Columbia public meetings in 2021

Building Construction Codes Commission

The scheduled 2021 IECC code review for the Building Construction Codes Commission was cancelled. The remaining agenda consists of standard procedural items.

• Cancellation of 2021 IECC code review

Building Construction Codes Commission

The scheduled review of the 2021 IMC, IPC, and IFGC codes was cancelled for this meeting. The remaining agenda items consist of standard procedural business.

• Cancelled 2021 IMC, IPC, IFGC code review

Building Construction Codes Commission

The Building Construction Codes Commission meeting for December 28, 2021, contained only procedural items. The scheduled review of the 2021 IBC and IEBC codes was cancelled.

• Cancelled 2021 IBC, IEBC code review

Columbia Vision Commission

The Columbia Vision Commission will discuss the format, questions, and location for upcoming public input sessions. The meeting also includes approval of minutes from the November 22, 2021, meeting.

• Approval of November 22, 2021, meeting minutes
• Discussion regarding public input session format and location

Building Construction Codes Commission

The Building Construction Codes Commission agenda includes a discussion regarding the means of egress for 2300 Hendrix Dr. The meeting also includes routine approval of the agenda and previous minutes.

• Means of egress at 2300 Hendrix Dr

Building Construction Codes Commission

The scheduled review of the 2021 National Electric Code was cancelled. The remaining agenda contains only standard procedural items for the Building Construction Codes Commission.

Ward Reapportionment Committee

The Ward Reapportionment Committee is continuing discussions regarding draft ward maps Trial A and Trial B. The meeting also includes reviewing suggestions for a Trial C map and planning public involvement for January 2022. Additionally, the committee will discuss virtual attendance options related to COVID-19.

• Review of draft ward maps Trial A and Trial B
• Suggestions for a Trial C map
• Planning public involvement for January 2022
• Discussion of COVID-19 virtual attendance options

The Ward Reapportionment Committee discussed how to conduct public involvement in January 2022 given the omicron surge, considering alternatives to in-person meetings and possibly requesting an extension from Council. They continued reviewing draft ward maps (Trial A and Trial B) and discussed a proposed Trial C map that would involve all wards and disperse student population. No formal decisions were made; the committee agreed to combine COVID-19 and virtual attendance discussion with public involvement planning.

• Agenda approved as presented
• Minutes of December 15, 2021 meeting approved
• Combined COVID-19 and virtual attendance topic with public involvement planning (consensus)
• Supported idea of a PowerPoint for public information meetings (consensus)

Building Construction Codes Commission

This meeting consists of standard procedural items such as approving minutes and the agenda. The scheduled 2021 IECC code review was cancelled.

• Cancelled 2021 IECC code review

Public Transit Advisory Commission

The provided document contains only procedural boilerplate and does not list any specific agenda items for discussion or decision.

Building Construction Codes Commission

The Building Construction Codes Commission agenda for December 21, 2021, consists of standard procedural items. The scheduled review of the 2021 IBC and IEBC codes was marked as cancelled.

• Cancelled 2021 IBC, IEBC code review

Ward Reapportionment Committee

The committee is reviewing Draft Trial A and Trial B maps for ward reapportionment. Members are also planning for upcoming public involvement in January 2022.

• Review of Draft Trial A and Trial B Maps
• Planning for January 2022 public involvement
• Approval of December 13, 2021 meeting minutes

The Ward Reapportionment Committee held a work session to plan public information meetings for January 2022 and review two draft ward maps (Trial A and Trial B). No formal decisions were made; the committee discussed potential meeting locations, public communication methods, and map details. A member requested a third draft map (Trial C) to be prepared by staff.

• Adopted agenda as presented
• Adopted December 13, 2021 minutes as presented
• Discussed potential public meeting locations for January 2022 (no decision)
• Reviewed Trial A and Trial B draft maps (no decision)
• Member requested Trial C map be drafted (staff to prepare)

City Council

The City Council will review the results of a Cost of Service Study for utilities. This includes presentations on sewer, solid waste, and storm water rate study reports.

• Utilities Cost of Service Study Presentation
• Sewer Rate Study Report
• Solid Waste Rate Study Report
• Storm Water Rate Study Report

The City Council received a presentation on the Sewer, Solid Waste, and Storm Water Cost of Service Study results. The study recommends a 5-year plan of rate increases for sewer and solid waste, with the first increase effective April 1, 2022, and no rate increases for stormwater. No formal decisions or votes were taken during this pre-council meeting.

• Heard presentation on utility cost of service study results
• No formal action taken on rate recommendations

City Council

The council will consider calling a special election regarding a local use tax and review several land development plats. The agenda also includes public hearings for sewer rehabilitation in downtown areas and wastewater treatment plant improvements.

• Call for a special election to impose a local use tax (B399-21)
• Proposed sanitary sewer rehabilitation in Business Loop 70 and downtown areas (PH49-21)
• Design/build contract for an automated debris removal system at the Wastewater Treatment Plant (PH50-21)
• Approval of the Final Plat for “Forest Hills, Plat No. 2” (B284-21)
• Authorization of pavement reconstruction along Walnut Street (B390-21)

The Council approved several infrastructure projects, including a $3.025 million sewer rehabilitation project and a $3 million automated debris removal system at the wastewater plant. It also approved final plats for Forest Hills and Hardy Plat 1, and directed staff to bring back contracts for three ARPA-funded workforce development programs. The Council discussed concerns about temporary solid waste workers' pay and benefits, requesting a report for the next meeting.

• Approved Sanitary Sewer Rehabilitation #9 in Business Loop and downtown areas (unanimous)
• Approved automated debris removal system at Wastewater Treatment Plant using design/build (unanimous)
• Approved Final Plat of Forest Hills, Plat No. 2 as amended (6-0, Fowler absent)
• Approved sidewalk waiver and fee-in-lieu for Hardy Plat 1 (6-0, Fowler absent)
• Approved Final Plat of Hardy Plat 1 (6-0, Fowler absent)
• Approved consent agenda including 9 bills and 8 resolutions (unanimous, Waner abstained on R194-21)
• Directed staff to bring back contracts for ARPA workforce programs (MACC, Job Point, CoMo Cooks)
• Appointed 11 individuals to boards and commissions

Finance Advisory and Audit Committee

The Finance Advisory and Audit Committee will review a draft Utility CIP Manual and discuss electric utility meters. The committee is also scheduled to revisit the Cost of Service Study.

• Draft Utility CIP Manual
• Electric Utility Meter Discussion
• Cost of Service Study
• Approval of September 20 and October 18 meeting minutes

Building Construction Codes Commission

The Commission will continue its review of the 2021 International Residential Code (IRC) and Swimming Pool & Spa Code. The discussion is scheduled to resume from section 308. The meeting also includes approval of minutes from December 6, 2021.

• Review of 2021 IRC at section 308
• Approval of December 6, 2021, meeting minutes

The Building Construction Codes Commission continued its review of the 2021 International Residential Code (IRC) and Swimming Pool & Spa Code, picking up at Section 308 and completing Chapter 3 with discussion but no major objections. Dave Weber provided the exact design wind speed from ASCE to update Table R301.2 for City Staff review. No formal votes or decisions were recorded; the meeting was procedural, focused on code review.

• Completed review of Chapter 3 of 2021 IRC (no major objections)
• Provided ASCE wind speed data for Table R301.2 update to staff

Building Construction Codes Commission

The Building Construction Codes Commission will review a staff report regarding major changes. The commission will also approve the agenda and minutes from the December 13, 2021 meeting.

• Staff report on major changes
• Approval of December 13, 2021 meeting minutes

The Building Construction Codes Commission reviewed proposed changes #20-30 to the 2020 National Electric Code. They adopted several changes, rejected or amended others, and tabled some for further discussion with the full BCCC. No final code adoption was made at this meeting.

• Rejected change #20 (receptacles in damp/wet locations) and recommended reverting to 2017 NEC wording
• Deleted item #1 of change #21 (tamper-resistant receptacles), keeping existing amendment
• Rejected item #7 of change #22 (GFCI for dishwashers in 1- and 2-family dwellings)
• Adopted change #24 (emergency shutdown device for generators)
• Adopted change #25 (ventilation for transformers)
• Adopted change #26 (illumination in assembly occupancies)
• Adopted change #27 (GFCI for EV charging equipment)
• Adopted changes #28, #29, and #30 (pool equipment, solar disconnects, supply-side connections)

Building Construction Codes Commission

The Building Construction Codes Commission will conduct a 2021 IECC code review. Drew Wallace is scheduled to present an overview of significant changes to the residential energy code. If time permits, the commission may also begin reviewing commercial provisions starting at Chapter 1.

• Overview of residential energy code significant changes presented by Drew Wallace
• Potential review of commercial provisions starting at Chapter 1

The commission postponed Drew Wallace's presentation on the 2021 Residential Energy Code to the next meeting. Members discussed the additional efficiency requirements in Section C406, noting they would be more time-consuming and expensive, and agreed to study code sections, including the zero energy appendix, for future analysis. No formal decisions were made.

• Postponed residential energy code presentation to next meeting
• Agreed to study code sections, including zero energy appendix, for future analysis

Community Land Trust Organization Board

The Community Land Trust Organization Board is reviewing the FY 2022 proposed budget and meeting calendar. The agenda includes amendments to agreements with the City and Grounded Solutions. Members will also receive updates on Cullimore Cottages and N 8th St. lot acquisition.

• FY 2022 Proposed Budget
• Election of Officers
• Amendment to Agreement with City (Grounded Solutions Renewal)
• Cullimore Cottages & Third Ave updates
• N 8th St. Lot Acquisition Update

The Community Land Trust Organization Board approved the FY 2022 proposed budget, the FY 2022 meeting calendar, and an amendment to the agreement with the City. Officers were elected for the coming year, and renewals for Grounded Solutions membership and the Go Daddy website were approved. The board also discussed ongoing property acquisitions and a transition agreement with the Columbia Housing Authority.

• Approved FY 2022 proposed budget (6-0)
• Approved FY 2022 meeting calendar (6-0)
• Approved amendment to agreement with City (6-0)
• Approved Grounded Solutions renewal at $400 (6-0)
• Approved Go Daddy renewal for CCLT website (6-0)
• Elected Anthony Stanton as President (5-0-1 abstention)
• Elected Scot Cristal as Vice President (5-0-1 abstention)
• Elected Alex LaBrunerie as Treasurer (5-0-1 abstention)

Housing and Community Development Commission

The commission will elect a Chair, Vice Chair, and Secretary. The meeting includes discussions regarding FY2022 HOME funding requests for CMCA and CHA. Members will also discuss HOME-ARP funding allocation and the draft 2023 schedule.

• Election of officers (Chair, Vice Chair, and Secretary)
• FY2022 HOME funding requests for CMCA and CHA
• HOME-ARP funding requests for CHA
• Discussion of HOME-ARP funding allocation
• Review of draft 2023 schedule

The Housing and Community Development Commission elected new officers and approved funding requests. It approved Central Missouri Community Action's FY2022 HOME request of $205,000 and the Columbia Housing Authority's HOME-ARP request of $2,000,000, both by 7-0 votes. The commission did not vote on the Columbia Housing Authority's HOME application, deciding to only grant CMCA for that program.

• Elected Paul Whatley as Chair (7-0)
• Elected Thomas Rose as Vice Chair (7-0)
• Elected Rebecca Shaw as Secretary (7-0)
• Approved CMCA FY2022 HOME funding request of $205,000 (7-0)
• Approved CHA HOME-ARP funding request of $2,000,000 (7-0)
• Did not vote on CHA HOME application; commission decided to only grant CMCA

Building Construction Codes Commission

The Building Construction Codes Commission will begin a review of Chapter 10 of the 2021 IMC. The commission will also approve minutes from the December 1, 2021, meeting.

• Review of Chapter 10 of the 2021 IMC
• Approval of IMC Meeting Minutes from 12-1-21

The Building Construction Codes Commission reviewed Chapter 10 of the 2021 International Mechanical Code (IMC) and completed the full review of the IMC and International Fuel Gas Code (IFGC) without dispute or objections. Addendums remain as stated in the ordinance. No other substantive decisions were made.

• Completed review of 2021 International Mechanical Code without objections
• Completed review of 2021 International Fuel Gas Code without objections
• Addendums to remain as stated in the ordinance

Tree Board

The Tree Board will review content for the Trim Grant outreach campaign and outline tasks and timelines for its annual work calendar. The city arborist will also provide an update on current issues and upcoming projects.

• Review of Trim Grant outreach campaign content
• Outlining of annual work calendar tasks and timelines
• City arborist report on current issues and upcoming projects

The Tree Board approved the agenda and prior minutes, then discussed the TRIM grant educational pamphlet, deciding to send all material to a copy editor for draft review. The Board tabled the Tree Board Work Calendar item until the next meeting. Staff reported on a conference, a promotion, and a climate letter meeting.

• Approved agenda (6-0)
• Approved minutes of last meeting (6-0)
• Tabled Tree Board Work Calendar until next meeting (6-0)
• Decided to send TRIM grant pamphlet material to copy editor for draft

Bicycle and Pedestrian Commission

The commission will review reports from Vision Zero, Parks & Recreation, and Planning staff. The meeting includes discussions regarding a Local Motion representative and the I-70 Widening/US Highway 63 Connector. Members will also receive an update on the Sidewalk Master Plan.

• Discussion with Local Motion representative
• I-70 Widening/US Highway 63 Connector discussion
• Sidewalk Master Plan update
• Vision Zero, Parks & Recreation, and Planning staff reports

The commission approved the agenda and minutes, heard reports on Vision Zero, Parks & Recreation, and planning, and discussed Local Motion's Complete Streets efforts and I-70/US 63 interchange safety. The Sidewalk Master Plan update and mission statement discussions were tabled, with a member agreeing to draft mission statement ideas. No substantive decisions were made beyond routine approvals.

• Approved agenda (unanimous)
• Approved November 17, 2021 minutes (unanimous)
• Tabled Sidewalk Master Plan update by consensus
• Tabled Commission Mission Statement discussion by consensus
• Agreed to attend Traffic IP meetings and receive staff notifications

Building Construction Codes Commission

The Building Construction Codes Commission will review several sections of the 2021 International Fire Code. The meeting also includes a discussion regarding Appendix B and the approval of minutes from December 8, 2021.

• Review of 2021 International Fire Code sections 503.2.5, 503.2.7, 503.2.8, and 505.3
• Discussion regarding Appendix B
• Approval of December 8, 2021 meeting minutes

The Building Construction Codes Commission met and approved the minutes from the December 8 meeting. They discussed Appendix B and reviewed specific sections of the 2021 International Fire Code (503.2.5, 503.2.7, 503.2.8, 505.3), with input on Chapters 9 and 10. The appendices remain tabled for further discussion within City departments. No final decisions were made on the code changes.

• Approved meeting minutes from 12-08-21
• Discussed Appendix B (no action)
• Reviewed fire code sections 503.2.5, 503.2.7, 503.2.8, 505.3 (no action)
• Tabled appendices for further City department discussion

Ward Reapportionment Committee

The committee will discuss ward maps and data. Members will also plan for public involvement in January 2022.

• Discussion of ward maps and data
• Planning public involvement in January 2022

The Ward Reapportionment Committee discussed draft ward maps (trial A and B) and census data tools, but took no formal votes or decisions. Members agreed to plan public involvement meetings for January 2022 and scheduled the next work session for December 21, 2021. No maps were adopted, and the committee reiterated that new boundaries would not be in effect before the spring election.

• Adopted meeting agenda as presented
• Scheduled next meeting for December 21, 2021 at 5:30 pm in room 1C
• Agreed to hold future work sessions in room C
• No formal decisions on ward maps or boundaries

Board of Adjustment

The Board of Adjustment received a request to postpone Case #306-2021 until January 11, 2022. This case involves requested variances for setbacks and parking at 511 Rollins Street.

• Tabling request for Case #306-2021
• Variance requests regarding setbacks, parking, and landscaping at 511 Rollins Street

The Board of Adjustment unanimously voted to table Case #306-2021, an appeal by Caleb Colbert on behalf of the Missouri Chapter of Pi Beta Phi House Corporation, seeking variances for a new sorority house at 511 Rollins Street. The tabling was requested to allow the City Council to first decide on a related right-of-use permit, which could affect the variances needed. The board also approved the agenda and the November 9, 2021 minutes, with a correction to be verified. No other substantive decisions were made.

• Tabled Case #306-2021 (sorority house variances) to Jan. 11, 2022 (5-0)
• Approved meeting agenda (unanimous voice vote)
• Approved Nov. 9, 2021 minutes as amended, subject to verification of a correction (unanimous voice vote)

Building Construction Codes Commission

The Building Construction Codes Commission will review Chapters 1 through 9 of the 2021 IBC and IEBC codes. The meeting also includes approval of the minutes from the December 7, 2021, meeting.

• Review of Chapters 1 through 9 of the 2021 IBC and IEBC codes
• Approval of December 7, 2021, meeting minutes

The Building Construction Codes Commission reviewed chapters 1 through 9 of the 2021 IBC and IEBC codes, focusing on existing amendments. No final decisions were made; the commission directed city staff to review Chapter 1 administrative items and a proposed SAVE Coalition amendment, and to correct a section number typo. The review will continue at the next meeting.

• Directed city staff to review Chapter 1 administrative items for consistency with city ordinances
• Directed city staff to review SAVE Coalition right-of-entry amendment and present to committee for City Council suggestion
• Corrected section number typo in amendment 308.5.4 (currently reads 308.6.4)
• Suggested maintaining current amendment for 903.2.1.2 (occupant load 200 vs 100)

Building Construction Codes Commission

The Building Construction Codes Commission will review meeting minutes from December 6, 2021. Staff are also scheduled to present the remaining changes to the commission.

• Approval of December 6, 2021 meeting minutes
• Staff presentation of remaining changes

The Building Construction Codes Commission reviewed significant changes to the 2020 National Electric Code, voting on amendments to several sections. An amendment to require one receptacle for kitchen islands and peninsulas failed in a tie vote. An amendment to require Schedule 40 or 80 PVC for grounding electrode conductors was adopted unanimously. The commission also voted to reject a change to paddle fan outlet boxes, reverting to 2017 wording, and discussed other changes without final action.

• Amendment to NEC 210.52(C)(2) for kitchen island/peninsula receptacles failed (2-2)
• Amendment to NEC 250.64(B)(2)/(B)(3) requiring Schedule 40 or 80 PVC adopted (3-0)
• Amendment to reject NEC 314.27(C) paddle fan outlet change, reverting to 2017 wording adopted (2-1)
• NEC 225.30(B) accepted as written
• NEC 250.68(C)(3) accepted as written
• NEC 250.121(B) accepted as written
• NEC 230.67, 230.71(B), 230.85, 250.25 deferred for further discussion
• NEC 406.5(G)(2) recommendation to add language about jetted tub receptacles noted

Ward Reapportionment Committee

The committee is reviewing current ward maps and population data from the 2010 and 2020 Census. Members are also discussing approaches to redistricting and planning for public involvement in January 2022.

• Review of 2010 vs 2020 Census population and demographic data
• Discussion of approaches to ward redistricting
• Planning for public involvement in January 2022
• Review of authorizing ordinance R176-21A

The committee held a work session to review the authorizing ordinance, Sunshine Law requirements, and current ward population data. They discussed approaches to redrawing ward boundaries, including the use of GIS data and socioeconomic information, and began planning public engagement for January 2022. No formal decisions were made; the next meeting was scheduled for December 15, 2021.

• Adopted agenda as amended
• Scheduled next meeting for December 15, 2021 at 5:30 pm

Firefighters' Retirement Board

The Firefighters' Retirement Board will discuss pension renewal and ordinance decision time limits. The agenda also includes financial reports and a discussion regarding DROP.

• DROP discussion
• Financial reports
• Pension renewal discussion
• Pension ordinance discussion - Decision Time Limit

Police Retirement Board

The Police Retirement Board will review financial reports and discuss pension renewal. The board will also discuss a decision time limit for the pension ordinance and a board member vacancy.

• Financial Reports
• Pension Renewal Discussion
• Pension Ordinance - Decision Time Limit
• Board Member Vacancy Discussion

Investment Committee

The Investment Committee will hear presentations from Clarion Investment and UBS. The committee will also discuss actuarial evaluations and the investment contract process with the City of Columbia Law Department.

• Clarion Investment Presentation
• UBS Presentation
• Actuarial Evaluation Discussion
• City of Columbia Law Department - Investment Contract Process

Community Land Trust Organization Board

The December 10, 2021, special meeting of the Community Land Trust Organization Board was cancelled due to a lack of quorum. No items were discussed or decided.

• Proposed amendment to agreement with City of Columbia

Disabilities Commission

The Commission will hear a presentation regarding the accessibility of the City’s website. Members will also discuss the draft strategic plan as it relates to accessibility and the City-wide strategic plan. Additionally, the body will conduct elections for Chair, Vice-Chair, and Secretary.

• Presentation on City website accessibility by IT and Communications staff
• Discussion of the Commission's draft strategic plan
• Elections for Chair, Vice-Chair, and Secretary
• Reports from the Public Transit Advisory Commission and MU Chancellor's Committee on Persons with Disabilities

The Disabilities Commission approved the agenda and November minutes, heard a presentation on website accessibility, discussed its strategic plan, and elected officers. Jacque Sample was re-elected Chair, Gretchen Maune was elected Vice Chair, and John Bowders was elected Secretary, all by unanimous or majority votes. No other substantive decisions were made.

• Approved agenda (unanimous)
• Approved November 11, 2021 minutes (unanimous)
• Elected Jacque Sample as Chair (unanimous)
• Elected Gretchen Maune as Vice Chair (11-0)
• Elected John Bowders as Secretary (unanimous)

Planning and Zoning Commission

The Commission will discuss a draft engagement plan for the Comprehensive Plan Update. This includes reviewing the staff report and the Public Input Plan dated December 1, 2021.

• Draft Engagement Plan for the Comprehensive Plan Update
• Review of the Public Input Plan (Draft 12-1-21)
• Approval of November 18, 2021 Work Session minutes

The Planning and Zoning Commission held a work session to review a draft public engagement plan for the next Comprehensive Plan update (Columbia Imagined). Staff presented research and best practices for inclusive outreach, and the Commission discussed strategies for community input, equity, funding, and implementation. No formal decisions were made; the feedback will be incorporated into the draft for future review.

• Adopted meeting agenda unanimously
• Approved November 18, 2021 work session minutes as presented

Planning and Zoning Commission

The commission will consider several subdivision plats and zoning amendments. This includes a proposal for a new self-service storage facility at Grace Lane and Richland Road. Other items include changes to the Discovery Park-Endeavor Center West PD Plan and various residential lot approvals.

• New self-service storage PD Plan at Grace Lane and Richland Road
• Amendment to Discovery Park-Endeavor Center West PD Plan for residential use
• Preliminary plat for six single-family lots on Green Meadows Road
• Zoning assignment and preliminary plat for Sawgrass Estates on Scott Boulevard
• Major amendment to Woods Edge PUD Plan near Hoylake Drive

The Planning and Zoning Commission approved a preliminary plat for Sawgrass Estates, Plat 1, a 2.35-acre property on Scott Boulevard, with a 30-foot setback condition and a recommendation that four homes face Green Meadows Circle. The commission also approved R-1 zoning upon annexation for the property and a design adjustment to allow two shared driveways instead of four. The Woods Edge PUD amendment was approved 5-3, and the Discovery Park PD amendment was approved 5-2.

• Approved R-1 zoning upon annexation for Sawgrass Estates (8-0)
• Approved design adjustment for two shared driveways on Scott Boulevard (7-1)
• Approved Sawgrass Estates preliminary plat subject to minor technical corrections (8-0)
• Approved 30-foot setback from shared property line at private drive (8-0)
• Approved condition that homes on lots 1-4 face Green Meadows Circle (5-3)
• Tied 4-4 on condition for homes on lots 5-6 to face Green Meadows Road
• Approved Discovery Park-Endeavor Center West PD amendment (5-2)
• Approved Woods Edge PUD amendment to expand lots and reduce common areas (5-3)

Airport Advisory Board

The Airport Advisory Board will hold discussions regarding the terminal and review the airport budget presented by Matthew Lue. The meeting also includes the election of a new board chair.

• Terminal discussion
• Airport budget presentation by Matthew Lue
• Election of Airport Advisory Board Chair

Columbia Sports Commission

The Columbia Sports Commission will meet to appoint a new Chair and Vice Chair. The agenda also includes reviewing October meeting minutes and discussing lost, awarded, and upcoming events.

• Appointment of Sports Commission Chair and Vice Chair
• Approval of October Meeting Minutes
• Review of lost events and post-event recaps
• Discussion of awarded and upcoming events
• Staff report on sports sales activities

The Columbia Sports Commission met on December 9, 2021, and approved the agenda and October minutes. The appointment of chair and vice chair was tabled for further discussion at the next meeting. Staff reported on upcoming MSHSAA RFPs and a site visit for the NCAA Midwest Regional Cross Country Championship, which the commission will partner on in 2022.

• Tabled appointment of chair and vice chair
• Approved agenda as is
• Approved October minutes as is

Citizens Police Review Board

The board will discuss the Body Worn Camera Policy (Policy 447) and police-involved shootings. The meeting also includes status updates on the Vehicle Stop Committee and response time data.

• Body Worn Camera Policy (Policy 447)
• Police Involved Shootings
• Vehicle Stop Committee status update
• Response Time Data and CPD Guidelines update
• Meeting with Police Chief Jones

The Citizens Police Review Board approved a motion requesting the police chief review Policy 447 regarding when officers may turn off body cameras during active investigations. The board also established an outreach subcommittee with four members and approved prior meeting minutes. No other substantive decisions were made; most items were discussions or status updates.

• Approved motion for police chief to review Policy 447 on body camera use (6-2)
• Established outreach subcommittee with quorum of three and membership of four (unanimous)
• Approved November 10, 2021 meeting minutes and transcripts (unanimous)
• Approved November 29, 2021 open and closed special meeting minutes (5-0, 3 abstentions)
• Approved meeting agenda (unanimous)

Building Construction Codes Commission

The agenda contains only procedural headings such as call to order and approval of minutes. No specific business items or topics are listed for discussion or decision.

The Building Construction Codes Commission unanimously elected Richard Shanker as committee chair. The commission reviewed staff-proposed amendments to the 2021 International Fire Code, recommending deletion of permit language in section 105.5 and amendments to section 308.1.4. Discussion on appendices was tabled until the December 15 meeting, and staff will consult with the Water and Light department regarding Appendix B.

