Maitland public meetings in 2021

City Council

The Maitland City Council will hold a public hearing on a resolution to use the uniform ad valorem method for collecting a non-ad valorem assessment, then consider several decisions and consent agenda items. Key decisions include approving the guaranteed maximum price for Ft. Maitland Park improvements, and ordinances on pension fund composition and water/sewer services. The consent agenda includes a collective bargaining agreement with firefighters, a grant for septic-to-sewer conversion, and a bid award for water quality sampling.

• Approval of GMP for Ft. Maitland Park improvements
• Ordinance on pension fund composition
• Ordinance on water, sewers and sewage disposal
• SLFRF grant for Dommerich Hills Septic to Sewer Phases II-IV
• Collective bargaining agreement with Maitland Professional Firefighters Local 3590

The City Council approved a Guaranteed Maximum Price of $1,661,000 plus a $90,000 contingency for construction improvements to Ft. Maitland Park, with Burkhardt Construction as the Construction Manager at Risk. The council also authorized a $559,400 transfer from the General Fund Balance. Additionally, the council adopted a resolution of intent for a non-ad valorem assessment for the Greenwood Gardens undergrounding project, approved the consent agenda, and introduced two ordinances on first reading.

• Approved $1,661,000 GMP for Ft. Maitland Park improvements with $90,000 contingency (5-0)
• Authorized $559,400 transfer from General Fund Balance for park project (5-0)
• Adopted Resolution #15-2021 declaring intent for non-ad valorem assessment for Greenwood Gardens (5-0)
• Approved consent agenda including minutes, financial summary, and collective bargaining agreement (5-0)
• Introduced ordinance to amend pension fund composition for Police/Fire Chiefs' designees (5-0)
• Introduced ordinance to amend water connection fee methodology (5-0)

General

The Development Review Committee is meeting to approve minutes from October 14, 2021, and to review Petition No. 2021-01 (AZ-PD) for Maitland West, Lot 2. The committee will make a recommendation on this petition. The meeting is open to the public.

• Petition No. 2021-01 (AZ-PD) for Maitland West, Lot 2
• Approval of October 14, 2021 DRC minutes

The Development Review Committee approved Petition No. 2021-01 (AZ-PD) for Maitland West, Lot 2, subject to modified conditions, including submission of construction details for Summit Centre Way, a master sign package, and compliance with OCPS concurrency review. The committee also approved the minutes from the October 14, 2021 meeting. No public comments were made.

• Approved Petition No. 2021-01 (AZ-PD) Maitland West, Lot 2 with conditions (3-0)
• Approved October 14, 2021 DRC minutes (3-0)

General

The Maitland Police and Fire Pension Board is meeting to review routine financial reports, including an actuarial valuation and investment consultant's quarterly report. They will also consider approving invoices and fund activity, and discuss pension board membership renewals and training opportunities. The agenda is largely procedural, with no major policy decisions or public hearings scheduled.

• Approval of meeting minutes from September 8, 2021
• Ratification of invoices via Warrants #75, #76, #77, and #78
• Review of October 1, 2021 actuarial valuation by Foster & Foster
• Quarterly investment report as of September 30, 2021 from AndCo Consulting (not yet received)
• Discussion of proposed ordinances by board attorney

General

The Sustainability Advisory Board is meeting to approve minutes from April, receive a staff update, and discuss a proposed charter amendment on the right to clean water. The board will also discuss a tree ordinance. No votes on these items are listed on the agenda.

• Approve minutes of April 14, 2021
• Staff update
• Charter amendment on right to clean water
• Discuss tree ordinance

The Sustainability Advisory Board voted unanimously to transmit a draft charter amendment for the Right to Clean Water, along with a cover letter, to the City Council for consideration at the January 10, 2022 meeting. The board also approved the minutes from April 14, 2021, and discussed the tree ordinance, PACE program, and sustainability initiatives at the Farmers' Market. No other formal decisions were made.

• Approved minutes of April 14, 2021 (4-0)
• Transmitted Right to Clean Water charter amendment and cover letter to City Council (4-0)

General

The Maitland City Council and Planning & Zoning Commission will hold a joint workshop to discuss the Land Development Code. This is a discussion item only, with no formal votes or decisions scheduled. The meeting is procedural and focused on an overview of the code.

• Joint workshop with City Council and Planning & Zoning Commission
• Discussion of Land Development Code overview

The Maitland City Council and Planning & Zoning Commission held a joint workshop to discuss the proposed new Land Development Code. Community Development Director Dan Matthys presented an overview of the code, including its history and feedback from Council, staff, and the Commission. Consultants from Clarion & Associates participated remotely to answer questions. No formal decisions were made; the workshop was for discussion only and adjourned at 8:24 PM.

• Held joint workshop to discuss the proposed new Land Development Code
• Received overview of the code from Community Development Director Dan Matthys
• Consultants from Clarion & Associates answered questions remotely
• No formal votes or decisions were taken during the workshop

General

This is a code enforcement hearing where the Special Magistrate will address old and new cases, including unauthorized parking in a disabled space and a property maintenance violation. The meeting is open to the public, and decisions can be appealed with a verbatim record.

• Ticket #30000: Unauthorized parking in disabled space at 1776 Independence Lane (Liang Cao)
• CODE-06-21-2318: Property maintenance violation at 1240 N Lake Sybelia (Dasama Estates LLC)

Parks & Recreation Advisory Board

The Parks and Recreation Advisory Board is meeting to approve prior minutes and continue a discussion on a park naming proposal that was first raised in October. No new business items are listed. The meeting is largely procedural aside from the ongoing naming discussion.

• Approval of October 6, 2021 meeting minutes
• Continued discussion of park naming proposal (from 10/6/21)

General

This is a special City Council meeting with a single decision item: the City Clerk's position. No other business is listed on the agenda.

• Decision on City Clerk's position

The Maitland City Council ranked two candidates for the City Clerk position, with Lori Hollingsworth ranked 1A and Debbie Ventre ranked 1B, and authorized the City Manager to negotiate a contract within the hiring range. The motion passed unanimously by roll call vote.

• Ranked Lori Hollingsworth as 1A and Debbie Ventre as 1B for City Clerk position
• Authorized City Manager to negotiate a contract within hiring range (unanimous)

General

The Maitland Lakes Advisory Board is meeting to approve prior minutes, hear public comments, and receive updates on safe boating stickers, lake conditions, GIS and surveying, and lake aeration. The agenda is largely routine and informational, with no major decisions or public hearings listed.

• Approval of minutes from September 15, 2021
• Safe Boating Stickers Update
• Lakes Update
• GIS and Surveying
• Lake Aeration

The Maitland Lakes Advisory Board approved the minutes from September 15, 2021, as presented. The board also approved canceling the December 2021 meeting due to the holidays. Staff reported on lake treatments, GIS surveying, and aeration feasibility, and noted the Lake Sybelia cleanup success.

• Approved the September 15, 2021 meeting minutes as presented
• Approved canceling the December Lakes Advisory Board meeting due to the holidays

General

The Sustainability Advisory Board will meet to approve minutes, hear public comments, and receive a staff update. They will discuss a charter amendment on the right to clean water and a tree ordinance, both as discussion items only.

• Approve minutes from April 14, 2021
• Discuss Charter Amendment - Right to Clean Water
• Discuss Tree Ordinance

City Council

The Maitland City Council is holding a public hearing on a right-of-way abandonment ordinance and will vote on a consent agenda that includes amending the School Resource Officer agreement with Orange County, approving carryforward funds, and a traffic signal maintenance contract. The council will also discuss Orange County's 2021 redistricting.

• Public hearing on right-of-way abandonment ordinance
• Amendment to 2019-2022 School Resource Officer Agreement with Orange County School Board
• Approve carryforward funds from FY 2021
• Traffic signal maintenance contract with Traffic Engineering and Management LLC (dba Control Specialists)
• Discussion of Orange County 2021 redistricting

The Maitland City Council adopted Ordinance #1391 to vacate and abandon a portion of Lake Catherine Drive right-of-way, allowing property owners at 815 Lake Catherine Drive to rebuild a dock. The council also approved the consent agenda, which included budget carryforwards, a school resource officer agreement amendment, and a contract for Lake Lily Overlook restoration. No other substantive decisions were made; the meeting included presentations, a public hearing, and a discussion on Orange County redistricting.

