Mequon public meetings in 2023

Frank L. Weyenberg Library Board of Trustees

The Frank L. Weyenberg Library Board of Trustees will meet to approve the 2024 budget and a 2023 budget amendment. The board will also consider a wage adjustment for the Library Director following a closed session.

• Approval of 2024 Budget
• 2023 Budget Amendment
• Wage Adjustment for Director
• November 2023 Accounts Payable
• November 2023 Revenue and Expense Reports

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission is reviewing a draft letter to Ozaukee County regarding safety issues at a railroad crossing between Bonniwell and Highland Roads. The body is also receiving updates on the Mequon Rd/OIT project and setting its 2024 meeting schedule.

• Draft letter to Ozaukee County regarding safety concerns and potential redesign of the OIT railroad crossing near the We Energies substation
• Project update on Bikeway Mequon Rd/OIT with final completion deadline in June 2024
• Review of 2024 meeting schedule (second Thursday of every month at 9:00 am)
• Approval of November 9, 2023 meeting minutes

Public Works Committee

The Public Works Committee is reviewing a contract for a new concession and restroom facility at Lemke Park. The body is also discussing road reconstruction at Donges Bay Road and Wasaukee Road to be funded by the Village of Germantown.

• Resolution 4098: Contract for Lemke Park Combined Concession and Restroom Facility to Altius Building Company, not-to-exceed $984,500
• Proposed authorization for Village of Germantown to reconstruct portions of Donges Bay Road and Wasaukee Road at no cost to Mequon
• Review of the Public Works Work Plan (12.12.23)

Common Council

The Common Council is meeting to discuss city insurance, employee benefits, and various land use resolutions. The body will consider a construction contract for a restroom and concession facility at Lemke Park and a rezoning request on N. Port Washington Road.

• Contract for Lemke Park combined concession and restroom facility to Altius Building Company not to exceed $984,500
• FY 2024 Insurance Program with League of Wisconsin Municipalities Mutual Insurance estimated at $395,308
• Rezoning of 11743 N. Port Washington Road from R3 to R5 with PUD Overlay for a 19-lot cluster subdivision
• Contract for Long Term Disability and Employee Assistance Program to Sun Life Assurance Company of Canada estimated at $23,690
• Final plat for an 11-lot single-family residential subdivision at 10766 Torrey Drive

Committee of the Whole

The Committee of the Whole will discuss the timing and vendor for the next community-wide survey. The body will also review 2023-24 legislative session changes that may impact city ordinances, specifically regarding zoning and alcohol regulations.

• Proposed community survey with estimated costs between $17,000 and $40,000
• Review of Act 16 regarding local regulation of property development and zoning
• Review of Act 73 regarding alcohol production and sales
• Review of Act 12 shared revenue changes and personal property tax elimination
• Discussion of Act 1 regarding law enforcement authority to impound vehicles for reckless driving

Finance-Personnel Committee

The committee will review and recommend approval for the city's 2024 insurance program and a contract for employee assistance services. The body will also consider the appointment of a statutory city assessor and review several new and renewal business licenses.

• Resolution 4095: Insurance Program for Fiscal Year 2024 estimated at $395,308
• Resolution 4096: Appointment of Lester Ahrens as Statutory City Assessor through December 31, 2025
• Resolution 4097: Long Term Disability and Employee Assistance contract with Sun Life Assurance Company of Canada for an estimated $23,690
• New liquor licenses for Sendik’s Food Market and Taco Pros on N. Port Washington Rd.
• Renewal of secondhand jewelry and article dealer licenses for Tobin Jewelers, Fifth-Main, North Shore Jewelers, and Nearly New Consignment Shop

Architectural Board

The Architectural Board will meet to review and decide on six applications for home additions and new single-family residences. The board will also review meeting minutes from October 9, 2023.

• Sunroom addition at 1730 W. Fiesta Lane
• Sunroom, dining room, garage, and porch addition at 2146 W. Columbia Drive
• New single-family residence at Lot #1 N. Torrey Drive
• New single-family residence at Lot #6 N. Torrey Drive
• New single-family residences at Lot #8 and Lot #10 N. Torrey Drive

Planning Commission

The Planning Commission will consider several land use requests, including a rezoning recommendation for a cluster open space preservation subdivision. The body will also review conditional use grants for a fitness center and a restaurant.

• Rezoning recommendation from R-3 to R-5/PUD for a 19-lot subdivision at 11743 N. Port Washington Road
• Conditional use grant for a fitness center at 6350 W. Donges Bay Road
• Conditional use grant for a restaurant at 2233 W. Mequon Road
• Fill permit for 5,000 C.Y. of fill at 14141 N. Lake Shore Drive
• Final plat approval for an 11-lot subdivision at 10766 Torrey Drive

Common Council

The City of Mequon Common Council will visit Super Steel Sabre Manufacturing at 10910 N. Weston Drive. The event is for a tour and discussion of business operations for informational purposes. No formal action will be taken.

• Informational tour of Super Steel Sabre Manufacturing at 10910 N. Weston Drive

Economic Development Board

The Economic Development Board is meeting to review and approve a Request for Proposals (RFP) for a real estate market analysis of the Port Washington Road corridor. The board will also receive a demo from Placer.ai and conduct a tour of Super Steel.

• Review and approval of Port Washington Road RFP for real estate market analysis (County Line Road to Glen Oaks Ln)
• Placer.ai demo and discussion
• Super Steel tour
• Approval of October 24, 2023 meeting minutes
• Review of 2024 Meeting Calendar

Park and Open Space Board

The Park and Open Space Board is reviewing a contract for a combined concession and restroom facility at Lemke Park. The board will also discuss the 2023 annual report and the Capital Improvement Program budget.

• Proposed contract with Altius Building Company for Lemke Park facilities not to exceed $984,500
• Discussion of CIP-Budget and 2023 Annual Report
• Review of August 16 and September 20, 2023 meeting minutes

Joint Review Board

The Joint Review Board is meeting to review the performance and status of the City's active Tax Incremental Districts (TIDs) as required by state law. The board will also consider appointments for a public member and a chairperson.

• Review of Annual PE-300 Reports for active Tax Incremental Districts
• Resolution acknowledging filing of Annual Reports and compliance with annual meeting requirements
• Appointment of a Public member
• Appointment of a Chairperson

Frank L. Weyenberg Library Board of Trustees

The Frank L. Weyenberg Library Board of Trustees will meet to determine the 2024 holiday closing dates and the 2024 board meeting schedule. The board will also discuss the status of municipal allocations and a Fiscal Agent MOU.

• Action requested: 2024 Holiday Closings
• Action requested: 2024 Board of Trustees Meeting Schedule
• Discussion and possible action: Fiscal Agent MOU
• Discussion: Municipal Allocations Status
• Approval of October 2023 Accounts Payable

Festivals Committee

The Festivals Committee is meeting to coordinate logistics for upcoming holiday events. The body will discuss sponsor updates, marketing for a Kohler contest, and volunteer assignments for December decorating and event arrival.

• Sponsor updates for Tree Lighting and Ornaments & Cookies
• Marketing for Kohler Contest and flyer distribution
• IDH Decorating assignments for 12/8
• Event arrival time coordination for 12/10

Public Safety Committee

The committee is considering the 2024 operating and capital budgets for the Southern Ozaukee Fire & EMS Department. Members will also review a contract for automated license plate reader cameras and a resident's request to waive false alarm fees.

• Resolution 4092: $101,300 agreement with Flock Safety for 8 automated license plate reader cameras (2024-2028)
• Resolution 4080: FY2024 Operating and Capital Budgets for Southern Ozaukee Fire & EMS Department
• Resolution 4079: Exception to the levy limit for Southern Ozaukee Fire & EMS Department ($58,449 increase)
• False alarm waiver request for 10608 N. Augusta Ct.
• Discussion on policy guidelines for radar speed signs

Public Welfare Committee

The Public Welfare Committee is discussing proposed amendments to the Architectural Review Board guidelines for residential structures. The body is also reviewing resolutions regarding the relocation of the District 3 polling site and the use of electronic poll books.

• Proposed changes to Architectural Review Board Guidelines for Single and Two-Family Dwellings and Detached Structures
• RESOLUTION 4089: Intergovernmental Agreement with Frank L. Weyenberg Library to relocate District 3 polling site starting in 2024
• RESOLUTION 4090: Memorandum of Understanding with Wisconsin Elections Commission for electronic poll books
• Discussion on Trinity Lutheran Church at 10729 W. Freistadt Road being unable to host elections for at least 18 months

Committee of the Whole

The Committee of the Whole is discussing updates to the Town Center TID #3 project and the city's IT Strategic Plan. The body is also adopting a new incentive policy to encourage redevelopment along the Port Washington Road corridor.

• Resolution 4084: Adopting an Incentive Policy for Tax Increment Financing Districts #4 and #5
• Town Center TID #3 Public Project Update with a reported overage of $34,361
• Discussion of the City of Mequon 2022-2025 IT Strategic Plan Update
• TID #3 project updates including traffic signal installation at Weston Drive and Buntrock Avenue

Finance-Personnel Committee

The committee will consider several resolutions including the 2024 annual fee schedule, a 2024 pay plan for non-represented employees, and ARPA funding allocations. They will also review a development agreement for a property on North Port Washington Road.

• Resolution 4088: $808,500 development incentive for 10404 North Port Washington Road
• Resolution 4086: Amending allocation of $2,552,000 in American Rescue Plan Act funding
• Resolution 4085: Adopting the Annual Fee Schedule for Fiscal Year 2024
• Resolution 4087: Adopting the 2024 Pay Plan for Non-Represented Employees
• Review of October 2023 vouchers totaling $1,943,994.74

Public Works Committee

The Public Works Committee is reviewing a memorandum of understanding with the Village of Brown Deer for design services on County Line Road. The body is also reviewing a contract summary for 2023 road improvements and the current work plan.

• Resolution 4091: $33,600 total design contract for County Line Road ($19,250 Mequon share)
• 2023 Road Improvements: Review of projects including River Rd, Shoreland Pkwy, and Whitetail Woods Pedestrian Path
• 2023 Road Improvements: Balancing change order reducing contract by approximately $309,000
• Maintenance: Completion of crack sealing and GSB-88 sealant on 54 total miles of roadway

Common Council

The Common Council will hold a public hearing and consider the 2024 annual budget and appropriation of funds. The body is also reviewing budgets and levy limits for the Southern Ozaukee Fire & Emergency Medical Services Department and the Sanitary Sewer Utility.

• Public hearing on Ordinance 2023-1655 for the 2024 annual budget
• Resolution 4092: $101,300 for eight automated license plate reader cameras with Flock Safety
• Resolution 4088: $808,500 development incentive for 10404 North Port Washington Road
• Resolution 4086: Amendment of $2,552,000 in American Rescue Plan Act funding
• Resolution 4091: $33,600 for design services for a portion of County Line Road

Sewer Utility District Commission

The Sewer Utility District Commission is reviewing a 2024 tax levy to cover capital charges for the Milwaukee Metropolitan Sewerage District and city debt service. The body is also considering a contract ratification for inspection services at Tamerlane Drive.

• Ordinance 2023-1656: Proposed $7,262,821 tax levy for 2024
• Resolution 4093: Ratification of $55,000 contract with S.E.H. of Sheboygan for Tamerlane Drive Lift Station O inspection services
• Proposed 2024 MMSD capital charge estimate of $4,629,571
• 2024 City of Mequon capital debt service requirement of $1,854,713

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission will discuss signage for the Riverview route through the Village of Thiensville. The body will also review directional and regulatory signage related to safety and wayfinding.

• Signage for Riverview Route through Village of Thiensville
• Review of directional and regulatory signage for safety and wayfinding

Southern Ozaukee Fire Department Board

The Southern Ozaukee Fire & EMS Commission will meet to approve previous minutes and enter a closed session. The body will discuss and potentially take action regarding command staff performance.

• Approval of September 13, 2023 minutes
• Closed session regarding command staff performance

Southern Ozaukee Fire Department Board

The board will discuss the 2023-2024 work plan and review the department's mission, vision, and values. Members will also address operational items including commercial fire inspection fees and capital equipment funding.

• Review and approval of 2023-2024 Work Plan
• Discussion of commercial fire inspection fees
• Review of Third Quarter 2023 Budget
• Discussion of capital equipment funding and fleet
• Update on Ozaukee County ARPA funding

Board of Appeals

The Board of Appeals will decide on an appeal by Nancy Tolocko regarding a rejected building permit application for a new deck. This follows a previous variance denial for the same project at 12656 N. Shoreland Parkway.

• Appeal by Nancy Tolocko regarding the Building Inspections Division's rejection of a June 22, 2023 building permit application for a deck at 12656 N. Shoreland Parkway

Economic Development Board

The Economic Development Board is reviewing updated TIF #4 and #5 policy guidelines and a specific incentive request for a new MediSpa. The board is also approving minutes from the September 19, 2023, meeting.

• Review of TIF #4 and #5 policy guidelines, including a list of ineligible uses for Tier 2 incentives
• Incentive request for Refresh Aesthetic Center at 10404 North Port Washington Road
• Proposed total incentive of $1,021,450 for Refresh Aesthetic Center under the Fast Track Formula
• Estimated new construction value of $4.8M for the Refresh Aesthetic Center project
• Approval of September 19, 2023, meeting minutes

Mequon Municipal Water Utility Commission

The Mequon Municipal Water Utility Commission is meeting to discuss the adoption of the Fiscal Year 2024 budget and the reassignment of $1,500,000 in undesignated cash reserves to one-time capital projects. The commission will also consider authorizations for water meter purchases and vendor service limits.

• Proposed reassignment of $1,500,000 in cash reserves to capital projects, including $900,000 to address a Buried Utility Capital fund deficit
• Adoption of the Fiscal Year 2024 Mequon Water Utility Budget
• Authorization to purchase 250 water meters and appurtenances not to exceed $80,000
• Authorization to exceed $25,000 for purchases/services from Core and Main, Etna Supply, Grunau, Mid-City, MJ Construction, and Rozga
• Review and approval of October 10, 2023, meeting minutes

Sewer Utility District Commission

The Commission is reviewing a proposal to amend financial policies regarding reserve requirements for the Sewer Utility. Additionally, staff is requesting to reassign $1,950,000 in undesignated cash reserves to the Sanitary Lift Station Fund to support capital projects.

• Resolution 4076: Amending Financial Policy Statement 3 regarding reserve requirements
• Resolution 4077: Reassigning $1,950,000 in cash reserves to the Sanitary Lift Station Fund
• FY2024 Sanitary Sewer Utility Budget and user fee schedule discussion
• Funding for the Lift Station E (Ranch Road) project

Planning Commission

The Planning Commission is considering a fill permit for James Hoffman to raise property grades and construct noise-reducing berms. City staff supports the general grade increase and the east berm along I-43, but does not support the proposed west berm along North Port Washington Road.

• Fill permit request for 89,000 cubic yards of fill at the parcel north of 13062 N. Port Washington Road
• Proposed 20-foot east berm along I-43 to reduce freeway noise
• Proposed 25-foot west berm along North Port Washington Road (not supported by staff)
• Requirement for a haul route and haul route bond to protect City streets
• Requirement for WDNR WRAPP permit and City erosion control permit

Frank L. Weyenberg Library Board of Trustees

The Frank L. Weyenberg Library Board of Trustees will meet to review September 2023 financial reports and accounts payable. The board is seeking action on insurance deductibles and the renaming of the Digitization Lab.

• Discussion and action on insurance deductibles
• Discussion and action on renaming the Digitization Lab
• Review of September 2023 Revenue and Expense Reports
• Action item for September 2023 Accounts Payable

Festivals Committee

The committee reviewed the final festival map, vendor assignments, and parking passes. Members discussed logistics for vendor entry, electrical capacity upgrades, and volunteer assignments.

• Review of festival map including the addition of vendor space 41 and two additional port-a-johns
• Confirmation of doubled electrical capacity via City upgrade
• Review of vendor entry times for inflatables (10:00am) and food trucks (11:15am)
• Distribution of orange parking passes to vendors

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission is meeting to discuss safety concerns and planning studies. The body will review specific infrastructure points and the scope of a planning study RFP.

• Discussion of the River Road and Freistadt Road intersection paved shoulder
• Discussion of the Wisconsin & Southern Railroad crossing between Bonniwell and Highland
• Review of Mequon-Thiensville Planning Study Scope regarding adjacent studies
• Approval of September 14, 2023 meeting minutes

Common Council

The Common Council is meeting for a training session on the National Incident Management System (NIMS). The agenda states that no formal action will be taken at this event.

• National Incident Management System (NIMS) training

Mequon Municipal Water Utility Commission

The Mequon Municipal Water Utility Commission is meeting to discuss the adoption of an updated Water Utility Master Plan. The body will also consider authorizing a satellite-based leak audit by ASTERRA to reduce background water leakage, which reached 17.8% in 2022.

• Authorization of Water Utility Leak Audit by ASTERRA not-to-exceed $37,500
• Adoption of the Updated Mequon Water Utility Master Plan

Sewer Utility District Commission

The Sewer Utility District Commission is discussing whether to use borrowing, self-funding, or a combination of both for the FY2024 budget and 5-year Capital Improvement Program. Staff recommends self-funding to avoid high interest rates, despite a projected $3.3M deficit by Year 5. The discussion focuses on addressing a funding gap for projects including the replacement of Lift Station E (Ranch Road).

• Proposed replacement of Lift Station E (Ranch Road) estimated between $8.7M and $11.8M
• Draft 5-year Capital Improvement Program identifying $18.8M in projects
• Discussion on increasing sewer levy or user rates for FY2024
• Review of August 8, 2023 minutes including a $123,027 contract to Aqualis for sewer lateral rehabilitation
• Review of August 8, 2023 minutes including a $186,804 contract to raSmith for sewer lateral inspection

Public Safety Committee

The Public Safety Committee is reviewing the purchase of four 2024 Dodge Durango SUVs to replace aging patrol vehicles. The body will also discuss administrative window service hours and a false alarm waiver request.

