Gilroy public meetings in 2024

City Council

The Gilroy City Council will meet to approve routine items on the consent calendar, including a pavement rehabilitation contract and utility easements. The body will also elect a Mayor Pro Tempore for 2025 and consider a flag flying application.

• Approval of FY24 pavement rehabilitation project contract ($4,361,339.19)
• Approval of utility easement agreement for sanitary sewer trunk line
• Acceptance of 2024 Municipal Election results
• Elect Mayor Pro Tempore for calendar year 2025
• Consideration of Commemorative Flag Flying Application for Progressive Pride Flag

Youth Commission

The Youth Commission will review and accept the Treasurer's report as of December 1, 2024, and discuss the FY2025 (July 2024–June 2025) work plan. Public comment will be heard on items not on the agenda.

• Treasurer's Report as of December 1, 2024 – review and possible acceptance
• Review of FY2025 Youth Commission Work Plan – comment and possible action

The Gilroy Youth Commission approved the minutes from its November 18, 2024 meeting. The commission also reviewed its FY2025 work plan, including upcoming events and a legislative research project on the Loma Prieta flower. No other substantive decisions were made.

• Approved November 18, 2024 meeting minutes (9-0-0)

Planning Commission

The Planning Commission will hold a public hearing regarding a three-year extension of the Glen Loma Ranch Development Agreement. The body will also review a checklist for EV charging stations at the Gilroy Community Library and a preliminary draft for zoning ordinance updates.

• Public hearing on the First Amendment to the Glen Loma Ranch Development Agreement to extend the term by three years
• Review of the MTC Complete Streets Checklist for proposed Electric Vehicle (EV) Charging Stations at the Gilroy Community Library
• Preliminary feedback on draft Planning Permits (Part 1) for the Zoning Ordinance Update

The Planning Commission unanimously recommended that the City Council approve a three-year extension of the Glen Loma Ranch Development Agreement and determined that no independent CEQA review is required beyond the existing EIR Addendum #2. The Commission also reviewed the MTC Complete Streets Checklist for the proposed EV charging stations at the Gilroy Community Library and provided preliminary feedback on the zoning ordinance update, with no changes made to either. All votes were 7-0.

• Recommended City Council approve 3-year extension of Glen Loma Ranch Development Agreement (7-0)
• Determined no independent CEQA review needed beyond EIR Addendum #2 (7-0)
• Approved consent agenda including November 7, 2024 meeting minutes (7-0)
• Reviewed MTC Complete Streets Checklist for EV charging stations; no changes required
• Provided feedback on preliminary draft zoning ordinance update; no changes made

Personnel Commission

The Personnel Commission is meeting to consider approving job descriptions for two supervisor roles and updating part-time hourly pay rates. The body will also review a recruitment and employment status report and the 2025 meeting schedule.

• Job description for Operations Services Supervisor - Wastewater (Utilities Department)
• Job description for Operation Services Supervisor - Streets, Stormwater & Drainage & Trees (Public Works Department)
• Update to part-time/hourly pay rates to comply with State of CA minimum wage effective January 1, 2025
• 2025 Meeting Schedule
• Recruitment & Employment Status Report

Parks and Recreation Commission

The Parks and Recreation Commission will discuss and possibly vote on adding a special event promoting environmental awareness to its current work plan. They will also consider approving the 2025 meeting schedule and review the FY24 and FY25 work plans.

• Proposed addition of a special event to promote environmental awareness to the current work plan
• Approval of the 2025 Parks & Recreation Commission meeting schedule
• Review of FY24 and FY25 Parks and Recreation Commission Work Plan

The Commission approved adding a proposed Earth Day celebration in April 2025, planned by AAUW and the Gilroy Garden Group, to their work plan. They also approved the October 15, 2024 minutes and the meeting agenda. The 2025 meeting schedule was tabled until March to allow new commissioners to be seated.

• Approved October 15, 2024 minutes (4-0)
• Approved meeting agenda (4-0)
• Approved adding Earth Day event to work plan (4-0)
• Tabled 2025 meeting schedule until March

City Council

The Gilroy City Council will consider awarding contracts for sidewalk and curb ramp construction projects and hiring a consultant for the Civic Center Master Plan. The Council will also review the FY24 year-end financial report and amend the FY25 budget.

• Award contract to Villalobos and Associates for FY25 Annual CDBG Sidewalk/Curb Ramp Project No. 25-PW-291 ($179,943.33)
• Award contract to Villalobos and Associates for FY25 Annual Citywide Curb Ramp Project No. 25-PW-290 ($409,515)
• Award contract to ELS Architecture and Urban Design for Civic Center Master Plan Consultant Services ($749,899)
• Receive preliminary Fiscal Year 2023-24 (FY24) Year-End Financial Report
• Adopt a resolution amending the FY25 budget to appropriate mid-cycle budgetary adjustments

Youth Commission

The Youth Commission will meet to review the Fiscal Year 2025 work plan. The meeting includes a presentation regarding a new Santa Clara Family Health Plan resource center in Gilroy.

• Presentation on Santa Clara Family Health Plan's new resource center in Gilroy
• Review and possible action on the FY2025 (July 1, 2024 - June 30, 2025) Youth Commission Work Plan
• Discussion of Youth Commission apparel

The Gilroy Youth Commission approved the October 14, 2024 meeting minutes with a 7-0-0 vote. The commission reviewed its FY2025 work plan, scheduling volunteer shifts for Tech Week/Days for Seniors and Breakfast with Santa, and discussed environmental policy ideas, including protecting the Loma Prieta Hoita flower. Committees were formed for the OpportuniTEEN Fair and environmental issues, and two commissioners volunteered to design T-shirts.

• Approved October 14, 2024 minutes (7-0-0)
• Scheduled Tech Week/Days for Seniors volunteer shifts
• Commissioners to support Breakfast with Santa on Dec 7
• Formed OpportuniTEEN Fair pre-planning committee (Gianna, Biruh, Alfred, Anna, Thanmay)
• Formed environmental issue committee (Karin, Jacob)
• Selected Loma Prieta Hoita protection as legislative issue
• Jacob and Thanmay volunteered for T-shirt design

Open Government Commission

The Open Government Commission will consider routine items on the consent calendar, including approval of the February 8, 2024 meeting minutes. Commissioners will review the existing training video for the Open Government Ordinance and the workplans for fiscal years 2024‑2025 and 2026‑2027. The commission will also address any vacancies and receive an update from the City Administrator.

• Approval of the February 8, 2024 regular meeting minutes (Consent Calendar)
• Discussion of the Open Government Ordinance old training video
• Review of the workplan for Fiscal Years 2024 and 2025
• Review of the workplan for Fiscal Years 2026 and 2027
• Consideration of commission vacancies

Library Commission

The Gilroy Library Commission will consider approving its 2025 meeting schedule and review its workplan for fiscal years 2024 and 2025. Commissioners will also discuss developing a mission statement and a potential promotional event. Library reports from the county and Gilroy branches are scheduled for review.

• Approval of 2025 Library Commission meeting schedule
• Review and comment on Library Commission workplan for FY 2024 and 2025
• Discussion on developing a mission statement for the Library Commission
• Discussion on hosting a potential promotional event
• Review of Santa Clara County Library report for Sept, Oct, Nov 2024

The Library Commission reviewed the workplan for FY 2024-2025, including updates on the Library Bond Improvement Project. The City Council added the project to the CIP and appropriated funds for the design phase, with a tentative schedule for community engagement, design, and construction. The Commission also approved the August 14, 2024 minutes and the meeting agenda, and discussed future items like a mission statement and the 2025 meeting schedule.

• Approved August 14, 2024 meeting minutes (3-0)
• Approved meeting agenda (3-0)
• Reviewed Library Commission workplan for FY 2024-2025
• Noted City Council added Library Bond Improvement Project to CIP and appropriated design phase funds
• Discussed developing a mission statement and potential meet and greet
• Discussed approval of 2025 Library Commission meeting schedule

Planning Commission

The Planning Commission will hold a public hearing on an Architectural and Site Review for a contractor's yard located at 230 and 260 Las Animas Avenue. Staff recommends approval and a CEQA exemption under Class 32. The commission will also consider approving the 2025 meeting schedule and minutes from September 19, 2024.

• Public hearing for Architectural and Site Review (AS 23-18) for a contractor's yard at 230 and 260 Las Animas Avenue
• Staff recommends CEQA exemption pursuant to State CEQA Guidelines Section 15332 (Class 32)
• Possible adoption of resolution approving the Architectural and Site Review permit
• Approval of the 2025 Planning Commission meeting schedule
• Approval of September 19, 2024 Planning Commission meeting minutes

The Gilroy City Council approved the final contract for the FY23 Citywide Pavement Rehabilitation Project with Teichert Construction in the amount of $5,977,011.86, and accepted the notice of completion. The council also approved the consent calendar items, including the Community Wildfire Protection Plan and a $36,757.25 amendment for the Data Center EIR, and denied two claims. No other substantive decisions were made.

• Approved final contract with Teichert Construction for $5,977,011.86 for FY23 Pavement Rehabilitation (7-0)
• Accepted Notice of Acceptance of Completion for FY23 Pavement Rehabilitation Project (7-0)
• Approved consent items 6.1, 6.2, 6.4, 6.5 including Community Wildfire Protection Plan and denial of two claims (7-0)
• Approved consent item 6.3, amendment to Circlepoint agreement for $36,757.25 for Data Center EIR (7-0)

City Council

The Gilroy City Council meeting includes public comments, presentations, and routine consent‑calendar actions. The most significant item is a closed‑session conference where negotiators will discuss price and terms for the sale or lease of the city‑owned 536‑acre Gilroy Gardens Theme Park at 3050 Hecker Pass Highway. The council will also adopt resolutions for FY2025 pedestrian/bicycle project funding and for reissuing multifamily housing bonds for an affordable housing project at 1520 Hecker Pass Highway. Additional items include approval of a revised sidewalk replacement program and a $500 award for public‑art designs.

