Lombard public meetings in 2021

Finance & Administration Committee

The scheduled meeting of the Lombard Finance & Administration Committee for December 27, 2021, was cancelled. No specific business items were listed on the agenda.

Zoning Board of Appeals

The scheduled meeting for the Lombard Zoning Board of Appeals on December 22, 2021, was cancelled. The next regular meeting is scheduled for January 26, 2022.

Plan Commission

The Plan Commission is reviewing several land use and zoning requests. These include a conditional use for a trucking facility at 1051 N. Garfield Street and multiple variances for an auto salvage yard at 640 E. St. Charles Road. The commission will also consider a major change to the Lombard Crossing Planned Development for a new drive-through restaurant.

• Conditional use for a cartage and express facility at 1051 N. Garfield Street
• Variances for setbacks, open space, and fence height at 640 E. St. Charles Road
• Major change to Lombard Crossing Planned Development for Panda Express
• Text amendment regarding fence heights in clear line of sight areas near alleys

The Lombard Plan Commission voted 6-0 to recommend Village Board approval for four petitions: a conditional use for IMG Trucking's cartage facility, a conditional use and variances for Recycled Auto Parts' new building and fence, a major change to the Lombard Crossing Planned Development for a Panda Express drive-through, and a text amendment allowing 6-foot solid fences in clear line of sight areas adjacent to alleys. All votes were unanimous with one commissioner absent. The commission also discussed a potential industrial redevelopment area at Sunset Avenue and Route 53 but took no action.

• Recommended approval of PC 21-27: conditional use for IMG Trucking cartage facility (6-0)
• Recommended approval of PC 21-29: Recycled Auto Parts conditional use and variances with 9 conditions (6-0)
• Recommended approval of PC 21-28: Panda Express drive-through and landscaping variation (6-0)
• Recommended approval of PC 21-26: text amendment for 6-ft solid fences in CLOS adjacent to alleys (6-0)
• Approved minutes of November 15, 2021 meeting
• Adjourned at 8:52 p.m.

Board of Fire and Police Commissioners

The Board will discuss proposed changes to the Rules and Regulations for the Fire and Police Departments. These amendments include paramedic certification requirements, interview procedures, and promotion requirements. The Board also intends to approve final employment offers for lateral police candidates.

• Amendments to appointment rules and paramedic certification requirements
• Recognition of Deputy Fire Chief as an exempt rank
• Changes to efficiency report procedures
• Approval of final employment offers for lateral police candidates

The Lombard Board of Fire and Police Commissioners approved amendments to its Rules and Regulations and extended final job offers to two lateral police candidates, Jashuwa Turbe and Cesar Castellanos, while denying employment to Gabriel Garcia. The board also approved payment of a $1,726 invoice for pre-employment medical testing and noted the need to create new police officer eligibility lists.

• Approved amendments to Board Rules and Regulations
• Extended final employment offers to lateral police candidates Jashuwa Turbe and Cesar Castellanos
• Denied employment to lateral police candidate Gabriel Garcia
• Approved $1,726 payment to Elmhurst Occupational Health for pre-employment medical testing
• Approved minutes from November 19, 2021 meeting

Foreign Fire Tax Board

The Foreign Fire Tax Board will discuss equipment needs for FS 45, specifically an air purification system and options for a Jacobs ladder. The board will also consider approving minutes from the November 4, 2021, special meeting.

• Air purification system for FS 45
• Jacobs ladder equipment options for FS 45
• Approval of November 4, 2021, special meeting minutes

The Lombard Foreign Fire Tax Board met on December 16, 2021, and approved the minutes from the November 4, 2021 meeting. No other substantive business was discussed or decided. The meeting adjourned after the approval.

• Approved November 4, 2021 meeting minutes (4-0)

Village Board of Trustees

The Village Board of Trustees will consider several updates to the Village Code, including changes to sign regulations and catering uses. The agenda also includes approving the 2021-2024 Strategic Plan and multiple maintenance contracts.

• Approval of the 2021-2024 Village Strategic Plan
• Contract for signal optimization engineering up to $94,999.95
• Comprehensive text amendment to the Village Sign Ordinance
• Sewer inspection and cleaning contract for $115,667.84
• 2022 insurance renewal program not to exceed $558,757

The Village Board of Trustees approved the consent agenda, which included several ordinances and resolutions. These actions included passing ordinances on second reading for zoning text amendments (catering, building inspection, residential code, and signs), approving contracts for signal optimization, sanitary sewer design, and landscaping, and adopting the 2021-2024 Strategic Plan. The board also approved a request to schedule a public hearing on backyard chickens and approved the 2022 insurance renewal program.

• Approved consent agenda (5-0, Dudek absent)
• Passed Ordinance 8012: Third Amendment to IGA with Lombard Park District for sprinkler park at 211 W. St. Charles Rd.
• Passed Ordinance 8013: Abatement of 2021 property taxes for 2018 GO Bonds
• Passed Ordinance 8014: Declared police and IT equipment surplus
• Passed Ordinance 8015: Zoning text amendment making catering a permitted use in most districts
• Passed Ordinance 8016: Required structural engineer inspection reports for buildings 4+ stories
• Passed Ordinance 8017: Amendments to 2018 International Residential Code
• Passed Ordinance 8018: Comprehensive sign ordinance text amendment

Public Works & Environmental Concerns

The committee will consider a recommended mosquito control contract for $68,280 per year. The agenda also includes a change order for the 2021 crack sealing program and updates on tree planting and flooding studies.

• $68,280 annual mosquito control contract with Clarke Environmental Mosquito Management
• $10,157.89 increase to Denler, Inc. for the 2021 Crack Sealing/Pavement Preservation Program
• Update on Tree Planting Program budget and planting deficit
• Flooding study update for Hammerschmidt Avenue and New Street

The Public Works & Environmental Concerns Committee recommended approval of a $68,280/year mosquito control contract with Clarke Environmental Mosquito Management for 2022-2023 (with option for 2024) and a $10,157.89 increase to the 2021 crack sealing/pavement preservation contract with Denler, Inc. Both recommendations passed unanimously and will go to the Board of Trustees. The committee also discussed the tree planting program deficit and a flooding study for Hammerschmidt Avenue and New Street, but took no formal action on those items.

• Recommended approval of $68,280/year mosquito control contract with Clarke Environmental (unanimous)
• Recommended approval of $10,157.89 change order to Denler, Inc. for crack sealing (unanimous)
• Approved minutes of September 14, 2021 meeting (unanimous)

Economic & Community Development Committee

The December 13, 2021 Economic & Community Development Committee meeting was cancelled. No decisions were made. The next regular meeting is scheduled for January 10, 2022.

Zoning Board of Appeals

The scheduled meeting for the Lombard Zoning Board of Appeals on December 8, 2021, has been cancelled. The next regular meeting is scheduled for January 26, 2022.

Community Promotion & Tourism

The scheduled meeting for the Community Promotion & Tourism Committee on December 7, 2021, has been cancelled. No items were presented for discussion or decision.

• Meeting cancellation

Special Meeting Board of Trustees

The Board of Trustees will review and approve the final draft of the Village Strategic Plan. The meeting also includes an overview of US Census Bureau data and discussions regarding trustee district boundary re-alignment. Additionally, trustees will hold an introductory discussion on electing trustees by districts versus at-large.

• Review and approval of the final draft Strategic Plan
• Overview of United States Census Bureau Decennial Data
• Trustee District Boundaries Re-alignment following the 2020 Census
• Discussion on electing trustees by districts versus at-large

The Board approved the final draft of the 2021-2024 Village of Lombard Strategic Plan, including a communication plan for community outreach. For trustee district re-alignment, the Board supported Option 1 (displacing fewest residents) and directed staff to modify the map to improve contiguity in District 2, with an ordinance for first reading scheduled for February 3, 2022. The Board also discussed census data showing population growth and additional federal funds, and expressed no interest in moving to an at-large form of government.

• Approved the final draft of the 2021-2024 Village of Lombard Strategic Plan
• Supported Option 1 for trustee district re-alignment, directing staff to modify the map for District 2 contiguity
• Directed staff to place an ordinance adopting amended district boundaries on the February 3, 2022 board meeting for first reading
• Requested broad communication of amended district maps during January 2022
• Discussed census data showing population growth, with additional federal funds of $226,631.65 per year for 10 years
• Consensus to not pursue a change to at-large form of government via referendum
• Adjourned the special meeting at 5:37 p.m.

Village Board of Trustees

The Board will consider several zoning amendments, including updates to catering and sign ordinances. Also on the agenda are contracts for station rehabilitation and victim services, along with a new restaurant subdivision proposal.

• Rezoning request for 448 W. North Avenue for Supreme Lobster and Seafood Warehouse
• $2,770,685 contract for North Avenue Pressure Adjusting Station rehabilitation
• Text amendments to the Village Sign Ordinance
• $20,000 social services contract with Association for Individual Development
• Subdivision plat approval for a new Olive Garden at 145 Yorktown

The Village Board approved a rezoning and conditional uses for a Supreme Lobster and Seafood warehouse at 448 W. North Avenue, allowing a 45-foot building height and reduced setbacks. The board also passed first readings on several ordinances, including text amendments to the zoning code regarding catering and to the sign ordinance. A contract for construction management services for the North Avenue Pressure Adjusting Station was awarded to Burke Design-Build, LLC for up to $2,770,685. The consent agenda, which included these items and others, was approved unanimously.

• Approved Ordinance 8010 & 8011: Rezoning 448 W. North Avenue to I Limited Industrial and conditional uses for a Supreme Lobster warehouse, including a 45-foot building height and reduced setbacks.
• Passed first reading of Ordinance 8015: Text amendment to make catering a permitted use in most zoning districts and a conditional use in another.
• Passed first reading of Ordinance 8016: Requiring structural engineer inspection reports for buildings four stories or more.
• Passed first reading of Ordinance 8017: Amendments to the 2018 International Residential Code for clarity and definitions.
• Passed first reading of Ordinance 8018: Comprehensive text amendment to the Village Sign Ordinance.
• Adopted Resolution R 41-21: Awarded a contract to Burke Design-Build, LLC for up to $2,770,685 for construction management of the North Avenue Pressure Adjusting Station.
• Adopted Resolution R 42-21: Approved a one-year, $20,000 social services contract with the Association for Individual Development.
• Approved a bid waiver and contract renewal with Homer Tree Care, Inc. for right-of-way tree and stump removal for up to $45,000.

Public Safety & Transportation Committee

The meeting agenda consists primarily of procedural items and a scheduled tour of Fire Station 45 at 50 E. St. Charles Road. No specific new business or ordinances are listed for discussion.

• Tour of Fire Station 45, 50 E. St. Charles Road

The Public Safety & Transportation Committee meeting was cancelled because only 4 of 9 members were present, falling short of a quorum. No official business was conducted, and the only agenda item was an informational tour of Fire Station 45.

• No quorum present; meeting could not proceed with official business
• Tour of Fire Station 45 listed as information only; no action taken

Finance & Administration Committee

The committee will receive an update on the 2022 insurance renewal program from a consultant. Members will also review the October monthly financial report and approve minutes from the October 25 meeting.

• 2022 Risk Management & Insurance Renewal Program update
• Review of October Monthly Financial Report
• Approval of October 25, 2021 meeting minutes

Board of Fire and Police Commissioners

The Board will discuss changes to the Board of Fire and Police Commissioners Rules and Regulations. The meeting also includes reviewing firefighter/paramedic entry-level testing and considering conditional employment offers for police candidates.

• Promotion of a firefighter/paramedic to Fire Lieutenant
• Discussion of changes to Board Rules and Regulations
• Firefighter/Paramedic Entry Level Test review
• Conditional employment offers for police candidates
• Decisions on background investigations for police candidates

The Board approved the promotion of firefighter Jack Shafer to Fire Lieutenant and authorized testing with IOS Solutions due to an exhausted Firefighter/Paramedic Eligibility List. It also extended conditional employment offers to two police candidates and sent denial letters to six others. Bills for candidate testing were approved, and the board discussed rules changes for a future meeting.

• Promoted firefighter Jack Shafer to Fire Lieutenant (motion carried)
• Approved testing with IOS Solutions for firefighter/paramedic candidates (motion carried)
• Extended conditional offers of employment to police candidates Jashuwa Turbe and Cesar Castellanos (motion carried)
• Sent denial letters to police candidates Douglas Kucik, Manuel Figueroa, Michael Sarni, Syed Lateef, Mitchell Austell, and Jalal Khater (motion carried)
• Approved payment of $395.00 to Stanard & Associates and $800.00 to Conrad Polygraph (motion carried)
• Approved minutes from September 24, 2021 meeting (motion carried)

Village Board of Trustees

The Village Board of Trustees will consider adopting the FY 2022 annual budget of $98,384,642. The meeting also includes votes on a $10,728,440 tax levy and several vehicle purchases for emergency services. Additionally, the board will review ordinances regarding traffic signs and liquor licenses.

• $98,384,642 annual budget ordinance for Fiscal Year 2022
• $10,728,440 tax levy for the 2021 fiscal year
• $247,043 contract for a new Ford F-550 ambulance
• Engineering contracts for 22nd Street and St. Charles Road improvements
• New stop signs at the intersection of Church Avenue and Morris Avenue

The Lombard Village Board approved the FY2022 budget and a $10.7 million tax levy, along with several ordinances and resolutions on the consent agenda, including stop sign installation, vehicle purchases, and a liquor license change. The board also heard public support for the Prairie Food Co-op and discussed a potential chicken ordinance.

Economic & Community Development Committee

The Economic & Community Development Committee recommended approval of text amendments to allow backyard chickens on single-family properties, with a maximum of 6 chickens, a minimum of 2, and a cap of 50 licenses village-wide. The committee also directed staff to negotiate a business retention incentive agreement with Heritage Cadillac for capital improvements. Both motions passed 8-0 with one absence.

• Recommended approval of backyard chicken ordinance with max 6, min 2 chickens, and 50-license cap (8-0)
• Directed staff to negotiate economic incentive agreement with Heritage Cadillac for capital improvements (8-0)

Plan Commission

The Lombard Plan Commission voted 7-0 to recommend Village Board approval of a rezoning and conditional use for a Supreme Lobster freezer facility at 448 W. North Avenue, subject to seven conditions including evergreen screening. It also recommended approval of sign variances for a new Olive Garden at 145 Yorktown, a text amendment to make catering a permitted use in certain districts, and a comprehensive update to the Sign Ordinance. The commission approved a withdrawal request for a Panda Express proposal at 359 E. Roosevelt Road (5-0, 2 abstentions) and recommended approval of the final plat for the Von Maur Yorktown subdivision for the Olive Garden site.

• Recommended approval of Supreme Lobster rezoning and conditional use (7-0) with 7 conditions
• Recommended approval of Olive Garden sign variances (7-0) with 3 conditions
• Recommended approval of catering text amendment (7-0)
• Recommended approval of Sign Ordinance text amendment (7-0)
• Approved withdrawal of Panda Express petition (5-0, 2 abstentions)
• Recommended approval of Von Maur Yorktown subdivision plat (7-0)
• Appointed Ruth Sweetser as Chair (unanimous)
• Swore in new commissioners Alissa Verson and Robert Spreenberg

Community Relations Committee

The committee will review 2021 usage and a new one-year social services contract with the Association for Individual Development (A.I.D.). The agenda also includes an overview of the October 6, 2021, Services for Seniors Fair.

