Mathews County public meetings in 2022

Board of Supervisors

The Board of Supervisors will hold a public hearing and vote on a conditional use permit for a commercial building over 7,500 square feet, and consider a zoning text amendment to restrict open dumps. They will also vote on supplemental appropriations totaling $69,154.80, including back funding for MVRS 4-For-Life and employee bonuses.

• Conditional Use Permit for Rhetson Companies to build commercial building over 7,500 sq ft on parcel 9(A)3 in B-2 district
• Zoning text amendment to prohibit open dumps in front of primary structures
• Supplemental appropriation of $43,154.80 for MVRS 4-For-Life back funding (2019-2022)
• Supplemental appropriation of $24,000 for employee achievement bonuses from contingency funds
• Supplemental appropriation of $2,000 donation from Royce Publications to Sheriff's Office

Financial advisor Davenport & Company presented a comprehensive review of the County's financial condition and capital needs. The presentation included recommendations for new financial policies and funding scenarios for upcoming projects, including a new fire station. No formal votes or decisions were recorded in the provided text.

• Proposed formal adoption of a policy to maintain Unassigned Fund Balance at minimum 20% of General Government Expenditures
• Proposed adding financial policy guidelines for Debt Service vs. Governmental Expenditures and Debt vs. Assessed Value
• Identified approximately $17 million in capital needs over the next five years
• Analyzed three borrowing scenarios for a new fire station ranging from $2.5 million to $4.5 million

Planning Commission

The Planning Commission will hold a public hearing and consider a conditional use permit from Rhetson Companies, Inc. to construct a commercial building larger than 7,500 square feet on parcel 9(A)3 in the Business-2 district. The commission will also discuss the FY 24-28 Capital Improvement Plan and approve prior meeting minutes.

• Public hearing on Application 6-CUP-22 for a conditional use permit to build a commercial building over 7,500 sq ft on parcel 9(A)3 in the B-2 district
• Discussion of FY 24-28 Capital Improvement Plan, including meals tax data and courthouse water system report
• Approval of November joint public hearing minutes

The Planning Commission recommended approval for a conditional use permit to build a commercial structure over 7,500 square feet. The commission also appointed its leadership for the upcoming term and established committees to review the FY 24-28 Capital Improvement Plan.

• Recommended approval of Application 6-CUP-22 for Rhetson Companies, Inc. to construct a commercial building over 7,500 square feet (7-0-0)
• Approved November joint public hearing meeting minutes (7-0-0)
• Appointed Mr. Meeks as Vice Chair (7-0-0)
• Appointed Mr. Cook as Chairman (7-0-0)

Wetlands Zoning Board

The Mathews County Wetland Board will hold public hearings on six applications for shoreline structures including stone sills, revetments, groins, and a boat ramp. No other substantive business is listed.

Board of Supervisors

The Mathews County Board of Supervisors will hold a public hearing on three items: an ordinance to eliminate the motor vehicle registration fee entirely, an ordinance to extend the 2022 personal property tax due date from December 5 to January 5, 2023, and a proposed transfer of the Monument Site (the Soldiers' and Sailors' Monument property at Church and Court Streets) to the Mathews War Memorial Preservation, Inc., with deed restrictions including reversion rights and maintenance requirements.

• Proposed Ordinance 22-06 would eliminate the entire motor vehicle registration fee requirement
• Proposed Ordinance 22-07 extends personal property tax due date from Dec. 5, 2022 to Jan. 5, 2023 (2022 only)
• Proposed transfer of the Monument Site (corner of Church and Court Streets) to Mathews War Memorial Preservation, Inc.
• Deed restrictions on the monument property include automatic reversion, right of first refusal, and limits on signs/flags
• Public comment period open (3 minutes per speaker)

The Board of Supervisors extended the 2022 personal property tax deadline. A proposal to eliminate the motor vehicle registration fee was not approved, and a public hearing regarding the transfer of the 'Monument Site' land was adjourned.

• Extended personal property tax due date to February 6, 2023 (5-0-0)
• Denied Ordinance 22-06 to eliminate motor vehicle registration fee (4-1-0)
• Adjourned public hearing on proposed transfer of 'Monument Site' public land (5-0-0)

Board of Supervisors

The Board of Supervisors is holding a special called meeting to receive an update on the IT forensic investigation timeline and to consider a subdivision of property in the Historic Court Green area. Public comments are allowed.

• Update on the IT forensic investigation timeline
• Subdivision of property located in Historic Court Green

The Board of Supervisors held a special called meeting where the agenda was approved. No final action was recorded regarding the proposed subdivision waiver for Tax Map 26A3-A-163.

• Approved the agenda (5-0-0)

Board of Supervisors

The Board of Supervisors will consider a zoning text amendment to prohibit open dumps in front of primary structures, a comprehensive plan amendment on solar facility siting, and a rezoning request to modify a conceptual plan on Buckley Hall Rd. They will also vote on accepting donations totaling $5,500 for the Sheriff's Office and $1,521 for social services, and discuss a broadband towers bid resolution.

• Text amendment to ban open dumps in front of primary structures
• Comprehensive plan amendment to add detail on solar facility siting
• Rezoning request by Rhetson Companies to modify conceptual plan at 1909 Buckley Hall Rd, removing multi-family and commercial, adding retail
• Acceptance of $3,500 donation from Market Days and $2,000 from The Seafood Shack for Sheriff's Office
• Broadband towers bid resolution

The Board of Supervisors approved a resolution for broadband tower bids and authorized the County Administrator to offer or counter-offer on a proposed fire station property. They also removed solar farm language from the Comprehensive Plan and extended personal property tax deadlines.

• Approved Broadband Towers Bid Resolution (5-0)
• Authorized County Administrator to offer/counter offer on proposed fire station property (5-0)
• Approved removal of solar farm language from Comprehensive Plan Amendment (5-0)
• Approved 30-day extension for personal property taxes due 01/05/2022 and associated penalties (5-0)
• Approved acceptance of Application 1-RZ-21 for Rhetson Companies, LLC (5-0)
• Approved road name Aeolous Lane (5-0)
• Approved 30-day hold for reviewing Application 4-ZA-22 regarding open dumps (3-2)
• Approved support letter for Emily Allen, MCVIC Action Plan (5-0)

Planning Commission

The Mathews County Planning Commission will hold a joint meeting with the Board of Supervisors to conduct public hearings and discuss several items. Key items include a text amendment to clarify that open dumps cannot be placed in front of a primary structure, a comprehensive plan amendment to add detail on solar facility siting, and a request from Rhetson Companies, LLC to modify proffer conditions for a property at 1909 Buckley Hall Rd. The commission will also consider adopting proposed by-laws.

• Text amendment 4-ZA-22 to zoning ordinance §175-15.22(A) to prohibit open dumps in front of primary structures
• Comprehensive Plan amendment to modify Public Facilities and Service section (page 68) for solar facility siting
• Application 1-RZ-21: Rhetson Companies, LLC requests to amend proffer condition (1) to replace 'Multi-Family Residential' and 'Commercial' with 'Retail' along Twiggs Ferry Rd. at 1909 Buckley Hall Rd.
• Adoption of proposed by-laws for the Planning Commission

The Planning Commission recommended approval for a zoning text amendment regarding open dumps, a Comprehensive Plan amendment for solar facility siting, and a proffer amendment for a retail project. The commission also approved its own amended by-laws.