• Elected Richard Shanker as committee chair (unanimous)
• Recommended deleting permit language in section 105.5
• Recommended deleting amendments to section 308.1.4
• Tabled appendix discussion until December 15 meeting (unanimous)

Broadband Business Planning Task Force

The task force will hear presentations from Columbia Public Schools and Socket Internet. The meeting also includes updates on the Community Broadband Survey and an RFP for a broadband consultant.

• Presentations by Columbia Public Schools and Socket Internet
• Community Broadband Survey review
• RFP for Broadband Consultant discussion

The task force heard presentations from Columbia Public Schools and Socket Internet, discussed the community broadband survey and a consultant RFP, and agreed to focus on recommendations at the January meeting. No formal decisions were made beyond approving the agenda and minutes.

• Approved meeting agenda (unanimous)
• Approved November 10, 2021 minutes (unanimous)

Commission on Human Rights

The Commission will discuss preparations for Human Rights Day and emergency warming centers. Members will also brainstorm groups to visit as part of outreach efforts. A closed session is requested to discuss pending legal cases.

• Human Rights Day outreach brainstorming
• Emergency Warming Centers discussion
• Citizens Police Review Board report
• Closed session regarding pending legal cases

The Commission discussed plans for the December 11 Human Rights Day event, including refreshments, brochures, and outreach to community groups. Members also discussed HREP funding uses and received a report from the Citizens Police Review Board. No formal votes were taken on substantive matters; the agenda and prior minutes were approved unanimously.

• Approved meeting agenda (unanimous)
• Approved November 2, 2021 draft minutes (unanimous)
• Discussed Human Rights Day event logistics and outreach
• Discussed Emergency Warming Centers
• Discussed HREP funding uses and Bold Academy calendar update
• Received Citizens Police Review Board report
• No closed session held

Historic Preservation Commission

The commission will review an ordinance and council memo for 910/912 E. Walnut. The agenda also includes a demolition permit application for 500 W. Lathrop Road. Other discussions involve historic markers and brick street policies.

• Ordinance and Council Memo review for 910/912 E. Walnut
• Demolition permit application for 500 W. Lathrop Road
• S.K. Cho Building Commemorative Plaque
• Brick Street Policy discussion regarding potential Cherry Street violation
• McAlester Farm Historic Marker discussion

The Historic Preservation Commission unanimously approved the Council Memo and Draft Ordinance regarding 910/912 E. Walnut, forwarding them to the City Council. They also closed the review of a demolition permit application for 500 W. Lathrop Road. Other items were discussed but no final decisions were made.

• Approved Council Memo and Draft Ordinance for 910/912 E. Walnut (unanimous)
• Closed review of demolition permit application for 500 W. Lathrop Road (unanimous)
• Approved agenda as distributed (unanimous)
• Approved November 2, 2021 meeting minutes (unanimous)

Building Construction Codes Commission

The Building Construction Codes Commission will elect a Chairperson and discuss methods for reviewing the 2021 IBC and IEBC codes. Staff has provided a list of major changes to assist in this review process.

• Election of Chair Person
• Review of major changes in the 2021 IBC and IEBC codes
• Discussion of review methods and individual assignments

The Building Construction Codes Commission met to begin reviewing the 2021 IBC and IEBC codes. Members elected Brian Connell as chair, reviewed major changes in sections 1-9, and decided to conduct a more thorough review at the next meeting. They also agreed to skip the December 21 and 28 meetings, resuming after the holidays.

• Elected Brian Connell as Chair Person
• Reviewed major changes in sections 1-9 of the 2021 IBC/IEBC
• Decided to do a more thorough review at the next meeting
• Decided to skip Dec. 21 and 28 meetings, resume after holidays

City Council

The City Council will discuss the proposed construction of Fire Station #10 and the re-imposition of a 1/8% sales tax for local parks. The agenda also includes updates on community violence recommendations and several traffic enforcement grants from MoDOT.

• Proposed construction of Fire Station #10 near St. Charles Road and E. Richland Road
• Reimposing a 1/8% sales tax to fund local parks
• Annexation of property on Bearfield Road for M-OF zoning
• Acceptance of MoDOT grants for DWI and traffic enforcement
• Contract with Central Missouri Humane Society for animal control services

The Council approved proceeding with plans and specifications for the proposed Fire Station #10 at St. Charles and Richland Roads, but rejected the ordinance authorizing property acquisition for it. The rejection followed concerns about the property's ownership and the potential impact on contract deed purchasers. The Council also tabled a final plat for the Forest Hills subdivision and approved a consent agenda with numerous routine items.

• Approved proceeding with plans and specifications for Fire Station #10 (voice vote, Fowler no)
• Defeated B378-21 authorizing property acquisition for Fire Station #10 (6-1, all but Pitzer no)
• Tabled Forest Hills Plat No. 2 to December 20, 2021 (unanimous)
• Approved consent agenda items B373-21 through B387-21 and R185-21 through R190-21 (unanimous)
• Approved July 19, 2021 meeting minutes (unanimous)
• Approved agenda including consent agenda (unanimous)

City Council

The City Council will meet with the Broadband Business Planning Task Force regarding broadband issues. The agenda also includes a motion for a closed meeting to discuss legal actions and personnel matters.

• Meeting with the Broadband Business Planning Task Force regarding broadband issues
• Motion for a closed meeting regarding legal actions and personnel records

The City Council met with the Broadband Business Planning Task Force to discuss the city's broadband business plan, including the potential use of a consultant and federal funding. No formal decisions were made on broadband. The Council then voted unanimously to enter a closed meeting to discuss legal matters and personnel issues.

• Discussed broadband business plan with task force; no formal action taken.
• Voted unanimously to enter closed session for legal and personnel discussions.

Building Construction Codes Commission

The Building Construction Codes Commission will hold an election for a chairperson and discuss potential assignments. The commission is also scheduled to begin a review of Chapter 1 of the 2021 IRC, Swimming Pool & Spa Code.

• Election of Chairperson
• Review of 2021 IRC, Swimming Pool & Spa Code (Chapter 1)

The Building Construction Codes Commission began its review of the 2021 International Residential Code (IRC), covering Chapter 1 through Section 308 with no major objections. John Page was re-elected as chair. Staff noted the code changes are relatively modest, and the review will be shorter than usual. No final decisions were made on code adoption.

• Re-elected John Page as chair
• Began review of 2021 IRC, covering Chapter 1 through Section 308 with no major objections
• Assigned Dave Weber to obtain exact design wind speed from ASCE for Table R301.2

Building Construction Codes Commission

The Commission will elect a Chairperson and receive an initial staff report regarding major changes. The agenda also includes the approval of the meeting agenda and previous minutes.

• Election of Chair Person
• Initial staff report on major changes

The Building Construction Codes Commission reviewed the 2020 National Electric Code and voted on eight proposed changes. Scott Wallace was elected chair of the review committee. The commission accepted changes #2, #5, and #8, rejected #6 and #7, and split votes on #1 and #3, with #4 tabled for later discussion.

• Elected Scott Wallace as chair of the review committee
• Accepted change #1 (220.22(A) Identification of Disconnecting Means) by 3-1 vote
• Accepted change #2 (110.26(C)(2) Spaces about Electrical Equipment) by 4-0 vote
• Rejected change #3 (210.8 GFCI protection near sinks/bathtubs/showers) by 2-2 tie vote
• Tabled change #4 (210.8(A) GFCI protection in Dwelling Units) for later BCCC discussion
• Accepted change #5 (210.8(B) GFCI protection, Other Than Dwelling Units) by 4-0 vote
• Rejected change #6 (210.8(E) GFCI protection, Equipment Requiring Servicing) by 1-3 vote
• Rejected change #7 (210.8(F) GFCI protection, Outdoor Outlets) by 4-0 vote

Broadband Business Planning Task Force

The Broadband Business Planning Task Force has scheduled a discussion regarding broadband issues with the City Council. The agenda includes this meeting as new business.

• Meeting with City Council regarding broadband issues

The City Council met with the Broadband Business Planning Task Force to discuss the city's broadband business plan. No formal decisions were made; the meeting was a discussion of goals, the potential use of a consultant, and federal funding opportunities. Mayor Treece requested the task force complete its assignment by January 2022 with suggestions on whether the city should continue pursuing the broadband business.

• Agenda approved.
• Mayor Treece requested the Broadband Task Force assignment be completed by January 2022.
• Task force chair reviewed the group's 2019 charge and plan components.
• Discussion held on hiring a consultant to develop the plan.
• Discussion held on applying for federal broadband funds.
• Stakeholder offered to share GIS information on fiber locations with the task force.
• No formal votes or resolutions were taken.

Mayor's Council on Physical Fitness and Health

The Council will review the October 2021 minutes and receive a treasurer's report. Members will also discuss updates on appointments, vacancies, and details regarding the Mayor's Council awards.

• Update on appointments and vacancies
• Discussion of Mayor's Council awards timeline, applications, and location

Building Construction Codes Commission

The commission will conduct a review of the 2021 IECC code. The agenda also includes approval of minutes and other standard business items.

• 2021 IECC code review

The Building Construction Codes Commission met to review significant changes in the 2021 International Energy Conservation Code (IECC), including a new zero-energy commercial building appendix that raised concern. Members discussed the review method and several volunteered to study code sections and present clarifications. No formal decisions or votes were recorded; the meeting was procedural and informational.

• Drew Wallace accepted chair position
• Members volunteered to study code sections including zero-energy appendix
• Next meeting scheduled for December 16, 2021

Columbia Area Transportation Study Organization (CATSO)

The CATSO Coordinating Committee will hold public hearings regarding proposed changes to the Major Roadway Plan for Olivet Road and a future north-south arterial street. The committee will also review the FY 2022-2025 Transportation Improvement Program amendment and MoDOT statewide safety targets. Additionally, members will discuss potential roadway plan revisions near Sinclair Road.

• Proposed road classification changes for Olivet Road and a future north-south arterial street
• Public hearing on the FY 2022-2025 Transportation Improvement Program (TIP) amendment
• Review of MoDOT 2021 statewide safety targets for potential adoption
• Discussion regarding potential roadway plan revisions in the Sinclair Road vicinity

The committee approved a Major Roadway Plan amendment switching classifications between Olivet Road (now a minor arterial) and a future unnamed north-south arterial a half mile west (now a major collector). It also approved two amendments to the FY 2022-2025 Transportation Improvement Program, adding a $349,000 I-70 repair project and a $400,000 Route WW/US-63 interchange scoping project. The committee adopted MoDOT's 2021 statewide safety targets and directed staff to prepare public hearings on two other potential Major Roadway Plan changes for the February 24, 2022 meeting.

• Approved the Major Roadway Plan amendment switching classifications for Olivet Road and the future north-south arterial street west of it.
• Approved the FY 2022-2025 TIP amendment adding a $349,000 I-70 drop inlet repair project and a $400,000 Route WW/US-63 interchange scoping project.
• Adopted the MoDOT 2021 statewide safety targets.
• Directed staff to prepare a Major Roadway Plan classification change for Trade Winds Parkway for a public hearing on February 24, 2022.
• Directed staff to prepare Sinclair Road area Major Roadway Plan revisions for a public hearing on February 24, 2022.
• Approved the August 26, 2021 meeting minutes with corrections.
• Approved the meeting agenda as written.

Water and Light Advisory Board

The board will review the final FY 2022 Water & Electric budgets and the Capital Improvement Project budget. The agenda includes an amendment to the Boone Stephens solar Power Purchase Agreement. Additionally, the Director's report covers utility billing audits and winter energy supply alerts.

• Boone Stephens Solar PPA Amendment
• FY 2022 Water & Electric Final Budget review
• FY 2021 Water Tier Report
• 2018 Water Ballot Project update
• MPUA winter energy price and supply constraint alert

The Water and Light Advisory Board unanimously endorsed the first amendment to the Boone Stephens Solar, LLC power purchase agreement, which extends the release date, clarifies language, and updates ownership. The board also endorsed the utilities billing internal audit by a 3-1 vote, with one member expressing dissatisfaction. The agenda and November 3, 2021 minutes were approved unanimously. No other formal decisions were made; remaining items were informational or discussion topics.

• Approved agenda as submitted (unanimous).
• Approved November 3, 2021 meeting minutes as submitted (unanimous).
• Endorsed First Amendment to Boone Stephens Solar Energy Contract (unanimous).
• Endorsed Utilities Billing Internal Audit (3-1).

Parking Advisory Commission

The commission will meet to approve minutes from the November 3, 2021 meeting. The agenda also includes a review of revenue data for December 2021.

• Approval of November 3, 2021 minutes
• Review of revenue data

Commission on Cultural Affairs Standing Committee on Public Art

The Standing Committee on Public Art will review submissions for the airport mural project. The committee is also scheduled to make a recommendation regarding the application.

• Review of airport mural project submissions
• Determination of recommendation for the airport mural project

The Standing Committee on Public Art reviewed 17 anonymous submissions for a mural in the new airport terminal and selected three finalists: Alex Eickhoff, Jane Bick Mudd, and Adrienne Luther. Each finalist will receive a $1,000 stipend to create a design proposal. The committee also approved the agenda and the April 1, 2021 minutes. No other business was discussed.

• Approved the meeting agenda (motion by Burns, seconded by Thompson).
• Approved the April 1, 2021 minutes (motion by Thompson, seconded by Spear).
• Selected Alex Eickhoff, Jane Bick Mudd, and Adrienne Luther as finalists for the airport mural project (motion by Thompson, seconded by Spear).
• Adjourned at 6:15 p.m. (motion by Spear, seconded by Thompson).

Building Construction Codes Commission

The meeting consists of standard procedural items including approval of the agenda and minutes. The header indicates a code review for 2021 IMC, IPC, and IFGC.

• 2021 IMC, IPC, and IFGC code review

The Building Construction Codes Commission met and reviewed the first nine chapters of the 2021 International Mechanical Code. No disputes or objections were raised during the review. The meeting was procedural, with no formal votes or decisions recorded. The next meeting was scheduled for December 8, 2021.

• Reviewed chapters 1-9 of the 2021 International Mechanical Code with no disputes or objections
• Scheduled next meeting for December 8, 2021
• Adjourned at 5:00 PM

Climate and Environment Commission

The Commission will discuss a statement to City Council regarding the CATSO Long Range Transportation Plan and a draft infrastructure scorecard tool. Members will also review 2022 priorities for city staff and the Commission, as well as the commission's role in updating the Renewable Energy Ordinance.

• Statement to City Council from Transportation Working Group regarding CATSO LRTP
• Draft Transportation Infrastructure Scorecard tool
• GHG Emissions report feedback/comments
• 2022 Commission and city staff priorities
• Role in updating the Renewable Energy Ordinance

The Climate and Environment Commission approved three items unanimously: a revised position statement on the Long Range Transportation Plan, the 2020 Greenhouse Gas Emissions Report with requested amendments, and the commission's 2022 priority list. The commission tabled discussion of its role in updating the Renewable Energy Ordinance until the January 25, 2022 meeting. It also approved the agenda and the October meeting minutes as amended.

• Approved the agenda unanimously.
• Approved October 2021 minutes as amended (added note about Leanne Tippett Mosby's departure; corrected 'Wondery' to 'One Read').
• Approved the Long Range Transportation Plan Position Statement as amended, unanimously.
• Approved the 2020 Greenhouse Gas Emissions Report as amended, unanimously (added cumulative improvement reference, website link, and utility-source charts).
• Approved the Climate Environment Commission Priority List for 2022, unanimously.
• Tabled the Renewable Energy Ordinance role discussion until January 25, 2022, unanimously.
• Adjourned at 8:58 PM unanimously.

Growth Impact Study Working Group

The working group will review progress reports on data collection, levels of service, and cost/revenue factors for the growth impact study. The meeting also includes a discussion on refinements to study areas and draft public involvement survey questions.

• Progress report on data collection and cost/revenue factors
• Update on refinements to study areas
• Discussion of draft public involvement survey questions
• Follow-up on communication to City Council

Convention and Visitors Advisory Board

The board approved the meeting agenda and October minutes as written. No public hearings, old business, or new business were conducted. Staff reported hotel occupancy down 4% from 2019, RevPAR up 13% over 12 months, and hotel tax receipts down about 20%, with 13 convention bookings for 2022.

• Approved meeting agenda as written (motion by Laird, second by Marcks)
• Approved October 25, 2021 minutes as written (motion by Hargrove, second by Strodtman)

Citizens Police Review Board

The Citizens Police Review Board will hold a special meeting to discuss pending legal matters. The agenda includes a motion to enter a closed session to review litigation and case CPRB 2021-0004.

• Motion for closed session regarding pending cases and potential litigation
• Discussion of case CPRB 2021-0004

The Citizens Police Review Board met in special session and voted unanimously to enter closed session to discuss pending cases under Missouri law. No public comment was heard, and no substantive decisions were made in open session. The board adjourned after the closed discussion.

• Approved meeting agenda unanimously
• Approved motion to enter closed session (5-0) to discuss pending cases under RSMo 610.021(1)

Building Construction Codes Commission

The Building Construction Codes Commission will discuss the 2021 code review. The agenda also includes approval of the meeting agenda and minutes from July 26, 2021.

• Discussion on 2021 Code Review

Finance Advisory and Audit Committee

The Finance Advisory and Audit Committee will review a presentation from RSM regarding a Cost of Service Study. This includes the Comprehensive Water Rate Analysis for 2021.

• Cost of Service Study Presentation by RSM
• Comprehensive Water Rate Analysis 2021

Columbia Vision Commission

The Columbia Vision Commission will review draft minutes from the May 24, 2021 meeting. The commission is also scheduled to discuss the budget, survey questions, and planning for future public hearings.

• Approval of May 24, 2021 draft meeting minutes
• Budget discussion
• Review and discussion of survey questions
• Planning for public hearings

Planning and Zoning Commission

The Planning and Zoning Commission is holding a work session to discuss old business. The meeting includes a follow-up regarding Short-Term Rental Regulation - UDC Text Change.

• Short-Term Rental Regulation - UDC Text Change (follow-up)

The Planning and Zoning Commission voted 6-3 to direct staff to draft ordinances for short-term rentals (STRs) using a two-class framework (owner-occupied vs. non-owner/investor) that would be permitted in all residential districts, subject to use-specific standards. The motion was amended to clarify the two-class approach. The Commission also discussed occupancy limits, enforcement, and definitions of 'owner' and 'primary tenant,' with staff to bring back draft definitions and ordinances. No final regulations were adopted.

• Adopted the meeting agenda unanimously.
• Adopted the November 4, 2021 work session minutes as presented, with one abstention.
• Voted 6-3 to ask staff to draft ordinances for short-term rentals based on a two-class system (owner-occupied and non-owner/investor) in all residential districts.
• Directed staff to work with the Law Department to draft definitions for 'owner,' 'investor,' and 'primary tenant' (and possibly 'owner-occupied').
• Agreed to continue STR discussions at the January 6, 2022 work session.

Planning and Zoning Commission

The Planning and Zoning Commission will consider two planned development requests and a city ordinance amendment. The commission will review a drive-through restaurant at 511 E. Green Meadows Drive and a mixed-use project at Discovery Parkway and Endeavor Avenue. Additionally, the city has requested amendments to Chapter 29 regarding zoning definitions and parking standards.

• Drive-through restaurant plan for 511 E. Green Meadows Drive (Case # 03-2022)
• 7-lot mixed-use development at Discovery Parkway and Endeavor Avenue (Case # 06-2022)
• Amendments to Chapter 29 zoning definitions, use tables, and parking standards (Case # 24-2022)

The Planning and Zoning Commission approved a Planned Development (PD) plan for a drive-through restaurant at 511 E. Green Meadows Drive (Case 03-2022) with an 8-1 vote, forwarding it to City Council. It also approved a 7-lot mixed-use PD plan for The Kitchen & Discovery Offices at Discovery Parkway and Endeavor Avenue (Case 06-2022) with an 8-0 vote and one abstention. The commission approved two of three Unified Development Code (UDC) amendments (A1 and A2) unanimously, but the third (A3), which changes parking requirements for light vehicle repair and gas stations, passed 6-3 and will be placed under Old Business on the City Council agenda.

• Approved PD plan and Statement of Intent for a drive-through restaurant at 511 E. Green Meadows Drive (Case 03-2022), 8-1.
• Approved PD plan and SOI revision for The Kitchen & Discovery Offices mixed-use development (Case 06-2022), 8-0 with one abstention.
• Approved UDC Amendment A1, revising definitions for light vehicle service/repair and gas station/fueling center, 9-0.
• Approved UDC Amendment A2, revising the Permitted Use Table and Use-Specific Standards, 9-0.
• Approved UDC Amendment A3, revising parking requirements for light vehicle service/repair and gas stations, 6-3.
• Directed staff to place UDC Amendment A3 under Old Business on the City Council agenda.
• Approved the November 4, 2021 meeting minutes unanimously.
• Approved the meeting agenda unanimously.

Parks and Recreation Commission

The commission will hold a public hearing regarding the MU Health Care Pavilion addition and receive an update on the Park Sales Tax. The meeting also includes reports on capital projects, recreation services, and council items including a Louisville Park warning siren.

• Public hearing for MU Health Care Pavilion addition
• Park Sales Tax update
• Boone County Hall of Fame - Elbert video
• LWCF easement agreement report
• Louisville Park warning siren report

The Parks and Recreation Commission voted 5-0 to recommend City Council approval of the MU Health Care Pavilion addition at Clary-Shy Park and the related master plan update. The $1.2 million project, funded by the Friends of the Farm committee, would expand the metal structure to the west and east, with construction from September 2022 to April 2023. The commission also approved the agenda, October minutes, and the monthly report, all by 5-0 votes. No public comments were made during the hearing.

• Recommended City Council approval of the MU Health Care Pavilion expansion and Clary-Shy Park master plan update (5-0).
• Approved the November 18, 2021 meeting agenda (5-0).
• Approved the October 2021 meeting minutes (5-0).
• Approved the monthly report, which noted increased participation and ARC visits (5-0).

Tree Board

The Tree Board will discuss initiating grant work with Bucket Media regarding deadlines for outreach materials. The Board also plans to review next steps for the Trim Grant campaign and draft an annual work calendar. Additionally, the city arborist will provide an update on current issues and upcoming projects.

• Initiation of grant work with Bucket Media
• Discussion of next steps for Trim Grant outreach campaign
• Drafting of annual work calendar
• City arborist report on current issues and projects

The Tree Board approved the meeting agenda and prior minutes unanimously (6-0, with one excused). Members initiated grant work with Bucket Media, discussed the TRIM grant plan, and reviewed a draft work calendar. No formal decisions were made beyond the approvals; the meeting focused on planning and updates.

• Approved meeting agenda (6-0)
• Approved minutes of last meeting (6-0)

Community Land Trust Organization Board

The Community Land Trust Organization Board will discuss a fence request for 107 Lynn Street and site maintenance for Cullimore Cottages. The meeting includes updates on the 2020 audit and N. Eighth St. lot acquisition plans. A closed session regarding real estate transactions is also scheduled.

• Fence request for 107 Lynn Street
• Cullimore Cottages site maintenance
• N. Eighth St. lot acquisition final use plans
• 2020 audit update
• Closed session motion regarding real estate transactions

The board approved starting the acquisition of vacant lots on N. Eighth Street with the intent to build as many as 4 homes. It also approved a bid for site maintenance at Cullimore Cottages and the September 2021 treasurer's reports. The board entered and exited closed session to discuss real estate matters. A fence request at 107 Lynn was discussed but no formal proposal was made.

• Approved motion to start acquiring property on N. Eighth Street to build up to 4 homes (5-0).
• Approved bid for Cullimore Cottages site maintenance (5-0).
• Approved September 2021 Treasurer's Reports (5-0).
• Approved October 27, 2021 meeting minutes (5-0).
• Approved meeting agenda (5-0).
• Held closed session on real estate leasing, purchase, or sale; no action reported.
• Discussed fence request at 107 Lynn; no formal proposal made.

Bicycle and Pedestrian Commission

The commission will discuss the development of the CATSO LRTP 2050 Bicycle & Pedestrian Network. The agenda also includes reviews of traffic calming plans for various locations and an update on the Sidewalk Master Plan.

• Development of the CATSO LRTP 2050 Bicycle & Pedestrian Network discussion
• Traffic Calming Plans for various locations
• Sidewalk Master Plan Update
• Election of Vice-Chair

The Bicycle and Pedestrian Commission elected Carly Love as Vice-Chair and approved the agenda and October minutes. The commission tabled its mission statement and Sidewalk Master Plan update, and reached consensus to develop a traffic calming plan at the December 2021 meeting. Staff reported the Council rejected a sidewalk plan on Audubon Drive and the community extended the Parks Sales Tax.

• Elected Carly Love as Vice-Chair
• Approved agenda
• Approved October 20, 2021 minutes as amended
• Tabled Commission Mission Statement
• Tabled Sidewalk Master Plan Update
• Reached consensus to develop traffic calming plan at December 2021 meeting

City Council

The City Council will hold public hearings regarding pavement reconstruction on Walnut Street and sewer replacement under U.S. Highway 63. The agenda also includes votes on several subdivision plats and a trial program for virtual board meetings. Additionally, the council will consider the reimposition of a one-eighth of one percent sales tax for local parks.

• Public hearing for pavement, curb, and sidewalk reconstruction on Walnut Street
• Public hearing for sanitary sewer replacement under U.S. Highway 63 and south of I-70
• Vote on a trial program for virtual meetings and public participation for certain advisory boards
• First reading of an ordinance to reimpose a one-eighth of one percent sales tax for local parks
• Approval of final plats for Fyfer’s Subdivision at 1617, 1615, and 1611 University Avenue

The City Council denied three related replat requests (B356-21, B357-21, B358-21) for properties on University Avenue, which would have created three lots for potential apartment buildings. The votes were 6-1 against each, with only Council Member Pitzer voting yes. The Council also approved a trial program for virtual meetings for certain boards and commissions, and authorized the purchase of two CNG buses for transit.

• Denied Fyfer's Subdivision Plat No. 2 (B356-21) 6-1
• Denied Fyfer's Subdivision Plat No. 3 (B357-21) 6-1
• Denied Fyfer's Subdivision Plat No. 4 (B358-21) 6-1
• Approved virtual meeting trial program for boards/commissions (B371-21) 6-1
• Approved low-income water assistance agreement (B361-21) 7-0
• Approved purchase of two CNG buses (motion by Peters) voice vote, 2 no votes
• Approved Walnut Street reconstruction project (PH44-21) unanimously
• Approved sewer replacement under US 63 (PH46-21) unanimously

City Council

The Columbia City Council will discuss the Ameren Site, the Local Use Tax Wayfair Fix, and the Columbia Community Land Trust. The council also plans to enter a closed session regarding personnel matters.