• Adopt resolution allocating FY2025 Transportation Development Act Article 3 pedestrian/bicycle project funding (Consent Calendar 7.1)
• Approve technical reissuance of multifamily housing revenue bonds for affordable housing project at 1520 Hecker Pass Highway (Consent Calendar 7.2)
• Closed‑session conference to negotiate sale or lease of city‑owned 536 acres at Hecker Pass, including Gilroy Gardens Theme Park (Closed Session 15.1 & 15.2)
• Approve revised Annual Shared Cost Sidewalk Replacement Program (Project No. 800320) (Unfinished Business 10.1)
• Award $500 to each design in the “For the Love of Gilroy” public art campaign (Unfinished Business 10.2)

The Gilroy City Council approved a revised Annual Shared Cost Sidewalk Replacement Program and a services agreement with the Gilroy Sister Cities Association, both on 7-0 votes. The council also approved the For the Love of Gilroy public art design selections and intellectual property agreements at $500 each on a 5-2 vote, and adopted resolutions on transportation funding, multifamily housing bonds, and weed abatement liens. In closed session on property negotiations involving city-owned land at Hecker Pass and Gilroy Gardens, the council voted unanimously to stay in closed session with no reportable action.

• Approved consent calendar items 7.1-7.4, including transportation funding resolution and multifamily housing bond reissuance (7-0)
• Adopted resolution confirming weed and refuse abatement assessment liens (7-0)
• Approved revised Annual Shared Cost Sidewalk Replacement Program, PW Project No. 800320 (7-0)
• Approved For the Love of Gilroy public art designs and $500 intellectual property agreements (5-2; Bracco and Cline opposed)
• Approved services agreement with Gilroy Sister Cities Association (7-0)
• Closed session on Hecker Pass property and Gilroy Gardens negotiations: voted unanimously to stay in closed session, no reportable action

Personnel Commission

The Gilroy Personnel Commission will consider three new or revised positions: Utilities Operations Manager, Fire Marshal, and City Clerk. For each, staff will present a job description and proposed salary range, followed by public comment and a possible vote to approve the description, salary, and in the Fire Marshal case, a reclassification of an employee. The meeting also includes routine items such as approval of August minutes and a draft presentation to the City Council.

• Approve job description and salary range for Utilities Operations Manager
• Approve job description, salary range, and reclassification of Fire Marshal (Jonathan Crick)
• Approve revised salary range for City Clerk classification
• Approval of minutes from the August 26, 2024 meeting
• Review draft presentation for City Council scheduled for November 18, 2024

City Council

The City Council will receive a one-hour presentation from the California High Speed Rail Authority. The body is also considering the adoption of the 2024 Emergency Operations Plan and a budget amendment to reflect awarded grants.

• Approval of the 2024 City of Gilroy Emergency Operations Plan (EOP)
• Grant application to Santa Clara County Parks for the Miller Red Barn Fire Suppression Sprinklers Project
• Resolution to amend the adopted budget to reflect awarded grants
• High Speed Rail update presentation by the California High Speed Rail Authority
• Proclamation of October 24, 2024 as Arbor Day

The Gilroy City Council unanimously approved four consent calendar items, including the 2024 Emergency Operations Plan and a resolution on transportation board governance. The Council also adopted a resolution amending the budget to reflect awarded grants. Public comments addressed the Garlic Farm RV Park, landlocked property access, and election resolution discussions, but no actions were taken on these topics.

• Approved 2024 Emergency Operations Plan (Resolution No. 2024-49) (7-0)
• Approved Joint Resolution on South Santa Clara County Cities' representation on Santa Clara Valley Transportation Authority Board (Resolution No. 2024-50) (7-0)
• Authorized grant application to Santa Clara County Parks for Miller Red Barn Fire Suppression Sprinklers Project (Resolution No. 2024-51) (7-0)
• Adopted resolution amending adopted budget to reflect grant awards (Resolution No. 2024-52) (7-0)
• Approved October 7, 2024 Action Minutes (7-0)

Planning Commission

The Gilroy Planning Commission will hold a special meeting to consider a contractor's yard project and receive preliminary feedback on a draft update to the city's zoning ordinance. The meeting includes a public hearing and a closed session.

• Public hearing for Architectural and Site Review at 230 & 260 Las Animas Avenue
• Receive preliminary feedback on Zoning Ordinance Update: Preliminary Draft Planning Permits
• Planning Commission Annual Presentation to Council
• Closed Session regarding potential litigation exposure
• Approval of September 19, 2024 Planning Commission Meeting Minutes

Parks and Recreation Commission

The Parks and Recreation Commission will consider a motion to rank City parks for future pickleball courts and receive updates on the FY24 and FY25 work plan. The meeting also includes a public hearing on VTA Measure B projects.

• Ranking of parks for potential pickleball courts
• Public hearing on VTA Measure B Encouragement and Education projects
• Review of FY24 and FY25 Parks and Recreation Commission Work Plan
• Recreation Division Updates
• Status of City Parks

The Parks and Recreation Commission voted 4-0 to recommend that City Council focus on the top four ranked parks (Las Animas, Christmas Hill, Gilroy Sports, Christmas Hill Ranch) for potential pickleball courts, removing other sites from consideration. The recommendation also encourages the City to explore user agreements with Gilroy Unified School District and Gavilan College for public use of existing courts. The Commission approved minutes and agenda, and discussed the VTA Measure B program and work plan updates.

• Approved minutes for August 20 and September 17, 2024 (4-0)
• Approved agenda (4-0)
• Recommended top 4 parks for pickleball courts to City Council (4-0)
• Removed other 11 parks from pickleball consideration
• Encouraged user agreements with GUSD and Gavilan College for court access

Youth Commission

The Youth Commission is meeting to review and potentially approve the work plan for Fiscal Year 2025, covering the period from July 1, 2024, to June 30, 2025. The meeting includes a staff report from Recreation Manager Adam Henig.

• Discussion and possible adoption of the FY2025 Youth Commission Work Plan

The Youth Commission adopted its FY2025 work plan, which includes organizing the OpportuniTEEN Fair, participating in community events like Breakfast with Santa and Senior Tech Day, resubmitting a letter supporting a youth center, and researching an environmental issue to present to the City Council. The motion passed 8-0. The commission also approved the September 9, 2024 meeting minutes.

• Adopted FY2025 work plan (8-0)
• Approved September 9, 2024 minutes (8-0)

Downtown Committee

The Downtown Committee will hold its regular meeting on October 7, 2024. Items include approval of August’s meeting minutes, a discussion about the Gilroy Dispatch removing a plywood front, and a sub‑committee report on parklet requirements. The committee will also consider a continuation motion from the August meeting before adjourning.

• Approval of August’s regular meeting minutes
• Discussion of Gilroy Dispatch removing plywood front
• Continuation motion from August’s meeting
• Sub‑committee report on parklet requirements

The Downtown Committee voted to recommend that no additional parklets be allowed between 1st and 10th Streets, Railroad Street to Eigleberry Street, and to send this recommendation to City Council. The committee also approved sending only the City of Campbell's parklet requirements to City Council for consideration, after an amendment removed Palo Alto's requirements. The meeting minutes were approved with a correction to a speaker's name.

• Approved motion to recommend no additional parklets between 1st and 10th Streets, Railroad to Eigleberry (majority vote)
• Approved sending City of Campbell's parklet requirements to City Council (majority vote, after amendment)
• Amendment to send only Campbell's parklet requirements (not Palo Alto's) passed
• Approved meeting minutes with correction (speaker name changed from Tom Mozzone to Tom Miller)

Arts and Culture Commission

The Gilroy Arts and Culture Commission will review and vote on the proposed inscription for a bench plaque donated by the Baksa Family. Commissioners will also discuss whether to cancel the scheduled meeting on December 10, 2024. Additional items include a debrief of the "For the Love of Gilroy" program and routine approvals of minutes and agenda items.

• Approval of the Bench Plaque Inscription – Baksa Family
• Consideration of cancelling the December 10, 2024 meeting
• For the Love of Gilroy debrief (old business)
• Approval of minutes from the September 10, 2024 meeting
• Public comment on items not on the agenda

The Arts and Culture Commission approved the proposed bench plaque inscription from the Baksa Family and voted to cancel the December 10, 2024 regular meeting. The commission also discussed improvements for next year's For the Love of Gilroy event. No public comment was received.

• Approved bench plaque inscription from Baksa Family (4-0)
• Approved cancellation of December 10, 2024 regular meeting (4-0)
• Approved agenda (4-0)
• Approved minutes from September 10, 2024 meeting (4-0)

City Council

The Gilroy City Council will consider adding a library improvements project to the capital improvement program and appropriating $800,000 for its design. The council will also approve an addendum to the Glen Loma Ranch EIR and appropriate $7.2 million for a new fire station.

• Add Gilroy Library Improvements Project to FY25 Capital Improvement Program
• Appropriate $800,000 for library design phase
• Approve Glen Loma Ranch EIR Addendum #2
• Appropriate $7,200,000 for new Fire Station
• Authorize travel for Council members to League of California Cities Annual Conference

The Gilroy City Council unanimously approved several items, including adding the Gilroy Library Improvements Project to the CIP with $800,000 for design, creating an ad hoc committee for Gilroy Gardens lease negotiations, and authorizing travel to the League of California Cities conference. They also approved the Glen Loma Ranch EIR addendum, the Fourth Operating Memorandum, and budget amendments appropriating $7.2 million for a new fire station and $1,046,337 for traffic impact fee reimbursements. All votes were 7-0.

• Approved $800,000 for Gilroy Library Improvements design phase (7-0)
• Created ad hoc committee for Gilroy Gardens lease negotiations (7-0)
• Authorized travel to League of California Cities conference (7-0)
• Selected Council Member Tovar as voting delegate (7-0)
• Approved Glen Loma Ranch EIR Addendum #2 (7-0)
• Approved Fourth Operating Memorandum for Glen Loma Ranch (7-0)
• Appropriated $7.2M for new fire station and $1,046,337 for traffic impact fees (7-0)

Planning Commission

The Gilroy Planning Commission will hold a public hearing on a contractor's yard project and discuss preliminary draft sections of a zoning ordinance update. The meeting also includes the approval of prior meeting minutes.

• Approval of September 19, 2024 Planning Commission minutes
• Public hearing for Architectural and Site Review at 230 & 260 Las Animas Avenue
• Discussion of preliminary draft sections for Zoning Ordinance Update
• Planning Commission Annual Presentation to Council
• Planning Division Staff Approvals

Parks and Recreation Commission

The Parks and Recreation Commission will receive a presentation from the Public Works Director regarding grant fund applications. The discussion focuses on two specific transportation projects for the city.