• Recommended approval of text amendment 4-ZA-22 to prohibit open dumps in front of primary structures (7-0)
• Recommended approval of Comprehensive Plan amendment option #2 for solar facility siting (7-0)
• Recommended approval of proffer amendment 1-RZ-21 for Rhetson Companies, LLC at 1909 Buckley Hall Rd (7-0)
• Approved amended by-laws (7-0)
• Approved October 11, 2022 meeting minutes (7-0)

Board of Supervisors

This is a procedural agenda for a regular meeting of the Mathews County Board of Supervisors. The only substantive item is a closed session to discuss the investment of public funds where competition or bargaining is involved, as permitted by Virginia law. No other decisions or discussions are listed.

• Closed session under §2.2-3711 (A)(6) for investment of public funds

The Board of Supervisors met to amend the agenda and enter a closed session regarding the investment of public funds. Following the closed session, the Board appointed the County Administrator to negotiate a proposed property purchase.

• Approved amended agenda (5-0-0)
• Entered closed session to discuss investment of public funds (5-0-0)
• Appointed County Administrator Ramona Wilson as negotiator on proposed property purchase (5-0-0)

Board of Supervisors

The Mathews County Board of Supervisors will hold a regular meeting on October 25, 2022. The agenda includes public hearings on two conditional use permits for telecommunication towers (on parcels 16(A)46A and 29(A)103), a text amendment to zoning enforcement procedures, and a conditional use permit for a hair salon. Other items include a $4,000 grant acceptance, a broadband tower bid, and a discussion of monument deed restrictions.

• Conditional Use Permit for a telecommunication tower on parcel 16(A)46A in the B2 district.
• Conditional Use Permit for a telecommunication tower on parcel 29(A)103 in the RU district.
• Text amendment to zoning ordinance §175-20.8,20.9,20.10 on enforcement procedures and permits.
• Conditional Use Permit for a hair salon on parcel 10(A)46 in the RU district.
• Supplemental appropriation of a $4,000 grant from the Public Library Association/ATT.

The Board of Supervisors approved two conditional use permits for telecommunication towers and a zoning ordinance text amendment. Other actions included forming a subcommittee for a new fire station and adopting a proposed budget schedule.

• Approved CUP for telecommunication tower on parcel 16 (A) 46A (5-0-0)
• Approved CUP for telecommunication tower on parcel 29 (A) 103 (5-0-0)
• Approved Zoning Text amendment to §175-20.8, 20.9 and 20.10 (5-0-0)
• Approved CUP for hair salon on parcel 10 (A) 46 (5-0-0)
• Authorized public hearing for Monument Property Deed Restrictions (4-1-0)
• Approved using existing donated survey for monument property (3-2-0)
• Approved subcommittee and grant process for new MVFD station (5-0-0)
• Appointed Donald Quartel to the Library Board (5-0-0)

Planning Commission

The Board of Supervisors and Planning Commission are holding a joint meeting to conduct public hearings on two conditional use permits. The commission will also discuss a proposed text amendment to zoning ordinance enforcement procedures.

• Application 4-CUP-22: Request from Jessica Wagner for a hair salon on parcel 10 (A) 46
• Application 5-CUP-22: Request from Shannon Jones for a dog grooming facility on parcel 25 (10) 2Q
• Application 3-ZA-22: Proposed text amendment to zoning ordinance §175-20.8, 20.9 and 20.10 regarding enforcement procedures and permits

The Mathews County Planning Commission voted 7-0 to recommend approval of a conditional use permit for a hair salon on a rural parcel. A separate request for a dog grooming facility was tabled by the applicant until January 2023. The commission also voted 7-0 to recommend approval of a text amendment to zoning enforcement procedures and to hold a public hearing on an open dump text amendment.

• Recommended approval of hair salon conditional use permit (4-CUP-22) (7-0)
• Tabled dog grooming facility conditional use permit (5-CUP-22) until January 2023
• Recommended approval of text amendment 3-ZA-22 on enforcement procedures (7-0)
• Approved holding a public hearing on open dump text amendment (7-0)
• Approved September 12, 2022 meeting minutes (7-0)

Wetlands Zoning Board

The Mathews County Wetland Board will hold public hearings regarding three requests for shoreline stabilization. The board will also address a violation involving unpermitted fill of vegetated wetlands.

• Public hearing: 239 Old Ferry Rd for 94’ of riprap revetment
• Public hearing: 52 Beechland Creek Pl for 123’ of riprap revetment
• Public hearing: 373 Azalea Lane for 55’ marsh sill
• Violation: Sun New Point RV, LLC at 846 Sandbank Rd for unpermitted fill of vegetated wetlands

Board of Supervisors

The Board of Supervisors is reconvening to hold public hearings on tax relief and the deeding of public property to a private entity. The meeting includes requests for conditional use permits for two telecommunication towers and a report on a noise ordinance subcommittee.

• Public hearing on deeding public property to a private entity
• Public hearing on tax relief for the elderly and disabled
• Conditional Use Permit for telecommunication tower on parcel 16 (A) 46A
• Conditional Use Permit for telecommunication tower on parcel 29 (A) 103
• Discussion of 2030 Comprehensive Plan solar prohibition map

Board of Supervisors

The Board of Supervisors will hold public hearings regarding tax relief for the elderly and disabled and the deeding of public property to a private entity. The meeting also includes requests for conditional use permits for two telecommunication towers.

• Public hearing: Tax Relief for The Elderly and Disabled
• Public hearing: Deeding of Public Property to a Private Entity
• Application 2-CUP-22: Conditional Use Permit for telecommunication tower on parcel 16 (A) 46A
• Application 3-CUP-22: Conditional Use Permit for telecommunication tower on parcel 29 (A) 103
• Noise Ordinance Subcommittee report and recommendation

The Board of Supervisors approved an emergency appropriation of $350,000 to construct a new storage building for the Maintenance Department, citing an unsafe structure. They also approved tax relief for the elderly and disabled, amended the Comprehensive Plan to remove solar energy language, and amended the consent agenda to verify August meeting minutes. A noise ordinance subcommittee will meet again before October.

• Approved $350,000 emergency appropriation for Maintenance Department storage building (5-0)
• Approved resolution for Tax Relief for the Elderly and Disabled (5-0)
• Amended Comprehensive Plan to remove solar power language (5-0)
• Amended consent agenda to remove line item 11.A.1 for minutes verification (5-0)
• Approved consent agenda as amended (5-0)
• Approved agenda as amended to include written comments (5-0)
• Approved motion to stop regular agenda at 10:00 pm, enter closed session, then recess until October 3, 2022 (5-0)
• Certified closed meeting (5-0)

Joint Board of Supervisors / Planning Commission

The Joint Board of Supervisors and Planning Commission will hold public hearings on two requests for conditional use permits to build telecommunication towers. The body will also discuss a text amendment to the zoning ordinance regarding enforcement procedures, permits, and licenses.

