Jackson public meetings in 2021

Parks and Recreation Commission

The Jackson Joint Parks & Recreation Committee will discuss the status of the Town's withdrawal from an agreement. The agenda also includes the dissolution of the joint committee and the restructuring of a new Village Parks & Recreation Committee.

• Status of Town withdrawal from agreement
• Dissolution of Jt. Committee
• Restructure of new Village Parks & Recreation Committee

Budget and Finance Committee

The committee will consider 2022 fire department service agreements for the Town of Polk and Town of Jackson. Members will also review a resolution to amend the 2021 budget and various construction pay requests.

• Resolution #21-27 amending the 2021 Budget
• 2022 Fire Department Services Agreements for Town of Polk and Town of Jackson
• Pay requests for Municipal Complex Building, Jackson Park Alley Project, and Willow Ridge Reconstruction
• Resolution #21-28 regarding Urban NPS & Stormwater Management Program Grant funding
• Purchase of SnowEx Liquid Spray System

The Budget & Finance Committee approved minutes, treasurer's report, and check register, and recommended the Village Board approve multiple payments and agreements, including pay requests for the Municipal Complex, fire department service agreements, a budget amendment, a stormwater grant, and various other contracts. All votes were unanimous (3-0).

• Approved minutes of November 9, 2021 (3-0)
• Approved November 2021 Treasurer's Report and Check Register (3-0)
• Recommended approval of Pay Request #19 for Municipal Complex Building, $153,564.62 (3-0)
• Recommended approval of Pay Request #20 for Municipal Complex Building, $181,995.17 (3-0)
• Recommended approval of 2022 Fire Department Services Agreement with Town of Polk, $74,916.18 (3-0)
• Recommended approval of 2022 Fire Department Services Agreement with Town of Jackson, $231,169.20 (3-0)
• Recommended approval of Resolution #21-27 Amending 2021 Budget (3-0)
• Recommended approval of Resolution #21-28 for Stormwater Grant funding, $44,981.00 (3-0)

Village Board

The Village Board will review proposed amendments to the village code regarding the environment. The meeting includes a public hearing for a conditional use permit and a presentation on purchasing public property. The board will also consider various budget requests and infrastructure reports.

• Public Hearing: Conditional Use Permit for three dogs at W207N17349 Parkview Drive
• Ordinance #21-10: Amending Chapter 16 of the Village Code regarding environment
• Presentation on offer to purchase public property at N168 W20733 Main St.
• Acceptance of Housing Analysis from Vandewalle and Associates Inc.
• Acceptance of Intersection Control Study Report for Eagle Drive and Main Street

The Village Board approved a conditional use permit allowing Holly and Maxwell Krajnik to keep three dogs at W207N17349 Parkview Drive for the life of the pets, despite a resident's objection to the village's two-dog ordinance. The board also introduced Ordinance #21-11, amending Chapter 16 of the Village Code regarding environment, to align floodplain language with DNR requirements. Multiple financial approvals were made, including pay requests for the Municipal Complex Building and fire department service agreements.

• Approved conditional use permit for three dogs at W207N17349 Parkview Drive (6-0)
• Introduced Ordinance #21-11 amending Chapter 16 regarding environment (6-0)
• Accepted Housing Analysis from Vandewalle and Associates (6-0)
• Accepted Intersection Control Study Report for Eagle Drive and Main Street (6-0)
• Appointed Jen Keller as Zoning Administrator (6-0)
• Approved Pay Request #19 for Municipal Complex Building, $153,564.62 (6-0)
• Approved 2022 Fire Department Services Agreement with Town of Jackson, $231,169.20 (6-0)
• Approved Preliminary Plat for Maple Fields Subdivision, 3245 Maple Road (5-1)

Plan Commission

The Plan Commission will review a preliminary plat for the Maple Fields Subdivision at 3245 Maple Road. The meeting also includes discussions regarding covenants and a draft developer's agreement for that subdivision. Additionally, the commission will consider a conditional use permit for W207N17349 Parkview Drive.

• Conditional Use Permit for Holly and Maxwell Krajnik (Three Dogs) at W207N17349 Parkview Drive
• Preliminary Plat for Maple Fields Subdivision at 3245 Maple Road
• Discussion of covenants for Maple Fields Subdivision
• Discussion of a draft developer's agreement for Maple Fields Subdivision

The Plan Commission voted 6-0 to recommend the Village Board approve the preliminary plat for the Maple Fields Subdivision at 3245 Maple Road, including staff conditions. It also voted 6-0 to recommend approval of a conditional use permit for Three Dogs at W207N17349 Parkview Drive, with the permit expiring when the animal passes. The commission discussed but took no action on covenants and a developer's agreement for Maple Fields.

• Approved minutes of October 28 and November 18, 2021 meetings (6-0).
• Recommended Village Board approve conditional use permit for Three Dogs, expiring upon animal's passing (6-0).
• Recommended Village Board approve Maple Fields preliminary plat with staff conditions (6-0).
• Discussed covenants for Maple Fields; no action taken.
• Discussed draft developer's agreement for Maple Fields; no action taken.

Board of Public Works

The Board of Public Works will review a water and sewer expansion analysis and proposed changes to the Village's floodplain zoning ordinance. The agenda also includes reviews of service contracts and project pay requests.

• Water & Sewer Expansion Analysis review
• Changes to Village of Jackson Floodplain Zoning Ordinance
• Urban NPS & Stormwater Management Program Grant funding
• 2019 Jackson Park Alley Project pay request
• Purchase of SnowEx Liquid Spray System

The Board of Public Works voted to recommend approval of a license agreement to farm public land with Robert Loduha at $2,500 per year, despite two dissenting votes. It also recommended approval of a lot line correction for W198 N16876 Ridgeway Dr, a water and sewer expansion analysis, and several funding and project items. All other motions passed unanimously, including a $30,153 DNR grant match, stormwater pond compliance services, floodplain ordinance changes, and multiple pay requests.

• Recommended approval of License Agreement to Farm Public Land – Robert Loduha at $2,500/year (4-2).
• Recommended approval of CSM for W198 N16876 Ridgeway Dr Lot Line Correction (6-0).
• Recommended approval of Water & Sewer Expansion Analysis – City Water (6-0).
• Recommended approval of $44,981 funding for Urban NPS & Stormwater Management Program Grant (6-0).
• Recommended approval of Service for Stormwater Pond Compliance – CDM Smith (6-0).
• Recommended approval of Changes to Village of Jackson Floodplain Zoning Ordinance (6-0).
• Recommended approval of final Pay Request #4 – 2019 Jackson Park Alley Project at $9,581.79 (6-0).
• Recommended approval of Pay Request #3 – Willow Ridge Reconstruction Project at $238,128.22 (6-0).

Village Board

The Village Board will hold a public hearing on the 2022 General Fund Budget. The board is also scheduled to adopt several utility budgets and fee structures for 2022. Additionally, members will consider terminating a development agreement with the Town of Jackson.

• Adoption of the 2022 General Fund Budget and 2021 Tax Levy
• Adoption of the 2022 Water Utility Budget
• Adoption of the 2022 Sewer Utility Budget
• Establishment of fees for 2022
• Possible termination of the Development and Operations Agreement with the Town of Jackson

The Village Board unanimously adopted the 2022 General Fund, Water Utility, and Sewer Utility budgets, the 2021 tax levy, and the 2022 fee schedule. The board also approved a Release, Settlement, and Termination Agreement to end the Development and Operations Agreement with the Town of Jackson. No public comments were made during the budget hearing.

• Adopted Resolution #21-22: 2022 General Fund Budget (7-0).
• Adopted Resolution #21-23: 2021 Tax Levy for the 2022 General Fund Budget (7-0).
• Adopted Resolution #21-24: 2022 Water Utility Budget (7-0).
• Adopted Resolution #21-25: 2022 Sewer Utility Budget (7-0).
• Approved Resolution #21-26: Establish Fees for 2022 (7-0).
• Approved the Release, Settlement, and Termination Agreement with the Town of Jackson (7-0).

Plan Commission

The Jackson Plan Commission is meeting to discuss a concept plan for Sysco Corporation located at W223 N16501 Cedar Parkway. This item is for discussion only and no action will be taken.

• Concept plan discussion for Sysco Corporation (W223 N16501 Cedar Parkway)

The Plan Commission held a discussion-only meeting on a concept plan from Sysco Corporation for its facility at W223 N16501 Cedar Parkway. No formal decisions were made. The discussion covered a phased building expansion, truck staging, relocating the fleet service facility, and a possible right-of-way vacation. The meeting adjourned with a 7-0 vote.

• Heard a concept plan presentation from Sysco Corporation for its Cedar Parkway facility.
• Discussed a phased building expansion and truck staging at the north end of the property.
• Discussed relocating the fleet service facility to the south lot.
• Discussed Sysco's preference to bring the southerly lot into the Village and vacate a road for safer truck and employee crossing.
• Discussed building height, rooftop sloping, and rooftop units for cold air distribution.
• Discussed a 'Sysco' sign on the eastern wall and 60-70 foot blue downspouts as façade accents.
• Discussed concerns about road closure, traffic, resident proximity, drainage, and sanitary services.
• Adjourned the meeting with a motion by Trustee Kruepke, second by Trustee Emmrich, passed 7-0.

Village Board

The Village Board will hold a discussion regarding a concept plan for Sysco Corporation at W223 N16501 Cedar Parkway. The agenda also includes a pre-development reimbursement agreement for the same corporation.

• Discussion of Sysco Corporation concept plan (W223 N16501 Cedar Parkway)
• Pre-development reimbursement agreement for Sysco Corporation

The Village Board held a special meeting to discuss Sysco Corporation's proposed expansion at W223 N16501 Cedar Parkway, but took no formal action on the concept plan, which was for discussion only. The board did approve a Pre-Development Reimbursement Agreement with Sysco, allowing the Village to invoice Sysco for costs incurred for professional reviews of the project. The motion passed 6-0.

• Approved the Pre-Development Reimbursement Agreement with Sysco Corporation (motion by Trustee Emmrich, second by Trustee Heckendorf; vote 6-0).
• Discussed but took no action on the Sysco concept plan for expansion, including building footprint, docks, parking, and road vacation request.

Police and Fire Commission

The commission will review the Fire Chief's department report and approve minutes from the September 13 meeting. The body will also meet in closed session to interview police officer applicants with possible action to certify an eligibility list.

• Approval of September 13, 2021, meeting minutes
• Fire Chief Department Report
• Closed session for interviewing Police Officer applicants
• Certification of a Police Officer candidate eligibility list

The Police and Fire Commission approved the minutes from the September 13, 2021 meeting and received the Fire Chief's written report. The commission convened into closed session to interview police officer applicants, then reconvened and certified an eligibility list of police officer candidates. All votes were unanimous, with no substantive decisions beyond the certification.

