Mequon public meetings in 2022

Frank L. Weyenberg Library Board of Trustees

The Frank L. Weyenberg Library Board of Trustees will vote on the 2023 library budget, discuss contracts for AT&T Office@Hand and RFID security gates/entrance remodel, and consider a wage adjustment for the director in closed session. The board will also approve November 2022 accounts payable and 2022 budget adjustments.

• Action required: Approval of 2023 FLW Library Budget
• Discussion and possible action: AT&T Office@Hand Contract
• Discussion and possible action: RFID Security Gates and Entrance Remodel
• Action item: Accounts Payable for November 2022
• Action required: 2022 Budget Adjustments

The Board approved the 2023 library budget and 2022 budget adjustments. Trustees authorized a new VoIP phone system and a front entrance remodel using American Rescue Plan Act funds. The Board also approved a compensation adjustment and bonus for the Library Director.

• Approved November 2022 Accounts Payable Statement for $87,246.62
• Approved 2022 Budget Adjustments
• Approved 2023 FLW Library Budget
• Approved 36-month agreement with AT&T Office@Hand for VoIP phone service
• Approved RFID Security Gate and Entrance Remodel project (cost not to exceed $25,000)
• Approved 3% compensation adjustment and one additional week of annual paid vacation for Library Director
• Approved one-time $2,500 appreciation bonus for Library Director

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Mequon-Thiensville Bike and Pedestrian Way Commission will meet to discuss updates on the M-T Trails Highland Path and the Mequon Road OIT Crossing, as well as a Master Plan RFP response. The commission will also consider a response regarding the Bonniwell Road OIT Crossing. No votes or final decisions are listed on this agenda.

• M-T Trails Highland Path Update
• Mequon Road OIT Crossing Update
• Master Plan RFP Response Discussion
• Bonniwell Road OIT Crossing Commission Response

The Commission approved sending a revised response letter to a citizen regarding the Bonniwell Road OIT crossing. Members discussed cost-sharing options for a Master Plan RFP, but no decision was made pending consultant responses. Updates were provided on the Highland Path and Mequon Road OIT crossing projects.

• Approved November 10, 2022 meeting minutes (Unanimous)
• Approved sending revised response letter regarding 8015 Bonniwell Road OIT crossing (Unanimous)

Public Safety Committee

The Public Safety Committee will review and recommend approval of a resolution authorizing a vehicle usage agreement between Mequon, Thiensville, and the Southern Ozaukee Fire & EMS Department for fiscal year 2023. The agreement allows the merged department to use each community's emergency vehicles until titles are transferred, with no lease or rental payments. The committee will also approve minutes from the October 11, 2022 meeting.

• Resolution 4004: Vehicle Usage Agreement for FY 2023 between Mequon, Thiensville, and Southern Ozaukee Fire & EMS Department
• No lease or rental payment required for vehicle use
• Each community maintains liability insurance on its own vehicles; SOFD carries collision and comprehensive insurance
• Approval of October 11, 2022 meeting minutes

The committee approved a resolution regarding a vehicle usage agreement between the City of Mequon, the Village of Thiensville, and the Southern Ozaukee Fire & Emergency Medical Services Department. The agreement allows the Southern Ozaukee Fire Department to use emergency vehicles from Mequon and Thiensville.

• Approved meeting minutes from Oct 11, 2022 (Unanimous)
• Approved Resolution 4004 for FY 2023 Vehicle Usage Agreement (Unanimous)

Public Welfare Committee

The Public Welfare Committee will review and recommend approval of two ordinances: one amending electronic attendance rules for city meetings, and another updating the nuisance ordinance. They will also discuss planning for a community survey. The meeting includes approval of previous minutes and a work calendar review.

• Ordinance amending Chapter 2 of Mequon Code to allow up to 4 electronic meetings per year for citizen committee members and clarify council member attendance rules
• Nuisance ordinance amendments to modernize language, streamline enforcement, and standardize noise regulations
• Discussion of community survey planning and background information

The Public Welfare Committee approved an ordinance regarding electronic attendance at city meetings. A proposed ordinance regarding nuisances was sent back for revisions, and the committee discussed planning for a future community survey.

• Approved November Meeting Minutes (Unanimous)
• Approved Ordinance 2023-1638 amending electronic attendance at city meetings (Unanimous)
• Tabled Ordinance Revising Chapter 50 relating to Nuisances for further changes

Committee of the Whole

The Committee of the Whole will discuss a proposed $41,716 increase in the Weyenberg Library's annual allocation for fiscal year 2023, along with use of American Recovery Plan Act funds for capital projects. They will also review preliminary design plans for expanding the pavilion at Lemke Park. Quarterly reports from several city departments will be presented.

• Discussion of $41,716 expenditure adjustment for Weyenberg Library for FY2023
• Review of ARPA funding use for library capital projects including book returns and security gates
• Review of preliminary design plans for expansion of the pavilion at Lemke Park
• Quarterly departmental reports from Finance, Clerk, Community Development, Public Works, Fire, and Police

The committee approved the meeting minutes from October 11, 2022. Members discussed expenditure adjustments for the Weyenberg Library and reviewed preliminary design plans for the Lemke Park Pavilion expansion.

• Approved October 11, 2022 meeting minutes (8-1)

Finance-Personnel Committee

The Finance-Personnel Committee will review and recommend approval of an ordinance eliminating the position of Emergency Dispatcher, and three resolutions: a $480,000 three-year agreement for city maintenance and assessing services, a $369,541 insurance program proposal, and a contract for general legal services. The committee will also approve December licenses and November vouchers totaling $849,153.19.

• Ordinance 2022-1637: Amending Chapter 2 to eliminate the position of Emergency Dispatcher
• Resolution 4000: Three-year agreement with Assessment Technologies of Wisconsin LLC for $480,000, re-appointing Michael L. Grota as City Assessor through 2025
• Resolution 4001: Insurance program proposal from R&R Insurance for $369,541 for fiscal year 2023
• Resolution 4002: Contract for general legal services with Wesolowski, Reidenbach & Sajdak, S.C. for 2023-2025
• November 2022 vouchers paid totaling $849,153.19

The Finance-Personnel Committee approved several service contracts, including a three-year agreement for assessing services and a 2023 insurance program. The committee also approved an ordinance eliminating the Emergency Dispatcher position.

• Approved Ordinance 2022-1637 to eliminate the Emergency Dispatcher position (Unanimous)
• Approved Resolution 4000 for a three-year agreement with Assessment Technologies of Wisconsin LLC for $480,000 (Unanimous)
• Approved Resolution 4001 for the Fiscal Year 2023 insurance program from R&R Insurance for $369,541 (Unanimous)
• Approved Resolution 4002 for general legal services with Wesolowski, Reidenbach & Sajdak, S.C. from Jan 1, 2023 to Dec 31, 2025 (Unanimous)
• Approved December 2022 licenses (Unanimous)
• Approved November 2022 Vouchers Paid List (Unanimous)
• Approved November 9, 2022 meeting minutes (Unanimous)

Public Works Committee

The Mequon Municipal Water Utility Commission will discuss and possibly approve an amendment to relocate a second water connection point from Granville Road to Swan Road, and consider water service agreements with Thiensville and River Hills. An update on Milwaukee Water Works' 2022 rate case is also on the agenda.

• Resolution to amend Milwaukee water purchase agreement, moving second connection from Granville/County Line to Swan/County Line
• Approval of water services agreement with Village of Thiensville along Freistadt Road and Main Street
• Review of proposed terms for intergovernmental water service agreement with Village of River Hills
• Update on Milwaukee Water Works 2022 rate case

The Public Works Committee approved the release of a septic system deed restriction for a property at 8435 W. Highland Road to allow for a new single-family home. The committee also approved the 12th Edition of the Standard Specifications for Land Development.

• Approved Resolution 4003 to release septic system deed restriction at 8435 W. Highland Road (Unanimous)
• Approved Standard Specifications for Land Development - 12th Edition (Unanimous)
• Approved minutes from Oct 26, 2022 Special Meeting (Unanimous)

Common Council

The Common Council will hold a public hearing and consider an ordinance to allow banquet facilities and conference centers as conditional uses in several commercial zoning districts. The council will also vote on multiple resolutions, including a $480,000 three-year contract for city assessment services, a $369,541 insurance program renewal, and a $282,921 contract for sewer lateral clean-outs. Several other resolutions and consent agenda items are scheduled for discussion or approval.

• Public hearing and consideration of Ordinance 2022-1633 to allow banquet facilities and conference centers as conditional uses in B-2, TC, AC, B-4, and Ulao Creek Mixed-Use districts
• Resolution 4000: $480,000 three-year agreement with Assessment Technologies of Wisconsin for city maintenance and assessing services
• Resolution 4001: $369,541 proposal from R&R Insurance for the city's insurance program for fiscal year 2023
• Resolution 4005: $282,921 contract with Globe Contractors for installation of 34 sanitary sewer building lateral clean-outs
• Potential closed session to discuss a claim against the Mequon Police Department and a battalion chief vacancy

The Common Council approved multiple resolutions for city insurance, legal services, and assessment maintenance. It also awarded two contracts for sanitary sewer clean-outs and inspections. A proposed ordinance regarding banquet and conference center zoning was tabled.

• Approved $480,000 assessment services agreement and appointment of Michael L. Grota (7-1)
• Approved $369,541 insurance program proposal from R&R Insurance (7-1)
• Approved general legal services contract with Wesolowski, Reidenbach & Sajdak, S.C. (7-1)
• Approved $282,921 sewer lateral clean-out contract to Globe Contractors (7-1)
• Approved $151,140 sewer inspection contract to Bloom Companies, LLC (7-1)
• Approved vehicle usage agreement with Village of Thiensville and SOFD (7-1)
• Approved release of septic system deed restriction at 8435 W. Highland Road (7-1)
• Tabled Ordinance 2022-1633 regarding banquet and conference center zoning (7-1)

Mequon Municipal Water Utility Commission

The Mequon Municipal Water Utility Commission will consider a resolution to amend the city's wholesale water agreement with Milwaukee, relocating a second water connection point from Granville Road to Swan Road. The commission will also discuss a water services agreement with the Village of Thiensville and proposed terms for an intergovernmental water service agreement with the Village of River Hills. An update on Milwaukee Water Works' 2022 rate case is also on the agenda.

• Resolution to amend Milwaukee water purchase agreement, moving second connection from Granville/County Line to Swan/County Line
• Approval of a Water Services Agreement with Village of Thiensville along Freistadt Road and Main Street
• Review of proposed terms for an Intergovernmental Agreement for water service with Village of River Hills
• Update on Milwaukee Water Works 2022 rate case

The Commission approved a resolution for a second Milwaukee Water Works connection and a water services agreement for the Thiensville Crossing Water Main Extension. Additionally, the River Hills Intergovernmental Agreement (IGA) was approved following discussion on capacity and interested parties.

• Approved October 27, 2022, meeting minutes (Unanimous)
• Approved RESOLUTION 3999 for 2nd MWW Connection (Unanimous)
• Approved Water Services Agreement for Thiensville Crossing Water Main Extension (Unanimous)
• Approved River Hills IGA (Unanimous)

Sewer Utility District Commission

The Sewer Utility District Commission will consider awarding a $282,921 contract to Globe Contractors for installing 34 sanitary sewer building lateral clean-outs in the Riverland Drive Lift Station H area, contingent on MMSD funding. They will also consider a $151,140 contract to Bloom Companies to inspect the clean-out installation and sewer lateral rehabilitation. Both items are up for review and recommendation to the Common Council.

• Resolution 4005: Award $282,921 contract to Globe Contractors for 34 sanitary sewer lateral clean-outs in Riverland Drive Lift Station H area
• Resolution 4006: Award $151,140 contract to Bloom Companies to inspect clean-out installation and sewer lateral rehabilitation
• Work is part of the Private Property Inflow and Infiltration Reduction Program, funded by MMSD allocations

The Sewer Utility District Commission approved two contracts for sanitary sewer work. One contract covers the installation of building lateral clean-outs, and the other covers inspection and rehabilitation services.

• Approved $282,921 contract to Globe Contractors for 34 sanitary sewer building lateral clean-outs (Unanimous)
• Approved $151,140 contract to Bloom Companies, LLC for inspection of clean-outs and rehabilitation of sewer laterals (Unanimous)
• Approved November 9, 2022 meeting minutes (Unanimous)

Planning Commission

The Mequon Planning Commission will hold a public hearing on a conditional use permit for an acupuncture and aesthetics clinic, and consider three regular business items: a certified survey map to reconfigure four lots on Highland Road, a development agreement and preliminary plat for an 11-lot subdivision on Torrey Drive, and a fill permit for 12,000 cubic yards. The meeting also includes approval of minutes from the previous meeting.

• Public hearing: conditional use grant for acupuncture and aesthetics clinic at 11431 N. Port Washington Road, Suite 106A
• Certified survey map to reconfigure property lines for four lots at 4550 W. Highland Road
• Development agreement, preliminary plat, and fill permit for 12,000 C.Y. for an 11-lot subdivision at 10766 Torrey Drive

The Commission approved a conditional use grant for an acupuncture and aesthetics business and a 4-lot land division. It also approved a development agreement, preliminary plat, and fill permit for an 11-lot subdivision on Torrey Drive.

• Approved conditional use grant for AcuEsthetics at 11431 N. Port Washington Road, Suite 106A (8-0)
• Approved 4-lot land division for Kellner Highland Property, LLC at 3550 W. Highland Road (7-0)
• Approved development agreement, preliminary plat, and fill permit for 11-lot subdivision at 10766 Torrey Drive with conditions (8-0)
• Approved November 28, 2022 meeting minutes (8-0)

Architectural Board

The Mequon Architectural Board will meet on December 12, 2022, to review and decide on seven applications for residential projects. These include new single-family homes, additions, and two resubmittals of previously tabled projects. The board will also consider approving the minutes from its November 14, 2022 meeting.

• Veridian Homes LLC: new single-family residence at 10539 N. Coneflower Drive
• Brian Immel: resubmittal for sunroom addition at 3404 W. Burgundy Court (tabled 8/8/22)
• Joseph Miller: resubmittal for sunroom and attached garage at 230 W. Highview Drive (tabled 11/14/22)
• Stephen & Karly Sheperd: new single-family residence on Pine Tree Circle
• Kevin Eggert: addition of attached garage at 11006 N. Sherwood Drive

The Architectural Board unanimously approved plans for three new single-family residences and four additions, including garages and sunrooms. Several approvals included specific conditions regarding window consistency and roofing materials.

• Approved new single-family residence at 10539 N. Coneflower Drive (Unanimous)
• Approved attached garage addition at 9815 N. Melrose Court (Unanimous)
• Approved attached garage addition at 11006 N. Sherwood Drive (Unanimous)
• Approved new single-family residence at Lot #6 on Pine Tree Circle (Unanimous)
• Approved new single-family residence at 10538 N. Gazebo Hill Parkway (Unanimous)
• Approved sunroom addition re-submittal at 3404 W. Burgundy Court (Unanimous)
• Approved sunroom and attached garage re-submittal at 230 W. Highview Drive (Unanimous)
• Approved November 14, 2022 meeting minutes (Unanimous)

Board of Police Commissioners

The Board of Police Commissioners approved the certification of a firefighter/paramedic recruit and three battalion chief candidates. The board also adopted Rules of Procedure for hearings and selected legal counsel. One candidate for the battalion chief eligibility list was denied.

• Approved meeting minutes from September 6, 2022 (voice acclamation)
• Approved working with Attorney Kyle Gulya for legal advice (5/0)
• Accepted Rules of Procedure for Police and Fire Commission hearings (5/0)
• Authorized President Pukaite to act in accordance with Rules of Procedure (5/0)
• Certified proposed Firefighter/Paramedic recruit (5/0)
• Certified battalion chief candidates Deutsch, Davis, and Padgett (5/0)
• Denied adding battalion chief candidate Lempke to eligibility list (2/3)

Board of Police Commissioners

The Board of Police and Fire Commissioners will consider hiring von Briesen & Roper for legal advice, adopt rules of procedure under state law, discuss charges, and certify eligibility lists for fire recruits and battalion chief.

• Discuss and vote on retaining von Briesen & Roper for legal advice
• Adopt rules of procedure under Wis. Stat. § 62.13(5) and discuss charges
• Certify Fire Department Recruit eligibility list
• Certify Battalion Chief eligibility list

Board of Appeals

The Mequon Board of Appeals will hold public hearings and decide on two variance requests: one to allow ground-mounted solar panels that exceed the front setback at 11724 N. Shorecliff Avenue, and another to retain a deck built without a permit at 12656 N. Shoreland Parkway. The board will also approve minutes from its June 2, 2022 meeting.

• Variance request by Mike Ryan for solar panels exceeding front setback at 11724 N. Shorecliff Avenue
• Variance request by Nancy Tolocko to retain a deck built without a permit at 12656 N. Shoreland Parkway
• Approval of June 2, 2022 meeting minutes

The Board of Appeals denied a request to install ground-mounted solar panels that would exceed the required front setback at 11724 N. Shorecliff Avenue. A second appeal regarding a deck at 12656 N. Shoreland Parkway was postponed at the appellant's request.

• Approved meeting minutes of June 2, 2022 (Unanimous)
• Denied variance request for ground-mounted solar panels at 11724 N. Shorecliff Avenue (Unanimous)

Southern Ozaukee Fire Department Board

The Board is meeting to swear in the Fire Chief and discuss merger action items to be completed by January 1, 2023. Members will review several operational agreements, including a paramedic intercept agreement and a vehicle lease. The body will also consider a subrecipient agreement with Ozaukee County for ARPA funds to recruit and retain fire paramedics.

• Subrecipient Agreement with Ozaukee County for ARPA fire paramedic recruitment/retention
• Paramedic Intercept agreement with the City of Cedarburg Fire Department
• Lease vehicle agreement between City of Mequon, Village of Thiensville, and SOFD
• Letter of Engagement for labor attorney services
• Registration process and fee for mobile kitchens

The Board swore in David Bialk as Fire Chief effective January 1, 2023. Members approved a 2023 work plan, a new department logo, and several intergovernmental agreements including a paramedic intercept agreement with Cedarburg. The Board also established a $20 annual registration fee for mobile kitchens.

• Swore in David Bialk as Fire Chief effective Jan 1, 2023
• Approved 2023 Meeting Schedule (Unanimous)
• Approved legal representation by Wesolowski, Reidenbach & Sajdak, S.C. (Unanimous)
• Approved Subrecipient Agreement with Ozaukee County for ARPA Grant funds (Unanimous)
• Authorized Paramedic Intercept Services Agreement with Cedarburg Fire Department (Unanimous)
• Approved new SOFD Logo with specific text placement (Unanimous)
• Approved $20 annual registration fee for mobile kitchens (Unanimous)
• Approved Vehicle Usage Agreement between Mequon, Thiensville, and SOFD (Unanimous)

Economic Development Board

The board is meeting to review the status of Business Park #2 and potential locations for Business Park #3. Members will also discuss a draft incentive policy for TID #4 and #5 and plan a spring economic development event.

• Status of Business Park #2 and potential Business Park #3 location
• Draft incentive policy for TID #4 & #5
• Planning for Spring Economic Development Event
• Approval of September 20, 2022 meeting minutes

The Board approved the minutes from the October 25, 2022, meeting. Members discussed infrastructure and land-use planning for Business Park #2 and a potential Business Park #3, and reviewed updates on TIF district health and Town Center bidding.

• Approved October 28, 2022, meeting minutes (8-0)

Joint Review Board

The Joint Review Board is meeting to review the performance and status of four Tax Incremental Districts as required by state law. The board will appoint a chairperson and public member and vote on a resolution acknowledging the filing of annual reports.

• Review of PE-300 annual reports for Tax Incremental District No. 2
• Review of PE-300 annual reports for Tax Incremental District No. 3
• Review of PE-300 annual reports for Tax Incremental District No. 4
• Review of PE-300 annual reports for Tax Incremental District No. 5
• Resolution Acknowledging Filing of Annual Reports and Compliance with Annual Meeting Requirement

The Joint Review Board appointed a Public Member and a Chairperson. The board reviewed the performance and financial status of Tax Increment Districts Two, Three, Four, and Five. A resolution was approved acknowledging the filing of annual reports and compliance with meeting requirements.

• Appointed Timothy Carr as Public Member (Unanimous)
• Appointed Andrew Nerbun as Chair Person (Unanimous)
• Approved Resolution Acknowledging Filing of Annual Reports and Compliance with Annual Meeting Requirement (Unanimous)

Planning Commission

The Planning Commission will review several land-use requests, including a rezoning recommendation for a housing modification and a public hearing for a bank building extension. The body will also discuss agricultural storage, sign waivers, and tree removal requests.

• Rezoning recommendation for East Brook Drive, LLC to allow 10 units instead of 8 behind 11649 N. Port Washington Road
• Public hearing for North Shore Bank conditional use grant extension for a 3,250 sq. ft. building at 11319 - 11333 N. Port Washington Road
• Request for a 10,800 sq. ft. agricultural storage building at 10232 W. Bonniwell Road (Gierch Farms)
• Setback waiver and specimen tree removal at 12333 N. Lake Shore Drive
• Sign waiver for structures around gas pumps at 11210 N. Port Washington Road (Exxon Mobil)

The Planning Commission approved a conditional use grant extension for North Shore Bank and a rezoning recommendation for East Brook Drive, LLC to increase units from 8 to 10. A request for a setback waiver and tree removal at 12333 N. Lake Shore Drive was tabled. The Commission also approved an agricultural storage building and signage changes for an Exxon Mobil location.

• Approved conditional use grant extension for North Shore Bank (7-0)
• Approved 10,800 sq. ft. agricultural storage building for Gierch Farms (7-0)
• Tabled setback waiver and specimen tree removal at 12333 N. Lake Shore Drive (4-3)
• Approved sign waiver and decorative structures for Exxon Mobil per staff recommendations (7-0)
• Approved PUD modification for East Brook Drive, LLC to allow 10 units instead of 8 (7-0)
• Approved October 17, 2022 meeting minutes (7-0)

Festivals Committee

The Festivals Committee is meeting to discuss final preparations for the Winter Wonderland event. The agenda includes reviewing the event map, choir and band shell arrangements, and volunteer assignments.

• Winter Wonderland updates including map, fire pits, and decorations
• Distribution of event flyers
• Santa sign-up
• Tour of the Isham Day House (IDH)

The Committee approved the October meeting minutes and coordinated operational details for the Winter Wonderland event. Members assigned specific roles for the festival day and identified necessary equipment rentals for the Isham Day House.

• Approved October meeting minutes (Unanimous)
• Agreed to rent two light towers and purchase lights for the bandshell
• Determined pipe and drape and carpet mats must be ordered for Isham Day House

Park and Open Space Board

The board is meeting to discuss the 2022 Annual Report and receive a report from the Parks and Forestry Superintendent. The board will also review meeting minutes from August and October 2022.

• Discussion of the 2022 Annual Report, which notes record park usage and approximately $100,000 in rental revenues

The board approved the 2022 Annual Report, which will be presented to the Community of the Whole by Superintendent Gies. Members also discussed potential improvements for future reports and a solar roof sponsorship for the Lemke Pavilion.

• Approved October 19th, 2022 minutes (Unanimous)
• Approved August 24th, 2022 minutes (Unanimous)
• Approved 2022 Annual Report (Unanimous)

Frank L. Weyenberg Library Board of Trustees

The Board of Trustees will meet to discuss the 2022 operating budget amendment and a cleaning contract. The body will also consider the 2022 library holiday calendar and the board meeting schedule.

• Discussion and possible action on 2022 Operating Budget Amendment
• Discussion and possible action on Cleaning Contract
• Discussion and possible action on 2022 Library Holiday Calendar
• Discussion and possible action on 2022 Board of Trustees Meeting Schedule
• Update on Classification and Compensation Study

The Board of Trustees approved the 2022 Operating Budget Amendment and the 2023 holiday and meeting calendars. The Board also approved October 2022 accounts payable and the minutes from the previous meeting.

• Approved October 2022 Accounts Payable Statement of $84,859.56
• Approved October 19, 2022 meeting minutes
• Approved 2023 Library Holiday Calendar
• Approved 2023 Board of Trustees Meeting Schedule
• Approved 2022 Operating Budget Amendment

Architectural Board

The Mequon Architectural Board will review and vote on nine residential building applications, including new homes, additions, and a gazebo. One application (Jessica Roberts) has been canceled. The board will also approve minutes from the October 10, 2022 meeting.

• New single-family residence at 10538 N. Gazebo Hill Parkway (CANCELED)
• Attached garage & 4-seasons room at 230 W. Highview Drive
• Gazebo at 10200 N. Aster Lane
• Sunroom addition at 12246 N. Farmdale Road
• Second floor additions at 11623 N. Solar Avenue and 5115 W. Willow Road

The Board approved several home additions, a shed, and a new single-family residence. Two applications were tabled for revisions or homeowner association approval, and one application was canceled.

