Mequon public meetings in 2021

Frank L. Weyenberg Library Board of Trustees

The Frank L. Weyenberg Library Board of Trustees will meet to discuss COVID-19 protocols and fiscal agency. The board is also requested to take action on an amendment to the 2021 budget.

• Action requested: Amendment to 2021 Budget
• Discussion and possible action: COVID-19 Protocols
• Discussion: Fiscal Agency
• Approval of November 2021 Accounts Payable
• Approval of November 17, 2021 meeting minutes

The Frank L. Weyenberg Library Board of Trustees approved the November 2021 accounts payable statement of $91,196.64 and an amendment to the 2021 budget, moving unutilized salary funds to technology and office supplies. The board also approved the minutes from the November 17 meeting. No action was taken on COVID-19 protocols, and fiscal agency discussions were deferred.

• Approved November 2021 accounts payable statement of $91,196.64
• Approved amendment to 2021 budget moving unutilized salary funds to technology and office supplies
• Approved minutes of November 17, 2021 meeting

Mequon Municipal Water Utility Commission

The Mequon Municipal Water Utility Commission is meeting to discuss authorizing a water service exemption for a property on West County Line Road and a new water services agreement with Two Hundred Green LLC in the Village of Thiensville.

• Proposed exemption for 5300 W County Line Rd to use Brown Deer Water Utility
• Proposed Water Services Agreement with Two Hundred Green LLC at the northeast corner of Riverview Drive and Green Bay Road
• Review and approval of October 28, 2021 meeting minutes

The Mequon Municipal Water Utility Commission unanimously approved exempting 5300 W County Line Road from connecting to the Mequon Water Utility, allowing public water service from Brown Deer Water Utility instead. The commission also unanimously approved a water services agreement with Two Hundred Green LLC for a property at the northeast corner of Riverview Drive and Green Bay Road in the Village of Thiensville. Both actions were approved by voice acclamation with all nine commissioners voting in favor.

• Approved exemption from Mequon Water Utility connection for 5300 W County Line Road (unanimous)
• Approved water services agreement with Two Hundred Green LLC at Riverview Drive and Green Bay Road, Thiensville (unanimous)
• Approved October 28, 2021 meeting minutes (unanimous)

Sewer Utility District Commission

The Sewer Utility District Commission is meeting to review and recommend approval for four contracts related to sanitary sewer rehabilitation. The work focuses on the Riverdale Park and Riverland Drive lift station areas.

• Contract to Visu-Sewer, Inc. for sanitary sewer main rehabilitation in Riverdale Park and Riverland Drive areas: $343,655
• Contract to raSmith for inspection and construction management services: $60,620
• Contract to National Power Rodding for rehabilitation of 71 sanitary sewer manholes: $61,408
• Contract to raSmith for sewer lateral work contract documents: not-to-exceed $65,000

The Sewer Utility District Commission unanimously approved four resolutions awarding contracts for sanitary sewer main and manhole rehabilitation in the Riverdale Park and Riverland Drive Lift Station areas. Contracts were awarded to Visu-Sewer, Inc. ($343,655), raSmith ($60,620 and $65,000), and National Power Rodding ($61,408). The commission also approved the November 9, 2021 meeting minutes.

• Approved $343,655 contract to Visu-Sewer, Inc. for sewer main rehabilitation (unanimous)
• Approved $60,620 contract to raSmith for inspection and construction management services (unanimous)
• Approved $61,408 contract to National Power Rodding for manhole rehabilitation (unanimous)
• Approved $65,000 not-to-exceed contract to raSmith for contract document preparation (unanimous)
• Approved November 9, 2021 meeting minutes (unanimous)

Public Safety Committee

The Public Safety Committee is reviewing a proposal to form a Joint Working Group to study the potential merger of Mequon and Thiensville's Fire & EMS Departments. This effort aims to address staffing shortages and capital investment needs.

• Resolution 3900: Approving a Memorandum of Understanding with the Village of Thiensville for Fire & EMS Department consolidation study

The Public Safety Committee unanimously approved Resolution 3900, which approves a Memorandum of Understanding between Mequon and Thiensville to study consolidating their fire and EMS departments. The MOU establishes a joint working group to provide quarterly updates toward a consolidated department. Thiensville had approved the MOU the previous day. The committee also approved the November 9, 2021 meeting minutes.

• Approved Resolution 3900 for fire/EMS consolidation MOU with Thiensville (unanimous)
• Approved November 9, 2021 meeting minutes (unanimous)

Public Welfare Committee

The Public Welfare Committee is reviewing proposals to allow Common Council and Planning Commission members to attend meetings electronically. The body will also discuss safety requirements for pool fences and covers, fire pits, and Architectural Review Board procedures.

• ORDINANCE 2021-1610: Electronic meeting attendance for Common Council
• ORDINANCE 2021-1611: Electronic meeting attendance for Planning Commission
• RESOLUTION 3898: Designating polling sites based on 2022 Aldermanic Districts
• Discussion on pool fence and cover requirements
• Discussion on fire pit requirements

The Public Welfare Committee unanimously approved two ordinances allowing electronic meeting attendance for the Common Council and Planning Commission. They also approved a resolution designating polling sites for the 2022 aldermanic districts. Discussion items on pool fencing, fire pits, and architectural review board size were tabled for further review in January.

• Approved Ordinance 2021-1610 allowing electronic meeting attendance for Common Council (unanimous)
• Approved Ordinance 2021-1611 allowing electronic meeting attendance for Planning Commission (unanimous)
• Approved Resolution 3898 designating polling sites for 2022 aldermanic districts (unanimous, Bushee not present)
• Tabled fire pits discussion for January meeting (unanimous)

Finance-Personnel Committee

The committee will consider several insurance contracts for fiscal year 2022 and an amendment to a development agreement with Foxtown Center, LLC. The body is also reviewing business license renewals and an ordinance regarding paid time off for Fire Department Battalion Chiefs.

• Contract with Employers Mutual Casualty Company for $409,001
• Contract with Chubb Insurance for $54,695
• Contract with The Hartford Insurance Company for $1,299
• Second Amendment to the Development Agreement with Foxtown Center, LLC
• Ordinance 2021-1615 regarding Paid Time Off (PTO) for Fire Department Battalion Chiefs

The Finance-Personnel Committee unanimously approved Resolution 3901, authorizing contracts with Chubb, Employers Mutual Casualty Company, and The Hartford for the City's 2022 insurance program, totaling $464,995. They also approved Resolution 3902, amending the Foxtown Center development agreement to adjust project phasing and compliance deadlines, and Ordinance 2021-1615, changing paid time off benefits for Fire Department Battalion Chiefs. All votes were unanimous (3-0).

• Approved Resolution 3901 for 2022 insurance contracts totaling $464,995 (unanimous)
• Approved Resolution 3902 amending Foxtown Center development agreement (unanimous)
• Approved Ordinance 2021-1615 changing PTO benefits for Battalion Chiefs (unanimous)
• Approved December 2021 licenses (unanimous)
• Approved November 2021 voucher list (unanimous)
• Approved November 9, 2021 meeting minutes (unanimous)

Public Works Committee

The committee is reviewing a proposed janitorial services contract and a financial agreement with the Wisconsin Department of Transportation for road work. The meeting also includes updates on drainage, road improvements, and the I-43 corridor project.

• Resolution 3904: 2022 janitorial services contract for City Hall, DPW, and Public Safety Building with Vanguard Cleaning Systems for an estimated $81,312 annually
• Resolution 3903: State/Municipal Financial Agreement for resurfacing Mequon Road between Buntrock Avenue and Cedarburg Road with a City design cost obligation of $32,750
• Discussion of weight restrictions on Highland Road and Lake Shore Drive
• 2021 Drainage Capital Improvement Program (CIP) update
• I-43 North/South Corridor Project public information

The Public Works Committee unanimously approved a 2022 janitorial services contract with Vanguard Cleaning Systems for City Hall, the DPW Combined Facility, and the Public Safety Building at an annual estimated cost of $81,312. It also approved a State/Municipal Financial Agreement with WisDOT for design of the Mequon Road resurfacing project between Buntrock Avenue and Cedarburg Road. The committee discussed several updates, including the I-43 corridor project, weight restrictions, drainage CIP, and road improvements, but took no formal action on those items.

• Approved 2022 janitorial services contract with Vanguard Cleaning Systems, $81,312/year (unanimous)
• Approved State/Municipal Financial Agreement with WisDOT for Mequon Road resurfacing design (unanimous)
• Approved October 12, 2021 minutes (unanimous)

Common Council

The Common Council is holding public hearings on several rezoning requests to change residential properties to Institutional Public Service (IPS) districts. The body is also deciding on various city service contracts and a memorandum of understanding for fire and EMS consolidation.

• Rezoning requests for 2233 W. Mequon Road, 2415 W. Mequon Road, 10055 N. Wauwatosa Road, and 7420 W. Donges Bay Road to IPS
• Insurance contracts totaling $455,995 with Employers Mutual Casualty Company, Chubb Insurance, and The Hartford
• Janitorial services contract for City Hall and other facilities with Vanguard Cleaning Systems for an estimated $81,312
• Sewer rehabilitation contracts including $343,655 to Visu-Sewer, Inc. and $61,408 to National Power Rodding
• Memorandum of Understanding between Mequon and Thiensville for Fire & EMS Department consolidation

The Common Council unanimously approved four ordinances rezoning properties to Institutional Public Service (IPS) and updating the Land Use Plan Map accordingly. It also approved an ordinance allowing animal hospitals and veterinary clinics in the Town Center district, with an added restriction on unsupervised animals overnight in mixed-use buildings. Several resolutions were passed, including a fire/EMS consolidation agreement with Thiensville and multiple contracts for sewer work and janitorial services.

• Approved rezoning of 2233 W. Mequon Road to IPS (unanimous)
• Approved rezoning of 2415 W. Mequon Road to IPS (unanimous)
• Approved rezoning of 10055 N. Wauwatosa Road to IPS (unanimous)
• Approved rezoning of 7420 W. Donges Bay Road to IPS (unanimous)
• Approved ordinance allowing animal hospitals in Town Center, with amendment (7-1)
• Approved fire/EMS consolidation MOU with Thiensville (unanimous)
• Approved FY2022 insurance contracts totaling $465,000 (unanimous)
• Approved sewer rehabilitation contracts totaling $530,683 (unanimous)

Planning Commission

The Planning Commission approved a site plan for a multi-tenant office and warehouse building and granted a conditional use extension for North Shore Bank. The body also discussed a concept plan and rezoning request for a 7-lot residential subdivision called The Green at Mequon.

• Approved 36,843 sq. ft. multi-tenant office/warehouse building and 3-lot land division at 5715 W. Donges Bay Road
• Approved conditional use grant extension for North Shore Bank at 11319 N. Port Washington Road
• Discussed rezoning from R-3/OA to R-3/PUD for a 7-lot subdivision at the southwest corner of Freistadt Road and Villa Grove Road
• Approved fill permit for over 1,000 C.Y. at 5715 W. Donges Bay Road

The Mequon Planning Commission approved a motion to recommend a new sign code ordinance to the Common Council, addressing political signs and free speech areas. The commission also approved consent agenda items for two land divisions, removed a shared driveway condition from a prior approval, and approved the previous meeting's minutes.

• Approved minutes from November 22, 2021 (8-0)
• Approved consent agenda: certified survey map for 4-lot division at 4550 W. Highland Road (8-0)
• Approved consent agenda: re-approval of land division south of 11104 N Oriole Lane (8-0)
• Removed shared driveway condition from CSM approval at 10425 N. Granville Road (8-0)
• Recommended new sign code ordinance to Common Council (6-2)

Architectural Board

The Architectural Board is meeting to review and potentially approve building permit applications for seven new single-family residences. The board will also review the meeting minutes from November 8, 2021.

• New residence application: 12900 N. Highgate Court
• New residence application: 12246 N. Farmdale Road
• New residence application: 7851 W. Preserve Parkway
• New residence application: 10525 N. Coneflower Drive
• New residence application: 8640 W. Highlander Drive

The Architectural Board approved six new single-family residence applications, each with specific conditions, and tabled one application due to lack of quorum. All approvals were unanimous. The meeting minutes from November 8, 2021, were also approved with a correction.

• Approved new residence at 12900 N. Highgate Court (unanimous, with condition on stone placement)
• Approved new residence at 12246 N. Farmdale Road (unanimous, with condition to add grids to patio doors)
• Approved new residence at 7851 W. Preserve Parkway (unanimous, with conditions to add window and grids)
• Approved new residence at 10525 N. Coneflower Drive (unanimous, with conditions to add siding and grids)
• Approved new residence at 8640 W. Highlander Drive (unanimous, no conditions)
• Approved new residence at 3900 W. Scenic Avenue (unanimous, with condition to add window to garage)
• Tabled new residence at 12535 N. Lake Shore Drive (unanimous, due to recusal and lack of quorum; rescheduled to Jan 10, 2022)
• Approved minutes from Nov 8, 2021, with correction to adjournment time (unanimous)

Joint Review Board

The Joint Review Board is meeting to review the performance and status of four Tax Incremental Districts. The board will appoint a chairperson and public member and vote on a resolution acknowledging the filing of annual reports.

• Review of PE-300 reports for Tax Incremental District No. 2
• Review of PE-300 reports for Tax Incremental District No. 3
• Review of PE-300 reports for Tax Incremental District No. 4
• Review of PE-300 reports for Tax Incremental District No. 5
• Resolution Acknowledge Filing of Annual Reports and Compliance with Annual Meeting Requirement

Planning Commission

The Ad Hoc Port Washington Road Design Standards Committee is meeting to select streetscape elements for the commercial corridor. The body is reviewing existing standards for the Ulao Creek area and developing guidelines for the section between County Line and Highland Road.

• Review of Ulao Creek streetscape standards (Highland to Pioneer Road) including 20-foot open space and 8-foot multi-use paths
• Selection of public amenities for the County Line to Highland Road corridor
• Discussion of the need for Ozaukee County review since Port Washington Road is a county highway
• Review of general purpose statements for commercial design guidelines provided by Member Dynek

Festivals Committee

The committee is coordinating details for the upcoming Winter Wonderland festival, including children's activities and food. Members reviewed previous survey results from the Taste of Mequon and discussed logistics for cookies and hot chocolate.

• Approved VIP photography invoice via voice acclamation
• Selected Backdrop Option 1 for event photography
• Planned 300 cookies to be sponsored by Vice Chair Hildebrand's law firm
• Discussed tent rental quote of $1,073.50 from Area Rental

The Festivals Committee approved the November meeting minutes and a tent rental quote, both unanimously. The committee also discussed event logistics, including flyer distribution, sign-up status, children's activities, food and beverage arrangements, and day-of assignments for the upcoming event on December 12.

• Approved November meeting minutes (unanimous)
• Approved tent rental quote (unanimous)

Board of Police Commissioners

The Board of Police and Fire Commissioners will meet to certify eligibility lists for police officers and fire department recruits. The board will also discuss the recruitment process for full-time firefighters and paramedics.

• Review and certification of Police Officer eligibility list
• Review and certification of Fire Department Recruit eligibility list
• Discussion of Fire Department Fulltime Firefighter / Paramedic recruitment process

Board of Police Commissioners

The Board of Police and Fire Commissioners certified the Police Officer Eligibility List and the Fire Department Recruits list, both by unanimous 3-0 roll call votes. The board also discussed a proposed recruitment process for three full-time firefighter/paramedics, but deferred document changes for review at the January meeting. No public comments were made, and the November 2, 2021 minutes were approved by voice acclamation.

• Approved Police Officer Eligibility List (3-0)
• Approved Fire Department Recruits list (3-0)
• Approved November 2, 2021 meeting minutes (voice acclamation)
• Deferred Fire Department recruitment process document changes to January meeting

Planning Commission

The Commission approved a conditional use for a dog training facility at 10510 N. Port Washington Road and a guest house at 8414 W. County Line Road. A rezoning request for MATC on Highland Road was tabled pending further information regarding property subdivision and usage rights.

• Approved dog training facility/kennel at 10510 N. Port Washington Road with conditions
• Approved guest house in a detached barn at 8414 W. County Line Road
• Tabled rezoning of MATC property at 5555 Highland Road
• Approved development agreement for Phase II of The Woods at Highland Park
• Approved text amendment to allow veterinary clinics in the Town Center zoning district

The Mequon Planning Commission approved a conditional use grant extension for North Shore Bank's drive-through bank at 11319 N. Port Washington Road, allowing more time to obtain building permits. It also approved with conditions a building and site plan, fill permit, and 3-lot certified survey map for a 36,843 sq ft multi-tenant office/warehouse building at 5715 W. Donges Bay Road, including a friendly amendment for staff to review building materials. The Commission approved with conditions a concept plan and rezoning recommendation for The Green at Mequon, a 7-lot conservation subdivision at Freistadt and Villa Grove Roads, with an amendment to include floodplain in condition #2; the vote was 6-2. A cancelled item was placed on the December agenda for reconsideration.

• Approved minutes from October 28, 2021 (8-0).
• Approved extension of conditional use grant for North Shore Bank at 11319 N. Port Washington Road (8-0).
• Approved with conditions building and site plan, fill permit, and 3-lot CSM for Applied Buildings, LLC at 5715 W. Donges Bay Road (8-0).
• Approved with conditions concept plan and rezoning recommendation for The Green at Mequon, a 7-lot subdivision (6-2).
• Approved amendment to condition #2 to include floodplain for The Green at Mequon (8-0).
• Approved placing cancelled item 3(c) on December agenda for reconsideration (8-0).
• Approved adjournment at 7:03 p.m. (8-0).

Frank L. Weyenberg Library Board of Trustees

The Board of Trustees will meet to discuss COVID-19 protocols, the digitization of library files, and the library's fiscal agency. The body is also considering the 2022 library holiday calendar and the 2022 board meeting schedule.

• Discussion and possible action on COVID-19 Protocols
• Discussion on the digitization of library files
• Discussion on the library's fiscal agency
• Possible action on the 2022 Library Holiday Calendar
• Possible action on the 2022 Board of Trustees Meeting Schedule

The Frank L. Weyenberg Library Board of Trustees approved the 2022 Library Holiday Calendar and the updated 2022 Board of Trustees Meeting Schedule. The board also approved the October 2021 Accounts Payable Statement for $86,549.04 and the minutes of the October 20, 2021 meeting. No action was taken on COVID-19 protocols, and discussions on fiscal agency and file digitization were informational only.

• Approved the minutes of the October 20, 2021 Board of Trustees meeting.
• Approved the Accounts Payable Statement for October 2021 in the amount of $86,549.04.
• Approved the 2022 Library Holiday Calendar.
• Approved the updated 2022 Board of Trustees Meeting Schedule.
• Appointed Trustee Jeridon Clark to the Finance Committee.
• Took no action on COVID-19 protocols.

Park and Open Space Board

The Park and Open Space Board is discussing a space needs assessment for a new pavilion at Lemke Park and considering the conceptual design and status of the Ulao Creek Neighborhood Linear Park. The board is also reviewing the 2022 Capital Improvement Project list and a grant for OIT.

• Lemke Park pavilion space needs assessment for restrooms, concessions, and storage
• Ulao Creek Neighborhood Linear Park conceptual design and city park designation
• 2022 Capital Improvement Project (CIP) list prioritization
• Rotary Park Fishing Pier discussion
• Ozaukee County Natural Resources Grant for OIT

The Park and Open Space Board unanimously approved the general conceptual design for the East Growth/Ulao Creek Trail System and agreed to consider it a City Park/Open Space (Linear Park). They also approved the updated Capital Improvement Project list, the Rotary Park Fishing Pier as a 2022 project, and a grant application for Ozaukee Interurban Trail repairs. The board discussed the Lemke Park needs assessment and scheduled a public meeting for December.

• Approved October 20, 2021 minutes (unanimous)
• Approved conceptual design for East Growth/Ulao Creek Trail System (unanimous)
• Approved trail system as City Park/Open Space (Linear Park) (unanimous)
• Approved Capital Improvement Project list (unanimous)
• Approved Rotary Park Fishing Pier as 2022 project (unanimous)
• Approved Ozaukee County Natural Resources Grant application for OIT repairs (unanimous)

Economic Development Board

The board is discussing redevelopment guidelines and TIF incentives for the Port Washington Road corridor. This includes proposed tiers for developer incentives and the potential purchase of the Port Zedler hotel site.

• Discussion of Port Washington Road redevelopment
• Proposed Tier 1 TIF incentive requiring complete demolition and $1.5 million improvement value
• Proposed Tier 2 TIF incentive of 15% for combined parcels or high priority sites
• Recommendation for Common Council to purchase the Port Zedler property
• Use of TIF districts #4 and #5 funds for public improvements from County Line Road to Mequon Road

The Economic Development Board unanimously approved revised incentive guidelines for the Port Washington Road redevelopment, including a Tier 2 higher incentive (15%) for combined parcels or high-priority sites and an extended payback period. An amendment was added to require review and a claw-back provision if ownership changes. The board also directed staff to gather more information on the Port Zedler Motel parcel for a potential city purchase recommendation.

• Approved revised incentive guidelines for Port Washington Road redevelopment (8-0)
• Added amendment to Guideline #6 requiring incentive review and claw-back on ownership change
• Directed staff to provide cost, risk, and control info on Port Zedler Motel for potential city purchase
• Directed staff to obtain landscape proposals for streetscaping

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission is meeting to review its 2021 annual report and discuss future agenda topics. The body will also consider providing a letter of support for a county grant to repave the Ozaukee Interurban Trail.

• Review of 2021 Bikeway Annual Report
• Discussion of $2.476 million Ozaukee County Natural Resources Grant for OIT repaving and signage
• Discussion of bike signage based on NACTO guidelines
• Identification of future bikeway agenda topics

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission approved the 2021 Bikeway Annual Report and voted unanimously to support the Ozaukee County Natural Resources Grant for the entire off-road sections of the Ozaukee Interurban Trail (OIT). Bike signage was discussed but no action was taken. The meeting was otherwise procedural, including approval of the October 14, 2021 minutes.

• Approved October 14, 2021 meeting minutes (unanimous)
• Approved 2021 Bikeway Annual Report (unanimous)
• Approved support for Ozaukee County Natural Resources Grant for OIT off-road sections (unanimous)
• Discussed bike signage; no action taken

Festivals Committee

The committee is discussing the organization of the Winter Wonderland event, including photography, food, and publicity. The body is also reviewing survey results from the Taste of Mequon.

• Approval of a $400.00 photography invoice from VIP
• Selection of a backdrop option for Winter Wonderland
• Discussion of food, beverage, and cookies for Winter Wonderland
• Review of Taste of Mequon survey results
• Planning of children's area and publicity for Winter Wonderland

The Mequon Festivals Committee approved the October meeting minutes and a photography invoice from VIP for Winter Wonderland, both unanimously. They selected Backdrop Option 1 for the event and discussed plans for photo sign-ups, children's crafts, cookies, and publicity. No other substantive decisions were made.

• Approved October meeting minutes (unanimous)
• Approved VIP photography invoice (unanimous)
• Selected Backdrop Option 1 for Winter Wonderland

Public Safety Committee

The Public Safety Committee is considering an ordinance to extend the municipal court judge's term from two to four years. The body will also discuss safety concerns regarding the I-43 project and a traffic speed analysis on Green Bay Road at Woods Court.

• Ordinance 2021-1612: Amending the term of office for the Municipal Court Judge from two to four years
• Traffic speed analysis on Green Bay Road at Woods Court
• Discussion of I-43 Project safety concerns

The Public Safety Committee unanimously approved Ordinance 2021-1612, which amends the Mequon Municipal Code to align the term of office for the Municipal Court Judge with a four-year term. The committee also discussed traffic speed analysis on Green Bay Road, noting that the current 35 mph limit is appropriate based on 85th percentile speeds, and considered a proposal to adjust signage. Safety concerns regarding the I-43 construction project were referred to the Public Works Committee for future discussion.

• Approved Ordinance 2021-1612 amending Section 2-803 for four-year judge term (unanimous)
• Accepted September 14, 2021 meeting minutes (unanimous)
• Discussed traffic speed analysis on Green Bay Road; no action taken
• Referred I-43 safety concerns to Public Works Committee

Public Welfare Committee

The Public Welfare Committee is reviewing ordinances to allow electronic attendance for the Common Council and Planning Commission. The body is also designating polling places based on 2021 aldermanic districts.

• ORDINANCE 2021-1610: Amends Section 2-19 to allow electronic attendance for Common Council meetings
• ORDINANCE 2021-1611: Amends Planning Commission provisions to allow electronic attendance
• RESOLUTION 3898: Designates polling places based on 2021 Aldermanic Districts
• Discussion on pool fence and cover requirements
• Discussion on Architectural Review Board procedures

Finance-Personnel Committee

The committee will consider several resolutions including a new police collective bargaining agreement and a compensation plan for non-represented employees. They will also review a development agreement for a 10-unit housing project and various fund transfers.

• Collective Bargaining Agreement with Mequon Police Association (Jan 1, 2022 - Dec 31, 2024)
• Development Agreement for The Woods at Highland Park Phase 2 (10 dwelling units at Green Bay Road and Woods Court)
• Allocation of $37,217 in ARPA funds to Frank L. Weyenberg Library
• Capital Projects Fund transfers totaling $512,923
• 2022 Compensation Plan for Non-Represented Employees

The Finance-Personnel Committee unanimously approved all six resolutions on the agenda, including a development agreement for a 10-unit housing project, allocation of $37,217 in federal ARPA funds to the library, and a three-year police union contract with annual raises. The committee also approved the October 2021 vouchers and meeting minutes. No items were denied or tabled.

• Approved October 2021 meeting minutes (unanimous)
• Approved October 2021 voucher list (unanimous)
• Approved Resolution 3889 for Woods at Highland Park Phase 2 development agreement (unanimous)
• Approved Resolution 3890 allocating $37,217 in ARPA funds to Frank L. Weyenberg Library (unanimous)
• Approved Resolution 3891 for $512,923 in capital projects fund transfers (unanimous)
• Approved Resolution 3893 adopting 2022 compensation plan for non-represented employees (unanimous)
• Approved Resolution 3896 releasing stormwater easement at 11900 N. Port Washington Road (unanimous)
• Approved Resolution 3897 for 2022-2024 police union contract with 2.5%, 2.5%, 2.75% raises (unanimous)

Common Council

The Common Council will hold public hearings on the 2022 annual budget and several zoning ordinances. The body is also deciding on aldermanic redistricting following the 2020 Census.

• Ordinance 2021-1604: Adopting the Annual Budget for the year 2022
• Ordinance 2021-1600: Proposed 46 row house-style apartments at 11040 and 11110 N. Buntrock Avenue
• Ordinance 2021-1598: Implementing Aldermanic Redistricting based on the 2020 Census
• Resolution 3890: Allocation of $37,217 in ARPA funds to Frank L. Weyenberg Library
• Resolution 3891: Capital Projects Fund transfers totaling $512,923

The Common Council approved the 2022 city budget (7-1), adopted new zoning districts for the Ulao Creek neighborhood, and approved a 46-unit row house-style apartment development in Town Center (5-3). The council also approved aldermanic redistricting based on the 2020 Census (5-3) and several resolutions, including a police union contract and ARPA fund allocation for the library.

