Highgate public meetings in 2023

SELECTBOARD NOTICES

The Selectboard approved the Capital Improvement Plan (CIP) at $585,000, with edits in the Public Works section. They also approved using $100,000 of ARPA funds for the CIP and $50,000 for the policing contract. The board discussed but did not formally vote on a contract with FCSO, continuing talks on January 4, 2024.

• Approved CIP at $585,000
• Approved $100,000 ARPA funds for CIP
• Approved $50,000 ARPA funds for policing contract
• Approved check warrants
• Entered executive session for legal/contracts/personnel

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The board approved spending $755,000 from the FY24 surplus for an MVU alternate classroom, Franklin School furniture, and Swanton window replacement. They also accepted the internal controls questionnaire, set FY25 tuition rates, and denied an employee leave request in executive session. Budget discussions for FY25 continued with no final decision.

• Approved $755,000 from surplus for MVU alternate classroom, Franklin furniture, Swanton window replacement (9-0)
• Approved December 5, 2023 board minutes (8-0)
• Accepted internal controls questionnaire (9-0)
• Approved FY25 announced tuition: $17,250 elementary, $19,000 secondary (8-0)
• Denied employee leave request in executive session (0-7-0)

DEVELOPMENT REVIEW BOARD NOTICES

The Development Review Board approved a variance for Dakota & Taylor Gagne at 398 Lamkin Street, allowing a reduced setback for a proposed addition after the neighbor confirmed no objections. The board also continued a sketch plan review for a 2-lot subdivision at the end of Ballard Road, requesting additional details like building envelopes, a turn-around area, and a Public Works review of a proposed curb cut. Minutes from November 9 were approved, and decision letters and a mylar were signed.

• Approved variance for Gagne property at 398 Lamkin Street (unanimous)
• Continued 2-lot subdivision sketch plan review for Foster property at end of Ballard Road (unanimous)
• Approved minutes from November 9, 2023 (unanimous)
• Signed decision letters and a mylar

VILLAGE CORE MASTER PLAN COMMITTEE

The Village Core Master Plan Committee voted not to move forward with Ready Steady for the wastewater project and to seek an alternative. The committee also heard presentations from Cathedral Square and gbA Architecture about a proposed 30-unit senior housing facility and the final village core plan. Minutes from October 11, 2023, were approved.

• Approved motion not to move forward with Ready Steady for wastewater project (motion by Lura Jacques, seconded by Virginia Holiman)
• Approved October 11, 2023 meeting minutes (motion by Virginia Holiman, seconded by Clarence Miller)

LIBRARY TRUSTEES

The Highgate Public Library Board of Trustees approved the proposed FY 2024-2025 budget, which includes a roughly $6,000 increase due to higher cleaning, salary, and postage costs. The board also approved the November meeting minutes, treasurer's report, and director's report. No other substantive decisions were made; the meeting included updates on programs, grants, and upcoming events.

• Approved FY 2024-2025 proposed budget (motion passed)
• Approved November meeting minutes (motion passed)
• Approved treasurer's report (motion passed)
• Approved director's report (motion passed)

Meeting

The Board of Abatement heard four abatement requests and voted on each. It denied requests from Chris & Penny Overton and Fontaine M Holdings LLC / Michael A Revocable Trust, citing failure to meet statutory criteria. It approved abatements for a FEMA-bought property and a lister-error duplicate bill. All decisions were made in deliberative session and will be communicated in writing.

• Denied Overton abatement for 2022 taxes (parcel 0016001224)
• Denied Fontaine M Holdings LLC abatement for 2023 taxes (parcel 0020207301) (Shelley Laroche abstained)
• Denied Fontaine Michael A Revocable Trust abatement for 2023 taxes (parcel 0009207509) (Shelley Laroche abstained)
• Approved abatement for Noyes/Clogston property (FEMA buyout) in amount of $1,696.11
• Approved abatement for Troy Rocheleau (parcel 0030000044) due to lister error

RECREATION COMMISSION

The Highgate Recreation Commission approved raising the advertising fee on boards from $350 to $400 and the sign creation fee to $125. They also approved purchasing four pond hockey nets for up to $1,000. The commission discussed a proposed pavilion for the bike kiosk, with costs estimated up to $71,000, and plans to apply for grants. No other substantive decisions were made.

• Approved raising advertising fee to $400 and sign creation fee to $125 (all in favor)
• Approved purchase of 4 pond hockey nets not to exceed $1,000 (all in favor)
• Accepted secretary's report for Nov 7 (all in favor)
• Entered and exited executive session (all in favor)

PLANNING COMMISSION NOTICES

The Planning Commission finalized the FY24/25 Capital Improvement Plan (CIP) totaling $585,000 and voted to forward it to the Selectboard for approval and then to voters at Town Meeting in March 2024. The plan includes $205,000 for Public Works, $130,000 for HVFD, $110,000 for in-and-around-town projects, $90,000 for Parks & Recreation, and $50,000 for the Library. The commission also approved the October 17, 2023 minutes and the 2024 meeting schedule.

• Approved FY24/25 CIP totaling $585,000 to forward to Selectboard
• Added 'Class Three Road Improvements' line item to CIP
• Approved October 17, 2023 minutes as written
• Approved 2024 meeting schedule as presented

SELECTBOARD NOTICES

The Highgate Selectboard approved several routine items, including a $900 contract for FEMA appeal work, an ice rental agreement with St. Albans Skating Association, 2024 dog licensing fees, and the 2024 meeting schedule. They also allocated $3,500 from the opioid settlement fund for a school program and discussed a potential cannabis dispensary, which will return for further discussion on December 7.

• Approved HVFD election results for Assistant Chief and 1st Lieutenant (unanimous)
• Approved $900 contract with Geo Design for FEMA appeal (unanimous)
• Approved ice rental contract with St. Albans Skating Association at $185/hour (unanimous)
• Approved 2024 dog licensing fees: $13/$17 before Apr 1, $22/$26 after (unanimous)
• Approved 2024 Selectboard meeting schedule (unanimous)
• Approved $3,500 from opioid fund for Puppets in Education, $1,373.44 for volunteerism group (unanimous)
• Approved minutes from November 2, 2023 (unanimous)
• Approved resuming fines at 28 Mill Hill Road (unanimous)

DEVELOPMENT REVIEW BOARD NOTICES

The Development Review Board approved moving the Fortin 2-lot subdivision on Gagne Road to final plan review, continued a variance request for a garage at 398 Lamkin Street to December, and closed hearings on a boundary line adjustment and a site plan review for converting buildings at 6455 VT Route 78 into five residential units. The board also approved the 2024 meeting schedule and entered deliberative session for an update on a September hearing.

• Approved moving Fortin 2-lot subdivision to final plan review (unanimous)
• Continued Gagne variance for 64x28 garage at 398 Lamkin Street to December (unanimous)
• Closed hearing on Christolini/Getty boundary line adjustment; decision letter within 45 days (unanimous)
• Closed hearing on Guilmette site plan for 6455 VT Route 78; decision letter within 45 days (unanimous)
• Approved 2024 DRB meeting schedule (unanimous)
• Entered deliberative session with Health Officer and Ben O'Neill (unanimous)

SELECTBOARD NOTICES

The Selectboard voted 4-1 not to take over Deso Drive as a town road at this time, citing insufficient resources. The board also approved several contracts, including an ice rental agreement with MAHA and a grants-in-aid contract with NRPC, and rejected a $550,000 lump-sum offer for a cell tower easement.