• Approved sunroom addition at 12246 N. Farmdale Road (Unanimous)
• Approved 3-season room addition at 12214 N. River Road (Unanimous)
• Approved second floor addition at 11623 N. Solar Avenue (Unanimous)
• Approved second floor addition at 5115 W. Willow Road (Unanimous)
• Approved shed at 1051 W. Pioneer Road (Unanimous)
• Approved new single-family residence at 10998 N. Oriole Lane (Unanimous)
• Tabled garage and 4-season room addition at 230 W. Highview Drive (Unanimous)
• Tabled gazebo at 10200 N. Aster Lane (Unanimous)

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission will meet to review the Master Plan RFP update and the Bonniwell Road OIT Crossing. The body will also discuss future agenda topics for the bikeway.

• Master Plan RFP Update
• Bonniwell Road OIT Crossing
• Bikeway Future Agenda Topics

The Commission approved the October 13, 2022 meeting minutes. Members discussed the Master Plan RFP status and concluded that the Bonniwell Road crossing is properly marked and consistent with other crossings.

• Approved October 13, 2022 Minutes (Unanimous)
• Determined Bonniwell Road crossing is properly marked with signs and hatched crossing

Public Welfare Committee

The committee is reviewing two ordinances to update building permit survey requirements and allow veterinary clinics in the B-1 Zoning District. Members will also discuss potential amendments to the Nuisances Ordinance.

• ORDINANCE 2022-1635: Amending building permit survey requirements to allow older surveys on a case-by-case basis
• ORDINANCE 2022-1629: Establishing veterinary clinics as a conditional use in the B-1 (Neighborhood Commercial) Zoning District
• Discussion of Nuisances Ordinance Amendments
• Proposed veterinary clinic location at 7625 W. Mequon Road

The Public Welfare Committee approved amendments to the building code regarding survey requirements and established veterinary clinics as a conditional use in the B-1 Zoning District. Proposed changes to the nuisance ordinance were discussed and referred back for revisions.

• Approved October Meeting Minutes (Unanimous)
• Approved Ordinance 2022-1635 amending building permit survey requirements with amendments (Unanimous)
• Approved Ordinance 2022-1629 establishing veterinary clinics as a conditional use in B-1 Zoning District (Unanimous)

Finance-Personnel Committee

The committee will review a budget amendment for the 2022 General Fund and the 2023 compensation plan for non-represented employees. Members will also consider several legal and municipal service contracts and the allocation of American Rescue Plan Act proceeds.

• Resolution 3993: Allocation of $2,550,000 in American Rescue Plan Act proceeds
• Ordinance 2022-1634: Revenue and expenditure amendments to the FY2022 General Fund Operating Budget
• Resolution 3994: 2023 Compensation Plan for Non-Represented Employees
• Resolution 3995: Labor & Employment legal services contract with von Briesen & Roper, s.c. (Jan 1, 2023 - Dec 31, 2024)
• Resolution 3997: Municipal Prosecution Services agreement with Houseman & Feind LLP (Dec 1, 2022 - Dec 31, 2024)

The Finance-Personnel Committee approved the allocation of $2.55 million in American Rescue Plan Act proceeds. The committee also approved the 2023 compensation plan for non-represented employees and several legal and municipal service agreements.

• Approved allocation of $2,550,000 in American Rescue Plan Act proceeds (Unanimous)
• Approved 2023 Compensation Plan for Non-Represented Employees (Unanimous)
• Approved revenue and expenditure amendments to FY 2022 General Fund Operating Budget (Unanimous)
• Approved engagement letter for labor and employment legal services with von Briesen & Roper, s.c. (Unanimous)
• Approved agreement for municipal prosecution services with Houseman & Feind LLP (Unanimous)
• Approved 15th-Amended Agreement for Mid-Moraine Municipal Court operation through April 30, 2051 (Unanimous)
• Approved October 2022 Vouchers Paid List (Unanimous)
• Approved November Licenses (Unanimous)

Common Council

The Common Council will hold public hearings on the 2023 annual budget and a zoning amendment for veterinary clinics. The body will also discuss several resolutions regarding legal services, municipal court operations, and ARPA fund allocations.

• Ordinance 2022-1631: Adopting the Annual Budget for 2023
• Ordinance 2022-1629: Establishing veterinary clinics as a conditional use in B-1 Zoning District
• Resolution 3993: Allocation of $2,550,000 in American Rescue Plan Act (ARPA) proceeds
• Resolution 3991: Adopting the FY2023 Sanitary Sewer Utility Budget and user fee schedule
• Ordinance 2022-1633: Establishing banquet facilities and conference centers as conditional uses in various districts

The Common Council approved the 2023 annual budget and appropriated funds for city government operations. The council also updated zoning for veterinary clinics and approved several administrative resolutions and budget amendments.

• Approved 2023 Annual Budget and appropriation of funds (6-2)
• Approved Ordinance 2022-1629 establishing veterinary clinics as a conditional use in B-1 zoning (7-1)
• Approved allocation of $2,550,000 in American Rescue Plan Act proceeds (7-1)
• Approved FY2023 Sanitary Sewer Utility Budget and user fee schedule (7-1)
• Approved FY2023 Southern Ozaukee Fire & EMS operating and capital budgets (7-1)
• Approved Ordinance 2022-1630 increasing non-represented employee PTO carry-over from 40 to 80 hours (7-1)
• Approved Ordinance 2022-1635 amending building permit survey requirements (7-1)
• Rejected bids for a back-up pumping system at Lift Station E (7-1)

Sewer Utility District Commission

The Sewer Utility District Commission is reviewing a 2023 appropriation ordinance and a resolution to reject bids for a backup pumping system. The body is coordinating funding for capital charges and debt service requirements.

• Ordinance 2022-1632: Proposed $7,213,956 tax levy for 2023
• Resolution 3998: Rejection of bids for Lift Station E (Ranch Road) backup pumping system
• Rejected bids for Lift Station E ranged from $598,000 to $656,900
• Estimated 2023 MMSD capital charge of $4,604,759
• 2023 City of Mequon capital debt service requirement of $1,861,756

The Sewer Utility District Commission approved an ordinance to appropriate 2023 funds for capital charge payments and debt service. The commission also voted to reject bids for a back-up pumping system at Lift Station E.

• Approved October 27, 2022 meeting minutes (Unanimous)
• Approved Ordinance 2022-1632 for 2023 capital charge payments to MMSD and debt service requirements (Unanimous)
• Approved Resolution 3998 rejecting bids for a back-up pumping system at Lift Station E (Ranch Road) (Unanimous)

Common Council

The Common Council is meeting to decide on a special election for the District 8 Aldermanic vacancy and a public safety answering service agreement. The body will also consider sanitary sewer connection deferrals for two properties and a claim disallowance.

• Resolution 3988: Ordering a special election to fill the District 8 Aldermanic vacancy
• Resolution 3986: Sanitary Service Deferral Agreement for 13120 North West Shoreland Drive
• Resolution 3987: Sanitary Service Deferral Agreement for 8813 West Mequon Road
• Resolution 3990: Agreement for Transfer of Public Safety Answering Service between Ozaukee County, Mequon, and Southern Ozaukee Fire & EMS
• Resolution 3989: Disallowing the claim of Nicholas J. DeStefanis dated September 6, 2022

The Common Council approved a special election for the District 8 Aldermanic vacancy. The council also approved a public safety answering service agreement and disallowed a legal claim.

• Approved special election to fill District 8 Aldermanic vacancy (5-3)
• Approved agreement for transfer of Public Safety Answering Service between Ozaukee County, City of Mequon, and Southern Ozaukee Fire and EMS (5-3)
• Disallowed claim of Nicholas J. DeStefanis dated September 6, 2022 (5-3)
• Approved sanitary service deferral agreement for 13120 North West Shoreland Drive (5-3)
• Approved sanitary service deferral agreement for 8813 West Mequon Road (5-3)

Mequon Municipal Water Utility Commission

The Mequon Municipal Water Utility Commission is meeting to adopt the Fiscal Year 2023 budget and approve several utility contracts. The body will also consider amendments to water connection policies and a specific exemption for a property on West Mequon Road.

• Adoption of the Fiscal Year 2023 Mequon Water Utility Budget
• Contract for Water Utility Master Plan Update to City Water, LLC not-to-exceed $35,000
• Purchase of 250 water meters and appurtenances not-to-exceed $68,000
• Exemption request from Connection Policy for 7625 West Mequon Road
• Proposed amendment to Water Connection Policy regarding Residential Equivalent Unit (REU) calculations

The Commission approved the Fiscal Year 2023 budget and awarded a contract for a Master Plan update. It also updated the Water Connection Policy and established new reserve requirements for unassigned funds.

• Approved FY 2023 Mequon Water Utility Budget (Unanimous)
• Awarded Master Plan Update contract to City Water, LLC not-to-exceed $68,000 (Unanimous)
• Authorized purchase of 250 water meters and appurtenances not-to-exceed $68,000 (Unanimous)
• Approved Water Connection Policy exemption for 7625 W. Mequon Road (Unanimous)
• Approved amendment to Water Connection Policy regarding connection fee methodology (Unanimous)
• Approved Financial Policy for minimum reserve requirements of unassigned funds (Unanimous)
• Approved meeting minutes from August 10, 2022 (Unanimous)

Sewer Utility District Commission

The Sewer Utility District Commission is meeting to recommend the Fiscal Year 2023 Sanitary Sewer Utility Budget and user fee schedule. The body will also discuss the sewer utility mill rate and replacement options for Lift Station E.

• Resolution 3991: Adopting the Fiscal Year 2023 Sanitary Sewer Utility Budget and 2023 User Fee Schedule
• Resolution 3987: Sanitary Service Deferral Agreement for 8813 West Mequon Road
• Resolution 3986: Sanitary Service Deferral Agreement for 13120 North West Shoreland Drive
• Discussion on Lift Station E replacement site selection and preliminary cost estimates
• Discussion on Sewer Utility Mill Rate

The Commission approved the Fiscal Year 2023 Sanitary Sewer Utility Budget and fee schedule. It set the sanitary tax rate at $1.59 per $1,000 assessed and increased the quarterly flat rate to $78.00. The Commission also authorized two sanitary service deferral agreements.

• Approved FY 2023 Sanitary Sewer Utility Budget and User Fee Schedule (Unanimous)
• Set sanitary tax rate at $1.59 per $1,000 assessed, quarterly flat rate at $78.00, and volumetric rate at $7.55 per 1,000 gallons (Unanimous)
• Approved Resolution 3987 for sanitary service deferral at 8813 West Mequon Road (Unanimous)
• Approved Resolution 3986 for sanitary service deferral at 13120 North West Shoreland Drive (Unanimous)
• Rejected bids for Lift Station E back-up pumping system and directed staff to pursue other options (Consensus)
• Reached consensus for staff to proceed with Lift Station E replacement design in the City right-of-way north of the dead end to Laguna Drive

Southern Ozaukee Fire Department Board

The Southern Ozaukee Fire and EMS Board is meeting to discuss merger action items and the 2023 budget adoption. The board will review a dispatch agreement with Ozaukee County and a letter of engagement for labor attorney services.

• Ozaukee County Dispatch Agreement
• Letter of Engagement for labor attorney services from von Briesen & Roper, s.c. at a blended rate of $315.00 per hour
• 2023 SOFD Budget adoption by City of Mequon and Village of Thiensville
• Department of Health Flexgrant Award discussion
• Merger action items for completion by January 1, 2023

The Board approved a new dispatch agreement with Ozaukee County to begin January 1, 2023, and engaged von Briesen & Roper, S.C. for labor attorney services. The Board also noted the receipt of a $202,000 Department of Health Flexgrant for equipment and supplies.

• Approved September 21, 2022, minutes (Unanimous)
• Approved Letter of Engagement for Labor Attorney Services with von Briesen & Roper, S.C. (Unanimous)
• Approved Ozaukee County Dispatch Agreement to begin January 1, 2023 (Unanimous)

Public Works Committee

The committee is discussing the closure of drainage Capital Improvement Program (CIP) items for Prairie View Lane, Revere Road, and Shorecliff Lane. Members may also take action on the prioritization of the 2022 Drainage CIP and a drainage survey for Ranch, Hickory, and Chestnut.

• Proposed closure of Prairie View Lane and Revere Road Drainage CIP item
• Proposed closure of Shorecliff Lane Drainage CIP item
• Request for approval of 2022 Drainage Capital Improvement Program (CIP) prioritization
• Discussion of Ranch/Hickory/Chestnut Drainage Survey

The committee approved the prioritization of the 2022 Drainage Capital Improvement Program. Members also agreed to remove specific drainage items for Prairie View Lane, Revere Road, and Shorecliff Lane from the CIP list. A recommendation to close the Ranch/Hickory/Chestnut Drainage Survey was deferred pending resident feedback.

• Approved 2022 Drainage Capital Improvement Program prioritization (Unanimous)
• Removed Prairie View Lane and Revere Road drainage from CIP
• Removed Shorecliff Lane drainage from CIP
• Recommended resident feedback before closing Ranch/Hickory/Chestnut Drainage Survey
• Approved September 13, 2022 meeting minutes (Unanimous)

Economic Development Board

The board will discuss a draft incentive policy for TIF districts #4 and #5, including a proposed sunset provision effective through 2027. Members will also review the status of Business Park #2 and potential locations for Business Park #3.

• TID #4 & #5 Incentive Policy draft including four tiers of developer incentives
• Business Park #2 status and potential Business Park #3 location presentation
• Planning for a Spring 2023 Economic Development Event
• Proposed 15% incentive for rehabilitation of 10404 and 10352 N Port Washington Road

The board approved the September 20, 2022, meeting minutes with amendments. Members discussed potential locations for a third business park and reviewed proposed incentive policies for TID#4 and #5. No other formal votes on policy or zoning were taken.

• Approved September 20, 2022 meeting minutes with amendments (8-0)

Frank L. Weyenberg Library Board of Trustees

The Frank L. Weyenberg Library Board of Trustees will meet to review September financial reports and a classification and compensation study update. The board is seeking action on a Foundation wish list and rescheduling the November meeting to avoid a conflict with a Thiensville event.

• Action requested: Foundation Wish List
• Action requested: Moving November Board of Trustees Meeting
• Review of September 2022 Revenue and Expense reports
• Update on Classification and Compensation Study
• Approval of September 2022 Accounts Payable

The board approved the September accounts payable statement for $99,559.15 and adopted a Foundation Wish List. Trustees also moved the November meeting to November 15 to avoid a scheduling conflict. The library expects a $45,000 increase in city contributions for 2023.

• Approved September 2022 accounts payable statement for $99,559.15
• Approved Foundation Wish List
• Moved November board meeting to Tuesday, November 15 at 6:00 p.m.
• Approved minutes of September 21, 2022 meeting as presented

Festivals Committee

The Festivals Committee is meeting to elect a Chair and Vice Chair and review a recap of the Taste of Mequon event. The body will also discuss planning details for the upcoming Winter Wonderland event, including maps and activities.

• Election of Chair and Vice Chair
• Taste of Mequon recap and budget update
• Winter Wonderland planning (map, cookie options, ornament station, and gingerbread bounce house)
• Winter Wonderland ice sculpture photo-op and holiday story contest
• Winter Wonderland choir and publicity coordination

The Festivals Committee approved several Winter Wonderland event items, including a $350 cookie quote from Julie's Blue Ribbon Cookies, up to $750 for ornament supplies from Beyond the Design LLC, and a $550 ice sculpture. They also elected Miranda White as Vice Chair and Vanessa Nerbun agreed to remain Chair for another year. Taste of Mequon feedback was discussed but no formal decisions were made on those items.

• Approved September meeting minutes by voice acclamation
• Elected Vanessa Nerbun as Chair and Miranda White as Vice Chair by voice acclamation
• Approved $350 cookie quote from Julie's Blue Ribbon Cookies by voice acclamation
• Approved up to $750 for ornament supplies from Beyond the Design LLC by voice acclamation
• Approved $550 ice sculpture estimate by voice acclamation
• Authorized up to $300 for Isham Day House ornaments and decor by voice acclamation
• Moved ice sculpture location and bounce house location for Winter Wonderland map

Park and Open Space Board

The Board is discussing the preliminary 2023 budget, which includes $350,000 in ARPA funding for Lemke Park. Members are also reviewing the 2022 Annual Report and receiving updates on the River Barn AC installation and Highland Off Road Bike Path.

• Lemke Park Restroom, Concessions, and Storage Facility: $350,000 ARPA allocation
• Rotary Park Sports Court Resurfacing: $100,000 total cost ($50,000 City funding, $50,000 park impact fees)
• Highland Off Road Bike Path (South Trail Alternate): $566,730 subtotal
• Normal Capital operations: $50,000 allocation
• 2022 park rental revenues: approximately $100,000

The Park and Open Space Board discussed a $50,000 capital allocation and $350,000 in ARPA funds for the Lemke Restroom, Concessions, and Storage Facility, but no formal vote was taken. The board reviewed the 2022 annual report draft and the Highland Road bike path project. The AC installation for River Barn was awarded to Helm Service for $7,790.00, and the board approved two extra NSU lights for the season. Minutes from August 24, 2022 were not approved due to missing packet.

• Approved River Barn AC installation to Helm Service for $7,790.00 (unanimous)
• Approved two extra NSU lights for the remainder of the season (unanimous)
• Approved adjournment at 7:45 PM (unanimous)
• August 24, 2022 minutes not approved (not in packet)

Planning Commission

The Mequon Planning Commission will hold a public hearing and regular business items, including a request to extend a conditional use for a daycare center, reconsideration of a driveway gate condition, and several site-specific approvals. The commission will also consider a text amendment to allow banquet facilities and conference centers in the B-2 zoning district. The agenda includes multiple property-specific requests for tree removal, lot redivision, building expansions, and a car wash consultation.

• Conditional use extension for daycare at 1415 W. Donges Bay Road (Aleska Learning Center)
• Reconsideration of driveway gate material condition at 10341 N. Granville Road (Noffke Roofing)
• Specimen tree removal for new home at 606 E. Juniper Court (Alevizos)
• Christmas tree lot minor request at 11120-11140 N. Cedarburg Road (Riversite)
• School expansion with 15,174 C.Y. fill permit at 10729 W. Freistadt Road (GROTH Design Group)

The Commission approved a 63,000 sq. ft. addition to a school and church at 10729 W. Freistadt Road, a daycare extension at 1415 W. Donges Bay Road, and a certified survey map for lot redivision at 1746 W. Eleanor Place. A Christmas tree lot proposal for the Riversite shopping center was tabled due to traffic and design concerns. A sidewalk installation dispute at Residence at Foxtown was also tabled pending water valve assessments.

• Approved 63,000 sq. ft. school/church addition and 5,500 sq. ft. maintenance building at 10729 W. Freistadt Road (7-0)
• Approved conditional use grant extension for Aleska Learning Center daycare at 1415 W. Donges Bay Road (6-0)
• Approved galvanized gate material modification for Noffke Roofing at 10341 N. Granville Road (6-1)
• Approved removal of two specimen trees for new home construction at 606 E. Juniper Court, with arborist condition (7-0)
• Approved certified survey map for lot redivision at 1746 W. Eleanor Place (7-0)
• Tabled Christmas tree lot proposal at 11120-11140 N. Cedarburg Road (7-0)
• Tabled development agreement amendment for sidewalks at Residence at Foxtown (7-0)
• Recommended approval of text amendment allowing banquet facilities and conference centers in B-2 zoning district (7-0)

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission will discuss the schedule and review the scope of services for the Master Plan. The body will also discuss a News Graphic article regarding the Mequon Strategic Plan and a Next Door thread.

• Master Plan Scope of Services schedule update and full review
• Discussion of News Graphic 8/9/2022 article on Mequon Strategic Plan
• Discussion of Next Door thread

Common Council

The Common Council will receive an update from WisDOT regarding the I-43 expansion. The body is also considering development agreements for residential projects and a business loan for a fitness center.

• Development Agreement for The Enclave at Mequon Preserve South Phase III (7901 W. Preserve Parkway)
• Final Plat for Phase II of The Woods at Highland Park (10-unit condominium development)
• Proposed $25,000 Town Center Business Loan for Mammoth Fitness at 6400 West Mequon Road
• Ordinance to establish veterinarian clinics as a conditional use in B-1 Zoning District
• Proposed increase of annual paid-time-off carry-over from 40 to 80 hours for non-represented employees

The Common Council approved a consent agenda including resolutions for a 12-lot subdivision and a 10-unit condominium development, and approved a $25,000 business loan for a fitness center. A claim against the city was disallowed. The council also went into closed session to discuss a potential claim against the police department and a stormwater drainage easement.

• Approved consent agenda items A-M including RESOLUTION 3982 (Enclave at Mequon Preserve South Phase III) and RESOLUTION 3983 (Woods at Highland Park Phase II) (6-2)
• Approved RESOLUTION 3984: $25,000 Town Center Business Loan for Mammoth Fitness (6-2)
• Approved RESOLUTION 3985: Disallowing claim of Kay-Xiong Yang (6-2)
• Approved closed session to discuss potential claim against Mequon Police Department (7-2)
• Approved closed session to discuss stormwater drainage easement acquisition (7-2)

Public Safety Committee

The Public Safety Committee will discuss two requests to waive $200 false alarm fees and a resident's request for a four-way stop sign at W. Bonniwell Road and N. Granville Road.

• False alarm fee waiver request for 1220 W. Estates Dr. ($200 fee)
• False alarm fee waiver request for 4531 W. Country View Dr. ($200 fee)
• Stop sign request at W. Bonniwell Road and N. Granville Road
• Review of August 10, 2022 meeting minutes

The Public Safety Committee approved a reduction of a false alarm fee to $100 for a resident at 1220 W. Estates Dr., accepted a second resident's decision to pay the full $200 fee for a false alarm at 4531 W. Country View Dr., and approved additional signage at Bonniwell Road and Granville Road after determining a four-way stop was not warranted, with a revisit planned for 2023.

• Approved false alarm fee reduction to $100 for 1220 W. Estates Dr. (unanimous)
• Accepted resident's decision to pay $200 false alarm fee for 4531 W. Country View Dr. (no vote recorded)
• Approved additional signage at W. Bonniwell Road and N. Granville Road, with revisit in 2023 (unanimous)

Public Welfare Committee

The Committee is reviewing proposed changes to building permit survey requirements and ordinances governing electronic attendance at city meetings. Members will also discuss amendments to the Nuisances Ordinance.

• Proposed text amendment to Chapter 10, Building Code 10-55(a) to allow surveys older than one year for certain residential projects
• Proposed ordinance to increase electronic meeting limits to 3 per year for Common Council/Planning Commission and 4 per year for Citizen Committees
• Proposed rule allowing city staff and consultants to attend meetings electronically as needed
• Discussion of Nuisances Ordinance amendments
• Review of technical cost estimates for upgrading audio/video systems in City Hall meeting rooms

The Public Welfare Committee discussed but did not vote on three items: a text amendment to reduce building survey requirements, an ordinance capping virtual attendance for council members at 3 times per year, and nuisance ordinance amendments. All three will be voted on at the next meeting. The September meeting minutes were approved unanimously.

• Approved September meeting minutes by voice acclamation (unanimous).
• Discussed but tabled until next month: text amendment to Chapter 10 building code to allow older surveys if accurate via GIS.
• Discussed but tabled until next month: ordinance capping virtual attendance at 3/year for council, 4/year for volunteer committees, unlimited for staff.
• Discussed but tabled: nuisance ordinance amendments to streamline definitions and send repeat offenders directly to court.

Committee of the Whole

The Committee of the Whole will discuss selecting a drainage project for Courtland Drive to address a failed pipe that caused a sinkhole at 9731 North Courtland Drive, and review final design of streetscape elements for the Town Center Tax Increment District No. 3. The agenda is otherwise procedural, including approval of minutes from September 13, 2022.

• Discussion: Selection of a Drainage Project for Courtland Drive (failed pipe, sinkhole at 9731 North Courtland Drive)
• Discussion: Town Center Tax Increment District No. 3 - Final Design of Streetscape Elements
• Approval of meeting minutes from September 13, 2022

The Committee of the Whole met on October 11, 2022, and approved the minutes from September 13, 2022, by voice vote. The main discussion was on selecting a drainage project for Courtland Drive, with public comments both opposing and suggesting compensation for the Hennings. No formal decision was made on the drainage project; the mayor suggested a closed session for follow-up. The committee also discussed design options for the Town Center Tax Increment District No. 3 streetscape elements.

• Approved September 13, 2022 meeting minutes (7-2)
• Discussed Courtland Drive drainage project, no action taken
• Discussed Town Center TID No. 3 streetscape design options, no action taken
• Adjourned at 7:40 PM (7-2)

Finance-Personnel Committee

The Finance-Personnel Committee will review a business loan for a fitness center and an ordinance regarding employee paid-time-off carry-over. The body will also consider license applications and a claim disallowance.

