Maitland public meetings in 2023

General

The Vision Zero Working Group is holding a meeting with a single discussion item on the agenda. No specific topics, proposals, or decisions are listed in the agenda text, so the substance of the discussion is not detailed. The meeting is open to the public and includes standard notice about appeals and disability accommodations.

• Discussion item on Vision Zero road safety initiative

General

The Sustainability Advisory Board will meet to review the city's Sustainability Plan and the status of its actions. The board will also consider the approval of minutes from the October 30, 2023 meeting.

• Review of Sustainability Plan and Status of Actions
• Approval of October 30, 2023 meeting minutes

General

The Maitland Police & Firefighters Pension Trust Fund Board is meeting for its quarterly session. They will hear reports from the investment consultant and attorney, discuss trustee term limits, and consider cyber liability insurance quotes. The board will also approve minutes and invoices.

• Quarterly investment report as of September 30, 2023
• Update on House Bill 3 comprehensive State Report
• Discussion of trustee term limits
• Ratification of warrants #94, #95, #96, and #97
• Discussion of cyber liability quotes

City Council

The City Council will decide on a waterfront structure permit appeal for 604 Minnehaha Lane and introduce ordinances regarding fire protection and Fort Maitland Park regulations. The body will also evaluate the performance and compensation of the City Manager and City Clerk.

• Waterfront Structure Permit Appeal: 604 Minnehaha Lane
• Ordinance No. 1423: Amending Chapter 6 Fire Protection and Prevention
• Ordinance No. 1424: Fort Maitland Park Regulations
• Purchase of Freightliner Chassis for Emergency Tactical Rescue Vehicles
• Purchase of LifePak 15 Cardiac Monitors and Patient Stretchers from Stryker Medical

Planning & Zoning Commission

The Maitland Planning and Zoning Commission met on December 7, 2023, to discuss the 2023 'Live Local Act' and the city's land development review processes. The agenda included standard procedural items such as approving minutes and a public hearing, but no specific rezonings, contracts, or ordinances with dollar amounts were listed in the provided text.

• Discussion of 2023 'Live Local Act'
• Discussion of Maitland land development review processes

General

The Maitland Code Enforcement Hearing will address three new cases involving property code violations, including discharge of polluting matter, overgrowth, and debris. The board will also review old cases and swear in witnesses.

• CODE-08-23-2637: 10 Maitland Groves Rd., Timothy & Kimberly Wright, discharge of polluting matter in natural waters (Sec. 20-97(c))
• CODE-08-23-2638: 1616 Ridgewood Ave., Haroon Chughtai & Simrah Shafiq, overgrowth and maintenance violations (Sec. 7-6, Sec. 5.3.9(a))
• CODE-09-23-2658: 1411 Druid Isle Rd., Colleen Shields, debris, overgrowth, and maintenance violations (Sec. 7-5(a)(b), Sec. 7-6, Sec. 5.3.9(a))

City Council

The City Council will discuss the cost and funding of a new Maitland Public Library and Park Project and a resolution to call a referendum election on its financing. The meeting includes a public hearing for a zone map amendment and several contract approvals.

• Public hearing for Ordinance No. 1422: Zone District Map Amendment at 801 S. Lake Destiny Rd.
• Resolution No. 20-2023 regarding a referendum election for a new library and park project
• Resolution No. 19-2023 amending permitting fees for private provider services
• Police Department replacement vehicle purchases from Step One Automotive Group
• Construction Manager at Risk contracts for A2 Group Inc. and Oelrich Construction, Inc.

Community Redevelopment Agency

The Community Redevelopment Agency is meeting to review the September 25, 2023 minutes and address financial and property matters. The body will consider a resolution for carry forward funds and a right-of-way purchase closing.

• Resolution No. 18-2023 regarding Carry Forward Funds from FY 2023
• Final Right-of-Way Purchase Closing Cost for Independence Lane

General

The City Council will hold a workshop to discuss costs and funding related to the Maitland Public Library. No formal votes or decisions are scheduled for this meeting.

• Maitland Public Library cost and funding discussion

General

The Sustainability Advisory Board will meet to conduct a sustainability debrief for the City of Maitland. The board will also select a new Vice-Chairperson.

• Selection of new Vice-Chairperson
• City of Maitland Sustainability Debrief
• Approval of August 22, 2023 meeting minutes

Lakes Advisory Board

The Lakes Advisory Board will meet to approve previous meeting minutes and review a staff report. The agenda contains no specific project proposals or funding decisions.

• Approval of August 16, 2023 meeting minutes
• Lakes Advisory Board Staff Report

City Council

The City Council will hold a public hearing regarding a solid waste franchise agreement extension. The body will also consider a site-specific zone district map amendment and a Sustainability Advisory Board appointment.

• Ordinance No. 1421: Solid Waste Franchise Agreement Extension with Waste Pro of Florida, Inc.
• Ordinance No. 1422: Site-Specific Zone District Map Amendment AZS(2023)-0002 for 801 S. Lake Destiny Rd.
• Holiday Lighting Contract with Holiday Outdoor Decor
• Right-of-Way and Median Landscape Maintenance Agreement with Helping Hand Lawn Care, Inc.
• Westside Trails Project Design Change Order with CPH, Inc.

