission will hold public hearings regarding a new office building and a design showroom. The body will also consider site plan amendments for solar panels and a sign waiver.

• Public hearing for a 16,500 sq. ft, 3 ½-story office building at 11050 N. Weston Drive
• Public hearing for a design showroom at 12080 N. Corporate Parkway
• Site plan amendment for solar panels at Frank L. Weyenberg Library (11345 N. Cedarburg Road)
• Sign waiver request for an off-premises sign at Trinity Church (11458 N. Wauwatosa Road)

The commission approved the Thompson Project Management conditional use grant and site plan amendment for a 16,500‑sq‑ft office building at 11050 N. Weston Drive, adding a sidewalk condition (6‑0). It also approved the FORMA Design Gallery showroom, a solar panel installation at the Frank L. Weyenberg Library, and a Trinity Church off‑premises sign waiver, each with a unanimous vote. All approvals were recorded as unanimous (6‑0).

• Approved Thompson Project conditional use grant and site plan with sidewalk condition (6-0)
• Approved FORMA Design Gallery conditional use grant (6-0)
• Approved Arch Solar C&I photovoltaic system at Frank L. Weyenberg Library (6-0)
• Approved Trinity Church off‑premises sign waiver with 6‑ft setback condition (6-0)
• Approved minutes from April 21, 2025 meeting (6-0)

Public Welfare Committee

The Public Welfare Committee will review an ordinance that would allow property owners along the Lake Michigan bluff to build structures, such as decks, under strict engineering requirements. The proposal comes after a 2024 directive from the Common Council Committee of the Whole to develop regulatory standards for bluff stability.

• Review Ordinance 2025-1681: Amending Chapter 58 of the Mequon Municipal Code for structures on the Lake Michigan Bluff
• Approval of April 2025 meeting minutes
• Election of a new committee chair

The Public Welfare Committee approved the April meeting minutes. Alderman Dale Mayr was elected chair of the committee. The committee approved Ordinance 2025‑1681, amending Chapter 58 of the Mequon Municipal Code to modify setbacks, dimensions, and resident responsibilities for shoreline stairs on the Lake Michigan Bluff, with unanimous support. All motions were passed by voice acclamation.

• Approved April meeting minutes (unanimous voice acclamation)
• Elected Alderman Dale Mayr as Committee Chair (unanimous voice acclamation)
• Approved Ordinance 2025‑1681 amending Chapter 58 (structures on Lake Michigan Bluff) with amendments (unanimous voice acclamation)
• Adjourned meeting (motion passed)

Committee of the Whole

The Committee of the Whole will discuss an ordinance to allow property owners to build structures for lake access on the Lake Michigan Bluff. The proposal shifts design and safety responsibility to professional engineers and property owners due to bluff instability.

• Ordinance 2025-1681: Amending Chapter 58 regarding structures on the Lake Michigan Bluff
• Discussion on Request for Proposals (RFP) for a New Hotel Development Feasibility Analysis on Port Washington Road

The Committee approved the March 11, 2025 meeting minutes by unanimous voice vote. Members unanimously agreed to release a request for proposals for a new hotel along Port Washington Road. The meeting was then adjourned by unanimous voice vote.

• Approved March 11, 2025 meeting minutes (unanimous voice vote)
• Approved release of hotel development RFP on Port Washington Road (unanimous agreement)
• Adjourned meeting (unanimous voice vote)

Finance-Personnel Committee

The committee will consider an ordinance amending impact fees and a resolution for legal services with Stafford Rosenbaum LLP. Members will also review May 2025 license applications and the year-to-date budget report.

• Ordinance 2025-1680 relating to the imposition of impact fees
• Resolution 4208 for legal services with Stafford Rosenbaum LLP (June 1 - Dec 31, 2025)
• Review of May 2025 liquor, beer, and peddler license applications
• April 2025 vouchers paid totaling $1,084,701.28
• 2025 YTD Budget Report as of March 31, 2025

The Finance‑Personnel Committee approved the April 8 meeting minutes and May 2025 license applications by unanimous voice vote. It also approved a request for a full‑year voucher report and adopted an ordinance raising the park impact fee to $1,793 per unit. Finally, the committee approved a resolution to retain Stafford Rosenbaum LLP for legal services through December 31, 2025.

• Approved April 8, 2025 meeting minutes (unanimous voice vote)
• Approved May 2025 license applications (unanimous voice vote)
• Approved request for full‑year voucher report (unanimous voice vote)
• Approved Ordinance 2025‑1680 raising park impact fee to $1,793/unit (unanimous voice vote)
• Approved Resolution 4208 for legal services with Stafford Rosenbaum LLP (unanimous voice vote)

Public Works Committee

The Public Works Committee will consider several resolutions regarding city easements and construction contracts. A primary focus is the ratification of change orders for asbestos abatement and ceiling work at City Hall. The committee will also discuss the Public Works Work Plan.

• Resolution 4209: $31,786 for HVAC change orders (asbestos abatement and ceiling patching) at City Hall with Seltzer-Ornst Construction
• Resolution 4212: $21,000 design contract for Donges Bay Road turn lane improvement with Harwood Engineering Consultants Ltd.
• Resolution 4210: Temporary limited easement at Mequon Road and Robin Lane for the Wisconsin Department of Transportation
• Resolution 4211: Two permanent limited easements at Trinity Creek Crossing of Wauwatosa Road for the Wisconsin Department of Transportation
• Discussion of the Public Works Work Plan (5.13.25)

The Public Works Committee elected Alderman Jeffrey Hansher as chair and approved the April 8 meeting minutes. It unanimously approved four resolutions: ratifying $31,786 in change orders for HVAC upgrades at City Hall, granting temporary and permanent easements to the Wisconsin Department of Transportation, and awarding a $21,000 design contract for the Donges Bay Road turn lane improvement. The meeting was adjourned at 6:32 p.m.

• Elected Jeffrey Hansher as Chair (approved by voice acclamation)
• Approved April 8, 2025 minutes (approved by voice acclamation)
• Ratified two change orders to Seltzer-Ornst Construction for $31,786 HVAC upgrades (approved by voice acclamation)
• Granted temporary limited easement at NE corner of Mequon Rd & Robin Lane to WisDOT (approved by voice acclamation)
• Granted two permanent limited easements at Trinity Creek crossing of Wauwatosa Rd to WisDOT (approved by voice acclamation)
• Awarded design contract to Harwood Engineering Consultants for Donges Bay Road turn lane improvement, $21,000 (approved by voice acclamation)
• Adjourned meeting at 6:32 p.m. (approved by voice acclamation)

Common Council

The Mequon Common Council will hold a public hearing and consider three ordinances amending the zoning code to reflect state law changes, including the removal of protest petition procedures. The Council will also vote on a legal services agreement and approve construction contracts for HVAC upgrades and road improvements.

• Public hearing on ordinance removing protest petition procedures for zoning changes
• Public hearing on ordinance amending Board of Appeals decision issuance procedures
• Public hearing on ordinance relating to impact fees
• Resolution approving legal services contract with Stafford Rosenbaum LLP
• Resolution awarding design contract for Donges Bay Road turn lane improvement

The council unanimously approved three ordinances updating Chapter 58 of the municipal code and several related statutes. It also unanimously adopted five resolutions covering legal services, HVAC repairs, and easements, and approved a design‑contract resolution for the Donges Bay Road turn lane by a 7‑to‑1 vote.

• Approved Ordinance 2025-1678 amending Chapter 58 (unanimous roll‑call)
• Approved Ordinance 2025-1679 amending Section 58‑41(g) (unanimous roll‑call)
• Approved Ordinance 2025-1680 amending Chapter 58 impact fees (unanimous roll‑call)
• Approved Resolution 4208 for legal‑services agreement (unanimous roll‑call)
• Approved Resolution 4209 for HVAC contract change orders $31,786 (unanimous roll‑call)
• Approved Resolution 4210 granting temporary easement at Mequon Rd & Robin Ln (unanimous roll‑call)
• Approved Resolution 4211 granting permanent easements at Trinity Creek crossing Wauwatosa Rd (unanimous roll‑call)
• Approved Resolution 4212 awarding $21,000 design contract for Donges Bay Road turn lane (7‑1)

Architectural Board

The Architectural Board will review applications for new single-family residences, home additions, and exterior changes. The board is also tasked with approving the meeting minutes from April 14, 2025.

• New single-family residences at 12589 N. Wauwatosa Road, 10523 W. Hawthorne Farms Lane, and 12980 N. Highgate Court
• Four new single-family residences in The Enclave subdivision by Veridian Homes LLC
• New single-family residences in Swan Ridge Farms at 9954 N. Migratory Lane, 9401 W. Huntington Drive, 9931 N. Migratory Lane, and 9951 N. Cygnet Court
• Home additions at 308 W. White Oak Way and 4234 W. Hilands Court
• Resubmittal for a detached garage at 9706 N. Sunset Lane

The Architectural Board approved the minutes from the April 14, 2025 meeting unanimously. It approved several new residential projects and a shed, all by unanimous vote, except for one plan that was tabled. The plan for a new single‑family residence at 10609 N. Tree Sparrow Drive was tabled with a 4‑1 vote (Reed opposed). A few other projects were approved with narrow votes, but most decisions were unanimous.

• Approved April 14, 2025 meeting minutes (unanimous)
• Approved shed at 1432 W. County Line Road (unanimous)
• Approved front portico changes at 4234 W. Hilands Court (unanimous)
• Approved new single‑family residence at 12589 N. Wauwatosa Road (unanimous)
• Tabled new single‑family residence at 10609 N. Tree Sparrow Drive (4‑1, Reed opposed)
• Approved new single‑family residence at 8211 W. Skylark Drive (unanimous)
• Approved new single‑family residence at 9809 N. Cedarburg Road (4‑5, Apfelbach opposed)
• Approved re‑submittal detached garage at 9706 N. Sunset Lane (unanimous)

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission will elect a chair and vice-chair for 2025-2026 and review the 2024 Annual Report. The body will also discuss prioritizing projects from the newly adopted Master Plan.