• Approved September 13, 2021 minutes (4-0)
• Convened into closed session for police officer applicant interviews (4-0)
• Reconvened into open session (5-0)
• Certified police officer eligibility list (5-0)
• Adjourned meeting (5-0)

Budget and Finance Committee

The committee will review the proposed 2022 budget and various municipal expenses. Agenda items include furniture proposals for the Municipal Complex and quotes for a new bucket truck. The meeting also addresses pay requests for Spruce St, Ridgeway Dr, and the Coffee Connection Trail project.

• Review of the 2022 proposed budget
• Final change order and pay request for Spruce St and Ridgeway Dr extensions
• Pay request #2 for the Coffee Connection Trail Project via Poblocki Paving
• Furniture proposal for the Municipal Complex
• Review of quotes for a new bucket truck

The Budget & Finance Committee recommended the Village Board approve the 2022 proposed budget for publication, with the mill rate reduced from $7.44 to $6.85 per thousand due to higher assessed values and lower expenditures. The committee also recommended approval of several contracts and purchases, including a final change order and pay request for the Spruce St and Ridgeway Dr extensions, an intersection study, a trail project payment, and a new bucket truck. All votes were unanimous (3-0).

• Approved minutes of October 12, 2021 (3-0)
• Approved October 2021 Treasurer's Report and Check Register (3-0)
• Recommended financing for dais chairs from J L Business Interiors (3-0)
• Recommended Change Order #4 (Final) for Spruce St and Ridgeway Dr Extensions, $5,337.55 (3-0)
• Recommended Pay Request #8 (Final) for Spruce St and Ridgeway Dr Extensions, $69,818.51 (3-0)
• Recommended SRF ICE Study for Eagle Dr & STH 60, $8,200.00 (3-0)
• Recommended Pay Request #2 for Coffee Connection Trail Project, $71,662.12 (3-0)
• Recommended purchase of new bucket truck, not to exceed $130,000 (3-0)

Village Board

The Village Board will conduct public hearings for a conditional use permit at Caymus Court and rezoning for Maple Fields. The agenda also includes discussions regarding the 2022 proposed budget and infrastructure pay requests. Additionally, the board may consider land purchases and the Town of Jackson agreement in closed session.

• Public hearing for Design 2 Construct/Elite Tool & Manufacturing at Caymus Court
• Rezoning request for Neumann Developments, Inc. at Maple Fields
• Ordinance #21-10 to rezone various properties and amend the zoning map
• Review of pay requests for Spruce St and Ridgeway Dr extensions
• Discussion regarding the 2022 proposed budget

The Village Board approved the 2022 proposed budget for publication, rezoning for Neumann Developments' Maple Fields, and a conditional use permit for Design 2 Construct/Elite Tool & Manufacturing. They also approved several contracts, including a bucket truck purchase, trail project pay request, and a pre-development reimbursement agreement. All votes were unanimous except for a 5-2 vote on a furniture proposal.

• Approved 2022 Proposed Budget for publication (7-0)
• Approved rezoning for Neumann Developments Maple Fields (7-0)
• Approved Conditional Use Permit for Design 2 Construct/Elite Tool & Manufacturing (7-0)
• Approved purchase of new bucket truck up to $130,000 (7-0)
• Approved Pay Request #2 for Coffee Connection Trail Project $71,662.12 (7-0)
• Approved Pre-Development Reimbursement Agreement with Neumann Developments (7-0)
• Approved Municipal Complex chair proposal $5,667 (5-2)
• Approved licenses including massage and operator's licenses (6-0, 1 abstention)

Plan Commission

The Jackson Plan Commission will meet to consider several development applications. The agenda includes a rezoning request for Maple Fields, a conditional use permit for Caymus Court, and a survey map for Pleasant Valley Road.

• Rezoning for Neumann Developments Inc. at Maple Fields (Parcels V3_0751 and V3_075200A)
• Conditional Use Permit for Design 2 Construct/Elite Tool & Manufacturing at Caymus Court
• Extra Territorial Plat/Certified Survey Map for 2715 Pleasant Valley Road

The Plan Commission voted unanimously to recommend the Village Board approve a rezoning for two Maple Fields parcels owned by Neumann Developments Inc., and to amend zoning maps accordingly. It also recommended approval of a conditional use permit for a 20,000-square-foot manufacturing building on Caymus Court, and recommended the Village Board not take exception to a three-lot subdivision at 2715 Pleasant Valley Road. All votes were 5-0.

• Recommended approval of rezoning for Maple Fields Parcels V3_0751 and V3_075200A (5-0)
• Recommended approval of conditional use permit for Design 2 Construct/Elite Tool & Manufacturing on Caymus Court (5-0)
• Recommended no exception to extra territorial plat for Sara King at 2715 Pleasant Valley Road (5-0)
• Approved minutes of September 30, 2021 (5-0)

Board of Public Works

The Board will review a presentation regarding water and sewer expansion analysis. The agenda also includes reviewing quotes for a new bucket truck and an ICE study for Eagle Dr & STH 60. Additionally, the board will consider payments and change orders for street extension projects.

• Water & Sewer Expansion Analysis presentation
• Change Order #4 (Final) for Spruce St and Ridgeway Dr Extensions
• Pay Request #8 (Final) for Spruce St and Ridgeway Dr Extensions
• Review of SRF Quote ICE Study for Eagle Dr & STH 60
• Pay Request #2 for Coffee Connection Trail Project

The Board of Public Works unanimously recommended approval of several expenditures to the Village Board, including a new bucket truck (not to exceed $130,000), final change order and pay request for the Spruce St and Ridgeway Dr extensions, an intersection study, and a trail project payment. All votes were 5-0. The board also approved its September minutes and placed the Director of Public Works report on file.

• Approved minutes of September 28, 2021 (5-0)
• Recommended Change Order #4 (Final) for Spruce St and Ridgeway Dr Extensions, $5,337.55 (5-0)
• Recommended Pay Request #8 (Final) for Spruce St and Ridgeway Dr Extensions, $69,818.51 (5-0)
• Recommended SRF Consulting ICE Study proposal for Eagle Dr & STH 60, not to exceed $8,200 (5-0)
• Recommended Pay Request #2 for Coffee Connection Trail Project (Poblocki Paving), $71,662.12 (5-0)
• Recommended purchase of new bucket truck with Option #2, not to exceed $130,000 (5-0)
• Placed Director of Public Works Report on file (5-0)

Tourism Commission

The Tourism Commission will review 2021 revenues and expenditures for the Hotel / Motel Tax. The commission is also scheduled to review and take action on the 2022 budget for this tax.

• Review of 2021 Hotel / Motel Tax revenues and expenditures
• Review and action on 2022 Hotel / Motel Tax budget
• Presentations by tourism entities
• Approval of November 10, 2020 meeting minutes

The Tourism Commission approved the 2022 hotel/motel tax budget as presented, with a 4-0 vote. They also approved the minutes from the November 10, 2020 meeting. The 2021 revenues and expenditures were reviewed, with the caveat that the 2020 audit is not yet complete and numbers may change. A presentation noted the Washington County Convention & Visitor Bureau budget is increasing from $5,000 to $6,000.

• Approved 2022 hotel/motel tax budget as presented (4-0)
• Approved minutes of November 10, 2020 meeting (4-0)

Tourism Commission

The Tourism Commission will review 2021 revenues and expenditures for the Hotel / Motel Tax. The commission will also consider action on the 2022 budget for this tax. Presentations by tourism entities are scheduled.

• Review of 2021 Hotel / Motel Tax revenues and expenditures
• Action on 2022 Hotel / Motel Tax budget
• Presentations by tourism entities
• Approval of November 10, 2020 meeting minutes

The Tourism Commission approved the 2022 hotel/motel tax budget as presented, with a 4-0 vote. They also approved the minutes from the November 10, 2020 meeting. The 2021 revenues and expenditures were reviewed, noting the 2020 audit is incomplete and numbers may change.

• Approved 2022 hotel/motel tax budget (4-0)
• Approved minutes of November 10, 2020 meeting (4-0)

Village Board

The Special Budget & Finance committee and Village Board are holding a budget workshop. The meeting focuses on a discussion regarding the 2022 proposed budget.

• Discussion of the 2022 proposed budget

The Village Board held a budget workshop to discuss the proposed 2022 budget, which includes a mill rate of approximately $7.44 per $1,000 of assessed value. The budget increase is 14%, but the levy decreases due to a 25% increase in assessed values. No formal decisions were made; the meeting was for discussion only.

• Adjourned meeting at 9:21 p.m. (6-0)

Personnel Committee

The Personnel Committee will discuss revisions to the 2013 Employee Handbook and the Employee Appreciation Program. The committee will also consider administrative staffing changes and Jackson Fire Department staffing.

• Revision process for the 2013 Adopted Employee Handbook
• Employee Appreciation Program discussion
• Administrative Staffing Change discussion and possible action
• Jackson Fire Department Staffing discussion and possible action

The committee approved minutes, discussed handbook revisions and an employee appreciation program, and recommended adding a part-time administrative position for 2021 hiring. It also directed staff to create a Request for Proposal for a Fire Department personnel study.

• Approved September 14, 2021 minutes (3-0)
• Recommended part-time Administrative Offices position for 2021 hiring (3-0)
• Directed staff to create RFP for Fire Department personnel study (3-0)

Budget and Finance Committee

The committee will review the September 2021 Treasurer’s Report and check register. The agenda also includes several construction pay requests and a fleet management agreement.

• Pay Request #18 and Change Order #11 for Municipal Complex Building
• 2022 Fleet Management Agreement with Enterprise FM Trust
• Willow Ridge Reconstruction Project pay request (Soper Companies)
• Coffee Connection Trail Project pay request (Poblocki Paving)
• Review of Jackson Sewer Utility Vac-Truck replacement

The Budget & Finance Committee recommended the Village Board approve several payments and purchases, including a $270,020.38 pay request for the Municipal Complex and a $475,000 sewer utility vac-truck purchase. All motions passed unanimously (3-0). The 2022 Fleet Management Agreement with Enterprise FM Trust was referred to the Village Board for further action.

• Approved September 2021 Treasurer's Report and Check Register (3-0)
• Recommended approval of Pay Request #18 for Municipal Complex, $270,020.38 (3-0)
• Recommended approval of Change Order #11 for Municipal Complex, $6,814.76, funded from Fire Department budget (3-0)
• Referred 2022 Fleet Management Agreement with Enterprise FM Trust to Village Board (3-0)
• Recommended approval of Pay Request #2 for Willow Ridge Reconstruction, $224,864.81 (3-0)
• Recommended approval of Pay Request #1 for Coffee Connection Trail, $83,261.80 (3-0)
• Recommended approval of sewer utility vac-truck purchase, not to exceed $475,000 (3-0)

Village Board

The Village Board will hold public hearings for new residential and business developments. The meeting also includes ordinance changes regarding election wards and potential action on the agreement with the Town of Jackson.