• Ameren Site discussion
• Local Use Tax (Wayfair Fix)
• Columbia Community Land Trust
• Closed meeting for personnel matters

The Council expressed support for moving forward with the purchase of the Ameren site after hearing a cleanup review, and directed staff to bring forward legislation. It also discussed placing a local use tax (Wayfair fix) on the April 2022 ballot, with staff to prepare an ordinance for introduction. The Council discussed extending the Columbia Community Land Trust agreement for one year, with staff to bring back a contract. No formal votes were taken on these items during the pre-council meeting.

• Expressed support for purchasing the Ameren site; staff to bring forward legislation
• Directed staff to bring back an ordinance to place the local use tax on the April 2022 ballot
• Discussed extending the Columbia Community Land Trust agreement for one year; staff to bring back a contract

Board of Health

The Columbia Board of Health is meeting to discuss Medicaid expansion and follow up on a potential vaping report. The board will also review the draft minutes from the October 14, 2021, meeting.

• Medicaid Expansion Presentation
• Follow-up on potential vaping report
• Approval of October 14, 2021, draft minutes

Disabilities Commission

The Commission will discuss its draft strategic plan regarding accessibility and the City-wide strategic plan. The meeting also includes updates on virtual meeting pilot programs and volunteer recruitment for Parks and Recreation accessibility projects.

• Discussion of draft strategic plan regarding accessibility
• Update on virtual meeting pilot program
• Volunteer recruitment for Parks and Recreation accessibility committee
• Reports from Public Transit Advisory Commission and MU Chancellor’s Committee

The Disabilities Commission approved its agenda and the October 14, 2021 meeting minutes. Members discussed an upcoming City Council second reading of a virtual meeting trial ordinance and volunteered for a Parks and Recreation accessibility committee. No formal decisions were made on these items.

• Approved meeting agenda (unanimous)
• Approved October 14, 2021 meeting minutes (unanimous)

Columbia Sports Commission

The provided agenda contains only procedural boilerplate and does not list any specific topics for discussion or decision.

Citizens Police Review Board

The Citizens Police Review Board will receive an update on policy review from Officer Parker. The meeting includes elections for the positions of Chair and Vice Chair. Members will also receive status updates on items such as body-worn camera policy and the vehicle stop committee.

• Update on Policy Review by Officer Parker
• Elections for Chair and Vice Chair
• Status update on Body Worn Camera Policy
• Status update on Vehicle Stop Committee
• Discussion of Community Policing Dashboard

The board unanimously elected Wayne Boykin as Chair and Cheryl Miller as Vice Chair. It also unanimously approved the agenda, expunged the Outreach Subcommittee, and moved to remove a social media ride-along form item from future agendas without a vote. Several policy updates and reports were discussed but no other formal votes were recorded.

• Elected Wayne Boykin as Chair and Cheryl Miller as Vice Chair (unanimous)
• Approved the meeting agenda (unanimous)
• Expunged the Outreach Subcommittee (unanimous)
• Moved to remove police ride-along form social media item from future agendas (no vote taken)

Substance Use Prevention Advisory Commission

The Substance Use Prevention Advisory Commission will conduct an election of officers and review minutes from May 2021. The agenda includes discussions regarding alcohol policy, opioids, and medical marijuana. Additionally, the commission will address MIZPIP and Columbia Public Schools.

• Election of officers
• Alcohol Policy discussion
• Opioids discussion
• Medical Marijuana discussion
• MIZIP and Columbia Public Schools updates

The Substance Abuse Advisory Commission approved the agenda and May 12, 2021 minutes, and voted unanimously to keep current officers (Lindner as Chair, Smith as Vice Chair, Mondloch as Secretary). In old business, they discussed a pending Council report on door person training, noting attention has shifted to fentanyl and overdoses, and Lindner will draft a memo to Council with updates. They also discussed opioid overdose response, medical marijuana facility status, and briefly considered recreational marijuana legalization as a harm reduction measure. No new business was brought forward.

• Approved meeting agenda (unanimous)
• Approved May 12, 2021 draft minutes (unanimous)
• Retained current officers: Lindner (Chair), Smith (Vice Chair), Mondloch (Secretary) (unanimous)
• Lindner to draft memo to Council on door person training report

Broadband Business Planning Task Force

The task force will review the draft scope for a Request for Proposals (RFP) regarding a broadband consultant. The meeting also includes a session for public input on broadband equity in the community.

• Draft Scope for Broadband Consultant RFP
• Public Input - Broadband Equity in the Community

The task force discussed a draft RFP for a broadband consultant to identify federal grant opportunities and approved three agenda items for the next meeting: defining community broadband survey questions, service provider mapping, and the draft RFP. Members also heard public comments about internet access inequities, including a lack of service for at-home schoolwork and concerns about Mediacom pricing. No formal decisions were made on the RFP or survey content.

• Approved agenda with General Comments moved to the top (unanimous)
• Approved October 13, 2021 minutes as submitted (unanimous)
• Approved three agenda items for next meeting: survey questions, mapping, draft RFP (unanimous)

Railroad Advisory Board

The board will review COLT traffic reports and marketing updates. Members will discuss recommendations for the City's Comprehensive Plan regarding Colt Railroad. New business includes a potential license agreement at Fay Street and a possible trail along the railroad.

• Discussion of Colt Railroad info for the City's Comprehensive Plan
• Potential License Agreement at Fay Street
• Possibility of Trail Along Railroad
• COLT Traffic Reports (Sept. 2021 and Oct. 2021)

The Railroad Advisory Board unanimously approved a resolutions proposal regarding easement contracts and federal funding opportunities, and approved leasing the area around the COLT Railroad building on Fay Street for extended parking. The board also passed statements to submit to the Planning Commission for the city's Comprehensive Plan. No other substantive decisions were made.

• Approved resolutions proposal on easement contracts and federal funding (unanimous)
• Approved statements for Planning Commission on COLT community assets (unanimous)
• Approved lease of area around COLT Railroad building on Fay Street for extended parking (unanimous)
• Approved agenda as submitted (unanimous)
• Approved August 12, 2021 meeting minutes (unanimous)

Human Services Commission

The commission will discuss the City of Columbia RFP for FY 2022 Social Services. The agenda also includes reports from staff and a representative of the Housing and Community Development Commission.

• Approval of October 12, 2021 draft minutes
• City of Columbia RFP FY 2022 Social Services
• Closed session to discuss social services proposals
• Housing and Community Development Commission Representative Report

The Human Services Commission approved the meeting agenda and the October 12, 2021 minutes unanimously. No new business was discussed. Staff reported that the FY2022 Social Services RFP is on track, and that some FY21 contracts (Phoenix Programs, CMCA) are behind on deliverables. The commission also heard updates on CARES HOME funds, ARPA allocations, and a winter shelter contract for isolation/quarantine capacity, which will be considered by City Council. The meeting went into closed session to discuss RFP proposals.

• Approved meeting agenda (unanimous)
• Approved October 12, 2021 meeting minutes (unanimous)
• Moved into closed session to discuss RFP proposals (unanimous)

Board of Adjustment

The Board of Adjustment will hold a public hearing regarding Case # 08-2022. Jordan Parshall is requesting a variance to allow a structural addition at 121 Aldeah Avenue to be within 6 inches of an adjacent detached garage instead of the required 10 feet.

• Public hearing for Case # 08-2022 regarding setback variance

The Board of Adjustment approved a variance allowing a structural addition at 121 Aldeah Avenue to be within six inches of an adjacent detached garage, instead of the required 10-foot separation. The vote was unanimous (5-0). The addition will require fire-rating measures as part of the building permit process.

• Approved variance for 121 Aldeah Avenue to allow addition within 6 inches of detached garage (5-0)
• Approved agenda as presented (unanimous)
• Approved October 12, 2021 meeting minutes with amendment to spell out 'RBL' (unanimous)

Columbia Police Chief's Vehicle Stop Committee

The Columbia Police Chief's Vehicle Stop Committee will review the draft minutes from the October 12, 2021 meeting. The committee is also scheduled to discuss an MU research report regarding CPD racial disparity stops.

• MU Research Report: CPD Racial Disparity Stops
• Approval of October 12, 2021, draft minutes

The Columbia Police Chief's Vehicle Stop Committee voted to accept the MU research recommendations on racial disparities in traffic stops, endorsing recommendations 5-9 and 2-4, and preliminarily agreeing to recommendation 1 if day, time, and residency are included. The committee also discussed geographic inaccuracies in stop location data and agreed to cancel its December meeting, resuming in January 2022. No new business or public comments were presented.

• Approved agenda as submitted (5-0)
• Approved Oct. 12, 2021 minutes as submitted (5-0)
• Acknowledged agreement with MU recommendations 5-9 and recommended Chief Jones accept them (5-0)
• Acknowledged agreement with MU recommendations 2-4 and preliminary agreement on recommendation 1 with day, time, and residency conditions; recommended Chief Jones accept (5-0)
• Agreed to cancel December 2021 meeting and resume in January 2022
• Adjourned meeting (5-0)

Youth Advisory Council

The Youth Advisory Council will approve the October 12, 2021 meeting minutes and discuss a trip to Jefferson City. The council also plans to hold an election for the position of Secretary.

• Election of Secretary
• Jefferson City Trip discussion
• Review of 21-22 YAC Topics of Interest
• Approval of October 12, 2021 meeting minutes

The Columbia Youth Advisory Council approved its agenda and October minutes, then elected Molly Schull as secretary by majority vote. Old business on Sunshine Law compliance was tabled, and members discussed projects on youth engagement, climate action, and equity.

• Approved meeting agenda unanimously
• Approved October 12 meeting minutes unanimously
• Elected Molly Schull as secretary by majority vote
• Tabled Sunshine Law compliance discussion until next meeting

Commission on Cultural Affairs

The Commission will review various staff and committee reports. These include updates on the Columbia Arts Fund, CoMoGives, and the status of FY21 and FY22 funding.

• Standing Committee on Public Art report
• Columbia Arts Fund update
• CoMoGives and Diversity Celebration updates
• Status of FY21 & FY22 Funding
• Approval of October 11, 2021 minutes

The Commission on Cultural Affairs approved expanding its Funding Process Sub-Committee from its current size to 5 members with a quorum of 3, and appointed Almony, Melton, Driskel Hawxby, Spear, and Garrison to serve for the FY22 cycle. No other new business was discussed. Staff reported that the Columbia Arts Fund balance is $379,420.00 and that FY22 funding agreements were approved by City Council on November 1, 2021.

• Approved motion to increase Funding Process Sub-Committee to 5 members with quorum of 3 (carried)
• Approved Almony, Melton, Driskel Hawxby, Spear, and Garrison to serve on sub-committee for FY22 (carried)
• Approved November 8, 2021 agenda (carried)
• Approved October 11, 2021 minutes (carried)
• Adjourned meeting (carried)

Planning and Zoning Commission

The Planning and Zoning Commission will discuss updates to the Unified Development Code regarding parking ratios for light vehicle service and repair. The agenda also includes a review of the 2022 submission calendar and discussion on short-term rental data collection.

• UDC Revision - Light Vehicle Service & Repair Parking Ratio
• Short-term Rental Data Collection
• 2022 Submission Calendar

The Planning and Zoning Commission held a work session with no formal votes or decisions. They reviewed draft amendments to the Unified Development Code (UDC) regarding light vehicle service and repair parking ratios, and discussed short-term rental data collection. Both items were continued for future discussion, with the UDC amendments expected to go to a public hearing on December 9.

• Adopted meeting agenda unanimously
• Adopted October 21, 2021 work session minutes with one abstention
• Discussed 2022 submission calendar, no action taken
• Reviewed UDC amendments for light vehicle service and repair parking ratios, no vote
• Discussed short-term rental data collection, continued to future meeting

Planning and Zoning Commission

The Commission will consider a request for the Hardy Plat 1 minor plat at 5971 S Highway KK. The proposal includes a design adjustment to waive sidewalk construction along the property's frontage on S. Highway KK.

• Case #318-2021: Request for a 2-lot final minor plat (Hardy Plat 1)
• Request to waive sidewalk construction along S. Highway KK frontage
• Approval of October 21, 2021, meeting minutes

The Planning and Zoning Commission recommended approval of the Hardy Plat 1 final minor plat (Case #318-2021) and approved a design adjustment waiving sidewalk construction along S. Highway KK, conditioned on payment of a fee in lieu per policy resolution PR 48-06A. The plat approval passed 7-2, and the design adjustment with fee-in-lieu passed 6-3. Both recommendations will be forwarded to City Council.

• Approved design adjustment for sidewalk waiver with fee-in-lieu condition (6-3)
• Approved final minor plat Hardy Plat 1 (7-2)
• Forwarded both recommendations to City Council

Mayor's Council on Physical Fitness and Health

The council will discuss the timeline, applications, and location for Mayor's Council awards. The meeting also includes a treasurer's report and approval of October 2021 minutes.

• Mayor's Council awards timeline, applications, and location
• Review of community resources
• Approval of October 2021 meeting minutes

Mayor's Task Force on Bicentennial Celebration Planning

The task force will discuss archiving activities and documents. Members will receive reports on fundraising, parks, education, history, marketing, and events. The agenda also includes discussion regarding a time capsule and a stipend for the poet laureate.

• Discussion of archiving activities and documents
• Reports on fundraising, park, education, history, PR/Marketing, and events
• Discussion regarding a time capsule and stipend for poet laureate

Firefighters' Retirement Board

The Firefighters' Retirement Board meeting on November 3, 2021, is primarily procedural. The agenda includes a motion to enter a closed session regarding personnel records and legal actions.

• Motion to enter closed session regarding personnel records and legal actions
• Approval of October 11, 2021, meeting minutes

Water and Light Advisory Board

The Water and Light Advisory Board will review September financial statements and quarterly utility disconnection updates. The meeting includes reports on the 2018 Water Ballot Project and renewable energy status. Members will also discuss a utility billing audit and a renewable ordinance.

• Update on 2018 Water Ballot Project and alternative treatment analysis report
• Discussion of Rubin Brown Audit regarding Utility Billing
• Review of the Annual MISO Load Forecast
• Report on Smart Energy Provider (SEP) designation
• 3rd Quarter Renewable Energy Report

The Water and Light Advisory Board held a regular meeting with no formal votes on substantive matters. They discussed the renewable ordinance and whether to support the Climate and Energy Commission's 2030 goal of 100% renewable energy, but deferred the decision to the December meeting after requesting a copy of the ordinance. The board also received updates on financial reports, utility disconnections, the MISO load forecast, the Smart Energy Provider designation, the 2018 water ballot project, and renewable energy progress.

• Approved agenda as submitted (unanimous)
• Approved October 6, 2021 meeting minutes (unanimous)
• Deferred renewable ordinance discussion to December meeting
• Added FY2022 utility budget and battery storage report to December agenda

Integrated Electric Resource and Master Plan Task Force

The November 3, 2021, meeting of the Integrated Electric Resource and Master Plan Task Force was cancelled. The agenda included reviewing public comments and a task force report to Council.

• Cancelled meeting

Parking Advisory Commission

The commission will review parking revenue data through October 2021 and the rate of payment for parking citations. The agenda also includes a discussion regarding metered parking spaces for curbside pickup.

• Parking revenues as of October 2021
• Parking citation rate of payment
• Metered parking spaces for curbside pickup

The Parking Advisory Commission voted to encourage the City of Columbia to proceed with a proposal for 15-minute metered parking spaces for curbside pickup, with seven-foot signs paid for by the CID. The motion carried. The commission also reviewed parking revenue data and citation payment rates, but took no other formal action.

• Approved motion encouraging city to proceed with curbside pickup parking proposal (carried)
• Approved agenda (carried)
• Approved October 6, 2021 minutes (carried)

Housing and Community Development Commission

The Commission will review HOME-ARP eligible projects and qualifying populations. Discussion includes the FY2022 HOME Unallocated Funds RFP and a Comprehensive Homeless Services Center Planning RFP. A public hearing regarding HOME-ARP is also scheduled.

• Review of HOME-ARP eligible projects and populations
• FY2022 HOME Unallocated Funds RFP
• Comprehensive Homeless Services Center Planning RFP
• Public hearing on HOME-ARP

The Housing and Community Development Commission held a public hearing and informational session on the HOME-ARP funding process, including eligible projects and qualifying populations. The Commission voted to include $205,000 in unallocated FY2022 HOME funds in the upcoming request for proposals (RFP) process, alongside the $2.16 million in HOME-ARP funds. No project proposals were heard or funded at this meeting; the RFP opens November 8, with proposals due December 6, and the Commission will hear proposals on December 15.

• Approved agenda (unanimous)
• Approved July 21, 2021 meeting minutes (unanimous)
• Approved August 4, 2021 meeting minutes (unanimous)
• Approved including $205,000 unallocated FY2022 HOME funds in RFP process (unanimous)
• Adjourned at 8:50 p.m.

Columbia Area Transportation Study Organization (CATSO)

The committee will review proposed amendments to the FY 2022-2025 Transportation Improvement Program. Discussion includes revisions to the Major Roadway Plan for the Olivet Road and Sinclair Road areas. The meeting also covers MoDOT statewide safety targets.

• Proposed FY 2022-2025 Transportation Improvement Program (TIP) amendment
• Proposed Major Roadway Plan revision for the Olivet Road area
• Discussion of potential Major Roadway Plan revisions in the Sinclair Road area
• Review of MoDOT statewide safety targets

The CATSO Technical Committee voted unanimously to recommend the MoDOT Statewide Safety Targets for adoption and to forward a proposed FY 2022-2025 TIP amendment (adding two MoDOT projects) to the Coordinating Committee for a public hearing. No formal action was taken on proposed Major Roadway Plan revisions for the Olivet Road and Sinclair Road areas, which remain under discussion.

• Recommended MoDOT Statewide Safety Targets for adoption (8-0)
• Forwarded FY 2022-2025 TIP amendment to Coordinating Committee for public hearing (8-0)
• Approved agenda as presented (8-0)
• Approved August 4, 2021 meeting minutes as written (8-0)

Commission on Human Rights

The Commission on Human Rights will review the Emergency Warming Center brochure and discuss the Columbia Values Diversity Event 2022. The meeting also includes preparations for Human Rights Day on December 11. A closed session is requested to discuss pending legal cases.

• Review of Emergency Warming Center brochure
• Planning for Columbia Values Diversity Event 2022
• December 11 Human Rights Day preparations
• Reports from Citizens Police Review Board and Education and Outreach
• Motion for closed session regarding pending legal cases

The Commission on Human Rights approved sponsoring the Columbia Values Diversity Event 2022 with $500 from HREP funding, reserved a room at the Armory for Human Rights Day, and allotted $50 for food. Cheryl Miller was appointed as the Commission's representative to the Citizens Police Review Board. No other substantive decisions were made; other items were discussed only.

• Approved $500 sponsorship for Columbia Values Diversity Event 2022 from HREP funding (unanimous)
• Approved $60 room reservation at the Armory for Human Rights Day from Miscellaneous Contractual (unanimous)
• Approved $50 for light food and snacks at Human Rights Day event from Miscellaneous Contractual (unanimous)
• Appointed Cheryl Miller as Commission representative to Citizens Police Review Board (unanimous roll call, 5-0)

Historic Preservation Commission

The Historic Preservation Commission will review an ordinance regarding 910/912 E. Walnut. The commission will also consider demolition permit applications for 2200 Rollins Road and 2601 Ballenger Lane. Additionally, members will discuss preservation plans from Jefferson City and Independence.

• Review of 910/912 E. Walnut ordinance
• Demolition permit application for 2200 Rollins Road
• Demolition permit application for 2601 Ballenger Lane
• CLG Annual Report Review
• McAlester Farm Historic Marker Discussion

The commission approved the Certified Local Government (CLG) annual report, allowing submission to the state for grant eligibility. They also closed review of demolition permits for two properties and discussed a mural by guest David Spear. No other substantive decisions were made.

• Approved CLG annual report (unanimous)
• Closed review of demolition permits for 2200 Rollins Road and 2601 Ballenger Lane (unanimous)
• Approved agenda as distributed (voice vote)
• Approved October 5, 2021 meeting minutes (unanimous)

City Council

The City Council will hold a public hearing regarding the south parking lot expansion at the Columbia Regional Airport. The agenda also includes discussions on amending the Citizens Police Review Board code and several rezoning requests. Additionally, the council will consider various infrastructure projects and public health service contracts.

• Public hearing for Columbia Regional Airport south parking lot expansion
• Amending City Code regarding the Citizens Police Review Board
• Construction of Fire Station #11 near Scott Boulevard and State Route K
• Rezoning property on the south side of Southampton Drive
• Approval of design adjustments for Arbor Falls PD Plan No. 4

The Council approved amendments to Chapter 21 of the City Code to align the Citizens Police Review Board with Senate Bill 26, which restricts anonymous complaints, limits officer questioning, and closes records. The vote was unanimous (7-0). The Council also approved the airport parking lot expansion, tabled the Forest Hills plat, and adopted a ward reapportionment committee.

• Approved B259-21 amending Citizens Police Review Board rules to comply with SB26 (7-0)
• Approved south parking lot expansion at Columbia Regional Airport (unanimous)
• Tabled Forest Hills Plat No. 2 to Dec. 6, 2021 (6-1, Pitzer no)
• Approved rezoning at Southampton/Executive to M-N (7-0)
• Adopted R176-21 establishing ward reapportionment committee (7-0)
• Approved R170-21 arts funding agreements (7-0)
• Approved R171-21 Granicus digital engagement platform (7-0)
• Approved R172-21 Ash Street design services (7-0)

City Council

This meeting consists of procedural items and a request to enter a closed session. The proposed closed session covers legal actions, IT security, and personnel matters. No other public discussion topics are scheduled for this date.

• Motion for closed session regarding legal actions, IT security, and personnel records

The City Council met and immediately voted unanimously to enter a closed session to discuss legal actions, computer system security, employee hiring/firing, and personnel records, as permitted by state law. No substantive public decisions were made; the meeting was procedural only.

• Approved motion to enter closed session (7-0)

Citizens Police Review Board

The Citizens Police Review Board is holding a special meeting at City Hall. The board will consider a motion to enter a closed session to discuss protected records for pending cases.

• Motion for closed session regarding pending cases CPRB 2021-0002 and CPRB 2021-0003

The Citizens Police Review Board met in special session and unanimously approved the agenda. The board then voted unanimously to enter closed session to discuss pending cases (CPRB 2021-0002 and CPRB 2021-0003) under Missouri law. No substantive decisions were made in open session; the board adjourned from closed session at 6:59 p.m.

• Approved meeting agenda (unanimous)
• Approved motion to enter closed session for pending cases (6-0)

Integrated Electric Resource and Master Plan Task Force

The task force will review the Integrated Electric Resource and Master Plan (IERMP) project. The meeting includes a presentation of draft task force recommendations and a session for public comments.

• Review of IERMP Project
• Presentation of Draft Task Force Recommendations
• Public Comments

The Integrated Electric Resource and Master Plan Task Force met to hear public comment on the draft Integrated Resource Plan and Master Plan for Transmission and Distribution. No formal decisions were made; the agenda was approved and the meeting adjourned. Public comment focused on renewable energy goals, with many speakers urging 100% clean energy by 2030, while others raised concerns about costs and reliability.

• Approved meeting agenda as submitted (unanimous)
• Adjourned meeting at 7:30 p.m. (motion by Parker, second by Switzer)

Historic Preservation Commission

The Historic Preservation Commission's scheduled Haunted Mizzou Walking Tour for October 28, 2021, is cancelled. No official business was planned to be discussed during this event.

• Cancellation of the Haunted Mizzou Walking Tour

Mayor's Task Force on Bicentennial Celebration Planning

The Mayor's Task Force on Bicentennial Celebration Planning is meeting to review reports on fundraising, parks, education, history, marketing, and events. New business includes archiving activities and documents by Chris Campbell. The agenda also covers a time capsule and a stipend for poet laureate.

• Archiving of activities and documents by Chris Campbell
• Reports on fundraising, park, education, history, PR/Marketing, and events
• Discussion regarding a time capsule
• Discussion regarding a stipend for poet laureate

Airport Advisory Board

The board will discuss the airport budget with Matthew Lue and continue discussions regarding the terminal. Members will also discuss meeting dates for November and December to ensure a quorum.

• Airport Budget discussion
• Terminal discussion
• Discussion of November and December meeting dates

Community Land Trust Organization Board

The board will review financial reports for June through August 2021 and discuss updates on Cullimore Cottages and Third Ave. The agenda also includes a 2020 audit update and transition discussions.

• Motion for closed session regarding real estate leasing, purchase, or sale
• Treasurer's Report for June-August 2021
• Updates on Cullimore Cottages and Third Ave
• 2020 Audit Update

The board approved a $5,000 retainer for attorney Caleb Colbert to support ongoing discussions with other organizations, and unanimously approved the agenda, minutes, and treasurer's reports for June-August 2021. The board also entered closed session to discuss real estate matters and noted that two properties closed in September 2021.

• Approved $5,000 retainer for attorney Caleb Colbert (5-0)
• Approved agenda (5-0)
• Approved 8-25-2021 minutes (5-0)
• Approved Treasurer's Reports June-August 2021 (5-0)
• Entered closed session for real estate discussion (5-0)
• Adjourned at 8:07 pm

Downtown Columbia Leadership Council

The council will conduct an election of officers and approve meeting minutes. The agenda includes a presentation titled 'The Future of Community' featuring several guest panelists.

• Election of officers
• Presentation: 'The Future of Community'
• Panel discussion with local entrepreneurs and academics

The Downtown Columbia Leadership Council held a regular meeting and elected officers: Scott Wilson as Chairperson, Tyree Byndom as Vice-chair, and Tootie Burns as Secretary. The agenda was approved, but the August 25, 2021 minutes were not available for approval. A presentation on 'The Future of Community' by Tyree Byndom discussed the history of Sharp End urban renewal and potential funding for minority-owned businesses.

• Approved agenda (motion by Burns, second by Davis)
• Elected Scott Wilson as Chairperson
• Elected Tyree Byndom as Vice-chair
• Elected Tootie Burns as Secretary

Climate and Environment Commission

The Commission will discuss the Columbia Area Transportation Study Organization’s Long Range Transportation Plan and the Climate Action and Adaptation Plan. Members will also review comments regarding the Integrated Electric Resource and Master Plan. The agenda includes discussions on a draft 2020 GHG report and housing recommendations for heat pumps and natural gas connections.