• Resolution 4074: Purchase of four 2024 Dodge Durango SUVs and equipment from Ewald Automotive Group and General Communications not to exceed $213,234
• Resolution 4075: Amendment to Resolution 4065 to change squad purchase model year from 2024 to 2025
• False alarm waiver request for 2618 W. Lake Forest Ct.
• Discussion regarding Administrative Window Service hours at the Public Safety Building

Public Welfare Committee

The Public Welfare Committee will discuss potential topics for a future community-wide survey and the Mequon aquifer. Staff estimates a paper-based survey would cost $40,000 or more, suggesting ARPA funds as a possible source.

• Discussion of future community-wide survey topics
• Discussion regarding the aquifer
• Review and approval of September 12, 2023 meeting minutes

Committee of the Whole

The Committee of the Whole is reviewing proposed zoning changes to consolidate land uses and limit fast food and auto-related facilities along the Port Washington Road corridor. The body is also discussing a potential market study for the area and a streetscaping timeline targeting spring 2025 construction.

• Proposed zoning map updates to consolidate land uses and create nonconforming uses for less desirable businesses
• Proposed market study to analyze retail, office, and hotel viability along the corridor
• Streetscaping construction timeline shifted to spring 2025
• Review of ineligible uses for the TID #4/5 Incentive Policy, including fast food and auto dealerships
• Status update on the Management Partners Community Development Operational Analysis Action Plan

Finance-Personnel Committee

The committee will review license applications and September 2023 vouchers. Members will consider a contract for fiscal year 2023 auditing services and discuss proposed fee adjustments for fiscal year 2024.

• Resolution 4072: Contract for FY2023 auditing services to Baker Tilly US LLP for $32,750
• Review of proposed fee adjustments for Fiscal Year 2024
• September 2023 Vouchers Paid list totaling $2,405,699.88
• License applications for Mad City Windows & Baths, Ozaukee Ice Center, and Zarletti Mequon

Public Works Committee

The Public Works Committee is meeting to decide on several infrastructure improvements, including a road design contract and a new streetlight. The body will also review vehicle leasing performance standards.

• Resolution 4073: 2024 Road Improvements Design Contract for Highland Road and Fiesta Lane to Clark Dietz, Inc. for $58,000
• Proposed streetlight installation at Highland Road and Highgate Court / Farmdale Road for $933.97
• Phase 1 of We Energies Streetlight Conversion to LED
• Trinity Lutheran School Sign Request with Reimbursement
• Review of Enterprise Fleet Management vehicle leasing performance standards

Common Council

The Common Council will discuss awarding contracts for auditing services, road improvements, and police vehicles. The body will also consider an ordinance to eliminate bond requirements for certain city officers.

• Contract for FY2023 auditing services to Baker Tilly US LLP for $32,750
• 2024 road improvements design contract for Highland Road and Fiesta Lane to Clark Dietz, Inc. for $58,000
• Purchase of four 2024 Dodge Durango SUVs and equipment not-to-exceed $213,234
• Ordinance 2023-1654 to eliminate bond requirements for certain city officers
• Mayoral appointments for Laeh McHenry and Brett Benson to the Festivals Committee

Appropriations Committee

The committee is reviewing the proposed Fiscal Year 2024 budget, which serves as the city's spending plan starting January 1. The proposal includes a two-cent increase to the city's current tax rate and seeks to preserve current spending levels while addressing inflation.

• Proposed tax rate increase of $0.02 to $3.13 per $1,000 of assessed value
• Addition of one firefighter-paramedic in the Southern Ozaukee Fire/EMS Department
• Installation of 2 additional Flock traffic cameras
• Supplemental funding of $28,193 for the Weyenberg Library
• Annual recurring capital funding for park improvements of $25,000

Architectural Board

The Architectural Board will meet to review and decide on five applications for residential additions, a new home, and accessory structures. The board will also review meeting minutes from September 11, 2023.

• New single-family residence at Lot #7 N. Torrey Drive
• 2nd floor bedroom addition at 10874 N. Tartan Court
• 1st floor suite and remodel at 416 E. Maple Lane
• Shed at 10729 N. San Marino Drive
• Detached garage at 1014 W. El Patio Lane

Frank L. Weyenberg Library Board of Trustees

The Board of Trustees will meet to discuss and potentially act on the Challenged Materials Policy. The body is also requested to approve a grant application, a foundation wish list, and a service contract.

• Discussion and possible action on Challenged Materials Policy
• Action requested: Mequon Thiensville Community Foundation Grant Application
• Action requested: Weyenberg Public Library Foundation 2024 Wish List
• Action requested: 3-year contract with AtoZdatabases

Park and Open Space Board

The board is discussing a prioritized list of park improvements and funding strategies through 2030. The meeting also includes a review of the 2023 annual report and equipment checklists.

• 2023 priorities: Lemke Park concessions/bathroom and Rotary Park water, gas, and WIFI upgrades
• 2024 priorities: 5-year Comprehensive Plan update and Community Park playground replacement
• Proposed 2025-2030 projects: LED lighting conversion and River Barn playground replacement
• Roadway funding requests: Katherine Kearny West parking lot fencing and repaving
• Private funding goals: Settler's Park Rotary River Walk extension and Rotary Park Dog Park

Economic Development Board

The Economic Development Board will discuss and provide recommendations regarding zoning for Port Washington Road. Staff will present a preliminary map identifying current land uses that would become nonconforming under proposed zoning changes.

• Discussion and recommendation on Port Washington Road zoning
• October event regarding Super Steel
• Review and approval of July 25, 2023 meeting minutes

Planning Commission

The Planning Commission will hold public hearings for three separate business proposals. The body will decide on conditional use grants and site plan approvals for a massage center, a commercial hatchery, and an aesthetic center.

• Conditional use grant for therapeutic massage at 10624 N. Port Washington Road #21 (NM Massage & Wellness LLC)
• Conditional use grant and site plan for a 15,000 sq. ft. commercial hatchery north of 12800 & 13206 N. Lake Shore Drive (Concordia University)
• Conditional use grant and site plan for a 4,382 sq. ft. 2-story building at 10404 N. Port Washington Road (Re-Fresh Aesthetic Center)

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission is meeting to review the scope of services for a Request for Proposals (RFP) to update the 2010-2030 Recommendations. The study will be funded by a WisDOT Transportation Alternatives Program (TAP) grant.

• Review of Planning Study RFP Scope of Services for master plan update
• Evaluation of signage and connections to adjacent municipalities
• Proposed inventory of roadway characteristics, bicycle use, and crashes
• Potential impact fee evaluation for the City of Mequon
• Approval of August 10, 2023 meeting minutes

Southern Ozaukee Fire Department Board

The Southern Ozaukee Fire & EMS Commission will meet to discuss the hiring of paid-on-call applicants. The body will also review and approve minutes from previous meetings.

• Review and action regarding the hiring of paid-on-call applicants

Southern Ozaukee Fire Department Board

The board will discuss the 2024 budget, ambulance billing updates, and operational statistics. Members are reviewing a proposal to split the cost of a Mequon mechanic for fleet maintenance and discussing the department's mission and values.

• Review and approval of the 2024 Budget
• Proposal to split Mequon mechanic costs at $52,618 for 2024
• Review of ambulance billing updates
• Operational updates on response times, statistics, and staffing
• Discussion of Ozaukee County ARPA funding

Mequon Municipal Water Utility Commission

The Mequon Municipal Water Utility Commission will discuss a draft update to the Water Utility Master Plan. This review is intended to identify necessary modifications before the commission formally accepts the document at the October meeting.

• Review of the Draft Water Utility Master Plan Update

The Commission approved the minutes from the August 8, 2023 meeting. Members discussed updating a 1999 contract with Milwaukee Water Works and suggested outreach to private well residents regarding voluntary water main connections.

• Approved August 8, 2023 meeting minutes (Unanimous)

Common Council

The Common Council will discuss a budget amendment for Public Works repairs and a contract for a new track loader. The body will also consider a bicycle and pedestrian planning study and two mayoral appointments.

• Ordinance 2023-1653: Budget adjustment for Department of Public Works not to exceed $36,576
• Resolution 4071: Purchase of a replacement compact track loader from Fabick Cat for $89,750
• Resolution 4070: State/Municipal agreement for a bicycle and pedestrian planning study with WisDOT
• Ordinance 2023-1654: Eliminating bond requirements for certain city officers
• Mayoral appointments for Lynn Streeter (Southern Ozaukee Fire & EMS Board) and Jenne Hohn (Hiram Schmidt Fund Advisory Board)

The Common Council approved a budget increase for the Department of Public Works and the purchase of a new compact track loader. The council also authorized a bicycle and pedestrian planning study with the Wisconsin Department of Transportation.

• Approved budget adjustment for Department of Public Works not-to-exceed $36,576 (Unanimous)
• Approved state/municipal agreement for Bicycle and Pedestrian Planning Study (Unanimous)
• Approved $89,750 purchase of replacement compact track loader from Fabick Cat (Unanimous)
• Approved appointment of Lynn Streeter to Southern Ozaukee Fire & EMS Board of Directors (Unanimous)
• Approved appointment of Jenne Hohn as Chair of Hiram Schmidt Fund Advisory Board (Unanimous)
• Approved Consent Agenda items A-H (Unanimous)

Public Works Committee

The Public Works Committee is reviewing a state agreement for a bicycle and pedestrian planning study and the purchase of a replacement compact track loader. The committee will also discuss the Public Works Work Plan.

• Resolution 4070: State/Municipal Agreement for a Bicycle and Pedestrian Planning Study with WisDOT ($16,000 local share)
• Resolution 4071: Purchase of a replacement compact track loader from Fabick Cat for $89,750
• Discussion of the Public Works Work Plan (9.12.23)

The Public Works Committee approved a state/municipal agreement for a bicycle and pedestrian planning study. The committee also authorized the purchase of a replacement compact track loader. No action was taken on the Public Works Work Plan.

• Approved Resolution 4070 for a Bicycle and Pedestrian Planning Study (Unanimous)
• Approved Resolution 4071 to purchase a replacement compact track loader from Fabick Cat for $89,750 (Unanimous)
• Approved June 13, 2023, minutes (Unanimous)
• Approved August 8, 2023, minutes (Unanimous)

Board of Review

The Board of Review is meeting to review and approve 2023 assessment roll corrections and hear property assessment objections. The board will also receive the Assessor's Year in Review report and verify member training certifications.

• Objection to real property assessment for 10636 N Commerce Street (SPLASH SWIMMING LLC), requesting a value of $1,075,000 versus the assessed $1,679,600
• Approval of 2023 assessment roll corrections
• Review of Assessor's Year in Review report and Open Book results
• Verification of Board Member Certification/Training affidavits

The Board approved the May 10, 2023 minutes and accepted the Assessor’s affidavit and the 2023 assessment roll, each by unanimous vote. It then approved the amended assessment of $1,075,000 for Kimberly Campbell’s property at 10636 N. Commerce St. The September 12, 2023 minutes were approved and the meeting was adjourned, all unanimously.

• Approved May 10, 2023 meeting minutes (unanimous voice acclamation)
• Accepted Assessor affidavit (unanimous roll call)
• Approved 2023 assessment roll (unanimous roll call)
• Approved amended assessment of $1,075,000 for 10636 N. Commerce St. (unanimous roll call)
• Approved September 12, 2023 meeting minutes (unanimous voice acclamation)
• Adjourned meeting (unanimous voice acclamation)

Finance-Personnel Committee

The committee will consider an ordinance to eliminate bond requirements for certain city officers and review proposed fee adjustments for the City Clerk and Community Development Department for Fiscal Year 2024.

• Ordinance 2023-1654: Eliminating bond requirements for certain city officers
• Proposed fee adjustments for Fiscal Year 2024 (Community Development and City Clerk)
• August 2023 Vouchers Paid List totaling $2,293,112.62
• September 2023 License applications, including North Shore Cinema
• Finance & Personnel Work Plan review

Committee of the Whole

The Committee of the Whole will review proposed changes to Chapter 62 of the Mequon Municipal Code regarding sign regulations. The revisions aim to ensure the city's sign code complies with recent U.S. Supreme Court and appellate court rulings on content neutrality and commercial speech.

• Proposed amendments to Chapter 62 of the Mequon Municipal Code (Sign Code)
• Reclassification of signs based on location: residential, non-residential, and public property/right-of-way
• Review of regulations for electronic message signs, sandwich boards, and marquee signs
• Approval of August 8, 2023 meeting minutes

The Committee of the Whole approved the August 8, 2023 meeting minutes by voice acclamation with all members in favor. No other actions or votes were taken. The meeting was then adjourned by unanimous voice vote.

• Approved August 8, 2023 minutes (unanimous voice acclamation)
• Adjourned meeting at 7:34 PM (unanimous voice acclamation)

Public Welfare Committee

The Public Welfare Committee is reviewing options to relocate the District 3 polling site due to renovations at Trinity Lutheran Church. The committee is also reviewing a first draft of design guidelines for residential structures to be used by the Architectural Review Board.

• Relocation of District 3 polling site from Trinity Lutheran Church (10729 W. Freistadt Road)
• Estimated $525 cost for voter notification postcards for the polling site move
• Review of Architectural Review Board Design Guidelines for residential structures
• Discussion of potential new polling sites including Fox Town Station, Frank L. Weyenberg Library, and MATC

The Public Welfare Committee identified the Weyenberg Library as the first choice and Foxtown Station as the second choice for the new District 3 polling site. The committee also discussed updates to Architectural Review Board Design Guidelines, which will be revised by staff for a November return.

• Approved August Meeting Minutes (Unanimous)
• Selected Weyenberg Library as first choice for District 3 polling site
• Selected Foxtown Station as second choice for District 3 polling site
• Agreed that Architectural Review Board Design Guidelines should include a minimum roof pitch

Architectural Board

The Architectural Board will review and vote on 19 applications for new single-family residences, side-by-side condos, and additions across Mequon. Items include a Veridian Homes LLC residence at 8080 W. Preserve Parkway, multiple Allan Builders homes in Newcastle Place, and several residential additions. The board will also approve minutes from the August 14, 2023 meeting and hold a guidelines discussion.

• Veridian Homes LLC new single-family residence at 8080 W. Preserve Parkway, The Enclave
• 12 new single-family residences and side-by-side condos by Allan Builders in Newcastle Place
• Daniel Domagala addition at 326 W. Seacroft Court, Bromborough Sands
• Amy Mangrich & Travis Pinter addition at 11642 N. Saint James Lane, Meadowland
• Raman & Sangeeta Khanna mother-in-law suite at 303 E. Eastwyn Bay Drive, Eastwyn Bay

The Architectural Board approved plans for several new single-family homes, condominiums, and home additions. The board also discussed proposed changes to the Architectural Guidelines based on a 2022 study.

• Approved new residence at 8080 W. Preserve Parkway (6-1)
• Approved mudroom addition at 326 W. Seacroft Court (Unanimous)
• Approved kitchen/dining and master suite addition at 11642 N. St. James Lane (Unanimous)
• Approved garage, laundry, and master suite addition at 10228 N. Grasslyn Road (Unanimous)
• Approved mother-in-law suite addition at 303 E. Eastwyn Drive (Unanimous)
• Approved side-by-side condominium at 12467/12470 N. Woods Court (Unanimous)
• Approved re-submitted plans for residence at 3650 W. Pine View Court (Unanimous)
• Approved 11 residential plans (Pads #1-12) at Newcastle Place (Unanimous)

Festivals Committee

The Festivals Committee is meeting to finalize the map, event schedule, and vendor assignments for an upcoming festival. The body will also discuss parking passes and volunteer committee assignments.

• Finalization of event schedule featuring performances by The Vee Three, FallBack, and Hot Rod Huey & The B Sides
• Vendor assignments for Cedarburg Road and the Library Parking Lot
• Review of the final festival map and traffic flow plans
• Coordination of volunteer assignments for event setup and load-out
• Discussion of parking passes

The committee reviewed the final festival map, event schedule, and vendor assignments. No new ordinances or contracts were voted upon; the session focused on operational logistics for an upcoming event on September 9.

• Approved August meeting minutes (Unanimous)

Landmarks Commission

The Landmarks Commission will hold a public hearing to discuss a request from Lee O Her to rescind the local landmark designation for the Ludwig Hilgendorf House. Staff recommends removing the status for the original 1842 home due to irreparable structural damage while maintaining it for the 1888 home and summer kitchen.

• Public hearing for rescission of landmark designation at 11401 W. Mequon Road (Ludwig Hilgendorf House)
• Update on activities at the Jonathan Clark House
• Approval of minutes from April 7, 2021

Committee of the Whole

The Committee of the Whole reviewed the 2024 budget development process, revenue outlooks, and capital financing. No formal budget approvals were made; the meeting served as a workshop to discuss expenditure priorities and component unit funding.

• Approved motion to adjourn (Unanimous)

Park and Open Space Board

The Board agreed to include six pickleball courts in the 2024 Riverbarn Park Master Plan following a presentation by the Thiensville Mequon Pickleball Association. Members also determined that fence considerations should be part of the Katherine Kearney Carpenter Park parking lot reconstruction scope.

• Approved June 21, 2023, meeting minutes (Unanimous)
• Agreed to add 6 pickleball courts to 2024 Riverbarn Park Master Plan
• Determined fence consideration should be included in Katherine Kearney Carpenter Park parking lot reconstruction scope

Festivals Committee

The committee is discussing final preparations for the Taste of Mequon festival scheduled for September 9, 2023. The meeting covers vendor updates, event scheduling, and the official security and emergency response plan.