• Approved check warrants (unanimous)
• Approved minutes from October 19, 2023 (unanimous)
• Approved ice rental contract with MAHA at $175/hour (unanimous)
• Approved NRPC grants-in-aid contract for $1,000 (unanimous)
• Voted 4-1 not to take over Deso Drive as a town road
• Approved not accepting $550,000 lump sum from SBA for cell tower easement (unanimous)
• Approved paying Cody Domey 60 hours of medical leave from highway budget (unanimous)

LIBRARY TRUSTEES

The Highgate Public Library Board of Trustees voted to cancel the library's fax machine service, saving about $40 per month. They also approved the October meeting minutes, the treasurer's report, and the director's report. No other substantive decisions were made; the meeting focused on routine reports and updates.

• Approved October meeting minutes
• Approved treasurer's report
• Approved director's report
• Cancelled fax machine service (motion passed)

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The Missisquoi Valley School District board approved a revised Title 1 Part A parent and family engagement policy on an 8-0-1 vote. The board also approved the October 10, 2023 minutes (6-0-2) and appointed Don Collins as voting delegate to the VSBA Annual Meeting (7-0). No other substantive decisions were made; the meeting included reports and presentations on math and after-school programs.

• Approved revised Title 1 Part A parent and family engagement policy (8-0-1)
• Approved October 10, 2023 board minutes (6-0-2)
• Appointed Don Collins as VSBA Annual Meeting voting delegate (7-0)

RECREATION COMMISSION

The Highgate Recreation Commission approved three quotes for MVU boys locker room renovations totaling $6,000, and voted to offer Jessica Bombard the position of Director of Parks and Recreation. The board also accepted Tim Luneau's resignation and raised basketball fees to $30 for residents and $35 for non-residents.

• Approved Lamos Electric quote for $1,500 for locker room electrical work (all in favor)
• Approved Tim Michael plumbing quote for $2,500 (all in favor)
• Approved G.W. Building quote for $2,000 for locker room construction (all in favor)
• Offered Jessica Bombard the Director of Parks and Recreation position (all in favor)
• Accepted Tim Luneau's resignation from the HRC board (all in favor)
• Raised basketball fees to $30 resident / $35 non-resident (all in favor)

SELECTBOARD NOTICES

The Selectboard approved a $14,000 retirement negotiation payout to Butch Brosseau from ARPA funds during executive session. They also approved several routine items including check warrants, minutes, a blind driveway sign, public works assistance for wastewater design, a letter of support for Swanton's grant, and an archaeological study. The board discussed but took no action on ATV road access and private road takeover.

• Approved $14,000 retirement payout to Butch Brosseau from ARPA funds
• Approved check warrants
• Approved minutes from October 5, 2023
• Approved blind driveway sign at 2826 St. Armand Road
• Approved public works assistance for Cross Consulting wastewater design
• Approved letter of support for Swanton water/sewer grant
• Approved $15,873 UVM archaeological study on VCMP property
• Tabled EV charger discussion until after Recreation Commission meeting

PLANNING COMMISSION NOTICES

The Planning Commission approved the Capital Improvement Plan (CIP) for fiscal year 2024-2025 as presented, covering town office, recreation, library, and town projects. The plan includes items such as a $50,000 library relocation effort and a $30,000 Village Core Master Plan grant match. Discussion on private roads and a potential fourth public works crew member was held, with comments to be shared with the Selectboard. The minutes from September 19, 2023, were also approved.

• Approved CIP for 2024-2025 as presented (unanimous)
• Approved minutes from September 19, 2023 (unanimous)

VILLAGE CORE MASTER PLAN COMMITTEE

The Village Core Master Plan Committee reviewed Westford's wastewater presentation and video as models for Highgate's outreach, aiming for a March 2024 town vote. Sharon Bousquet reported approximately $4 million in additional state ARPA and Clean Water funds for construction. No formal decisions were made; minutes were deferred to next month.

• Discussed creating a wastewater presentation similar to Westford's (no vote)
• Discussed producing a YouTube video for community outreach (no vote)
• Noted $4M in additional funding from state ARPA and Clean Water fund
• Deferred approval of meeting minutes to next month

LIBRARY TRUSTEES

The Highgate Public Library Board of Trustees approved the September meeting minutes, the treasurer's report, and the director's report. They discussed the master plan for the new library and community center, and decided to request $50,000 from the town for the capital improvement project. No other substantive decisions were made.

• Approved September meeting minutes
• Approved treasurer's report
• Approved director's report
• Board to request $50K for new library & community center

RECREATION COMMISSION

The Highgate Recreation Commission met on Oct 3, 2023, and approved several actions, including amending a previous motion to have Finish Solutions purchase a board sign (with HRC hanging it for one year) and approving a motion to not exceed two motor fans for the chiller. The board also accepted check warrants and entered executive session. No major policy decisions were made; most items were routine approvals or updates.

• Amended previous motion: Finish Solutions to purchase board sign, HRC hangs for one year (all in favor)
• Approved motion to not exceed 2 motor fans for chiller (all in favor)
• Accepted check warrants (all in favor)
• Entered executive session with Sharon Bousquet (all in favor)
• Exited executive session (all in favor)
• Adjourned meeting (all in favor)

CEMETERY COMMISSIONERS

The minutes for the Highgate Cemetery Commissioners meeting on October 2, 2023, contain no clear or substantive decisions. The text is largely illegible or procedural, with no identifiable motions, approvals, or votes. Residents should refer to the official record for any verified actions.

SELECTBOARD NOTICES

The Selectboard approved Carolyn Towsley as the new Zoning Administrator, accepted a $4,500 bid for survey work at the transfer station landslide site, and authorized the town administrator to proceed with assessments on the VCMP school property. A request from the Swanton-Highgate Gun Club to open on Mondays was discussed but no decision was made, pending full board attendance. The board also reviewed a draft loitering ordinance and zoning bylaw changes, with further action deferred.

• Approved Carolyn Towsley as Zoning Administrator (unanimous)
• Accepted $4,500 bid from East Engineering for survey work at transfer station landslide site (unanimous)
• Authorized town administrator to proceed with archeological and environmental assessments on VCMP school property (unanimous)
• Approved check warrants (unanimous)
• Approved minutes from September 7, 2023 (unanimous)
• Approved entering executive session to discuss personnel, legal, and contracts (unanimous)
• Approved reposting public works laborer position until October 4 (unanimous)

DEVELOPMENT REVIEW BOARD NOTICES

The Development Review Board continued a conditional use hearing for 258 Campagna Road, where applicants sought permission to allow campers to be occupied for six months per year. No decision was made; the hearing was continued to a future deliberative session. The board also discussed a request from the Swanton Highgate Rod and Gun Club to allow state and federal agencies to use the shooting range on Mondays, and a property owner's inquiry about converting a house and schoolhouse into apartments.