• Application 3-ZA-22: Text amendment to zoning ordinance §175-20.8, 20.9, and 20.10 regarding enforcement and permits
• Application 2-CUP-22: Conditional Use Permit for a telecommunication tower on parcel 16 (A) 46A in the Business-2 district
• Application 3-CUP-22: Conditional Use Permit for a telecommunication tower on parcel 29 (A) 103 in the Rural district

The Mathews County Planning Commission voted unanimously to recommend approval of two conditional use permits for telecommunication towers, each with an amendment requiring a light on top. The commission also voted to table a text amendment to the zoning ordinance regarding enforcement procedures and permits, pending language changes. The joint public hearing with the Board of Supervisors was held first, followed by the regular Planning Commission meeting.

• Recommended approval of CUP for telecom tower on parcel 16(A)46A in B-2 district, with light on top (6-0)
• Recommended approval of CUP for telecom tower on parcel 29(A)103 in RU district, with light on top (6-0)
• Tabled text amendment 3-ZA-22 to modify enforcement and permit regulations (6-0)
• Approved August 16, 2022 meeting minutes (6-0)

Board of Supervisors

The Board of Supervisors will vote on the Mathews County Public School budget for appropriation. The meeting includes public hearings regarding a proposed noise ordinance and a budget amendment exceeding one percent of total FY 2022–2023 expenditures.

• Approval of Mathews County Public School budget for appropriation
• Public hearing on proposed Noise Ordinance
• Public hearing on budget amendment exceeding 1% of FY 2022-2023 expenditures
• National Opioid Settlement payment of $3,578.39
• VDOT Activity Permit for Christmas Parade

The Board voted 5-0 to maintain ownership of the Confederate Memorial Statue on the Historic Courthouse green and to schedule a public hearing on September 21, 2022, to consider transferring or deeding the property to a private entity. The Board also approved the school budget, a noise ordinance committee, and several resolutions including tax relief rates and appointments.

• Approved maintaining ownership of Confederate monument (5-0)
• Scheduled public hearing on September 21, 2022, for monument transfer discussion (5-0)
• Approved Mathews County Public School budget with stipulation no shortfall funding (4-0)
• Approved FY22-23 budget amendments (5-0)
• Approved noise ordinance committee with Sheriff, citizens, and officials
• Approved resolution setting personal property tax relief rate for 2020 (5-0)
• Approved appointment of Judy Rowe to Rappahannock Community College Board (5-0)
• Approved rescheduling September meeting to September 21, 2022 (5-0)

Planning Commission

The Planning Commission will meet to discuss the adoption of proposed By-Laws and edits to the Commission Code of Ethics. The body will also review a report regarding inoperable junk vehicles and open dumps.

• Adoption of proposed By-Laws
• Edits to the Planning Commission Code of Ethics
• Inoperable Junk Vehicles/Open Dump Committee report
• Review of Board of Supervisor action on rezoning 897 South Bay Haven Dr from Residential-1 (R-1) to Conservation (C)

The Mathews County Planning Commission approved the Code of Ethics with a minor wording change and adopted the proposed bylaws, which only changed meeting dates. Both items passed unanimously (6-0). No other substantive decisions were made; committee reports and public comment were received.

• Approved Code of Ethics as amended (6-0)
• Adopted proposed bylaws as presented (6-0)

Board of Supervisors

The Board of Supervisors is meeting to change the location of future meetings and set the schedule for November and December 2022. The agenda also includes a potential closed session to discuss cybersecurity threats and vulnerabilities.

• Meetings to be held at The Historic Courthouse beginning August 26, 2022
• Regular meeting dates set for November 15, 2022 and December 20, 2022
• Closed meeting discussion regarding cybersecurity threats and vulnerabilities

The Mathews County Board of Supervisors held a special called meeting and unanimously approved several items, including moving future meetings to the Historic Courthouse, adjusting the November and December meeting schedule, and entering a closed session to discuss cybersecurity. After the closed session, the board authorized hiring a forensic IT firm to recover county employee emails and appointed the county administrator to draft a policy for county emails and electronic devices.

• Approved agenda with corrected date for item 6-A (5-0)
• Approved moving Board meetings to Historic Courthouse starting Aug 26, 2022 (5-0)
• Approved November 15 and December 20 regular meeting schedule (5-0)
• Entered closed session to discuss cybersecurity threats (5-0)
• Certified closed meeting (5-0)
• Authorized hiring forensic IT firm to recover county employee emails (5-0)
• Appointed County Administrator Ramona Wilson to draft email/device policy (5-0)

Wetlands Zoning Board

The Mathews County Wetland Board will hold public hearings regarding two shoreline construction requests. The board will also address a violation involving unpermitted fill of vegetated wetlands.

• Public hearing: 134 Bingo Blvd request for 62 feet of galvanized wire fencing
• Public hearing: 116 Mad Calf request to remove four jettys and construct three 70-foot timber jettys and a 5-foot walkover
• Violation review: Sun New Point RV, LLC at 846 Sandbank Rd for unpermitted fill of vegetated wetlands

The board denied a request to install a 62-foot fence on the Chesapeake Bay shoreline at 134 Bingo Blvd, citing safety concerns under county ordinance. A separate application to replace jettys and install a walkover at 116 Mad Calf was approved unanimously. The board also discussed a violation at Sun New Point RV, LLC and granted an extension for a remediation plan.

• Denied fence installation at 134 Bingo Blvd (4-1)
• Approved jetty replacement and walkover at 116 Mad Calf (5-0)
• Approved July 6 meeting minutes (5-0)
• Granted extension for Sun New Point RV violation remediation plan to October 5 meeting

Board of Supervisors

The Board of Supervisors will hold public hearings on a proposed flag ordinance and a $5 fee for electronic summons systems. The body is also reviewing zoning requests and a procurement policy revision.

• Proposed ordinance to limit flags on county property to U.S., Virginia, and Mathews County flags
• Proposed $5 assessment per criminal or traffic case for sheriff's office electronic summons equipment
• Supplemental appropriation of $15,168.26 for Sheriff's Department vehicle outfitting
• Rezoning request for 897 South Bay Haven Dr. from Residential-1 (R-1) to Conservation (C)
• Conditional Use Permit request for Rhetson Companies Inc. 10,640 square foot retail building

The Mathews County Board of Supervisors voted 4-0-1 to deny a proposed ordinance limiting flags on county property to official U.S., Virginia, and county flags, with Supervisor Mason abstaining. They approved an ordinance adding a $5 fee to criminal and traffic cases to fund an electronic summons system for the sheriff's office. The board also approved rezoning a parcel at 897 South Bay Haven Drive from Residential-1 to Conservation, and approved several other items including a procurement policy revision and an animal control agreement.