• Public hearing for Morning Meadows Subdivision – Phase II
• Public hearing for business development on Caymus Way
• Ordinance to change election wards
• Intersection improvements at Eagle Drive and Main Street
• Purchase of property Tax Parcel V3-008200B

The Village Board approved several development projects, including the Morning Meadows Subdivision Phase II final plat, a conditional use permit for Genoa Healthcare at Caymus Court, and a minor subdivision on Glen Brooke Drive. It also approved contracts for commercial broker services, a sewer utility vac-truck replacement, and the purchase of a property for $95,000. All votes were unanimous except for a few abstentions and a 5-2 vote on a change order.

• Approved Morning Meadows Subdivision Phase II final plat (7-0)
• Approved conditional use permit for Genoa Healthcare at Caymus Court (7-0)
• Approved John Lamm minor subdivision on Glen Brooke Drive (7-0)
• Approved Ordinance #21-08 changing election wards (7-0)
• Approved Resolution #21-19 authorizing water connection on Maple Road (6-0, 1 abstain)
• Approved Change Order #11 for Municipal Complex building, $6,814.76 (5-2)
• Approved replacement of sewer utility vac-truck up to $475,000 (7-0)
• Approved contract with American Commercial Real Estate for broker services (7-0)

Plan Commission

The Jackson Plan Commission will consider several development applications, including a final plat for Morning Meadows Subdivision Phase II. The meeting also includes reviews of survey maps and conditional use permits for Caymus Way. Additionally, the commission will discuss exterior storage for Rytec Corporation.

• Final Plat for Morning Meadows Subdivision – Phase II
• Certified Survey Map for Caymus Way
• Conditional Use Permit for Business Development on Caymus Way
• Planned Unit Development for Glen Brooke Drive
• Discussion regarding Rytec Corporation exterior storage

The Plan Commission voted unanimously to recommend Village Board approval of the Morning Meadows Subdivision Phase II final plat, a certified survey map for Caymus Way, a conditional use permit for Genoa Healthcare, and a planned unit development for Glen Brooke Drive. They also approved temporary outdoor storage for Rytec Corporation until January 31, 2022. All votes were 4-0.

• Approved minutes of August 26, 2021 (4-0)
• Recommended approval of Morning Meadows Subdivision Phase II final plat (4-0)
• Recommended approval of Certified Survey Map for Caymus Way (4-0)
• Recommended approval of Conditional Use Permit for Genoa Healthcare with vegetation buffer (4-0)
• Recommended approval of Planned Unit Development for Glen Brooke Drive (4-0)
• Approved Rytec Corporation outdoor storage until Jan 31, 2022 (4-0)

Board of Public Works

The Board will review the 2022 budget for Public Works, Water, and Wastewater Utilities. Discussion includes the five-year Capital Improvements Program and the 2022 Public Works Equipment Program. The board will also review sewer and water extensions for Lamm’s Corner.

• Review of sewer and water extension for Lamm’s Corner
• Willow Ridge Reconstruction Project pay request #2 (Soper Companies)
• Coffee Connection Trail Project pay request #1 (Poblocki Paving)
• Review of replacing Jackson Sewer Utility Vac-Truck
• 2022 Public Works, Water & Wastewater Utilities budget presentation

The Board of Public Works recommended Village Board approval for extending sewer and water to Lamm's Corner, a six-home subdivision. It also recommended approval of pay requests for the Willow Ridge Reconstruction Project ($224,864.81) and the Coffee Connection Trail Project ($83,261.80). The Board recommended approval of up to $475,000 for a new sewer utility vac-truck. The 2022 Five-Year Capital Improvements Program, Public Works Equipment Program, and 2022 budgets were presented but not voted on.

• Approved minutes of August 31, 2021 (6-0).
• Recommended Village Board approve sewer/water extension for Lamm's Corner (6-0).
• Recommended Budget & Finance and Village Board approve Pay Request #2 for Willow Ridge Reconstruction – Soper Companies, $224,864.81 (6-0).
• Recommended Budget & Finance and Village Board approve Pay Request #1 for Coffee Connection Trail – Poblocki Paving, $83,261.80 (6-0).
• Recommended Budget & Finance and Village Board approve up to $475,000 for a Jackson Sewer Utility Vac-Truck with Cummins engine, extended warranty, and hour check (6-0).
• Placed Director of Public Works Report on file (6-0).
• Adjourned at 8:55 p.m. (6-0).

Parks and Recreation Commission

The Parks & Recreation Committee will review the 2022 budget presentation and 2021 projections. The meeting also includes a report on summer service analysis and financial strategies. Additionally, the Friends of Jackson Parks & Recreation will discuss upcoming events and future project planning.

• 2022 Budget Presentation & 2021 Projections
• Summer Service Analysis & Financial Strategies Report
• Resignation of Renee Kreiter, Vice President
• Discussion of Glo Run, Ghoul Gala & New Holiday Event
• Update on JCC Play Area Equipment & Jackson Park

The Jackson Park & Rec Committee voted unanimously to recommend the 2022 Park & Rec Budget to the Village Board. The budget includes a 2.5% overall increase and an 8% increase in the Village Levy. The committee also discussed capital projects, including resurfacing the gym and dance studio floors, adding pickleball lines to tennis courts, and a potential community center expansion. No other substantive decisions were made.

• Approved minutes of May 18, 2021 meeting (5-0)
• Recommended 2022 Park & Rec Budget to Village Board (7-0)

Review Board

The Jackson Joint Review Board met and approved the minutes from the 2020 annual meeting. Members reviewed annual reports for Tax Incremental Districts 4-7 and approved Resolution 21-18 acknowledging the filing of those reports and compliance with the annual meeting requirement. All votes were unanimous (3-0).

• Approved 2020 annual meeting minutes (3-0)
• Approved Resolution 21-18 acknowledging TID annual reports and compliance (3-0)

Review Board

The Joint Review Board will review the performance and status of four Tax Incremental Districts. The meeting also includes reviewing previous minutes and making appointments as needed.

• Review of Annual PE-300 Reports for TIF Districts No. 4, 5, 6, and 7
• Appointments for a public member and Chairperson
• Review of 2020 Annual Meeting minutes

General

The Joint Review Board will review the status and performance of Tax Incremental Districts No. 4, 5, 6, and 7. The meeting also includes reviewing annual PE-300 reports and making appointments for a public member and Chairperson.

• Review of Annual PE-300 Reports for TIF Districts No. 4, 5, 6, and 7
• Appointment of a public member and Chairperson
• Review of 2020 Annual Meeting minutes

The Joint Review Board met and approved the minutes from the 2020 annual meeting. Members reviewed annual PE-300 reports for Tax Incremental Districts 4, 5, 6, and 7, presented by Phil Cosson. The board approved Resolution 21-18 acknowledging the filing of annual reports and compliance with the annual meeting requirement. The meeting adjourned at 5:50 p.m.

• Agreed Sarah Malchow will serve as Public Member
• Agreed Village President Mike Schwab will serve as Chairperson
• Approved minutes from the 2020 annual meeting (3-0)
• Reviewed annual PE-300 reports for TIDs 4, 5, 6, and 7
• Approved Resolution 21-18 acknowledging filing of annual reports and compliance with annual meeting requirement (3-0)
• Adjourned meeting at 5:50 p.m. (3-0)

Personnel Committee

The Personnel Committee will discuss Jackson Fire Department staffing, 2022 compensation, and the 2021 Administrator Review in a closed session. The committee may take action to approve proposed fire department staffing and recommend compensation rates to the Village Board.

• Approval of proposed Jackson Fire Department staffing
• Recommendation of 2022 compensation rates to the Village Board
• Referral of 2021 Administrator Review responses to the Village Board
• Approval of August 19, 2021 meeting minutes

The Personnel Committee met and approved the minutes from its August 19, 2021 meeting. The committee then entered closed session to discuss Jackson Fire Department staffing, 2022 compensation, and the 2021 Administrator Review. After reconvening in open session, the committee took no action on any of these items.

• Approved Personnel Committee minutes of August 19, 2021 (3-0)
• Convened into closed session for staffing, compensation, and administrator review discussions (3-0)
• Reconvened into open session (3-0)
• Took no action on closed session items, including fire department staffing, 2022 compensation, and administrator review

Budget and Finance Committee

The Budget & Finance Committee unanimously recommended the Village Board approve Pay Request #17 for the Municipal Complex Building in the amount of $230,133.69. It also recommended approval of funding for Change Order #10 ($9,248.25), a tax repayment to Kerry Inc. ($22,578.43), and several other pay requests, including a final payment to Payne & Dolan ($3,558.30) and a first payment to Soper Companies for the Willow Ridge Reconstruction Project ($89,091.00). All votes were 3-0.

• Approved minutes of August 10, 2021 (3-0)
• Approved August 2021 Treasurer's Report and Check Register (3-0)
• Recommended approval of Pay Request #17 for Municipal Complex Building, $230,133.69 (3-0)
• Recommended approval of funding for Change Order #10 for Municipal Complex Building, $9,248.25 (3-0)
• Recommended approval of tax repayment to Kerry Inc., $22,578.43 (3-0)
• Recommended approval of final Pay Request #4 for Village of Jackson Improvements to Payne & Dolan, $3,558.30 (3-0)
• Recommended approval of Pay Request #1 for Willow Ridge Reconstruction Project to Soper Companies, $89,091.00 (3-0)

Village Board

The Village Board will hold public hearings for conditional use permit requests regarding signs and business development. The board also considers second readings of ordinances related to penalties and public records destruction. Additionally, the board will discuss potential actions following a closed session regarding the Town of Jackson agreement and police bargaining.

• Public hearings for conditional use permits at Alcan Court, Cedar Park Court, and Northwest Passage
• Second readings of ordinances regarding violations, penalties, and public records destruction
• Approval of operator's licenses for East Side Mart, Main Street Mart, and The Village Mart
• Budget items including pay requests for the Municipal Complex Building and Willow Ridge Reconstruction Project
• Potential action on the Development and Operations Agreement with the Town of Jackson

The Village Board ratified the Jackson Police Association Successor Collective Bargaining Agreement and authorized the Village Administrator to negotiate the purchase of public land, both in 7-0 votes. The board also approved three conditional use permits, two ordinance amendments, and multiple payments for the Municipal Complex and other projects.

• Ratified Jackson Police Association Successor Collective Bargaining Agreement (7-0)
• Authorized Village Administrator to negotiate purchase of public land (7-0)
• Approved Conditional Use Permit for On Demand Transportation sign at W212N17470 Alcan Court (7-0)
• Approved Conditional Use Permit for Jade Group International at W225N16718 Cedar Park Court (7-0)
• Approved Conditional Use Permit for Design 2 Construct sign at N173W21710-60 Northwest Passage (7-0)
• Approved Ordinance #21-06 amending violations and penalties (7-0)
• Approved Ordinance #21-07 amending public records/destruction of records (7-0)
• Approved Pay Request #17 for Municipal Complex Building, $230,133.69 (7-0)

Police and Fire Commission

The commission will review minutes from the June 15, 2021 meeting. Members will meet in closed session to consider data for interviewing Police Officer applicants. The commission may then reconvene in open session to certify an eligibility list of candidates.