• Resolution 3984: $25,000 Town Center Business Loan for Mammoth Fitness at 6400 West Mequon Road
• Ordinance 2022-1630: Increase annual paid-time-off carry-over for non-represented employees from 40 to 80 hours
• Resolution 3985: Disallowing the claim of Kay-Xiong Yang dated September 16, 2022
• Peddler License application for DC Tree Company at 10333 N. Wauwatosa Road
• Review of September 2022 Vouchers Paid totaling $1,618,715.95

The Finance-Personnel Committee approved all agenda items unanimously, including a resolution supporting a $25,000 Town Center business loan from Bank Five Nine to Mammoth Fitness for a fitness center at 6400 West Mequon Road. The committee also approved an ordinance increasing the annual carry-over limit for paid time off for non-represented employees from 40 to 80 hours, and disallowed a claim by Kay-Xiong Yang. All votes were unanimous with Alderman Bushee absent.

• Approved September 13, 2022 meeting minutes (unanimous)
• Approved October 2022 licenses as amended (unanimous)
• Approved September 2022 vouchers paid list (unanimous)
• Approved Ordinance 2022-1630 increasing PTO carry-over limit to 80 hours (unanimous)
• Approved Resolution 3984 supporting $25,000 Town Center business loan for Mammoth Fitness (unanimous)
• Approved Resolution 3985 disallowing claim of Kay-Xiong Yang (unanimous)

Architectural Board

The Architectural Board will review applications for four new single-family residences and three requests for exterior changes or additions. The board will also review meeting minutes from September 12, 2022.

• New single-family residence at 10998 N. Oriole Lane
• New single-family residence at 606 E. Juniper Court
• Exterior changes to dormer and windows at 10820 N. San Marino Drive
• Exterior changes and addition of porch and dormers at 13128 N. Fox Hollow Road
• New single-family residence at 2030 W. Bonniwell Road

The Architectural Board approved five of six applications, including new single-family residences and exterior changes. One new home at 10998 N. Oriole Lane was tabled for a redraw, but an early start permit for footings and foundations was approved unanimously.

• Tabled new single-family residence at 10998 N. Oriole Lane for redraw (unanimous)
• Approved early start permit for footings and foundations at 10998 N. Oriole Lane (unanimous)
• Approved new single-family residence at 606 E. Juniper Court (unanimous)
• Approved exterior changes at 10820 N. San Marino Drive (unanimous)
• Approved exterior changes/addition at 13128 N. Fox Hollow Road (unanimous)
• Approved new single-family residence at 10614 N. Coneflower Court with conditions (unanimous)
• Approved new single-family residence at 2030 W. Bonniwell Road (unanimous)
• Approved resubmitted exterior changes at 9920 N. Range Line Road with conditions (unanimous)

Appropriations Committee

The committee will review the proposed 2023 budget, which includes a projected tax rate reduction of $0.06 per $1,000 of assessed value. The body will discuss revenue, capital projects, and specific funding requests for city departments.

• Proposed general tax rate reduction from $3.08 to $3.02 per $1,000 of assessed value
• $1,308,413 allocation from property tax levy to Southern Ozaukee Fire & EMS Department
• $1.77 million in ARPA funding for projects including a $425,000 online permitting system and $350,000 Lemke Park pavilion expansion
• $325,000 ARPA allocation for a traffic signal at County Line and Port Washington Roads
• Reduction of $302,372 in Police Communications Budget due to 9-1-1 dispatch transfer to Ozaukee County

The Appropriations Committee recommended the proposed FY2023 budget, which reduces the mill rate from 3.08 to 3.02 due to public safety consolidations. The budget is down nearly $1.1 million, with $1.8 million in ARPA funds added to capital projects. The committee passed two motions: one for 4.52 cents in recommended funding and another for 1.48 cents in other considerations, both by 7-2 votes.

• Recommended FY2023 budget with mill rate drop to $3.02 (7-2)
• Passed recommended funding of 4.52 cents (7-2)
• Passed other considerations totaling 1.48 cents (7-2)
• Approved $20,000 for Festivals Electric as supplemental capital project
• Moved $10,000 from roadway lighting to IT/computer replacement
• Approved Southern Ozaukee Fire Department 2023 budget (previously approved by SOFD Board)

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission will meet to conduct a full review of the Master Plan Scope of Services. The body will also review and approve meeting minutes from August 11, 2022.

• Full review of Master Plan Scope of Services

The commission reviewed and made minor changes to the Master Plan Scope of Services, which now includes Thiensville as a participant. The timeline was adjusted to allow Thiensville time to review its project piece before the RFP is issued. No final vote was taken on the scope; the board will revisit it at the next meeting to approve and issue the RFP in November.

• Approved August 11, 2022 minutes by voice acclamation (unanimous)
• Discussed and revised Master Plan Scope of Services; no formal vote taken
• Adjusted timeline to allow Thiensville review before RFP issuance
• Adjourned at 10:23 AM by voice acclamation (unanimous)

Southern Ozaukee Fire Department Board

The Southern Ozaukee Fire and Emergency Medical Services Board is meeting to discuss merger action items and approve the 2023 budget. The board will also review a new fee schedule and a subrecipient agreement with Ozaukee County.

• Proposed Draft 2023 Budget with total revenues of $3,587,223
• 2023 Southern Ozaukee Fire and Emergency Medical Services Department Fee Schedule
• Subrecipient Agreement between Ozaukee County and Grantee
• Resolution for Group Health, Income Continuation, and Group Life Insurance
• Discussion of merger action items to be completed by January 1, 2023

The Southern Ozaukee Fire & EMS Board unanimously approved the 2023 budget, which includes hiring five new full-time firefighter/paramedics, and the 2023 fee schedule. The board also unanimously approved inclusion in group health, income continuation, and group life insurance for employees. The subrecipient agreement for ARPA funds was discussed but tabled for attorney review.

• Approved August 31, 2022 minutes (unanimous)
• Approved 2023 Fire and EMS Fee Schedule (unanimous)
• Approved inclusion in group health insurance (unanimous)
• Approved inclusion in income continuation coverage (unanimous)
• Approved inclusion in group life insurance (unanimous)
• Approved proposed 2023 budget (5-0)

Frank L. Weyenberg Library Board of Trustees

The Frank L. Weyenberg Library Board of Trustees will meet to review August 2022 financial reports and discuss the Circulation Services Policy. The board is also considering a grant from the Mequon-Thiensville Community Foundation.

• Discussion and possible action on Circulation Services Policy
• Discussion and possible action on Mequon-Thiensville Community Foundation Grant
• Discussion and possible action regarding a Maya Angelou plaque
• Review of August 2022 Revenue and Expense reports
• Update on the Classification and Compensation Study

The board approved the Accounts Payable Statement for August 2022 ($94,782.14), a revised Circulation Services Policy removing the fee for replacement library cards, a grant request to the Mequon-Thiensville Community Foundation (estimated $10,000–$12,000) for library improvements, and a Maya Angelou plaque project at no cost to the library. All motions carried without dissent. No items were denied or tabled.

• Approved August 2022 Accounts Payable Statement for $94,782.14
• Approved updated Circulation Services Policy removing replacement card fee
• Approved Mequon-Thiensville Community Foundation grant request (est. $10,000–$12,000)
• Approved moving ahead with Maya Angelou plaque project (no cost to library)

Economic Development Board

The board will review a TC business loan for Mammoth Fitness and receive updates on Port Washington Road streetscape design concepts. Members will also discuss the planning of a Spring 2023 economic development event.

• TC Business Loan: Mammoth Fitness
• Port Washington Road Streetscape Design Concepts update
• Spring 2023 Economic Development Event planning
• Review of Ulao Creek Neighborhood Commercial Zoning District regulations

The board voted 7-0 to recommend approval of a Town Center business loan for Mammoth Fitness, a CrossFit gym, with no financial risk to the city. They also discussed Port Washington Road streetscape design concepts, including median landscaping, lighting, and crosswalks, but took no final action. A spring 2023 economic development event was proposed for Foxtown.

• Approved July 26, 2022 meeting minutes (7-0)
• Recommended approval of Town Center business loan for Mammoth Fitness (7-0)
• Adjourned meeting (6-0)

Planning Commission

The Mequon Planning Commission will hold a regular meeting with consent items, a policy discussion, public hearings, and regular business. Key items include a text amendment for vet clinics, conditional use requests for a veterinary clinic, fitness center, and country club expansion, and several subdivision and fill permit approvals. The meeting will also address a tabled accessory structure request and a master sign plan for Foxtown Brewing.

• Text amendment to allow vet clinics as conditional use in B-1 zoning district
• Public hearing: 3,150 sq ft veterinary clinic at 7625 W. Mequon Road
• Public hearing: fitness center at 10000 N. Port Washington Road
• Public hearing: 11,400 sq ft building and parking at Ozaukee Country Club, 10823 N. River Road
• Consent: 12-lot subdivision (Phase 3) and 59,500 C.Y. fill at 7901 W. Preserve Parkway

The Mequon Planning Commission approved several major items, including a conditional use for a 3,150 sq. ft. veterinary clinic at 7625 W. Mequon Road, a fitness center at 10000 N. Port Washington Road, and an 11,400 sq. ft. building and parking expansion for Ozaukee Country Club. All approvals were unanimous (8-0). The commission also recommended a zoning text amendment to allow vet clinics in B-1 districts, which requires Common Council approval.

• Approved zoning text amendment recommendation to allow vet clinics in B-1 district (8-0)
• Approved conditional use and site plan for 3,150 sq. ft. veterinary clinic at 7625 W. Mequon Road, with conditions on water extension, windows, and brick (8-0)
• Approved conditional use for fitness center at 10000 N. Port Washington Road, with flexibility on site compliance deadlines due to I-43 construction (8-0)
• Approved conditional use amendment and site plan for 11,400 sq. ft. building and parking at Ozaukee Country Club, with conditions on parking, tree removal, and 90-day deadline (8-0)
• Approved minor request for 2,520 sq. ft. accessory structure at 11819 W. Mequon Road, with conditions on location and agricultural use (8-0)
• Approved master sign plan for Foxtown Brewing at 6209 W. Mequon Road, with conditions on east elevation sign removal and gateway sign size (8-0)
• Approved consent items: driveway gate at 10341 N. Granville Road, 12-lot subdivision at Enclave at Mequon Preserve South Ph. III, Phase II final plat for 10 condominium units at The Woods at Highland Park, and fill permit at 14132 N. Birchwood Lane (all 8-0)
• Approved minutes from July 26, 2022 (8-0)

Planning Commission

The Planning Commission is reviewing updated concept plans for the Port Washington Road commercial corridor from Mequon Road to Zedler Lane. The body is discussing landscape medians, pedestrian crossing designs, and lighting fixture options.

• Review of landscape median designs including tree groves and decorative concrete
• Discussion of decorative pedestrian crossings at Donges Bay, Zedler Lane, Towne Square Rd, and Mequon Road
• Evaluation of lighting fixture heights and pole dispersion plans
• Discussion of utility burial on Port Washington Road
• Review of Ulao Creek Design Guidebook

Public Welfare Committee

The committee will discuss potential ordinance amendments regarding electronic and hybrid participation for the Common Council, Planning Commission, and citizen committees. The body will also discuss community composting.

• Discussion of electronic participation for Common Council, Planning Commission, and Citizen Committee meetings
• Discussion of community composting
• Review of August meeting minutes

The Public Welfare Committee discussed and provided guidance on developing an ordinance for electronic participation in Common Council, Planning Commission, and volunteer committee meetings. They recommended increasing electronic participation limits and upgrading technology for hybrid meetings. The committee also discussed community composting options and agreed to revisit the topic after the Appropriations Meeting.

• Approved August meeting minutes by voice acclamation (unanimous)
• Recommended increasing electronic participation from 2 to 3 times for Council members and from 3 to 4 times for volunteer committee members
• Recommended allowing staff and consultants to attend meetings virtually as needed
• Recommended that quasi-judicial board testimony be in-person, with virtual recruitment but not discipline
• Agreed to wait until after the Appropriations Meeting to consider adding a composting bin at the Brush Site

Committee of the Whole

The Committee of the Whole is discussing pedestrian and traffic signal design improvements on Mequon Road between Buntrock Avenue and Cedarburg Road. The body is also reviewing potential city cost participation for new sidewalks on Mequon Road from Wauwatosa Road to Swan Road.

• Resolution 3977: Contract amendment for Mequon Road pedestrian and traffic safety design with R.H. Batterman & Co, Inc. not to exceed $50,240
• Proposed city cost share of $314,664.417 for sidewalks on Mequon Road from Swan Road to Wauwatosa Road
• Discussion of traffic signal installation at Weston Drive and replacement at Buntrock Avenue
• Review of WisDOT's West Mequon Road Improvement Project scheduled for 2025 construction

The Committee of the Whole approved Resolution 3977 (7-2) to amend the contract for design of pedestrian and traffic safety improvements along Mequon Road from Buntrock Avenue east to Cedarburg Road, increasing the not-to-exceed amount to $54,140. The committee also discussed a potential city cost share for sidewalk installation on Mequon Road from Wauwatosa Road to Swan Road as part of a WisDOT project, with a majority favoring a north-side sidewalk. Minutes from August 10 and August 29 were approved 8-1.

• Approved Resolution 3977 authorizing contract amendment with R.H. Batterman & Co. for pedestrian/traffic safety design on Mequon Road, amount not-to-exceed $54,140 (7-2, with Alderman Mayr voting no and one vacant seat deemed no)
• Approved meeting minutes of August 10 and August 29, 2022 (8-1, with vacant seat deemed no)

Finance-Personnel Committee

The committee will consider amendments to the FY2022 fee schedule regarding ambulance and emergency medical transport fees. The body will also review waste hauler permit applications and August 2022 vouchers.

• Resolution 3978: Amendments to FY2022 Fee Schedule for Ambulance and Emergency Medical Transport Fees
• 2023 Waste Hauler Permit application for State Disposal Services LLC
• August 2022 Vouchers Paid List totaling $757,067.31

The Finance-Personnel Committee unanimously approved Resolution 3978, updating the City's FY2022 Fee Schedule for ambulance and emergency medical transport fees. The adjustments, recommended by the ambulance billing company Lifequest, aim to align rates with market levels and keep Mequon in the middle range compared to other cities. The committee also approved the August 2022 vouchers paid list and 2023 waste hauler permits, all by unanimous voice votes.

• Approved Resolution 3978 updating ambulance and emergency medical transport fees (unanimous)
• Approved August 2022 vouchers paid list (unanimous)
• Approved 2023 waste hauler permits (unanimous)
• Approved August 10, 2022 meeting minutes (unanimous)

Public Works Committee

The committee is reviewing a resolution to purchase road signs and hardware to replace signage on streets included in the city's annual road program from 2015-2018. The body is also discussing the 2022 work plan.

• Resolution 3979: $35,000 for road signs from the Right-of-Way Assets Capital Account
• Review of the 2022 Work Plan

The Public Works Committee unanimously approved a resolution to spend $35,000 from the Right-of-Way Assets Capital Account to replace signage along streets in the city's annual road program from 2015-2018. The committee also discussed the 2022 Work Plan, noting that no proposals were received for the City Hall roof replacement due to a short contract timeline; the RFP will be reissued with a longer completion date.

• Approved $35,000 for road sign replacements from Right-of-Way Assets Capital Account (unanimous)
• Noted no bids received for City Hall roof replacement; RFP to be reissued with extended deadline

Common Council

The Common Council is reviewing a rezoning request for a property at 10766 Torrey Drive to allow an 11-lot cluster residential subdivision. The meeting also includes decisions on sewer infrastructure contracts, road signage, and ambulance fee updates.

• Ordinance 2022-1628: Rezoning 10766 Torrey Drive to R-3 PUD for an 11-lot subdivision
• Resolution 3981: $755,060 contract to MJ Construction, Inc. for sewer lateral clean-outs at Riverdale Park Lift Station 'F'
• Resolution 3980: $726,343 increase for Milwaukee Metropolitan Sewerage District funding agreement
• Resolution 3979: $35,000 for road signs to replace signage from 2015-2018 road program
• Resolution 3977: Not-to-exceed $50,240 contract to R.H. Batterman & Co, Inc. for Mequon Road safety improvements

The Common Council approved Ordinance 2022-1628, rezoning 10766 Torrey Drive from R-3 (Single-Family Residential) to R-3 with a Planned Unit Development (PUD) to allow an 11-lot cluster residential subdivision, as amended to require an asphalt bike path connecting to North Fairway Circle. The vote was 7-1, with the vacant seat deemed a no vote. The council also approved a new ordinance allowing pool safety covers in lieu of fencing for single-family homes, with a 5-3 roll call vote.

• Approved as amended Ordinance 2022-1628 rezoning 10766 Torrey Drive for an 11-lot cluster subdivision (7-1 voice acclamation).
• Approved as amended Ordinance 2022-1618 allowing pool safety covers in lieu of fencing for single-family residences (5-3 roll call).
• Approved Resolution 3977 authorizing $61,540 for pedestrian and traffic safety improvements design on Mequon Road (7-1 roll call).
• Approved Resolution 3978 amending the FY2022 Fee Schedule for ambulance and emergency medical transport fees (7-1 voice acclamation).
• Approved Resolution 3979 authorizing $35,000 from the Right-of-Way Assets Capital Account for road sign replacement (7-1 roll call).
• Approved Resolution 3980 increasing sewer lateral funding agreement with Milwaukee Metropolitan Sewerage District by $726,343 (unanimous roll call).
• Approved Resolution 3981 awarding a $755,060 contract to MJ Construction for sewer lateral clean-outs in Riverdale Park Lift Station F area (7-1 roll call).
• Approved the Consent Agenda including minutes and reports from multiple boards and committees (7-1 voice acclamation).

Sewer Utility District Commission

The Sewer Utility District Commission is reviewing a funding agreement amendment to increase funds by $726,343 from the Milwaukee Metropolitan Sewerage District. This funding is intended to support sewer lateral work to reduce infiltration and inflow from private properties.

• Resolution 3980: Amendment to increase MMSD funding agreement by $726,343
• Resolution 3981: Contract award to MJ Construction, Inc. for $755,060 to install building sewer lateral clean-outs in the Riverdale Park Lift Station 'F' Area

The Sewer Utility District Commission unanimously approved Resolution 3981, awarding a $755,060 contract to MJ Construction for installing building sewer lateral clean-outs in the Riverdale Park Lift Station 'F' area. It also approved Resolution 3980, amending a funding agreement with the Milwaukee Metropolitan Sewerage District to increase funding by $726,343 for sewer lateral work, extending the completion date to June 30, 2023. Both resolutions will move to the Common Council for final approval.

• Approved Resolution 3981: $755,060 contract to MJ Construction for sewer clean-outs (unanimous)
• Approved Resolution 3980: $726,343 funding increase for sewer lateral work (unanimous)
• Approved meeting minutes from Aug 10, 2022 (unanimous)
• Adjourned meeting (unanimous)

Architectural Board

The Mequon Architectural Board will review 11 building permit applications, including garage and great room additions, new single-family residences, and side-by-side condominiums. The board will also approve minutes from the August 8, 2022 meeting. Applicants are advised to attend at 6:00 PM.

• Garage addition at 12049 N. Lake Shore Drive (Todd & Sue Fudurich)
• Great room addition at 1506 W. River Oaks Lane (Bob Diaz)
• New single-family residence at 9631 W. Dalewood Lane (Chaz Rodriguez & Emily Hart)
• Two new side-by-side condominiums at W. Woods Court (David Hoff Development)
• Re-submittal of new single-family residence at 7852 W. Preserve Parkway (Veridian Homes LLC)

The Architectural Board approved all 11 applications on the agenda, including garage additions, new single-family residences, and condominiums. All votes were unanimous, with one member recusing on a project by his own company. Conditions were placed on several approvals, such as adding windows or adjusting gable treatments.

• Approved garage addition at 12049 N. Lake Shore Drive (unanimous)
• Approved great room addition at 1506 W. River Oaks Lane (unanimous)
• Approved new single-family residence at 9631 N. Dalewood Lane with conditions (unanimous)
• Approved two new side-by-side condominiums at The Woods at Highland Park (unanimous)
• Approved new single-family residence at 4030 W. Freistadt Road (unanimous; Mikkelson abstained)
• Approved attached garage addition at 11414 N. Solar Avenue (unanimous)
• Approved three new single-family residences in The Enclave (unanimous)
• Approved resubmittal for new single-family residence at 7852 W. Preserve Parkway (unanimous)

Festivals Committee

The committee is meeting to review final festival and route maps and approve vendor lists. The body will also consider contract additions for a bounce house and DJ services.

• Bounce House Agreement from Music on the Move Plus for $550.00
• Kim Guibord Event Services agreement for DJ and audio/visual services totaling $1,600.00
• Review of Cedarburg Road and Children's Area vendor lists
• Winter Wonderland update with a new date of December 11
• Approval of August 17 meeting minutes

The committee approved minutes from August 17, a bounce house agreement, and an updated agreement with Kim Guibord, all unanimously. They reviewed the final festival map and vendor list, and approved hiring a photographer for $150. For Winter Wonderland on December 11, they approved a carriage contract for $700 and discussed food trucks, hot chocolate, and Santa photo sign-ups.

• Approved August 17 meeting minutes (unanimous)
• Approved bounce house agreement (unanimous)
• Approved Kim Guibord updated agreement (unanimous)
• Approved hiring photographer for $150 (voice acclamation)
• Approved Kettle Moraine Carriage Contract for $700 (voice acclamation)

Board of Police Commissioners

The Board of Police and Fire Commissioners will meet to conduct official business and review personnel lists. The primary action item is the certification of the eligibility list for Fire Department recruits.

• Review and certification of the eligibility list for Fire Department recruits

Board of Police Commissioners

The Board voted 5-0 to certify the eligibility list for a firefighter recruit. Police Chief Pryor reported full officer staffing, a new Open Records Clerk, and a speed board deployed on Mequon Road. Fire Chief Bialk noted a new paramedic started, an ambulance expected summer 2024, and rising call volume.

• Approved firefighter recruit eligibility list (5-0)

Southern Ozaukee Fire Department Board

The board is reviewing a proposed 2023 budget of $3,664,950 and a new fee schedule for ambulance services and fire inspections. Members will also discuss future facility planning and action items required to complete the department merger by January 1, 2023.

• Proposed 2023 budget of $3,664,950, including the hiring of three full-time paramedic/firefighters
• Draft fee schedule including ambulance transports from $1,000 to $2,000 and fire inspections starting at $20
• Planned use of $300,000 in ARPA EMS Grant funding from Ozaukee County
• Proposed $200 per hour stand-by ambulance fee
• Discussion of merger action items to be completed by January 1, 2023

The Southern Ozaukee Fire & EMS Board discussed the proposed 2023 draft budget, which includes adding five full-time firefighters/paramedics and a $200,000 capital contribution. The budget's total community contribution is $1.8 million, with Mequon's share at approximately $1.5 million and Thiensville's at $282,000. No formal vote was taken on the budget; it remains a draft for further discussion. The board also reviewed a draft fee schedule and approved the August 3, 2022 minutes with a minor wording change.

• Approved August 3, 2022 minutes with change to Item C.1 (unanimous)
• Discussed 2023 draft budget including 5 new firefighter/paramedic positions
• Reviewed draft fee schedule with rolling-year false alarm fee
• Noted potential $155,000 budget reduction due to CPI+2% uncertainty
• Set next meeting for September 21, 2022

Committee of the Whole

The Committee will review financial updates for 2022 and the development process for the 2023 budget. Discussions will include capital financing, the consolidation of fire departments, and the allocation of ARPA funds.

• Proposed 5-Year Capital Plan for Fiscal Years 2023-2027
• Draft 2023 Southern Ozaukee Fire & EMS Department Budget
• Proposed allocation plan for American Recovery Plan Act (ARPA) proceeds
• 2023 capital project funding requests totaling $5,622,300
• Closed session regarding collective bargaining for Mequon Police and Fire & EMS Associations

The Committee of the Whole received updates on the Fiscal Year 2023 budget development, capital financing, public safety consolidation, and supplemental ARPA funding, but took no substantive votes on these items. The only actions were motions to enter closed session and adjourn, both approved 7-1. No ordinances, contracts, or resolutions were adopted or denied.

• Approved motion to enter closed session (7-1)
• Approved motion to adjourn (7-1)

Common Council

The Common Council is meeting to discuss and decide on an amended Water Quality Management Plan. The body is also reviewing sewer service agreements and development language to provide sanitary sewer access to properties adjacent to the proposed Swan Ridge Farms subdivision.

• Public hearing on Resolution 3974 to adopt an amended Water Quality Management Plan
• Resolution 3975 regarding private sewer service language for Swan Ridge Farms
• Resolution 3976 approving Sanitary Sewer Service Area Agreements for 10129 and 10133 North Swan Road
• Developer request for a $8,750 fee from adjacent property owners (opposed by City staff)

The Common Council held a special meeting and approved three resolutions: an amended Water Quality Management Plan (Resolution 3974), language for a development agreement for private sewer service at Swan Ridge Farms (Resolution 3975), and sanitary sewer service area agreements for Swan Ridge Farms (Resolution 3976). All votes were 7-1, with the vacant seat deemed a no vote. A public hearing on Resolution 3974 was also opened and closed by voice acclamation.