• Approved minutes from August 10, 2023 (unanimous)
• Continued conditional use hearing for 258 Campagna Road (unanimous)
• Entered deliberative session at 7:44pm (unanimous)
• Exited deliberative session at 8:38pm (unanimous)
• Adjourned meeting at 8:38pm (unanimous)

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The board approved allocating up to $15,000 from the general fund to support up to 8 students and 2 chaperones to attend the FFA National Convention in Indianapolis. They also approved check warrants totaling $3,529,434.12 and the August 22, 2023 minutes. The superintendent's evaluation was discussed but not completed.

• Approved $15,000 from general fund for FFA National Convention (8-0)
• Approved check warrants totaling $3,529,434.12 (8-0)
• Approved August 22, 2023 board minutes (7-0-2)

SELECTBOARD NOTICES

The Selectboard approved several contracts including a $91/ton salt contract with Cargil, a four-year website contract with Catalis starting at $1,995, and the arena snack bar contract with Big Al's Snack Bar. They also declined to purchase a triangular piece of land from Cathy Elwood for $5,000. The board approved check warrants, signed a road right-of-way request for VEC, and entered executive session for personnel and legal matters.

• Approved purchase of additional fire gear for HVFD (unanimous)
• Approved check warrants (unanimous)
• Approved salt contract with Cargil at $91/ton (unanimous)
• Approved arena snack bar contract with Big Al's Snack Bar (unanimous)
• Approved 4-year website contract with Catalis starting at $1,995/year (unanimous)
• Approved minutes from Aug 17 and Aug 21 meetings (unanimous)
• Signed VEC road right-of-way request for 1321 Tarte Road (unanimous)
• Denied purchase of Cathy Elwood's triangular land (unanimous)

LIBRARY TRUSTEES

The Highgate Public Library Board of Trustees approved the August meeting minutes, the treasurer's report, and the director's report. They discussed upcoming community events, including a craft fair and a wastewater construction project starting in summer 2025. No major policy decisions were made; the meeting focused on routine approvals and planning.

• Approved August meeting minutes (unanimous)
• Approved treasurer's report (unanimous)
• Approved director's report (unanimous)

RECREATION COMMISSION

The Highgate Recreation Commission approved a $100/month fee for Milton HS locker room use, charged NWLL $300 per equipment bag for fall ball, and decided to form a 501c3 named 'Friends of Highgate Rec'. They also discussed grants, rail trail kiosks, and field plaques, but no other major decisions were made.

• Approved $100/month locker room fee for Milton HS (all in favor)
• Approved $300 per equipment bag charge for NWLL fall ball (3-2)
• Decided to form 501c3 named 'Friends of Highgate Rec'
• Approved August 21, 2023 meeting minutes (all in favor)

VILLAGE CORE MASTER PLAN COMMITTEE

The Village Core Master Plan Committee approved moving forward with a full design for the wastewater system, as opposed to the previously discussed Phase 1A. This decision was made after hearing from Otter Creek Engineering about the state's request and the interest from businesses. Additional costs and the need for test wells were noted, with the town administrator to research state funding opportunities.

• Approved motion to move forward with a full design for the wastewater system (unanimous)
• Approved motion to adjourn the meeting (unanimous)

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The Missisquoi Valley School District board approved revised district goals for the 2023-24 school year, including targets for post-secondary enrollment, PSAT/SAT performance, teacher retention, and student attendance. The board also approved the superintendent's evaluation tool with revisions and hired two new teachers for Highgate. Public comments raised concerns about proficiency-based grading on report cards.

• Adopted district goals 1-4 as revised (6-1)
• Approved superintendent evaluation tool with revisions (6-0)
• Approved hiring Alanna Freeman as Academic Specialist and Catherine Church as Professional Special Educator at Highgate (6-0)
• Approved August 8th board meeting minutes (7-0)

RECREATION COMMISSION

The Highgate Recreation Commission approved a memorial plaque for Logan Labelle, discussed beverage and scoreboard sponsorship options, and reviewed facility maintenance updates. No major contracts or funding decisions were made; a grant for a playground was denied.

• Approved minutes from August 7, 2023 meeting (unanimous)
• Approved memorial plaque for Logan Labelle (unanimous)
• Discussed potential beverage contract and scoreboard sponsorship with Pepsi/Coke (no action)
• Noted Gametime grant for playground was denied

SELECTBOARD NOTICES

The Planning Commission, Development Review Board, and Selectboard held a joint meeting to begin the bylaw modernization process, discussing a wide range of potential zoning changes including building heights, setbacks, lot sizes, accessory dwelling units, and impact fees. No formal decisions were made on bylaw changes; the process is ongoing with a target completion by end of 2023. The board approved the July 18, 2023 minutes and adjourned.

• Approved minutes from July 18, 2023 (unanimous)
• Adjourned meeting at 8:08pm (unanimous)

PLANNING COMMISSION NOTICES

The Planning Commission held a joint meeting with the DRB and Selectboard to review and discuss a comprehensive list of zoning bylaw changes as part of the bylaw modernization process, aiming to address housing affordability and other issues. No formal decisions were made on the bylaw content; the discussion was informational and will be followed by further edits and public hearings. The commission approved the minutes from July 18, 2023, and adjourned.

• Approved minutes from July 18, 2023, as written
• Adjourned meeting at 8:08pm
• Discussed bylaw modernization topics including building heights, setbacks, lot sizes, duplexes, parking, and accessory dwellings
• Reviewed DRB and ZA lists of suggested bylaw edits
• Noted timeline to finalize bylaw modernization by end of 2023 to waive $1,200 town match

DEVELOPMENT REVIEW BOARD NOTICES

The Planning Commission, Development Review Board, and Selectboard held a joint meeting to begin the bylaw modernization process, discussing potential changes to zoning bylaws including building heights, setbacks, lot sizes, accessory dwelling units, and impact fees. No formal decisions were made; the group reviewed lists of suggested edits and will compile materials for further comment and public hearings this fall. The meeting also included a moment of silence for former PC member Bruce Ryan and approval of the July 18, 2023 minutes.

• Approved July 18, 2023 Planning Commission minutes (unanimous)
• Adjourned meeting at 8:08pm (unanimous)
• Discussed bylaw modernization topics including ADUs, impact fees, and zoning district changes (no vote)
• Reviewed DRB and Zoning Administrator lists of suggested bylaw edits (no vote)

DEVELOPMENT REVIEW BOARD NOTICES

The Development Review Board held public hearings for three conditional use applications: Sharone Perlman's proposal to renovate the ballroom at Highgate Manor for events and rentals, Casella's request to build a taller structure over the recycling area, and WRB LLC's 2-lot subdivision on Lamkin Street. All hearings were closed, and the board will issue written decisions within 45 days. No final approvals or denials were made at this meeting.

• Closed public hearing for Sharone Perlman's conditional use request for Highgate Manor (464 Highgate Road)
• Closed public hearing for Casella Waste System's conditional use request for a structure over the recycling area (442 Transfer Station Road)
• Closed public hearing for WRB LLC's 2-lot subdivision sketch and final plan review (Lamkin Street)
• Approved minutes from July 13, 2023, as amended
• Entered and exited deliberative session
• Adjourned meeting at 8:06pm

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The Missisquoi Valley School District board approved check warrants totaling $4,580,684.41, adopted board goals for 2023-24, and approved three new teacher hires for Swanton Elementary. They also approved several facility purchases and a change order for the MVU roof. All votes were unanimous (9-0) except for the minutes approval (8-0).