• Review of the Taste of Mequon Response Plan including road closures on N. Cedarburg Road
• Discussion of the event schedule featuring performances by The Vee Three, FallBack, and Hot Rod Huey & The B Sides
• Review of vendor lists including 32 food and beverage vendors
• Planning for fireworks launching from Reineke Field
• Distribution of flyers and yard signs

The committee approved the July meeting minutes and reviewed vendor updates for 89 total spaces. Members decided on specific entry points for Children's Area vendors and food trucks to manage traffic on Cedarburg Road.

• Approved July meeting minutes (Unanimous)
• Agreed Sovereign Select may participate if they sponsor the face painter
• Decided Children's Area vendors will enter through the City Hall back drive
• Decided 6 north-end food trucks may enter from the north at 11:15am
• Decided to shift the check-in tent west across the Town Center driveway

Frank L. Weyenberg Library Board of Trustees

The Board of Trustees will discuss and potentially take action on three policy packs covering general operations, circulation services, and reference services. The meeting also includes reviews of July 2023 financial reports and accounts payable.

• Policy Pack #1: Mission Statement, Code of Conduct, Children in the Library, Gifts and Grants, and Records Retention
• Policy Pack #2: Circulation Services, Confidentiality, Laptop Checkout, Adventure Pass, and Volunteer policies
• Policy Pack #3: Materials Selection, Challenged Materials, Request for Reconsideration, and Meeting Rooms
• Approval of July 2023 accounts payable
• Trustee training on Library Friends and Library Foundations

The Board of Trustees approved the July 2023 Accounts Payable Statement and adopted three policy packets covering general operations, circulation services, and reference services. The Challenged Materials Policy was excluded from the approval of Policy Packet #3.

• Approved July 2023 Accounts Payable Statement of $100,097.28
• Approved Policy Packet #1 (General Operations)
• Approved Policy Packet #2 (Circulation Services)
• Approved Policy Packet #3 (Reference Services), excluding the Challenged Materials Policy
• Approved July 19, 2023, meeting minutes

Architectural Board

The Architectural Board will review and vote on six applications for new single-family residences and additions, including projects on Pine View Court, Madero Drive, Bonniwell Road, Preserve Parkway, Lake Shore Drive, and Pebble Lane. The board will also approve minutes from the July 10, 2023 meeting.

• New single-family residence at 3650 W. Pine View Court (Steve & Danette Carlton, Sr.)
• Attached garage addition at 12433 N. Madero Drive (Eoin & Megan Gorman)
• Kitchen and dormers addition at 12037 W. Bonniwell Road (Greg & Lynn Bell)
• New single-family residence at Lot #81 W. Preserve Parkway (Veridian Homes LLC)
• New single-family residence at 14335 N. Lake Shore Drive (Mikhail & Melissa Dobrinin)

The Architectural Board approved plans for four new single-family residences and two garage additions. One new residence application was tabled, though its foundation plan was approved. All decisions were passed by unanimous vote.

• Approved foundation only for new residence at 3650 W. Pine View Court (Unanimous)
• Approved attached garage addition at 12433 N. Madero Drive (Unanimous)
• Approved kitchen and dormer addition at 12037 W. Bonniwell Road (Unanimous)
• Approved new residence at Lot #81 W. Preserve Parkway (Unanimous)
• Approved new residence at 14335 N. Lake Shore Drive (Unanimous)
• Approved attached garage addition at 10826 N. Pebble Lane (Unanimous)
• Approved July 10, 2023 meeting minutes (Unanimous)

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission discussed a bike path along Highland Road from Rotary Park to the Interurban Trail. The commission also voted to recommend a State/Municipal Agreement with the Wisconsin Department of Transportation for a TAP Grant awarded in June.

• Recommendation of State/Municipal Agreement (SMA) for Bike-Ped Planning Study TAP Grant
• Discussion of Highland Bike Spur between Rotary Park and OIT
• Proposal to amend Request For Proposals for the TAP Grant to include bordering communities

The commission approved a State/Municipal Agreement with the Wisconsin Department of Transportation for a TAP Grant awarded in June. Members also discussed a bike path along Highland Road from Rotary Park to the Interurban Trail.

• Approved July 13, 2023 meeting minutes (Unanimous)
• Recommended the State/Municipal Agreement for the Bike-Ped Planning Study TAP Grant (Unanimous)

Public Safety Committee

The Public Safety Committee approved the purchase of four police SUVs and the acceptance of a donation for a new K9 dog. The committee also approved an amendment to the agreement establishing the Southern Ozaukee Fire and EMS Department.

• Approved first amendment to Intergovernmental Agreement with Village of Thiensville for Southern Ozaukee Fire and EMS (Unanimous)
• Approved purchase of four 2024 Ford Police Interceptor SUVs and equipment not to exceed $195,876 (Unanimous)
• Approved receipt of estimated $19,000 donation from Mequon-Thiensville Community Foundation for a new police K9 and equipment (Unanimous)
• Approved July 11, 2023 meeting minutes (Unanimous)

Mequon Municipal Water Utility Commission

The Mequon Municipal Water Utility Commission is discussing infrastructure repairs and water service agreements. The body will review a contract for hydrant replacement and two specific water supply arrangements for a residential property and a homeowner's association.

• Contract award to UPI of New Berlin for replacing six hydrants and two valves for $94,930
• Proposed water service agreement for 6000 West County Line Road to connect to Village of Brown Deer Water Utility
• Proposed Memorandum of Understanding with Riverlake Home Owner's Association for emergency water supply
• Review of May 9, 2023 meeting minutes

The Mequon Municipal Water Utility Commission approved a hydrant replacement program and a Memorandum of Understanding for Riverlake. The commission also granted a water utility connection exemption for one property.

• Approved exemption for 6000 W County Line Rd to connect to Mequon Water Utility (Unanimous)
• Approved Riverlake MOU (Unanimous)
• Approved 2023 Hydrant Replacement Program (Unanimous)
• Approved May 9, 2023 meeting minutes (Unanimous)

Sewer Utility District Commission

The Sewer Utility District Commission approved three resolutions for sewer lateral work and reporting. These actions include awarding contracts for rehabilitation, inspection, and reporting requirements across three different lift station areas.

• Approved $123,027 contract to Aqualis for seven sewer laterals in Riverland Drive Lift Station 'H' area (Unanimous)
• Approved contract not-to-exceed $39,062 to raSmith for MMSD reporting in Riverland Drive 'H' and Riverdale Park 'F' areas (Unanimous)
• Approved contract not-to-exceed $186,804 to raSmith for inspection of 218 sanitary sewer laterals in Ranch Road 'E' area (Unanimous)
• Approved June 13, 2023 meeting minutes (Unanimous)

Common Council

The Common Council will review several infrastructure contracts, including sewer lateral rehabilitation and police vehicle purchases. The body is also considering a budget adjustment for Public Works and an amendment to the Southern Ozaukee Fire and EMS agreement.

• Contract for 218 sanitary sewer lateral inspections in Ranch Road 'E' area: up to $186,804
• Purchase of four 2024 Ford Police Interceptor SUVs and equipment: up to $195,876
• Contract to rehabilitate seven sewer laterals in Riverland Drive Lift Station 'H' area: $123,027
• Budget adjustment for Department of Public Works repairs and materials: up to $36,576
• Lease for three Chevrolet Equinoxes: estimated three-year cost of $57,388

The Common Council approved several infrastructure contracts, including sewer lateral rehabilitation and the purchase of four police SUVs. The council also authorized a reforestation project at the Mequon Nature Preserve and updated financial policies to allow payment card acceptance.

• Approved final plat for The Enclave at Mequon Preserve - Phase VI (Unanimous)
• Approved extension of Town Center Townhomes completion date to Oct 27, 2023 (Unanimous)
• Approved payment card acceptance financial policy (Unanimous)
• Approved reforestation and wetland restoration project at Mequon Nature Preserve (Unanimous)
• Ratified $16,050 City Hall HVAC emergency repair (Unanimous)
• Approved purchase of four 2024 Ford Police Interceptor SUVs for up to $195,876 (Unanimous)
• Approved $123,027 contract with Aqualis for sewer lateral rehabilitation (Unanimous)
• Approved $186,804 contract with raSmith for sanitary sewer lateral inspection (Unanimous)

Public Works Committee

The committee approved culvert replacement and ditch regrading for Fiesta Lane as part of the 2024 Road Program. Several resolutions were passed to ratify emergency repairs and authorize vehicle leases. A reforestation and wetland restoration project at the Mequon Nature Preserve was also approved.

• Approved culvert replacement and ditch regrading for Fiesta Lane
• Approved Resolution 4061 for $16,050 City Hall HVAC emergency repair (Unanimous)
• Approved Resolution 4062 for $9,678 pool pump repair and $6,436 library lighting (Unanimous)
• Approved Resolution 4063 for three Chevrolet Equinox leases at an estimated $57,388 (Unanimous)
• Approved Resolution 4060 for Mequon Nature Preserve reforestation and wetland restoration (Unanimous)
• Tabled June 13, 2023, minutes due to possible content additions

Finance-Personnel Committee

The Finance-Personnel Committee approved a budget amendment for the Department of Public Works and extended the completion date for a townhome development project. The committee also approved previous meeting minutes, license applications, and voucher lists.

• Approved Ordinance 2023-1653 to adjust DPW budget by a net amount not-to-exceed $36,576 (Unanimous)
• Approved Resolution 4058 extending Town Center Townhomes completion date to October 27, 2023 (Unanimous)
• Approved June 13, 2023 and July 17, 2023 meeting minutes (Unanimous)
• Approved August 2023 license applications (Unanimous)
• Approved June 2023 and July 2023 vouchers paid lists (Unanimous)

Committee of the Whole

The Committee of the Whole approved a resolution to amend financial policies to allow payment card acceptance at City Hall, the Police Department, and the Department of Public Works. This item will be presented to the Common Council for final approval.

• Approved July 11, 2023 meeting minutes with amendments (Unanimous)
• Approved Resolution 4059 to allow payment card acceptance at city buildings for presentation to Common Council (Unanimous)

Public Welfare Committee

The Public Welfare Committee is discussing proposed amendments to Chapter 10 and Chapter 58 regarding accessory structures. These changes aim to streamline the approval process and update design standards for materials and sizing.

• Proposed increase of staff-level approval for accessory structures from 150 to 300 square feet
• Proposed updates to definitions of 'Building' and 'Structure' in the Zoning Code
• Proposed design guidelines allowing metal roofs if they match the principal structure's color, style, and pitch
• Proposed change to require windows on accessory structures only on street-facing sides
• Review and approval of July meeting minutes

The committee reviewed proposed text amendments to Chapter 10 (Building Regulations) and Chapter 58 (Zoning) regarding accessory structures. No final decision was made on the amendments; the Director of Community Development will return in September with further standards. The July meeting minutes were approved.

• Approved July meeting minutes (Unanimous)

Economic Development Board

The Economic Development Board is reviewing a request to extend the completion deadline for a 42-unit townhome project on Buntrock Avenue. The board will also discuss zoning progress and land use updates for the Port Washington Road corridor.

• Proposed extension of P2 Development completion date to October 27, 2023
• Discussion of zoning code modifications for the Port Washington Road corridor
• Update on industrial land uses and Common Council feedback
• Review of Port Washington Road streetscape improvements

The Board approved a deadline extension for a townhome development due to supply chain issues. Members also received updates on industrial land use planning and zoning efforts for Port Washington Road.

• Approved June 27, 2023, meeting minutes (8-0)
• Approved P2 Development Agreement extension until October 31st (8-0)

Planning Commission

The Planning Commission will hold a public hearing regarding a conditional use grant for a wellness center. The body will also consider several site plan amendments and a policy discussion on industrial land uses.

• Public hearing for Smiling Dragon Acupuncture, LLC wellness center at 1701 W. Glen Oaks Lane
• Proposed 2,400 sq. ft. building for North Shore Bank FSB at 11319 N. Port Washington Road
• Parking lot and storm water basin expansion for Ci-Dell Plastics Inc at 6301 W. Executive Drive
• Temporary roadside stand request for Roots and Stems at 11627 W. Highland Road
• Building and site plan amendments for State Farm Insurance at 1714 W. Mequon Road

The Planning Commission approved a wellness center, a bank building, a parking expansion, a roadside stand, and an insurance office remodel. The board also received a policy update regarding potential industrial land uses in the southwest corner of the city.

• Approved conditional use grant for wellness center at 1701 W. Glen Oaks Lane (8-0)
• Approved building and site plan for North Shore Bank at 11319 N. Port Washington Road with conditions (7-0)
• Approved site plan amendment for Ci-Dell Plastics parking and storm water basin expansion with conditions (8-0)
• Approved temporary use request for Roots and Stems roadside stand at 11627 W. Highland Road (8-0)
• Approved building and site plan amendment for State Farm Insurance at 1714 W. Mequon Road (8-0)
• Approved meeting minutes from June 26, 2023 (8-0)

Festivals Committee

The committee approved a quote for a face painter for four hours and admitted Sovereign Select as a non-food and beverage vendor. Members also reviewed proposed load-out instructions and received updates on vendor and sponsor counts.

• Approved June meeting minutes (Unanimous)
• Approved face painter quote for 4 hours (Voice Acclamation)
• Admitted Sovereign Select as Non Food & Beverage vendor on condition they sponsor the Face Painter

Frank L. Weyenberg Library Board of Trustees

The Board approved the June 2023 accounts payable statement and authorized the serving of alcohol at the Children’s Art Feature Unveiling Event. Trustees also received training on freedom of expression and challenges to library materials.

• Approved June 21, 2023 meeting minutes
• Approved June 2023 Accounts Payable Statement for $140,587.48
• Approved serving alcohol at the Children’s Art Feature Unveiling Event

Finance-Personnel Committee

The committee met on July 17, 2023, and approved the July license applications. No other substantive business was conducted.

• Approved July license applications (Unanimous)

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission is meeting to discuss a WisDOT TAP grant awarded for a Master Plan update. The body will also consider adding wayfinding signage evaluations to the project's request for proposals.

• WisDOT TAP grant awarded for Mequon-Thiensville Bike and Pedestrian Way Planning Study ($64,000 federal award limit)
• Local share for Master Plan update estimated at $14,000
• Proposed addition of wayfinding and signage evaluation to the Master Plan RFP
• Discussion on motorized vehicle prevention on trails
• Presentation by Jake Newborn of the Wisconsin Bike Federation

The Commission approved keeping updated information in the signage RFP. It also recommended the City implement center bollards at interconnections to keep motor vehicles off bike trails. The group discussed collaboration with the Wisconsin Bike Federation and cost sharing for a Bikeway Master Plan TAP grant.

• Approved keeping updated information in the signage RFP (Unanimous)
• Recommended City implement center bollards at interconnections for motor vehicle prevention (5-1)
• Approved May 11, 2023, meeting minutes (Unanimous)

Southern Ozaukee Fire Department Board

The Commission unanimously approved the hiring of paid-on-call applicants. The approval of the May 10, 2023 meeting minutes was tabled until the next meeting.

• Approved hiring of paid-on-call applicants (Unanimous)
• Tabled approval of May 10, 2023 meeting minutes

Southern Ozaukee Fire Department Board

The Board will discuss operational updates including fleet consolidation and Q2 budget reviews. Members are scheduled to review and approve a compensation plan, a MABAS agreement, and amendments to the SOFD Intergovernmental Agreement.

• Review of Q2 budget and ambulance billing updates
• Approval of Compensation Plan (hold over from May)
• Proposed amendments to SOFD Intergovernmental Agreement
• Review of MABAS Agreement
• City of Mequon Public Safety Space Needs Analysis RFP

The Board approved a new compensation plan, the MABAS agreement, and the first amendment to the Southern Ozaukee Fire & Emergency Medical Services Agreement. Members also reviewed Q2 budget expenditures and received updates on ambulance billing and staffing.

• Approved May 10, 2023 Minutes (Unanimous)
• Approved Compensation Plan (5-0)
• Approved MABAS Agreement (Unanimous)
• Approved First Amendment to the Southern Ozaukee Fire & Emergency Medical Services Agreement (Unanimous)
• Convened in Closed Session at 7:28 PM (5-0)

Public Safety Committee

The committee will review a request to waive a $200 false alarm fee for a residence on N. Pine Bluff Road. Members will also discuss traffic concerns and speeding on Grasslyn Road between Fiesta Lane and Donges Bay Road.

• Waiver request for $200 false alarm fee at 13820 N. Pine Bluff Road
• Discussion of traffic speeds and potential stop sign installation on Grasslyn Road
• Review of traffic count data for Grasslyn Road showing average speeds of 28 MPH

Public Welfare Committee

The Public Welfare Committee will meet to discuss the regulation of door-to-door peddling and inspection permitting for one and two-family dwellings. The meeting includes a review of current peddler license requirements and restrictions.

• Discussion on Regulation of Door to Door Peddling
• Discussion on Inspections Permitting for 1 & 2 Family Dwellings
• Review of $80 business fee and $12 background check fee for peddler licenses

The Committee reviewed door-to-door peddling regulations and residential inspection permitting. No changes were made to the existing electrical work requirements for homeowners.

• Approved June meeting minutes (Unanimous)
• Maintained current electrical work restrictions for 1 & 2 family dwellings

Committee of the Whole

The Committee is discussing potential zoning changes for industrial land in southwest Mequon and the conversion of industrial land to residential use south of the Mequon Business Park. The body will review infrastructure needs, including sewer and water expansion, to support these potential changes.

• Policy discussion on industrial land uses in southwest Mequon (approx. 295 acres)
• Proposed conversion of industrially zoned land to residential south of Mequon Business Park
• Proposed implementation plan for the 2022 Classification & Compensation Study
• Town Center TID #3 project expenditure update
• Review of 2024 budget development and planning calendars

The Committee discussed industrial land use studies and the 2022 Classification & Compensation Study. Members agreed to advance draft zoning districts for residential land uses in the area south of Donges Bay Road before the end of the year.