• Presentation on grant applications for the Bicycle and Pedestrian Action Plan
• Presentation on grant applications for multi-modal improvements on Monterey Road

The Parks and Recreation Commission voted unanimously to support two Active Transportation Program (ATP) grant applications submitted to Caltrans in June 2024. The grants would fund a Bicycle and Pedestrian Action Plan and multi-modal improvements on Monterey Road, including bike lanes, sidewalks, and a HAWK signal at 9th Street. Award announcements are expected in November 2024 and January 2025.

• Approved motion to support ATP grant applications for Bicycle and Pedestrian Action Plan and Monterey Road improvements (5-0)

City Council

The City Council will discuss funding and contracts for a joint sewer project with Morgan Hill. Other agenda items include adjusting council salaries and renaming the Gilroy Golf Course facility.

• Budget amendment of $3,628,910 for the Joint Morgan Hill-Gilroy Trunk Line Repairs Project
• Cost Sharing Agreement with City of Morgan Hill for $1,814,455
• Contract award to HydroScience Engineers, Inc. for $673,348
• Ordinance to adjust future Mayor and City Council member salaries
• Application to rename Gilroy Golf Course facility as Ousley Park

The Gilroy City Council rejected a resolution calling for a legally valid 2024 general election, with a 4-2 vote (one absent). The council also approved a cost-sharing agreement with Morgan Hill for trunk line repairs, adopted an ordinance adjusting future council salaries, and approved several other routine items.

• Rejected resolution calling for legally valid 2024 election (4-2-1)
• Approved $1,814,455 cost-sharing agreement with Morgan Hill for trunk line repairs (6-1)
• Awarded $673,348 contract to HydroScience Engineers for trunk line design (6-1)
• Adopted ordinance adjusting future Mayor and Council Member salaries (5-1-1)
• Approved 2025 City Council meeting schedule (6-1)
• Adopted resolution to release unclaimed checks to General Fund (6-1)
• Renamed Gilroy Golf Course facility to Ousley Park (6-1)
• Adopted resolution reviewing Conflict of Interest Code (6-1)

Planning Commission

The Planning Commission will receive a staff report and provide preliminary feedback on draft sections of the Zoning Ordinance. The meeting also includes a review of the September 5, 2024 meeting minutes.

• Zoning Ordinance Update: Preliminary Draft Articles 1, 7, and 8

Arts and Culture Commission

The Commission will review and provide comments on the proposed StorQuest Express mural design. Members will also discuss banner production and the September 20th unveiling event for the 'For the Love of Gilroy' public art campaign.

• Review of StorQuest Express Mural Design
• Discussion of 'For the Love of Gilroy' banner production
• Planning for the September 20th unveiling event

City Council

The City Council will review two multi-year landscape maintenance contracts and a proposed ordinance to adjust future salaries for the mayor and council members. The body will also discuss increasing the number of allowed cardroom tables and receive a recreation needs assessment.

• Three-year contract for Community Facilities District Landscape Maintenance with Alpine Landscapes for $1,163,958
• Three-year contract for Citywide Landscape Services with Jensen Landscape Services, LLC for $3,378,990
• Public hearing to introduce an ordinance adjusting future mayor and city council member salaries
• Proposed amendment to Gilroy City Code to increase cardroom tables from 10 to 12
• Budget amendment of $28,927 for the Fiscal Year 2025 budget

The Gilroy City Council approved two landscape maintenance contracts totaling over $4.5 million, introduced an ordinance to adjust future mayor and council salaries, and amended the city code to allow more cardroom tables. All votes were recorded with specific tallies.

• Approved $1,163,958 three-year contract to Alpine Landscapes for CFD landscape maintenance (7-0)
• Approved $3,378,990 three-year contract to Jensen Landscape Services for citywide landscape services (6-1)
• Introduced ordinance adjusting future mayor and council member salaries (6-1)
• Approved amendment to increase cardroom tables from 10 to 12 (7-0)
• Agendized United Sovereign Americans resolution for September 16 discussion (4-3)

Youth Commission

The Gilroy Youth Commission will review and accept the Treasurer's report for September 1, 2024, and discuss and vote on the Fiscal Year 2025 work plan.

• Approval of August 26, 2024 minutes
• Treasurer's report for September 1, 2024
• Discussion and possible approval of FY2025 work plan

The Youth Commission approved the August 26, 2024 minutes and received the Treasurer's Report showing a balance of $1,068.83. After discussing ideas for the FY2025 work plan, the commission voted to table adoption until the next meeting. No other substantive decisions were made.

• Approved August 26, 2024 meeting minutes (9-0-2)
• Tabled FY2025 work plan adoption until October (9-0-2)

Planning Commission

The Gilroy Planning Commission will receive a staff report and give preliminary feedback on a draft update to the Zoning Ordinance. The meeting also includes presentations on two Active Transportation Planning Grant applications and the Commission's annual presentation to City Council. A consent agenda will approve the August 1, 2024 meeting minutes, and routine staff approvals will be noted.

• 7.1 Presentation on two Active Transportation Planning Grant applications for a Bicycle and Pedestrian Action Plan and multimodal improvements on Monterey Road
• 7.2 Planning Commission annual presentation to City Council
• 7.3 Zoning Ordinance Update Introduction – staff report received and preliminary feedback requested
• 5.1 Consent agenda to approve August 1, 2024 Planning Commission meeting minutes
• 8.1 Planning Division staff approvals

The Planning Commission unanimously approved the consent agenda, which included the August 1, 2024 meeting minutes. The Commission expressed support for two Active Transportation Program grant applications: one for a Bicycle and Pedestrian Action Plan and another for multi-modal improvements on Monterey Road. They also received a draft of their annual presentation to the City Council and provided feedback, with a second draft to be reviewed on October 3rd. The Commission received a staff report on the Zoning Ordinance update and provided preliminary feedback, with a study session scheduled for September 19th.

• Approved consent agenda including August 1, 2024 minutes (7-0)
• Supported Active Transportation grant applications for Bicycle and Pedestrian Action Plan and Monterey Road improvements
• Received and provided feedback on draft annual presentation to Council
• Received staff report and provided preliminary feedback on Zoning Ordinance update

Personnel Commission

The Personnel Commission is meeting to review and possibly approve the job descriptions and salary ranges for two new positions. The body will also receive a recruitment and employment status report.

• Possible approval of job description and salary range for Environmental Engineer
• Possible approval of job description and salary range for Utilities Business Manager
• Review of Recruitment and Employment Status Report
• Approval of April 22, 2024 meeting minutes

Youth Commission

The Gilroy Youth Commission will meet to elect a Chair, Vice Chair, and Treasurer for the 2024-2025 term and vote on proposed changes to the commission's bylaws. The meeting is scheduled for Monday, August 26, 2024, at 6:00 PM at the Gilroy Senior Center.

• Election of Chair, Vice Chair, and Treasurer for 2024-2025
• Approval of changes to Youth Commission Bylaws
• Orientation for 2024-25 Youth Commission members
• Regular meeting at Gilroy Senior Center
• Public comment period for agenda items

The Gilroy Youth Commission elected Alfred James as Chair, Maya Beyret as Vice Chair, and Emily Lai as Treasurer for the 2024-25 term, all by a 9-0-2 vote. The commission also adopted proposed changes to its bylaws, which were previously approved in May 2024, with the same vote tally. The meeting included an orientation presentation and a public comment from AAUW about collaboration on environmental issues.

• Elected Alfred James as Chair (9-0-2)
• Elected Maya Beyret as Vice Chair (9-0-2)
• Elected Emily Lai as Treasurer (9-0-2)
• Adopted changes to Youth Commission Bylaws (9-0-2)
• Approved May 13, 2024 meeting minutes (9-0-2)

Parks and Recreation Commission

The Gilroy Parks and Recreation Commission will consider a request to rename the Gilroy Golf Course area as Ousley Park. Commissioners will also review a potential lease of the Las Animas Recreation Building to the Gilroy Fellowship of Alcoholics Anonymous. Additional agenda items include scoring for potential pickleball court sites and a review of the FY24 and FY25 work plan.

• Golf Course park naming request to rename as Ousley Park
• Potential lease of Las Animas Recreation Building to Gilroy Fellowship of Alcoholics Anonymous
• Pickleball court site evaluation scoring collection
• Review of FY24 and FY25 Parks and Recreation Commission Work Plan

The Parks and Recreation Commission unanimously approved a request to rename the Gilroy Golf Course area as Ousley Park, with a recommendation to City Council. They also unanimously approved a recommendation to lease the Las Animas Veterans Park Recreation Room to the Gilroy Fellowship of Alcoholics Anonymous. The commission discussed the pickleball court site evaluation and Storywalk project, with all members supporting Christmas Hill Park for the Storywalk.

• Approved renaming Gilroy Golf Course area to Ousley Park (5-0)
• Approved recommendation to lease Las Animas Veterans Park Recreation Room to Gilroy Fellowship of Alcoholics Anonymous (5-0)
• Approved minutes of May 21, 2024 (5-0)
• Approved agenda (5-0)

City Council

The City Council will discuss awarding a contract for solar EV chargers and updating ordinances for food trucks and special events. The body will also consider appointments for the Youth Commission and a time extension for a townhome development on Royal Way.

• Contract for Paired Power in the amount of $172,903 for two PairTree Solar EV Chargers
• Time extension for a 45 unit townhome development on Royal Way (File Number TM 21-04)
• Proposed updates to the Food Truck Ordinance, including permit fees and permitted zones
• Proposed revisions to the Special Event Permit Process regarding fees and road closure policy
• Selection and appointment of Youth Commission members

The Gilroy City Council approved a consent calendar including minutes, a subdivision time extension, a cash report, and a sidewalk project completion. It awarded a $172,903 contract to Paired Power for two solar EV chargers and adopted a budget amendment. The council also appointed five youth to the Youth Commission. No other substantive decisions were made; items on special events and food trucks were only discussed.

• Approved consent calendar items 6.1-6.4 (7-0)
• Awarded $172,903 contract to Paired Power for solar EV chargers (7-0)
• Adopted Resolution No. 2024-40 amending FY2025 budget (7-0)
• Appointed Alfred James to Youth Commission (1-year term)
• Appointed Anna Nguyen, Karin Sandoval Rodriguez, Jacob Ortega, Sofia Romero to Youth Commission (2-year terms)

Library Commission

The Gilroy Library Commission reviewed its FY 2024‑2025 workplan and a conceptual plan for library facility upgrades using unspent bond funds. Commissioners unanimously voted to recommend that the City Council include the $5.4 million library improvement project in the City’s Capital Improvement Program. The meeting also approved prior minutes and agenda items and received reports from county and city library staff.