• Election of Chair and Vice-Chair for 2025-2026
• Review of 2024 Joint M-T Bikeway Annual Report
• Discussion on prioritizing Master Plan projects
• Review of 2024 meeting minutes
• Public comments on non-agenda items

The commission approved the April 10, 2025 meeting minutes unanimously. Members re‑elected Chair Kenneth Maciolek and Vice‑Chair Jim Doornek to one‑year terms, also unanimously. The 2024 Bike and Pedestrian Way annual report was approved unanimously. Commissioners discussed and agreed on the top four master‑plan projects to move forward, with remaining projects to be prioritized later.

• Approved April 10, 2025 minutes (unanimous)
• Re‑elected Chair Kenneth Maciolek (unanimous)
• Re‑elected Vice‑Chair Jim Doornek (unanimous)
• Approved 2024 Bike and Pedestrian Way annual report (unanimous)
• Prioritized top four master‑plan projects for advancement (decision)
• Adjourned meeting by voice acclamation (unanimous)

Park and Open Space Board

The Park and Open Space Board is meeting to act on an ordinance to update park impact fees based on a February 2025 needs assessment. The board will also discuss facility and playground condition assessments.

• Ordinance 2025-1680: Proposed increase of park impact fees from $900/unit to $1,793/unit
• Discussion of Park CORP Facility Condition Assessment
• Discussion of Park CORP Playground Assessment
• Review of the Park and Open Space Board Work Plan

The Park and Open Space Board approved the April 16, 2025 meeting minutes by voice acclamation. It ratified actions taken at the April 16, 2025 board meeting, including a co‑chair nomination and an impact‑fee ordinance amendment. Ordinance 2025‑1680, amending Chapter 58 to adjust impact fees, was approved by voice acclamation. The board then adjourned the meeting by voice acclamation.

• Approved April 16, 2025 minutes (voice acclamation, unanimous)
• Ratified actions from April 16, 2025 meeting (voice acclamation, unanimous)
• Approved Ordinance 2025‑1680 impact‑fee amendment (voice acclamation, unanimous)
• Approved motion to adjourn (voice acclamation, unanimous)

Board of Appeals

The Board of Appeals will hear a request for a variance to the front yard setback requirement. The request is to allow the installation of a temporary accessibility ramp to the front door of a residence.

• Variance request for 12160 N River Road to reduce front yard setback from 70 feet to 31 feet
• Petition submitted by Morgan Tuttle (Miller Mobility) for owner Joyce Peterson
• Staff recommendation to approve the variance based on unique hardship for wheeled mobility access

The Board of Appeals approved the April 3, 2025 meeting minutes unanimously. It then closed the public hearing and unanimously granted a variance allowing a temporary ramp with a 31‑foot front‑yard setback at 12160 N River Road. A motion to adjourn the meeting failed unanimously.

• Approved April 3 minutes (voice acclamation, unanimous)
• Closed public hearing (voice acclamation, unanimous)
• Granted variance for temporary ramp at 12160 N River Road (roll call vote, unanimous)
• Adjournment motion failed (voice acclamation, unanimous)

Board of Review

The Board of Review will review and approve minutes from previous meetings, hear objections to property assessments, and consider requests for waivers to procedural requirements. The meeting is held at 11333 N. Cedarburg Road.

• Review and approve meeting minutes
• Hear property assessment objections
• Accept 2025 assessment roll
• Consider requests for waivers
• Hear requests for telephone/written testimony

The Board of Review unanimously elected Scott Franklin as Chairman and Donald Chudnow as Vice Chairman. The Board also approved adjourning the meeting and scheduling the next session for September 25, 2025 at 8:30 AM. All motions passed by roll‑call vote.

• Elected Scott Franklin as Chairman (unanimous)
• Elected Donald Chudnow as Vice Chairman (unanimous)
• Adjourned meeting to September 25, 2025, 8:30 AM (unanimous)

Milwaukee River Advisory Committee

The committee will review a technical analysis by M Squared Engineering regarding updated FEMA floodplains for the Milwaukee River. Members will also discuss the 2025 Arbor Day Celebration and City ordinances regarding waterways.

• Update on FEMA floodplain mapping review by M Squared Engineering
• Review of City Ordinances Chapter 90 - Waterways
• Discussion of Arbor Day Celebration 2025
• Approval of October 22, 2024 meeting minutes
• Review of River Advisory Meetings schedule

Economic Development Board

The Economic Development Board is reviewing a Request for Proposals (RFP) to determine the feasibility of attracting a new hotel to the Port Washington Road commercial corridor. The board will review and edit the RFP before forwarding it to the Finance & Personnel Committee.

• Review of New Hotel Development Feasibility RFP for Port Washington Road corridor
• Proposed $10,000 budget allocation for the RFP process
• Discussion of TIF Districts #4 and #5 as potential funding sources
• Proposed RFP timeline with issuance on May 15 and a June 12 submission deadline

The board unanimously approved the minutes from the March 18, 2025 meeting. It voted 6‑0 by voice to recommend a modified request for proposals (RFP) for a hotel feasibility study targeting 60‑100 rooms on Port Washington Road. The board also approved the meeting adjournment by a 5‑0 voice vote.

• Approved March 18, 2025 meeting minutes (unanimous)
• Recommended modified hotel feasibility RFP (voice vote 6-0)
• Continued southwest industrial park proposal per board direction (no vote recorded)
• Adjourned meeting (voice vote 5-0)

Tree Board

The Tree Board will review a street tree plan for a development on Bluebird Court. The City Forester recommends approval subject to specific conditions regarding spacing, inspection fees, and developer maintenance for three years.

• Discussion of Enclave at Mequon Preserve, Phase 8 street tree plan
• Proposed inventory of 37 trees including State Street Maple, Common Hackberry, Autumn Gold Gingko, Shademaster Honeylocust, and Espresso Kentucky Coffee
• Proposed flexible spacing of 1 tree per 40 linear feet of road
• Review and approval of October 8, 2024, meeting minutes

Planning Commission

The Planning Commission will hold a public hearing regarding a public utility building at 2010 W. Ranch Road. The body will also review a proposed ordinance amending impact fees and a rezoning request for 10806 W. Freistadt Road.

• Public hearing for Applied Technologies, Inc. for a public utility building at 2010 W. Ranch Road
• Rezoning recommendation for 10806 W. Freistadt Road from B-1 to R-4
• Ordinance 2025-1680 regarding the imposition of impact fees
• Fill permit requests for 12050 W. Bonniwell Road (4,500 C.Y.) and 13346 N. Lakewood Drive (1,140 C.Y.)
• Setback waiver for a home addition at 320 E. Ravine Drive

The commission unanimously approved a plat amendment for the Aster Woods condominiums, a building and site‑plan amendment for Eastbrook Drive, LLC, and a text amendment allowing showroom use in the B‑4 zoning district. It also adopted two ordinance amendments: one extending the Board of Appeals decision period from 10 to 15 days, and another updating the municipal code to reflect 2023 WIS ACT 16 zoning provisions. All votes were recorded as 5‑0 in favor.

• Approved Aster Woods condominium plat amendment (5‑0)
• Approved Eastbrook Drive building and site‑plan amendment (5‑0)
• Approved Birch Point showroom text amendment (5‑0)
• Approved ordinance to extend Board of Appeals decision time to 15 days (5‑0)
• Approved ordinance to implement 2023 WIS ACT 16 zoning provisions (5‑0)

Festivals Committee

The committee is discussing logistics for the Redbud Festival, including vendor maps, volunteer assignments, and promotional materials. Members will also review updates for the Taste of Mequon and park beer gardens.

• Review of $875 sound and lighting quote from Broadway Productions for Redbud Festival
• Review of $5,394 stage estimate from Atlas Pro AV LLC for Taste of Mequon
• Redbud Festival vendor map and booth assignments for 30 spaces
• Taste of Mequon vendor updates for artist, non-food, and food/beverage categories
• Discussion of park beer gardens

The Festivals Committee approved the March meeting minutes unanimously. It approved adding a $500 face painter, purchasing 50 yard signs, and spending $200 on Facebook ads for the Redbud Festival. The stage quote for the Taste of Mequon was also approved unanimously. The next meeting was set for May 19 at 6:30 p.m.

• Approved March minutes (unanimous voice acclamation)
• Approved $500 face painter for Redbud Festival
• Approved purchase of 50 yard signs for Redbud Festival
• Approved $200 Facebook ads for Redbud Festival
• Approved Taste of Mequon stage quote (unanimous voice acclamation)
• Set next meeting date: May 19, 2025 at 6:30 p.m.
• Moved to adjourn meeting at 7:07 p.m.

Frank L. Weyenberg Library Board of Trustees

The Board of Trustees will review March 2025 financial reports and provide an update on the solar panel project. The meeting includes a closed session to discuss the employment, compensation, or performance of public employees.

• Approval of March 2025 Accounts Payable
• Update on Solar Panel Project
• Closed session regarding public employee employment and compensation
• Trustee training on Outlook phone access

The trustees approved the March 2025 Accounts Payable Statement for $92,662.33. They accepted the March 19, 2025 meeting minutes. The board voted to adopt the nominating committee’s slate of officers, naming new President, Vice President, Secretary and Treasurer. The meeting entered and later returned from closed session before adjourning.

• Approved March 2025 Accounts Payable Statement ($92,662.33) (motion carried)
• Accepted March 19, 2025 meeting minutes (motion carried)
• Approved officer slate: Lookatch President, Buchanan Vice President, Hansher Secretary, Baxter Treasurer (motion approved)
• Moved into closed session (voice vote 9-0)
• Re‑convened into open session (voice vote 9-0)
• Adjourned meeting (motion carried)

Park and Open Space Board

The Park and Open Space Board is reviewing a proposed ordinance to increase the park impact fee for new residential units based on a recent needs assessment. The board will also discuss the implementation of the 2025-2030 Park & Open Space Plan and various Park CORP recommendations.

• Proposed ordinance to increase park impact fee from $900/unit to $1,793/unit
• Discussion of Park & Open Space Plan 2025-2030 Implementation
• Review of Park CORP Facility Condition and Playground Assessments
• Review of Park CORP Concept Plans
• Nomination of Board Co-Chair

The Park and Open Space Board approved a nomination for a co‑chair, adopted the February 19, 2025 meeting minutes with amendments, and adopted Ordinance 2025-1680 to amend the city’s impact‑fee regulations. All actions were approved unanimously by voice vote. The board then adjourned the meeting.