General

The Community Redevelopment Agency is meeting to approve the annual budget for Fiscal Year 2024. The body will also consider an amendment to the Fiscal Year 2023 budget.

• Resolution No. 15-2023: Fiscal Year 2024 CRA Annual Budget
• Resolution No. 14-2023: Amending Fiscal Year 2023 CRA Budget

City Council

The City Council approved a tentative General Fund budget and millage rates for the 2023 tax year. The council also approved several right-of-way property acquisitions and cancelled two upcoming meeting dates.

• Adopted tentative operating millage rate of 4.9464 (3-2)
• Adopted tentative voted debt millage rate of 0.2020 (3-2)
• Adopted tentative General Fund budget of $39,377,000 (3-2)
• Approved August 28, 2023 meeting minutes (5-0)
• Approved East Central Florida Regional Resilience Collaborative MOU (5-0)
• Cancelled City Council meetings on November 27 and December 25, 2023 (5-0)
• Approved ISI Water Company utility revenue enhancement agreement (5-0)
• Authorized right-of-way purchases from Maitland Presbyterian Church Inc. and RLP Maitland Holdings (5-0)

Community Redevelopment Agency

The Community Redevelopment Agency will meet to discuss budget amendments and auditor engagement. The body is also reviewing a right-of-way purchase and design services for Independence Lane North.

• Right-of-Way Purchase Independence Lane North - RLP Maitland Holdings
• Design of Independence Lane North - CPH, Inc.
• Resolution Amending Fiscal Year 2023 Budget
• Fiscal Year 2023 CRA Auditor Engagement - Carr, Riggs & Ingram, LLC

The Community Redevelopment Agency approved a scope of service for design and CEI services for Independence Lane North. The agency also authorized the purchase of property from RLP Maitland Holdings and the 2023 auditor engagement letter. One budget resolution was postponed to the next meeting.

• Approved design and CEI services contract with CPH, Inc. for $92,790
• Authorized City Manager to execute purchase agreement for property from RLP Maitland Holdings on Independence Lane North
• Approved 2023 Auditors Engagement Letter from Carr, Riggs & Ingram, LLC
• Approved March 27, 2023 meeting minutes
• Postponed adoption of Resolution No. 14-2023 (FY 2023 Budget amendment) to September 25, 2023

Planning & Zoning Commission

The Commission elected Commissioner McIver as Vice-Chair and approved the March 2, 2023, meeting minutes. A public hearing was held regarding a rezoning request for 801 S. Lake Destiny Road to allow for a corporate office and medical education lab, though the final decision on this item is not recorded in the provided text.

• Elected Commissioner McIver as Vice-Chair (4-0)
• Approved March 2, 2023 minutes (4-0)

General

The Special Magistrate held a status hearing regarding exterior structure and unsafe condition violations at 1250 N Maitland Ave. Code Enforcement reported that violations were resolved as of September 6, 2023. The case will be closed following a final inspection of the demolition permit.

• Directed respondent to control erosion at 1250 N Maitland Ave
• City declined to request fines for fence installation

City Council

The City Council adopted a monthly stormwater utility fee and authorized a grant application for Bellamy Park improvements. The Council also filled vacancies on the Lakes, Parks and Recreation, and Planning and Zoning boards.

• Adopted Resolution No. 9-2023 setting stormwater utility fees at $10.72 per ERU per month (5-0)
• Adopted Resolution No. 10-2023 to create a special assessment district for Dommerich Hills sanitary sewer improvements (5-0)
• Approved grant application for 2023/24 Florida Recreation Development Assistance Program for Bellamy Park (5-0)
• Authorized Continuing Services Agreement for Construction Manager at Risk with Wharton-Smith, Inc. (5-0)
• Appointed Brooke Powell to the Lakes Advisory Board (term expires Dec 2025)
• Appointed Nathanial Stember and Doris Houck to the Parks and Recreation Advisory Board (term expires May 2026)
• Re-appointed Glen Jaffee and appointed Jody Barry to the Planning and Zoning Commission (term expires July 2026)
• Determined no action required regarding the 121 Whitecaps Circle waterfront structure permit appeal

Parks & Recreation Advisory Board

The board approved the meeting minutes from February 1, 2023. Staff discussed proposed renovations for Bellamy Park using a Florida Recreation Development Assistance Program Public Grant and provided updates on the Westside Trail project.

• Approved February 1, 2023 meeting minutes (3-0)

General

The Sustainability Advisory Board recommended that City Council adopt a Resolution and Memorandum of Understanding to join the East Central Florida Regional Resilience Collaborative. The board also approved the minutes from the March 8, 2023 meeting.

• Approved March 8, 2023 meeting minutes (4-0)
• Recommended City Council join East Central Florida Regional Resilience Collaborative (4-0)

Lakes Advisory Board

The Board voted unanimously to deny requests for additional trash and recycling cans at Dog Island and the Fort Maitland Park boat ramp. The Board also denied requests for specific social media posting frequencies and new littering signage at Fort Maitland.