• Approved 2022 city budget ordinance (7-1)
• Approved Ulao Creek neighborhood zoning districts ordinance (unanimous)
• Approved Ulao Creek land use plan map amendment (unanimous)
• Approved 46-unit apartment development at 11040/11110 N. Buntrock Ave (5-3)
• Approved aldermanic redistricting ordinance (5-3)
• Approved $37,217 ARPA funds for library (7-1)
• Approved police union collective bargaining agreement 2022-2024 (unanimous)
• Rejected all bids for sanitary sewer rehabilitation project (unanimous)

Sewer Utility District Commission

The Commission is meeting to review and recommend approval of an ordinance to appropriate funds for 2022. The funds will cover capital charge payments to the Milwaukee Metropolitan Sewerage District and city capital debt service requirements.

• Ordinance 2021-1613: Proposed total tax levy of $7,213,956
• Estimated 2022 MMSD capital charge of $4,911,405
• 2022 City of Mequon capital debt service requirements of $1,861,893
• Allocation of $934,000 toward the Sewer Utility Capital Project Fund

The Sewer Utility District Commission unanimously approved Ordinance 2021-1613, which appropriates funds from the city's Sewer Utility District for 2022 capital charge payments to the Milwaukee Metropolitan Sewerage District (MMSD) and city capital debt service. The commission also unanimously approved the October 28, 2021 meeting minutes. No other substantive decisions were made.

• Approved October 28, 2021 meeting minutes (unanimous)
• Approved Ordinance 2021-1613 appropriating 2022 funds for MMSD capital charges and city capital debt service (unanimous)

Architectural Board

The Architectural Board will meet to review and decide on five building permit applications for residential projects. These include new single-family homes, a condominium development, and home additions.

• Covered porch addition at 3407 W. Burgundy Court
• New single-family residence at 11133 W. Pioneer Road
• New single-family residence at 3230 W. Grace Avenue
• New single-family side-by-side condominiums with sunroom at 6141 / 6153 W. Woods Lane
• Garage addition re-submittal at 11006 N. River Road

The Mequon Architectural Board approved all five applications on the November 8, 2021 agenda. This included two new single-family residences, a covered porch addition, a new side-by-side condominium, and a garage addition re-submittal. All approvals were unanimous except for the new residence at 11133 W. Pioneer Road, which passed 8-1.

• Approved covered porch addition at 3407 W. Burgundy Court (unanimous)
• Approved new single-family residence at 11133 W. Pioneer Road (8-1, Apfelbach dissenting)
• Approved new single-family residence at 3230 W. Grace Avenue with conditions (unanimous)
• Approved new side-by-side condominium at 6141/6153 W. Woods Lane (unanimous)
• Approved garage addition re-submittal at 11006 N. River Road with condition (unanimous)

Board of Appeals

The Board of Appeals will hear evidence and decide on a variance request for a property at 4430 W. Grace Avenue. The applicant seeks to add an addition that would exceed allowable lot coverage.

• Variance request for 4430 W. Grace Avenue to exceed allowable lot coverage for a home addition

The Mequon Board of Appeals approved a variance request by Steve Ketterhagen on behalf of owner Omar Ben Avraham to exceed the allowable lot coverage at 4430 W. Grace Avenue. The property currently exceeds the R-4 zoning lot coverage limit by 5.2%, and the proposed addition would add another 8% coverage. The board voted unanimously to approve the variance after hearing public comments both for and against. The meeting minutes were also approved, and the meeting adjourned at 7:23 PM.

• Approved meeting minutes of May 20, 2021 (unanimous, Russell abstained)
• Approved variance to exceed allowable lot coverage at 4430 W. Grace Avenue (unanimous)

Board of Police Commissioners

The Board of Police and Fire Commissioners will meet to conduct routine business and review reports from the chiefs. The primary action item is the certification of the eligibility list for Fire Department recruits.

• Review and certification of the eligibility list for Fire Department recruits

Board of Police Commissioners

The Board of Police and Fire Commissioners certified a list of ten proposed Fire Department recruits, approving them by a 4-0 roll call vote. The board also approved the minutes from the September 7, 2021 meeting. No other formal decisions were made; the rest of the meeting consisted of reports from the police and fire chiefs.

• Approved September 7, 2021 meeting minutes (voice acclamation)
• Certified 10 Fire Department recruits (4-0)

Planning Commission

The Planning Commission will consider several rezoning requests to Institutional and Public Service (IPS) zoning for churches and educational facilities. The body will also hold public hearings for a dog training facility and a guest house, and discuss an ordinance to allow veterinary clinics in the Town Center district.

• Development agreement for Phase II of The Woods at Highland Park (10 units) at 12409-12448 N. Crane Bay Court and 5951-6153 W. Woods Court
• Rezoning requests to IPS zoning for Vessels of Honour Church, North Shore Congregational of Jehovahs Witnesses, Congregation Anshai Lebowitz, Center for Jewish Life, and MATC
• Public hearing for a dog training facility (Pet U) at 10510 N. Port Washington Road
• Public hearing for a guest house in a detached barn at 8414 W. County Line Road
• Proposed ordinance to allow Veterinary Clinics in the Town Center zoning district

The Mequon Planning Commission approved a conditional use for a dog training facility at Pet U, a guest house in a detached barn, and a text amendment allowing veterinary clinics in the Town Center district. The MATC rezoning was tabled for further review. All votes were 8-0.

• Approved consent agenda items including development agreement for The Woods at Highland Park Phase II (8-0)
• Approved rezoning recommendations for Vessels of Honour Church, North Shore Congregational, Congregation Anshai Lebowitz, and Center for Jewish Life (8-0)
• Tabled MATC rezoning to IPS zoning (8-0)
• Approved conditional use for dog training facility at 10510 N. Port Washington Road with condition no outdoor overnight boarding (8-0)
• Approved conditional use for guest house at 8414 W. County Line Road (8-0)
• Approved text amendment to allow veterinary clinics in Town Center zoning district, recommended to Common Council (8-0)

Mequon Municipal Water Utility Commission

The Mequon Municipal Water Utility Commission is meeting to discuss and potentially adopt the Fiscal Year 2022 budget. The body will also consider the authorization of 2022 water meter purchases and the water connection policy.

• Adoption of the Fiscal Year 2022 Mequon Water Utility Budget
• Authorization of 2022 Water Meter Purchase
• Discussion of Water Connection Policy
• Proposed $400,000 self-funded capital budget for 2022
• Review of October 12, 2021 minutes regarding a $606,000 contract with Globe Contractors, Inc.

The Commission unanimously adopted the Fiscal Year 2022 Water Utility Budget, which includes a $450,000 placeholder for potential water tower improvements. It also approved the 2022 water meter purchase. The Commission discussed water connection policy, agreeing to require connections for new developments and to develop policy language for voluntary connections and deferrals.

• Adopted FY2022 Water Utility Budget (unanimous)
• Approved 2022 water meter purchase (unanimous)
• Approved October 12, 2021 meeting minutes (unanimous)
• Discussed water connection policy; agreed to require connections for new developments and infill projects
• Directed staff to develop policy language for connection requests and deferral parameters

Sewer Utility District Commission

The Sewer Utility District Commission is meeting to recommend the Fiscal Year 2022 sanitary sewer budget and user fee schedule. The body will also consider rejecting bids for sewer rehabilitation and authorizing land acquisition for a lift station replacement.

• Resolution 3894: FY2022 Sanitary Sewer Budget and User Fee Schedule (Residential: $74.00/quarter; Non-Residential: $6.844/1,000gal)
• Resolution 3892: Rejecting all bids for rehabilitation of manholes, sewer mains, and laterals in Riverdale Park and Riverland Drive Lift Station areas
• Resolution 3895: Authorization for easement and land acquisition in River Bend and Ranch Court Subdivisions for Lift Station E replacement
• Sewer District Tax Rate proposal: $1.68 per $1,000 assessed value

The Commission unanimously approved the Fiscal Year 2022 Sanitary Sewer Budget and user fee schedule, with amendments for clerical revisions to exhibits. The sewer levy increases 2.1% from $7,063,475 in 2021 to $7,213,956 in 2022. The Commission also rejected all bids for manhole and sewer rehabilitation in Riverdale Park and Riverland Drive areas, and authorized negotiations for easements or land acquisitions for Lift Station E replacement access.

• Approved FY 2022 sewer budget and fee schedule with amendments (unanimous)
• Rejected all bids for rehabilitation of manholes, sewer mains, and laterals in Riverdale Park and Riverland Drive areas (unanimous)
• Authorized negotiation of easement/land acquisition agreements for Lift Station E access in River Bend and Ranch Court subdivisions (unanimous)
• Approved October 12, 2021 meeting minutes (unanimous)

Economic Development Board

The Economic Development Board is meeting to discuss a draft incentive policy for the Port Washington Road corridor. The board aims to formulate recommendations for the Common Council to review before strategic planning begins in January 2022.

• Discussion of a four-tier incentive policy for Port Washington Road redevelopment
• Proposed use of $700,000 in existing increment for matching grants or public improvements
• Review of 'Fast-Track Formula' for projects increasing improvement value by over $1.5 million
• Discussion of TIF financing caps typically ranging from 20-30% of project costs

The Economic Development Board discussed Port Washington Road redevelopment and made recommendations to the Common Council, including purchasing the Port Zedler property and modifying the Fast-Track incentive program. The board also supported creating a public improvement plan for the corridor without an outside consultant. No formal votes were taken on these recommendations; the only action was approving the previous meeting's minutes.

• Approved September 27, 2021 meeting minutes (7-0)
• Recommended Common Council purchase Port Zedler property
• Recommended initiating a public improvement/landscape/streetscape plan without outside consultant
• Recommended modifying Fast-Track incentive: Tier 1 require complete demolition, Tier 2 increase incentive for combined parcels by 5-10%, Tier 3 eliminate facade modification option

Frank L. Weyenberg Library Board of Trustees

The Board of Trustees will review the 2022 budget and employee wages. The meeting also includes discussions on COVID-19 protocols, a grant application for the Mequon Community Foundation, and the digitization of library files.

• Discussion and possible action on 2022 FLWL Budget
• Discussion and possible action on 2022 Wages
• Action requested for Mequon Community Foundation grant application
• Discussion and possible action on COVID-19 Protocols
• Discussion on digitization of library files

The Frank L. Weyenberg Library Board of Trustees voted to make no changes to its current COVID-19 vaccination policy for employees, with 6 ayes and 1 nay. The board also approved the amended 2022 Library Budget, a 2022 wage structure, a grant application to the Mequon Community Foundation, and the September accounts payable statement. No public comment was received, and the meeting was procedural in part.

• Approved September 2021 accounts payable statement of $86,980.84
• Approved no changes to current COVID-19 vaccination policy (6-1, 1 abstention)
• Approved grant application to Mequon Community Foundation
• Approved 2022 wage structure
• Approved amended 2022 Library Budget
• Approved minutes of September 23, 2021 meeting

Park and Open Space Board

The Park and Open Space Board will discuss the Ulao Creek Neighborhood Linear Park plan and receive an update on the Emerald Ash Borer program. The board is also tasked with taking action on the 2021 Annual Report.

• Ulao Creek Neighborhood Linear Park: proposed 10-mile system of perimeter and internal paths
• Emerald Ash Borer update: shift in focus to removing 'secondary trees' in natural and limited-access areas
• 2021 Annual Report action item
• Review of 2021 Work Plan
• Discussion of maintenance funding for the proposed linear park

The Park and Open Space Board unanimously approved the 2021 Annual Report, with adjustments to font sizes and colors and removal of the Leisure and Travel article. The board discussed the Ulao Creek Neighborhood Linear Park and agreed to vote on two questions at the November meeting: whether to approve the general conceptual design layout for the East Growth/Ulao Creek trail system and whether the trail system should be considered a City park/open space. No other substantive decisions were made.

• Approved September 29, 2021 meeting minutes (unanimous)
• Approved 2021 Annual Report with adjustments (unanimous; Branch and Lysaught not present)
• Deferred votes on Ulao Creek trail design and park status to November meeting

Planning Commission

The Ad Hoc Port Washington Road Design Standards Committee is meeting to discuss sample design guidelines and example locations. The body is reviewing how landscaping, lighting, and sidewalks in other municipalities can inform new local standards.

• Review of design examples from Calhoun Road in Brookfield and Silver Spring Road in Glendale
• Discussion of Ulao Creek design standards, including an 8-foot wide path and new street lighting
• Discussion of a gateway feature at the Ascension medical office site at the Highland Road intersection

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission is meeting to discuss the FY2022 budget request and the 2010-2030 Bikeway Plan update. The body will also review the annual road program and pedestrian enhancements for the OIT Crossing and Mequon Road corridor.

• Budget request of $15,000 to $20,000 for a 2010-2030 Bikeway Plan update
• Review of the City of Mequon 2021-2025 5-year Capital Improvement Program for roads
• Discussion of OIT Crossing/Mequon Road Corridor pedestrian and bicycle enhancements
• Review of the 2020 annual report to ensure compliance with City of Mequon Code of Ordinances
• Discussion of safety signs on OIT and the Mequon Road Bridge over Milwaukee River

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission approved the 2010-2030 Bikeway Plan recommendations prioritization and safety signage along the Ozaukee Interurban Trail (OIT), both unanimously. They also discussed the 2021 annual report, FY2022 budget request, and potential road program bikeway locations, but took no formal action on those items.

• Approved 2010-2030 Bike and Pedestrian Way Commission Recommendations Prioritization (unanimous)
• Approved safety signs on OIT, subject to Ozaukee County approval (unanimous)
• Approved September 9, 2021 meeting minutes (unanimous)

Festivals Committee

The committee is meeting to recap the Taste of Mequon event and discuss feedback. Members will also plan the Winter Wonderland event, including logistics for the Isham Day House and hiring a Santa.

• Recap of Taste of Mequon feedback and strengths
• Winter Wonderland planning for Isham Day House
• Hiring of Santa and procurement of a Menorah
• Discussion of photographer and refreshments for Winter Wonderland
• Review of September meeting minutes

The committee approved the August meeting minutes and reviewed the final festival map and schedule for the upcoming event on September 9. The map includes numbered vendor spaces with no duplicates, an added vendor space 41, two additional port-a-johns, and doubled electrical capacity. Vendor assignments, parking passes, and volunteer check-in procedures were confirmed. No other substantive decisions were made.

• Approved August meeting minutes (unanimous)
• Reviewed and finalized festival map and event schedule
• Confirmed vendor assignments and check-in instructions
• Mailed orange parking passes to vendors with spot numbers

Public Welfare Committee

The Public Welfare Committee will meet to discuss regulatory standards for home irrigation systems. The body will also review and approve meeting minutes from September 14 and September 21, 2021.

• Discussion of Regulatory Standards for Home Irrigation Systems
• Review of well monitoring service costs ranging from $13K-$15K for local networks and $45K-$75K for remote networks
• Approval of September 14, 2021 meeting minutes
• Approval of September 21, 2021 meeting minutes

The Public Welfare Committee discussed potential regulatory standards for home irrigation systems but took no formal action. They directed Community Development to compile one year of data on backflow preventer permits and review Engineering Division reporting to inform future decisions. The meeting also included approval of prior minutes and an information item on the work calendar.

• Approved Sept. 14 meeting minutes (unanimous)
• Approved Sept. 21 meeting minutes (unanimous)
• Directed Community Development to compile one year of irrigation data and report back
• Discussed but did not vote on irrigation regulations

Finance-Personnel Committee

The committee will consider resolutions for financial consulting, a strategic plan, and sign code updates. The body is also reviewing September 2021 vouchers and October 2021 license applications.

• Resolution 3883: Authorizing staff to exceed $25,000 for financial consulting services of Tom Watson
• Resolution 3884: $11,650 contract with SBrand Solutions for an Organizational Strategic Plan
• Resolution 3885: Engagement of Attorney William Cole to review and update the City's Sign Code
• Approval of $714,274.04 in vouchers for September 2021
• Liquor license applications for Lakeshore Chinooks and The Cluckery

The Finance-Personnel Committee unanimously approved three resolutions: authorizing staff to exceed $25,000 for financial consulting services from former Finance Director Tom Watson, awarding an $11,650 contract to SBrand Solutions for a strategic plan, and engaging Attorney William Cole to review and update the city's sign code, with an amendment requiring completion within 60 days. All votes were unanimous (3-0).

• Approved October 2021 licenses (unanimous)
• Approved September 2021 voucher list (unanimous)
• Approved Resolution 3883 authorizing exceeding $25,000 for Tom Watson consulting (unanimous)
• Approved Resolution 3884 awarding $11,650 contract to SBrand Solutions for strategic plan (unanimous)
• Approved Resolution 3885 engaging Attorney William Cole for sign code review, with amendment for 60-day completion (unanimous)

Public Works Committee

The Public Works Committee is reviewing a resolution to support Washington County's proposal to install an all-way stop at the intersection of Wasaukee and Freistadt Roads. The committee is also discussing the 2021 Work Plan.

• Resolution 3886: Support for an all-way stop at Wasaukee Road (CTH M) and Freistadt Road (CTH F)
• Discussion of the 2021 Work Plan
• Review of September 14, 2021 meeting minutes

The Public Works Committee unanimously approved Resolution 3886 supporting an all-way stop at the intersection of Wasaukee and Freistadt Roads. The committee also approved the September 14, 2021 minutes and received an update on the 2021 Work Plan. No other substantive decisions were made.

• Approved Resolution 3886 supporting all-way stop at Wasaukee and Freistadt Roads (unanimous)
• Approved September 14, 2021 minutes (unanimous)

Common Council

The Common Council will discuss aldermanic redistricting and several zoning amendments for the Ulao Creek neighborhood. The body is also deciding on contracts for financial consulting, strategic planning, and sewer pump replacement.

• Ordinance 2021-1598: Aldermanic redistricting based on 2020 Census
• Ordinance 2021-1600: 46 row house-style apartments at 11040 and 11110 N. Buntrock Avenue
• Resolution 3888: $143,300 contract to LW Allen for sanitary sewer lift station pumps
• Resolution 3884: $11,650 contract with SBrand Solutions for an organizational strategic plan
• Resolution 3883: Authorization to exceed $25,000 for financial consulting services from Tom Watson

The Common Council approved the revised City of Mequon Ward Plan and Map (Resolution 3882) by a 5-3 roll call vote, which will be in effect for the 2022 spring elections through 2031. The council also approved several other resolutions, including contracts for strategic planning, sign code review, and sewer pump replacement, and authorized exceeding the $25,000 limit for financial consulting services. All other agenda items were approved unanimously, including a certified survey map and various ordinance first readings.

• Approved Resolution 3882, revised ward plan and map (5-3)
• Approved Resolution 3883, authorizing staff to exceed $25,000 for financial consulting services (unanimous)
• Approved Resolution 3884, contract with SBrand Solutions for strategic plan, $11,650 (unanimous)
• Approved Resolution 3885, engagement of Attorney William Cole for sign code review, with amendments (unanimous)
• Approved Resolution 3886, supporting all-way stop at Wasaukee and Freistadt Roads (unanimous)
• Approved Resolution 3887, temporary construction easement for I-43 expansion (unanimous)
• Approved Resolution 3888, contract to LW Allen for sewer lift station pump replacement, $143,300 (unanimous)
• Approved mayoral appointment of Perry Robinson to Milwaukee River Advisory Committee (unanimous)

Mequon Municipal Water Utility Commission

The Mequon Municipal Water Utility Commission is discussing the authorization of a contract to relocate a water main under I-43 at the Highland Road Bridge. This work is required for the WisDOT I-43 freeway expansion project to maintain service for Concordia University and other local residents.

• Proposed contract with Globe Contractors, Inc. not to exceed $606,000
• Relocation of 1,133 feet of 12-inch diameter water main at Highland Road
• Estimated 90% reimbursement of eligible costs from WisDOT

The Mequon Municipal Water Utility Commission unanimously approved a contract with Globe Contractors, Inc. to relocate a water main under I-43 at the Highland Road Bridge, with a cost not to exceed $606,000. The project is part of a 90/10 cost share, with the utility paying upfront and being reimbursed later. The commission also approved the September 9, 2021 meeting minutes unanimously.

• Approved contract with Globe Contractors, Inc. for water main relocation under I-43 at Highland Rd Bridge, not to exceed $606,000 (unanimous)
• Approved September 9, 2021 meeting minutes (unanimous)

Sewer Utility District Commission

The Sewer Utility District Commission is reviewing a contract to replace pumps at four sanitary sewer lift stations. The body is also considering a temporary construction easement for the WisDOT I-43 expansion project.

• Resolution 3888: Contract to LW Allen for replacement of four sanitary sewer lift station pumps (C, D, H, and L) for $143,300
• Resolution 3887: Temporary construction easement of 0.0022 acres at Port Washington Road and Zedler Lane for WisDOT I-43 expansion
• Approval of August 10, 2021 meeting minutes

The Sewer Utility District Commission unanimously approved a contract to LW Allen of Madison for replacing four sanitary sewer lift station pumps at $143,300, and approved a temporary construction easement for the Wisconsin DOT I-43 expansion project. Both resolutions passed 9-0. The meeting also approved the August 10, 2021 minutes.

• Approved Resolution 3888 awarding $143,300 contract to LW Allen for lift station pump replacement (unanimous)
• Approved Resolution 3887 temporary construction easement for WisDOT I-43 expansion (unanimous)
• Approved August 10, 2021 meeting minutes (unanimous)

Architectural Board

The Architectural Board will meet to review and decide on nine applications for new single-family residences and home additions. The board will also review meeting minutes from September 13, 2021.

• New single-family residence at 3750 W. Pine View Court
• New single-family residence at 6850 W. River Birch Drive
• New single-family residence at 10545 N. Coneflower Drive
• Attached garage addition at 11006 N. River Road
• Sunroom addition at 10203 N. Foxkirk Drive

The Mequon Architectural Board approved eight of nine applications, including new homes, additions, and exterior changes, with conditions on some. One garage addition at 11006 N. River Road was tabled for redesign to match neighboring homes. All votes were unanimous except one 6-1 approval.

• Approved exterior changes at 11352 N. Shorecliff Lane (unanimous)
• Approved second-story master suite, mudroom & garage at 715 W. Fox Hunt Trace (unanimous)
• Approved kitchen & laundry room addition at 10416 N. Pine Ridge Circle (unanimous)
• Approved new single-family residence at 3750 W. Pine View Court (6-1, Apfelbach no)
• Approved family room addition & exterior changes at 4430 W. Grace Avenue with window grid condition (unanimous)
• Approved new single-family residence at 6850 W. River Birch Drive (unanimous)
• Approved new single-family residence at 10545 N. Coneflower Drive with board and batten conditions (unanimous)
• Approved sunroom addition at 10203 N. Foxkirk Drive with matching shingles/siding condition (unanimous)

Appropriations Committee

The Appropriations Committee is meeting to discuss the proposed FY2022 budget, including revenues, capital projects, and departmental funding. The body will consider supplemental funding requests and a recommendation regarding the final budget and related ordinances.

• Proposed tax rate decrease to $3.13/$1,000 of assessed value
• Increase in pay-go capital spending of $140,500 over 2021 levels
• Use of $54,750 in unassigned fund balance for City-wide revaluation Phase III
• Proposed restoration of nearly $200,000 in expenses eliminated in 2021
• Establishment of a full-time IT Manager and conversion of a part-time HR role to full-time Coordinator

The Appropriations Committee reviewed the proposed FY2022 budget and approved several funding recommendations. They voted 9-0 to add three full-time paramedics using existing funds, 5-4 to fund IT equipment and a land management system evaluation from the fund balance, 8-1 to fund the Flock Safety Camera System, and 8-1 to provide $37,000 in ARPA funds to the library. The committee also approved $3,200 for poll worker food and $6,000 for median plantings, and moved the budget forward for approval.

• Approved adding 3 full-time paramedics using existing funds (9-0)
• Approved $113,500 from fund balance for IT equipment and LMS evaluation (5-4)
• Denied additional IT framework funding from fund balance (4-5)
• Approved $16,500 from fund balance for Flock Safety Camera System (8-1)
• Approved $37,000 in ARPA funds for library, with backup info required (8-1)
• Approved $3,200 for poll worker food and beverage from fund balance (9-0)
• Approved $6,000 for median plantings from fund balance (9-0)
• Moved FY2022 budget forward for approval with recommendations (9-0)

Planning Commission

The Ad Hoc Port Washington Road Design Standards Committee is meeting to establish its purpose, schedule, and goals for creating architectural and streetscape standards for the corridor. The committee will also review sample design guidelines and Ulao Creek zoning districts.

• Discussion of design standards for the Port Washington Road corridor
• Review of Ulao Creek Neighborhood Commercial zoning district
• Review of Ulao Creek Mixed Use Commercial zoning district
• Review of Ulao Creek Senior Housing zoning district
• Review of Ulao Creek Residential Cluster zoning district

Park and Open Space Board

The Board is reviewing a proposed open space plan for the Ulao Creek neighborhood featuring a linear parkway. Additionally, staff presented a draft of the 2021 Annual Report for board review and feedback.

• Ulao Creek Neighborhood Linear Park proposal
• 2021 Annual Report draft review
• Resolution 3868: $38,000 contract for Lemke Park facilities design
• 2022 Budget Requests discussion

The Park and Open Space Board approved the July 21, 2021 minutes and gave support for the Ulao Creek Neighborhood Linear Park, but stated it does not support using impact fees for a Park and Ride. The board also reviewed the 2021 Annual Report and provided feedback, and heard updates on the budget letter, 1840 Brewing Events, capital improvements, and the 2021 work plan.

• Approved the July 21, 2021 meeting minutes unanimously.
• Gave support for the Ulao Creek Neighborhood Linear Park, with feedback and questions.
• Opposed the use of impact fees to install a Park and Ride.
• Adjourned the meeting at 8:15 PM by unanimous voice vote.

Economic Development Board

The Economic Development Board approved the July 27, 2021 meeting minutes unanimously (8-0). Staff presented four options for amending or adding economic development incentives along Port Washington Road, and the Board encouraged staff to continue moving forward with the proposed incentives. The Board also heard a guest presentation on attracting a hotel to Mequon, and staff will pursue a marketability report.

• Approved July 27, 2021 meeting minutes (8-0)
• Encouraged staff to move forward with proposed Port Washington Road incentive options
• Directed staff to inquire about obtaining the Star Report on hotel marketability

Planning Commission

The Mequon Planning Commission will hold a public hearing and consider several land use items, including a conditional use for a dog agility business, multiple land divisions, accessory structure approvals, and a major zoning district change for the Ulao Creek neighborhood. The commission will also review several sign plan requests and a rezoning recommendation for a planned unit development.

• Public hearing for Dream Acres Agility dog training business at 8349 W. Pioneer Road
• Ulao Creek Neighborhood Zoning Districts and zoning map amendment (area bound by I-43, Highland Road, Oriole Lane/Ulao Creek, Pioneer Road)
• Certified survey map for 3-lot division at 10425 N. Granville Road
• Rezoning recommendation for 11040 & 11110 N. Buntrock Avenue to Town Center/PUD
• Master sign plan for Froedtert Community Hospital at 11421 N. Port Washington Road

The Mequon Planning Commission approved all consent agenda items, including accessory structures and land divisions, and recommended approval of the Ulao Creek Neighborhood Zoning Districts to the Common Council. It also approved a conditional use for a dog agility training business, denied two sign waiver requests, and approved several other sign plans and a rezoning recommendation.

