Highgate public meetings in 2021

Planning Commission

The Planning Commission is reviewing the final report for the Town of Highgate's Strategic Economic Development Plan, prepared by Economic & Policy Resources, Inc. and Crane Associates, Inc. The report assesses various strategies for economic growth, including infrastructure expansion along Vermont Route 78 and the Franklin County Airport. It recommends further development of a project-based Tax Increment Finance (TIF) application and the establishment of a Highgate Agricultural Exchange Place 'Food Hub.'

• Review of final report for the Strategic Economic Development Plan submitted by Economic & Policy Resources, Inc. and Crane Associates, Inc.
• Recommendation to seek state approval for a project-based Tax Increment Finance (TIF) application
• Recommendation to establish a Highgate Agricultural Exchange Place 'Food Hub' to support value-added-production agriculture
• Assessment of strategies for a web-based farmers market and food/beverage manufacturing incubator facility
• Reference to the $3.5 million water and wastewater infrastructure expansion alternative along Vermont Route 78

SELECTBOARD NOTICES

The Highgate Selectboard is meeting to discuss the fiscal year 2023 proposed budget. The agenda includes a presentation by Shelley Laroche on budget matters and a check warrant review. The board will also hold an executive session regarding personnel, contracts, and legal issues.

• FY23 proposed budget discussion with Shelley Laroche
• Check warrant review
• Executive session on personnel, contracts, and legal matters

The Selectboard discussed the proposed FY22/23 budget in detail and made several line-item adjustments, including increases to stipends and equipment funds. They also approved check warrants and entered executive session for legal, contract, and personnel matters. No final budget vote was taken; further discussion is scheduled before the next meeting.

• Approved check warrants (unanimous)
• Increased DRB and Planning Commission stipend to $25 per meeting
• Added $500 to HVFD Freightline Tanker line item
• Added $200 to HVFD diesel line item
• Deducted $500 from Highway Massey line item
• Added $500 to Highway Loader line item
• Added $500 to Highway Backhoe line item
• Entered executive session for legal, contracts, and personnel (unanimous)

PLANNING COMMISSION NOTICES

The Development Review Board and Planning Commission held a joint meeting, approving minutes and 2022 meeting schedules. They discussed potential interim bylaw changes, including agribusiness and river corridor wording, and cannabis regulation, with a possible ballot vote on town meeting day. No formal decisions were made on these topics.

• Approved DRB minutes from November 10, 2021
• Approved PC minutes from November 16, 2021
• Approved 2022 DRB meeting schedule
• Approved 2022 PC meeting schedule

DEVELOPMENT REVIEW BOARD NOTICES

The Highgate Development Review Board and Planning Commission held a joint meeting to discuss potential interim bylaw changes and how to regulate cannabis establishments. No formal decisions were made on these topics, but both boards agreed to continue discussions at future meetings. The boards approved their respective minutes and 2022 meeting schedules.

• Approved DRB minutes from November 10, 2021
• Approved PC minutes from November 16, 2021
• Approved 2022 DRB meeting schedule
• Approved 2022 PC meeting schedule
• Adjourned meeting at 7:30pm

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The Missisquoi Valley School District board accepted the retirement letter of Greg Carpenter with regrets and commendation, and reviewed the third draft of the FY23 budget, which shows a 6.85% increase offset by ESSER revenue. The board also heard public concerns about COVID-19 guidance and approved the November 16 meeting minutes with an addition.

• Approved November 16, 2021 meeting minutes with addition (7-0-1)
• Accepted Greg Carpenter's retirement letter with regrets (9-0)
• Reviewed FY23 Budget Draft 3 (6.85% increase, ESSER offset)
• Entered executive session for personnel and negotiations (9-0)

SELECTBOARD NOTICES

The Highgate Selectboard will discuss the Sheriff's Auxiliary Police Department (SAPD) contract and receive updates on the Better Roads Project and VCMP. The board will also approve the 2022 meeting schedule and review minutes from the November 18 meeting. An executive session is scheduled for personnel, contracts, and legal matters.

• SAPD contract discussion
• Better Roads Project update
• VCMP Project update
• Approval of 2022 meeting schedule
• Approval of November 18 minutes

The Selectboard approved the reduced scope for the Northern Borders Regional Commission (NBRC) grant of $507,107.76, accepted a $14,377.04 amendment for the Machia Road project, and hired a full-time buildings and grounds employee for the Recreation Department. They also approved check warrants, meeting minutes, the 2022 meeting schedule, and waived petition requirements for certain social service appropriations.

• Approved check warrants (unanimous)
• Approved minutes from Nov. 18, 2021 (unanimous)
• Approved 2022 Selectboard meeting schedule (unanimous)
• Waived petition requirement for social service appropriations over $1,000 for Franklin County Home Health and NW Unit for Special Investigations (unanimous)
• Approved reduced scope for NBRC grant of $507,107.76 (unanimous)
• Approved signing $14,377.04 amendment for Machia Road project (unanimous)
• Hired full-time buildings and grounds employee for Recreation Department (unanimous)

LIBRARY TRUSTEES

The Highgate Public Library Board of Trustees approved the proposed FY2022 budget, the current budget status and warrants, and the director's report. All motions passed unanimously. No public comment was received, and no substantive new business was decided.

• Approved FY2022 proposed budget (unanimous)
• Approved budget status and warrants (unanimous)
• Approved director's report (unanimous)
• Approved previous meeting minutes (unanimous)

SELECTBOARD NOTICES

The Highgate Selectboard is holding its regular meeting on November 18, 2021. The agenda includes standard procedural items such as approving minutes and reviewing the check warrant. A significant portion of the meeting is scheduled for executive session to discuss personnel, contracts, and legal matters.

• Executive session on personnel, contracts, and legal issues
• Approval of minutes from the November 4 meeting
• Review of the Town Treasurer's check warrant
• Discussion of the Capital Improvement Plan (CIP)

The Selectboard approved the 2022 dog licensing fees, ice rental and locker room contracts with MVU, MAHA, and Milton High School, and approved check warrants and minutes. They also discussed the Capital Improvement Plan, ARPA fund uses, and the upcoming tax sale, but took no final action on those items.

• Approved 2022 dog licensing fees (unanimous)
• Approved ice rental and locker room contracts with MVU, MAHA, and Milton High School (unanimous)
• Approved check warrants (unanimous)
• Approved minutes from November 4, 2021 (unanimous; Kyle and Richard abstained)

PLANNING COMMISSION NOTICES

The Highgate Planning Commission is meeting to discuss the capital budget for several departments, including the library, recreation, public works, and fire department. They will also review the town plan update for Chapter 6 on transportation, consider a resolution for a bylaw modernization grant, and handle other business such as legislative redistricting and grant updates.

• Capital budget discussion for library, recreation, public works, and fire department
• Town Plan Update: Chapter 6 Transportation
• Bylaw Modernization Grant resolution for signature
• Legislative redistricting update
• Approval of October minutes

SELECTBOARD NOTICES

The Highgate Selectboard is meeting to review several agreements, including those with EPR, VHCB, and NRPC regarding the BR Road Issue Inventory. The agenda also includes a FEMA grant amendment for the Transfer Station Stabilization project and updates on the FCIDC Regional Project Priority List. The board will also discuss slow-down lawn sign pricing.