• Approved July 19, 2023 meeting minutes with two spelling corrections
• Denied request for PIO to post lake protection messages to social media twice monthly (Unanimous)
• Denied further discussion on adding two trash cans to Dog Island (Unanimous)
• Denied request for additional trash and recycling cans at Fort Maitland Park boat ramp (Unanimous)
• Denied request for littering signage and fine amounts at Fort Maitland boat ramp (Unanimous)

City Council

The City Council adopted ordinances regarding public property trespass warnings and candidate qualifying dates for the 2024 primary. Council also approved a $335,809 contract for citywide welcome signage and authorized police network upgrades.

• Adopted Ordinance No. 1419 amending City Charter candidate qualifying dates (5-0)
• Adopted Ordinance No. 1420 creating trespass warnings on public property (4-1)
• Approved $335,809 contract with Designage Inc. for Phase I welcome signage (5-0)
• Approved $400,762 agreement with Greyson Technologies for Police Department network upgrades (5-0)
• Approved $39,000 auditor engagement letter for Carr, Riggs & Ingram, LLC (5-0)
• Adopted Resolution No. 6-2023 establishing candidate qualifying period for March 19, 2024 election (5-0)
• Approved City Council meeting minutes from July 24, 2023 (5-0)

City Council

The City Council reviewed FY 2024 budget recommendations for the Community Redevelopment Agency, Environmental Stormwater Utility Fund, Solid Waste Fund, Miscellaneous Fund, and Water & Sewer Fund. No formal votes or decisions were recorded during this workshop.

General

Magistrate Mantzaris ruled that Arbors at Maitland LLC violated NFPA fire codes. The entity was given 60 days to repair fire sprinklers, with a potential fine of $250 per day if not cured by October 6, 2023.

• Ruled Arbors at Maitland LLC in violation of NFPA 1 (2018 edition) codes
• Granted 60 days to cure fire sprinkler violations
• Set $250 per day violation fine for failure to cure by 10/6/2023

General

The Development Review Committee approved the minutes from May 17, 2023. The committee also recommended approval for Petition No. AZS (2023)-0002 regarding 801 S. Lake Destiny Rd.

• Approved May 17, 2023 minutes (3-0)
• Recommended approval of Petition No. AZS (2023)-0002 for 801 S. Lake Destiny Rd (3-0)

City Council

City Council established the rolled-back and proposed operating millage rates for the 2023 tax year. The council also approved a new policy allowing pavers in city right-of-ways for driveways via a hold harmless agreement. A public hearing on the city charter was tabled, and a trespass warning ordinance was introduced.

• Set rolled back millage rate for 2023 tax year at 3.9862 (5-0)
• Set proposed operating millage rate for 2023 tax year at 4.9464 (5-0)
• Approved policy allowing pavers in city right-of-way for driveways with a Hold Harmless Agreement (5-0)
• Introduced Ordinance No. 1420 regarding trespass warnings on public property (3-2)
• Approved contract with Tri-County Towing for towing/wrecker services (5-0)
• Approved $12,036 purchase order increase for HBM Architects for Maitland Library Design (5-0)
• Tabled public hearing on Ordinance No. 1419 regarding Florida Presidential Preference Primary (5-0)
• Approved City Council meeting minutes of July 10, 2023 (5-0)

Lakes Advisory Board

The Board denied further discussions on prohibiting bottles and cans on city lakes and denied recommendations regarding private property shoreline maintenance. Instead, the Board moved to request social media outreach and additional trash and recycling bins at specific city locations.

• Approved minutes from June 21, 2023
• Denied further discussions on prohibition of bottles and cans on all city lakes
• Requested PIO post lake protection and anti-littering messages to social media twice monthly
• Requested two additional trash cans for Dog Island
• Requested at least one additional trash can and one recycling can for Fort Maitland Park boat ramp
• Requested anti-littering signage including fine amounts at Fort Maitland boat ramp
• Denied recommendations regarding maintenance of private property shorelines

City Council

The City Council conducted a budget workshop to review funding requests for the upcoming fiscal year. No formal votes or final funding decisions were recorded during this session.

City Council

The City Council is holding a budget workshop to review the draft of the General Fund Budget for fiscal year 2024.

• Presentation of the General Fund Budget Draft FY 24

City Manager Reggentin presented the FY24 General Fund draft budget, which included revenue summaries, tax projections, and capital improvement plans. The meeting served as a workshop for discussion and clarification; no formal votes were taken on the budget draft.

City Council

The City Council will decide on an ordinance to amend Section 8.04 of the City Charter and hear appeals regarding waterfront structure permits. The body will also review police equipment purchases and an easement agreement.

• Ordinance introduction to amend Section 8.04 of the City Charter
• Permit appeal for waterfront structure at 140 Minnehaha Circle
• Permit appeal for waterfront structure at 121 Whitecaps Circle
• Police equipment purchase authorization from Axon Enterprises, Inc.
• Purchase agreement for Marion Way Easement - Lift Station 7

The City Council authorized a five-year purchase of body cameras and tasers and approved a utility easement at 161 Marion Way. Council granted a permit appeal for a boat dock at 140 Minnehaha Circle but denied a similar appeal for 121 Whitecaps Circle. An ordinance to amend the City Charter regarding candidate qualifications was introduced.