• Approved consent agenda: accessory structure for Hallam, CSM for Kashou, Toldt, Bersch, and Schoessow (8-0)
• Approved conditional use for Dream Acres Agility dog training with no overnight kenneling (8-0)
• Recommended approval of Ulao Creek zoning districts and outdoor storage permit to Common Council (8-0, Goldberger abstained)
• Denied sign waiver for Jones Sign Company at 11065 N. Cedarburg Road (8-0)
• Denied master sign plan amendment for Alliance Bible Church, approved lighting plan (8-0)
• Approved master sign plan for Mequon Medical with staff conditions (7-1, Stoker no)
• Approved Froedtert Health sign waiver with conditions (8-0)
• Approved rezoning recommendation and concept plan for P2 Development apartments (8-0)

Frank L. Weyenberg Library Board of Trustees

The Frank L. Weyenberg Library Board of Trustees will meet to approve August financial reports and accounts payable, discuss COVID-19 protocols, and consider several action items including leasing two color copier/printer/scanner units, approving multiple library policies, disposing of the Jamron Collection, and reviewing the 2022 Foundation Wish List. The board will also introduce a new trustee and hear committee and staff reports.

• Lease of two color copier/printer/scanner units
• Approval of library policies including Gifts and Grants, Volunteer, Code of Conduct, and Computer and Internet Use
• Disposition of the Jamron Collection
• 2022 Weyenberg Public Library Foundation Wish List
• Discussion on presentations to Village of Thiensville and City of Mequon

The Frank L. Weyenberg Library Board of Trustees approved a 63-month lease for two color copier/printer/scanner units, approved a group of library policies (with one revision), and approved repurposing the Jamron Civil War Collection space. They also approved the 2022 Foundation Wish List and the August accounts payable statement.

• Approved August 2021 accounts payable statement for $106,935.48
• Approved 63-month lease for two color copier/printer/scanner units
• Approved all presented library policies except Request for Reconsideration, which was approved as revised
• Approved repurposing Jamron Civil War Collection space, with staff determining best use of items
• Approved 2022 Weyenberg Public Library Foundation Wish List

Public Welfare Committee

The Public Welfare Committee will review and consider recommending approval of an ordinance amendment that would allow electronic meetings for the Common Council and Planning Commission. The amendment outlines rules for individual electronic attendance, including notice requirements, quorum provisions, and closed session exclusions. The committee is also asked to discuss whether these rules should apply to the Planning Commission or if other rules should be amended.

• Ordinance amendment to Section 2-19(e) and (f) regarding meeting location and electronic attendance
• Proposed rules for electronic attendance: max 2 meetings per year for Council members, 3 for citizen committee members
• Requires 24-hour written notice to City Clerk for electronic attendance
• Closed session exclusion: electronic attendees cannot participate unless via video and no third parties present
• Discussion on whether rules apply to Planning Commission or other boards

The Public Welfare Committee reviewed a proposed ordinance on electronic meetings for the Common Council and Planning Commission. After discussion, the committee decided to keep the current rule requiring the public to attend in person, while allowing aldermen to participate electronically up to two meetings per year. The city attorney will make edits and present the ordinance at the next meeting.

• Kept in-person public participation for all committees (unanimous)
• Quorum must be in person for all committees
• Common Council: 6 members in person, 2 may dial in
• Aldermen may attend electronically 2 meetings per year, first-come-first-served
• Electronic attendance requests must be submitted in writing (email acceptable)
• City attorney to edit ordinance and present at next meeting

Appropriations Committee

The Appropriations Committee is holding a budget workshop to review key factors for the Fiscal Year 2022 budget, including a financial update, fund balances, and a five-year capital plan. The committee will also receive updates on the 2021 property revaluation, Fire & EMS staffing challenges, and the use of American Recovery Plan Act funds. Supplemental funding requests from city departments and other bodies will be discussed. The proposed budget is balanced with new tax revenue from net new construction and does not raise the tax rate.

• FY2022 capital project requests total $5,941,900, up from $3,678,400 in 2021
• Proposed budget uses ~$250,000 in new tax revenue from 1.59% net new construction
• ~$200,000 in restored spending supported by ARPA grant funds
• Fire & EMS staffing update: department still struggles to fill 24/7 shifts
• 2021 revaluation update: three-year process to update assessed values

The Appropriations Committee received updates on the 2022 budget process, including a financial overview showing revenues at 86.3% of budget and expenditures at 62.8% for 2021. The 2022 proposed budget is balanced with no anticipated tax rate increase and restores most 2021 spending reductions. The committee also discussed a fire/EMS staffing shortage, with options including consolidation or converting paid-on-call funds to full-time salaries, and reviewed ARPA fund allocations of $2.55M for eligible uses. No formal votes were taken; the meeting was informational.

• No formal votes taken; all items were informational or discussion only
• Reviewed 2021 revaluation results: 10,372 parcels reviewed, $626.7M increase in assessed values
• Discussed fire/EMS staffing shortage options: do nothing, consolidate services, or convert paid-on-call to full-time
• Reviewed ARPA funds: $2.55M in two installments, eligible uses include lost revenue, COVID-19 impacts, infrastructure
• Noted 2022 proposed budget to be distributed Sept. 24, with adoption scheduled for Nov. 9
• Discussed supplemental funding requests from departments, library, and commissions
• Noted health insurance changes: WEA Trust East plan to increase 10%, costing employees $122-$305 more per month
• Scheduled next Appropriations Committee meeting for Oct. 5

Public Safety Committee

The Public Safety Committee will review and likely recommend approval of Resolution 3880, which adopts an updated Mid-Moraine Municipal Court bond schedule for city ordinance citations. The schedule raises most base fines by $25 for first offenses, $35 for second, and $45 for third or subsequent offenses, effective October 1, 2021. The committee will also discuss intersection improvement updates and accident information for W. Freistadt Road and N. Wasaukee Road, and approve the August 10, 2021 meeting minutes.

• Resolution 3880: Adopt updated bond schedule; typical citation total bond rises from $218.50 to $250.00
• Discussion: Intersection improvements and accident info for W. Freistadt Road (CTH F) and N. Wasaukee Road (CTH M)
• Approve minutes of August 10, 2021 Public Safety Committee meeting
• Previous meeting: Approved $7,069 donation from Mequon Community Foundation for police bicycles
• Previous meeting: Waived third false alarm fee for Helen Rempel

The Public Safety Committee approved Resolution 3880, adopting an updated Mid-Moraine Municipal Court Bond Schedule for City Ordinance Citations, and approved the August 10, 2021 meeting minutes. The committee also discussed future reconstruction of the W. Freistadt Road and N. Wasaukee Road intersection, including a planned four-way stop in 2022, and heard resident concerns about speed limits, sidewalks, and I-43 construction communication.

• Approved the August 10, 2021 meeting minutes by unanimous voice vote
• Approved Resolution 3880, adopting an updated Mid-Moraine Municipal Court Bond Schedule for City Ordinance Citations, by unanimous voice vote
• Discussed Washington County's planned 2022 reconstruction of the W. Freistadt Road and N. Wasaukee Road intersection, including a four-way stop
• Discussed resident request to extend the 25 mph speed limit north of the Woods at Highland Park subdivision entrance
• Discussed lack of sidewalk/bike path from W. Mequon Road and N. Wauwatosa Road to N. Vega Avenue; Alderman Mayr to address with Public Works Committee
• Discussed communication plan for I-43 construction; Chief Pryor said website would be updated with DOT links
• Adjourned meeting at 5:15 PM by unanimous voice vote

Public Welfare Committee

The Public Welfare Committee will discuss the City of Mequon redistricting process, including population changes and proposed ward maps, and a composting plan. They will also review an ordinance on electronic meetings for the Common Council and Planning Commission. The agenda includes approval of the August meeting minutes and information items.

• Redistricting discussion with population changes per aldermanic district (2010-2020)
• Composting plan discussion
• Ordinance on electronic meetings for Common Council and Planning Commission
• Approval of August meeting minutes
• Work calendar information item

The Public Welfare Committee discussed redistricting following a 2,000-resident population increase, reviewing two proposed ward maps. City Clerk Fochs will bring a recommendation next month for approval. The committee also moved the electronic meetings ordinance to a special meeting on 9/21 at 5:15 P.M. No other substantive decisions were made; the August minutes were approved unanimously.

• Approved August meeting minutes (unanimous)
• Moved electronic meetings ordinance to special meeting on 9/21 at 5:15 P.M.
• Discussed redistricting maps; recommendation to be brought next month

Public Works Committee

The Public Works Committee will review and recommend approval of Resolution 3879, which authorizes staff to exceed $25,000 for culvert purchases from Western Culvert due to rising steel prices. They will also discuss the 2021 Work Plan, including an update on the Wasaukee Road/Freistadt Road intersection project.

• Resolution 3879: Authorize exceeding $25,000 for culvert purchases from Western Culvert, Oconomowoc, WI
• Discussion of 2021 Work Plan, including CTH M (Wasaukee Rd)/Freistadt Rd (CTH F) intersection 4-way stop installation
• Approval of August 10, 2021 minutes

The Public Works Committee unanimously approved Resolution 3879, allowing staff to exceed $25,000 for culvert purchases from Western Culvert for the remainder of Fiscal Year 2021, citing increased supply costs. The committee also approved the August 10, 2021 minutes and received an update on the 2021 Work Plan. No other substantive decisions were made.

• Approved Resolution 3879 to exceed $25,000 for culvert purchases (unanimous)
• Approved August 10, 2021 minutes (unanimous)
• Received 2021 Work Plan update (no action)

Common Council

The Mequon Common Council will consider several items, including a request to reconsider the previously approved resolution increasing the mayor's compensation, and will vote on resolutions for a traffic signal at County Line Road and Port Washington Road, converting a part-time HR assistant to a full-time coordinator, and other administrative matters. The agenda also includes first readings of ordinances on political message regulation, term limits for elected officials, and the roles of the mayor and council. A presentation on community development operations is scheduled, and a closed session is planned for goal setting for the city administrator and attorney.

• Resolution 3866: Reconsideration of mayor's compensation increase
• Resolution 3876: Traffic signal at County Line Road and Port Washington Road
• Resolution 3877: Convert part-time HR assistant to full-time coordinator (Pay Grade 6, $40,658-$55,009)
• Ordinance 2021-1595: Regulation of political messages
• Ordinance 2021-1596: Terms of office for elected officials

The Common Council approved a resolution increasing compensation for the Mayor (5-4), approved a state/municipal agreement for a traffic signal at County Line Road and Port Washington Road (5-3), and approved converting a part-time HR assistant to a full-time HR coordinator (7-1). The council also denied a charter ordinance establishing terms of office for elected officials (6-2) and tabled an ordinance regulating political messages (7-1).

• Approved Resolution 3866 increasing Mayor compensation (5-4)
• Approved Resolution 3876 for traffic signal at County Line and Port Washington Roads (5-3)
• Approved Resolution 3877 converting HR assistant to full-time coordinator (7-1)
• Denied Ordinance 2021-1596 establishing terms of office for elected officials (6-2)
• Tabled Ordinance 2021-1595 regulating political messages (7-1)
• Approved Ordinance 2021-1597 amending roles/duties of Mayor and Council (7-1)
• Approved Resolution 3878 authorizing Finance Director as bank signatory (7-1)
• Approved Resolution 3879 authorizing culvert purchases over $25,000 (7-1)

Finance-Personnel Committee

The Finance-Personnel Committee will review and approve licenses, vouchers totaling $1,095,121.20, and two resolutions. One resolution converts the part-time Human Resources Assistant to a full-time Human Resources Coordinator at Pay Grade 6 ($40,658-$55,009). Another authorizes Finance Director Jennifer L. Engroff as a signatory on city depository accounts at Port Washington State Bank. The committee will also discuss its work plan.

• Resolution 3877: Convert part-time HR Assistant to full-time HR Coordinator at Pay Grade 6 ($40,658-$55,009)
• Resolution 3878: Authorize Finance Director Jennifer L. Engroff as signatory on Port Washington State Bank accounts
• Approve August 2021 vouchers totaling $1,095,121.20
• Approve September 2021 licenses, including new Class B beer license for Sodexo at Concordia University
• Discuss Finance & Personnel Work Plan

The Finance-Personnel Committee unanimously approved Resolution 3877, amending the 2021 Employee Compensation Plan to convert the part-time Human Resources Assistant position to a full-time Human Resources Coordinator at Pay Grade 6 ($40,658 - $55,009). The change was prompted by difficulty recruiting part-time candidates due to pay and health insurance costs. The committee also approved Resolution 3878, authorizing Finance Director Jennifer L. Engroff as a signatory on all City depository accounts at Port Washington State Bank. Additionally, the committee approved the August 10, 2021 meeting minutes, September 2021 licenses, and the August 2021 voucher approval list, all unanimously.

• Approved Resolution 3877 converting the part-time HR Assistant position to a full-time HR Coordinator at Pay Grade 6 ($40,658 - $55,009).
• Approved Resolution 3878 authorizing Finance Director Jennifer L. Engroff as signatory on all City depository accounts at Port Washington State Bank.
• Approved the August 10, 2021 Finance & Personnel meeting minutes.
• Approved the September 2021 license applications.
• Approved the August 2021 voucher approval list.

Committee of the Whole

The Committee of the Whole is meeting to review the city's completed Information Technology Strategic Plan, prepared by consultant Avèro Advisors under a $54,720 contract. The meeting includes a presentation, council questions, and a potential closed session to discuss security recommendations and staffing. The council may continue discussion at a September 21 budget workshop.

• Presentation of IT Strategic Plan by Avèro Advisors
• Potential closed session on IT security and staffing
• Contract with Avèro Advisors at not-to-exceed $54,720
• Plan covers cybersecurity, digital services, infrastructure, data, and SaaS migration

The Committee of the Whole heard a presentation from Avero Advisors on an Information Technology Strategic Plan, which found outdated policies, manual processes, and underused systems. The committee then voted 8-1 to go into closed session to discuss the plan, citing state statutes on employee performance and crime prevention. No substantive decisions were made on the plan itself; the only actions were the roll-call vote to enter closed session and a voice vote to adjourn.

• Heard presentation on IT Strategic Plan from Avero Advisors
• Approved motion to enter closed session to discuss IT plan, by roll call vote 8-1
• Adjourned meeting at 7:25 PM by voice acclamation, 8-1

Board of Review

The Mequon Board of Review is meeting to hear property assessment objections, consider requests for waivers of the 48-hour requirement, and schedule further hearings. The board will also approve minutes from its September 10 meeting. This is a continuation of the assessment review process.

• Hear property assessment objections
• Consider requests for waiver of 48-hour requirement
• Approve minutes of September 10, 2021
• Schedule further hearings
• Possible final adjournment

The Mequon Board of Review approved amended assessments for two properties and sustained current assessments for three others. The board also approved the minutes from the September 10 meeting with a correction, and heard a report on the 2021 Open Book period.

• Approved amended assessment for 3412 W. Colette Court: $367,500 total (unanimous)
• Sustained current assessment for 10035 N. Miller Court (unanimous)
• Sustained current assessment for 1402 W. De La Warr Circle (unanimous)
• Approved amended assessment for 3903 W. Mequon Road: $265,000 total (unanimous)
• Sustained current assessment for 9801 N. Courtland Drive (unanimous)
• Approved September 10, 2021 minutes as amended (3-0, Chudnow abstained)
• Approved September 13, 2021 minutes (unanimous)
• Adjourned at 10:46 AM (unanimous)

Architectural Board

The Mequon Architectural Board will review and vote on six building permit applications, including new homes, additions, and a detached garage. One application for a detached garage at 4927 W. Elmdale Road has been canceled. The board will also approve minutes from its August 9, 2021 meeting.

• Detached garage at 624 W. Revere Road (Rick Genrich)
• Sunroom addition at 10507 N. Magnolia Drive (Sean & Keri Patterson)
• Screened porch addition at 10232 N. Kenilworth Circle (John & Christina Rater)
• Two new single-family residences at 10588 and 10603 N. Coneflower Court (Veridian Homes LLC)
• Re-submittal for sunroom addition at 8540 W. Highlander Drive (Judy Wilder)

The Architectural Board approved six of seven applications, including garages, sunrooms, a screened porch, and two new homes, all with conditions. One application for a detached garage at 4927 W. Elmdale Road was canceled. Minutes from the August 9, 2021 meeting were approved unanimously.

• Approved detached garage at 624 W. Revere Road with conditions (4-0)
• Approved sunroom addition at 10507 N. Magnolia Drive with conditions (5-0)
• Approved screened porch addition at 10232 N. Kenilworth Circle (5-0)
• Canceled detached garage application at 4927 W. Elmdale Road
• Approved new home at 10588 N. Coneflower Court with conditions (5-0)
• Approved new home at 10603 N. Coneflower Court with conditions (5-0)
• Approved sunroom resubmittal at 8540 W. Highlander Drive with conditions (5-0)

Board of Review

The Mequon Board of Review will meet to handle property assessment matters, including approving the 2021 assessment roll, hearing objections, and considering requests for telephone testimony, waivers to circuit court, and late filings. The agenda includes routine items like approving minutes and the assessor's report, but also specific actions on individual property appeals.

• Approve 2020 assessment roll corrections
• Hear requests for telephone testimony from MMAC 150 Aurora LLC (12203 N. Corporate Parkway)
• Consider waiver to circuit court for Daystar Properties LLC (1500 W. Market Street)
• Decide on late-filed appeals from Craig Johnson (624 E. Circle Road) and Paul Apfelbach
• Hear property assessment objections from six residential property owners

The Mequon Board of Review accepted the 2021 assessment roll and approved one correction to the 2020 roll. It also approved waivers for two properties to Circuit Court and granted 48-hour requirement waivers for two property owners. The board heard six property assessment objections, sustaining five and amending one (Millard property).

• Approved minutes of April 27, 2021 by voice acclamation.
• Accepted the 2021 assessment roll unanimously.
• Approved one 2020 assessment roll correction for Scott Siefert (decrease of $30,300, tax reduction of $417.23).
• Waived hearings for MMAC 150 Aurora and Daystar Properties LLC to Circuit Court.
• Approved 48-hour requirement waivers for Craig Johnson and Paul H. Apfelbach.
• Sustained assessments for Pokorski, Schuster, Hajduk, Levy, and Sommerhauser (with dissenting votes on Pokorski and Sommerhauser).
• Amended assessment for Millard property to $329,600 (land $154,600, improvements $175,000).
• Scheduled further hearings for September 13, 2021.

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission will review and approve the 2021 prioritized list of bike and pedestrian projects, discuss the WisDOT-approved design for the OIT Crossing/Mequon Road Corridor, and consider a $15,000 budget request for a comprehensive Bicycle and Pedestrian Plan. The meeting includes routine approval of minutes and resident communications.

• Approval of 2021 prioritized project list, with Port Washington Road extension moved to priority #3
• Discussion of WisDOT design approval for OIT Crossing/Mequon Road Corridor, including rejected flashing signals and lane reductions
• Potential budget request of $15,000 for a Bicycle and Pedestrian Comprehensive Plan
• Review of August 12, 2021 meeting minutes

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission made recommendations on the OIT Crossing/Mequon Road Corridor, including installing a traffic signal at Weston Drive and narrowing the corridor by 3 feet with a 5-foot bike lane. They also recommended appealing to WisDOT for Rectangular Rapid-Flashing Beacons at the OIT crossing. The commission agreed to request $15,000 in funding for a 2010-2030 Bikeway Plan update. No action was taken on the 2021 prioritization list due to an error, and several other items were left without action.

• Recommended installing a traffic signal at Mequon Road and Weston Drive (6-0)
• Recommended narrowing corridor by 3' with a 5' bike lane (6-0)
• Recommended appealing WisDOT for RRFB beacons at OIT crossing (5-1)
• Agreed to request $15,000 for 2010-2030 Bikeway Plan update
• Approved August 12, 2021 minutes (unanimous)

Committee of the Whole

The Committee of the Whole will discuss policy decisions on pedestrian and traffic safety improvements along Mequon Road from Buntrock Avenue to Cedarburg Road, following partial approval from the Wisconsin Department of Transportation (WisDOT). The council must choose between a traffic signal or restricted median access at Weston Drive, decide whether to appeal WisDOT's denials on narrowing the road, turn lane lengths, and flashing beacons, and consider closing a median opening. The estimated cost for the approved design is about $1.5 million, with additional streetscaping elements totaling $1.625 million. The committee will also consider Resolution 3876 approving agreements for a traffic signal at County Line Road and Port Washington Road.

• Policy decision: traffic signal vs. restricted median access at Weston Drive and Mequon Road
• WisDOT denied narrowing cross section by 8 feet, requested turn lane lengths, and RRFB installation at OIT crossing
• WisDOT requires closing median opening by MTC1 and installing 'Do Not Stop on Tracks' signage
• Estimated $1.5M for traffic signal, crosswalks, corridor narrowing, and OIT median streetscape
• Resolution 3876: State/Municipal Maintenance and Financial Agreements for traffic signal at County Line Road and Port Washington Road

The Committee of the Whole discussed WisDOT's conditional approval of pedestrian and traffic safety improvements along Mequon Road from Buntrock Avenue east toward Cedarburg Road, confirming its original decision to include traffic signals, beacons, and lane widths. A motion to recommend Resolution 3876, which would approve agreements for installing a traffic signal at County Line Road and Port Washington Road with Mequon taking full financial responsibility ($309,500 for installation plus long-term operation and maintenance), failed 2 to 6. The meeting adjourned at 9:25 PM.

• Confirmed original decision to include traffic signals, installation of beacons, and lane widths in Mequon Road safety improvements
• Failed to recommend Resolution 3876 (2-6) for a State/Municipal Maintenance Agreement and Financial Agreement for a traffic signal at County Line Road and Port Washington Road
• Adjourned at 9:25 PM by voice acclamation (7-1)

Mequon Municipal Water Utility Commission

The Mequon Municipal Water Utility Commission will consider authorizing a contract with MJ Construction Inc. for relocating a water main near County Line Road as part of the I-43 expansion, not to exceed $863,233.35. The commission will also discuss a temporary land easement for WisDOT related to the relocation. The agenda includes approval of the August 10, 2021 minutes.

• Contract with MJ Construction Inc. for water main relocation near County Line Road, not to exceed $863,233.35
• Temporary land easement for WisDOT I-43 water main relocation on Parcel 15, owned by Mequon Senior Apartments, LLC
• Approval of August 10, 2021 meeting minutes

The Mequon Municipal Water Utility Commission unanimously approved a contract with MJ Construction Inc. to relocate a water main near County Line Road for the I-43 expansion project, not to exceed $863,233.35. They also approved a temporary land easement for the Wisconsin Department of Transportation (WisDOT) for the same project. The meeting minutes from August 10, 2021, were approved unanimously.

• Approved contract with MJ Construction Inc. for water main relocation near County Line Road for I-43 expansion, not to exceed $863,233.35 (unanimous)
• Approved temporary land easement for WisDOT I-43 water main relocation (unanimous)
• Approved August 10, 2021 meeting minutes (unanimous)

Board of Police Commissioners

The Board of Police and Fire Commissioners certified the proposed Fire Department recruits, approving the eligibility list by a 4-0 roll call vote. The meeting also included reports from police and fire chiefs on staffing, mental health calls, and budget work, but no other formal decisions were made.

• Approved minutes of July 6, 2021 and June 1, 2021 (voice acclamation)
• Certified proposed Fire Department recruits (4-0)

Board of Police Commissioners

The Mequon Board of Police and Fire Commissioners is meeting to approve prior meeting minutes, hear chief's reports, and take action on certifying the eligibility list for fire department recruits. Public comment is allowed on non-agenda items. The agenda is otherwise routine and procedural.

• Review/Certify Eligibility List for Fire Department Recruits
• Approve meeting minutes of July 6, 2021 and June 1, 2021

Festivals Committee

The Festivals Committee is meeting to finalize plans for the Taste of Mequon festival, including vendor space assignments, event schedule, volunteer duties, and the children's area. They will also review the festival grounds map and discuss the 9/11 remembrance ceremony. The meeting includes approval of the August 11 minutes and setting the next meeting date.

• Review and approve August 11 meeting minutes
• Vendor space assignments for Library Parking Lot and Cedarburg Road, including food trucks and inflatables
• Event schedule with bands, Color Run, and 9/11 Remembrance Ceremony
• Volunteer signup and shift assignments for festival setup and operations
• Next meeting set for October 14 at 6:30 PM

The Festivals Committee approved the August 11 meeting minutes unanimously. Chair Nerbun and Staff Liaison Enea will meet with city staff to review the final event map, setup, and the Sheriff's Office emergency response plan. The committee still needs volunteers and discussed scheduling, including an 8am arrival and use of radios and safety vests. No other formal decisions were made.

• Approved the August 11 meeting minutes by voice acclamation (unanimous).
• Scheduled a meeting with city staff to review the final map, setup, and emergency response plan.
• Planned for volunteer arrival at 8am with radios and yellow safety vests.
• Assigned committee member Luchins to contact Piggly Wiggly about the mascot for the 2-4pm slot.
• Set next meeting for October 14, 2021 at 6:30 PM.
• Adjourned at 7:16 PM.

Frank L. Weyenberg Library Board of Trustees

The Frank L. Weyenberg Library Board of Trustees will meet to approve July 2021 minutes and accounts payable, receive committee and staff reports, and discuss COVID-19 protocols, wage comparisons, and an aspirational 2022 budget. The agenda includes routine approvals and forward-looking discussions.

• Approval of July 2021 accounts payable
• Discussion and possible action on COVID-19 protocols
• Discussion on wage comparisons and 2021 wages
• Discussion on aspirational 2022 budget

The Frank L. Weyenberg Library Board of Trustees approved the July 2021 accounts payable statement in the amount of $104,548.13 and the minutes of the July 21, 2021 meeting. The board also discussed the aspirational 2022 budget, wage comparisons, and COVID-19 protocols, but took no action on these items. No public comments or announcements were made.

• Approved minutes of July 21, 2021 meeting (motion carried)
• Approved accounts payable statement for July 2021 in amount of $104,548.13 (motion carried)

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The commission is conducting its annual review of the 2010-2030 priority list for bike and pedestrian projects. Discussion includes specific location updates such as grade separation at Mequon Road and connections to the Ozaukee Interurban Trail.

• Annual Review of 2010-2030 Bike and Pedestrian Way Commission Recommendations
• Bike Safety Brochure discussion
• Mequon Rd & OIT grade separation priority update
• Main St to OIT connection priority adjustment

The commission unanimously approved the June 3, 2021 meeting minutes. They discussed the bike safety brochure, which will be printed and distributed at City Hall, Police Department, and bike events. Director Lundeen reported that WisDOT rejected some requested changes to the Ozaukee Interurban Trail (OIT) project, including no flashing signals and no lane reduction to 8 feet, but allowed dynamic speed boards; the matter will go back to the Common Council. The commission also discussed updating the 2010-2030 Bikeway Plan and sidewalk concerns on Buntrock Ave and Wauwatosa Road.

• Approved June 3, 2021 meeting minutes (unanimous)
• Discussed bike safety brochure distribution (no formal action)
• Discussed WisDOT OIT modifications and referral to Common Council (no formal action)
• Discussed monthly updates to 2010-2030 Bikeway Plan (no formal action)

Festivals Committee

The Mequon Festivals Committee is meeting to plan the Taste of Mequon festival, including vendor and sponsor updates, logistics, children's area, and marketing. The agenda also includes updates on 9/11 recognition and volunteer recruitment. The meeting is primarily for discussion and planning, with no formal votes scheduled on the agenda.