• FEMA Grant Amendment for Transfer Station Stabilization
• Review of EPR Agreement
• Review of VHCB Agreement
• NRPC Agreement for BR Road Issue Inventory
• Discussion on Slow Down lawn sign pricing

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The board approved moving forward with the Highgate Elementary HVAC upgrades, as recommended by the facility committee and presented by EEl. The project will work within the $1.9 million Highgate bond, with 80%+ completion by March 2023 and full completion by September 2023. The board also authorized the board chair to sign a side letter for teachers covering additional classes (7-0-1). A decision on joining VSBIT unemployment insurance was tabled to the next meeting.

• Approved Highgate HVAC upgrades (8-0)
• Authorized board chair to sign side letter for teachers covering additional classes (7-0-1, Bachelder abstained)
• Tabled VSBIT unemployment insurance decision
• Approved October 21, 2021 board meeting minutes (8-0)
• Entered executive session for salary negotiations (8-0)

VILLAGE CORE MASTER PLAN COMMITTEE

The committee held an executive session to discuss a potential land option on Lamkin Street, contingent on an appraisal and voter approval. They approved the minutes from the 10-12-21 meeting and approved the MPG for the Rec Department with a $2,200 cash match. All actions were unanimous.

• Approved motion to enter executive session (unanimous)
• Approved motion to exit executive session (unanimous)
• Approved minutes from 10-12-21 meeting (unanimous)
• Approved MPG for Rec Department with $2,200 cash match (unanimous)

SELECTBOARD NOTICES

The Highgate Selectboard and the VCMP Wastewater Study-Land Consideration Committee will meet in executive session on October 26, 2021, at 5:45 pm. The agenda does not list specific public actions, votes, or dollar amounts.

• Executive session for VCMP Wastewater Study-Land Consideration Committee

The Selectboard met in executive session to discuss a potential land option on Lamkin Street, contingent on an appraisal and voter approval. They approved the minutes from the 10-12-21 meeting and approved the MPG for the Rec Department with a $2,200 cash match. All actions were unanimous unless otherwise noted.

• Approved entering executive session (unanimous)
• Approved exiting executive session (unanimous)
• Approved minutes from 10-12-21 meeting (unanimous)
• Approved MPG for Rec Department with $2,200 cash match (unanimous)

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The board approved the FY23 budget development timeline and elected Don Collins as delegate to the VSBA Annual Meeting. It also discussed Act 173 special education funding changes and reviewed VSBA resolutions. No major policy decisions were made; most items were informational or preliminary.

• Approved October 5, 2021 board meeting minutes (7-0-2)
• Elected Don Collins as VSBA delegate (8-0-1)
• Approved FY23 budget development timeline
• Supported distribution of Chromebooks to board members

Meeting

The Board of Abatement approved a property tax abatement of $1,527.75 for the Estate of Sylvia Ploof at 115 St. Armand Road, based on fire damage that occurred on 9/12/21. The board also approved a process for handling absentee ballots, allowing early tabulation by BCA members if needed, with public notice and a Zoom option. No other substantive decisions were made.

• Approved $1,527.75 property tax abatement for Estate of Sylvia Ploof (unanimous)
• Approved process to inspect absentee ballot signature envelopes and store ballots in town vault until tabulation by BCA members (unanimous)

SELECTBOARD NOTICES

The Highgate Selectboard is meeting to handle routine business including a vehicle damage claim, approving minutes, and a check warrant. They will also receive updates on an MPG resolution and an EDA grant, and discuss the opioid settlement and ARPA funds/ANCO request. The meeting includes an executive session for personnel, contracts, and legal matters.

• Vehicle damage claim by Bill Rowell
• Check warrant approval
• MPG resolution update
• EDA grant update
• Opioid settlement and ARPA funds/ANCO request discussion

The Selectboard approved several actions, including registering the town for the opioid settlement, signing an easement for a property sale, and allowing the Recreation Commission to hire a part-time buildings and grounds employee. They also discussed a vehicle damage claim, ARPA funding for a mobile home park water crisis, and lawn signage pricing, but took no final action on those items.

• Approved check warrants (unanimous)
• Approved minutes from October 7, 2021 (unanimous)
• Approved resolution for Municipal Planning Grant for Recreation Commission (unanimous)
• Approved registering Highgate for opioid settlement (unanimous)
• Approved signing easement for Chris Boudreau's property at 266 Jewell Avenue (unanimous)
• Approved allowing Recreation Commission to hire part-time buildings and grounds employee (unanimous)

PLANNING COMMISSION NOTICES

The Highgate Planning Commission will review updates on the Town Plan, Zoning Bylaw, and economic development grants. The meeting includes a discussion on a VCRD community visit and a TIF district update. The body will also approve the minutes from the previous meeting.

• Town Plan Update: Chapter 5
• Zoning Bylaw Update
• Economic Development Planning Grant Update
• TIF District Update
• Approval of September 21st PC minutes

The Highgate Planning Commission approved a resolution to apply for a $22,000 Municipal Planning Grant for redesigning the arena entrance, with in-kind match. They also discussed the upcoming VCRD Community Visit, an economic development grant update, and a town plan energy chapter update, but took no other formal votes.

• Approved resolution for $22,000 MPG grant for arena entrance redesign (unanimous)
• Approved minutes from September 21, 2021 (unanimous)

DEVELOPMENT REVIEW BOARD NOTICES

The Development Review Board held a sketch plan review for a proposed 3-lot subdivision at 689 Cook Road by prospective owner Sean Walsh. The board discussed access, wetlands, septic, and right-of-way options, and voted to continue the hearing at sketch plan review. No final approval was granted. The board also approved the September 9, 2021 minutes as corrected.

• Continued 3-lot subdivision sketch plan review for 689 Cook Road (unanimous)
• Approved September 9, 2021 minutes as corrected (unanimous)

LIBRARY TRUSTEES

The Highgate Public Library Board of Trustees approved the August and September meeting minutes, the treasurer's report, and the director's report. The board agreed to keep masks optional at the library, and discussed upcoming programs and grant applications. No major policy changes or significant decisions were made beyond routine approvals.

• Approved meeting minutes from August and September
• Approved warrants and budget status
• Approved director's report
• Agreed to keep masks optional at the library

VILLAGE CORE MASTER PLAN COMMITTEE

The committee met in executive session to discuss a potential land option for the Village Core Master Plan wastewater system. The option is contingent on a comparable appraisal, and if supported, the purchase would go to voters. No formal decision was made; another meeting is planned.

• Approved motion to enter executive session (unanimous)
• Discussed land option for wastewater system (no vote)
• Scheduled future meeting to continue discussion

SELECTBOARD NOTICES

The Town of Highgate's Selectboard and the VCMP Wastewater Study-Land Consideration Committee will meet in executive session on Tuesday, October 12, 2021, at 5:30pm. The agenda provides no public items for discussion or decision, as the meeting is closed to the public.

• Executive session of Selectboard and VCMP Wastewater Study-Land Consideration Committee

The Selectboard met in executive session to discuss a potential land option to facilitate the Village Core Master Plan (VCMP) wastewater system. The option is contingent on a comparable appraisal, and if supported, the purchase would go to voters. No formal decision was made; the conversation will continue in a few weeks.