• Adopted Ordinance #1391 vacating Lake Catherine Drive right-of-way (4-0)
• Approved consent agenda including minutes, SRO agreement amendment, budget carryforwards, meeting cancellation, Lake Lily contract, and traffic signal maintenance contract (4-0)
• Approved FY 2022 budget carryforwards: General Fund $2,322,359; Stormwater $1,382,362; CRA $59,388; Utilities $9,041,115
• Authorized City Manager to sign Lake Lily Overlook Restoration contract with Burkhardt Construction
• Authorized City Manager to execute traffic signal maintenance agreement with Control Specialists
• Cancelled November 22, 2021 City Council meeting

City Council

The Maitland City Council will hold a public hearing on a lease for the New Thurston House, and consider an ordinance to abandon a right-of-way. The consent agenda includes several purchases, and the council will discuss charter amendments. The meeting also includes a proclamation for Orange County Week of the Family.

• Public hearing on New Thurston House lease ordinance
• Ordinance for right-of-way abandonment
• Purchase of police vehicles
• Purchase of Vactor truck
• Purchase of hypochlorite

The City Council adopted Ordinance #1390, authorizing the City Manager to lease the Thurston House property and approving a new lease format for a future tenant, with all members voting in favor. The council also approved several consent agenda items, including purchases for police vehicles, a vacuum truck, and engineering services, and approved a $70,000 purchase order for tennis instructor services.

• Adopted Ordinance #1390 authorizing City Manager to lease Thurston House property (5-0)
• Approved consent agenda items 1, 3-7, including purchase of police vehicles for $190,360 (5-0)
• Introduced ordinance to vacate and abandon portion of Lake Catherine Drive right-of-way (5-0)
• Approved piggyback contract with M.T. Causley, LLC for building code services (5-0)
• Approved purchase order not to exceed $70,000 for tennis instructor Donald McGinnis (5-0)

General

This is a Development Review Committee meeting agenda. The committee is meeting to review two petitions: one for a development review (Petition No. 2021-04) and one for a subdivision plat review (Petition No. 2021-02). The agenda is otherwise procedural, covering call to order, minutes approval, and adjournment.

• Petition No. 2021-04: Development review
• Petition No. 2021-02: Subdivision plat review at 1300 S. Orlando Avenue
• 815 Lake Catherine Drive item listed under minutes/approval

City Council

The Maitland City Council will hold a public hearing on a new lease for the Thurston House, then consider consent items including meeting minutes and a piggyback agreement for building code services. Council will also discuss charter amendments. The meeting includes public comment periods.

• Public hearing on Ordinance for new Thurston House lease
• Approve City Council meeting minutes of September 27, 2021
• Piggyback Agreement for Building Code Services
• Discussion of Charter Amendments

The City Council voted to continue the public hearing on the ordinance authorizing a new Thurston House lease to the October 25, 2021 meeting, so all councilmembers could be present. The consent agenda was approved except for item #2, the Piggyback Agreement for Building Code Services, which was also continued to October 25. Council directed staff to remove the 'Elected Officials Salary' charter amendment question from consideration and bring the remaining amendments back for future discussion.

• Continued public hearing on Thurston House lease ordinance to Oct. 25, 2021
• Approved consent agenda as presented, except item #2
• Continued Piggyback Agreement for Building Code Services to Oct. 25, 2021
• Directed staff to remove charter amendment question #4 (Elected Officials Salary)
• Directed staff to bring charter amendments back for future discussion including Councilmember Hall Harrison

Parks & Recreation Advisory Board

The Parks and Recreation Advisory Board will vote on a park name change application and discuss a grant application for improvements to Hill Recreation Park through the Florida Recreation Development Assistance Program. They will also discuss FY23 Capital Improvement Program projects and receive staff updates on ongoing projects.

• Decision on application for park name change
• Discussion of grant application for Hill Recreation Park improvements (FRDAP)
• Discussion of FY23 CIP projects
• Approval of minutes from February 3, 2021 meeting

General

The Maitland City Council is holding a workshop to discuss the Maitland Concourse North Lot 1 project, presented by Alan Charron of Real Property Specialists. This is a discussion item only, with no formal decisions scheduled. The agenda contains no other substantive business.

• Discussion of Maitland Concourse North Lot 1
• Presentation by Alan Charron, Real Property Specialists

City Council

The Maitland City Council will hold public hearings to adopt the Fiscal Year 2022 ad valorem tax rate, annual budget, and five-year Capital Improvements Program. The council will also consider a new lease for the Thurston House, a Charter Review Commission report, and several consent agenda items including interlocal agreements and budget appropriations.

• Resolution setting ad valorem tax rate for FY2022
• Resolution adopting FY2022 annual budget
• Ordinance adopting Capital Improvements Program 2022-2026
• Amendment to current Thurston House lease and new lease ordinance
• Interlocal agreement with Apopka for Gilliam Fire Training Facility use

The City Council adopted the FY2022 annual budget, including a General Fund budget of $30,742,000, after rejecting a lower operating millage rate of 4.3453. The approved operating millage is 4.4937, which is 7.78% above the rolled-back rate, with a voted debt millage of 0.2370. The council also approved the FY2022-2026 Capital Improvements Program and accepted the Charter Review Commission report.

• Adopted FY2022 budget with $30,742,000 General Fund (5-0)
• Adopted 4.4937 operating millage rate (5-0)
• Rejected 4.3453 operating millage rate (1-4)
• Adopted 0.2370 voted debt millage rate (5-0)
• Adopted FY2022-2026 Capital Improvements Program (5-0)
• Approved amended Thurston House lease (3-2)
• Introduced new Thurston House lease ordinance, public hearing set for Oct 11 (5-0)
• Accepted 2021 Charter Review Commission Report (5-0)

General

The Maitland Community Redevelopment Agency is meeting to approve minutes from February 2021 and consider a resolution for the FY 2022 CRA budget. The agenda is mostly procedural, with the budget resolution as the only substantive item.

• Resolution - FY 2022 CRA Budget
• Approval of February 22, 2021 meeting minutes

The Community Redevelopment Agency approved Resolution #14-2021, adopting its FY 2022 budget of $909,180. The budget covers operating expenses and debt service, with TIF revenue expected to exceed expenditures and repay interfund advances. The board also unanimously approved the minutes from the February 22, 2021 meeting. No public comments were made.

• Approved FY 2022 CRA budget of $909,180 via Resolution #14-2021 (6-0)
• Approved minutes of February 22, 2021 meeting (5-0)

General

This is a procedural meeting where the City Council may attend and speak at an Urban Land Institute Technical Advisory Panel presentation. The agenda contains only call to order, presentations, and adjournment, with no specific decisions or discussion items listed.

• Urban Land Institute Technical Advisory Panel presentation

General

The Lakes Advisory Board is meeting to approve minutes from its August 18th meeting, review current and upcoming projects, and hear a staff report. The agenda is largely procedural, with no specific decisions or dollar amounts listed.

• Approval of meeting minutes from August 18, 2021
• Review of current and upcoming projects
• Staff report

City Council

The Maitland City Council will hold a public hearing to adopt the tentative millage rate for Fiscal Year 2022, then vote on the Capital Improvements Program for 2022-2026. They will also discuss a lease for the Thurston House and consider a loan update from the Florida State Revolving Fund.

• Public hearing: Resolution adopting tentative millage rate for FY 2022
• Ordinance: Capital Improvements Program 2022-2026
• Discussion: Thurston House Lease
• Resolution: Loan from Florida State Revolving Fund update
• Approve City Council minutes of August 23, 2021

The Council adopted Resolution #10-2021 setting the tentative operating millage rate at 4.4937 and the voted debt millage at 0.2370, for a combined 4.7307 mills, and set the tentative General Fund budget at $30,516,600 with a final public hearing on September 27, 2021. The Council also introduced an ordinance to approve the FY 2022-2026 Capital Improvements Program, approved the consent agenda including a $7.5 million state revolving loan for water utility improvements, and directed staff to create a new lease for Thurston House as a Bed & Breakfast with a 5-year initial term and 5-year renewal option, plus a rent abatement for the Ballards.