• Approved July check warrants totaling $4,580,684.41 (9-0)
• Adopted board goals for 2023-24 school year (9-0)
• Approved hiring three Swanton Elementary teachers (9-0)
• Approved $30,916 for Franklin walk-in cooler replacement (9-0)
• Approved $23,900 for MVU sign stonework by Chevalier Stonework (9-0)
• Approved MVU roof change order with net reduction of $5,125 (9-0)
• Awarded $149,240 bid to New England Air for seven HVAC units (9-0)
• Approved paying off $1,743.25 negative hot lunch balances from general fund (9-0)

RECREATION COMMISSION

The Highgate Recreation Commission voted 3-2 against allowing Citizen Cider to serve at youth events, but approved their sponsorship 4-1. They also approved several facility improvements, including a referee room project, auto flushers, and advertising trades.

• Denied Citizen Cider serving at youth events (2 yes, 3 no)
• Approved Citizen Cider sponsorship (4 yes, 1 no)
• Approved referee room project up to $1200 (unanimous)
• Approved purchase of two auto flushers at $210 each (unanimous)
• Approved advertising trade with Finish Solutions for powder coating (unanimous)
• Approved replacement of three advertisement boards (unanimous)
• Approved secretary's report from July 24, 2023 (unanimous)
• Approved treasurer's report and check warrants (unanimous)

SELECTBOARD NOTICES

The Highgate Selectboard approved a $3,685 partial repair for the public works overhead door, chose to open demolition bids for the Machia Road FEMA home buyout on August 7, and approved three sets of meeting minutes. The board also discussed a new transfer station slide estimated at $1.1 million, awaiting FEMA disaster declaration, and noted the town's wastewater land purchase passed by paper ballot (44-39).

• Approved $3,685 partial repair for public works overhead door
• Approved opening Machia Road FEMA home buyout demolition bids on 8/7
• Approved minutes from July 20 special town meeting, July 20 regular, and July 27 special meetings
• Approved and signed check warrants
• Entered executive session for legal, contracts, and personnel

LIBRARY TRUSTEES

The Highgate Public Library Board of Trustees approved the June meeting minutes, the treasurer's report, and the director's report. They discussed the town's vote to purchase land on Lamkin Street for wastewater management, which was funded by a $2 million grant, and considered a potential offer from a gas station to buy the library and lot. No formal decisions were made on these new business items.

• Approved June meeting minutes
• Approved treasurer's report
• Approved director's report

SELECTBOARD NOTICES

The Highgate Selectboard held a special executive session on July 27, 2023, and after exiting it, appointed Kyle Lothian to fill the vacant Selectboard seat until Town Meeting Day 2024. The appointment was approved unanimously. The meeting was then adjourned.

• Appointed Kyle Lothian to vacant Selectboard seat until Town Meeting Day 2024 (approved)
• Exited executive session at 7:02pm (approved)
• Adjourned special meeting at 7:03pm (approved)

RECREATION COMMISSION

The Highgate Recreation Commission approved replacing the snack bar floor with epoxy flooring, not to exceed $3,500. The board also discussed a grant application for Cooper Field upgrades, ice rental requests, and various building maintenance items. No other formal votes were taken.

• Approved snack bar floor replacement not to exceed $3,500 (all in favor)
• Approved minutes from July 10, 2023 meeting (all in favor)
• Adjourned meeting (all in favor)

SELECTBOARD NOTICES

The Selectboard unanimously adopted the new Town Plan 2023-2031, which updates data and includes an implementation table. They also approved several contracts and grants, including a $14,896 bid for McCuin field work, a $4,900 arena roof patch, and a $200,000 grant for Machia Road paving. The board also approved a motion to purchase and install a road name sign at Handy Drive.

• Adopted Town Plan 2023-2031 (unanimous)
• Approved $14,896 bid from Diamond Turf for McCuin field (unanimous)
• Approved contract with LaShure's Pro Shop for 7/1/23-6/30/24 (unanimous)
• Approved $4,900 quote from Rodd Roofing for arena roof patch (unanimous)
• Approved check warrants (unanimous)
• Approved $18,000 grant paperwork for Parent Road culvert (unanimous)
• Approved $200,000 grant for Machia Road paving (unanimous)
• Approved purchase and installation of Handy Drive road name sign (unanimous)

PLANNING COMMISSION NOTICES

The Planning Commission unanimously signed a letter of support for VELCO and continued discussions on bylaw modernization with NRPC, covering dimensional standards, uses, parking, ADUs, and development review. No final decisions were made on bylaw changes; the commission aims to have a draft by October 1 to meet a January 2024 deadline. They also discussed impact fees and other business, but took no action on those topics.

• Signed VELCO letter of support (unanimous)
• Approved minutes from June 20, 2023 (unanimous)
• Adjourned meeting at 8:07pm (unanimous)

VILLAGE CORE MASTER PLAN COMMITTEE

The Village Core Master Plan Committee reviewed updates on the wastewater project, library capital campaign, and community outreach. No formal votes were taken on substantive items, but the committee agreed to pursue Option RB&D for the master plan design based on community input. The RFP for additional services received no responses and will be re-issued.

• Approved June 14, 2023 minutes (motion by Shepard, second by Miller)
• Agreed to pursue Option RB&D for master plan design
• Re-issue RFP for additional services after no responses
• Adjourned meeting (motion by Shepard, second by Laroche)

SELECTBOARD NOTICES

The Selectboard opened paving bids for Gore Road and awarded the contract to Pike Industries for $109,237.50. They also approved an interim zoning administrator contract, authorized advertising for a full-time Zoning Administrator/Lister, and agreed to participate in a FEMA buyout for a flooded home. Several other motions were passed regarding grants, wastewater design, and public works issues.

• Awarded Gore Road paving to Pike Industries, $109,237.50 (all aye)
• Approved interim zoning administrator contract with Northwest Regional Planning, $2,158.00
• Authorized advertising for full-time Zoning Administrator/Lister position
• Approved Town involvement in FEMA buyout of 1030 Monument Road
• Granted administrator permission for Clean Water State Revolving Fund Grant
• Accepted use of Opioid Settlement Funds for Highgate Reaching New Heights Volunteerism Group
• Approved application for complete wastewater system design funding, phased construction
• Approved purchase of 4' culvert for Parent Road, $5,200

PLANNING COMMISSION NOTICES

The Planning Commission received a presentation from VELCO on the Franklin County Line Upgrade project, including a 45-day advanced notice of a planned filing with the Public Utility Commission. The board discussed a 2015 traffic study for Route 78 as part of ongoing Village Core Master Plan work. No formal decisions were made on these items; the only action taken was approving the minutes from May 16, 2023.

• Approved minutes from May 16, 2023 (unanimous)
• Received VELCO presentation on K42 line upgrade and 45-day notice
• Discussed 2015 Route 78 traffic study for village area
• Discussed future PC priorities including bylaw modernization and impact fees

Meeting

The Highgate Selectboard held grievance hearings on June 20, 2023, addressing three property tax assessment appeals. All three appeals were denied, with motions to accept the decisions approved unanimously. The board also directed one appellant to contact the DRB and Town Administrator regarding contamination and tax payment questions.