• Review of Columbia Area Transportation Study Organization’s Long Range Transportation Plan
• Comments on Integrated Electric Resource and Master Plan Volume 1
• Discussion of draft 2020 GHG Report
• Housing recommendations for heat pumps and natural gas connections
• New action requests from Sierra Club Osage Group

The Climate and Environment Commission approved a recommendation to support electric heat pumps in all new municipal buildings instead of natural gas connections, and voted to forward it to City Council. The commission also approved an amended draft statement on the Integrated Electric Resource and Master Plan for a public hearing. Both motions passed unanimously.

• Approved amended working draft statement for IERMP public hearing (unanimous)
• Approved motion to forward amended heat pump recommendation to City Council (unanimous)
• Approved August 2021 minutes (unanimous)
• Approved September 2021 minutes as amended (unanimous)
• Approved agenda (unanimous)

Columbia Police Chief's Vehicle Stop Committee

The Columbia Police Chief's Vehicle Stop Committee is reviewing draft recommendations regarding the MU Report response, vehicle stop data collection, and officer evaluation. No new business was listed for this meeting.

• Update on Draft Recommendation on Response to MU Report
• Update on Draft Vehicle Stop Data Collection Recommendation
• Update on Draft Recommendation on Officer Evaluation
• Approval of September 30, 2021 subcommittee draft minutes

The Data Subcommittee of the Columbia Police Chief's Vehicle Stop Committee approved a draft response to the MU report, with edits to clarify data analysis methods and strengthen language on culture and transparency. The draft will be used as background for the full committee's own response. No other substantive decisions were made.

• Approved draft response to MU report as edited (2-0, Sally absent)
• Approved September 30, 2021 minutes as submitted (2-0)
• Approved agenda as presented (2-0)
• Scheduled next meeting for December 28, 2021 (2-0)

Building Construction Codes Commission

The Building Construction Codes Commission meeting scheduled for October 25, 2021, was cancelled. No new business or specific items were listed on the agenda.

Columbia Vision Commission

The Columbia Vision Commission will discuss the budget and review survey questions for upcoming public hearings. The agenda also includes an invitation to a virtual meeting pilot program.

• Approval of May 24, 2021 draft minutes
• Budget discussion
• Review and discussion of survey questions
• Planning for public hearings
• Virtual meeting pilot program invitation

Convention and Visitors Advisory Board

The Convention and Visitors Advisory Board will consider an application for the 2022 We Always Swing Jazz Series. The meeting includes a vote for the FY22 Board Chair and Vice-Chair positions. CVB updates and staff reports will also be presented.

• 2022 We Always Swing Jazz Series application
• Vote for FY22 Board Chair and Vice-Chair
• CVB updates and staff report

The board unanimously recommended $10,000 in Tourism Development funds for the We Always Swing Jazz Series' 2022 season, less than the $20,000 requested. Aric Jarvis was selected as Chair and Don Laird as Vice-Chair for 2022-2023. The agenda and September minutes were approved as written.

• Recommended $10,000 Tourism Development funds for We Always Swing Jazz Series (unanimous)
• Selected Aric Jarvis as CVB Board Chair 2022-2023 (unanimous)
• Selected Don Laird as CVB Board Vice-Chair 2022-2023 (unanimous)
• Approved agenda as written (unanimous)
• Approved September 27 minutes as written (unanimous)

City Council

This agenda consists only of a motion to enter a closed meeting regarding personnel matters. The discussion would cover topics such as hiring, firing, and employee records.

• Motion for closed meeting regarding personnel matters
• Discussion of individual personnel records

The Columbia City Council met in special session and voted unanimously to enter a closed meeting to discuss personnel matters, including hiring, firing, disciplining, or promoting employees, as well as personnel records. The closed session lasted from approximately 9:09 a.m. to 4:45 p.m. No substantive decisions were made in open session.

• Approved motion to enter closed session for personnel discussions (7-0)

Planning and Zoning Commission

The Commission will review a staff report regarding maximum parking provisions in the UDC Revision. Members will also follow up on revisions to the M-BP and IG permitted use tables.

• UDC Revision - Maximum Parking Provisions
• M-BP and IG Permitted Use Table Revision follow-up

The Planning and Zoning Commission held a work session and directed staff to prepare a formal text amendment to the Unified Development Code (UDC) revising how minimum parking is calculated for 'Light Vehicle Service and Repair' uses, based on bay doors and employees. The amendment follows a City Council directive to research business trends after a variance denial. No formal vote was taken; the Commission unanimously supported the focused approach. The item will be advertised for a public hearing at the November 18 meeting.

• Directed staff to draft a UDC text amendment revising parking calculation for 'Light Vehicle Service and Repair' (unanimous consensus)
• Adopted meeting agenda as presented (unanimous)
• Adopted October 7, 2021 work session minutes with one abstention

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings for two land use cases. The commission will consider a major amendment to the Hyde Park Planned Commercial Subdivision and a request for mixed-use office zoning near Bearfield Road.

• Major amendment to Hyde Park Planned Commercial Subdivision (Case # 214-21) at 3700 Buttonwood Drive
• Request for M-OF zoning upon annexation near 4040 Bearfield Road (Case # 304-2021)

The Planning and Zoning Commission approved a major amendment to the Hyde Park Planned Commercial Subdivision for a Sonic drive-in at 3700 Buttonwood Drive, with the condition that the screening wall be removed from the drive-through window. The commission also approved permanent M-OF zoning for a 0.65-acre parcel at 4040 Bearfield Road, pending annexation. Both recommendations were forwarded to City Council.

• Approved Sonic of Columbia Hyde Park PD plan amendment with design exceptions, deleting screening wall (8-0)
• Approved M-OF permanent zoning upon annexation for 0.65-acre parcel at 4040 Bearfield Road (8-0)

Parks and Recreation Commission

The Parks and Recreation Commission will review September 2021 minutes and monthly reports. The agenda includes a Park Sales Tax update and Green Valley rezoning near SLP. Reports will also cover renovations for the ARC pool, Indian Hills basketball court, and Shepard tennis courts.

• Green Valley rezoning near SLP
• Park Sales Tax update
• Northeast Regional Park building rental
• ARC pool shell, Indian Hills basketball court, and Shepard tennis renovations

The Parks and Recreation Commission approved a motion stating it foresees no adverse impact to Stephens Lake Park from a proposed rezoning of a 1.65-acre tract near the park from residential to mixed-use office. The commission also approved the agenda, September minutes, and the monthly report, and discussed updates on the Park Sales Tax ballot issue and rental plans for the Northeast Regional Park building.

• Approved motion of no adverse impact on Stephens Lake Park from Green Valley rezoning (6-0)
• Approved agenda (6-0)
• Approved September minutes (6-0)
• Approved monthly report (6-0)

Growth Impact Study Working Group

The Growth Impact Study Working Group will review a progress report on data collection, levels of service, and cost/revenue factors. The meeting also includes discussions on refinements to study areas and draft survey questions for public involvement.

• Progress report on data collection, levels of service, and cost/revenue factors
• Update on refinements to study areas
• Discussion of draft survey questions for public involvement
• Communication to City Council

Mayor's Task Force on the U.S.S. Columbia

The task force will discuss planning a visit from a namesake city for Spring or Fall 2022. The meeting also includes discussions regarding task force vacancies and correspondence to the Navy.

• Planning a namesake city visit for Spring or Fall 2022
• Developing an invite list for other Mayors and City Council
• Discussion of task force vacancies
• Review of Mayor's correspondence to the Navy

The Mayor's Task Force on the U.S.S. Columbia met for the first time since 2019 and discussed planning a visit by the USS Columbia crew to Columbia in 2022, with fall preferred. They also discussed filling a vacancy on the Task Force following the passing of former Fire Chief Bill Markgraf, but made no decision on a new member. The group agreed to reconvene in January 2022.

• Approved agenda (motion carried)
• Approved minutes from October 30, 2019, with correction noted (motion carried)
• Discussed sending formal invitation to Navy for 2022 crew visit (no formal action)
• Discussed filling Task Force vacancy (no decision made)
• Adjourned (motion carried)

Tree Board

The Tree Board will discuss the current status of the TRIM grant and next steps for design work. The city arborist will provide an update on current issues and upcoming projects. Additionally, the board will discuss the distribution of educational materials.

• TRIM grant status and design work
• Distribution of educational material
• City arborist report on current issues and upcoming projects

The Tree Board approved its agenda and the minutes from the previous meeting, both by a 5-0 vote with two members excused. The board discussed the TRIM grant, agreeing to begin tracking in-kind labor starting with this meeting, and reviewed outreach opportunities, including an upcoming neighborhood event. No substantive policy decisions were made; the meeting was largely procedural and informational.

• Approved agenda (5-0, 2 excused)
• Approved minutes of last meeting (5-0, 2 excused)
• Agreed to start tracking in-kind labor for TRIM grant from this meeting

Bicycle and Pedestrian Commission

The commission will discuss the process for adding non-motorized projects to the CIP list and review an update to the Sidewalk Master Plan. Staff reports from Vision Zero, Parks & Recreation, and Planning will be presented. The commission will also elect a new Vice-Chair.

• Process for adding non-motorized projects to the CIP list
• Sidewalk Master Plan update and draft project list
• Election of Vice-Chair
• Vision Zero, Parks & Recreation, and Planning staff reports

The commission approved its agenda and the minutes from the September 15, 2021 meeting. It discussed the Vision Zero report, Parks Sales Tax vote, and the Sidewalk Master Plan, with a suggestion to add sidewalks on Rangeline north of I-70. The election of a vice-chair and the mission statement were both tabled. No other substantive decisions were made.

• Approved agenda
• Approved minutes of September 15, 2021 meeting
• Tabled election of vice-chair by consensus
• Tabled commission mission statement until Hannah Larrick can participate

Public Transit Advisory Commission

The Public Transit Advisory Commission will review the August 2021 Stop Ranking Report and discuss subcommittee assignments. The meeting also includes a review of driver pay comparison and HR data.

• Review of August 2021 Stop Ranking Report
• Discussion of subcommittee assignments
• Review of driver pay comparison and HR data
• Updates on Vision Zero, Disability, and Bike-Ped programs

City Council

The Council will vote on development agreements for “Old Hawthorne North” and “Freedom House I.” Public hearings are scheduled for water infrastructure replacements and a property annexation near I-70 Drive Southeast. The agenda also includes several intergovernmental agreements and utility easements.

• Preliminary Plat for “Old Hawthorne North” (B281-21)
• Water infrastructure replacement on Garth Avenue and Leslie Lane (PH39-21)
• Voluntary annexation near I-70 Drive Southeast (PH42-21)
• Conditional use permit for MFL Golf, LLC at 5500 W. Van Horn Tavern Road (B297-21)
• Agreement to purchase transit buses with the State of Washington (B322-21)

The Council approved the amended preliminary plat for Old Hawthorne North with design adjustments, and approved the voluntary annexation and zoning of 121 acres at 5500 W. Van Horn Tavern Road, including a conditional use permit for Midwest Golf and Sport. It also approved water main replacement projects on Garth/Leslie, Glenwood, and Sinclair Road, and denied a waiver for early resubmittal of the Canton Estates plat.

• Approved Old Hawthorne North preliminary plat with design adjustments (6-0, Skala absent)
• Approved voluntary annexation and zoning of 121 acres at 5500 W. Van Horn Tavern Road (5-1, Thomas no)
• Approved conditional use permit for outdoor recreation at Midwest Golf and Sport (5-1, Thomas no)
• Approved water main replacement on Garth Avenue and Leslie Lane (unanimous)
• Approved water main replacement on Glenwood Avenue and Glenwood Court (unanimous)
• Approved Sinclair Road water main loop closure (unanimous)
• Denied waiver for early resubmittal of Canton Estates preliminary plat (voice vote, Pitzer and Treece no)
• Approved Freedom House I final plat and design adjustment (6-0, Skala absent)

City Council

The City Council will discuss census data during an open session. The Council will also consider a motion to enter a closed meeting to discuss the leasing, purchase, or sale of real estate.

• Discussion of census data
• Motion for a closed meeting regarding real estate transactions

The City Council held a work session to review 2020 Census data and two trial ward redistricting maps (A and B), discussing population disparities and boundary changes. No formal decisions were made on the maps; the council then voted unanimously to enter a closed session to discuss real estate matters, which adjourned without public action.

• Reviewed 2020 Census data and trial redistricting maps A and B (no vote)
• Approved motion to enter closed session for real estate discussion (6-0, Skala absent)

Finance Advisory and Audit Committee

The committee will discuss updates regarding solid waste operations and FY21 sales tax. Members will also review updated information on utility bill late fees and a revenue forecast update.

• Rubin Brown Final Report to Council update
• Solid Waste Operations update
• Updated Utility Bill Late Fee Information discussion
• FY21 sales tax update
• Utility Dashboard Demonstration

The Finance Advisory and Audit Committee met and discussed several ongoing issues, including a planned Rubin Brown audit of Utility Billing, staffing shortages in solid waste, and utility bill late fee processes. No formal votes were taken on these topics; the only actions were unanimous approvals of the agenda, previous meeting minutes, and adjournment.

• Approved meeting agenda (unanimous)
• Approved previous meeting minutes (unanimous)
• Adjourned meeting (unanimous)

Board of Health

The Board of Health will discuss COVID-19 updates and public health funding. The agenda also includes a potential follow-up to a vaping report and the approval of minutes from July 8, 2021.

• COVID-19 update and Public Health Funding
• Potential follow-up to Vaping Report
• Approval of Board of Health Draft Minutes from 7-8-21

The Board of Health approved the July 8, 2021 meeting minutes with an amendment to note where the vaping report would be sent. Members discussed sending the vaping report to additional organizations, and received updates on COVID-19 trends and drug overdoses in Boone County. No formal decisions were made on these topics.

• Approved agenda (unanimous)
• Approved July 8, 2021 minutes with amendment to include vaping report destination (unanimous)

Disabilities Commission

The commission will discuss a letter to Council supporting mask mandates and the creation of a Mental Health Commission. Members will also hear presentations on theater accessibility and project ideas from other cities. Additionally, the group will address strategic planning and budget requests.

• Letter to Council in support of mask mandates
• Creation of a Mental Health Commission
• Presentation on accessibility at Ragtag Theaters
• Report to IT regarding inaccessible web pages
• Discussion of strategic plan and budget request from Council

The Columbia Disabilities Commission approved sending letters to City Council supporting a future mask mandate and requesting development of authorizing legislation for a Mental Health Commission. It also approved a letter to the Visitor's Bureau for accessibility walk-throughs at City events, and directed staff to reduce the 24-hour advance notice for virtual meetings. The commission tabled a Parks and Recreation accessibility committee item for more information.

• Approved motion to send letter to City Council supporting mask mandate (all in favor)
• Approved motion to send letter requesting Mental Health Commission authorizing legislation (all in favor)
• Approved motion to send letter to Visitor's Bureau for accessibility walk-throughs (all in favor)
• Approved motion for staff to reduce 24-hour virtual meeting notice requirement (all in favor)
• Tabled Parks and Recreation accessibility committee item

Columbia Sports Commission

The commission will review August meeting minutes and receive a report from Show Me State Games staff. The agenda also includes discussions regarding lost events, post-event recaps, and new or rescheduled events.

• Approval of August meeting minutes
• Show Me State Games staff report
• Review of lost events and post-event recaps
• Discussion of new and rescheduled events
• CVB Sports Sales Activities report

The Columbia Sports Commission heard reports on recent and upcoming events, including the Show Me State Games' COVID-era operations. Staff announced that Columbia was awarded the NAIA Cross Country National Championships for 2024, 2027, and 2030, and the 2022 NCAA Midwest Regional for cross country. No formal votes were taken on these items; the commission approved the agenda and minutes as presented.

• Approved meeting agenda as presented
• Approved July meeting minutes as presented
• Awarded NAIA Cross Country National Championships for 2024, 2027, 2030 (reported)
• Awarded 2022 NCAA Midwest Regional for cross country (reported)

Integrated Electric Resource and Master Plan Task Force

The Integrated Electric Resource and Master Plan Task Force will review and finalize its report and discuss a priority list for recommendations. The group will also plan upcoming public outreach meetings.

• Review and finalize Task Force Report
• Task Force Recommendations Priority List
• Public Outreach Meeting Planning

The Integrated Electric Resource and Master Plan Task Force reviewed and finalized its draft report, adding two general recommendations and deciding to exclude a minority report chapter. The draft will not be voted on until after the public outreach meeting on October 28, 2021. Members also submitted their top recommendations for inclusion in the report.

• Approved agenda as submitted (unanimous)
• Approved October 7, 2021 minutes as submitted (unanimous)
• Added two general recommendations to priority list (national legislation impact; combined follow-up study)
• Decided not to include 'Minority Report Chapter 5' in the report, pared down to one or two sentences
• Removed references to wastewater processes in Chapter 9, Section D
• Reduced Tom O'Connor's minority opinion in Chapter 6, Section C to one paragraph
• Deferred vote on draft report until after public outreach meeting on 10/28/21
• Scheduled public outreach meeting for October 28, 2021 at 6:00 pm

Citizens Police Review Board

The Citizens Police Review Board will receive status updates on several police policies, including body-worn cameras and vehicle stops. The meeting also includes elections for Chair and Vice Chair and discussions regarding a community policing dashboard.

• CALEA Accreditation presentation by Sgt. Dochler
• Status updates on Body Worn Camera Policy and Vehicle Stop Committee
• Elections for Board Chair and Vice Chair
• Discussion of Community Policing Dashboard and mental health topics
• Review of audit results and SB 26/City Code changes

Substance Use Prevention Advisory Commission

The Substance Abuse Advisory Commission will discuss topics including alcohol policy, opioids, and medical marijuana. The meeting also includes reports from MIZPIP, Youth Community Coalition (YC2), and Columbia Public Schools.

• Alcohol Policy discussion
• Opioids discussion
• Medical Marijuana discussion
• Reports from MIZPIP, YC2, and Columbia Public Schools

Citizens Police Review Board

The Citizens Police Review Board Outreach Subcommittee is meeting to discuss old business items. These include a brochure, an outreach plan, and a complaint process timeline document. No new business was listed for this meeting.

• Brochure
• Timeline Complaint Process Document
• Outreach Plan
• Approval of August 11, 2021 minutes

Broadband Business Planning Task Force

The Broadband Business Planning Task Force will review a provider presentation from Co-Mo Connect. The meeting includes discussion regarding the draft scope for an RFP. Members will also approve minutes from July, August, and September 2021 meetings.

• Presentation by Co-Mo Connect
• Discussion of Draft Scope for RFP
• Approval of July 14, August 11, and September 8 meeting minutes

The Broadband Business Planning Task Force approved its agenda and three sets of minutes, then discussed next steps for the RFP. Members agreed to incorporate comments into the RFP draft and share it via a Google doc for further review. No final decisions were made on the RFP itself.

• Approved agenda (unanimous)
• Approved July 14, 2021 minutes (unanimous)
• Approved August 11, 2021 minutes with changes (unanimous)
• Approved September 8, 2021 minutes (unanimous)

Human Services Commission

The commission will review minutes from the May 11, 2021 meeting. The agenda includes a discussion regarding the City of Columbia RFP for FY2022 Social Services and a motion to enter closed session to discuss sealed proposals.

• Review of May 11, 2021 meeting minutes
• Discussion of City of Columbia RFP FY2022 Social Services
• Closed session discussion regarding social services proposals

The Human Services Commission approved its agenda and the May 11, 2021 meeting minutes unanimously. Staff reported on the FY2022 social services RFP process, executed public assistance contracts, and a new utility assistance program. The Commission discussed ARPA funding allocations, including $24 million for the City, and went into closed session to discuss social services proposals.

• Approved meeting agenda (unanimous)
• Approved May 11, 2021 meeting minutes (unanimous)
• Moved into closed session to discuss FY2022 Social Services RFP proposals (unanimous)

Board of Adjustment

The Board of Adjustment will hold a public hearing regarding wall signage at 101 S. Providence Road. A separate request for variances related to a new sorority house at 511 Rollins Street was requested to be tabled until December.

• Signage variance for Crunch Fitness at 101 S. Providence Road to allow up to 488 square feet
• Tabling of Case #306-2021 regarding setbacks and parking at 511 Rollins Street

The Board of Adjustment approved a variance allowing a wall sign up to 300 square feet at 101 S. Providence Road (former Office Depot) for Crunch Fitness, despite the code's 64 sq ft limit. The motion passed 4-1, with Chairman Norgard dissenting. A separate request to table a sorority house variance case to December 14 was also approved.

• Approved 300 sq ft wall sign variance for Crunch Fitness at 101 S. Providence Rd (4-1)
• Tabled sorority house variance case #306-2021 to December 14, 2021 (5-0)
• Approved agenda (unanimous)
• Approved September 14, 2021 minutes as amended (unanimous)

Columbia Police Chief's Vehicle Stop Committee

The Columbia Police Chief's Vehicle Stop Committee will continue discussions regarding vehicle stop training. The committee is also scheduled to review body-worn camera video and discuss the process for re-integrating officers after training and coaching. Additionally, the meeting includes a report from the Data Subcommittee.

• Vehicle Stop Training (continued)
• Reviewing Body-Worn Camera Video
• Re-Integrating Officers after Training and Coaching
• Data Subcommittee Report

The committee discussed the MU research report on vehicle stop disparities, focusing on training, officer mindset, and community perceptions. Members agreed to pursue community awareness efforts about CPD's leadership changes and to have John Worden contact other departments for best practices. The data subcommittee will review the MU report and propose a thank-you letter, with possible graphic data presentation and additional research recommendations.

• Approved the agenda as submitted.
• Amended the Sept. 14, 2021 minutes to show John Worden and John Gordon were present, and accepted them as amended.
• Agreed to pursue community awareness efforts about CPD's leadership and direction under Chief Jones.
• John Worden will contact other departments for community awareness best practices.
• Data subcommittee will take up the MU report at its next meeting.
• Proposed a one-page thank-you draft to the MU team, open to changes from all members.
• Members expressed interest in graphical data presentation and recommending additional research to Chief Jones.
• Adjourned the meeting.

Youth Advisory Council

The council will review minutes from the September 14 meeting and discuss topics of interest for the 2021-2022 term, including sustainability, youth engagement, and equity. Members will also review the Missouri Sunshine Law and set goals for the next meeting.

• Review of September 14 meeting minutes
• Discussion of YAC topics: sustainability, youth engagement, and equity
• Review of the Missouri Sunshine Law and Board & Commission Member Guide
• Planning for a Jefferson City trip

The Youth Advisory Council met and approved the agenda and September minutes. They tabled discussion of the Jefferson City trip until the trip lead was present. They also discussed plans for youth engagement, equity, and sustainability initiatives.

• Approved meeting agenda (unanimous)
• Approved September 14 meeting minutes (unanimous)
• Tabled Jefferson City trip discussion (unanimous)

Firefighters' Retirement Board

The Firefighters' Retirement Board meeting consists primarily of procedural items. The agenda includes approval of September 7, 2021, minutes and a motion to enter closed session regarding personnel records and legal matters.

• Motion to enter closed session for personnel records and legal matters
• Approval of September 7, 2021, meeting minutes

Commission on Cultural Affairs

The Commission will review nominations for Chair, Vice-Chair, and Secretary positions. The meeting also includes discussions regarding the Donor Campaign Working Group and small request applications. Additionally, staff will provide updates on the Columbia Arts Fund and FY21 & FY22 funding status.

• Nominees for Chair, Vice-Chair, and Secretary
• Donor Campaign Working Group discussion
• Funding Process Sub-Committee discussion
• Small Request Applications review
• Columbia Arts Fund update

The Commission on Cultural Affairs approved two $500 Small Request grants: one to Dismal Niche Arts for the Columbia Experimental Music Festival and one to the Missouri Symphony for the Young Persons Concert. It also appointed new officers (Melton as Chair, Gadsden as Vice-Chair, Thompson as Secretary) and selected two members for the Fire Station No. 11 Percent for Art committee. A proposal to expand the Funding Process Sub-Committee was discussed but deferred to the November meeting.

• Approved $500 Small Request to Dismal Niche Arts for Columbia Experimental Music Festival
• Approved $500 Small Request to Missouri Symphony for Young Persons Concert (2 abstentions)
• Appointed Melton as Chair, Gadsden as Vice-Chair, Thompson as Secretary
• Appointed Angie Bass as neighborhood representative for Fire Station No. 11 Percent for Art committee
• Appointed Catherine Armbrust as artist representative for Fire Station No. 11 Percent for Art committee (1 abstention)

City of Columbia New Century Fund, Inc. Board

The Board will consider a grant request for the City Wetlands Project and confirm FY2022 officers. The agenda includes updates on the Bicentennial Poem, the Lang Award, and the Treasurer's Report. The board will also discuss funeral expenses from the April meeting.

• Grant request for City Wetlands Project
• Confirmation of FY2022 board officers
• Update on Bicentennial Poem
• Update on Lang Award
• Discussion of funeral expenses from April meeting

Planning and Zoning Commission

The Commission will discuss follow-up items regarding revisions to the M-BP and IG Permitted Use Tables. The agenda also includes commissioner training on the Sunshine Law, conflicts of interest, and public records.

• M-BP and IG Permitted Use Table Revisions follow-up
• Commissioner training regarding Sunshine Law and public records
• Review of City-wide Zoning Map and zoning district acreage

The Planning and Zoning Commission held a work session that included a training on Missouri's Sunshine Law, conflicts of interest, and public records. No formal decisions were made; the agenda and previous minutes were adopted, and discussion on M-BP and IG permitted use table revisions was deferred to future sessions.

• Adopted meeting agenda unanimously
• Adopted September 23, 2021 work session minutes with two abstentions

Planning and Zoning Commission

The Planning and Zoning Commission will review several land use applications. These include a rezoning to mixed-use office, new subdivision plats, and an update to a planned development's permitted uses.

• Rezoning 1.65 acres from R-1 to M-OF near E. Broadway (Case #287-2021)
• Creation of the 'Broadway Office Subdivision' plat (Case #288-2021)
• Final plat for 'Bach Subdivision' at 5170 S. Scott Boulevard (Case #283-2021)
• Adding an elementary/secondary school to the Statement of Intent at 9 Dorado Drive (Case #286-2021)

The Planning and Zoning Commission denied a request to rezone approximately 1.65 acres at 2215 Green Valley Drive from R-1 to M-OF, voting 8-0 against. The commission approved the Bach Subdivision final plat and design adjustment, the Broadway Office Subdivision plat, and a revised Statement of Intent for a school at 9 Dorado Drive.