• Adopted Resolution #10-2021 setting tentative operating millage rate at 4.4937 (7.78% above rolled-back rate) for FY 2022.
• Adopted Resolution #10-2021 setting tentative voted debt millage rate at 0.2370, combined total 4.7307 mills.
• Adopted Resolution #10-2021 setting tentative General Fund budget at $30,516,600 and public hearing date for September 27, 2021.
• Approved Consent Agenda including Resolution #11-2021 authorizing a loan from Florida State Revolving Fund up to $7,500,000 for water utility improvements.
• Introduced ordinance to approve FY 2022-2026 Capital Improvements Program, replacing Table 1 in the Comprehensive Development Plan.
• Directed staff to create a new lease for Thurston House as a Bed & Breakfast, with 5-year initial term and 5-year renewal option.
• Requested a rent abatement for the Ballards effective September 1st for 6 months or until a new tenant is found.

General

The Maitland Police and Fire Pension Board is meeting to review the proposed FY 2021-2022 budget, discuss extending the DROP participation period from 5 to 7 years, and consider refund calculations prepared by the actuary. The board will also approve invoices, review fund activity, and hear reports from consultants and attorneys.

• Proposed FY 2021-2022 budget
• Discussion of extending DROP participation period from 5 to 7 years
• Refund calculations prepared by the Actuary
• Invoices for Ratification - Warrants #72, #73, and #74
• Proposed 2022 meeting dates

Planning & Zoning Commission

The Maitland Planning and Zoning Commission is holding a public hearing to consider a final subdivision plat for 1700 Fennell Street, with a recommendation and decision expected. The rest of the agenda is routine procedural items: approving prior meeting minutes, a public comment period, and old/new business.

• Final Subdivision Plat 2021-02 for 1700 Fennell Street
• Public hearing on community meetings and recommendations
• Approval of minutes from July 29, 2021 meeting

The Planning and Zoning Commission approved the minutes from the July 29, 2021 meeting as drafted. The Commission also voted to recommend approval of the final subdivision plat for 1700 Fennell Street (case 2021-02). No other substantive business was conducted; the public period and a second public hearing had no speakers.

• Approved the July 29, 2021 meeting minutes as drafted.
• Recommended approval of the final subdivision plat for 1700 Fennell Street (case 2021-02).
• Opened and closed the public period with no speakers.
• Opened and closed the public hearing for the final subdivision plat with no public comment.

General

The Maitland Charter Review Commission will consider approving its report, the culmination of its review process. The meeting also includes approval of prior minutes and a public comment period.

• Approve Charter Review Commission Report
• Approve minutes of May 3, 2021 meeting
• Public comment period

City Council

The Maitland City Council meets to handle routine approvals and three decision items: a lease ordinance for Thurston House, a request to reduce a zoning citation, and a resolution setting the stormwater rate. The agenda also includes consent items like meeting minutes and a financial summary.

• Ordinance - Thurston House Lease
• Request for Reduction in Zoning Citation
• Resolution - Stormwater Rate
• Approve City Council minutes of August 9, 2021
• 3rd Quarter 2021 Financial Summary

The City Council adopted Resolution #9-2021 setting the stormwater utility fee at $10.10 per ERU effective October 1, 2021, after a motion for $10.45 with a $163,000 administrative cap failed. The Council also introduced an ordinance to lease the Thurston House property to Coffee Bricks and Dreams LLC and set a public hearing for September 13, 2021. Additionally, the Council approved reducing a code enforcement fine for 1012 Kewanee Trail from $30,000 to $6,000, and approved the consent agenda including the 3rd Quarter 2021 Financial Summary.

• Adopted Resolution #9-2021 setting stormwater fee at $10.10 per ERU (5-0)
• Failed motion to set stormwater fee at $10.45 per ERU with $163,000 admin cap (1-4)
• Introduced ordinance to lease Thurston House to Coffee Bricks and Dreams LLC (5-0)
• Approved reduction of code enforcement fine for 1012 Kewanee Trail to $6,000 (5-0)
• Approved consent agenda including minutes and 3rd Quarter 2021 Financial Summary (5-0)

General

The Lakes Advisory Board will meet to conduct regular business including the approval of previous meeting minutes. The agenda includes a staff report and a public period.

• Approval of May 19, 2021, meeting minutes

General

The Maitland City Council is holding a budget workshop to discuss the Art & History Museums Maitland and the Maitland Public Library budgets. This is a presentation and discussion session, not a final decision-making meeting. No specific dollar amounts or budget details are listed in the agenda.

• Budget workshop for Art & History Museums Maitland
• Budget workshop for Maitland Public Library

The Maitland City Council held a budget workshop to review FY2022 funding requests from the Maitland Public Library and the Art & History Museums of Maitland (A&H). The library requested a city contribution of $773,870, while A&H requested $306,000. No formal votes or decisions were made; the workshop was for presentation and discussion only.

• Reviewed FY2022 budget request from Maitland Public Library for $773,870 city contribution
• Reviewed FY2022 budget request from Art & History Museums of Maitland for $306,000 city contribution
• No formal votes or approvals taken during the workshop

City Council

The Maitland City Council is meeting to consider several consent agenda items, including approving a design contract for the Westside Trails Project and a contract for improvements to Hill Recreation Center Park. They will also discuss a speed and cut-through traffic analysis for northeast neighborhoods and make an appointment to the Community Redevelopment Agency Advisory Board. No public hearings are scheduled.

• Approval of Design Contract for the Westside Trails Project
• Approval of Contract for Improvements to Hill Recreation Center Park
• 2021 Department of Justice JAGC Grant (2021-JAGC-ORAN-8-3B-022)
• Northeast Neighborhoods Speed and Cut-Through Traffic Analysis
• Appointment to Community Redevelopment Agency Advisory Board

The Maitland City Council approved a 4-phase approach to address speeding and cut-through traffic in the northeast neighborhoods, including a $34,500 budget transfer for radar speed signs and authorization for a contract with Toole Design. The council also approved a $109,463 contract with Rep Services Inc. for improvements to Hill Recreation Center Park, and appointed Grey S. Binford to the Community Redevelopment Agency Advisory Board. The consent agenda was approved with the exception of the Hill Recreation Center Park contract, which was moved to a decision item.

• Approved 4-phase traffic calming plan for northeast neighborhoods (5-0)
• Approved $34,500 budget transfer for radar speed signs (5-0)
• Authorized City Manager to execute contract with Toole Design (5-0)
• Approved $109,463 contract with Rep Services Inc. for Hill Recreation Center Park improvements (5-0)
• Appointed Grey S. Binford to CRA Advisory Board for 3-year term (5-0)
• Approved consent agenda except Item #4 (5-0)
• Approved $69,310 design contract with CPH Inc. for Westside Trails Project (consent)
• Approved Police Department JAGC grant application of $10,000 (consent)

General

The Maitland Code Enforcement Hearing will consider old and new cases involving property code violations. One old case requests a pause on a fine, and two new cases address property maintenance issues. The meeting is a quasi-judicial hearing where witnesses are sworn in and cases are called.

• 1012 Kewannee Trl: request to pause fine (CODE-11-20-2164)
• 2055 Eaton Street: protective treatment and roof drainage/soundness violations (CODE 03-21-2246)
• 251 Trotters Drive: violations of Maitland Municipal Code sections 7-5, 7-6, 8-13(3) (CODE 04-21-2287)

General

The Maitland City Council is holding a budget workshop to review proposed 2022 budgets for the Environmental Stormwater Utility Fund, Solid Waste Fund, Miscellaneous Funds, and Utility Fund, along with a presentation from the Community Redevelopment Agency. This is a discussion session, not a final vote, and no decisions are listed on the agenda.