• Review of 2022 Victim Services Contract with A.I.D.
• Overview of the 2021 Services for Seniors Fair
• Introduction of new committee members and staff liaison
• Approval of September 13, 2021, meeting minutes

The Community Relations Committee approved the minutes from the September 13, 2021 meeting. The committee unanimously recommended the 2022 Victim Services Contract with the Association for Individual Development (A.I.D.) to the Board of Trustees for approval. The meeting also included a post-event overview of the 2021 Services for Seniors Fair held October 6, 2021.

• Approved minutes of September 13, 2021 meeting (unanimous)
• Recommended 2022 Victim Services Contract with A.I.D. to Board of Trustees (unanimous)
• Adjourned meeting at 7:26 PM (unanimous)

Economic & Community Development Committee

The November 8, 2021 meeting of the Economic & Community Development Committee was cancelled. The next special meeting is scheduled for November 17, 2021. No substantive decisions were made.

• Meeting cancelled; next special meeting set for November 17, 2021

Foreign Fire Tax Board

The November 4, 2021, meeting of the Lombard Foreign Fire Tax Board consists of procedural boilerplate. No specific new business or substantive topics are listed on the agenda.

The Foreign Fire Tax Board approved a motion to purchase a flat top grill/griddle for Fire Station 45, not to exceed $700, with a unanimous 6-0 vote. The board deferred decisions on a new air purification system for Station 45 and a re-vote on a bike purchase for Station 45 to the next meeting. Minutes from the August 3, 2021 meeting were approved unanimously.

• Approved purchase of flat top grill/griddle for FS 45, not to exceed $700 (6-0)
• Approved minutes of August 3, 2021 meeting (6-0)
• Deferred air purification system for FS 45 to next meeting
• Deferred re-vote on bike purchase for FS 45 to next meeting

Village Board of Trustees

The Village Board will hold a public hearing regarding the proposed FY 2022 budget. The agenda also includes reviews of several ordinance amendments and various infrastructure contract awards.

• Public hearing for the proposed FY 2022 Village Budget
• $772,000.00 contract award to Action One Construction, Inc. for Carriage House Addition
• Amendments to the Subdivision and Development Code
• $191,000.00 contract award to Meade Inc. for traffic signal equipment maintenance
• $78,947.90 contract award to D Ryan Tree and Landscape LLC for tree pruning

The Village Board held a public hearing and then passed the FY 2022 budget ordinance ($98,384,642) and the 2021 tax levy ordinance ($10,728,440) on first reading, both by 6-0 votes. The tax levy represents a 3.74% increase, about $7.30 for a $300,000 home. The board also approved a large consent agenda including contracts for the Carriage House Addition, traffic signal maintenance, and tree pruning.

• Passed FY 2022 budget ordinance on first reading (6-0)
• Passed 2021 tax levy ordinance on first reading (6-0)
• Approved $772,000 Carriage House Addition contract to Action One Construction
• Approved $191,000 traffic signal maintenance contract to Meade Inc.
• Approved $78,947.90 tree pruning contract to D Ryan Tree and Landscape LLC
• Approved consent agenda including ordinances, resolutions, and appointments (6-0)
• Approved accounts payable totaling $3,161,932.13 and payroll of $846,070.61
• Recessed to executive session to discuss real property acquisition

Board of Building Appeals

The Board of Building Appeals will discuss proposed amendments to the Village Code. These changes include new structural engineering inspection requirements for buildings four stories or more and updates to residential code provisions.

• Proposed structural engineering inspection requirements for buildings four stories or more
• Amendments to the 2018 International Residential Code regarding scope and definitions
• Updates to design criteria for landscape retaining walls, walkways, decks, and patios
• Approval of August 4, 2021 meeting minutes

Public Safety & Transportation Committee

The committee will consider a request from Trinity Lutheran School to install stop signs at the intersection of Church and Morris. Staff recommends installing a two-way stop for north and southbound Church. The agenda also includes a recommendation to approve Village Board Policy 6.K. regarding sign highlighting.

• Stop sign request at the intersection of Church and Morris
• Approval of Village Board Policy 6.K. regarding sign highlighting and visibility
• Fire Department reports for August and September 2021
• Police Department reports

The Public Safety & Transportation Committee recommended two items to the Board of Trustees: a stop sign highlighting policy (Item 210327) and installing two-way stop signs at Church and Morris (Item 210351). Both recommendations passed unanimously. The committee also heard public concerns about the Addison/Jackson intersection and received updates from the Fire and Police Departments.

• Recommended stop sign highlighting policy to Board (unanimous)
• Recommended two-way stop signs at Church and Morris to Board (unanimous)
• Approved September 1, 2021 minutes as amended (unanimous)

Community Promotion & Tourism

The committee will discuss updates to the 2022 Hotel/Motel Budget fund. The meeting also includes a discussion on American Rescue Plan funding for hospitality relief and an overview of the 2022 Local Tourism Grant program.

• Update to the 2022 Hotel/Motel Budget fund
• Discussion regarding American Rescue Plan funding for hospitality sector relief
• Overview of the 2022 Local Tourism Grant program
• Approval of September 7, 2021, meeting minutes

The Community Promotion & Tourism Committee discussed the 2022 Hotel/Motel budget, noting Village Board recommendations to allocate $1M to replenish the Hotel/Motel reserve fund and $300K for hospitality, hotel, and tourism support, both from ARPA surplus funds. They also reviewed the 2022 Local Tourism Grant program and continued ARPA funding discussions for hotel tourism grants, with plans to meet with hotels in Q1 2022. The committee approved the September 7, 2021 minutes and moved the January 4, 2022 meeting to January 18, 2022.

• Approved minutes of September 7, 2021 meeting (unanimous)
• Moved January 4, 2022 meeting to January 18, 2022 (approved by all)
• Discussed 2022 Hotel/Motel budget with $1M stabilization allocation and $300K for hospitality/tourism (recommendation only)
• Discussed ARPA funding for hotel tourism grants and public safety (no formal action)
• Reviewed 2022 Local Tourism Grant program (no formal action)

Village Board of Trustees

The Board will review extensive text amendments to the Subdivision and Development Code. They are also considering ordinances to establish an Economic Development Fund and a business retention incentive policy. The agenda includes several committee appointments and financial approvals.

• Text amendments to the Subdivision and Development Code
• Establishment of an Economic Development Fund
• Lombard Business Retention Economic Incentive Policy
• $11,860.00 change order for Well #7 emergency inspection and repair
• Building Code amendments regarding accessory structures

Lombard Historic Preservation Commission

The Commission will review reports on budget performance and the status of the Local Landmarks brochure. Discussions include the re-establishment of the Cemetery Committee and Carriage House addition expansion costs. A planner's report for 889 W St Charles Road is also scheduled.

• Carriage House addition expansion costs exceeding the grant
• Re-establishment of the Cemetery Committee
• Status update on the Local Landmarks brochure
• Planner's report for 889 W St Charles Road
• Approval of July 20, 2021 minutes

The commission approved the July 20, 2021 minutes with no changes, with one abstention. Members reported on various activities, including a plaque dedication, budget status, and museum staffing. The commission discussed concerns about national efforts to change history, but took no formal action on the topic.

• Approved July 20, 2021 minutes (all aye, Novak abstaining)
• Noted Village Board approved reappointments for five commissioners to 2025 terms

Plan Commission

The scheduled meeting for the Lombard Plan Commission on October 18, 2021, was cancelled. No items were discussed or decided at this session. The next regular meeting is scheduled for November 15, 2021.

The October 18, 2021 Plan Commission meeting was cancelled. No decisions were made. The next regularly scheduled meeting is November 15, 2021.

Public Works & Environmental Concerns

The scheduled meeting for the Lombard Public Works & Environmental Concerns committee on October 12, 2021, has been cancelled. The next regularly scheduled meeting is set for November 9, 2021.

Economic & Community Development Committee

The Economic & Community Development Committee recommended approval of three items to the Village Board: text amendments to temporary event regulations, a grant application assistance policy, and amendments to the downtown improvement grant program. All three motions passed 5-0 with four members absent. The committee also received updates on the Animal Welfare Act and other matters.

• Recommended approval of temporary event text amendments (5-0)
• Recommended approval of grant application assistance policy (5-0)
• Recommended approval of downtown grant program amendments (5-0)
• Approved minutes of September 13, 2021 meeting

Community Relations Committee

The scheduled meeting for the Lombard Community Relations Committee on October 11, 2021, was cancelled. The next meeting is scheduled for Monday, November 8, 2021.

Village Board of Trustees

The Village Board approved the consent agenda, including payroll, accounts payable, a change order for the IL Route 53 stormwater contract, and several other items. The board passed on first reading three ordinances related to establishing an Economic Development Fund, amending the General Fund Reserve Policy, and adopting a Business Retention Economic Incentive Policy. A police drone purchase was continued to the October 21 meeting for further review.

• Approved consent agenda including payroll and accounts payable totaling $6,553,221.35 (6-0)
• Approved change order No. 6 for IL Route 53 stormwater improvements, increasing contract to $6,518,868.15 (consent agenda)
• Approved purchase of Ford F-150 4x4 for $27,639 via Suburban Purchasing Cooperative (consent agenda)
• Approved 3-year WaterSmart software agreement with Water Resources for $142,199.82 (consent agenda)
• Approved plat of easement at 880 E. Roosevelt Road (Public Storage) (consent agenda)
• Amended Sidewalk Policy to add 100% village responsibility for severely deteriorated sidewalks (consent agenda)
• Passed first reading of ordinance establishing Economic Development Fund (6-0)
• Continued police drone purchase to October 21, 2021 meeting (6-0)

Public Safety & Transportation Committee

The Public Safety & Transportation Committee meeting scheduled for October 6, 2021, has been cancelled. The next regularly scheduled meeting is November 3, 2021.

Community Promotion & Tourism

The scheduled meeting for the Community Promotion & Tourism Committee on October 5, 2021, has been cancelled. The next committee meeting is scheduled for Tuesday, November 2, 2021.

Special Meeting Board of Trustees

The Board of Trustees will review the General Fund revenue and expenditure overview. Presentations are scheduled for several departments, including Police, Fire, and Public Works. The agenda also includes an overview of the Water & Sewer Operations & Maintenance Fund and the FY 2022-2031 Capital Improvement Program.

• General Fund revenue and expenditure overview
• Department budget presentations for Police, Fire, and Public Works
• Water & Sewer Operations & Maintenance Fund overview
• FY 2022-2031 Capital Improvement Program overview
• Policy considerations

The Board held a budget workshop, reviewing the proposed 2022 budget and capital improvement plan, with no formal votes taken. The Board reached consensus on a modified Option B for allocating projected year-end surplus funds, directing $2,611,368 to the Economic Development Fund and the remainder to other reserves. The meeting adjourned with a unanimous vote.

• Consensus to allocate $2,611,368 to Economic Development Fund (modified Option B)
• Consensus to allocate $611,368 from Capital Projects to Economic Development Fund
• Adjourned meeting at 7:15 p.m. (6-0)

Board of Fire and Police Commissioners

The Lombard Board of Fire and Police Commissioners approved the 2021 Final Police Officer Lateral List and approved payment of four invoices totaling $7,015 for candidate testing and medical services. The board also accepted a certificate of appointment for Police Officer Santiago Muratalla after completing his probationary period. All motions carried unanimously.

• Approved 2021 Final Police Officer Lateral List (unanimous)
• Approved payment of $1,350 to Stanard & Associates for personality evaluations
• Approved payment of $2,792 to Stanard & Associates for lateral police hiring process
• Approved payment of $2,553 to Elmhurst Occupational Health for pre-employment medical testing
• Approved payment of $320 to Elmhurst Occupational Health for medical testing results
• Approved minutes from Aug 18 and Aug 27, 2021 meetings

Zoning Board of Appeals

The scheduled meeting for the Lombard Zoning Board of Appeals on September 22, 2021, has been cancelled. The next regular meeting is scheduled for October 27, 2021.

Plan Commission

The Plan Commission will discuss text amendments to the Zoning Code regarding accessory structures, garages, and sheds. The agenda also includes extensive proposed changes to the Subdivision & Development Ordinance. A request was made to postpone the Panda Express application at 359 E Roosevelt Road until October 18, 2021.

• Request to continue Panda Express application (359 E Roosevelt Road) to October 18, 2021
• Zoning Code amendments for detached buildings, garages, and sheds
• Comprehensive text amendments to the Subdivision & Development Ordinance

The Lombard Plan Commission voted 5-0 to recommend the Village Board approve text amendments to the Zoning Ordinance (PC 21-22) covering definitions, bulk requirements, and design standards for sheds, detached garages, and other accessory structures, including increasing the rear setback from 3 to 6 feet. The Commission also voted 5-0 to recommend approval of comprehensive text amendments to Chapter 154 (Subdivision and Development Code) (PC 21-23). A request to continue the Panda Express site plan hearing (PC 21-17) to October 18, 2021 was approved 5-0. The meeting was adjourned at 8:06 p.m.

• Approved 5-0 to continue PC 21-17 (359 E Roosevelt Road - Panda Express) to the October 18, 2021 Plan Commission meeting.
• Approved 5-0 to recommend the Village Board approve PC 21-22, text amendments to the Zoning Ordinance for accessory structures and garages.
• Approved 5-0 to recommend the Village Board approve PC 21-23, comprehensive text amendments to Chapter 154 (Subdivision and Development Code).
• Approved the minutes of the previous meeting by a 4-0 vote with one abstention.
• Adjourned the meeting at 8:06 p.m. by unanimous vote.

Board of Fire and Police Commissioners

The Board will consider approving the 2021 Final Police Officer Lateral Eligibility List. The agenda also includes approval of previous meeting minutes and payment of bills.

• Approval of the 2021 Final Police Officer Lateral Eligibility List
• Approval of August 18, 2021, and August 27, 2021, meeting minutes
• Payment of bills

Village Board of Trustees

The Village Board of Trustees will consider purchasing a new dump truck and a John Deere backhoe. The board will also review an ordinance to decrease Class "T-III" liquor licenses following the sale of the Fairfield Inn & Suites. Additionally, staff is requesting to re-solicit bids for sidewalk snow removal contracts.

• Purchase of one-ton dump truck chassis ($49,251.00) and equipment ($55,128.00)
• Purchase of John Deere 410L backhoe for $123,972.23
• Reduction of Class "T-III" liquor licenses following Fairfield Inn & Suites sale
• Five-year VoIP service agreement with RingCentral, Inc. for $261,589
• Special event beer permit for Noon Whistle Brewing Oktoberfest at 800 E. Roosevelt Road

The Village Board approved the consent agenda, which included payroll and accounts payable totaling over $3.5 million, the purchase of a dump truck and backhoe, a five-year VoIP phone services agreement with RingCentral for $261,589, and a liquor license reduction. The board also passed an ordinance allowing Noon Whistle Brewing to hold an Oktoberfest event on October 2, 2021, with one trustee abstaining. Committee reports noted recommendations for the 2022 tourism grant program and an economic development fund, but no final action was taken on those items.