• Denied rezoning of 2215 Green Valley Drive from R-1 to M-OF (8-0)
• Approved design adjustment for temporary access drive at Bach Subdivision (8-0)
• Approved final plat of Bach Subdivision (8-0)
• Approved Broadway Office Subdivision plat (8-0)
• Approved revised Statement of Intent for Chateau on St. Charles PD to add school use (8-0)

Mayor's Council on Physical Fitness and Health

The council will discuss details regarding the Mayor's Council awards and participation in the 'Bring Your Own Big Wheel' event. The meeting also includes a treasurer's report and updates on the Community Resources subcommittee.

• Mayor's Council awards applications and ceremony details
• 'Bring Your Own Big Wheel' event participation
• Community Resources subcommittee updates

The Mayor's Council on Physical Fitness and Health voted to postpone its awards ceremony from November to March 2022, with a new application deadline of Feb. 1, 2022, to allow more time for promotion and applications. The council also approved the agenda and minutes, and discussed volunteer plans for the Bring Your Own Big Wheel event on Oct. 30.

• Approved agenda (7-0)
• Approved minutes (7-0)
• Delayed awards ceremony to March 2022 with Feb. 1 application deadline

Integrated Electric Resource and Master Plan Task Force

The task force will review reports regarding the Integrated Resource Plan and Electric Master Plan. Discussions include solar value, smart grid technology, and capital projects. A public outreach meeting is scheduled for October 28, 2021.

• Review of Integrated Resource Plan including Value of Solar and Smart Grid
• Review of Electric Master Plan regarding spatial load forecast and distribution network
• Discussion of capital projects
• Public outreach meeting scheduled for October 28, 2021

The Integrated Electric Resource and Master Plan Task Force voted unanimously to recommend City Council not rely on the current value-of-solar study and instead reissue a new study that includes demand-side management and a proper evaluation of solar using all variables. The Task Force also unanimously recommended Council direct Columbia Water and Light to issue an RFP for an Advanced Metering Infrastructure (AMI) system project and to confirm Itron's technology roadmap. Additionally, the Task Force recommended Council work with CWL staff and the Water and Light Advisory Board to develop a realistic capital investment plan, and recommended CWL consider non-wired alternatives for future distribution projects.

• Recommended Council not rely on value-of-solar study and reissue with demand-side management (unanimous)
• Recommended Council direct CWL to issue RFP for AMI system project (unanimous)
• Recommended Council direct CWL to confirm Itron's technology roadmap (unanimous)
• Recommended CWL consider non-wired alternatives for distribution projects (unanimous)
• Recommended Council work with CWL staff and WLAB to develop realistic capital investment plan (unanimous)
• Moved non-wired solutions section to end of Volume II (unanimous)
• Added 'demand side management' to second bullet (5-3)

Personnel Advisory Board

The board will discuss the appointment of a new HR Director and the addition of new members. The agenda also includes discussing hearing process procedures and fiscal year changes. A special item regarding Melissa Buchanan SB 26 is scheduled.

• New HR Director
• New Members
• Procedures for Hearing Process
• Fiscal Year Changes
• Melissa Buchanan SB 26

Parking Advisory Commission

The Parking Advisory Commission will review parking revenue data and stay time for August and September. The commission will also review occupancy statistics for various locations and discuss the Como Park Card.

• Review of parking revenue data
• Review of August and September stay time
• Review of occupancy statistics for various streets and dates
• Discussion regarding the Como Park Card

The Parking Advisory Commission approved a motion requesting the city and Downtown Leadership Commission reach an equitable agreement on continuing the curbside parking program, if the CID is open to discussion. The motion passed 7-0 with one abstention. Other business was informational, including parking revenue, occupancy, and the Como Park Card.

• Approved motion urging equitable agreement on curbside parking program (7-0, 1 abstention)
• Approved meeting agenda (unanimous)
• Approved August 4, 2021 minutes (unanimous)

Water and Light Advisory Board

The board will review August financial reports for electric and water services, including changes in billed usage. Directors will provide progress updates on the 4th Quarter Capital Improvement Program and the 2018 Water Ballot Project. The Chairman will also lead a discussion regarding a renewable ordinance.

• August electric and water financial reports
• 4th Quarter Capital Improvement Program (CIP) progress report
• 2018 Water Ballot Project update
• Discussion on Renewable Ordinance
• Review of the 2019 Citizen Survey results

The board discussed a renewable energy ordinance request from the Climate and Energy Commission but did not vote, agreeing more research was needed before setting a 100% renewable target. They also reviewed financial reports, CIP updates, and planned a customer satisfaction survey, but no formal decisions were made beyond routine approvals.

• Approved agenda as submitted (unanimous)
• Approved September 1, 2021 meeting minutes (unanimous)
• Agreed to receive Net Income report quarterly instead of monthly
• Agreed to conduct citizen survey before public input meetings
• Added training updates to November agenda and Consumer Confidence Report to December

Commission on Human Rights

The Commission on Human Rights will discuss emergency warming centers and utility disconnections. The meeting includes planning for the Columbia Values Diversity Event 2022 and a review of outreach brochures. A report from the Citizens Police Review Board is also scheduled.

• Discussion of Emergency Warming Centers
• Review of Utility Disconnections
• Planning for Columbia Values Diversity Event 2022
• Citizens Police Review Board report

The Commission on Human Rights approved a motion to evaluate sponsoring a portion of the Columbia Values Diversity breakfast through HREP funding. They also approved adding Education and Outreach to monthly reports, and approved the agenda and minutes from the previous meeting. The meeting moved into closed session to discuss pending cases.

• Approved motion to evaluate sponsoring a portion of the Diversity breakfast via HREP funding (unanimous)
• Approved adding Education and Outreach to monthly reports (unanimous)
• Approved agenda (unanimous)
• Approved draft open session minutes from September 14, 2021 (unanimous)
• Approved draft closed session minutes from September 14, 2021 (unanimous)
• Moved into closed session to discuss pending cases (unanimous roll call)

Historic Preservation Commission

The commission will consider demolition permit applications for 714 Mikel Street, 900 I-70 Drive SW, and 1408 Lakeview Avenue. The agenda also includes officer elections and a follow-up on the North-Central Historic Survey Phase III.

• Demolition permit application for 714 Mikel Street
• Demolition permit application for 900 I-70 Drive SW
• Demolition permit application for 1408 Lakeview Avenue
• North-Central Historic Survey Phase III follow-up
• Officer elections

The Historic Preservation Commission voted unanimously to recommend creating a historic district for 910 and 912 E. Walnut, designating both properties as historic landmarks, and including deed restrictions as noted by staff. The commission also closed review on three demolition permit applications (714 Mikel Street, 900 I-70 Drive SW, and 1408 Lakeview Avenue) without further action. New officers were elected: Stephen Bybee as Chair, Melissa Hagen as Vice-Chair, and Heather Richenberger as Secretary. The November 2 meeting will proceed as scheduled despite coinciding with Election Day.

• Approved the agenda as distributed (unanimous).
• Approved the September 9, 2021 meeting minutes (unanimous).
• Closed review on demolition permits for 714 Mikel Street, 900 I-70 Drive SW, and 1408 Lakeview Avenue (unanimous).
• Elected Stephen Bybee as Chair, Melissa Hagen as Vice-Chair, and Heather Richenberger as Secretary (unanimous).
• Recommended creating a historic district for 910 and 912 E. Walnut, designating both as landmarks, with deed restrictions (unanimous).
• Decided not to reschedule the November 2 meeting despite it being Election Day.

City Council

The City Council will hold public hearings on infrastructure projects, including the Landfill Fuel Station and the Activity & Recreation Center pool shell. The agenda also includes several property annexations and a budget amendment for COVID-19 expenses. Staff has requested to table an amendment regarding the Citizens Police Review Board until November.

• Public hearing: Landfill Fuel Station improvements at 5700 Peabody Road
• Proposed replacement of the aggregate pool shell at the Activity & Recreation Center (ARC)
• Budget amendment for COVID-19 expenses related to public health preparedness
• Annexation of property at 5170 S. Scott Boulevard
• Contract for architectural services for vehicle storage shelters at the Columbia Sanitary Landfill

The Columbia City Council approved a rezoning and two final plats for the Logboat Brewery expansion near Fay Street and College Avenue, unifying the site under industrial zoning. The council also approved the replacement of the ARC pool shell, directed staff to proceed with the landfill fuel station project, and tabled several items including the Citizens Police Review Board changes and a Van Horn Tavern Road annexation. A request to form a task force for a conservation overlay near Rock Bridge State Park was discussed but no formal action was taken.

• Approved rezoning at 504 Fay Street from M-N to IG (6-0)
• Approved Final Plat of Central Addition Plat No. 2-A (6-0)
• Approved Final Plat of Central Addition Plat No. 3 (6-0)
• Approved $135,000 ARC pool shell replacement (6-0)
• Directed staff to proceed with landfill fuel station project (unanimous)
• Tabled Citizens Police Review Board changes to Nov. 1 (unanimous)
• Tabled Van Horn Tavern Road annexation and CUP to Oct. 18 (unanimous)
• Approved consent agenda including 20 bills/resolutions (6-0)

City Council

The City Council will review the RubinBrown LLC Contracts Performance Audit Report. The council will also hold a discussion regarding the American Rescue Plan Act (ARPA) process.

• RubinBrown LLC Contracts Performance Audit Report
• American Rescue Plan Act (ARPA) process discussion

The City Council discussed the RubinBrown contracts performance audit and reached consensus to have the firm return with a scope of services for a follow-up engagement, including utilities. For ARPA funds, the Council reached consensus to direct the City Manager to develop recommendations based on three priority themes: homelessness, mental health, and community violence prevention, with community engagement. No formal votes were taken; decisions were by consensus.

• Consensus to have RubinBrown return with a scope of services for a follow-up audit engagement, including utilities
• Consensus to direct City Manager to develop ARPA spending recommendations based on homelessness, mental health, and community violence prevention
• Consensus to include community engagement in ARPA fund allocation process

Columbia Police Chief's Vehicle Stop Committee

The committee will discuss recommendations for Columbia Police Department traffic stop data collection and analysis. Members will also review a draft response to an MU study.

• Review of traffic stop data collection, analysis, and application recommendations
• Discussion of draft response to MU study
• Approval of September 14, 2021, subcommittee draft minutes

The Data Subcommittee of the Columbia Police Chief's Vehicle Stop Committee met and unanimously approved its agenda and the Sept. 14 minutes. Members discussed and directed updates to three draft documents: recommendations on traffic stop data collection and analysis, a draft on officer evaluation, and a draft response to the MU study. No final decisions were made on these drafts; they will be revised and brought to the full committee.

• Approved agenda as amended to include officer evaluation discussion (2-0)
• Approved Sept. 14, 2021 subcommittee minutes as submitted (2-0)
• Directed update of draft on traffic stop data collection and analysis (2-0)
• Directed update of draft recommendation on officer evaluation (2-0)
• Directed update of draft response to MU study (2-0)
• Scheduled next meeting in two weeks (2-0)

Community Land Trust Organization Board

The scheduled meeting of the Community Land Trust Organization Board was cancelled due to a lack of quorum. No business or reports were addressed.

• Meeting cancelled due to lack of quorum

Climate and Environment Commission

The commission will discuss aligning the Columbia Area Transportation Study Organization with the Climate Action and Adaptation Plan. Members will also review draft statements regarding the Integrated Electric Resource and Master Plan Volume 1. The meeting includes results from input on the Parks and Recreation Park Sales Tax renewal process.

• Examination of alignment between CATSO and the Climate Action and Adaptation Plan
• Review of draft comments for the Integrated Electric Resource and Master Plan Volume 1
• Results of input to the Parks and Recreation Park Sales Tax renewal process
• Introduction to the Columbia Area Transportation Study Organization (CATSO)

The Climate and Environment Commission approved the Home Energy Scores report to City Council with staff-recommended amendments, with two dissenting votes. They also added a discussion item on staff-recommended changes to the Energy Opt Out report, which was approved. The commission tabled further review of input documents for the Integrated Electric Resource and Master Plan (IERMP) until the next meeting.

• Approved Home Energy Scores report to Council as amended (motion by Tippett Mosby, second by Amparan; 2 dissenting votes)
• Added staff-recommended changes to Energy Opt Out report to agenda (unanimous)
• Tabled IERMP input document review until next meeting
• Set November 30 deadline for CATSO/CAAP alignment input

Convention and Visitors Advisory Board

The board will review the Convention & Meetings Sales Forecast and receive September CVB updates and a staff report. The meeting also includes approval of the August 30, 2021, meeting minutes.

• Approval of August 30, 2021, meeting minutes
• Convention & Meetings Sales Forecast review
• September CVB updates and staff report

The board approved the agenda and prior meeting minutes as written. Staff presented on the 2021-2023 convention and meetings market, noting continued cancellations and shifts to virtual within 7-10 days of events, and discussed a new sales coordinator position to open next month. No substantive policy decisions were made.

• Approved agenda as written (motion by Jarvis, second by Burgin)
• Approved August 30, 2021 meeting minutes as written (motion by Jarvis, second by Burgin)

Columbia Vision Commission

The commission will discuss the budget and review survey questions. Members will also plan for upcoming public hearings and consider a virtual meeting pilot program.

• Budget discussion
• Review of survey questions
• Planning for public hearings
• Virtual meeting pilot program invitation

Planning and Zoning Commission

The Commission will conduct elections for the 2021-2022 officers. The meeting also includes a follow-up discussion regarding M-BP and IG Permitted Use Table Revisions.

• 2021-2022 officer elections
• M-BP and IG Permitted Use Table Revisions follow-up

The Planning and Zoning Commission elected Sara Loe as Chair, Sharon Geuea-Jones as Vice-Chair, and Valerie Carroll as Secretary for 2021-2022. The Commission also discussed a City Council assignment to review parking requirements in the UDC, following a Board of Adjustment case where a variance for parking exceeding 200% of the minimum was denied. No formal action was taken on parking or other items; the discussion will continue at future work sessions.

• Elected Sara Loe as Chair (unanimous)
• Elected Sharon Geuea-Jones as Vice-Chair (unanimous)
• Elected Valerie Carroll as Secretary (unanimous)
• Adopted agenda as amended (unanimous)
• Adopted September 9, 2021 work session minutes as presented (unanimous)

Planning and Zoning Commission

The Planning and Zoning Commission approved a conditional use permit allowing Logboat Brewery to expand its bar and tasting room as part of a larger facility expansion, subject to seven conditions including a shared parking agreement, an ADA-compliant crosswalk, a 50-foot building height cap, and fenestration and landscaping requirements along College Avenue. The commission also approved a preliminary plat for the 5-lot Waco North subdivision, a major revision to the Arbor Falls Planned Development, and a zoning assignment for a parcel near the I-70 and St. Charles Road interchange. All votes were 7-0.

• Approved CUP for Logboat Brewery bar expansion with 7 conditions (7-0)
• Approved Waco North 5-lot preliminary plat (7-0)
• Approved Arbor Falls PD No. 4 major revision, changing 70 multi-family units to 37 single-family homes (7-0)
• Approved 3 design adjustments for Arbor Falls PD (7-0)
• Approved M-C zoning assignment upon annexation for 0.9-acre parcel near I-70 and St. Charles Road (7-0)

Integrated Electric Resource and Master Plan Task Force

The Task Force approved recommendations for the Integrated Electric Resource and Master Plan, including a motion for Council to pursue a 100% Renewable Energy Portfolio by the earliest date possible, and approved four recommendations on generation assets. They also voted to recommend transmission options W, F, B2, and 'Do Nothing' for the Electric Master Plan, and approved a motion to increase use of Non-Wires Solutions. Several items were tabled, including Value of Solar, AMI & Smart Grid, and Capital Projects.

• Approved motion for Council to pursue 100% Renewable Energy Portfolio by earliest date possible (unanimous)
• Approved four recommendations on generation assets (unanimous)
• Approved motion to recommend transmission Option W as first recommendation (7-2)
• Amended motion to support Options W, F, B2, and Do Nothing (unanimous)
• Approved motion to increase use of Non-Wires Solutions (unanimous)
• Approved motion for Council to fund DSM/EE study (unanimous)
• Approved motion to recommend rapid achievement of DSM/EE and Distributed Energy parameters (unanimous)
• Tabled Value of Solar, AMI & Smart Grid, and Capital Projects

Mayor's Task Force on Bicentennial Celebration Planning

The Mayor's Task Force on Bicentennial Celebration Planning is meeting to handle routine business, including approving the agenda and minutes, and to receive reports from subcommittees on fundraising, park, education, history, PR/marketing, and events. They will also discuss the final Pop Up Park and set the next meeting date. The agenda is largely procedural, with no specific decisions or dollar amounts listed.

• Reports from fundraising, park, education, history, PR/marketing, and events subcommittees
• Discussion of final Pop Up Park
• Next meeting scheduled for October 28, 2021

Airport Advisory Board

The Airport Advisory Board will meet to approve the August 22, 2021, meeting minutes and conduct a tour of airport facilities. No other specific business or reports are listed on this agenda.

• Tour of Airport Facilities
• Approval of August 22, 2021, meeting minutes

The Airport Advisory Board met and approved the meeting agenda and the amended minutes from the August 22, 2021 meeting. The board also toured airport facilities, including the new terminal location, Hangar 350 replacement, and the blast fence project. No other substantive decisions were made.

• Approved meeting agenda (unanimous)
• Approved amended August 22, 2021 minutes (unanimous)

Public Transit Advisory Commission

The September 21, 2021, meeting of the Columbia Public Transit Advisory Commission was canceled due to a lack of quorum. No items were discussed or decided.

• Meeting canceled due to lack of quorum

Growth Impact Study Working Group

The Working Group will review progress on data collection, levels of service, and consultant comments regarding the Growth Impact Study. The meeting also includes discussions on study area refinements and public involvement.

• Progress report on data collection, levels of service, cost/revenue factors, and model
• Refinements to study areas based on staff and consultant comments
• Public involvement discussion

City Council

The City Council will continue deliberations on the FY 2022 Annual Budget. The agenda includes proposals to suspend GoCOMO Public Transit fares for one year and updates to city personnel policies and pay plans. Several property annexations and rezonings are also scheduled for consideration.

• Adoption of the FY 2022 Annual Budget
• Suspension of GoCOMO Public Transit fares through September 30, 2022
• Adoption of the FY 2022 Classification and Pay Plan
• Annexation of property at 5170 S. Scott Boulevard
• Grace Ellen Drive PCCE #27 Sanitary Sewer Improvement Project

The Columbia City Council adopted the FY 2022 Annual Budget (B241-21A) after approving 14 staff amendments and seven miscellaneous documents. A $25,000 amendment to fund a Climate Action and Adaptation Plan (CAAP) action item was also approved. The council also approved the FY 2022 Classification and Pay Plan (B276-21) and set employee benefit rates (B277-21).

• Adopted FY 2022 Annual Budget (B241-21A) as amended (7-0)
• Approved $25,000 for CAAP climate impact assessment implementation (6-1)
• Approved FY 2022 Classification and Pay Plan (B276-21) as amended (7-0)
• Set FY 2022 employee medical/dental premium rates (B277-21) (7-0)
• Approved annexation and R-1 zoning for Old Hawthorne North (B278-21, B279-21) (4-3)
• Defeated design adjustments for Old Hawthorne North preliminary plat (B280-21) (4-3, required 5 votes)
• Tabled preliminary plat for Old Hawthorne North (B281-21) to Oct. 18 meeting
• Tabled final plat for Forest Hills, Plat No. 2 (B284-21) to Nov. 1 meeting

City Council

This agenda is primarily procedural, featuring a motion to enter a closed meeting. The proposed closed session would address personnel records and sealed bids or proposals. A RubinBrown contract performance audit report is noted as a tentative topic for October 4.

• Motion for a closed meeting regarding personnel matters
• Discussion of sealed bids and related documents
• Tentative future topic: RubinBrown Contract Performance Audit Report

The Columbia City Council met in pre-council and voted unanimously to enter a closed meeting to discuss personnel matters, employee records, and sealed bids/proposals, citing state law sections 610.021(3), (13), and (12). No substantive public decisions were made; the meeting adjourned at 7:05pm.

• Approved motion to enter closed meeting (7-0)
• No public votes or actions taken during open session

Finance Advisory and Audit Committee

The Finance Advisory and Audit Committee will review a utility late fee ordinance and recent inflation data. The committee will also receive updates regarding the FY22 budget, revenue forecast, and Rubin Brown contracts audit.

• Utility late fee ordinance discussion
• Rubin Brown Contracts Audit update
• FY22 budget update
• FY22 pay study and add pay changes update
• Review of inflation data

The Finance Advisory and Audit Committee reviewed the final Rubin Brown contracts audit and discussed draft management responses, reiterating that the city may need to hire a professional contract manager. The committee also reviewed utility bill changes showing late fee amounts and dates, and discussed the FY22 budget, pay study, and revenue forecasts. No formal votes were taken on these items; the only actions were unanimous approvals of the agenda, prior meeting minutes, and adjournment.

• Approved agenda unanimously
• Approved May minutes as presented unanimously
• Approved July minutes as presented unanimously
• Approved adjournment unanimously
• Reviewed final Rubin Brown contracts audit and discussed recommendations
• Reviewed utility bill late fee display changes (3% of outstanding amount)
• Discussed FY22 pay study and 3% cost of living increase in budget
• Discussed ARPA funds not included in annual budget, Finance responsible for oversight

Investment Committee

The Investment Committee will discuss the endorsement of excess city funds to the Police and Fire Pension. The meeting also includes a presentation by UBS.

• Discussion regarding endorsement of excess City funds to Police/Fire Pension
• UBS presentation
• Approval of June 11, 2021 minutes

Firefighters' Retirement Board

The Firefighters' Retirement Board will meet to approve the June 11, 2021, minutes and review financial reports. No old business is scheduled for this meeting.

• Financial reports
• Approval of June 11, 2021, minutes

Police Retirement Board

The Columbia Police Retirement Board is meeting to review financial reports and approve minutes from the June 11, 2021, meeting. There is no old business scheduled for this session.

• Financial reports
• Approval of minutes from June 11, 2021

Parks and Recreation Commission

The commission will hold a public hearing regarding flooring replacement at the ARC Water Zone. The meeting also includes updates on the Park Sales Tax and discussions about repairs to tennis and basketball courts.

• ARC Water Zone flooring replacement public hearing
• Park Sales Tax update
• Shepard tennis court repairs
• Indian Hills basketball court repairs

The Parks and Recreation Commission voted 6-0 to recommend approval of the ARC Water Zone improvement project to the City Council. The project involves replacing the pool's Pebbletech surfacing, along with heater and HVAC fan replacements, requiring a closure from Nov. 15 to Dec. 13. The commission also approved the agenda, August minutes, and the monthly report, and received updates on park projects and the CARE program.

• Recommended ARC Water Zone improvement project to City Council (6-0)
• Approved agenda (6-0)
• Approved August minutes (6-0)
• Approved monthly report (6-0)

City Council

The City Council agenda consists only of a procedural motion to enter a closed session to discuss employee hiring, firing, and personnel records. No other public business is listed for this meeting.

• Motion to enter a closed session regarding personnel matters

The City Council met in special session and voted unanimously to enter a closed meeting to discuss hiring, firing, disciplining, or promoting employees, citing Missouri law sections 610.021(3) and (13). The closed session lasted from approximately 8:35 a.m. to 12:58 p.m. No other substantive decisions were made in open session.

• Approved motion to enter closed session (unanimous vote)
• Held closed session for personnel discussions

Tree Board

The September 15, 2021, meeting of the Columbia Tree Board was canceled. The planned agenda included updates on the TRIM grant application and the distribution of educational materials.

• TRIM grant application status and design work
• Distribution of educational material
• City arborist report

Bicycle and Pedestrian Commission

The Bicycle and Pedestrian Commission will review reports from Vision Zero, Parks & Recreation, and Planning staff. The meeting also includes a discussion regarding the Commission Mission Statement.

• Vision Zero Report
• Parks & Recreation Report
• Planning Staff Report
• Commission Mission Statement

The Bicycle and Pedestrian Commission approved its agenda and the August 18, 2021 meeting minutes unanimously. No substantive policy decisions were made; the commission discussed a mission statement without reaching consensus and agreed to invite the PedNet board to discuss cooperative efforts.

• Approved meeting agenda unanimously
• Approved August 18, 2021 meeting minutes unanimously
• Reached consensus to invite PedNet board to discuss cooperative efforts

Commission on Human Rights

The Commission will hear from Shaashawn Dial of Stephens College regarding diversity, equity, and inclusion. Members will also discuss emergency warming centers, utility disconnections, and logistics for Human Rights Day 2021.

• Discussion of Emergency Warming Centers
• Review of Utility Disconnections
• Planning for Human Rights Day on December 10, 2021
• Brochure review and outreach logistics
• Closed session regarding pending legal cases

The Commission on Human Rights approved sending a letter to City Council regarding emergency warming centers, and approved the August 3, 2021 open and closed session minutes. It also heard a guest presentation from Stephens College's Director of Diversity, Equity, and Inclusion and discussed outreach, brochures, and Human Rights Day 2021. The meeting moved into closed session to discuss pending cases.

• Approved agenda unanimously
• Approved August 3, 2021 open session minutes unanimously
• Approved August 3, 2021 closed session minutes unanimously
• Approved sending letter to Council on emergency warming centers unanimously
• Moved into closed session to discuss pending cases (6-0)

Board of Adjustment

The Board of Adjustment denied a variance request by Dobbs Tire and Auto Centers to allow 70 parking spaces at 894 Vandiver Drive, exceeding the 40-space maximum under the Unified Development Code. The motion to approve with a condition of 33% green space failed 3-2. A subsequent motion to reconsider also failed 3-2, as it required four votes.

• Denied variance for 70 parking spaces at 894 Vandiver Drive (3-2)
• Failed motion to approve variance with 33% green space condition (3-2)
• Failed motion to reconsider the denial (3-2, required 4 votes)

Columbia Police Chief's Vehicle Stop Committee

The committee will discuss vehicle stop training and review the MU Research Team Report regarding racial disparity stops. The agenda also includes reviewing body-worn camera video and officer reintegration after coaching.