• Community Redevelopment Agency presentation
• Environmental Stormwater Utility Fund Budget 2022
• Solid Waste Fund Budget 2022
• Miscellaneous Funds Budget 2022
• Utility Fund Budget 2022

The City Council held a budget workshop to review FY2022 budgets for the Community Redevelopment Agency, Stormwater Environmental Utility Fund, Solid Waste Fund, Miscellaneous Funds, and Water & Sewer Fund. No formal votes were taken; the workshop was informational, with staff presenting recommendations and schedules for upcoming public hearings. The stormwater rate is proposed to remain at $9.80 per ERU per month, and water/sewer rates are proposed to increase by 1.17% (about $0.53 per month for average residential customers).

• Reviewed FY2022 budget proposals for CRA, stormwater, solid waste, and utility funds
• No formal votes taken; workshop was informational
• Stormwater rate proposed unchanged at $9.80 per ERU per month
• Water and sewer rates proposed to increase 1.17% (approx. $0.53/month average)
• Staff recommended adding 2 stormwater positions and 2 water/sewer positions
• Next steps scheduled: stormwater rate set Aug 23, budget first reading Sept 13, adoption Sept 27

General

The Maitland Planning and Zoning Commission is meeting to approve prior minutes, take public comment, and hold a public hearing on Petition 2021-03, a site plan review (SPR) for 425 Sybelia Parkway. The commission may make recommendations or decisions on this petition. The rest of the agenda is routine procedural items.

• Public hearing on Petition 2021-03 (SPR) for 425 Sybelia Parkway
• Approval of minutes from July 1, 2021 meeting
• Public comment period

The Planning and Zoning Commission approved the site plan for 425 Sybelia Parkway North (Maitland Fitness) with waivers, subject to the applicant working with the Development Review Committee (DRC) on remaining technical details. The approval was unanimous (4-0). The commission also approved the July 1, 2021 meeting minutes with a spelling correction. No other substantive decisions were made.

• Approved site plan with waivers for 425 Sybelia Parkway North (Maitland Fitness) (4-0)
• Approved July 1, 2021 P&Z meeting minutes with spelling correction (4-0)

City Council

The Maitland City Council will meet to consider setting the proposed millage rate, which affects property taxes for residents. The agenda also includes appointments to the Board of Zoning Adjustment and Parks & Recreation Advisory Board, acceptance of the City Clerk's retirement, and discussion of a lease for the Thurston House. Several consent agenda items cover grants, drainage projects, police vehicle purchase, and an opioid settlement resolution.

• Set the Proposed Millage Rate
• Resolution - Opioid Settlement with State of Florida
• Dommerich Hills Phases 2, 3, & 4 FDEP Grant Application
• Greenwood Gardens Drainage Project/ Gamewell Ave. Storm Sewer Improvement
• Purchase of Police Vehicle

The City Council set the proposed 2021 millage rates: 4.1693 rolled-back, 5.0 operating (approved 3-1), and 0.2430 voted debt, for a combined 5.2430 mills. The tentative budget hearing was set for September 13, 2021. The Council also approved the consent agenda, including contracts for police station flooring and Keller roof replacement, and accepted the City Clerk's retirement.

• Set rolled-back millage rate at 4.1693 (4-0)
• Set proposed operating millage rate at 5.0 mills (3-1)
• Set proposed voted debt millage rate at 0.2430 (4-0)
• Set tentative budget hearing for Sept 13, 2021, 6:30 pm (4-0)
• Approved consent agenda including $114,715.20 police station carpet and $63,915.57 Keller roof contracts (4-0)
• Approved purchase of police vehicle for $49,600 from Garber Ford (4-0)
• Adopted Resolution #7-2021 for opioid settlement with State of Florida (4-0)
• Accepted City Clerk retirement effective Nov 30, 2021 (4-0)

Board of Zoning Adjustment

The Maitland Board of Zoning Adjustment will hold a public hearing on Petition No. 2021-05 for 215 Sandspur Road. The board will also consider approving the minutes from its June 24, 2021 meeting. A public period is scheduled for resident comments.

• Public hearing on Petition No. 2021-05 (BZA) for 215 Sandspur Road
• Approval of BZA minutes from June 24, 2021
• Public period for resident input
• Notice that City Council members may attend and speak

City Council

The City Council is holding a workshop to review and discuss the draft General Fund budget for the upcoming fiscal year. No formal votes are scheduled; this is a discussion-only session to consider the budget draft.

• General Fund Budget Draft presentation
• Council discussion on budget

The City Council held a budget workshop to review the FY2022 General Fund budget draft, which proposes a millage rate of 4.3453 mills and total expenditures of $31,773,000. The presentation covered revenues, expenditures, capital improvements, and staffing recommendations. No formal votes were taken; the next step is to set the millage rate on July 26, 2021.

• Reviewed the FY2022 General Fund budget draft, including a proposed millage rate of 4.3453 mills.
• Discussed budget recommendations totaling $890,000 for FY2022, including new positions and equipment.
• Noted the proposed transfer of $2,575,300 from fund balance to balance the FY2022 budget.
• Scheduled a meeting for July 26, 2021, to set the millage rate.
• Scheduled a second budget workshop for August 2, 2021, to cover stormwater, utilities, solid waste, and other funds.

General

The Maitland Development Review Committee is meeting to approve minutes, hear public comments, and make decisions on three minor change requests at specific properties. The committee will also provide recommendations on two petitions, one for a Board of Zoning Appeals and one for a Site Plan Review. The agenda is routine but includes concrete property-specific items.

• Minor Change - 1221 S. Orlando Avenue (Shurgard Storage Center/Peach Valley Cafe)
• Minor Change - 228 S. Orlando Avenue (Maitland McDonald's)
• Minor Change - 700 Manor Road
• Petition No. 2021-05 (BZA) 215 Sandspur Road
• Petition No. 2021-03 (SPR) 425 Sybelia Parkway

City Council

The Maitland City Council is meeting to handle routine business, including approving prior meeting minutes, making appointments to the Planning and Zoning Commission, and deciding whether to accept a Recreational Trails Grant for the Westside Trails Project. No public hearings are scheduled.

• Approve City Council meeting minutes of June 28, 2021
• Appointments to Planning and Zoning Commission (2 seats)
• Acceptance of a Recreational Trails Grant for the Westside Trails Project

The Maitland City Council accepted a $340,000 Recreational Trails Program grant for the Westside Trails project, a bike trail west of the FDOT pedestrian bridge over Interstate 4. The council also reappointed Keith Holloway and Matthew Lamb to the Planning and Zoning Commission for three-year terms. The meeting minutes from June 28, 2021, were approved.

• Approved the City Council meeting minutes of June 28, 2021.
• Reappointed Keith Holloway to the Planning and Zoning Commission, effective July 19, 2021, for a three-year term.
• Reappointed Matthew Lamb to the Planning and Zoning Commission, effective July 7, 2021, for a three-year term.
• Accepted the Recreational Trails Grant of $340,000 for the Westside Trails project.

Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing on Preliminary Subdivision Petition 2021-01 for the Ventris Lane Subdivision. The agenda also includes approval of minutes from prior meetings and a public period for comments.

• Public hearing on Preliminary Subdivision Petition 2021-01 (SUB) Ventris Lane Subdivision
• Approval of minutes from April 15, 2021 workshop and May 20, 2021 meeting
• Public period for comments

The Planning and Zoning Commission held a public hearing on the Ventris Lane subdivision petition and voted to forward a list of comments to staff for consideration in their review. Commissioner Jaffee abstained due to a conflict of interest. No final decision was made; the item will return to P&Z for a recommendation to Council.

• Approved April 15, 2021 workshop minutes as drafted (unanimous)
• Approved May 20, 2021 minutes as drafted (unanimous)
• Forwarded comments on Ventris Lane subdivision to staff for review (3-0, Jaffee abstained)

City Council

The Maitland City Council is meeting to consider a consent agenda with multiple routine items, including contracts for recreation instruction, software, and public artists, as well as budget amendments and a transit fleet vehicle purchase. A proclamation for Pride Month will be presented. No public hearings or decisions are scheduled.