• Board co‑chair nomination approved (unanimous voice vote)
• February 19, 2025 minutes approved with amendments (unanimous voice vote)
• Ordinance 2025-1680 amending impact fees approved (unanimous voice vote)
• Meeting adjourned (unanimous voice vote)

Common Council

The Common Council will swear in newly elected officials and appoint members to city committees and boards. The body will also designate an official city newspaper for the 2025-2026 legislative year.

• Oaths of office for Mayor Andrew Nerbun and Aldermen Robert Strzelczyk and Jeffrey Hansher
• Election of Common Council President
• Designation of official city newspaper (staff recommends News Graphic)
• Mayoral appointments to boards including Planning Commission and Board of Police Commissioners
• Election of members to Finance-Personnel, Public Safety, and Public Works committees

The Common Council unanimously elected Alderman William Gebhardt as Council President. It also approved all committee nominations recommended by the President, designated News Graphic as the official city newspaper, and confirmed all mayoral and aldermanic appointments. The meeting was adjourned by unanimous voice vote.

• Approved Alderman William Gebhardt as Common Council President (unanimous)
• Approved all committee nominations and Alderman Gregg Bach to the Bike and Pedestrian Way Committee (unanimous)
• Approved News Graphic as the Official City Newspaper (unanimous)
• Approved all mayoral and aldermanic appointments (unanimous)
• Approved motion to adjourn the meeting (unanimous)

Architectural Board

The Architectural Board will review applications for new single-family residences, home additions, and exterior changes. The board is also scheduled to review and approve the meeting minutes from March 10, 2025.

• New single-family residence at 12360 N. Lake Shore Drive
• New single-family side-by-side condominiums at 11405-11433 W. Eastbrook Drive
• New single-family side-by-side condominiums at 11682/11684 N. Aster Woods Circle
• New single-family residences at 10592 and 10600 N. Tree Sparrow Drive
• Screen porch addition at 12641 N. River Forest Circle

The Architectural Board approved the March 10 minutes unanimously. All submitted applications were approved unanimously except one detached garage design, which was tabled for redesign. The tabled application will be reconsidered after revisions.

• Approved new single‑family residence at 12360 N. Lake Shore Drive (unanimous)
• Approved screen porch addition at 12641 N. River Forest Circle (unanimous)
• Approved exterior changes at 11650 N. Shorecliff Lane (unanimous)
• Approved new single‑family residence & detached garage at 10490 N. Pine Tree Circle (unanimous)
• Approved five‑condominium project at 11405‑11433 W. Eastbrook Dr. (unanimous)
• Approved addition at 320 E. Ravine Drive (unanimous)
• Approved new single‑family residence at 12070 W. Bonniwell Road (unanimous)
• Tabled detached garage at 9706 N. Sunset Lane (unanimous)

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission will discuss prioritizing projects from the newly adopted master plan. Staff has outlined a schedule to create separate priority lists for Mequon and Thiensville by June 2025.

• Review and approve March 13, 2025 meeting minutes
• Discuss prioritization of bike and pedestrian projects
• Review 2025-2029 Street Five Year Plan
• Review Street Corridor List for improvements
• Plan to create separate priority lists for Mequon and Thiensville

The commission approved the March 13, 2025 meeting minutes with a unanimous vote. The meeting was then adjourned by voice acclamation, also unanimously. No substantive project decisions were made during this session.

• Approved March 13, 2025 minutes (unanimous)
• Adjourned meeting (unanimous)

Common Council

The Common Council will hold a public hearing on an ordinance to allow showroom sales facilities as a conditional use in B-4 Zoning Districts. The body is also considering several road improvement contracts and a new phone system. Other items include zoning updates and a cellular tower lease extension.

• 2025 Road Improvements Contract to Payne & Dolan for $1,890,000
• 2025 Crack Sealing Contract to American Pavement Solutions not to exceed $258,000
• VOIP Phone System contract to RingCentral for $86,575
• 2025 GSB-88 Bituminous Road Sealing Contract to Fahrner Asphalt Sealers not to exceed $130,000
• FEMA Floodplain Letter of Map Change Contract to M Squared Engineering, LLC for $75,300

The Mequon Common Council unanimously approved several ordinances, including a conditional‑use amendment for showroom sales and a change to alcoholic beverage licensing. It also adopted resolutions extending the AT&T tower lease, awarding a $86,575 VOIP system contract, and suspending live‑broadcast requirements during hall renovations. Multiple road‑work contracts were awarded, the largest being a $1,890,000 road‑improvements contract.

• Approved ORDINANCE 2025-1675 allowing showroom sales facilities as a conditional use in B‑4 zones (unanimous roll‑call vote)
• Approved ORDINANCE 2025-1676 amending Chapter 14 on alcoholic beverage licensing (unanimous roll‑call vote)
• Approved RESOLUTION 4197 extending the AT&T cellular tower lease at 11333 North Buntrock Avenue through 2049 (unanimous roll‑call vote)
• Approved RESOLUTION 4198 awarding the city‑wide VOIP system contract to RingCentral for $86,575 (unanimous roll‑call vote)
• Approved RESOLUTION 4200 suspending live‑meeting broadcasts from April 16 to September 30, 2025 (unanimous voice acclamation)
• Approved RESOLUTION 4201 awarding the 2025 road improvements contract to Payne & Dolan for $1,890,000 (unanimous roll‑call vote)
• Approved RESOLUTION 4202 awarding the 2025 crack‑sealing contract to American Pavement Solutions for up to $258,000 (unanimous roll‑call vote)
• Approved RESOLUTION 4206 granting an electrical distribution easement to We Energies on the Mequon Nature Preserve property at 8200 West County Line Road (unanimous voice acclamation)

Public Safety Committee

The committee approved the March 11, 2025 Public Safety Committee minutes by unanimous vote. Police Chief Riley discussed plans to share incident information via weekly social‑media bulletins and the Ring and Next Door apps. The meeting was then adjourned by unanimous voice acclamation.

• Approved March 11, 2025 meeting minutes (unanimous)
• Approved motion to adjourn meeting (unanimous)

Public Safety Committee

The Public Safety Committee will discuss initiatives to improve the transparency and timeliness of information shared with the public after crimes are reported. The department has implemented updates via Nextdoor, Ring, Facebook, and Instagram.

• Discussion of public communication enhancements following citizen feedback

Public Welfare Committee

The Public Welfare Committee will review a resolution to suspend live broadcasts of city meetings from April 16 to September 30 due to the renovation of Christine Nuernberg Hall. The committee will also consider three ordinances amending the Mequon Municipal Code regarding zoning and the Board of Appeals.

• Resolution 4200: Suspends live meeting broadcasts during Nuernberg Hall renovation
• Ordinance 2025-1675: Allows showroom sales facilities as a conditional use in B-4 zoning
• Ordinance 2025-1678: Amends zoning application procedures per 2023 Wisconsin Act 16
• Ordinance 2025-1679: Amends Board of Appeals decision issuance process

The committee approved the March 20 meeting minutes. It voted to suspend live broadcasts of council meetings from April 16 to September 30, 2025 due to renovation work. Three ordinances amending the municipal code—allowing showroom sales in B‑4 districts, implementing 2023 Wis. Act 16 zoning procedures, and extending decision‑writing time for the Board of Appeals—were also approved. All actions were approved unanimously by voice vote.

• Approved March 20 meeting minutes (unanimous voice acclamation)
• Approved Resolution 4200 to suspend live meeting broadcasts Apr 16–Sep 30 2025 (unanimous)
• Approved Ordinance 2025‑1675 allowing showroom sales facilities in B‑4 zones (unanimous)
• Approved Ordinance 2025‑1678 amending Chapter 58 for 2023 Wis. Act 16 zoning applications (unanimous)
• Approved Ordinance 2025‑1679 amending Section 58‑41(g) to extend Board of Appeals decision time (unanimous)

Finance-Personnel Committee

The committee will review several resolutions, including a new VOIP phone system contract and a cellular tower lease extension. The body will also consider a liquor license for the Redbud Festival and an employment agreement amendment for William H. Jones, Jr.

• Contract for RingCentral of Denver, Colorado for VOIP phone system and support: $86,575
• Resolution 4197: Extend AT&T cellular tower lease at 11333 North Buntrock Avenue through 2049
• Resolution 4199: Sixth Amendment to the employment agreement for William H. Jones, Jr.
• Liquor license application for Cabernet Dreams LLC (dba SIP MKE) for the Redbud Festival
• Review of March 2025 vouchers paid totaling $964,831.24

The Finance‑Personnel Committee unanimously approved the March meeting minutes, April license applications, and March voucher payments. It also approved three resolutions: extending the AT&T cellular tower lease (Resolution 4197), awarding an $86,575 contract to RingCentral for a new VOIP system (Resolution 4198), and authorizing a sixth amendment to the employment agreement with William H. Jones, Jr. (Resolution 4199). All actions were approved by voice acclamation.

• Approved March 11, 2025 Finance‑Personnel meeting minutes (unanimous)
• Approved April 2025 license applications (unanimous)
• Approved March 2025 voucher payments (unanimous)
• Approved Resolution 4197 extending AT&T cell tower lease through 2049 (unanimous)
• Approved Resolution 4198 $86,575 RingCentral VOIP contract with amendment (unanimous)
• Approved Resolution 4199 sixth amendment to employment agreement with William H. Jones, Jr. (unanimous)

Public Works Committee

The Public Works Committee is reviewing several road maintenance contracts and an electrical easement. The body will also discuss the annual road program for Lake Shore Drive and Mequon Road.

• 2025 Road Improvements Contract to Payne & Dolan for $1,890,000
• 2025 Crack Sealing Contract to American Pavement Solutions not-to-exceed $258,000
• 2025 GSB-88 Bituminous Road Sealing Contract to Fahrner Asphalt Sealers not-to-exceed $130,000
• FEMA Floodplain Letter of Map Change Contract to M Squared Engineering, LLC for $75,300
• Electrical distribution easement to We Energies at 8200 West County Line Road

The Public Works Committee approved several resolutions, including awarding the $1,890,000 road improvements contract to Payne & Dolan. It also approved contracts for crack sealing, road patching rejection, bituminous sealing, an electrical easement, and authorizations for contractor spend limits. All items were approved by unanimous voice acclamation.