• Denied proposed flag ordinance limiting flags on county property (4-0-1, Mason abstained)
• Approved Ordinance 22-04 adding $5 fee for e-ticketing system (5-0)
• Approved rezoning of 897 South Bay Haven Dr. from R-1 to Conservation (5-0)
• Approved consent agenda including minutes and $15,168.26 sheriff vehicle outfitting (5-0)
• Approved bylaw amendments (4-1, Walls nay)
• Approved procurement policy revision resolution (5-0)
• Approved animal control agreement with Gloucester-Mathews Humane Society (5-0)
• Scheduled public hearing for FY22-23 budget amendment on Aug 23 (5-0)

Planning Commission

The Board of Supervisors and Planning Commission are holding a joint meeting to conduct a public hearing and discuss a rezoning request. The Planning Commission will also review its by-laws and the prioritization of county public access sites.

• Public hearing for 3-RZ-22: request to rezone 897 South Bay Haven Dr. (Tax Map parcel 11A6 (4) 5B) from Residential-1 (R-1) to Conservation (C)
• Proposed amendments to the Planning Commission By-Laws
• Discussion on prioritizing County Public Access Sites

The Mathews County Planning Commission voted 7-0 to recommend approval of rezoning Tax Map parcel 11A6 (4) 5B at 897 South Bay Haven Dr. from Residential-1 (R-1) to Conservation (C). The commission also voted to change its regular meeting date to the second Tuesday of the month, effective September, and laid over the Code of Ethics for 30 days. Committees were formed to review by-laws and prioritize public access sites.

• Recommended approval of rezoning 897 South Bay Haven Dr. to Conservation (7-0)
• Approved changing meeting date to second Tuesday of the month (7-0)
• Laid over Planning Commission Code of Ethics for 30 days
• Formed committee to review by-laws (Russell, Logan) for 60 days
• Formed committee to prioritize public access sites (Meeks, Hill)
• Reappointed Billy Cook as chair (7-0)
• Reappointed Doug Wilton as vice chair (7-0)

Wetlands Zoning Board

The Mathews County Wetlands Board approved five shoreline permit applications, all by unanimous 5-0 votes, including an oyster bag sill, a riprap revetment, a marsh sill, a stone revetment upgrade, and a bulkhead replacement. One application for a beach fence was tabled at the request of the board to review new information. The board also approved the June 1, 2022 meeting minutes.

• Approved VMRC #22-0316 oyster bag sill at 993 Gwynsville Rd (5-0)
• Approved VMRC #22-0419 riprap revetment at 376 Beaumar Lane, pending mitigation fee (5-0)
• Approved VMRC #22-0522 marsh sill and revetment at 168 Serene Way, with amended application (5-0)
• Tabled VMRC #22-1123 beach fence at 134 Bingo Blvd
• Approved VMRC #22-1143 stone revetment upgrade at 725 Starkwood (5-0)
• Approved VMRC #22-1288 bulkhead replacement at 16 Island Dr (5-0)
• Approved June 1, 2022 meeting minutes (5-0)

Board of Supervisors

The Board of Supervisors will consider resolutions to adopt and appropriate the FY23 Budget and the Capital Improvement Plan. The meeting includes requests for supplemental appropriations and the scheduling of public hearings for new ordinances.

• Resolution Adopting and Appropriating the FY23 Budget
• Resolution Adopting Capital Improvement Plan
• Supplemental Appropriations: Public Schools ($173,039.00), Volunteer Fire Department ($11,388.00), and Sheriff's Office ($8,312.14)
• 1-CUP-22 Rhetson Companies Inc. 10,640 square foot retail building
• Scheduling of public hearings for Flag, Noise, and Electronic Ticketing ordinances

The Board of Supervisors approved the FY23 budget and Capital Improvement Plan, and declared Mathews County a First Amendment Sanctuary in a 3-1 vote. They also approved consent agenda items, tabled a retail building request, and scheduled public hearings for flag and e-ticketing ordinances.

• Approved FY23 budget resolution (4-0)
• Adopted Capital Improvement Plan (4-0)
• Declared First Amendment Sanctuary (3-1)
• Approved consent agenda including supplemental appropriations (4-0)
• Tabled Rhetson Companies retail building request for 30 days (4-0)
• Approved Planning Commission meeting date change request (4-0)
• Scheduled public hearing for flag ordinance on July 26, 2022 (4-0)
• Tabled noise ordinance until July 2022 for draft (4-0)

Board of Supervisors

The Board of Supervisors will meet to review the Proposed FY22-23 Budget presented by County Administrator Ramona Wilson. The meeting includes a public hearing for citizen comment and board discussion regarding the budget proposal.

• Public hearing for Proposed FY22-23 Budget
• Discussion of Proposed FY22-23 Budget
• Relocation of regularly scheduled meetings for June and July

The Mathews County Board of Supervisors held a public hearing on the proposed FY2022-2023 budget, during which citizens commented. The board voted 5-0 to approve paying the one-month salary increase for constitutional employees whose raises take effect after August 1, 2022. They also approved the agenda and adjourned, and relocated two upcoming meetings to the high school auditorium.

• Approved agenda as presented (5-0)
• Approved paying 1-month increase for constitutional employees (5-0)
• Relocated June 28 and July 26 meetings to Mathews High School Auditorium
• Adjourned meeting (5-0)

Board of Supervisors

The Board of Supervisors and School Board are meeting for a joint work session. The body will review the adopted 2022-2023 public schools operating budget and discuss the proposed Mathews County Budget for FY23.

• Review of adopted 2022-2023 Mathews County Public Schools Operating Budget
• Discussion of proposed Mathews County Budget for FY23

The Mathews County Board of Supervisors and School Board held a joint budget work session to review the adopted FY22/23 school operating budget and discuss the proposed FY23 county budget. No formal votes or decisions were made on the budgets; the session was for discussion only. The board approved the agenda with an amendment to add a public comment period before adjournment.

• Approved agenda with amendment to add public comment before adjournment (unanimous by show of hands)

Wetlands Zoning Board

The board will review five requests for shoreline modifications, including the installation of breakwaters, revetments, and bulkheads. These projects are located along the Chesapeake Bay, Whites Creek, Cobbs Creek, East River, and Stutts Creek.

• 156 Rigby Ln: Request for two stone breakwaters (75’x20’ and 87’x20’)
• 376 Beaumar Lane: Request for 378’ of riprap revetment, 115’ stone breakwater, and vinyl bulkhead
• 168 Serene Way: Request for 19’ of marsh sill and 620’ of riprap revetment
• 365 The Long Lane: Request for 168’ stone sill, 108’ stone march toe, and 12x30 boat launch
• 1865 Fitchetts Wharf Rd: Request for 349’ of riprap revetment

The Mathews County Wetlands Board approved four shoreline permit applications, continued two others due to incomplete plans, and discussed a pending violation. All approvals were unanimous (5-0).

• Approved VMRC #21-2578 for two stone breakwaters at 156 Rigby Ln (5-0)
• Continued VMRC #22-0419 for riprap revetment and bulkhead at 376 Beaumar Lane until next meeting
• Continued VMRC #22-0522 for marsh sill and riprap at 168 Serene Way until next meeting
• Approved VMRC #22-0994 with revised boat launch drawings at 365 The Long Lane (5-0)
• Approved VMRC #22-1060 pending revised drawings at 1865 Fitchetts Wharf Rd (5-0)

Board of Supervisors

The Board of Supervisors will hold public hearings to set real estate, personal property, and machinery and tools tax rates. The board will also consider reducing the Planning Commission membership from seven to five members.