• Proclamation for Pride Month
• Approval of Recreation Instructor Contract
• Asset Management and CMMS Software Contract
• Change Order for Mohican Trail Water Main Replacement Sidewalk Addition and Road Resurfacing
• Purchase of FY 2021 Transit Fleet Vehicle

The Maitland City Council approved the consent agenda as presented, which included a $560,000 budget amendment for bicycle/sidewalk projects, a $15,255 contract amendment for the Mohican Trail water main replacement, and a temporary staffing increase for a firefighter/paramedic. The council also read a proclamation declaring June as Pride Month. No other substantive decisions were made; the meeting included public comments and a discussion on the FY 2022 budget workshop schedule.

• Approved consent agenda (4-0)
• Approved $560,000 General Fund budget amendment for bicycle/sidewalk projects
• Approved $15,255 contract amendment with CPH, Inc. for Mohican Trail water main replacement
• Authorized piggyback on Sourcewell contract for Dude Solutions software
• Authorized piggyback on Sourcewell contract with Johnson-Laux Construction for job order contracting
• Approved $20,000 budget appropriation from Law Enforcement Forfeiture Trust Fund
• Approved purchase of FY 2021 Ford Transit fleet vehicle
• Approved temporary increase in staffing for Firefighter/Paramedic position

Board of Zoning Adjustment

The Board of Zoning Adjustment will conduct a public hearing regarding Petition No. 2021-04 located at 661 Columbia Drive. The meeting also includes the approval of minutes from the February 25, 2021, session.

• Public Hearing: Petition No. 2021-04 (661 Columbia Drive)

Police & Firefighters Pension Trust Fund Board

The Police & Firefighters Pension Trust Fund Board is meeting to handle routine business including approving minutes, ratifying invoices, and receiving quarterly reports from its investment manager, consultant, and attorney. The board will also discuss several policy items, including a proposed policy on contractual provisions for investment managers, financial disclosure forms, a follow-up on the '20 year and out' provision, and a proposed ordinance on board composition. A legislative update and a report on SB534 posting requirements are also on the agenda.

• Ratification of warrants #70 and #71
• Quarterly investment reports as of March 31, 2021 from Dana Investment Advisors and AndCo Consulting
• Updated Investment Policy Statement (IPS) from AndCo Consulting
• Proposed policy on contractual provisions for investment managers
• Proposed ordinance on composition of the board

City Council

The Maitland City Council will hear a presentation on the 2045 Master Plan from the Central Florida Expressway Authority, then vote on consent agenda items including sewer work contracts and board appointments. No public hearings are scheduled. The meeting includes routine approvals of minutes, appointments, and a resolution.

• 2045 Master Plan presentation by CFX Director of Engineering Will Hawthorne
• Lift Station #1 and Dommerich Hills Sewer Phase I contract
• Lift Station #1 and Dommerich Hills Sewer CEI Services contract
• Lift Station #1 Direct Purchase for Flygt Pumps
• Appointments to Transportation Advisory Board (2) and Board of Adjustment and Appeals (1)

The Maitland City Council approved a consent agenda including a $5.86M contract for Lift Station #1 relocation, with a 10% contingency, totaling $6.45M. They also approved CEI services and pump purchases for the project. The council reappointed two members to the Transportation Advisory Board and adopted a resolution resetting terms for the Board of Adjustment and Appeals, appointing one new member.

• Approved consent agenda including Lift Station #1 relocation contract to SanPik, Inc. for $5,863,891 plus $586,389 contingency (total $6,450,280) (4-0)
• Approved CEI services agreement with Neel-Schaffer, Inc. for $998,910 (4-0)
• Authorized direct purchase of Flygt pumps from Xylem Water Solutions for $227,800 (4-0)
• Reappointed James Blackford and Clif Tate to Transportation Advisory Board for three-year terms (4-0)
• Adopted Resolution #5-2021 resetting Board of Adjustment and Appeals terms (4-0)
• Appointed Manuel Nunez to Board of Adjustment and Appeals for three-year term (4-0)

General

The Maitland Development Review Committee approved forwarding Petition No. 2021-04(BZA) for 661 Columbia Drive to the June 24, 2021 Board of Zoning Adjustment meeting with a recommendation of denial. The committee also tabled a minor change request for 700 Manor Road to the July DRC meeting and approved a minor change to the Maitland Concourse North Master Sign Plan. The minutes from May 12, 2021 were approved.

• Approved minutes of May 12, 2021 as drafted.
• Approved forwarding Petition No. 2021-04(BZA) 661 Columbia Drive to the June 24, 2021 BZA meeting with a recommendation of denial.
• Approved tabling the Minor Change request for 700 Manor Road to the July DRC meeting.
• Approved the Minor Change to the Maitland Concourse North Master Sign Plan.

City Council

The Maitland City Council approved the consent agenda, which included a state revolving fund loan resolution, a sewer rehabilitation change order, a traffic signal upgrade change order, a sole-source pump purchase, and the purchase of two police vehicles. The Council also approved sending an informational letter to lakefront property owners about shoreline vegetation guidelines, and directed staff to identify problem streets and propose traffic calming solutions based on a traffic analysis that found no significant speeding or cut-through issues. All votes were unanimous (5-0).

• Approved consent agenda including loan resolution, change orders, pump purchase, and police vehicles (5-0)
• Approved sending letter to lakefront property owners on shoreline vegetation (5-0)
• Directed staff to identify problem streets and propose traffic calming solutions (5-0)
• Acknowledged traffic analysis as part of ongoing investigation (5-0)

Planning & Zoning Commission

The Planning and Zoning Commission reviewed the final portions of the draft Land Development Code (Articles 8 and 9) and heard public comments, including from Dale McDonald of 108 Tangelo Court. The commission approved a motion to send the list of 254 comments to staff for forwarding to the consultant Clarion & Associates. The minutes of the February 4 and April 1, 2021 meetings were also approved.

• Approved sending 254 LDC comments to staff for Clarion & Associates (5-0)
• Approved minutes of February 4, 2021 meeting (4-0)
• Approved minutes of April 1, 2021 meeting (4-0)

Lakes Advisory Board

The Lakes Advisory Board is meeting to approve previous minutes, hear public comments, and discuss new business, specifically the role and resources of lake management. The agenda is largely procedural, with only one substantive discussion item listed.

• Approval of minutes from previous meeting
• Public period for resident comments
• Discussion of Lake Management's Role and Resources

General

The Development Review Committee approved Petition No. 2021-01 (SPR) for Maitland Concourse North, Lot 2, subject to amended conditions and comments in the May 21, 2021 Staff Recommendation report. The committee also approved the March 3, 2021 minutes as drafted. No public comments were made.

• Approved Petition No. 2021-01 (SPR) Maitland Concourse North, Lot 2, subject to amended conditions
• Approved DRC minutes of March 3, 2021

City Council

The Maitland City Council approved the consent agenda as presented, which included approving the April 26, 2021 meeting minutes, authorizing a utility billing analysis agreement, receiving the 2nd Quarter 2021 financial summary, and purchasing two police vehicles for $90,600. The vote was unanimous among the three members present. No public hearings or decision items were scheduled, and the council directed staff to proceed with a grant application for the Maitland Community Park boardwalk widening.

• Approved consent agenda (3-0): meeting minutes, utility billing analysis contract, financial summary, and $90,600 police vehicle purchase
• Directed staff to move forward with Recreational Trails Grant application for boardwalk widening at Maitland Community Park
• Noted no public hearings or decision items were on the agenda

City Council

The Maitland City Council approved the consent agenda as presented, which included approving the April 12 meeting minutes, authorizing the city manager to piggyback contracts for pavement striping, utility infrastructure, and road resurfacing, accepting a grant, and approving a ranking for sewer construction CEI services. The council also discussed the firearm preemption lawsuit and agreed to remain a plaintiff, and discussed pet restrictions in Independence Square, asking staff to return with an implementation plan.

• Approved consent agenda (5-0)
• Approved April 12, 2021 meeting minutes
• Authorized piggyback contract with Fausnight Stripe & Line for pavement striping
• Authorized execution of Firehouse Subs Public Safety Foundation grant documents
• Approved CEI firm ranking for Lift Station 1 and Dommerich Hills sewer project
• Authorized piggyback contract with Cathcart Construction for utility infrastructure
• Authorized piggyback contract with Asphalt Paving Systems for road resurfacing
• Agreed to remain in Firearm Preemption lawsuit (consensus)

Planning & Zoning Commission

The Maitland Planning and Zoning Commission is holding a workshop to discuss Module 2B of the Land Development Code update. This is a discussion item, not a final decision. The meeting is being held online due to COVID-19, with public comments accepted via email or voicemail.