• Approved motion to enter executive session (unanimous)

SELECTBOARD NOTICES

The Highgate Selectboard will review the VCMP Wastewater and Water Study and receive an update on an EDA Grant. The meeting includes requests for slow road signs on Mill Hill Rd, Darlene Dr, and Ballard Rd. The board will also address the Border Patrol Tower and hold an executive session on personnel and legal matters.

• VCMP Wastewater and Water Study presentation
• Slow road sign request for Mill Hill Rd
• Slow road sign request for Darlene Dr
• Slow road sign request for Ballard Rd
• Border Patrol Tower discussion

The Selectboard approved a motion to include the former town garage property in the state's Brownfield limited liability program (BRELLA) to limit liability, following discussion of soil contamination findings. The board also approved check warrants, minutes from September 16, and appointed Michael Kravetz as a Communications Union District representative. A presentation on wastewater and water supply solutions for the village core was given, but no decision was made on that project.

• Approved motion to include former town garage property in BRELLA program (unanimous)
• Approved check warrants (unanimous)
• Approved minutes from September 16, 2021 (unanimous)
• Appointed Michael Kravetz as CUD representative (unanimous)
• Entered executive session to discuss personnel, legal, and contracts (unanimous)

PLANNING COMMISSION NOTICES

The Highgate Planning Commission is meeting to discuss updates to the affordable housing bylaw and Chapter 4 of the Town Plan. The agenda also includes a project update on water and sewer infrastructure and the approval of minutes from the August 17 meeting.

• Affordable housing bylaw review
• Town Plan Update: Chapter 4
• Water & Sewer Infrastructure Project update
• Approval of August 17 minutes

SELECTBOARD NOTICES

The Highgate Selectboard will hold a regular meeting to review the status of the Airport Infrastructure Project, including bond vote results and next steps. The agenda includes updates on ARPA funding, a Machia Road stormwater mitigation grant, and an EDA grant. The board will also discuss a VT Land Trust conservation easement, a request for town ownership of Deso Drive, and a border patrol tower issue.

• Airport Infrastructure Project update and bond vote results
• Machia Rd Stormwater Mitigation Grant
• VT Land Trust Conservation Easement
• Deso Drive request for Town Ownership
• Border Patrol Tower

The Selectboard reported the results of the September 14 bond vote for the Airport Infrastructure Project, which passed 374-294. The board approved several actions, including paying the Methodist Church $400 for a meal, signing a municipal survey for the airport expansion, signing a commitment letter for the Machia Road stormwater grant, and denying a request to take over Deso Drive as a town road. The board also approved check warrants and meeting minutes.

• Approved $400 payment to Methodist Church for informational meeting meal (unanimous)
• Approved municipal survey for airport expansion (unanimous)
• Approved signing commitment letter for Machia Road stormwater grant (unanimous)
• Denied request to take over Deso Drive as town road (3-0, Kyle abstained)
• Approved check warrants (unanimous)
• Approved minutes from September 2 and September 7 meetings (unanimous)
• Approved installation of bus sign at 2243 Carter Hill Road (unanimous)

DEVELOPMENT REVIEW BOARD NOTICES

The Development Review Board approved moving two subdivision applications to final review: a 2-lot split at 242 Campagna Road (Cadieux/King) and a 2-lot split at 6575 VT Route 78 (S&A Rental Properties). The board continued the 4-lot subdivision at Quarry Lane (Paquette) at sketch plan review, requiring the engineer to attend next time. A conditional use waiver for Regency Housing at 106 Applewood Drive was closed for documentation purposes.

• Closed hearing for Regency Housing setback waiver at 106 Applewood Drive (unanimous)
• Approved moving Cadieux/King 2-lot subdivision at 242 Campagna Road to final review (unanimous)
• Approved moving S&A Rental Properties 2-lot subdivision at 6575 VT Route 78 to final review (unanimous)
• Continued Paquette 4-lot subdivision at Quarry Lane at sketch plan review (unanimous)
• Approved minutes from August 12, 2021 (unanimous)
• Reviewed and signed decision letters for Boucher and Begnoche/Defoe (unanimous)

SELECTBOARD NOTICES

The Highgate Selectboard is hosting a special information meeting regarding a water and sewer bond vote. Engineers and consultants will present a bond vote summary to the board. The agenda lists specific speakers but does not include a public hearing or final decision.

• Special Selectboard meeting on Water & Sewer Bond Vote
• Presentations by Wayne Elliot, Jeff Carr, and Tim Smith
• Zoom meeting details provided for remote attendance

The Selectboard held a public information meeting to explain the upcoming September 14 bond vote asking voters to approve up to $500,000 for water and sewer infrastructure near the Franklin County Airport. No formal decisions were made at this informational session. Presentations covered project costs, funding sources, and potential economic benefits.

• No formal decisions made — informational meeting only
• Bond vote scheduled for September 14 on $500,000 water/sewer infrastructure question

SELECTBOARD NOTICES

The Highgate, Vermont Selectboard is holding a regular meeting to discuss town operations. Key items include an update on the Airport Infrastructure Project and a maintenance agreement for Monument and Decker Road. The board will also handle administrative tasks such as approving minutes and processing the check warrant.

• Airport Infrastructure Project Update
• Monument and Decker Road Maintenance Agreement
• Policy update on Collection of Taxes
• Approval of Minutes from Aug. 19 and Aug. 24 meetings
• Bond Vote Ballots mailed on 8/24

The Highgate Selectboard appointed Christopher Agan to fill a vacancy until March 2022, approved an updated tax collection policy, and authorized the town administrator to sign a road maintenance agreement with the State of Vermont. The board also approved an access easement for a resident and an amended snack bar contract for the Recreation Commission.

• Appointed Christopher Agan to Selectboard until March 2022 (unanimous)
• Approved updated tax and delinquent tax collection policy (unanimous)
• Authorized Town Administrator to sign agreement with State for Decker Road maintenance (unanimous)
• Approved working with attorney to reestablish access easement on Jewell Avenue (unanimous)
• Approved amended snack bar contract for Recreation Commission (unanimous)
• Approved check warrants (unanimous)
• Approved minutes of Aug 19 and Aug 24 meetings (unanimous)

LIBRARY TRUSTEES

The Highgate Public Library Board of Trustees approved the treasurer's report, including warrants and budget status, and the director's report. The board also agreed to keep masks optional in the library and discussed ongoing programs and grants. No other substantive decisions were made.

• Approved warrants and budget status (motion passed)
• Approved Director's Report (motion passed)
• Agreed masks remain optional in the library

SELECTBOARD NOTICES

The Highgate Selectboard is holding a special meeting outside its regular schedule to meet with candidates for a vacant Selectboard seat. The meeting is set for Tuesday, August 24, 2021, at 6pm at the Highgate Municipal Building, 2996 VT Route 78, Highgate Center.

• Special meeting to interview Selectboard candidates for vacancy
• Meeting location: Highgate Municipal Building, 2996 VT Route 78

The Selectboard held a special meeting to interview three candidates who applied to fill a board vacancy until March 2022. No appointment was made during the meeting; the board only conducted interviews and then adjourned.

• Adjourned special meeting at 7:10pm (unanimous)

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The Missisquoi Valley School District Board adopted its 2021-2022 District Goals and Board Goals, both by unanimous votes. The board also approved a one-year propane supply contract with Fred's Propane at $1.55 per gallon, and approved a list of new teacher hires. Public comments focused on concerns about the MVSD reopening guidance.