• Approved Resolution 3974 adopting amended Water Quality Management Plan (7-1)
• Approved Resolution 3975 approving development agreement language for Swan Ridge Farms private sewer service (7-1)
• Approved Resolution 3976 approving sanitary sewer service area agreements for Swan Ridge Farms properties at 10129 and 10133 North Swan Road (7-1)
• Opened and closed public hearing for Resolution 3974 (7-1)

Sewer Utility District Commission

The Sewer Utility District Commission is discussing a boundary amendment to the sanitary sewer service area. The body is reviewing resolutions to ensure adjacent property owners receive legal and practical access to public sewer infrastructure via the developer.

• Resolution 3975: Approving development agreement language for private sewer service to 10129 and 10133 North Swan Road
• Resolution 3976: Approving Sanitary Sewer Service Area Agreements for 10129 and 10133 North Swan Road
• Proposed requirement for developer to construct a shared lateral to adjacent properties
• Developer request for a $8,750.00 fee from adjacent property owners (staff recommended against this fee)

The Sewer Utility District Commission unanimously approved two resolutions related to the Swan Ridge Farms development: Resolution 3975 authorizing language for a development agreement for private sewer service to adjacent properties, and Resolution 3976 approving sanitary sewer service area agreements for properties at 10129 and 10133 North Swan Road. Both resolutions passed by voice acclamation with all eight commissioners voting in favor.

• Approved Resolution 3975 for private sewer service language in Swan Ridge Farms development agreement (unanimous)
• Approved Resolution 3976 for sanitary sewer service area agreements at 10129 and 10133 North Swan Road (unanimous)

Board of Review

The Board of Review will meet to approve corrections to the 2022 assessment roll and hear property assessment objections. The board will also receive the Assessor's Year in Review report and an affidavit regarding member training.

• Approval of 2022 assessment roll corrections
• Hearing and scheduling of property assessment objections
• Review of Assessor's Year in Review report
• Action on requests for waivers to Circuit Court
• Action on requests for waiver of 48-hour requirement

The Board of Review met on August 24, 2022, and unanimously approved the 2022 assessment roll, the assessor's affidavit, and minutes from prior meetings. No property assessment objections, adjustments, or corrections were made, and no requests for telephone/written testimony or waivers were received. The assessor reported a 7-8% expected drop in the assessment ratio and noted a potential need for revaluation.

• Approved meeting minutes of May 17, 2022 (unanimous)
• Accepted assessor's affidavit (unanimous)
• Approved 2022 assessment roll (unanimous)
• Approved August 24, 2022 meeting minutes as amended (unanimous)

Park and Open Space Board

The board is meeting to review and strategize budget requests for 2023. This includes discussing a draft budget letter and prioritizing capital improvements and maintenance needs for city parks.

• Proposed $750,000 for Lemke Park Pavilion Construction
• Proposed $100,000 for repaving basketball/pickleball courts at Rotary Park
• Proposed $190,000 for one playground replacement
• Proposed $80,000 for Emerald Ash Borer restoration
• Proposed $100,000 for additional parks staffing

The board unanimously approved a budget strategy letter emphasizing insufficient funding for Lemke Park and other parks, and also approved Mequon Nature Preserve's wildlife viewing platforms (city-owned land, MNP-funded).

• Approved budget strategy letter as amended (unanimous)
• Approved MNP wildlife viewing platforms (unanimous)

Festivals Committee

The Festivals Committee is meeting to discuss event logistics and vendor updates. The body will review an agreement with Party Ace and discuss plans for the Children's Area and Winter Wonderland.

• Party Ace Agreement
• Vendor updates
• Children's Area planning
• Festival Map
• Winter Wonderland

The committee unanimously approved a service agreement with Party Ace. Members also agreed to extend the festival footprint north of the Library parking lot and to allow Honey Down Farm to bring a petting goat. No new vendors will be accepted at this point. The committee discussed plans for Winter Wonderland, agreeing to include choirs, hot chocolate, fire pits, and horse/carriage rides.

• Approved July meeting minutes (unanimous voice vote, 6-0)
• Approved Party Ace agreement (voice vote, 4-0; Nerbun and Conaty recused)
• Agreed to accept no new vendors
• Agreed to allow Honey Down Farm to bring a goat for petting
• Agreed to extend festival footprint north of Library parking lot
• Agreed on Winter Wonderland elements: choirs, hot chocolate, fire pits, Isham Day House, road closure, horse/carriage

Frank L. Weyenberg Library Board of Trustees

The Frank L. Weyenberg Library Board of Trustees will review July 2022 financial reports and accounts payable. The board is scheduled to discuss a compensation study update, a memorandum of understanding with the Friends of Weyenberg Library, and the Maya Angelou Project.

• Discussion and possible action on the Maya Angelou Project at the Library
• Discussion and possible action on a Memorandum of Understanding with Friends of Weyenberg Library
• Update on the Classification and Compensation Study
• Discussion and possible action regarding the Treasurer, Finance Chair, and Finance Committee
• Review of July 2022 Revenue and Expense Reports

The board approved a Memorandum of Understanding with the Friends of Weyenberg Library and tabled a proposed Maya Angelou plaque project pending design review. It also approved July 2022 financial reports, appointed a treasurer and finance committee member, and received updates on accessibility, advocacy, and the annual budget process.

• Approved July 2022 minutes (unanimous)
• Approved July 2022 accounts payable of $118,631.55 (unanimous)
• Approved Memorandum of Understanding with Friends of Weyenberg Library (unanimous)
• Tabled Maya Angelou plaque project to future meeting (unanimous)
• Appointed Graham Baxter as Treasurer and Finance Chair
• Appointed Kevin Deering to Finance Committee

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission will meet to review the Master Plan scope of services and additional tasks. The body will also discuss the Range Line Road asphalt path.

• Master Plan Scope of Services: Additional Tasks and Full Review
• Range Line Road Asphalt Path

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission reviewed Tasks 9 and 10 of the Master Plan Scope of Services and made updates during the meeting. They directed staff to revise the RFP language to address both Mequon and Thiensville, add a GIS overlay, and include a bid validity period. Final review of the scope is scheduled for next month before issuing the RFP. No formal votes were taken on these items; the only votes were to approve the July 14 minutes and adjourn.

• Approved July 14, 2022 meeting minutes (unanimous)
• Directed staff to revise RFP language to address both Mequon and Thiensville
• Requested GIS overlay for future updates in RFP
• Agreed to add bid validity period language to RFP
• Discussed adding Range Line Road asphalt path as survey question
• Tabled final RFP review to next month's meeting
• Approved adjournment at 10:06 AM (unanimous)

Public Safety Committee

The committee will discuss traffic concerns on N. Country View Drive from W. Mequon Road to N. River Road. The discussion follows a resident's request for a stop sign at the intersection of Country View Drive and Squire Road and reports of excessive speeding.

• Discussion of traffic concerns and potential stop sign installation at N. Country View Drive and Squire Road

The Public Safety Committee discussed traffic concerns on N. Country View Drive from W. Mequon Road to N. River Road. Based on traffic data collected by the City Engineering department, the area does not meet criteria for a stop sign installation. No action was taken to install a stop sign; alternatives to reduce speeding were discussed but not decided.

• Approved July 12, 2022 meeting minutes (unanimous)
• Discussed but did not approve stop sign on N. Country View Drive after data showed criteria not met
• Adjourned meeting at 5:31 PM (unanimous)

Public Welfare Committee

The committee is reviewing a proposed ordinance to create Section 10-26 of the Mequon Municipal Code regarding residential swimming pools. The body is also discussing a composting plan.

• ORDINANCE 2022-1618: Proposed regulations for residential swimming pools, including the use of power safety covers in lieu of fences
• Discussion of a Composting Plan
• Proposed requirement for power safety covers to be at least 30 feet from any lot line
• Proposed classification of repeated pool code violations as a public nuisance

The Public Welfare Committee unanimously approved Ordinance 2022-1618, creating Section 10-26 of the Mequon Municipal Code related to residential swimming pools, with amendments requiring a 15-year-old supervisor within 10 feet and pool covers capable of holding 2,000 lbs. The committee also discussed a composting plan, with staff to research options for the next meeting.

• Approved July meeting minutes (unanimous)
• Approved Ordinance 2022-1618 with amendments (unanimous)
• Amendment: 15-year-old supervisor within 10 feet of pool (approved)
• Amendment: pool cover must hold 2,000 lbs (approved)

Committee of the Whole

The committee will discuss a compensation study for non-represented positions conducted by GovHR. The meeting also includes quarterly reports from city departments, including Finance, Police, and Public Works.

• Discussion of GovHR compensation study for non-represented positions
• Quarterly Finance Department report showing General Fund expenditures of $8,362,406 through June 30, 2022
• Quarterly reports from Clerk, Community Development, Public Works, Fire, and Police departments
• Update on the District 8 aldermanic vacancy special election process

The Committee of the Whole approved the July 12, 2022 meeting minutes by voice acclamation (8-1, with the vacant seat deemed no). They also discussed a compensation study for non-represented city employees, with data collection ongoing through October and a report expected for the November Common Council meeting. No other substantive decisions were made; the meeting included quarterly departmental reports and adjourned at 7:03 PM.

• Approved July 12, 2022 meeting minutes (8-1)
• Adjourned meeting at 7:03 PM (8-1)

Finance-Personnel Committee

The Finance-Personnel Committee will review license applications and July 2022 vouchers. The body is considering a five-year lease for copier services and an ownership transfer for a multi-family residential development.

• Five-year lease agreement for print and copier services with Office Technology Group estimated at $68,340
• Amendment to development agreement for Artesa Multi-Family Residential Development at 1130 North Buntrock Avenue to transfer ownership to Milwaukee Dermond, LLC
• Review of July 2022 vouchers totaling $859,894.74
• New liquor licenses for Taste of Mequon (9/10/22) for The Ruby Tap, SIP MKE, and Daily Taco
• Peddler and solicitor licenses for Renewal by Andersen and Richmond Investment Services, LLC

The Finance-Personnel Committee approved a five-year lease agreement for print and copier services with Office Technology Group in the estimated amount of $68,415. They also approved the August 2022 licenses, July 2022 vouchers paid, and a second amendment to the Artesa development agreement transferring ownership to Milwaukee Dermond, LLC. All votes were unanimous.

• Approved July 12, 2022 meeting minutes (unanimous)
• Approved August 2022 licenses (unanimous)
• Approved July 2022 vouchers paid (unanimous)
• Approved Resolution 3966 for 5-year print/copier lease with Office Technology Group, estimated $68,415 (unanimous)
• Approved Resolution 3969 for Artesa development agreement ownership transfer to Milwaukee Dermond, LLC (unanimous)

Public Works Committee

The Public Works Committee is reviewing contracts for City Hall facility improvements and amendments to the FY2022 fee schedule. The body is also discussing the 2022 Work Plan and the prioritization of drainage capital improvement projects.

• Contract for City Hall exterior door replacement awarded to Quality Door & Hardware LLC for $89,050
• Contract for City Hall security access upgrades awarded to Complex Security Solutions, Inc. for $20,077
• Proposed FY2022 fee schedule amendment: $50 per 100 square foot of additional impervious surface for green infrastructure financial guarantees
• Discussion of Range Line Road Asphalt Path update
• Request to establish a September date for the 2022 Drainage Capital Improvement Program prioritization meeting

The Public Works Committee unanimously approved two resolutions: one amending the FY2022 fee schedule for stormwater facility financial guarantees, and another awarding contracts for exterior door replacement at City Hall ($89,050 to Quality Door & Hardware LLC) and access upgrades ($20,077 to Complex Security Solutions, Inc.). The committee also agreed to hold a public meeting on October 26 to discuss the 2022 Drainage Capital Improvement Program prioritization. No other substantive decisions were made; remaining items were informational updates.

• Approved Resolution 3971 amending FY2022 fee schedule for stormwater financial guarantees (unanimous)
• Approved Resolution 3970 awarding door replacement contract to Quality Door & Hardware LLC for $89,050 (unanimous)
• Approved Resolution 3970 awarding access upgrade contract to Complex Security Solutions, Inc. for $20,077 (unanimous)
• Agreed to schedule public meeting on October 26 for Drainage Capital Improvement Program prioritization

Common Council

The Common Council is meeting to decide on ordinances regarding stormwater facility maintenance and event planning services in the Town Center Zoning District. The body will also consider several contracts for city services and infrastructure repairs.

• Ordinance 2022-1625: Amends stormwater maintenance responsibilities and green infrastructure requirements
• Ordinance 2022-1626: Proposed permitted use of event planning services in Town Center Zoning District
• Resolution 3966: Five-year lease for print and copier services with Office Technology Group for an estimated $68,340
• Resolution 3970: City Hall exterior door replacement ($89,050) and access upgrades ($20,077)
• Resolution 3973: Contract with raSmith for sewer lateral repair bid documents in the Ranch Road Lift Station 'E' area for $48,300

The Common Council approved two ordinances amending Chapter 58 of the Municipal Code: one updating stormwater facility maintenance and green infrastructure requirements, and another allowing event planning services with facilities in the Town Center zoning district. The council also approved a consent agenda including a development agreement transfer for the Artesa multi-family development, a five-year print/copier lease, contracts for City Hall door replacement and access upgrades, and several other resolutions. All votes were 7-1 with one vacant seat deemed no.

• Approved Ordinance 2022-1625 on stormwater facility maintenance and green infrastructure (7-1)
• Approved Ordinance 2022-1626 allowing event planning services in Town Center district (7-1)
• Approved consent agenda including Resolution 3969 transferring Artesa development ownership (7-1)
• Approved Resolution 3966: 5-year print/copier lease with Office Technology Group, $68,415 (7-1)
• Approved Resolution 3970: City Hall door replacement ($89,050) and access upgrades ($20,077) (7-1)
• Approved Resolution 3971: FY2022 fee schedule amendments for stormwater financial guarantees (7-1)
• Approved Resolution 3972: Quit claim deed and easement for I-43 expansion project (7-1)
• Approved Resolution 3973: Sewer lateral bid document contract with raSmith, $48,300 (7-1)

Mequon Municipal Water Utility Commission

The Commission is meeting to take final action on a five-year contract extension for City Water, LLC and the Water Master Plan Update Scope of Services. The proposed contract extension includes a fee increase from $25,800 to $28,320 per month based on consumer price index adjustments.

• 5-year contract extension for City Water, LLC with monthly fees increasing to $28,320
• Water Master Plan Update Scope of Services
• Review and approval of June 14, 2022 meeting minutes

The Mequon Municipal Water Utility Commission unanimously approved a five-year contract extension with City Water, LLC, and approved an amended Water Master Plan update scope of services. The amendment adds a rate analysis covering customer numbers, purchase water costs, and rate of return. Both actions passed by voice acclamation with all eight commissioners voting in favor.

• Approved 5-year contract extension for City Water, LLC (unanimous)
• Approved Water Master Plan update scope of services as amended (unanimous)

Sewer Utility District Commission

The Sewer Utility District Commission is reviewing several resolutions, including a contract for bid documents to repair sewer laterals in the Ranch Road Lift Station 'E' area. The body is also discussing an amended Water Quality Management Plan and a deed related to the I-43 freeway expansion.

• Proposed $48,300 contract with raSmith for sewer lateral repair bid documents in the Ranch Road Lift Station 'E' area
• Resolution 3974 to adopt an amended Water Quality Management Plan
• Resolution 3972 regarding a Quit Claim Deed and Temporary Construction Easement for the I-43 Freeway Expansion Project
• Review of June 14, 2022 meeting minutes

The Sewer Utility District Commission unanimously approved three resolutions: a $48,300 contract with raSmith for bid documents for sewer lateral repair work in the Ranch Road Lift Station 'E' area, an amended Water Quality Management Plan adding three parcels (93.33 acres) to the sanitary sewer service area, and a quit claim deed/easement with WisDOT for the I-43 expansion. The water plan amendment will go to a special Common Council meeting on August 29, 2022, then to regional and state agencies. No other substantive decisions were made.

• Approved Resolution 3973: $48,300 contract with raSmith for sewer lateral repair bid documents (unanimous)
• Approved Resolution 3974: Amended Water Quality Management Plan adding 3 parcels over 93.33 acres (unanimous)
• Approved Resolution 3972: Quit claim deed and temporary easement with WisDOT for I-43 project (unanimous)
• Approved June 14, 2022 meeting minutes (unanimous)

Planning Commission

The Planning Commission and Ad Hoc Port Washington Road Design Standards Committee are reviewing design concepts for the commercial corridor from Mequon Road to Zedler Lane. Consultant Harwood Engineering Consultants will present low, mid, and high-level design options for the committee to consider.

• Port Washington Road Streetscape Concept Plan review
• Discussion of design elements including tree groves, planting edges, and pedestrian-scale lighting
• Review of maintenance preferences such as mulch over stone and poured concrete over pavers
• Evaluation of gateway features at North, South, and Donges Bay Road

Architectural Board

The Architectural Board will review applications for new single-family residences, a detached garage, and home additions. The board will also review meeting minutes from July 11, 2022.

• New single-family residences: 10518 N. Coneflower Court, 7852 W. Preserve Parkway, 12333 N. Lake Shore Drive, and 13842 N. Pine View Court
• Re-submittal for new single-family residence: 10956 N. Oriole Lane
• Detached garage: 11444 N. Shorecliff Lane
• Sunroom addition: 3404 W. Burgundy Court
• Master suite and office addition: 13700 N. Riverland Road

The Mequon Architectural Board reviewed eight applications on August 8, 2022, approving six with conditions and tabling two for redesign. Approved projects included new homes, a detached garage, a sunroom addition, and a master suite addition. Tabled items were a new home at 7852 W. Preserve Parkway and a sunroom at 3404 W. Burgundy Court, both requiring design changes.

• Approved new home at 10518 N. Coneflower Court with conditions (unanimous)
• Tabled new home at 7852 W. Preserve Parkway for redesign (unanimous)
• Approved new home at 12333 N Lake Shore Drive (unanimous)
• Approved detached garage at 11444 N. Shorecliff Lane (unanimous, Wade recused)
• Tabled sunroom at 3404 W. Burgundy Court for redesign (5-1-1)
• Approved master suite/office at 13700 N. Riverland Road with conditions (6-0-1)
• Approved new home at 13842 N. Pine View Court (unanimous)
• Approved resubmittal at 10956 N. Oriole Lane with condition (6-1)

Southern Ozaukee Fire Department Board

The Southern Ozaukee Fire and EMS Board is meeting to discuss merger action items and the proposed 2023 budget. The board will review a resolution to join the Wisconsin Retirement System and discuss potential changes to ambulance and inspection fees.

• Resolution of Inclusion Under the Wisconsin Retirement System
• Proposed 2023 Budget
• Discussion of ambulance fees, including a proposed increase for Basic Life Support from $750 to $1,000
• Update on $1.8 million Ozaukee County ARPA funding application
• Discussion of new fees for fire inspections and event standby

The Southern Ozaukee Fire & EMS Board unanimously approved a resolution to include the department in the Wisconsin Retirement System. The board also reviewed a preliminary 2023 budget under the $3.1 million forecast, discussed proposed fee schedules, and received updates on ARPA funding and merger tasks. No final budget or fee schedule was adopted at this meeting.

• Approved resolution of inclusion under Wisconsin Retirement System (unanimous)
• Approved July 13, 2022 minutes (unanimous)
• Discussed preliminary 2023 budget with three new staff funded by ARPA
• Discussed proposed fee schedule for inspections and ambulance services
• Noted ARPA funding of $750,000 over 30 months approved by Ozaukee County

Board of Police Commissioners

The Board of Police and Fire Commissioners will meet to review and certify eligibility lists for police officers and fire department recruits. The board will also consider the approval of meeting minutes from June 7 and July 5, 2022.

• Review/Certify Eligibility List for Police Officer
• Review/Certify Eligibility List for Fire Department Recruits

Board of Police Commissioners

The Board of Police and Fire Commissioners certified eligibility lists for one police officer recruit and four firefighter/paramedic recruits, both by unanimous 4-0 votes. No public comment was received. The meeting also included updates on dispatch staffing changes and the Thiensville Fire Department merger.

• Certified eligibility list for one police officer recruit (4-0)
• Certified eligibility list for four firefighter/paramedic recruits (4-0)
• Approved minutes from June 7, 2022 (voice acclamation)
• Approved minutes from July 2, 2022 (voice acclamation)

Park and Open Space Board

The board is meeting to review and strategize budget requests for 2023. This includes discussing a draft budget letter to the Common Council requesting additional capital and operations funding.

• Proposed $750,000 for Lemke Park Pavilion construction
• Proposed $100,000 for repaving basketball/pickle ball court at Rotary Park
• Proposed $190,000 for replacement of one playground
• Request for $205,000 total in additional 2023 funding ($150,000 capital, $5,000 O&M, $50,000 allocation)
• Review and approval of June 22, 2022 meeting minutes

The Park and Open Space Board meeting on July 27, 2022, could not be called to order because fewer than the required number of members were present. No decisions were made or items discussed.

Economic Development Board

The Board is reviewing updates to the TIF incentive policy following feedback from the Common Council Committee of the Whole. Members will also discuss the planning and budgeting for a development-focused outreach event.

• TIF Incentive Policy updates including a proposed 5-7 year sunset provision
• Outreach Event Subcommittee planning for a potential October event
• Review of $10,000 allocated 2022 funding for board and commission activities
• Discussion of City donation policy for events, noting approvals are not required for donations under $5,000

The Economic Development Board discussed proposed changes to the TIF incentive policy, including sunsetting provisions and defining high-priority uses, but took no formal action. The board also reviewed updates on recent developments and planned a fall outreach event, with consensus to delay until the incentive policy is ready. The only formal votes were to approve the previous meeting's minutes and to adjourn.

• Approved June 28, 2022 meeting minutes (8-0)
• Discussed TIF incentive policy changes, no vote taken
• Discussed fall outreach event, no date set
• Adjourned meeting (8-0)

Planning Commission

The Planning Commission reviewed several site amendments and zoning ordinances. Key actions included approving a 10-foot fence for Kwik Trip and recommending a new 7-lot conservation subdivision at Villa Grove and Freistadt Road.

• Approval of a 7-lot conservation subdivision (The Green at Mequon) at Villa Grove and Freistadt Road
• Approval of a 10-foot fence at Kwik Trip (10360 N. Cedarburg Road) to mitigate trash debris
• Recommendation to Common Council to allow event planning services with facilities in Town Center zoning
• Approval of a 638 sq. ft. addition for Gan Ami Mequon at 10813 N. Port Washington Road
• Recommendation to Common Council for an ordinance amending stormwater facility maintenance and green infrastructure requirements

The Mequon Planning Commission approved several conditional use permits for medical offices, a fitness center, and a restaurant, and approved a building conversion to residential use. It also approved an 11-lot subdivision at 10766 Torrey Drive with a pedestrian bike path instead of a road connection, and tabled a request for a hoop house structure. All votes were unanimous except where noted.

• Approved conditional use for medical office at 1535 W. Market St (7-0)
• Approved conditional use for medical office at 1511 W. Market St (7-0)
• Approved conditional use for medical clinic at 1500 W. Market St (7-0)
• Approved conditional use for fitness center at 1350-1370 W. Mequon Rd with conditions (7-0)
• Approved conditional use for restaurant at 1400 W. Mequon Rd (7-0)
• Tabled accessory structure request at 11521 W. Mequon Rd (7-0)
• Approved building conversion to residential at 11205-11315 N. Cedarburg Rd (7-0)
• Approved open space plan amendment for Hickory Hollow with conditions (7-0)

Frank L. Weyenberg Library Board of Trustees

The Frank L. Weyenberg Library Board of Trustees will review the 2022 employee handbook and a memorandum of understanding with the Friends of Weyenberg Library. The board is also requested to act on an administration copier contract.

• Administration copier contract action request
• 2022 Employee Handbook update discussion
• Memorandum of Understanding with Friends of Weyenberg Library
• Classification and Compensation Study update
• June 2022 accounts payable and financial reports

The Frank L. Weyenberg Library Board of Trustees approved the updated 2022 Employee Handbook, as amended, and approved a 63-month copier lease with Office Copying Equipment. They also approved the June accounts payable statement and the minutes of the previous meeting. No other substantive decisions were made.

• Approved June 15, 2022 meeting minutes
• Approved Accounts Payable Statement for June 2022 in the amount of $86,477.49
• Approved 63-month copier lease with Office Copying Equipment
• Approved updated 2022 Employee Handbook, as amended

Festivals Committee

The Festivals Committee will meet to discuss vendor updates and an electrical estimate. The body will also review the June meeting minutes.

• Review and approval of June Festival Meeting Minutes
• Vendor updates
• Electrical estimate
• Board & Brush

The committee unanimously approved the electrical agreement for the festival and set a maximum of 150 boards for the Board & Brush activity. Vendor updates were reported, with several vendors confirmed, unable to participate, or pending. The committee also discussed volunteer recruitment, promotional items, and planning for Winter Wonderland.