• Approved purchase of 53 body cameras and tasers for $621,482.68 over 5 years (5-0)
• Approved purchase agreement for utility easements at 161 Marion Way (5-0)
• Introduced Ordinance 1419 to amend City Charter Section 8.04 candidate qualifications (5-0)
• Approved Waterfront Structure Permit appeal for 140 Minnehaha Circle (3-2)
• Denied Waterfront Structure Permit appeal for 121 Whitecaps Circle (4-0)
• Approved June 26, 2023 meeting minutes (5-0)

City Council

The City Council will meet to review the June 12 meeting minutes and a resolution regarding sewer infrastructure. The session includes a public comment period and reports from the City Manager and City Attorney.

• Resolution No. 5-2023 Fiscal Sustainability Plan for Lift Station #1 and Dommerich Hills Sewer Project Phase I

The City Council approved the consent agenda, which included the adoption of a fiscal sustainability plan for a sewer project. The Council also decided to maintain the current sign code regarding electronic and digital signage.

• Adopted Resolution No. 5-2023 Fiscal Sustainability Plan for Lift Station #1 and Dommerich Hills Sewer Project Phase I (4-0)
• Approved City Council meeting minutes of June 12, 2023 (4-0)
• Decided to make no changes to the sign code regarding electronic/digital signage

Lakes Advisory Board

The Lakes Advisory Board is meeting to review old business regarding normal high water and receive a staff report. The board will also consider the approval of minutes from the April 19, 2023 meeting.

• Approval of April 19, 2023 meeting minutes
• Discussion on Normal High Water
• Staff Report

The board approved the minutes from the April 19, 2023 meeting. Members agreed to postpone further discussion on Normal High Water Levels and scheduled future discussions regarding lake littering and private shoreline vegetation.

• Approved April 19, 2023 meeting minutes with corrections (2-0)
• Agreed to hold off further discussion on Normal High Water (unanimous)
• Agreed to discuss lake littering at the next meeting (unanimous)
• Agreed to discuss private shoreline vegetation at the next meeting (unanimous)

General

The Police & Firefighters' Pension Board will meet to elect a Board Secretary and review a quarterly investment report from AndCo Consulting. The board will also discuss legal updates regarding House Bill 3 and Ordinance No. 1417.

• Election of Board Secretary
• Quarterly report as of March 31, 2023 from AndCo Consulting
• Discussion of House Bill 3 memorandum and Ordinance No. 1417
• Ratification of Warrants #90 and #91
• Updated administrative rule on buybacks

General

The Sustainability Advisory Board is meeting to approve previous minutes and discuss new business. The primary agenda item is the East Central Florida Regional Resilience Collaborative.

• Approval of March 8, 2023 meeting minutes
• Discussion of East Central Florida Regional Resilience Collaborative

City Council

The City Council will decide on the City Clerk's evaluation and compensation. The body will also discuss driveway design standards and a Urban Land Institute public officials workshop.

• City Clerk Evaluation & Compensation
• Petition 2021-03 (SUB) 241 and 281 Dommerich Drive (Minor Subdivision-Final Plat)
• Vehicle Replacement Purchase Change Order - Alan Jay Fleet Sales
• Construction Manager at Risk (CMAR) Request For Qualifications (RFQ) Ranking and Award
• Driveway Design Standards discussion

The City Council approved a retroactive salary increase for the City Clerk and authorized several fleet and construction contracts. Council also directed the City Manager to modify the code regarding driveway design standards for pavers in the right-of-way.

• Approved 10% one-time salary increase for City Clerk Hollingsworth, retroactive to Jan 1, 2023 (5-0)
• Approved $13,444 purchase order increase for Streets Division F-250 Crew Cab from Alan Jay Fleet Sales (5-0)
• Approved CMAR RFQ ranking and authorized City Manager to negotiate contracts with top ranked firms (5-0)
• Approved Minor Subdivision Final Plat for 241 and 281 Dommerich Drive (5-0)
• Approved May 8, 2023 meeting minutes (5-0)
• Directed City Manager to modify policy and amend code to allow pavers in the right-of-way with recorded agreements
• Determined no interest in participating in the Urban Land Institute Public Officials Workshop

General

The Development Review Committee will meet to approve previous meeting minutes and review one petition. The body is deciding on a waiver of district standards for a specific property.

• Petition No. WAIV(2023)-0001: Waiver of District Standards for 281 Circle Drive

The Development Review Committee reviewed five waiver requests for 281 Circle Drive. Two requests regarding building height and parking landscaping were approved, while three requests regarding parking location, tree planting, and stormwater design were denied.

• Approved February 1, 2023 minutes (3-0)
• Approved April 19, 2023 minutes (3-0)
• Approved waiver for 281 Circle Drive first floor height minimum (3-0)
• Denied waiver for 281 Circle Drive parking lot location (3-0)
• Approved waiver for 281 Circle Drive parking lot landscaping and screening (3-0)
• Denied waiver for 281 Circle Drive tree planting requirements (3-0)
• Denied waiver for 281 Circle Drive stormwater design (3-0)

City Council

The City Council will vote on the Gem Lake Water District Final Subdivision Plat and a Transportation Advisory Board appointment. The body will also consider a fire engine replacement and a library architectural design contract.