• Approval of June 15, 2021 minutes
• Closed session regarding Police Officer applicant interviews
• Certification of a Police Officer candidate eligibility list

The Jackson Police & Fire Commission approved the minutes from the June 15, 2020 meeting and convened a closed session to interview police officer applicants. After reconvening, the commission certified an eligibility list of police officer candidates. All votes were unanimous (5-0). The meeting adjourned at 6:38 p.m.

• Approved minutes of June 15, 2020 meeting (5-0)
• Convened into closed session for police officer applicant interviews (5-0)
• Reconvened into open session (5-0)
• Certified police officer candidate eligibility list (5-0)
• Adjourned meeting (5-0)

Board of Public Works

The Board will review a water connection application for Feilbach. The meeting also includes reviewing payment requests for Village of Jackson Improvements and the Willow Ridge Reconstruction Project.

• Review of Water Connection Application - Feilbach
• Pay Request #4 (Final) – Village of Jackson Improvements – Payne & Dolan
• Pay Request #1 Willow Ridge Reconstruction Project – Soper Companies

The Board of Public Works recommended the Village Board approve a water connection application for a new single-family residence on Maple Road, valid for one year. The board also recommended approval of two pay requests: a final payment of $3,558.30 for the Village of Jackson Improvements project (with retainages held for incomplete work) and a payment of $89,091.00 for the Willow Ridge Reconstruction Project. The minutes of the July 27, 2021 meeting were approved, and the Director of Public Works report was placed on file.

• Approved the Board of Public Works minutes of July 27, 2021 (6-0).
• Recommended Village Board approve the Feilbach Water Connection Application for a one-year period (5-0, 1 abstention).
• Recommended Budget & Finance and Village Board approve Pay Request #4 (Final) for Payne & Dolan in the amount of $3,558.30 (6-0).
• Recommended Budget & Finance and Village Board approve Pay Request #1 for Soper Companies in the amount of $89,091.00 (6-0).
• Placed the Director of Public Works Report on file (6-0).
• Adjourned the meeting at 7:34 p.m. (6-0).

Plan Commission

The Plan Commission will consider conditional use permits for signs and business development. The meeting also includes a review of a concept plan for a proposed subdivision on Maple Road.

• Conditional Use Permit for a sign at W212N17470 Alcan Court
• Conditional Use Permit for business development at W225N16718 Cedar Park Court
• Conditional Use Permit for a sign at N173W21710-60 Northwest Passage
• Concept plan for a proposed subdivision at 3245 Maple Road

The Plan Commission voted unanimously to recommend Village Board approval of three conditional use permits: a sign for On Demand Transportation, a business development permit for Jade Group International, and a sign for Design 2 Construct/Delaney Group LLC. It also recommended approval of a concept plan for a proposed subdivision at 3245 Maple Road as a Planned Unit Development (PUD), maintaining current zoning. The meeting included public comments about sidewalk requirements and utility plans, but no other decisions were made.

• Approved minutes of July 29, 2021 (7-0)
• Recommended approval of CUP for On Demand Transportation sign at W212N17470 Alcan Court (7-0)
• Recommended approval of CUP for Jade Group International business development at W225N16718 Cedar Park Court (7-0)
• Recommended approval of CUP for Design 2 Construct/Delaney Group LLC sign at N173W21710-60 Northwest Passage (7-0)
• Recommended approval of concept plan for Neumann Developments subdivision at 3245 Maple Road as PUD (7-0)

Personnel Committee

The Personnel Committee will meet to discuss and take action regarding collective bargaining with the police association. The committee may review tentative agreements and make recommendations for ratification by the Village Board. A closed session is scheduled to discuss bargaining strategy.

• Collective bargaining with the police association
• Review of tentative agreements
• Recommendations for ratification by the Village Board

The Personnel Committee met and, after a closed session for collective bargaining strategy, voted unanimously to recommend that the Village Board approve a tentative agreement with the Jackson WPPA (police union), contingent on union membership approval. The committee also approved the minutes of the August 10, 2021 meeting. No final ratification occurred at this meeting.

• Approved minutes of August 10, 2021 Personnel Committee meeting (3-0)
• Moved into closed session for collective bargaining strategy (3-0)
• Reconvened into open session (3-0)
• Recommended Village Board approve tentative agreement with Jackson WPPA, contingent on union membership approval (3-0)

Personnel Committee

The Jackson Personnel Committee will meet on August 10, 2021. The agenda includes a closed session to discuss collective bargaining strategy for police association negotiations.

• Closed session regarding police association collective bargaining strategy

The Personnel Committee met and voted unanimously to enter closed session to discuss collective bargaining strategy for police association negotiations, then reconvened and adjourned without any public decisions. No substantive actions were taken in open session.

• Convened into closed session for police bargaining strategy (2-0)
• Reconvened into open session (2-0)
• Adjourned meeting (2-0)

Budget and Finance Committee

The Budget and Finance Committee will review construction payments and proposals for the Municipal Complex Building. The meeting also includes discussions regarding the Willow Ridge Dr Reconstruction Project and cellular antenna agreements.

• Pay Request #16 and Change Order #9 for the Municipal Complex Building
• Review of Memorial Plaque and Workbench proposals for the Municipal Complex Building
• Preliminary Special Assessment review for Willow Ridge Dr Reconstruction Project
• TID #7 Planning Services Proposal from Vandewalle & Associates Inc.
• Pay Request #7 for Spruce St & Ridgeway Dr Extensions by Wondra Construction, Inc.

The Budget & Finance Committee unanimously recommended the Village Board approve several expenditures, including a $317,450.27 payment for the Municipal Complex, a $28,195.02 change order, and a $5,088.59 workbench. They also recommended approving a $9,750 planning services proposal for TID #7 housing development, a $65,937.76 special assessment for Willow Ridge Drive, a $32,509 truck purchase, and a $122,388.21 payment for street extensions. All votes were 3-0.

• Approved July 2021 Treasurer's Report and Check Register (3-0)
• Recommended renewal of self-insured retention coverage at $20,000 (3-0)
• Recommended Pay Request #16 for Municipal Complex at $317,450.27 (3-0)
• Recommended Change Order #9 for Municipal Complex at $28,195.02 (3-0)
• Recommended purchase of bronze memorial plaque (3-0)
• Recommended purchase of workbench at $5,088.59 (3-0)
• Recommended TID #7 planning services at $9,750 (3-0)
• Recommended preliminary special assessment for Willow Ridge Drive at $65,937.76 (3-0)

Village Board

The board will consider amendments to ordinances regarding penalties and public records. Agenda items include updates on the Municipal Complex Building and discussions on the sale of village-owned property. The session also includes discussion of development agreements with the Town of Jackson and Paloroma Farms LLC.

• Ordinance #21-06 regarding violations and penalties
• Resolution #21-17 amending the 2021 fee schedule
• Pay Request #16 for the Municipal Complex Building
• Review of Willow Ridge Dr Reconstruction special assessment
• Discussion on the sale of property at N168 W20733 Main Street

The Village Board approved several ordinances and resolutions, including amendments to the code regarding violations/penalties, the 2021 fee schedule, and public records. They also approved numerous contracts and payments, including a $317,450.27 pay request for the Municipal Complex, a $122,388.21 pay request for street extensions, and a $32,509 truck purchase. The board also terminated the Development Agreement with Paloroma Farms LLC, released its letter of credit, and accepted the withdrawal of the preliminary plat.

• Introduced Ordinance #21-06 amending violations and penalties (6-0)
• Approved Resolution #21-17 amending 2021 Fee Schedule (6-0)
• Introduced Ordinance #21-07 on public records (6-0)
• Approved $317,450.27 pay request for Municipal Complex (6-0)
• Approved $122,388.21 pay request for Spruce St. & Ridgeway Dr. extensions (6-0)
• Approved $32,509 purchase of 2022 One Ton Truck (6-0)
• Approved $9,050 for TID #7 planning services (6-0)
• Terminated Paloroma Farms Development Agreement, released letter of credit (6-0)

Plan Commission

The Plan Commission will review minutes from the May 27, 2021 meeting and consider a certified survey map for property at 1991 Spring Valley Road. Citizens may also address the commission during the meeting.

• Certified Survey Map for Todd & Debra Weyker at 1991 Spring Valley Road
• Approval of May 27, 2021 meeting minutes

The Plan Commission approved the minutes from May 27, 2021, and recommended the Village Board not take exception to the Extra Territorial Plat/Certified Survey Map for Todd & Debra Weyker at 1991 Spring Valley Road. The property will remain two separate lots. No other substantive decisions were made.

• Approved Plan Commission minutes of May 27, 2021 (6-0)
• Recommended Village Board not take exception to Weyker CSM (6-0)

Board of Public Works

The Board will review Resolution #21-16 for the Jackson Sewer Utility 2020 CMAR. The agenda also includes a presentation on Twin Creeks Sewer Pump Station capacity and antenna agreements for the White Water Tower.

• Preliminary special assessment for Willow Ridge Dr reconstruction project
• Resolution #21-16 regarding Jackson Sewer Utility 2020 CMAR
• Review of one ton truck quote for the Street Department
• US Cellular and Verizon antenna agreement for White Water Tower
• Pay Request #7 for Spruce St & Ridgeway Dr Extensions from Wondra Construction, Inc.

The Board of Public Works reviewed several items and made recommendations to the Village Board. They recommended approving a $65,937.76 sewer utility subsidy for storm sewer improvements in the Willow Ridge Drive reconstruction project, a $32,509.00 purchase of a 2022 one-ton truck, Resolution #21-16 for the 2020 CMAR, Pay Request #7 for $122,388.21, and cellular antenna agreements for the White Water Tower. All votes were 7-0. The sewer pump station presentation was informational only, with no action taken.

• Recommended $65,937.76 sewer utility subsidy for Willow Ridge storm sewer improvements (7-0)
• Recommended purchase of 2022 One Ton Truck for $32,509.00 (7-0)
• Recommended approval of Resolution #21-16 Jackson Sewer Utility 2020 CMAR (7-0)
• Recommended approval of Pay Request #7 for $122,388.21 to Wondra Construction (7-0)
• Recommended approval of US Cellular & Verizon antenna agreements for White Water Tower (7-0)
• Approved minutes of June 29, 2021 (7-0)
• Placed Director of Public Works Report on file (7-0)

Budget and Finance Committee

The committee will review financial reports, including the 2020 audited statements and TID 7 audit report. Members will also review proposals for the Municipal Complex Building and a WWTF Facilities Plan. Additionally, the committee will consider a resolution regarding the Coffee Connection Trail Project.

• Pay Request #15 and Change Order #8 for Municipal Complex Building
• Proposals for digital sign and cleaning services at Municipal Complex Building
• Resolution #21-15 regarding Coffee Connection Trail Project assessment powers
• WWTF Facilities Plan proposal from Town & Country Engineering

The Budget & Finance Committee recommended the Village Board approve Pay Request #15 for the Municipal Complex Building in the amount of $971,869.19, and advised that Change Order #8 for $13,193.67 is within budget. They also recommended approving a cleaning services contract with G.K. Properties at $1,650 per month, a $45,000 proposal for the WWTF Facilities Plan, and Resolution #21-15 for the Coffee Connection Trail Project. All votes were unanimous (3-0).