• Approved June meeting minutes (unanimous)
• Approved electrical agreement (unanimous, White recused)
• Approved 150 boards max for Board & Brush (unanimous)

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission will discuss the Master Plan scope of services, specifically regarding planning criteria and maintenance cost-benefit analysis. The body will also review specific recommendations from the 2010-2030 plan.

• Master Plan Task 7: Evaluate finished plan against planning criteria and goals
• Master Plan Task 8: Operation and Maintenance Cost/Benefit Analysis
• Review of 2010-2030 Specific Recommendations
• Resident letter from Helen Ward regarding OIT Kiosk maintenance responsibility

The commission approved the May 12, 2022 meeting minutes unanimously. They discussed modifying Task 7 of the Master Plan to remove a review meeting in favor of a working meeting, and considered ARPA funding for municipalities. No formal action was taken on the master plan tasks or other items.

• Approved May 12, 2022 meeting minutes (unanimous)
• Discussed removing review meeting from Master Plan Task 7 (no vote)
• Discussed ARPA funding possibility for municipalities (no vote)
• Discussed OIT maintenance and trailhead replacement (no vote)

Southern Ozaukee Fire Department Board

The Southern Ozaukee Fire and EMS Board is coordinating the merger of Mequon and Thiensville fire departments ahead of a January 1, 2023 official start date. The body is reviewing operational accomplishments, fiscal year 2023 revenues, and the transition of IT, payroll, and insurance services.

• Review of merger action items: insurance, IT, payroll, and fiscal agent selection
• Discussion of Fiscal Year 2023 revenues and fees
• Update on Ozaukee County ARPA grant funding
• Evaluation of third-party payroll/accounts payable vendors with startup costs from $3,000 to $63,000
• Review of the 84.4% (Mequon) and 15.6% (Thiensville) cost-sharing formula

The Southern Ozaukee Fire & EMS Board met and approved the revised June 16, 2022 minutes. They discussed operational progress since the July 1 transition, merger tasks (insurance, IT, payroll), and potential ambulance and inspection fees, but made no final decisions on fees. They also reviewed a $1.8 million ARPA grant application and scheduled future meetings.

• Approved revised June 16, 2022 minutes (unanimous)
• Discussed ambulance fee increases (e.g., BLS from $750 to $1,000) but deferred decision
• Discussed potential new fire inspection fees, no action taken
• Reviewed ARPA grant application for $1.8 million, awaiting decision
• Scheduled next meetings for August 3, 17, and 31, 2022

Public Safety Committee

The committee is reviewing resolutions to purchase two police SUVs and one fire department ambulance. Members will also discuss the speed limit on Bonniwell between Martin Way and Port Washington Road.

• Resolution 3967: Purchase of two Ford Police Interceptor SUVs and equipment for $87,714
• Resolution 3968: Purchase of a Fire Department ambulance for $296,511
• Discussion on speed limits on Bonniwell between Martin Way and Port Washington Road

The Public Safety Committee unanimously approved two resolutions: one to purchase two Ford Police Interceptor SUVs and associated equipment for $87,714, and another to buy a fire department ambulance for $296,511. The committee also discussed speed limits on Bonniwell Road but concluded no further action was needed. Meeting minutes from May 10, 2022, were approved.

• Approved Resolution 3967 for two police SUVs and equipment, $87,714 (unanimous)
• Approved Resolution 3968 for fire department ambulance, $296,511 (unanimous)
• Approved May 10, 2022 meeting minutes (unanimous)
• Discussed speed limits on Bonniwell Road; no further action needed

Public Welfare Committee

The Public Welfare Committee will discuss a community composting plan and review two proposed ordinances. One ordinance addresses the process for filling mayoral and aldermanic vacancies, while the other establishes standards for residential swimming pools.

• ORDINANCE 2022-1627: Repealing and recreating Section 2-63(d) regarding mayoral and aldermanic vacancies
• ORDINANCE 2022-1618: Creating Section 10-26 regarding residential swimming pools and automatic safety covers
• Discussion of a community composting plan

The Public Welfare Committee unanimously approved Ordinance 2022-1627, which repeals and recreates Section 2-63(d) of the Mequon Municipal Code relating to mayoral and aldermanic vacancies, with an amendment to add a reference to the succession ordinance. The committee also discussed a composting plan and residential swimming pool regulations but took no final action on those items. The meeting minutes from June 14, 2022, were approved unanimously.

• Approved Ordinance 2022-1627 on mayoral and aldermanic vacancies with amendments (unanimous)
• Approved meeting minutes of June 14, 2022 (unanimous)

Committee of the Whole

The Committee of the Whole will consider adopting the City of Mequon Strategic Plan for 2022-2025, discuss a special election to fill the District 8 aldermanic vacancy, and review proposed amendments to the incentive policy for Tax Increment Districts 4 and 5. The agenda also includes a consultation on a proposed residential development of 36 single-family homes and 51 condominiums on 107 acres west of Baehr Road, and a discussion on electronic participation for council and committee meetings. The agenda is substantive, with multiple policy and development items.

• Resolution 3964: Adoption of the City of Mequon Strategic Plan for 2022-2025
• Discussion: District 8 Aldermanic Vacancy - Special Election
• Discussion: Proposed amendments to the City's Incentive Policy for Tax Increment Districts 4 & 5
• Consultation: Proposed residential development of 36 single-family homes and 51 condominiums on 107 acres west of Baehr Road, south of Donges Bay Road, north of Lily Lane Nature Preserve
• Discussion: Electronic participation for Common Council, Planning Commission, and Citizen Committees meetings

The Committee of the Whole approved the City of Mequon's 2022-2025 Strategic Plan (Resolution 3964) and set a special election for the District 8 aldermanic vacancy on January 10, 2023. Both items passed by voice acclamation with a 7-1 vote, with the vacant seat deemed no. The committee also discussed TIF incentive policy amendments, a proposed residential development, and electronic participation, but took no formal action on these items.

• Approved Resolution 3964 adopting the 2022-2025 Strategic Plan (7-1)
• Approved special election for District 8 aldermanic vacancy on January 10, 2023 (7-1)
• Approved June 7, 2022 Special Meeting Minutes (7-1)
• Approved June 14, 2022 Regular Meeting Minutes (7-1)

Finance-Personnel Committee

The committee will consider two professional service agreements and review license applications. The meeting also includes a review of June 2022 vouchers paid and 2023 waste hauler permits.

• Professional Services Agreement for Enterprise Land Management System planning with Avèro Advisors not-to-exceed $42,800
• Five-year lease agreement for Print & Copier Services with Office Technology Group estimated at $72,960
• Waste hauler permit renewal for Compost Crusader LLC
• New Class B beer license for Leonardo’s Pizza (Taste of Mequon 9/10/22)
• New Class B beer and Class C wine license for Kha Sushi Land (Taste of Mequon 9/10/22)

The Finance-Personnel Committee unanimously approved a professional services agreement with Avèro Advisors for phase one planning of an Enterprise Land Management System, not to exceed $42,800. The committee also approved the June 2022 meeting minutes, July 2022 licenses, a 2023 waste hauler permit for Compost Crusader LLC, and the June 2022 vouchers paid list. No other substantive decisions were made; discussion items included credit card acceptance, ERP software upgrade, and GASB 87 update.

• Approved June 14, 2022 meeting minutes (unanimous)
• Approved July 2022 licenses (unanimous)
• Approved 2023 Waste Hauler Permit for Compost Crusader LLC (unanimous)
• Approved June 2022 Vouchers Paid List (unanimous)
• Approved Resolution 3965 for Avèro Advisors contract up to $42,800 (unanimous)

Common Council

The Common Council is holding a public hearing and considering a rezoning ordinance for a 17-lot single-family cluster development. The body is also reviewing several city resolutions, including a new strategic plan and equipment purchases for public safety.

• Ordinance 2022-1624: Rezoning property on Donges Bay Road for a 17-lot residential development
• Resolution 3968: Purchase of a Fire Department ambulance for $296,511
• Resolution 3967: Purchase of two Ford Police Interceptor SUVs and equipment for $87,714
• Resolution 3965: Professional services agreement with Avèro Advisors not to exceed $42,800
• Resolution 3963: Development agreement for The Green at Mequon, a 7-lot conservation subdivision

The Common Council approved a rezoning ordinance (2022-1624) to allow a 17-lot single-family residential cluster development on the north side of Donges Bay Road, west of Wauwatosa Road, with a Transfer of Development Rights and PUD overlay. The council also approved a development agreement for The Green at Mequon, a 7-lot conservation subdivision, and adopted the 2022-2025 Strategic Plan. Several purchases were authorized, including two police vehicles and a fire department ambulance.

• Approved rezoning for 17-lot cluster development on Donges Bay Road (7-1)
• Approved development agreement for The Green at Mequon, 7-lot subdivision (6-2)
• Adopted City of Mequon Strategic Plan 2022-2025 (7-1)
• Approved $42,800 contract for Enterprise Land Management System planning (7-1)
• Approved $87,714 purchase of two police vehicles and equipment (7-1)
• Approved $296,511 purchase of fire department ambulance (7-1)
• Approved appointments to Public Works Committee and Planning Commission (7-1)
• Directed City Attorney to object to Monsanto settlement terms but remain in class (7-1)

Architectural Board

The Architectural Board will meet to review and decide on five applications for new homes, additions, and exterior changes. The board will also review meeting minutes from June 13, 2022.

• Exterior changes at 11557 N. Parkview Drive
• New single-family residence at 10620 N. Coneflower Court
• New single-family residence at 10956 N. Oriole Lane
• Second floor addition at 10564 W. Sunset Woods Lane
• Re-submittal for new single-family residence at 8670 W. Highland Road

The Architectural Board approved exterior changes for 11557 N. Parkview Drive, a new single-family residence at 10620 N. Coneflower Court (with conditions), a second-floor addition at 10564 W. Sunset Woods Lane, and a re-submittal for a new residence at 8670 W. Highland Road. A new single-family residence at 10956 N. Oriole Lane was tabled for redesign to align with newer construction in the area. All votes were unanimous.

• Approved exterior changes at 11557 N. Parkview Drive (unanimous)
• Approved new single-family residence at 10620 N. Coneflower Court with conditions (unanimous)
• Tabled new single-family residence at 10956 N. Oriole Lane for redesign (unanimous)
• Approved second-floor addition at 10564 W. Sunset Woods Lane (unanimous)
• Approved re-submittal for new single-family residence at 8670 W. Highland Road (unanimous)

Board of Police Commissioners

The Board of Police and Fire Commissioners will meet to review and certify the eligibility list for Fire Department recruits. The meeting also includes time for public comment and the approval of previous meeting minutes.

• Review and certification of eligibility list for Fire Department recruits

Board of Police Commissioners

The Board of Police and Fire Commissioners certified the eligibility list for two proposed Firefighter/Paramedic recruits, approving the motion by voice acclamation with all four commissioners voting in favor. No other formal actions were taken; the June 7, 2022 minutes were postponed due to missing from the agenda packet. The meeting also included reports from the Fire and Police Chiefs on staffing and operational updates.

• Approved/certified Firefighter/Paramedic recruit eligibility list (4-0)
• Postponed approval of June 7, 2022 minutes (missing from agenda packet)

Economic Development Board

The board will meet to discuss the neighborhood commercial node at Donges Bay and Cedarburg Road and the incentive policy for TID No. 4 and 5. The meeting also includes a discussion on the Outreach Event Subcommittee.

• Discussion of Neighborhood Commercial Node: Donges Bay & Cedarburg Road
• Discussion of TID No. 4 & 5 Incentive Policy
• Discussion of Outreach Event Subcommittee
• Review and approval of May 23, 2022 meeting minutes

The board approved the May 24, 2022 meeting minutes unanimously (8-0). They discussed planning an outreach event, deciding to move it to October to coincide with Manufacturing Month, and added Chairman Carr to the subcommittee. Staff updates included a Planning Commission approval for a 10-foot fence at Kwik Trip and a new 7-lot subdivision. No formal votes were taken on these items.

• Approved May 24, 2022 meeting minutes (8-0)
• Moved outreach event to October to align with Manufacturing Month
• Added Chairman Carr to outreach event subcommittee
• Adjourned meeting (7-0)

Planning Commission

The Mequon Planning Commission will hold a regular meeting on June 27, 2022, to consider several land-use items. These include a conditional use permit for a restaurant, a fill permit, a master sign plan amendment, a building addition, zoning ordinance amendments, a fence request, a lease approval, and a new conservation subdivision. The meeting also includes approval of the May 23, 2022 minutes and policy discussions on stormwater facilities.

• Conditional use grant for restaurant at 10990 N. Port Washington Road (Tropical Smoothie Cafe)
• Fill permit for 4,850 cubic yards at 11701 W. Freistadt Road
• Master sign plan amendment for properties at 12100 & 12200 N. Corporate Parkway (The Pointe)
• Building and site plan amendment for 638 sq. ft. addition at 10813 N. Port Washington Road (Gan Ami Mequon)
• Preliminary plat for 7-lot conservation subdivision at Villa Grove and Freistadt Road (The Green at Mequon)

The Mequon Planning Commission approved a 7-lot conservation subdivision, The Green at Mequon, with a 6-2 vote, recommending it to the Common Council. They also approved a 10-foot fence for Kwik Trip with conditions, recommended approval of an ordinance allowing event planning services in the Town Center district, and approved several consent agenda items including a restaurant conditional use and a fill permit. All other items were approved unanimously.

• Approved 7-lot conservation subdivision The Green at Mequon (6-2)
• Approved 10-foot fence for Kwik Trip with conditions (8-0)
• Recommended approval of ordinance allowing event planning services in Town Center (8-0)
• Approved consent agenda: restaurant conditional use, fill permit, sign plan amendment, building addition (8-0)
• Approved building and site plan amendment for L & A Crystal lease (8-0)
• Recommended approval of stormwater facilities ordinance (8-0)
• Approved May 23, 2022 meeting minutes (8-0)

Park and Open Space Board

The Park and Open Space Board will discuss and take action on architectural renderings from Kueny Architects for a new pavilion at Lemke Park. The board will also hold discussions regarding the 2022 work plan, conditional use permits, and 2023 budget strategizing.

• Action on Kueny Architects Lemke Park renderings for a new pavilion with restrooms and concessions
• Discussion of 2023 budget requests and current park impact fee balance of $286,040.95
• Review of 2022 Work Plan
• Discussion of Conditional Use Permit review
• Approval of April 20, 2022 meeting minutes

The Park and Open Space Board approved the April 20, 2022 meeting minutes unanimously. The board discussed updated Lemke Park pavilion renderings from Kueny Architects, including potential ARPA funding, cost details, and energy efficiency considerations, but took no formal action on the renderings. The board also discussed the 2022 budget letter, conditional use permit review, and the 2022 work plan, all as discussion items without formal votes.

• Approved April 20, 2022 meeting minutes (unanimous)
• Discussed Lemke Park pavilion renderings — no action taken
• Discussed 2022 budget letter — no action taken
• Discussed conditional use permit draft — no action taken
• Discussed 2022 work plan — no action taken
• Approved adjournment at 8:22 PM (unanimous)

Southern Ozaukee Fire Department Board

The Southern Ozaukee Fire and EMS Board is reviewing an intergovernmental agreement and operational plans effective July 1, 2022. The board is also discussing a task list for merger-related actions to be completed by January 1, 2023.

• Review and discussion of Intergovernmental Agreement
• Operational considerations starting July 1, 2022
• Merger-related action items for completion by January 1, 2023
• Ozaukee County ARPA Grant Funding update

The Southern Ozaukee Fire and EMS Board unanimously authorized Deputy Chief Zellman and Assistant Chief Deutsch to prepare and file applications for Ozaukee County ARPA funds by June 30, 2022. The board also reviewed the intergovernmental agreement for the Mequon-Thiensville fire department merger, which begins joint operations on July 1, 2022, with a unified budget starting January 1, 2023. No other formal votes were taken; the meeting focused on operational planning and merger-related action items.

• Authorized ARPA grant applications (unanimous)
• Set next meeting for July 13, 2022
• Adjourned at 7:24 PM (unanimous)

Frank L. Weyenberg Library Board of Trustees

The Board of Trustees will review financial reports for May 2022 and discuss a classification and compensation study. The body is also requested to take action on a contract for an administration copier.

• Action requested: Administration Copier Contract
• Discussion: Classification and Compensation Study
• Approval of May 2022 Accounts Payable
• Review of May 2022 Revenue and Expense Reports

The board approved the May 2022 accounts payable statement of $94,289.97 and the minutes of the May 18 meeting. Graham Baxter was appointed Treasurer and Finance Committee chair. The copier contract was tabled to seek more proposals. No other substantive decisions were made.

• Approved May 2022 accounts payable of $94,289.97
• Approved minutes of May 18, 2022 meeting
• Appointed Graham Baxter as Treasurer
• Appointed Graham Baxter as Finance Committee chair
• Tabled administration copier contract to solicit additional proposals

Festivals Committee

The Festivals Committee is meeting to discuss event logistics, including a music agreement and vendor updates. The body will also coordinate volunteer sign-ups and follow-up calls for vendors.

• Music on the Move Agreement
• Vendor signup updates and member follow-up assignments
• Volunteer sign-up coordination

The Festivals Committee unanimously approved the May meeting minutes and the Music on the Move agreement. Vendor signups and volunteer recruitment were discussed, with assignments made for follow-up. The committee also decided to add a welcome booth only at the south entrance and discussed future event logistics.

• Approved May meeting minutes (unanimous)
• Approved Music on the Move agreement (unanimous)
• Decided welcome booth only at south end entrance

Mequon Municipal Water Utility Commission

The Mequon Municipal Water Utility Commission is meeting to discuss a policy exemption for Homestead High School and a request for municipal water service from the Village of River Hills. The body will also review meeting minutes from May 10, 2022.

• Exemption request from Water Connection Policy for 5000 West Mequon Road (Homestead High School)
• Request from the Village of River Hills for municipal water service for a proposed residential development
• Review and approval of May 10, 2022 meeting minutes

The commission unanimously approved an exemption from the water connection policy for Homestead High School at 5000 West Mequon Road. They also discussed a potential water service extension to the Village of River Hills but took no vote, instead requesting additional information for a future decision. The May 10, 2022 meeting minutes were approved unanimously.

• Approved May 10, 2022 meeting minutes (unanimous)
• Approved exemption from water connection policy for 5000 West Mequon Road (Homestead High School) (unanimous)
• Discussed River Hills water service request; deferred vote pending additional information

Sewer Utility District Commission

The Sewer Utility District Commission is meeting to review a state-required compliance report for 2021 and a design contract for lift station capacity. The body will also receive an update on the Sewer Lateral Project.

• Resolution 3962: Contract for Tamerlane Drive Lift Station O capacity improvement design to S.E.H. of Sheboygan, WI for $46,960
• Resolution 3958: Authorization to file the 2021 Compliance Maintenance Annual Report (CMAR)
• Update on Sewer Lateral Project

The Sewer Utility District Commission unanimously approved two resolutions: filing the 2021 Compliance Maintenance Annual Report and awarding a $46,960 contract to S.E.H. of Sheboygan for designing Tamerlane Drive Lift Station capacity improvements. The commission also approved the May 10, 2022 minutes and received an update on the Sewer Lateral Project.

• Approved May 10, 2022 meeting minutes (unanimous)
• Approved Resolution 3958 to file 2021 CMAR report (unanimous)
• Approved Resolution 3962 awarding $46,960 design contract to S.E.H. (unanimous, Mayr recused)

Public Welfare Committee

The committee is reviewing proposed changes to the design and approval process for accessory structures. Members will also discuss the potential establishment of a community composting initiative.

• Proposed staff approval for accessory structures 300 square feet or less (down from 150)
• Proposed design guideline changes for accessory structure windows and roof materials
• Discussion of a community composting plan
• Review of May meeting minutes

The Public Welfare Committee approved the May 10, 2022 meeting minutes unanimously. They discussed accessory structures and requested staff bring back more specific language with definitions and approval paths next month. Composting services were discussed, with local companies offering services for as little as $5/month, and the Brush Site suggested as a possible location; further discussion will occur at a future meeting. No other substantive decisions were made.

• Approved May 10, 2022 meeting minutes (unanimous)
• Requested staff bring back specific language for accessory structure definitions and approval paths

Committee of the Whole

The committee will discuss a draft strategic plan for 2022-2025 developed by SBrand Solutions. The plan focuses on five key areas: capital improvements, customer service, financial stewardship, public safety, and quality of life. A final version may be placed on the July 12, 2022, Common Council agenda for adoption.

• Review of the City of Mequon’s Draft Strategic Plan for 2022-2025
• RESOLUTION 3960: Amending Financial Policies to include Policy Statement 15 regarding Vehicle Leasing

The Committee of the Whole unanimously approved Resolution 3960, amending the City of Mequon's Financial Policies to add Policy Statement 15 on vehicle leasing, with a quarterly review requirement. The committee also discussed the draft 2022-2025 Strategic Plan, with plans to refine it for formal adoption by the Common Council in July. No other substantive decisions were made.

• Approved Resolution 3960 amending Financial Policies to include Policy Statement 15: Vehicle Leasing (unanimous)
• Approved minutes of May 10, 2022 (unanimous)
• Adjourned at 7:23 PM (unanimous)

Finance-Personnel Committee

The committee will review license applications, 2023 waste hauler permits, and May 2022 vouchers. Members will also consider a professional services agreement for a non-represented positions classification and compensation study.

• Resolution 3959: Professional services agreement with GovHR USA, LLC not to exceed $22,200
• Review of May 2022 Vouchers Paid List totaling $2,268,190.09
• Approval of 2023 Waste Hauler Permits for Curby’s, Eagle Disposal, GFL Environmental, Ozaukee Disposal, and Waste Management
• Review of June 2022 liquor and beer license renewals and new peddler/solicitor licenses
• Acceptance of the FY2021 Annual Comprehensive Financial Report

The Finance-Personnel Committee unanimously approved a resolution authorizing a professional services agreement with GovHR USA, LLC for a classification and compensation study of non-represented positions, not to exceed $22,200. The committee also approved June 2022 licenses, 2023 waste hauler permits (with a reminder letter about garbage containment), May 2022 vouchers, and the FY2021 Annual Comprehensive Financial Report. All decisions were unanimous.

• Approved June 2022 licenses (unanimous)
• Approved 2023 waste hauler permits with reminder letter (unanimous)
• Approved May 2022 vouchers paid list (unanimous)
• Approved FY2021 Annual Comprehensive Financial Report (unanimous)
• Approved Resolution 3959 for GovHR USA compensation study up to $22,200 (unanimous)

Public Works Committee

The Public Works Committee is reviewing a proposal to accept ten donated dugout canopies for baseball fields at Rotary and River Barn Parks. The body is also discussing drainage project updates and the 2022 work plan.

• Resolution 3961: Acceptance of $35,506 in donated dugout canopies from Thiensville-Mequon Youth Baseball Association
• Resolution 3957: Release of the Bike Path Easement on Lots 1 and/or 2 of Certified Survey Map 3406 (Oriole Lane)
• Prairie View Lane Drainage CIP status update
• 2021 Drainage Capital Improvement Program administrative update
• Review of the 2022 Work Plan

The Public Works Committee unanimously approved two resolutions: accepting infrastructure improvements and a dedication agreement with Thiensville-Mequon Youth Baseball Association for dugout improvements at Rotary and River Barn Parks, and releasing a bike path easement on Lots 1 and/or 2 of CSM 3406 (Oriole Lane). The committee also discussed the Prairie View Lane drainage project, the 2021 Drainage CIP update, and the 2022 work plan, including a potential composting discussion. No other substantive decisions were made.

• Approved Resolution 3961 authorizing receipt of dugout improvements and dedication agreement with Thiensville-Mequon Youth Baseball Association (unanimous)
• Approved Resolution 3957 releasing bike path easement on Lots 1 and/or 2 of CSM 3406 (Oriole Lane) (unanimous)
• Elected Alderman Hansher as Chair of Public Works (unanimous)
• Approved April 12, 2022 minutes (unanimous)

Common Council

The Common Council will decide how to fill the vacant District 8 aldermanic seat, considering candidates Bill Gebhardt and Nancy Urbani. The body will also hold a public hearing regarding operating hours for a property on N. Port Washington Road.

• Public hearing on Ordinance 2022-1621 to expand hours of operation (7:00 a.m. - 7:00 p.m.) at 12831 N. Port Washington Road
• Resolution 3959 for a classification and compensation study with GovHR USA, LLC not to exceed $22,200
• Resolution 3962 for Tamerlane Drive Lift Station capacity design contract with S.E.H. of Sheboygan for $46,960
• Ordinance 2022-1624 first reading for a 17-lot residential cluster development on Donges Bay Road
• Ordinance 2022-1623 regarding the establishment of the Southern Ozaukee Fire & Emergency Medical Services Department

The Common Council voted 6-2 to hold a special election to fill the vacant District 8 aldermanic seat, after rejecting motions to appoint Nancy Urbani and to hold a special election earlier in the meeting. The election date will be set at the July 12, 2022 meeting. The council also approved several ordinances and resolutions, including a PUD amendment for extended hours at 12831 N. Port Washington Road and a contract for a compensation study.