• Approved rejection of bids for 2025 Road Patching Contract (unanimous)
• Approved award of 2025 Crack Sealing Contract to American Pavement Solutions, $258,000 (unanimous)
• Approved award of 2025 Road Improvements Contract to Payne & Dolan, $1,890,000 (unanimous)
• Approved award of 2025 GSB-88 Bituminous Road Sealing Contract to Fahrner Asphalt Sealers, $130,000 (unanimous, with amendments)
• Approved granting of electrical distribution easement to We Energies at 8200 West County Line Road (unanimous)
• Approved authorization for listed contractors to exceed $25,000 annual expenditures (unanimous)
• Approved award of FEMA Floodplain Letter of Map Change Contract to M Squared Engineering, $75,300 (unanimous, with amendments)

Board of Canvass

The Board of Canvass will meet to canvass the results of the April 1, 2025 Spring Election. This process verifies the vote totals for specific municipal offices.

• Canvass of Mayor election results
• Canvass of Aldermanic District 1 election results
• Canvass of Aldermanic District 4 election results

The Board of Canvassers canvassed the April 1, 2025 Spring Election results. Mayor Andrew Nerbun received 7,453 votes. Alderman District 1 winner Robert J. Strzelczyk received 1,079 votes; Alderman District 4 winner Jeffrey Hansher received 1,138 votes. No other actions or decisions were taken.

Board of Appeals

The Board of Appeals will discuss its procedures and processes. This includes reviewing a final version of the Rules and Regulations and a draft variance application designed to help applicants identify necessary hardship criteria.

• Review of Board of Appeals Rules and Regulations
• Review of draft BOA Variance Application v2

The board approved the minutes from the March 6, 2025 meeting. It adopted proposed amendments to the Board of Appeals Rules and Variance Application, including changes to meeting conflict language and contested hearing wording. The board also approved a motion directing the chair to meet with Mayor Nerbun about these topics and adjourned the meeting.

• Approved March 6, 2025 Board of Appeals minutes (voice acclamation)
• Approved amendments to Rules and Variance Application (voice acclamation)
• Approved motion directing Chair to meet with Mayor Nerbun (voice acclamation)
• Approved adjournment of meeting at 7:05 PM (voice acclamation)

Public Welfare Committee

The Public Welfare Committee will review feedback from the Common Council on the 2025 Community-Wide Survey and consider incorporating it into the final draft. Staff will also present communication materials and a timeline for the survey's distribution.

• Approval of March 11 meeting minutes
• Discussion of 2025 Community-Wide Survey draft
• Review of survey communication materials (postcards, envelopes, yard signs)
• Timeline for survey distribution and final review
• Review of survey questions regarding residential development

The Public Welfare Committee approved the March 11 meeting minutes by unanimous voice acclamation. It adopted several edits to the survey instrument, including font changes, a hyperlink, and spacing adjustments. The committee agreed to a single combined map for areas A, B, and C, added a new Question 8b on funding mechanisms, kept the pool amenities question, and removed a previous funding option. It also approved draft press materials and the purchase of 50 yard signs that will display the survey website and use the city’s blue and green colors.

• Approved March 11 minutes (unanimous voice acclamation)
• Approved survey edits: font, hyperlink, spacing on cover and page 1
• Agreed Planner Redding will create single map showing areas A, B, C
• Added Question 8b on funding mechanisms; kept pool amenities question; removed second funding option from 2019 survey
• Approved draft press release, yard sign, postcard, and envelope designs
• Approved purchase of 50 yard signs, displaying website instead of phone number
• Decided to use City logo's blue and green colors on postcard with City Hall picture

Frank L. Weyenberg Library Board of Trustees

The Frank L. Weyenberg Library Board of Trustees will meet to review February 2025 financial reports and discuss the solar panel project. The board is requested to appoint a Nominating Committee and will conduct trustee training on roles and responsibilities in Wisconsin public libraries.

• Appointment of Nominating Committee
• Update on Solar Panel Project
• Approval of February 2025 Accounts Payable
• Review of February 2025 Revenue and Expense Reports
• Trustee training on 'Who Runs the Library: Guidelines to Roles & Responsibilities in Wisconsin's Public Libraries'

The board accepted the minutes from the February 19, 2025 meeting. Trustees approved the February 2025 Accounts Payable Statement for $99,524.00. The meeting was adjourned at 7:16 p.m. after a motion carried.

• Approved February 19, 2025 meeting minutes (motion carried)
• Approved February 2025 Accounts Payable Statement $99,524.00 (motion carried)
• Adjourned meeting at 7:16 p.m. (motion carried)

Economic Development Board

The Economic Development Board will review a sewer service analysis for the southwest industrial area and discuss zoning changes for Port Washington Road. The board is expected to consider a formal motion regarding a phased approach to water and sewer infrastructure.

• Southwest Industrial Sewer Service Analysis
• Port Washington Road Zoning Changes
• Review of February 25, 2025 meeting minutes

The Economic Development Board directed staff to prepare the Southwest Industrial sewer service project and the Janseen property rezoning for Common Council action. The Board also supported staff recommendations for Port Washington Road zoning changes and forwarded them to the Planning Commission. Minutes from February 25, 2025, were approved unanimously.

• Approved February 25, 2025 meeting minutes (5-0)
• Directed staff to prepare industrial park and Janseen property projects for Council action
• Supported staff recommendations for Port Washington Road zoning changes, forwarded to Planning Commission

Planning Commission

The Mequon Planning Commission will hold a public hearing on five conditional use and site plan amendment requests for new businesses, including a restaurant, childcare facility, and pharmacy. The body will also discuss a proposed text amendment to the zoning code regarding building setbacks from Lake Michigan bluffs.

• Public hearing for restaurant at 10352 N. Port Washington Road
• Public hearing for childcare facility at 12308 N. Corporate Parkway
• Public hearing for compounding pharmacy at 12308 N. Corporate Parkway
• Public hearing for commercial use of historic structure at 7426 W. Donges Bay Road
• Discussion on zoning code amendment for Lake Michigan bluff setbacks

The Mequon Planning Commission approved several conditional use grants and site plan amendments, including a restaurant at 10352 N. Port Washington Road, a daycare and a compounding pharmacy at 12308 N. Corporate Parkway, a commercial use of a historic structure at 7426 W. Donges Bay Road, and an addition to North Shore Dance Studio. A sign waiver for Chase Bank was approved with conditions, and a zoning code amendment regarding Lake Michigan bluff access was tabled.

• Approved restaurant CUG and site plan at 10352 N. Port Washington Road (5-0)
• Approved daycare CUG at 12308 N. Corporate Parkway (5-0)
• Approved compounding pharmacy CUG at 12308 N. Corporate Parkway (5-0)
• Approved CUG for Cardinal Equipment & Event Rentals with conditions (5-0)
• Approved North Shore Dance Studio addition CUG amendment (5-0)
• Approved sign waiver for Chase Bank per staff recommendations (5-0)
• Tabled bluff access zoning amendment for further study (5-0)
• Approved consent agenda including road right-of-way vacation (5-0)

Festivals Committee

The Festivals Committee will discuss planning for the Redbud Festival, including vendor updates and logo submissions. The body will review quotes for a flower bar and a photo booth for the May 10 event.

• Flower bar quote from Roots and Stems for $1,344.00
• Photo booth quote from MKE Photobooths for $799.00
• Rotary plans for Redbud Festival
• MTSD logo submissions
• Discussion on selling artwork and totes

The committee approved a flower bar quote and a photo booth quote, both unanimously, with one recusal on the flower bar item. They also selected an MTSD logo but requested a font change, and received sponsor updates for upcoming festivals.

• Approved February minutes (unanimous)
• Approved flower bar quote (unanimous, McHenry recused)
• Approved photo booth quote (unanimous)
• Selected MTSD logo, requested font change

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission will discuss a strategy and work plan to prioritize projects from the recently adopted master plan. The body will also review 70% project plans for the Highland Road Bike Spur.

• Review of M-T Bike and Pedestrian Way Master Plan prioritization strategy
• Review of MT Trails Foundation Highland Road Bike Spur 70% plans
• Discussion of maintenance responsibility amendments for Highland Road signage and signals
• Proposed work plan for corridor project prioritization through June 12

The commission approved the February 13, 2025 minutes with an amendment to include last names of attendees. They discussed strategies for prioritizing the Master Plan adopted on March 11, 2025, and reviewed a 70% complete plan for the Highland Road bike spur, deferring approval until 100% plans are available. No other substantive decisions were made.

• Approved February 13, 2025 minutes with amendment (unanimous)
• Deferred approval of Highland Road bike spur until 100% plans are received

Public Welfare Committee

The committee will discuss the draft of the 2025 Community-Wide Survey. The survey is being developed with ETC Institute and is scheduled to be mailed to a random sample of 2,500 to 3,000 households in mid-May.

• Discussion of the 2025 Community Survey instrument
• Review of February meeting minutes
• Planning for survey mailing to 2,500-3,000 households in mid-May
• Coordination of feedback from the March 11 Committee of the Whole meeting

The Public Welfare Committee approved the February meeting minutes unanimously. They discussed adding a third map of the Port Washington Corridor or a single large map of Mequon for survey question 9, and editing the cover letter to clarify decision-making factors. No final decisions were made on these discussion items.

• Approved February meeting minutes (unanimous)

Finance-Personnel Committee

The committee will consider extending a cellular tower license agreement with AT&T and updating municipal codes regarding alcoholic beverage licensing and employee discipline. Members will also review March 2025 license applications and February 2025 vouchers.

• Resolution 4184: Extending AT&T cellular tower license at 11800 North Port Washington Road through 2041
• Ordinance 2025-1676: Amending alcoholic beverage licensing code
• Ordinance 2025-1677: Amending employee discipline code
• Resolution 4186: Amending FY2025 Compensation Plan for Public Works Department reorganization
• Class B Liquor License application for Mint Asian Kitchen at 1380 W. Mequon Rd.

The Finance-Personnel Committee unanimously recommended amendments to the city code on alcoholic beverage licensing and employee discipline, and approved resolutions extending an AT&T cell tower license through 2041, clearing uncollectible delinquent taxes, and amending the FY2025 compensation plan for a Public Works reorganization. It also approved the February 2025 vouchers and March 2025 licenses. All items were recommended or approved unanimously.