• Approval of May 8, 2024 meeting minutes
• Approval of the August 14, 2024 agenda
• Review and comment on Library Commission workplan for FY 2024‑2025
• Review of conceptual library improvement plan and recommendation to use $5.4 M unspent bond proceeds
• County and Gilroy library reports on programs and services

Downtown Committee

The Gilroy Downtown Committee will hold a regular meeting to discuss replacing missing members and receive a sub-committee report on parklet requirements. The agenda includes procedural items such as approving past meeting minutes and public comment, with no substantive decisions scheduled.

The Downtown Committee approved the previous meeting's minutes and discussed parklet best practices, with recommendations for city-created guidelines and business-funded construction. A new sub-committee was formed to research design requirements and fees, with members R. Armendariz, D. Mitchell, and F. Tovar to report back in October. A motion to add an at-large member to the sub-committee failed. No other substantive decisions were made.

• Approved minutes of previous meeting (motion by M. Blankley, second by C. Marques)
• Formed new sub-committee to research parklet design requirements and fees (R. Armendariz, D. Mitchell, F. Tovar)
• Motion to add at-large member to sub-committee failed

Arts and Culture Commission

The Arts and Culture Commission is meeting to discuss the production and revision of banners for the 'For the Love of Gilroy' campaign. The body will also plan for an unveiling event scheduled for September 20th.

• Review of banner revision and production for the 'For the Love of Gilroy' Public Art Campaign
• Planning for the September 20th unveiling event
• Approval of July 2, 2024 Special Meeting minutes

The commission approved the revised design by Alfredo Yuriar for the 14th flag in the For the Love of Gilroy banner campaign, consistent with City Council action. They also directed that the United Against Hate group may table at the September 20th unveiling event. The subcommittee will meet more frequently to complete event planning.

• Approved revised banner design by Alfredo Yuriar as 14th flag
• Directed that United Against Hate group may table at unveiling event
• Approved agenda (5-0)
• Approved July 2, 2024 special meeting minutes (5-0)

Planning Commission

The Planning Commission voted 6-0 to recommend that the City Council adopt a resolution approving the Transportation Development Act Article 3 grant funding request for Fiscal Year 2025. The commission also received a training on complete streets and heard updates on upcoming projects, including the RenFu Villa development and a zoning code update. No other substantive decisions were made.

• Recommended City Council adopt resolution for TDA Article 3 grant (6-0)
• Approved consent agenda including July 11, 2024 minutes (6-0)

City Council

The City Council will review the purchase of three Ford F750 trucks and discuss adjustments to a public safety tax measure for the November 5, 2024 election. The body will also consider updates to the city's position control list and rules for public speakers.

• Purchase of three Public Works vehicles from PB Loader Corporation for $776,679 plus a $23,300 contingency
• Acceptance of a $110,318.49 CHP Cannabis Tax Fund Grant for DUI enforcement
• Adjustment to the ballot question for the Public Safety Transactions and Use Tax measure
• Adoption of the 2023 Santa Clara County Multijurisdictional Hazard Mitigation Plan
• Approval of completion for the FY24 Annual Citywide Curb Ramp Project No. 24-PW-286

The Gilroy City Council approved a minor adjustment to the ballot question for the Public Safety Transactions and Use Tax measure, which will appear on the November 5, 2024 special election ballot. The council also approved the purchase of three Public Works vehicles for $799,979, adopted the updated position control list, and approved several consent calendar items including a $110,318.49 grant for DUI enforcement. In closed session, the council voted 4-3 to instruct legal counsel to defend litigation related to the 315 Las Animas housing project.

• Approved amended ballot question for Public Safety Transactions and Use Tax (6-1)
• Approved purchase of three Public Works vehicles for $799,979 (7-0)
• Adopted updated Mid-Cycle Position Control List (7-0)
• Approved consent calendar items 6.1-6.7 including grant acceptance and hazard mitigation plan (7-0)
• Approved resolution authorizing VMT/GHG reduction program agreements (7-0)
• Voted to instruct legal counsel to defend litigation on 315 Las Animas project (4-3)

Planning Commission

The Planning Commission will conduct a regular meeting including the approval of previous meeting minutes. The agenda includes a presentation regarding local and state law concepts for commissioner training.

• Approval of June 6, 2024 Planning Commission Meeting Minutes
• Planning Commissioner Training: overview of major local and state law concepts

The Planning Commission approved the minutes from the June 6, 2024 meeting. The commission also received a training presentation from the Assistant City Attorney regarding local and state law concepts governing city planning and development.

• Approved June 6, 2024 meeting minutes (6-0)

Arts and Culture Commission

The Commission will review artist submittals and event logistics for the For the Love of Gilroy public art campaign. Members will also consider canceling the regular meeting scheduled for July 9, 2024.

• Review of artist submittals for the 'For the Love of Gilroy' Public Art Campaign
• Logistics and event planning for 'For the Love of Gilroy'
• Consideration of canceling the July 9, 2024 regular meeting

The Arts and Culture Commission unanimously approved a recommendation for the award order and ineligible designs for the 'For the Love of Gilroy' public art campaign, which will be forwarded to the City Council on August 5. The Commission also voted to cancel its regular meeting scheduled for July 9, 2024, because the agenda items were addressed during this special meeting.

• Approved agenda (unanimous)
• Approved June 11, 2024 minutes (unanimous)
• Approved recommendation of award order and ineligible designs for 'For the Love of Gilroy' public art campaign to City Council (unanimous)
• Cancelled July 9, 2024 regular meeting (unanimous)

Parks and Recreation Commission

The Commission will review the FY24 and FY25 Parks and Recreation Commission Work Plan through reports from staff. The meeting also includes a presentation regarding the Miller Red Barn Association.

• Presentation: The Miller Red Barn Association (Part II)
• Review of FY24 and FY25 Parks and Recreation Commission Work Plan
• Recreation Division Updates
• Status of City Parks

The Commission approved the May 21 minutes and agenda. Commissioners began scoring 15 potential pickleball court locations, with results due by August 20. The group agreed to draft a letter to the City Council supporting the economic benefits of the Miller Red Barn.

• Approved May 21, 2024 minutes (5-0)
• Approved meeting agenda (5-0)
• Distributed pickleball court scoring forms for 15 sites
• Agreed to draft supportive letter to City Council for Red Barn

City Council

The City Council will discuss a resolution to submit a 0.25% dedicated public safety special transactions and use tax to voters on November 5, 2024. Other items include a contract for traffic signal and streetlight maintenance and a report on the Psychiatric Emergency Response Team program.

• Proposal of a 0.25% dedicated public safety special transactions and use tax for the November 5, 2024 election
• Three-year contract with Cal-West Lighting & Signal Maintenance, Inc. not to exceed $1,064,272
• Resolution setting the 2024 Fireworks Service Fee
• Third amendment to agreement with City of Morgan Hill for stormwater and environmental services
• Presentation on Elevate Gilroy Through the Arts Grant Program interim report

The City Council voted to place a 0.25% dedicated public safety special transactions and use tax measure on the November 5, 2024, ballot. Additionally, the Council approved a three-year maintenance contract for traffic signals and streetlights and set the 2024 fireworks service fees.

• Approved 0.25% public safety tax ballot measure (6-1)
• Awarded $1,064,272 traffic/streetlight maintenance contract (7-0)
• Adopted 2024 fireworks service fee resolution (7-0)
• Approved third amendment for stormwater/environmental staff services (7-0)
• Approved June 3, 2024, meeting minutes (7-0)
• Denied claim of Maria Garcia (7-0)

Arts and Culture Commission

The Commission will discuss planning for the For the Love of Gilroy Public Art Campaign. Commissioners and sub-committees are also scheduled to provide updates on progress regarding workplan items.

• For the Love of Gilroy Public Art Campaign discussion and planning
• Workplan update on plans and progress

The Commission approved the April 9, 2024 meeting minutes and the current agenda. Members discussed the 'For the Love of Gilroy' public art campaign and researched ways to introduce art into local schools. Staff announced the resignation of Commissioner Sandra Ramirez.

• Approved April 9, 2024 meeting minutes (5-0)
• Approved meeting agenda (5-0)

Planning Commission

The Planning Commission will review the Miller Red Barn project and conduct training on local and state planning laws. The agenda also includes a review of the May 2, 2024, meeting minutes.

• Miller Red Barn project discussion
• Planning Commissioner Training regarding local and state law concepts

The Planning Commission approved the minutes from their May 2, 2024, meeting. The commission also received training from the City Attorney regarding planning laws and meeting procedures, and reviewed an informational report on a new drive-through coffee shop.

• Approved May 2, 2024 meeting minutes (7-0)

South County Regional Wastewater Authority (SCRWA)

The South County Regional Wastewater Authority Board of Directors will meet to elect its Chairperson, Vice Chairperson, and Secretary for fiscal year 2024-25. The board will also review a contract recommendation for the purchase of septage receiving station equipment.

• Selection of SCRWA Chairperson, Vice Chairperson, and Secretary for Fiscal Year 2024-25
• Contract Recommendation for Purchase of Septage Receiving Station Equipment
• Cash and Investment Report as of March 31, 2024
• Plant, Expense, and Septage Reports for March and April 2024
• Engineering Projects Report for June 2024

City Council

The City Council will consider several administrative actions including a workers' compensation contract and tax rates for library project bonds. The agenda also includes a memorandum of understanding regarding the Santa Clara County Food Recovery Program.

• Agreement with Innovative Claims Solutions, Inc. for up to $517,668
• Resolution setting the tax rate for the Gilroy Community Library Project bonds
• Memorandum of Understanding for the Santa Clara County Food Recovery Program
• Ordinance amending City Code Chapter 30 (Zoning) regarding the 2023-2031 Housing Element
• Resolution for Fiscal Year 2024-25 Road Rehabilitation Projects

The Gilroy City Council approved a workers compensation claims administration agreement with Innovative Claims Solutions, Inc., starting at $197,935 for two years with extension options totaling up to $517,668. The council also approved the rest of its consent calendar, including the FY 2024-25 appropriation limit, a business license tax administration amendment, road rehabilitation projects, denial of a claim, and a zoning ordinance tied to the Housing Element. It set the FY 2024-25 tax rate for the library project bonds and joined a countywide food recovery program. The council then met in closed session on existing litigation and the city administrator's performance evaluation, reporting no action afterward.