• Approved special election for District 8 vacancy (6-2)
• Denied motion to appoint Nancy Urbani to District 8 (3-5)
• Denied initial motion for special election (3-5)
• Approved reconsideration of special election motion (5-3)
• Approved Ordinance 2022-1621 amending PUD for extended hours at 12831 N. Port Washington Road (7-1)
• Approved consent agenda items A-Q (7-1)
• Tabled Ordinance 2022-1618 on residential swimming pools, referred to Public Welfare Committee (7-1)
• Approved Resolution 3959 for compensation study with GovHR USA, LLC up to $22,200 (7-1)

Architectural Board

The Architectural Board will meet to review and decide on 15 applications for new single-family residences, home additions, and accessory structures. The board will also review meeting minutes from May 9, 2022.

• New single-family residences at 8670 W. Highland Road, 10004 W. Farmdale Estates Court, 7701 W. Preserve Parkway, 7827 W. Preserve Parkway, 7830 W. Preserve Parkway, 13830 N. Lake Shore Drive, 3950 W. Scenic Avenue, 10031 N. Range Line Road, 10360 N. Wildwood Court, and 9614 N. Juniper Circle
• Pool house application for 12220 N. Ridgeway Lane
• Sunroom/bedroom addition at 3613 W. River Ridge Court
• Master bedroom sitting area addition at 9628 N. Columbia Creek Lane
• Attached garage addition at 10149 N. Kenilworth Court and a shed at 13839 N. Lake Shore Drive

The Mequon Architectural Board approved 14 of 15 applications, including pool houses, new residences, additions, and a shed, with conditions on some. One new single-family residence at 8670 W. Highland Road was tabled for redraw to show consistency on all sides, though early start for footings and foundation was granted. The meeting adjourned at 7:35 p.m.

• Approved pool house at 12220 N. Ridgeway Lane with conditions (unanimous)
• Tabled new residence at 8670 W. Highland Road for redraw; early start for footings/foundation granted (unanimous)
• Approved new residence at 10004 W. Farmdale Estates Ct. (unanimous)
• Approved sunroom/bedroom addition at 3613 W. River Ridge Court (unanimous)
• Approved new residence at 7701 W. Preserve Parkway (3-1, Helm no)
• Approved new residence at 7827 W. Preserve Parkway (unanimous)
• Approved new residence at 7830 W. Preserve Parkway (unanimous)
• Approved new residence at 13830 N. Lake Shore Drive (unanimous)

Board of Police Commissioners

The Board of Police and Fire Commissioners will meet to review and certify the eligibility list for Fire Department recruits. The meeting also includes time for public comment and the approval of previous meeting minutes.

• Review and certification of the Fire Department Recruits eligibility list

Committee of the Whole

The Committee of the Whole will interview two applicants, Bill Gebhardt and Nancy Urbani, for the vacant District 8 Aldermanic seat. Following the interviews and public comment, the committee will vote on a recommendation for appointment to the full Common Council.

• Interviews of District 8 Alderman applicants Bill Gebhardt and Nancy Urbani
• Recommendation of a District 8 appointee to the Common Council

The Committee of the Whole interviewed two candidates for the vacant District 8 aldermanic seat. After two tally ballots, neither candidate received the required five votes, so the committee voted 7-1 to forward the matter to the Common Council with no recommendation.

• Interviewed candidates Bill Gebhardt and Nancy Urbani for District 8 vacancy
• Tally ballots: 3 votes for Gebhardt, 4 for Urbani; revote same outcome, no candidate reached 5-vote threshold
• Approved motion to advance to Common Council with no recommendation (7-1, Strzelczyk nay)

Board of Police Commissioners

The Board of Police and Fire Commissioners certified the eligibility list for a proposed Firefighter/Paramedic recruit, approving the candidate by voice acclamation. The board also approved the minutes from the May 3, 2022 meeting. No public comments were made, and no other substantive decisions were taken.

• Approved minutes of May 3, 2022 (voice acclamation)
• Certified Firefighter/Paramedic recruit eligibility list (voice acclamation)

Board of Appeals

The Board of Appeals will meet to discuss a request from Lemel Homes on behalf of owner Greg Devorkin. The board will decide on a variance from Table 58-249 R-2 of the City of Mequon Code of Ordinances to allow a new home that exceeds required street setbacks.

• Variance request for a new home at 13120 N. West Shoreland Drive regarding street setbacks

The Board of Appeals approved a variance allowing a 65-foot front yard setback (instead of the required 75 feet) for a new home at 13120 N. West Shoreland Drive, to preserve one specimen tree. The variance was requested by Lemel Homes on behalf of owner Greg Devorkin. The board also approved the minutes from April 7, 2022, and adjourned.

• Approved front setback variance to 65 feet for 22.5 feet of garage at 13120 N. West Shoreland Drive (unanimous)
• Approved April 7, 2022 meeting minutes (unanimous, with one abstention)
• Closed public hearing (unanimous)
• Opened board discussion (unanimous)
• Adjourned at 6:33 PM (unanimous)

Economic Development Board

The Board is discussing the prioritization of city strengths and weaknesses for a new marketing brochure. Members are also evaluating land currently zoned B-6 (Rural Industrial) in the southwest area of the city. Additionally, the body is reviewing the status of Revolving Loan Fund (RLF) loans.

• Review of B-6 Rural Industrial zoning and infrastructure in the southwest area of the city
• Prioritization of strengths and weaknesses from the 2035 Comprehensive Plan for marketing
• RLF loan status update, including Aleksa Learning Center
• Appointment of new board member Igne Plautz
• Discussion of an outreach event subcommittee

The Mequon Economic Development Board approved the minutes from the March 15, 2022 meeting by a unanimous voice vote (8-0). The board also heard updates on the Aleska Learning Center and Big Shot Sports loans, discussed city strengths and weaknesses for marketing, and received staff updates on Planning Commission approvals for Jilly's Car Wash and the Burr Oaks subdivision. No other formal decisions were made.

• Approved meeting minutes from March 15, 2022 (8-0)

Planning Commission

The Planning Commission will review several conditional use grants for businesses and residences. Key discussions include a rezoning request for a 17-lot residential cluster development and approvals for a fast-food restaurant and car wash.

• Rezoning recommendation for a 17-lot single-family residential cluster development (Burr Oak Estates) on Donges Bay Road
• Conditional use grant for Jersey Mike’s Subs at 10990 N. Port Washington Road
• Conditional use grant and site plan for a car wash at 10829 N. Port Washington Road
• Conditional use grant for an accessory dwelling unit at 10564 W. Sunset Woods Lane
• Building and site plan amendment for Big Shots Sports at 10328 N. Wauwatosa Road

The Mequon Planning Commission approved a conditional use grant and building/site plan for Jilly's Car Wash at 10829 N. Port Washington Road, with added requirements for evergreen landscaping and a ban on piped music. The vote was 7-1, with Commissioner Bach dissenting. Other approvals included a fast-food restaurant (Jersey Mike's Subs), a temporary tent for Christ Alone Church, a new clubhouse for Big Shots Sports, and a rezoning recommendation for Burr Oak Estates.

• Approved Jilly's Car Wash with conditions (7-1)
• Approved Jersey Mike's Subs conditional use (8-0)
• Approved accessory dwelling unit at 10564 W. Sunset Woods Lane (8-0)
• Approved two storage buildings at 6829-7033 W. Donges Bay Road (8-0)
• Approved 2-lot land division at 2015 & 2049 W. Martin Way (8-0)
• Approved temporary tent for Christ Alone Church with conditions (8-0)
• Approved new clubhouse for Big Shots Sports with conditions (8-0)
• Approved rezoning recommendation for Burr Oak Estates (8-0)

Frank L. Weyenberg Library Board of Trustees

The Frank L. Weyenberg Library Board of Trustees met for its annual meeting to elect officers and review financial reports. The board approved a proposal for an HVAC controls system replacement and updated policies regarding part-time staff benefits and vacation payouts.

• Approved $59,950 for the HVAC Controls System Proposal
• Approved changes to health insurance benefits for part-time staff
• Approved new procedures for vacation payouts upon resignation
• Approved March 2022 accounts payable of $84,134.11
• Discussed a classification and compensation study

The Frank L. Weyenberg Library Board of Trustees held its annual organizational meeting, electing officers for 2022-2023 and approving committee appointments. The board approved the Library's participation in the City of Mequon's classification and compensation study at an estimated cost of $3,000. The board also approved the April 2022 accounts payable statement of $78,537.94 and the minutes from the April 20 meeting.

• Approved April 2022 accounts payable statement of $78,537.94
• Elected officers for 2022-2023: President JanaLee Hitchcock, Vice President Catherine Perry, Secretary Jeffrey Hansher, Treasurer Jeridon Clark
• Approved Library participation in classification and compensation study at estimated cost of $3,000
• Approved minutes of April 20, 2022 meeting

Festivals Committee

The Mequon Festivals Committee is meeting to approve April minutes, welcome a new member, review a tent and stage contract quote, and discuss vendor/sponsor updates, the children's area, and other festival logistics. The agenda includes a contract quote for $1,938.48 from Canopies Events with Distinction for the September 10, 2022 event.

• Tent and Stage Contract quote from Canopies Events with Distinction for $1,938.48 (Job #705311)
• Welcome new member via Conaty Talent Bank Application
• Vendor/Sponsor/Music updates, including Early Bird Deadline 6/3
• Children's Area: Inflatable options discussion
• Next meeting scheduled for June 15 at 6:30 P.M.

The Mequon Festivals Committee approved a tent and stage contract with Canopies after their usual vendor lacked staff, and unanimously approved renting a Giant Slide and Adrenaline Rush Obstacle Course for the children's area. They also welcomed new member Deanna Conaty and noted two new sponsors contributing $8,000 so far.

• Approved April meeting minutes (unanimous)
• Approved tent and stage contract with Canopies (unanimous)
• Approved renting Giant Slide for $850 and Adrenaline Rush Obstacle Course for $950 (unanimous)

Board of Review

The Mequon Board of Review is meeting to elect officers, receive a status report from Assessor Mike Grota, and adjourn to a future meeting on August 24, 2022. The agenda is largely procedural, with no specific property assessment appeals or other substantive items listed.

• Election of Chairman and Vice Chairman
• Status report from Assessor Mike Grota
• Adjourn to August 24, 2022, 8:00 am

The Board of Review held a brief organizational meeting. It unanimously re-elected Scott Franklin as Chairman and Maureen Baumann as Vice Chairman. The City Assessor reported a 100.11% assessment ratio and $59M in 2022 growth, with $11M from TID3. The board adjourned to August 24, 2022.

• Re-elected Scott Franklin as Chairman (unanimous)
• Re-elected Maureen Baumann as Vice Chairman (unanimous)
• Adjourned to August 24, 2022, 8:00 AM (unanimous)

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission is meeting to discuss and potentially act on several items, including the scope of services for evaluating route alternatives and preparing a safety component, reviewing 2010-2030 recommendations, and receiving updates on the road program and 2022 work plan. The agenda is largely procedural, with no specific dollar amounts or project names provided.

• Discussion of Master Plan Scope of Services: Task 5 (Evaluate and Select Specific Route Alternatives and Design Treatments) and Task 6 (Prepare a Safety Component)
• Review of 2010-2030 Recommendations: General Recommendations
• Quarterly Road Program Update
• 2022 Work Plan review

The commission approved the April 14, 2022 minutes and discussed, but did not vote on, the scope of services for Tasks 5 and 6 of the Master Plan, which will evaluate route alternatives and safety improvements. They also reviewed the 2010-2030 General Recommendations and received updates on the road program and 2022 work plan. No formal action was taken on these discussion items.

• Approved April 14, 2022 minutes (unanimous)
• Discussed Task 5: Evaluate and Select Specific Route Alternatives and Design Treatments
• Discussed Task 6: Prepare a Safety Component
• Reviewed 2010-2030 General Recommendations
• Received quarterly road program update
• Received 2022 work plan overview

Public Safety Committee

The Public Safety Committee unanimously approved an amended ordinance related to the establishment of the Southern Ozaukee Fire & EMS Department, with the removal of section 30-23. The committee also re-elected Kathleen Schneider as chair and accepted the previous meeting minutes.

• Approved amended ordinance 2022-1623 for fire department consolidation, removing section 30-23 (unanimous)
• Re-elected Kathleen Schneider as Committee Chair (unanimous)
• Accepted Dec 14, 2021 meeting minutes (unanimous)

Public Welfare Committee

The Public Welfare Committee will review and recommend approval of an ordinance and resolution that revise Mequon's aldermanic wards and polling site designations due to the Wisconsin Supreme Court's April 15, 2022 redistricting plan. The changes create two new wards (2A and 11A) within existing aldermanic districts 1 and 4, with no change to aldermanic boundaries or polling sites. The committee will also discuss Architectural Review Board guidelines and elect a chair.

• Ordinance 2022-1622: Revises wards in Aldermanic Districts 1 & 4, creating wards 2A and 11A due to Assembly redistricting.
• Resolution 3948: Approves revised ward listing, ward map, and polling site designations; new wards assigned to existing polling sites.
• State-mandated deadline of May 25, 2022 for council approval of new wards.
• Discussion of Architectural Review Board Guidelines.
• Election of committee chair.

The Public Welfare Committee approved an ordinance and resolution revising Mequon's aldermanic wards and polling sites due to assembly redistricting, both unanimously. The committee also discussed streamlining architectural review guidelines and agreed to present proposed changes at the next meeting. No other substantive decisions were made.

• Approved Ordinance 2022-1622 revising wards in Districts 1 & 4 (unanimous)
• Approved Resolution 3948 approving ward listing, map, and polling site revisions (unanimous)
• Approved April meeting minutes (unanimous)
• Elected Dale Mayr as Chair by voice acclamation

Committee of the Whole

The Committee of the Whole will discuss status updates on the 2017 Fire and Police Department staffing studies, and address the District 8 aldermanic vacancy. They will also receive the Finance Department's 2022 year-to-date budget report as of March 31, 2022. No formal action is expected at this meeting.

• Status update on Fire Department 2017 Staffing Study
• Status update on Police Department 2017 Staffing Study
• District 8 Aldermanic Vacancy
• 2022 YTD Budget Report as of March 31, 2022

The Committee of the Whole approved a motion to appoint an alderman to the vacant District 8 seat and, by a 6-2 roll call vote, decided to hold an election in November 2022 rather than April 2023. The appointment process was discussed, including public impact and statutory deadlines. Fire and police department staffing study updates were also presented.

• Approved appointment process for District 8 vacancy (unanimous)
• Approved November 2022 election for District 8 alderman (6-2)
• Approved April 12, 2022 meeting minutes (unanimous)
• Approved motion to suspend rules to discuss item 4c (unanimous)

Finance-Personnel Committee

The Finance-Personnel Committee will review and potentially approve a professional services agreement for a classification and compensation study of non-represented positions, along with routine approvals of meeting minutes, licenses, and vouchers. The meeting also includes information items on the 2022 investment report and the finance and personnel work plan.

• Resolution 3949: Authorizes contract with Carlson Dettmann Consulting for classification and compensation study, not-to-exceed $27,750
• May 2022 licenses include new liquor license for Good City Brewing at 6300 W. Mequon Rd., Suite 107
• April 2022 vouchers paid totaling $769,633.08
• 2022 YTD Investment Report as of 3/31/2022
• Finance & Personnel Work Plan

The Finance-Personnel Committee unanimously approved a professional services agreement with Carlson Dettmann Consulting for a classification and compensation study of non-represented positions, not to exceed $27,750. The committee also approved the April 2022 meeting minutes, May 2022 licenses, and April 2022 vouchers paid. A discussion on fuel costs noted a projected $37,000 shortfall in the Fleet Department budget.

• Approved April 12, 2022 meeting minutes (unanimous)
• Approved May 2022 licenses (unanimous)
• Approved April 2022 vouchers paid (unanimous)
• Approved Resolution 3949 for compensation study with Carlson Dettmann Consulting, not to exceed $27,750 (unanimous)

Public Works Committee

The Public Works Committee will review and recommend action on three resolutions: a master lease agreement with Enterprise Fleet Management for the city's passenger vehicles, an application for state road replacement funding, and a contract for a box culvert replacement. They will also discuss the Prairie View Lane drainage project and the 2022 work plan.

• Resolution 3950: Master equity lease agreement with Enterprise Fleet Management for passenger vehicle fleet
• Resolution 3951: Application for WisDOT 2022 STP-Urban funding for road replacement on Mequon Road, North Lake Shore Drive, and Zedler Lane
• Resolution 3952: Award 2022 County Line Road box culvert replacement contract to C.W. Purpero, Inc. not-to-exceed $300,000
• Discussion: Prairie View Lane Drainage CIP status update
• Discussion: 2022 Work Plan

Common Council

The Common Council will hold a public hearing and consider an ordinance to rezone an 86-acre parcel on Swan Road from R-1 (5-acre) to R-3 (1-acre) with a Central Growth Area overlay, enabling an 83-lot single-family development. The council will also vote on several resolutions, including contracts for sewer work and a compensation study, and take first readings on ordinances related to a PUD, ward redistricting, and a new fire/EMS department.

• Rezoning of 86-acre parcel west of Swan Road, north of County Line Road, for 83-lot single-family development
• Resolution 3949: $27,750 contract with Carlson Dettmann Consulting for compensation study
• Resolution 3952: $300,000 contract with C.W. Purpero, Inc. for County Line Road box culvert replacement
• Resolution 3954: $298,001 contract with Visu-Sewer, Inc. for sewer lateral rehabilitation
• Ordinance 2022-1623: first reading to establish Southern Ozaukee Fire & EMS Department

The Common Council approved Ordinance 2022-1620, rezoning an 86-acre parcel on Swan Road from R-1 (5-acre) to R-3 (1-acre) with a Central Growth Area overlay, enabling an 83-lot single-family development. The vote was 5-3 after an amendment to adjust setbacks for four lots. The council also approved several resolutions, including a $27,750 classification study, a $300,000 culvert contract, and a $298,001 sewer lateral rehabilitation contract, while a swimming pool safety ordinance failed 2-6.

• Approved Ordinance 2022-1620 rezoning Swan Road parcel for 83-lot development (5-3)
• Approved amendment to move setbacks for Lots 1, 13, 14, 83 to ~75 feet (7-1)
• Approved Resolution 3949 for classification study with Carlson Dettmann, $27,750 (7-1)
• Approved Resolution 3950 master lease with Enterprise Fleet Management (5-4)
• Approved Resolution 3951 for STP funding application for Mequon Road (7-1)
• Approved Resolution 3952 County Line Road box culvert contract to C.W. Purpero, $300,000 (7-1)
• Approved Resolution 3954 sewer lateral rehabilitation to Visu-Sewer, $298,001 (7-1)
• Failed Ordinance 2022-1618 on residential swimming pools (2-6)

Mequon Municipal Water Utility Commission

The Mequon Municipal Water Utility Commission will review and potentially approve a request to amend the water services agreement with Milwaukee Water Works to allow the second water connection location to be at Swan Road (North 91st Street) instead of Granville Road (North 107th Street). The change would support proposed development along Swan Road and improve system reliability. The commission will also approve the April 12, 2022 meeting minutes.

• Request to amend MWW agreement to allow second connection at Swan Road (N. 91st St) or Granville Road (N. 107th St)
• Existing connection at County Line Road and Wauwatosa Road (N. 76th St) has max day demand exceeding 2.16 MGD
• Proposed development along Swan Road north of County Line Road would require water service
• No fiscal impact other than staff time for the request
• Approval of April 12, 2022 meeting minutes

The Mequon Municipal Water Utility Commission unanimously approved a request to send a letter to Milwaukee Water Works asking to update the agreement for a second connection point, either at N. 107th Street/Granville Road or N. 91st Street/Swan Road. The motion was approved by voice acclamation with all eight commissioners voting in favor. The commission also unanimously approved the April 12, 2022 meeting minutes.

• Approved request for second connection to Milwaukee Water Works (unanimous)
• Approved April 12, 2022 meeting minutes (unanimous)

Sewer Utility District Commission

The Sewer Utility District Commission will review and recommend approval of four resolutions, including a boundary amendment to add the Swan Field Farms 83-lot subdivision to the sanitary sewer service area, and contracts for sewer lateral rehabilitation and inspection. They will also discuss a possible sanitary sewer refund clause. The meeting includes approval of the April 12, 2022 minutes.

• Resolution 3953: Boundary amendment to add 86-acre parcel at northwest corner of County Line Road and Swan Road to sewer service area for 83-lot subdivision
• Resolution 3954: Contract award to Visu-Sewer, Inc. for rehabilitation of 96 sewer laterals in Riverdale Park and Riverland Drive areas, not-to-exceed $298,001
• Resolution 3955: Contract award to Bloom Companies, LLC for inspection of 96 sewer laterals, not-to-exceed $63,294
• Resolution 3956: Change order to manhole rehabilitation contract with National Power Rodding, $587
• Discussion of a sanitary sewer refund clause

The commission unanimously approved a boundary amendment to add parcels near 10129/10133 North Swan Road to the Sanitary Sewer Service Area, with conditional approval tied to final state and regional approvals. It also awarded contracts for sewer lateral rehabilitation and inspection, and approved a small change to an existing manhole contract. The commission voted to pursue a refund clause policy for the sewer utility, but no formal ordinance was adopted.

• Approved Resolution 3953 boundary amendment for Swan Road farm fields (unanimous)
• Approved $298,001 contract to Visu-Sewer for rehabilitating 96 sewer laterals (unanimous)
• Approved $63,294 contract to Bloom Companies to inspect lateral rehabilitation (unanimous)
• Approved $587 change to manhole rehabilitation contract with National Power Rodding (unanimous)
• Approved April 12, 2022 minutes (unanimous)
• Voted to pursue a sanitary sewer refund clause policy (discussion item)

Architectural Board

The Mequon Architectural Board will review and vote on 10 building applications, including new single-family residences, garage additions, a detached garage, and a shed. The board will also approve minutes from the April 11, 2022 meeting. Applicants are advised to attend at 6:00 PM.

• New single-family residence at 10544 N. Coneflower Drive by Veridian Homes LLC
• New single-family residence at 12535 N. Lake Shore Drive by Charlie Streich (previously approved 1/10/22)
• New single-family residence at 11701 W. Freistadt Road by Peter & Ariel Budnik (previously approved 1/10/22)
• Garage addition at 327 W. Woodlyn Drive by Matthew Cesarz
• Detached garage at 11315 N. Lilac Lane by Christopher & Carole Hynes

The Mequon Architectural Board approved all 10 applications on the agenda, including garage additions, new single-family residences, and a shed. Each approval was unanimous, with some projects subject to conditions such as adding windows or removing brick. The board also approved the minutes from the April 11, 2022 meeting.

• Approved garage addition at 327 W. Woodlyn Drive with added windows on south elevation (unanimous)
• Approved new residence at 10544 N. Coneflower Drive with added window on right elevation (unanimous)
• Approved garage addition at 11012 N. Cedarburg Road with condition that materials match house (unanimous)
• Approved new residence at 12535 N. Lake Shore Drive (unanimous, Mikkelson abstained)
• Approved detached garage at 11315 N. Lilac Lane with added vent and brick removal (unanimous)
• Approved new residence at 11701 W. Freistadt Road (unanimous)
• Approved detached garage at 7500 W. Ridgeview Court with added windows on west elevation (unanimous)
• Approved shed at 12915 N. Thomas Drive with added rear window (unanimous)

Board of Police Commissioners

The Board of Police and Fire Commissioners will elect officers, approve prior minutes, and take action on certifying a promotion list for Police Sergeant and an eligibility list for Fire Department Recruits. Chiefs' reports may be given. This is a routine administrative meeting with no major policy or budget items.

• Elect Commission President and Vice President
• Approve minutes of March 22, 2022
• Review/certify promotion list for Police Sergeant
• Review/certify eligibility list for Fire Department Recruits

Board of Police Commissioners

The Board of Police and Fire Commissioners certified the promotion list for Police Sergeant, including Acting Detective Vasos, and approved the eligibility list for three Firefighter/Paramedic recruits. Both motions passed unanimously by roll call vote (3-0). The board also elected officers and approved prior meeting minutes.

• Elected Commissioner Pukaite as Commission President by voice acclamation
• Elected Commissioner Nuernberg as Commission Vice President by voice acclamation
• Approved meeting minutes of March 22, 2022 by voice acclamation
• Certified Police Sergeant promotion list (3-0)
• Certified Firefighter/Paramedic recruit eligibility list (3-0)

Economic Development Board

The Economic Development Board discussed marketing materials and land use for Port Washington Road. It decided not to pursue a STAR Report for a hotel and instead directed staff to bring recommendations and work with targeted property owners on zoning. The board also received updates on the streetscape contract and upcoming outreach events.

• Approved March 15, 2022 meeting minutes (7-0)
• Decided not to engage with a STAR Report for hotel analysis
• Directed staff to bring recommendations and work with targeted property owners on zoning
• Volunteered Johnson and Plautz to co-chair outreach event subcommittee

Planning Commission

The Mequon Planning Commission will hold public hearings on conditional use requests for two florists and a landscape contractor, and will consider a PUD amendment for Ascension Medical Office and a specimen tree removal request. The agenda also includes approval of the March 21, 2022 minutes and routine announcements.