• Approved February 11, 2025 meeting minutes unanimously.
• Approved March 2025 license applications unanimously.
• Approved February 2025 vouchers paid list unanimously.
• Recommended Ordinance 2025-1676 (alcoholic beverage licensing) unanimously.
• Recommended Ordinance 2025-1677 (employee discipline) unanimously.
• Recommended Resolution 4184 (AT&T cell tower license extension to 2041) unanimously.
• Recommended Resolution 4185 (clearing uncollectible delinquent tax accounts) unanimously.
• Recommended Resolution 4186 (FY2025 compensation plan amendment for Public Works reorganization) unanimously.

Public Works Committee

The Public Works Committee is reviewing proposed amendments to the 2025 fee schedule for athletic fields, pool access, and park concessions. The body is also considering several service contracts for traffic signal upgrades, HVAC maintenance, and engineering inspections.

• Resolution 4187: Fee amendments for athletic fields, Lemke Park concessions, and non-resident pool rates
• Resolution 4189: $74,789 contract to CDL Electric Company for Mequon Road and Weston Drive traffic signal upgrades
• Resolution 4190: Estimated $31,689 contract to J.F. Ahern Company for 2025 HVAC maintenance
• Resolution 4191: Supplemental inspection services exceeding $25,000 with six engineering firms
• Resolution 4188: Adoption of the 2025 Mequon-Thiensville Bike & Pedestrian Way Plan

The Public Works Committee unanimously approved five resolutions: amendments to the FY2025 fee schedule for athletic fields, Lemke Park concessions, and pool fees; a $74,789 contract with CDL Electric for preemption upgrades at the Mequon Road/Weston Drive rail crossing; supplemental inspection services over $25,000 with six engineering firms; the 2025 Mequon-Thiensville Bike & Pedestrian Way Plan; and a $31,689 HVAC maintenance contract with J.F. Ahern. All votes were unanimous (3-0).

• Approved fee schedule amendments for athletic fields, Lemke Park concessions, and pool fees (unanimous)
• Approved $74,789 contract with CDL Electric for rail crossing preemption upgrades (unanimous)
• Approved supplemental inspection services over $25,000 with six engineering firms (unanimous)
• Adopted 2025 Mequon-Thiensville Bike & Pedestrian Way Plan (unanimous)
• Awarded $31,689 HVAC maintenance contract to J.F. Ahern (unanimous)

Common Council

The Common Council will hold a public hearing on an ordinance to rezone property at 2803 and 2909 West Mequon Road from Single-Family Residential to Institutional Public Service. The proposal, recommended by the Planning Commission, would allow the Christian Life Church to expand its operations.

• Public hearing on rezoning 2803 and 2909 West Mequon Road
• Resolution 4182: Approving Aster Woods plat amendment
• Resolution 4183: Adopting 2025 Park, Recreation and Open Space Plan
• Resolution 4189: Contract for preemption upgrades at Mequon Road and Weston Drive ($74,789)
• Resolution 4190: Contract for HVAC maintenance with J.F. Ahern Company ($31,689)

The Common Council unanimously approved Ordinance 2024-1673, rezoning properties at 2803 and 2909 West Mequon Road from single-family residential to institutional/public service with a planned unit development overlay. The council also approved a series of resolutions, including the 2025 Park, Recreation and Open Space Plan, the 2025 Bike & Pedestrian Way Plan, and a $74,789 contract for traffic signal preemption upgrades at Mequon Road and Weston Drive. All votes were unanimous.

• Approved Ordinance 2024-1673 rezoning 2803 and 2909 W. Mequon Rd. to Institutional/Public Service with PUD overlay (unanimous)
• Approved Resolution 4183 adopting the 2025 Comprehensive Park, Recreation and Open Space Plan (unanimous)
• Approved Resolution 4188 adopting the 2025 Mequon-Thiensville Bike & Pedestrian Way Plan (unanimous)
• Approved Resolution 4189 authorizing $74,789 contract to CDL Electric for preemption upgrades at Mequon Rd./Weston Dr. (unanimous)
• Approved Resolution 4190 awarding $31,689 HVAC maintenance contract to J.F. Ahern Company (unanimous)
• Approved Resolution 4192 authorizing law enforcement mutual aid agreement in Ozaukee County (unanimous)
• Approved Resolution 4193 accepting $16,000 donation for successor K9 (unanimous)
• Approved Resolution 4194 purchasing replacement sewer televising truck for $455,000 (unanimous)

Sewer Utility District Commission

The Sewer Utility District Commission is reviewing the purchase of a replacement sewer televising truck and camera equipment. The body will also discuss a new sewer credit policy.

• Resolution 4194: Purchase of a replacement sewer televising truck, lateral camera, and components from Envirotech Equipment for an estimated $455,000
• Resolution 4195: Establishment of Financial Policy Statement 19 regarding Sewer Credit Policy

The Sewer Utility District Commission unanimously approved Resolution 4194 to purchase a replacement sewer televising truck, lateral camera, and related components from Envirotech Equipment for a total estimated cost of $455,000. The commission also approved Resolution 4195, establishing Financial Policy Statement 19 on sewer credit policy, which allows credits for water that does not enter the sanitary sewer system, such as irrigation and pool filling. Both resolutions passed by voice acclamation with all nine commissioners voting in favor.

• Approved $455,000 purchase of replacement sewer televising truck and lateral camera from Envirotech Equipment (unanimous)
• Approved Resolution 4195 establishing Sewer Credit Policy (unanimous)

Public Safety Committee

The Public Safety Committee unanimously approved Resolution 4192, an intergovernmental cooperation agreement for law enforcement mutual aid among Ozaukee County police agencies. It also unanimously approved Resolution 4193, accepting a $16,000 donation from the Mequon-Thiensville Community Foundation to purchase, train, and certify a successor K9 after the passing of K9 Djuke. The committee accepted the January 14, 2025 meeting minutes and adjourned at 5:12 PM.

• Accepted Jan 14, 2025 meeting minutes unanimously
• Approved Resolution 4192 (Ozaukee County mutual aid agreement) unanimously
• Approved Resolution 4193 ($16,000 K9 donation from Mequon-Thiensville Community Foundation) unanimously
• Adjourned at 5:12 PM unanimously

Public Safety Committee

The Public Safety Committee will consider a mutual aid agreement between several Ozaukee County municipalities and a donation for a successor K9. The committee is also reviewing minutes from the January 14, 2025, meeting.

• Resolution 4192: Intergovernmental Cooperation Agreement for Law Enforcement Mutual Aid in Ozaukee County
• Resolution 4193: $16,000 donation from Mequon-Thiensville Community Foundation for a successor K9

Architectural Board

The Architectural Board will review applications for nine new single-family residences and one attached garage. The meeting also includes a review of two resubmissions for homes in the Swan Ridge Farms subdivision.

• New single-family residence at 11045 N. Cedarburg Road
• Five new single-family residences in Swan Ridge Farms by Kaerek Homes, Inc.
• Two new single-family residences in Highland Meadows
• Attached garage at 10026 N. Brookdale Drive
• Resubmissions for new residences at 9902 N. Migratory Lane and 9420 W. Huntington Drive

The Architectural Board approved all 11 applications on the agenda, including 9 new single-family residences, 1 attached garage, and 2 resubmittals of previously tabled projects. All votes were unanimous, with conditions attached to several approvals. The meeting adjourned at 7:04 p.m.

• Approved new single-family residence at 11045 N. Cedarburg Road (unanimous)
• Approved new single-family residence at 9866 N. Cygnet Court (unanimous)
• Approved new single-family residence at 9800 N. Migratory Court with window condition (unanimous)
• Approved new single-family residence at 9938 N. Migratory Lane with board and batten condition (unanimous)
• Approved new single-family residence at 9842 N. Migratory Court with board and batten condition (unanimous)
• Approved new single-family residence at 9766 N. Migratory Court (unanimous)
• Approved new single-family residence at Lot #11 Highland Meadows (unanimous)
• Approved new single-family residence at Lot #13 Highland Meadows with gable and vent conditions (unanimous)

Board of Appeals

The Board of Appeals will meet to discuss the procedures and processes of the board. The meeting also includes the approval of minutes from the February 6, 2025, meeting.

• Discussion of Board of Appeals procedures and processes

The Board of Appeals discussed its procedures and application process, tasking City Attorney Sajdak with revising the procedures and Variance Application using samples highlighted in the meeting. The revisions will be reviewed and approved at the April meeting. No formal decisions were made on the revisions, and the only votes were to approve the February minutes and adjourn.

• Approved February 6, 2025 meeting minutes (unanimous)
• Tasked City Attorney Sajdak to revise Board procedures and Variance Application for April review
• Adjourned at 6:51 PM (unanimous)

Board of Police Commissioners

The Board of Police Commissioners will meet to review and approve changes to the minimum qualifications for Police Captain and the minimum ranking standard. The board will also review and certify the eligibility list for Police Captain.

• Review/approve change to minimum qualifications for Police Captain
• Review/approve change to minimum ranking standard
• Review/certify eligibility list for Police Captain

Economic Development Board

The Economic Development Board will review the status of the 2024 Emergency Loan Fund, which has a cash balance of approximately $540,000, and discuss the Southwest Sewer Service Analysis.

• Emergency Loan Fund Update: $540K cash balance
• Southwest Sewer Service Analysis: $10.68M total cost estimate
• Southwest Industrial Zoning – Milwaukee Water Agreement
• Port Washington Road TID Reports
• Port Washington Road Zoning Change

The Economic Development Board recommended a phased approach for the Southwest Sewer Service Analysis, including water and sewer service without a lift station, pending further discussions with property owners and economic partners. The recommendation will be brought back for a formal motion at the March meeting. The board also provided feedback on zoning modifications for the Port Washington Road corridor, supporting staff recommendations with specific preferences. Minutes from January 28, 2025, were approved unanimously.

• Approved January 28, 2025 meeting minutes (5-0)
• Recommended phased water/sewer approach for SW area, excluding lift station
• Postponed outreach to property owners for redevelopment sites
• Supported staff zoning modifications for Port Washington Road corridor
• Adjourned meeting (5-0)

Planning Commission

The Planning Commission will review a resolution to adopt the 2025 City of Mequon Park and Open Space Plan. The body will also consider several zoning and site plan amendments for residential and commercial properties.