• Denied grievance for Keith Lovejoy's property at 985 VT Route 78 (approved)
• Denied grievance for Leduc & Many, Inc.'s property at Parizo Road (approved)
• Denied grievance for Leduc & Many, Inc.'s commercial property at 832 VT Route 78 (approved)

VILLAGE CORE MASTER PLAN COMMITTEE

The Village Core Master Plan Committee reviewed and agreed to issue the draft Request for Proposal for consultants under the $16,000 municipal planning grant. They also discussed the upcoming July 20 public floor vote on wastewater, noting the town has secured a $2M Clean Water grant. No other formal decisions were made; the meeting included presentations and updates.

• Agreed to issue draft RFP for $16,000 municipal planning grant consultants
• Approved May 10, 2023 minutes
• Adjourned meeting

DEVELOPMENT REVIEW BOARD NOTICES

The Development Review Board held public hearings on two variance requests and continued a conditional use review. The board closed the hearing for Jason and Amy Rollo's proposed garage at 181 Gagne Road and for Robert Dufresne's mobile home replacement at 1466 Highgate Road, with written decisions to follow within 45 days. The conditional use review for Brody Pigeon's property on VT Route 78 was continued pending additional information. No final decisions were made on the variances or the conditional use application.

• Closed variance hearing for Rollo garage at 181 Gagne Road; decision letter within 45 days
• Closed variance hearing for Dufresne mobile home replacement at 1466 Highgate Road; decision letter within 45 days
• Continued conditional use review for Pigeon property on VT Route 78; follow-up letter to be sent
• Approved minutes from May 8, 2023, as written

LIBRARY TRUSTEES

The Highgate Public Library Board of Trustees approved the May minutes, treasurer's report, and director's report. They discussed budget adjustments, new tents, and a shed, and noted grants received and applied for. No major policy decisions were made; the meeting was largely routine.

• Approved May meeting minutes
• Approved treasurer's report
• Approved director's report
• Discussed capital campaign and possible coin drop fundraiser
• Planned craft fair for November 18th
• Scheduled review of new bylaws for July meeting

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The Missisquoi Valley School District board approved several contracts and policies at its June 6, 2023 meeting. It awarded bids for the Highgate outdoor classroom ($60,000 to Reynolds Custom Creations), the Swanton door system upgrade ($32,330 to Omega Electric), and the Swanton fire alarm system ($128,000 to Summit Fire and Security). The board also adopted revised policies C24 (student activities) and C21 (search and seizure), approved a resolution on federal grant assessment, and accepted the FY22 audit and financial report.

• Adopted revised C24 policy on student activities (7-0)
• Adopted C21 search and seizure policy (7-0)
• Approved resolution to eliminate federal grant assessment requirement (6-0)
• Approved lighting contract addendum removing Davis Bacon language (7-0)
• Awarded Highgate outdoor classroom bid to Reynolds Custom Creations for $60,000 (7-0)
• Awarded Swanton door system upgrade to Omega Electric for $32,330 (7-0)
• Awarded Swanton fire alarm system to Summit Fire and Security for $128,000 (7-0)
• Approved check warrants totaling $3,457,923.28 (7-0)

RECREATION COMMISSION

The Highgate Recreation Commission approved a 5% employee raise for the 2023/2024 fiscal year, approved several facility rental requests, and added Richard Smith to the parks committee. The board also discussed but did not finalize several other items, including a spectator policy and ice rental scheduling.

• Approved 5% employee raise for 2023/2024 fiscal year (all in favor)
• Approved school use of arena for June 14 field days (all in favor)
• Approved Crossroads building use twice a week, with future rental budget noted (all in favor)
• Approved $15 per bike per day donation for St. Albans Rec bike rental (5-1)
• Denied use of cornhole boards outside arena, but allowed score towers (unanimous)
• Approved Richard Smith to parks committee (all in favor)
• Approved May 15, 2023 meeting minutes (all in favor)

SELECTBOARD NOTICES

The Selectboard approved a warning for a July 20 special town meeting to ask voters to approve purchasing 18.5 acres from WRB LLC for $300,000 to build a village wastewater system, funded by grants. The board also tabled the Quarry Lane road takeover appeal for 45 days, approved buying a 2025 Western Star truck, and added Juneteenth as a paid holiday. The board hired Sharon Bousquet as Town Administrator in executive session.

• Approved warning for July 20 special town meeting on $300,000 land purchase for wastewater system
• Tabled Quarry Lane road takeover appeal, 45 days for written decision
• Approved purchase of 2025 Western Star truck with Viking equipment (unanimous)
• Approved 84-month warranty for truck (unanimous)
• Approved check warrants (unanimous)
• Approved adding Juneteenth as paid holiday and short-term disability/life insurance benefits (unanimous)
• Approved minutes from May 18, 2023 (unanimous)
• Hired Sharon Bousquet as Town Administrator (unanimous)

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The Missisquoi Valley School District board approved $3,602,065.02 in April check warrants, renewed the food service management contract with the Abbey Group for 2023-2024, and approved hiring seven new teachers. The board also accepted a teacher resignation and approved the board meeting site rotation for next school year. Two resolutions (VPA and Athletics, Federal Grant Teacher VSTR) were postponed to the next meeting.

• Approved April check warrants totaling $3,602,065.02 (8-0)
• Approved Abbey Group food service contract renewal for 2023-2024 (8-0)
• Approved hiring seven new teachers (8-0)
• Accepted resignation of Elizabeth Schultz (8-0)
• Approved board meeting site rotation for 2023-2024 (8-0)
• Approved May 9, 2023 board minutes (8-0)
• Postponed VPA and Athletics resolution to next meeting
• Postponed Federal Grant Teacher VSTR resolution to next meeting

Planning Commission

The Highgate Planning Commission will hold a public hearing to receive comment on proposed updates to the town's Development Regulations, including a zoning change from Agricultural to Industrial/Commercial for land near the Franklin County State Airport. The commission will consider approval before forwarding the amendment to the Selectboard.

• Proposed zoning change from Agricultural District to Industrial/Commercial District for properties south of Lamoille Valley Rail Trail between 0 Waugh Farm Road and 442 Transfer Station Road
• Extension of Commercial/Industrial District boundary from 820 Waugh Farm Road to Therrien Road
• Update to Development Regulations first adopted March 21, 1971, last amended March 5, 2015
• Public hearing per 24 V.S.A. Sections 4441 and 4442

PLANNING COMMISSION NOTICES

The Planning Commission approved a zoning district change from Agricultural to Industrial/Commercial for property near Waugh Farm Road and Therrien Road, owned by Highgate Airport Industrial Park LLC, to allow a proposed 15-lot industrial park. The change will be forwarded to the Selectboard for a public hearing on June 15. The commission also discussed housing needs assessment with NRPC and noted a July 20 public vote on a land purchase for the village wastewater system.

• Approved zoning district change from Agricultural to Industrial/Commercial (unanimous)
• Approved minutes from April 18, 2023 (unanimous)
• Adjourned meeting at 7:15pm (unanimous)

DEVELOPMENT REVIEW BOARD NOTICES

The Development Review Board held public hearings for three variance requests but made no final approvals, instead closing each hearing and committing to issue written decisions within 45 days. The requests were for a patio at 134 Gore Road, a walk-out door and patio at 538 Gagne Road, and a shed on a .28-acre parcel on Country Club Road. The board also received updates on town administrator search, Quarry Lane road takeover, and a foreclosure at 28 Mill Hill.