• Conditional use for florist at 6100 W. Executive Drive, Suite A (Milwaukee Flower Company)
• Conditional use for florist at 10650 N. Baehr Road, Suite C (La Terre)
• Conditional use for landscape contractor at 11550 N. Wausaukee Road (Trees for Less)
• PUD amendment for amended hours at 12831 N. Port Washington Road (Ascension Medical Office)
• Specimen tree removal (5 trees) at 13106 N. West Shoreland Drive (Lemel Homes for Gregory Devorkin)

The Mequon Planning Commission approved a conditional use grant for Trees for Less, a landscape contractor business at 11550 N. Wausaukee Road, with conditions including a formalized mulch storage area, no retail or pickup sales, and hours from 8 a.m. to 4:30 p.m., plus an amendment allowing Christmas tree sales. The commission also approved a PUD amendment for Ascension Medical Office at 12831 N. Port Washington Road to extend operating hours to 7 a.m. to 7 p.m. Additionally, a specimen tree removal request for a property at 13106 N. West Shoreland Drive was approved with conditions, allowing removal of 4 trees instead of 5, with a setback waiver required.

• Approved conditional use grant for Trees for Less with conditions (7-0)
• Approved PUD amendment for Ascension Medical Office to extend hours (7-0)
• Approved specimen tree removal for 13106 N. West Shoreland Drive with conditions (5-2)
• Approved consent items for Milwaukee Flower Company and La Terre florist conditional uses (7-0)
• Approved minutes from March 21, 2022 (7-0)

Frank L. Weyenberg Library Board of Trustees

The Frank L. Weyenberg Library Board of Trustees will discuss and possibly act on several personnel and facility items, including modifying health insurance benefits for part-time staff, vacation payout upon resignation, and an HVAC controls system proposal. They will also consider a grant application from the Junior Woman's Club and review March 2022 financial reports and accounts payable.

• Discussion and possible action: Health insurance benefit for part-time staff (prorated time off and benefits based on actual hours worked)
• Discussion and possible action: Vacation payout upon resignation (earned vacation paid if employee worked at least 6 continuous months and gave proper notice)
• Discussion and possible action: HVAC controls system proposal
• Action requested: Junior Woman's Club grant application
• Approval of accounts payable for March 2022

Park and Open Space Board

The Park and Open Space Board will consider approving a special event agreement allowing the Mequon-Thiensville Sunrise Rotary Club to use goats for invasive species control in Pukaite Woods at Rotary Park. The board will also discuss pickleball, a dog park, and the 2022 work plan. The meeting includes routine approval of minutes and a superintendent's report.

• Approval of special event agreement for goats to control invasive plants (buckthorn, honeysuckle) in Pukaite Woods, Rotary Park
• Discussion of pickleball facilities
• Discussion of dog park at Rotary Park, including potential water capabilities and dog registration fee
• 2022 Work Plan update
• Approval of March 16, 2022 meeting minutes

Common Council

The Common Council held its annual organizational meeting, swore in newly elected officials, and elected Alderman Brian Parrish as Common Council President. The Council approved the President's recommendations for committee and board appointments, designated News Graphics as the official city newspaper, and approved mayoral and aldermanic appointments. All votes were 7-1 with one vacant seat.

• Elected Alderman Brian Parrish as Common Council President (4-3 secret ballot)
• Approved Planning Commission representative and alternate appointments (7-1)
• Approved Economic Development Board, Library Board, Park and Open Space Board appointments (7-1)
• Approved standing committee assignments (7-1)
• Designated News Graphics as official city newspaper (7-1)
• Approved mayoral and aldermanic appointments (7-1)

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission is meeting to discuss and potentially act on several items, including the scope of services for Tasks 3 and 4 of the Master Plan, a review of the 2010-2030 recommendations, and the 2022 work plan. They will also hear updates on the Rails to Trails event, Arbor Day 2022, and the OIT Staggered Crossing/Mequon Road Corridor. The meeting includes approval of the March 2, 2022 minutes and resident communications.

• Master Plan Scope of Services: Task 3 and Task 4
• Review 2010-2030 Recommendations: Goals and Objectives
• Rails to Trails Event
• Arbor Day 2022
• OIT Staggered Crossing/Mequon Road Corridor Quarterly Update

Festivals Committee

The Mequon Festivals Committee is meeting to review and approve contracts for three bands (FallBack, WhiskeyBelles, Orange Whip) for the Taste of Mequon on September 10, 2022, as well as a tent and stage rental from Area Rental and a sound/lighting contract with Kim Guibord DBA Event Services. They will also discuss shuttle and parking logistics, the children's area, and language for non-selling vendor applications. The agenda includes approval of the March meeting minutes and setting the next meeting date.

• Band contracts: FallBack ($500), WhiskeyBelles ($1,000), Orange Whip ($2,000) for Sept 10 event
• Area Rental contract for 20x30 tent and 16'x28' stage, total $1,807.32
• Sound and lighting contract with Kim Guibord DBA Event Services
• Discussion of non-selling vendor application language
• Shuttle and parking logistics for the event

Mequon Municipal Water Utility Commission

The Mequon Municipal Water Utility Commission will consider authorizing a contract with Baxter Woodman Consulting Engineers, not to exceed $2,500, to represent the utility and other wholesale water users in reviewing Milwaukee Water Works' 2022 rate case before the Public Service Commission of Wisconsin. The commission will also review and potentially approve a Water Connection Policy, which was tabled at the March meeting for further subcommittee review. The agenda includes approval of the March 8, 2022 meeting minutes.

• Contract with Baxter Woodman Consulting Engineers, total not to exceed $2,500, for Milwaukee Water Works rate case analysis
• Mequon's share of the $25,000 Task 1 cost is estimated at $1,332.75 (5.331% of group total)
• Approval of the Mequon Water Utility Water Connection Policy (tabled from March 8, 2022 meeting)
• Approval of March 8, 2022 meeting minutes

The commission unanimously approved a contract with Baxter Woodman Consulting Engineers, not to exceed $2,500, to represent the utility and other wholesale water users in analyzing the 2022 Milwaukee Water Works rate case. They also unanimously approved the Mequon Water Utility Water Connection Policy, which includes no requirement for existing structures in the Ulao Creek Neighborhood to connect. The March 8 meeting minutes were approved unanimously.

• Approved $2,500 contract with Baxter Woodman for rate case review (unanimous)
• Approved Water Connection Policy (unanimous)
• Approved March 8, 2022 meeting minutes (unanimous)

Sewer Utility District Commission

The Sewer Utility District Commission will review and recommend action on two resolutions: a waiver request from the public sewer connection requirement for a proposed 27-lot subdivision at 1310 Highland Road, and the award of six contracts totaling $339,683 for various sanitary sewer projects. Staff recommends denying the waiver, citing MMSD's refusal to remove the parcel from the sewer service area and potential cost shifts to other ratepayers. The commission will also approve minutes from the March 8, 2022 meeting.

• Resolution 3946: Waiver from Section 58-600(e) to allow private onsite wastewater systems for 27-lot subdivision at 1310 Highland Road; staff recommends denial
• Resolution 3947: Award of six contracts for generator purchase, pumping system design, inspections, and lateral locating services totaling $339,683
• Approval of March 8, 2022 meeting minutes
• Applicant Neumann Developments requests waiver citing sewer capacity doubts and $20,000 per lot cost for public sewer
• If waiver denied, development would need 37-44 lots to absorb sewer costs

The Sewer Utility District Commission approved six contracts totaling $339,683 for sanitary sewer projects, including generator purchase, pumping system design, inspections, and lateral locating services. The commission tabled a resolution that would waive a requirement for public sanitary sewer service at 1310 Highland Road. Minutes from the March 8, 2022 meeting were approved unanimously.

• Approved $339,683 for six sanitary sewer project contracts (unanimous, Mayr recused)
• Tabled Resolution 3946 waiving sewer service requirement for 1310 Highland Road (unanimous)
• Approved March 8, 2022 meeting minutes (unanimous)

Public Welfare Committee

The Public Welfare Committee is reviewing two proposed ordinances regarding residential swimming pool safety standards and outdoor burning regulations. The committee also previously discussed streamlining Architectural Review Board processes for certain structures.

• Ordinance 2022-1618: Creating standards to allow automatic power safety covers instead of fences for residential pools
• Ordinance 2022-1619: Amending municipal code related to outdoor burning
• Discussion on streamlining Architectural Review Board approvals for specific structures or building sizes

The Public Welfare Committee unanimously approved two ordinances: one creating new residential swimming pool safety requirements (including power safety covers and permits) and another amending outdoor burning regulations. Both were approved as amended by voice acclamation with all present members voting in favor.

• Approved Ordinance 2022-1618 creating Section 10-26 on residential swimming pools (unanimous)
• Approved Ordinance 2022-1619 amending Chapter 30, Article V on outdoor burning (unanimous)
• Approved March meeting minutes (unanimous)

Committee of the Whole

The Committee of the Whole will consider a resolution approving an intergovernmental agreement with the Village of Thiensville to establish the Southern Ozaukee Joint Fire & EMS Department, and will discuss the establishment of all-terrain vehicle routes on Mequon roads. Departmental reports will cover finance, clerk, community development, public works, fire, and police.

• Resolution 3936: Approving intergovernmental agreement with Village of Thiensville for joint fire/EMS department
• Discussion: Establishment of all-terrain vehicle routes on Mequon roads
• Finance report: 2021 General Fund surplus of $11,093
• Clerk's report: 2,246 absentee ballots mailed for April 5 election
• Community Development: 317 inspection permits in March

Finance-Personnel Committee

The Finance-Personnel Committee will review and recommend approval of several resolutions, including contracts for IT services, streetscape design, and a firefighter medical leave agreement, as well as a fee schedule amendment. They will also consider a new liquor license and an appeal of a denied operator's license. The meeting includes routine approval of minutes and vouchers.

• Resolution 3939: Three-year contract with Office Technology Group for enterprise back-up services, $52,200
• Resolution 3940: SaaS contract with Tyler Technologies for cloud-based MUNIS transition
• Resolution 3941: Streetscape design contract with Harwood Engineering on Port Washington Road, $24,000
• Resolution 3942: Ratify $79,902 in TID No. 5 expenses for demolition of Port Zedler Motel
• Resolution 3944: Amendments to FY 2022 fee schedule

Common Council

The Mequon Common Council will consider a rezoning for an 83-lot residential development on Swan Road, an intergovernmental agreement with Thiensville for a joint fire/EMS department, and several contracts and resolutions. The agenda includes multiple consent items, ordinance first readings, and resolutions with recommendations forthcoming from committees.

• Rezoning of 86-acre parcel on Swan Road from R-1 to R-3 with CGA overlay for 83-lot development (Ordinance 2022-1620)
• Intergovernmental agreement with Village of Thiensville for Southern Ozaukee Joint Fire & EMS Department (Resolution 3936)
• Three-year contract for enterprise back-up services with Office Technology Group for $52,200 (Resolution 3939)
• Contract for streetscape design on Port Washington Road with Harwood Engineering for $24,000 (Resolution 3941)
• Purchase of CAT excavator with financing totaling $306,468 (Resolution 3945)

The Common Council unanimously approved an intergovernmental agreement with the Village of Thiensville to establish the Southern Ozaukee Joint Fire & EMS Department. The council also approved several contracts and resolutions, including a $52,200 backup system contract, a $24,000 streetscape design contract, and a $306,468 excavator purchase. A resolution to waive a sewer service requirement for a property at 1310 Highland Road was tabled.

• Approved intergovernmental agreement for joint fire/EMS department (unanimous)
• Approved consent agenda items A-Q, including certified survey maps and ordinance first reading (unanimous)
• Approved ordinance amending outdoor burning regulations (unanimous)
• Approved resolution clearing uncollectible delinquent personal property taxes (unanimous)
• Approved side letter granting medical leave time for new full-time paramedic/firefighters (unanimous)
• Approved $52,200 contract for enterprise backup system services (unanimous)
• Approved $24,000 streetscape design contract for Port Washington Road (unanimous)
• Tabled resolution waiving sewer service requirement for 1310 Highland Road (unanimous)

Architectural Board

The Mequon Architectural Board will review 12 residential applications, including new homes, additions, garages, and sheds. One application (Daly dormer/deck) was cancelled and approved at staff level. The board will also approve minutes from the March 14, 2022 meeting.

• New single-family residence at 12050 W. Bonniwell Road (Klimeck)
• New single-family residence at Lot #2 on N. Lake Shore Drive (Lanigan)
• Re-submittal for new single-family residence at 8813 W. Mequon Road (Olandini)
• Additions: dormer/deck, powder room, sunroom, master suite, 3-season room
• Detached garages at 4927 W. Elmdale Road and 13837 N. Lake Shore Drive

The Architectural Board approved 11 of 12 applications, including new homes, additions, garages, and a pool shed, all unanimously. One application (dormer and deck at 9724 N. Lamplighter Lane) was cancelled and approved at staff level. Several approvals included conditions, such as matching materials or adding windows.

• Approved new single-family residence at 12050 W. Bonniwell Road (unanimous)
• Approved powder room addition at 3115 W. Pioneer Road (unanimous)
• Approved pool shed at 10240 W. Farmdale Estates Court with material conditions (unanimous)
• Approved sunroom addition at 5510 W. Sunnyside Drive with trim color condition (unanimous)
• Approved outdoor structure with sauna at 11808 N. Riverland Road with siding condition (unanimous)
• Approved second floor master suite at 7227 W. Donges Bay Road (unanimous)
• Approved detached garage at 13837 N. Lake Shore Drive with window and roof pitch conditions (unanimous)
• Approved new single-family residence at 8813 W. Mequon Road with window grid condition (unanimous)

Board of Appeals

The Mequon Board of Appeals will hold a public hearing and decide on Chris D. Paulsen's request for a variance to build a new unattached garage that exceeds the required side yard offset at 4927 W. Elmdale Road. The board will also approve minutes from its March 3, 2022 meeting.

• Variance request by Chris D. Paulsen for garage exceeding side yard offset at 4927 W. Elmdale Road
• Approve minutes of March 3, 2022 meeting

The Board of Appeals unanimously approved a variance allowing Chris D. Paulsen to build a detached garage with a 10-foot side yard offset, instead of the required 20 feet, at 4927 W. Elmdale Road. The decision was based on the lot's hardship, the impracticality of a code-compliant placement, and the improvement from the current 1-foot-8-inch offset. The board also approved the minutes of the March 3, 2022 meeting and adjourned.

• Approved variance for detached garage with 10-foot side offset (unanimous)
• Approved minutes of March 3, 2022 meeting (unanimous, Komisar abstained)
• Adjourned at 6:27 PM (unanimous)

Board of Police Commissioners

The Board of Police and Fire Commissioners approved the certification of one police officer recruit and six firefighter/paramedic recruits, each by a unanimous 3-0 roll call vote. The board also approved the minutes from the February 1, 2022 meeting. No public comments were made, and no other substantive decisions were taken.

• Certified police officer recruit eligibility list (3-0)
• Certified six firefighter/paramedic recruits eligibility list (3-0)
• Approved February 1, 2022 meeting minutes (voice acclamation)

Planning Commission

The Mequon Planning Commission approved a recommendation to the Common Council for the Swan Ridge Farms development, an 84-lot single-family subdivision on Swan Road, with a condition that average lot widths be at least 110 feet. The commission also approved conditional use grants for a research and development expansion at 12250 Corporate Parkway and a wellness center at 1025 W. Glen Oaks Lane, plus several other items. All votes were unanimous except the lot width amendment, which passed 3-2.

• Approved recommendation for Swan Ridge Farms rezoning and concept plan (5-0, with 110-ft lot width amendment 3-2)
• Approved conditional use grant for R&D expansion at 12250 Corporate Parkway (5-0)
• Approved conditional use grant for wellness center at 1025 W. Glen Oaks Lane (5-0)
• Approved consent items: agricultural structure at 5630 W. Bonniwell Rd and 2-lot CSM at 12650 N. Wasaukee Rd (5-0)
• Approved certified survey map for 4-lot subdivision at 12535 N. Lake Shore Drive (5-0)
• Approved sign waiver for wall signs at 10910 Industrial Drive (5-0)
• Approved minutes from February 28, 2022 (5-0)

Planning Commission

The Mequon Planning Commission will meet virtually to discuss the draft Ulao Creek Neighborhood Design Guidelines, which set rural design standards for buildings, sites, and streetscapes in the 750-acre neighborhood. The commission will also receive an update on the Port Washington Road RFP. The agenda includes no final decisions, only discussion and review of the draft guide.

• Review of draft Ulao Creek Neighborhood Design Guidelines
• Discussion of design standards for streetscape, architecture, and site design
• Update on Port Washington Road RFP
• Guidelines include building height limits (single/two-story) and 25,000 sq ft area limit
• Guidelines address gateway features at Highland Road and Pioneer Road intersections

Frank L. Weyenberg Library Board of Trustees

The Frank L. Weyenberg Library Board of Trustees will meet to approve February minutes and accounts payable, review revenue and expense reports, and discuss possible changes to COVID-19 protocols. The agenda also includes committee reports, staff updates, and trustee training.

• Approval of February 2022 meeting minutes
• Approval of accounts payable for February 2022
• Discussion and possible action on COVID-19 protocols
• Financial reports: YTD revenue $330,854.76, expenses $195,915.94
• Trustee training: SharePoint overview

The Frank L. Weyenberg Library Board of Trustees approved the February 2022 accounts payable statement in the amount of $114,364.12 and the minutes of the February 16, 2022 meeting. No other substantive decisions were made; the meeting included reports from staff and a presentation on SharePoint for board members.

• Approved February 2022 accounts payable statement for $114,364.12
• Approved minutes of February 16, 2022 meeting

Park and Open Space Board

The Park and Open Space Board approved the 2022 Jewish Food Festival Special Event Agreement, including Amendment #1 adding a cleanup clause and a 30-day repair requirement for damages. The board also discussed a potential dog park at Rotary Park, including water capabilities and a possible fee added to dog registration, but took no action. The February 16, 2022 minutes were approved unanimously.

• Approved February 16, 2022 meeting minutes (unanimous)
• Approved Jewish Food Festival Special Event Agreement with Amendment #1 (unanimous)

Architectural Board

The Mequon Architectural Board approved 10 of 11 applications, including new residences, additions, and a storage structure, all with conditions as noted. One application for a new single-family residence at 8813 W. Mequon Road was tabled for redesign. The board also approved the February 28, 2022 meeting minutes unanimously.

• Approved new single-family residence at 2218 W. Ranch Court (unanimous)
• Approved new single-family residence at 10031 N. Range Line Road with condition to remove patio door grids (unanimous, Mikkelson abstained)
• Approved addition at 9629 N. Valley Hill Drive with conditions including siding change, added windows, and garage wall move (unanimous)
• Approved garage and mudroom addition at 4012 W. Le Mont Blvd. subject to HOA approval (unanimous)
• Approved new single-family residence at 14145 N. Thorngate Road (unanimous)
• Approved new condominiums at 6100 W. Woods Lane and 12421 N. Woods Court (unanimous)
• Approved pool house addition at 12012 W. Freistadt Road (unanimous)
• Approved new detached storage structure at 8033 W. Bonniwell Road with condition to add rear windows (unanimous)

Festivals Committee

The Festivals Committee unanimously approved a $2,700 band budget and authorized Committee Member Liljegren to proceed with contracts for three proposed bands: The Fallback, The Whiskey Belles, and The Docksiders. The committee also approved the February meeting minutes and discussed vendor updates, including new applications and a possible partnership with Thiensville. No other substantive decisions were made.

• Approved $2,700 band budget and contract authorization (unanimous)
• Approved February meeting minutes (unanimous)

Public Welfare Committee

The Public Welfare Committee unanimously approved Resolution 3918, designating Mequon as a Bee City USA. The committee also discussed streamlining Architectural Review Board regulations, with staff to return next month with recommended changes. No other substantive decisions were made.

• Approved Resolution 3918 designating Mequon as a Bee City USA (unanimous)
• Approved February meeting minutes (unanimous)

Committee of the Whole

The Committee of the Whole approved Resolution 3933, a memorandum of understanding for Fire & EMS consolidation that adds the City of Cedarburg to the existing agreement with Thiensville. The vote was 6-1, with Alderman Parrish opposed. The committee also tabled a proposal to establish ATV routes on Mequon roads due to the absent proponent, and discussed an Enterprise fleet vehicle proposal and a fire department response time update.

• Approved Resolution 3933 for Fire & EMS consolidation MOU with Cedarburg (6-1)
• Tabled ATV route establishment on Mequon roads (unanimous)
• Approved February 8, 2022 meeting minutes (unanimous)

Finance-Personnel Committee

The Finance-Personnel Committee will review and recommend approval of several resolutions, including a $9.62 million general obligation promissory note sale, amendments to cell tower agreements with U.S. Cellular, a $100,000 revolving fund loan for Mind+ Neurology, and a third amendment to the Foxtown Center development agreement. They will also review February 2022 vouchers paid and discuss a compensation study and work plan.

• Resolution 3920: Awarding sale of $9,620,000 General Obligation Promissory Notes Series 2022A
• Resolution 3921: First amendment to lease with U.S. Cellular for additional equipment on water tower along North Weston Drive
• Resolution 3922: Second amendment to cell tower license with U.S. Cellular extending term at 11830 North Port Washington Road through 2047
• Resolution 3924: $100,000 revolving fund loan for Mind+ Neurology at 12200 Corporate Parkway
• Resolution 3917: Third amendment to development agreement for Foxtown Center, LLC

The Finance-Personnel Committee unanimously approved the sale of $9,490,000 in General Obligation Promissory Notes, Series 2022A, to Northland Securities, Inc. at a low bid percentage of 1.8371. The committee also approved several resolutions, including lease amendments with United States Cellular, an employment agreement amendment for the City Administrator, a $100,000 revolving fund loan for Mind+ Neurology, and a development agreement amendment for Foxtown Center. All votes were unanimous with Alderman Strzelczyk absent.

• Approved $9.49M GO Promissory Notes sale to Northland Securities (unanimous)
• Approved first lease amendment with U.S. Cellular for water tower equipment (unanimous)
• Approved cell tower license extension with U.S. Cellular through 2047 (unanimous)
• Approved fifth amendment to City Administrator employment agreement (unanimous)
• Approved $100,000 revolving fund loan for Mind+ Neurology (unanimous)
• Approved third amendment to Foxtown Center development agreement with contingencies (unanimous)
• Approved February 2022 vouchers paid list (unanimous)
• Approved February 8, 2022 meeting minutes (unanimous)

Public Works Committee

The Public Works Committee unanimously approved all resolutions on the agenda, including a $2.675 million road improvements contract, a $219,029 plow truck purchase, and a $40,340.69 mower purchase. They also approved a first amendment to the Gathering on the Green special event agreement, a dedication agreement for fencing at River Barn Park, and a resolution supporting a grant application for an off-road path. The 2022 Work Plan was discussed but no action was taken.

• Approved 2022 Road Improvements Contract to Payne & Dolan for $2,675,000 (unanimous)
• Approved purchase of replacement plow truck and mower totaling $259,369.69 (unanimous)
• Approved first amendment to Special Event Agreement for Gathering on the Green (unanimous)
• Approved dedication agreement with Thiensville-Mequon Youth Baseball for fencing at River Barn Park (unanimous)
• Approved resolution supporting M-T Trails Foundation grant application for off-road path (unanimous)
• Approved 2022 Crack Sealing Contract not-to-exceed $73,000 (unanimous)
• Approved 2022 GSB-88 Bituminous Seal Contract not-to-exceed $305,000 (unanimous)
• Approved minutes from December 14, 2021 (unanimous)

Mequon Municipal Water Utility Commission

The commission unanimously approved the January 11, 2022 meeting minutes. The draft water connection policy was tabled and referred to a policy subcommittee for review ahead of the April meeting. No other substantive decisions were made; the meeting adjourned at 7:42 PM.

• Approved January 11, 2022 meeting minutes (unanimous)
• Tabled draft water connection policy to policy subcommittee (unanimous)

Sewer Utility District Commission

The Sewer Utility District Commission approved three resolutions awarding contracts for sewer repair and maintenance work, all unanimously. The contracts cover repair of five sewer laterals, cleaning and televising of laterals in a subdivision, and cleaning of sewer mains on Mequon Road. No other substantive decisions were made.

• Approved $87,349 contract to Genesis Excavators for repair of five sewer laterals in Cedarburg Road/STH 57 (unanimous)
• Approved $108,158 contract to Great Lakes TV Seal for cleaning and televising 176 laterals in Lac du Cours subdivision (unanimous)
• Approved $37,485 contract to Northern Pipe for cleaning and examination of sewer mains on Mequon Road (unanimous)

Board of Appeals

The Board of Appeals denied a variance to retain an existing carport at 11512 N. Wauwatosa Road, citing lack of permit, proximity to lot line, and no proven hardship; the carport must be removed or moved per code. The Board granted a variance for a home addition at 11019 N. Cedarburg Road, allowing an 18-inch encroachment on the required setback due to practical difficulty.