• Vendor and sponsor updates for Taste of Mequon
• 9/11 Recognition updates
• Logistics updates including event set-up, schedule, map, and space numbers
• Children's Area updates
• Marketing/communications including yard signs, posters, and banners

The Festivals Committee approved the previous meeting minutes unanimously. The committee discussed vendor updates, 9/11 recognition plans, logistics for the upcoming event, children's area details, marketing, and volunteer recruitment. No major policy decisions were made; the meeting focused on event planning and coordination.

• Approved meeting minutes by voice acclamation (unanimous)
• Finalized Homestead High School band for 9/11 recognition
• Secured ATMs for the event
• Scheduled next meeting for 9/2/2021 at 6:30 P.M.

Public Welfare Committee

The Public Welfare Committee will review Chapter II, Article IV of the city code governing administration of city operations, and discuss allowing electronic meetings for the Common Council and Planning Commission. They will also discuss a resolution on home irrigation systems and a composting plan. The meeting includes review of prior minutes and a work calendar.

• Review of Chapter II, Article IV - Administration of City Operations
• Discussion of electronic meetings for Common Council and Planning Commission
• Resolution 3875 - Informational item on home irrigation systems
• Composting plan discussion
• Approval of July 13, 2021 meeting minutes

The Public Welfare Committee approved the minutes of the previous meeting and discussed, but did not vote on, proposed changes to allow virtual/hybrid meetings and to amend employee suspension and salary-setting procedures. The committee also discussed water conservation for irrigation systems and moved a composting plan to the next meeting. No substantive decisions were made beyond approving the minutes.

• Approved meeting minutes by voice acclamation (unanimous)
• Discussed electronic meetings ordinance, no action taken
• Discussed Chapter II/Article IV amendments, no action taken
• Discussed irrigation system water use, no action taken
• Moved composting plan to next meeting

Finance-Personnel Committee

The Finance-Personnel Committee will review and approve routine items including August 2021 licenses, July 2021 vouchers totaling $747,598.80, and meeting minutes. They will also consider Resolution 3872 authorizing the collateral assignment of the Blue Ribbon Self Storage III development agreement to First Midwest Bank, and discuss the 2021 YTD investment report, Q2 budget, and work plan.

• Resolution 3872: Collateral assignment of Blue Ribbon Self Storage III development agreement to First Midwest Bank
• Approval of August 2021 licenses including new Class B beer/liquor licenses for Taste of Mequon, Daily Taco, and The Stilt House
• Approval of July 2021 vouchers totaling $747,598.80
• Discussion of 2021 YTD investment report as of 6/30/2021
• Discussion of 2021 Q2 YTD budget (unaudited)

The Finance-Personnel Committee approved the July 13, 2021 meeting minutes, August 2021 licenses, July 2021 vouchers, and Resolution 3872 authorizing the collateral assignment of the development agreement with Blue Ribbon Self Storage III, LLC to First Midwest Bank. All approvals were unanimous by voice acclamation. The committee also discussed the 2021 investment report and Q2 budget, noting lower investment returns and lagging public safety revenues, and agreed to invite Dana Investments to present after Q3.

• Approved July 13, 2021 meeting minutes (unanimous)
• Approved August 2021 licenses (unanimous)
• Approved July 2021 voucher list (unanimous)
• Approved Resolution 3872 authorizing collateral assignment of Blue Ribbon Self Storage III development agreement to First Midwest Bank (unanimous)

Public Works Committee

The Public Works Committee will review and recommend approval of four resolutions, including a $38,000 design contract for a restroom/concession/storage facility at Lemke Park, a permanent easement to WE Energies, agreements with WisDOT for highway projects, and the purchase of a John Deere loader with attachments. The committee will also hear a WisDOT presentation on the I-43 North/South Corridor project and discuss drainage improvements, a fence on the Mequon Road bridge, and engine braking signs.

• Resolution 3868: Award $38,000 design contract to Kueny Architects for Lemke Park restroom/concession/storage facility
• Resolution 3870: Grant permanent easement to WE Energies for electrical cables at DPW facility, 10800 N. Industrial Drive
• Resolution 3871: Approve state/municipal agreements with WisDOT for County Line Road and Mequon Road interchanges
• Resolution 3873: Purchase John Deere 624P loader ($232,043) and plow/wing attachments ($35,947) from Brooks Tractor and Universal Truck Equipment
• Discussion: WisDOT presentation on I-43 North/South Corridor project

The Public Works Committee unanimously approved four resolutions: a design contract for a restroom/concession/storage facility at Lemke Park, a permanent easement to WE Energies for electrical cables, a state/municipal maintenance agreement for highway projects, and the purchase of a loader with attachments. All votes were 3-0. Discussion items included the I-43 corridor project, drainage CIP, and bridge fence concerns, but no decisions were made on those.

• Approved Resolution 3868: Design contract with Kueny Architects for Lemke Park facility, not-to-exceed $38,000 (unanimous)
• Approved Resolution 3870: Permanent easement to WE Energies for electrical cables at DPW facility (unanimous)
• Approved Resolution 3871: State/municipal maintenance and financial agreements for County Line Road and Mequon Road interchanges, conditioned on sidewalk removal at County Line/Port Washington intersection (unanimous)
• Approved Resolution 3873: Purchase of John Deere loader ($232,043) and plow/wing attachments ($35,947), plus $228,715 transfer to equipment replacement account (unanimous)

Sewer Utility District Commission

The Sewer Utility District Commission will review and recommend approval of Resolution 3871, which authorizes agreements with the Wisconsin Department of Transportation for the I-43 expansion project. This includes two State/Municipal Financial Agreements for sanitary sewer work at the County Line Road and Mequon Road interchanges, and a State/Municipal Maintenance Agreement for new sidewalks. The sewer work costs $3,200 total, and the sidewalk agreement would obligate the city to maintain and plow the new sidewalks, potentially increasing operational costs.

• Resolution 3871: Approve State/Municipal Maintenance Agreement for sidewalks on Port Washington Road, County Line Road, Mequon Road, Highland Road, and Donges Bay Road bridge
• State/Municipal Financial Agreement for sanitary sewer work at County Line Road Interchange: $3,050
• State/Municipal Financial Agreement for sanitary sewer work at Mequon Road Interchange: $150
• State/Municipal Financial Agreement for water main work at County Line Road Interchange: $5,850 (to be reviewed by Water Utility Commission)
• Approval of June 8, 2021 meeting minutes

The Sewer Utility District Commission unanimously approved Resolution 3871, authorizing state/municipal maintenance and financial agreements with the Wisconsin Department of Transportation for the County Line Road and Mequon Road interchanges. The commission also approved the June 8, 2021 meeting minutes and adjourned at 7:32 PM.

• Approved June 8, 2021 meeting minutes (unanimous)
• Approved Resolution 3871 for WisDOT interchange agreements (unanimous)
• Adjourned at 7:32 PM (unanimous)

Public Safety Committee

The Public Safety Committee will review and recommend approval of a resolution accepting a $7,069.37 donation from the Mequon Community Foundation to purchase two police bicycles and equipment for the Bicycle Patrol Program. The committee will also discuss a false alarm waiver request for a residence on W. Dunhill Dr., with staff recommending denial. The agenda includes approval of minutes from June 8 and July 13, 2021, and future meeting topics.

• Resolution to accept $7,069.37 donation for police bicycles from Mequon Community Foundation
• False alarm waiver request for 4547 W. Dunhill Dr. (second and third alarms, fees $200 and $300)
• Approval of minutes from June 8, 2021 (including sex offender ordinance discussion) and July 13, 2021 (cancelled due to technical issues)
• Discussion of future meeting topics

Common Council

The Mequon Common Council will hear a WisDOT presentation on the I-43 North/South Corridor expansion, hold public hearings and vote on two ordinances: one rezoning properties on N. Baehr Road and another reducing the minimum lot size for keeping chickens from 1.5 to 0.75 acres. The council will also consider resolutions on mayor compensation, a design contract for Lemke Park, equipment purchases, and a police bicycle donation, among other items. Several items are listed as first readings or have recommendations forthcoming from committees.

• Rezoning at 9961 and 9931 N. Baehr Road (Ordinance 2021-1593)
• Chicken lot size reduction to 0.75 acres (Ordinance 2021-1594)
• Resolution 3866: Increase mayor's compensation
• Resolution 3868: $38,000 design contract for Lemke Park restroom/concession/storage to Kueny Architects
• Resolution 3873: Purchase John Deere loader ($232,043) and plow/wing attachments ($35,947)

The Common Council approved a rezoning for two Baehr Road properties, removing a 30-foot right-of-way contingency, and approved an ordinance allowing chickens with a 7-1 vote. It also approved a 6-2 resolution increasing future mayor compensation, and approved several resolutions including a design contract for Lemke Park and equipment purchases. The council received a presentation on the I-43 expansion project and went into closed session for a potential claim and a stormwater easement.

• Approved rezoning at 9961 and 9931 N. Baehr Road, removing right-of-way contingency (unanimous)
• Approved chicken ordinance (7-1, Mayr dissenting)
• Approved mayor compensation increase for future mayors (6-2, Bushee and Mayr dissenting)
• Approved SMMA/SMFA agreements for County Line and Mequon Road interchanges with amendment (unanimous)
• Approved $38,000 design contract for Lemke Park restroom/concession facility (unanimous)
• Approved purchase of John Deere loader and plow attachments, $267,990 total (unanimous)
• Approved donation of $7,069 for police bicycles (unanimous)
• Approved consent agenda including final plats for Foxtown and Lakeshore Estates (unanimous)

Mequon Municipal Water Utility Commission

The Mequon Municipal Water Utility Commission will consider Resolution 3871, which authorizes a State/Municipal Maintenance Agreement (SMMA) for sidewalk maintenance and three State/Municipal Financial Agreements (SMFAs) for sanitary sewer and water main work related to the I-43 reconstruction project. The SMFAs involve small payments for utility adjustments, while the SMMA would obligate the city to maintain new sidewalks, potentially increasing operational costs. The commission will also review and approve the minutes from the June 8, 2021 meeting.

• Resolution 3871: Approves SMMA for sidewalk maintenance and SMFAs for sewer/water work at County Line and Mequon Road interchanges
• SMFA fiscal impacts: County Line Road sewer $3,050, water $5,850; Mequon Road sewer $150
• SMMA obligates city to maintain sidewalks including snow removal and repair
• Approval of June 8, 2021 meeting minutes

The Mequon Municipal Water Utility Commission unanimously approved Resolution 3871, which authorizes State/Municipal Maintenance and Financial Agreements with the Wisconsin Department of Transportation for the County Line Road and Mequon Road interchanges. The commission also approved the June 8, 2021 meeting minutes and adjourned.

• Approved Resolution 3871 for WisDOT interchange agreements (unanimous)
• Approved June 8, 2021 meeting minutes (unanimous)

Architectural Board

The Mequon Architectural Board will review and vote on 12 applications for new single-family residences, additions, detached garages, and exterior changes across the city. The agenda includes a mix of new constructions, additions, and re-submittals, with public comments accepted in writing or by advance registration.

• Veridian Homes new single-family residence at Lot #68 Coneflower Court, The Enclave Phase V
• Dave Killen detached garage at 11653 N. Pinehurst Circle, Pinehurst
• Tom & Mary Holton kitchen & mudroom addition at 11444 N. Shorecliff Lane, Shorecliff
• Nick Ruiz pool area bath & storage addition at 115 E. Ravine Drive, Beechwood Farms II
• Wendy Boom re-submittal for family room addition at 11222 N. Country View Drive, Country View Estates

The Mequon Architectural Board approved all 12 applications on the August 9, 2021 agenda, including new single-family residences, detached garages, and additions. Each approval was unanimous, with some projects subject to conditions such as adding window grids, shutters, or corner boards. The board also approved the July 12, 2021 meeting minutes.

• Approved new single-family residence at 10517 N. Coneflower Drive (unanimous, with condition to add window grids to patio doors)
• Approved detached garage at 11653 N. Pinehurst Circle (unanimous, with conditions for corner boards, gable vent, grids/shutters, fascia/gutter returns)
• Approved kitchen & mudroom addition at 11444 N. Shorecliff Lane (unanimous, as submitted)
• Approved pool area bath & storage addition at 115 E. Ravine Drive (unanimous, as submitted)
• Approved detached garage at 4110 W. Freistadt Road (unanimous, with conditions for siding match, shutter removal, and three windows)
• Approved detached garage at 13221 N. Windsor Court (unanimous, with condition to add black shutters)
• Approved new single-family residence at 3368 W. Riverland Drive (unanimous, with condition to add grids to all windows except patio doors)
• Approved new single-family side-by-side at 6095/6115 W. Woods Lane (unanimous, as submitted)

Economic Development Board

The Economic Development Board will review and comment on a draft incentive policy for redevelopment along Port Washington Road, which outlines four tiers of TIF-based incentives for high-priority sites. The board will also approve minutes from the June 29 meeting and receive staff updates. The agenda is largely procedural, with the main substantive item being the policy discussion.

• Draft TIF incentive policy for Port Washington Road with four incentive tiers
• Tier 1: fast-track formula for projects increasing improvement value by over $1.5 million, paid back over 15 years
• Tier 2: traditional TIF financing or loans for high-priority sites, capped at 20-30% of project cost
• Tier 3: matching cash grants using $700,000 in existing increment for non-fast-track projects
• Tier 4: use of increment for public improvements like landscaping, lighting, and signage

The Economic Development Board discussed a draft policy for TIF 4 and TIF 5 incentives for the Port Washington Road corridor, including four tiers of incentives and high-priority sites. No formal decisions were made on the incentive structure; staff will incorporate feedback for future Council support. The board approved the June 29, 2021 meeting minutes unanimously (8-0).

• Approved June 29, 2021 meeting minutes (8-0)
• Discussed draft TIF 4 and TIF 5 incentive policy; no decision made
• Identified high-priority sites for redevelopment; no formal action
• Adjourned meeting (8-0)

Planning Commission

The Mequon Planning Commission will hold a public hearing on a conditional use amendment for two new buildings at the Cedar Stone Equine Center, and will consider final plat approvals for a 9-lot subdivision at Lakeshore Estates and a 23-home development at Residence at Foxtown, plus a setback waiver for a home addition on Spring Avenue. The meeting is virtual and in-person due to COVID-19.

• Public hearing: Canfield Buildings for Cedar Stone Equine Center, conditional use grant amendment and accessory structure over 1,000 sq ft, 14111-14115 N. Cedarburg Road
• Final plat: Pinnacle Engineering Group for Lakeshore Estates, 9-lot subdivision at southwest corner of Lakeshore Drive and Pioneer Road
• Final plat: Lakeside Development Mequon, LLC, 23 single-family homes east of 11050 N. Weston Drive (Residence at Foxtown)
• Setback waiver: Wade Weissman Architecture for Grebe, addition at 11417 N. Spring Avenue

The Mequon Planning Commission approved the June 28, 2021 minutes and all four consent agenda items unanimously (5-0). The consent agenda included a conditional use grant amendment for two new buildings at Cedar Stone Equine Center, final plat approval for a 9-lot subdivision at Lakeshore Estates, final plat approval for a 23-home development at Residence at Foxtown, and a setback waiver for a home addition on N. Spring Avenue. No public comment was received on the public hearing item.

• Approved June 28, 2021 meeting minutes (5-0)
• Opened and closed public hearing for Canfield Buildings at Cedar Stone Equine Center (5-0)
• Approved consent agenda including conditional use grant amendment and accessory structure for Cedar Stone Equine Center (5-0)
• Approved final plat for 9-lot subdivision at Lakeshore Estates (5-0)
• Approved final plat for 23 single-family homes at Residence at Foxtown (5-0)
• Approved setback waiver for Grebe property at 11417 N. Spring Avenue (5-0)

Festivals Committee

The Festivals Committee will review vendor and sponsor lists for the Taste of Mequon, discuss the 9/11 tribute, logistics, and the 2021 budget. As of July 16, there are 29 vendors and six sponsors totaling $2,900, with a budget surplus of $6,693.

• Vendor list: 4 artist/craftsmen, 11 non-food, 14 food/beverage vendors; 5 food vendors applied for liquor license
• Sponsor list: 6 sponsors totaling $2,900
• Budget surplus of $6,693 as of July 16, 2021
• 9/11 tribute discussion: flags, tribute at start and between 5:30-6:00 P.M., stickers
• Logistics: ATM options to be presented

The Festivals Committee meeting scheduled for July 22, 2021, did not take place because a quorum was not present. Only four of nine committee members attended, and no decisions were made.

Frank L. Weyenberg Library Board of Trustees

The Frank L. Weyenberg Library Board of Trustees will meet to approve June financial reports and accounts payable, and discuss possible actions on COVID-19 protocols, circulation policy, and a credit card policy. They will also consider closing the library for Taste of Mequon on September 11, 2021, and discuss wage comparisons for 2021.

• Approve accounts payable for June 2021
• Discuss and possible action on COVID-19 protocols
• Discuss and possible action on circulation policy
• Action item: closing for Taste of Mequon, September 11, 2021
• Discussion: wage comparisons and 2021 wages

The Frank L. Weyenberg Library Board of Trustees approved the revised Circulation Policy and the revised Credit Card Policy. They also approved the June 2021 Accounts Payable Statement for $85,912.26 and voted to close the library on September 11, 2021 for the Taste of Mequon festival. The board approved the minutes from the June 16, 2021 meeting.

• Approved the minutes of the June 16, 2021 meeting.
• Approved the Accounts Payable Statement for June 2021 in the amount of $85,912.26.
• Approved the revised Circulation Policy.
• Approved closing the Library on September 11, 2021 for the Taste of Mequon festival.
• Approved the revised Credit Card Policy.

Park and Open Space Board

The Park and Open Space Board will consider awarding a design contract for a combined restroom, concession, and storage facility at Lemke Park to Kueny Architects for up to $38,000. They will also discuss and potentially approve a letter to the Common Council requesting restoration and increases in the 2022 parks budget, covering items like maintenance, facilities, and staffing. The meeting is virtual due to COVID-19.

• Resolution 3868: Award architectural/engineering design services for Lemke Park facility to Kueny Architects, L.L.C., not to exceed $38,000
• 2022 Budget Requests: Board to review and approve letter to Mayor and Common Council requesting restoration of FY2021 budget cuts, increased O&M, facilities, parks capital, EAB tree removal, parking lots, and additional staffing
• Approval of June 23, 2021 meeting minutes
• Parks and Forestry Superintendent Report and 2021 Work Plan update

The Park and Open Space Board unanimously approved Resolution 3868, awarding an architectural/engineering design contract for a combined restroom, concession, and storage facility at Lemke Park to Kueny Architects, L.L.C. for up to $38,000. The board also unanimously approved the 2022 budget requests, with conditional approval allowing for edits or changes. The June 23, 2021 meeting minutes were approved unanimously.

• Approved Resolution 3868 awarding design contract to Kueny Architects for Lemke Park facility, up to $38,000 (unanimous)
• Approved 2022 budget requests with conditional approval for edits or changes (unanimous)
• Approved June 23, 2021 meeting minutes (unanimous)

Public Welfare Committee

The Public Welfare Committee will review and potentially recommend approval of two ordinances: one amending Chapter II on city administration and another establishing terms of office for elected officials. They will also discuss tree trimming, composting, and home irrigation systems. The meeting is virtual due to COVID-19.

• Ordinance amending Chapter II Article II – Administration
• Charter ordinance establishing terms of office for elected officials
• Discussion on tree trimming and wood retention
• Discussion on composting plan
• Discussion on home irrigation systems

The Public Welfare Committee unanimously approved two ordinances: one amending the roles, duties, and functions of the Mayor and Common Council, and another establishing terms of office for elected officials, with an amendment adding 'full terms' to clarify term limits. The committee also discussed tree trimming, a composting plan, and home irrigation systems, but took no formal action on these items.

• Approved Ordinance 2021-1597 amending roles of Mayor and Common Council (unanimous)
• Approved Ordinance 2021-1596 establishing terms of office, amended to include 'full terms' (unanimous)
• Approved June meeting minutes (unanimous)

Finance-Personnel Committee

The Finance-Personnel Committee will review and recommend approval of several resolutions, including a $100,000 revolving loan for Aleksa Learning Center, appointment of a new finance director, a strategic plan contract, a waiver for Copps Industries, and a mayor's compensation increase. They will also approve licenses, vouchers totaling $2,060,886.96, and discuss the work plan.

• Resolution 3857: $100,000 revolving loan for Aleksa Learning Center at 1415 Donges Bay Road
• Resolution 3858: Appoint Jennifer Engroff as Director of Finance/City Treasurer
• Resolution 3859: $8,500 contract with Better Dash Faster Consulting for strategic plan
• Resolution 3860: Waiver of repurchase and right of first refusal for Copps Industries
• Resolution 3866: Increase mayor's compensation

The Finance-Personnel Committee approved a $100,000 revolving loan for Aleksa Learning Center at 1415 Donges Bay Road, and appointed Jennifer Engroff as Director of Finance/City Treasurer. It also approved a $8,500 contract with Better Dash Faster Consulting for a strategic plan, a waiver for Copps Industries, and a 2-1 roll call vote to increase the Mayor's salary (effective for the next Mayor). All other items, including June minutes, July licenses, and June vouchers, were approved unanimously.

• Approved $100,000 revolving loan for Aleksa Learning Center (Resolution 3857)
• Approved appointment of Jennifer Engroff as Director of Finance/City Treasurer (Resolution 3858)
• Approved $8,500 strategic plan contract with Better Dash Faster Consulting (Resolution 3859)
• Approved waiver of repurchase/right of first refusal for Copps Industries (Resolution 3860)
• Approved Mayor salary increase by 2-1 roll call vote (Resolution 3866)
• Approved June 8, 2021 meeting minutes
• Approved July 2021 licenses
• Approved June 2021 voucher payment list

Public Works Committee

The Public Works Committee will review and recommend approval of four resolutions: rejecting a bid for the 2021 Road Improvements Irrigation Removal Contract due to a 220% cost overrun, awarding a street light removal contract in Mequon Business Park, authorizing a temporary easement for the I-43 expansion, and awarding cleaning services for the Public Safety Building. They will also discuss the 2020 Work Plan.

• Reject all bids for 2021 Road Improvements Irrigation Removal Contract (low bid $122,250 vs $55,000 estimate)
• Award Mequon Business Park Street Light Removal to J Miller Electric, $42,000
• Authorize temporary easement at 9961 N. Port Washington Road for I-43 expansion
• Award 2021 cleaning services for Public Safety Building to Vanguard Cleaning Systems, $23,310
• Discuss 2020 Work Plan

The Public Works Committee unanimously approved four resolutions: rejecting all bids for the 2021 Road Improvements Irrigation Removal Contract, awarding a $42,000 contract to J Miller Electric for street light removal in the Mequon Business Park, authorizing a temporary limited easement agreement with WisDOT for the I-43 expansion, and awarding a $23,310 cleaning services contract to Vanguard Cleaning Systems. The committee also discussed future work plan items, including a loader purchase and potential reflector installation on Cedarburg Road.

• Approved Resolution 3861 rejecting all bids for the 2021 Road Improvements Irrigation Removal Contract.
• Approved Resolution 3862 awarding the Mequon Business Park Street Light Removal Contract to J Miller Electric for $42,000.
• Approved Resolution 3863 authorizing a temporary limited easement agreement with WisDOT for the I-43 project at 9961 North Port Washington Road.
• Approved Resolution 3864 awarding a cleaning services contract to Vanguard Cleaning Systems for a not-to-exceed cost of $23,310.
• Approved the June 8, 2021 minutes unanimously.

Public Safety Committee

The July 13, 2021, meeting of the Public Safety Committee was unable to be held due to technological issues. No decisions were made or items discussed.

Common Council

The Mequon Common Council will consider several resolutions, including a $100,000 revolving loan for Aleksa Learning Center, a report on fire department facilities, and a resolution to resume in-person meetings. The agenda also includes consent items, ordinance first readings, and a potential closed session on a stormwater easement.

• Resolution 3857: $100,000 revolving loan for Aleksa Learning Center at 1415 Donges Bay Road
• Resolution 3856: Requiring resumption of in-person meetings
• Resolution 3858: Appointing Jennifer Engroff as Director of Finance/City Treasurer
• Resolution 3862: $42,000 contract to J Miller Electric for street light removal
• Resolution 3865: $37,885 for police vehicle purchase and equipment

The Common Council approved a $100,000 revolving loan for Aleksa Learning Center at 1415 Donges Bay Road, and approved Resolution 3856 requiring resumption of in-person meetings, with exceptions to be considered by the Public Welfare Committee. The council also approved several other resolutions, including appointing Jennifer Engroff as Director of Finance/City Treasurer, awarding contracts for strategic planning, street light removal, cleaning services, and a police vehicle purchase, and rejecting all bids for the 2021 road improvements irrigation removal contract. The Future of Our Fire Department Committee presented findings recommending major facility upgrades, including replacing Station 2 and remodeling Station 1, but no formal action was taken on these recommendations.

• Approved $100,000 revolving loan for Aleksa Learning Center
• Approved Resolution 3856 requiring resumption of in-person meetings
• Approved appointment of Jennifer Engroff as Director of Finance/City Treasurer
• Approved $8,500 contract with Better Dash Faster Consulting for strategic plan
• Approved $42,000 street light removal contract with J Miller Electric
• Approved $23,310 cleaning services contract with Vanguard Cleaning Systems
• Approved $37,885 purchase of one police vehicle and equipment
• Rejected all bids for 2021 road improvements irrigation removal contract

Planning Commission

The Planning Commission Policy Subcommittee will review current regulations for detached accessory structures in residential zoning districts, seeking feedback on potential code changes. The meeting also includes approval of the June 7, 2021 minutes. The agenda is largely procedural, with the main substantive item being the accessory structure discussion.

• Review of regulations for detached accessory structures (e.g., pergolas, gazebos) in residential zones
• Approval of meeting minutes from June 7, 2021
• Discussion of potential ordinance updates for uncategorized structures like pergolas and gazebos

The Planning Commission Policy Subcommittee approved the June 7, 2021 meeting minutes (6-0). They discussed regulations for detached accessory structures, agreeing to separate uses from structures and have staff prepare ordinance changes. Lot coverage percentages were tabled for further discussion.

• Approved June 7, 2021 meeting minutes (6-0)
• Agreed to separate uses from structures in accessory structure regulations
• Directed staff to prepare ordinance change proposals
• Tabled lot coverage percentage amendment discussion for next meeting

Architectural Board

The Architectural Board will meet virtually to review and vote on seven residential building applications, including new homes, additions, and a garage. The board will also approve the minutes from the June 14 meeting. Public comments can be submitted in writing or by registering in advance.

• New single-family residence at 12940 N. Birch Creek Road (The Highlands)
• Family room addition at 11222 N. Country View Drive (Country View Estates)
• Detached garage at 7250 W. Highland Ridge Drive (Highland Ridge)
• Master bedroom suite & sunroom addition at 11358 N. Glenwood Drive (Solar Heights)
• Exterior renovations at 326 W. Seacroft Court (Bromborough)

The Mequon Architectural Board approved six of seven applications, including a new single-family residence, a detached garage, a master bedroom suite and sunroom addition, exterior renovations, a two-story addition, and a shed resubmittal. One application, a family room addition, was tabled for a re-draw to show consistency. All votes were unanimous.