• Gem Lake Water District Final Subdivision Plat - Petition No. 2022-01 (SUB)
• Pierce Fire Engine Replacement Purchase from Ten-8 Fire & Safety, LLC
• Library Architectural Design Contract
• Resolution No. 4-2023 Historical Preservation Grant for Art & History Museums of Maitland
• Acceptance of Summit Centre Way Roadway Extension and Infrastructure Improvements

The City Council approved several consent items, including a city-wide pay increase and a new fire engine. The council also approved a final subdivision plat for the Gem Lake Water District and reappointed a member to the Transportation Advisory Board.

• Approved 6% across-the-board mid-year pay adjustment (4-0)
• Approved $809,090 purchase of a Pierce Fire Engine from Ten-8 Fire & Safety, LLC (4-0)
• Approved $218,964 contract with HBM Architects for Phase I of Maitland Library Design (4-0)
• Approved $250,000 matching funds for Art & History Museums of Maitland via Resolution No. 4-2023 (4-0)
• Approved Gem Lake Water District Final Subdivision Plat and associated easements (4-0)
• Appointed Corey Knight to a second 3-year term on the Transportation Advisory Board
• Approved cancellation of the May 22, 2023, regular meeting (4-0)
• Authorized acceptance of Bill of Sale from Maitland West Property Owners Association, Inc for Summit Centre Way roadway extension (4-0)

General

The City Council will meet at Maitland Community Park to discuss essential priorities for 2022, 2023, and 2024. The session will also cover operational issues and proposed 5-year capital plans.

• 2022 & 2023 Essential Priorities
• Proposed 5-Year Capital Plans
• Operational Issues
• 2024 Essential Priorities

City Council

The City Council will conduct an inauguration ceremony for re-elected members Vance Guthrie and Lindsay Hall Harrision. The body will also vote to select a Vice Mayor and review several service contracts and equipment purchases.

• Oath of Office for Councilmembers Vance Guthrie and Lindsay Hall Harrision
• Selection of a Vice Mayor
• Contract for Professional Hydrogeological and Well Services with Thompson Well & Pump, Inc.
• Police vehicle replacement purchase from Alan Jay Fleet Sales
• Community Park Boardwalk Rehabilitation Construction Services

The City Council appointed Councilmember Vance Guthrie as Vice Mayor. The Council also approved several contracts for police vehicles, well services, and park rehabilitation via a consent agenda.

• Appointed Councilmember Vance Guthrie as Vice Mayor (5-0)
• Approved purchase of two Chevrolet Police Package vehicles for $110,756 (5-0)
• Approved contract amendment with DRMP for Community Park Boardwalk Rehabilitation for $62,140 (5-0)
• Authorized piggyback contract with Thompson Well & Pump, Inc. for hydrogeological and well services (5-0)
• Authorized 2nd Amendment to professional building services agreement with M.T. Causley, LLC (5-0)
• Approved City Council meeting minutes from April 10, 2023 (5-0)

General

The Development Review Committee is meeting to provide recommendations on two specific property petitions. The body will also review and approve minutes from January and February 2023.

• Petition No. 2021-03 (SUB) for 241 and 281 Dommerich Drive
• Petition No. 2022-01 (SUB) for 0 Monroe Avenue

The Development Review Committee approved two land development petitions. The committee also approved the January 25 minutes and tabled the February 1 minutes for revisions.

• Approved Petition No. 2021-03 (SUB) 241 and 281 Dommerich Drive
• Approved Petition No. 2022-01 (SUB) 0 Monroe Avenue
• Approved January 25, 2023 minutes (3-0)
• Tabled February 1, 2023 minutes for revisions (3-0)

Lakes Advisory Board

The agenda consists of procedural boilerplate. The board will review minutes from the February 15, 2023 meeting and receive a staff report.

• Approval of February 15, 2023 meeting minutes
• Staff report

The board approved the minutes from the February 15, 2023 meeting. Members reached a unanimous consensus to discuss modifying the Lakes Advisory Board Bylaws and Constitution at the next meeting following a discussion on the Normal High Water Line (NHWL) code.

• Approved minutes from February 15, 2023 (5-0)
• Unanimous consensus to discuss modifying Bylaws and Constitution at the next meeting

Transportation Advisory Board

The Transportation Advisory Board will meet to discuss the FY 2024-2028 Transportation Capital Improvement Plan. The board will also hold elections for Chairperson and Vice-Chairperson.

• FY 2024-2028 Transportation Capital Improvement Plan
• Election of Chairperson and Vice-Chairperson

City Council

The City Council will hold public hearings regarding a zoning map amendment and police and firefighter pensions. The body will also review infrastructure contracts and the Dommerich Hills Septic to Sewer Project.

• Zoning Map Amendment (AZS 2022-0001) for 473 S. Keller Road
• Ordinance regarding Police Officer and Firefighters Pension
• Bid award for Dommerich Hills Septic to Sewer Project Phases 2-4
• Infrastructure contract with Cathcart Construction Company
• Utility Pump and Motor Repair contract with TAW Contract Orlando Service Center, Inc.

The City Council approved a zoning map amendment for a property on S. Keller Road and adopted updates to the police and firefighters pension ordinance. The Council also authorized several infrastructure contracts, including a $13.5M sewer extension project.