• Approved June 13, 2023 meeting minutes (Unanimous)
• Agreed to advance draft zoning districts for residential land uses south of Donges Bay Road by year-end

Common Council

The Common Council will hold a public hearing and consider Ordinance 2023-1651, which proposes updates to residential parking and storage rules. The changes focus on requirements for impervious surfaces and seasonal length allowances for recreational vehicles.

• Public hearing and consideration of Ordinance 2023-1651 regarding residential parking requirements
• Proposed rule requiring vehicles or equipment to be located on a paved or impervious surface
• Proposed seasonal allowance (May through October) for one vehicle up to 27 feet in length
• Aldermanic appointment of Stephen DeGuire to the Ethics Board, District 4 Representative
• Potential closed session regarding 7421 Ridgeview Drive, Yousseff Berrada

The Common Council approved an ordinance amending the municipal zoning code regarding residential parking requirements. The council also confirmed an appointment to the Ethics Board and approved a series of committee meeting minutes.

• Approved Ordinance 2023-1651 amending residential parking requirements (Unanimous)
• Approved appointment of Stephen DeGuire as District 4 Representative to the Ethics Board (Unanimous)
• Approved Consent Agenda items A-M, including various board and committee minutes (Unanimous)
• Approved motion to enter closed session regarding 7421 Ridgeview Drive, Yousseff Berrada (Unanimous)

Public Safety Committee

The Committee voted to deny a request to waive false alarm fees. Members also discussed speeding on Grasslyn Road and suggested adding speed limit reminders to the newsletter.

• Approved June 13, 2023 meeting minutes (Unanimous)
• Denied false alarm fee waiver request for Maheshwar Gundelly (Unanimous)

Architectural Board

The Architectural Board will review and vote on 9 applications for new single-family residences, an outbuilding/guest house, exterior changes, a screened porch addition, and a new single-family residence. The board will also approve minutes from the June 12, 2023 meeting. All items are design review decisions.

• Greg Adams: outbuilding/guest house at 10906 N. Lake View Road
• Kiley Rickert: new single-family residence at 10009 W. Farmdale Estates Court
• Matt & Katie Carlton: new single-family residence at 13745 N. Pine View Court
• David & Betty Smulyan: new single-family residence at 13205 W. Shoreland Drive
• Michael & Jenna Sullivan: re-submittal for exterior changes to approved new residence at 299 W. Hemlock Lane

The Architectural Board unanimously approved plans for six new single-family residences, one outbuilding/guest house, one screened-in porch addition, and one set of exterior changes to a previously approved home. Several approvals included specific conditions regarding siding, stone veneer, and window placements.

• Approved outbuilding/guest house at 10906 N. Lake View Road (Unanimous)
• Approved new residence at 10009 W. Farmdale Estates Ct. (Unanimous)
• Approved new residence at 13745 N. Pine View Court (Unanimous)
• Approved new residence at 13205 W. Shoreland Drive (Unanimous)
• Approved exterior changes at 299 W. Hemlock Lane (Unanimous)
• Approved new residence at Lot #80 W. Preserve Parkway with siding conditions (Unanimous)
• Approved screened-in porch at 310 W. Bonness Lane with stone veneer conditions (Unanimous)
• Approved new residence at 14141 N. Lake Shore Drive with bracket removal condition (Unanimous)

Economic Development Board

The board is meeting to discuss industrial and residential land use policies. Discussions include zoning standards for industrial sites and potential residential development near Baehr Road.

• Review of industrial land use zoning, including a proposed 60-foot building height maximum
• Discussion of residential land use in the study area on Baehr Road, south of Donges Bay and north of County Line Roads
• Review of proposed senior or plex development to transition from industrial land use near Baehr Road
• Approval of meeting minutes from May 23, 2023

The Board approved the minutes from the May 23, 2023, meeting. Members discussed infrastructure and zoning considerations for industrial and residential land uses, which will be presented to the Common Council on July 11.

• Approved May 23, 2023 meeting minutes (8-0)

Planning Commission

The Mequon Planning Commission will hold public hearings on conditional use permits for two distilleries (The Annex at Foxtown and FT 1, LLC), 13 carriage homes at Lifespace Communities, and an outdoor pavilion at North Shore Country Club. The consent agenda includes a sign waiver for Ozaukee Washington Land Trust, a master sign plan amendment for Foxtown, a building addition for Concordia University, and a parking lot expansion for Alliance Bible Church. Regular business items include final plat approval for Enclave Phase VI and a building plan amendment for The Tile Shop.

• Public hearing: Lifespace Communities seeks approval for 13 carriage homes at 1070-1220 W. New Castle Place
• Public hearing: North Shore Country Club seeks approval for an outdoor pavilion with beverage and food service at 3100 W. Country Club Lane
• Conditional use: The Annex at Foxtown seeks a distillery permit at 6375 W. Mequon Road
• Conditional use: FT 1, LLC seeks a distillery permit at 11090 N. Weston Drive
• Consent: Concordia University seeks a 7,448 sq. ft. addition for an academic music hall at 12800 N. Lake Shore Drive

The Planning Commission approved a request for 13 carriage homes at W. New Castle Place and a guest suite at N. Lakeview Road. A request for modified hours and outdoor seating at a Dunkin Donuts was also approved. Two distillery applications were tabled.

• Approved 13 carriage homes at 1070-1220 W. New Castle Place with sidewalk on east side (8-0)
• Approved conditional use grant for guest suite at 10906 N. Lakeview Road with conditions (8-0)
• Approved modified hours and outdoor seating for Dunkin Donuts at 11511 N. Port Washington Road (8-0)
• Approved sign waiver for Ozaukee Washington Land Trust at 10370 N. Wildwood Court (8-0)
• Approved master sign plan amendment for Foxtown at 11090 and 11120 N. Weston Drive (8-0)
• Approved academic music hall addition for Concordia University at 12800 N. Lake Shore Drive (8-0)
• Approved parking lot expansion for Alliance Bible Church at 13939 N. Cedarburg Road (8-0)
• Tabled distillery requests for 6375 W. Mequon Road and 11090 N. Weston Drive (8-0)

Frank L. Weyenberg Library Board of Trustees

The Frank L. Weyenberg Library Board of Trustees will meet to review financial reports and discuss the 2022 audit and a joint library agreement. The board will also receive updates on library operations and a new art feature for the children's department.

• Approval of May 2023 accounts payable
• Discussion of 2022 Audit
• Discussion of Joint Library Agreement
• Update on new art feature in the Children's Department
• Review of Wisconsin State Statute Chapter 43

Festivals Committee

The Committee approved several contracts for the Taste of Mequon, including sound and lighting and caricature artists. Members also authorized additional restrooms for the Children's Area and established new vendor load-out and ATM placement procedures.

• Approved $2,025 Sound and Lighting Contract with Kim Guibord DBA Event Services
• Approved $1,050 contract for two caricature artists by Party Ace LLC
• Approved $295 for two additional restrooms and a sink near the Children's Area
• Approved addition of 12 cocktail tables to the Area Rental contract
• Approved May meeting minutes (Unanimous)
• Determined vendors must exit north during load-out to avoid turn-arounds
• Agreed to place ATMs in front of City Hall and closer to the entrance
• Agreed to include Sparky the mascot and a firetruck in the Children's Area

Park and Open Space Board

The Board approved the minutes from the May 17, 2023 meeting. Members discussed potential park improvements, including $29,000 raised for Villa Grove Park and the possibility of new pickleball courts and a dog park.

• Approved May 17th, 2023 meeting minutes with amendments (Unanimous)

Public Welfare Committee

The Committee approved an amendment to the municipal code regarding noise nuisances to clarify the hours outdoor work is permitted. The body also elected a chair and approved the May meeting minutes.

• Elected Alderman Mayr as Chair (Unanimous)
• Approved May meeting minutes (Unanimous)
• Approved Ordinance 2023-1639 amending noise nuisance regulations (Unanimous)

Committee of the Whole

The Committee of the Whole unanimously approved the City of Mequon Municipal Emergency Operations Plan. The committee also approved the meeting minutes from April 11, 2023.

• Approved Resolution 4052 adopting the Municipal Emergency Operations Plan (Unanimous)
• Approved April 11, 2023 meeting minutes (Unanimous)

Finance-Personnel Committee

The committee approved the FY2022 financial report, which noted a general fund deficit of $309,000 due to one-time expenses and revenue shortfalls. The committee also approved June 2023 licenses, 2024 waste hauler permits, and May 2023 vouchers.

• Approved May 9, 2023 meeting minutes (Unanimous)
• Approved June 2023 licenses (Unanimous)
• Approved 2024 waste hauler permits (Unanimous)
• Approved May 2023 vouchers paid list (Unanimous)
• Approved FY2022 Annual Comprehensive Financial Report and Report on Internal Control (Unanimous)

Public Works Committee

The Committee reviewed a drainage study for Fiesta Lane and decided to proceed with culvert replacement and ditch regrading as part of the 2024 Road Program. The City will notify residents of an August meeting via postcards. The Public Works Work Plan was not reviewed.

• Approved April 11, 2023 minutes (Unanimous)
• Selected 2024 Road Program culvert replacement and ditch regrading for Fiesta Lane drainage
• Tabled Public Works Work Plan review

Common Council

The Common Council approved several sanitary sewer inspection and rehabilitation contracts. It also passed an ordinance updating noise and nuisance regulations and increased the travel meal allowance for officials.

• Approved Ordinance 2023-1639 regarding nuisances and construction noise (Unanimous)
• Approved Ordinance 2023-1650 increasing travel & training meal allowance to $60 per day (Unanimous)
• Approved Resolution 4052 adopting the Municipal Emergency Operations Plan (Unanimous)
• Approved Resolution 4054 for sewer manhole inspections with Sigma Group, not to exceed $48,496 (Unanimous)
• Approved Resolution 4055 for sewer manhole rehabilitation with Great Lakes TV & Seal ($70,235) and Visu-Sewer, Inc. ($170,566) (Unanimous)
• Approved Resolution 4056 as amended for a sanitary service deferral at 12204 North Fieldwood Road (Unanimous)
• Approved appointment of Ali Buchanan to the Frank L. Weyenberg Library Board of Trustees (Unanimous)
• Approved motion to enter closed session regarding 12701 N. Farmdale Road, LLC and Grizzly Acres, LLC (Unanimous)

Sewer Utility District Commission

The Sewer Utility District Commission is meeting to recommend approval for several sanitary sewer maintenance contracts and a state compliance report. The body will also consider a service deferral agreement for a specific property.

• Contract for inspection of 1,011 sanitary sewer manholes with Sigma Group not to exceed $48,496
• Contract for grout rehabilitation of 79 manholes with Great Lakes TV & Seal, Inc. for $70,235
• Contract for epoxy rehabilitation of 37 manholes with Visu-Sewer, Inc. for $170,566
• Resolution 4053 to file the 2022 Compliance Maintenance Annual Report (CMAR)
• Sanitary Service Deferral Agreement for 12204 North Fieldwood Road

The Commission approved several contracts for sanitary sewer manhole inspections and rehabilitation. It also granted a sanitary service deferral for a property on North Fieldwood Road, contingent upon the owner providing a building code compliance plan.

• Approved filing of the 2022 Compliance Maintenance Annual Report (Unanimous)
• Approved contract to Sigma Group for 1,011 manhole inspections, not to exceed $48,496 (Unanimous)
• Approved contract to Great Lakes TV & Seal, Inc. for 79 manhole rehabilitations at $70,235 (Unanimous)
• Approved contract to Visu-Sewer, Inc. for 37 manhole rehabilitations at $170,566 (Unanimous)
• Approved sanitary service deferral for 12204 North Fieldwood Road, withholding holding tank agreement until a building code compliance plan is provided (Unanimous)

Public Safety Committee

The Public Safety Committee approved an ordinance amending Chapter 2 of the Mequon Municipal Code. The changes incorporate updates from the First Amendment to an Intergovernmental Agreement regarding the Southern Ozaukee Fire & Emergency Medical Services Department.

• Approved May 9, 2023 meeting minutes (Unanimous)
• Approved Ordinance 2023-1652 to amend Chapter 2 of the Municipal Code regarding Southern Ozaukee Fire & EMS (Unanimous)

Architectural Board

The Architectural Board reviewed and approved nine applications for new residences and home additions. All approvals were granted, with one project receiving a 4-1 vote. Most approvals included specific conditions regarding siding, windows, or shutters.

• Approved sunroom and kitchen remodel at 10533 N. Manor Circle (Unanimous)
• Approved new single-family residence at 10375 N. Wildwood Court (Unanimous)
• Approved detached garage at 1014 W. El Patio Lane (Unanimous)
• Approved boat house at 12543 N. Farmdale Road (Unanimous)
• Approved attached garage at 13649 N. Hillside Drive (Unanimous)
• Approved new single-family residence at 13879 N. Pine View Court (Unanimous)
• Approved new single-family residence at 3560 W. Pine View Court (Unanimous)
• Approved attached garage at 11628 N. Solar Avenue (Unanimous)

Tree Board

The Tree Board is meeting to discuss and potentially take action on street trees for Torrey Drive. The board will also discuss an ordinance awareness flyer.

• Discussion and possible action on Torrey Drive street trees
• Discussion of an ordinance awareness flyer

The Tree Board approved specific species replacements for street trees on Torrey Drive to increase variety. The board also approved an ordinance awareness flyer with minor amendments.

• Approved March 13, 2023 minutes (Unanimous)
• Approved Torrey Drive tree replacements: Cockspur Hawthorns in cul-de-sac, American Basswood for Little Leaf Linden, Horse Chestnut and Early Glow Buckeye for Arnold Tulip Tree, and a replacement for the Swamp White Oak by the bike path (Unanimous)
• Approved ordinance awareness flyer with minor phrasing and formatting changes (Unanimous)

Board of Police Commissioners

The Board of Police Commissioners elected a President and Vice President and approved the eligibility list for new police officer recruits. The board also established a quarterly meeting schedule for the first Tuesday of the month.

• Elected Commissioner Pukaite as Commission President (unanimous voice acclamation)
• Elected Commissioner Szymborski as Commission Vice President (unanimous voice acclamation)
• Approved December 6, 2022 meeting minutes (voice acclamation)
• Approved/certified proposed Police Officer recruits (4-0)
• Decided to meet quarterly on the first Tuesday of the month

Economic Development Board

The board approved the minutes from the April 25, 2023 meeting. Members discussed draft language for industrial zoning standards and the Port Washington Road streetscape plan, but no formal actions were taken on these items.

• Approved April 25, 2023 meeting minutes (8-0)

Planning Commission

The Planning Commission recommended new residential RV storage rules to the Common Council and approved site plans for Aurora Healthcare and a car wash. A sign design request for Fifth-Main was denied due to non-compliance with color standards.

• Approved master sign plan for Jilly's Car Wash with conditions (6-0)
• Approved 2,700 sq. ft. addition and site plan for Aurora Healthcare (5-0)
• Denied sign design for Fifth-Main (5-1)
• Approved car wash and ancillary facilities for Gerald Nell, Inc./Roettgers Company with vacuum conditions (6-0)
• Recommended Zoning Code text amendment for residential RV storage to Common Council (6-0)
• Approved April 24, 2023 meeting minutes (6-0)

Frank L. Weyenberg Library Board of Trustees

The Board held its annual organizational meeting to elect officers for the 2023-24 term and appoint committee members. The Board also approved the April 2023 accounts payable statement and the previous meeting's minutes.

• Approved April 19, 2023 meeting minutes
• Approved April 2023 Accounts Payable Statement for $96,124.26
• Elected Catherine Perry (President), Tedd Lookatch (Vice President), Jeffrey Hansher (Secretary), and Graham Baxter (Treasurer) for 2023-24
• Appointed Jeffrey Hansher as Chair of the Advocacy Committee
• Appointed Graham Baxter as Chair of the Finance Committee
• Appointed Jennifer Abraham as Chair of the Personnel Committee

Festivals Committee

The Festivals Committee is meeting to discuss preparations for upcoming events. The body will review current vendor and sponsor lists, band contracts, and plans for the children's area and event decorations.

• Review of current vendor and sponsor lists
• Discussion of band contracts
• Planning for children's area and stage
• Review of backdrop and balloon decor ideas
• Approval of March meeting minutes

The committee approved the March meeting minutes and band contracts. Members received updates on vendors, sponsors, and performers for the Children's Stage.

• Approved March meeting minutes (Unanimous)
• Approved band contracts (Unanimous)
• Decided against using balloons for decoration

Park and Open Space Board

The Park and Open Space Board approved the 2023 Jewish Food Festival and the 2023 Gathering on the Green, which included a new private event on Thursday night. The board also discussed adding cost estimates to the 2023 parks priority list and conducting summer playground assessments.

• Approved Jewish Food Festival 2023 (Unanimous)
• Approved Gathering on the Green 2023 (Unanimous)
• Approved April 19th, 2023, meeting minutes (Unanimous)
• Appointed Peter Bratt as board member liaison for the Friends of group

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The commission discussed the request for proposals (RFP) regarding signage and costs. Members suggested additional information for tasks 4A, 5, and 6 to be reviewed at the June meeting. The April 13, 2023, meeting minutes were approved.

• Approved April 13, 2023, meeting minutes (Unanimous)
• Suggested additional information to tasks 4A, 5, and 6 of the Master Plan RFP for June review

Board of Review

The Board of Review is meeting to elect a Chairman and Vice Chairman. The body will also receive a status report from Assessor Mike Grota.

• Election of Chairman and Vice Chairman
• Status report from Assessor Mike Grota

The Board elected a Chairman and Vice Chairman. Assessor Mike Grota reported that personal property assessments are nearly complete and real estate notices are expected to be mailed in early July 2023.