• Approved payroll of $875,835.74 and accounts payable of $2,306,327.96 and $408,800.56 (6-0)
• Approved purchase of Ford F-550 dump truck and body for $104,379 and declared old truck surplus (Ordinance 7985)
• Approved purchase of John Deere backhoe for $123,972.23 and trade-in of old backhoe for $40,000 (Ordinance 7986)
• Approved reduction of Class T-III liquor licenses by one (Ordinance 7987)
• Approved rejection of sidewalk snow removal bids and authorized new solicitation
• Approved amendment to Thomas Engineering Group inspection services agreement
• Approved five-year RingCentral VoIP phone services agreement for $261,589
• Approved Oktoberfest special event permit for Noon Whistle Brewing (5-0-1)

Public Works & Environmental Concerns

The committee will consider a recommendation to revise Village Board Policy #6D regarding sidewalk repairs. If approved, the Village would take full responsibility for replacing severely deteriorated sidewalks reported by residents. This change is estimated to cost approximately $2,000 annually.

• Revision to Policy #6D for sidewalk replacement
• ISAWWA Water Ambassador Program update

The Public Works & Environmental Concerns Committee unanimously recommended a revision to Village Board Policy #6D that would make the Village 100% responsible for replacing severely deteriorated sidewalks reported by residents, estimated to cost about $2,000 annually. The recommendation will go to the Board of Trustees for final approval. The committee also discussed the rejected sidewalk snow removal bid and street sweeping frequency, but took no formal action on those items.

• Recommended Policy #6D revision for 100% Village sidewalk replacement (unanimous)
• Approved meeting minutes (unanimous)
• Adjourned at 7:25 PM (unanimous)

Community Relations Committee

The committee will vote to select the 2021 Senior Man and Woman of the Year. Members will also receive an update on the Services for Seniors Fair at the Madison Meadow facility. Additionally, the committee will discuss public communication regarding a potential unmanned aerial vehicle purchase.

• Vote to select 2021 Senior Man and Woman of the Year
• Update on the 2021 Services for Seniors Fair at Madison Meadow facility
• Discussion regarding public communication for a potential unmanned aerial vehicle purchase

The Community Relations Committee unanimously selected George Seagraves as Senior Man of the Year and Patti Comfort as Senior Woman of the Year. It also unanimously recommended approval of a drone purchase and associated communications plan, and supported changes to the 2021 senior fair, now rebranded as the 'Services for Seniors Event'.

• Approved minutes of the June 14, 2021 meeting.
• Selected George Seagraves as 2021 Senior Man of the Year.
• Selected Patti Comfort as 2021 Senior Woman of the Year.
• Recommended approval of the drone purchase and communications plan.
• Supported the scaled-back, services-focused format for the 2021 senior fair.

Economic & Community Development Committee

Village staff is seeking a recommendation regarding two new policy items. These include amending the General Fund Reserve Maintenance Policy to establish an Economic Development Fund Reserve and creating a Business Retention Economic Incentive Policy. The proposal aims to create a business retention program for selected retail sales tax entities within the Village.

• Amendment to the General Fund Reserve Maintenance Policy
• Creation of a Business Retention Economic Incentive Policy
• Approval of July 12, 2021 meeting minutes

The Economic & Community Development Committee, jointly with the F&A Committee, recommended that the Village Board approve revisions to the Year-End General Fund Reserve Maintenance Policy to establish an Economic Development Fund Reserve and approve a new Business Retention Economic Incentive Policy. The policy would provide incentives to businesses that make significant capital investments and are either in a Key Development Site or among the top 25 retail sales tax generators. The motion passed 6-0 with two members absent.

• Approved minutes of July 12, 2021 meeting (motion by Pike, second by Dillon)
• Recommended approval of revisions to Year-End General Fund Reserve Maintenance Policy to create Economic Development Fund Reserve (6-0)
• Recommended approval of Business Retention Economic Incentive Policy (6-0)
• Adjourned at 8:12 p.m. (motion by Pike, second by Dillon)

Foreign Fire Tax Board

The Lombard Foreign Fire Tax Board meeting scheduled for September 8, 2021, was canceled because a quorum was not reached. No business was conducted or decided.

Community Promotion & Tourism

The committee will review the 2022 Local Tourism Grant Program and discuss the 2022 Hotel/Motel Budget. Members will also follow up on the Lombard Cycling Classic held in July 2021 and discuss American Rescue Plan funding for hospitality relief.

• Review of 2022 Local Tourism Grant Program
• Discussion of 2022 Hotel/Motel Budget
• Follow-up on the July 20, 2021, Lombard Cycling Classic
• Discussion regarding American Rescue Plan funding for hospitality relief and public safety

The Community Promotion & Tourism Committee reviewed the 2022 Local Tourism Grant Program, including guidelines and application materials, and discussed the proposed 2022 Hotel/Motel budget. They also received a follow-up on the 2021 Lombard Cycling Classic, which reported 560 room stays, and discussed potential use of American Rescue Plan funding for hotel safety and façade improvements. No formal decisions were made on these items; the only votes were to approve the June 1, 2021 minutes and to adjourn.

• Approved the minutes of the June 1, 2021 meeting unanimously.
• Reviewed the 2022 Local Tourism Grant Program, including guidelines and application materials.
• Discussed the proposed 2022 Hotel/Motel budget.
• Received a follow-up on the Lombard Cycling Classic, reporting 560 room stays.
• Discussed potential ARPA funding for hotel safety and façade improvements.
• Adjourned the meeting at 8:25 p.m.

Village Board of Trustees

The Village Board of Trustees will review several ordinances and resolutions, including a request for motor vehicle sales and rental at 920 E. Roosevelt Road. The board will also consider a contract for reservoir improvements and the disposal of surplus village equipment.

• Conditional use for motor vehicle sales/rental at 920 E. Roosevelt Road
• $78,880.00 contract award to Dahme Mechanical for reservoir improvements
• Ordinance to declare village equipment, including a 2016 Police Ford Explorer, as surplus
• Tax levy ordinance for Special Service Area Number Three in the amount of $9,733.50
• Acceptance of a Plat of Dedication for Windsor Avenue

The Village Board approved the consent agenda, which included a conditional use permit for Enterprise Leasing at 920 E. Roosevelt Road, a tax levy for Special Service Area #3, a plat of dedication for Windsor Avenue, and a $78,880 contract for Civic Center Reservoir improvements. The board also approved payroll and accounts payable totaling over $2 million. No items were discussed separately.

• Approved consent agenda (6-0)
• Approved conditional use for motor vehicle sales/rental at 920 E. Roosevelt Road (Ordinance 7982)
• Approved tax levy for SSA #3 of $9,733.50 (Ordinance 7984)
• Approved surplus declaration for police vehicle and other equipment (Ordinance 7983)
• Accepted plat of dedication for Windsor Avenue cul-de-sac
• Awarded $78,880 contract to Dahme Mechanical for reservoir improvements
• Approved payroll of $864,650.15 and accounts payable of $1,136,857.00

Public Safety & Transportation Committee

The committee will consider a proposal to purchase two drones for the Police Department from Aerial Influence LLC. The agenda also includes monthly reports from the Fire and Police Departments.

• $29,433.00 proposal for DJI Matrice 300 RTK and DJI Mini 2 drones
• July 2021 Fire Department monthly report
• Police Department reports/information

The Public Safety & Transportation Committee voted unanimously to recommend the Police Department's purchase of two drones (DJI Matrice 300 RTK with camera and DJI Mini 2) from Aerial Influence LLC for $29,433, waiving bidding. The recommendation will go to the Board of Trustees for final approval. The committee also approved the minutes of the August 4, 2021 meeting and received informational reports from the Fire and Police Departments.

• Recommended drone purchase of $29,433 to Board of Trustees (unanimous)
• Approved minutes of August 4, 2021 meeting (unanimous)
• Adjourned meeting at 7:37 PM (unanimous)

Downtown TIF District Joint Review Board Meeting

The Downtown TIF District Joint Review Board will meet to approve minutes from August 7, 2020. The agenda also includes a review of the 2020 Annual TIF Report.

• Approval of August 7, 2020 minutes
• Review of the 2020 Annual TIF Report

The Downtown TIF District Joint Review Board approved the minutes from August 7, 2020, and reviewed the fiscal year 2020 report. The report noted a façade and restaurant grant to Rosemary and Jean’s restaurant, spending on the Park Avenue Patio project, removal of two properties from the TIF, and ongoing construction by Holladay Properties for Lilac Station. The TIF is set to expire in 2024.

• Approved August 7, 2020 minutes (unanimous)
• Reviewed FY2020 TIF report (information only)

St. Charles Road TIF 1 -West District Joint Review Board Meeting

The Joint Review Board will review the 2020 Annual TIF Report. The meeting also includes a request to approve minutes from August 7, 2020.

• Approval of August 7, 2020 minutes
• Review of the 2020 Annual TIF Report

The St. Charles Road TIF 1-West District Joint Review Board met and approved the minutes from its August 7, 2020 meeting. Staff reviewed the fiscal year 2020 report, noting no major expenses and that contamination costs were reimbursed to the Village. Updates were given on the tornado-damaged Vet Hospital, O'Neil's Pub renovations, and Afterthought Brewery opening. The meeting adjourned at 9:26 PM.

• Approved the August 7, 2020 meeting minutes by unanimous vote
• Heard fiscal year 2020 TIF report with no major expenses
• Noted St. Charles Road contamination expenses are reimbursed to the Village
• Received update on Vet Hospital redevelopment options after tornado damage
• Received update on O'Neil's Pub interior renovations
• Received update that Afterthought Brewery is now open
• Adjourned meeting by unanimous vote

St. Charles Road TIF 2 - East District Joint Review Board Meeting

The Joint Review Board will discuss the 2020 Annual TIF Report for the St. Charles Road TIF 2 - East District. The board will also consider approving minutes from the August 7, 2020 meeting.

• Review of 2020 Annual TIF Report
• Approval of August 7, 2020, meeting minutes

The Joint Review Board approved the minutes from August 7, 2020, and reviewed the fiscal year 2020 TIF report, which noted no TIF development occurred. The TIF is set to expire in 2027. No other substantive decisions were made; the meeting was largely informational.

• Approved August 7, 2020 minutes (unanimous)
• Reviewed FY2020 TIF report; no development occurred

Lombard Butterfield-Yorktown Tax Increment Financing District Joint Review Board Meeting

The Lombard Butterfield-Yorktown TIF Joint Review Board is meeting to discuss new business. The agenda includes reviewing the 2020 Annual TIF Report and considering the approval of minutes from August 7, 2020.

• Review of 2020 Annual TIF Report
• Approval of August 7, 2020 meeting minutes

The Lombard Butterfield-Yorktown TIF Joint Review Board met and approved the minutes from August 7, 2020. Staff reviewed the fiscal year 2020 TIF report, noting the district was expanded in 2020 and that future reports will include line items for the Hoffmann Group project at the former Seminary site. No other business was discussed, and the meeting adjourned at 9:05 AM.

• Approved the August 7, 2020 meeting minutes (motion by Ed Hoster, second by John Dillon, all present voted in favor)
• Adjourned the meeting at 9:05 AM (motion by Ed Hoster, second by Jeff Eagan, all present voted in favor)

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will review minutes from July and August 2021 meetings. The agenda also includes extending final job offers to firefighter and paramedic candidates during an executive session.

• Extending final employment offers to firefighter/paramedic candidates
• Approval of meeting minutes from July 14, 2021, and August 4, 2021
• Payment of bills

The Lombard Board of Fire and Police Commissioners approved payments for candidate testing services and extended final employment offers to three firefighter/paramedic candidates. The board also approved minutes from two prior special meetings and adjourned.

• Approved minutes from July 14 and August 4, 2021 special meetings
• Approved payment of bills including Conrad Polygraph invoice ($320) and Elmhurst Occupational Health invoices ($115 and $140)
• Extended final employment offers to firefighter/paramedic candidates Christian Ruhl, Ryan Carlson, and Dalton Huftel

Zoning Board of Appeals

The scheduled meeting for the Lombard Zoning Board of Appeals on August 25, 2021, has been cancelled. The next regular meeting is scheduled for September 22, 2021.

Village Board of Trustees

The Village Board approved a budget amendment to distribute $3,019,489 in surplus revenues to pension and building funds, and passed a consent agenda including multiple ordinances, resolutions, and bid approvals. The board also remanded a Panda Express site plan back to the Plan Commission for further review.

• Approved FY2021 budget amendment to distribute $3,019,489 to pension and building funds (7-0)
• Approved consent agenda including ordinances for conditional use at 229 Eisenhower Ln S, 23 W Maple St, and 114 N Columbine Ave (6-0)
• Approved surplus declaration for police and fire equipment (Ordinance 7977)
• Approved stop sign replacement at Lombard Road and Berkshire (Ordinance 7978)
• Approved alcohol sales for Cruise Nights on Sept 4 (Ordinance 7980)
• Adopted resolution for Butterfield Road Corridor Plan with $10,680.97 local share (R 33-21)
• Approved bid waivers for tree purchase ($68,150), digester ($49,704), and Zoll AutoPulse units ($67,759)
• Remanded Panda Express site plan back to Plan Commission for further review (6-0)

Board of Fire and Police Commissioners

The Lombard Board of Fire and Police Commissioners held a special meeting and approved the promotion of Police Officer Manuel Camuy to Police Sergeant and Police Sergeant Mike Clark to Police Lieutenant. The motion was made by Vice Chairman Kenneth Florey, seconded by Secretary Kyle Dolan, and carried. The meeting adjourned at 8:05 a.m.

• Promoted Police Officer Manuel Camuy to Police Sergeant (motion carried)
• Promoted Police Sergeant Mike Clark to Police Lieutenant (motion carried)

Plan Commission

The Plan Commission will consider a conditional use request from Enterprise Leasing Company, LLC to allow motor vehicle sales and rentals at 920 E. Roosevelt Road. The meeting also includes an introduction to proposed text amendments regarding accessory structures and garage provisions in the Village Code.

• Public hearing for motor vehicle sales/rental at 920 E. Roosevelt Road
• Approval of July 19, 2021 meeting minutes
• Introduction of text amendments to Village Code Chapters 150 and 155 regarding accessory structures

The Lombard Plan Commission voted 4-0 to recommend the Village Board approve a conditional use permit for Enterprise Leasing Company to operate a car rental business at 920 E. Roosevelt Road, subject to four conditions. The commission also held a workshop on potential code amendments for accessory structures, including sheds, setbacks, and attached garages, but took no formal action on those items.

• Recommended approval of conditional use for car rental at 920 E. Roosevelt Rd (4-0)
• Approved minutes of July 19, 2021 meeting (4-0)
• Appointed Commissioner Ruth Sweetser as Acting Chair (unanimous)

Public Works & Environmental Concerns

The scheduled meeting for the Lombard Public Works & Environmental Concerns committee on August 10, 2021, has been cancelled. No business items were listed for discussion or decision.

Community Relations Committee

The scheduled meeting for the Lombard Community Relations Committee on August 9, 2021, was cancelled. The next committee meeting is scheduled for Monday, September 13, 2021.

Economic & Community Development Committee

The scheduled meeting for the Village of Lombard Economic & Community Development Committee on August 9, 2021, has been cancelled. The next regular meeting is scheduled for September 13, 2021.

Village Board of Trustees

The August 5, 2021, meeting of the Lombard Village Board of Trustees was cancelled. The provided agenda contains only standard procedural boilerplate.

Board of Building Appeals

The Board is reviewing proposed changes to Chapter 150 of the Village Code regarding accessory structures, including sheds and garages. The meeting also includes a discussion on expanded engineering inspections for certain multi-story structures. Additionally, staff will discuss administrative processes for construction activity conducted without permits.