• Ordinance No. 22-02 to set real estate, personal property and machinery & tools tax rates
• Ordinance No. 22-01 to reduce Planning Commission members from seven to five
• 1-CUP-22 Rhetson Companies Inc. 10,640 square foot retail building (Tax Map 9-A-3)
• Discussion on a noise ordinance with Sheriff Mark Barrick
• Lighthouse Overlook Project information and update

The Mathews County Board of Supervisors voted 5-0 to remove Danette Machen and Tim Hill from the Planning Commission due to attendance policy violations, and also accepted the resignation of Chair David Rollins. The board denied an ordinance to reduce the Planning Commission from seven to five members, and approved lowering the real estate tax rate from 64.5 cents to 64 cents per $100 of assessed value. The Dollar General conditional use permit was tabled for 30 days.

• Removed Danette Machen and Tim Hill from Planning Commission for attendance violations (5-0)
• Accepted resignation of Planning Commission Chair David Rollins (5-0)
• Denied Ordinance 22-01 to reduce Planning Commission from 7 to 5 members (5-0)
• Approved Ordinance 22-02 lowering real estate tax rate from .64.5 to .64 (5-0)
• Tabled 1-CUP-22 Dollar General retail building for 30 days (4-1)
• Approved Lighthouse Overlook Project resolution (5-0)
• Approved investigation of The Hole In The Wall building inspection process (5-0)
• Approved change in Planning Commission meeting schedule to second Tuesday (5-0)

Planning Commission

The Mathews County Planning Commission will hold public hearings on two items: a conditional use permit for a 9,100-square-foot retail building by Rhetson Companies on Tax Map parcel 9 (A) 3, and a rezoning request by the County of Mathews for 897 South Bay Haven Drive from Residential-1 to Business-1. The commission will also review minutes, take public comment, and discuss the 2030 Comprehensive Plan update and a code of ethics.

• Public hearing on 1-CUP-22: Rhetson Companies, 9,100 sq ft retail building, Tax Map parcel 9 (A) 3
• Public hearing on 2-RZ-22: Rezone 897 South Bay Haven Drive from R-1 to B-1
• Review of 2030 Comprehensive Plan Update
• Discussion of Planning Commission Code of Ethics
• Approval of April 19, 2022 meeting minutes

The Planning Commission recommended approval of a conditional use permit for a 9,100 square foot retail building on Tax Map parcel 9 (A) 3, with staff recommendations, in a 5-0 vote. They tabled a rezoning request for 897 South Bay Haven Drive from Residential-1 to Business-1 for further research, and laid over a proposed Code of Ethics until the next meeting. The minutes also record a joint public hearing with the Board of Supervisors on these items.

• Recommended approval of 1-CUP-22 for 9,100 sq ft retail building (5-0)
• Tabled 2-RZ-22 rezoning of 897 South Bay Haven Dr from R-1 to B-1 (5-0)
• Laid over proposed Code of Ethics until next meeting (5-0)
• Tabled approval of April 19, 2022 minutes until next meeting (6-0)

Board of Zoning Appeals

The Mathews County Board of Zoning Appeals will hold a public hearing and decide on two variance requests. One is a new request to reduce a front yard setback from 50 to 5 feet on Bingo Blvd. The other is a continued request to reduce a setback and encroach into a buffer on White Point Lane.

• Variance 3-V-22: reduce front yard setback from 50 ft to 5 ft at 134 Bingo Blvd (Parcel 11A4 (A) 197, R-1 zoning)
• Variance 1-V-22: reduce front yard setback from 50 ft to 26 ft and encroach up to 100 ft into RPA buffer at 499 White Point Lane (Parcel 42 (A) 173, R-1 zoning)
• Approval of February meeting minutes
• Review of public hearing procedure

The Mathews County Board of Zoning Appeals denied a variance request (3-V-22) to reduce the front yard setback from 50 to 5 feet at 134 Bingo Blvd, voting 3-0. The board also approved a variance (1-V-22) for 499 White Point Lane to reduce the setback to 29 feet and encroach into the RPA buffer, with mitigation required, voting 3-0.

• Denied variance 3-V-22 for 134 Bingo Blvd to reduce front yard setback to 5 feet (3-0)
• Approved variance 1-V-22 for 499 White Point Lane with 29-foot setback and RPA encroachment, mitigation required (3-0)

Board of Supervisors

The Mathews County Board of Supervisors will hold a regular meeting with citizen comments, recognitions, and a consent agenda that includes supplemental appropriations for the Sheriff's Department, School Board, Emergency Services, and Library. They will also discuss zoning issues, including inoperable vehicles and a property on South Bay Haven Drive, and schedule public hearings on reducing the Planning Commission size and adding civil penalties for zoning violations. The board will enter closed session to discuss personnel and litigation.

• Supplemental appropriation of $80,475.16 for Sheriff's Department
• Supplemental appropriations totaling $85,000 for School Board
• VDEM grant of $700 for Emergency Services training
• Library reimbursement of $8,182.07 from Emergency Connectivity Fund
• Public hearings on reducing Planning Commission from 7 to 5 members and civil penalties for zoning violations

The Mathews County Board of Supervisors voted unanimously to adopt the All Hazards Mitigation Plan, approved scheduling a public hearing to rezone county-owned property at 897 South Bay Haven Drive to B1, and directed the County Attorney to explore a noise ordinance. They also approved supplemental appropriations, appointed several officials, and authorized hiring an attorney for the Board of Zoning Appeals.

• Adopted All Hazards Mitigation Plan (5-0)
• Approved scheduling public hearing for rezoning 897 South Bay Haven Drive to B1 (5-0)
• Approved moving forward with possible noise ordinance (5-0)
• Approved supplemental appropriations totaling $174,657.23 (5-0)
• Authorized County Attorney to procure BZA attorney up to $5,000 annually (5-0)
• Approved delineation of courthouse square property for conveyance (5-0)
• Appointed James Knighton as Director of Planning and Zoning (5-0)
• Appointed Ramona Wilson as Clerk to the Board (5-0)

Planning Commission

The Mathews County Planning Commission will consider an ordinance regarding inoperable/junk vehicles, review the 2030 Comprehensive Plan, and discuss the acquisition of county-owned property at 897 South Bay Haven Drive. Public comment will be heard.

• 2-ZA-22: Inoperable/junk vehicles ordinance
• 2030 Comprehensive Plan Review Update
• County-owned property at 897 South Bay Haven Drive, Tax Map 11A6 (4) 5B
• Acquisition guidance for county property

The Mathews County Planning Commission voted 5-1 to recommend rezoning county-owned property at 897 South Bay Haven Drive from Residential-1 to Business-1, allowing public water access. They also voted 4-2 to recommend no action on the inoperable/junk vehicles text amendment (2-ZA-22), sending it to the Board of Supervisors without a recommendation. The commission approved the March 15 meeting minutes 6-0 and discussed the 2030 Comprehensive Plan update, requesting corrections before the next meeting.