• Approved new single-family residence at 12940 N. Birch Creek Road with condition to add grids to rear windows (unanimous)
• Tabled family room addition at 11222 N. Country View Drive for re-draw to show constancy (unanimous)
• Approved detached garage at 7250 W. Highland Ridge Drive as submitted (unanimous)
• Approved master bedroom suite and sunroom addition at 11358 N. Glenwood Drive as submitted (unanimous)
• Approved exterior renovations at 326 W. Seacroft Court as submitted (unanimous)
• Approved two-story addition at 10060 N. Range Line Road as submitted (unanimous)
• Approved shed resubmittal at 10252 N. Range Line Road as submitted (unanimous)

Festivals Committee

The Mequon Festivals Committee is meeting to approve festival contracts for entertainment and services, and to discuss logistics, vendors, sponsors, marketing, and volunteer management for the upcoming Taste of Mequon event. The agenda includes updates on vendor and sponsor lists, 9/11 recognition plans, and children's area activities.

• Approval of contracts for Gypsy Geoff, Johnson School Bus, LO/ST Band, and Stray Voltage Band
• Vendor deadline extended to 7/16 and liquor license to 7/19
• Concordia University confirmed as $1,000 sponsor
• Discussion of 9/11 recognition plans
• Volunteer recruitment and schedule review

The Mequon Festivals Committee approved contracts for Gypsy Geoff, Johnson School Bus, LO/ST Band, and Stray Voltage Band, all by unanimous voice acclamation. The committee also discussed plans for 9/11 recognition, including flags, a tribute, and stickers, and reviewed logistics, vendors, sponsors, and marketing updates. No other formal decisions were made; remaining items were assigned for follow-up.

• Approved June meeting minutes (unanimous)
• Approved Gypsy Geoff contract (unanimous)
• Approved Johnson School Bus contract (unanimous)
• Approved LO/ST Band contract (unanimous)
• Approved Stray Voltage Band contract (unanimous)
• Adjourned meeting at 7:36 PM (unanimous)

Board of Police Commissioners

The Mequon Board of Police and Fire Commissioners is meeting virtually to review and certify the eligibility list for fire department recruits, a required step for hiring. The agenda also includes approving the June 1, 2021 meeting minutes and hearing public comments. No other substantive actions are listed.

• Review/certify eligibility list for Fire Department recruits
• Approve meeting minutes of June 1, 2021
• Public comment period (5-minute limit per speaker)

Board of Police Commissioners

The Board of Police and Fire Commissioners certified three proposed Fire Department recruits after Battalion Chief Ackley presented their qualifications. The motion passed unanimously by roll call vote (3-0). No other substantive decisions were made; the June 1, 2021 minutes were tabled because they were missing from the agenda packet.

• Certified three Fire Department recruits (3-0)

Economic Development Board

The Economic Development Board will review and recommend action on a $100,000 Revolving Loan Fund application from Aleska Learning Center, a daycare proposed at 1415 Donges Bay Road. The loan would assist with property acquisition and renovations, with the business committing to create at least 5 new full-time jobs within two years. The board will also approve minutes from the May 25 meeting and receive staff updates.

• Revolving Loan Fund application for $100,000 from Aleska Learning Center, a daycare at 1415 Donges Bay Road
• Loan contingent on $327,000 from First Financial Centre, 10-year term, 1.67% interest
• Business commits to creating at least 5 new full-time positions within two years
• Approval of meeting minutes from May 25, 2021
• Staff updates and announcements

The Economic Development Board unanimously recommended approval of a $100,000 Revolving Loan Fund application for Aleksa Learning Center, a daycare to be located at 1415 W. Donges Bay Road. The recommendation will go to the Common Council. The board also approved the May 25, 2021 meeting minutes and received staff updates on the Emergency Loan Fund and other projects.

• Approved May 25, 2021 meeting minutes (6-0)
• Recommended approval of $100,000 RLF loan for Aleksa Learning Center to Common Council (7-0)

Planning Commission

The Mequon Planning Commission will hold public hearings on three conditional use requests, including a 68-unit senior assisted living and memory care development, a daycare, and an outdoor deck addition for a bar and grill. They will also consider a final plat for a 12-lot subdivision, a master sign plan, and a zoning ordinance amendment regarding chickens.

• Final plat approval for 12-lot subdivision at 7711 and 7801 W. Preserve Parkway (Veridian Homes)
• Conditional use for outdoor deck at The White Rabbit Bar & Grill, 14015 N. Cedarburg Road
• Conditional use for daycare at Aleska Learning Center, 1415 W. Donges Bay Road
• Conditional use, building/site plan, and fill permit for 68-unit senior living at 11900 N. Port Washington Road (Artis Senior Living)
• Zoning ordinance amendment on minimum lot size and setback for producing animals (chickens)

The Mequon Planning Commission approved a conditional use grant, building and site plan, and fill permit for a 68-unit senior assisted living and memory care development at 11900 N. Port Washington Road. The commission also approved a conditional use grant for a daycare at 1415 W. Donges Bay Road, with conditions including a sunset clause for extended hours. A request to lower the minimum lot size for keeping chickens from 1.5 to 0.75 acres was denied, and the commission forwarded a recommendation to the Common Council not to approve the change.

• Approved final plat for Veridian Homes' 12-lot subdivision at 7711 and 7801 W. Preserve Parkway (8-0).
• Approved conditional use grant amendment for The White Rabbit Bar & Grill to add an outdoor deck at 14015 N. Cedarburg Road, with conditions including a 65 dba noise limit and no loud music after 10 p.m. (8-0).
• Approved conditional use grant for Aleska Learning Center daycare at 1415 W. Donges Bay Road, with conditions including a sunset clause for extended evening hours (8-0).
• Approved conditional use grant, building and site plan, and fill permit for Artis Senior Living of Mequon, a 68-unit assisted living and memory care facility at 11900 N. Port Washington Road (8-0, Commissioner Choren recused).
• Approved master sign plan for Life Storage at 10448 N. Port Washington Road, with staff-recommended modifications to sign sizes (8-0).
• Denied ordinance change to lower minimum lot size for keeping chickens from 1.5 to 0.75 acres, and forwarded a recommendation to the Common Council not to approve the change (7-1).

Park and Open Space Board

The Park and Open Space Board will discuss and potentially approve a letter to the Mayor and Common Council requesting restoration of FY2021 budget cuts and increased funding for parks operations, maintenance, facilities, and staffing. The board will also review the 2021 work plan and receive updates on Lemke Park consultants, goats in Rotary Park, and the Rotary parking lot. This is a regular meeting with discussion and possible action on the budget letter.

• Finalization of 2022 budget request letter to Mayor and Common Council
• Restoration of FY2021 operation and maintenance budget cuts (approx. 6-7%)
• Increase capital funding for facilities, parking lots, and Emerald Ash Borer abatement
• Additional parks staffing request
• Update on Lemke Park consultants and goats in Rotary Park

The Park and Open Space Board discussed and agreed on the content of a letter to the Common Council requesting restoration of FY 2021 budget cuts, increased operations/maintenance funding, and additional parks staffing. The board recommended adding a chart/graph for context and will sign the letter in July. No formal vote was taken on the budget letter itself.

• Approved May 19, 2021 meeting minutes (unanimous)
• Approved May 27, 2021 meeting minutes (unanimous)
• Agreed to send a Thank You Letter to Pat Marchese for board service
• Agreed to finalize 2022 budget request letter with chart/graph for Common Council
• Agreed to review strategic plan and provide corrections before July meeting
• Adjourned at 7:33 PM (unanimous)

Frank L. Weyenberg Library Board of Trustees

The Frank L. Weyenberg Library Board of Trustees will meet virtually on June 16, 2021, to discuss and possibly act on COVID-19 protocols, a return to in-person or hybrid board meetings, and a circulation policy. The board will also review May 2021 financial reports and approve accounts payable. The meeting is open to the public via Zoom, with written comments accepted.

• Discussion and possible action on COVID-19 protocols
• Discussion and possible action on return to in-person or hybrid board meetings
• Discussion and possible action on circulation policy
• Approval of May 2021 accounts payable
• Revenue and expense reports for May 2021

The Frank L. Weyenberg Library Board of Trustees voted to resume in-person meetings in accordance with CDC guidelines, and approved the May 2021 accounts payable statement of $85,024.42. The board also discussed a revised circulation policy but took no formal action, deferring it to the next meeting. Committee appointments were announced, and a new trustee was welcomed.

• Approved May 2021 minutes (motion carried)
• Approved May 2021 accounts payable of $85,024.42 (motion carried)
• Resumed in-person board meetings per CDC guidelines (motion carried)
• Deferred circulation policy revision to next meeting (no formal action)

Architectural Board

The Mequon Architectural Board will meet virtually to review and vote on seven building applications, including additions, new single-family residences, and a detached garage. The board will also approve minutes from the May 10 meeting. All applications require board approval before building permits can be issued.

• Kitchen & mudroom addition at 10922 N. Lake Shore Drive
• Second story master suite & remodel at 225 W. Thornapple Lane
• New single-family residence at 12938 Highgate Court
• New single-family residence at 12875 N. Highgate Court
• Detached garage at 8504 W. Holly Road

The Mequon Architectural Board approved six of seven applications, including two new homes, two additions, a detached garage, and a new residence by Veridian Homes, all unanimously. One application for a sunroom addition at 8540 W. Highlander Drive was tabled for redesign to match the existing roof pitch and materials. The board also approved the May 10, 2021 meeting minutes.

• Approved kitchen & mudroom addition at 10922 N. Lake Shore Drive (unanimous)
• Approved second story master suite & remodel at 225 W. Thornapple Lane with shutters condition (unanimous)
• Approved new single-family residence at 12938 Highgate Court (unanimous, Mikkelson recused)
• Approved new single-family residence at 12875 N. Highgate Court with brick beltline condition (unanimous, Mikkelson recused)
• Approved detached garage at 8504 W. Holly Road with windows and shutters conditions (unanimous)
• Approved new single-family residence at 10595 N. Coneflower Drive with two rear garage windows condition (unanimous)
• Tabled sunroom addition at 8540 W. Highlander Drive for roof pitch and material redesign (unanimous)

Festivals Committee

The Mequon Festivals Committee is meeting virtually to discuss and take action on vendors, event logistics, sponsorships, marketing, and entertainment for the Taste of Mequon event. The agenda includes reviewing vendor deadlines and fee structures, as well as contracts for equipment and services. The meeting is open to public comment with advance registration.

• Vendor deadline and fee structure discussion
• Event logistics: KWK Electric, State Disposal, Port-A-John, light towers, shuttle service
• Sponsorships and marketing (News Graphic, message boards)
• Entertainment: LO/ST, Sawdust Symphony, Stray Voltage Band, Gypsy Geoff
• Approval of May 13, 2021 minutes

The Festivals Committee approved the May 13, 2021 minutes unanimously. They extended the vendor application deadline to July 16 and the liquor license deadline to July 19. The committee discussed vendor interest, event logistics, sponsorships, marketing, and entertainment, with all bands booked. The next meeting is scheduled for July 8, 2021.

• Approved the May 13, 2021 meeting minutes by voice acclamation (unanimous).
• Extended the vendor application deadline to July 16, 2021.
• Extended the liquor license deadline to July 19, 2021.
• Adjourned the meeting at 7:18 PM by voice acclamation (unanimous).

Public Welfare Committee

The Public Welfare Committee will review Ordinance 2021-1591, which amends Chapter 58 of the Mequon Municipal Code regarding conditional uses in residential zoning districts, conservation subdivision requirements in the R-1 district, and other modifications. The committee previously discussed this ordinance and will consider revised language that includes a protest petition process for residents. The meeting also includes discussion items on ordinance updates for the Common Council and officers/employees, regulations of political signs, and minimum lot sizes for chickens.

• Ordinance 2021-1591: Amends Chapter 58 for conditional uses in residential districts, conservation subdivisions in R-1 (min .75-acre lots, 60% open space, 300-ft buffer), and other changes
• Discussion: Chapter 2, Article II (Common Council) and Article IV (Officers and Employees) ordinance updates
• Discussion: Regulations of political signs
• Discussion: Chickens minimum lot sizes 2021
• Approval of minutes from May 11 and May 25, 2021 meetings

The Public Welfare Committee unanimously approved Ordinance 2021-1591, which amends the municipal code regarding conditional uses, conservation subdivisions, and other zoning definitions. They also approved a revision to the chicken-keeping regulations, lowering the minimum lot size to 3/4 acre with neighbor approval required for coops set back less than 50 feet. The committee tabled discussion on Chapter 2 ordinance updates and decided to leave political message regulations unchanged.

• Approved Ordinance 2021-1591 amending Chapter 58 (unanimous)
• Approved chicken lot size revision to 3/4 acre with neighbor approval for coops under 50-foot setback (unanimous)
• Tabled Chapter 2 ordinance updates for mayor's revisions (unanimous)
• Approved leaving political message regulations as is (unanimous)
• Approved May 11 and May 25 meeting minutes (unanimous)

Finance-Personnel Committee

The Finance-Personnel Committee will review and recommend approval of an amended resolution for industrial development revenue bond financing for the Copps Industries project, along with routine approvals of licenses, waste hauler permits, and May 2021 vouchers. They will also discuss acceptance of the FY2020 Comprehensive Annual Financial Report and the Popular Annual Financial Report, and review their work plan.

• Resolution 3848: Amended and restated final resolution for industrial development revenue bond financing for Copps Industries, Inc. project
• Approval of June 2021 licenses, including new liquor licenses for Pizza Man Pronto and Newcastle Place, and renewals for multiple establishments
• Approval of 2022 waste hauler permits for Curby's Compost, Eagle Disposal, GFL Environmental, Ozaukee Disposal, and Waste Management
• Approval of May 2021 voucher payment list
• Discussion on acceptance of FY2020 Comprehensive Annual Financial Report and Popular Annual Financial Report

The Finance-Personnel Committee unanimously approved all items on the agenda, including the amended resolution for industrial development revenue bond financing for Copps Industries, Inc., the June 2021 licenses, 2022 waste hauler permits, May 2021 vouchers, and acceptance of the FY2020 financial reports. The meeting was procedural with no discussion or opposition recorded.

• Approved May 11, 2021 meeting minutes (unanimous)
• Approved June 2021 licenses (unanimous)
• Approved 2022 waste hauler permits (unanimous)
• Approved May 2021 voucher list (unanimous)
• Approved Resolution 3848 for Copps Industries bond financing (unanimous)
• Approved FY2020 Comprehensive Annual Financial Report (unanimous)
• Approved FY2020 Popular Annual Financial Report (unanimous)

Public Works Committee

The Public Works Committee will review and recommend approval of five resolutions, including a $199,433 plow truck purchase, a $78,452 demolition contract, and a special event agreement for goats to control invasive plants. They will also discuss a Little Free Library policy and the 2020 work plan. The meeting is virtual due to COVID-19.

• Resolution 3852: Approve $199,433 purchase of replacement plow truck and components from Lakeside International, Universal Truck Equipment, and Olson Trailer & Body
• Resolution 3853: Authorize contract with D&H Demolition, LLC for demolition at 10036 N. Port Washington Road, not to exceed $78,452 plus utility disconnection costs
• Resolution 3851: Approve special event agreement for Mequon-Thiensville Sunrise Rotary Club to use goats for invasive plant control in Pukaite Woods
• Resolution 3849: Identify public improvement projects in Tax Increment District No. 3 for design before April 15, 2023
• Resolution 3850: Authorize notice to We Energies for relocation of overhead utilities in Town Center TID No. 3

The Public Works Committee unanimously approved five resolutions, including a $199,433 plow truck purchase, a demolition contract for 10036 N. Port Washington Road, and agreements for goat-based invasive plant control and Town Center utility relocation. The committee also directed staff to explore allowing Little Free Libraries on private property within building setbacks, not in the right-of-way.

• Approved Resolution 3851 for goat-based invasive plant control in Pukaite Woods (unanimous)
• Approved Resolution 3849 identifying public improvement projects in TID No. 3 (unanimous)
• Approved Resolution 3850 authorizing notice to We Energies for utility relocation in Town Center TID No. 3 (unanimous)
• Approved Resolution 3852 for plow truck purchase and installation, total $199,433 (unanimous)
• Approved Resolution 3853 for demolition contract with D&H Demolition, not to exceed $78,452 (unanimous)
• Directed staff to explore allowing Little Free Libraries on private property within building setbacks

Common Council

The Common Council will hold a public hearing and vote on Ordinance 2021-1591, which amends Chapter 58 of the Mequon Municipal Code to change conditional uses in residential zoning districts, revise conservation subdivision requirements in the R-1 district, and update definitions and the agricultural overlay. The ordinance was recommended by the Planning Commission and includes changes such as allowing smaller lot sizes and adding a density bonus. The council will also consider several resolutions, including contracts for a plow truck and demolition services, and first readings of rezoning ordinances.

• Ordinance 2021-1591: Amends Chapter 58 for conditional uses, conservation subdivisions, definitions, and agricultural overlay
• Resolution 3852: Approves $199,433 purchase and installation of replacement plow truck from Lakeside International, LLC and others
• Resolution 3853: Authorizes contract with D&H Demolition, LLC for demolition at 10036 N. Port Washington Road, not to exceed $78,452
• Ordinance 2021-1593: Rezones properties at 9961 N. Baehr Road and 9931 N. Baehr Road
• Resolution 3851: Approves special event agreement for goats to control invasive plants in Pukaite Woods

The Common Council approved Ordinance 2021-1591, amending Chapter 58 of the municipal code to revise conditional uses in residential zones, add conservation subdivision requirements in the R-1 district, and update definitions. A motion to set a 130-foot minimum lot width failed 1-7. The council also approved several resolutions, including a $199,433 plow truck purchase and a $78,452 demolition contract.

• Approved Ordinance 2021-1591 zoning amendments (unanimous)
• Failed motion to set minimum lot width at 130 feet (1-7)
• Approved Resolution 3848 for Copps Industries bond financing (unanimous, Parrish recused)
• Approved Resolution 3849 for TID No. 3 improvement projects (unanimous)
• Approved Resolution 3850 for We Energies utility relocation notice (unanimous)
• Approved Resolution 3852 for plow truck purchase at $199,433 (unanimous)
• Approved Resolution 3853 for demolition contract at $78,452 (unanimous)
• Approved Resolution 3854 for WisDOT sewer manhole agreement (unanimous)

Mequon Municipal Water Utility Commission

The Mequon Municipal Water Utility Commission will consider several action items related to the I-43 North South Freeway expansion project, including authorizing a temporary limited easement at 9661 North Port Washington Road, approving agreements with WisDOT for water main relocations at the Highland Road and County Line Road interchanges, and approving contract task orders for design services. The commission will also consider purchasing a replacement truck for $51,690.50. The meeting includes approval of the March 9, 2021 minutes.

• Authorize temporary limited easement at 9661 North Port Washington Road for I-43 project, with $8,700 compensation
• Approve WisDOT agreements for water main relocation at Highland Road and County Line Road interchanges, with $254,634 local cost share
• Approve contract task orders for City Water, LLC to design water main relocations for I-43 expansion
• Approve purchase of replacement truck 802 from Ewald Automotive Group for $51,690.50

The Mequon Municipal Water Utility Commission unanimously approved several agreements related to the I-43 expansion project, including a temporary easement purchase and water main relocation payments. It also approved task orders for design work and the purchase of a replacement truck. All decisions were unanimous.

• Approved temporary limited easement purchase at 9661 N Port Washington Rd for I-43 project (unanimous)
• Approved WisDOT agreement for water main relocation at Highland Road and County Line Road interchanges, contingent on staff confirming coverage under existing cap (unanimous)
• Approved contract task orders for City Water, LLC to design water main relocations for I-43 expansion (unanimous)
• Approved purchase of replacement Truck 802 from Ewald Automotive Group for $51,690.50 (unanimous)

Sewer Utility District Commission

The Sewer Utility District Commission will consider two resolutions: authorizing staff to file the 2020 Compliance Maintenance Annual Report (CMAR) with the Wisconsin DNR, and approving a state-municipal agreement with WisDOT for sanitary sewer manhole work related to the I-43 expansion. The meeting also includes approval of the May 11, 2021 minutes.

• Resolution 3847: Authorize filing 2020 CMAR with WDNR (required annual report)
• Resolution 3854: Authorize state-municipal agreement with WisDOT for sewer manhole work on I-43 expansion
• Approval of May 11, 2021 meeting minutes

The Sewer Utility District Commission unanimously approved the May 11, 2021 minutes, Resolution 3847 authorizing staff to file the Compliance Maintenance Annual Report (CMAR) for 2020, and Resolution 3854 authorizing a state-municipal agreement with WisDOT for sanitary sewer manhole work related to the I-43 expansion. All votes were unanimous with all nine commissioners present.

• Approved May 11, 2021 meeting minutes (unanimous)
• Approved Resolution 3847 authorizing CMAR filing for 2020 (unanimous)
• Approved Resolution 3854 authorizing WisDOT agreement for I-43 sewer manhole work (unanimous)

Public Safety Committee

The Public Safety Committee unanimously recommended Ordinance 2021-1592, amending sex offender residency restrictions and child safety zones, to the Common Council. The committee chose to create an ad hoc committee for residency appeals rather than using the Board of Appeals, and amended the appointment timeframe to 30 days. Additional amendments corrected capitalization and removed a sentence as suggested by the Mayor.

• Approved May 11, 2021 meeting minutes (unanimous)
• Approved creating ad hoc committee for residency appeals (unanimous)
• Approved capitalization and sentence removal amendments (unanimous)
• Amended ad hoc committee appointment timeframe from 14 to 30 days (unanimous)
• Recommended Ordinance 2021-1592 to Common Council (unanimous)

Planning Commission

The Policy Subcommittee is reviewing a draft open space map for the Ulao Creek neighborhood. This includes a proposed linear parkway and multi-use path. The committee is also tasked with selecting streetlight fixture and street tree specifications.

• Ulao Creek Draft Open Space Map review
• Selection of Ulao Creek streetlight fixture and street tree specifications
• Review of regulations for detached accessory structures in residential zoning districts
• $900 per residential dwelling unit park impact fee

The Mequon Planning Commission Policy Subcommittee approved the minutes from March 8, 2021, unanimously (5-0). They discussed the draft Ulao Creek Open Space Map, providing feedback on paths, connectivity, and signage, and agreed to forward it to the Bikeway Commission. They also supported staff recommendations for streetlight fixtures and discussed street tree specifications. No other formal decisions were made.

• Approved March 8, 2021 meeting minutes (5-0)
• Forwarded Ulao Creek Open Space Map to Bikeway Commission for review
• Supported staff recommendations for Ulao Creek streetlight fixtures

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission will meet virtually to discuss and potentially act on several items: an annual review of the 2010-2030 Bike and Pedestrian Way Commission Recommendations, the printing and distribution of a bike safety brochure, and the 2021 Road Program. The meeting will also include approval of minutes from March, April, and May 2021, with the April and May meetings having lacked a quorum. The agenda includes resident communications and a proposal to change the meeting schedule.

• Annual review of 2010-2030 Bike and Pedestrian Way Commission Recommendations
• Bike Safety Brochure - printing and posting locations
• 2021 Road Program - Highland Road repaving, no bike lane funding
• Approval of minutes from March 4, April 1, and May 6, 2021
• Proposal to move meeting time to second Thursday of each month

The commission unanimously approved moving priority item #16, the connection of the 400-500 block of Main St to the Ozaukee Interurban Trail (OIT), to priority #3 on its 2010-2030 recommendations list. It also unanimously approved changing its meeting schedule from the first to the second Thursday of each month. The commission reviewed the 2021 road program and discussed a bike safety brochure awaiting city attorney approval.

• Approved moving priority item #16 (Main St to OIT connection) to priority #3 (unanimous)
• Approved moving meetings to second Thursday of each month (unanimous)
• Approved minutes for March 4, April, and May 5, 2021 (unanimous)

Board of Police Commissioners

The Mequon Board of Police and Fire Commissioners will meet virtually on June 1, 2021, to approve prior meeting minutes, receive a chief's report, and take action on certifying the eligibility list for fire department recruits. The meeting is held electronically due to COVID-19 precautions, with public comments accepted in writing or by advance registration.

• Review and certify eligibility list for Fire Department recruits
• Approve meeting minutes of May 18, 2021
• Virtual meeting via GoToMeeting due to COVID-19
• Public comments limited to 5 minutes, require advance registration

Board of Police Commissioners

The Board of Police and Fire Commissioners certified three proposed Fire Department recruits after reviewing their qualifications, with two already certified as paramedic/EMTs. The motion passed unanimously by roll call vote (3-0). No other substantive decisions were made; the meeting also included approval of prior minutes and informational reports from the Fire and Police Chiefs.

• Approved minutes of May 18, 2021 (unanimous)
• Certified three Fire Department recruits (3-0)

Park and Open Space Board

The Park and Open Space Board will consider Resolution 3851, approving a special event agreement with the Mequon-Thiensville Sunrise Rotary Club to use goats for invasive species control in Pukaite Woods at Rotary Park. The agreement permits up to two grazing periods per year, with no cost to the city. The board will discuss and take action on this item.

• Resolution 3851: Approves special event agreement for goats to control invasive species in Pukaite Woods
• Agreement allows up to 80 goats, with electric fencing, for up to 5 weeks total per year
• No cost to city; Rotary Club covers all expenses
• Goats to be used in June for 10-15 days and again in August for 7-10 days
• Agreement waives city ordinance prohibitions on structures and domestic animals in parks

The Park and Open Space Board unanimously approved Resolution 3851, allowing the Mequon-Thiensville Sunrise Rotary Club to use goats for invasive plant control in Pukaite Woods. The program will bring 30 goats for 10-14 days in June and 3-5 days in August, and will be recurring with approval from the Parks and Forestry Superintendent and the Park and Open Space Board. The meeting was adjourned at 6:42 PM.

• Approved Resolution 3851 for goat-based invasive plant control in Pukaite Woods (unanimous)
• Adjourned meeting at 6:42 PM (unanimous)

Economic Development Board

The Economic Development Board will discuss redevelopment priorities for the Port Washington Road corridor, including whether to use $711,000 in TIF cash reserves for streetscape improvements and whether to modify the incentive formula for existing-building projects. The board will also hear a recap of the Town Center TID workshop and an update on I-43 construction. No formal votes are listed on the agenda beyond approving the prior meeting's minutes.

• Discussion on using $711,000 in TIF cash reserves for Port Washington Road streetscape improvements
• Possible modification of the fast-track incentive formula to better support existing-building redevelopment
• Recap of Town Center TID workshop held May 4, 2021
• I-43 construction update with segments starting July 2021 through 2024
• Approval of April 27, 2021 meeting minutes

The Economic Development Board discussed redevelopment opportunities in TIF #4 and TIF #5 districts along Port Washington Road and expressed support for modified incentive programs, including new formulas beyond pay-as-you-go and incentives for assemblage packages. The board also agreed to use some cash reserve (approx. $700,000 available) for both incentives and beautification efforts. No formal votes were taken on these items; the only actions were approving the April 27 minutes and adjourning.

• Approved April 27, 2021 meeting minutes (8-0)
• Adjourned meeting (8-0)
• Discussed support for modified incentive programs for TIF #4 and TIF #5 redevelopment
• Agreed to consider using cash reserve for incentives and beautification

Public Welfare Committee

The Public Welfare Committee is reviewing Ordinance 2021-1591 to amend the Mequon Municipal Code. The proposed changes address conditional use requirements in residential districts and establish new design standards for conservation subdivisions in the R-1 district.