• Approved minutes from April 13, 2023 (unanimous)
• Closed hearing for Rebecca Manning's patio variance at 134 Gore Road; decision within 45 days
• Closed hearing for Brian Fortin's walk-out door and patio variance at 538 Gagne Road; decision within 45 days
• Closed hearing for Jack Pelkey and Karen Robinson's shed variance on Country Club Road; decision within 45 days
• Entered and exited deliberative session (unanimous)
• Adjourned meeting at 7:19pm (unanimous)

VILLAGE CORE MASTER PLAN COMMITTEE

The Village Core Master Plan Committee approved its board reorganization and minutes, and received updates on the wastewater project, including a $300,000 land purchase funded by grants and ARPA funds with no tax burden. The committee also reviewed updated master plan designs to be presented at a May 17 community meeting, and discussed a library capital campaign and the Steinhour building's historical preservation.

• Approved board reorganization, keeping Woody Rouse as Chair, Rebecca Manning as Vice Chair, and Lura Jacques as Secretary
• Approved minutes from April 12, 2023
• Approved adjournment

LIBRARY TRUSTEES

The Highgate Public Library Board of Trustees approved the April minutes, the treasurer's report, and the director's report. They discussed budget items, including a $400 summer pool pass and a $2,000-$3,000 quote for basement electrical work, and planned upcoming events like the plant swap and Memorial Day parade. No major policy decisions were made.

• Approved April meeting minutes
• Approved treasurer's report
• Approved director's report
• Approved $400 summer pool pass purchase
• Discussed $2,000-$3,000 electrical quote for basement wiring
• Planned plant swap for May 27
• Planned Memorial Day parade participation

RECREATION COMMISSION

The Highgate Recreation Commission approved the purchase of a new oven with griddle top for the snack bar, not to exceed $5,000 including shipping and installation. They also approved Jes Bombard's attendance at the VRPA conference. The meeting included discussions on facility repairs, grant updates, and event planning, but no other formal votes were taken.

• Approved purchase of new oven with griddle top, not to exceed $5,000 (all in favor)
• Approved Jes Bombard's attendance at VRPA conference (all in favor)
• Approved minutes from April 17, 2023 meeting (all in favor)

SELECTBOARD NOTICES

The Selectboard awarded the transfer station construction contract to Wright's Excavating for $1,989,600, despite not being the lowest bid. The board also discussed but did not decide on the Quarry Lane road takeover appeal, agreeing to reconvene after receiving more documentation. Other actions included approving the SAPD contract, FEMA buyout paperwork, and check warrants.

• Awarded transfer station construction to Wright's Excavating for $1,989,600 (unanimous)
• Approved minutes from April 6 and April 17, 2023 (unanimous)
• Approved and signed check warrants (unanimous)
• Signed St. Albans City Police Department contract for 26 hours/week at $89.02/hour (unanimous)
• Signed FEMA buyout paperwork for 28 Mill Hill Road (unanimous)
• Tabled Quarry Lane road takeover appeal pending more information
• Entered executive session for personnel, contracts, and legal matters (unanimous)

PLANNING COMMISSION NOTICES

The Planning Commission approved forwarding the updated Town Plan to the Selectboard for further review and public hearings, and approved allowing modifications to future land use maps to expand the Industrial/Commercial district. The board also reorganized, re-electing Luc Dupuis as Chair and Scott Bessette as Vice-Chair. No other substantive decisions were made; several updates were provided on town projects and personnel changes.

• Approved motion to allow modifications to future land use maps for Industrial/Commercial district expansion (unanimous)
• Approved motion to forward Town Plan to Selectboard for review and public hearings (unanimous)
• Re-elected Luc Dupuis as Planning Commission Chair (unanimous)
• Elected Scott Bessette as Planning Commission Vice-Chair (unanimous)
• Approved minutes from March 21, 2023, as written (unanimous)

SELECTBOARD NOTICES

The Highgate Selectboard held a special meeting to address the resignation of Town Administrator Heidi Britch-Valenta and to fill a vacant Selectboard seat. The board appointed Merry Souza to serve on the Selectboard until Town Meeting Day 2024. No other substantive decisions were made.

• Appointed Merry Souza to fill vacant Selectboard seat until Town Meeting Day 2024 (approved)

RECREATION COMMISSION

The Highgate Recreation Commission held a routine meeting, approving the previous minutes and electing officers for the coming term. Ryan Maskell was named Chair, Ty Choiniere Vice Chair, and Karen Fortin Secretary. The commission also discussed summer programs, including a golf tournament and Summer Sounds concert series, and approved the purchase of two basketball systems.

• Approved April 4, 2023 meeting minutes (all in favor)
• Elected Ryan Maskell as Chair (all in favor)
• Elected Ty Choiniere as Vice Chair (all in favor)
• Elected Karen Fortin as Secretary (all in favor)
• Approved ordering two Easy Basketball Systems at $175 each
• Discussed replacing batting cage (approx. $2,000) and installing disc golf course (no action taken)

DEVELOPMENT REVIEW BOARD NOTICES

The Development Review Board approved a sketch plan review for a 4-lot subdivision off Frontage Road, moving it to preliminary review. The board also reorganized, re-electing Richard Trombley as Chair and Tim Reynolds as Vice-Chair, and approved the February 9, 2023 minutes. No final approval was granted; wastewater permits are pending.

• Re-elected Richard Trombley as Chair (unanimous)
• Re-elected Tim Reynolds as Vice-Chair (unanimous)
• Approved February 9, 2023 minutes as written (unanimous)
• Moved Begnoche 4-lot subdivision to preliminary review (unanimous)

VILLAGE CORE MASTER PLAN COMMITTEE

The committee reviewed six layout designs for the village core property, with some including housing opportunities, and will finalize details at the May 10 meeting ahead of community discussions on May 17 and September 13. The wastewater project was reconsidered after property owners reengaged with the town. The committee approved the March 8 minutes and reviewed a $16,000 municipal planning grant.

• Approved minutes from March 8 meeting
• Reviewed 6 layout designs for village core property
• Scheduled final design presentation for May 10
• Scheduled community discussions for May 17 and September 13
• Discussed potential renters for commercial space
• Reviewed $16,000 municipal planning grant work plan and budget

SELECTBOARD NOTICES

The Highgate Selectboard opened six bids for the transfer station bank stabilization project, ranging from $1,175,000 to $2,387,000, but tabled the award decision until April 20 after noting incomplete documentation for one bidder. The board also tabled a decision on a new policing contract with St. Albans Police Department, approved a snack bar lease, and made several appointments to town boards and commissions.

• Tabled transfer station bank stabilization bid award until April 20
• Tabled policing services contract decision pending discussion with SAPD
• Approved 6-month snack bar lease with Natalie's Noshes
• Approved $25,000 life insurance and 60% short-term disability for 9 full-time employees at $2,165 annual cost
• Appointed Robyn Klein to Planning Commission until March 2025
• Appointed Scott F. Martin to Selectboard until Town Meeting Day 2024
• Appointed Liza Comiskey as Fire Commissioner until March 2024
• Approved snow plowed onto public roads ordinance

RECREATION COMMISSION

The Highgate Recreation Commission voted to recommend that the Selectboard approve Natalie's Noshes operating the snack bar at the Highgate Arena from April 15 to September 15, 2023. The board also approved the March 9 meeting minutes and the treasurer's report, and discussed spring and summer programs, building maintenance, and a potential stage purchase.