• Elected Scott Franklin as Chairman (Unanimous)
• Elected Maureen Baumann as Vice Chairman (Unanimous)

Southern Ozaukee Fire Department Board

The Southern Ozaukee Fire & EMS Commission will meet to review and certify the fire department eligibility list. The body may also enter a closed session to discuss the performance expectations for the Fire Chief.

• Review and certification of the Fire Department Eligibility List
• Closed session regarding Fire Chief performance expectations

The Southern Ozaukee Fire & EMS Commission approved the minutes from the March 8, 2023 meeting. The board also certified the eligibility list for three fire department candidates to address paid-on-call member turnover.

• Approved March 8, 2023 minutes (Unanimous)
• Certified Eligibility List for Fire Department (Unanimous)

Southern Ozaukee Fire Department Board

The Board approved amendments to the Southern Ozaukee Fire & Emergency Services Agreement to expand the Board and Commission to seven members, requiring at least one non-elected citizen from each community. The Board also approved a new grievance procedure and retroactive grant expenditures.

• Approved expanding SOFD Board and Commission to seven members, including at least one non-elected citizen from each community (Unanimous)
• Approved retroactive EMS Flex Grant expenditures (Unanimous)
• Approved Grievance Procedure with amendment that the Impartial Hearing Officer be jointly selected by Mequon and Thiensville Administrators (Unanimous)
• Approved March 8, 2023 minutes with one correction (Unanimous)

Public Safety Committee

The Public Safety Committee will discuss a potential future resolution to adopt the City of Mequon Municipal Emergency Operations Plan. This plan provides a framework for coordinated responses to large-scale emergencies and links the city to Ozaukee County, state, and federal resources.

• Discussion on potential resolution adopting the City of Mequon Municipal Emergency Operations Plan
• Election of Chair

Public Welfare Committee

The Committee approved an ordinance amending the Mequon Municipal Code regarding noise nuisances, which increases penalties for commercial noise in residential areas. The Committee also discussed community composting options and decided to include information about private waste haulers in a June Bulletin.

• Approved April Meeting Minutes (Unanimous)
• Approved Ordinance 2023-1639 amending noise nuisance codes and increasing commercial penalties (Unanimous)

Finance-Personnel Committee

The Finance-Personnel Committee approved revisions to the City's Family Medical Leave Act policy and updated the travel and training meal allowance. The committee also approved May license applications, April vouchers, and a fire suppression plan review agreement.

• Approved Ordinance 2023-1650 adjusting travel & training meal allowance to $60 per day with 'per diem' language changed to 'maximum' (Unanimous)
• Approved Resolution 4047 revising the City's Family Medical Leave Act Policy (Unanimous)
• Approved Resolution 4048 amending City Sponsored Cell Phone Usage policies (Unanimous)
• Approved Resolution 4049 for commercial fire alarm and suppression plan review services with Southern Ozaukee Fire and EMS (Unanimous)
• Approved May license applications (Unanimous)
• Approved April 2023 Vouchers Paid List (Unanimous)
• Approved April 11, 2023 meeting minutes (Unanimous)

Public Works Committee

The Public Works Committee approved a right-of-way agreement for a bike path on Highland Road. The committee also authorized spending exceeding $25,000 for the purchase of culverts for the remainder of fiscal year 2023.

• Elected Alderman Schneider as Committee Chair (Unanimous)
• Approved April 11, 2023 minutes (Unanimous)
• Approved Resolution 4050 for a right-of-way agreement with MT Trails Foundation, Inc. for a Highland Road bike path (Unanimous)
• Approved Resolution 4051 authorizing staff to exceed $25,000 for culvert purchases from Western Culvert and Lannon Stone Products (Unanimous)

Common Council

The Common Council will hold a public hearing and consider rezoning three properties on North Birchwood Lane to allow for agricultural use. The body will also discuss updates to residential swimming pool standards and various city administrative policies.

• Ordinance 2023-1647: Rezoning 14097, 14137, and 14207 North Birchwood Lane to R-1 and C-2 with an Agricultural Overlay
• Ordinance 2023-1648: Amending residential swimming pool standards
• Ordinance 2023-1650: Adjusting employee travel and training per diem to $60 per day
• Resolution 4050: Right-of-Way Agreement with MT Trails Foundation, Inc. for a bike path on Highland Road
• Resolution 4051: Authorization to exceed $25,000 for culvert purchases from Western Culvert and Lannon Stone Products

The Common Council approved a rezoning request for properties on North Birchwood Lane and a right-of-way agreement for a new bike path on Highland Road. The council also updated residential swimming pool standards and approved several city policy revisions.

• Approved rezoning of 14097, 14137, 14207 North Birchwood Lane to R-1 and C-2 with an Agricultural Overlay (Unanimous)
• Approved updated residential swimming pool standards (7-1)
• Approved right-of-way agreement with MT Trails Foundation for Highland Road bike path (Unanimous)
• Approved revisions to Family Medical Leave Act Policy (Unanimous)
• Approved updated city policies for sponsored cell phone usage (Unanimous)
• Approved fire alarm and suppression plan review agreement with Southern Ozaukee Fire and EMS (Unanimous)
• Approved vendor authorization to exceed $25,000 for culvert purchases (Unanimous)
• Appointed Karen Dredge to Tree Board and Nancy Tolocko to Ethics Board (Unanimous)

Mequon Municipal Water Utility Commission

The Commission approved the 2023 Purchase Water Adjustment Clause (PWAC). Discussion noted that Milwaukee Water Works is currently less expensive than the North Shore Water Commission.

• Approved April 14, 2023, meeting minutes (Unanimous)
• Approved 8396: 2023 PWAC (Unanimous)

Public Safety Committee

The committee elected a chairperson and approved the minutes from the April 11, 2023 meeting. Members discussed the Municipal Emergency Operations Plan and advised moving it to the Committee of the Whole in June.

• Elected Alderman Gregg Bach as Chairperson (Unanimous)
• Approved April 11, 2023 meeting minutes (Unanimous)

Architectural Board

The Architectural Board will review and vote on eight residential construction applications, including new single-family homes, a duplex condominium project, and additions. The board will also approve minutes from the April 10 meeting. All items are for discussion and decision at this meeting.

• Eastbrook Drive LLC: (5) new single-family side-by-side condominiums and detached garage/storage on Lot #2 Eastbrook Drive
• Vito Sorce: garage addition at 11617 N. Granville Road
• Dave & Lori Kroening: master bedroom suite addition at 5510 W. Sunnyside Drive
• Hannah Boyd: new single-family residence at Lot #1 Grace Avenue (3800 W)
• Brian & Jennifer Kusch: master suite addition and covered patio at 4725 W. Chippewa Drive

The Architectural Board unanimously approved plans for five new single-family residences and three home additions. Several approvals included specific conditions regarding windows, overhangs, and shutters.

• Approved 5 side-by-side condominiums and detached garage at Lot #2 Eastbrook Drive (Unanimous)
• Approved garage addition at 11617 N. Granville Road (Unanimous)
• Approved master bedroom suite addition at 5510 W. Sunnyside Drive (Unanimous)
• Approved new single-family residence at Lot #1 Grace Avenue (Unanimous)
• Approved new single-family residence at 10600 N. Coneflower Court (Unanimous)
• Approved master suite and covered patio addition at 4725 W. Chippewa Drive (Unanimous)
• Approved new single-family residence at Lot #2 County Line Rd. (Unanimous)
• Approved new single-family residence at 596 W. Bonniwell Road (Unanimous)

Economic Development Board

The Board is discussing a policy for industrial land uses in the south-central area of the city. Staff provided analysis on infrastructure, road ratings, and a revised table of permitted and conditional uses to guide future zoning.

• Review of industrial land use categories (permitted, conditional, or prohibited)
• Infrastructure analysis for public water and sewer expansion near County Line and Swan/Granville Roads
• Road quality ratings for Wasaukee Road, County Line Road, and Granville Road
• Input from Ozaukee County Economic Development, M7, and WEDC on marketability
• Approval of February 21, 2023 meeting minutes

The Board reached a consensus to recommend a split zone for a targeted 200-acre area in the southwest corner of the city, designating the south portion as industrial and the north as residential. Members discussed road conditions, public water and sewer access, and land use standards for the area. The proposal will be presented to the Planning Commission in June.

• Approved meeting minutes from February 21, 2023 (8-0)
• Reached consensus to recommend split zoning (industrial south/residential north) for approximately 200 acres in the southwest corner of the city

Planning Commission

The Planning Commission approved a conditional use grant for warehousing and a two-lot land division. A request for a car wash expansion was tabled pending revised plans for trash collection and vacuum locations. Several specimen tree removals and a temporary tent use for Christ Alone Church were also approved.

• Approved conditional use grant for warehousing at 1100 W. Glen Oaks Lane (8-0)
• Tabled car wash expansion at 11155 N. Wauwatosa Road (7-1)
• Approved specimen tree removals at 13480 N. Lakewood Drive and 13205 N. Shoreland Drive (8-0)
• Approved roof-top solar panels at 5909 W. Mequon Road (8-0)
• Approved master sign plan amendment at 12100-12200 N. Corporate Parkway (8-0)
• Approved wetland setback waiver and specimen tree removal at 229 W. Hemlock Lane (8-0)
• Approved 2-lot land division at 3800 W. Grace Avenue excluding condition #9 (8-0)
• Approved temporary tent use at 10001 N. Cedarburg Road per 2022 conditions (8-0)

Park and Open Space Board

The Park and Open Space Board is reviewing a proposed agreement with the MT Trails Foundation, Inc. for a 1.5-mile off-road bicycle path connecting the Ozaukee Interurban Trail to Rotary Park. The board will provide a recommendation to the Common Council regarding the construction and maintenance terms of the path.

• MT Trails Right-Of-Way Agreement for a 1.5-mile path on Highland Road
• Proposed $1,513,000 project funded by a $988,000 TAP grant and private donations
• Gateway Sign Approval
• Goat Project 2023
• CIP Top Five project prioritization

The board approved the MT Trails Right-Of-Way Agreement, the Gateway Sign, and the 2023 Goat Project. It also approved adding May 6 at Rotary Park as a date for 1840 Brewing. Board members voted on top Capital Improvement Project (CIP) priorities.

• Approved MT Trails Right-Of-Way Agreement (Unanimous)
• Approved Gateway Sign (Unanimous)
• Approved Goat Project 2023 (Unanimous)
• Approved adding May 6 at Rotary Park to 1840 Brewing agreement (Unanimous)
• Approved February 28, 2023, meeting minutes (Unanimous)

Frank L. Weyenberg Library Board of Trustees

The Board of Trustees approved the March 2023 accounts payable statement and the minutes from the March 15 meeting. The Nominating Committee proposed a slate of officers for the 2023-24 term to be elected in May.

• Approved March 15, 2023 meeting minutes
• Approved March 2023 Accounts Payable Statement for $95,959.37

Common Council

The Common Council held its annual organizational meeting to swear in new aldermen and appoint committee members. The council elected a new president and designated the News Graphic as the official city newspaper.

• Elected Alderman Dale Mayr as Common Council President (5-3)
• Approved all Common Council President recommendations for committee memberships (Unanimous)
• Designated News Graphic as the official city newspaper (Unanimous)
• Approved all Mayoral and Aldermanic appointments (Unanimous)

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Commission is reviewing a WisDOT project for new sidewalks on Mequon Road and discussing agreement terms for a path from the OIT to Rotary Park. The Highland Road path is a private project funded by a TAP grant and private donations with no fiscal impact on the City.

• Discussion of WisDOT project for new sidewalks on Mequon Road from Solar Avenue to Swan Road
• Review of M-T Trails Foundation agreement terms for the Highland Road off-road path
• Proposed $179,600 financial obligation for sidewalks on north side of Mequon Road from Swan Road to Wauwatosa Road
• Highland Road off-road path estimated cost of 1.5 million dollars
• Review of March 16, 2023 meeting minutes

The Commission approved the M-T Trails Foundation agreement terms for the Highland Road off-road path from the OIT to Rotary Park. The agreement specifies that the M-T Trails Foundation, not the City, will own and maintain the path. The item now moves toward the Common Council agenda for May.

• Approved March 16, 2023, meeting minutes (Unanimous)
• Approved M-T Trails Foundation agreement terms for Highland Road off-road path (Unanimous)

Public Welfare Committee

The Public Welfare Committee approved an ordinance amending residential swimming pool cover standards. The committee also agreed to send a proposed recreational vehicle storage amendment to the Planning Commission and requested a cell phone policy update for the May Common Council meeting.

• Approved March meeting minutes (Unanimous)
• Approved Ordinance 2023-1648 amending residential swimming pool standards (Unanimous)
• Agreed to send recreational vehicle storage amendment to Planning Commission
• Directed staff to publish water conservation article in Weekly Bulletin around June
• Requested updated City Provided Cell Phone Policy be brought to May Common Council Meeting

Committee of the Whole

The Committee of the Whole approved the meeting minutes from March 14, 2023. Members unanimously agreed to reject a proposed brick patio donation from Palladium Patios & Landscape LLC due to concerns regarding the religious nature of the yin yang symbol. The Committee requested a more neutral design.

• Approved March 14, 2023 meeting minutes (Unanimous)
• Rejected proposed yin yang patio design at Rotary Park (Unanimous)

Finance-Personnel Committee

The Finance-Personnel Committee approved a contract for supplemental building inspection services and a revised compensation plan for non-represented employees. The committee also approved April licenses and March 2023 vouchers.

• Approved Ordinance 2023-1649 to provide up to $91,520 for supplemental building inspection services (Unanimous)
• Approved Resolution 4037 for a contract with Bella Consulting, LLC through December 31, 2023, at an estimated cost of $91,520 (Unanimous)
• Approved Resolution 4038 adopting a revised FY2023 compensation plan for non-represented employees and allocating $49,215 for salary alignment (Unanimous)
• Approved April licenses (Unanimous)
• Approved March 2023 Vouchers Paid List (Unanimous)
• Approved February 14 and March 14, 2023 meeting minutes (Unanimous)

Public Works Committee

The committee unanimously approved six resolutions related to road maintenance, drainage, and pedestrian improvements. These actions include awarding contracts for boiler replacement, sidewalk extensions, and drainage studies.

• Approved Resolution 4039 supporting Bike & Pedestrian Way Master Plan and WisDOT grant application (Unanimous)
• Approved Resolution 4040 for Public Safety Building Boiler Stack Replacement contract to Dillett Mechanical, not-to-exceed $77,000 (Unanimous)
• Approved Resolution 4041 for 2023 Buntrock Avenue Sidewalk Extension contract to BMCI Contractors, Inc., not-to-exceed $45,000 (Unanimous)
• Approved Resolution 4042 for 2023 GSB-88 Bituminous Seal contract to Fahrner Asphalt Sealers, not-to-exceed $199,000, and a budget transfer not-to-exceed $174,425 (Unanimous)
• Approved Resolution 4043 for Courtland Drive Drainage Improvements contract to All-Ways Contractors, Inc. for $106,000 (Unanimous)
• Approved Resolution 4044 for Fiesta Lane Drainage Study contract to raSmith, not-to-exceed $30,000 (Unanimous)

Common Council

The Common Council approved several ordinances regarding zoning, site plan requirements, and turf grass height. The council also authorized multiple public works contracts for drainage, sidewalks, and sewer equipment, and approved a PUD amendment for New Castle Place.

• Approved building and site plan requirements for Town Center and Arrival Corridor (Unanimous)
• Approved turf grass height limits for May (Unanimous)
• Approved setbacks and offsets for R-2 Zoning Districts (Unanimous)
• Approved PUD amendment for New Castle Place including PILOT program (Unanimous)
• Approved rezoning of 1600-1717 West Mequon Road for commercial office space (Unanimous)
• Approved sanitary sewer cost reimbursement options (Unanimous)
• Approved $91,520 contract for supplemental building inspection services (Unanimous)
• Approved $199,000 bituminous seal contract and $106,000 Courtland Drive drainage contract (Unanimous)

Mequon Municipal Water Utility Commission

The Mequon Municipal Water Utility Commission met on April 11, 2023. The commission unanimously approved 8306: Swan Ridge DA Section 12(a)(x).

• Approved 8306: Swan Ridge DA Section 12(a)(x) (Unanimous)

Sewer Utility District Commission

The Sewer Utility District Commission is reviewing a proposed ordinance to provide more flexible reimbursement options for developers who install public sewer infrastructure. The body is also considering a development agreement for Swan Ridge Farms and a contract for pump and valve replacement.

• Ordinance 2023-1646 to redefine reimbursement options for sanitary sewer costs
• Resolution 4046: $117,614 contract to Sabel Mechanical, LLC for Tamerlane Drive Lift Station 'O'
• Resolution 4045: Development Agreement for Swan Ridge Farms Phase I (41 lots)
• Discussion on pilot project for Cured-in-Place Pipe Lining to reduce infiltration

The Sewer Utility District Commission approved a contract for lift station repairs and a development agreement for Swan Ridge Farms Phase I. The commission also recommended approval of an ordinance redefining sanitary sewer cost reimbursements.

• Approved Ordinance 2023-1646 redefining sanitary sewer cost reimbursement options (Unanimous)
• Approved Resolution 4045 for Swan Ridge Farms Phase I development agreement (Unanimous)
• Approved Resolution 4046 awarding $117,614 contract to Sabel Mechanical, LLC for Tamerlane Drive Lift Station 'O' (Unanimous)
• Approved March 14, 2023, meeting minutes (Unanimous)

Public Safety Committee

The Committee reviewed a request to waive a false alarm fee for a property on W. Highlander Dr. The request was denied based on a previous determination from the March 14, 2023, meeting.

• Approved March 14, 2023 meeting minutes (Unanimous)
• Denied false alarm fee waiver request for 8905 W. Highlander Dr.