• Approved workers comp claims administration agreement with Innovative Claims Solutions, Inc., $197,935 for July 1, 2024–June 30, 2026, with options up to $517,668 total (7-0)
• Approved consent items 6.1, 6.2, 6.5, and 6.6, including FY 2024-25 appropriation limit and zoning ordinance (6-1, Tovar absent)
• Approved consent items 6.3 and 6.4, including HdL Companies business license tax amendment and SB 1 road rehabilitation projects (7-0)
• Adopted resolution setting FY 2024-25 tax rate for Gilroy Community Library Project bonds (7-0)
• Approved memorandum of understanding for Santa Clara County Food Recovery Program for SB 1383 compliance (7-0)
• Voted to enter closed session on existing litigation and city administrator performance evaluation (7-0)

Parks and Recreation Commission

The Parks and Recreation Commission will review the completion of the San Ysidro lighting and picnic area improvements project. The commission will also discuss which locations to evaluate for potential new pickleball courts and review its work plan for fiscal years 2024 and 2025.

• Notice of completion for San Ysidro Lighting/Picnic Area Improvements Project
• Direction on sites for evaluating potential pickleball courts
• Review of FY24 and FY25 Parks and Recreation Commission Work Plan
• Updates on the Recreation Division and status of city parks

The Gilroy Parks and Recreation Commission approved the April 16, 2024 minutes and agenda, and received a notice of completion for the San Ysidro Lighting/Picnic Area Improvements Project. Commissioners also reviewed the work plan and removed five locations from the list of potential pickleball court sites, leaving 15 parks for evaluation.

• Approved April 16, 2024 meeting minutes (4-0)
• Approved meeting agenda (4-0)
• Received Notice of Acceptance of Completion for San Ysidro Lighting/Picnic Area Improvements Project No. 23-PW-281
• Removed five parks from the potential pickleball court sites list (Butcher Park, Gateway Park, Rainbow Park, Renz Park, and Village Green Park), leaving 15 locations

City Council

The City Council will discuss zoning text amendments related to the Gilroy 2023-2031 Housing Element. The agenda also includes the appointment of an interim director for the Fire Department and a budget report for police grants. Additionally, the council will consider an appeal regarding a development application at 315 Las Animas Avenue.

• Zoning amendments for the 2023-2031 Housing Element
• Appointment of Scot Smithee as Interim Fire Department Director
• $45,314 contract amendment for Sharks Ice Gilroy street improvements
• Appeal regarding application completeness at 315 Las Animas Avenue
• Police Grants Fund budget report and appropriation amendment

The City Council appointed Scot Smithee as the Interim Senior Executive Team Director for the Gilroy Fire Department. The council also introduced zoning amendments for the 2023-2031 Housing Element and called for a general municipal election on November 5, 2024.

• Appointed Scot Smithee as Interim Senior Executive Team Director for Fire Department (4-3)
• Approved employment agreement for Scot Smithee (5-2)
• Called for General Municipal Election on November 5, 2024 (7-0)
• Introduced zoning amendments for 2023-2031 Housing Element (7-0)
• Denied appeal regarding incomplete application for 315 Las Animas Avenue (4-2-1)
• Approved $45,314 contract amendment for Sharks Ice Gilroy street improvements (7-0)
• Amended FY24 and FY25 appropriations for Police Grants Fund (7-0)
• Authorized execution of Countywide AB 939 and Household Hazardous Waste agreements (7-0)

Downtown Committee

The Downtown Committee will review and provide final approval for parklet requirement recommendations to be submitted to Community Development. The committee will also discuss its purpose and future meeting dates.

• Final approval of parklet requirement recommendations
• Approval of April's regular meeting minutes
• Discussion regarding committee purpose and upcoming meeting dates

The committee did not approve recommendations for parklet requirements. A subcommittee led by Co-chair Tovar was formed to review the matter, and staff will evaluate current parklets for code violations.

• Approved April regular meeting minutes
• Deferred approval of parklet requirements recommendations
• Formed parklet subcommittee led by Co-chair Tovar

City Council

The City Council will hold a study session regarding Gilroy Gardens. The agenda includes an annual presentation from the organization’s board and staff, as well as a report on annual lease payments.

• Annual presentation from Gilroy Gardens Board of Directors and Staff
• Report on the Gilroy Gardens Annual Lease Payments

The Gilroy City Council held a special study session to review updates from Gilroy Gardens and a report on annual lease payments. No votes were taken and no decisions were made during the meeting. The session included public comments from residents regarding the park.

• Study session on Gilroy Gardens updates held (no vote)
• Report on Gilroy Gardens lease payments presented (no vote)

Youth Commission

The Youth Commission will consider changing its August 2024 meeting date and reviewing proposed changes to the commission's bylaws. The body will also review the end-of-year presentation for the City Council and the Fiscal Year 2024 and 2025 work plans.

• Proposed change of August meeting date from August 12, 2024 to August 26, 2024
• Proposed changes to the Youth Commission Bylaws
• Review of End of Year Presentation to City Council
• Review of FY2024 and FY25 Youth Commission Work Plan

The Youth Commission approved recommended changes to its bylaws and rescheduled the August meeting. The commission also reviewed its end-of-year presentation to the City Council and its current work plan.

• Approved April 8, 2024 meeting minutes (10-0-1)
• Approved changing August meeting date from August 12 to August 26, 2024 (11-0-0)
• Approved recommended changes to Youth Commission Bylaws (11-0-0)

Library Commission

The Library Commission will meet to review and update the commission's workplan for fiscal years 2024 and 2025. The meeting also includes receiving reports regarding the Santa Clara County Library and the Gilroy Library.

• Review, comment, and update goals for the Library Commission Workplan for Fiscal Years 2024 and 2025
• Receive and comment on Santa Clara County Library report for April and May 2024
• Receive and comment on Gilroy Library report
• Presentation from Mayor Blankley

The Commission approved the March 13, 2024 minutes and the meeting agenda. Members reviewed the FY 2024-2025 workplan and received reports from the County and Gilroy libraries. The Commission added a permanent 'Library Staff Recognition' item to future agendas.

• Approved March 13, 2024 minutes (3-0)
• Approved meeting agenda (3-0)
• Added 'Library Staff Recognition' as a new permanent agenda item

City Council

The City Council will consider approving the 2024-25 Community Development Block Grant funding allocations and annual action plan. The agenda also includes a presentation on preliminary design renderings for the proposed Gilroy Ice Center. Additionally, the council will review updates to the sidewalk replacement program.

• Public hearing for CDBG Program Year 2024-25 funding allocations
• Presentation of preliminary design renderings for the proposed Gilroy Ice Center
• Review of updates to the Annual Shared Cost Sidewalk Replacement Program
• Discussion regarding Downtown Committee recommendations on code enforcement
• Resolution for a CalPERS waiting period exception in Public Works

The City Council approved the Community Development Block Grant (CDBG) funding allocations and Annual Action Plan for 2024-25. The Council also approved several infrastructure project completions and a personnel exception for the Public Works Department.

• Approved CDBG funding allocations and Annual Action Plan for Program Year 2024-25 (6-0-1)
• Approved Notice of Acceptance of Completion for FY24 CDBG Curb Ramp Project Phase 2 (7-0)
• Approved Notice of Acceptance of Completion for San Ysidro Lighting/Picnic Area Improvements Project (7-0)
• Approved transfer of interest income from Museum Vase Endowment Trust to Gilroy Museum Fund (7-0)
• Approved exception to CalPERS 180-day waiting period for Ogarita Carranza to serve in Public Works (7-0)
• Approved Action Minutes from April 8 and April 15, 2024 meetings (7-0)
• Accepted Annual Military Equipment Use Report 2024 (7-0)

Planning Commission

The Planning Commission will consider a tentative map to subdivide approximately 41.4 acres for the Glen Loma Ranch Specific Plan. Additionally, the commission will review proposed zoning text amendments intended to implement programs from the Gilroy 2023-2031 Housing Element.

• Tentative Map application (TM 20-05) to subdivide approximately 41.4 acres for Canyon Creek, Rocky Knoll and Malvasia II neighborhoods
• Zoning Amendment Z 24-001 to amend Gilroy City Code Chapter 30, Article XI regarding the 2023-2031 Housing Element

The Gilroy Planning Commission voted 6-0 to recommend that the City Council find the Canyon Creek, Rocky Knoll and Malvasia II tentative map exempt from further environmental review under CEQA Guidelines section 15182. A separate motion to recommend that the City Council approve Tentative Map TM 20-05 failed 3-3, with Commissioners Elle, Leongardt and Vice Chair Kushner opposed. The Commission also voted 6-0 to recommend that the City Council find Zoning Amendment Z 24-0001 exempt from CEQA review and 6-0 to recommend adoption of the ordinance amending the Gilroy City Code residential use tables to conform with the 2023-2031 Housing Element. Earlier, the Commission voted 4-2 to deny the applicant's request to continue the tentative map application.

• Approved April 4, 2024 Planning Commission meeting minutes on consent (6-0)
• Denied applicant's request to continue Tentative Map TM 20-05 (4-2)
• Recommended City Council find TM 20-05 exempt from further CEQA review under section 15182 (6-0)
• Motion to recommend City Council approve Tentative Map TM 20-05 failed (3-3)
• Recommended City Council find Zoning Amendment Z 24-0001 exempt from CEQA review under section 15061(b)(3) (6-0)
• Recommended City Council adopt ordinance approving Zoning Amendment Z 24-0001, amending Gilroy City Code Chapter 30 residential use tables (6-0)

City Council

The meeting consists of a State of the City address by Mayor Marie Blankley. This is an information item and no Council consideration or action will be taken.

• State of the City Address by Mayor Marie Blankley

Personnel Commission

The Gilroy Personnel Commission will consider updates to the Environmental Programs Manager job description. The commission will also discuss establishing a new role and salary range for a Senior Hazardous Materials Inspector. Additionally, they may approve the reclassification of Isaias Lona.

• Updates to the Environmental Programs Manager job description
• Establishment of Senior Hazardous Materials Inspector job description and salary range
• Reclassification of Hazardous Materials Inspector II Isaias Lona
• Recruitment and employment status report

The Personnel Commission recommended the creation of a Senior Hazardous Materials Inspector position and the reclassification of Isaias Lona into that role. The commission also recommended updates to the Environmental Programs Manager job description to include supervisory duties.