• Approved minutes of June 8, 2021 meeting (3-0).
• Approved June 2021 Treasurer's Report and Check Register (3-0).
• Recommended Village Board approve Pay Request #15 for Municipal Complex Building in amount of $971,869.19 (3-0).
• Advised Village Board that Change Order #8 for Municipal Complex Building in amount of $13,193.67 is within budget (3-0).
• Advised Village Board that funding for Digital Sign is available from Municipal Complex budget or Hotel/Motel tax (3-0).
• Recommended Village Board approve cleaning services contract with G.K. Properties at $1,650 per month (3-0).
• Recommended Village Board approve Resolution #21-15 for Coffee Connection Trail Project (3-0).
• Recommended Village Board approve WWTF Facilities Plan proposal from Town & Country Engineering for $45,000 (3-0).

Village Board

The Village Board will conduct a second reading for the rezoning of property at N150W19220 Sherman Road. The meeting also includes reviews of proposals for the Municipal Complex Building and discussion regarding an agreement with the Town of Jackson.

• Rezoning petition for N150W19220 Sherman Road (Ordinance #21-04)
• Approval of operator's licenses for local businesses
• Review of proposals for digital signs and cleaning at the Municipal Complex Building
• Amendment to Jackson WPPA Agreement regarding Officer-In-Training
• Ordinance #21-05 amending traffic sign regulations

The Village Board approved a $971,869.19 pay request for the Municipal Complex building, along with a $13,193.67 change order. They also approved a $50,509.20 digital sign design and a $1,650 per month cleaning services contract. The board introduced and approved Ordinance #21-05 regarding traffic signs, and approved a resolution for the Coffee Connection Trail Project.

• Approved Amendment to Jackson WPPA Agreement – MOU for Officer-In-Training (7-0).
• Approved Ordinance #21-04 – Rezone Parcel V3_020600A and amend Zoning Map (7-0).
• Approved 2020 Audited Financial Statements Report (7-0).
• Approved TID #7 Audit Report (7-0).
• Approved Pay Request #15 – Municipal Complex Building in amount of $971,869.19 (7-0).
• Approved Change Order #8 – Municipal Complex Building in amount of $13,193.67 (7-0).
• Approved Digital Sign Proposal Design #2 with 10mm resolution for $50,509.20 (7-0).
• Approved Cleaning Services Proposal from G.K. Properties at $1,650.00 per month (7-0).

Board of Public Works

The Board will discuss ordinance changes for stop signs and speed limit locations. Members will also review a WWTF Facilities Plan proposal from Town & Country Engineering. Additionally, the board will address a truck route discussion and a no-parking request on Ash Drive.

• Resolution #21-15 regarding Coffee Connection Trail project assessment powers
• Review of WWTF Facilities Plan proposal from Town & Country Engineering
• Discussion on village truck route
• Ordinance changes for stop sign and speed limit locations
• No parking request for Dallmann Village on Ash Drive

The Board of Public Works voted to remove temporary no-parking signs on Ash Drive near the Dallmann Village Condominium driveway and take no further action. They also recommended ordinance changes for a new stop sign and a speed limit reduction, and approved resolutions for the Coffee Connection Trail Project and a WWTF facilities plan.

• Approved minutes of June 1, 2021 (6-0).
• Removed temporary no-parking signs on Ash Drive (6-0).
• Recommended ordinance changes for stop sign at Ridgeway Drive/Spruce Street and speed limit reduction on Cedar Creek Road (6-0).
• Recommended Resolution #21-15 for Coffee Connection Trail Project (5-1).
• Recommended WWTF Facilities Plan proposal not to exceed $45,000 (6-0).
• Placed Director of Public Works Report on file (6-0).

Police and Fire Commission

The Police and Fire Commission will meet to discuss firefighter probationary periods and interview police officer applicants in closed session. The commission may also take action in open session to certify an eligibility list of Police Officer candidates.

• Interviewing Police Officer applicants
• Discussion regarding early release of probationary periods for Firefighters/Paramedics
• Certification of a Police Officer candidate eligibility list

The Jackson Police & Fire Commission approved the minutes from the June 17, 2020 meeting, then held a closed session to discuss early release of a probationary Firefighter/Paramedic and interview police officer applicants. After reconvening, the commission certified an eligibility list of police officer candidates. All votes were unanimous (5-0).

• Approved minutes of June 17, 2020 meeting (5-0)
• Convened into closed session for personnel matters (5-0)
• Reconvened into open session (5-0)
• Certified police officer candidate eligibility list (5-0)
• Adjourned meeting at 7:05 p.m. (5-0)

Budget and Finance Committee

The committee will review several bids for the Municipal Complex Building, including furniture, security cameras, and audio/video systems. The agenda also includes reviews of bids for the Coffee Connection Trail and Willow Ridge Reconstruction projects.

• Bids for furniture, security, and audio/video systems for the Municipal Complex Building
• Resolution #21-09: Final Assessment for Hunters Rd and Chateau Dr 2020 Project
• Review of RFP for a new phone system for Village buildings
• Bids for Coffee Connection Trail Project
• Bids for 2021 Willow Ridge Reconstruction Project

The Budget & Finance Committee recommended the Village Board approve several Municipal Complex Building payments and bids, including a $327,016.21 pay request, $263,377.57 furniture bid, $194,103.83 audio video system, and $105,388.13 for security and door access systems. They also recommended approval of the Hunters Road and Chateau Drive final assessment resolution, a new phone system from TSR Solutions, the Coffee Connection Trail project bid, and the Willow Ridge reconstruction project bid. All votes were unanimous (3-0).

• Approved May 2021 minutes (3-0)
• Approved May 2021 Treasurer's Report and Check Register (3-0)
• Recommended approval of Pay Request #14 for Municipal Complex Building, $327,016.21 (3-0)
• Recommended approval of furniture bid for Municipal Complex Building, $263,377.57 (3-0)
• Advised Village Board AVI audio video system bid of $194,103.83 is within budget (3-0)
• Advised Village Board Pros 4 Technology security and door access bids totaling $105,388.13 are within budget (3-0)
• Advised Village Board appliance purchase not to exceed $41,000 is within budget (3-0)
• Recommended approval of Resolution #21-09 Final Assessment for Hunters Road and Chateau Drive (3-0)

Village Board

The Village Board will hold public hearings regarding conditional use permits for car sales and houseware distribution. The agenda also includes a rezoning ordinance and reviews of bids for the new Municipal Complex.

• Rezoning Ordinance #21-04 for N160W19220 Sherman Road
• Public hearing for Auto Thirst LLC car sales at W168W20069 Main Street
• Final assessment for Hunters Rd and Chateau Dr 2020 Project
• Review of bids for furniture and security systems for the Municipal Complex
• Approval of various liquor and entertainment licenses

The Jackson Village Board approved several major contracts for the new Municipal Complex, including furniture, audio/video, security/door access, appliances, and a phone system, along with pay request #14. They also approved the final assessment for the Hunters Road and Chateau Drive project, two conditional use permits, a rezoning, and multiple infrastructure projects. All votes were unanimous except for the final assessment, which passed 6-1.

• Approved final assessment for Hunters Road and Chateau Drive 2020 project (6-1)
• Approved conditional use permit for Auto Thirst LLC pre-owned car sales (7-0)
• Approved conditional use permit for Design 2 Construct houseware distributors (7-0)
• Approved rezoning of parcel at N160W19220 Sherman Road (7-0)
• Approved pay request #14 for Municipal Complex, $327,016.21 (7-0)
• Approved BSI furniture proposal, $263,377.57 (7-0)
• Approved AVI Systems audio/video proposal with amendment, $194,103.83 (7-0)
• Approved Pros 4 Technology security and door access proposal, $105,388.13 (7-0)

Review Board

The Board of Review will elect a chairperson and vice chairperson for the session. The meeting includes receiving the 2021 assessment roll and reviewing requests for property assessment adjustments.

• Election of Chairperson and Vice Chairperson
• Review of the 2021 Assessment Roll
• Requests for Review or Adjustment

The Jackson Board of Review met on June 7, 2021, and approved the 2021 assessment roll. It heard two objections from Gary Kohlenberg for Pinehurst Properties and upheld the assessor's valuations in both cases, voting 3-0 each time. The board also elected officers, approved prior minutes, and verified training and assessment filings.

• Elected Mike Schwab as Chair and Jonathan Schoeneck as Vice Chair (3-0)
• Approved May 11, 2020 Board of Review minutes (3-0)
• Received 2021 Assessment Roll and signed affidavit from Village Assessor
• Upheld assessor's valuation of $2,907,300 for tax key V3-0196057 at W201N16668 Hemlock St (3-0)
• Upheld assessor's valuation of $2,921,100 for same property after second objection (3-0)
• Adjourned without scheduling further meetings

General

The Board of Review will receive the 2021 Assessment Roll and verify that open book changes are included. The board will also hear requests for review or adjustment to assessments.

• Election of Chairperson and Vice Chairperson
• Receipt of 2021 Assessment Roll and Assessor's affidavit
• Review of the 2021 Assessment Roll
• Requests for review or adjustment

The Jackson Board of Review met on June 7, 2021, and approved the 2021 assessment roll. It heard two objections from Gary Kohlenberg for Pinehurst Properties and voted unanimously to uphold the assessor's valuations in both cases. The board also elected officers, approved prior minutes, and verified training and filing requirements.

• Elected Mike Schwab as Chair and Jonathan Schoeneck as Vice Chair (3-0)
• Approved May 11, 2020 Board of Review minutes (3-0)
• Received 2021 Assessment Roll and verified assessor's affidavit
• Upheld assessor's valuation of $2,907,300 for Pinehurst Properties (tax key V3-0196057) (3-0)
• Upheld assessor's valuation of $2,921,100 for Pinehurst Properties (tax key V3-0196057) (3-0)
• Adjourned without scheduling further meetings

Police and Fire Commission

The commission will review minutes from June 17, 2020. In closed session, members will discuss early release of probationary periods for Firefighters/Paramedics and interview Police Officer applicants. The commission may also certify an eligibility list of Police Officer candidates in open session.

• Certification of a Police Officer candidate eligibility list
• Discussion regarding early release of probationary periods for Firefighters/Paramedics

Board of Public Works

The Board of Public Works will review bids for the Willow Ridge Reconstruction Project and the Coffee Connection Trail Project. The meeting also includes consideration of a resolution regarding Morning Meadows Phase 1 sewer and water utilities.