Architectural Board

The Architectural Board unanimously approved plans for two new single-family residences, two second-floor additions, a pool house, and a shed. One application for a shed at 12420 N. River Road was cancelled.

• Approved new single-family residence at 12333 N. Lake Shore Drive (Unanimous)
• Approved pool house at 13748 N. Birchwood Lane (Unanimous)
• Approved new single-family residence at 13480 N. Lakewood Drive (Unanimous)
• Approved shed at 10715 N. River Road (Unanimous)
• Approved second floor addition at 11600 N. Wasaukee Road (Unanimous)
• Cancelled shed application at 12420 N. River Road
• Approved second floor addition at 3725 W. Grace Avenue (Unanimous)

Tree Board

The meeting was not called to order because a quorum of members was not present. No substantive decisions were made.

Southern Ozaukee Fire Department Board

The Commission certified the eligibility list for full-time firefighter/paramedics under Wis. Stat. § 62.13(4). Chief Bialk stated plans to hire two positions in the first quarter and one in July.

• Approved March 8, 2023 meeting minutes (Unanimous)
• Certified Eligibility List for Fire Department Fulltime Firefighter/Paramedics (Unanimous)

Planning Commission

The Planning Commission approved a 83-lot subdivision, a 7-lot conservation subdivision, and 10 side-by-side condominiums. Approval was also granted for rooftop solar panels at the Harry and Rose Samson Family Jewish Community Center and an accessory dwelling unit. A proposal for a car wash was tabled due to unresolved code and design issues.

• Approved accessory dwelling unit at 12875 N. Highgate Court (8-0)
• Tabled car wash and site plan amendment at 11155 N. Wauwatosa Road (8-0)
• Approved rooftop solar panels at 10813 N. Port Washington Road (8-0)
• Approved 10 side-by-side condominiums at 11649 N. Port Washington Road with conditions (8-0)
• Approved final plat and landscape plan for 7-lot subdivision at Villa Grove and Freistadt (8-0)
• Approved preliminary plat and plans for 83-lot subdivision south/west of 10129 N. Swan Road with conditions (8-0)
• Approved CSM and rezoning recommendation for 14207 N. Birchwood Land with conditions (8-0)
• Approved February 27, 2023 meeting minutes (8-0)

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Commission determined that the estimated funds for the upcoming TAP Grant application will remain the same as the Master Plan RFP. The M-T Trails Foundation provided an update on a $1.5 million off-road path project on Highland Road.

• Approved February 9, 2023 meeting minutes (Unanimous)
• Determined TAP Grant application funding basis will remain the same as Master Plan RFP

Frank L. Weyenberg Library Board of Trustees

The Board of Trustees approved the February 2023 accounts payable statement and the previous meeting's minutes. The board also appointed members to the Nominating Committee and discussed a classification and compensation study for employees.

• Approved February 15, 2023, meeting minutes
• Approved February 2023 Accounts Payable Statement of $112,672.94
• Appointed Abraham, Lookatch, and Wagner to the Nominating Committee
• Decided to repair and move the porcelain eagle sculpture to a secure location

Festivals Committee

The Committee approved a fireworks quote for the 10-year anniversary and voted to proceed with booking musical acts. Additionally, the committee approved a vendor application, a stage rental invoice, and a yard sign design.

• Approved booking of bands by Voice Acclamation
• Approved S & T Cuisine application (Unanimous)
• Approved Area Rental Invoice for stage (Unanimous)
• Approved yard sign design (Unanimous)
• Approved fireworks quote (Unanimous)
• Denied cup quote in favor of fireworks

Public Safety Committee

The Public Safety Committee will discuss two requests to waive $200 false alarm fees. Staff recommends denying both requests based on city ordinances.

• False alarm waiver request for 1408 W. Mequon Rd. ($200 fee)
• False alarm waiver request for 8905 W. Highlander Dr. ($200 fee)
• Review and approval of February 14, 2023 meeting minutes

Public Welfare Committee

The committee is reviewing a proposed ordinance to update building permit requirements to comply with state law. Members will also discuss potential changes to the zoning code regarding the allowable length of recreational vehicles and the city's cell phone policy.

• Ordinance 2023-1643: Updates Chapter 10 building permit references to match Wisconsin Administrative Code
• Proposed removal of the requirement for electrical permit applications to be signed by a licensed master electrician or contractor
• Discussion of Chapter 58 Zoning Code text amendment regarding the length of recreational vehicles
• Discussion of City Provided Cell Phone Policy

The Committee approved an ordinance updating building permit requirements based on state administrative code. Members discussed potential changes to RV length limits and the city's cell phone policy, both of which will return for future review.

• Approved February meeting minutes (Unanimous)
• Approved Ordinance 2023-1643 updating building permit requirements (Unanimous)
• Tabled RV length and storage requirements for further language clarification
• Tabled cell phone policy updates pending revisions based on committee feedback

Committee of the Whole

The Committee of the Whole is reviewing four ordinances and discussing streetscape designs and trail proposals. A key proposal would shift the cost of public improvements, such as street lighting and sidewalks, from the city to developers in the Town Center and Arrival Corridor districts.

• Ordinance 2023-1640: Requires developers to install public improvements in Town Center and Arrival Corridor districts
• Ordinance 2023-1641: Adjusts turf grass height limits to allow for 'No Mow May'
• Ordinance 2023-1642: Updates setbacks and offsets for R-2 (2-Acre) Zoning Districts
• Ordinance 2023-1643: Updates building permit administrative code provisions
• Discussion of Port Washington Road streetscape plans and MT Trails Foundation's Highland Road path proposal

The Committee unanimously recommended an ordinance amending building and site plan requirements for the Town Center and Arrival Corridor zoning districts. Members also discussed streetscape designs for Port Washington Road and a proposal for a paved path along Highland Road.

• Approved February 14, 2023 meeting minutes (Unanimous)
• Recommended Ordinance 2023-1640 regarding Town Center and Arrival Corridor building and site plan requirements to Common Council (Unanimous)

Finance-Personnel Committee

The committee approved a three-year professional services agreement with E-Plan Exam for commercial plan review and consultation. Other actions included approving February vouchers, license applications, and a development agreement amendment.

• Approved three-year professional services agreement with E-Plan Exam (Unanimous)
• Approved amendments to the City Fee Schedule for FY 2023 commercial plan review fees (Unanimous)
• Approved amendment to P2 Development agreement extending project completion to Sept 1, 2023 (Unanimous)
• Approved Resolution 4024 to clear uncollectible 2021 personal property tax accounts (Unanimous)
• Approved February 2023 Vouchers Paid List (Unanimous)
• Approved March 2023 license applications (Unanimous)
• Approved February 14, 2023 meeting minutes (Unanimous)

Public Works Committee

The Public Works Committee is reviewing several infrastructure contracts and fee updates. The body is deciding on road improvements, crack sealing, and baseball field management services. The meeting also includes discussions on the 2023 work plan and drainage at Fiesta Lane.

• 2023 Road Improvements Contract awarded to Payne & Dolan for $1,933,000
• 2023 Crack Sealing Contract awarded to Fahrner Asphalt Sealers not-to-exceed $292,000
• Baseball Field Management contract with SMB Landscape Contractors at an annual estimated cost of $42,135
• Proposed fee schedule amendments for athletic fields, pool fees, and sewer utility user charges
• Sidewalk installation and replacement project on Mequon Road with the Wisconsin Department of Transportation

The committee approved several service contracts for road work and baseball field maintenance. It also updated the city fee schedule for athletic fields, pools, and sewer utilities. A drainage study for Fiesta Lane and two other subdivisions was authorized.

• Approved 2023 Road Improvements Contract to Payne & Dolan for $1,933,000 (Unanimous)
• Approved 2023 Crack Sealing Contract to Fahrner Asphalt Sealers not-to-exceed $292,000 (Unanimous)
• Approved baseball field management contract with SMB Landscape Contractors at annual estimated cost of $42,135 (Unanimous)
• Approved amendments to Fee Schedule for athletic field fees, pool fees, and sewer utility user charges (Unanimous)
• Tabled State/Municipal Agreement for sidewalk installation on Mequon Road (Unanimous)
• Agreed to move forward with a drainage study for Fiesta Lane and two other subdivisions

Common Council

The Common Council will discuss several infrastructure contracts, including road improvements and sanitary sewer work. The body is also reviewing first readings for ordinances regarding zoning, building permits, and noise nuisances.

• Road Improvements Contract to Payne & Dolan for $1,933,000
• Crack Sealing Contract to Fahrner Asphalt Sealers not-to-exceed $292,000
• Ranch Road Lift Station 'E' design contract to Applied Technologies, Inc. for $514,205
• Sanitary sewer lateral testing and sealing contract to Visu-Sewer, Inc. for $687,632
• Proposed rezoning of St. John's Evangelical Lutheran Church at 1600-1717 West Mequon Road

The Common Council approved several infrastructure contracts, including road improvements and sewer system upgrades. The council also updated the city fee schedule and approved a professional services agreement for commercial plan reviews.

• Approved 2023 Road Improvements Contract to Payne & Dolan for $1,933,000 (Unanimous)
• Approved 2023 Crack Sealing Contract to Fahrner Asphalt Sealers not-to-exceed $292,000 (Unanimous)
• Approved contract for Tamerlane Drive Lift Station 'O' parallel force main to Mid-City Corporation for $738,265 (Unanimous)
• Approved contract to test and seal 218 sanitary sewer laterals to Visu-Sewer, Inc. for $687,632 (Unanimous)
• Approved design contract for Ranch Road Lift Station 'E' replacement to Applied Technologies, Inc. for $514,205 (Unanimous)
• Approved State/Municipal Financial Agreement for sidewalk replacement between Wauwatosa Road and Buntrock Avenue (Unanimous)
• Denied State/Municipal Maintenance Agreement (SMMA) for sidewalks (2-6)
• Approved updated fee schedule for athletic fields, pools, and sewer utility (Unanimous)

Mequon Municipal Water Utility Commission

The Mequon Municipal Water Utility Commission met to discuss and act upon a policy amendment. The body approved a change to the Water Connection Policy concerning the reimbursement of water system requirements.

• Approval of the 8237 Water Connection Policy Amendment regarding reimbursement for water system requirements

The Mequon Municipal Water Utility Commission approved an amendment to the Water Connection Policy concerning reimbursements for water system requirements. The approval was conditioned on adding specific language regarding how reimbursement amounts are determined, as approved by the City Attorney.

• Approved February 14, 2023 meeting minutes (Unanimous)
• Approved amendment to Water Connection Policy regarding reimbursements, conditioned on language modifications (Unanimous)

Sewer Utility District Commission

The Sewer Utility District Commission approved three resolutions to fund design and construction work for lift stations and sewer laterals. All resolutions were passed unanimously by voice acclamation.

• Approved $514,205 design contract for Ranch Road Lift Station “E” replacement to Applied Technologies, Inc. (Unanimous)
• Approved $687,632 contract to test and seal 218 sanitary sewer laterals in the Ranch Road Lift Station "E" area to Visu-Sewer, Inc. (Unanimous)
• Approved $738,265 contract to construct a parallel force main for Tamerlane Drive Lift Station "O" to Mid-City Corporation (Unanimous)
• Approved January 10, 2023, meeting minutes (Unanimous)

Public Safety Committee

The Committee reviewed two requests to waive false alarm fees and denied both. The meeting also included the approval of the February 14, 2023, meeting minutes.

• Approved Feb 14, 2023 meeting minutes (Unanimous)
• Denied false alarm fee waiver for 1408 W. Mequon Rd. (0-3)
• Denied false alarm fee waiver for 8905 W. Highlander Dr. (0-3)

Architectural Board

The Architectural Board will meet to review and potentially approve applications for new homes, additions, and exterior changes. The board will also review meeting minutes from February 13, 2023.

• New single-family residence at 11045 N. Cedarburg Road
• Roofline exterior changes at 10923 N. Cedarburg Road
• Mother-in-law suite addition at 12060 N. Lake Shore Drive
• New single-family residence at 299 W. Hemlock Lane
• New single-family residence at 13151 N. Oriole Lane

The Architectural Board unanimously approved plans for four new single-family residences, one mother-in-law suite addition, one roofline change, and one shed. Several approvals included specific conditions regarding window grids, garage windows, and siding.

• Approved new residence at 11045 N. Cedarburg Road with condition to add upper garage window (Unanimous)
• Approved roofline changes at 10923 N. Cedarburg Road (Unanimous)
• Approved mother-in-law suite addition at 12060 N. Lake Shore Drive (Unanimous)
• Approved new residence at 299 W. Hemlock Lane (Unanimous)
• Approved new residence at 13151 N. Oriole Lane with conditions for board and batton and garage windows (Unanimous)
• Approved shed at 1051 W. Pioneer Road with conditions for window grids and door paint (Unanimous)
• Approved new residence at 13418 N. Lakewood Drive with conditions for window grids (Unanimous)
• Approved February 13, 2023 meeting minutes (Unanimous)

Tree Board

The Tree Board is considering the approval of a street tree plan for Swan Ridge Farms and an amendment to the City of Mequon Policy Manual for Tree Protection and Preservation. The proposed amendment seeks to implement the CTLA Trunk Formula Method for more accurate monetary appraisal of specimen trees.

• Swan Ridge Farms street tree plan involving 398 total trees (313 in right-of-way, 23 on Swan Road, 62 on walking paths)
• Proposed amendment to the Policy Manual for Tree Protection and Preservation regarding specimen tree value
• Staff recommendation to replace Emerald Queen Maples and substitute or move Fire King Musclewoods in the Swan Ridge plan
• Discussion of the CTLA Trunk Formula Method for tree appraisal based on size, species, condition, and location

The Tree Board approved the street tree plan for Swan Ridge Farms with specific amendments to the tree species. The board also discussed updating the City of Mequon Policy Manual for Tree Protection and Preservation regarding specimen tree values.

• Approved February 17, 2023, meeting minutes (Unanimous)
• Approved Swan Ridge Farms Street Tree plan as amended (Unanimous)

Southern Ozaukee Fire Department Board

The Commission will meet to approve minutes from three previous January and February dates. The body may enter a closed session to discuss public employee employment, promotion, compensation, or performance evaluations.

• Approval of minutes from January 11, January 31, and February 9, 2023
• Potential closed session regarding public employee personnel matters

The Commission approved the minutes from three previous meetings held in January and February 2023. No other substantive actions were taken during the meeting.

• Approved minutes for January 11, January 31, and February 9, 2023 (Unanimous)

Southern Ozaukee Fire Department Board

The Southern Ozaukee Fire & EMS Board is meeting to review proposed amendments to its intergovernmental agreement and a new guideline for the Fire Chief's daily supervision. The board will also consider a paramedic overwatch program with the City of Cedarburg.

• Proposed amendments to the SOFD Intergovernmental Agreement
• Standard Operating Guideline for daily supervision of the Fire Chief
• Paramedic Overwatch Agreement with the City of Cedarburg with annual fees starting at $73,000
• Agreement for Commercial Building Fire Alarm and Fire Suppression System Plan Review Services
• Discussion on fleet and equipment consolidation and facilities plan

The Board approved a paramedic oversight contract with Cedarburg and adopted amendments to the Intergovernmental Agreement. It also established a new guideline for the daily supervision of the Fire Chief and approved a commercial building plan review agreement.

• Approved Paramedic Oversight Agreement with the City of Cedarburg (Unanimous)
• Adopted Proposed Amendments to Intergovernmental Agreement (4-1)
• Approved Standard Operating Guideline - Daily Supervision of Fire Chief with Mayor Nerbun's addition (Unanimous)
• Approved Agreement for Commercial Building Fire Alarm and Fire Suppression System Plan Review Services (Unanimous)
• Approved January 11, 2023 meeting minutes (Unanimous)

Board of Appeals

The Board of Appeals will hear evidence and decide on two variance requests regarding municipal code compliance. The requests involve retaining an oversized deck and replacing an accessory structure with a salvaged cabin.

• Variance request for 12656 N. Shoreland Parkway to retain a deck that exceeds allowable square footage
• Variance request for 3800 West Grace Avenue to replace an accessory structure with an 1868 locally salvaged oak cabin

The Board denied a request to retain a deck exceeding the 200-square-foot limit at 12656 N. Shoreland Parkway. A separate request to replace an accessory structure with a salvaged oak cabin was postponed pending a determination from the Architectural Board.

• Denied variance for deck exceeding allowable square footage at 12656 N. Shoreland Parkway (4-1)
• Postponed variance request for accessory structure at 3800 West Grace Avenue until Architectural Board determination (Unanimous)
• Approved December 1, 2022 meeting minutes as amended (Unanimous)

Park and Open Space Board

The Park and Open Space Board will discuss updates to the Parks Capital Improvement Plan (CIP) and budget. The board is also considering a donation from Palladium Patios and Landscaping, LLC to install a patio at Rotary Park.

• Review of Parks CIP list including Lemke Park facility ($765,000-$934,000) and Rotary Park reconstruction ($90,000)
• Proposed donation of a 175-200sqft Yin and Yang paver patio at Rotary Park valued at $10,215.50
• Discussion of approximately $302,000 in park impact fees for 2023 and beyond
• Superintendent report on Candle Light Walk and Arbor Day volunteers
• Review of January 18, 2023 meeting minutes

The board approved the January 18, 2023, meeting minutes with amendments. Members agreed to develop individual priority lists for the Capital Improvement Plan (CIP) and requested alternative design options for a patio and plaque project.

• Approved January 18, 2023, minutes with amendments (Unanimous)
• Agreed that board members will bring a top five project list for the March CIP meeting
• Requested Palladium Patios and Landscaping, LLC provide other patio design and plaque options for the March meeting

Planning Commission

The Planning Commission reviewed several conditional use grants and site plan amendments. The body denied a request for a residential home build due to wetland and tree preservation concerns, while approving several small business grants and a security fence.