• Approved March 25, 2024 meeting minutes (4-0)
• Recommended updated Environmental Programs Manager job description to include supervising and managing personnel (4-0)
• Recommended establishment of Senior Hazardous Materials Inspector job description and salary range (4-0)
• Recommended reclassification of Isaias Lona to Senior Hazardous Materials Inspector (4-0)

Parks and Recreation Commission

The Parks and Recreation Commission will discuss scoring priorities for potential pickleball court locations. The meeting also includes a review of the FY24 and FY25 Commission Work Plan.

• Discussion of individual criteria scoring priorities for potential pickleball court locations
• Review of the FY24 and FY25 Parks and Recreation Commission Work Plan
• Presentation on Gilroy Moves by Michelle Wexler
• Presentation on Story Walk by Cassandra Wong

The Commission approved the March 19 meeting minutes and the current agenda. Members discussed scoring criteria for potential pickleball court locations and received a presentation on a proposed StoryWalk collaboration with the library.

• Approved March 19, 2024 minutes (5-0)
• Approved meeting agenda (5-0)

City Council

The City Council will consider a contract for citywide pavement rehabilitation and a resolution regarding the weed abatement program. The meeting also includes an update on the Emergency Operations Plan.

• Contract award to McKim Corporation for FY24 Citywide Pavement Rehabilitation Project No. 24-PW-288 ($3,899,534.55)
• Approval of project contingency for pavement rehabilitation ($583,061.45)
• Public hearing regarding the Weed Abatement Program and Fire Chief authorization
• Emergency Operations Plan update

The City Council approved a contract for citywide road repairs and authorized the Fire Chief to abate weed and refuse nuisances. The Council also voted to deny four separate claims.

• Awarded $3,899,534.55 contract to McKim Corporation for FY24 Citywide Pavement Rehabilitation Project No. 24-PW-288, with a total project expenditure of $4,482,596.00 (6-0-1)
• Adopted Resolution No. 2024-19 authorizing the Fire Chief to abate nuisances from weeds and refuse (6-0-1)
• Denied claims of Matthew Moyles, Jasmine Garcia OBO Nehemiah Rodrigues, Jasmine Garcia OBO Malachi Rodrigues, and Sharon Boadman (6-0-1)

Downtown Committee

The committee will review previous meeting minutes and receive a report from the code enforcement sub-committee. Members may also review parklet recommendations if time permits.

• Approval of January 9 and March 12, 2024 meeting minutes
• Code enforcement sub-committee report
• Review of parklet recommendations

The Downtown Committee approved the minutes of its January 9, 2024 and March 12, 2024 regular meetings. A code enforcement sub-committee report was given; its recommendations will be presented at the May 6 Council meeting, and members discussed whether the PBID could fund additional code enforcement officers. Review of parklet recommendations was moved to the May meeting.

• Approved January 9, 2024 and March 12, 2024 regular meeting minutes
• Code enforcement sub-committee recommendations to be presented at May 6 Council meeting
• Parklet recommendation review moved to May meeting

Arts and Culture Commission

The Arts and Culture Commission will consider a recommendation to transfer interest income from the Gilroy Museum Endowment Trust to the Museum Donations Fund. The meeting also includes discussion on the For the Love of Gilroy Public Art Campaign and updates on workplan progress.

• Transfer of $743.39 in interest from the Gilroy Museum Endowment Trust to the Museum Donations Fund
• For the Love of Gilroy Public Art Campaign planning
• Workplan progress updates

The Arts and Culture Commission approved a recommendation to City Council to transfer accumulated interest from the Museum Endowment Trust to the Museum Donations Fund. The Commission also reviewed edits for the For the Love of Gilroy Public Art Campaign's Call For Artists document.

• Approved recommendation to City Council to transfer $743.39 from Museum Endowment Trust to Museum Donations Fund (4-0)
• Approved February 13, 2024 meeting minutes (4-0)
• Approved meeting agenda (4-0)

City Council

The City Council will consider a potential public safety sales tax ballot measure for the November 2024 election. Additional items include adjusting campaign expenditure ceilings, updating official compensation, and reviewing CDBG funding allocations.

• Adjustment of voluntary campaign expenditure ceiling from $59,250 to $60,078
• Direction on future Mayor and City Council Member salaries under SB 329
• CDBG Program Year 2024-25 funding allocations report
• Potential public safety sales tax ballot measure for November 5, 2024 election
• Real property negotiations regarding 536 acres at Hecker Pass including Gilroy Gardens

The City Council directed staff to prepare a Public Safety Sales Tax Ballot Measure for the November 5, 2024 election. The Council also adjusted campaign expenditure ceilings for the 2024 General Municipal Election and requested an ordinance to update Council salaries.

• Directed staff to develop a Public Safety Sales Tax Ballot Measure for July 29, 2024 review
• Approved paying half of candidate statement costs for 2024 General Municipal Election (7-0)
• Adjusted voluntary campaign expenditure ceiling from $59,250 to $60,078 (7-0)
• Directed staff to return with an Ordinance updating Council salaries (7-0)
• Approved March 18, 2024 City Council Regular Meeting action minutes (7-0)
• Denied resolution recognizing April 2024 as Arts, Culture and Creativity Month (5-2)

Youth Commission

The Youth Commission will discuss ideas for an end-of-year presentation to the City Council. The meeting also includes a review of the Fiscal Year 2024 Work Plan, a debrief of the OpportuniTEEN Fair, and a review of the Treasurer's report.

• Discussion of End of Year Presentation to City Council
• Review of FY2024 Youth Commission Work Plan and OpportuniTEEN Fair event
• Review and acceptance of Treasurer's reports as of April 5, 2024

The Commission approved the minutes from February 12 and March 11, 2024. Members discussed the content of an upcoming end-of-year presentation to City Council and debriefed the OpportuniTEEN Fair event.

• Approved March 11, 2024 minutes (8-0-3)
• Approved February 12, 2024 minutes (7-0-4)

Planning Commission

The Planning Commission met to review meeting minutes and staff approvals. A public hearing for a tentative map application to subdivide approximately 41.4 acres in the Glen Loma Ranch Specific Plan was continued to May 2, 2024, at the applicant's request.

• Continuation of Tentative Map application (TM 20-05) for Canyon Creek, Rocky Knoll and Malvasia II neighborhoods
• Approval of March 14, 2024, meeting minutes

The Planning Commission approved the March 14 meeting minutes. At the applicant's request, the commission voted to continue the tentative map application for the Glen Loma Ranch Specific Plan neighborhoods to the May meeting.

• Approved March 14, 2024 meeting minutes (7-0)
• Continued Tentative Map application TM 20-05 for Glen Loma Ranch to May 2, 2024 (7-0)

South County Regional Wastewater Authority (SCRWA)

The South County Regional Wastewater Authority Board of Directors will consider amending the existing Sewer Use Ordinance to include U.S. EPA regulations. The meeting also includes a proposed update to the agency's Conflict of Interest Code and an award recommendation for linear mixers.

• Adoption of Ordinance 2024-01 to amend Sewer Use Ordinance 2013-01
• Update to the SCRWA Conflict of Interest Code via Resolution 2024-02
• Award recommendation for Linear Mixers for Oxidation Ditch at Secondary Treatment
• Review of Cash and Investment Report as of December 31, 2023
• Presentation of Audited Financial Statement for the year ended June 30, 2023

Personnel Commission

The Gilroy Personnel Commission is considering updates to various city job classifications. This includes reviewing job descriptions and pay ranges for roles such as Police Cadet and Fleet Maintenance Technician. The Commission may also vote on the reclassification of a Planning Manager.

• Reclassification of Cindy McCormick to Planning Manager effective April 1, 2024
• Job description and hourly rate for Part-Time Fleet Maintenance Technician
• Job description and hourly rate for Part-Time Police Cadet
• Job description and salary range for Senior Facilities Maintenance Specialist

Parks and Recreation Commission

The commission will discuss the standards and qualities of regulation pickleball courts. Members will also review the Parks and Recreation Commission Work Plan for fiscal years 2024 and 2025. Staff updates regarding city parks and the recreation division are also scheduled.

• Discussion of standards and qualities for regulation pickleball courts
• Review of FY24 and FY25 Parks and Recreation Commission Work Plan
• Updates on the status of city parks and the recreation division

The Commission approved the February 20, 2024 minutes and the meeting agenda. Members updated the FY24 and FY25 Work Plan, including lead assignments for Arbor Day and funding research. No action was taken regarding pickleball court standards.

• Approved February 20, 2024 minutes (5-0)
• Approved meeting agenda (5-0)
• Agreed to absorb Bike to Wherever Day into Participate in Citywide Events

City Council

The Gilroy City Council is reviewing several infrastructure and service contracts. Proposed actions include a major construction project for Gourmet Alley and Microsoft licensing agreements. The council will also discuss school resource officer funding and highway interchange improvements.

• Gourmet Alley Improvement Project contract totaling $3,478,415
• Microsoft Licenses and Services agreement with Dell up to $484,869
• School Resource Officer Memorandum of Understanding for FY 2024-2025
• $600,000 budget reallocation for US 101/SR 152 interchange project
• Donation of play equipment for Donald 'Elvis' Prieto Downtown Pop-up Park

The City Council approved several infrastructure and service contracts, including a major alley improvement project and a funding agreement for a highway interchange. The council also authorized a cost-sharing agreement for two school resource officers for the 2024-2025 fiscal year.

• Awarded $3,478,415 total expenditure to Trinchero Construction, Inc. for Gourmet Alley Improvement Project (7-0)
• Approved $484,869 not-to-exceed agreement with Dell for Microsoft licenses and services (7-0)
• Authorized agreement with Gilroy Unified School District for two school resource officers for FY 2024-2025 (7-0)
• Approved $600,000 payment to VTA for US 101/SR 152/10th Street Interchange Improvement Project (7-0)
• Approved 'For the Love of Gilroy' streetlight banner art campaign (7-0)
• Accepted donation of inclusive play equipment from Gilroy Rotary Clubs for Donald 'Elvis' Prieto Downtown Pop-up Park (7-0)
• Accepted 2023 General Plan and Housing Element Annual Progress Report (7-0)
• Denied claim of Rachel Gonzalez-Orosco via Consent Calendar (7-0)

Planning Commission

The Planning Commission will consider continuing a tentative map application for the Glen Loma Ranch Specific Plan. This application involves subdividing approximately 41.4 acres for the Canyon Creek, Rocky Knoll, and Malvasia II neighborhoods. No new business items are scheduled for this meeting.