• Resolution adopting the 2025 City of Mequon Park and Open Space Plan
• Plat amendment for expanded building envelope at 1511-1569 Aster Woods Court and 11620-11693 Aster Woods Circle
• Building and site plan amendment for 5 two-unit condominiums west of 11649 N. Port Washington Road
• Text amendment for showroom sales facility in the B-4 zoning district
• Ordinances amending Mequon Municipal Code regarding Board of Appeals decisions and 2023 WIS. ACT 16

The Mequon Planning Commission unanimously recommended the 2025 Comprehensive Park, Recreation and Open Space Plan to the Common Council. It also approved a condominium plat amendment for Aster Woods, a building and site plan amendment for Eastbrook Drive condominiums, and a text amendment allowing showroom sales facilities in B-4 zoning. Additionally, it recommended two ordinance amendments to the Common Council regarding Board of Appeals decision timelines and zoning procedures per state law.

• Recommended 2025 Park, Recreation and Open Space Plan to Common Council (5-0)
• Approved Aster Woods condominium plat amendment for expanded building envelope (5-0)
• Approved Eastbrook Drive building and site plan amendment for five two-unit condominiums (5-0)
• Approved text amendment allowing showroom sales facilities in B-4 district, removing 'by appointment only' (5-0)
• Recommended ordinance amendment extending Board of Appeals decision time from 10 to 15 days (5-0)
• Recommended ordinance amendment implementing 2023 WI Act 16, removing protest petition provisions (5-0)

Frank L. Weyenberg Library Board of Trustees

The Frank L. Weyenberg Library Board of Trustees will meet to approve the 2024 Annual Report for the Department of Public Instruction (DPI). The board will also review January 2025 financial reports and receive an update on the solar panel project.

• Approval of the 2024 Annual Report for DPI
• Approval of Accounts Payable for January 2025
• Update on the Solar Panel Project
• Review of Library Legislative Day

The Frank L. Weyenberg Library Board of Trustees approved the January 2025 accounts payable statement of $85,953.00 and the 2024 Annual Report for the Wisconsin Department of Public Instruction. The board also accepted the minutes from the January 15, 2025 meeting. No other substantive decisions were made; most committee reports noted no meetings were held.

• Approved January 2025 accounts payable statement of $85,953.00
• Approved the 2024 Annual Report for DPI
• Accepted minutes of the January 15, 2025 meeting

Park and Open Space Board

The Park and Open Space Board adopted the 2025 Comprehensive Park, Recreation and Open Space Plan and approved amendments to the city fee schedule. The board also recommended that staff request a Park Impact Fee increase from the Common Council.

• Resolution 4183: Adopting the 2025 Comprehensive Park, Recreation and Open Space Plan
• Resolution 4187: Amendments to FY2025 Fee Schedule for athletic field, Lemke Park concession, and pool fees
• Recommendation to Common Council to increase the Park Impact Fee
• Discussion on establishing a consistent community sign template for parks
• Discussion on park fee discounts for pavilion and field rentals

The Park and Open Space Board unanimously approved the 2025 Comprehensive Park, Recreation and Open Space Plan (Resolution 4183) and approved amendments to the FY2025 Fee Schedule (Resolution 4187) for athletic field, concession, and pool fees. The board also recommended that staff request the Common Council increase the Park Impact Fee. No other substantive decisions were made; remaining items were discussions.

• Approved 2025 Comprehensive Park, Recreation and Open Space Plan (Resolution 4183) (unanimous)
• Approved amended Fee Schedule for FY2025 (Resolution 4187) (unanimous)
• Recommended staff move forward to request Common Council increase Park Impact Fee

Festivals Committee

The committee is meeting to review updates and budgets for upcoming city events. Discussions will focus on vendor updates, outreach feedback, and equipment quotes for the Redbud Festival and Taste of Mequon.

• Review of $2,417.56 stage and tent quote from Area Rental for Redbud Festival
• Discussion of Adventure Rock portable wall rental starting at $700 for 3 hours
• Taste of Mequon music budget update
• Redbud Festival succulent workshop and Mequon Map update
• Review and approval of January meeting minutes

The Festivals Committee approved the January meeting minutes, a stage area rental quote for the Redbud Festival, and confirmed sponsors for upcoming events. They decided not to have a rock wall at the Redbud Festival, opting for a photo booth instead, and will hold one succulent workshop this year. The committee also instructed a member to check on the availability of last year's band, Failure to Launch, for Taste of Mequon.

• Approved January meeting minutes (unanimous)
• Approved stage area rental quote for Redbud Festival (unanimous)
• Decided not to have rock wall at Redbud Festival; will have photo booth for Mother's Day cards
• Decided to have one succulent workshop this year, with possible second next year
• Instructed Committee Member Liljegren to check availability of band Failure to Launch for Taste of Mequon

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission is reviewing the final draft of a 20-year master plan. Staff recommends approving the draft for adoption by the Common Council in March 2025.

• Mequon-Thiensville Bike & Pedestrian Way Study Final Draft Review
• MT Trails Foundation Highland Road Path Preliminary Plan
• Review of WisDOT Transportation Alternatives Program funded study
• Discussion of sidewalk extensions between Highland and Donges Bay roads
• Review of proposed shoulder increases from Otto to Lake Shore on Zedler Lane

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission unanimously approved the final draft of the Mequon-Thiensville Bike & Pedestrian Way Study and recommended it to the Common Council. The commission also heard an update from the M-T Trails Foundation on the Highland Road path preliminary plan, noting plans would be submitted to the city soon. No other substantive decisions were made.

• Approved final draft of Bike & Pedestrian Way Study (unanimous)
• Recommended study to Common Council (unanimous)
• Approved January 16, 2025 meeting minutes (unanimous)

Committee of the Whole

The Committee of the Whole will discuss the first phase of the Civic Campus Master Plan work program. This phase involves data collection, stakeholder focus groups, and a visioning open house event.

• Discussion of Civic Campus Master Plan: Phase 1 Work Program
• Review of Committee of the Whole Planning Calendar

The Committee of the Whole approved the January 14, 2025 meeting minutes unanimously. They also received an update on the Civic Campus Master Plan Phase 1, which is active through March 2025, and discussed a potential future topic on the definition of a structure. No other substantive decisions were made.

• Approved January 14, 2025 meeting minutes (unanimous)
• Adjourned meeting at 7:18 PM (unanimous)

Public Welfare Committee

The committee will consider resolutions to renew Mequon's status as a Bird City and a Bee City USA. Members will also discuss the progress of a community survey.

• Resolution 4178: Renewal of Bird City Wisconsin application and observation of World Migratory Bird Day on April 27, 2025
• Resolution 4179: Designation of Mequon as a Bee City USA
• Discussion regarding the timeline and content of a Community Survey
• Bird City renewal fee of $175 (paid by Mequon Nature Preserve)
• Bee City USA renewal fee of $300 (paid by Mequon Nature Preserve)

The Public Welfare Committee unanimously approved resolutions to renew Mequon's Bird City Wisconsin application and designate the city as a Bee City USA. The committee also reviewed and revised the community survey, making language changes and map adjustments, and scheduled a special meeting to review Common Council feedback.

• Approved Resolution 4178 renewing Bird City Wisconsin application (unanimous)
• Approved Resolution 4179 designating Mequon as Bee City USA (unanimous)
• Approved January 14, 2025 meeting minutes (unanimous)
• Revised community survey language and maps; removed ash tree initiative from question 14

Finance-Personnel Committee

The Finance-Personnel Committee will review a contract for Council Chambers equipment and a five-year retirement plan administration agreement. The body will also discuss the 2024 year-to-date cash and investment report and the committee's work plan.

• Resolution 4176: $163,257 contract for audio and video equipment in Council Chambers with AV Design Group
• Resolution 4177: Five-year service agreement for 457(b) Retirement Plan administration with MissionSquare Retirement
• Review of January 2025 Vouchers Paid totaling $3,095,006.09
• Discussion of 2024 YTD Cash & Investment Report as of 12/31/2024
• Discussion of Finance-Personnel Work Plan

The Finance-Personnel Committee unanimously approved Resolution 4176, awarding a $163,257 contract to AV Design Group for audio/video equipment replacement in the council chambers. They also approved Resolution 4177, a five-year service agreement with MissionSquare Retirement for the 457(b) plan, reducing administration fees to 0% and saving participants an estimated $45,000 annually. Prior minutes and January 2025 vouchers were approved. No other substantive decisions were made.

• Approved Resolution 4176: $163,257 AV equipment contract to AV Design Group (unanimous)
• Approved Resolution 4177: Five-year 457(b) plan service agreement with MissionSquare Retirement (unanimous)
• Approved January 14, 2025 meeting minutes (unanimous)
• Approved January 2025 vouchers paid list (unanimous)

Public Works Committee

The Public Works Committee is reviewing a proposed contract for cleaning services at City Hall, the Public Safety Building, and the Department of Public Works facility. The meeting also includes a departmental focus discussion on the Building Maintenance Division and a review of the Public Works work plan.

• Resolution 4180: Proposed cleaning services contract with Environment Control of Wisconsin, Inc. for $226,296 (April 1, 2025 - December 31, 2027)
• Discussion on Building Maintenance Division staffing, operations, and budgets
• Review of the Public Works Work Plan (2.11.25)

The Public Works Committee unanimously approved Resolution 4180, awarding a cleaning services contract to Environment Control of Wisconsin, Inc. for $226,296, covering City Hall, the Public Works Facility, and the Public Safety Building from April 1, 2025, to December 31, 2027. The committee also approved the January 14, 2025, meeting minutes. A discussion on facilities highlighted maintenance challenges due to aging buildings and staffing shortages, but no action was taken on that item.

• Approved Resolution 4180 for cleaning services contract with Environment Control of Wisconsin, Inc. (unanimous)
• Approved minutes of January 14, 2025, meeting (unanimous)

Common Council

The Common Council will hold a public hearing to discuss rezoning a 5.13-acre parcel to Ulao Creek Neighborhood Commercial. The body is also considering several service contracts and the final plat for the Highland Meadows subdivision.