• Workshop on Land Development Code Update – Module 2B

The Maitland Planning & Zoning Commission held a workshop to continue reviewing Module 2B of the Land Development Code. They resumed discussion on page 2-38 and ended on page 2-113. No formal decisions were made; the meeting was procedural and focused on compiling comments.

• Continued review of Land Development Code Module 2B (no vote recorded)

General

The Maitland Sustainability Advisory Board is meeting to hear a presentation from Chris Castro, Director of Orlando's Office of Sustainability & Resilience. The board will also consider approving its March 10 meeting minutes, discuss its constitution and bylaws, and revisit a proposed charter amendment regarding a right to clean water.

• Presentation by Chris Castro, Director, Office of Sustainability & Resilience, City of Orlando
• Approve minutes of March 10, 2021 meeting
• Discussion of Board Constitution and ByLaws
• Old business: Charter Amendment - Right to Clean Water

The Sustainability Advisory Board approved the minutes from its March 10, 2021 meeting unanimously. The board also received its constitution and bylaws, and discussed the Right to Clean Water Charter Amendment, with staff requesting comments before the next meeting. The amendment is next to be provided to the City Council for consideration. No other substantive decisions were made.

• Approved March 10, 2021 meeting minutes (unanimous)
• Received board constitution and bylaws
• Discussed Right to Clean Water Charter Amendment; comments due before next meeting

City Council

The Maitland City Council is holding its regular meeting, featuring the inauguration of Mayor-Elect John P. Lowndes and special recognition for outgoing Mayor Dale McDonald. The council will also consider approving funding for the design of the Westside Trails and make appointments to the Vice Mayor position and the MetroPlan Orlando Municipal Advisory Committee.

• Oath of office for Mayor-Elect John P. Lowndes
• Special recognition for Mayor Dale McDonald
• Proclamations for Water Conservation Month and Arbor Day
• Approval of appropriation of funding for design of Westside Trails
• Appointments for Vice Mayor and MetroPlan Orlando Municipal Advisory Committee

The Maitland City Council held its April 12, 2021 meeting, inaugurating John P. Lowndes as Mayor and recognizing outgoing Mayor Dale McDonald. The council approved the consent agenda, including appropriating up to $110,700 from the Park Trust Fund for Westside Trails design work, and appointed Councilmember Michael Wilde as Vice Mayor. No public hearings or old business were scheduled.

• Approved consent agenda including minutes of March 22, 2021 and $110,700 appropriation for Westside Trails design (5-0)
• Appointed Councilmember Michael Wilde as Vice Mayor (unanimous)
• Appointed City Manager as representative and Assistant City Manager as alternate to METROPLAN Orlando Municipal Advisory Committee (5-0)

Planning & Zoning Commission

The Planning and Zoning Commission is meeting to approve prior meeting minutes, hear public comment, and conduct a public hearing. The board will review a site plan petition for Maitland Fitness at 425 Sybelia Parkway North and discuss a draft of Land Development Code Module 2B. No final decisions are listed on the agenda; items are for discussion and recommendation only.

• Public hearing on Petition 2021-03 (SPR) for 425 Sybelia Parkway North—Maitland Fitness
• Review of Draft Land Development Code Module 2B
• Approval of minutes from February 4, 2021, and workshops on 2/18/21, 3/04/21, and 3/18/21
• Public period for resident comments
• City Council members may be present and speak at the meeting

The Planning and Zoning Commission held a public hearing on Petition 2021-03 (SPR) for 425 Sybelia Parkway North (Maitland Fitness) and directed staff to have the Development Review Committee (DRC) review the application with particular attention to 11 listed items, including noise, traffic, waivers, and impacts on surrounding properties. The commission also approved minutes from three prior workshops and tabled approval of the Feb. 4, 2021, meeting minutes. No other substantive decisions were made.

• Directed DRC to review Petition 2021-03 (SPR) 425 Sybelia Parkway North with attention to 11 items (5-0)
• Approved minutes from Feb. 18, 2021 workshop (5-0)
• Approved minutes from Mar. 4, 2021 workshop (5-0)
• Approved minutes from Mar. 18, 2021 workshop (5-0)
• Tabled approval of Feb. 4, 2021 meeting minutes (5-0)

General

The Charter Review Commission unanimously recommended amending the city charter to use gender-neutral language, to clarify the one-year waiting period for termed-out mayors and councilmembers, to eliminate salary decreases tied to the Consumer Price Index, and to clarify that councilmembers may discuss appointments and removals with the public. The commission tabled a mayoral succession amendment and voted to disregard questions on public notice for forfeiture hearings and runoff elections.

• Approved gender-neutral charter language amendment unanimously.
• Approved term-limit clarification amendment unanimously.
• Approved removal of CPI-based salary decrease provision unanimously.
• Approved amendment clarifying councilmembers' right to discuss appointments/removals with the public unanimously.
• Tabled mayoral succession amendment to next meeting unanimously.
• Voted to disregard public notice for forfeiture of office question unanimously.
• Voted to disregard runoff election question unanimously.
• Approved minutes of March 15, 2021 meeting unanimously.

City Council

The City Council is meeting to handle routine business, including approving minutes, a stormwater pipe rehabilitation contract, a 2020 DOJ COVID Emergency Supplemental Funding grant, and the first quarter financial summary. They will also make one appointment to the Transportation Advisory Board and hold a public comment period. No public hearings are scheduled.

• Proclamation for National Tartan Day
• Contract for Stormwater Pipe Rehabilitation
• 2020 DOJ CESF Grant - COVID Emergency Supplemental Funding
• 1st Quarter 2021 Financial Summary
• Appointment to Transportation Advisory Board (1 vacancy)

The Maitland City Council approved the consent agenda, which included the March 8 meeting minutes, a stormwater pipe rehabilitation contract with Granite Inliner, a police grant application for up to $50,000 with $43,073 in equipment purchases, and the 1st Quarter 2021 Financial Summary. The Council also appointed Corey Knight to the Transportation Advisory Board for a three-year term effective May 22, 2020. No other substantive decisions were made; the meeting included a proclamation for National Tartan Day and public comments.

• Approved the City Council meeting minutes of March 8, 2021.
• Authorized the City Manager to execute a contract with Granite Inliner for stormwater system rehabilitation, cleaning, and video recording.
• Approved the Police Department's application for the 2020 DOJ CESF grant (not to exceed $50,000) and purchases of $43,073 for equipment and materials.
• Received the 1st Quarter 2021 Financial Summary and Investment Schedule.
• Appointed Corey Knight to the Transportation Advisory Board for a three-year term effective May 22, 2020.

Planning & Zoning Commission

The Planning and Zoning Commission held a workshop to continue compiling comments on Module 2 and 2B of the Land Development Code. Commissioners' written comments were compiled and re-circulated by staff, and the discussion resumed with Article 6, concluding at Page 2-18. No formal decisions or votes were made during this workshop.

• Continued review of Land Development Code Module 2 and 2B, discussing from Article 6 to Page 2-18
• Compiled and re-circulated written comments submitted by commissioners

Lakes Advisory Board

The Lakes Advisory Board is meeting to approve minutes from February 17, 2021, and hear a staff report covering topics like safe boating, lake surveying, street sweeping, and education. The board will also discuss the Capital Improvement Program (CIP). No votes on specific projects are listed on this agenda.

• Approve minutes from February 17, 2021
• Safe Boaters Report
• Tropic State Index
• Lake Surveying Report
• Street Sweeping and Education updates

General

The Maitland Charter Review Commission is holding its regular monthly meeting. The agenda includes approval of the prior meeting's minutes, a recap of issues, and a memorandum from the City Attorney, followed by public comment and discussion. No specific decisions or proposals are listed in the agenda text.