• Continuation of subdivision application (TM 20-05) for ~41.4 acres
• Approval of February 1, 2024, Planning Commission minutes

The Planning Commission voted to postpone a decision on a tentative map application for the Glen Loma Ranch Specific Plan. The commission also approved the minutes from the February 1, 2024 meeting.

• Approved February 1, 2024 meeting minutes (6-0)
• Continued Tentative Map application TM 20-05 for Glen Loma Ranch to April 4, 2024 (6-0)

Library Commission

The Library Commission will review the workplan for fiscal years 2024 and 2025. The meeting also includes receiving reports from the Santa Clara County Librarian and the Gilroy Librarian.

• Review, comment, and update goals for the Library Commission Workplan for Fiscal Years 2024 and 2025
• Receive and comment on Santa Clara County Library report for February and March 2024
• Receive and comment on Gilroy Library report

The Gilroy Library Commission approved the January 24, 2024 minutes and the current meeting agenda. Members reviewed updates to the Fiscal Years 2024-2025 workplan, including plans for a library bond project to be added to the City’s Capital Improvement Program. No new ordinances or funding decisions were made during this regular meeting.

• Approved January 24, 2024 minutes (3-0)
• Approved meeting agenda (3-0)
• Reviewed FY 2024-2025 workplan updates
• Recommended Chair attend specific ALA conference sessions
• Recommended staff create lobby sign for commission recruitment
• Noted library bond due diligence complete; next step is Council report

Downtown Committee

The committee will review draft requirements for current and future parklets to forward to community development. The meeting also includes the approval of January 9, 2024, minutes.

• Draft parklet requirements for forwarding to community development
• Approval of January 9, 2024, regular meeting minutes

The Gilroy Downtown Committee discussed draft requirements for parklets, including height limits, fees, and location restrictions, but no formal vote was taken. The committee agreed to bring these recommendations to the next meeting for further review. Previous minutes from January 9 could not be approved due to a lack of quorum.

• January 9 minutes approval failed due to lack of quorum
• Parklet design standards discussed; no formal vote taken
• Consensus reached on 48-inch max height and no roofs
• Recommendation to ban parklets on Monterey Road
• Next meeting scheduled for April 9

Youth Commission

The Gilroy Youth Commission is meeting to review its Fiscal Year 2024 Work Plan and receive an update on the OpportuniTEEN Fair event. The agenda also includes a review of the YAC Attack Conference.

• Review of FY2024 Youth Commission Work Plan
• Update regarding the OpportuniTEEN Fair event
• Review of YAC Attack Conference
• Approval of February 12, 2024 meeting minutes

The Gilroy Youth Commission approved the minutes from its February 12, 2024 meeting with a 7-0-4 vote. The commission reviewed the FY2024 work plan, focusing on logistics for the upcoming OpportuniTEEN Fair scheduled for March 23. No new business was introduced, and the meeting adjourned at 6:52 p.m.

• Approved February 12, 2024 minutes (7-0-4)
• Reviewed OpportuniTEEN Fair logistics and vendor confirmations
• No new business items introduced

City Council

The City Council will consider a resolution to increase the Fire Department's overtime budget by $350,000 using funds transferred from capital projects. The agenda also includes approval of the Final Downtown Parking Management Plan and a request for a monument at Hecker Pass Road and Autumn Drive.

• $350,000 budget amendment for Fire Department overtime
• Approval of the Final Downtown Parking Management Plan
• Request to install Highway 152 Tree Row Plaque and Monument
• Appointment of a City Representative to the County Housing and Community Development Advisory Committee

The Gilroy City Council approved a $350,000 increase to the Fire Department's Fiscal Year 2024 overtime budget and transferred $200,000 from the modular fire station capital projects fund to the General Fund for fire overtime. The council also approved the Final Downtown Parking Management Plan 6-1 and adopted a Council-Initiated Agenda Item Policy 4-3. In a separate meeting of the Gilroy Public Facilities Financing Authority, the board approved prior meeting minutes and adopted a budget resolution for Fiscal Years 2024-2026. The council reported no reportable action from a closed session on property negotiations and litigation.

• Approved Final Downtown Parking Management Plan (6-1)
• Approved Council-Initiated Agenda Item Policy (4-3)
• Approved installing Highway 152 Tree Row Plaque and Monument on city-owned property at Hecker Pass Road and Autumn Drive (7-0)
• Appointed Council Member Armendariz and alternate Council Member Marques to County of Santa Clara Housing and Community Development Advisory Committee (7-0)
• Adopted resolution amending FY2024 Fire Department overtime budget by $350,000 and transferring $200,000 from modular fire station capital projects fund to General Fund (7-0)
• Gilroy Public Facilities Financing Authority approved February 27, 2023 action minutes and adopted FY2024-2026 budget resolution (7-0)
• No reportable action from closed session on property negotiations and existing litigation

City Council

The City Council will review several items including a ceasefire resolution and the appointment of an interim city clerk. The agenda also includes consideration of contracts for traffic signal design and geographic information systems.

• $408,134 contract for Blue Raster bicycle and pedestrian GIS services
• Design of two traffic signals project totaling $179,825
• Consideration of a Ceasefire Resolution
• Approval of 700 W. 6th Street Subdivision final map
• Appointment of Beth Minor as Interim City Clerk

The City Council voted to reject all resolutions regarding a ceasefire in Israel and Palestine. The council also approved contracts for traffic signal design and bicycle/pedestrian GIS services, and appointed Beth Minor as Interim City Clerk.

• Rejected all ceasefire resolutions (5-2)
• Denied community version of ceasefire resolution (2-5)
• Awarded $408,134 contract to Blue Raster for Bicycle and Pedestrian GIS services (4-3)
• Awarded $149,854 contract to Kimley-Horn and Associates for two traffic signals design (7-0)
• Appointed Beth Minor as Interim City Clerk effective February 27, 2024 (7-0)
• Approved FY24 budget amendment of $20,813 for Emergency Management training (7-0)
• Approved FY24 budget amendment of $33,080.66 for Health Care System (7-0)
• Accepted Annual Comprehensive Financial Report for fiscal year ended June 30, 2023 (7-0)

Youth Commission

The Youth Commission will meet to review and comment on the status of the upcoming OpportuniTEEN Fair event. The meeting also includes staff comments regarding the YAC Attack Conference scheduled for March 9.

• Discussion of status of OpportuniTEEN Fair 2024
• YAC Attack Conference on Saturday, March 9

The Commission reviewed the vendor list and established marketing strategies for the OpportuniTEEN Fair 2024. Members assigned specific roles for event promotion and scheduled committee meetings with staff for early March.

• Confirmed Interact Club and Community Solutions as event attendees
• Assigned flyer updates and Instagram campaign to Reynolds and Nguyen
• Designated Nguyen and Francis as event MCs
• Assigned music playlist responsibility to Reynolds
• Established raffle eligibility: 10 passport stamps and 3 vendor selfies
• Scheduled Marketing Committee meeting for March 4 at 5pm
• Scheduled Vendor Committee meeting for March 4 at 5:30pm
• Scheduled Event Details Committee meeting for March 5 at 4:30pm

Parks and Recreation Commission

The commission will discuss recommendations for the Donald “Elvis” Prieto Downtown Pop-Up Park, including a potential sensory structure donation from Gilroy Rotary Clubs. Members will also review the Pickleball Site Recommendations Project kick-off and consider adopting the fiscal year 2024 and 2025 work plan.

• Recommendations for Donald “Elvis” Prieto Downtown Pop-Up Park design services
• Potential donation of a sensory structure from Gilroy Rotary Clubs
• Pickleball Site Recommendations Project kick-off
• Adoption of the FY24 and FY25 Work Plan

The Commission approved a $10,000 grant-funded donation for inclusive playground equipment at Donald “Elvis” Prieto Downtown Park. It also adopted a work plan for FY2024 and FY2025 and recommended the procurement of design services for the Downtown Gilroy Pop-Up Park.

• Approved $10,000 grant-funded inclusive playground equipment for Donald “Elvis” Prieto Downtown Park (5-0)
• Approved recommendation to Council for Downtown Gilroy Pop-Up Park design services (5-0)
• Adopted FY2024 and FY2025 Work Plan (5-0)
• Approved January 16, 2024 minutes (4-0, 1 abstain)
• Approved meeting agenda (4-0, 1 abstain)

Arts and Culture Commission

The Commission will meet to appoint a Chair and Vice-Chair from its members. Staff will also provide an update on the progress of current workplan items.

• Appointment of Chair and Vice-Chair of the Arts and Culture Commission
• Workplan Update

Open Government Commission

The Open Government Commission will select a 2024 Chairperson and Vice-Chairperson. The commission will also review the fourth quarter of 2023 public records requests.

• Selection of the 2024 Chairperson and Vice-Chairperson
• Quarterly Review of Public Records Requests for Fourth Quarter, 2023
• Open Government Ordinance Training Video

The Commission appointed its leadership for the 2024 calendar year and approved the November 2, 2023 special meeting minutes. The body reviewed fourth-quarter 2023 public records requests and discussed updates to an onboarding video.

• Appointed Commissioner Bentz as Chair for 2024 (3-0)
• Appointed Commissioner Somavia as Vice Chair for 2024 (3-0)
• Approved Consent Calendar, including November 2, 2023 Special Meeting Minutes (3-0)

Youth Commission

The Youth Commission will meet to review the 2023-2024 Work Plan and consider staff recommendations. The meeting includes a presentation by Mayor Marie Blankley and an update on an upcoming conference in Burlingame.

• Review of the FY2024 Youth Commission Work Plan
• Presentation by Mayor Marie Blankley
• Update on the Youth Advisory Council/Commission Conference on March 9, 2024

The Commission decided to maintain the current date for the OpportuniTEEN Fair and will hold a special meeting on February 26 to report on vendor progress. Members added 15 prospective vendors to the event list to meet a goal of 25 total vendors.

• Approved January 8, 2024 minutes (9-0-2)
• Approved keeping March 23 date for OpportuniTEEN Fair and holding a special meeting on February 26 (9-0-2)

City Council

The City Council will review several public works contracts for sidewalks, traffic signals, and water utility improvements. Additionally, the council is considering an agreement with BayEcotarium regarding the Hecker Pass Recreation Gateway area.