• Adopted 2021-2022 District Goals (8-0)
• Adopted 2021-2022 Board Goals (unanimous)
• Approved one-year propane contract with Fred's Propane at $1.55/gallon (7-0-1, Johnston abstained)
• Approved new teacher hires as read (8-0)
• Approved minutes of August 10, 2021 meeting (9-0)

SELECTBOARD NOTICES

The Highgate Selectboard is holding a regular meeting to discuss and potentially act on several town matters, including an airport infrastructure project update, tax rates, and various contracts. The agenda includes public comment, reports from town officials, and an executive session for personnel, contracts, and legal matters.

• Airport Infrastructure Project Update
• Check Warrant and Tax Rates with Town Treasurer Shelley Laroche
• DRAFT Ballot and Ballot mailing with Town Clerk Wendi Dusablon
• Durkee Rd agreement for signature (AOT GIA)
• Asbestos removal bids and ESA Design Contract VCMP

The Selectboard approved the Resolution of Necessity for the Airport Construction Project and the draft ballot for the Sept. 14 bond vote. They also approved the 2021-2022 tax rates, accepted several contracts and bids, and created a full-time buildings and grounds position.

• Approved Resolution of Necessity for Airport Construction Project
• Approved draft ballot for Airport Infrastructure Bond Vote on Sept. 14
• Approved 2021-2022 tax rates: Homestead 1.7888, Non-Homestead 2.0589
• Approved $14,800 Durkee Road grant agreement with $3,700 in-kind match
• Accepted $3,150 bid from Modern Environmental Contracting for asbestos removal
• Accepted $1,958 bid from Crown Consulting for archaeological assessment on Machia Rd
• Approved $75,000 CWSRF loan (100% forgiven) for Village Core Master Plan design with Otter Creek
• Approved vending ordinance revision and application

PLANNING COMMISSION NOTICES

The Highgate Planning Commission will discuss the update to Chapter 3 of the Town Plan and receive updates on the ED Planning Project. The agenda also includes approval of the July 2021 minutes. No specific dollar amounts or new ordinances are listed for decision at this meeting.

• Review of Town Plan Update, Chapter 3
• ED Planning Project Update
• Approval of July 2021 Planning Commission minutes

The Planning Commission held a discussion-only meeting about the upcoming Sept. 14 bond vote to extend municipal water and sewer to the Franklin County airport region. No formal decisions were made on the bond or related projects. The commission approved the July 20, 2021 minutes and reviewed Chapter 3 of the town plan, identifying elderly housing and childcare as needs.

• Approved minutes from July 20, 2021 (unanimous)
• Discussed airport infrastructure bond, no action taken
• Reviewed Town Plan Chapter 3, no formal action

DEVELOPMENT REVIEW BOARD NOTICES

The Development Review Board held public hearings for two variance requests: one for a pool setback at 637 Country Club Road and one for a shed setback at 106 Applewood Drive. Both hearings were closed, and the board has 45 days to issue written decisions. The board also voted to continue the Regency Housing, LLC conditional use hearing to September 9, 2021, because no representative appeared. No final decisions were made on the variances or the continued hearing.

• Closed public hearing for Defoe/Begnoche pool setback variance (unanimous)
• Closed public hearing for Boucher shed setback variance (unanimous)
• Continued Regency Housing, LLC hearing to September 9, 2021 (unanimous)
• Approved minutes from July 8, 2021 (unanimous)

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The Missisquoi Valley School District board voted 8-0 to authorize Superintendent Julie Regimbal to follow Agency of Education and Department of Health recommendations for the remainder of the school year, including masking requirements. The board also approved several facility projects, including a boiler upgrade at Franklin school, a new steam cooker for MVU, and four projects funded from the MVU Capital Reserve. Additionally, the board approved the C24 athletics policy with a minor wording change and accepted the July check warrants.

• Authorized superintendent to follow state COVID guidance for school year (8-0)
• Approved $369,000 boiler upgrade at Franklin school with 2 boilers and 4 storage tanks (8-0)
• Approved use of FY20 food service carryover funds up to $75,000 for steam cooker system at MVU (8-0)
• Approved up to $41,500 from MVU Capital Reserve for 4 projects including kitchen door, trailer roof, Ag building door, and welding tank shed (8-0)
• Approved C24 School Sponsored Student Activities and Athletics policy with change to read 'students' instead of 'students of both genders' (8-0)
• Approved July check warrants totaling $3,167,918.18 (8-0)

SELECTBOARD NOTICES

The Selectboard approved a bond vote not to exceed $500,000 for the Airport Water and Sewer Infrastructure Project, with the total project estimated at $3.5 million and grants expected to cover most costs. The board also approved a postcard mailer to voters and discussed logistics for the August 19 bond vote meeting and a September 7 public information session.

• Approved bond vote amount not to exceed $500,000 for airport water/sewer project (unanimous)
• Approved draft postcard mailer for voter information (unanimous)

PLANNING COMMISSION NOTICES

The Highgate Planning Commission will meet to discuss updates to the Economic Development Project and the Town Plan Chapter 1. The agenda includes a review of the Vending Ordinance and the status of ARPA Funds. The body will also approve the minutes from the June 15 meeting.

• Town Plan Update Chapter 1 discussion
• Vending Ordinance review
• ARPA Funds update
• Economic Development Planning Project Update

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The board voted unanimously to use general funds to pay off delinquent hot lunch balances totaling $2,420.05 for students in grades 6 and 12 across the district. They also approved the C24 School Sponsored Student Activities and Athletics Policy, approved new teacher hires, and moved the August board meeting to August 10.

• Approved using general funds to pay delinquent hot lunch balances (8-0)
• Approved C24 School Sponsored Student Activities and Athletics Policy (8-0)
• Approved June 2021 check warrants totaling $3,766,010.48 (9-0)
• Approved hiring Micah Ortin and Stephanie Dunkin as Early Childhood Special Educators (9-0)
• Moved August board meeting to August 10, 2021 at 6:30 PM in MVU library (9-0)

DEVELOPMENT REVIEW BOARD NOTICES

The Development Review Board held public hearings for three projects but made no final approvals or denials. All hearings were closed with written decisions to be issued within 45 days. The board also approved June 10, 2021 minutes and provided comments on a proposed vending ordinance update.

• Closed hearing for Many Family Irrevocable Trust 2-lot subdivision; decision letter within 45 days
• Closed hearing for Papineau Family Farm conditional use and site plan review; decision within 45 days
• Closed hearing for Cadieux/King 2-lot subdivision; decision within 45 days
• Closed hearing for Regency Housing setback waiver for Lot #5 Applewood Drive; decision within 45 days
• Approved June 10, 2021 minutes as amended
• Entered and exited deliberative session
• Adjourned meeting at 8:40pm

LIBRARY TRUSTEES

The Highgate Public Library Board of Trustees approved the June meeting minutes, the treasurer's report including warrants and budget status, and the director's report. No substantive policy decisions were made; the meeting focused on routine approvals and updates on programs, grants, and facility projects.