• Adopted Ordinance No. 1417 amending Police Officers and Firefighters Pension (5-0)
• Adopted Ordinance No. 1418 rezoning 473 S. Keller Road from Planned Development to West Side New Market (5-0)
• Approved March 27, 2023 meeting minutes (5-0)
• Authorized contract with Cathcart Construction Company for citywide infrastructure (5-0)
• Authorized piggyback contract with TAW Orlando Service Center, Inc. for pump and motor repairs (5-0)
• Approved Maitland Public Library Board of Trustees Bylaws (5-0)
• Authorized $13,535,000 total cost for Dommerich Hills Septic to Sewer Project Phases 2-4 (5-0)
• Authorized City Manager Employment Agreement for Interim City Manager Mark Reggentin (5-0)

General

Special Magistrate Daniel Mantzaris issued rulings on two code enforcement cases. One property was found in violation of building permit codes, and another was found in violation of erosion and right-of-way codes.

• Ruled 1624 Druid Isle Rd in violation of FBC 105.1 building permit; scheduled status hearing for June 7, 2023, with possible fines up to $250 per day
• Ruled 260 Lookout Pl in violation of Sec. 20-97 (c) erosion and Sec. 7-12 ROW; ordered erosion stop by 4/20/23 and repairs by 5/3/2023
• Removed LDC 5.3.5. (b)(2)(6) Landscape violation from the 260 Lookout Pl case
• Removed case CODE-07-22-2518 (601 Trelago Way) from agenda
• Removed case CODE-01-23-2563 (1250 N Maitland Ave) from agenda

City Council

The City Council will discuss a zoning map amendment and an ordinance regarding police and firefighter pensions. The body will also review contracts for sewer rehabilitation and school zone striping.

• Zoning Map Amendment (AZS 2022-0001) for 473 S. Keller Road
• Ordinance introduction for Police Officer and Firefighters Pension
• School Zone Signing & Striping contract award to Traffic Control Devices, LLC
• Sewer System Rehabilitation piggyback contract with Miller Pipeline, LLC
• Seneca Trail/Thistle Lane at Horatio Avenue Intersections Improvement Project

The Council certified the March 14, 2023, election results, re-electing Lindsay Hall Harrison and Vance Guthrie. The body also approved a $290,000 school zone signing contract and a sewer system rehabilitation contract. Two ordinances regarding pension changes and a zoning map amendment were introduced for future action.

• Approved $290,000 contract with Traffic Control Devices, LLC for school zone signing and striping (5-0)
• Approved piggyback contract with Miller Pipeline, LLC for annual sewer system rehabilitation (5-0)
• Approved removal of Seneca Trail and Thistle Lane at Horatio Avenue project from Capital Improvement Program (5-0)
• Accepted certification of March 14, 2023, municipal election results (5-0)
• Introduced ordinance for Police Officer and Firefighters Pension amendments (5-0)
• Introduced Zoning Map Amendment (AZS 2022-0001) for 473 S. Keller Road (5-0)
• Appointed Mike Thomas as primary and Bill Derrick as alternate representative to Orange County TDT Task Force
• Approved February 27, 2023, meeting minutes (5-0)

Community Redevelopment Agency

The Community Redevelopment Agency will meet to review previous meeting minutes and receive the FY 2022 audited financial statements and auditor communications.

• FY 2022 CRA Audited Financial Statements and Auditor Communications
• Approval of September 26, 2022 meeting minutes

The Community Redevelopment Agency approved the meeting minutes from September 26, 2022. The agency also accepted the Fiscal Year 2022 CRA Audited Financial Statements and Auditor Communications.

• Approved September 26, 2022 meeting minutes (6-0)
• Accepted FY 2022 CRA Audited Financial Statements and Auditor Communications (6-0)

Police & Firefighters Pension Trust Fund Board

The Board will review the October 1, 2022, actuarial valuation report and the December 31, 2022, quarterly investment report. Members will also discuss trustee terms and conduct a periodic review of the board attorney, Klausner, Kaufman, Jensen, & Levinson.

• Approval of warrants #88 and #89 for invoice ratification
• Review of October 1, 2022, actuarial valuation report by Foster & Foster
• Review of December 31, 2022, quarterly investment report by AndCo Consulting
• Discussion of cyber liability insurance quotes
• Periodic review of vendor Klausner, Kaufman, Jensen, & Levinson

General

The Sustainability Advisory Board is meeting to review its governing documents and strategic goals. The board will discuss the Sustainability Resolution and the Sustainability Action Plan.

• Sustainability By-laws and Constitution
• Sustainability Resolution discussion
• Sustainability Action Plan discussion

The board approved the minutes from April 26, 2022, and elected its leadership for the year. Interim City Manager Reggentin provided updates on the city's sustainability by-laws, climate change resolution, and the status of the Sustainability Action Plan.

• Approved minutes from April 26, 2022 (5-0)
• Elected Karen Simasek as Chair (unanimous)
• Elected Marc Walch as Vice Chair (unanimous)

Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing regarding a site specific zone district map amendment. The commission will also elect a Chairperson and Vice-Chairperson.