• Resolution #21-14 accepting Morning Meadows Phase 1 sewer & water utility
• Review of bids for Willow Ridge Reconstruction Project
• Review of bids for Coffee Connection Trail Project
• Review of RFP for new phone system for Village buildings
• Dallmann Village no parking request on Ash Drive

The Board of Public Works recommended approval of several items to the Village Board, including a $788,832.75 bid from Soper Sewer & Water LLC for the 2021 Willow Ridge Reconstruction Project and a $288,651.08 bid from Poblocki Paving Corporation for the Coffee Connection Trail Project. They also recommended a new phone system from TSR Solutions, a WisDOT MOU for Ridgeway Drive and STH 60, and Resolution #21-14 accepting sewer and water utility for Morning Meadows Phase 1. Temporary no-parking signs were approved for Ash Drive at Dallmann Village Condos, with a follow-up review at the next meeting.

• Approved temporary no-parking signs on Ash Drive at Dallmann Village Condos (4-1)
• Recommended TSR Solutions proposal for new phone system (4-1)
• Recommended Poblocki Paving bid of $288,651.08 for Coffee Connection Trail Project (5-0)
• Recommended Soper Sewer & Water bid of $788,832.75 for Willow Ridge Reconstruction (5-0)
• Recommended WisDOT MOU for Ridgeway Drive and STH 60 (5-0)
• Recommended Resolution #21-14 accepting Morning Meadows Phase 1 sewer/water utility (5-0)
• Approved April 27, 2021 minutes with correction (5-0)

Plan Commission

The Jackson Plan Commission will meet to review several land use requests. These include a rezoning petition, car sales permits, and business development plans.

• Rezoning of N160W19220 Sherman Road
• Pre-owned car sales permit at N168W20069 Main Street
• Business development at Caymus Court & Hwy P
• Extra Territorial Plat for 2039 Sherman Road

The Jackson Plan Commission voted 4-0 to recommend the Village Board approve all six items on the agenda: an extra-territorial plat for Heckendorf Farms, a conditional use permit for Auto Thirst LLC's pre-owned car sales, a rezoning for the Massie property, extra-territorial zoning for Lily Acres, and a conditional use permit and certified survey map for Design 2 Construct/Houseware Distributors. All recommendations were made with conditions as noted in staff comments, including restrictions on car repairs and vehicle storage for the car sales establishment.

• Approved minutes of April 29, 2021 (4-0)
• Recommended no exception to Extra Territorial Plat for Heckendorf Farms at 2039 Sherman Road (4-0)
• Recommended approval of Conditional Use Permit for Auto Thirst LLC pre-owned car sales at N168W20069 Main Street #1 with conditions (4-0)
• Recommended approval of R-4 rezoning for Rod & Chantel Massie at N160W19220 Sherman Road (4-0)
• Recommended approval of Extra Territorial Zoning for Lily Acres, Resolution #21-13 (4-0)
• Recommended approval of Conditional Use Permit for Design 2 Construct/Houseware Distributors at NE corner of Caymus Court & Hwy P (4-0)
• Recommended approval of Certified Survey Map for Design 2 Construct/Houseware Distributors (4-0)

Parks and Recreation Commission

The Jackson Parks & Recreation Committee will review the final Parks, Recreation and Open Space Plan and discuss spring/summer event planning. The Friends of Jackson Jt Parks & Recreation will nominate officers and discuss future project planning for the JCC Play Area.

• Presentation of the final Parks, Recreation and Open Space Plan
• Nomination of officers for the Friends of Jackson Jt Parks & Recreation
• Future project planning for JCC Play Area Equipment and Jackson Park
• Review of monthly budget reports from January through April 2021
• Discussion regarding Action In Jackson and a Beer Garden

The Jackson Park & Recreation Committee approved the minutes from September 16, 2020, and adopted a new quarterly meeting schedule for 2021-2022. The committee discussed a projected $15,000 budget shortfall due to the cancellation of Monte Carlo Night, and reviewed the adopted Open Space Plan, which includes potential new parks on the west side of Jackson. No other formal decisions were made.

• Approved minutes of September 16, 2020 (7-0)
• Adopted quarterly meeting dates for 2021-2022 (discussion only, no formal vote recorded)

Budget and Finance Committee

The Budget & Finance Committee will review the April 2021 Treasurer’s Report and check register. The agenda includes updates on the Municipal Complex Building and Chateau Dr & Hickory Ln reconstruction projects. Members will also review quotes for Well #4 inspection.

• Contract for Planning and Zoning Consultant Services
• Change Order #7 and Pay Request #13 – Municipal Complex Building
• Change Order #2 and Pay Request #4 – Chateau Dr & Hickory Ln Reconstruction Project
• Review of quotes for Well #4 inspection
• Resolution #21-10 regarding Willow Ridge Drive assessment powers

The Budget & Finance Committee unanimously recommended the Village Board authorize a contract with Civi Tek Consulting at $85 per hour for planning and zoning services. It also recommended approval of change orders and pay requests for the Municipal Complex Building and Chateau Dr & Hickory Ln projects, a Well #4 inspection contract, and a resolution for Willow Ridge Drive assessments. All votes were 3-0.

• Recommended Village Board authorize Civi Tek consulting contract at $85/hr (3-0)
• Recommended approval of Change Order #7 for Municipal Complex Building, $23,689.07 (3-0)
• Recommended approval of Pay Request #13 for Municipal Complex Building, $561,526.53 (3-0)
• Recommended approval of Change Order #2 for Chateau Dr & Hickory Ln, $13,378.57 (3-0)
• Recommended approval of Final Pay Request #4 for Chateau Dr & Hickory Ln, $42,228.18 (3-0)
• Recommended Village Board authorize Water Well Solutions contract for Well #4 inspection, $16,850.00 (3-0)
• Recommended Village Board approval of Resolution #21-10 for Willow Ridge Drive assessments (3-0)

Village Board

The Village Board will review proposed changes to the village's ordinances regarding fireworks and firearms. The agenda also includes updates on Municipal Complex construction and road reconstruction projects.

• Ordinance #21-02 regarding fireworks sale, possession, and use
• Ordinance #21-03 regarding firearms
• Change Order #7 and Pay Request #13 for the Municipal Complex Building
• Change Order #2 and Pay Request #4 for Chateau Dr & Hickory Ln reconstruction
• Amended developer agreement for Laurel Springs Addition #1

The Village Board approved amendments to the fireworks and firearms ordinances, aligning firearms rules with state statute and declining to be the only municipality in Washington County selling fireworks. It also approved several contracts, change orders, and pay requests for construction projects, and adopted a chicken ordinance with a license application form.

• Approved Ordinance #21-02 amending fireworks sale, possession, and use (6-0)
• Approved Ordinance #21-03 amending firearms ordinance to align with state statute (6-0)
• Adopted Ordinance #21-01 for keeping and licensing chickens (6-0)
• Approved contract with Civi Tek Consulting LLC at $85/hour for planning and zoning services (6-0)
• Approved Change Order #7 for Municipal Complex Building at $23,689.07 (6-0)
• Approved Pay Request #13 for Municipal Complex Building at $561,526.53 (6-0)
• Approved Change Order #2 for Chateau Dr & Hickory Ln Reconstruction at $13,378.57 (6-0)
• Approved Pay Request #4 for Chateau Dr & Hickory Ln Reconstruction at $42,228.18 (6-0)

Plan Commission

The Plan Commission will review a proposed land division on Glen Brooke Drive. The agenda also includes an extra territorial plat for 2039 Sherman Road and an amended developers agreement for Laurel Springs Addition #1.

• Proposed land division: John Lamm, Glen Brooke Drive
• Extra Territorial Plat/CSM: Heckendorf Farms LLC, 2039 Sherman Road
• Amended Developers Agreement: Laurel Springs Addition #1

The Plan Commission approved an amendment to the Laurel Springs Addition #1 Developers Agreement to correct the legal description and final plat map, as the original agreement from June 2019 was never recorded. A concept plan for the proposed 'Little Lamb's Corner' subdivision was discussed but not approved, with members requesting revisions. The Heckendorf Farms petition was withdrawn by the applicant.

• Approved amendment to Laurel Springs Addition #1 Developers Agreement (5-0)
• Approved March 25, 2021 minutes with amendment to strike Keith Berben as absent (5-0)
• Discussed 'Little Lamb's Corner' concept plan; no action taken, revisions requested
• Noted withdrawal of Heckendorf Farms extra territorial plat/CSM petition

Board of Public Works

The Board of Public Works will review presentations from vendors regarding a new phone system for Village buildings. The agenda also includes updates on road reconstruction projects and utility agreements.

• Review of RFP for New Phone System with presentations by P3C Technologies, TSR Solutions, and PCS
• Utility Exemption Agreement for N160 W19270 Sherman Road
• Change Order #2 and Pay Request #4 for Chateau Dr & Hickory Ln Reconstruction Project
• Review of quotes for Well #4 inspection
• Resolution #21-09 Final Assessment for Hunters Rd and Chateau Dr 2020 Project

The Board of Public Works reviewed and took action on several items. It referred the new phone system RFP to next month's meeting, requiring vendors to provide comparable information and staff to create a financial analysis. The board also recommended approval of a utility exemption for Rod & Chantel Massie, Change Order #2 and Pay Request #4 for the Chateau Dr & Hickory Ln project, a Well #4 inspection quote, and resolutions for final assessments and assessment police powers. All votes were unanimous except the utility exemption, which passed 6-1.

• Referred phone system RFP to next month's meeting (7-0)
• Recommended approval of utility exemption for Rod & Chantel Massie (6-1)
• Recommended approval of Change Order #2 for Chateau Dr & Hickory Ln project, $13,378.57 (7-0)
• Recommended approval of Pay Request #4 for Chateau Dr & Hickory Ln project, $42,228.18 (7-0)
• Recommended approval of Well #4 inspection quote from Water Well Solutions, $16,850.00 (7-0)
• Recommended approval of Resolution #21-09 Final Assessment for Hunters Rd and Chateau Dr 2020 (7-0)
• Recommended approval of Resolution #21-10 Intent to Exercise Assessment Police Powers-Willow Ridge Drive (7-0)

Village Board

This is an annual organizational meeting for the Jackson Village Board. The agenda consists of procedural items including the administration of oaths of office and committee member appointments.

• Administration of oath of office to Village President and Trustees
• Committee member appointments and administration of oath of office

The Jackson Village Board held an organizational meeting where oaths were administered to the newly elected President and Trustees, and numerous appointments and reappointments were made to various boards and commissions. All appointments were approved unanimously with 6 ayes and 0 nays. No other substantive decisions were made.

• Reappointed Dan Reik to Plan Commission (6-0)
• Reappointed Jon Molkentin to Plan Commission (6-0)
• Reappointed Steve Schoen to Board of Public Works (6-0)
• Reappointed Gloria Teifke to Board of Public Works (6-0)
• Reappointed Casey Latz to Joint Parks and Recreation Committee (6-0)
• Appointed Doug Alfke to Police & Fire Commission (6-0)
• Appointed Jill Washburn to Police & Fire Commission (6-0)
• Appointed Michelle Klemp to Residence Board (6-0)

Residence Board

The board will review the petition process and meeting procedures. A public presentation is scheduled regarding a residency petition for W206 N16737 Blackberry Circle, Unit #1602. The board also intends to enter closed session to discuss aspects of the petition before deliberation and action.