• Approved June meeting minutes
• Approved warrants and budget status
• Approved director's report

VILLAGE CORE MASTER PLAN COMMITTEE

The Village Core Master Plan Committee approved a draft Vision statement outlining goals for the town center, including a library, commercial space with food service, and walkable design. The committee also discussed wastewater and water project funding, with a CWSRF application pending for design work, and debated whether to demolish or restore the Stinehour Hotel, deciding to gather more cost information before deciding.

• Approved Village Core Vision as written (motion by Howrigan, second by Holiman)
• Approved minutes of April 27, 2021 as written (motion by Rouse, second by Noel)
• Selected wastewater option 1-C Phase II at Lamkin Street sandpit (from April meeting)
• Submitted CWSRF Step II application for $118,300 on May 25 (design portion $75,575 eligible)
• Delayed drinking water source exploration until August to assess funding options
• Scheduled next meeting for July 27 at 6:00pm

SELECTBOARD NOTICES

The Selectboard discussed a proposed $3.5 million water and sewer extension project from MVU down Route 78 and Airport Road, setting a public informational meeting for Sept. 7 and a public vote for Sept. 14. The board approved a flyer for public circulation and discussed funding sources, including grants and a potential bond, with concerns raised about taxpayer costs and unanswered questions. No final decision on the project itself was made; it will go to voters.

• Approved flyer for airport infrastructure project (unanimous)
• Approved check warrants (unanimous)
• Approved audit contract with Sullivan Powers (unanimous)
• Approved minutes from June 3, 2021 (unanimous)
• Approved Grant-in-Aid application for Durkee Road ($13,500 grant, $3,375 match) (unanimous)
• Approved FEMA grant award for archaeological assessment ($3,130.50) (unanimous)
• Approved Crown Consulting agreement for archaeological assessment ($4,771) (unanimous)
• Approved adding road to town map (unanimous)

PLANNING COMMISSION NOTICES

The Planning Commission approved moving the draft vending ordinance to the Selectboard for review, with corrections and updates included. The commission also discussed the proposed $3.5 million airport water and sewer infrastructure project, with a public vote scheduled for September 14. No final decision was made on the airport project.

• Approved motion to move vending ordinance to Selectboard with corrections (unanimous)
• Approved minutes from May 18, 2021, as written (unanimous)
• Adjourned meeting at 8:27pm (unanimous)

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The board approved using the MVU Capital Reserve Fund to install 20 fan coil units at $171,590, and renewed food service contracts for three schools. It also accepted IDEA B assurances, approved a tax anticipation line of credit with Union Bank, and terminated a teacher's employment. All votes were 8-0 except one 7-0 vote for the Swanton food contract.

• Approved $171,590 for 20 fan coil units at MVU from capital reserve (8-0)
• Approved Union Bank option 2 for FY22 tax anticipation line of credit and sweep account (8-0)
• Renewed Abbey Food Service contract for MVU for 2021-22 (8-0)
• Renewed Abbey Food Service contract for Highgate with 3.74% increase (8-0)
• Renewed Abbey Food Service contract for Swanton (7-0)
• Accepted IDEA B assurances and reporting requirements (8-0)
• Terminated employment of Paul Ladd for conduct unbecoming a teacher (8-0)
• Awarded superintendent a pay raise (8-0)

DEVELOPMENT REVIEW BOARD NOTICES

The Development Review Board continued the final plan review for the Cadieux & King 2-lot subdivision at 242 Campagna Road, pending documentation on a duplex conversion and wastewater permits. The board closed the public hearing for the Boudreaus' conditional use request to operate 'Smoke Shack BBQ' at 529 Lamkin Street, with a written decision due within 45 days. Minutes from May 13, 2021 were approved as amended, and a decision letter for Marie Maskell was signed.

• Continued Cadieux & King 2-lot subdivision final plan review (unanimous)
• Closed public hearing for Boudreau conditional use request for Smoke Shack BBQ (unanimous)
• Approved minutes from May 13, 2021 as amended (unanimous)
• Signed decision letter for Marie Maskell

SELECTBOARD NOTICES

The Selectboard scheduled the Airport Infrastructure Project bond vote for Sept. 14 with an informational meeting on Sept. 7, and approved purchasing a John Deere tractor and mower. They also approved several contracts, including Stone Environmental for a transfer station assessment, and allowed demolition of a burnt structure on Frontage Road. A request to repair a Class IV road was tabled until all members are present.

• Approved check warrants (unanimous)
• Approved minutes from May 20, 2021 (unanimous)
• Approved contract with Stone Environmental for transfer station stabilization assessment (unanimous)
• Scheduled Airport Infrastructure bond vote for Sept. 14, info meeting Sept. 7 (2-0-1, Sharon abstained)
• Approved signing thank-you letter to Jim and Janet Harrison for concrete donation (unanimous)
• Approved Recreation Department storage on VCMP property (unanimous)
• Approved letter of support for recreation grant for arena electrical upgrades (unanimous)
• Approved purchase of John Deere 5090M tractor and Land Pride RCP2760 mower (unanimous)

LIBRARY TRUSTEES

The Highgate Public Library Board of Trustees approved a $750 lawn care contract with Kyle Baker for the season. They also approved the warrants, budget status, and the director's report, and discussed moving forward with a sink project despite uncertain grant funding.

• Approved lawn care contract with Kyle Baker for $750
• Approved warrants and budget status
• Approved director's report
• Discussed moving forward with sink project regardless of grant funding

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The Missisquoi Valley School District board approved May 2021 check warrants totaling $2,460,735.01, hired four new teachers, and accepted an employee release from contract in executive session. The board also heard updates on the Portrait of a Graduate project and end-of-year activities.

• Approved May 18, 2021 board minutes (6-0)
• Approved May 2021 check warrants totaling $2,460,735.01 (7-0)
• Approved new teacher hires: Evan Kolk, Alan Zuefeldt, Jacey Rivers, and Mathew Sniffen (7-0)
• Approved employee release from contract (7-0)

PLANNING COMMISSION NOTICES

The Highgate Planning Commission is meeting to discuss updates to the Town Plan, including new sections on flood resiliency and agribusiness accessory uses, and to consider applying for a Municipal Planning Grant to fund a rewrite. They will also review a vending ordinance update, receive a wastewater study update, and approve the previous meeting's minutes.

• Discussion of new Town Plan sections for Flood Resiliency and Agri Business Accessory
• Application for a Municipal Planning Grant (MPG) to fund a rewrite
• Vending Ordinance Update
• VCMP Wastewater Study Update
• Approval of April 20 minutes

The Planning Commission decided to replace a broad public survey with structured key informant interviews for the economic development planning study, citing low return, expense, and time. They also agreed to pursue a minor update to the Town Plan with NRPC, and discussed a vending ordinance update and a wastewater study recommendation. No formal votes were recorded on these items; the only formal motions were to approve the April 20, 2021 minutes and to adjourn.

• Approved minutes from April 20, 2021 (unanimous)
• Decided to use structured key informant interviews instead of a formal public survey for economic development study
• Agreed to pursue a minor Town Plan update with NRPC, pending cost estimate
• Discussed vending ordinance update, to be reviewed by Selectboard in June
• Noted VCMP wastewater study recommends system at Lamkin Street/Wright sandpit, to be on Selectboard agenda
• Adjourned meeting at 7:43pm (unanimous)

DEVELOPMENT REVIEW BOARD NOTICES

The Highgate Development Review Board will hold public hearings on a sketch plan for a 2-lot subdivision and a variance request. The board will also approve minutes from its April 8 meeting and receive updates from the zoning administrator.