• Ordinance 2021-1591: Amends Chapter 58 regarding residential zoning, conditional uses, and conservation subdivisions
• Proposed R-1 Conservation Subdivision requirements: minimum 25 acres, 60% open space, and .75-acre minimum lot size
• Proposed density bonus: one additional dwelling for every 40 acres in a conservation subdivision
• Proposed buffer change: increasing the required open space buffer from 200 feet to 300 feet

The Public Welfare Committee unanimously approved Ordinance 2021-1591 with amendments, allowing 0.75-acre lots in conservation subdivisions with a protest petition or two-alderman request for evaluation. The committee also discussed updates to Common Council procedures, including a timeline for the mayor to place standing committee items on agendas, but took no formal action on those items.

• Approved Ordinance 2021-1591 with amendments (unanimous)
• Allowed 0.75-acre lots in conservation subdivisions with protest petition or 2-alderman request for evaluation

Planning Commission

The Mequon Planning Commission will hold a public hearing and consider a conditional use grant and building/site plan approval for a 5,000 sq. ft. multi-tenant retail building with a 2,500 sq. ft. fast-food restaurant (Arby's) at 10911 N. Port Washington Road. Staff recommends tabling or denying the application due to the building's proposed location deviating from the approved PUD concept plan. The commission will also consider several consent agenda items, including a conditional use for an outdoor power equipment store, a guest house, a 9-lot subdivision, a 3-lot land division, and a faculty residence. A rezoning request and a sign waiver are also on the regular business agenda.

• Conditional use and site plan for 5,000 sq. ft. retail building with 2,500 sq. ft. Arby's restaurant at 10911 N. Port Washington Road
• Conditional use for outdoor power equipment store at 6809 W. Donges Bay Road
• Conditional use for 1,278 sq. ft. guest house at 13071 N. West Shoreland Drive
• Preliminary plat for 9-lot subdivision at Lakeshore Drive and Pioneer Road
• Rezoning recommendation for 9961 and 9931 N. Baehr Road

The Mequon Planning Commission approved a conditional use grant and building/site plan for a 5,000 sq. ft. multi-tenant retail building with a 2,500 sq. ft. Arby's fast-food restaurant at 10911 N. Port Washington Road, subject to 14 conditions plus a revised south elevation review. The commission also approved several consent agenda items, a rezoning, a sign waiver, and a guest house, but denied a window covering waiver for a medical spa on a 4-4 tie vote.

• Approved ICAP Development conditional use and site plan for Arby's (7-1)
• Approved consent agenda items including Mequon Lawn & Garden (8-0)
• Approved Trau guest house with condition 9a removed (8-0)
• Approved Zens rezoning recommendation (8-0)
• Approved Beautiful Savior Lutheran Church sign waiver with non-illumination condition (7-1)
• Denied La Marie Beauty window covering waiver (4-4 tie)
• Discussed Neumann Development concept plan, no action taken

Board of Appeals

The Mequon Board of Appeals will discuss Ordinance 2021-1592, which amends the city's sex offender residency restrictions and child safety zones, and updates the Board of Appeals' powers and duties. The ordinance, recommended by the Public Safety Committee, aims to address legal concerns and create an appeals process for exemptions. The meeting is virtual due to COVID-19.

• Discussion of Ordinance 2021-1592 amending sex offender residency restrictions and child safety zones
• Proposed changes to Section 50-100 and Section 2-466 of the Mequon Municipal Code
• Creation of an appeals process for sex offenders seeking exemptions
• Adjustments to buffer zones and list of restricted locations
• Alignment with state law (Chapter 980) and court rulings

The Board of Appeals discussed a proposed ordinance that would assign sex offender residency appeals to them, but took no formal action. Four of five present members said they would not continue serving if the ordinance is approved. The board approved the minutes of the May 6, 2021 meeting and adjourned.

• Approved May 6, 2021 meeting minutes (unanimous)
• Adjourned meeting at 7:22 PM (unanimous)

Frank L. Weyenberg Library Board of Trustees

The Frank L. Weyenberg Library Board of Trustees held its annual organizational meeting virtually, electing JanaLee Hitchcock as President and other officers for 2021-22. The board approved the April accounts payable statement of $94,695.94 and voted to follow CDC guidelines on mask-wearing in the library. It also discussed returning to in-person meetings, targeting a hybrid format in July.

• Elected 2021-22 officers: President JanaLee Hitchcock, VP Catherine Perry, Secretary Mimi Rosing, Treasurer Jennifer Bogli
• Approved April 2021 accounts payable statement of $94,695.94
• Approved minutes of April 21, 2021 meeting
• Adopted CDC guidelines for mask-wearing in the library

Park and Open Space Board

The Mequon Park and Open Space Board will review municipal financing options for park improvements, discuss the Lemke Park RFP scorecard and interview process, and consider strategic planning priorities. The board will also hear the Parks and Forestry Superintendent's report and 2021 work plan. No final decisions are scheduled on funding or the RFP.

• Discussion of park funding options including reservation fees, tax levy, donations, and a potential Friends of Mequon Parks group
• Review of Lemke Park RFP scorecard and interview questionnaire; suggestions due by June 3
• Strategic planning discussion for the City of Mequon
• Parks and Forestry Superintendent report and 2021 work plan update
• Approval of April 21, 2021 meeting minutes

The Park and Open Space Board approved the April 21, 2021 minutes unanimously. They discussed budget recommendations for FY2021-2022, including restoring cuts and increasing capital funding, but took no formal action. The board also reviewed a score card for the Lemke Park RFP and discussed strategic planning priorities, with no decisions made on these items.

• Approved April 21, 2021 meeting minutes (unanimous)
• Discussed FY2021-2022 budget recommendations, no action taken
• Reviewed Lemke Park RFP score card and interview questions, no action taken
• Discussed strategic planning priorities, no action taken

Board of Police Commissioners

The Mequon Board of Police and Fire Commissioners will meet virtually to review and certify eligibility lists for Fire Department Battalion Chief and Fire Department Recruit positions. The agenda also includes approval of the May 4, 2021 meeting minutes and public comment periods. No other substantive actions are listed.

• Review/certify eligibility list for Fire Department Battalion Chief
• Review/certify eligibility list for Fire Department Recruit
• Approve meeting minutes of May 4, 2021

Board of Police Commissioners

The Board of Police and Fire Commissioners certified Brandon Boettcher as the next Fire Department Battalion Chief by a 4-0 roll call vote, after the initial three candidates were unavailable. The board also approved a proposed Fire Department recruit by voice acclamation (4-0). Minutes from May 4, 2021, were approved.

• Approved minutes of May 4, 2021 (voice acclamation)
• Certified Brandon Boettcher as Fire Department Battalion Chief (4-0 roll call)
• Certified proposed Fire Department recruit (4-0 voice acclamation)

Festivals Committee

The Mequon Festivals Committee approved quotes for main stage sound and lighting/DJ services and for the main tent and stage, both unanimously. They also discussed vendor participation, contracted Stray Voltage Band for evening entertainment, and assigned members to follow up on vendors and other tasks. No other formal decisions were made.

• Approved main stage sound & lighting/DJ services quote (unanimous)
• Approved main tent and stage quote (unanimous)
• Contracted Stray Voltage Band for evening entertainment
• Assigned members to follow up with restaurants and review other bands

Public Safety Committee

The Public Safety Committee unanimously approved Ordinance 2021-1592, amending Mequon's sex offender residency restrictions and child safety zones, as amended to use the existing Board of Appeals for residency appeals. The committee also unanimously elected Alderman Nerbun as chair and accepted the April 13, 2021 meeting minutes.

• Approved Ordinance 2021-1592 amending sex offender residency restrictions, as amended to use existing Board of Appeals (unanimous)
• Elected Alderman Nerbun as Committee Chair (unanimous)
• Accepted April 13, 2021 meeting minutes (unanimous)
• Adjourned meeting (unanimous)

Public Welfare Committee

The Public Welfare Committee unanimously recommended approval of a resolution to terminate the city's COVID-19 public health emergency, and approved ordinances adding micro-distilleries/micro-wineries to the Town Center zoning district and outdoor power equipment stores to the B-5 industrial district. An ordinance allowing conservation subdivisions with smaller lots failed unanimously and will be reconsidered at a special meeting on May 25, 2021.

• Approved Resolution 3846 terminating COVID-19 public health emergency (unanimous)
• Approved Ordinance 2021-1587 adding micro-distilleries and micro-wineries to Town Center conditional uses (unanimous)
• Approved Ordinance 2021-1588 adding outdoor power equipment stores to B-5 industrial conditional uses (unanimous)
• Failed Ordinance 2021-1591 on conservation subdivisions and residential zoning changes (unanimous)

Finance-Personnel Committee

The Finance-Personnel Committee unanimously approved three resolutions: a $54,720 IT assessment contract with Avèro Advisors, a $462,000 TID No. 5 development incentive for Blue Ribbon Self Storage III, LLC, and the appointment of Marie A. Keyser as Acting Finance Director/City Treasurer. The committee also approved May 2021 licenses, April 2021 vouchers, and a letter to State Rep Knodl regarding personal property tax elimination. Discussion on credit card processing favored passing fees to customers, but no formal action was taken.

• Approved Resolution 3838: $54,720 IT assessment contract with Avèro Advisors (unanimous)
• Approved Resolution 3839: $462,000 TID No. 5 incentive for Blue Ribbon Self Storage III, LLC (unanimous)
• Approved Resolution 3840: Appointed Marie A. Keyser as Acting Finance Director/City Treasurer (unanimous)
• Approved May 2021 license applications (unanimous)
• Approved April 2021 voucher payment list (unanimous)
• Approved letter to State Rep Knodl on personal property tax elimination (unanimous)
• Approved April 13, 2021 meeting minutes (unanimous)

Public Works Committee

The Public Works Committee unanimously approved Resolution 3841, authorizing an agreement with the Wisconsin Department of Transportation to purchase a temporary limited easement at Katherine Kearney Carpenter Park for the I-43 North South Freeway Project. The committee also elected Alderman Mayr as Chair, approved the April 13, 2021 minutes, and discussed WisDOT updates, a berm policy review, and the 2021 work plan. No other substantive decisions were made.

• Approved Resolution 3841 for WisDOT temporary easement at Carpenter Park (unanimous)
• Elected Alderman Mayr as Chair for Public Works (unanimous)
• Approved April 13, 2021 minutes (unanimous)

Common Council

The Common Council unanimously approved a development agreement with Blue Ribbon Self Storage III, LLC for a $462,000 Tax Increment District No. 5 incentive for the property at 10448 N. Port Washington Road. The council also approved ordinances adding micro-distilleries and micro-wineries to the Town Center conditional uses, outdoor power equipment stores to the B-5 district, and amended the Planned Unit Development for the same property. Resolutions were passed for an IT assessment, sewer contracts, and termination of the COVID-19 public health emergency. The council went into closed session to discuss litigation settlement strategy.

• Approved $462,000 TID No. 5 development incentive for Blue Ribbon Self Storage III, LLC (unanimous)
• Approved ordinance adding micro-distilleries and micro-wineries to Town Center conditional uses (unanimous)
• Approved ordinance adding outdoor power equipment stores to B-5 Industrial district conditional uses (unanimous)
• Approved amended PUD for 10448 N. Port Washington Road with FAR corrected to 78% (unanimous)
• Approved ordinance requiring all off-premise intoxicating liquor sales to be sealed (unanimous)
• Approved $54,720 IT assessment agreement with Avèro Advisors (unanimous)
• Approved $189,186 sanitary sewer rehabilitation contract with Visu-Sewer, Inc. (unanimous)
• Approved $405,684 sanitary force main replacement contract with Globe Contractors Inc. (unanimous)

Sewer Utility District Commission

The Sewer Utility District Commission unanimously approved a policy revision to the Inflow and Infiltration Reduction Program, adding sump pump installations as eligible expenses, and authorized staff to enter into a funding agreement with MMSD. The commission also awarded three contracts for sewer inspection, rehabilitation, and force main replacement, totaling $653,671.

• Approved Resolution 3842, policy revision to Inflow and Infiltration Reduction Program and MMSD funding agreement (unanimous)
• Approved Resolution 3843, $58,801 contract to R.A. Smith, Inc. for sewer project inspection services (unanimous)
• Approved Resolution 3844, $189,186 contract to Visu-Sewer, Inc. for sewer rehabilitation work (unanimous)
• Approved Resolution 3845, $405,684 contract to Globe Contractors Inc. for force main replacement on County Line Road (unanimous)

Architectural Board

The Mequon Architectural Board approved 17 of 18 applications, including new homes, additions, and garages, with conditions on several. One shed application was tabled for redraw because siding, corner boards, and roof pitch did not match guidelines. The meeting adjourned at 8:00 p.m.

• Approved new single-family residence at N. Birchwood Lane (unanimous)
• Approved addition at 1426 W. Donges Bay Road with window match condition (unanimous)
• Approved sunroom addition at 3711 N. Tremont Court (unanimous)
• Approved detached garage at 10052 N. Range Line Road with conditions (unanimous)
• Approved first floor bedroom suite at 116 W. Boundary Square (unanimous)
• Approved second floor master suite at 3403 W. Riviera Court with conditions (unanimous)
• Tabled shed at 10252 N. Range Line Road for redraw (unanimous)
• Approved new single-family residence at 3560 W. Pine View Court with stone beltline condition (unanimous)

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission meeting on May 6, 2021, was not called to order because a quorum was not present. Only three members attended, while four were absent. The meeting adjourned at 9:12 AM with no substantive decisions made.

• Meeting not called to order due to lack of quorum
• Meeting adjourned at 9:12 AM

Board of Appeals

The Board of Appeals unanimously reversed the Architectural Board's April 12, 2021 decision to reject plans for a 36' x 56' metal accessory structure at 3330 W. Freistadt Road. The board approved the structure as presented, citing its location surrounded by a golf course, the replacement of an existing metal building, and prior Landmark Commission approval. The vote was unanimous (5-0).

• Approved minutes of April 1, 2021 (unanimous, Stern abstained)
• Reversed Architectural Board decision and approved accessory structure as presented (unanimous 5-0)

Board of Police Commissioners

The Mequon Board of Police and Fire Commissioners will hold a virtual meeting to elect a president and vice president, approve prior minutes, and review/certify the eligibility list for fire department recruits. Public comments are accepted in writing or by advance registration.

• Election of Commission President and Vice President
• Review/Certify Eligibility List for Fire Department Recruits
• Approve meeting minutes of March 18, 2021

Committee of the Whole

The Committee of the Whole is holding a workshop to discuss and prioritize remaining public investment projects for the Town Center Tax Increment District (TID) No. 3, which must be contracted by April 15, 2023. Staff recommend an additional $3.0M investment, combining cash and debt financing, to cover pending projects, the Ozaukee County Inter Urban Trail (OIT) crossing at Mequon Road, streetscaping, and other improvements. No formal action is expected at this meeting.

• Discussion of Town Center TID No. 3 final phase and mandatory closure in 2028
• Staff recommend $3.0M additional investment, with $1.5M cash and $5.46M debt financing options
• OIT crossing at Mequon Road estimated at $1.55M
• Potential overhead utility burial and streetscaping along Mequon Road and Cedarburg Road
• Possible developer incentives and public amenity enhancements in gathering spaces

The Committee of the Whole discussed the Town Center Tax Increment District (TID) No. 3, reviewing its background, financial status, and potential public investment projects. The committee reached a general consensus on Option D, which involves both cash and debt financing, and on offering developer incentives on a pay-as-you-go basis. No formal decisions were made; any decisions will return to the Common Council for review and approval.

• Consensus on Option D for TID No. 3 financing (cash and debt)
• Consensus on offering developer incentives on a pay-as-you-go basis
• Adjourned at 7:58 PM (unanimous)

Board of Police Commissioners

The Board of Police and Fire Commissioners certified two proposed Fire Department recruits by a 4-0 roll call vote. Commissioner Pukaite was elected Commission President and Commissioner Nuernberg was elected Vice President, both unanimously. The board also approved the March 18, 2021 meeting minutes. No public comment was made, and no other substantive decisions were taken.

• Certified Fire Department recruits (4-0)
• Elected Commissioner Pukaite as Commission President (unanimous)
• Elected Commissioner Nuernberg as Commission Vice President (unanimous)
• Approved March 18, 2021 meeting minutes (unanimous)

Planning Commission

The Mequon Planning Commission will hold a virtual meeting to consider conditional use approvals for a dance studio and a distillery, a minor request for a large accessory structure, and a policy discussion on zoning code changes for conservation subdivisions and conditional uses in residential zones. The meeting will also include approval of minutes from the previous meeting.

• Conditional use for Fresh Coast Dance, LLC: 9,170 sq. ft. dance studio at 7170 W. Donges Bay Road
• Conditional use for Foxtown Brewery: distillery at 6411 W. Mequon Road
• Minor request for Wallace and Jane Rieger Trust: 6,720 sq. ft. accessory structure for agricultural storage at 12300 N. Wasaukee Road
• Policy discussion on Chapter 58 of Zoning Code: Conservation Subdivisions in R-1 district and Conditional Uses in Residential zones

The Mequon Planning Commission approved a major rewrite of Chapter 58 of the Zoning Code, which creates a Conservation Subdivision Ordinance in the R-1 district, clarifies conditional uses, and restructures residential code language. The approval was unanimous (9-0). The commission also approved a consent agenda including a conditional use for a dance studio, a conditional use for a distillery at Foxtown Brewery, and a minor request for an accessory structure, all by 8-0 votes.

• Approved Chapter 58 zoning code rewrite (9-0)
• Approved consent agenda: Fresh Coast Dance conditional use (8-0)
• Approved consent agenda: Foxtown Brewery distillery conditional use (8-0)
• Approved consent agenda: Rieger Trust accessory structure minor request (8-0)
• Approved minutes from March 22, 2021 (8-0)

Economic Development Board

The Economic Development Board will review and recommend action on a TID No. 5 incentive request for a proposed self-storage facility at 10448 N. Port Washington Road. The board will also discuss Port Washington Road redevelopment and an upcoming Town Center TID workshop. The meeting is virtual due to COVID-19.

• TID No. 5 incentive request: $462,600 for Blue Ribbon Management's self-storage project at 10448 N. Port Washington Road
• New construction value estimated at $4.76M, with a payback period of about 6.4 years
• Port Washington Road redevelopment discussion
• Overview of Town Center TID Workshop on May 4, 2021
• Approval of March 23, 2021 meeting minutes

The Economic Development Board recommended approval of a Tax Increment District (TID) No. 5 incentive request for a property at 10448 N. Port Washington Road, with an eligible incentive of just over $462,000. The project, proposed by Blue Ribbon Management, involves converting an existing building into a class-A storage facility with an estimated new construction value of $4.7 million. The recommendation will be forwarded to the Finance and Personnel Committee and the Common Council. The board also discussed broader redevelopment strategies for the Port Washington Road corridor and an upcoming Town Center TID workshop.

• Approved meeting minutes from March 23, 2021 (6-0)
• Recommended approval of TID No. 5 incentive request for 10448 N. Port Washington Road (5-1, Sipiora no vote)
• Discussed staff recommendations for Port Washington Road corridor redevelopment, including modifying the Fast-Track Formula and creating targeted incentives
• Noted upcoming Town Center TID workshop on May 4, 2021, for Committee of the Whole

Board of Review

The Mequon Board of Review is meeting virtually to elect a chairman and vice chairman, receive an update on assessment progress from Assessor Grota, and adjourn to a future meeting on September 16, 2021. The agenda is largely procedural, with no specific property disputes or decisions listed.

• Election of Chairman and Vice Chairman
• Update of Assessment Progress by Assessor Grota
• Adjourn to September 16, 2021, 8:00 AM

The Mequon Board of Review held a virtual meeting on April 27, 2021, and unanimously re-elected Scott Franklin as Chairman and Maureen Baumann as Vice Chairman. Assessor Mike Grota reported that the annual assessment is in progress, with a goal of achieving near 100% assessment level, and that notices will be mailed around July 1, 2021. The board adjourned to September 16, 2021, at 8:00 AM.

• Re-elected Scott Franklin as Chairman (unanimous)
• Re-elected Maureen Baumann as Vice Chairman (unanimous)
• Adjourned to September 16, 2021, at 8:00 AM (unanimous)

Frank L. Weyenberg Library Board of Trustees

The Frank L. Weyenberg Library Board of Trustees will meet virtually to discuss and possibly act on COVID-19 protocols, including an employee handbook pandemic policy, and whether to return to in-person board meetings. They will also consider closing the library on Saturday, June 26, 2021, for Family Fun Before the Fourth. The board will approve minutes and accounts payable for March 2021, and receive committee and staff reports.

• Discussion and possible action on COVID-19 protocols, including Employee Handbook Pandemic Policy
• Discussion and possible action on return to in-person board meetings
• Discussion and possible action on closing for Family Fun Before the Fourth, Saturday, June 26, 2021
• Approval of minutes of March 17, 2021 meeting
• Approval of accounts payable for March 2021

The Frank L. Weyenberg Library Board of Trustees met virtually on April 21, 2021, and approved the updated Employee Handbook Pandemic Policy, the March 2021 accounts payable statement, and a library closure for Family Fun Before the Fourth. The board also appointed a nominating committee and discussed but took no action on returning to in-person meetings. President David Strifling announced he would not seek reappointment.

• Approved updated Employee Handbook Pandemic Policy (motion carried)
• Approved March 2021 Accounts Payable Statement for $109,757.37 (motion carried)
• Approved library closure for Family Fun Before the Fourth on June 26, 2021 (motion carried)
• Approved minutes of March 17, 2021 meeting (motion carried)
• Appointed Strifling, Hitchcock, and Rosing to Nominating Committee
• Discussed return to in-person meetings; no action taken

Park and Open Space Board

The Park and Open Space Board will discuss and possibly act on several items, including the replacement of the aging Rotary Park fishing pier, appointment of a subcommittee, 2021 budget requests, and the city's strategic plan. The board will also review minutes from the previous meeting and hear a director's report.

• Rotary Park fishing pier replacement: $86,263.67 total, with $60,339.67 for pier installation and $1,500 for removal
• Appointment of Lemke Subcommittee
• 2021 Budget Requests
• City of Mequon Strategic Plan Discussion
• Approval of March 17, 2021 minutes

The Park and Open Space Board approved the March 17, 2021 minutes unanimously. The board discussed plans to fund both the design of Lemke Park and the replacement of the Rotary Park fishing pier, with a joint partnership with the Rotary Club. The board selected members for the Lemke Park subcommittee and agreed on 2021 budget requests to forward to the Common Council, including more staffing and funding for operations and capital projects.

• Approved March 17, 2021 minutes (unanimous)
• Discussed funding for Lemke Park design and Rotary Park pier replacement
• Appointed Lemke Park subcommittee: Marchese, Cain, Branch, Plier
• Agreed on 2021 budget requests: more staffing, operations, capital projects

Common Council

The Mequon Common Council will hold its annual organizational meeting, where it will report election results, administer oaths to re-elected aldermen, elect a council president, and make appointments to boards and committees. The council will also designate the official city newspaper for 2021-2022, with staff recommending the News Graphic. The meeting is virtual due to COVID-19.

• Report of April 6, 2021 election results: Aldermen Parrish (414 votes), Schneider (453), Nerbun (373) re-elected
• Oaths of office administered to Aldermen Parrish, Schneider, Nerbun
• Election of Common Council President
• Appointments to Planning Commission, Economic Development Board, Library Board, Park and Open Space Board, Bike and Pedestrian Way Commission
• Designation of official city newspaper: staff recommends News Graphic over North Shore NOW

The Common Council held its annual organizational meeting, where Kathleen Schneider was elected Common Council President by secret ballot (5 votes). The Council unanimously approved all aldermanic representative appointments, standing committee assignments, the designation of News Graphics as the official city newspaper, and all mayoral and aldermanic appointments. The meeting was procedural and organizational in nature.

• Elected Kathleen Schneider as Common Council President (5 votes)
• Approved Planning Commission representative appointments (unanimous)
• Approved Common Council representative appointments (unanimous)
• Approved standing committee assignments (unanimous)
• Designated News Graphics as official city newspaper (unanimous)
• Approved all mayoral and aldermanic appointments (unanimous)

Public Safety Committee

The Public Safety Committee will review and possibly act on Ordinance 2021-1592, which amends Mequon's sex offender residency restrictions and child safety zones. The ordinance addresses state preemption, clarifies restricted facilities, and establishes an appeal board. The committee will also approve minutes from the March 9 meeting.

• Ordinance 2021-1592 amending Section 50-100 of the Mequon Municipal Code on sex offender residency restrictions and child safety zones
• Proposed changes include adopting state regulations for Chapter 980 releases, clarifying restricted zones (schools, trails, golf courses, daycares), and creating an appeal board
• Discussion on whether to keep the 2,000-foot buffer or reduce to 1,500 feet to match state law
• Approve minutes of the March 9, 2021 Public Safety Committee meeting

The Public Safety Committee unanimously approved an ordinance amending sex offender residency restrictions and child safety zones. The update aligns language with state law for Chapter 980 offenders, clarifies restricted facilities, and establishes a three-member community appeal board. The committee retained the 2,000-foot radius over a 1,500-foot alternative.

• Approved Ordinance 2021-1592 amending sex offender residency restrictions (unanimous)
• Retained 2,000-foot residency radius over 1,500-foot option
• Approved March 9, 2021 meeting minutes (unanimous)
• Adjourned at 5:30 PM (unanimous)

Public Welfare Committee

The Public Welfare Committee will discuss and possibly act on an ordinance that removes time-based restrictions on political campaign signs, following a court ruling that such limits may violate the First Amendment. The committee will also continue its review of ordinance updates for the Common Council and officers/employees, and discuss a Community Outreach Committee.

• Ordinance 2021-1591: Repeals and recreates Section 62-8(b)(4) to remove time limits on political signs, replacing 'campaign sign' with 'political message'
• Discussion of Chapter 2: Article II (Common Council) and Article IV (Officers and Employees) ordinance updates
• Community Outreach Committee discussion carried over from previous meeting

The Public Welfare Committee held a preliminary discussion on Ordinance 2021-1591, which would repeal and recreate Section 62-8(b)(4) of the Mequon Municipal Code to regulate political messages, eliminating time-based restrictions and adopting state language. No vote was taken; the City Attorney will provide examples and draft language for the next meeting. The Committee also continued its review of Chapter 2 ordinance updates, discussing amendments to sections 2-28(c), 2-37, 2-25, 2-39(8), and 2-40(b), with staff to draft revised language. The meeting adjourned at 6:43 PM.

• Approved March 2021 meeting minutes (unanimous)
• Discussed Ordinance 2021-1591 on political messages; no action taken, further review scheduled
• Continued Chapter 2 ordinance review; staff to draft language for sections 2-28(c), 2-37, 2-25, 2-39(8), 2-40(b)
• Adjourned meeting at 6:43 PM (unanimous)

Finance-Personnel Committee

The Finance-Personnel Committee will review and act on several financial and personnel matters, including an appeal of a denied operator's license, approval of April licenses and vouchers, an ordinance on off-premises liquor sales, and multiple resolutions covering bond financing, public improvement reimbursements, a police department position change, and other administrative items. They will also discuss a preliminary budget report and the committee workplan.

• Hearing of operator license denial appeal for Kelly Reid (White Rabbit, 14015 N. Cedarburg Rd.)
• Ordinance 2021-1590 amending Section 14-25(6) on sale of intoxicating liquor for off-premises consumption
• Resolution 3819: Industrial Development Revenue Bond Financing for Copps Industries, Inc.
• Resolution 3825: Reimbursement of $62,388 for public improvements for Foxtown Center, LLC (Town Center development)
• Resolution 3821: Eliminate Police Communications/Records Supervisor (Pay Grade 9, $51,218-$69,294) and establish Administrative Coordinator (Pay Grade 10, $55,314-$74,838)

The Finance-Personnel Committee approved all agenda items unanimously, including the April 2021 licenses, an ordinance update on liquor sales, and several resolutions. The committee denied an operator license appeal for Kelly Reid based on prior felony charges. All votes were unanimous with three aldermen present.