• Recommended Natalie's Noshes for snack bar lease (April 15-September 15, 2023) (unanimous)
• Approved March 9, 2023 meeting minutes (unanimous)
• Approved treasurer's report (unanimous)
• Entered and exited executive session (unanimous)

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The Missisquoi Valley School District board approved a contract for Charles O'Brien as guidance counselor for Swanton, accepted administrator and superintendent salaries for FY24, and approved the 2023-24 board meeting calendar. The board also discussed committee assignments and heard updates on the Franklin school expansion project.

• Approved contract for Charles O'Brien as guidance counselor (8-0)
• Approved board meeting calendar for 2023-24 (7-1)
• Accepted administrator salaries for FY24 contracts (8-0)
• Accepted superintendent's salary for FY24 (8-0)
• Entered executive session for administrative contract discussions (8-0)

RECREATION COMMISSION

The Highgate Recreation Commission approved several items, including donating one hour of ice to the MVU high school girls' hockey team, donating turf for a Little League coaching clinic, and purchasing two auto flushers for the men's bathroom urinals at a cost not to exceed $600. The board also approved the minutes from the March 9 meeting and moved into executive session before adjourning.

• Approved donation of one hour of ice to MVU high school girls hockey (all in favor)
• Approved donation of turf for Little League coaching clinic (all in favor)
• Approved purchase of two auto flushers, not to exceed $600 (all in favor)
• Approved minutes from March 9, 2023 meeting (motion carried)

SELECTBOARD NOTICES

The Highgate Selectboard reorganized, re-electing Sharon Bousquet as Chair and Vern Brosky III as Vice-Chair. The board approved check warrants, the 2023 dog warrant, and several town officer appointments. A discussion was held on employee benefits with VLCT, and the Recreation Commission appointments were tabled pending further review.

• Re-elected Sharon Bousquet as Chair (unanimous)
• Elected Vern Brosky III as Vice-Chair (unanimous)
• Approved check warrants (unanimous)
• Approved 2023 dog warrant (unanimous)
• Approved Town Clerk to sign off on catering requests (unanimous)
• Appointed town officers including Tree Warden, Animal Control, and others (unanimous)
• Tabled Recreation Commission appointments until March 21
• Approved minutes from March 2, 2023 (unanimous)

RECREATION COMMISSION

The Highgate Recreation Commission met on March 9, 2023, and approved several routine items, including the secretary's and treasurer's reports. They voted to hold off on purchasing a $3,000 locker unit for referees and approved buying a rolling toolbox for the Zamboni room not to exceed $450. The commission also discussed upcoming events and facility maintenance, and moved into executive session before adjourning.

• Approved minutes from February 21, 2023 meeting
• Approved treasurer's report
• Held off on purchasing ref lockers ($3,000) - all in favor
• Approved purchase of rolling toolbox for Zamboni room not to exceed $450 - all in favor
• Moved into executive session - all in favor
• Exited executive session - all in favor
• Adjourned meeting - all in favor

SELECTBOARD NOTICES

At the March 7, 2023 Town Meeting, voters approved the Capital Improvement Plan ($457,000), Highway Fund ($1,024,387), and General Fund ($1,276,614 after amendment). They also approved a $500 increase to each Selectboard member's stipend. Article 4, which would move all public questions and budgets to Australian ballot, was tabled by a 36-26 hand count.

• Approved $457,000 Capital Improvement Plan (voice vote)
• Approved $1,024,387 Highway Fund (voice vote)
• Approved $1,276,614 General Fund after amendment (voice vote)
• Approved $500 increase to each Selectboard member's stipend (voice vote)
• Tabled Article 4 (Australian ballot for all questions) by 36-26 hand count

Meeting

At Town Meeting, voters approved the Capital Improvement Plan ($457,000), Highway Fund ($1,024,387), and General Fund ($1,276,614 after amendment). A proposal to move all public questions and budgets to Australian ballot was tabled by a 36-26 hand count. Selectboard stipends were increased by $500 per member.

• Approved $457,000 Capital Improvement Plan (voice vote)
• Approved $1,024,387 Highway Fund (voice vote)
• Approved $1,276,614 General Fund after amendment (voice vote)
• Increased Selectboard stipends by $500 per member (voice vote)
• Tabled Article 4 (Australian ballot for all questions) 36-26
• Approved Oct 31, 2023 as final property tax payment date (voice vote)
• Accepted town officer reports (voice vote)

SELECTBOARD NOTICES

The Highgate Selectboard held a combined Town Meeting information session and regular meeting on March 2, 2023. They approved several actions, including submitting a FEMA home buyout application for 28 Mill Hill Road, circulating an RFP for policing services at 26 hours per week, and approving tobacco license renewals for two stores. The board also discussed upcoming Town Meeting Day articles, including budgets and a capital improvement plan, but took no final action on those items.

• Approved check warrants (unanimous)
• Approved motion to not take over streetlight on Machia Road (unanimous)
• Approved minutes from February 16, 2023 (unanimous)
• Approved tobacco license renewals for Desorcie's Market and Martin's General Store (unanimous)
• Approved FEMA home buyout application for 28 Mill Hill Road (unanimous)
• Approved letter of support for Shipyard Bay Road boat launch grant (unanimous)
• Approved RFP for Recreation Department Snack Bar (unanimous)
• Approved RFP for policing services at 26 hours per week (unanimous)

LIBRARY TRUSTEES

The Highgate Public Library Board of Trustees approved the updated Library Policies and reviewed/updated the Library Trustee By-Laws. They also approved the minutes, treasurer's report, and director's report. Several grant applications were discussed, and the board entered executive session briefly.

• Approved February meeting minutes
• Approved treasurer's report
• Approved director's report
• Approved updated Library Policies
• Reviewed and updated Library Trustee By-Laws

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The Missisquoi Valley School District board presented a proposed FY24 budget of $44,983,567, an increase of $4,216,313 from FY23, at an informational meeting. The presentation covered budget priorities, facilities projects, and estimated tax rates for Franklin, Highgate, and Swanton. No formal votes were taken; the meeting was informational, with the budget vote scheduled for March 7.

• Presented FY24 proposed budget of $44,983,567 (informational)
• Discussed MVU Roof Project phase II and other facilities upgrades
• Outlined estimated tax rates: Franklin $1.4769, Highgate $1.4523, Swanton $1.3816
• Adjourned meeting at 8:11 PM (approved)

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The board approved a $1,125,471 lighting upgrade contract with EEI for all four schools, with an Efficiency Vermont rebate reducing the district's net cost to $895,061. It also authorized the superintendent to sign rebate agreements and a third-party rebate request form. The board entered executive session for superintendent evaluation and authorized the chair and vice chair to conduct the annual evaluation.

• Approved EEI lighting upgrade contract totaling $1,125,471 (8-0)
• Authorized superintendent to sign five Efficiency Vermont rebate agreements (8-0)
• Authorized superintendent to sign third-party rebate request form (8-0)
• Entered executive session for superintendent evaluation (8-0)
• Authorized chair and vice chair to conduct annual superintendent evaluation (8-0)

DEVELOPMENT REVIEW BOARD NOTICES

The Development Review Board closed public hearings for a 3-lot subdivision at 1197 Tarte Road and a variance request for a 12x32 shed at 708 Lamkin Street. Both hearings were closed unanimously, and the board has 45 days to issue written decisions. No final approvals were granted at this meeting.