• Public hearing for Ordinance 2025-1674 to rezone 5.13 acres at 14319 N. Port Washington Road
• Contract for Council Chambers audio/video equipment with AV Design Group for $163,257
• Contract for cleaning services with Environment Control of Wisconsin, Inc. for $226,296
• Purchase of a replacement pick-up truck from Ewald Automotive Group for an estimated $45,252
• Approval of final plat and development agreement amendments for Highland Meadows 37-lot subdivision

The Common Council approved several resolutions, including a $163,257 contract for audio/video equipment in Council Chambers, a $226,296 cleaning services contract, and a $45,252 pick-up truck purchase. They also approved a zoning change for a 5.13-acre parcel at 14319 N. Port Washington Road, and designated Mequon as a Bee City USA. All votes were 7-1, with Alderman Parrish deemed no (excused).

• Approved Ordinance 2025-1674 rezoning 5.13 acres at 14319 N. Port Washington Road (7-1)
• Approved Resolution 4176 awarding $163,257 AV equipment contract to AV Design Group (7-1)
• Approved Resolution 4180 awarding $226,296 cleaning services contract to Environment Control of Wisconsin (7-1)
• Approved Resolution 4181 purchasing replacement pick-up truck for $45,252 from Ewald Automotive Group (7-1)
• Approved Resolution 4177 five-year 457(b) retirement plan service agreement with MissionSquare Retirement (7-1)
• Approved Resolution 4179 designating Mequon as Bee City USA (7-1)
• Approved Resolution 4178 renewing Bird City Wisconsin application (7-1)
• Approved Consent Agenda including Highland Meadows final plat and development agreement amendments (7-1)

Sewer Utility District Commission

The Sewer Utility District Commission is meeting to review and recommend the purchase of a replacement pick-up truck for the Sewer Superintendent. The commission will also review meeting minutes from December 10, 2024.

• Resolution 4181: Purchase of a 2025 Chevrolet 1500 Silverado and components from Ewald Automotive Group for an estimated $45,252

The Sewer Utility District Commission approved Resolution 4181 to purchase a replacement pickup truck and related components from Ewald Automotive Group for $45,252. The vote was unanimous, with all eight present commissioners voting in favor. The commission also approved the December 10, 2024 meeting minutes and adjourned at 7:34 PM.

• Approved Resolution 4181 for replacement pickup truck purchase from Ewald Automotive Group, $45,252 (unanimous)
• Approved December 10, 2024 meeting minutes (unanimous)
• Adjourned at 7:34 PM (unanimous)

Architectural Board

The Architectural Board will review applications for four new single-family residences and one request for exterior changes. The board will also review the meeting minutes from January 13, 2025.

• New single-family residence at 3761 W. Club Circle
• New single-family residence at Lot #18, Swan Ridge Farms
• New single-family residence at Lot #38, Swan Ridge Farms
• New single-family residence at Lot #15 Falcon Drive
• Exterior changes at 5616 W. Cairdel Lane

The Architectural Board approved three new single-family residences and tabled two others for redraw. The approvals included a home at 3761 W. Club Circle, a home at Lot #15 Falcon Drive with added windows, and exterior changes at 5616 W. Cairdel Lane with conditions. Two Tim O'Brien Homes lots at Swan Ridge Farms were tabled for redraw.

• Approved new single-family residence at 3761 W. Club Circle (unanimous)
• Tabled new single-family residence at Lot #18 Swan Ridge Farms for redraw (unanimous)
• Tabled new single-family residence at Lot #38 Swan Ridge Farms for redraw (unanimous)
• Approved new single-family residence at Lot #15 Falcon Drive with added windows (unanimous)
• Approved exterior changes at 5616 W. Cairdel Lane with conditions (unanimous)

Board of Appeals

The Board of Appeals will meet to hear evidence and decide on a variance request. The decision concerns the placement of an existing generator at a residential property.

• Variance request for Mequon Code Sec 58-419(a) regarding a generator at 10808 N Lake View Road (Applicants: Jeffrey & Susan Konkel)

The Board of Appeals voted 3-2 to deny a variance request from Jeffrey and Susan Konkel to keep their existing generator at 10808 N Lake View Road, which violates the 50-foot front yard setback (currently 23.2 feet). The Board determined the generator is a structure under city code and that the applicants did not demonstrate a hardship, as two alternative compliant locations were available. The motion to deny was made by Board Member Wawrzyn and seconded by Chair Massey, with Massey, Flanagan, and Wawrzyn voting in favor and Helfer and Larson voting against.

• Approved minutes of January 2, 2025 (unanimous)
• Denied variance for generator setback at 10808 N Lake View Road (3-2)
• Closed public hearing (unanimous)
• Adjourned at 8:09 PM (unanimous)

Economic Development Board

The board is discussing the 2025 Work Program, which focuses on implementing regulatory and policy structures for the Port Washington Road and Southwest Industrial areas. The meeting includes reviews of market and sewer service analyses to guide future zoning and development.

• Port Washington Road Market Analysis regarding zoning, density, and potential hotel feasibility study
• Southwest Industrial Sewer Service Analysis
• 2025 Work Program overview including TID administration and Revolving Loan Fund program
• Discussion of transformative uses for 12 targeted sites on Port Washington Road
• Review of a proposed Community Survey

The Economic Development Board approved the November 19, 2024 meeting minutes unanimously (7-0). The Board discussed the Port Washington Road Market Analysis and Southwest Sewer System Analysis, agreeing to have consultants continue with task #5 of the sewer analysis, including a lift station in cost estimates. The Board also supported submitting revised community survey questions to the Public Welfare Committee. No final decisions were made on the policy items; they will return for further discussion.

• Approved November 19, 2024 meeting minutes (7-0)
• Consensus to proceed with task #5 of Southwest Sewer System Analysis, including lift station in cost estimates
• Supported submitting revised community survey questions to Public Welfare Committee
• Board to prepare recommendations for Port Washington Road corridor for April/May strategic workshop

Planning Commission

The Mequon Planning Commission will meet to approve consent agenda items, including land divisions and sign waivers, and will hold a public hearing on a conditional use permit for an accessory dwelling. The body will also consider final plat approval for a 37-lot subdivision.

• Conditional use permit for accessory dwelling at 2707 W. Cassel Lane
• Final plat approval for 37-lot subdivision at 1310 W. Highland Road
• Master sign plan approval for Mobil at 11155 N. Wauwatosa Road
• Master sign plan approval for Mequon Pavilions at 10906-11116 N. Port Washington Road
• Land use plan amendment for Christian Life Church at 2803 W. Mequon Road

The Mequon Planning Commission approved a final plat, concept plan amendment, and development agreement amendment for the 37-lot Highland Road Meadows subdivision at 1310 W. Highland Road, with Commissioner Stoker recused. The commission also approved two consent agenda items, a conditional use grant for an accessory dwelling, and two master sign plans. All votes were unanimous among those present.

• Approved final plat, concept plan amendment, and DA amendment for 37-lot Highland Road Meadows subdivision (5-0, Stoker recused)
• Approved consent agenda: certified survey map for 2-lot division at 3319 W. Mequon Road and land use plan amendment for 2803 W. Mequon Road (6-0)
• Approved conditional use grant for accessory dwelling at 2707 W. Cassel Lane (6-0)
• Approved master sign plan for Mobil at 11155 N. Wauwatosa Road (6-0)
• Approved master sign plan for Mequon Pavilions at 10906-11116 N. Port Washington Road (6-0)

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission will review a draft 20-year master plan. The plan, funded by a Wisconsin Department of Transportation grant, outlines recommendations for new corridors and safety improvements.

• Review of Draft Master Plan for 20-year bike and pedestrian network
• Discussion of North-South corridor recommendations (e.g., Swan Road, Buntrock Ave)
• Discussion of East-West corridor recommendations (e.g., Highland Road, Mequon Road)
• Review of spot improvement recommendations (e.g., Donges Bay Road Bridge)
• Approval of December 12, 2024 and December 19, 2024 meeting minutes

The commission approved the December 12, 2024 minutes and the December 19, 2024 minutes with an amendment noting Chair Maciolek's absence. They discussed remaining talking points of the Mequon-Thiensville Bike & Pedestrian Way draft master plan, with resident Alan Sigglekow participating in conversation about Division St and Buntrock Ave. No substantive decisions were made on the plan itself.

• Approved December 12, 2024 meeting minutes (unanimous)
• Approved December 19, 2024 meeting minutes with amendment (unanimous)

Frank L. Weyenberg Library Board of Trustees

The Mequon Weyenberg Library Board will review financial reports for December 2024 and receive an update on the solar panel project. The meeting includes approval of minutes and accounts payable.

• Approval of December 2024 minutes and accounts payable
• Review of December 2024 revenue and expense reports
• Update on the Weyenberg Public Library Foundation solar panel project
• Public comment period
• Trustee training and state library update

The board approved the December 2024 accounts payable statement totaling $154,408.91, which included previously missed invoices from October and early November. The audit report was tabled and assigned to the Finance Committee. A solar panel project was discussed with a potential start date in April, subject to weather. No other substantive decisions were made.

• Approved December 2024 accounts payable statement of $154,408.91
• Tabled audit report, assigned to Finance Committee

Public Welfare Committee

The Public Welfare Committee is reviewing a resolution to move all polling locations to City Hall for the February 18, 2025, primary election to reduce costs. The committee is also discussing a draft community survey to be used for the city's five-year strategic plan.

• Resolution 4172: Consolidate all polling sites to Mequon City Hall for Feb 18, 2025 primary
• Estimated polling consolidation savings of $8,800, offset by $3,000 postcard mailing cost
• Review of draft community survey developed with ETC Institute
• Discussion of survey questions regarding the Port Washington Commercial Corridor
• Review of sample survey questions for Bike and Park plans

The Public Welfare Committee unanimously approved Resolution 4172 to consolidate all City of Mequon polling sites into one location at Mequon City Hall for the February 18, 2025 primary election, citing expected low voter turnout. The committee also discussed and made changes to the Community Survey, including deleting Question #7 and adding a question about water service for development, with a timeline for finalization and mailing in May.

• Approved Resolution 4172 consolidating all polling sites to City Hall for Feb. 18 primary (unanimous)
• Approved minutes of December 10, 2024 meeting (unanimous)
• Deleted Question #7 from Community Survey
• Requested new survey question on support for bringing water to attract larger developments
• Removed street beautification from Question 8 and added answer options for apartments, senior housing, personal services, financial services, and other
• Requested Assistant City Engineer McCraw review Questions 12 and 13
• Changed Question 14 categories to align with Parks & Open Space Plan areas

Committee of the Whole

The Committee of the Whole will discuss whether to operate the Mequon Community Pool in 2025 given the facility's age and deteriorating condition. A decision on the pool's operation is tied to a proposed contract for emergency gutter repairs.