• Approved March 9, 2021 meeting minutes (unanimous)
• Approved April 2021 licenses (unanimous)
• Denied operator license appeal for Kelly Reid (unanimous)
• Approved March 2021 vouchers for payment (unanimous)
• Approved Ordinance 2021-1590 amending liquor sales code (unanimous)
• Approved Resolution 3819 for Copps Industries bond financing (unanimous)
• Approved Resolution 3820 for Town Center improvements (unanimous)
• Approved Resolution 3821 eliminating police communications supervisor position (unanimous)

Public Works Committee

The Public Works Committee will review and recommend approval of 13 resolutions, including major road improvement contracts, equipment purchases, and a new COVID-19 policy for the community pool and parks. They will also discuss the 2020 work plan. The meeting is virtual due to the pandemic.

• Resolution 3832: Award 2021 Road Improvements Contract to Payne & Dolan for $1,047,750
• Resolution 3833: Award Rotary Park Parking Lot Improvements to Stark Pavement for $487,000
• Resolution 3831: Award 2021 Crack Sealing Contract to Thunder Road for $181,000
• Resolution 3830: Award 2021 GSB-88 Bituminous Seal Contract to Fahrner Asphalt Sealers for $188,000
• Resolution 3829: Repeal 2021 COVID-19 pool/parks policy, adopt new SOPs

The Public Works Committee unanimously approved all 13 resolutions on the agenda, covering contracts, equipment purchases, and policy changes. Key approvals included a $1,047,750 road improvements contract, a $487,000 parking lot project, and a resolution allowing staff to exceed the equipment replacement budget by $225,000 for a new loader. The committee also approved a resolution transitioning pool and parks operations toward full reopening from COVID-19 restrictions.

• Approved 2021 Road Improvements Contract to Payne & Dolan for $1,047,750 (unanimous)
• Approved Rotary Park Parking Lot Improvements to Stark Pavement for $487,000 (unanimous)
• Approved exceeding equipment replacement budget by $225,000 for new loader (unanimous)
• Approved 2021 Crack Sealing Contract to Thunder Road, not-to-exceed $181,000 (unanimous)
• Approved 2021 GSB-88 Bituminous Seal Contract to Fahrner Asphalt Sealers, not-to-exceed $188,000 (unanimous)
• Approved street light replacement agreement with WE Energies for $275,000 (unanimous)
• Approved pool and parks COVID-19 policy transition to full reopening (unanimous)
• Approved 2016 Dynapac roller purchase from Centex Equipment for $39,000 (unanimous)

Common Council

The Common Council will hold a public hearing and vote on a final resolution authorizing up to $6.5 million in industrial development revenue bonds for Copps Industries' relocation and expansion within Mequon. The council will also consider several ordinances and resolutions, including road improvement contracts, a police department position change, and a fire/EMS service sharing study.

• Resolution 3819: Final approval of $6.5M industrial revenue bond for Copps Industries project at Mequon Business Park
• Ordinance 2021-1587: Add micro-distilleries and micro-wineries as conditional uses in Town Center zoning district
• Ordinance 2021-1588: Add outdoor power equipment stores as conditional uses in B-5 (Industrial) zoning district
• Resolution 3832: Award $1,047,750 road improvements contract to Payne & Dolan
• Resolution 3833: Award $487,000 Rotary Park parking lot improvements contract to Stark Pavement

The Common Council approved a series of resolutions including a $1,047,750 road improvements contract with Payne & Dolan, a $487,000 Rotary Park parking lot improvements contract, and a $188,000 bituminous seal contract. The council also approved a resolution authorizing staff to exceed the Public Works Equipment Replacement Capital Account balance by $225,000 for a new loader vehicle, with Alderman Mayr voting against. All other resolutions were approved unanimously.

• Approved $1,047,750 road improvements contract with Payne & Dolan (unanimous)
• Approved $487,000 Rotary Park parking lot improvements contract with Stark Pavement (unanimous)
• Approved $188,000 bituminous seal contract with Fahrner Asphalt Sealers (unanimous)
• Approved $181,000 crack sealing contract with Thunder Road (unanimous)
• Approved $275,000 WE Energies street light replacement agreement (unanimous)
• Approved $225,000 capital account increase for new loader vehicle (7-1, Mayr opposed)
• Approved $39,000 purchase of 2016 Dynapac roller (unanimous)
• Approved $15,500 baseball field management contract with SMB Landscape (unanimous)

Architectural Board

The Mequon Architectural Board will review and vote on 16 building permit applications, including additions, new homes, and an inground pool. Two applications (Leszczynski enclosed porch and Miceli new residence) were canceled before the meeting. The board will also approve minutes from the March 8, 2021 meeting.

• Tim & Amy Damon: second-floor addition at 3030 W. Donges Bay Road
• Kane Harvey: first and second-floor addition at 729 W. San Jose Drive
• Drake & Jennifer Zortmann: attached garage addition at 11027 N. Lake Shore Drive
• David & Judy Eager: new single-family residence at 10298 N. Wildwood Court
• Curt & Tammy Trau: inground swimming pool and cabana at 13071 N. West Shoreland Drive

The Mequon Architectural Board approved 14 of 16 applications, including new homes, additions, and a pool, with several conditional approvals. Two applications were canceled, and one outbuilding was denied for using metal materials inconsistent with residential guidelines. The board also tabled a new home's structure for redraw while approving its foundation.

• Approved second-floor addition at 3030 W. Donges Bay Rd with metal roof condition (unanimous)
• Approved first/second-floor addition at 729 W. San Jose Dr with shutter conditions (unanimous)
• Approved attached garage at 11027 N. Lake Shore Dr with shutter condition (unanimous)
• Approved new residence at 10298 N. Wildwood Ct (unanimous)
• Approved pool & cabana at 13071 N. West Shoreland Dr with window grid condition (unanimous)
• Denied outbuilding at 3330 W. Freistadt Rd for metal material (unanimous)
• Approved foundation only, tabled structure for new residence at 12837 N. Highgate Ct (unanimous)
• Approved new residence at 12765 N. Rotary Park Ct with stone/beltline conditions (unanimous)

Festivals Committee

The Mequon Festivals Committee is meeting virtually to discuss and take action on event music, sponsorship, event promotion via social media/website, and committee member event assignments. The agenda also includes approval of the March 11, 2021 minutes and staff updates. This is a working meeting focused on planning the upcoming Taste of Mequon event.

• Discussion of event music options for Taste of Mequon
• Review of 2021 sponsorship package with levels from $100 to $3,000
• Discussion of event promotion via social media and website
• Assignment of committee members to event tasks
• Approval of March 11, 2021 meeting minutes

The Festivals Committee approved the March 11, 2021 meeting minutes unanimously. They discussed event music, sponsorship, and promotion, deciding to defer music selection to the next meeting. The committee also added vendor participation, sponsorship, and event assignments to the May agenda. No other formal decisions were made.

• Approved March 11, 2021 meeting minutes by voice acclamation (unanimous).
• Deferred live music selection to the May meeting to include new members.
• Added vendor participation, sponsorship, and committee event assignments to the May agenda.
• Directed staff to send follow-up emails to vendors about applications.
• Assigned members to promote the event on social media and websites.
• Assigned members to obtain quotes for shuttle service, equipment, and inflatables.

Landmarks Commission

The Mequon Landmarks Commission will meet virtually to approve minutes from March 19, 2019, and discuss and take action on a Certificate of Appropriateness for a proposed accessory structure at 3330 W. Freistadt Road. The meeting is held via teleconference due to COVID-19 precautions.

• Certificate of Appropriateness for proposed accessory structure at 3330 W. Freistadt Road
• Approval of minutes from March 19, 2019

The Landmarks Commission approved a Certificate of Appropriateness for Dave and Jean Johnson to replace a metal structure at 3330 W. Freistadt Road with a smaller outbuilding in the same footprint. The new structure will be metal with a tan and beige color scheme, two windows, and two cupolas. The commission also approved the minutes from March 19, 2019, and adjourned, all by voice acclamation with 6-0 votes.

• Approved the minutes from March 19, 2019, by voice acclamation (6-0).
• Approved a Certificate of Appropriateness for a replacement outbuilding at 3330 W. Freistadt Road, by voice acclamation (6-0).
• Approved adjournment by voice acclamation (6-0).

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission will meet virtually to discuss and take action on several items. They will conduct the annual review of the 2010-2030 Bike and Pedestrian Way Commission Recommendations, discuss the Bike Safety Brochure, and review the 2021 Road Program. The meeting will also include approval of the March 4, 2021 minutes and resident communications.

• Annual review of 2010-2030 Bike and Pedestrian Way Commission Recommendations
• Discussion of Bike Safety Brochure
• Review of 2021 Road Program, including Highland Road repaving
• Approval of March 4, 2021 meeting minutes
• Resident communications

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission meeting on April 1, 2021, was not called to order because fewer than the required number of commissioners were present. The meeting adjourned at 9:13 AM without any decisions or discussions.

• No decisions were made; the meeting was cancelled due to lack of quorum.

Board of Appeals

The Board of Appeals will hold a public hearing and decide on a variance request by David and Jean Johnson to reduce the property-line offset and increase the allowable square footage of an accessory structure at 3330 W. Freistadt Road. The original structure collapsed due to snow, and the new one is smaller and set back further, but still doesn't meet code. Staff supports the request, noting the structure is closer to compliance than before. The board will also approve minutes from the October 1, 2020 meeting.

• Variance request for 3330 W. Freistadt Road to decrease property-line offset and increase accessory structure square footage
• Staff memo supports the appeal, citing the structure is smaller and has a greater offset than the previous one
• Alderman Robert Strzelczyk emailed the board urging approval and requesting an ordinance review by the Public Welfare Committee
• Meeting will be held virtually via GoToMeeting due to COVID-19; public comments must be submitted or registered in advance
• Board will approve minutes from the October 1, 2020 meeting

The Board of Appeals approved a variance request from David and Jean Johnson to build a 36' x 56' accessory structure at 3330 W. Freistadt Road. The variance allows a 10-foot offset from the east lot line, which is less than the 20-foot code requirement, and the structure is smaller than the original that collapsed. The board also approved the October 1, 2020 meeting minutes with amendments.

• Approved the October 1, 2020 meeting minutes with amendments (unanimous).
• Approved the variance for David and Jean Johnson to build a 36' x 56' accessory structure with a 10-foot offset from the east lot line (unanimous).

Economic Development Board

The Economic Development Board will discuss redevelopment opportunities for the Port Washington Road commercial corridor, reviewing staff objectives for economic tools, regulatory changes, design, and beautification. The board will also approve January meeting minutes and acknowledge volunteer service. The meeting is virtual due to COVID-19.

• Port Washington Road redevelopment discussion with four objectives: economic tools, regulatory, design, beautification
• Approval of meeting minutes from January 26, 2021
• Gloria Rosenberg acknowledgment of volunteer service
• Staff updates on development proposals

The Economic Development Board reviewed redevelopment options for the Port Washington Road corridor, categorizing potential projects by risk level. No formal decisions were made; staff will bring back specific locations and strategies for further discussion. The board also approved the January 26, 2021 meeting minutes unanimously.

• Approved January 26, 2021 meeting minutes (5-0)
• Adjourned meeting (6-0)

Public Welfare Committee

The Public Welfare Committee will discuss and potentially act on updates to Chapter 2 of the city code, covering the Common Council and city officers, including a proposed expansion of the mayor's veto power to committee actions. The committee will also discuss the Community Outreach Committee and review its work calendar. The meeting is virtual due to COVID-19.

• Ordinance updates to Chapter 2, Article II (Common Council) and Article IV (Officers and Employees)
• Proposed mayor veto power expansion to committee acts, with Common Council override process
• Discussion of Community Outreach Committee
• Review of work calendar

The Public Welfare Committee approved updates to Chapter 2 ordinances, including allowing the Mayor to veto at the committee level when authority is delegated, adding the Economic Development Board to the Finance-Personnel Committee, and giving the Mayor discretion to break tie votes after a second tie. They also agreed to remove development agreement approvals from referrals and to allow electronic notice for special meetings. The committee will continue reviewing Section 2-37 at the next meeting.

• Approved updated veto language for Chapter 2 allowing Mayor veto at committee level when Council delegates authority.
• Agreed to add Economic Development Board to Finance-Personnel Committee and remove it from Public Welfare Committee.
• Agreed to amend Section 2-24 to allow Mayor to break tie votes after a second tie.
• Agreed to add language to Section 2-26 that Council President appoints new committee members if more than one vacancy.
• Agreed to remove 'approving or amending a development agreement' from Section 2-33 referrals.
• Agreed to add electronic means and acknowledgment of receipt to Section 2-34 special meeting notice requirements.
• Agreed to remove 'the lesser of' from Section 2-35 quorum/adjournment language.
• Approved February 2021 meeting minutes unanimously.

Planning Commission

The Mequon Planning Commission will hold a public hearing on a request to amend a PUD approval, grant a conditional use, and approve a site plan for a class-A self-storage facility at 10448 N. Port Washington Road. The commission will also consider several consent agenda items, including a related 2-lot land division, a fill request, a 3-lot land division, and a text amendment for a distillery at Foxtown Brewery. Regular business includes a master sign plan for Alliance Bible Church, a 4-lot land division south of Oriole Lane, and a development agreement amendment for a 23-home subdivision east of Weston Drive. A policy item proposes amending Chapter 58 of the Zoning Code regarding conditional uses in the B-5 district.

• Public hearing: Anderson Ashton seeks conditional use, site plan, and PUD amendment for self-storage at 10448 N. Port Washington Road
• Consent: Lawrence Katz requests certified survey map for 2-lot division at 10448 N. Port Washington Road
• Consent: Trustway Homes for John Alden requests fill approval (4,500 C.Y.) at 12837 Highgate Court
• Consent: John Graham for Kathleen & Tim Carr requests 3-lot division at 8501 W. Pioneer Road
• Regular business: Berengaria Development for BMSL Mequon Invest LLC requests 4-lot division reconfiguring parcels south of 11104 N. Oriole Lane

The Mequon Planning Commission approved a rezoning recommendation and a conditional use grant with conditions for a class-A self-storage facility at 10448 N. Port Washington Road, including amended hours of operation from 6 a.m. to midnight. The commission also approved the building and site plan with staff recommendations, including an added element to the north elevation. Additionally, the commission approved four consent agenda items, a master sign plan for Alliance Bible Church, a certified survey map for a 5-lot division, a development agreement amendment for The Residence at Foxtown, and recommended a zoning code text amendment to the Common Council.

• Approved rezoning recommendation for self-storage at 10448 N. Port Washington Rd (8-0)
• Approved conditional use grant with amended hours 6 a.m.–midnight (8-0)
• Approved building and site plan with conditions (8-0)
• Approved consent agenda: 2 CSMs, fill request, distillery text amendment (8-0)
• Approved master sign plan for Alliance Bible Church with conditions (8-0)
• Approved CSM for 5-lot division south of 11104 N. Oriole Ln (8-0)
• Approved development agreement amendment for The Residence at Foxtown (8-0)
• Recommended zoning text amendment for B-5 conditional uses to Common Council (8-0)

Board of Police Commissioners

The Board of Police and Fire Commissioners certified Christopher Ackley, Matthew Schneider, and Nicholas Birmingham as Fire Department Battalion Chiefs, following a process that included 26 applications, 19 phone interviews, and 9 personal interviews. The motion was approved by a 5-0 roll call vote. The board also approved the minutes from the February 2, 2021 meeting. The meeting adjourned at 8:23 AM.

• Approved the meeting minutes of February 2, 2021 by voice acclamation.
• Certified Christopher Ackley, Matthew Schneider, and Nicholas Birmingham as Fire Department Battalion Chiefs by a 5-0 roll call vote.
• Adjourned the meeting at 8:23 AM by voice acclamation.

Board of Police Commissioners

The Board of Police and Fire Commissioners will meet virtually to approve minutes from February 2, 2020, and review/certify the eligibility list for Fire Department Battalion Chief. Public comments are accepted in writing or by advance registration for verbal comments.

• Approve meeting minutes of February 2, 2020
• Review and certify eligibility list for Fire Department Battalion Chief
• Meeting held virtually via GoToMeeting due to COVID-19
• Public comments must be submitted by 4:00 PM the day prior

Frank L. Weyenberg Library Board of Trustees

The Frank L. Weyenberg Library Board of Trustees will meet virtually to discuss and possibly act on COVID-19 protocols, consider a Mequon Community Foundation grant, and decide whether to close the library on April 2 and 3, 2021. The board will also review February 2021 financial reports and approve accounts payable.

• Discussion and possible action on COVID-19 protocols
• Action item: Mequon Community Foundation Grant
• Action item: Possible closing April 2 and 3, 2021
• Approval of February 2021 accounts payable
• Revenue and expense reports for February 2021

The Board approved closing the library on April 2 and 3, 2021, to avoid staffing shortages after staff receive their second COVID-19 vaccine dose. They also approved a $2,480 grant request to the Mequon Community Foundation and the February accounts payable statement of $86,327.83. The minutes from the February 17 meeting were approved. No public comments were received.

• Approved closing the library on April 2 and 3, 2021.
• Approved the Mequon Community Foundation grant request totaling $2,480.
• Approved the Accounts Payable Statement for February 2021 in the amount of $86,327.83.
• Approved the minutes of the February 17, 2021 meeting.

Park and Open Space Board

The Park and Open Space Board will hear a presentation from MMSD on a conservation guidebook, then discuss and possibly act on several items: a memorandum of understanding for banners, a batting cage proposal at Lemke Park, design services for a combined restroom/concession/storage facility at Lemke Park, and a $15,500 contract for field management services at Rennicke and Schmit Fields. The board will also review and approve the February 17, 2021 meeting minutes.

• Memorandum of Understanding with MTLL/Mequon Heat and BOSS Baseball Academy for banners in parks
• BOSS Baseball Academy batting cage proposal at Lemke Park
• Recommend approval of architectural/engineering/design services for combined restroom, concession, and storage facility at Lemke Park
• Resolution 3818: $15,500 contract with SMB Landscape Contractors for field management at Rennicke and Schmit Fields
• Fresh Coast Guardians presentation from MMSD on conservation guidebook

The Park and Open Space Board unanimously approved releasing the RFP for architectural/engineering/design services for a combined restroom, concession, and storage facility at Lemke Park, funded by Park Impact Fees. The board also approved a Memorandum of Understanding with MTLL/Mequon Heat and BOSS Baseball Academy for banners in parks, and discussed a batting cage proposal and a $15,500 baseball field management contract with SMB Landscape Contractors, but took no formal action on those items. The February 17, 2021 meeting minutes were approved unanimously.

• Approved February 17, 2021 meeting minutes (unanimous)
• Approved RFP for Lemke Park restroom/concession/storage facility design (unanimous)
• Approved MOU with MTLL/Mequon Heat and BOSS Baseball Academy for park banners (unanimous)

Festivals Committee

The Mequon Festivals Committee will discuss and potentially set the date for Taste of Mequon 2021, approve the proposed 2021 budget, and review updated vendor applications and guidelines. They will also elect a vice-chair and assign committee member event duties. The meeting is virtual due to COVID-19.

• Set Taste of Mequon 2021 date and time
• Approve 2021 proposed budget
• Review 2021 vendor applications and guidelines (food/beverage, non-food, artist/craftsman/farmer's market)
• Discuss event cover charge
• Election of vice-chair

The Festivals Committee set the Taste of Mequon for Saturday, September 11, 2021, from noon to 9 p.m., and approved the 2021 proposed budget as presented by a 4-1 vote, with Chair Nerbun dissenting. The committee also approved the 2021 vendor applications and set the application deadline for June 4, 2021. Discussion on extending the event to Sunday, cover charges, and social media was deferred to future meetings.

• Approved February 2021 meeting minutes (unanimous)
• Elected Kirsten Hildebrand as Vice-Chair (unanimous)
• Set Taste of Mequon date to Saturday, September 11, 2021, noon-9 p.m.
• Approved 2021 proposed budget as presented (4-1, Nerbun dissenting)
• Approved 2021 vendor applications (unanimous)
• Set vendor application deadline to Friday, June 4, 2021
• Adjourned meeting at 7:22 PM (unanimous)

Common Council

The Common Council is holding an informational virtual meeting to hear a Wisconsin Policy Forum presentation on fire and emergency medical service sharing opportunities in Ozaukee County. Elected officials from Mequon and other area communities may ask questions, but no formal action will be taken.

• Presentation by Wisconsin Policy Forum on fire/EMS sharing in Ozaukee County
• Joint virtual meeting with representatives from Cedarburg, Port Washington, Belgium, Fredonia, Grafton, Saukville, Thiensville, and area towns
• No formal action will be taken at this event
• Meeting held via Zoom due to COVID-19 pandemic

Public Safety Committee

The Public Safety Committee will review and recommend approval of Ordinance 2021-1586, which updates Chapter 82 of the Mequon Municipal Code to accurately reflect current roadway names and posted speed limits. No speed limits are being changed. The committee will also discuss sex offender residency restrictions and approve minutes from the February 9, 2021 meeting.

• Ordinance 2021-1586: Amends Chapter 82 to update roadway names and posted speed restrictions
• Discussion on sex offender residency restrictions
• Approval of minutes from Feb 9, 2021 meeting
• No fiscal impact from ordinance update

The Public Safety Committee unanimously approved Ordinance 2021-1586, which updates Chapter 82 of the Mequon Municipal Code to reflect current roadway names and posted speed restrictions. The committee also discussed potential revisions to the city's sex offender residency restrictions, favoring retention of the 2,000-foot radius and considering a review/appeal board, but took no formal action. The City Attorney will draft a revised ordinance for future review.

• Approved Feb 9, 2021 meeting minutes (unanimous)
• Approved Ordinance 2021-1586 updating roadway names and speed limits (unanimous)
• Discussed sex offender residency restrictions; no action taken, draft ordinance to be prepared

Mequon Municipal Water Utility Commission

The Mequon Municipal Water Utility Commission will consider approving a $12,005 contract with City Water, LLC for a federally required risk and resiliency assessment and emergency response plan update. The commission will also discuss revising the utility's tariff fee tables, which have not been updated since 2009, to reflect current construction costs. The meeting will be held virtually due to the COVID-19 pandemic.

• Award contract to City Water, LLC for AWIA Risk and Resiliency Assessment and Emergency Response Plan Update for $12,005
• Revise Water Utility Tariff Fee Tables 1 & 5 to update connection costs
• Approve minutes from November 10, 2020 meeting
• Public comments accepted in writing or by advance registration for verbal comments

The Mequon Municipal Water Utility Commission unanimously approved a contract with City Water, LLC for the America's Water Infrastructure Act (AWIA) Risk and Resiliency Assessment and Emergency Response Plan Update. The commission also unanimously approved revisions to the utility's tariff, updating fee tables 1 and 5 to reflect recent construction costs. Both actions were approved by voice acclamation with all commissioners voting in favor.

• Approved the November 10, 2020 meeting minutes unanimously.
• Approved the contract award to City Water, LLC for the AWIA Risk and Resiliency Assessment and Emergency Response Plan Update (unanimous).
• Approved the revision of Water Utility Tariff fee tables 1 and 5 (unanimous).
• Approved adjournment at 7:39 PM (unanimous).

Common Council

The Common Council will hold a public hearing and consider final approval of an ordinance to rezone the 15.3-acre Donges Bay Elementary School property at 2401 W. Donges Bay Road from R-2 (Single-Family 2-Acre) to IPS (Institutional). The council will also consider several resolutions, including extending the COVID-19 public health emergency, transferring $90,000 for fire department repairs, and awarding a $28,660 contract for roof and gutter replacement at Reuter Pavilion. The agenda includes consent items, ordinance first readings, and a mayoral appointment.

• Public hearing and final reading of Ordinance 2021-1585 to rezone Donges Bay School (2401 W. Donges Bay Rd) from R-2 to IPS
• Resolution 3813: Transfer $90,000 from Fire Department personnel accounts to Public Safety Building Repairs
• Resolution 3814: Extend COVID-19 public health emergency from March 15 to September 15, 2021
• Resolution 3817: Award Reuter Pavilion roof and gutter replacement to Larson's Building Services for $28,660
• Resolution 3811: Approve annual special event agreement for Jewish Food Festival at Rotary Park

The Common Council unanimously approved Ordinance 2021-1585, rezoning 15.3 acres of the Donges Bay School property at 2401 W. Donges Bay Road from R-2 (Single-Family 2-Acre) to IPS (Institutional). The council also approved several resolutions, including extending the city's COVID-19 public health emergency declaration through September 15, 2021, and transferring $90,000 from the Fire Department's personnel accounts to the Public Safety Building repairs account.

• Approved Ordinance 2021-1585, rezoning the Donges Bay School property to Institutional (IPS).
• Approved Resolution 3814, extending the COVID-19 public health emergency declaration to September 15, 2021.
• Approved Resolution 3813, transferring $90,000 from Fire Department personnel accounts to the Public Safety Building repairs account.
• Approved Resolution 3812, clearing uncollectible delinquent personal property tax accounts for 2018 and 2019.
• Approved Resolution 3815, amending COVID-19 emergency medical leave benefits to address vaccine availability.
• Approved Resolution 3811, a one-year special event agreement for the Jewish Food Festival at Rotary Park.
• Approved Resolution 3816, notifying WisDOT of intent to install an eastbound turn lane on Mequon Road at Weston Drive.
• Approved Resolution 3817, awarding the Reuter Pavilion roof and gutter replacement contract to Larson's Building Services for $28,660.

Public Welfare Committee

The Public Welfare Committee will review and recommend approval of Resolution 3814, which extends Mequon's declared public health emergency in response to COVID-19 from March 15 to September 15, 2021. The committee will also continue discussing updates to Chapter 2 ordinances regarding the Common Council and officers, and consider the Community Outreach Committee. The agenda includes routine items like approving February minutes and reviewing the work calendar.

• Resolution 3814: Extend COVID-19 public health emergency to September 15, 2021
• Discussion on Chapter 2 ordinance updates, including mayoral veto power
• Discussion on Community Outreach Committee
• Approval of February 2021 meeting minutes

The Public Welfare Committee meeting was not properly noticed, so it could not be called to order and no official business was conducted. No decisions, approvals, or discussions were formally recorded.

Finance-Personnel Committee

The Finance-Personnel Committee will review and approve February 2021 vouchers totaling $870,471.96, approve March 2021 liquor licenses, and recommend approval of three resolutions, including clearing uncollectible personal property taxes, amending COVID-19 emergency medical leave for vaccine availability, and transferring $90,000 from Fire Department personnel accounts to Public Safety Building repairs. The committee will also discuss a draft RFP for an IT strategic plan and its workplan.

• February 2021 voucher approval list totaling $870,471.96
• Resolution 3812: clearing delinquent personal property tax accounts for 2018 and 2019
• Resolution 3815: amending COVID-19 emergency medical leave benefits for vaccine availability
• Resolution 3813: transferring $90,000 from Fire Department full-time personnel accounts to Public Safety Building repairs
• March 2021 licenses: renewal for Chancery Pub & Restaurant (change of agent) and new license for Missing Links Golf

The Finance-Personnel Committee unanimously approved all agenda items, including a resolution amending the City's COVID-19 Emergency Medical Leave benefits so that employees who decline the vaccine and later contract COVID-19 cannot use EML time. The committee also approved a $90,000 transfer from Fire Department salary savings to the Public Safety Building Repairs Account, after amending the resolution to split it into two separate votes. Other approvals included the February meeting minutes, March licenses, February vouchers, and a resolution clearing uncollectible delinquent property taxes for 2018 and 2019.