• MU Research Team Report and Recommendations on racial disparity stops
• Vehicle stop training updates from Assistant Chief John Gordon
• Reviewing body-worn camera video
• Reintegrating officers after training and coaching

The Columbia Police Chief's Vehicle Stop Committee met and heard a detailed presentation from Assistant Chief John Gordon on CPD training, recruitment, and vehicle stop procedures. No substantive policy decisions were made; the committee approved the agenda and the August 12, 2021 minutes unanimously, and adjourned on a 4-1 vote. Several agenda items, including the MU Research Team report and committee messaging, were not discussed.

• Approved agenda as submitted (unanimous)
• Accepted August 12, 2021 minutes as submitted (unanimous)
• Adjourned meeting (4-1, McLaurin opposed)

Youth Advisory Council

The council will review June meeting minutes and discuss a trip to Jefferson City. Members will also address setting priority areas for the year, including potential partnerships with the Disability Commission. The agenda includes discussions on the City of Columbia Strategic Plan and virtual meeting pilot programs.

• Review of June meeting minutes
• Jefferson City trip discussion
• Setting annual priority areas
• City of Columbia Strategic Plan review
• Virtual Meeting Pilot Program invitation

The Youth Advisory Council approved its agenda and June meeting minutes. Members decided to form three subgroups focused on youth engagement, student equity, and environmental sustainability. The council voted to participate in the Disability Commission's Virtual Commission Attendance Pilot Program. The Jefferson City trip discussion was postponed to the next meeting.

• Approved the meeting agenda as presented.
• Approved the draft June meeting minutes.
• Formed three subgroups: youth engagement, student equity, and environmental sustainability.
• Voted to participate in the Virtual Commission Attendance Pilot Program.
• Postponed Jefferson City trip discussion to the next meeting.

Columbia Police Chief's Vehicle Stop Committee

The subcommittee will review CPD incident-based data regarding vehicle stops in 2020. Members will also discuss draft responses to a MU study and progress on data sorting.

• Investigation of 2020 police stops using CPD incident-based data
• Draft response to MU Study
• Incident-based data sorting updates
• Approval of August 12, 2021, subcommittee minutes

Columbia Police Chief's Vehicle Stop Committee

The Data Subcommittee will discuss incident-based data sorting and a draft response to an MU study. The committee is also scheduled to review a draft recommendation regarding officer evaluation.

• Draft response to MU Study
• Incident-Based Data Sorting
• Draft Recommendation on Officer Evaluation

The Data Subcommittee of the Columbia Police Chief's Vehicle Stop Committee met with three members present and one absent. They unanimously approved the agenda and the August 12, 2021 minutes with an amendment to the Old Business section. Members discussed incident-based data sorting, including factors in odor searches, stops related to 911 calls, and concerns about consent and arrest data. No public comments were made, and the next meeting was scheduled for September 28, 2021.

• Approved agenda (3-0, Hardin absent)
• Approved August 12, 2021 minutes with amendment (3-0, Hardin absent)
• Scheduled next meeting for September 28, 2021 at 5:30 p.m. (pending room availability)

Commission on Cultural Affairs

The Commission on Cultural Affairs will consider nominees for the positions of Chair, Vice-Chair, and Secretary. The meeting also includes updates regarding the Columbia Arts Fund and the status of FY21 funding.

• Nominees for Chair, Vice-Chair, and Secretary
• Cosmo Park Sculpture Dedication
• Donor Campaign Working Group
• Columbia Arts Fund Update
• Status of FY21 Funding

The Commission on Cultural Affairs voted to recommend the Percent for Art project at Fire Station No. 11 to City Council. The Commission also approved the agenda and the July 12, 2021 minutes. Several commission openings were announced, and a discussion on the Donor Campaign Working Group was tabled to the October 11 meeting. No other substantive decisions were made.

• Approved agenda (motion carried)
• Approved July 12, 2021 minutes (motion carried)
• Recommended Percent for Art project at Fire Station No. 11 to City Council (motion carried)
• Tabled Donor Campaign Working Group discussion to October 11, 2021 meeting

Disabilities Commission

The commission will discuss website accessibility with IT and Communications staff. Members will also vote on supporting mask mandates and the creation of Mental Health and Older Persons Commissions.

• Vote on letter to Council in support of mask mandates
• Vote on the creation of Mental Health and Older Persons Commissions
• Presentation regarding City website accessibility
• Discussion of an award honoring former chair Chuck Graham
• Recruitment for a Parks and Recreation accessibility committee

Planning and Zoning Commission

The Planning and Zoning Commission will review a progress report regarding short-term rental regulation. The meeting also includes standard procedural items such as the approval of minutes.

• Short-term Rental Regulation progress report

The Planning and Zoning Commission held a work session to discuss short-term rental (STR) regulations, receiving a progress report from staff and a data presentation. No formal decisions were made; the commission instead shared desired outcomes for a future ordinance, such as considering owner-occupied requirements and impacts on neighbors. The agenda and previous meeting minutes were approved unanimously.

• Approved meeting agenda as presented (8-0)
• Approved August 19, 2021 work session minutes as presented (8-0)

Planning and Zoning Commission

The Commission is reviewing several land use requests, including rezonings and subdivision plats. Proposals include a new ATM at 111 S. Providence Road and rezoning of property in the Corporate Lake development. The agenda also includes a request for a second tabling regarding the Hyde Park Planned Commercial Subdivision.

• Rezoning approximately 17.9 acres in Corporate Lake to R-MF, M-C, and M-N districts
• Conditional use permit for a U.S. Bank ATM at 111 S. Providence Road
• 11-lot preliminary plat at 1705 Ballenger Lane
• Rezoning of 3310 Vandiver Drive from PD to M-C
• One-lot replat for 'Freedom House I' at 107 N William Street

The Planning and Zoning Commission approved several subdivision plats and rezoning requests, including the Victory Christian Church preliminary plat, A-1 Rental Plat 1, and rezoning for Corporate Lake tracts. It denied design adjustments for the Freedom House I replat but approved the plat with conditions. The commission also approved a conditional use permit for a U.S. Bank ATM and tabled a Hyde Park PD amendment.

• Approved Victory Christian Church preliminary plat (8-0)
• Approved A-1 Rental Plat 1 final plat (8-0)
• Denied design adjustments for Freedom House I (8-0)
• Approved Freedom House I final plat with condition to remove design adjustment note (8-0)
• Approved U.S. Bank ATM conditional use permit (7-1)
• Approved rezoning of 3310 Vandiver Drive from PD to M-C (8-0)
• Approved Corporate Lake rezoning for tracts 1-10 (8-0 each)
• Denied M-C zoning on Corporate Lake tract 11 (8-0); tied 4-4 on alternative M-N rezoning

Columbia Sports Commission

The scheduled meeting for the Columbia Sports Commission on September 9, 2021, was canceled. The agenda included items regarding event recaps and CVB sport sales activities.

• Cancellation of the September 9, 2021, meeting
• Columbia Sports Fieldhouse at 4251 Philips Farm Rd (canceled)

The Columbia Sports Commission held a routine meeting on September 9, 2021, covering agenda approval, minutes approval, and reports on lost and new events. No formal votes or substantive decisions were recorded in the minutes.

• Approved agenda
• Approved August minutes

Citizens Police Review Board

The Citizens Police Review Board will discuss several updates regarding police department programs and policies. The meeting includes reviews of officer recruitment efforts, vehicle stop committee status, and body worn camera policy.

• Review of Police Policy Number 447 Body Worn Cameras
• Status update on Vehicle Stop Committee
• Discussion regarding officer moonlighting hours
• Update on Early Intervention System policies and procedures
• Review of police records system profile notes for drug warnings

The Citizens Police Review Board approved an amended agenda adding NACOLE classes as new business, and approved the draft minutes and transcripts from the August 11 and August 18, 2021 meetings. Catherine Grover abstained on the August 18 minutes. All other agenda items were discussions only, with no substantive decisions made.

• Approved amended agenda adding NACOLE classes (unanimous)
• Approved August 11, 2021 draft minutes and transcripts (unanimous)
• Approved August 18, 2021 special meeting minutes and transcripts (Catherine Grover abstaining)

Broadband Business Planning Task Force

The Broadband Business Planning Task Force will host two provider presentations. These sessions cover public-private partnerships, digital equity initiatives, and broadband adoption versus availability.

• Presentation on Public-Private Partnerships (P3) and Digital Equity Initiatives by Joanne Hovis
• Presentation on Broadband Adoption vs. Availability by Dr. Sarah Low

The Broadband Business Planning Task Force heard presentations on public-private partnerships and broadband adoption versus availability. Members discussed next steps for a consultant survey, with one member suggesting the group first clarify its goals. No formal decisions were made beyond approving the agenda.

• Approved agenda as submitted (unanimous)
• Heard presentation on Community Broadband Perspective (P3) by Joanne Hovis
• Heard presentation on Broadband Adoption vs. Availability by Dr. Sarah Low
• Discussed consultant survey process, including potential closed session for reviewing responses

Firefighters' Retirement Board

The special meeting of the Columbia Firefighters' Retirement Board scheduled for September 8, 2021, was cancelled. The next meeting date was listed as September 17, 2021.

Historic Preservation Commission

The commission is scheduled to review demolition permit applications for several properties. The agenda also includes staff reports regarding 910/912 E. Walnut and the North-Central Historic Survey.

• Demolition permit application for 1411 E. Business Loop 70
• Demolition permit application for 310 N. Garth Ave.
• Demolition permit application for 605 N. Fourth St.
• Demolition permit application for 202 Third Ave.
• Final North-Central Historic Survey Staff Report

The Commission discussed the City-owned parcel at 910/912 East Walnut with Solid Waste Manager Steve Hunt, concluding that deed restrictions or restrictive covenants would be more feasible than National Register listing for preservation. They scheduled a private tour of the structures for September 13 at 6:00 p.m. to photograph and catalog historical elements. The Commission also closed review of four demolition permit applications (1411 E. Business Loop 70, 310 N. Garth Ave., 605 N. Fourth St., 202 Third Ave.) without taking action on them. No demolition permits were approved or denied at this meeting.

• Approved the meeting agenda as distributed, unanimously by voice vote.
• Approved the August 3, 2021 meeting minutes, unanimously by voice vote, with Commissioner Roark-Gruender abstaining due to absence.
• Closed review of demolition permit applications for 1411 E. Business Loop 70, 310 N. Garth Ave., 605 N. Fourth St., and 202 Third Ave., without approving or denying any.
• Scheduled a private tour of 910/912 E. Walnut structures for September 13 at 6:00 p.m. with Solid Waste Manager Steve Hunt.
• Discussed deed restrictions and/or restrictive covenants as more feasible than National Register listing for preserving 910/912 E. Walnut.
• Noted final payment made to consultant for the North-Central Historic Survey, with final milestone submitted to State Historic Preservation Office.
• Commissioners Bybee and Staley-Harrison plan to attend and present at the Chamber Breakfast Haunted History presentation on October 19.
• Commissioner Bybee will contact past members to locate the script for the Ghosts & Other Scary Tales walking tour, with possible dates of October 28, 29, or 30.

City Council

The City Council is continuing its review of the FY 2022 Annual Budget for the City of Columbia. The agenda also includes a proposal to suspend GoCOMO Public Transit fares through September 2022 and plans for Fire Station #11 construction.

• Adopting the FY 2022 Annual Budget
• Suspending GoCOMO transit fares from October 1, 2021, to September 30, 2022
• Proposed construction of Fire Station #11 near Scott Boulevard and State Route K
• Sanitary sewer rehabilitation in Parkade Boulevard, Lynnwood Drive, and Albert-Oakland Park areas
• Budget amendments for the purchase of GoCOMO buses and para-transit vans

The City Council approved all 39 staff amendments to the FY 2022 budget, including a $3.3 million general fund allocation for the Sports Fieldhouse and an additional position for the Diversity, Equity, and Inclusion Office. A proposed water rate increase (B244-21) was withdrawn from the agenda. The council also approved a resolution declaring priorities for a proposed 10-year park sales tax extension and directed staff to proceed with plans for Fire Station #11 and a sanitary sewer rehabilitation project.

• Approved all 39 staff amendments to FY 2022 budget (unanimous)
• Approved Council Amendment #3 adding $86,000 for a second Diversity, Equity & Inclusion Office position (unanimous)
• Approved Council Amendment #4 with $3.3M general fund for Sports Fieldhouse (unanimous)
• Defeated Council Amendment #2 to remove $1.5M from Forum Boulevard widening (voice vote, 4-3 against)
• Withdrew B244-21 water rate increase from agenda (unanimous)
• Approved R141-21 park sales tax priority resolution as amended (7-0)
• Directed staff to proceed with Fire Station #11 construction plans (unanimous)
• Approved B267-21 appropriating funds for GoCOMO buses and para-transit vans (7-0)

City Council

The City Council agenda includes a motion to enter a closed session to discuss personnel matters. This session may involve discussions about hiring, firing, or disciplining specific employees. No other public action items are listed for this meeting.

• Motion for a closed meeting regarding employee records and personnel actions

The City Council met in pre-council session and voted unanimously to enter a closed meeting to discuss personnel matters, including hiring, firing, disciplining, or promoting employees, and individually identifiable personnel records, as permitted by state law. No other business was conducted, and the meeting adjourned at 7:19 p.m.

• Approved motion to enter closed meeting for personnel discussions under RSMo 610.021(3) and (13).
• Adjourned the meeting at 7:19 p.m. after the closed session.

Firefighters' Retirement Board

The Firefighters' Retirement Board will hold a special meeting to approve the agenda and consider entering a closed session. The proposed closed session involves personnel records, protected records, and legal matters.

• Motion to enter closed session regarding personnel records and legal actions

The Firefighters' Retirement Board met in special session and unanimously approved the agenda. The board then voted unanimously to enter closed session under state law for personnel records and legal matters, and later voted unanimously to return to open session. No substantive decisions were made in open session; the meeting was adjourned with a possible reconvening scheduled for September 8, 2021.

• Approved the meeting agenda unanimously.
• Approved motion to enter closed session under Sections 610.021(13), (14), and (1) for personnel and legal matters.
• Approved motion to exit closed session unanimously.
• Adjourned the meeting, with a possible reconvening on September 8, 2021, and next quarterly meeting set for September 17, 2021.

Mayor's Council on Physical Fitness and Health

The council will review July 2021 meeting minutes and the treasurer's report. Discussion includes event participation for Family Fun Fest and Bring Your Own Big Wheel, as well as Mayor's Council awards.

• Review of July 2021 meeting minutes
• Discussion of event participation for Family Fun Fest and Bring Your Own Big Wheel
• Mayor's Council awards
• Community Resources subcommittee updates

The Mayor's Council on Physical Fitness and Health approved several purchases and plans. They authorized buying two Big Wheels for the Bring Your Own Big Wheel event on Oct 30, and approved purchasing award plaques for the upcoming awards ceremony. They also approved spending remaining funds on prizes up to $75 each for two age categories (preschool through adult) plus resistance bands and activity dice. The Council will staff a booth at Family Fun Fest on Sept. 15 and discussed other event details.

• Approved agenda and minutes (7-0).
• Authorized purchase of two Big Wheels for the Bring Your Own Big Wheel event (7-0).
• Authorized purchase of award plaques for the upcoming awards ceremony (7-0).
• Authorized purchase of prizes up to $75 each, two per age category (preschool, elementary, middle, high school, adult), plus resistance bands and activity dice (7-0).
• Planned to staff a booth at Family Fun Fest on Sept. 15 with volunteers Chris Hawf, Sasha Pass, and Avila Nilon.
• Discussed volunteering for Bring Your Own Big Wheel on Oct 30; Gooch, Nilon, and Susie Miller may volunteer.
• Set next meeting for Oct 7 at 4:30 p.m.

Parking Advisory Commission

The Parking Advisory Commission will review parking revenue data and occupancy statistics for several city locations. The agenda also includes a discussion regarding the Como Park Card and a presentation by Kris Kentera from Blink.

• Review of parking revenues
• Occupancy statistics for 6th & Cherry, 5th & Walnut, Short Street, 8th & Walnut, Plaza Garage, and 10th & Cherry
• Como Park Card discussion
• Blink presentation by Kris Kentera

Water and Light Advisory Board

The Board will continue reviewing the FY 2022 Operations & Maintenance Budgets for electric and water services. Discussion is scheduled regarding Water Rate Ordinance B244-21 and a Renewable Ordinance. The meeting also includes an update on the 2018 Water Ballot Project.

• Review of FY 2022 Electric and Water Operations & Maintenance Budgets
• Discussion regarding Water Rate Ordinance B244-21
• Review of FY 2022 Capital Improvement Plan
• Update on the 2018 Water Ballot Project
• Discussion on Renewable Ordinance

The board reviewed the FY22 budget, including water and electric operations and maintenance, capital improvement plans, and debt service. A potential 3% rate increase was discussed but not approved; staff will return with options in the fall. The board tabled a discussion on renewable energy credit spending until the October meeting.

• Approved the meeting agenda unanimously.
• Approved the August 4, 2021 meeting minutes unanimously.
• Discussed FY22 budget process and financial reports; no formal action taken.
• Discussed the water rate ordinance and 3% rate increase; no formal action taken.
• Tabled discussion on renewable energy credit spending until the October meeting.
• Agreed to review APPA course catalog options at the next meeting.
• Adjourned the meeting at 10:42 a.m.

Integrated Electric Resource and Master Plan Task Force

The task force is discussing the development of a report to the City Council regarding electric resources and a master plan. This includes updates on load forecasts, supply options, and transmission. The group will also address public outreach planning.

• Integrated Resource Plan updates including solar value and smart grid
• Electric Master Plan updates covering distribution and transmission
• Outline of the report to City Council
• Public outreach planning

The Task Force discussed and outlined the structure and content of a companion report to Council covering the Integrated Resource Plan (IRP) and Electric Master Plan, with members summarizing key topics and proposing recommendations. No formal decisions were made on the report content; the group agreed to hold a public outreach meeting on October 14, 2021, at 6:00 p.m. in Council Chambers. The August 26, 2021 minutes were tabled.

• Agenda approved unanimously
• August 26, 2021 minutes tabled
• Public outreach meeting scheduled for October 14, 2021 at 6:00 p.m. in Council Chambers

City Council

The City Council will consider amending Ordinance No. 024718 to correct a technical error in ballot language. This action relates to a special election scheduled for November 2, 2021, regarding the extension of the one-eighth of one percent local parks sales tax.

• Amending Ordinance No. 024718 to correct technical error in ballot language
• Reaffirming a special election on November 2, 2021, regarding the local parks sales tax extension

The City Council unanimously approved an ordinance correcting a technical error in the ballot language for the November 2, 2021 special election on extending the one-eighth of one percent local parks sales tax. The council waived the two-meeting rule to pass the ordinance on an emergency basis, ensuring the corrected language is used. No other substantive decisions were made.

• Approved ordinance B272-21 correcting ballot language for Nov. 2 parks tax election (7-0)
• Waived rule requiring two meetings to consider B272-21 (unanimous voice vote)

Loan and Grant Committee

The committee will review the administrative guidelines for the Community Development Block Grant (CDBG) and HOME Program. The agenda also includes approval of minutes from the March 4, 2021, meeting.

• Review of CDBG and HOME Program Administrative Guidelines
• Approval of March 4, 2021, meeting minutes

The Loan and Grant Committee approved the Community Development Block Grant (CDBG) and HOME Program Administrative Guidelines with suggested changes, reflecting a new HUD rule on homeownership assistance and HUD-certified Housing Counseling. The committee also approved the agenda and the draft minutes from March 4, 2021, each by a 3-0 vote. Staff noted that a new housing programs manager, Anspach, was hired and would work to add a fifth committee member.

• Approved CDBG and HOME Program Administrative Guidelines with suggested changes (4-0)
• Approved meeting agenda (3-0)
• Approved draft March 4, 2021 minutes (3-0)

Convention and Visitors Advisory Board

The Convention and Visitors Advisory Board will review the Tourism Development Program and a signature series application for the 2021 MU Concert Series. The meeting also includes a presentation regarding the Parks & Recreation Park Sales Tax Extension ballot issue.

• Tourism Development Signature Series Application - 2021 MU Concert Series
• Presentation on the Parks & Recreation Park Sales Tax Extension Ballot Issue
• Review of the Tourism Development Program

The board approved a $1 million transfer to Parks & Recreation for expanding the Sports Field House to an eight-court facility, funded from tourism reserves. It also approved a $10,000 grant for the MU Concert Series, less than the $20,000 requested. A presentation on the Parks Sales Tax renewal ballot issue was given, and the tourism program fund balance was reviewed.

• Approved $1 million transfer to Parks & Recreation for Sports Field House expansion to eight courts (unanimous).
• Approved $10,000 funding for the 2021/2022 MU Concert Series application (one vote opposed).
• Approved agenda as written.
• Approved June 7, 2021 meeting minutes as written.

Integrated Electric Resource and Master Plan Task Force

The Integrated Electric Resource and Master Plan Task Force will hold a question and answer session with Siemens regarding the city's electric plans. The agenda also includes a motion for a closed session to discuss security-sensitive information about the Bulk Electric System.

• Q&A session with Siemens regarding the Integrated Resource Plan and Electric Master Plan
• Motion for closed session to discuss security-sensitive information about the Bulk Electric System
• Approval of July 22, 2021 meeting minutes

The Integrated Electric Resource and Master Plan Task Force met, approved the agenda and prior minutes, and entered a closed session to discuss security-sensitive information about the city's bulk electric system. The main substantive item was a question-and-answer session with Siemens consultants about the Integrated Resource Plan and Electric Master Plan, covering scenarios, load forecasts, and electrification. No formal decisions were made on the plans; the task force discussed how to present the report to the City Council at a future meeting.

• Approved agenda as submitted (unanimous)
• Approved July 22, 2021 meeting minutes (unanimous)
• Approved motion to enter closed session under RSMo 610.021(19) (unanimous)
• Approved motion to exit closed session (unanimous)

Columbia Area Transportation Study Organization (CATSO)

The committee will hold public hearings regarding the proposed FY 2022-2025 Transportation Improvement Program and the FY 2022 Unified Planning Work Program. The meeting also includes discussions on potential roadway plan revisions in the Olivet Road and Sinclair Road areas.

• Public hearing for proposed FY 2022-2025 Transportation Improvement Program (TIP)
• Public hearing for proposed FY 2022 Unified Planning Work Program (UPWP)
• Discussion of potential roadway plan revisions in the Olivet Road area
• Discussion of potential roadway plan revisions in the Sinclair Road area
• Review of MoDOT Unfunded Needs List Tier 3 for roads and bridges

The committee approved the FY 2022-2025 Transportation Improvement Program (TIP), which lists $188.9 million in capital projects including $88.8 million in federal funds. It also approved the FY 2022 Unified Planning Work Program (UPWP) with a $630,000 budget. The committee directed staff to schedule public hearings for proposed Major Roadway Plan revisions in the Olivet Road and Sinclair Road areas, and approved a list of unfunded transportation needs to submit to MoDOT.

• Approved the FY 2022-2025 Transportation Improvement Program (TIP) as presented.
• Approved the FY 2022 Unified Planning Work Program (UPWP) as presented.
• Directed staff to schedule a public hearing for December 2, 2021, on the proposed Major Roadway Plan revision in the Olivet Road area.
• Directed staff to prepare an alignment set for the Technical Committee for the Sinclair Road area Major Roadway Plan revisions, with a public hearing to follow.
• Approved the MoDOT Unfunded Needs List Tier 3 list as submitted.
• Accepted the report on 2050 LRTP goals and objectives alignment with performance measures as a discussion item, with no action taken.

Downtown Columbia Leadership Council

The Downtown Columbia Leadership Council will meet to elect new officers. The agenda also includes an update on the Downtown CID and a discussion regarding a replacement for the Parking Advisory Commission.

• Appointing a replacement to the Parking Advisory Commission
• Downtown CID update from Executive Director Nickie Davis
• Election of officers

The Downtown Columbia Leadership Council approved its agenda and June 23, 2021 minutes, then appointed W. Scott Smith as its representative on the Parking Advisory Commission. Members heard an update from the Downtown CID on new programs, including a minority business grant, alley art, trash disposal letters, and American Rescue Act funding recommendations. No officer elections occurred, and no old business or public comments were reported.

• Approved the meeting agenda by motion (Burns/Hagen).
• Approved the June 23, 2021 meeting minutes by motion (Burns/Hagen).
• Appointed W. Scott Smith as DLC representative to the Parking Advisory Commission by motion (Burns/Hagen).
• Discussed Downtown CID update: Gateway Plaza near completion, launch party set for November 4.
• Noted three letters (B, I, U) remain for purchase in the CID.
• Heard about new CID programs: Minority Owned Business Grant, Alley Galleries, trash disposal letters, and ARPA funding recommendations.

Airport Advisory Board

The Airport Advisory Board will discuss matters related to the airport terminal. The meeting also includes a discussion regarding Columbia Marketing Group (Machens Automotive). No specific decisions or further details are provided in the agenda.

• Terminal Discussion
• Columbia Marketing Group (Machens Automotive)

The Airport Advisory Board approved the agenda and the July 28 meeting minutes unanimously. Members heard that grading for the new terminal building has started, with concrete and steel being prepared, and that the runway and roadway are slightly ahead of schedule. Machens Automotive proposed a partnership to sponsor a sensory room or digital wall in the terminal, with details to be finalized and approved by City Council. Staff reported enplanements of 9,200, parking at 84% capacity, and that terminal footings will begin soon.

• Approved the meeting agenda unanimously.
• Approved the July 28, 2021 meeting minutes unanimously.
• Heard that grading has started for the new terminal building, with concrete and steel being prepared.
• Discussed Machens Automotive's proposal to sponsor a sensory room or digital wall in the terminal.
• Noted that City Council must approve all sponsorship packages through agreements.
• Reported enplanements of 9,200 and parking capacity at 84% full.
• Reported that Runway 2 extension paving will start on August 31.
• Adjourned at 2:01 P.M. unanimously.

Community Land Trust Organization Board

The Community Land Trust Organization Board will discuss ongoing transition discussions and a Quickbooks pricing update. The board will also address vegetation growth at 103 Lynn Street. A motion is on the agenda to enter a closed session regarding the leasing, purchase, or sale of real estate.

• Ongoing CCLT transition discussions
• Quickbooks pricing update
• Vegetation growth at 103 Lynn Street
• Motion for closed session regarding real estate transactions

The board approved a QuickBooks pricing update and authorized brush removal at 103 Lynn Street using the city's ongoing contracts. It also reversed a previously incomplete motion to form a transition subcommittee. The board entered and exited closed session to discuss real estate matters. All votes were unanimous with 7 in favor and no opposition.