• Public hearing for Site Specific Zone District Map Amendment AZS (2022)-0001 at 473 S. Keller Road
• Election of Chairperson
• Election of Vice-Chairperson

The Commission approved a request to rezone 4.736 acres at 473 S. Keller Road from Planned Development (PD) to West Side-New Market (WS-NM). The board also elected its 2023 officers and approved the minutes from the August 4, 2022 meeting.

• Elected Jamie Kay Bennett as Chair for 2023 (4-0)
• Elected Glenn Jaffee as Vice-chair for 2023 (4-0)
• Approved August 4, 2022 meeting minutes (4-0)
• Approved rezoning of 473 S. Keller Road from PD to WS-NM (4-0)

Parks & Recreation Advisory Board

The Parks and Recreation Advisory Board is meeting to discuss the draft FY24 five-year capital improvement plan (CIP). This is a preliminary review to identify potential capital projects before costs are determined. A finalized plan is scheduled for review in March.

• Discussion of the Parks and Recreation Dept. FY24 Draft CIP

General

Special Magistrate Daniel Mantzaris issued rulings on two code enforcement cases. One property owner was ordered to complete permitting and inspections, while another was fined for noise nuisances.

• Ruled Nastok Investments LLC in violation of FBC 105.1 for building without a permit; ordered permits issued within 30 days and completed by 10/1/2023
• Ruled Henry Lim in violation of noise and nuisance ordinances (Sec. 10 10, Sec. 4.5 3 (12), Sec. 4.5 2) with a $250.00 per day fine if not in compliance by 3/15/2023

City Council

The City Council will review a presentation and recommendation from the Parks and Recreation Advisory Board regarding a splashpad feasibility study. The body will also consider several consent agenda items including financial summaries and project change orders.

• Recommendation for Splashpad Feasibility Study
• Fort Maitland Park Project Construction Change Order #2 - Burkhardt Construction, Inc.
• Safe Routes to School Grant Interlocal Agreement with Winter Park
• Final Ranking for Maitland Library RFQ for Professional Planning and Architectural Design Services
• 1st Quarter 2023 Financial Summary

The City Council approved HBM Architects, LLC to negotiate a contract for the design of a new library. Council also updated meeting rules of procedure and directed staff to memorialize the East-West connector trail for former City Manager Sharon M. Anselmo.

• Approved HBM Architects, LLC for Maitland Library professional planning and architectural design (5-0)
• Approved Resolution No. 3-2023 adopting updated Rules of Procedure for City Council Meetings (5-0)
• Approved naming the East-West connector trail in honor of former City Manager Sharon M. Anselmo (5-0)
• Approved $66,124.99 change order #2 for Fort Maitland Park project (5-0)
• Authorized Mayor to sign Safe Routes to School Grant Interlocal Agreement with Winter Park (5-0)
• Approved February 13, 2023 meeting minutes (5-0)
• Received 1st Quarter 2023 Financial Summary and Investment Schedule (5-0)

Lakes Advisory Board

The Lakes Advisory Board is meeting to discuss new business, including a staff report. The board will also review the FY 2024-2028 Lakes and Stormwater Capital Improvement Plan.

• FY 2024-2028 Lakes and Stormwater Capital Improvement Plan

The board approved the minutes from the January 18, 2023 meeting. Staff provided reports on pool pollution prevention, lake sampling, and the FY 2024-2028 Lakes and Stormwater Capital Improvement Plan.

• Approved minutes from January 18, 2023 (4-0)

City Council

The City Council will meet to consider a consent agenda featuring several infrastructure and service contracts. The body will also receive a certificate for excellence in financial reporting.

• Loan from Florida State Revolving Fund WW480280
• Asphalt Milling and Resurfacing Services contract with Hubbard Construction Company
• Job Order Contracting Master Agreement Extension with Johnson-Laux Construction, LLC
• Concrete Flatwork and Asphalt Repair contract with W.T. Comp Inc.
• Emergency Sewer Repair at Lake Faith Condominiums with Carr & Collier Inc.

The City Council approved a consent agenda including emergency sewer repairs and several piggyback contracts for road and concrete work. The council also authorized a disaster financial recovery consultant and appointed a representative to the Canvassing Board.

• Approved $78,028 payment to Carr & Collier Inc. for emergency sewer repair at Lake Faith Condominiums (5-0)
• Approved asphalt milling and resurfacing contract with Hubbard Construction Company (5-0)
• Approved concrete flatwork and asphalt repair contract with W.T. Comp Inc. (5-0)
• Approved Job Order Contracting extension with Johnson-Laux Construction, LLC (5-0)
• Approved disaster financial recovery contract with Tidal Basin Government Consulting, LLC (5-0)
• Adopted resolution for Florida State Revolving Fund loan WW480280 (5-0)
• Appointed Councilmember Guthrie to the 2023 Canvassing Board (5-0)
• Approved City Council meeting minutes of January 23, 2023 (5-0)

General

The Parks and Recreation Advisory Board is meeting to finalize a presentation and letter for City Council. The goal is to recommend including a splash pad feasibility study in the FY24 five-year Capital Improvement Plan.