• Approved March 15, 2022 meeting minutes (6-0)
• Recommended no action on 2-ZA-22 inoperable/junk vehicles text amendment (4-2)
• Recommended rezoning 897 South Bay Haven Drive to Business-1 (5-1)

Board of Supervisors

The Board of Supervisors will conduct a work session focused on budget priorities and goals. The meeting also includes several appointments by the County Administrator.

• Budget priorities and goals discussion
• Emergency Services Deputy Director appointment
• Juvenile Detention Commission appointment
• Virginia Peninsulas Public Service Authority appointment
• Community Policy and Management Team appointment

Wetlands Zoning Board

The Mathews County Wetland Board will hold public hearings on six permit requests for shoreline projects, including breakwaters, rock sills, riprap revetments, and marsh plantings. They will also consider a permit extension for a living shoreline project. The board will also approve minutes from the March 2 meeting and take public comments.

• Ali Abbasi: two stone breakwaters (75'x20' and 87'x20') at 156 Rigby Ln.
• Elizabeth Case: 5 rock sills, sand fill, marsh plantings, 408' oyster modules at 292 Riverview Rd.
• Michael Cather: 378' riprap revetment, 115' stone breakwater, vinyl bulkhead at 376 Beaumar Lane
• Priscilla Muhlekamp: 568' marsh sill and riprap repair at 168 Serene Way
• Kim & Nick Wuckovich: permit extension for Flexamat and revetment at 182 Bayshore Ave.

Board of Supervisors

The Mathews County Board of Supervisors held a special called meeting and unanimously voted to enter closed session to discuss the performance of the Deputy County Administrator/Clerk and receive legal advice on employment law. After returning to open session, the board certified the closed meeting and approved the resignation of the Deputy County Administrator/Board Clerk, effective April 6, 2022. The meeting then adjourned.

• Approved agenda amendment to add certification item (5-0)
• Entered closed session under Va. Code § 2.2-3711(A)(1) & (A)(8) (5-0)
• Certified closed meeting (5-0)
• Approved resignation of Deputy County Administrator/Board Clerk effective April 6, 2022 (5-0)
• Adjourned meeting (5-0)

Board of Supervisors

The Mathews County Board of Supervisors will hold a public hearing on a court-ordered redistricting plan, welcome Ramona Wilson as the new County Administrator, and consider several supplemental appropriations and appointments. The agenda also includes reports from county departments and a possible closed session for personnel matters.

• Public hearing on Supreme Court Order of Redistricting per Virginia Code 30-399
• Supplemental appropriations: $10,810 for library ARP grant, $7,072.77 for animal control vehicle, $918.92 for sheriff reimbursement
• Discussion of county-owned property at 897 South Bay Haven Drive
• Bids for ADA-compliant door at Historic Courthouse Green Campus
• Appointments to Emergency Services, MP-Juvenile Detention Commission, and other boards

The Mathews County Board of Supervisors voted 5-0 to deny the precinct redistricting proposal at this time, citing potential confusion and no clear advantage. They also approved several funding items, including $8,500 for an ADA-compliant door, $10,000 for dock repairs, and $15,000 for the fireworks event. The board approved check signing authority for new County Administrator Ramona Wilson, effective April 4, 2022, and approved letters of support for grant applications from Virginia Interfaith Power and Light and Pathway Homes.

• Denied precinct redistricting (5-0)
• Approved $8,500 for ADA-compliant door in Administration building (5-0)
• Approved $10,000 for dock repairs at Whites Creek (5-0)
• Approved $15,000 for fireworks event (5-0)
• Approved check signing authority for Ramona Wilson effective April 4, 2022 (5-0)
• Approved letter of support for Virginia Interfaith Power and Light grant (5-0)
• Approved letter of support for Pathway Homes grant (5-0)
• Approved resolution ending David Schlosser's interim administrator role (5-0)

Board of Supervisors

The Mathews County Board of Supervisors is holding a regular meeting with a special presentation by County Attorney Erard on the Conflicts of Interest Act. The agenda includes routine items such as call to order, invocation, pledge, roll call, agenda approval, and citizen comment, followed by adjournment.

• Training on Conflicts of Interest Act by County Attorney Erard

The Board of Supervisors held a work session focused on training for the Conflicts of Interest Act, led by County Attorney Andrea Erard. No formal decisions were made during the session. During citizen comment, Dan Hill raised concerns about Supervisor Jones and Walls regarding a Planning Commission incident, urging them to apologize publicly.

• Held Conflicts of Interest Act training (no vote)
• No formal actions taken during work session

Board of Supervisors

The Mathews County Board of Supervisors postponed its special budget work session originally scheduled for March 21, 2022, to allow the incoming County Administrator to participate. The meeting, now set for the same date, will discuss the FY2022-2023 draft budget, submitted budget requests, and the Capital Improvement Plan. The board may also vote to advertise the draft budget for a public hearing.

• Postponement of special budget work session
• Discussion of FY2022-2023 draft budget
• Review of submitted budget requests
• Capital Improvement Plan review
• Possible approval to advertise draft budget for public hearing

Planning Commission

The Mathews County Planning Commission is meeting to handle routine business, including approving minutes and hearing public comments. They will also discuss unfinished business on inoperable/junk vehicles and review a Board of Supervisors action on short-term vacation rentals in the Village Mixed Use District.

• 2-ZA-22: Inoperable/junk vehicles
• 1-ZA-22: Short Term Vacation Rentals in the Village Mixed Use (VMU) District
• Approval of February 15, 2022 meeting minutes

The Planning Commission voted 1-5 against recommending an amendment to the zoning ordinance that would have allowed permitted automobile repair businesses to keep up to 15 inoperable vehicles, with the motion failing after public comment and discussion. The commission also approved the February 15, 2022 meeting minutes unanimously (6-0). A committee was formed to address residential inoperable/junk vehicles.

• Approved February 15, 2022 meeting minutes (6-0)
• Rejected motion to recommend amending ordinance for inoperable/junk vehicles (1-5)
• Formed committee to address residential inoperable/junk vehicles

Board of Supervisors

The Mathews County Board of Supervisors is holding a special called meeting to consider the hiring and compensation of a County Administrator. The board will enter a closed meeting for this discussion, as permitted by Virginia law, then reconvene in open session to certify the closed meeting and take any necessary action.

• Closed meeting under §2.2-3711(A)(1) for discussion of County Administrator hiring and compensation

The Mathews County Board of Supervisors held a special meeting and unanimously voted to hire Ramona Carter as County Administrator, approving her contract. The decision followed a closed session to discuss hiring and compensation. All other actions were procedural, including agenda approval and adjournment.