• Closed hearing for Daniel Rainville's 3-lot subdivision at 1197 Tarte Road (unanimous)
• Closed hearing for James Guilmette's variance for a 12x32 shed at 708 Lamkin Street (unanimous)
• Approved minutes from January 12, 2023 (unanimous)
• Entered and exited deliberative session (unanimous)
• Adjourned meeting at 7:00 PM (unanimous)

RECREATION COMMISSION

The Highgate Recreation Commission approved replacing the side door at the recreation facility for up to $6,700, and voted to donate ice to the Brightality group. They also approved the January minutes and treasurer's report. Several program updates were discussed, including March Meltdown, spring programs, and summer events.

• Approved side door replacement not to exceed $6,700 (unanimous)
• Approved donating ice to Brightality group (unanimous)
• Approved January 9, 2023 meeting minutes (unanimous)
• Approved treasurer's report (unanimous)

VILLAGE CORE MASTER PLAN COMMITTEE

The Village Core Master Plan Committee discussed potential wastewater system locations, with one site visit scheduled and letters to be sent to landowners. They also reviewed milestones for CWSRF funding and explored public water system options due to well contamination and dry wells. The committee approved the January 11 minutes and all members agreed to continue serving.

• Approved January 11 meeting minutes (motion by Manning, second by Shepard)
• Directed sending letters to Cassidy Family and WRB, LLC estate regarding land interest
• Scheduled site visit with interested landowner for wastewater system
• Agreed to prepare handouts for Town Meeting voter information
• All members agreed to be reappointed at Town Meeting

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The Missisquoi Valley School District board approved January 2023 check warrants totaling $3,523,419.44, adopted the F22 Memorials and Tributes Policy, and accepted administrative and financial reports. The board also approved meeting minutes from January 3 and 17, and rescheduled the March board meeting to March 14. An executive session was held to discuss personnel and legal matters, after which a leave of absence request was approved.

• Approved January 2023 check warrants totaling $3,523,419.44 (6-0)
• Adopted F22 Memorials and Tributes Policy (6-0)
• Approved January 3, 2023 board meeting minutes (6-0)
• Approved January 17, 2023 board meeting minutes (6-0)
• Accepted financial report (7-0)
• Rescheduled March board meeting to March 14 at Franklin Central School (7-0-1)
• Approved leave of absence request with employer health insurance coverage (5-0)

Meeting

The Highgate Board of Abatement denied all three tax abatement requests, ruling that none met the criteria in Vermont statute. The board also noted the resignation of a Justice of the Peace and upcoming town events.

• Denied Nancy Ross-Ascuitto's abatement request (unanimous)
• Denied Anne Fitzpatrick's abatement request (unanimous)
• Denied Laraine Bergman's abatement request (unanimous)
• Approved Claude Chevalier as acting chair (6-1)

LIBRARY TRUSTEES

The Library Trustees held a virtual fundraising training and information session with a consulting firm. No substantive decisions were made; the meeting was informational only.

PLANNING COMMISSION NOTICES

The Planning Commission met on January 17, 2023, and received a detailed housing needs assessment from Northwest Regional Planning Commission (NRPC) staff as part of the Zoning Bylaw Modernization project. The commission discussed housing affordability, senior housing, and potential zoning changes, but took no formal action on the project. The commission also reviewed Chapter 11 of the Town Plan and approved the December 20, 2022 minutes. No substantive decisions were made beyond approving the prior minutes and adjourning.

• Approved minutes from December 20, 2022, as written (unanimous)
• Adjourned meeting at 7:53pm (unanimous)

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The Missisquoi Valley School District board approved the FY24 budget of $44,983,567 and a $344,500 contract with EEI for the Highgate kitchen hood project, funded by food surplus funds. The board also set announced tuition rates for non-resident students and approved a town meeting day article with H42 language. A resignation from the Highgate school nurse was accepted.

• Approved FY24 budget of $44,983,567 (9-0)
• Approved $344,500 EEI contract for Highgate kitchen hood (9-0)
• Approved announced tuition: $16,250 elementary, $17,500 secondary (9-0)
• Approved Town Meeting Day Article with H42 language and added Highgate director vacancy (9-0)
• Released Highgate School Nurse from contract (9-0)

DEVELOPMENT REVIEW BOARD NOTICES

The Development Review Board closed hearings for three subdivisions (Paquette 3-lot, Gervais 2-lot, Rainville 3-lot) and one conditional use request (Buswell pet grooming), all moving forward to written decisions within 45 days. All actions were unanimous unless noted. No applications were denied or tabled.

• Closed Paquette 3-lot subdivision preliminary/final review hearing (unanimous)
• Closed Gervais 2-lot subdivision sketch/final review hearing (unanimous)
• Closed Rainville 3-lot subdivision sketch review hearing, moved to final review (unanimous)
• Closed Buswell conditional use hearing for pet grooming at 2735 St. Armand Road (unanimous)
• Approved minutes from December 8, 2022 (unanimous)
• Noted Ray's Used Cars COAL to be prepared for Selectboard

VILLAGE CORE MASTER PLAN COMMITTEE

The committee discussed alternative wastewater system options after communications with the current landowner stopped, and agreed to contact other landowners about selling. They also reviewed a structural assessment of the Stinehour Hotel, deciding to prioritize a rehab decision and request a cost analysis for March. The draft Village Core Master Plan update was reviewed with changes to be made, and the December minutes were approved.

• Approved December 14 minutes (motion by Swainbank, second by Manning)
• Directed members to contact identified landowners about selling for wastewater system
• Decided to prioritize decision on Stinehour Hotel rehab; gbA to present cost analysis in March
• Reviewed draft VCMP update; changes to be made by Town Administrator for publication

SELECTBOARD NOTICES

The Highgate Selectboard held an emergency meeting to receive an update from the St. Albans Police Department on an ongoing criminal case. No decisions were made; the board adjourned after the update.

• Adjourned emergency meeting at 6:45pm (approved)

RECREATION COMMISSION

The Highgate Recreation Commission approved a $45 per hour turf rental fee for Little League and other groups, and approved Vermont Turkey and Young Guns as a sponsor for public skating at $250 per day. The board also discussed various facility and program updates, including a new Livebarn installation and a potential part-time Zamboni driver.

• Approved December 5, 2022 meeting minutes (unanimous)
• Approved Vermont Turkey and Young Guns sponsorship of public skating at $250 per day (unanimous)
• Approved turf rental fee of $45.00 per hour (unanimous)
• Entered executive session at 7:25pm and exited at 8:00pm (unanimous)

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The Missisquoi Valley School District board reviewed Draft 5 of the FY24 budget, totaling $44,969,910, with a projected tax rate increase of $0.0029. No formal budget vote was taken; the board plans to finalize the budget at the January 17 meeting. The board approved meeting minutes and check warrants totaling $4,037,465.83.

• Approved December 6, 2022 board meeting minutes (8-0)
• Approved December 20, 2022 board meeting minutes (9-0)
• Approved check warrants totaling $4,037,465.83 (8-0)