• Approved QuickBooks price increase (7-0)
• Approved brush removal at 103 Lynn Street using city contracts (7-0)
• Reversed motion to form transition subcommittee (7-0)
• Entered closed session for real estate discussion (6-0 roll call)
• Exited closed session (6-0 roll call)

Climate and Environment Commission

The Commission will discuss input regarding the FY22 budget and American Rescue Plan Act funding. A presentation is scheduled regarding alternative proposals for Renewable Energy Credit (REC) use. The meeting also includes reviews of the Climate Action and Adaptation Plan anniversary email and the CAAP action intake process.

• Presentation on Alternative Proposal for Renewable Energy Credit (REC) Use
• Discussion of Commission input on FY22 Budget
• Review of 2-Year Climate Action and Adaptation Plan Anniversary Email
• Discussion of New CAAP Action Intake Process

The Climate and Environment Commission voted unanimously to support the concept of using renewable energy credit (REC) funds for local City Council-approved projects instead of buying RECs. The commission also approved, as amended, a letter on American Rescue Plan Act funding, a memo on the FY22 budget, and a draft anniversary email. It agreed to co-sponsor the Peaceworks 'Walk for the Climate' event. The meeting was called to order at 6:02 PM and adjourned at 8:48 PM.

• Approved agenda and prior meeting minutes (minutes approved with Joe Barnett abstaining).
• Voted unanimously to support using REC funds for local City Council-approved projects instead of buying renewable energy credits.
• Approved as amended a letter on American Rescue Plan Act funding.
• Approved as amended a memo on Climate and Environment Commission input to the FY22 budget (Dick Parker abstaining).
• Approved a draft anniversary email for staff review and distribution.
• Agreed to co-sponsor the Peaceworks 'Walk for the Climate' event.

Finance Advisory and Audit Committee

The committee will review updates regarding the FY22 budget and revenue forecasts. The agenda also includes updates on the Rubin Brown contracts audit and solid waste financial data. Additionally, members will discuss utility late fee ordinances.

• Update on Rubin Brown Contracts Audit
• Solid Waste Five Year CIP update
• Discussion of utility late fee ordinance
• FY22 Budget update
• Revenue Forecast update

The Finance Advisory and Audit Committee met and received updates on the Rubin Brown contracts audit, the FY 2022 Solid Waste budget, utility late fee resumption, revenue forecasts, and the FY22 budget. No formal decisions were made; the committee discussed options for improving late fee notifications and considered proposing a professional contract manager. The meeting was procedural, with no votes on substantive items.

• Approved meeting agenda (unanimous)
• Approved motion to adjourn (unanimous)

Columbia Vision Commission

The Columbia Vision Commission is reviewing May 24, 2021, draft minutes. Members will also discuss the budget, survey questions, and planning for public hearings. Additionally, the commission will address a virtual meeting pilot program invitation.

• Approval of May 24, 2021, draft minutes
• Budget discussion
• Review and discussion of survey questions
• Planning for public hearings
• Virtual meeting pilot program invitation

Planning and Zoning Commission

The Planning and Zoning Commission will conduct its first commission training session. This session covers application types, review coordination, and report preparation. The agenda also includes a status report regarding the joint CEC and PZC meeting.

• Commission Training Session One
• Status Report - Joint CEC and PZC meeting

The Planning and Zoning Commission held a work session that was primarily a training session on application types, review coordination, and report preparation. No formal decisions were made; the agenda and minutes were approved, and staff provided an informational overview of the review process, including concept reviews, fees, and the relationship with Boone County planning.

• Adopted agenda as presented
• Approved August 5, 2021 work session minutes as presented

Parks and Recreation Commission

The Parks and Recreation Commission will review the Fiscal Year 2022 budget presentation and proposed capital projects. The agenda also includes an update on the Park Sales Tax and a review of the Sinclair property agreement.

• FY'22 budget presentation
• Sinclair property agreement
• Park Sales Tax update
• Rezoning review
• Bicycle and Pedestrian report

The Parks and Recreation Commission recommended approval of the FY'22 budget as presented, with a $75,000 shift in Park Sales Tax funding from Northeast Regional Park to Magnolia Falls Phase II, moving that project from Priority 1 to Priority 2. The Commission also recommended that if the City passes a use tax, more Park Sales Tax revenue be directed to land acquisition. Additionally, the Commission recommended approval of the Sinclair property purchase agreement and found no adverse park impact from a proposed rezoning for a Quik Trip gas station.

• Recommended FY'22 budget approval with $75K moved from Northeast Regional Park to Magnolia Falls Phase II (5-0)
• Recommended more Park Sales Tax funding for land acquisition if use tax passes (5-0)
• Recommended approval of Sinclair property purchase agreement (4 acres, $195,000) (5-0)
• Found no adverse impact from rezoning near Grindstone Parkway for Quik Trip (5-0)
• Approved agenda, July minutes, and monthly report (5-0 each)

City Council

The City Council will conduct a budget work session to review revenue sources, projections, and budgeted expenditures. The session includes discussions on capital projects, fleet, and the American Rescue Plan Act. Members will also discuss proposed budget amendments and the parks sales tax project list.

• Review of revenue sources and projections
• Discussion of fleet and capital projects
• American Rescue Plan Act review
• Proposed budget amendments
• Proposed Parks Sales Tax Project List and airport terminal discussion

The City Council held a budget work session to review the FY22 proposed budget, including operational expenditures, capital projects, and new positions. No formal votes were taken; instead, Council members requested that specific items be added to a proposed budget amendment sheet for future consideration. These items included using ARP funds for hazard pay for first responders, mental health and homeless services, and moving broadband and stormwater projects to city reserves.

• Requested broadband project moved to City Reserves (later infrastructure dollars)
• Requested mental health treatment center funded from ARP, scalable to community needs
• Requested homeless shelter funded from ARP in sufficient amount
• Requested stormwater projects moved to City Reserves (later infrastructure dollars)
• Requested Mayor's Task Force on Community Violence funded from ARP
• Requested workforce development moved off ARP funding pending other federal funds
• Requested Field House project moved to reserve funds or other sources
• Requested hazard pay of $1,000/mo for 12 months for police, fire, refuse from ARP

Planning and Zoning Commission

The commission will consider several requests for rezoning, subdivision plats, and conditional use permits. Key items include a major revision to the Arbor Falls development and expansion plans for Logboat Brewery. The agenda also includes requests for an accessory dwelling unit and outdoor recreation at Midway Golf and Games.

• Major revision to Arbor Falls PD No. 4 at 5730 Pergola Drive
• Rezoning of 1.08 acres at Fay Street and Hinkson Avenue for Logboat Brewery expansion
• Rezoning of 5301 St. Charles Road from R-1 to M-C
• Conditional Use Permit for an accessory dwelling unit at 504 Parkade Boulevard
• Zoning assignment and conditional use permit for outdoor recreation at 5500 W. Van Horn Tavern Road

The Planning and Zoning Commission denied a major revision to the Arbor Falls Planned Development (PD No. 4) that would have changed the use from multi-family to single-family homes and added detached storage units. The Commission approved a rezoning to facilitate the expansion of the Logboat Brewery facility, approved a conditional use permit for an accessory dwelling unit, and recommended approval of permanent zoning for Midway Golf and Games. The Commission also approved a one-lot subdivision plat for Pi Beta Phi.

• Denied Arbor Falls PD No. 4 major amendment (5-3)
• Approved design adjustments for Arbor Falls PD No. 4 (8-0)
• Approved rezoning of 504 Fay Street to IG for Logboat Brewery expansion (7-0, 1 abstention)
• Approved final plat Central Addition Plat No. 2-A for Logboat Brewery (7-0, 1 abstention)
• Approved conditional use permit for ADU at 504 Parkade Blvd with condition of one rental certificate (6-2)
• Denied rezoning of 5301 St. Charles Road to M-C (6-2)
• Approved permanent O and M-N zoning for Midway Golf and Games upon annexation (8-0)
• Approved conditional use permit for outdoor recreation at Midway Golf and Games (8-0)

Mayor's Task Force on Bicentennial Celebration Planning

The task force will review reports regarding fundraising, parks, education, history, marketing, and events for the Bicentennial. The meeting also includes approval of the June 17, 2021, minutes.

• Approval of June 17, 2021, minutes
• Reports on fundraising, park, education, history, PR/marketing, and events

Tree Board

The scheduled meeting of the Columbia Tree Board for August 18, 2021, was canceled. No specific items were listed for discussion or decision.

Citizens Police Review Board

The Citizens Police Review Board will hold a special meeting to address Appeal CPRB 2021-0001. No other specific business items are listed on the agenda.

• Appeal CPRB 2021-0001

The Citizens Police Review Board voted to assert jurisdiction over appeal CPRB 2021-0001 and then unanimously agreed with the police chief's decision in the case. The board also discussed body camera policy and the complaint form, but took no other formal action.

• Determined board has jurisdiction over appeal CPRB 2021-0001 (6-1)
• Agreed with police chief's decision in appeal CPRB 2021-0001 (unanimous)

Loan and Grant Committee

The scheduled meeting of the Columbia Loan and Grant Committee was cancelled due to a lack of quorum. The agenda included a review of CDBG and HOME Program Administrative Guidelines.

• Meeting cancellation due to lack of quorum
• Review of City of Columbia Community Development Block Grant (CDBG) and HOME Program Administrative Guidelines

Bicycle and Pedestrian Commission

The Bicycle and Pedestrian Commission will discuss a letter of support for CATSO Multimodal Projects regarding the MoDOT Unfunded Needs List. The meeting also includes discussion on the commission's long-term goals.

• Follow-up to CATSO Multimodal Projects for MoDOT Unfunded Needs List - Letter of Support
• Discussion of long-term goals for the Commission

The Bicycle and Pedestrian Commission approved a motion to endorse six specific projects from the City's CATSO Multimodal Unfunded Needs List for MoDOT, sending a letter of support from the Chair. A motion to add Bear Creek Trail to the list failed. The Commission also voted to present its priorities to the City Council on September 7, 2021. No other substantive decisions were made.

• Endorsed six projects for MoDOT unfunded needs list (unanimous)
• Failed to add Bear Creek Trail to endorsed list (vote failed)
• Approved presenting priorities to City Council on September 7, 2021 (passed)
• Approved agenda (passed)
• Approved July 21, 2021 minutes (passed)

Public Transit Advisory Commission

The Public Transit Advisory Commission will discuss the LowNo Grant for 2022 and the American Rescue Plan Grant. The meeting includes reviews of Go COMO ridership data and updates on Vision Zero and bike-pedestrian initiatives. Members will also hold officer elections.

• LowNo Grant for 2022
• American Rescue Plan Grant
• Go COMO Ridership Data review
• Officer elections
• Vision Zero, Disability & Bike-Ped updates

The Public Transit Advisory Commission elected Heather Marriott as chair and Adam Thorp as vice chair unanimously. Staff reported that the city received a $2,783,337 American Rescue Plan grant for FY22 operating expenses, but was not selected for the LowNo electric bus grant. The commission discussed ridership declines in paratransit (down about 50%) and a driver shortage with six full-time vacancies.

• Elected Heather Marriott as chair (unanimous)
• Elected Adam Thorp as vice chair (unanimous)
• Approved agenda (unanimous)
• Approved May 18, 2021 minutes (unanimous)

City Council

The Council will hold public hearings regarding 2021 property tax rates and the adoption of the FY 2022 annual budget. The agenda also includes votes on amendments to water rates, transit fares, and public health fees. Additionally, several rezoning requests and development plats are scheduled for consideration.

• Public hearings for 2021 property tax rates and the FY 2022 annual budget
• Suspension of GoCOMO Public Transit fares from October 1, 2021, to September 30, 2022
• Amendments to City Code regarding water rates and public health fees
• Rezoning requests for properties at 5530 Bull Run Drive and 705 Port Way
• Amendment to $59,335,000 in Sewerage System Revenue Bonds

The Columbia City Council defeated a proposed parking lease agreement with Cherry Street Hotel, LLC, and tabled changes to the Citizens Police Review Board ordinance to October. The council also set the 2021 property tax rate, held a public hearing on the FY 2022 budget, and approved a consent agenda of routine items. A resolution declaring priorities for a proposed parks sales tax extension was tabled for further discussion.

• Defeated parking lease agreement with Cherry Street Hotel, LLC (0-7)
• Tabled Citizens Police Review Board ordinance changes to Oct. 4, 2021 (7-0)
• Enacted 2021 property tax rate (7-0)
• Approved police officer rights and appeals ordinance (7-0)
• Approved consent agenda including rezoning, plats, and contracts (7-0)
• Tabled parks sales tax priority resolution to Sept. 7, 2021 (7-0)
• Appointed members to boards and commissions
• Approved motion allowing Council Member Skala to abstain from spouse's appointment vote

City Council

The City Council will provide an overview of the Capital Improvement Project (CIP) Plan process. The Council will also consider a motion to enter a closed meeting regarding preparations for negotiations with employee groups.

• Capital Improvement Project (CIP) Plan Process Overview
• Closed meeting request regarding negotiations with employee groups

The City Council held a pre-council discussion on the Capital Improvement Project (CIP) plan process, covering how projects are identified, ranked, and funded. No formal decisions were made during this discussion. The Council then voted unanimously to enter a closed session to discuss preparation for negotiations with employee groups, as permitted by state law.

• Approved motion to enter closed session for employee group negotiations (7-0)

Disabilities Commission

The commission will hear a presentation regarding the City's strategic plan and accessibility from the Health and Human Services Department. Members will also discuss ideas to honor former Chair Chuck Graham and updates on virtual meeting pilot programs. Additionally, the group will discuss a potential video project about disability-related issues in Columbia.

• Presentation on City strategic plan and accessibility
• Discussion of projects to honor former Chair Chuck Graham
• Update on virtual meeting pilot program
• Discussion regarding a community video project

The Disabilities Commission approved its agenda and July minutes, heard a presentation on the City's strategic plan with a focus on inclusive community, and discussed creating a Chuck Graham Ambassador Award. A video project on disability issues was postponed to the September meeting. No formal votes were taken on substantive policy items.

• Approved agenda (all in favor)
• Approved July 8, 2021 minutes (all in favor)
• Postponed video project discussion to September 9, 2021 meeting
• Adjourned at 4:37 p.m. (all in favor)

Columbia Police Chief's Vehicle Stop Committee

The committee will review a University of Missouri research report and recommendations regarding racial disparity in Columbia Police Department stops. The agenda also includes discussions on consent searches and committee messaging.

• MU Research Team Report and Recommendations on racial disparity stops
• Review of consent searches by Assistant Chief Jill Schlude
• Discussion of committee messaging
• Approval of July 15, 2021, draft minutes

The Columbia Police Chief's Vehicle Stop Committee met and discussed consent search practices, including the department's shift away from consent cards and reliance on body-worn cameras and CAD notes. No formal decisions were made; the committee approved the agenda and minutes, and adjourned. Members raised concerns about search accountability and racial disparities, and requested data on crime statistics and Blue Team dashboards for future meetings.

• Approved agenda as submitted (7-0)
• Approved July 15, 2021 minutes as submitted (7-0)
• Adjourned meeting (7-0)

Railroad Advisory Board

The board will review financial reports for the Railroad and Transload Utilities. Members will also discuss proposed FY 2022 budgets and information regarding Colt Railroad to recommend for the City's Comprehensive Plan.

• Review of proposed FY 2022 railroad and transload expenditure and revenue budgets
• Discussion of Colt Railroad information for the City's Comprehensive Plan
• Presentation of Railroad Utility and Transload Utility financial statements
• Review of July 2021 COLT traffic reports and year-to-date comparisons

The Railroad Advisory Board approved a sub-committee meeting to plan a Boy Scout railroading merit badge event, and unanimously approved the agenda and prior meeting minutes. Financial reports showed higher operating expenses and lower transload activity, while the FY 2022 budget was reviewed but not voted on. The city's comprehensive plan discussion was tabled.

• Approved agenda as submitted (unanimous)
• Approved January 13, 2021 meeting minutes (unanimous)
• Approved June 9, 2021 meeting minutes (unanimous)
• Approved sub-committee meeting for Boy Scout merit badge event on Nov 6, 2021 (unanimous)

Columbia Police Chief's Vehicle Stop Committee

The committee will review CPD's 2020 Incident-Based Data and the MU Research Team Report and Recommendations. Members will also approve minutes from the July 15, 2021 meeting.

• Review of CPD's 2020 Incident-Based Data
• Review of MU Research Team Report and Recommendations
• Approval of July 15, 2021 subcommittee draft minutes

The Data Subcommittee of the Columbia Police Chief's Vehicle Stop Committee met and approved the agenda and July 15 minutes. Members reviewed CPD's 2020 incident-based data, discussing ways to filter and search it, including identifying specific officers and repetitious stops. They also discussed potential recommendations for the Chief, with the process requiring full committee approval first. No formal decisions were made beyond routine approvals.

• Approved agenda (3-0)
• Approved July 15, 2021 minutes (3-0)
• Adjourned (3-0)

Columbia Sports Commission

The Columbia Sports Commission will meet to appoint a new Chair and Vice Chair. The agenda also includes reviewing lost events, post-event recaps, and new or rescheduled events.

• Appointment of Sports Commission Chair and Vice Chair
• Approval of July meeting minutes
• Review of lost events and post-event recaps
• Discussion of new and rescheduled events
• CVB Sports Sales Activities report

The commission appointed Jen Rukstad as chair and Julie Calfee as vice-chair, filling vacancies after Nick Joos's departure. Members approved the agenda and July minutes. Staff reported on recent events and discussed bids for future tournaments, but no other formal decisions were made.

• Appointed Jen Rukstad as chair (approved)
• Appointed Julie Calfee as vice-chair (approved)
• Approved agenda as is (motion by Hart, second by Marcks)
• Approved July meeting minutes as is (motion by Arnold, second by Fudge)

Citizens Police Review Board

The Citizens Police Review Board Outreach Subcommittee is meeting to review draft minutes from June 9, 2021. The committee will also discuss old business regarding the outreach plan and complaint procedure documents. No new business is scheduled for this meeting.

• Approval of June 9, 2021, meeting minutes
• Discussion of brochure
• Discussion of Timeline Complaint Process Document
• Discussion of The Complaint Procedure Document
• Discussion of Outreach Plan

The Outreach Subcommittee of the Citizens Police Review Board met and approved the agenda and the draft minutes from June 9, 2021. They discussed the brochure, the timeline and complaint procedure documents, and the outreach plan, including potential participation in Mid Mo Pride Fest and visits to high schools. No new business was considered, and no public comments were made.

• Approved meeting agenda (unanimous)
• Approved draft June 9, 2021 minutes (unanimous)
• Discussed brochure, complaint procedure documents, and outreach plan (no action taken)

Citizens Police Review Board

The board will discuss status updates on several policing programs, including the Community Oriented Policing Program and vehicle stop committee. Members will also hold an election for Vice Chair. The agenda includes reports on audit results and outreach subcommittee activities.

• Status updates on SB 26 and Community Oriented Policing Program
• Review of police ride-along form recommendations regarding social media
• Discussion on officer moonlighting and recruitment diversity
• Proposal for drug-related profile notes in police records
• Election of Vice Chair

The board approved the agenda and the draft minutes/transcript of the July 14, 2021 meeting. Wayne Boykin was appointed vice chair. Most other items were discussions noted in the transcript, with no formal decisions recorded.

• Approved agenda unanimously
• Approved draft minutes and transcript of July 14, 2021 meeting (5-0, 2 abstentions)
• Appointed Wayne Boykin as vice chair (6-0, 1 abstention)

Broadband Business Planning Task Force

The Broadband Business Planning Task Force is meeting to review presentations from two broadband providers. The agenda also includes the approval of minutes from the July 14, 2021, meeting.

• Presentation by Urbana - Champaign Big Broadband (UC2B)
• Presentation by i3broadband
• Approval of July 14, 2021, meeting minutes

Youth Advisory Council

The council will discuss setting priority areas for the City of Columbia Strategic Plan. This includes discussing a partnership with the Disability Commission and potential subcommittees. The meeting also addresses an invitation to a virtual meeting pilot program.

• Setting priority areas for the City of Columbia Strategic Plan
• Disability Commission Partnership discussion
• Discussion of tentative subcommittees
• Virtual Meeting Pilot Program invitation

City Council

The City Council will consider Ordinance B260-21, which establishes a requirement to wear face masks in certain locations to limit the spread of COVID-19. The meeting also includes standard introductory items such as roll call and agenda approval.

• Ordinance B260-21: Establishing face mask requirements in certain locations to prevent or limit the spread of COVID-19

The Columbia City Council voted 3-3 to defeat an emergency ordinance (B260-21) that would have required face masks in certain locations to limit COVID-19 spread. The vote was split, with Council Members Skala, Fowler, and Waner voting yes, and Pitzer, Peters, and Mayor Treece voting no; Council Member Thomas was absent. The ordinance required six affirmative votes to pass as an emergency measure, so it failed. Earlier, a motion to table the ordinance to October 4 died for lack of a second, and the Council upheld Mayor Treece's decision to suspend public comment on the emergency ordinance.

• Defeated emergency mask mandate B260-21 (3-3, Thomas absent)
• Tabled motion to postpone B260-21 to October 4 (died, no second)
• Upheld suspension of public comment on emergency ordinance (5-2, Fowler and Waner dissenting)
• Approved agenda unanimously by voice vote

Planning and Zoning Commission

During this work session, the Commission will discuss scoping for potential text changes in UDC Round 3. The meeting also includes routine approvals of the agenda and minutes from the July 22, 2021, work session.

• Scoping for potential UDC Round 3 text changes
• Approval of July 22, 2021, work session minutes

The Planning and Zoning Commission held a work session to discuss potential third-round Unified Development Code (UDC) text changes, covering topics like drive-thru windows, utility easements, legal lot definitions, parking on grass, and rooftop mechanical screening. No formal decisions were made; staff will use the feedback to draft amendments for future sessions. The minutes from the July 22 work session were adopted unanimously.

• Adopted July 22, 2021 work session minutes unanimously
• Discussed potential UDC text changes for drive-thru windows, utility easements, legal lot definition, parking on grass, and rooftop mechanical screening (no vote)

Planning and Zoning Commission

The Commission will consider a final plat and design adjustment for the Eastport Centre site at 5710 Bull Run Drive. It will also review a request for R-1 zoning assignment upon annexation for 5170 S. Scott Blvd. A request was received to table a major revision for the Hyde Park Planned Commercial Subdivision.

• Final plat approval for Eastport Centre Plat 2-C at 5710 Bull Run Drive
• R-1 zoning assignment upon annexation for 5170 S. Scott Blvd
• Request to table major revision for Hyde Park Planned Commercial Subdivision

The Planning and Zoning Commission approved a design adjustment and final plat for Eastport Centre Plat 2-C, a 19.66-acre business/industrial site at 5710 Bull Run Drive, and recommended approval of R-1 zoning upon annexation for 5170 S. Scott Blvd. The commission also tabled a major revision to the Hyde Park Planned Commercial Subdivision to September 9, 2021.

• Approved design adjustment waiving turnaround requirement at Burnside Drive terminus (7-0-1, Stanton abstained)
• Approved final plat of Eastport Centre Plat 2-C (7-0-1, Stanton abstained)
• Recommended approval of R-1 zoning upon annexation for 5170 S. Scott Blvd. (8-0)
• Tabled Case 214-2021, Hyde Park PD major amendment, to September 9, 2021 (8-0)

Mayor's Council on Physical Fitness and Health

The council will review July 2021 minutes and the treasurer's report. Members will also discuss participation in various community events and Mayor's Council awards.

• Review of event participation including Family Fun Fests, Splat, Kaleidospoke, and Bring Your Own Big Wheel
• Discussion regarding Mayor's Council awards
• Update on the Community Resources subcommittee

Parking Advisory Commission

The commission will review parking revenues as of July 2021 and garage usage statistics from July 1 to July 27, 2021. The agenda also includes a discussion regarding Cherry Street Hotel parking.

• Review of parking revenues as of July 2021
• Garage usage statistics for July 1–27, 2021
• Discussion of Cherry Street Hotel parking

The Parking Advisory Commission voted to draft a letter to city council stating it is not making a recommendation on the Cherry Street Hotel proposal at this time, citing a lack of engagement and information. The commission also heard updates on parking revenue, garage usage, and discussed potential public education on garage gates. No other formal decisions were made.

• Approved agenda (unanimous)
• Approved July 7, 2021 minutes (unanimous)
• Motion to draft letter to city council declining recommendation on Cherry Street Hotel (carried)

Housing and Community Development Commission

The Commission will review the Housing and Community Development Needs Survey for fiscal year 2022. The meeting also includes discussions regarding draft funding recommendations for HOME and CDBG programs.

• Housing and Community Development Needs Survey for FY 2022
• Draft FY2022 HOME Funding Recommendations
• Draft FY2022 CDBG Funding Recommendations

The Housing and Community Development Commission unanimously approved its Fiscal Year 2022 funding recommendations for HOME and CDBG programs. The HOME recommendation totals $335,000, leaving $205,000 in excess funds to be allocated through a new request-for-proposals round. The CDBG recommendation totals $820,000, with several adjustments made during the meeting, including reducing some City programs to fund Grade A+ Youth Services and Kidz Ink after-school programs at $45,000 each.

• Approved FY2022 HOME funding recommendations totaling $335,000 (unanimous)
• Approved using $205,000 in excess HOME funds for a new request-for-proposals round (unanimous)
• Approved FY2022 CDBG funding recommendations totaling $820,000 (unanimous)
• Reduced Code Enforcement of Target Areas from $35,000 to $20,000, reallocating $15,000 to Grade A+ and Kidz Ink
• Reduced CMCA technical assistance from $75,000 to $55,000, reallocating $20,000 to Grade A+ and Kidz Ink
• Reduced Voluntary Action Center from $90,300 to $75,300, reallocating $15,000 to CMCA, Grade A+, and Kidz Ink
• Approved $45,000 each for Grade A+ Youth Services and Kidz Ink after-school program, for programming only
• Denied funding for Diggs Meatpacking sidewalk proposal

Water and Light Advisory Board

The Water and Light Advisory Board will review FY 2022 budget process changes, operations and maintenance budgets, and capital improvement plans. The meeting also includes an election of officers and a cybersecurity discussion.

• Election of officers
• Review of FY 2022 Electric and Water Operations and Maintenance budgets
• Review of FY 2022 Capital Improvement Plans
• Discussion on potential Industrial Stand-By & Supplemental Rate Tariff
• Cybersecurity discussion

The Water and Light Advisory Board unanimously endorsed the proposed industrial stand-by and supplemental rate tariff as submitted. The board also elected Thomas Jensen as chair and David Switzer as vice-chair, and discussed the FY 2022 operations and maintenance budget and capital improvement plan, with a decision on endorsement deferred to September. The FY 2022 budget process item was tabled.