• Approved agenda as presented (5-0)
• Entered closed meeting to discuss County Administrator hiring and compensation (5-0)
• Certified closed meeting compliance (5-0)
• Approved contract and hired Ramona Carter as County Administrator (5-0)
• Adjourned meeting (5-0)

Planning Commission

The Mathews County Wetlands Board voted 3-0 to allow property owner Arnold Davis to apply for an after-the-fact permit to remove concrete and fix erosion on vegetated wetlands along Old House Creek. The violation involved approximately 525 square feet of unpermitted fill on parcels along The Long Lane. No other substantive decisions were made.

• Allowed after-the-fact permit application for unpermitted fill (3-0)

Board of Supervisors

The Mathews County Board of Supervisors is holding a special closed meeting to discuss and interview prospective candidates for the County Administrator position. The meeting is called under Virginia code for personnel matters, and the board will reconvene to certify the closed session and take any necessary action.

• Closed meeting to interview County Administrator candidates
• Meeting held at Historic Courthouse, 27 Court Street, Mathews, VA
• Reconvene and certification of closed meeting

The Mathews County Board of Supervisors held a special closed meeting to discuss candidates for the County Administrator position. After reconvening, the board voted unanimously to authorize Chairman Hudgins to extend an offer to a candidate. No other substantive decisions were made.

• Approved agenda (5-0)
• Entered closed session to discuss County Administrator candidates (5-0)
• Certified closed session compliance (5-0)
• Authorized Chairman to extend County Administrator offer (5-0)
• Adjourned meeting (5-0)

Board of Supervisors

This is a work session focused on Freedom of Information Act (FOIA) training led by County Attorney Andrea Erard. The agenda includes routine items like call to order, pledge, roll call, agenda approval, and citizen comments, but the main item is the FOIA training.

• FOIA training by County Attorney Andrea Erard
• Citizen comments (3 minutes per speaker)

The Mathews County Board of Supervisors held a work session focused on mandatory FOIA training, led by County Attorney Andrea Erard. The training covered meeting requirements, electronic meeting rules, closed meeting procedures, and handling of public records requests. No formal decisions were made; the board only approved the agenda and adjourned.

• Approved the meeting agenda as presented (5-0 vote).
• Adjourned the meeting at 6:00 p.m. (5-0 vote).

Board of Supervisors

The Mathews County Board of Supervisors will hold a regular meeting with public comment periods, a consent agenda, and reports from county departments. Key items include a zoning request to allow short-term vacation rentals in the Village Mixed Use district, a resolution supporting the school board's endorsement of executive orders, and a closed session to discuss the county administrator contract and other personnel matters.

• Supplemental appropriations: Sheriff vehicles $54,868.80, DCJS grants $12,527 and $500, Victim Witness $1,024.43, Social Services $7,702.50
• Zoning request 1-ZA-22: Short-term vacation rentals in VMU district
• Resolution in support of Executive Order Two and Order of Public Health Emergency One
• Public hearing scheduled for redistricting on March 22, 2022
• Closed session for county administrator contract and Premier Broadband contract

The Mathews County Board of Supervisors approved a zoning text amendment (1-ZA-22) to allow short-term vacation rentals in the Village Mixed Use District, following a 7-0 recommendation from the Planning Commission. The Board also approved a resolution supporting Executive Order Two and Order of Public Health Emergency One, as adopted by the School Board. In closed session, the Board authorized a contract for managed IT services with Premier Broadband, LLC, and approved an employment agreement with Interim County Administrator David Schlosser.

• Approved the agenda as presented (5-0).
• Approved the consent agenda, including meeting minutes, a VDOT activity permit for May Faire, and supplemental appropriations for Sheriff's vehicles, grants, and other items (5-0).
• Approved a Resolution in Support of Executive Order Two and Order of Public Health Emergency One (5-0).
• Approved zoning text amendment 1-ZA-22 to allow short-term vacation rentals in the Village Mixed Use District (5-0).
• Scheduled a public hearing on redistricting for the March 22, 2022 regular meeting (by consensus).
• Recommended Sonny Fauver for appointment to the Board of Zoning Appeals for a 5-year term (5-0).
• Authorized and awarded a contract for managed IT services to Premier Broadband, LLC, as amended (5-0).
• Approved an employment agreement with David Schlosser as Interim County Administrator (5-0).

Board of Supervisors

The Mathews County Board of Supervisors will hold a regular meeting, including a discussion on budget priorities and goals. The agenda also includes a presentation by the county administrator and an opportunity for public comment.

• Discussion of budget priorities and goals
• Presentation by county administrator
• Public comment period (3 minutes per speaker)

Planning Commission

The Mathews County Planning Commission and Board of Supervisors are holding a joint meeting with public hearings on two zoning amendments: one to allow short-term vacation rentals in the Village Mixed Use (VMU) district, and another addressing inoperable/junk vehicles. The Planning Commission will also review the FY23 Capital Improvement Program and its 2021 annual report.

• Public hearing 1-ZA-22: Short-term vacation rentals in VMU district
• Public hearing 2-ZA-22: Inoperable/junk vehicles
• FY23 Capital Improvement Program review (2023-2027)
• Variance applications 1-V-22 and 2-V-22 noticed
• 2021 Annual Report of the Planning Commission

Board of Supervisors

The Mathews County Board of Supervisors is holding a special meeting to solicit public input on the FY23 budget. The agenda includes adoption of the budget schedule, agency and department budget presentations (limited to 5 minutes each), and a public comment period (3 minutes per speaker). This is a public input session, not a final budget vote.

• Adoption of FY23 Budget Adoption Schedule
• Agency and department budget presentations (5-minute limit)
• Public comment opportunity (3 minutes per speaker)

The Mathews County Board of Supervisors held a special meeting to solicit public input on the FY23 budget. No formal decisions were made; the meeting consisted of presentations from various county departments and outside agencies requesting funding. The board heard requests for level funding, increases, and new positions, and discussed the budget adoption schedule.

• Approved meeting agenda (4-0)
• Adjourned meeting (4-0)

Board of Zoning Appeals

The Mathews County Board of Zoning Appeals will hold a public hearing on two variance requests. One seeks to reduce a front yard setback and encroach into a Resource Protection Area (RPA) buffer, and the other seeks to reduce a minimum lot size and a commercial setback. The board will also approve minutes, recognize a member's service, and form a nominating committee.

• Variance 1-V-22: reduce front yard setback from 50 to 26 feet and encroach into RPA buffer up to 100 feet at 499 White Point Lane
• Variance 2-V-22: reduce minimum lot size from 0.5739 to 0.40 acres and commercial setback from 50 to 11 feet at 12894 John Clayton Memorial Highway
• Approval of August 13, 2020 meeting minutes
• Resolution recognizing Board member William Small
• Formation of nominating committee

Board of Supervisors

The Mathews County Board of Supervisors is holding a special called meeting to discuss several administrative and operational items, including the Broadband Advisory Board, creating full-time procurement and IT positions, a contract with Premiere Broadband, LLC, and an interim county administrator contract. The board will also enter a closed meeting to further review candidates for the County Administrator position. Public comment is limited to 3 minutes per speaker.