• Amendments to Chapter 150 regarding accessory structure definitions and requirements
• Discussion on expanded engineering inspections for selected multi-story structures
• Administrative processes for construction activity undertaken without permits
• Information regarding permeable paver specifications

The Board of Building Appeals approved text amendments to the Village Code regarding accessory structures, including unified definitions, foundation requirements, and setback rules. The board also supported expanding engineering inspection requirements for buildings 4 stories or taller and endorsed a compliance process for construction without permits. All three items passed with a 4-0 vote (Marty Igoe absent).

• Approved accessory structure code amendments (4-0)
• Approved expansion of engineering inspection requirements for buildings 4+ stories (4-0)
• Approved administrative process for construction without permits (4-0)
• Approved minutes of February 3, 2021 (unanimous)

Public Safety & Transportation Committee

The committee will review a request to purchase four Zoll Auto Pulse units with cost-sharing from the Foreign Fire Tax Committee. Discussion also includes street closure policy revisions and a resident's request for stop signs at Berkshire Ave. and Lombard Road.

• Request for stop signs at Berkshire Ave. & Lombard Road
• Revisions to Board Policy 6.K regarding street closures for special events
• Purchase of four Zoll Auto Pulse units for approximately $67,759
• Update on police department body, vehicle, and stationary cameras

The Public Safety & Transportation Committee recommended replacing yield signs with stop signs at Berkshire Ave. & Lombard Road after two accidents and sight restrictions. It also recommended approving Board Policy 6.K amendments for street closures and purchasing four Zoll Auto Pulse units for the fire department. All three recommendations passed unanimously and will go to the Board of Trustees.

• Recommended stop signs at Berkshire Ave. & Lombard Road (unanimous)
• Recommended Board Policy 6.K amendment on street closures (unanimous)
• Recommended purchase of four Zoll Auto Pulse units, ~$67,759 (unanimous)

Board of Fire and Police Commissioners

This special meeting of the Board of Fire and Police Commissioners includes discussions regarding personnel matters. The Board will consider extending conditional offers of employment to firefighter/paramedics.

• Conditional employment offers for firefighter/paramedics
• Payment of bills
• Executive session regarding employee appointments, compensation, or discipline

The Lombard Board of Fire and Police Commissioners held a special meeting and approved conditional offers of employment to three firefighter/paramedic candidates. The board also entered executive session before reconvening to take this action. No other substantive decisions were made.

• Approved conditional offers of employment to firefighter/paramedic candidates Christian Ruhl, Ryan Carlson, and Dalton Huftel (motion carried)

Foreign Fire Tax Board

The Foreign Fire Tax Board is holding a special meeting to discuss several new business items. The agenda includes the purchase of a HAAS Alerting System for emergency vehicles, flashlight batteries, and retiree luncheon funds.

• Purchase of a HAAS Alerting System for emergency vehicles
• Retiree Luncheon Funds
• Flashlight Batteries

The Foreign Fire Tax Board approved three items: up to $1,000 for the 2021 LFD Retiree Luncheon, the purchase of a HAAS Alerting System for Emergency Vehicles not to exceed $1,700, and the June 16, 2021 meeting minutes. All motions passed 5-0. The board also discussed flashlight battery costs, an air purification system for FS 45, and a $20,000 contribution toward four Zoll AutoPulse Units, with further discussion planned for the next meeting.

• Approved June 16, 2021 meeting minutes (5-0)
• Approved up to $1,000 for 2021 LFD Retiree Luncheon (5-0)
• Approved HAAS Alerting System purchase, not to exceed $1,700 (5-0)

Community Promotion & Tourism

The Community Promotion & Tourism Committee meeting scheduled for August 3, 2021, has been cancelled. The next committee meeting is scheduled for Tuesday, September 7, 2021.

Zoning Board of Appeals

The Zoning Board of Appeals will consider a request to reduce the front yard setback from 30 feet to 20 feet at 114 N. Columbine Avenue. This variation is requested to allow for a second-story addition to an existing residence. The board will also review the minutes from the May 26, 2021 meeting.

• Setback variation request for 114 N. Columbine Avenue
• Approval of May 26, 2021 meeting minutes

The Zoning Board of Appeals voted 4-0 to recommend approval of a variance to reduce the front-yard setback from 30 to 20 feet for a second-story addition at 114 N. Columbine Ave. The recommendation includes seven conditions, such as obtaining a building permit and connecting to the sanitary sewer. The board also approved the May 25, 2021 meeting minutes with corrections.

• Approved variance ZBA 21-03 for 114 N. Columbine Ave. (4-0)
• Added condition requiring code compliance if damage exceeds 50% of value
• Approved May 25, 2021 meeting minutes with corrections (unanimous)

Lombard Historic Preservation Commission

The commission will meet to approve the April 20, 2021 minutes and hear various committee reports. These updates include information on local landmarks, finance, personnel, and the Carriage House Addition.

• Approval of April 20, 2021 minutes
• Reports on Local Landmarks, Finance, Personnel, and Cemetery
• Report regarding Carriage House Addition

The Lombard Historic Preservation Commission approved the minutes from its April 20, 2021 meeting with no changes. The commission received reports on local landmarks, finances, personnel, and the Historical Society's activities, including the Victorian Cottage tours and a new exhibit at the Peck House. The Carriage House addition project received a recommendation of approval from the Plan Commission, with a bid process planned for late August. No old or new business was discussed.

• Approved the April 20, 2021 meeting minutes with no changes.
• Heard that the plaque for 515 N. West Road will be presented on July 24th.
• Noted that the Museum/Peck House/Cemetery account is 15% under budget.
• Reported that Jean resigned, with reorganization of museum staff under consideration.
• Learned that the Victorian Cottage opened for tours on July 3rd.
• Noted that the Peck House has a new exhibit on wedding dress evolution.
• Heard that the grant agreement was finalized and returned to the State.
• Reported that the Carriage House addition received a recommendation of approval from the Plan Commission.

Plan Commission

The Plan Commission is reviewing several public hearing requests regarding land use and zoning. These include proposals for a motor vehicle repair business on Eisenhower Lane South and a museum at 23 W Maple Street.

• Conditional use for Panda Express drive-through at 351 E Roosevelt Road
• Conditional use for motor vehicle repair at 229 Eisenhower Lane South
• Conditional use and variations for a museum at 23 W Maple Street
• Appointment of a new acting chair

The Lombard Plan Commission voted 5-0 to recommend Village Board approval for three petitions: a Panda Express drive-through at 351 E Roosevelt Road, a motor vehicle repair business at 229 Eisenhower Lane South, and a museum expansion at 23 W Maple Street. Each recommendation is subject to conditions in the staff reports. The Commission also appointed Ruth Sweetser as Acting Chair and approved the June 21, 2021 minutes.

• Appointed Commissioner Ruth Sweetser as Acting Chair by unanimous vote.
• Recommended approval (5-0) of PC 21-17: Panda Express drive-through at 351 E Roosevelt Road, with conditional use and landscaping variation, subject to 3 conditions.
• Recommended approval (5-0) of PC 21-18: Dentless Touch, Inc. motor vehicle repair at 229 Eisenhower Lane South, subject to 5 conditions.
• Recommended approval (5-0) of PC 21-19: Victorian Cottage Museum expansion at 23 W Maple Street, with conditional use and variances, subject to 3 conditions.
• Approved the minutes of the June 21, 2021 meeting by unanimous vote.
• Adjourned the meeting at 7:58 p.m. by unanimous vote.

Village Board of Trustees

The Village Board of Trustees will review several zoning requests, including motor vehicle repair businesses and a religious institution. The agenda also includes contracts for new emergency medical equipment and a tandem axle dump truck. Additionally, the board will consider a grant application for the Prairie Food Co-op.

• Zoning requests for motor vehicle repair at 1016 N. Ridge Avenue and 1005/1015 N. Rohlwing Road
• Conditional use request for a religious institution at 401 W. St. Charles Road
• Purchase of a tandem axle dump truck from JX Peterbilt for $244,793.64
• Purchase of medical equipment from Stryker for $52,849
• USDA grant application for the Prairie Food Co-Op at 109 S. Main Street

The Village Board approved a motion authorizing the Village Manager and staff to file a USDA Urban Agriculture and Innovative Production grant application on behalf of the proposed Prairie Food Co-Op retail grocery store at 109 S. Main Street. The Board also directed staff to develop a written policy for handling similar grant requests in the future. The motion passed 6-0.

• Approved filing a USDA grant application for the Prairie Food Co-Op project at 109 S. Main Street (motion carried 6-0).
• Directed staff to develop a written policy for future private grant applications.
• Approved the consent agenda, including accounts payable and payroll totaling $4,972,230.89.
• Approved Ordinance 7963, granting a conditional use for a motor vehicle repair business at 1016 N. Ridge Avenue.
• Approved Ordinance 7964, granting a conditional use for secondhand stores at 240 E. Roosevelt Road.
• Approved Ordinances 7965 & 7966, granting a map amendment, conditional use, and zoning variations for Crash Champions at 1005 and 1015 N. Rohlwing Road.
• Approved Ordinance 7967, granting a conditional use for a religious institution at 401 W. St. Charles Road.
• Approved Ordinance 7972, allowing a special event (Summerfest) at Noon Whistle Brewing, 800 E. Roosevelt Road (Trustee LaVaque abstained).

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners is holding a special meeting regarding personnel matters. The agenda includes approving the Final Battalion Chief Eligibility List and a final employment offer for a firefighter/paramedic candidate.

• Approval of the Final Battalion Chief Eligibility List
• Final employment offer for a firefighter/paramedic candidate
• Approval of minutes from May 27, 2021, and June 18, 2021

The Lombard Board of Fire and Police Commissioners held a special meeting and approved the Final Fire Battalion Chief Eligibility List. The board also approved the final offer of employment for firefighter/paramedic Sam Spignoli. Additionally, the board approved the minutes from the May 27 and June 18 meetings and approved payment of all bills presented.

• Approved the Final Fire Battalion Chief Eligibility List.
• Approved the final offer of employment for firefighter/paramedic Sam Spignoli.
• Approved the minutes from the regular meeting on May 27, 2021 and the special meeting on June 18, 2021.
• Approved payment of all bills, including advertising, polygraph, personality evaluation, and pre-employment medical testing invoices.

Public Works & Environmental Concerns

The Public Works & Environmental Concerns Committee recommended approval of a $38,745 change order for sewer lining on S. Craig, and recommended the Village adopt a tree planting program with increased funding. They also approved the FY 2022-2031 Capital Improvement Program as amended.

• Recommended to the Board of Trustees approval of Change Order No. 1 for the Sewer Lining Program, increasing the contract with Hoerr Construction, Inc. by $38,745.00.
• Recommended to the Board of Trustees approval of the Tree Planting Program, including increasing the CIP budget to $125,000 annually beginning in 2024.
• Approved the FY 2022-2031 Capital Improvement Program as amended, updating the tree planting program amount.

Community Relations Committee

The scheduled meeting for the Lombard Community Relations Committee on July 12, 2021, was cancelled. The next meeting is scheduled for August 9, 2021.

Economic & Community Development Committee

The committee will discuss a new business retention economic incentive policy concept. Staff is also seeking direction regarding potential federal grant applications for Prairie Food Co-op. Additionally, the committee will review a time extension request for a downtown retail business grant.

• Time extension request for Florence + Ice Cream at 5 S. Park Avenue
• Direction on federal grant application support for Prairie Food Co-op
• Introduction of a Business Retention Economic Incentive Policy concept
• Update on Downtown Economic Incentive Grant Signs
• Discussion on TIF Grant Program competitiveness

The Economic & Community Development Committee approved a time extension for the Downtown Retail Business Grant for Florence + Ice Cream at 5 S. Park Avenue, moving the deadline to January 15, 2022 due to COVID-related construction delays. The committee also recommended the Village Board direct staff to work with Prairie Food Co-op on a USDA grant application, potentially worth $100,000 to $300,000, and to develop a formal policy for such partnerships. Additionally, the committee concurred with staff on introducing a companion Business Retention Economic Incentive Policy concept.

• Approved a six-month time extension for the Downtown Retail Business Grant for Florence + Ice Cream, extending the deadline to January 15, 2022.
• Recommended the Village Board direct staff to work with Prairie Food Co-op on a USDA grant application, with the Village Attorney to review if approved.
• Concurred with staff on developing a formal policy for future federal and state grant partnerships with private entities.
• Concurred with staff on introducing a companion Business Retention Economic Incentive Policy concept.

Public Safety & Transportation Committee

The July 7, 2021, meeting of the Lombard Public Safety & Transportation Committee was cancelled. The next regularly scheduled meeting is Wednesday, August 4, 2021.

• No business items were scheduled due to the cancellation.

Community Promotion & Tourism

The July 6, 2021, Community Promotion & Tourism meeting for the Village of Lombard was cancelled. The next scheduled meeting is August 3, 2021.

Village Board of Trustees

The scheduled meeting for the Village Board of Trustees on July 1, 2021, was cancelled. No items were presented for discussion or action.

Zoning Board of Appeals

The scheduled meeting for the Lombard Zoning Board of Appeals on June 23, 2021, was cancelled. The next regular meeting is scheduled for July 28, 2021.

Plan Commission

The Plan Commission will hold public hearings on several conditional use requests for businesses and a religious institution. The meeting also includes the approval of April 19, 2021 minutes and a workshop regarding the Subdivision and Development Ordinance.

• Conditional use for motor vehicle repair at 1016 N Ridge Avenue
• Conditional use for secondhand stores at 240 E. Roosevelt Road
• Map amendment and conditional use for Crash Champions at 1005 and 1015 N. Rohlwing Road
• Conditional use for a religious institution at 401 W. St. Charles Road

The Lombard Plan Commission voted 6-0 to recommend Village Board approval of four conditional use petitions: a motor vehicle repair business at 1016 N. Ridge Avenue (PC 21-13), a secondhand store at 240 E. Roosevelt Road (PC 21-14), a collision repair business expansion at 1005 and 1015 N. Rohlwing Road (PC 21-15), and a religious institution at 401 W. St. Charles Road (PC 21-16). Each recommendation is subject to conditions listed in the staff reports. The Commission also approved the minutes of the April 19, 2021 meeting and held a workshop on the upcoming review of Chapter 154 (Subdivisions and Development Ordinance).

• Recommended approval of PC 21-13 (motor vehicle repair at 1016 N. Ridge Ave.) with 5 conditions, 6-0 vote.
• Recommended approval of PC 21-14 (secondhand store at 240 E. Roosevelt Rd.) with 2 conditions, 6-0 vote.
• Recommended approval of PC 21-15 (Crash Champions at 1005/1015 N. Rohlwing Rd.) with 4 conditions, 6-0 vote.
• Recommended approval of PC 21-16 (religious institution at 401 W. St. Charles Rd.) with 3 conditions, 6-0 vote.
• Approved the minutes of the April 19, 2021 meeting, 6-0 vote.
• Held a workshop on the review of Chapter 154 (Subdivisions and Development Ordinance); no action taken.

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners is holding a special meeting regarding personnel matters. The agenda includes approving the initial Fire Battalion Chief eligibility list and extending employment offers for firefighter/paramedic candidates.