• Public hearing: Cadieux, Theresa & King, Bruce — 2-lot subdivision sketch plan review at 242 Campagna Road (Agricultural District)
• Public hearing: Maskell, Marie — variance review at 1795 Carter Hill Road (Medium Density Residential District)
• Approval of minutes from April 8, 2021
• Other business: decision letter and updates from ZA Mike Johnston

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The Missisquoi Valley School District board voted 7-0 to approve a student request to raise a Black Lives Matter flag at MVU, with a review by June 30, 2022. The board also approved transportation contract extensions, new teacher hires, and other routine items. All votes were unanimous.

• Approved raising BLM flag at MVU, revisit by June 30, 2022 (7-0)
• Approved extended transportation contracts for 2021-2022 (7-0)
• Approved after/summer school transportation contracts (7-0)
• Approved check warrants totaling $4,002,068.19 (7-0)
• Accepted financial report (7-0)
• Approved new hires: Lauren Tillotson, Kim Gravett, Mallory Brown (7-0)
• Released teacher from contract after executive session (7-0)
• Approved April 6, 2021 board minutes (7-0)

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The Missisquoi Valley School District board approved a tax-exempt lease purchase agreement with M.S.T. Government Leasing, LLC for up to $263,116.44 to refinance and purchase copier equipment, and authorized the board chair to sign contracts for seven new teacher hires. Both actions passed 9-0. The board also heard updates on school operations and a recovery plan tied to increased ESSER funding of $3.5 million.

• Approved $263,116.44 copier lease purchase agreement with M.S.T. Government Leasing, LLC (9-0)
• Authorized board chair to sign new teacher hire contracts (9-0)
• Approved April 6, 2021 board minutes (9-0)

VILLAGE CORE MASTER PLAN COMMITTEE

The Village Core Master Plan Committee reviewed a wastewater study and eliminated three of six options, focusing on pumping wastewater to the Wright Sandpit on Lamkin Street with water from the Arena or Municipal Office. They agreed to design a system for 2,500 gallons per day to support immediate needs and future expansion. The committee also approved the October 20, 2020 minutes and discussed next steps, including applying for ANR design funding and seeking a land option with Roger Wright.

• Eliminated options 1A (holding tanks), 1B-1 (onsite septic), and 1B-2(b) (Steele/Griswold property)
• Focused on option 1B-2(a): pump to Wright property with water from Arena or Municipal Office
• Agreed to design system for 2,500 gallons per day capacity
• Approved minutes from October 20, 2020 as written
• Discussed applying for ANR design funding with 100% forgiveness
• Planned to seek permission from Selectboard to secure land option with Roger Wright for 4-5 acres

PLANNING COMMISSION NOTICES

The Highgate Planning Commission will review the NRPC planning project, including river corridors and agribusiness language, and discuss an update to the Vending Ordinance. The meeting also includes updates on the Zoning Administrator hire, the Village Comprehensive Master Plan (VCMP), and approval of the March 16 minutes.

• NRPC planning project discussion covering river corridors and agribusiness language
• Vending Ordinance Update
• Zoning Administrator (ZA) Hire Update
• Village Comprehensive Master Plan (VCMP) Update
• Approval of March 16 Planning Commission minutes

The Planning Commission approved a motion to have the Northwest Regional Planning Commission (NRPC) begin work on updating Highgate's municipal plan and bylaw language regarding accessory on-farm businesses and flood resiliency. The commission also discussed a draft vending ordinance, with plans to review it further in May, and heard updates on the airport infrastructure project, economic development grants, and a new zoning administrator.

• Approved motion to have NRPC begin municipal plan and bylaw updates for accessory on-farm businesses and flood resiliency (unanimous)
• Approved minutes from March 16, 2021, as written (unanimous)
• Discussed draft vending ordinance; no formal action taken, to be revisited in May
• Heard presentation from NRPC on statute changes, training, and grant opportunities

SELECTBOARD NOTICES

The Selectboard approved up to $8,000 from the recreation fund for a war monument in Municipal Park, and signed a FEMA grant agreement for $10,000 (with $7,875 federal and $2,125 town share) to cover cost overruns at the transfer station. They also approved a car seat safety check event, signed check warrants, and approved the April 1 minutes. No other substantive decisions were made; several items were discussed but not voted on.

• Approved up to $8,000 for war monument from recreation fund (unanimous)
• Approved car seat safety check event on May 29 (unanimous)
• Approved signing FEMA transfer station grant agreement (unanimous)
• Approved signing recent check warrants (unanimous)
• Approved minutes from April 1, 2021 (unanimous)

DEVELOPMENT REVIEW BOARD NOTICES

The Highgate Development Review Board is holding a public hearing on a conditional use review for a property at 835 VT Route 78. The applicants include Andy Leduc Construction LLC and individuals Andre & Nancy Leduc, and Tyler & Cara Britch. The board will also approve minutes from February 11, 2021, and conduct other business.

• Public hearing: Conditional Use Review for 835 VT Route 78 (Industrial/Commercial District)
• Applicants: Andy Leduc Construction LLC; Andre & Nancy Leduc; Tyler & Cara Britch
• Approval of minutes from February 11, 2021

The Development Review Board held a public hearing for a conditional use application by Andy Leduc Construction LLC and landowners Andre and Nancy Leduc, with Tyler and Cara Britch as applicants, to build a 50x80 truck and small engine repair building at 835 VT Route 78. The hearing was closed, and the board has 45 days to issue a written decision. No final decision was made at this meeting.

• Closed public hearing for conditional use application (unanimous)
• Approved minutes from February 11, 2021 (unanimous)
• Entered deliberative session at 6:28pm (unanimous)
• Exited deliberative session at 7:27pm (unanimous)
• Adjourned meeting at 7:28pm (unanimous)

LIBRARY TRUSTEES

The Highgate Public Library Board of Trustees approved the warrants and the budget for the upcoming period. The board also approved the Director's Report and the minutes from the previous meeting. No items were denied or tabled.

• Approved March meeting minutes
• Approved warrants (motion passed)
• Approved budget (motion passed)
• Approved Director's Report (motion passed)

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The Missisquoi Valley School District board approved up to $345,000 in summer facility projects across its schools, approved three new staff hires, and endorsed a letter supporting the Highgate Airport expansion grant. The board also approved check warrants totaling $2,816,158.14 and a new hiring procedure. All votes were unanimous (9-0) except for the minutes approval (7-0-1).

• Approved up to $345,000 in summer facility projects (9-0)
• Approved letter of support for Highgate Airport Expansion Grant (9-0)
• Approved check warrants totaling $2,816,158.14 (9-0)
• Approved new hires: Erin Baron, Megan Ellis, Amanda McIntyre (9-0)
• Approved hiring procedure as presented (9-0)
• Approved March 23, 2021 board minutes (7-0-1, Bachelder abstained)

SELECTBOARD NOTICES

The Selectboard approved a contract with NRPC to provide Michael Johnston as Highgate's zoning administrator for 16 hours per week, pending legal approval. The board also approved check warrants, accepted the March 18 minutes, approved a drone photography request, and declined a KnowBe4 tech security training contract. All actions were unanimous unless noted.