• Resolution 4169: Contract for Mequon Community Pool gutter system upgrade with Badger Pools not to exceed $142,365
• Policy discussion regarding 2025 Mequon Community Pool operations
• Review of 2024 pool financial loss of $44,873.06

The Common Council approved a contract for the community pool gutter system upgrade, approved the city's insurance program, a police union contract, consolidating polling sites, and a drone program donation. They also approved a final plat for a 41-lot subdivision and terminated a sewer truck agreement.

• Approved $142,365 pool gutter contract to Badger Pools (7-1)
• Approved $376,990 insurance program with League of Wisconsin Municipalities (unanimous)
• Approved police union collective bargaining agreement 2025-2027 (unanimous)
• Consolidated polling sites to City Hall for Feb. 18 primary (unanimous)
• Accepted $13,333 donation for law enforcement drone program (unanimous)
• Approved final plat for Swan Ridge Farms Phase I, 41 lots (unanimous)
• Terminated sewer truck agreement with Brown Deer and Shorewood (unanimous)

Finance-Personnel Committee

The Finance-Personnel Committee will review and vote on resolutions for the city's insurance program and a collective bargaining agreement with the police association. The meeting also includes a presentation on investment portfolios and the approval of vouchers and licenses.

• Resolution 4170: Approving $376,990 insurance program for FY 2025
• Resolution 4171: Approving police association labor agreement (2025-2027)
• 2024 Q4 Investment Portfolio Update presentation
• Vouchers Paid List for December 2024 totaling $754,222.80
• January 2025 License Applications review

The Finance-Personnel Committee approved the city's 2025 insurance program with the League of Wisconsin Municipalities Mutual Insurance at an estimated cost of $376,990, and approved a three-year collective bargaining agreement with the Mequon Police Association for 2025-2027. Both approvals were unanimous. The committee also approved the December 2024 meeting minutes, the January 2025 license, and the December 2024 vouchers paid list, and discussed a recommendation to add a 20% allocation to a long-term investment portfolio.

• Approved Resolution 4170 for 2025 insurance program with LWM Mutual Insurance, estimated $376,990 (unanimous)
• Approved Resolution 4171 for collective bargaining agreement with Mequon Police Association, 2025-2027 (unanimous)
• Approved December 10, 2024 meeting minutes (unanimous)
• Approved January 2025 license (unanimous)
• Approved December 2024 vouchers paid list (unanimous)

Public Works Committee

The committee will review the 2025 Annual Road Program, including proposed reconstruction and maintenance projects. Members will also discuss the Public Works Work Plan and a new 'Focus on Fleet' series regarding the city's motorized equipment.

• Proposed 2025 road rehabilitation for Zedler Lane, Granville Road, Baehr Road, Shorecliff Lane, Willowbrook Court, Maple Lane, Spruce Lane, Cedar Lane, and Sheridan Drive
• Estimated $425,000 to reconstruct Zedler Lane, with an additional $100,000 to add paved shoulders
• Proposed crack sealing for approximately 75 miles of roads with a $350,000 budget
• Review of parking lot rehabilitation for River Barn, Katherine Kearney north lot, and the safety building
• Discussion of Fleet Division capital budgets: $270,000 for vehicles/equipment and $80,000 for leased vehicles

The Public Works Committee approved the December 10, 2024 minutes unanimously. Discussion items included prioritizing the Katherine Kearney north lot in the 2025 road program and reviewing fleet operations and the Master Equipment Replacement Plan, but no formal decisions were made on these topics.

• Approved December 10, 2024 meeting minutes (unanimous)

Common Council

The Common Council will discuss several resolutions including a new police collective bargaining agreement and a contract for community pool repairs. The body will also consider a zoning map amendment for a parcel on N. Port Washington Road and a final plat for Swan Ridge Farms.

• Contract for community pool gutter system upgrade with Badger Pools not to exceed $142,365
• Insurance program for Fiscal Year 2025 estimated at $376,990
• Collective Bargaining Agreement with Mequon Police Association (Jan 1, 2025 - Dec 31, 2027)
• Final plat for Swan Ridge Farms - Phase I for 41 single-family lots south and west of 10129 North Swan Road
• Zoning map amendment for 5.13 acre parcel at 14319 N. Port Washington Road

The Common Council approved a contract for the community pool gutter system upgrade, approved the city's insurance program, a police union agreement, and a donation for a drone program. They also consolidated polling sites for the February primary and approved a final plat for a 41-lot subdivision.

• Approved $142,365 pool gutter contract to Badger Pools (7-1)
• Approved FY2025 insurance program with LWM Mutual ($376,990) (unanimous)
• Approved police union collective bargaining agreement 2025-2027 (unanimous)
• Consolidated polling sites to City Hall for Feb. 18 primary (unanimous)
• Accepted $13,333 donation for law enforcement drone program (unanimous)
• Approved final plat for Swan Ridge Farms Phase I (41 lots) (unanimous)
• Approved termination of sewer TV truck agreement with Brown Deer and Shorewood (unanimous)

Public Safety Committee

The committee will review a resolution to accept a donation for the establishment of a law enforcement drone program. Members will also discuss hunting regulations and weapons discharge permits for the Spirit Lake area.

• Resolution 4173: $13,333 donation from Mequon-Thiensville Community Foundation for a police drone program
• Discussion on hunting regulations and weapons discharge permits at Spirit Lake (4513 W Bonniwell Road)
• Review of Detective Lance Wegner's recommendation to allow only archery permits for the Spirit Lake area

Mequon Municipal Water Utility Commission

The Mequon Municipal Water Utility Commission is meeting to discuss a water services agreement amendment for the Swan Ridge Farms project. The body will also consider a reimbursement for the developer regarding an upsized transmission main.

• First Amendment for the Water Services Agreement with MK/S-EP LLC for the Swan Ridge Farms Project
• Reimbursement request of $69,833.00 to MK/S-EP LLC for Swan Ridge Farms Phase 2 upsized transmission main

The Mequon Municipal Water Utility Commission unanimously approved the First Amendment to the Water Services Agreement for Swan Ridge Farms and approved reimbursement for Swan Ridge Farms Phase 2 BOS. Both actions were approved by voice acclamation with all nine commissioners voting in favor. The meeting also included approval of the October 30, 2024 minutes and adjournment.

• Approved First Amendment to Water Services Agreement for Swan Ridge Farms (unanimous)
• Approved reimbursement for Swan Ridge Farms Phase 2 BOS (unanimous)
• Approved October 30, 2024 meeting minutes (unanimous)

Public Safety Committee

The Public Safety Committee unanimously approved Resolution 4173 to accept a $13,333 donation from the Mequon-Thiensville Community Foundation for a law enforcement drone program. The committee also reached a consensus to restrict hunting to archery only on the Spirit Lake property owned by the Ozaukee Washington Land Trust, with plans to revisit the regulations later if needed. Meeting minutes from November 12, 2024, were accepted unanimously.

• Approved Resolution 4173 accepting $13,333 donation for drone program (unanimous)
• Restricted hunting to archery only on Spirit Lake property (consensus)
• Accepted November 12, 2024 meeting minutes (unanimous)

Architectural Board

The Architectural Board will meet to review and potentially approve building permit applications for three home additions. The board will also review meeting minutes from December 9, 2024.

• Master suite addition at 1726 W. Ranch Road
• Garage addition at 9802 N. Auburn Court
• Sunroom addition at 9605 N. Juniper Circle

The Architectural Board approved all three applications on the agenda, each by unanimous vote. The approvals included a master suite addition, a garage addition with a condition, and a sunroom addition. No applications were denied or tabled.

• Approved master suite addition at 1726 W. Ranch Road (unanimous)
• Approved garage addition at 9802 N. Auburn Court with condition to add two rear windows (unanimous)
• Approved sunroom addition at 9605 N. Juniper Circle (unanimous)

Festivals Committee

The committee is discussing preparations for the Redbud Festival, including sponsors, music, and food vendors. The body is also reviewing the food and beverage application for the Taste of Mequon event.

• Redbud Festival scheduled for May 10, 2025
• Taste of Mequon scheduled for September 6, 2025
• Winter Wonderland scheduled for December 7, 2025
• Taste of Mequon vendor fees ranging from $150 to $300
• Sponsorship packages for festivals ranging from $300 to $5,750

The Festivals Committee approved hiring the band Whole Yachta Love for $2,300 to perform at the Redbud Festival on May 10 from 2-5pm. The committee also discussed food vendor needs, confirmed MTSD will create the festival logo, and assigned outreach tasks for various contacts. No other substantive decisions were made.

• Approved Whole Yachta Love band for $2,300 (voice acclamation)
• Approved November meeting minutes (unanimous)
• Assigned Grafton Arts Mill invite to Brett Benson
• Assigned Art Studio Tour invite to White, Conaty, McHenry
• Assigned Plein Air Application to Carrie Enea
• Assigned Arbor Day contacts to Nerbun, Luchins, Johnson
• Assigned Rotary 35th Anniversary to Jenne Hohn

Board of Appeals

The Board of Appeals will hear a request for a variance regarding a generator's placement at 10808 N Lake View Road. The board will also consider an ordinance to amend how the body issues its decisions.

• Variance request from Jeffrey and Susan Konkel for an existing generator at 10808 N Lake View Road (Mequon Code Sec 58-419(a))
• Ordinance 2024-1672 to amend Section 58-41(g) regarding the issuing of decisions by the Board of Appeals

The Board of Appeals approved a revised ordinance (2024-1672) that sets new timelines for issuing decisions, including 15 working days for the City Attorney to draft a decision, 5 days for Board comment, and a 60-day limit requiring Common Council approval for extensions. The board also approved the December 5, 2024, meeting minutes with a spelling correction, and rescheduled a variance hearing for the Konkel property to February 6, 2025. No other substantive decisions were made.

• Approved revised ordinance 2024-1672 on decision timelines (unanimous, Helfer abstained)
• Approved December 5, 2024, meeting minutes with correction of K-9 officer's name (unanimous, Helfer abstained)
• Rescheduled Konkel generator variance hearing to February 6, 2025