• Approval of Initial Fire Battalion Chief eligibility list
• Conditional employment offers for firefighter/paramedic candidates
• Final employment offer for a firefighter/paramedic candidate

The Lombard Board of Fire and Police Commissioners held a special meeting and approved the Initial Fire Battalion Chief Eligibility List. The board also extended conditional offers of employment to firefighter/paramedics Omar Acevedo and Sam Spagnoli, and final offers to Brandon Gatto and Tyler Gunn. All motions carried unanimously.

• Approved Initial Fire Battalion Chief Eligibility List
• Extended conditional employment offers to firefighter/paramedics Omar Acevedo and Sam Spagnoli
• Extended final employment offers to firefighter/paramedics Brandon Gatto and Tyler Gunn

Village Board of Trustees

The Village Board of Trustees will review several infrastructure contracts, including programs for asphalt paving and concrete rehabilitation. The board will also consider budget amendments for capital projects and water/sewer operations. Additionally, the agenda includes liquor license updates and a zoning variation request.

• $1,244,054.50 contract award to R.W. Dunteman Company for asphalt paving and patching
• $602,007.75 contract award to G&M Cement Construction for concrete rehabilitation
• $98,903.00 contract with Progressive Communications for Village Hall AV upgrades
• Zoning variation request for a six-foot fence at 1024 E Adams Street
• $10,000 settlement agreement in Jason Baygood v. Village of Lombard

The Village Board approved a consent agenda including a $1,244,054.50 contract for the FY2021 Asphalt Paving and Patching Program, awarded to R.W. Dunteman Company. They also approved a $602,007.75 concrete rehabilitation contract, a $97,288.18 crack sealing contract, and a $228,000 bituminous asphalt purchase. Additionally, they passed ordinances on water meter billing, amusement tax, liquor licenses, and a $10,000 settlement in a lawsuit.

• Approved FY2021 Asphalt Paving and Patching Program contract to R.W. Dunteman Company for $1,244,054.50.
• Approved FY2021 Concrete Rehabilitation contract to G&M Cement Construction for $602,007.75.
• Approved FY2021 Crack Sealing Program contract to Denler, Inc. for $97,288.18.
• Approved FY2021 Bituminous Asphalt Purchase contract to DuPage Materials Company for up to $228,000.00.
• Approved settlement of Jason Baygood v. Village of Lombard for $10,000.
• Approved ordinance amending water meter billing for inaccurate meters (Ordinance 7954).
• Approved ordinance amending amusement tax to remove lessons/demonstrations as services (Ordinance 7955).
• Approved ordinance increasing Class 'C' liquor license and issuing to Bat 17 (Ordinance 7959).

Foreign Fire Tax Board

The Foreign Fire Tax Board will review the minutes from the May 26, 2021 meeting. The board will also address unfinished business regarding gear drying racks and a flat top griddle for FS 44.

• Flat Top Griddle for FS 44
• Gear Drying Racks
• Approval of May 26, 2021 meeting minutes

The Foreign Fire Tax Board approved two purchases: a flat top griddle with cover and gas line for Fire Station 44, not to exceed $650, and gear drying racks for the station, not to exceed $500. Both motions passed unanimously with 7 ayes and 0 nays. The board also approved the minutes from the May 26, 2021 meeting. No new business was discussed.

• Approved purchase of flat top griddle, cover, and gas line for FS 44, not to exceed $650 (motion by Putz, seconded by Hillesheim; 7-0).
• Approved purchase of gear drying racks for FS 44, not to exceed $500 (motion by Chief Sander, seconded by Gorvett; 7-0).
• Approved minutes of May 26, 2021 meeting (motion by Campbell, seconded by Trapani; 7-0).

Economic & Community Development Committee

The committee will review a downtown renovation grant application for Corridor Restaurant to install a new sign. The agenda also includes discussion of the Butterfield Road Corridor Plan and economic incentive signage.

• Downtown Improvement & Renovation Grant for 18 W. St. Charles Road
• CMAP Planning Grant for Butterfield Road Corridor Plan
• Potential signage for approved downtown grants
• Approval of May 10, 2021 meeting minutes

The Economic & Community Development Committee approved a Downtown Improvement and Renovation Grant of $2,340.70 for Corridor Restaurant at 18 W. St. Charles Road to install a new sign. The committee also recommended the Village Board authorize the Village Manager to sign a Project Charter for a Butterfield Road Corridor Plan with CMAP. Both votes were 8-0, with one abstention each. No other business was conducted.

• Approved $2,340.70 facade grant for Corridor Restaurant's new sign (8-0, McNicholas abstained).
• Recommended Village Board authorize Village Manager to sign CMAP Project Charter for Butterfield Road Corridor Plan (8-0, Bennett abstained).
• Approved minutes of May 10, 2021 meeting (unanimous).
• Adjourned at 7:48 p.m. (motion by Pike, second by Dillon).

Community Relations Committee

The Community Relations Committee will review a draft policy regarding proclamations and recognitions. Members will also discuss suggestions for the 2021 Lilac Time Photo Contest and receive an update on upcoming community events.

• Review of Proclamation & Recognition Policy draft
• Discussion of options for 2021 Lilac Time Photo Contest
• Update on 2021 community events
• Approval of April 12, 2021 meeting minutes

The Community Relations Committee approved the minutes of the April 12, 2021 meeting and selected the winning photographs for the 2021 Lilac Time Photo Contest: Caitlin Flicek (1st), Jason Sanders (2nd), and Mitch Lebovic (3rd). The committee also approved a draft Proclamation & Recognition Policy and received an update on upcoming community events. All motions passed unanimously.

• Approved the minutes of the April 12, 2021 meeting.
• Selected Caitlin Flicek as 1st place, Jason Sanders as 2nd place, and Mitch Lebovic as 3rd place in the 2021 Lilac Time Photo Contest.
• Approved the draft Proclamation & Recognition Policy.
• Received an update on upcoming community events.

Public Works & Environmental Concerns

The scheduled meeting for the Public Works & Environmental Concerns committee on June 8, 2021, has been cancelled. The next regularly scheduled meeting will be held on July 13th at 6:30 PM.

Special Meeting Board of Trustees

The Board of Trustees will review current initiatives within the Village's Strategic Plan. The meeting includes discussion to provide direction regarding updates to these plan initiatives.

• Review and discussion of the Village of Lombard Strategic Plan initiatives

The Board of Trustees held a special meeting to review the Village's current Strategic Plan and provide direction for updating it. Participants broke into small groups by expertise or committee assignment to identify desired outcomes, key outcome indicators, and targets for priorities including Financial Stability, Economic Development, Communication and Community Image, and Operational Sustainability. Each group presented its plan, and the revised priorities will form the basis of the new strategic plan update. No formal decisions were made; the meeting was adjourned at 11:40 a.m.

• Reviewed current Strategic Plan initiatives and provided direction for updating them
• Identified desired outcomes, key outcome indicators, and targets for four priority areas
• Adjourned special meeting at 11:40 a.m. (6-0)

Special Meeting Board of Trustees

The Board of Trustees will review and discuss the current Village Strategic Plan initiatives. The meeting includes providing direction for updating these initiatives.

• Review of Current Strategic Plan initiatives
• Direction regarding updates to Strategic Plan initiatives

The Board of Trustees held a special meeting to review the Village's current Strategic Plan and discuss updating its initiatives. The session included a SWOT analysis and breakout groups to identify priorities, but no formal decisions or votes were taken on the plan. The meeting adjourned at 8:00 pm with a unanimous vote.

• Adjourned special meeting at 8:00 pm (6-0)

Public Safety & Transportation Committee

This meeting consists of procedural items and information-only reports from the Fire and Police departments. No new business or specific decisions are listed in this agenda.

• Fire Department 2020 Annual Report
• Fire Department March and April 2021 monthly reports
• Police Department 2020 annual reports and enforcement facts
• Police Department 2020 traffic crash and pursuit analysis reports

The Public Safety & Transportation Committee approved the March 3, 2021 minutes unanimously. Members discussed sidewalk trip hazards, the repeal of soliciting funds ordinance, and received reports from the Fire and Police Departments. No other formal decisions were made.

• Approved March 3, 2021 meeting minutes (unanimous)
• Directed resident to contact Village Manager's office for sidewalk injury claim
• Discussed sidewalk cutting work and trip hazard standards
• Discussed solicitor safety and ordinance repeal due to state statute
• Received Fire Department July 2021 monthly report
• Received Police Department reports and accreditation update

Community Promotion & Tourism

The Community Promotion & Tourism Committee received presentations on DuPage County tourism and the 2021 Hotel/Motel budget, and discussed potential use of American Rescue Plan funds for the hospitality sector. No formal decisions were made beyond approving the previous meeting's minutes.

• Approved minutes of March 2, 2021 committee meeting (unanimous)
• Heard DCVB tourism update and discussed industry recovery
• Reviewed mid-year Hotel/Motel budget and COVID-19 impact
• Discussed potential ARP funding for tourism; staff to explore options

Special Meeting Board of Trustees

The Board of Trustees will review and discuss the current Village Strategic Plan initiatives. The meeting includes providing direction for updating these initiatives.

• Review and discussion of Current Strategic Plan initiatives
• Direction regarding updates to Strategic Plan initiatives

The Board of Trustees held a special meeting to review the Village's current Strategic Plan and provide direction for updating it. The meeting was preparatory, with discussion of goals, roles, and team dynamics, including DiSC assessment results. No formal decisions were made; the next planning sessions are scheduled for June 3 and June 5.

• Adjourned the special meeting at 8:05 p.m. (motion carried 6-0)

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will meet to address personnel matters. The agenda includes extending a final offer to a police candidate and a conditional offer to a firefighter/paramedic candidate.

• Final offer of employment for a police candidate
• Conditional offer of employment for a firefighter/paramedic candidate
• Approval of minutes from April 28, 2021, and May 10, 2021

The Board approved payments for pre-employment testing and evaluations, and after an executive session, extended a conditional offer to firefighter/paramedic Tyler Gunn and a final offer to police candidate Joseph Wuorenma. The minutes also note Officer Adilene Ruiz completed her probationary period.

• Approved payment of bills totaling $1,113 for polygraph, personality evaluation, and medical testing
• Extended conditional offer of employment to firefighter/paramedic Tyler Gunn
• Extended final offer of employment to police candidate Joseph Wuorenma
• Approved minutes from April 28 and May 10, 2021 meetings

Foreign Fire Tax Board

The Foreign Fire Tax Board is reviewing several equipment requests and station improvements. This includes potential purchases for Station 44 and a new engine tool. The board will also discuss costs for Class A overcoats.

• Discussion of Class A overcoat costs and member interest
• Purchase of a washer/dryer for FS 45
• Battery-powered extrication tool for the new engine
• Request for chairs for FS 45
• Funding for gear drying racks at Station 44

The Lombard Foreign Fire Tax Board approved four purchases: Class A overcoats (up to $14,000), a washer/dryer for FS 45 (up to $3,000), a battery-powered extrication tool (up to $6,000), and six outdoor chairs for FS 45 (up to $500). All votes were 6-0. Two items—a flat top griddle and gear drying racks—were deferred to the next meeting for more information.

• Approved Class A overcoats purchase up to $14,000 (6-0)
• Approved washer/dryer for FS 45 up to $3,000 (6-0)
• Approved battery-powered extrication tool up to $6,000 (6-0)
• Approved six outdoor chairs for FS 45 up to $500 (6-0)
• Deferred flat top griddle purchase to next meeting
• Deferred gear drying racks discussion to next meeting

Zoning Board of Appeals

The Zoning Board of Appeals will consider a request to allow a fence up to six feet tall in the front yard of 1024 E Adams Street. The petitioner is seeking relief from the four-foot height limit permitted for properties in the R2 Single-Family Residence District. The board will also review minutes from the February 24, 2021 meeting.

• Public hearing for a fence height variation at 1024 E Adams Street
• Approval of February 24, 2021 meeting minutes

The Lombard Zoning Board of Appeals voted 5-0 to recommend approval of a variance allowing a six-foot fence in the front yard at 1024 E Adams Street, where four feet is normally the maximum. The property abuts a commercial parking lot, and the fence will taper to four feet near the sidewalk. The recommendation is subject to four conditions, including obtaining a building permit. The board also approved the minutes from the February 24, 2021 meeting.

• Approved variance ZBA 21-02 for 6-ft front-yard fence at 1024 E Adams St (5-0)
• Approved minutes of Feb 24, 2021 meeting (unanimous)

Village Board of Trustees

The Village Board of Trustees will consider several items, including a $35,000 agreement for July 4th fireworks at Madison Meadows Park. The meeting also includes discussions on downtown business grants and updates to the Village Code regarding trees. Additionally, the board will review contracts for sewer maintenance and auditing services.

• $35,000 fireworks production agreement for July 4th at Madison Meadows Park
• Liquor license increase and approval for Rebel Kitchen + Bar at 225-229 W. St. Charles Road
• Downtown business grants for Shannon's Deli expansion and Brust Funeral Home renovation
• $63,767.75 contract for sanitary sewer inspection and cleaning
• Ordinance to amend Village Code regarding trees in the public right-of-way

The Village Board approved the consent agenda, which included payroll and accounts payable totaling over $3 million, a new Class A/B-II liquor license for Rebel Kitchen + Bar, and several contracts and resolutions. The board also approved two downtown grants: up to $12,250 for Shannon's Deli expansion and up to $50,000 for Brust Funeral Home improvements, with Trustee LaVaque abstaining from both due to his property in the TIF district. An ordinance removing 27 and 29 West Grove Street from the Downtown TIF District was passed, also with LaVaque abstaining.

• Approved consent agenda including payroll/accounts payable totaling $3,026,357.95 (5-0, Militello absent)
• Granted Class A/B-II liquor license to Rebel Kitchen + Bar at 225-229 W. St. Charles Road (Ordinance 7951)
• Approved $35,000 fireworks production agreement with Mad Bomber Fireworks Productions for July 4th (R 21-21)
• Approved $27,263.25 sewer root control contract with Duke's Root Control, Inc. (waiver of bids)
• Approved $63,767.75 sanitary sewer CCTV inspection contract with National Power Rodding Corporation
• Approved $108,075 auditing services contract with Lauterbach & Amen, LLP for FYE 2021-2023
• Approved downtown retail grant up to $12,250 for Shannon's Deli expansion (R 25-21, 4-0-1 abstention)
• Approved downtown improvement grant up to $50,000 for Brust Funeral Home (R 26-21, 4-0-1 abstention)

Plan Commission

The Plan Commission meeting scheduled for May 17, 2021, was cancelled. The next regular scheduled meeting is June 21, 2021.

Public Works & Environmental Concerns

The Public Works & Environmental Concerns committee will review a traffic signal maintenance change order and a proposed mailbox policy amendment. The agenda includes ratifying a $35,000 increase to the Meade Electric contract for repairs at Highland Avenue and Majestic Drive.

• $35,000 change order for traffic signal maintenance at Highland Avenue and Majestic Drive
• Proposed amendment to Village Board Policy 7.A - Mailbox Policy

The Public Works & Environmental Concerns Committee unanimously recommended an amendment to Village Board Policy 7.A regarding mailbox repair/replacements, despite some members questioning the need. They also unanimously ratified Change Order No. 1 for the 2021 Traffic Signal Maintenance contract, increasing it by $35,000 for repair of a traffic signal mast arm at Highland Avenue and Majestic Drive. The committee approved the previous meeting's minutes and agreed to start future meetings at 6:30 PM.