• Denied wetland setback waiver and specimen tree removal for a home at 12333 N. Lake Shore Drive
• Approved 6-foot metal security fence for Congregation Chabad at 2233 W. Mequon Road
• Approved conditional use grants for four businesses at 11431 N. Port Washington Road
• Approved conditional use grant amendments for Anytime Fitness and GF-Smoothie at W. Mequon Road
• Approved building and site plan modifications for Jilly's Car Wash at 10829 N. Port Washington Road

The Planning Commission approved several land-use permits, a new park pavilion, and a design guide for the Ulao Creek neighborhood. The board also passed multiple ordinance amendments regarding sewer cost reimbursements, R-2 zoning setbacks, and grass enforcement dates.

• Approved removal of two specimen trees at 12333 N. Lake Shore Drive (7-1)
• Approved fill permit for three building pads at 4550 W. Highland Road (8-0)
• Approved fill permit for Mee-Kwon Golf Course stormwater treatment with conditions (8-0)
• Approved 810 sq. ft. pavilion building at Lemke Park (8-0)
• Tabled building and site plan amendment for Aurora Health Center (8-0)
• Approved PUD amendment and concept plan for carriage homes at Newcastle Place (8-0)
• Approved ordinance amending sanitary sewer cost reimbursement options (8-0)
• Adopted Ulao Creek Design Guide for site design and architecture (8-0)

Economic Development Board

The Economic Development Board is meeting to discuss industrial land use policies and a development agreement extension. The board will review a request to push back the completion date for a residential project on Buntrock Avenue.

• P2 Development request to extend project completion date from June 1, 2023, to September 1, 2023, for 42 townhomes on Buntrock Avenue
• Discussion of industrial land use policies and appropriate locations in the south-central area of the city
• Review of industrial land use comparisons with Menomonee Falls, Germantown, Brown Deer, and Milwaukee

The Board recommended approving a construction deadline extension for a 42-townhome development on Buntrock Avenue. Members also discussed policy for industrial land use and the potential creation of a new zoning district.

• Appointed Mike Kramer as Chair pro tempore (6-0)
• Approved January 24, 2023 meeting minutes (6-0)
• Recommended approval of a 90-day extension until September 2023 for P2 Development (8-0)

Tree Board

The Tree Board will discuss the approval of a street tree planting plan for The Greens, located south of Freistadt Road and west of Villa Grove Road. Staff recommends approving the installation of 40 trees, including perimeter screening and frontage plantings.

• Proposed installation of 40 trees at The Greens
• Review of street tree plan submitted by Brian Thomas of Johnson’s Nursery Inc.
• Approval of meeting minutes from 8/19/2020 and 1/25/2023

The Tree Board approved an amended list of 40 trees for planting on Greens Street. The approved species include various lindens, oaks, buckeyes, and junipers.

• Approved meeting minutes from 8/19/2020 and 1/25/2023 (Unanimous)
• Approved amended Greens Street tree list totaling 40 trees (Unanimous)

Frank L. Weyenberg Library Board of Trustees

The Frank L. Weyenberg Library Board of Trustees will discuss the annual contract with Vanguard Cleaning Systems and the 2022 Public Library Annual Report to the State of Wisconsin. The meeting also includes a report on a classification and compensation study.

• Annual contract with Vanguard Cleaning Systems
• 2022 Public Library Annual Report to the State of Wisconsin
• Classification and Compensation Study report
• January 2023 accounts payable
• Unaudited 2022 end-of-year revenue and expense reports

The Board approved the January 2023 accounts payable statement and the annual contract with Vanguard Cleaning Systems. Trustees also approved the corrected 2022 Public Library Annual Report to the State of Wisconsin.

• Approved January 18, 2023 meeting minutes
• Approved January 2023 Accounts Payable Statement for $90,869.66
• Approved Annual Contract with Vanguard Cleaning Systems
• Approved corrected 2022 Public Library Annual Report to the State of Wisconsin

Festivals Committee

The committee is discussing the organization of the Taste of Mequon festival, including vendor reviews and sponsorship updates. The body is also planning activities for the event's 10-year anniversary and children's area entertainment.

• Review of Taste of Mequon applications and sponsors
• Discussion of 10-year anniversary fireworks ($2,500 for 5-10 minute show)
• Planning for children's area inflatables and a silent disco
• Review of vendor lists for artist, non-food, and food/beverage categories
• Discussion of anniversary logo cups and a bags tournament on the Library's lawn

The Committee approved the January meeting minutes and selected two vendors for the Taste of Mequon. Members also voted to rent an obstacle course and trampoline park for the children's area and decided against hosting a bags tournament.

• Approved January meeting minutes (Unanimous)
• Approved invitation for S & T Cuisine to submit application (Unanimous)
• Approved Lake Country Growers vendor application (Unanimous)
• Approved rental of obstacle course and trampoline park
• Decided against hosting a bags tournament

Mequon Municipal Water Utility Commission

The Mequon Municipal Water Utility Commission is reviewing a request to provide water service to the Village of River Hills. This includes discussing an intergovernmental agreement and specific service agreements for the River Hills Tax Increment District and other developments.

• Request for municipal water service from the Village of River Hills
• Intergovernmental Agreement (IGA) with the Village of River Hills
• Water Services Agreement for the River Hills Tax Increment District (TID) Infrastructure Project
• Water Services Agreement and easement with The Grove at River Hills, LLC
• Water Services Agreement with Bayside Development Partners II, LLC for the One North Project

The Commission approved several agreements to provide municipal water service to the Village of River Hills and specific development projects. This includes an intergovernmental agreement with River Hills and service contracts for The Grove at River Hills and the One North Project in Bayside.

• Approved December 13, 2022, minutes (Unanimous)
• Approved consideration of Village of River Hills' request for municipal water service (Unanimous)
• Approved resolution for Intergovernmental Agreement with Village of River Hills for water service (Unanimous)
• Approved Water Services Agreement with Village of River Hills for TID Infrastructure Project (Unanimous)
• Approved Water Services Agreement and easement with The Grove at River Hills, LLC (Unanimous)
• Approved Water Services Agreement with Bayside Development Partners II, LLC for One North Project (Unanimous)

Public Safety Committee

The committee approved the minutes from the December 13, 2022, meeting. Members discussed a burning ordinance complaint, which was found to be resolved as the resident had a valid permit.

• Approved Dec 13, 2022 meeting minutes (Unanimous)

Common Council

The Common Council will discuss several infrastructure projects, including Town Center improvements and City Hall roof replacement. The body is also deciding on a development agreement for a 37-lot subdivision and a business loan for a restaurant.

• Resolution 4013: $5,365,627 for Town Center TID No. 3 public improvements
• Resolution 4019: $335,995 contract for City Hall roof replacement with Alois Roofing and Sheet Metal
• Resolution 4015: $25,000 Town Center business loan for Tamatito at 6300 West Mequon Road
• Resolution 4010: Development agreement for Highland Meadows Subdivision (37 lots) at 1310 West Highland Road
• Resolution 4014: Up to $90,000 for electronic poll books, supplies, and training

The Common Council approved several high-value contracts for Town Center improvements and City Hall roof replacement. The council also authorized a development agreement for a 37-lot subdivision and approved the appointment of Bill Gebhardt as District 8 Alderman.

• Approved $5,365,627 for Town Center TID No. 3 public improvement projects (Unanimous)
• Approved $335,995 contract to Alois Roofing and Sheet Metal for City Hall roof replacement (Unanimous)
• Approved development agreement for Highland Meadows Subdivision (37 lots) (Unanimous)
• Approved $90,000 for electronic poll books, supplies, and training (Unanimous)
• Approved $25,000 Town Center business loan for Tamatito restaurant (Unanimous)
• Approved installation of widened paved shoulders on Highland Road (7-1)
• Approved ordinance amending electronic attendance at city meetings (Unanimous)
• Approved intergovernmental agreement with Village of River Hills for water service (Unanimous)

Public Safety Committee

The Public Safety Committee will discuss potential amendments to Mequon's burning ordinance, which governs burn permits and complaint enforcement. The Southern Ozaukee Fire Department will advise on impacts of any changes. No formal action is scheduled; the discussion is informational only.

• Discussion of amendments to the City of Mequon burning ordinance (last amended April 2022)
• Southern Ozaukee Fire Department representative to advise on potential impacts of changes
• Review and approval of December 13, 2022 meeting minutes

Public Welfare Committee

The Public Welfare Committee will review and recommend approval of two ordinances: one amending nuisance and noise regulations in the municipal code, and another updating residential swimming pool standards. They will also consider resolutions to renew Bird City Wisconsin status and designate Mequon as a Bee City USA. The committee will also approve January meeting minutes.

• Ordinance 2023-1639 amending Chapter 50 and Section 46-133 on nuisances including noise
• Ordinance amending Section 10-26 on residential swimming pool standards
• Resolution 4012 authorizing renewal of Bird City Wisconsin application and observing World Migratory Bird Day
• Resolution 4011 designating Mequon as a Bee City USA

The committee approved amendments to the city's noise ordinance regarding construction hours. It also approved resolutions to designate Mequon as a Bee City USA and renew an application with Bird City Wisconsin. A proposed ordinance regarding residential swimming pool standards was tabled for further information.

• Approved January meeting minutes (Unanimous)
• Approved Ordinance 2023-1639 with amendments to construction noise hours (Unanimous)
• Tabled ordinance on residential swimming pool standards pending further data on safety cover weights
• Approved Resolution 4012 to renew Bird City Wisconsin application and observe World Migratory Bird Day/Arbor Day (Unanimous)
• Approved Resolution 4011 designating Mequon as a Bee City USA (Unanimous)

Committee of the Whole

The Committee of the Whole will consider Resolution 4013 authorizing $5,365,627 in expenditures and contracts for the final phase of public improvement projects in the Town Center Tax Increment District (TID) No. 3. The projects include reconfiguration of Mequon Road, Ozaukee Interurban Trail crossing improvements, overhead utility burial, street lighting, streetscaping, signage, land acquisition, and ancillary maintenance. The TID has sufficient funding capacity and is projected to close in 2028.

• Resolution 4013 authorizing $5,365,627 for final phase of Town Center TID No. 3 improvements
• Reconfiguration of Mequon Road with narrowed travel lanes and Danish crossing for Ozaukee Interurban Trail
• Overhead utility burial coordinated with We Energies
• Streetscaping, street lighting, signage, and land acquisition included in the project
• TID funding capacity of $5.79M with projected closure in 2028 and $550k annual new tax revenue

The Committee of the Whole approved moving a resolution to the Common Council for the final phase of public improvements in Town Center TID No. 3. The projects include road reconfiguration, utility burial, and streetscaping. The committee also approved the minutes from the January 10, 2023 meeting.

• Approved moving Resolution 4013 for $5,365,627 in Town Center TID No. 3 improvements to Common Council (Unanimous)
• Approved January 10th, 2023 meeting minutes (Unanimous)

Finance-Personnel Committee

The Finance-Personnel Committee will review and recommend approval of two resolutions: one authorizing up to $90,000 for electronic poll books, supplies, and training, and another approving a $25,000 Town Center business loan for a restaurant at 6300 West Mequon Road. The committee will also approve February licenses, review January 2023 vouchers totaling $1,920,712.19, and receive the 2022 year-to-date investment report.

• Resolution 4014: up to $90,000 for electronic poll books, supplies, and training
• Resolution 4015: $25,000 Town Center business loan to Tamatito for a restaurant at 6300 West Mequon Road
• January 2023 vouchers paid totaling $1,920,712.19
• New peddler's license for Richmond Investment Services LLC for door-to-door soliciting of financial services
• 2022 year-to-date investment report as of 12/31/2022

Public Works Committee

The Public Works Committee will consider rejecting a bid from Noffke Roofing due to a bidder's error and awarding the City Hall roof replacement contract to Alois Roofing for up to $335,995. They will also discuss authorizing supplemental inspection services over $25,000, amending the private water trust MOU, and reviewing the 2023 road program and funding.

• Reject Noffke Roofing bid for City Hall roof due to bid error; forfeit $23,780 bid security
• Award City Hall roof replacement to Alois Roofing, West Allis, not-to-exceed $335,995
• Authorize supplemental inspection services over $25,000 with GRAEF, Kapur, R.A. Smith, Ruekert-Mielke, SEH
• Amend template MOU for private water trusts to reference City's standard land development specs
• Authorize widened paved shoulders on Highland Road from Wauwatosa Road to railroad crossing west of Cedarburg Road

The Public Works Committee approved a contract for the City Hall roof replacement and authorized the installation of widened paved shoulders on Highland Road. The committee also approved supplemental inspection services for five engineering firms and updated a memorandum for private water trusts.

• Approved contract for City Hall Roof Replacement to Alois Roofing and Sheet Metal not-to-exceed $335,995 (Unanimous)
• Rejected City Hall Roof Replacement bid from Noffke Roofing due to bidder's error (Unanimous)
• Authorized supplemental inspection services over $25,000 with GRAEF, Kapur & Associates, R.A. Smith, Ruekert-Mielke and SEH (Unanimous)
• Approved installation of widened paved shoulders on Highland Road from Wauwatosa Road to the railroad crossing west of Cedarburg Road (Unanimous)
• Approved amendment to Template Memorandum of Understanding for Private Water Trusts Operating in the Public Right-of-Way (Unanimous)
• Approved December 13, 2022, minutes (Unanimous)

Architectural Board

The Architectural Board will review several residential applications, including a kitchen and garage addition, window changes for a kitchen remodel, and a new single-family residence. The board also intends to approve meeting minutes from January 9, 2023.

• Kitchen and garage addition at 12504 N. Portland Avenue
• Window changes for kitchen remodel at 9922 N. Lake Shore Drive
• New single-family residence at 10127 W. Farmdale Estates Court

The Architectural Board unanimously approved plans for a kitchen and garage addition, window changes, and a new single-family residence. All three applications were approved as submitted.

• Approved kitchen and garage addition at 12504 N. Portland Avenue (Unanimous)
• Approved window changes at 9922 N. Lake Shore Drive (Unanimous)
• Approved new single-family residence at 10127 W. Farmdale Est. Ct. (Unanimous)
• Approved January 9, 2023 meeting minutes (Unanimous)

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission will discuss the Master Plan RFP response and consider recommending award of all or part of the contract. The item was postponed from the January 19 meeting to allow members to pursue private funding sources. The agenda also includes approval of January 19 meeting minutes and resident communications.

• Discussion of Master Plan RFP response with cost breakdown: $35,700 for Mequon, $17,100 for Thiensville for full project
• Possible removal of Task 4B (bicycle and pedestrian counts) to save $5,130 combined
• Review of January 19, 2023 meeting minutes

The Commission decided to table the Master Plan and apply for Transportation Alternatives Program (TAP) Grant funding. The Village of Thiensville indicated it does not wish to participate in the study due to cost and need.

• Approved January 19, 2023 meeting minutes (Unanimous)
• Approved motion to table Master Plan and apply for TAP Grant funding (Unanimous)

Southern Ozaukee Fire Department Board

The Southern Ozaukee Fire & EMS Commission will meet to interview candidates for the position of Battalion Chief. The commission may convene in closed session to discuss employment data, then reconvene in open session to take action. The agenda also includes reviewing and certifying the eligibility list for the position.

• Interview candidates for Battalion Chief
• Possible closed session under Wis. Stat. § 19.85(1)(c) and (f)
• Review and certify eligibility list for Battalion Chief under Wis. Stat. § 62.13(4)

The Southern Ozaukee Fire & EMS Commission met to interview candidates for Battalion Chief in a closed session. Following the interviews, the Commission certified three candidates on the eligibility list for a period of one year.

• Approved motion to convene into Closed Session (unanimous)
• Approved motion to reconvene in Open Session (unanimous)
• Certified three candidates for Battalion Chief on the eligibility list for one year (unanimous)

Planning Commission

The Planning Commission's Ad Hoc Port Washington Road Design Standards Committee will discuss and recommend approval of the Ulao Creek Design Guidebook, a set of neighborhood design standards for the 750-acre Ulao Creek area. The guidebook covers architectural style, streetscape, signage, and site design to preserve rural character. The committee will also discuss Ulao Creek Outlot Neighborhood Entry Features. The guidebook is scheduled for final Planning Commission approval on February 27, 2023.

• Ulao Creek Design Guidebook approval — final draft review and recommendation
• Ulao Creek Outlot Neighborhood Entry Features discussion
• Guidebook addresses streetscape, architecture, and site design standards
• Guidebook supplements zoning districts for the Ulao Creek neighborhood
• Final Planning Commission approval scheduled for February 27, 2023

Southern Ozaukee Fire Department Board

The Southern Ozaukee Fire & EMS Commission will consider a battalion chief vacancy. The board may convene into closed session to discuss employment and performance data, then reconvene in open session to act. The meeting is largely procedural with one substantive personnel item.

• Battalion Chief Vacancy: possible closed session under Wis. Stat. 19.85(1)(c) for employment and performance evaluation

The commission convened in a closed session to discuss the Battalion Chief vacancy. No substantive actions or decisions were recorded in the open session.

• Approved motion to convene into closed session to discuss Battalion Chief vacancy (5-0)
• Approved motion to reconvene in open session (unanimous)

Tree Board

The Tree Board will consider staff's recommendation to approve the street tree planting plan for Phase VI of The Enclave II at Mequon Preserve, located west of Wauwatosa Road and north of Donges Bay Road. The plan proposes 56 trees along Preserve Parkway, Coneflower Drive, and a walking path. Staff recommends approval with amendments to certain species and requires a watering schedule.