• Residency petition for W206 N16737 Blackberry Circle, Unit #1602
• Overview of petition process and meeting procedures

The Residence Board approved an exemption to the Village's Sex Offender Residence Ordinance for petitioner Edward Fyfe, allowing him to reside at W206N16737 Blackberry Circle, Unit #1602. The approval is conditional on Fyfe complying with probation requirements, not being convicted of new criminal charges, and obeying all applicable laws. The board voted 3-0 in favor.

• Approved residency exemption for Edward Fyfe at W206N16737 Blackberry Circle, Unit #1602 (3-0)
• Conditions: comply with probation, no new criminal convictions, obey all laws

Residence Board

The Sex Offender Residence Board will review a residency petition for W206 N16737 Blackberry Circle, Unit #1602. The meeting includes an overview of the petition process and a closed session to discuss specific aspects of the petition. The Board will then hold discussion and action on the petition.

• Public presentation of residency petition for W206 N16737 Blackberry Circle, Unit #1602
• Overview of petition process and meeting procedures by Village Attorney

The Jackson Residence Board approved an exemption to the Village's Sex Offender Residence Ordinance for petitioner Edward Fyfe, allowing him to reside at W206N16737 Blackberry Circle, Unit #1602. The approval was subject to conditions including compliance with probation, no new criminal charges, and adherence to all applicable laws. The board voted 3-0 in favor, and no closed session was held.

• Approved residency exemption for Edward Fyfe at W206N16737 Blackberry Circle, Unit #1602 (3-0)
• Conditions: comply with probation, no new criminal charges, comply with all laws
• Forewent closed session, based on public discussion

Budget and Finance Committee

The committee will review the March 2021 Treasurer’s Report and several construction items for the Municipal Complex Building. The agenda also includes an audit services engagement and a road project change order.

• TID Audit Services Engagement – Sitzberger and Co., S.C.
• Pay Request #12 for Municipal Complex Building
• Change Order #6 for Municipal Complex Building
• Work Change Directives #19, #20, and #21 for Municipal Complex Building
• Change Order #2 for 2020 Road and Utility Project

The Budget & Finance Committee approved minutes, the March 2021 Treasurer's Report, and recommended several payments and change orders for the Municipal Complex Building and road project. All votes were unanimous (3-0). The committee also recommended engaging Sitzberger and Co. for TID audit services not to exceed $10,000.

• Approved March 2021 minutes (3-0)
• Approved March 2021 Treasurer's Report and Check Register (3-0)
• Recommended TID Audit Services Engagement with Sitzberger and Co., S.C. not to exceed $10,000 (3-0)
• Recommended payment of Pay Request #12 for Municipal Complex Building in amount of $973,771.72 (3-0)
• Advised Village Board funding available for Change Order #6 (net add $5,897.68) (3-0)
• Advised Village Board funding available for Work Change Directive #19 ($2,465.07) (3-0)
• Advised Village Board funding available for Work Change Directive #20 ($15,728.50) (3-0)
• Advised Village Board funding available for Work Change Directive #21 ($11,022.00) (3-0)

Village Board

The Village Board will review proposed amendments to the animal ordinance regarding chicken keeping and licensing. The agenda also includes construction updates for the Municipal Complex Building and public hearings for a sign at Comfort Inn & Suites.

• Public hearing for a sign at Comfort Inn & Suites (W227 N16890 Tillie Lake Court)
• Proposed amendments to chicken keeping and licensing ordinances
• Construction change orders and pay requests for the Municipal Complex Building
• Certified Survey Map request for N160 W19270 Sherman Road
• Approval of entertainment and operator licenses

The Village Board introduced Ordinance #21-01 to allow keeping and licensing of chickens, with a 6-1 vote, and approved Resolution #21-08 to add related fees. The board also approved several municipal complex building payments and change orders, a conditional use permit for an attached garage, and a certified survey map for a lot split. All other motions passed unanimously.

• Introduced chicken ordinance #21-01 (6-1)
• Approved fee schedule resolution #21-08 (7-0)
• Approved Conditional Use Permit for attached garage at 3261 Creekwood Circle (7-0)
• Approved Pay Request #12 for Municipal Complex Building, $973,771.72 (7-0)
• Accepted Change Order #6 for Municipal Complex Building, $5,897.68 (7-0)
• Approved Work Change Directive #20 for air curtains, up to $5,000 (7-0)
• Approved Certified Survey Map for Massie property, Lot 1 (7-0)
• Approved Utility Exemption Request for Massie property, Lot 2 (7-0)

Board of Public Works

The Board will review a utility exemption request for N160 W19270 Sherman Road. The meeting also includes reviews of change orders for the Chateau Dr & Hickory Ln Reconstruction Project and the 2020 Road and Utility Project.

• Utility Exemption Request: N160 W19270 Sherman Road – Lot 2
• Review of RFP for New Phone System for Village of Jackson Buildings
• Change Order #2: Chateau Dr & Hickory Ln Reconstruction Project
• Pay Request #4 (Final): Chateau Dr & Hickory Ln Reconstruction Project
• Change Order #2: 2020 Road and Utility Project – Wondra Construction

The Board of Public Works recommended the Village Board approve a premise-based phone system for Village buildings, instructing staff to develop a needs list and go out for bid. They also recommended approving a utility exemption for the Massie property, subject to conditions, and approved a negative change order for the 2020 Road and Utility Project. Two items related to the Chateau Dr & Hickory Ln project were referred to the next meeting.

• Approved minutes of February 23, 2021 (6-0).
• Recommended Village Board approve utility exemption for Rod & Chantel Massie, subject to conditions (5-1).
• Recommended premise-based phone system for Village buildings and instructed staff to prepare a needs list and go out for bid (6-0).
• Referred Change Order #2 for Chateau Dr & Hickory Ln to April meeting (6-0).
• Referred Pay Request #4 (Final) for Chateau Dr & Hickory Ln to April meeting (6-0).
• Recommended Budget & Finance and Village Board approve Change Order #2 for 2020 Road and Utility Project in negative amount of $7,426.97 (6-0).
• Placed Director of Public Works Report on file (6-0).

Plan Commission

The Commission will review a request to create a new residential lot on Sherman Road. The agenda also includes a sign permit for Comfort Inn & Suites and a discussion regarding the chicken ordinance.

• Lot creation at N160 W19270 Sherman Road
• Utility exemption request for Sherman Road property
• Sign permit for Comfort Inn & Suites on Tillie Lake Court
• Attached garage permit for 3261 Creekwood Circle
• Discussion of Chicken Ordinance and license applications

The Plan Commission voted 5-0 to recommend Village Board approval of a certified survey map for Rod & Chantel Massie to create a 0.696-acre residential lot (Lot 1) from a 10.573-acre agricultural parcel, with conditions including future rezoning to Planned Unit Development and deed restrictions. They also recommended approval of combining two tax parcels into Lot 2, a utility exemption referral, Comfort Inn & Suites sign updates, a conditional use permit for an attached garage at 3261 Creekwood Circle, and a chicken ordinance and license application. All votes were 5-0.

• Recommended approval of Massie certified survey map creating Lot 1 with conditions (5-0)
• Recommended approval to combine two tax parcels into Lot 2 (5-0)
• Referred Massie utility exemption request to Board of Public Works (5-0)
• Recommended approval of Comfort Inn & Suites sign changes (5-0)
• Recommended approval of conditional use permit for attached garage at 3261 Creekwood Circle (5-0)
• Recommended approval of Chicken Ordinance and License Application (5-0)

Parks and Recreation Commission

The Jackson Parks & Recreation Committee will review a summary presentation of the final Parks, Recreation and Open Space Plan. The meeting also includes a budget report for January and February 2021. Additionally, the Friends of Jackson Jt Parks & Recreation will discuss upcoming events and play area equipment.

• Final Parks, Recreation and Open Space Plan presentation
• Distribution of Jan.–Feb. 2021 budget report
• Nomination of Friends of Jackson officers
• Discussion of Easter Egg Hunt and Fish Derby events
• Planning for early childhood play area equipment

Budget and Finance Committee

The Budget & Finance Committee will review several change orders and pay requests for the Municipal Complex Building. The meeting also includes discussions on TIF construction costs, road utility payments, and RFPs for fiber internet and water studies.

• Change orders and pay requests for the Municipal Complex Building
• Additional construction costs for TIF #6 at Rosewood Lane & Sylvester Court
• Pay request for 2020 Road and Utility Project by Wondra Construction
• Review of RFP for fiber internet to Village buildings
• Review of RFP for sewer interceptor and water main study

The Budget & Finance Committee approved several recommendations for the Village Board, including a pay request of $818,202.65 for the Municipal Complex Building and additional construction costs of $81,018.17 for TIF #6. All motions passed unanimously, with one abstention on the sewer study quote.

• Approved February 2021 Treasurer's Report and Check Register (3-0)
• Recommended Change Order #5 for Municipal Complex Building (3-0)
• Recommended Pay Request #11 for Municipal Complex Building, $818,202.65 (3-0)
• Recommended Proposed Change Order #34 for lobby floor box, not to exceed $1,149.07 (3-0)
• Advised Village Board contingency funding available for Proposed Change Order #38 (canopies) (3-0)
• Recommended TIF #6 additional construction costs, $81,018.17 (3-0)
• Recommended License Agreement to Farm Public Land with Robert Loduha (3-0)
• Recommended Pay Request #4 for 2020 Road and Utility Project, $19,939.87 (3-0)

Village Board

The Village Board will review construction change orders and pay requests for the Municipal Complex Building. The agenda includes discussions on TIF-related construction costs and requests for proposals regarding fiber internet and sewer studies. The board will also consider license approvals and receive various community reports.

• Change orders and pay requests for the Municipal Complex Building
• Additional construction costs for TIF #6 at Rosewood Lane & Sylvester Court
• RFPs for village fiber internet and a sewer/water main study
• License approvals for Jackson Festivals, Inc. and Walgreens operators
• Fourteenth-Amended Agreement for Mid-Moraine Municipal Court operations

The Village Board voted 7-0 to adopt the Fourteenth-Amended Agreement for the Operation of Mid-Moraine Municipal Court, extending the term to 2051 and including administrative and personnel changes. The board also approved several municipal complex payments and change orders, but rejected a $34,620 canopy change order and deferred the discussion. Additionally, the board approved a fiber internet RFP, a license agreement to farm public land, and denied a liability claim from Chris Bohman.

• Adopted the Fourteenth-Amended Agreement for the Operation of Mid-Moraine Municipal Court (7-0).
• Approved Change Order #5 for the Municipal Complex Building (7-0).
• Approved Pay Request #11 for the Municipal Complex Building in the amount of $818,202.65 (7-0).
• Approved Proposed Change Order #34 for the Lobby Floor Box in the amount of $1,149.07 (7-0).
• Rejected Proposed Change Order #38 for Canopies in the amount of $34,620.00 (0-7).
• Deferred discussion of Proposed Change Order #38 to a future date (7-0).
• Approved TIF #6 additional construction costs for Rosewood Lane and Sylvester Court in the amount of $81,018.17 (7-0).
• Denied the insurance liability claim of Chris Bohman (5-2).