• Endorsed industrial stand-by and supplemental rate tariff (unanimous)
• Elected Thomas Jensen as chair (unanimous)
• Elected David Switzer as vice-chair (unanimous)
• Approved agenda (unanimous)
• Approved July 7, 2021 minutes (unanimous)
• Tabled FY 2022 budget process

Columbia Area Transportation Study Organization (CATSO)

The CATSO Technical Committee will review the proposed FY 2022-2025 Transportation Improvement Program and the FY 2022 Unified Planning Work Program. The meeting also includes discussions regarding roadway revisions for the Sinclair Road corridor and the Richland and Olivet Roads vicinity.

• Review of FY 2022-2025 Transportation Improvement Program (TIP)
• Review of FY 2022 Unified Planning Work Program (UPWP)
• Proposed roadway revision for Sinclair Road corridor area
• Discussion of roadway plan revision near Richland and Olivet Roads
• Review of MoDOT unfunded multimodal project needs

The CATSO Technical Committee unanimously approved forwarding the draft FY 2022-2025 Transportation Improvement Program (TIP) to the Coordinating Committee for a public hearing and potential approval. The committee also recommended the FY 2022 Unified Planning Work Program (UPWP) for approval and approved lists of multimodal and road/bridge projects for MoDOT's Unfunded Needs List. All motions passed unanimously (7-0).

• Approved forwarding FY 2022-2025 TIP to Coordinating Committee (7-0)
• Recommended FY 2022 UPWP for approval (7-0)
• Approved provisional multimodal projects list for MoDOT (7-0)
• Approved road/bridge projects list for MoDOT (7-0)
• Approved new alignments for Sinclair Road corridor area (unanimous)
• Approved sending Olivet Road classification switch to Coordinating Committee (unanimous)

Commission on Human Rights

The Commission will hold an election for officers and discuss utility disconnections. Guest speakers from the Columbia Housing Authority and Stephens College are scheduled to present. The meeting also includes reviews of outreach activities and warming centers.

• Election of Officers
• Discussion regarding utility disconnections
• Presentation by Columbia Housing Authority
• Presentation by Stephens College
• Motion for closed session regarding pending legal cases

The Commission on Human Rights approved a $50 booth at Mid-MO PrideFest, elected officers for Vice Chair, Secretary, and Liaison to the Citizens Police Review Board, and approved minutes from June 1, 2021. A guest speaker from the Columbia Housing Authority discussed affordable housing and emergency shelters. The Commission also agreed to reschedule its September meeting to September 14, 2021, and entered closed session to discuss pending cases.

• Approved $50 booth at Mid-MO PrideFest (unanimous)
• Elected Megan Gore as Vice Chair (5-0)
• Elected Mindy Wirges as Secretary (5-0)
• Elected Cheryl Miller as Liaison to Citizens Police Review Board (5-0)
• Approved June 1, 2021 open session minutes (unanimous)
• Approved June 1, 2021 closed session minutes (unanimous)
• Rescheduled September meeting to September 14, 2021
• Entered closed session to discuss pending cases (5-0)

Historic Preservation Commission

The Commission will review demolition permit applications for properties on Hickman Ave and E. Business Loop 70. The agenda also includes a report regarding the North-Central Historic Survey Phase III.

• Demolition permit application for 501 Hickman Ave
• Demolition permit application for 507 Hickman Ave
• Demolition permit application for 2518 E. Business Loop 70
• North-Central Historic Survey Phase III public information meeting
• FY 2022 CLG Grant Preservation Plan Consultant discussion

The Historic Preservation Commission reviewed three demolition permit applications (501 Hickman Ave, 507 Hickman Ave, and 2518 E. Business Loop 70) but took no formal action on them. The Commission agreed to schedule a work session to complete a pre-application for a FY 2022 CLG grant, with the preferred use being a Preservation Plan Consultant. They also discussed revising the demolition application form to require more complete information and to clarify the HPC's documentation mission. No substantive decisions were made; the meeting was largely informational and procedural.

• Approved agenda as distributed (unanimous)
• Approved July 7, 2021 minutes as distributed (unanimous)
• Agreed to schedule a work session for CLG grant pre-application
• Agreed to add text to demolition application form explaining HPC's documentation mission
• Agreed to arrive at 6:30 PM for Most Notable Properties event setup

City Council

The City Council will review the FY22 annual budget and set 2021 property tax rates. The agenda also includes a proposal for a special election to extend the local parks sales tax. Other items involve infrastructure projects and transit fare changes.

• Special election for one-eighth of one percent local parks sales tax extension
• Consideration of the FY22 Capital Improvement Project Plan
• Authorization for Wabash Drive extension construction
• Suspension of GoCOMO Public Transit fares through September 30, 2022
• Approval of final plats for Fyfer’s Subdivision, Plat No. 2 and 3

The City Council denied the final plats for Fyfer's Subdivision Plats No. 2 and No. 3, which would have allowed redevelopment of properties on University Avenue, with all present members voting no. The Council also approved calling a special meeting for August 9 to consider a mask mandate ordinance, and approved placing a parks sales tax extension on the November ballot.

• Denied Fyfer's Subdivision Plat No. 2 (6-0, Thomas absent)
• Denied Fyfer's Subdivision Plat No. 3 (6-0, Thomas absent)
• Approved calling special meeting for August 9 to consider mask mandate (voice vote, 4-2)
• Approved ballot measure for 1/8-cent parks sales tax extension (6-0, Thomas absent)
• Approved consent agenda including 18 items (6-0, Thomas absent)

City Council

The City Council will discuss the American Rescue Plan Act and future pre-council meeting topics. The agenda also includes a motion to enter a closed session regarding personnel matters.

• Discussion of the American Rescue Plan Act
• Discussion of upcoming pre-council meeting topics and council group photo date
• Motion for closed meeting regarding personnel records and employee matters

The City Council held a pre-council discussion on the American Rescue Plan Act fund distribution process, considering hiring a consultant but taking no formal action. Council Member Waner will share her timeline and research for review. The Council also scheduled future work sessions and postponed a group photo to October, then entered a closed meeting on personnel matters.

• Postponed group photo until October
• Scheduled August 16 pre-council on CIP and closed labor negotiations
• Scheduled September 7 work session on CM search (closed)
• Scheduled September 20 work session on sealed bids and personnel (closed)
• Moved to closed meeting on personnel (6-0, Thomas absent)

Downtown Columbia Leadership Council

The Downtown Columbia Leadership Council will discuss appointing a replacement to the Parking Advisory Commission. The meeting also includes an update on Downtown CID issues and discussion regarding Marriott Hotel parking space.

• Appointing a replacement to the Parking Advisory Commission
• Marriott Hotel/parking space
• Update on Downtown CID issues from Executive Director Nickie Davis

Community Land Trust Organization Board

The Community Land Trust Organization Board will review April and May financial reports and approve previous meeting minutes. The agenda includes discussion regarding the new HUD HOME Rule and the CCLT transition. A motion is also proposed to enter a closed session concerning real estate leasing, purchases, or sales.

• Acceptance of City Council Appointments
• Motion for closed session regarding real estate transactions
• Review of April and May financial reports
• Discussion of New HUD HOME Rule
• Update on CCLT Transition

The Community Land Trust Organization Board approved forming a subcommittee to plan the transition from City staffing to CHA or another nonprofit, with the current staffing agreement ending December 31, 2021. The board also accepted new homeowner representative Jeremy Trotter, approved April and May financials, and discussed a new HUD HOME rule that requires homeowners to meet with a HUD-certified housing counselor. The subcommittee's membership and maximum size were not yet determined.

• Approved agenda (6-0)
• Approved April 28 and May 4, 2021 minutes (7-0)
• Accepted Jeremy Trotter as homeowner representative (6-0)
• Entered closed session for real estate leasing/purchase/sale (unanimous)
• Exited closed session (unanimous)
• Accepted Treasurer's Report for April and May financials (9-0)
• Formed transition subcommittee for CCLT staffing transition (9-0)

Airport Advisory Board

The Airport Advisory Board agreed to reintroduce a letter to the City Council addressing the naming of the new airport terminal, with B.J. Hunter drafting it. The board also received updates on terminal construction, including a mural sponsorship proposal and a beam donation from Columbia College. No formal decisions were made on these items.

• Agreed to reintroduce letter to Council on naming new airport terminal
• Approved agenda unanimously
• Approved amended April 28, 2021 minutes unanimously
• Discussed mural sponsorship proposal, no decision made
• Discussed beam placement, no formal action

Climate and Environment Commission

The Commission will review a memo regarding Home Energy Score Data Access and discuss a draft report for the City Council. The meeting also includes updates on the Community Development Planning Process and the FY22 budget process.

• Review of Home Energy Score Data Access memo
• Draft report to City Council on energy scores
• Community Development Planning Process presentation
• FY22 Budget Process Review & Comment
• Triple Bottom Line Pilot update

The Climate and Environment Commission approved, as amended, a memo to City Council supporting the maintenance of a public record of home energy efficiency scores. The commission also reviewed the FY22 budget process and scheduled a combined November/December meeting for November 30. No other substantive decisions were made; remaining items were informational updates or working group reports.

• Approved memo to Council supporting public energy efficiency score records (unanimous)
• Approved agenda (unanimous)
• Approved June 2021 minutes (two abstentions)
• Scheduled combined Nov/Dec meeting for Nov 30 (unanimous)

Growth Impact Study Working Group

The working group will review the schedule of tasks regarding public education and four study areas. The meeting also includes a review of study assumptions.

• Review of Public Education tasks
• Review of Study Areas 1-4
• Review of Study Assumptions
• Approval of May 18, 2021 minutes

The Growth Impact Study Working Group supported revised study area boundaries and discussed study assumptions for the fiscal impact analysis. No formal decisions were made beyond adopting the agenda and tabling the May 18 minutes for later review. The group plans to post a public education survey online and expects draft assumptions in 2-3 months.

• Adopted meeting agenda as presented unanimously
• Tabled approval of May 18, 2021 minutes until next meeting
• Supported revised study area boundaries as presented

Building Construction Codes Commission

The commission will discuss starting the 2021 BCCC code review and address IBC 3001.2 continuing enforcement issues. The agenda also includes a review of Stephens College Plat 1 Lot 2.

• 2021 BCCC code review discussion
• IBC 3001.2 continuing enforcement issues
• Review of Stephens College Plat 1 Lot 2
• Approval of March 22, 2021 meeting minutes

Columbia Vision Commission

The commission will review draft minutes from May 24, 2021. Members will also discuss the budget, survey questions, and planning for public hearings. The agenda includes an invitation to a virtual meeting pilot program.

• Budget discussion
• Review of survey questions
• Planning for public hearings
• Virtual meeting pilot program invitation
• Approval of May 24, 2021 draft minutes

Planning and Zoning Commission

The Planning and Zoning Commission will conduct a follow-up session regarding the Fiscal Year 2022 Capital Improvement Plan (CIP). This includes reviewing staff reports and presentations from the July 8, 2021, work session.

• FY 2022 Capital Improvement Plan (CIP) follow-up
• Review of FY 22 CIP staff report and presentations

The Planning and Zoning Commission held a work session focused on the FY 2022 Capital Improvement Plan (CIP), discussing the budgetary process and expressing a desire for more transparency and public input. No formal decisions were made; the session was informational, with commissioners recommending that other boards review the CIP and that project details be more accessible.

• Adopted meeting agenda as presented (unanimous)
• Adopted July 8, 2021 work session minutes as presented (unanimous)

Planning and Zoning Commission

The Commission will consider subdivision requests for OPR Subdivision and Rory Point Plat No. 1. A public hearing is scheduled regarding a conditional use permit for an assembly or lodge hall at 705 Port Way. A request was also received to table the Victory Christian Church Preliminary Plat until September.

• Conditional use permit for an “assembly or lodge hall” at 705 Port Way
• Final minor plat of 2.40 acres for OPR Subdivision at 200 West Old Plank Road
• 1-lot final plat of 14.31 acres for Rory Point Plat No. 1 near Sinclair Road
• Tabling request for Victory Christian Church Preliminary Plat at 1705 Ballenger Lane

The Planning and Zoning Commission approved a request to table the Victory Christian Church preliminary plat to September 9, 2021, and approved final plats for OPR Subdivision and Rory Point Plat No. 1. It also approved a conditional use permit for an assembly/lodge hall at 705 Port Way, with a condition for an ADA-compliant sidewalk. All votes were unanimous (8-0) with one excused absence.

• Tabled Victory Christian Church preliminary plat to September 9, 2021 (8-0)
• Approved OPR Subdivision final plat, 2.40 acres at 200 West Old Plank Road, with minor technical corrections (8-0)
• Approved Rory Point Plat No. 1, 1-lot final plat of 14.31 acres north of Cascades Drive (8-0)
• Approved conditional use permit for assembly/lodge hall at 705 Port Way, with ADA-compliant sidewalk condition (8-0)

Integrated Electric Resource and Master Plan Task Force

The Integrated Electric Resource and Master Plan Task Force will discuss PAYS and PACE financing options and revenue opportunities from additional charges. The meeting includes a review of the June Hinkson Creek flooding event by CWL staff.

• PAYS & PACE financing options from Prime Group
• Revenue opportunities from additional charges from Prime Group
• Review of June Hinkson Creek flooding event
• Task force structure and report generation updates
• Public outreach effort report

Housing and Community Development Commission

The Commission is reviewing agency project requests for FY 2022 HOME and CDBG funding. Ten organizations have submitted requests for consideration.

• FY 2022 HOME and CDBG funding requests
• Project requests from Job Point
• Project requests from Kidz Ink
• Project requests from Voluntary Action Center
• Project requests from Services for Independent Living

The Housing and Community Development Commission heard presentations from 10 organizations requesting a total of $1.6 million in FY2022 HOME and CDBG funds, with only $800,000 available. No funding decisions were made; commissioners will rate proposals by July 28, and staff will present recommended funding levels at the August 4 meeting.

• Heard funding requests from Job Point ($150,000), Kidz Ink ($200,000), VAC ($500,000), SIL ($95,000), Diggs Meat Packing ($90,000), CMCA (three proposals totaling $270,000), CHA ($56,000), and Grade A Plus ($84,000)
• Approved agenda unanimously
• Adjourned meeting at 8:45 p.m.

Tree Board

The Tree Board will discuss the process for providing feedback on items created outside of meetings. The board will also review modified logo designs and a TRIM grant application. Additionally, the City Arborist will provide an update on current issues and upcoming projects.

• TRIM grant application discussion
• Review of modified logo designs
• City Arborist report on current issues and upcoming projects

The Tree Board approved the TRIM grant budget and Bucket Media proposal (5-1), with one member voting no. They also approved the top six informational topics for place cards. The board discussed door hanger distribution and outreach protocols, and received updates on storm damage cleanup and the August 6 application deadline.

• Approved TRIM grant budget and Bucket Media proposal (5-1)
• Approved top 6 informational topics for place cards (6-0)
• Approved agenda with added door hanger discussion (6-0)
• Approved minutes of last meeting (6-0)

Bicycle and Pedestrian Commission

The commission will review CATSO top multimodal project needs for the MoDOT District list. Members will also hold a discussion regarding long-term goals for the commission.

• CATSO Top Multimodal Project Needs-Priorities for MoDOT District List
• Discussion of Long-term Goals for the Commission
• Approval of June 16, 2021 minutes

The Bicycle and Pedestrian Commission approved a list of priority multimodal projects to submit to CATSO for MoDOT's unfunded needs list, including sidewalk, trail, and intersection improvements. Carly Love was nominated to present the list to the CATSO Technical Committee. No other substantive decisions were made; the rest of the meeting was procedural or discussion-only.

• Approved priority list of 10 multimodal projects for CATSO/MoDOT (unanimous)
• Nominated Carly Love to present priority list to CATSO Technical Committee (unanimous)
• Approved agenda as written (unanimous)
• Approved June 16, 2021 minutes as written (unanimous)

Public Transit Advisory Commission

The Public Transit Advisory Commission will discuss the LowNo Grant for 2022 and the American Rescue Plan Grant. The meeting includes updates on Vision Zero, disability, and bike-pedestrian initiatives. Members will also review Go COMO ridership data and address a driver shortage.

• LowNo Grant for 2022
• American Rescue Plan Grant
• Go COMO Ridership Data
• Vision Zero, Disability & Bike-Ped updates
• Driver shortage discussion

City Council

The agenda consists of procedural items and a request to enter a closed session. The council will discuss personnel matters, including hiring, firing, or disciplining specific employees. No other public business is listed for this meeting.

• Motion for closed session regarding personnel records and employee actions

The City Council met in special session and voted unanimously to enter a closed meeting to discuss personnel matters under state law. The closed session lasted from approximately 9:07 a.m. to 1:11 p.m., after which the meeting adjourned. No substantive decisions were made in open session.

• Approved motion to enter closed session for personnel discussions (7-0)

City Council

The council will hold public hearings on the MKT Wetlands project and a new electrical generation unit at the Landfill Gas Plant. Members are also reviewing development agreements for the Cherry Street Hotel and various zoning changes. Additionally, several scheduled public comments regarding city budget and equity are listed.

• Proposed MKT Wetlands project near Scott Boulevard Trailhead
• Development agreements for Cherry Street Hotel at 1005 Cherry Street
• Construction of an electrical generation unit at the Landfill Gas Plant
• Rezoning for outdoor recreation on Old Hawthorne Drive
• New parking structure construction at Fifth and Walnut Streets

The Council approved moving forward with the design and construction of a fourth electrical generation unit at the Landfill Gas Electric Generation Plant. It also approved the MKT Wetlands project and several other items, including a short-term rental enforcement delay. The Council tabled a parking agreement for the proposed Cherry Street Hotel to allow for more discussion and data.

• Approved design and construction of Unit #4 at the Landfill Gas Electric Generation Plant.
• Approved the MKT Wetlands project, including two wetland cells, boardwalk, and trails.
• Approved extending the administrative delay on short-term rental enforcement to January 31, 2022.
• Approved the Cherry Street Hotel final plat, design adjustment, and development agreement.
• Tabled the parking lease agreement with Cherry Street Hotel, LLC to the August 16, 2021 meeting.
• Approved compensation to retailers for redeemed refuse and recycling bag vouchers.
• Approved the consent agenda, including rezoning, conditional use permit, and various contracts.
• Set a public hearing for the FY 2022 Capital Improvement Project Plan.

City Council

The City Council will discuss the launch of a website redesign. The agenda also includes a motion for a closed meeting to address legal actions, real estate transactions, and personnel matters.

• Website Redesign Launch discussion
• Motion for closed meeting regarding legal actions or litigation
• Motion for closed meeting regarding real estate leasing, purchase, or sale
• Motion for closed meeting regarding personnel records or employee discipline

The City Council met and received a presentation on the launch of the redesigned city website. The council then voted unanimously to enter a closed meeting to discuss legal actions, real estate transactions, and personnel matters, as permitted by state law. No other substantive decisions were made during the open portion of the meeting.

• Received website redesign launch presentation (no vote)
• Approved motion to enter closed meeting for legal, real estate, and personnel discussions (7-0)

Finance Advisory and Audit Committee

The Finance Advisory and Audit Committee will review updates regarding the revenue forecast and the solid waste budget. The meeting also includes updates on a salary study and the Rubin Brown contracts audit.

• Revenue forecast update
• Solid waste budget update
• Rubin Brown contracts audit update
• Salary study update

The Finance Advisory and Audit Committee reviewed the Rubin Brown contracts audit and agreed to recommend that the City hire a dedicated contract manager to improve contract oversight and accountability. The committee also discussed the FY 2022 Solid Waste budget, agreeing that bonds were not advisable for the new landfill cell construction, and heard updates on revenue forecasts and a salary study. No formal votes were taken on these items; the only formal actions were approving the agenda and adjourning.

• Approved the meeting agenda unanimously.
• Adjourned the meeting unanimously.
• Agreed to recommend hiring a contract manager to oversee contract milestones and reporting.
• Agreed that bonds were not a good idea for financing the new landfill cell due to debt lasting longer than the cell's useful life.

Parks and Recreation Commission

The Parks and Recreation Commission will consider a rezoning request for Corporate Lake adjacent to Cosmo-Bethel Park. The meeting also includes an update on the park sales tax and reports regarding MKT wetlands and conservation agreements.

• Rezoning of Corporate Lake near Cosmo-Bethel Park
• Park Sales Tax update
• Election of officers
• Reports on MKT wetlands and Missouri Department of Conservation agreement

The Parks and Recreation Commission approved its agenda, June minutes, and monthly report, all by 6-0 votes. It re-elected Daniel Devine as Chair, Ted Farnen as Vice-Chair, and Miller as Secretary, each by 6-0. The Commission also passed a motion stating no adverse impact to Cosmo-Bethel Park from the proposed Corporate Lake rezoning, 6-0. No other substantive decisions were made; the meeting included informational updates on the CoMo Bike Co-op, Park Sales Tax ballot items, and capital projects.

• Approved agenda (6-0)
• Approved June minutes (6-0)
• Approved monthly report (6-0)
• Re-elected Daniel Devine as Chair (6-0)
• Re-elected Ted Farnen as Vice-Chair (6-0)
• Re-elected Miller as Secretary (6-0)
• Passed motion of no adverse impact to Cosmo-Bethel Park from Corporate Lake rezoning (6-0)

Columbia Police Chief's Vehicle Stop Committee

The Columbia Police Chief's Vehicle Stop Committee will review the vehicle stop policy under COVID restrictions. The committee is also scheduled to review a report and recommendations from an MU Research Group.

• Review of Vehicle Stop Policy under COVID Restrictions
• MU Research Group Report and Recommendations
• Approval of June 8, 2021 committee minutes

The committee discussed continuing the policy of only stopping vehicles for hazardous moving violations or investigative purposes, with Chief Jones expressing reluctance to initiate an extension on his own but open to a committee recommendation. Members also reviewed the MU research group's report on traffic stop data, with the Data Subcommittee to examine it further. No formal decisions were made beyond approving the agenda and minutes.

• Approved the agenda as submitted (6-0).
• Accepted the June 8, 2021 minutes as submitted (6-0).
• Discussed extending the vehicle stop policy under COVID restrictions; no action taken.
• Reviewed MU research group's report and recommendations; Data Subcommittee to follow up.
• Adjourned the meeting (6-0).

Growth Impact Study Working Group

The regular meeting of the Growth Impact Study Working Group scheduled for July 15, 2021, was cancelled due to no quorum. No business was discussed or decided.

Columbia Police Chief's Vehicle Stop Committee

This meeting of the Columbia Police Chief's Vehicle Stop Committee Data Subcommittee contains only procedural items. No specific new or old business topics are listed on the agenda.

• Approval of October 29, 2019, minutes

The Data Subcommittee of the Columbia Police Chief's Vehicle Stop Committee met and unanimously approved its agenda and the Oct. 29, 2019 minutes. Members agreed to use the meeting to review 2020 vehicle stop data, set subcommittee goals, and develop an agenda for the next meeting. They discussed reviewing incident-based data, officer evaluations, and a MU research report, and agreed to meet again on Aug. 10, 2021. The meeting adjourned unanimously.

• Approved the agenda unanimously.
• Approved the Oct. 29, 2019 minutes as submitted.
• Agreed to elect a chair when Pam arrived.
• Agreed to review 2020 vehicle stop data, set goals, and develop next meeting agenda.
• Agreed to meet on Aug. 10, 2021 for one and one-half hours.
• Adjourned the meeting unanimously.

Substance Use Prevention Advisory Commission

The meeting of the Substance Abuse Advisory Commission scheduled for July 14, 2021, was cancelled because a quorum was not reached. No business was conducted or decided during this session.

Citizens Police Review Board

The board will review a sergeant training presentation by Assistant Chief Gordon. Discussion topics include vehicle stop committee status, officer moonlighting policies, and police records system proposals.

• Sergeant Training Presentation by Assistant Chief Gordon
• Vehicle Stop Committee Status Update
• Police Ride Along Form Recommendation Regarding Social Media
• Officer time worked on and off duty (Moonlighting)
• Proposal regarding profile notes in police records system

The Citizens Police Review Board voted 5-2 to recommend amending a state ordinance (CCS HCS SS#2 SB26) to remove community service aides from its scope, and voted 4-2 (with one abstention) to recommend moving police officer appeals out of the board's jurisdiction. The board also approved the June 9, 2021 meeting minutes and agenda. Member Heather Heckman-McKenna announced her resignation.

• Approved agenda unanimously
• Approved June 9, 2021 draft minutes and transcript (5-0, 2 abstentions)
• Recommended ordinance amendment to remove community service aides (5-2)
• Recommended moving police officer appeals out of CPRB jurisdiction (4-2, 1 abstention)
• Moved public comment earlier in meeting (unanimous)

Broadband Business Planning Task Force

The Broadband Business Planning Task Force will review presentations from providers Mediacom and Bluebird. The agenda also includes discussions regarding mapping and COVID relief funding.

• Mediacom provider presentation
• Bluebird provider presentation
• Discussion of COVID relief funding and potential policy matters
• Review of mapping

The Broadband Business Planning Task Force heard presentations from Bluebird and Mediacom about their broadband infrastructure and plans to serve unserved and underserved areas. Members discussed whether to spend the $5,000 budgeted for mapping, considering doing it in-house with the city or outsourcing to the University of Missouri, but made no final decision. They also scheduled a future presentation on broadband adoption and discussed inviting AT&T again.

• Approved the agenda as submitted, unanimously.
• Approved the minutes of the June 9, 2021 meeting, unanimously.
• Discussed but did not decide on spending $5,000 for mapping; considered in-house vs. University of Missouri.
• Decided to schedule Sarah Low's presentation on broadband adoption for the September agenda.
• Agreed to explore a presentation on Broadband Improvement Districts, possibly with a local law firm.
• Adjourned the meeting at 8:01 p.m., unanimously.

Community Land Trust Organization Board

The July 14, 2021, Community Land Trust Organization Board meeting was cancelled due to a lack of quorum. No items were discussed or decided at this meeting.

Youth Advisory Council

The council will review June meeting minutes and discuss a trip to Jefferson City. Members will also work on setting priority areas for the City of Columbia Strategic Plan, including potential subcommittees and partnerships.

• Review of June meeting minutes
• Discussion regarding a Jefferson City trip
• Setting priority areas for the City Strategic Plan
• Potential partnership with the Disability Commission