• Approved minutes of previous meeting (unanimous)
• Ratified Change Order No. 1 for traffic signal maintenance, increasing contract with Meade Electric by $35,000 (unanimous)
• Recommended amendment to Village Board Policy 7.A (mailbox policy) to Board of Trustees for approval (unanimous)
• Agreed to change upcoming meeting start time to 6:30 PM

Community Relations Committee

The Village of Lombard Community Relations Committee meeting scheduled for May 10, 2021, has been cancelled. The next committee meeting is scheduled for Monday, June 14, 2021.

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners is holding a special meeting regarding personnel matters. The agenda includes extending a final employment offer to a police candidate. The Board also plans to review polygraph results and extend conditional offers to firefighter/paramedic candidates.

• Final employment offer for a police candidate
• Polygraph reviews for firefighter/paramedic candidates
• Conditional employment offers for firefighter/paramedic candidates

The Lombard Board of Fire and Police Commissioners held a special meeting and authorized the hiring of three firefighter/paramedics. They also extended a final offer of employment to police candidate John Malatia and conditional offers to firefighter/paramedic candidates Michal Furtak and Brandon Gatto. All motions carried unanimously.

• Authorized hiring of three firefighter/paramedics (motion carried)
• Extended final offer of employment to police candidate John Malatia (motion carried)
• Extended conditional offers to firefighter/paramedic candidates Michal Furtak and Brandon Gatto (motion carried)

Economic & Community Development Committee

The committee will review grant applications for Brust Funeral Home at 135 S Main Street and Shannon's Deli at 15 S Park Avenue. Members will also discuss funding levels for the Downtown Improvement and Renovation Grant Program.

• Downtown Improvement & Renovation Grant application for 135 S Main Street
• Downtown Retail Business Grant application for Shannon's Deli expansion at 15 S Park Avenue
• Policy discussion regarding funding levels for the Downtown Improvement and Renovation Grant Program

The Economic & Community Development Committee recommended a $50,000 Downtown Improvement and Renovation Grant for Brust Funeral Home at 135 S. Main Street, and a $12,250 Downtown Retail Business Grant for Shannon's Deli at 15 S. Park Avenue, both to the Village Board. The committee also discussed a policy interpretation on whether grants are per property or per tenant space, but took no formal action.

• Recommended $50,000 façade grant for Brust Funeral Home (8-0, 1 absent)
• Recommended $12,250 retail grant for Shannon's Deli (8-0, 1 absent)
• Approved minutes of April 12, 2021 meeting
• Discussed grant policy on per-property vs. per-tenant funding; no action taken

Village Board of Trustees

The Village Board will consider a conditional use request for a kennel at 740 E. St. Charles Road. The agenda also includes architectural services for the Carriage House Addition Project and an amendment to the tree ordinance. Additionally, the board will review various payroll and accounts payable items.

• Conditional use request for a kennel at 740 E. St. Charles Road
• $37,000 contract with Flint Architects for Carriage House Addition Project
• $35,000 increase to Meade Electric for traffic signal maintenance
• Up to $201,385 purchase of water meters from Water Resources, Inc.
• Ordinance amendment regarding the village tree ordinance

The Village Board approved a conditional use permit for a kennel at 740 E. St. Charles Road, passing Ordinance 7949 on the consent agenda. The board also approved several resolutions and appointments, including a $37,000 architectural services contract for the Carriage House addition and a $201,385 water meter purchase. All items were approved as part of the consent agenda with a 6-0 vote.

• Approved conditional use for kennel at 740 E. St. Charles Road (Ordinance 7949)
• Approved $37,000 contract with Flint Architects for Carriage House addition (R 15-21)
• Approved $35,000 change order for traffic signal repair at Highland and Majestic (R 16-21)
• Approved MOU with Lombard Historical Society for Carriage House (R 17-21)
• Authorized NIMEC as electricity broker for street lighting bids (R 18-21)
• Approved $201,385 purchase of water meters from Water Resources, Inc.
• Approved appointments of committee chairpersons and alternates
• Approved payroll and accounts payable totaling $4,015,697.81

Board of Building Appeals

The Village of Lombard Board of Building Appeals has cancelled its regular meeting scheduled for Wednesday, May 5, 2021. The agenda indicates that the next regular scheduled meeting will be held on August 4, 2021. No specific decisions, proposals, or public hearings are listed for the cancelled session.

• Meeting cancelled
• Next regular meeting scheduled for August 4, 2021

The May 5, 2021 meeting of the Board of Building Appeals was cancelled. The next regular scheduled meeting is August 4, 2021. No substantive decisions were made.

• Meeting cancelled

Public Safety & Transportation Committee

The May 5, 2021, meeting of the Lombard Public Safety & Transportation Committee was cancelled. The next regularly scheduled meeting is June 2, 2021.

Community Promotion & Tourism

The Community Promotion & Tourism Committee meeting scheduled for May 4, 2021, was cancelled. The next meeting is scheduled for Tuesday, June 1, 2021.

Zoning Board of Appeals

The scheduled meeting for the Lombard Zoning Board of Appeals on April 28, 2021, was cancelled. The next regular meeting is scheduled for May 26, 2021.

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will meet to address several personnel matters. This includes extending final and conditional employment offers to police candidates and reviewing a polygraph for a firefighter/paramedic candidate.

• Final employment offer for a police candidate
• Conditional employment offers for police candidates
• Polygraph review for a firefighter/paramedic candidate

The Lombard Board of Fire and Police Commissioners approved payments for candidate testing and polygraph services, and approved minutes from the prior meeting. After an executive session, the board extended a final offer of employment to police candidate Ethan Loh and conditional offers to John Malatia and Joseph Wuorenma, while sending denial letters to police candidate Raul Mexicano-Loredo and firefighter/paramedic candidate Timothy Tesch.

• Approved payment of bills including polygraph and medical testing invoices
• Approved minutes from March 24, 2021 meeting
• Extended final offer of employment to police candidate Ethan Loh
• Extended conditional offers of employment to police candidates John Malatia and Joseph Wuorenma
• Sent denial letter of employment to police candidate Raul Mexicano-Loredo
• Sent denial letter of employment to firefighter/paramedic candidate Timothy Tesch

Foreign Fire Tax Board

The Lombard Foreign Fire Tax Board is meeting to address unfinished business and new items. The board will discuss purchasing a stereo for the FS 44 apparatus bay, Class A overcoats, and bed toppers for FS 45.

• New Stereo for Apparatus Bay at FS 44
• Class A Overcoats
• Purchase of Bed Toppers for FS 45

The Foreign Fire Tax Board approved three expenditures: a new stereo system for the apparatus bay at Station 44 (not to exceed $650), new bed toppers for Station 45 (not to exceed $2,000), and continued gym equipment maintenance at $440 per year. The board also approved the March 9, 2021 meeting minutes. A proposal for Class A overcoats was deferred to the next meeting pending further research.

• Approved new stereo system for apparatus bay at FS 44, not to exceed $650 (6-0)
• Approved purchase of bed toppers for FS 45, not to exceed $2,000 (6-0)
• Approved continued gym equipment maintenance at $440 per year (6-0)
• Approved minutes of March 9, 2021 meeting (6-0)
• Deferred Class A overcoats to next meeting for further research

Lombard Historic Preservation Commission

The meeting includes the approval of January 19, 2021, minutes and several committee reports. No new business or specific projects are listed on the agenda.

• Approval of January 19, 2021 minutes
• Local Landmarks report
• Finance report
• Personnel report
• Cemetery report

The Lombard Historic Preservation Commission met remotely on April 20, 2021, and approved the minutes from January 19, 2020, with no changes. The commission also discussed street lighting and decided to draft a letter to the Village Manager for further information. No other substantive decisions were made; reports were given on landmarks, budget, personnel, and historical society activities.

• Approved minutes of January 19, 2020 meeting (unanimous)
• Decided to draft letter to Village Manager regarding street lighting

Plan Commission

The Lombard Plan Commission voted 6-0 to recommend approval of a conditional use permit for Four Paws, a dog daycare/boarding/training business, to relocate to 740 E. St. Charles Road. The recommendation will go to the Village Board for final decision. The commission also approved the minutes of the March 15, 2021 meeting and discussed a potential annexation and development at the southwest corner of Route 53 and Pleasant Lane.

• Recommended approval of conditional use for Four Paws kennel at 740 E. St. Charles Road (6-0)
• Approved minutes of March 15, 2021 meeting (5-0, 1 abstention)

Village Board of Trustees

The Village Board repealed its ordinance banning solicitation for contributions on highways and removed the related Illinois Vehicle Code reference from the Traffic Code, following a federal court ruling that such restrictions are unconstitutional. The Board also approved the consent agenda, which included several ordinances, resolutions, and contracts, all passed unanimously (6-0).

• Repealed Peddlers and Solicitors Section 118.10 (Ordinance 7947, 6-0)
• Amended Traffic Code to remove unconstitutional solicitation ban (Ordinance 7948, 6-0)
• Approved Downtown Improvement Grant for Rebel Restaurant & Bar up to $27,427.50 (Resolution R 14-21)
• Awarded catch basin cleaning contract to National Power Rodding, not to exceed $60,000
• Awarded Water & Sewer Pump Station Arc Flash project to Seam Group, LLC, not to exceed $29,901
• Awarded Wilson Avenue Path Connections contract to Globe Construction, Inc., $72,219.33
• Approved $40,000 settlement in Sinnott v. Village of Lombard
• Approved 4-year Rebound Illinois services agreement totaling $72,721.43

Public Works & Environmental Concerns

The committee will consider an ordinance amendment regarding street trees and a concept plan for downtown sidewalks. Staff recommends supporting the current project direction for the sidewalk plan. This meeting is being held remotely due to COVID-19 restrictions.

• Ordinance 210096 amending Title 9, Chapter 99 - Street Trees
• Downtown Sidewalks Concept Plan review

The Public Works & Environmental Concerns Committee recommended an ordinance amending Title 9, Chapter 99 (Street Trees) to the Board of Trustees for approval, passing 4-3. The committee also expressed support for the Downtown Sidewalks Concept Plan. The meeting included a review of the 2020-2021 snow season and adjourned.

• Recommended street tree ordinance to Board (4-3)
• Supported Downtown Sidewalks Concept Plan direction
• Approved previous meeting minutes (6-0, 1 abstention)

Community Relations Committee

The Committee will review technology upgrades for broadcasting Village Board and Plan Commission meetings at Village Hall. The agenda also includes a review of the 2021 Page Freezer contract renewal and options for the 2021 Lilac Time Photo Contest.

• Technology updates for Village Board Room and Community Room
• Review of 2021 Page Freezer contract renewal
• Options for the 2021 Lilac Time Photo Contest

The Community Relations Committee approved a technology upgrade project for the Village Board Room and Community Room, and renewed the Page Freezer social media archival contract through March 14, 2022. Both motions passed unanimously. The committee also recommended focusing the 2021 Lilac Time Photo Contest on Best Lilac Photos, with winners to be selected at the June 14 meeting.

• Approved Technology Update Project for Village Board Room and Community Room (unanimous)
• Approved Page Freezer contract renewal through March 14, 2022 (unanimous)
• Recommended 2021 Photo Contest focus on Best Lilac Photos

Economic & Community Development Committee

The committee will review a Downtown Improvement and Renovation Grant application for Rebel Restaurant & Bar at 229 W. St. Charles Road. The agenda also includes the approval of March 11, 2021 meeting minutes and information regarding downtown Lombard developments.

• Downtown Improvement & Renovation Grant application for Rebel Restaurant & Bar (229 W. St. Charles Road)
• Approval of March 11, 2021 meeting minutes
• Information regarding downtown Lombard developments

The Economic & Community Development Committee recommended approval of a $27,427.50 Downtown Improvement and Renovation Grant (Façade Grant) for Rebel Restaurant & Bar at 229 W. St. Charles Road. The grant will support exterior façade work as part of a larger renovation of the property. The recommendation will go to the Village Board for consideration at its April 15, 2021 meeting. The vote was 8-0, with one member absent.

• Recommended approval of $27,427.50 façade grant for Rebel Restaurant & Bar (8-0, 1 absent)
• Approved minutes of March 11, 2021 meeting

Public Safety & Transportation Committee

The scheduled meeting for the Lombard Public Safety & Transportation Committee on April 7, 2021, has been cancelled. The next regular meeting is scheduled for May 5, 2021.

Community Promotion & Tourism

The scheduled meeting for the Community Promotion & Tourism Committee on April 6, 2021, has been cancelled. The next committee meeting is scheduled for May 4, 2021.

Village Board of Trustees

The Village Board will consider an economic incentive agreement for a $159 million development at 600-690 East Butterfield Road. This project includes a golf social location, restaurant, and potential multifamily housing. The meeting also includes reviews of several zoning requests and village code amendments.

• Economic incentive up to $27.5 million for the Hoffmann Development project
• Conditional use request for an athletic learning center at 1060 North DuPage Avenue
• Zoning variances for a new apartment building at 215 S. Westmore Meyers Road
• Contract for sanitary sewer investigation in Olde Towne Area for $75,647
• Appropriation of $1,248,650 in Motor Fuel Tax funds for road and street maintenance

The Village Board approved an economic incentive agreement with Hoffmann 600 Lombard, LLC for a $159 million redevelopment at 600-690 East Butterfield Road, including a golf social venue, restaurant, fuel center, retail, up to 400 multifamily units, and a connection road. The Village will reimburse up to $27.5 million over 16 years from TIF and sales tax revenues. The board also passed ordinances for a conditional use at 1060 North DuPage Avenue, a liquor license for Tsuki Sushi, and first readings for fee-in-lieu and apartment variances. All items were approved on the consent agenda.

• Approved Ordinance 7940: Economic incentive agreement with Hoffmann 600 Lombard, LLC for redevelopment at 600-690 East Butterfield Road, with reimbursement up to $27,500,000 over 16 years.
• Approved Ordinance 7938: Conditional use for an athletic learning center at 1060 North DuPage Avenue (10th Planet Lombard).
• Approved Ordinance 7939: Increased Class C liquor licenses by one and granted license to Tsuki Sushi Inc. at 1005 E. St. Charles Road.
• Passed first reading of Ordinance 7945: Text amendment for fees in lieu of public improvements and improvements in non-Village rights-of-way.
• Passed first reading of Ordinance 7946: Variances for an apartment building at 215 S. Westmore Meyers Road, including density for 15 units.
• Adopted Resolution R 11-21: Change order decreasing water/sewer supply contract with Core & Main by $22,500.
• Adopted Resolution R 12-21: Contract with Baxter & Woodman for $75,647 for sanitary sewer investigation in Olde Towne area.
• Adopted Resolution R 13-21: Supplemental MFT appropriation of $1,248,650 for salt, resurfacing, and street lighting, bringing total to $3,572,650.

Zoning Board of Appeals

The scheduled meeting for the Lombard Zoning Board of Appeals on March 24, 2021, was cancelled. The next regular meeting is scheduled for April 28, 2021.

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will meet to approve the Final Firefighter Eligibility List. The meeting also includes extending conditional employment offers to two police candidates.