• Approved minutes of November 4, 2021 (unanimous, Flanagan abstained)
• Denied variance for carport at 11512 N. Wauwatosa Road (unanimous, Stern abstained)
• Granted variance for home addition at 11019 N. Cedarburg Road (unanimous)

Planning Commission

The Mequon Planning Commission will hold a public hearing and regular business session on February 28, 2022. The commission will consider four conditional use permit requests, including a farm structure expansion, a beauty salon, a nightclub/retail store, and an ambulance terminal. They will also review three residential development proposals, including a 42-townhome project, a 27-lot subdivision, and a 17-lot consultation.

• Conditional use amendment for 64'x40' agricultural structure and up to 30 horses at 8104 W. Highland Road (Hidden View Farm)
• Conditional use for beauty salon at 10520 N. Baehr Road (Divine Lash and Beauty Bar)
• Conditional use and site plan amendment for nightclub/retail at 6400 W. Mequon Road (The Bottle Shop)
• Conditional use for transportation terminal at 6100 W. Executive Drive (Superior Ambulance Service)
• Certified survey map for 42-townhomes at 11110-11112 & 11040 N. Buntrock Avenue (P2 Development Company)

The Mequon Planning Commission approved a certified survey map and building/site plan for a 42-townhome development at 11110-11112 & 11040 N. Buntrock Avenue, with conditions. The commission also approved conditional use grants for an agricultural structure, a beauty salon, a nightclub/retail store, and an ambulance terminal, plus a 27-lot concept plan. All votes were 8-0 except the ambulance terminal, which passed 7-1.

• Approved CUG amendment for 64'x40' agricultural structure at 8104 W. Highland Road (8-0)
• Approved CUG for beauty salon at 10520 N. Baehr Road (8-0)
• Approved CUG for nightclub/retail store at 6400 W. Mequon Road (8-0)
• Approved CUG for ambulance terminal at 6100 W. Executive Drive (7-1, Strzelczyk no)
• Approved certified survey map and site plan for 42-townhomes at 11110-11112 & 11040 N. Buntrock Avenue (8-0)
• Approved 27-lot concept plan for single-family subdivision at 1310 W. Highland Road (8-0)

Economic Development Board

The Economic Development Board will review and possibly approve a $100,000 Revolving Loan Fund application from Mind+ Neurology for leasehold improvements at a new clinic in Mequon Corporate Park. The board will also approve minutes from the January 18 meeting. A closed session may occur for public business. The board's recommendation will go to the Finance & Personnel Committee and Common Council on March 8, 2022.

• Revolving Loan Fund application for $100,000 to Mind+ Neurology for leasehold improvements at 12200 Corporate Parkway
• Loan conditions include 10-year term, 1.67% interest, and creation of at least 5 full-time jobs
• Approval of meeting minutes from January 18, 2022
• Possible closed session under Wis. Stat. § 19.85(1)(e) for public business

The Economic Development Board voted 5-1 to recommend approval of a $100,000 Revolving Loan Fund loan to Mind+ Neurology for a new headache and migraine clinic. The recommendation includes contingencies that key man insurance be maintained and a neurologist always be on staff. The loan will be forwarded to the Common Council for final approval.

• Approved minutes from January 18, 2022 (6-0)
• Recommended $100,000 RLF loan to Mind+ Neurology with contingencies (5-1, Gannon no)
• Moved to closed session and returned to open session (6-0 each)

Festivals Committee

The Festivals Committee approved the January meeting minutes unanimously. They reviewed the sponsor letter with no changes and will customize and send it to past sponsors. The March 16 meeting was moved to March 9 at 6:30 P.M. due to conflicts. No other formal decisions were made; other items were discussed for future action.

• Approved January meeting minutes by voice acclamation (unanimous).
• Reviewed sponsor letter; no changes suggested, will customize and send to past sponsors.
• Moved March 16 meeting to March 9 at 6:30 P.M.

Park and Open Space Board

The Park and Open Space Board unanimously approved Resolution 3919, authorizing receipt of infrastructure improvements and a dedication agreement with Thiensville-Mequon Youth Baseball Association for fencing at River Barn Park, with cost shared with the city. The board also unanimously approved renewal of the Special Event Agreement with 1840 Brewing Company for events at River Barn, Community Park, and Lemke Park, including an added fall date in October. The board discussed a possible dog park land donation near Rotary Park and expressed support, but took no formal action.

• Approved January 19, 2022 meeting minutes unanimously
• Approved Resolution 3919 for fencing improvements at River Barn Park with Thiensville-Mequon Youth Baseball Association, unanimously
• Approved renewal of Special Event Agreement with 1840 Brewing Company for events at River Barn, Community Park, and Lemke Park, unanimously
• Discussed possible dog park land donation near Rotary Park; board voiced support but no formal action taken
• Discussed 2022 Work Plan; no action taken
• Adjourned at 7:57 PM unanimously

Common Council

The Common Council approved a $9.62M general obligation borrowing resolution, a sign ordinance amendment, and several resolutions including a $247,500 TID incentive for a Buntrock Avenue development. A $4.95M TIF incentive resolution for the Foxtown Center development was tabled for one month. The council also approved consent agenda items and entered closed session for personnel evaluations.

• Approved $9,620,000 general obligation promissory notes (unanimous)
• Approved sign ordinance 2021-1616 as amended (unanimous)
• Approved sign ordinance item e(1)(g) (6-2)
• Approved $247,500 TID incentive for P2 Development at Buntrock Ave (unanimous)
• Tabled $4.95M TIF incentive for Foxtown Center development (unanimous)
• Approved $43,866 network upgrade contract with Office Technology Group (unanimous)
• Approved COVID-19 emergency medical leave policy ratification (unanimous)
• Approved consent agenda items A-K (unanimous)

Public Welfare Committee

The Public Welfare Committee will review and recommend approval of Ordinance 2022-1618, which would create Section 10-26 of the Mequon Municipal Code to regulate residential swimming pools, allowing powered safety covers as an alternative to fences under certain conditions. The committee will also approve January meeting minutes and review the work calendar. The ordinance follows prior discussion and includes requirements for covers to be closed when the pool is not actively in use or when no responsible individual is within 15 feet.

• Ordinance 2022-1618: Creates Section 10-26 for residential swimming pools, allowing power safety covers in lieu of fences with additional safety measures
• Pool cover must be closed when pool not actively in use or when no responsible individual (at least 15 years old) is within 15 feet
• Fences required to be decorative, at least 4 feet high, with self-closing and self-latching gates
• Temporary pools (less than 314.159 sq ft, installed May 1-Sept 30) exempt from permit requirement
• Approval of January meeting minutes

The Public Welfare Committee approved Ordinance 2022-1618, which updates the municipal code on residential swimming pools, by a 2-1 vote. The ordinance adds a definition of responsible individuals as 15 years or older and requires supervision within 15 feet of the pool. The committee also approved the January meeting minutes unanimously.

• Approved Ordinance 2022-1618 on residential swimming pools (2-1)
• Approved January meeting minutes (unanimous)

Committee of the Whole

The Committee of the Whole is meeting to discuss a resolution authorizing up to $9,620,000 in borrowing via general obligation promissory notes, and an ordinance regulating signs along streets and public property. Departmental reports from Finance, Clerk, Community Development, Public Works, Fire, and Police will be presented. The agenda includes approval of the January 11, 2022 minutes and future policy items.

• Resolution 3913: Authorizing borrowing not-to-exceed $9,620,000 for general obligation promissory notes
• Ordinance 2021-1616: Creating Section 62-21 of the Mequon Municipal Code relating to signs along streets and on public property
• Finance report: General Fund projected surplus of nearly $138,000 for 2021
• Community Development: Port Washington Road corridor redevelopment tools, including TID incentives and zoning changes
• Clerk's report: 1,310 absentee ballots issued for Feb. 15 primary; 30,000+ absentee envelopes purchased

The Committee of the Whole approved a resolution authorizing up to $9.62 million in general obligation promissory notes for capital borrowing, with bids to be collected and closing scheduled for March 24, 2022. They also approved an amended sign ordinance (2021-1616) that removes the free zone concept and includes grandfathering existing signs until 2026 and an annual administration fee. A motion to allow three signs instead of one in section g) ii failed, as did a motion to change the time period from five to two years in section g) viii. The meeting was otherwise procedural, including approval of prior minutes and adjournment.

• Approved $9.62M capital borrowing resolution (unanimous)
• Approved amended sign ordinance 2021-1616 (unanimous)
• Approved amendment to allow full rebuild of non-conforming subdivision sign damaged >50% by vandalism (6-2)
• Failed motion to allow three signs instead of one in section g) ii (4-5)
• Failed motion to revise section g) viii from five to two years (2-6)
• Approved section g as written (6-2)
• Approved January 11, 2022 minutes (unanimous)
• Approved motion to suspend rules to precede items 4 and 5 (unanimous)

Finance-Personnel Committee

The Finance-Personnel Committee unanimously approved several resolutions, including ratifying the COVID-19 emergency medical leave policy, authorizing a $43,866 network upgrade contract, and approving a Town Center TID incentive for P2 Development. The committee also tabled a third amendment to the Foxtown Center development agreement after extending the deadline to end of March 2022. No other substantive decisions were made.

• Approved January 11, 2022 meeting minutes (unanimous)
• Approved February license applications (unanimous)
• Approved January 2022 voucher list (unanimous)
• Approved Resolution 3914 ratifying COVID-19 emergency medical leave policy (unanimous)
• Approved Resolution 3915 authorizing network upgrade contract with Office Technology Group, not-to-exceed $43,866 (unanimous)
• Approved Resolution 3916 authorizing Town Center TID No. 3 incentive with P2 Development (unanimous)
• Tabled Resolution 3917, third amendment to Foxtown Center development agreement, after extending deadline to end of March 2022 (unanimous)

Board of Police Commissioners

The Board of Police and Fire Commissioners certified a proposed police officer recruit by a 3-0 roll call vote and approved the police sergeant selection process with grammatical changes. The board also approved the January 4, 2022 meeting minutes and heard reports on staffing changes and upcoming retirements.

• Certified proposed police officer recruit (3-0)
• Approved police sergeant selection process with grammatical changes (voice acclamation)
• Approved January 4, 2022 meeting minutes (voice acclamation)

Planning Commission

The Mequon Planning Commission approved a certified survey map to combine two parcels into one lot for Christian Life Center, Inc. at 2803 & 2909 W. Mequon Road, with a condition that all uses conform to underlying zoning. It also approved a sign waiver for Crossroads Presbyterian Church at 6031 W. Chapel Hill Road, allowing three directional signs of 7 square feet each (exceeding the 3 sq. ft. code limit), with the condition that the site's second free-standing sign is not permitted. Both approvals were unanimous (7-0).

• Approved certified survey map for Christian Life Center parcel combination (7-0)
• Approved sign waiver for Crossroads Presbyterian Church directional signs (7-0)
• Approved minutes from December 13, 2021 (7-0)

Frank L. Weyenberg Library Board of Trustees

The Frank L. Weyenberg Library Board of Trustees will meet to discuss Covid-19 protocols and approve administration job descriptions. The board is also seeking action on transferring ARPA funds to the operating budget and a five-year service agreement with Milwaukee Alarm Company.

• Transfer of ARPA Funds from Fund Balance to Operating Budget
• 5 Year Service Agreement with Milwaukee Alarm Company
• Approval of Administration Job Descriptions for Library Director, Patron Services Manager, Access Services Manager, and Business Manager
• Discussion and possible action on Covid-19 Protocols

The board approved an amended COVID-19 employee policy requiring masks while in the building, and approved a budget amendment to transfer ARPA funds into the operating budget. It also approved revised job descriptions for four administrative positions and a five-year fire alarm service agreement with Milwaukee Alarm Company. All votes were unanimous.

• Approved amended COVID-19 employee policy requiring masks while in the building
• Approved transfer of ARPA funds from fund balance to operating budget
• Approved revised job description for Library Director
• Approved revised job description for Patron Services Manager
• Approved revised job description for Access Services Manager
• Approved revised job description for Business Manager
• Approved 5-year service agreement with Milwaukee Alarm Company
• Approved accounts payable statement for December 2021 ($103,624.28)

Festivals Committee

The Mequon Festivals Committee will review and approve the December meeting minutes, recap the Winter Wonderland event including a Family Sharing donation, and discuss the 2021 final budget and 2022 proposed budget. They will also set 2022 meeting dates and begin preparations for the Taste of Mequon, including vendor applications, sponsors, and music.

• 2021 final budget shows actual income of $19,421.31 for Taste of Mequon and $3,858.49 ending balance
• 2022 proposed budget includes $10,000 city appropriation and $24,318 projected Taste of Mequon income
• Taste of Mequon vendor application package includes fees: $100-$200 for space, $150-$200 for food trucks
• Winter Wonderland recap includes Family Sharing donation and ideas for next year
• 2022 meeting dates set for third Wednesday of each month, with September 7 moved to before Taste of Mequon

The Mequon Festivals Committee unanimously approved the 2021 final budget and the 2022 budget, as well as the December meeting minutes and 2022 meeting dates. The committee also discussed Winter Wonderland, including a thank-you letter from Family Sharing, and agreed to invite Thiensville to collaborate on a holiday lighting event. Preparations for Taste of Mequon included soliciting sponsors earlier, assigning band coordination to a member, and revising the vendor application.

• Approved December meeting minutes (unanimous)
• Approved 2021 final budget (unanimous)
• Approved 2022 budget (unanimous)
• Approved 2022 meeting dates (unanimous)
• Agreed to invite Thiensville to discuss holiday lighting collaboration
• Agreed to solicit Taste of Mequon sponsors earlier
• Assigned band facilitation to Committee Member Liljegren
• Agreed to revise vendor application with juried language and possible power fee

Park and Open Space Board

The Park and Open Space Board unanimously approved Resolution 3912, a first amendment to the Special Event Agreement for the annual Gathering on the Green festivities in Rotary Park. The amendment changes the event length, additional police staffing costs, and event cost. The board also approved the November 17, 2021 meeting minutes unanimously.

• Approved Resolution 3912 amending the Gathering on the Green Special Event Agreement (unanimous, Cain recused)
• Approved November 17, 2021 meeting minutes (unanimous)

Economic Development Board

The Economic Development Board will review an incentive application from P2 Development Company, LLC for properties at 11040 & 11110-11112 N. Buntrock Avenue. The application seeks reimbursement for demolition and clean-up costs under the Town Center TID No. 3 program.

• P2 Development Company, LLC incentive application for 11040 & 11110-11112 N. Buntrock Avenue
• Proposed total city incentive of $1,031,752 including a 5% bonus
• Estimated net new construction value of $6.1 million
• Review of the 2022 Work Program

The Economic Development Board approved a $247,521 Town Center TID No. 3 incentive for P2 Development Company's townhouse project at 11040 & 11110-11112 N. Buntrock Avenue, forwarding it to the Common Council. The incentive, based on a 60/40 split and forgoing the 5% bonus, will reimburse the developer for demolition and cleanup after construction and tax payment. The board also discussed the 2022 work program and heard updates on new residential proposals.

• Approved $247,521 TID incentive for P2 Development townhouses (7-1, No: Sipiora)
• Approved November 16, 2021 meeting minutes (7-0)
• Adjourned meeting (8-0)

Planning Commission

The Ad Hoc Port Washington Road Design Standards Committee is reviewing a draft Statement of Qualifications to hire a design consultant for streetscape improvements. The body is also reviewing 2018 architectural gallery data to help develop design standards for the corridor.

• Draft Statement of Qualifications for streetscape amenities on south Port Washington Road
• Proposed improvements including pedestrian lighting, landscaping, wayfinding, and signage
• Review of 19 projects from a 2018 architectural gallery to establish design themes
• Proposed project timeline targeting construction completion by November 30, 2022

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission will meet to discuss the 2022 work plan. The body is also scheduled to discuss and take action on updating the 2010-2030 recommendations.

• Updating the 2010-2030 Recommendations
• 2022 Work Plan

The commission discussed updating the 2010-2030 Bike Plan and decided to develop a scope of services for a consultant to present to the City and Village for funding. The November 11, 2021 meeting minutes were tabled unanimously. No other substantive decisions were made.

• Tabled approval of November 11, 2021 minutes (unanimous)
• Decided to create a scope of services for a consultant to update the bike plan

Mequon Municipal Water Utility Commission

The Commission is reviewing a request from the Village of River Hills to provide municipal water service for a proposed development of 51 single-family homes. Staff is seeking feedback on what additional data or analysis is needed before deciding whether to apply to the Public Service Commission to serve the neighboring municipality.

• Proposed 2,740-foot, 8-inch water main extension from County Line Road
• Request for service for a proposed 51 single-family home development in River Hills

The Mequon Municipal Water Utility Commission approved the December 14, 2021 meeting minutes unanimously. The commission discussed a request from the Village of River Hills for municipal water service for a proposed development, but took no action, instead requesting additional information alongside the Water Connection Policy. The meeting adjourned at 7:54 PM.

• Approved December 14, 2021 meeting minutes (unanimous)
• Discussed River Hills water service request; no action taken, more info requested
• Adjourned at 7:54 PM (unanimous)

Sewer Utility District Commission

The Sewer Utility District Commission is reviewing a proposal to update the sanitary sewer hydraulic model for the East Trunk System north of Mequon Road. This work aims to evaluate capacity and wet weather flow management to inform the 2023 budget for capital improvements.

• Resolution 3911: Proposed consulting agreement with Brown and Caldwell for $213,063
• Proposed modeling of Ranch Road Lift Station E, Fieldwood Drive Lift Station G, and Riverdale Park Lift Station F

The Sewer Utility District Commission unanimously approved Resolution 3911, awarding a $213,063 consulting agreement to Brown and Caldwell for revising the sanitary sewer hydraulic model and preparing cost estimates for East Trunk System improvements north of Mequon Road. The commission also approved the December 14, 2021 meeting minutes and adjourned.

• Approved Resolution 3911 awarding $213,063 consulting agreement to Brown and Caldwell (unanimous)
• Approved December 14, 2021 meeting minutes (unanimous)
• Adjourned at 7:56 PM (unanimous)

Public Welfare Committee

The committee is reviewing proposed ordinances regarding pool fencing and fire pits. Members will also discuss the membership and size of the Architectural Review Board.

• Proposed ordinance to allow power safety covers as an alternative to pool fences
• Proposed update to the fire pit/burn ordinance
• Discussion on reducing Architectural Review Board membership to 5-7 members

The Public Welfare Committee unanimously approved an amended burning ordinance that allows grills 10 feet from structures and patio hearths/outdoor fireplaces 20 feet from structures, with camp fire pits set at 4 feet. The committee also discussed pool fence requirements and directed the city attorney to refine language for February. Additionally, it approved reducing the Architectural Board from 23 to 7 members plus 2 alternates.

• Approved amended burning ordinance (unanimous)
• Approved reducing Architectural Board to 7 members and 2 alternates (unanimous)
• Approved December meeting minutes (unanimous)
• Directed city attorney to work on pool fence ordinance language for February

Committee of the Whole

The Committee of the Whole is reviewing a collective bargaining agreement amendment to establish three full-time paramedic/firefighter positions. The body is also considering a donation for a fishing pier and a new ordinance regarding signs on public property.

• Resolution 3909: Amending the 2021-2024 Fire & EMS Association agreement to create full-time positions with 2022 starting salaries of $54,160
• Resolution 3910: Acceptance of a $20,000 donation from Thiensville-Mequon Rotary Foundation for a $70,000 ADA accessible fishing pier at Rotary Park
• Ordinance 2021-1616: Proposed new section 62-21 of the Municipal Code regarding signs along streets and on public property
• Discussion on renewing the City's membership in the League of Wisconsin Municipalities

The Committee of the Whole unanimously approved three items: amending the collective bargaining agreement to establish a full-time paramedic/firefighter position, accepting a $20,000 donation for an ADA-accessible fishing pier at Rotary Park, and renewing the city's membership in the League of Wisconsin Municipalities. A proposed ordinance on signs along streets and public property was tabled unanimously after discussion.

• Approved Resolution 3909 amending fire/EMS collective bargaining agreement for full-time paramedic/firefighter position (unanimous)
• Approved Resolution 3910 accepting $20,000 Rotary donation and authorizing $70,000 fishing pier installation (unanimous)
• Approved renewal of League of Wisconsin Municipalities membership (unanimous)
• Tabled Ordinance 2021-1616 on signs along streets and public property (unanimous)

Finance-Personnel Committee

The Finance-Personnel Committee will meet to approve meeting minutes and review the December 2021 voucher approval list. The committee will also discuss the Finance & Personnel Work Plan.

• Review and approval of December 2021 Voucher Approval List totaling $2,514,178.05

The Finance-Personnel Committee met and approved the December 14, 2021 meeting minutes and the December 2021 voucher approval list, both unanimously. Alderman Bushee requested a shorter voucher report focusing on substantial amounts; Finance Director Engroff said she would look into it. No other substantive decisions were made.

• Approved December 14, 2021 meeting minutes (unanimous)
• Approved December 2021 voucher approval list (unanimous)

Common Council

The Common Council is holding a public hearing and considering a rezoning request for a 14.79-acre property to allow a seven-lot residential subdivision called The Green at Mequon. The body is also reviewing ordinances regarding fire department benefits and street signs, as well as several city contracts.

• Ordinance 2021-1614: Rezoning at southwest corner of Freistadt and Villa Grove Roads for a 7-lot subdivision
• Resolution 3910: $70,000 for an ADA accessible fishing pier at Rotary Park, including a $20,000 donation
• Resolution 3911: $213,063 consulting agreement with Brown and Caldwell for sanitary sewer utility hydraulic model
• Ordinance 2021-1615: Changes to Paid Time Off (PTO) benefits for Fire Department Battalion Chiefs
• Ordinance 2021-1616: New regulations relating to signs along streets and on public property

The Common Council approved Ordinance 2021-1614, rezoning the southwest corner of Freistadt and Villa Grove Roads to allow a seven-lot conservation subdivision (The Green at Mequon), with an amendment removing the floodplain containment requirement. The council also approved a paid time off ordinance for fire battalion chiefs, a collective bargaining amendment for a full-time paramedic/firefighter, a $20,000 donation for an ADA-accessible fishing pier, and a $213,063 sewer consulting contract. A sign ordinance was tabled for further discussion.

• Approved rezoning for 7-lot Green at Mequon subdivision with PUD overlay (6-2)
• Approved PTO benefits ordinance for Fire Department Battalion Chiefs (unanimous)
• Approved collective bargaining amendment for full-time paramedic/firefighter (unanimous)
• Approved $20,000 Rotary donation for ADA fishing pier at Rotary Park (unanimous)
• Approved $213,063 sewer hydraulic model consulting contract with Brown and Caldwell (unanimous)
• Tabled sign ordinance 2021-1616 for further discussion (unanimous)

Architectural Board

The Architectural Board will review applications for four new single-family residences and one side-by-side condo project. The board will also review meeting minutes from December 13, 2021.

• New single-family residence: 11701 W. Freistadt Road (Peter & Ariel Budnik)
• New single-family side-by-side condo: 11666/11668 N. Aster Wood Circle (Larry & Rachel Sprung)
• New single-family residence: 12535 N. Lake Shore Drive (Charlie Streich)
• New single-family residence: 12938 N. Highgate Court (Tim & Jessica Rautmann)
• New single-family residence: 12654 N. Rotary Park Court (8020 LLC)

The Mequon Architectural Board approved four new single-family residences and tabled one for redraw. Approvals included homes on W. Freistadt Road, N. Aster Woods Circle, N. Lake Shore Drive, and N. Rotary Park Court, with conditions on some. The application for 12938 N. Highgate Court was tabled due to issues with siding and stone.

• Approved new single-family residence at 11701 W. Freistadt Road (5-0)
• Approved new side-by-side condominium at 11666/11668 N. Aster Woods Circle (4-1, Reed opposed)
• Approved new single-family residence at 12535 N. Lake Shore Drive with masonry condition (5-0, Mikkelson recused)
• Tabled new single-family residence at 12938 N. Highgate Court for redraw (unanimous)
• Approved new single-family residence at 12654 N. Rotary Park Court with five conditions (unanimous)

Board of Police Commissioners

The Board of Police and Fire Commissioners certified two proposed Fire Department recruits and approved an adjusted job description for the Fulltime Firefighter/Paramedic recruitment process. Both motions passed unanimously. No public comments were made, and no other substantive decisions were taken.

• Certified proposed Fire Department recruits (5-0)
• Approved adjusted job description for Fulltime Firefighter/Paramedic recruitment (voice acclamation)

Board of Police Commissioners

The Board of Police and Fire Commissioners will review the eligibility list for fire department recruits. The commission is also scheduled to review and approve the recruitment process for full-time firefighter/paramedics.

• Review/Certify Eligibility List for Fire Department Recruits
• Review/Approve Fire Department Fulltime Firefighter / Paramedic Recruitment Process