• Approval of 56 street trees for Phase VI of The Enclave II at Mequon Preserve
• Staff recommends substituting Brandywine Red Maple with Exclamation Planetree and Autumn Gold Gingko
• Reduction of Northern Red Oaks from 10 to 5 to mitigate Oak Wilt risk
• Requirement for a watering schedule: 20 waterings from late May to end of September with irrigation bags
• City Forestry Department to inspect nursery stock and approve planting practices

The Tree Board reviewed and approved the proposed tree species for The Enclave II at Mequon Preserve, Phase VI. The approval included several amendments to replace specific proposed species with alternative trees.

• Approved The Enclave II at Mequon Preserve, Phase VI species list with amendments (Unanimous)

Economic Development Board

The board will consider a loan application for Tomatito, a new Mexican restaurant located at Spur 16 Public Market. The meeting also includes discussions on industrial land uses and planning for a spring economic development event.

• Town Center Business Loan Application: Oliver Food LLC (Tomatito Restaurant)
• Assistant Chairman nomination
• Industrial Land Uses discussion
• Spring Economic Development Event planning

The Board approved a private loan application for Tomatito Restaurant to occupy a vacancy at the Spur 16 Public Market. Members also discussed potential industrial land uses in the southwest portion of the city and reached a consensus to postpone the Spring Economic Development Event until fall.

• Approved November 29, 2022 meeting minutes (8-0)
• Nominated Board Member McLean as assistant chairman (8-0)
• Approved loan application for Oliver Food LLC, Tomatito Restaurant (8-0)
• Consensus reached to postpone Spring Economic Development Event to fall

Planning Commission

The Ad Hoc Port Washington Road Design Standards Committee will discuss and approve final concept plans for streetscaping along Port Washington Road from Mequon Road to Zedler Lane. Key decisions include selecting stamped asphalt for pedestrian crossings, choosing light fixture designs, and deciding whether to recommend burying overhead wires. The plan also shifts median maintenance responsibility from Ozaukee County to the City of Mequon.

• Final concept plan for Port Washington Road streetscape from Mequon Road to Zedler Lane
• Decision on stamped asphalt vs. concrete for pedestrian crossings
• Selection of traditional light fixture options for the corridor
• Discussion of Mequon Road/Port Washington Road intersection improvements tied to I-43 project
• City to assume annual maintenance of medians from Ozaukee County

Planning Commission

The Planning Commission will hold public hearings and regular business items including conditional use grants for a car wash modification, multiple therapeutic massage and wellness centers, a fitness center extension, and a restaurant extension. Regular business items include a wetland setback waiver for tree removal, a fence plan amendment, a country club building expansion, a 37-lot subdivision, and a church rezoning and property line adjustment.

• Jilly's Car Wash: conditional use grant amendment and building/site plan amendment for modifications at 10829 N. Port Washington Road
• John Mikkelson: three conditional use grant requests for therapeutic massage/wellness centers at 11431 N. Port Washington Road, Suites 101, 101E, and 135
• Concord Development Company: extension requests for Anytime Fitness at 1300-1380 W. Mequon Road and GF-Smoothie at 1400-1412 W. Mequon Road
• Neumann Development, Inc.: concept plan, preliminary plat, fill permit, and development agreement for a 37-lot subdivision at 1310 W. Highland Road (Highland Meadows)
• St. Johns Evangelical Lutheran Church: certified survey map for modified property lines and rezoning from R-4 to B-1 and IPS at 1600-17174 W. Mequon Road

The Commission denied a wetland setback waiver and tree removal request for a home on N. Lake Shore Drive. It approved multiple conditional use grants for businesses on N. Port Washington Road and site amendments for properties on W. Mequon Road. A 37-lot subdivision and a rezoning request for a church property were also approved with conditions.

• Approved conditional use grants for Jilly's Car Wash, Therapeutic Massage and Wellness Center, Galleria for Better Health, Cedar Creek Massage, and Embrace Your Face (8-0)
• Approved conditional use grant amendment for Anytime Fitness with fence and lighting conditions (8-0)
• Approved conditional use grant amendment for GF-Smoothie with fence conditions (8-0)
• Denied wetland setback waiver and specimen tree removal for 12333 N. Lake Shore Drive (5-3)
• Approved 6-foot metal security fence for Congregation Chabad (8-0)
• Approved building/site plan and specimen tree removal for Ozaukee Country Club (8-0)
• Approved concept plan and preliminary plat for 37-lot Highland Meadows subdivision (8-0)
• Approved rezoning to IPS/B-1/PUD Overlay for St. Johns Evangelical Lutheran Church to prohibit future restaurant use (8-0)

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission will discuss and possibly recommend whether to add 4-foot paved shoulders to Highland Road (Wauwatosa Road to the railroad crossing) and River Road (Freistadt Road to Highland Road). City staff estimate the Highland Road widening would cost roughly $246,000 on top of a $260,000 repaving project, and note challenges including limited right-of-way and steep slopes. The commission will also discuss responses to a Master Plan RFP and approve minutes from prior meetings.

• Highland Road shoulder widening: staff estimate additional cost of $246,543 for asphalt, base, re-ditching, and design, on top of $259,649 for pulverize-and-pave without widening
• River Road shoulder widening proposed as additive bid for Thiensville's jurisdiction, with Mequon administering and Thiensville contributing financially
• Master Plan RFP Response Discussion — consultant responses to cost-sharing questions still pending from December review
• Approval of December 15, 2022 and January 5, 2023 meeting minutes (January 5 meeting lacked quorum and could not be called to order)

The Commission approved motions to widen shoulders on Highland Road and River Road to 4 feet. Discussion regarding the Master Plan RFP response was postponed to allow for the pursuit of private funding.

• Approved widening Highland Road (Wauwatosa Road to railroad) for 4' paved shoulders (5-1)
• Approved widening River Road (Freistadt Road to Highland Road) for 4' paved shoulders (Unanimous)
• Postponed Master Plan RFP response discussion to pursue private funding
• Approved December 15, 2022 meeting minutes with amendments (Unanimous)
• Approved January 5, 2023 meeting minutes (Unanimous)

Frank L. Weyenberg Library Board of Trustees

The Frank L. Weyenberg Library Board of Trustees will discuss and vote on an annual contract with Vanguard Cleaning Systems, and continue discussion on a Children's Department art feature. The board will also review December 2022 financial reports and approve the previous meeting's minutes.

• Discussion and action on annual contract with Vanguard Cleaning Systems
• Discussion on Children's Department Art Feature
• Approval of December 2022 Accounts Payable
• Review of December 2022 Revenue and Expense reports
• Approval of December 21, 2022 meeting minutes

The Board approved a design for an art feature at the Children's Department entrance and a revised annual cleaning contract with Vanguard Cleaning Systems. The Board also approved the December 2022 accounts payable statement.

• Approved December 21, 2022 meeting minutes
• Approved November 2022 Accounts Payable Statement for $115,724.05
• Approved Children’s Art Feature not to exceed $20,000
• Approved revised Vanguard Cleaning Systems contract pending proof of insurance

Festivals Committee

The Mequon Festivals Committee will discuss and potentially decide on the date for the 2023 Winter Wonderland festival, choosing between December 3 or December 10. The committee will also receive an update on applications for the Taste of Mequon event, review sponsorship levels, and discuss ideas for the event's 10th anniversary. Other agenda items include a recap of the previous Winter Wonderland and planning for a children's area.

• Winter Wonderland 2023 date selection: Dec. 3 or Dec. 10
• Taste of Mequon applications update
• Sponsorship levels review
• Children's area discussion
• 10th anniversary ideas for Taste of Mequon

The committee approved the date for Winter Wonderland 2023 and authorized purchases for event equipment. Members also voted to increase sponsorship levels and expand the children's area for the Taste of Mequon.

• Approved December 10 as the 2023 Winter Wonderland date (Unanimous)
• Approved purchase of 8 stretch linens for 6-foot banquet tables (Unanimous)
• Approved purchase of one fire pit and one heat lamp (Unanimous)
• Approved raising sponsorship levels (Unanimous)
• Approved increasing Board & Brush art boards to 300 for Children's Area (Unanimous)
• Approved purchase of a stage for the Children's Area (Unanimous)
• Approved meeting minutes (Unanimous)

Park and Open Space Board

The Park and Open Space Board will discuss the 2023 Gathering on the Green event at Rotary Park, including proposed fee changes and an amended special event agreement. The board will also review the January 2023 Capital Improvement Program and the 2023 work plan. No final decisions are being made at this meeting.

• Discussion of 2023 Gathering on the Green event fees: staff recommends $6,115 plus $1,000 security deposit, down from $15,275 total in 2022
• Proposal to add additional days and amend the typical weekend for the event
• Review of January 2023 Capital Improvement Program (CIP)
• Parks and Forestry Superintendent report on fishing pier, Kueny-Lemke update, and winter projects

The board approved the minutes from the November 16, 2022 meeting. Members discussed recommendations for Emergency Services charges and the prioritization of the January 2023 Capital Improvement Program (CIP) list.

• Approved 11/16/2022 Minutes (Unanimous)

Southern Ozaukee Fire Department Board

The Southern Ozaukee Fire & EMS Board will discuss an intergovernmental agreement and a commission overview. The board will also hear operational updates, including accomplishments since November 30, 2022, first-quarter objectives, Flex Grant expenditures, ARPA funding from Ozaukee County, and a report on the Mequon fatal fire.

• Intergovernmental Agreement Discussion
• SOFD Commission Overview
• Operational Updates: Accomplishments Since 11/30/22
• Objectives Needing to be Accomplished Q1
• Flex Grant Expenditures and ARPA Funding from Ozaukee County

The Board approved the minutes from November 30, 2022. Members discussed the use of $200,000 in state Flex Grant funds for equipment and the hiring of two full-time firefighter/paramedics using ARPA funds. The Board also discussed potential amendments to the Intergovernmental Agreement.

• Approved November 30, 2022 Minutes (Unanimous)

Southern Ozaukee Fire Department Board

The Southern Ozaukee Fire Department Board is receiving a newly revised handbook for Wisconsin police and fire commissioners, published by the League of Wisconsin Municipalities. The agenda contains no decisions or discussions of specific local business; it is purely procedural.

• Receipt of the 2019 revised Handbook for Wisconsin Police and Fire Commissioners

The Commission approved the hiring process and eligibility list for paid-on-call members. It also approved the hiring process for four full-time firefighter/paramedics to be hired in 2023, with the first two funded by ARPA.

• Approved hiring process for paid-on-call members (Unanimous)
• Certified eligibility list for Fire Department (Unanimous)
• Approved hiring process for full-time firefighter/paramedics with Captain added as immediate supervisor (Unanimous)
• Convened into closed session to discuss Battalion Chief vacancy (Unanimous)

Public Welfare Committee

The Public Welfare Committee is reviewing an ordinance to amend city nuisance and noise regulations. The committee will also discuss 'No Mow May' and proposed changes to front setbacks in the R-2 Zoning District.

• Ordinance 2023-1639: Amending Chapter 50 and Section 46-133 regarding nuisances and noise
• Discussion of required front setback changes in the R-2 Zoning District
• Discussion of 'No Mow May'

The committee approved amendments to the R-2 Zoning District front setback to match other districts and reduce the setback from 30 to 25 feet. A proposed ordinance regarding noise nuisances was tabled for further revision. The committee also recommended delaying turf grass height enforcement until after June 1 for 'No Mow May'.

• Approved R-2 Zoning District setback changes to match other districts and move setback from 30 to 25 (Unanimous)
• Tabled Ordinance 2023-1639 regarding noise nuisances (Unanimous)
• Approved December meeting minutes (Unanimous)

Committee of the Whole

The Committee of the Whole will review a classification and compensation study conducted by GovHR USA, LLC. The presentation covers job evaluations, salary data, and proposed pay structures for non-represented employees and library staff.

• Presentation of 2022 Compensation Study results
• Ordinance 2022-1633 regarding banquet facilities and conference centers in specific zoning districts

The Committee recommended approval of an amended ordinance establishing banquet facilities and conference centers as conditional uses in specific zoning districts. The amendment passed for the Town Center Zoning District, while other areas will return to the Planning Commission for review. The committee also received a presentation on the 2022 Compensation Study.

• Approved December 13, 2022 meeting minutes (8-1)
• Recommended approval as amended of Ordinance 2022-1633 regarding banquet and conference center conditional uses (8-1)

Finance-Personnel Committee

The Finance-Personnel Committee will review and recommend approval of a resolution authorizing a $36,661 transfer from the Information Technology Division's 2022 budget to its capital account for planned city network upgrades in 2023. The committee will also review December 2022 vouchers paid totaling $3,054,101.87 and approve meeting minutes from December 13, 2022.

• Resolution 4008: Transfer of $36,661 from IT Division's 2022 budget to capital account for city network upgrades in 2023
• December 2022 vouchers paid totaling $3,054,101.87 across all funds
• Approval of December 13, 2022 meeting minutes

The Finance-Personnel Committee approved the December 2022 vouchers and the Finance & Personnel Work Plan. The committee also authorized a budget transfer to the Information Technology Division's capital account to account for hardware delays.

• Approved December 13, 2022 meeting minutes (Unanimous)
• Approved December 2022 Vouchers Paid List (Unanimous)
• Approved Resolution 4008 to transfer $36,661 from IT 2022 Budget to Capital Account (Unanimous)
• Approved Finance & Personnel Work Plan (Unanimous)

Common Council

The Common Council will hold a public hearing and consider final approval of an ordinance to amend a Planned Unit Development (PUD) to allow 10 residential units instead of 8 on a property west of 11649 N. Port Washington Road. The council will also consider ordinances on banquet facilities as conditional uses and eliminating the emergency dispatcher position, as well as resolutions for a subdivision development agreement, IT budget transfer, and pump purchase. Several consent agenda items and potential closed sessions on a police department claim and a battalion chief vacancy are also scheduled.

• Public hearing and consideration of Ordinance 2022-1636 to allow 10 residential units on property west of 11649 N. Port Washington Road
• Resolution 4007 approving a development agreement for an 11-lot subdivision at 10766 North Torrey Drive
• Resolution 4008 authorizing a $36,661 transfer from IT budget to capital account for network upgrades
• Resolution 4009 approving purchase of two portable back-up pumps from Wisconsin Pump Works for $149,319
• First readings of ordinances on electronic attendance at city meetings and nuisance/noise code amendments

The Common Council approved a Planned Unit Development amendment to increase unit density at a property west of N. Port Washington Road. The council also voted to eliminate the city's emergency dispatcher position and authorized several budget transfers and equipment purchases.

• Approved Ordinance 2022-1636 to allow 10 units west of 11649 N. Port Washington Road (7-1)
• Approved Resolution 4007 for an 11-lot subdivision development agreement at 10766 North Torrey Drive (7-1)
• Approved Ordinance 2022-1633 establishing banquet facilities and conference centers as conditional uses in specific districts (7-1)
• Approved Ordinance 2022-1637 eliminating the position of Emergency Dispatcher (7-1)
• Approved Resolution 4008 to transfer $36,661 to the IT Capital Account (7-1)
• Approved Resolution 4009 to purchase two portable back-up pumps for $149,319 (7-1)
• Approved motion to enter closed session regarding a potential claim against the Mequon Police Department (8-1)

Sewer Utility District Commission

The Sewer Utility District Commission will consider approving Resolution 4009 to purchase two portable back-up pumps and appurtenances from Wisconsin Pump Works for $149,319. The pumps are intended for use at Ranch Road Lift Station E and other stations, following rejection of bids for an automatic system in November. The commission will also review and approve minutes from the December 13, 2022 meeting.

• Resolution 4009: Purchase of two portable back-up pumps from Wisconsin Pump Works for $149,319
• Approval of December 13, 2022 meeting minutes

The Commission approved the minutes from the December 13, 2022 meeting. Members discussed a resolution to purchase two portable back-up pumps and appurtenances for $149,319, though no final vote on the purchase was recorded in the minutes.

• Approved December 13, 2022 meeting minutes (Unanimous)

Architectural Board

The Architectural Board will review and vote on four applications: a new single-family residence at 10608 N. Coneflower Drive, roof changes at 11243 N. Revere Road, a new single-family residence on N. Lake Shore Drive, and a sunroom addition at 9835 N. Courtland Drive. The board will also approve minutes from the December 12, 2022 meeting.

• Veridian Homes LLC new single-family residence at 10608 N. Coneflower Drive in The Enclave subdivision
• Tim Hren roof changes at 11243 N. Revere Road in Paul Revere subdivision
• Peter Lanigan, Jr. new single-family residence on N. Lake Shore Drive (12500 block) – resubmitted plans with addition
• Jim & Martha Suttmiller sunroom addition at 9835 N. Courtland Drive in Maplefield Estates

The Architectural Board unanimously approved plans for two new single-family residences, one roof change, and one sunroom addition. All projects were approved as submitted.

• Approved new single-family residence at 10608 N. Coneflower Drive (Unanimous)
• Approved roof changes at 11243 N. Revere Road (Unanimous)
• Approved new single-family residence at Lot #2 N. Lake Shore Drive (Unanimous)
• Approved sunroom addition at 9835 N. Courtland Drive (Unanimous)
• Approved December 9, 2022 meeting minutes (Unanimous)

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission will discuss and possibly recommend whether to widen Highland Road from Wauwatosa Road east to the railroad with 4-foot paved shoulders, or instead pursue an off-road path. They will also discuss responses to a Master Plan RFP and may recommend awarding a contract. The meeting includes approval of prior minutes and resident communications.

• Highland Road shoulder widening: 0.55-mile section from Wauwatosa Road east to railroad, with estimated additional costs of $117,262 for re-ditching and $129,281 for asphalt/base, plus consultant costs of $15,000–$25,000
• Master Plan RFP response discussion: interview team reviewed proposals and sought clarification from a consultant on cost savings; possible recommendation to award all or part of the contract
• Approval of December 15, 2022 meeting minutes

The meeting could not be called to order because a quorum was not present. No substantive decisions were made.