• Approved check warrants (unanimous)
• Approved March 18, 2021 minutes as written (unanimous)
• Approved drone photography request with landowner permission caveat (unanimous)
• Accepted Michael Johnston as Zoning Administrator (unanimous)
• Approved NRPC contract pending legal approval (unanimous)
• Declined KnowBe4 tech security training contract (unanimous)
• Approved next meeting in person in Community Room (unanimous)

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The board hired Christopher Dodge as Swanton Elementary School principal on an 8-0 vote after an executive session. It also adopted a flag policy, authorized signing educator contracts, and approved a postage meter lease. The board tabled the Swanton principal hire earlier but approved it later in the meeting.

• Adopted Flag Policy (8-0)
• Authorized board chair to sign postage meter lease (8-0)
• Authorized board chair and vice chair to sign educator contracts after superintendent's recommendation (7-0-1)
• Tasked superintendent to develop written hiring procedure within 60 days (8-0)
• Hired Christopher Dodge as Swanton Elementary principal (8-0)
• Issued contracts to MVSD administrators as recommended (8-0)
• Rescheduled April 20 board meeting to April 27

SELECTBOARD NOTICES

The Selectboard held a lengthy discussion on the proposed Highgate Airport Infrastructure Project to extend water and sewer from MVU to the Franklin County Airport, but took no formal action. The board approved routine items including check warrants, meeting minutes, the annual dog warrant, a FEMA home buyout form, and pursuing WiFi spots at the arena facility. In executive session, the board approved hiring Lee Barratt as a full-time employee at the Highgate Recreation Facility.

• Approved check warrants (unanimous)
• Approved minutes from March 4, 2021 (unanimous)
• Approved annual dog warrant (unanimous)
• Approved signing FEMA home buyout form for Machia Road (unanimous)
• Approved pursuing WiFi spots at the arena facility (unanimous)
• Approved hiring Lee Barratt as full-time Recreation Facility employee (unanimous)

DEVELOPMENT REVIEW BOARD NOTICES

The Town of Highgate Development Review Board has cancelled its scheduled meeting for Thursday, March 11, 2021. The cancellation is because there are no applications to review. No decisions or discussions will take place at this meeting.

• Meeting cancelled
• No applications pending

SELECTBOARD NOTICES

The Selectboard approved moving forward with hiring a zoning administrator through the Northwest Regional Planning Commission (NRPC) as a one-year pilot program, pending legal review by both parties. The board also approved the appointment of numerous town officials and positions, and reviewed results from Town Meeting Day 2021 where all articles passed.

• Approved motion to hire a zoning administrator through NRPC pending legal review (unanimous)
• Approved appointments for Tree Warden, Fire Warden, Animal Control, Health Officer, and other positions (unanimous)
• Approved minutes from February 22, 2021 meeting (unanimous)
• Approved check warrants (unanimous)
• Approved entering executive session to discuss contractual issue (unanimous)
• Approved exiting executive session and adjourning meeting (unanimous)

SELECTBOARD NOTICES

The Selectboard reviewed and discussed the 2021 Town Meeting warning and budget articles, which will be voted on by Australian ballot on March 2. The board approved several administrative items, including check warrants, contracts, and a road name request. No final decisions were made on the budget articles themselves, as those are subject to voter approval.

• Approved check warrants (unanimous)
• Approved annual contract with Climate Systems Inc. for $1,096 (unanimous)
• Accepted NEMRC software license and support agreement (unanimous)
• Approved minutes from February 4, 2021 (unanimous)
• Authorized signing of AQT forms (unanimous)
• Approved submitting CWSRF application for Transfer Station Project (unanimous)
• Approved FEMA home buyout documents for 2272 Machia Road (unanimous)
• Approved $15,000 contract with EPR for economic development planning (unanimous)

PLANNING COMMISSION NOTICES

The Highgate Planning Commission is meeting to discuss an economic development planning grant, including committee structure and vision, and to consider a consultant contract. The agenda also includes updates on a vending ordinance, a capital budget discussion, and approval of previous meeting minutes. The meeting is being held via Zoom.

• Economic Development Planning Grant Update
• Consultant Contract to SB on the 224
• Vending Ordinance Update
• Capital Budget Discussion
• Approval of January 19 minutes

The Planning Commission decided to work with Economic & Policy Resources (EPR) as the consultant for the Economic Development Planning Committee (EDPC) grant, with a draft contract prepared for the Selectboard. The EDPC will meet on the regular PC dates, and the group discussed impact fees and a TIF district as priorities. The commission also discussed updating the outdated vending ordinance and noted the Zoning Administrator's resignation, which was discussed in executive session.

• Selected Economic & Policy Resources (EPR) as consultant for EDPC grant
• Decided EDPC meetings will be held on regular PC meeting dates
• Discussed updating vending ordinance; continued discussion planned for March
• Approved minutes from January 19, 2021
• Entered executive session to discuss personnel (Zoning Administrator resignation)
• Adjourned meeting at 8:03pm

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The Missisquoi Valley School District board approved a Statement of Commitment to Equity on a 9-0 vote and authorized spending approximately $31,000 from the current budget for HVAC labor upgrades in Franklin. The board also accepted a resignation from Highgate Assistant Principal Chris Palmer, effective end of June, and rescheduled the March 2 meeting to March 9. No other substantive decisions were made; several items were tabled or discussed only.

• Approved MVSD Equity Commitment statement (9-0)
• Approved $31,000 HVAC labor upgrade in Franklin from current budget
• Accepted resignation of Highgate Assistant Principal Chris Palmer
• Rescheduled March 2 board meeting to March 9
• Approved February 2 and February 9 meeting minutes (9-0)
• Entered executive session for legal advice, employee issue, contract issue (9-0)

DEVELOPMENT REVIEW BOARD NOTICES

The Highgate Development Review Board will hold public hearings on four applications: a 2-lot subdivision final plan, two conditional use setback waivers, and a conditional use review. The board will also consider minutes from January 14, 2021, and may enter a deliberative session.

• 2-Lot Subdivision - Final Plan Review, 1220 Lamkin Street, Medium Density Residential District
• Conditional Use - Waiver of Setback, 1512 Ballard Road, Forest Reserve District
• Conditional Use - Waiver of Setback, 2813 Gore Road, Agricultural District
• Conditional Use Review, 69 Old Dock Road + 78 Recreation Lane, Village District & Shoreline District

The Development Review Board held public hearings for four applications but made no final approvals or denials, instead closing each hearing and committing to issue written decisions within 45 days. The board also approved prior meeting minutes and noted the zoning administrator's resignation.

• Closed hearing for Cindy Shedrick's 2-lot subdivision at 1220 Lamkin Street; decision within 45 days
• Closed hearing for Daniel S. Menard's setback waiver at 1512 Ballard Road; decision within 45 days
• Closed hearing for Michael Greenwood's setback waiver at 2813 Gore Road; decision within 45 days
• Closed hearing for The Tyler Place's conditional use for food trailers at 69 Old Dock Road & 78 Recreation Lane; decision within 45 days
• Approved January 14, 2021 minutes (3-0, 2 abstentions)
• Noted Zoning Administrator Taylor Devaney's resignation effective 2/10/21

PLANNING COMMISSION NOTICES

The Town of Highgate Planning Commission and Economic Development Committee scheduled a special meeting on Tuesday, February 9, 2021, at 6:00 p.m. The agenda lists the meeting as being held via Zoom for consultant interviews. No other decisions, ordinances, contracts, or public hearings are listed in the notice.