Board of Public Works

The Board of Public Works is reviewing several requests for proposals regarding village services. This includes reviews for fiber internet, a new phone system, and a water study. The board will also address construction costs for TIF districts and road projects.

• Additional construction costs for TIF #6 (Rosewood Lane & Sylvester Court)
• License agreement to farm public land by Robert Loduha
• Pay Request #4 for 2020 Road and Utility Project (Wondra Construction)
• Pay Request #6 for Spruce St & Ridgeway Drive Extension (TIF#7)
• RFPs for fiber internet, phone systems, and a water study

The Board of Public Works recommended the Village Board approve additional construction costs for TIF #6 roads due to poor soils and an underground spring, totaling $81,018.17. It also recommended approving a farmland license agreement, two pay requests, a fiber internet contract, and a sewer/water study, and referred the phone system RFP to next month.

• Recommended approval of $81,018.17 in additional TIF #6 construction costs (6-1)
• Recommended approval of $2,500/year farmland license agreement with Robert Loduha (7-0)
• Recommended approval of $19,939.87 pay request #4 for 2020 Road and Utility Project (7-0)
• Recommended approval of $20,484.68 pay request #6 for Spruce Street & Ridgeway Drive Extension (7-0)
• Recommended approval of fiber internet contract with Midwest Fiber (7-0)
• Referred new phone system RFP to next month's meeting (7-0)
• Recommended approval of $9,000 sewer interceptor and water main study (7-0)
• Recommended staff work with WisDOT on roundabout language (7-0)

Parks and Recreation Commission

The Jackson Parks & Recreation Committee will review budget reports and a presentation regarding the final Parks, Recreation and Open Space Plan. The Friends of Jackson Jt. Parks & Recreation will discuss upcoming events and future project planning.

• Presentation of the FINAL Parks, Recreation and Open Space Plan
• Review of January 2021 monthly budget report and 2020 end of year projection
• Nomination of officers for the Friends of Jackson Jt. Parks & Recreation
• Spring/Summer Guide and event planning discussion

Budget and Finance Committee

The committee will review financial reports and approve several construction pay requests. The agenda also includes a request for proposals for the 2021 Willow Ridge Drive reconstruction project.

• Resolution #21-06 awarding the sale of $8,135,000 in public safety building bonds
• Pay request #10 for Municipal Complex Building
• Pay request #3 for 2020 Road and Utility Project by Wondra Construction
• Pay request #5 for Spruce St & Ridgeway Drive Extension – TIF #7
• RFP for 2021 Willow Ridge Drive Reconstruction Project

The Budget & Finance Committee recommended the Village Board approve the sale of $8,030,000 in general obligation bonds for the Public Safety Building, with a premium reducing the amount needed. It also recommended approving multiple construction payments, including $704,138.51 for the Municipal Complex and $130,430.40 for the Hunters Road project. The committee recommended denying a request to waive an EMS invoice for Mary A. Pitz, with one abstention. All other motions passed unanimously.

• Recommended approving Resolution #21-06 for $8,030,000 GO Public Safety Building Bonds (3-0)
• Recommended denying EMS invoice waiver for Mary A. Pitz (2-0, 1 abstain)
• Recommended approving Pay Request #10 for Municipal Complex Building, $704,138.51 (3-0)
• Recommended approving Pay Request #3 for 2020 Road and Utility Project, $130,430.40 (3-0)
• Recommended approving Pay Request #5 for Spruce Street & Ridgeway Drive Extension, $240,567.24 (3-0)
• Recommended approving $23,500 for engineering services to Cedar Corp for Willow Ridge Drive project (3-0)
• Approved January 2021 Treasurer's Report and Check Register (3-0)
• Approved minutes of January 12, 2021 meeting (3-0)

Village Board

The board will review development requests for the Morning Meadows subdivision and various garage permits. Financial discussions include a resolution for $8,135,000 in public safety building bonds and road project pay requests. The agenda also includes updates on the municipal complex and COVID-19.

• Resolution awarding the sale of $8,135,000 Public Safety Building Bonds
• Final Plat for Morning Meadows Subdivision – Phase 1
• RFP for the 2021 Willow Ridge Drive Reconstruction Project
• Pay request for the 2020 Road and Utility Project by Wondra Construction
• Conditional Use Permit for Custom Service Hardware

The Village Board approved the sale of $8,035,000 in General Obligation Public Safety Building Bonds, Series 2021A, for the Public Safety portion of the municipal complex. The board also rejected the proposed Fourteenth-Amended Agreement for the Operation of Mid-Moraine Municipal Court, pending further consideration, and requested a complete document rather than a red line, opposing the addition of the Town of Polk. Several development approvals and pay requests were also passed.

• Approved Planned Unit Development Final Plat for Morning Meadows Subdivision Phase 1 (7-0)
• Approved Planned Unit Development Special Use for Joseph & Jennifer Serio attached garage (7-0)
• Approved Conditional Use Permit for Design to Construct Custom Service Hardware (7-0)
• Approved Planned Unit Development for Spec Building at N172 W21843-53 Northwest Passage (7-0)
• Rejected Fourteenth-Amended Agreement for Mid-Moraine Municipal Court (5-2)
• Approved Resolution #21-06 awarding sale of $8,035,000 GO Public Safety Building Bonds (7-0)
• Approved Pay Request #10 for Municipal Complex Building in amount of $704,138.51 (7-0)
• Approved engineering contract to Cedar Corp for Willow Ridge Drive Reconstruction at $23,500 (7-0)

Plan Commission

The Jackson Plan Commission will meet to consider several development applications. These include a final plat for Morning Meadows Subdivision Phase 1 and various garage permits. Citizens may also address the commission.

• Final plat for Morning Meadows Subdivision - Phase 1
• Certified Survey Map for N160 W19270 Sherman Rd
• Special Use permit for an attached garage (Joseph & Jennifer Serio)
• Concept Plan for garages (Andrew & Stacey Loosen)
• Conditional Use Permit for Custom Service Hardware

The Jackson Plan Commission voted 5-0 to recommend Village Board approval of the Morning Meadows Subdivision Phase 1 final plat, a special use for an attached garage, a concept plan for garages with a permit deadline, a conditional use permit for Custom Service Hardware, and a planned unit development for a spec building. The commission also referred a certified survey map to a future meeting due to missing information.

• Approved minutes of Dec 3, 2020 (5-0)
• Referred Certified Survey Map for Rod & Chantel Massie to future meeting (5-0)
• Recommended approval of Morning Meadows Subdivision Phase 1 final plat (5-0)
• Recommended approval of special use for Joseph & Jennifer Serio attached garage (5-0)
• Recommended approval of concept plan for Loosen garages with permit by Feb 1, 2024 (5-0)
• Recommended approval of conditional use permit for Custom Service Hardware (5-0)
• Recommended approval of PUD for spec building at N172 W21843-53 Northwest Passage (5-0)

Board of Public Works

The Board will review several infrastructure items, including requests for payment on road and utility projects. The agenda also includes reviewing trash and recycling contracts and a study for sewer and water mains.

• RFP for 2021 Willow Ridge Drive Reconstruction Project
• Pay Request #3 – 2020 Road and Utility Project – Wondra Construction
• Review of 2021 Trash and Recycling Contracts
• TIF #6 Rosewood Lane & Sylvester Court additional construction costs
• RFP for Sewer Interceptor and Water Main Study by City Water

The Board of Public Works recommended approval of pay requests for the 2020 Road and Utility Project ($130,430.40) and the Spruce Street & Ridgeway Drive Extension ($240,567.24), and approved an engineering services contract with Cedar Corp. for the 2021 Willow Ridge Drive Reconstruction Project ($23,500 plus incidental costs). The board tabled additional construction costs for TIF #6 – Rosewood Lane & Sylvester Court to the February meeting. All votes were unanimous (6-0).

• Approved Pay Request #3 for 2020 Road and Utility Project – Wondra Construction ($130,430.40) (6-0)
• Approved Pay Request #5 for Spruce Street & Ridgeway Drive Extension – TIF #7 ($240,567.24) (6-0)
• Approved engineering services contract with Cedar Corp. for 2021 Willow Ridge Drive Reconstruction ($23,500 plus incidental costs) (6-0)
• Tabled TIF #6 – Rosewood Lane & Sylvester Court additional construction costs to February meeting (6-0)
• Removed Village Informational Signs from agenda, added to Director of Public Works Report (6-0)
• Placed Director of Public Works Report on file (6-0)

Budget and Finance Committee

The Budget & Finance Committee will consider resolutions to authorize and sell $8,135,000 in bonds for a public safety building. The committee will also review the December 2020 treasurer's report and a pay request for the Municipal Complex Building.

• Resolution #21-02: Authorizing up to $8,135,000 in bonds for Fire and Police Safety Building
• Resolution #21-03: Sale of $8,135,000 Public Safety Building Bonds, Series 2021A
• Pay Request #9 for the Municipal Complex Building
• Approval of December 2020 Treasurer’s Report and Check Register

Village Board

The Village Board will consider resolutions to authorize and sell $8,135,000 in General Obligation Bonds for a Fire and Police Safety Building. The agenda also includes the adoption of a Parks, Recreation & Open Space Plan and an update on the Municipal Complex.

• Authorization of up to $8,135,000 in bonds for Fire and Police Safety Building
• Adoption of the Parks, Recreation & Open Space Plan
• Approval of operator licenses for East Side Mart, Main Street Mart, The Village Mart, and Latest Edition Saloon
• Development agreement for Morning Meadows by Home Path Financial LP
• Oath of office for Administrator Jennifer Keller

The Village Board approved two resolutions authorizing the sale of up to $8,135,000 in general obligation bonds for the Fire and Police Safety Building, with a competitive sale expected to close February 25, 2021. The board also approved a $1,091,109.82 pay request for the Municipal Complex Building, a development agreement for the Morning Meadows subdivision, and several other routine items. All votes were unanimous except for one abstention on the license approvals.

• Approved Resolution #21-02 authorizing up to $8,135,000 in GO bonds for Fire and Police Safety Building (7-0)
• Approved Resolution #21-03 providing for sale of $8,135,000 GO Public Safety Building Bonds, Series 2021A (7-0)
• Approved Pay Request #9 for Municipal Complex Building in amount of $1,091,109.82 (7-0)
• Approved Development Agreement with Home Path Financial LP for Morning Meadows Phase 2 (7-0)
• Approved Resolution #21-05 adopting Parks, Recreation & Open Space Plan (7-0)
• Appointed Steve Schoen to Board of Public Works, term expiring 2021 (7-0)
• Approved Resolution #21-01 honoring John M. Walther for years of service (7-0)
• Approved operator licenses as listed (6-0, 1 abstention)