• Approval of February 15, 2021 meeting minutes
• Recap of issues from prior discussions
• Memorandum from City Attorney
• Public period for resident input

The Charter Review Commission approved the minutes from its February 15, 2021 meeting unanimously. The City Manager reviewed outstanding and resolved issues and a City Attorney memorandum on six potential charter amendment questions, with public comment on the first three. The City Manager will seek clarification on Question #5 (Section 8.04 - Ability to Amend Qualification Date) and report back at the next meeting. No decisions, recommendations, or other substantive actions were taken.

• Approved the February 15, 2021 meeting minutes as presented (unanimous).
• Discussed six potential charter amendment questions from the City Attorney; no action taken.
• City Manager to contact City Attorney for clarification on Question #5 (Section 8.04) and update at next meeting.

General

The Sustainability Advisory Board is meeting to hear a presentation from Duke Energy's outdoor lighting program manager, discuss the use of herbicides on city properties, and consider approving the minutes from the previous meeting. The agenda also includes a public comment period and a staff update.

• Presentation by Michael A. Smith, Duke Energy Outdoor Lighting Program Manager
• Discussion on use of herbicides on city properties
• Approval of minutes from February 10, 2021
• Public period for resident comments

The Sustainability Advisory Board heard a Duke Energy presentation on lighting, approved its February minutes, and discussed the city's herbicide use. The board suggested the Lakes Advisory Board consider the herbicide topic and asked staff to explore alternatives. No formal decisions were made beyond approving the minutes.

• Approved February 10, 2021 minutes (unanimous)
• Discussed herbicide use; referred topic to Lakes Advisory Board (no vote)
• Requested staff update on action plan and LDC at future meeting (no vote)

City Council

The Maitland City Council approved the consent agenda as presented, which included the minutes of the February 22, 2021 meeting and a directive for the City Manager to proceed with a Recreational Trails Grant application to recover costs for widening the Maitland Community Park boardwalk. No other substantive decisions were made; the meeting included only public comments and announcements.

• Approved the minutes of the February 22, 2021 City Council meeting.
• Directed the City Manager to proceed with the Recreational Trails Grant application for the Maitland Community Park boardwalk widening.

Planning & Zoning Commission

The Planning and Zoning Commission will meet online to conduct a workshop. The session is focused on Module 2 of the Draft Land Development Code update.

• Workshop on Draft Land Development Code update -- Module 2

The Planning and Zoning Commission held a workshop to continue reviewing Module 2 of the Land Development Code. Commissioners' written comments were compiled and re-circulated by staff, and the review resumed at page 5-138, finishing Article 5. No formal decisions were made; the meeting was a workshop.

• Continued review of Land Development Code Module 2, completing Article 5
• Compiled and re-circulated commissioner comments on Module 2

General

The Development Review Committee is meeting to approve minutes and make a decision regarding a minor change. The primary item for decision concerns a trailer at Maitland Concourse North, Lot 5.

• Decision on Minor Change (Trailer) for Maitland Concourse North, Lot 5

The Development Review Committee approved a minor change to the Maitland Concourse North, Lot 5 site plan, subject to conditions in the March 3, 2021 DRC Recommendation Report. The approval allows the staffing condition for each entrance to be satisfied at the time of site construction permit review. The committee also approved the February 3, 2021 minutes with an addition. No other substantive decisions were made.

• Approved the February 3, 2021 DRC minutes with the addition of Alyssa Eide as staff present.
• Approved the Minor Change to Maitland Concourse North, Lot 5 site plan, subject to conditions in the March 3, 2021 DRC Recommendation Report.
• Clarified that the condition on staffing each entrance may be satisfied at the time of site construction permit review.

Board of Zoning Adjustment

The Board of Zoning Adjustment will conduct three public hearings regarding specific petitions on Rogers Avenue. The agenda includes a review of previous minutes and an opportunity for public comment.

• Petition No. 2021-01: 1951 Rogers Avenue
• Petition No. 2021-02: 2000 Rogers Avenue
• Petition No. 2021-03: 1800 Rogers Avenue

City Council

The City Council will decide on the evaluation and compensation for the City Manager and City Clerk. The body will also consider resolutions regarding a Sustainability Advisory Board and the Downtown Maitland Master Plan.

• Evaluation and compensation for City Manager and City Clerk
• Resolution to create a Sustainability Advisory Board
• Resolution for Maitland Area Transportation Study/Downtown Maitland Master Plan
• Proposed Second Amendment to Uptown Maitland Lot 2 Declaration of Restrictions and Agreement
• Easement for St. Anthony's Coptic Church regarding sidewalk and utilities

The Maitland City Council denied a resolution to implement the Maitland Area Transportation Study and Downtown Maitland Master Plan, voting 4-1 with Mayor McDonald dissenting. The council also adopted Resolution #3-2021 to create a Sustainability Advisory Board, with Mayor McDonald voting no. Other actions included approving a second amendment to the Uptown Maitland Lot 2 Declaration of Restrictions, reappointing two members to the Board of Adjustments and Appeals, and approving a 2% salary increase for the City Clerk.

• Denied Maitland Area Transportation Study/Downtown Master Plan resolution (4-1)
• Adopted Resolution #3-2021 creating Sustainability Advisory Board (4-1)
• Approved second amendment to Uptown Maitland Lot 2 Declaration of Restrictions (5-0)
• Reappointed Robert Smith and Matthew Sloan to Board of Adjustments and Appeals (5-0)
• Tabled additional Board of Adjustments and Appeals appointments (5-0)
• Approved 2% salary increase for City Clerk (5-0)
• Approved consent agenda including 2020 CAFR, church easement, and FAB termination (5-0)

General

The Community Redevelopment Agency will review the audited financial statements and auditor communications for Fiscal Year 2020. The meeting also includes a request to approve the minutes from the November 23, 2020, meeting.

• Review of Fiscal Year 2020 CRA Audited Financial Statements
• Approval of November 23, 2020, meeting minutes

The Community Redevelopment Agency accepted the Fiscal Year 2020 audited financial statements and the auditors' communications letter. The audit, performed by Carr, Riggs & Ingram, received an unmodified opinion with no issues in the required communications. The agency also approved the minutes from the November 23, 2020 meeting. No other substantive decisions were made.

• Approved minutes of November 23, 2020 meeting (5-0)
• Accepted FY2020 CRA audited financial statements and auditors' communications letter (5-0)

General

The Planning and Zoning Commission is meeting to conduct a workshop. The session is focused on Module 2 of the Land Development Code.

• Workshop on Land Development Code Module 2

The Planning and Zoning Commission held a workshop to continue compiling comments on Module 2 of the Land Development Code. The review resumed on page 5-39 and ended on page 5-138. No formal decisions were made; the session was procedural.

• Continued compiling comments on Land Development Code Module 2 (no vote)

General

The Development Review Committee is meeting to provide recommendations on three Board of Zoning Adjustment (BZA) petitions. All three petitions concern properties located on Rogers Avenue.

• Petition 2021-01 (BZA) 1951 Rogers Avenue
• Petition 2021-02 (BZA) 2000 Rogers Avenue
• Petition 2021-03 (BZA) 1800 Rogers Avenue

The Development Review Committee voted unanimously to forward three setback variance petitions for properties on Rogers Avenue to the Board of Zoning Adjustment with a recommendation of denial. The denials were based on findings that applicants did not meet all eight requirements of Land Development Code section 7.5-113(III). No public comments were made during the meeting.

• Forwarded Petition 2021-01 (1951 Rogers Ave) to BZA with denial recommendation (3-0)
• Forwarded Petition 2021-02 (2000 Rogers Ave) to BZA with denial recommendation (3-0)
• Forwarded Petition 2021-03 (1800 Rogers Ave) to BZA with denial recommendation (3-0)

Lakes Advisory Board

The Lakes Advisory Board will hold elections for Chairperson and Vice-Chairperson. The board will also receive staff reports on lake spraying, surveying, and ordinance updates.