• Approval of the Final Firefighter Eligibility List
• Conditional employment offers for two police candidates
• Approval of February 24 and March 5, 2021 meeting minutes

The Board approved the 2021 Entry-Level Firefighter Eligibility List and approved payment of all bills, including invoices for medical testing, legal services, polygraphs, and recruitment. After an executive session, the Board voted to send a denial letter to police candidate Megan Gorecki and to extend a conditional offer of employment to police candidate Ethan Loh. The meeting was adjourned at 8:16 a.m.

• Approved minutes from February 24, 2021 and March 5, 2021 meetings
• Approved payment of all bills totaling $6,639.00
• Approved the 2021 Entry-Level Firefighter Eligibility List
• Approved sending a denial letter of employment to police candidate Megan Gorecki
• Approved extending a conditional offer of employment to police candidate Ethan Loh

Village Board of Trustees

The Village Board will consider an economic incentive agreement for the Hoffmann Development project. The agenda also includes cyber security contracts, tourism grants, and traffic code amendments.

• Economic incentive of up to $27,500,000 for the Hoffmann Development project
• $129,992.71 contract award for cyber security services to ThinkGard LLC
• Zoning variation for a side yard setback reduction at 217 S. Brewster Avenue
• $10,000 tourism grant for the Glenbard East High School Boosters Ale Fest
• Amendment to North Broadview traffic code regarding commercial truck parking

The Village Board passed on first reading an ordinance authorizing an economic incentive agreement with Hoffmann 600 Lombard, LLC for the redevelopment of the 27.55-acre property at 600-690 East Butterfield Road. The agreement would reimburse the developer up to $27.5 million over 16 years (or 18 if the property is removed from Business District No. 2) from TIF and sales tax revenues. The project, estimated at $159 million, includes a Golf Social, a restaurant, a fuel center, retail, up to 400 multifamily units, and a connection road. The matter was placed on the consent agenda for second reading on April 1, 2021.

• Approved minutes of the March 4, 2021 regular meeting (5-0, with one absent).
• Approved the consent agenda, including payroll and accounts payable totaling $2,582,516.25, and several ordinances and resolutions.
• Passed Ordinance 7933 (ZBA 21-01) granting a side yard setback variation at 217 S. Brewster Avenue.
• Passed Ordinance 7934 amending the Traffic Code to remove No Parking signage and add No Commercial Truck Parking on North Broadview.
• Passed Ordinance 7935 amending waste collection fee rates effective April 1.
• Passed Ordinance 7936 granting a Class 'U' liquor license to NachoRita at 14 W. St. Charles Road.
• Passed Ordinance 7937 amending the Building Code (Title 15, Chapter 150).
• Adopted Resolution R 10-21 approving a $33,130 contract with Robinson Engineering for downtown sidewalk design.

Plan Commission

The commission will hold public hearings on zoning requests for an apartment building and a learning center. They will also discuss text amendments regarding developer fees and public improvements. Additionally, the commission will swear in a new member.

• Zoning conditional use for a learning center at 1060 N. DuPage Avenue
• Variances for an apartment building at 215 S. Westmore Meyers Road
• Text amendment regarding fees in lieu of public improvements
• Swearing in of new member Tony Invergo

The Lombard Plan Commission voted 4-1 to recommend the Village Board approve a conditional use permit for a martial arts training center at 1060 N. DuPage Avenue, and voted 4-1 to recommend approval of a 15-unit apartment building at 215 S. Westmore Meyers Road, which requires four zoning variances. The Commission also voted 5-0 to recommend approval of text amendments to the Village Code regarding fees in lieu of public improvements and public improvements in rights-of-way not controlled by the Village. The meeting was held virtually due to COVID-19 restrictions.

• Recommended approval (5-0) of conditional use permit for a learning center/indoor athletic training facility at 1060 N. DuPage Avenue, subject to four conditions.
• Recommended approval (4-1) of a 15-unit apartment building at 215 S. Westmore Meyers Road, subject to four conditions, including granting variances for setbacks, landscaping, and density.
• Recommended approval (5-0) of text amendments to Chapter 154 of the Village Code regarding fees in lieu of public improvements and public improvements in rights-of-way not controlled by the Village.
• Approved the minutes of the January 25, 2021 meeting.
• Adjourned the meeting at 8:17 p.m.

Finance & Administration Committee

The Finance & Administration Committee will discuss reserve policy and stimulus direction. The committee is also scheduled to review the January 2021 monthly financial report and approve minutes from the January 25, 2021 meeting.

• Discussion of reserve policy and stimulus (Item 210094)
• Review of January 2021 monthly financial report
• Approval of January 25, 2021 meeting minutes

Economic & Community Development Committee

The committee will consider an amended economic incentive agreement with Hoffmann 600 Lombard LLC regarding the property at 600-690 E. Butterfield Road. The agreement relates to a proposed mixed-use commercial and residential redevelopment. The meeting also includes the approval of minutes from the February 8, 2021, meeting.

• Amended economic incentive agreement for 600-690 E. Butterfield Road
• Approval of February 8, 2021, meeting minutes

The Economic & Community Development Committee voted to concur with staff's amended recommendation for the economic incentive agreement with Hoffmann 600 Lombard LLC for the mixed-use development at 600-690 E. Butterfield Road. The incentive remains $27.5 million, but the amendment removes the property from Business District 2 and extends the pay-as-you-go term from 16 to 18 years. The Village will review the Business District removal, and the TIF remains unchanged. The committee also approved the February 8, 2021 meeting minutes.

• Approved minutes of the February 8, 2021 meeting
• Recommended concurrence with staff recommendation for amended economic incentive agreement with Hoffmann 600 Lombard LLC
• Amended the staff recommendation by changing the word 'about' to 'amount' in the conditions
• Retained the $27.5 million incentive amount for the project
• Supported the request to remove the property from Business District 2 and extend the incentive term to 18 years

Foreign Fire Tax Board

The Foreign Fire Tax Board is reviewing several items related to Station 44 and personnel needs. The agenda includes discussions on gym membership reimbursements and station equipment updates.

• Class A Overcoats
• Chairs for FS 44
• Gym membership reimbursement up to $25
• Replacing an elliptical machine with a bike at FS 44
• EMS Jump Bags

The Foreign Fire Tax Board approved several purchases: a new exercise bike for Fire Station 44 (not to exceed $2,500) and the auction of the old elliptical machine; EMS jump bags for vehicles at 50% of cost (not to exceed $2,000); and outdoor chairs for Station 44. The board deferred decisions on Class A overcoats and a new stereo system to the next meeting. A proposal to cover gym memberships for fire department members was discussed but no motion was made.

• Approved purchase of a bike for FS 44 not to exceed $2,500 and auction of the elliptical machine (7-0).
• Approved purchase of EMS jump bags at 50% of cost, not to exceed $2,000 (7-0).
• Approved outdoor chairs for FS 44 (prior approval, purchase to be made by FF/PM Putz).
• Deferred decision on Class A overcoats to next meeting.
• Deferred decision on new stereo for apparatus bay to next meeting.
• No action taken on gym membership proposal.

Public Works & Environmental Concerns

The committee will review amendments to the Street Lighting Policy regarding maintenance and standards. They will also discuss recommendations for the FY2021 Asphalt Paving Program. A concrete rehabilitation program item is noted as pending distribution.

• Amendment to Street Lighting Policy 6.C. (210077)
• FY2021 Asphalt Paving Program recommendations (210087)
• Concrete Rehabilitation Program (210088)

The Public Works & Environmental Concerns Committee recommended approval of an amendment to Village Board Policy 6.C. (Street Lighting Policy) to the Board of Trustees. The committee also unanimously concurred with the recommended streets for the FY2021 Asphalt Paving Program and the FY2021 Concrete Rehabilitation Program, including an addition of Harding between Charlotte and Main St. due to water main breaks. The minutes from the February 2021 meeting were approved unanimously.

• Approved minutes from the February 2021 meeting (unanimous).
• Recommended to the Board of Trustees approval of the amendment to Village Board Policy 6.C. - Street Lighting Policy (unanimous).
• Concurred with the recommended streets for the FY2021 Asphalt Paving Program (unanimous).
• Concurred with the recommended streets for the FY2021 Concrete Rehabilitation Program, including the addition of Harding between Charlotte and Main St. (unanimous).

Community Relations Committee

The March 8, 2021, meeting of the Lombard Community Relations Committee has been cancelled. The next scheduled meeting is April 12, 2021.

Economic & Community Development Committee

The scheduled meeting for March 8, 2021, has been cancelled. A special meeting is now scheduled for March 11, 2021, and the next regular meeting is set for April 12, 2021.

The March 8, 2021 meeting of the Economic & Community Development Committee was cancelled. A special meeting is scheduled for March 11, 2021, and the next regular meeting is set for April 12, 2021. The minutes contain only the cancellation notice and the standard agenda, with no decisions or actions taken.

• Cancelled the March 8, 2021 regular meeting
• Scheduled a special meeting for March 11, 2021
• Scheduled the next regular meeting for April 12, 2021

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will hold a special meeting to approve the 2021 Initial Firefighter/Paramedic Eligibility List. The agenda also includes an executive session regarding personnel matters, such as employment, compensation, or discipline.

• Approval of the 2021 Initial Firefighter/Paramedic Eligibility List
• Executive session regarding employee appointment, compensation, or discipline

The Lombard Board of Fire and Police Commissioners held a special meeting and approved the Initial Firefighter/Paramedic 2021 Eligibility List. The motion was made by Chairman Thomas Rachubinski and seconded by Secretary Kyle Dolan, and it carried. The meeting adjourned shortly after at 7:01 a.m.

• Approved the Initial Firefighter/Paramedic 2021 Eligibility List (motion carried).
• Adjourned the special meeting at 7:01 a.m. (motion carried).

Village Board of Trustees

The Village Board approved the consent agenda, which included ordinances on commuter parking fee suspension, collection box regulations, zoning text amendments, and a car wash conditional use, as well as resolutions on community solar and a paramedic services agreement. The board also approved a license agreement with Tuxedo T-Shirt, LLC for a parking lot use.

• Approved consent agenda with payroll and accounts payable totaling $2,485,991.72 (6-0)
• Approved Ordinance 7924 suspending Metra commuter parking fees through June 30, 2021
• Approved Ordinance 7925 and 7926 regulating collection boxes and removing attendant collection centers
• Approved Ordinance 7927 allowing 6-foot fences in corner side yards
• Approved Ordinance 7928 removing 25% extra open space requirement for Planned Developments
• Approved Ordinance 7929 extending zoning revocation dates from 1 to 2 years
• Approved Ordinance 7930 for car wash at 352 E. Roosevelt Road with conditional use and setback variance
• Approved Ordinance 7932 license agreement with Tuxedo T-Shirt, LLC (7-0)

Public Safety & Transportation Committee

The committee will consider a staff request to replace existing parking signs with 'No Commercial Truck Parking' signage south of North Avenue. The meeting also includes information-only reports from the Fire and Police departments.

• Signage change at Broadview Avenue, south of North Avenue
• Fire Department reports
• Police Department reports

The Public Safety & Transportation Committee voted unanimously to recommend to the Board of Trustees a staff request to remove the existing 'No Parking 7am-4pm, Monday through Friday' signage on Broadview Avenue south of North Avenue and install 'No Commercial Truck Parking' signage instead. The committee also approved the minutes from the November 4, 2020 meeting. Fire and police department annual reports were presented for information only, with no decisions made on those items.

• Approved removal of 'No Parking 7am-4pm' signage and installation of 'No Commercial Truck Parking' signage on Broadview Avenue south of North Avenue, recommended to Board of Trustees (unanimous)
• Approved minutes of November 4, 2020 meeting (unanimous)

Community Promotion & Tourism

The Community Promotion & Tourism Committee approved two local tourism grants from Hotel/Motel funds: $10,000 to Glenbard East High School Boosters for Ale Fest and $7,000 to the DuPage Convention and Visitors Bureau for the Lombard Cycling Classic. Both events are scheduled for 2021 but may be cancelled or rescheduled due to the pandemic. The committee also approved the minutes of the February 2, 2021 meeting.

• Approved $10,000 grant to Glenbard East Boosters for Ale Fest (June 12, 2021), with possible rescheduling to September/October.
• Approved $7,000 grant to DuPage Convention and Visitors Bureau for Lombard Cycling Classic (July 20, 2021), contingent on community participation.
• Approved minutes of the February 2, 2021 committee meeting.

Zoning Board of Appeals

The Zoning Board of Appeals will consider a request to reduce a side yard setback at 217 S. Brewster Avenue for a home addition. The meeting also includes the approval of October 28, 2020 minutes and a report on 2020 ZBA cases.

• Side yard setback reduction for 217 S. Brewster Avenue

The Lombard Zoning Board of Appeals voted 5-0 to recommend approval of a variance to reduce the required interior side yard setback from six feet to four feet for a second-story addition at 217 S. Brewster Avenue. The property owner, Vince Palmisano, plans to add two bedrooms and a bathroom in the attic. The board added a condition requiring the structure to conform to zoning if damaged over 50% of its value. The board also approved the October 28, 2020 meeting minutes.

• Approved variance for 217 S. Brewster Ave. to reduce side yard setback from 6' to 4' (5-0)
• Approved minutes of October 28, 2020 meeting (unanimous)

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will consider final employment offers for police and firefighter/paramedic candidates. The agenda also includes proposed promotions for two fire personnel and the destruction of employment applications from 1990 to 2015.

• Promotion of Mike Ringa to Fire Battalion Chief and Tim Gorvett to Fire Lieutenant
• Final employment offers for a police candidate and a firefighter/paramedic candidate
• Destruction of police and fire employment applications from 1990-2015
• Update on the firefighter/paramedic entry-level testing process

The Board approved final job offers to police candidate Christine Clemons and firefighter/paramedic candidate Michael Beckley. It also promoted Fire Lieutenant Mike Ringa to Fire Battalion Chief and Firefighter/paramedic Tim Gorvett to Fire Lieutenant. The Board approved destroying police/fire employment applications from 1990-2015 and approved a $616 attorney fee invoice.

• Approved final offer of employment to police candidate Christine Clemons
• Approved final offer of employment to firefighter/paramedic candidate Michael Beckley
• Promoted Fire Lieutenant Mike Ringa to Fire Battalion Chief
• Promoted Firefighter/paramedic Tim Gorvett to Fire Lieutenant
• Approved destruction of police/fire employment applications from 1990-2015
• Approved payment of $616.00 attorney fee invoice to Klein, Thorpe and Jenkens
• Approved minutes of January 8 and January 22, 2021 meetings

Village Board of Trustees

The Village Board of Trustees will consider several zoning text amendments, including changes to corner yard fence heights and open space requirements. The board is also reviewing various tourism grants for the upcoming Lilac Festival. Additionally, the meeting includes discussions on police civilian labor agreements and construction extensions.

• Proposed increase of corner side yard fences from four to six feet
• Time extension request for Holiday Inn Express at 451 E. North Avenue
• Conditional use and variance request for a car wash at 352 E. Roosevelt Road
• Four-year agreement with Teamsters Local 700 for police civilian employees
• Tourism grants totaling $31,000 for Lilac Festival programs

The Village Board approved four local tourism grants totaling $31,000 for 2021 Lilac events, with funding contingent on COVID-19 restrictions. The board also passed several ordinances on consent, including a time extension for a Holiday Inn Express and zoning text amendments. All votes were 5-0 with one trustee absent.