• Contract with ASG Builders for FY24 Annual CDBG Sidewalk/Curb Ramp Project ($116,748 total)
• Contract with Hexagon Transportation Consultants, Inc. for First Street (SR152)/Kern Avenue Traffic Signal Design ($304,388 total)
• Contract with HydroScience Engineers, Inc. for Water Utility Improvements ($969,209 total)
• Contract with Villalobos & Associates for FY24 Annual Citywide Curb Ramp Project ($114,543 total)
• Exclusive Negotiating Agreement with BayEcotarium for Hecker Pass Recreation Gateway area

The City Council entered into an exclusive negotiating agreement with Bay.org (BayEcotarium) for the Hecker Pass Recreation Gateway Area. The council also approved several public works contracts for curb ramps and traffic signal design, and granted a time extension for a residential subdivision project.

• Approved exclusive negotiating agreement with Bay.org (BayEcotarium) (7-0)
• Established negotiation team for BayEcotarium project (4-3)
• Approved $969,209 total expenditure for Water Utility Improvements design (7-0)
• Approved $304,388 total expenditure for First Street/Kern Avenue traffic signal design (7-0)
• Approved 12-month time extension for 14-lot residential subdivision at Greenfield Drive (6-0)
• Awarded $116,748 total expenditure to ASG Builders for CDBG sidewalk/curb ramps (7-0)
• Awarded $114,543 total expenditure to Villalobos & Associates for citywide curb ramps (7-0)
• Approved $250,348 one-year agreement extension with Swimming Swan LLC (7-0)

Planning Commission

The Planning Commission will elect its Chair and Vice Chair for 2024. The commission will also consider a request to install a plaque and monument at the corner of Hecker Pass Road and Autumn Drive. No public hearings are scheduled for this meeting.

• Election of 2024 Chair and Vice Chair
• Request to install Highway 152 Tree Row Plaque/Monument at Hecker Pass Road and Autumn Drive
• Approval of December 7, 2023 meeting minutes

The Planning Commission recommended that the City Council approve the installation of a plaque and monument at the southwest corner of Hecker Pass Road and Autumn Drive. The commission also elected its leadership for 2024.

• Elected Commissioner Bhandal as 2024 Planning Commission chair (6-0)
• Elected Commissioner Kushner as 2024 Planning Commission vice chair (6-0)
• Approved December 7, 2023 meeting minutes (6-0)
• Recommended City Council approve Highway 152 Tree Row Plaque/Monument installation (6-0)

Library Commission

The Library Commission will meet to elect a new Chair and Vice-Chair. The commission is also scheduled to review the workplan for fiscal years 2024 and 2025 and approve the 2024 meeting schedule. Additionally, members will receive library reports from Santa Clara County and Gilroy.

• Selection of Chair and Vice-Chair
• Review of Library Commission Workplan for FY 2024 and 2025
• Approval of the 2024 meeting schedule
• Santa Clara County Library reports for December 2023 and January 2024
• Gilroy Library report

The Commission approved its 2024 meeting dates and elected its Chair and Vice-Chair. Members reviewed the FY 2024-2025 workplan and discussed a proposed StoryWalk project for a local park.

• Approved 2024 meeting schedule for Jan 24, Mar 13, May 8, Aug 14, and Nov 13 (3-0-0)
• Elected Victoria Coverson-Baxter as Chair and Saied Nooshabadi as Vice-Chair for 2024 (3-0-0)
• Approved September 13 minutes (3-0-0)
• Approved meeting agenda (3-0-0)

City Council

The council will review a resolution to establish new police department towing rates and consider making the Quality-of-Life Officer Program permanent. Members will also decide whether to continue developing a downtown parklet program. Additionally, the council may appoint Heba El-Guindy as the new Public Works Director.

• Resolution establishing Gilroy Police Department towing rates
• Approval of the permanent Quality-of-Life Officer Program and officer reclassification
• Decision on pursuing or ending the Downtown Parklet Program
• Appointment of Heba El-Guindy as Public Works Director
• Claim of Gilroy Arroyo One, LLC and Gilroy Arroyo Two, LLC

The City Council approved making the Quality-of-Life Officer Program permanent and appointed a new Public Works Director. The Council also established new police towing rates and directed staff to develop a downtown parklet program and a noise ordinance.

• Approved permanent Quality-of-Life Officer Program and position reclassification (7-0)
• Approved appointment of Heba El-Guindy as Public Works Director (7-0)
• Adopted Resolution No. 2024-02 establishing police towing rates (6-0, 1 recused)
• Approved pursuit of Downtown Parklet Program and temporary permits for Station 55 and Tempo (7-0)
• Denied claims from Gilroy Arroyo One, LLC and Gilroy Arroyo Two, LLC (7-0)
• Adopted City of Gilroy Donation and Fundraising Policy (7-0)
• Directed staff to create a noise ordinance based on Downtown Committee recommendations

Personnel Commission

The Personnel Commission will consider several staff position updates and leadership selections. The agenda includes reviewing job descriptions and salary ranges for environmental and facilities positions, as well as electing the 2024 Chair and Vice Chair.

• Review and approve job description and salary range for Environmental Programs Manager
• Review and approve job description, salary range, and reclassification for Facilities & Fleet Superintendent
• Selection of Personnel Commission Chair and Vice Chair for 2024
• Training on updating agency Human Resources rules and regulations

Parks and Recreation Commission

The Parks and Recreation Commission will meet to elect a Chair and Vice-Chair. The body will also discuss the 2023 work plan and consider adopting a new work plan for fiscal years 2024 and 2025.

• Selection of Commission Chair and Vice-Chair
• Selection of a Parks and Recreation Commission Retreat Date
• Discussion and possible adoption of the FY24 and FY25 Work Plan
• Proclamation for former commissioner Ermelindo Puente
• Miller Red Barn Presentation

The Gilroy Parks and Recreation Commission elected Pat Bentson as chair and Theresa Graham as vice chair for the 2024 term on a 4-0 vote. It approved its November 21, 2023 minutes and amended the agenda to take up the work plan before the retreat item. The commission set its annual retreat for the February 20, 2024 regular meeting, with a possible follow-up special meeting on Saturday, February 24, 2024, if the work plan is not finalized. Discussion of the 2023 work plan and a preview of the FY24 and FY25 work plan produced ideas but no vote.

• Elected Pat Bentson as chair and Theresa Graham as vice chair for the 2024 term (4-0-0)
• Approved November 21, 2023 meeting minutes (4-0)
• Approved agenda with amendment moving Item 11.1 ahead of Item 10.2 (4-0)
• Set annual retreat for February 20, 2024 regular meeting, with possible follow-up special meeting February 24, 2024 (4-0)
• No vote taken on 2023 work plan review or FY24/FY25 work plan preview

Downtown Committee

The committee will review a report from the Code Enforcement Sub-Committee. Members are also preparing for a January 22 presentation to the City Council regarding code enforcement, beautification, and noise. Additionally, five new sub-committee topics will be introduced for member sign-up.

• Code Enforcement Sub-Committee Report
• Preparation for Jan 22 City Council presentation on code enforcement, beautification, and noise
• Introduction of five new sub-committee topics
• Approval of November 14, 2023 meeting minutes

The committee approved the minutes from the November 14, 2023 meeting. Members agreed to cancel meetings on February 13 and April 9, 2024. The committee discussed code enforcement priorities and scheduled a presentation for the City Council on January 22, 2024.

• Approved November 14, 2023 Regular Meeting Minutes (11-0)
• Canceled regular meetings on February 13, 2024 and April 9, 2024 (Unanimous)
• Continued introduction of five new sub-committee topics to March 12, 2024

Arts and Culture Commission

The commission will receive the Gilroy Arts Alliance's first quarter 2024 activities report. Members will also discuss fundraising strategies and receive updates on the workplan. Staff comments will address arts and culture funds and donation policy.

• Workplan update
• Fundraising strategy and vision discussion
• Gilroy Arts Alliance First Quarter 2024 Report of Activities
• Staff comments on arts and culture funds and donation policy

City Council

The City Council will discuss recommendations regarding plywood removal and vacancy ordinances for the downtown area. The agenda also includes reviewing a draft donation and fundraising policy and receiving an update on the Police Department's Axon Program.

• $32,252 contract amendment with Circlepoint, Inc. for Gilroy Data Center Project EIR
• Discussion of Plywood Removal and Vacancy Ordinances from the Downtown Committee
• Review of the City of Gilroy Donation and Fundraising Policy
• Appointment of Heath McMahon as Utilities Director

The Gilroy City Council approved a consent calendar including a $32,252 contract amendment for the Gilroy Data Center Environmental Impact Report and appointed Heath McMahon as Utilities Director. Council directed staff to draft ordinances for downtown plywood removal and vacancy fines, and to revise the city's donation policy. The council also made several appointments to city commissions and received updates on police equipment and the Garlic Festival memorial.

• Approved Consent Calendar (6-0)
• Approved $32,252 amendment to Circlepoint, Inc. agreement for Gilroy Data Center EIR
• Adopted Resolution No. 2024-01 supporting 'Build the Future' childcare initiative
• Appointed Heath McMahon as Utilities Director (6-0)
• Directed staff to draft ordinances for plywood removal and vacancy fines in downtown
• Directed staff to revise Donation and Fundraising Policy for further review
• Appointed members to Arts, Parks, Planning, and Youth Commissions
• Received report on Police Department Axon Program and community survey

Youth Commission

The Youth Commission will meet to conduct regular business, including a review of the 2023-24 Youth Commission Work Plan. The meeting also includes discussion regarding the 2024 Youth Advisory Council/Commission Conference scheduled for March 9, 2024.

• Review of the FY2024 Youth Commission Work Plan
• Discussion of the 2024 Youth Advisory Council/Commission Conference in Burlingame

The Commission approved the minutes from the December 11, 2023 meeting. Members coordinated vendor outreach, event mapping, and marketing for the upcoming OpportuniTEEN Fair and reviewed the results of Senior Tech Day.

• Approved December 11, 2023 minutes (6-0-2)
• Finalized vendor outreach letter for OpportuniTEEN Fair

South County Regional Wastewater Authority (SCRWA)

The Board will review updates to the Pretreatment Program and introduce an ordinance amending Sewer Use Ordinance 2013-01. Additionally, the Authority will consider re-adopting its Investment Policy and reviewing recent plant and expense reports.

• Introduction of ordinance amending Sewer Use Ordinance 2013-01
• Re-adoption of Investment Policy
• Review of Cash and Investment Report as of September 30, 2023
• Review of plant reports and expenses for September through November 2023