• Discussion on the scope and specific questions to be answered by a potential splash pad feasibility study
• Review of a draft letter and PowerPoint presentation for City Council

The board approved the meeting minutes from January 4, 2023. Members finalized a presentation and letter regarding a splash pad feasibility study recommendation for the City Council. Staff reported that Ft. Maitland does not have a hard open date due to asphalt and water issues.

• Approved January 4, 2023 meeting minutes (4-0)

General

The Development Review Committee recommended that the Council approve the rezoning petition for 473 Keller Road. The discussion included stormwater drainage requirements and sewer service coordination between the City of Maitland and the City of Altamonte.

• Recommended approval to Council for rezoning of Petition #AZS (2022)-001-473 Keller Road (3-0)

General

Special Magistrate Mantzaris issued rulings on three properties regarding building permits and soil erosion. The rulings established compliance deadlines and potential daily fines for failure to cure the violations.

• Case CODE-11-21-2416 (2011 Dyan Way): Ruled fine of $250.00 accrued from 1/20/2023 and extended compliance date to 3/2/2023
• Case CODE-10-21-2408 (1000 S Orlando Ave B22): Ruled violation for building without permit must be cured by 6/5/2023 or face $250.00 per day fine
• Case CODE-01-23-2527 (2052 Mohawk Trail): Ruled soil erosion violation must be cured by 7/5/2023 and silt fencing cured by 2/15/2023 or face $150.00 per day fine

General

The Development Review Committee approved Petition No. 2022-01 (SPR) for Maitland West, Lot 2. This approval requires remaining revisions to be completed before the site construction permit is approved. The committee also approved the December 14, 2022, minutes with amended conditions.

• Approved Petition No. 2022-01 (SPR) Maitland West, Lot 2 with requirement for revisions prior to site construction permit approval (3-0)
• Approved December 14, 2022, DRC minutes with amended conditions

City Council

The City Council adopted an amended ordinance regarding water meter reading policies. The Council also approved the purchase of a chipper and a bucket truck, and filled three vacancies on the Sustainability Advisory Board.

• Adopted amended Ordinance Chapter 20 Sec. 20-5 Meter Reading (5-0)
• Approved purchase of Vermeer chipper for $54,740.90 (5-0)
• Approved purchase of 2023 Dodge 5500 bucket truck for $170,650 (5-0)
• Appointed Rob Roy to Sustainability Advisory Board
• Appointed Amanda Kalantzis to Sustainability Advisory Board
• Appointed Deborah Goldring to Sustainability Advisory Board
• Approved City Council meeting minutes of January 9, 2023 (5-0)
• Approved amended December 12, 2022 minutes regarding Lake Advisory Board terms (5-0)

Lakes Advisory Board

The board approved the minutes from the August 17, 2022 meeting. Members elected Aimee Krivan as Chairperson and Juliet Demaree as Vice-Chair. Staff provided an overview of the Sunshine Law, bylaws, state reporting, and lake updates.

• Approved August 17, 2022 meeting minutes
• Elected Aimee Krivan as Chairperson
• Elected Juliet Demaree as Vice-Chair

City Council

The City Council adopted an ordinance allowing the city to assess property owners for infrastructure improvements. The council also approved several consent items, including police vehicle purchases and contract extensions. A new ordinance regarding water meter reading policy was introduced for a future public hearing.

• Adopted ordinance creating Article V Special Assessments within Chapter 2 (4-0)
• Approved purchase of three police vehicles at $56,031 each from Alan Jay Fleet Sales (4-0)
• Extended building plan review contract with Universal Engineering Sciences, Inc. through March 31, 2024 (4-0)
• Authorized expenditures exceeding $50,000/year for M.T. Causley, LLC building services (4-0)
• Awarded disaster financial recovery contract to Tidal Basin Government Consulting, LLC (4-0)
• Introduced ordinance for water meter reading policy; public hearing set for Jan 23, 2023 (4-0)
• Appointed Lori Wurtzel, Michael Wilde, Doris Houck, and Karen Simasek to the Canvassing Board
• Rescheduled March 13 City Council meeting to March 15 (4-0)

General

The Parks and Recreation Advisory Board approved a motion to include a splash pad feasibility study in the 2024 Capital Improvement Plan. The board also established a sub-committee to prepare a presentation for City Council on the matter. Additionally, the board voted to retain its current leadership for the 2024 calendar year.

• Approved inclusion of splash pad feasibility study in 2024 CIP plan (5-0)
• Approved retaining Jeremy Good as Chair and Louiza Tarassova as Vice Chair for 2024 (5-0)
• Approved meeting minutes from November 2, 2022 (5-0)
• Formed sub-committee with Allison Gendron and Andrew Smith to prepare City Council presentation

General

The Special Magistrate ruled on two code enforcement cases. One respondent was ordered to pay a parking fine, and a property owner was ordered to secure permits for unpermitted construction work.

• Ordered fine for unauthorized parking in handicap space at 1776 Independence Lane to be paid by 4/4/2023
• Ordered permits for unpermitted work at 2011 Dyan Way to be applied for by 1/20/2023
• Ordered inspections for work at 2011 Dyan Way to be completed by 2/20/2023
• Established potential fine of $250.00 per day for 2011 Dyan Way if permit and inspection deadlines are not met