• Special Planning Commission / Economic Development Committee meeting on February 9, 2021
• Meeting scheduled for 6:00 p.m. via Zoom
• Agenda item is consultant interviews

The Economic Development Planning Committee interviewed three consultant firms for a planning project and discussed their proposals. No selection was made; the committee will continue discussions and decide on a committee structure at the February 16 Planning Commission meeting.

• Interviewed NRPC, Economic Policy Resources, and Jeff Donahoe Associates
• Agreed to meet again on February 16 to discuss further and decide committee structure

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The board heard a plan to bring all sixth-grade students back for in-person learning starting the week of February 15, with adjusted classrooms and remote Wednesdays. No formal vote was taken on the plan; the only action was adjournment, which passed 9-0.

• Adjourned meeting (9-0)

SELECTBOARD NOTICES

The Selectboard approved two local match commitment letters for the Transfer Station bank restoration project, committing the town to a 25% match ($628,226.38) for the $2,512,905.50 project. The board also approved the VCDP grant resolution for a $500,000 application, signed the annual AOT mileage certificate, approved the road name MUSKRAT RUN, and approved edits to the 911 Road Naming Ordinance.

• Approved Phase One 25% match overrun form for Transfer Station project
• Approved Phase Two 25% match commitment letter for Transfer Station project
• Approved check warrants (to be signed later)
• Approved one-year GIS tax map maintenance contract for $4,100
• Approved minutes from January 21, 2021
• Signed Certificate of No Appeal or Suit Pending for listers office
• Approved 2021 liquor license renewal for Desorcie's Market (2nd Class)
• Approved VCDP Resolution and letter of support for $500,000 grant application

LIBRARY TRUSTEES

The Highgate Public Library Board of Trustees approved the January meeting minutes, the warrants, the Treasurer's Report, and the Director's Report. The 2021 proposed budget was finalized and printed, with the Grounds and Maintenance fund reduced from $4,000 to $3,000. No other substantive decisions were made; the meeting was largely informational.

• Approved January meeting minutes
• Approved warrants (to be signed in person)
• Approved Treasurer's Report
• Approved Director's Report
• Finalized 2021 proposed budget (Grounds and Maintenance reduced from $4,000 to $3,000)

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The Missisquoi Valley School District board approved January check warrants totaling $2,978,110.22 and accepted the Title I parental involvement policy as reviewed. The board also discussed Grade 6 hybrid learning concerns, heard community feedback, and scheduled a special meeting for February 9 to revisit Grade 6 plans. No other substantive decisions were made beyond routine approvals.

• Approved January check warrants totaling $2,978,110.22 (7-0)
• Accepted Title I policy as reviewed with parental involvement compact (7-0)
• Approved January 19, 2021 board minutes (7-0-1, Conly abstaining)
• Approved motion for superintendent to develop procedure for citizen petition requests during pandemic (7-0)
• Scheduled special meeting for February 9 to discuss Grade 6 plans

SELECTBOARD NOTICES

The Highgate Selectboard approved multiple warrants and minutes, renewed four liquor licenses for The Tyler Place and one each for Martin's General Store and Highgate Jolley, and authorized the chair to sign FEMA home buyout documents for a Machia Road property. The board also discussed a potential Summer Sounds Concert Series and a USDA loan application for airport infrastructure, but took no final action on those items.

• Approved warrants including $739.99 for DeWolfe (Machia Rd. project)
• Approved minutes from January 5, 7, and 9, 2021
• Approved 2021 liquor license renewals for The Tyler Place Inc. (4 licenses), Martin's General Store, and Highgate Jolley
• Authorized Sharon Bousquet to sign FEMA home buyout documents for Machia Road property
• Authorized Sharon Bousquet to sign PACIF grant application for $5,000 toward fire protection upgrade
• Approved hiring an additional part-time employee for Recreation Committee

PLANNING COMMISSION NOTICES

The Highgate Planning Commission is meeting to discuss an Economic Development Planning Grant RFP and committee members, along with other business and updates. They will also approve the December 15 minutes and hold an executive session on personnel. The agenda is largely procedural with no major decisions or public hearings listed.

• Discussion of Economic Development Planning Grant RFP
• Committee member appointments
• Approval of December 15 meeting minutes
• Executive session on personnel

The Planning Commission reviewed and agreed to move forward with a draft RFP for a consultant using a $15,000 USDA Rural Development grant to explore economic development strategies like impact fees and a TIF district. The board discussed the selection process, including a committee of Planning Commission members, two Selectboard members, DRB members, and community volunteers. No formal vote was recorded on the RFP itself; the only formal actions were approving the December 15, 2020 minutes and adjourning.

• Approved minutes from December 15, 2020 as amended (unanimous)
• Agreed to add more town information to the draft RFP introduction
• Set Feb. 9, 2021 for virtual consultant interviews and Feb. 16, 2021 for regular PC meeting
• Adjourned meeting at 6:44pm (unanimous)

DEVELOPMENT REVIEW BOARD NOTICES

The Highgate Development Review Board will hold public hearings on four subdivision applications, including sketch and final plan reviews. The board will also discuss a follow-up letter regarding the Many Family Irrevocable Trust's 2-lot subdivision, approve minutes from December 10, 2020, and address other business.

• Public hearing: Cindy Shedrick, 2-lot subdivision sketch plan, 1220 Lamkin Street
• Public hearing: Norman & Janice Lapan, 2-lot subdivision final plan, 540 US Route 7
• Public hearing: Gervais Properties, LLC, 5-lot subdivision final plan, Meadow Lane
• Discussion: Many Family Irrevocable Trust, 2-lot subdivision, 1527 Highgate Road, regarding 12/14/20 letter
• Approval of minutes from December 10, 2020

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The board reviewed community input on the FY22 budget and discussed creating a reserve fund for the $3.2 million carryover, but auditors advised delaying this until FY23 or FY24. No formal budget decisions were made; the board will approve the budget, warning, and ballot at the next meeting. The meeting was procedural and informational only.

• Adjourned meeting (7-0)

SELECTBOARD NOTICES

The Selectboard held a special budgeting meeting to review and edit the town budget and Capital Improvement Plan (CIP) for the upcoming Town Meeting Day vote on March 2, 2021. All actions were unanimous unless noted. The board also entered executive session to discuss contracts and personnel, then adjourned.

• Reviewed and edited all department budgets and CIP for Town Report (unanimous)
• Approved motion to enter executive session for contracts and personnel discussions (unanimous)
• Approved motion to exit executive session (unanimous)
• Approved motion to adjourn meeting (unanimous)

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The Missisquoi Valley School District board approved a three-year central office lease agreement and reviewed the FY22 budget draft, which projects a lower tax rate. The board also approved check warrants and employee FTE reductions. No final budget decisions were made.

• Approved December 15, 2020 board minutes (9-0)
• Approved Central Office Lease Agreement, authorizing board chair to sign three-year agreement expiring Feb 1, 2023 (9-0)
• Approved check warrants totaling $3,311,542.94 (9-0)
• Approved employee requested reductions in FTE as presented by superintendent (9-0)