• Discussion of Premiere Broadband, LLC contract
• Consideration of full-time procurement position
• Consideration of full-time IT position
• Discussion of interim county administrator contract
• Closed meeting for County Administrator candidate review

The Mathews County Board of Supervisors held a special called meeting on February 7, 2022, and voted 4-0 to amend the agenda, removing the Premiere Broadband, LLC, and Interim County Administrator contracts and adding a Hole in the Wall discussion. The board agreed by consensus to schedule a work session with the Broadband Advisory Board. No substantive decisions were made on the Hole in the Wall matter; the board entered a closed meeting to discuss the County Administrator position but took no action afterward.

• Approved amended agenda removing Premiere Broadband and Interim County Administrator contracts, adding Hole in the Wall discussion (4-0)
• Agreed by consensus to schedule a work session with the Broadband Advisory Board
• Entered closed meeting for County Administrator position review (4-0)
• Certified closed meeting compliance (4-0)
• Adjourned meeting (4-0)

Board of Supervisors

This meeting of the Mathews County Board of Supervisors has been canceled. The agenda was for a work session on Freedom of Information Act (FOIA) training, but no new date or time has been announced yet.

• Meeting canceled
• FOIA training by County Attorney Andrea Erard (not held)

Board of Supervisors

The Mathews County Board of Supervisors will hold a regular meeting with routine items like minutes and donations, plus discussions on unfinished business including a code of ethics, bylaws, an interim county administrator employment agreement, and an IT contract. They will also discuss a sewer meter installation at The Hole in The Wall, schedule a public hearing on redistricting, and may enter closed session to discuss hiring a county administrator and litigation.

• Appropriate $1,000 donation from Deborah L. Thompson to Sheriff's Police Supplies Budget
• Appropriate $2,000 donation from Royce Publications to Sheriff's Police Supplies Budget
• Appropriate $837.39 overtime and $69.36 FICA for October 2021 school event services
• Appropriate $283.45 overtime and $23.48 FICA for November 2021 school event services
• Discuss sewer meter install at The Hole in The Wall and schedule redistricting public hearing

The Board voted 3-2 to remove the closed meeting from the agenda due to the absence of legal counsel, scheduling a special meeting for February 7 to discuss the county administrator hiring and other matters. The Board also adopted the Code of Ethics and Bylaws, tabled the interim administrator's employment agreement and IT contract, approved hiring a full-time IT person, created a procurement position, and scheduled a public hearing on redistricting.

• Removed closed meeting from agenda (3-2)
• Adopted Code of Ethics (4-1)
• Adopted Bylaws with corrections (4-1)
• Tabled interim administrator employment agreement until Feb. 7 special meeting (5-0)
• Tabled IT contract until Feb. 7 special meeting (5-0)
• Approved hiring full-time IT person (5-0)
• Created full-time procurement position and authorized advertising (5-0)
• Scheduled public hearing on redistricting for Feb. 22 (5-0)

Planning Commission

The Mathews County Planning Commission is meeting to discuss unfinished business including the FY23-FY27 Capital Improvement Plan, and new business including short-term vacation rentals in the VMU District, the 2021 annual report draft, and the appointment of a new member. The agenda also includes routine items like approval of minutes and public comment.

• FY23-FY27 Capital Improvement Plan with fund balance worksheet
• Short Term Vacation Rentals in VMU District
• 2021 Annual Report draft
• New Planning Commission Member Dan Hill
• Review of Board of Supervisors actions from Dec 13, 2021

The Mathews County Planning Commission voted 6-0 to hold a public hearing in February on a text amendment to allow short-term vacation rentals (STVRs) in the VMU district. They also agreed to add a Fire and Rescue request for a UTV and trailers to the FY2023 Capital Improvement Plan, and reviewed the 2021 Annual Report draft. No other substantive decisions were made.

• Approved motion to hold February public hearing on STVR text amendment for VMU district (6-0)
• Agreed to add Fire and Rescue UTV and trailers request to FY2023 CIP column
• Approved December 7, 2021 joint public hearing minutes (6-0)

Planning Commission

The Mathews County Planning Commission is holding a work session to review Capital Improvement Program (CIP) requests for fiscal year 2023 from various departments, including Social Services, Sheriff, Fire, Rescue, Visitor Center, YMCA/Parks & Recreation, Buildings and Grounds, and the School Board. The agenda includes appointing a chair and vice chair, and discussing specific projects such as patrol cars, a fire truck, and numerous school facility improvements. No final decisions are scheduled; this is a discussion and review session.

• CIP request for Social Services office space
• CIP request for Sheriff's patrol cars
• CIP request for Fire Department fire truck
• CIP request for Visitor Center at Sibley's (FY23)
• School Board CIP requests include athletic complex, bathroom renovations, centralized transportation garage, classroom renovations, field light replacement, fire alarm system, hot water systems, gym flashing, sidewalk at MHS, THMS HVAC, and window replacement

The Mathews County Planning Commission met on January 13, 2022, and held a Capital Improvement Plan (CIP) work session where various departments presented their funding requests. No formal decisions or votes were made during the meeting; it was primarily informational. The commission also appointed officers for the year, with Mr. Rollins as chair and Mr. Cook as vice chair.

• Appointed Mr. Rollins as chair and Mr. Cook as vice chair (5-0)
• Heard CIP requests from Social Services, Sheriff's Department, Fire Department, Rescue Squad, YMCA/Parks & Recreation, Buildings and Grounds, and School Board
• Rescheduled Visitor Center presentation to next meeting

Board of Supervisors

The Mathews County Board of Supervisors holds its annual organizational meeting to elect a chairman and vice-chairman, approve the agenda, and handle routine organizational matters. These include appointing a clerk and deputy clerk, scheduling 2022 regular meetings, making appointments to boards and commissions, reviewing ethics and procedures, and scheduling required training. The board will also accept the interim county administrator's resignation and may discuss personnel in a closed session.

• Election of Chairman and Vice-Chairman
• Appointment of Clerk and Deputy Clerk to the Board
• Schedule 2022 Board of Supervisors Regular Meetings
• Acceptance of Interim County Administrator's Resignation and Resolution of Appreciation
• Closed meeting for discussion of prospective candidates for County Administrator

The Mathews County Board of Supervisors held its annual organizational meeting, electing Paul Hudgins as Chairman and Jackie Ingram as Vice Chair. The board appointed David Schlosser as Interim County Administrator at $50/hour for at least 32 hours/week, and authorized him to contract with Premier Broadband Services until January 25, 2022. It also scheduled regular meetings, set training sessions, and postponed review of ethics and rules documents.

• Elected Paul Hudgins as Chairman (5-0)
• Elected Jackie Ingram as Vice Chair (5-0)
• Appointed Julie A. Kaylor as Clerk and Judi Green as Deputy Clerk (5-0)
• Scheduled regular meetings for fourth Tuesday at 6:00 p.m. (5-0)
• Appointed David Schlosser as Interim County Administrator at $50/hour (5-0)
• Authorized contract with Premier Broadband Services until Jan 25, 2022 (5-0)
• Scheduled Active Shooter Training on Feb 25, 2022, open to public (5-0)
• Postponed review of Code of Ethics, Rules of Procedure, Bylaws to Jan 25 (5-0)