• Approved February 9, 2021 meeting minutes unanimously.
• Approved March 2021 license applications unanimously.
• Approved February 2021 voucher payment list unanimously.
• Approved Resolution 3812 clearing uncollectible delinquent property taxes for 2018 and 2019 unanimously.
• Approved Resolution 3815 amending COVID-19 Emergency Medical Leave benefits, denying EML to employees who decline the vaccine and later contract COVID-19, unanimously.
• Approved Resolution 3813 with amendments, transferring $90,000 from Fire Department salary savings to Public Safety Building Repairs, split into two unanimous votes.
• Approved the draft IT RFP for an IT Needs Analysis unanimously.

Public Works Committee

The Public Works Committee will review and recommend approval of three resolutions: a special event agreement for the Jewish Food Festival at Rotary Park, a WisDOT notification for an eastbound turn lane on Mequon Road, and a $28,660 contract for Reuter Pavilion roof and gutter replacement. They will also discuss the 2021 road programs and the 2020 work plan. The meeting is virtual due to COVID-19.

• Resolution 3811: Annual Special Event Agreement for Jewish Food Festival at Rotary Park (August 1-2)
• Resolution 3816: WisDOT notification for eastbound turn lane on Mequon Road at Weston Drive
• Resolution 3817: Award Reuter Pavilion roof and gutter replacement to Larson's Building Services for $28,660
• Discussion: 2021 Road Program for Mequon Business Park
• Discussion: 2021 Annual Road Program

The Public Works Committee unanimously approved three resolutions: an annual special event agreement for the Jewish Food Festival at Rotary Park, a resolution notifying WisDOT of the city's intent to install an eastbound turn lane on Mequon Road at Weston Drive, and a contract award to Larson's Building Services for the Reuter Pavilion roof and gutter replacement in the amount of $28,660. The committee also discussed the 2021 road program, agreeing to abandon the irrigation system and stop servicing street lights through We Energies, but took no formal action on these discussion items.

• Approved the February 9, 2021 minutes unanimously.
• Approved Resolution 3811 for the Jewish Food Festival annual special event agreement at Rotary Park.
• Approved Resolution 3816 notifying WisDOT of intent to install an eastbound turn lane on Mequon Road at Weston Drive.
• Approved Resolution 3817 awarding the Reuter Pavilion roof and gutter replacement contract to Larson's Building Services for $28,660.
• Adjourned the meeting at 7:05 PM.

Architectural Board

The Mequon Architectural Board will review and vote on seven building applications, including new single-family residences, additions, and a re-submittal for a carport. One application for a new residence has been canceled. The meeting will be held virtually due to COVID-19.

• David Hoff Development: new side-by-side condominiums at 5951 W. Woods Court / 12448 N. Crane Bay Court
• Cliff & Laura Hook: attached garage addition at 11416 N. Glenwood Drive
• Catherine Frohman: attached garage addition at 10412 N. Sunflower Court
• Mark & Tammy Smith: second story addition at 10022 N. LaCresta Drive
• Michael Trotnow: re-submittal for carport addition at 9637 N. Port Washington Lane (tabled at 2/8/21 meeting)

The Mequon Architectural Board approved six of seven applications at its March 8, 2021 meeting, with one application canceled. All approved plans were passed as submitted, with two applications subject to specific conditions. The meeting was held via teleconference and adjourned at 7:53 PM.

• Approved new single-family side-by-side condominiums at 5951 W. Woods Court and 12448 N. Crane Bay Court (unanimous)
• Approved attached garage addition at 11416 N. Glenwood Drive (unanimous, Mikkelson abstained)
• Canceled new single-family residence at 2348 W. Saddlebrook Lane
• Approved attached garage addition at 10412 N. Sunflower Court (unanimous, Reed opposed)
• Approved second story addition at 10022 N. LaCresta Drive with conditions (unanimous)
• Approved new single-family residence with cabana at 9920 N. Range Line Road with condition (unanimous, Mikkelson abstained)
• Approved re-submittal of carport at 9637 N. Port Washington Lane (unanimous, Reed opposed)

Planning Commission

The Mequon Planning Commission Policy Subcommittee will meet virtually to discuss and potentially approve amendments to the zoning code, including new residential cluster standards for the Ulao Creek area, conditional use regulations, and telecommunications rules. The meeting also includes approval of minutes from January 11, 2021. The agenda is substantive, with several zoning-related items for discussion.

• Ulao Creek Residential Cluster Zoning Standards (area bound by I-43, Highland Road, Oriole Lane/Ulao Creek, Pioneer Road)
• Amendment to Chapter 58, Zoning Code related to regulation of conditional use grants in all residential zoning districts
• Amendment to Chapter 58, Zoning Code related to regulation of telecommunications
• Approval of minutes from January 11, 2021

The subcommittee approved staff-recommended changes to the Ulao Creek Residential Cluster Zoning Standards, including a half-acre yield lot size, allowing 0.33-acre lots, and an 85-foot lot width. The motion passed 6-0. The subcommittee also recommended forwarding amendments to Chapter 58 regarding conditional use grants in residential districts to the Planning Commission. No action was taken on the telecommunications amendment, which was only discussed.

• Approved the minutes from February 8, 2021, unanimously (6-0).
• Approved the proposed changes to the Ulao Creek Residential Cluster Zoning Standards, including the 1/2-acre yield lot size, 0.33-acre lot allowance, and 85-foot lot width (6-0).
• Recommended forwarding the Chapter 58 amendments on conditional use grants in residential districts to the Planning Commission for review and approval.

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission will review and discuss several items, including the proposed Highland Road Bike/Pedestrian Spur, the 2010-2030 recommendations, a bike safety brochure, the Mequon Road corridor and OIT crossing concept plan, survey results, and the 2021 road program. The meeting is virtual, and public comments are accepted in writing or by advance registration.

• Highland Road Bike/Pedestrian Spur: proposed 1.5-mile, 10-foot-wide path from Rotary Park to Ozaukee Interurban Trail, estimated $365,000
• Review of 2010-2030 Bike and Pedestrian Way Commission Recommendations
• Bike Safety Brochure discussion
• Review Concept Plan for Mequon Road Corridor and OIT crossing
• 2021 Road Program review

The commission unanimously approved a motion to authorize printing and posting of the bike safety brochure once the City Attorney approves it. They also discussed the Highland Road spur, reviewed the 2010-2030 recommendations, and considered the Mequon Road corridor concept plan and survey results. No other formal decisions were made.

• Approved February 4, 2021 minutes (unanimous)
• Approved printing and posting of bike safety brochure upon City Attorney authorization (unanimous)
• Approved adjournment (unanimous)

Milwaukee River Advisory Committee

The Milwaukee River Advisory Committee will meet virtually to discuss unfinished business including the Mequon/Thiensville Milwaukee River News Facebook page, signage at the loading area, and waveboat complaints. New business includes planning for Arbor Day, a potential boat parade, and a river cleanup. The committee will also hear a report from the Parks and Forestry Superintendent.

• Discussion of signage at the loading area
• Waveboats discussion: complaints, enforcement, education
• Arbor Day outreach: DVD and business card ideas
• Boat parade for 'Fun B4 The Fourth' celebration
• River cleanup: potential partnership with Milwaukee River Keepers

Planning Commission

The Mequon Planning Commission will hold a virtual meeting on February 22, 2021, to consider consent agenda items (a 2-lot land division, an accessory structure, a setback waiver, and a subdivision sign waiver) and regular business items, including a sign waiver for Foxtown Brewery's patio expansion and a master sign plan for Foxtown properties. The meeting will also include approval of minutes from January 25, 2021.

• Fick Family Living Trust: certified survey map for 2-lot division at 3300 W. Grace Avenue
• Lisa and Zach Newcomer: accessory structure for 8,500 sq. ft. horse barn/riding arena at 11361 W. Freistadt Road
• Tracy & Scott Ernst: setback waiver for 672 sq. ft. addition at 13101 N. Wauwatosa Road
• The Woods at Highland Park: subdivision sign and waiver for sign in right-of-way at Green Bay Road and Woods Court
• Foxtown Brewery: sign waiver for patio expansion (remove from table) and master sign plan for 11090 & 11120 N. Weston Drive

The Mequon Planning Commission approved a sign waiver for Foxtown Brewery's patio expansion, requiring slightly larger M-T logos but not the word 'brewery'. They also approved a master sign plan for Foxtown buildings E1 and E2 per staff recommendations, and approved four consent agenda items including a land division, horse barn, setback waiver, and subdivision sign waiver.

• Approved January 25, 2021 meeting minutes (8-0)
• Approved consent agenda: Fick Family Living Trust 2-lot land division at 3300 W. Grace Ave (8-0)
• Approved consent agenda: Newcomer 8,500 sq ft horse barn at 11361 W. Freistadt Rd (8-0)
• Approved consent agenda: Ernst setback waiver for 672 sq ft addition at 13101 N. Wauwatosa Rd (8-0)
• Approved consent agenda: Woods at Highland Park sign waiver at Green Bay Rd and Woods Ct (8-0)
• Approved Foxtown Brewery patio sign waiver with condition to enlarge M-T logos (8-0)
• Approved Foxtown master sign plan for 11090 & 11120 N. Weston Dr per staff recommendations (8-0)

Frank L. Weyenberg Library Board of Trustees

The Frank L. Weyenberg Library Board of Trustees will meet virtually to review 2020 year-end financial reports and January 2021 revenue and expenses, and to approve January accounts payable. They will also discuss COVID-19 protocols, consider the Public Library Annual Report, and decide on a Mequon Community Foundation grant application.

• Approval of January 2021 accounts payable
• Discussion and possible action on COVID-19 protocols
• Action on Public Library Annual Report
• Action on Mequon Community Foundation Grant
• Review of 2020 year-end and January 2021 financial reports

The Frank L. Weyenberg Library Board of Trustees met virtually on February 17, 2021, and approved the minutes from the January 20 meeting, the January 2021 accounts payable statement of $113,130.76, and the Department of Public Instruction Annual Report with an amended statement of system effectiveness. A Mequon Community Foundation Grant item was tabled to a future meeting. No public comments were received.

• Approved minutes of January 20, 2021 meeting
• Approved January 2021 accounts payable statement of $113,130.76
• Approved DPI Annual Report with amended system effectiveness response
• Tabled Mequon Community Foundation Grant item

Park and Open Space Board

The Park and Open Space Board will consider approving Resolution 3811, an annual special event agreement for the Jewish Food Festival at Rotary Park in August. The board will also review a draft request for proposals for the Lemke Bathrooms project. The meeting is held virtually due to COVID-19.

• Resolution 3811: Annual Special Event Agreement for Jewish Food Festival at Rotary Park, 4100 Highland Rd, with proposed fees including $725/day rental, $1,428 emergency services, and $1,000 security deposit
• Discussion of Lemke Bathrooms Request for Proposal draft
• Approval of January 20, 2021 meeting minutes
• 2021 Work Plan update from Parks and Forestry Superintendent

The Park and Open Space Board unanimously approved Resolution 3811, an annual special event agreement for the Jewish Food Festival at Rotary Park in August. The approval includes an ordinance exception for temporary fencing around a petting zoo, additional hand washing stations, and allowing domestic animals like goats, chickens, and rabbits in the parks. The board also reviewed a draft request for proposal for bathrooms and concessions at Lemke Park, with comments due within two weeks and final approval expected at the next meeting.

• Approved January 20, 2021 meeting minutes (unanimous)
• Approved Resolution 3811 for Jewish Food Festival at Rotary Park (unanimous)
• Approved ordinance exception for temporary fencing and domestic animals for the festival (unanimous)
• Discussed draft RFP for Lemke Park bathrooms and concessions; comments due in two weeks

Festivals Committee

The Mequon Festivals Committee will discuss and potentially take action on the Taste of Mequon 2021 event, the 2021 fee schedule, and the draft 2021 meeting schedule. They will also elect a chair. The agenda includes discussion of the 2021 fee schedule, which previously saw a $50 increase for food/beverage vendor space and late fees in 2020.

• Taste of Mequon 2021 planning, including band Stray Voltage agreement
• 2021 fee schedule review, with prior $50 increases for food/beverage vendor space and late fees
• Draft 2021 meeting schedule approval
• Election of committee chair
• 2021 work plan review

The Festivals Committee approved the 2021 meeting schedule and elected Vanessa Nerbun as Chair. They reduced the Food/Beverage vendor space fee and late fee by $50 each, returning to 2019 rates. Discussion on the Taste of Mequon 2021 date was postponed pending more information.

• Approved January 14, 2021 minutes (unanimous)
• Reduced Food/Beverage vendor space fee and late fee by $50 each to 2019 rates (unanimous)
• Accepted 2021 meeting schedule (second Thursday monthly at 6:30 p.m.)
• Elected Vanessa Nerbun as Committee Chair (unanimous)

Public Safety Committee

The Public Safety Committee will review and recommend approval of Resolution 3808 to purchase a 2021 Jeep Grand Cherokee first responder vehicle with equipment and graphics for $42,986. They will also review the Fire Department's 2020 annual report and approve the December 8, 2020 meeting minutes.

• Resolution 3808: Purchase of fire first responder vehicle from Ewald Automotive Group ($29,832), equipment from General Fire Equipment ($11,254), graphics from Letters & Signs ($1,900), total $42,986
• Fire Department 2020 Annual Report: 2,216 calls, 94 inter-facility transports generating over $51,000 revenue
• Approve minutes of Dec 8, 2020 meeting

The Public Safety Committee unanimously approved Resolution 3808 to purchase a fire department first responder vehicle from Ewald Automotive Group, with equipment installation and graphics, totaling $42,986. The committee also approved the December 8, 2020 meeting minutes. No other substantive decisions were made; the fire chief presented the 2020 annual report as an information item.

• Approved Resolution 3808 for $42,986 first responder vehicle purchase (unanimous)
• Approved Dec 8, 2020 meeting minutes (unanimous)

Public Welfare Committee

The Public Welfare Committee will review and recommend approval of two resolutions: one designating Mequon as a Bee City USA and another renewing a Bird City Wisconsin application. They will also discuss ordinance updates, hybrid meeting technology, and a community outreach committee. The meeting is held virtually due to COVID-19.

• Resolution 3804: Designating Mequon as a Bee City USA
• Resolution 3805: Renewing Bird City Wisconsin application and observing International Migratory Bird Day
• Discussion: Chapter 2 ordinance updates (Common Council and Officers/Employees)
• Discussion: Hybrid meeting technology update
• Discussion: Community Outreach Committee

The Public Welfare Committee unanimously approved two resolutions: designating Mequon as a Bee City USA and renewing an application with Bird City Wisconsin while observing International Migratory Bird Day. The committee also reached a consensus on mayoral veto language, deciding that vetoed committee decisions go to the Common Council for override or referral back. No other substantive decisions were made; discussion items on ordinance updates and hybrid meeting technology were continued or deferred.

• Approved Resolution 3804 designating Mequon as Bee City USA (unanimous)
• Approved Resolution 3805 renewing Bird City Wisconsin application and observing International Migratory Bird Day (unanimous)
• Reached consensus on mayoral veto language: vetoed committee decisions go to Common Council for override or referral back
• Approved January 12, 2021 meeting minutes (unanimous)

Finance-Personnel Committee

The Finance-Personnel Committee will review and approve January 2021 vouchers totaling $980,414.83, and discuss two resolutions: extending a revolving loan to Bartolotta Restaurant Group for Mr. B's Restaurant and authorizing industrial development revenue bond financing for Copps Industries. They will also receive a 2020 investment report, discuss a banking services RFP, and review their work plan.

• Resolution 3802: Extend Bartolotta Restaurant Group loan terms by nine months to December 1, 2021 for Mr. B's Restaurant at 11120 North Cedarburg Road
• Resolution 3803: Initial resolution for industrial development revenue bond financing for Copps Industries, Inc. project
• January 2021 vouchers totaling $980,414.83
• 2020 YTD investment report presentation by DANA Investments
• Request for Proposals for banking services

The Finance-Personnel Committee unanimously approved a nine-month extension of a revolving loan fund agreement with Bartolotta Restaurant Group for Mr. B's restaurant, moving the maturity to December 1, 2021. They also approved an initial resolution for industrial development revenue bond financing for Copps Industries. The committee approved January 2021 vouchers and prior meeting minutes, and discussed investment performance and a banking services RFP.

• Approved January 12, 2021 meeting minutes (unanimous)
• Approved January 2021 voucher list (unanimous)
• Approved Resolution 3802 extending Bartolotta loan to Dec 1, 2021 (unanimous)
• Approved Resolution 3803 initial resolution for Copps Industries bond financing (unanimous)

Public Works Committee

The committee is reviewing several resolutions including a special event agreement for Gathering on the Green at Rotary Park. Other items include a drainage easement and storm sewer culvert replacement at 9731 N. Courtland Drive.

• Resolution 3800: Special Event Agreement for Gathering on the Green in Rotary Park
• Resolution 3806: Extension of 2020 Mequon Community Pool and Parks Operations policy
• Resolution 3807: Drainage easement and storm sewer culvert replacement at 9731 N. Courtland Drive for $34,625
• Resolution 3809: Template Memorandum of Understanding for Private Water Trusts

The Public Works Committee approved a special event agreement for Gathering on the Green with an amendment capping costs at $7,320, and approved a temporary extension of the 2020 COVID-19 pool and parks policy. A resolution for a drainage easement and storm sewer culvert replacement at 9731 N. Courtland Drive was tabled due to resident concerns. A template MOU for private water trusts was also approved.

• Approved Resolution 3800 for Gathering on the Green with amendment, cost not to exceed $7,320 (unanimous)
• Approved Resolution 3806 temporarily extending 2020 COVID-19 pool and parks policy (unanimous)
• Tabled Resolution 3807 for drainage easement and culvert replacement at 9731 N. Courtland Drive (unanimous)
• Approved Resolution 3809 establishing template MOU for private water trusts (unanimous)
• Approved January 12, 2021 minutes (unanimous)

Common Council

The Mequon Common Council will hold a virtual meeting to consider resolutions and ordinances, including a development agreement for a new medical office building, a rezoning, and several contracts. The agenda includes consent agenda items, ordinance first readings, and multiple resolutions with recommendations from various committees.

• Resolution 3801: Development agreement with Mequon Medical LLC for a 30,000 sq ft medical office building at 12791 N. Port Washington Road
• Ordinance 2021-1585: Rezone 15.3 acres at Donges Bay School (2401 W. Donges Bay Road) from R-2 to IPS
• Resolution 3802: Extend Bartolotta Restaurant Group loan terms by nine months to December 1, 2021 for Mr. B's Restaurant
• Resolution 3810: Award contracts for Phase 3 sewer interceptor rehabilitation: $738,575 to Insituform and $38,052 to Kapur and Associates
• Resolution 3808: Purchase fire department first responder vehicle and equipment for $42,986

The Common Council approved a development agreement with Mequon Medical LLC for a 30,000-square-foot medical office building at 12791 N. Port Washington Road, with Alderman Mayr voting against. The council also approved several resolutions, including extending a loan for Mr. B's Restaurant, supporting industrial revenue bonds for Copps Industries, designating Mequon as a Bee City USA, and purchasing a fire department vehicle. A resolution for a storm sewer culvert replacement was tabled.

• Approved development agreement with Mequon Medical LLC for medical office building (7-1)
• Approved loan extension for Bartolotta Restaurant Group to Dec 1, 2021 (unanimous)
• Approved initial resolution for industrial revenue bonds for Copps Industries (unanimous, Parrish recused)
• Designated Mequon as Bee City USA (unanimous)
• Approved renewal of Bird City Wisconsin application (unanimous)
• Tabled resolution for drainage easement and culvert replacement at 9731 N. Courtland Drive (unanimous)
• Approved special event agreement for Gathering on the Green with amendments (unanimous)
• Approved purchase of fire department first responder vehicle for $42,986 (unanimous)

Sewer Utility District Commission

The Sewer Utility District Commission will review and recommend approval of Resolution 3810, which awards contracts for the third and final phase of rehabilitation work on the Mequon-Thiensville Sanitary Sewer Interceptor. The commission will also approve minutes from the December 8, 2020 meeting. The meeting is held virtually due to COVID-19.

• Resolution 3810: Award $738,575 contract to Insituform for cured-in-place lining of the Mequon-Thiensville Sanitary Sewer Interceptor
• Resolution 3810: Award $38,052 contract to Kapur and Associates for inspection services
• Total contract cost of $776,627 funded from Sewer Utility Gravity Sewer Account 610669-740001
• Thiensville to reimburse Mequon approximately $261,335 (one-third of contract expense) per 1987 cost-sharing agreement
• Approval of December 8, 2020 meeting minutes

The Mequon Sewer Utility District Commission unanimously approved two contracts for Phase 3 rehabilitation of the Mequon-Thiensville Sanitary Sewer Interceptor: $738,575 for cured-in-place lining to Insituform and $38,052 for inspection services to Kapur and Associates. The commission also unanimously approved the December 8, 2020 meeting minutes. The meeting was adjourned at 7:34 PM.

• Approved $738,575 contract for cured-in-place lining to Insituform (unanimous)
• Approved $38,052 inspection services contract to Kapur and Associates (unanimous)
• Approved December 8, 2020 meeting minutes (unanimous)

Architectural Board

The Mequon Architectural Board will review and vote on 12 building applications, including additions, sunroom renovations, and new single-family residences across multiple districts. The board will also approve the December 14, 2020 meeting minutes. The meeting will be held virtually due to COVID-19.

• Patricia Chrobak addition at 12952 N. West Shoreland Drive
• Kevin & Brittany White addition at 4900 W. Bonniwell Road
• Scott & Tracy Ernst addition at 13101 N. Wauwatosa Road
• Three Veridian Homes new residences on Coneflower Court in The Enclave
• Tim & Jill Ridley new residence at 12360 N. Lake Shore Drive

The Mequon Architectural Board approved 11 building applications, including additions, new homes, and a sunroom renovation, all unanimously. One carport re-submittal was denied unanimously for failing to meet design guidelines and missing information. The board also approved the December 14, 2020 meeting minutes.

• Approved breezeway addition at 12952 N. West Shoreland Dr. (unanimous)
• Approved screen porch & covered deck at 4900 W. Bonniwell Road (unanimous)
• Approved great room & breezeway at 13101 N. Wauwatosa Road, with roof match condition (unanimous)
• Approved sunroom renovation at 4914 W. Parkview Drive (unanimous)
• Approved new single-family residence at 8231 W. Highlander Drive (unanimous)
• Approved new single-family residence at Lot 59 Coneflower Court, with patio door grid condition (unanimous)
• Approved new single-family residence at Lot 60 Coneflower Court, with window and garage window conditions (unanimous)
• Denied carport re-submittal at 9637 N. Port Washington Lane (unanimous)

Joint Mequon-Thiensville Bike and Pedestrian Way Commission

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission will meet virtually to discuss and possibly act on several items, including a proposed off-road bike/pedestrian path along Highland Road from Rotary Park to the Ozaukee Interurban Trail. The agenda also includes electing a vice chair, approving minutes from previous meetings, and reviewing priority items such as the bike safety brochure and grant availability. The Highland Road proposal, submitted by the Mequon Community Foundation, includes a cost estimate of $365,000 and raises questions about funding, maintenance, and right-of-way constraints.

• Highland Road Bike/Pedestrian Spur: proposed 1.5-mile, 10-foot-wide paved path from Rotary Park to Ozaukee Interurban Trail, estimated at $365,000
• Elect Committee Vice Chair
• Approve minutes from March 5, 2020 and January 14, 2021 meetings
• Annual review of 2010-2030 Bike and Pedestrian Way Commission Recommendations
• Grade Separation at Mequon Road discussion

The Joint Mequon-Thiensville Bike and Pedestrian Way Commission unanimously approved Commissioner Kristin Wade as Vice Chairperson and approved minutes from March 5, 2020, and January 14, 2021. They discussed a proposed privately funded Highland Road Bike/Pedestrian Spur connecting Rotary Park to the Ozaukee Interurban Trail, with an estimated cost of $365,000, and agreed to leave the priority list unchanged for now. The commission also approved removing the grade separation agenda item in favor of discussing the concept plan and moving future meeting start times to 9:00 AM.

• Approved Commissioner Wade as Vice Chairperson (unanimous)
• Approved March 5, 2020, meeting minutes (unanimous)
• Approved January 14, 2021, meeting minutes (unanimous)
• Approved removing grade separation agenda item, replacing with concept plan discussion (unanimous)
• Approved moving future meeting start time to 9:00 AM (unanimous)

Board of Police Commissioners

The Board of Police and Fire Commissioners certified three fire department recruits—Jessica Gold, Nicholas Castner, and Charles Zelensky—by a unanimous 5-0 roll call vote. The board also approved the minutes from the January 5, 2021 meeting. Discussions covered recruitment strategies, including outreach to minority communities and potential new programs, but no other formal decisions were made.

• Certified fire recruits Jessica Gold, Nicholas Castner, and Charles Zelensky (5-0)
• Approved January 5, 2021 meeting minutes

Board of Police Commissioners

The Board will review fire and police personnel recruitment processes. The meeting also includes a review or certification of the eligibility list for fire department recruits.

• Information item regarding fire and police personnel recruitment processes
• Review/certification of eligibility list for Fire Department recruits

Economic Development Board

The Economic Development Board will discuss and possibly recommend a 9-month extension of Bartolotta Restaurant Group's Revolving Loan Fund loan, pushing the balloon payment from March 1 to December 1, 2021, due to COVID-19 impacts. They will also discuss redevelopment of Port Washington Road, including the Corporate Parkway Business Park, and explore 5G network technology advancements. The meeting is virtual, with public comments accepted in writing or by advance registration.

• Bartolotta Restaurant Group RLF loan extension: re-amortize $35,391.30 balloon over 9 months at 1.75% interest, monthly payments of $3,569
• Port Washington Road redevelopment discussion, including Corporate Parkway Business Park map and ownership list
• 5G networks and Smart City concept discussion
• Approval of minutes from November 17, 2020
• Staff updates

Planning Commission

The Mequon Planning Commission approved several major projects, including building and site plan approvals for three Mequon-Thiensville School District school additions (Donges Bay, Oriole Lane, and Wilson schools), a new 78,200 sq ft facility for Copps Industries, and a 9-lot subdivision (Lake Shore Estates). The Commission also tabled a development agreement amendment for Residence at Foxtown and a sign waiver for Foxtown Brewery, while approving the brewery's patio expansion. All votes were unanimous (8-0).

• Approved preliminary plat for 9-lot Lake Shore Estates subdivision (8-0)
• Approved building/site plan for Copps Industries 78,200 sq ft facility (8-0)
• Approved Donges Bay School addition with conditions, including staff discretion on traffic lanes (8-0)
• Approved Oriole Lane School addition with conditions, including dumpster enclosure option (8-0)
• Approved Wilson School addition with conditions, including masonry requirement (8-0)
• Tabled Residence at Foxtown development agreement amendment (8-0)
• Approved Foxtown Brewery patio expansion, tabled sign waiver (8-0)
• Approved consent agenda items including cemetery sign waiver and athletic facility sign plan (7-0)