• Approved $6,000 grant to Lombard Jr. Women's Club for Lilac Princess Program (5-0)
• Approved $5,000 grant to Lombard Chamber of Commerce for Lilac Time Art & Craft Fair (5-0)
• Approved $2,000 grant to Lombard Garden Club for Lilac Sale (5-0)
• Approved $18,000 grant to Lombard Lilac Festival Parade Committee for Lilac Parade (5-0)
• Approved consent agenda including payroll and accounts payable totaling $3,618,249.92 (5-0)
• Passed Ordinance 7921 extending Holiday Inn Express construction start to March 5, 2023 (consent)
• Passed Ordinance 7922 allowing irrigation wells on CR-zoned properties over 25 acres (consent)
• Passed first reading of zoning text amendments for fences, open space, revocation dates, car wash, and zoning map (consent)

Plan Commission

The scheduled Plan Commission meeting for February 15, 2021, was cancelled. The next regular meeting is scheduled for March 15, 2021.

The February 15, 2021 Plan Commission meeting was cancelled. No decisions were made. The next regular scheduled meeting is March 15, 2021.

Public Works & Environmental Concerns

The Public Works & Environmental Concerns Committee is reviewing several village code amendments. These include regulations for irrigation wells on large properties and fees related to public improvements. The committee will also consider a recommendation for the Community Solar Clearinghouse Solution Program.

• Ratification of a $5,556.64 increase to the Globe Construction restoration contract
• Ordinance amendment regarding irrigation wells on properties over 25 acres
• Recommendation for the Community Solar Clearinghouse Solution Program
• Text amendment regarding fees in lieu of public improvements

Economic & Community Development Committee

The committee will discuss property and business regulations regarding charitable collection boxes. The agenda also includes updates on COVID-19 grant programs, major projects, and online permit implementation.

• Business regulations for charitable collection boxes
• Approval of December 14, 2020 meeting minutes
• COVID State and County grant programs update
• Major Projects Update
• On-Line Permit Implementation Presentation 2020

The Economic & Community Development Committee voted 8-0 to recommend that the Village Board approve a new Chapter 129 regulating charitable collection boxes. The committee also approved the minutes from the December 14, 2020 meeting. No other substantive decisions were made; other items were informational only.

• Recommended Village Board approve new Chapter 129: Collection Box Regulations (8-0)
• Approved minutes of December 14, 2020 meeting (8-0)

Community Relations Committee

The scheduled meeting for the Lombard Community Relations Committee on February 8, 2021, was cancelled. The next committee meeting is scheduled for March 8, 2021.

Village Board of Trustees

The Village Board of Trustees will review ordinances regarding liquor license updates due to business changes and new ownership. The board is also considering contracts for tree planting, sewer services, and concrete work. Additionally, the meeting includes approval of recent village payroll and accounts payable.

• $358,000.00 contract for FY2021 Concrete Flatwork with Globe Construction, Inc.
• $98,000.00 contract for parkway tree planting via Suburban Tree Consortium
• Up to $40,000.00 contract for sewer lateral rodding with All Plumbing & Sewer Services, Inc.
• Ordinance updates for liquor licenses at 94 Yorktown Center and 20 W. St. Charles Road
• $5,556.64 increase to the driveway, curb, and sidewalk restoration program contract

The Village Board approved the consent agenda, which included payroll and accounts payable totaling over $2.8 million, three liquor license ordinance amendments, and several contracts. The board also approved a resolution for a change order to a sidewalk restoration contract and appointments to the Plan Commission.

• Approved payroll for period ending Jan 16, 2021 ($879,181.70)
• Approved accounts payable for period ending Jan 22, 2021 ($1,001,171.13)
• Approved accounts payable for period ending Jan 29, 2021 ($931,564.48)
• Passed Ordinance 7918 reducing Class C liquor licenses by one (Buona Beef no longer at 498 E. Roosevelt Rd)
• Passed Ordinance 7919 transferring Class Z liquor license to Rock Bottom Group LLC at 94 Yorktown Center
• Passed Ordinance 7920 transferring Class F liquor license to Sha Vansh Corp at 20 W. St. Charles Rd
• Adopted Resolution R 6-21 approving change order No. 2 for FY2020 Driveway Apron, Curb and Sidewalk Restoration ($5,556.64 increase)
• Approved contract for sewer lateral rodding with All Plumbing & Sewer Services (up to $40,000)

Public Safety & Transportation Committee

The scheduled meeting for the Lombard Public Safety & Transportation Committee on February 3, 2021, was cancelled. The next regularly scheduled meeting is March 3, 2021.

Board of Building Appeals

The Board will consider text amendments to Title 15, Chapter 150 of the Village Building Code. The agenda also includes updates on construction permits and new ComEd electrical service requirements.

• Text Amendments to Title 15, Chapter 150 (Building Code)
• Update on ComEd requirement for front yard electrical services
• Update on digital permits and virtual inspections

The Board of Building Appeals recommended approval of proposed text amendments to Title 15, Chapter 150 of the Village Code, which update the building code to align with the 2018 International Codes. The amendments include changes to garage door openings, foundation requirements for detached garages, shingle standards, and foundation wall reinforcement. The recommendation was approved by a 4-0 vote, with one member absent.

• Recommended approval of text amendments to Title 15, Chapter 150 (4-0)
• Approved minutes of November 4, 2020 (unanimous)

Community Promotion & Tourism

The Community Promotion & Tourism Committee will consider four local tourism grant requests funded by Hotel/Motel funds. These applications support various programs and events related to the upcoming Lilac season. The meeting will be held remotely due to COVID-19 restrictions.

• $6,000 grant for Lilac Princess Program
• $5,000 grant for Lilac Time Art & Craft Fair
• $2,000 grant for Lilac Sale
• $18,000 grant for Lombard Lilac Parade
• Approval of October 27, 2020 meeting minutes

Zoning Board of Appeals

The scheduled meeting for the Village of Lombard Zoning Board of Appeals on January 27, 2021, was cancelled. The next regular meeting is scheduled for February 24, 2021.

Plan Commission

The Plan Commission will review several proposed changes to the Lombard Zoning Ordinance. These include updates to fence heights, collection box regulations, and open space requirements for Planned Developments. The commission will also consider a conditional use request for a car wash at 352 E. Roosevelt Road.

• Conditional use and setback variance for a car wash at 352 E. Roosevelt Road
• Text amendment to increase corner side yard fence height from four to six feet
• Text amendment regarding collection boxes in B3, B4, B4A, and I districts
• Text amendment to remove extra open space requirements for Planned Developments
• Text amendment to change zoning revocation dates from one year to two years

The Lombard Plan Commission voted 5-0 to recommend approval of five zoning text amendments (collection boxes, fences, open space, revocation dates, and withdrawal of clear line of sight) and a conditional use/variance for a car wash at 352 E. Roosevelt Road. All recommendations go to the Village Board for final action.

• Withdrew PC 21-04 (Clear Line of Sight definition) (5-0)
• Recommended approval of PC 21-01 to make collection boxes a permitted use (5-0)
• Recommended approval of PC 21-05 to allow 6-foot fences in corner side yards (5-0)
• Recommended approval of PC 21-06 to remove 25% extra open space requirement for Planned Developments (5-0)
• Recommended approval of PC 21-07 to extend zoning revocation from 12 to 24 months (5-0)
• Recommended approval of PC 21-08 for car wash at 352 E. Roosevelt Rd with 4 conditions (5-0)
• Approved minutes of December 21, 2020 meeting (5-0)
• Adjourned at 7:39 p.m. (5-0)

Finance & Administration Committee

The Finance & Administration Committee will discuss the COVID-19 deficit and related policy direction. The meeting also includes a summary of 2020 stimulus grants and loans and a review of the proposed 2022 budget calendar.

• Update on COVID-19 deficit and policy direction
• Summary of 2020 stimulus grants and loans
• Review of proposed 2022 budget calendar
• Monthly financial report for December 2020

Board of Fire and Police Commissioners

The Board will discuss the promotional testing process for Fire Battalion Chief and select a vendor. The meeting includes decisions on conditional employment offers for firefighter/paramedic and police officer candidates. Additionally, the Board will receive an update on the firefighter entry-level exam.

• Selection of a vendor for Fire Battalion Chief promotional testing
• Approval of conditional employment offers for a firefighter/paramedic and a police officer
• Update on the firefighter entry-level exam
• Decision on background investigations for a firefighter/paramedic candidate

The Board approved a conditional offer of employment to firefighter/paramedic candidate Michael Beckley and sent denial letters to two other candidates. They also approved payment of bills, approved TPS to handle the Fire Battalion Chief promotional testing process, and agreed that the Fire Department will handle oral interviews for entry-level testing.

• Approved conditional offer of employment to firefighter/paramedic candidate Michael Beckley
• Approved denial letters to firefighter/paramedic candidate Nicholas Slaboszewski and police candidate Sean Knudtson
• Approved payment of bills totaling $1,105.00 for candidate testing
• Approved vendor TPS to handle Fire Battalion Chief promotional testing process
• Agreed Fire Department will handle oral interviews for firefighter/paramedic entry-level testing

Village Board of Trustees

The Village Board approved a series of ordinances related to the Hoffmann Group's planned redevelopment of 600-690 E. Butterfield Road, including rezoning, a new planned development, and associated variances. The board also approved the Helen Plum Public Library's request for rezoning and text amendments. All items were approved on the consent agenda with a 6-0 vote.

• Approved Hoffmann Group master plan, rezoning to B3, and new planned development at 600-690 E. Butterfield Rd (Ordinances 7903-7912)
• Approved conditional uses and variances for Lot 1 fuel center, Lots 2-3 Golf Social, LPFC/Westin/Harry Caray's, and Target properties (Ordinances 7903-7912)
• Approved Helen Plum Library rezoning to B5A and text amendments for cultural facilities and parking (Ordinances 7913-7917)
• Approved 15-minute parking zone at 14 W. St. Charles Road (Ordinance 7901)
• Approved tax abatement for 2018 GO bonds (Ordinance 7902)
• Approved $24,900 contract with Bedrock Earthscapes for detention pond maintenance (R 03-21)
• Approved $16,300 agreement with Environmental Aquatic Management for water surface monitoring (R 04-21)
• Approved $20,000 Victim Services Contract with Association for Individual Development (R 05-21)

Lombard Historic Preservation Commission

The Lombard Historic Preservation Commission voted 8-1 to approve submitting a Certified Local Government (CLG) grant application to create a brochure about the local landmark process, including FAQs. The decision was made due to time constraints for other options. The commission also approved the December 2, 2020 minutes unanimously and discussed plans to reopen the Sheldon Peck House museum in February.

• Approved CLG grant application for landmark process brochure (8-1)
• Approved December 2, 2020 meeting minutes (unanimous)
• Discussed reopening Sheldon Peck House museum in February to small groups

Foreign Fire Tax Board

The Foreign Fire Tax Board will review the minutes from the December 9, 2020 meeting. The board will also address unfinished business regarding Class A overcoats.

• Approval of December 9, 2020 meeting minutes
• Discussion of Class A overcoats

The Lombard Foreign Fire Tax Board met on January 14, 2021, with four members present. They approved the December 9, 2020 meeting minutes unanimously. The only item of unfinished business, Class A overcoats, was deferred to the next meeting. No new or other business was discussed.

• Approved December 9, 2020 meeting minutes (4-0)
• Deferred Class A overcoats to next meeting

Public Works & Environmental Concerns

The committee will ratify several construction contract change orders for water, paving, and development projects. Additionally, staff recommended amendments to the Overhead Sewer Grant Program policy.

• $20,127.05 increase for Kelly Court Water Main Replacement Project
• $40,317.05 increase for 2020 Asphalt Paving & Patching Program
• $60,101.89 decrease for Lombard Meadows Phase III
• Amendment to Overhead Sewer Grant Program policy

The Public Works & Environmental Concerns Committee unanimously ratified three change orders: a $20,127.05 net increase for the Kelly Court Water Main Replacement Project, a $40,317.05 increase for the 2020 Asphalt Paving & Patching Program, and a $60,101.89 net decrease for Lombard Meadows Phase III. The committee also recommended approval of amendments to Village Policy 4.C (Overhead Sewer Grant Program) to the Board of Trustees. All votes were unanimous.

• Ratified Change Order No. 1 for Kelly Court Water Main Replacement (net increase $20,127.05) (unanimous)
• Ratified Change Order No. 1 for 2020 Asphalt Paving & Patching Program (increase $40,317.05) (unanimous)
• Ratified Change Order No. 3 for Lombard Meadows Phase III (net decrease $60,101.89) (unanimous)
• Recommended approval of Village Policy 4.C amendments (Overhead Sewer Grant Program) to Board of Trustees (unanimous)

Community Relations Committee

The Community Relations Committee will meet remotely to review the Village's use of Victim Services in 2020 and the renewal of the contract for 2021. Staff will also distribute statistics regarding communication efforts from 2020.

• Review of 2021 Victim Services contract renewal
• Approval of September 14, 2020, meeting minutes
• Distribution of 2020 communication effort statistics

Economic & Community Development Committee

The January 11, 2021, meeting of the Economic & Community Development Committee has been cancelled. The next regular scheduled meeting is February 8, 2021.

• No items scheduled due to cancellation

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will discuss the Fire Battalion Chief promotional process. The meeting also includes consideration of employment offers for a police candidate and a firefighter/paramedic candidate.

• Final offer of employment for a police candidate
• Conditional offer of employment for a firefighter/paramedic candidate
• Fire Battalion Chief promotional process discussion

The Board appointed police candidate David Bily to the entry-level rank of the police department, preferring him as a certified officer over a non-certified candidate. The Board approved payment of four invoices totaling $1,299 for polygraph tests, a personality evaluation, and attorney attendance. The Board discussed the fire department's promotional testing vendor, TPS, and will choose a vendor for the Fire Battalion Chief test at the next meeting. A police candidate passed over due to the SLEA Academy closure will receive a final job offer at the February meeting.

• Appointed David Bily to entry-level police officer rank (motion carried)
• Approved payment of Invoice#4181 to Conrad Polygraph for $480.00
• Approved payment of Invoice#4182 to Conrad Polygraph for $160.00
• Approved payment of Invoice#SA000045861 to Stanard & Associates for $395.00
• Approved payment of Invoice#214277 to Klein, Thorpe and Jenkins for $264.00
• Adjourned to executive session at 8:47 a.m. (motion carried)
• Adjourned the meeting at 8:53 a.m. (motion carried)

Village Board of Trustees

The Village Board will consider rezoning and planned development applications for the Helen Plum Public Library and the Hoffmann Group. The meeting also includes a resolution to allocate $2,324,000 in MFT funds for public works maintenance and updates to employee sick leave policies.

• Rezoning and planned development for Helen Plum Public Library at 401-425 S. Main Street
• Master plan and rezoning for Hoffmann Group at 600-690 E. Butterfield Road
• $2,324,000 MFT fund allocation for public works maintenance and operations
• Professional services contract with Thomas Engineering Group for inspection services
• Extension of COVID-19 emergency paid sick leave through June 30, 2021

Public Safety & Transportation Committee

The scheduled meeting for the Lombard Public Safety & Transportation Committee on January 6, 2021, has been cancelled. The next regularly scheduled meeting is set for Wednesday, February 3, 2021.

Community Promotion & Tourism

The scheduled meeting for the Lombard Community Promotion & Tourism committee on January 5, 2021, has been cancelled. The next meeting is scheduled for February 2, 2021.