• Nomination and election of Chairperson and Vice-Chairperson
• Introduction of New Surface Water Coordinator
• Review of By-Laws and Constitution
• Overview of Lakes Spraying Program
• Ordinance Update

General

The Charter Review Commission is meeting to review outstanding issues and a memorandum to the City Attorney. The body will make decisions regarding a Mayoral Succession Amendment and the impact of term limits on the Mayor and Councilmembers.

• Mayoral Succession Amendment
• Term Limit Impact on Mayor and Councilmembers
• Memorandum to City Attorney regarding outstanding issues

The Maitland Charter Review Commission tabled a mayoral succession amendment to the next meeting and unanimously adopted a policy requiring the Mayor and Councilmembers to sit out one year before running for another office. The City Manager will draft language for the policy and bring it back at the next meeting. The minutes from January 19, 2021 were approved unanimously. No other substantive decisions were made.

• Approved CRC minutes of January 19, 2021 (unanimous)
• Tabled mayoral succession amendment to next meeting (unanimous)
• Adopted policy: Mayor and Council sit out 1 year to run for another office (unanimous)

General

The Ad Hoc Sustainability Committee is meeting to discuss the creation of a permanent advisory board. The body will also review the Land Development Code and receive a staff update.

• Resolution to Create Permanent Sustainability Advisory Board
• Review of Land Development Code

City Council

The City Council will consider a $6 million utility revenue note loan and a continued public hearing regarding Petition #2019-02. The meeting also includes presentations for an employee of the quarter and a retirement resolution.

• Ordinance: Petition #2019-02 (AZ-PD) - Maitland Concourse North, Lots 1 & 2 (Continuance)
• Resolution: Authorizing $6 Million Utility Revenue Note loan from Florida State Revolving Fund
• Retirement Resolution for Allen Johnson, Building Official

The Maitland City Council approved a consent agenda that included a resolution authorizing a $6 million loan from the Florida State Revolving Loan program for water utility improvements, including Lift Station 1 and Dommerich Phase 1. The council also approved the minutes from the January 25, 2021 meeting. A public hearing item for a zoning petition was withdrawn by the applicant, requiring no action.

• Approved Resolution #2-2021 authorizing $6M loan from Florida State Revolving Fund for water utility improvements (4-0)
• Approved City Council minutes of January 25, 2021 (4-0)
• Noted withdrawal of zoning petition #2019-02 (AZ-PD) for Maitland Concourse North, Lots 1 & 2

Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing regarding a petition for Maitland West Lot 2. The board will also elect a Chair and Vice Chair for 2021 and continue reviewing the Land Development Code update.

• Public hearing on Petition: 2021-01 (AZ-PD) Maitland West Lot 2 (Option - 1)
• Election of Chair and Vice Chair for 2021
• Review of Module 2, Land Development Code update

The commission approved forwarding the proposed Planned Development rezoning for Maitland West Lot 2 (Option-1) to staff for further review, with a list of conditions and comments to be addressed before it returns to the commission. The motion passed unanimously. The commission also approved minutes from previous meetings and appointed officers for 2021.

• Approved minutes of Oct. 15, 2021 (5-0)
• Appointed Keith Holloway as Chair for 2021 (5-0)
• Appointed Matthew Lamb as Vice-Chair for 2021 (5-0)
• Approved forwarding PD rezoning for Maitland West Lot 2 to staff with conditions (5-0)
• Approved online workshop minutes dated Oct. 1, 2020 (5-0)
• Approved online workshop minutes dated Nov. 5, 2020 (5-0)
• Approved online workshop minutes dated Jan. 20, 2021 (5-0)

General

The Development Review Committee will meet to approve minutes from the previous session and make a decision regarding a specific development petition. The meeting includes a period for public comment.

• Decision on Petition # 2020-02 (SPR) Aventon at Gem Lake Phase 1-A & Phase 1-B

Parks & Recreation Advisory Board

The Parks & Recreation Advisory Board will review the 5 Year Capital Improvement Plan and discuss Community Park boardwalk widening and bicycle enhancements. The board will also elect its Chair and Vice-Chair for 2021.

• Community Park Boardwalk Widening and Bicycle Enhancements
• 5 Year Capital Improvement Plan Review
• Election of 2021 PRAB Chair and Vice-Chair

Board of Zoning Adjustment

The Board of Zoning Adjustment will conduct a public hearing regarding a case for 201 Minnehaha Road. The board will also elect a Chair and Vice Chair.

• Public hearing: 2020-04 (BZA) 201 Minnehaha Road
• Election of Chair and Vice Chair

General

The Mayor's Workshop will meet to discuss two specific topics. The agenda focuses on curbside window pickup and Maitland Avenue.

• Discussion of curbside (window) pick up
• Discussion of Maitland Avenue

City Council

The City Council will decide on notification distance requirements for land development. The body will also consider a consent agenda featuring infrastructure and administrative services.

• Decision on Notification Distance Requirements for Land Development
• Community Park Boardwalk Design - DRMP
• Mohican Trail Sidewalk Improvements
• Surface Water Quality Testing
• Piggyback Agreement for Building Code Administrative Services

The Maitland City Council approved the consent agenda unanimously, which included a $403,200.10 construction contract for Mohican Trail sidewalk improvements, a $12,960 inspection services contract, a $65,224 water quality testing contract extension, and a piggyback agreement for building code services. The council also directed staff to review notification distance requirements for land development projects across bodies of water and report back at the next meeting.

• Approved consent agenda (5-0)
• Approved Community Park Boardwalk design contract with DRMP
• Approved $403,200.10 construction contract with Burkhardt Construction for Mohican Trail Sidewalk Improvements
• Approved $12,960 construction inspection services contract with CPH, Inc.
• Authorized one-year extension of water quality sampling contract with Flowers Chemical Laboratories for $65,224
• Authorized piggyback contract with Universal Engineering for building code services through March 31, 2023
• Directed staff to review notification distance requirements for land development across water bodies

Planning & Zoning Commission

The commission is meeting to conduct a workshop regarding Module 2 of the Draft Land Development Code Update.

• Workshop: Draft Land Development Code Update -- Module 2

General

The Charter Review Commission is meeting to determine ballot language for two specific charter amendments. The body will also review outstanding issues and approve previous meeting minutes.

• Decision on Charter Amendment Ballot Language for Gender Neutral Language
• Decision on Charter Amendment Ballot Language for Mayoral Succession Amendment
• Approval of December 8, 2020 meeting minutes

The Maitland Charter Review Commission recommended replacing gender-specific pronouns with gender-neutral language in the charter, specifically replacing 'they/their' with 'Council members' for council references. The commission also discussed a mayoral succession amendment but tabled it for further review at the next meeting. No other substantive decisions were made.

• Recommended gender-neutral charter language replacing they/their with Council members
• Tabled mayoral succession amendment for next meeting

General

The Ad Hoc Sustainability Committee is meeting to review sustainability initiatives for the Land Development Code. The session includes a presentation from Duke Energy Lighting and a staff update on the committee's Action Plan.

• Presentation by Mike Smith of Duke Energy Lighting
• Discussion of Land Development Code sustainability initiatives
• Staff update on the Action Plan

The Ad Hoc Sustainability Committee met and approved the December 9, 2020 minutes. They discussed the sustainability section of the Land Development Code, with members to submit comments for the February meeting. Staff reported that two key positions were filled and the city joined ICLEI. The committee also discussed becoming an advisory board, with staff to draft a resolution.

• Approved minutes of December 9, 2020 (unanimous)
• Committee to review LDC sustainability section and provide comments by deadline
• Staff to merge comments for February meeting
• Staff to draft resolution for advisory board status

City Council

The City Council will consider several consent items including infrastructure projects and financial summaries. The body will also decide on two appointments for the Lakes Advisory Board.

• Fennell Park Plat - 2020-01 (SUB) 2100 Fennel Street
• Sandspur Road Renovation
• Maintenance Agreement for Walls, Landscaping and Signage for 2100 Fennell Street
• FY21 Electric Lawn Mower Purchases
• Appointments to the Lakes Advisory Board (2)

General

The Development Review Committee is meeting to make a decision regarding a minor change for Maitland Concourse North, Lot 2. The body will also approve minutes from the December 16, 2020 meeting.

• Decision on minor change for Maitland Concourse North, Lot 2