Gilroy public meetings in 2023

Arts and Culture Commission

The Commission will review updates on its current work plan and consider a recommendation regarding the Donation and Fundraising Policy for the City Council. Members will also discuss fundraising strategies and tools for a community events calendar.

• Commission Work Plan Update
• Donation and Fundraising Policy recommendation to City Council
• Fundraising Strategy and Vision discussion
• Community Events Calendar communications discussion

City Council

The City Council will consider several administrative actions, including selecting a Mayor Pro Tempore and conducting board interviews. The meeting also includes a proposed purchase of a new fire engine and discussions regarding a parklet program.

• Purchase of a Rosenbauer Type VI Fire Engine for $377,179.86
• Selection of Mayor Pro Tempore
• Interviews for open seats on City of Gilroy Boards, Commissions, and Committees
• Resolution in support of 'Build the Future' affordable childcare
• Direction regarding a new parklet program and extension for Station 55 Seafood and Mexican Cocina

Youth Commission

The Gilroy Youth Commission will meet to review its Fiscal Year 2024 work plan and a committee report regarding the OpportuniTEEN Fair. The commission will also consider accepting the Treasurer's report as of December 5, 2023.

• Review and acceptance of the Treasurer's report as of December 5, 2023
• Review of the FY24 Youth Commission work plan
• Review of the committee report regarding the OpportuniTEEN Fair
• Approval of November 13, 2023, meeting minutes

Planning Commission

The Planning Commission will hold a public hearing regarding the StorQuest Self-Storage project located at Gilman Road and Camino Arroyo. Staff recommends approving the architectural and site review along with a conditional use permit. The commission will also consider the 2024 meeting schedule.

• Public hearing for StorQuest Self-Storage at Gilman Road @ Camino Arroyo
• Architectural & Site Review/Conditional Use Permit (AS 22-19 / CUP 22-04)
• Approval of November 2, 2023, meeting minutes
• Acceptance of the 2024 Planning Commission meeting schedule

Personnel Commission

The Personnel Commission is considering several new job descriptions and salary ranges for city positions. The commission will also review proposed hourly rate changes for specific part-time roles effective January 1, 2024.

• Job description and salary range for Community Engagement Coordinator
• Job description and salary range for Environmental Programs Coordinator
• Job description and salary range for Supervising Code Enforcement Officer
• Updates to Fire Engineer job description
• Hourly rate changes for Recreation Leader I ($16.00), Intern – Bachelor’s ($16.00–$18.11), and High School Work Experience Student Worker ($16.00)

Parks and Recreation Commission

The Commission will discuss the scope of a project regarding pickleball court options and review a proposed scope of work for bicycle and pedestrian GIS. Additionally, members may consider the 2024 meeting schedule and a donation and fundraising policy.

• Pickleball Court Option Analysis and Recommendation Project
• 2024 Parks & Recreation Commission Meeting Schedule
• Measure B Bicycle and Pedestrian GIS RFP Scope of Work Review
• Donation and Fundraising Policy

City Council

The City Council will consider an ordinance regarding accessory dwelling units and a proposal to rename the Downtown Pop-Up Park. The council will also review a $229,002.04 purchase of four police pursuit vehicles. Additionally, there will be a discussion regarding fire staffing for the Santa Teresa Fire District Station.

• Purchase of four Dodge Durango police pursuit vehicles for $229,002.04
• Ordinance amendment regarding accessory dwelling units (ADUs)
• Proposal to rename Downtown Pop-Up Park to Donald “Elvis” Prieto Park
• Discussion on fire staffing for Santa Teresa Fire District Station

Downtown Committee

The committee will introduce two new members and review several sub-committee reports. These reports cover topics including plywood removal, vacant buildings, downtown beautification, and noise.

• Introduction of two new committee members
• Plywood Removal sub-committee report
• Vacant Buildings sub-committee report
• Beautification of Downtown sub-committee report
• Noise sub-committee report

Arts and Culture Commission

The Commission will review updates to its work plan and consider a recommendation for a donation and fundraising policy. Members will also discuss fundraising strategies, community events calendar tools, and the potential cancellation of the December 12 meeting.

• Commission Work Plan Update
• Donation and Fundraising Policy recommendation to City Council
• Fundraising Strategy and Vision discussion
• Community Events Calendar tools and communications discussion
• Potential cancellation of the December 12, 2023 regular meeting

Youth Commission

The Youth Commission will review the FY2024 work plan and establish committees for the OpportuniTEEN Fair. The meeting also includes a report from the Secretary and approval of previous minutes.

• Review of FY24 Youth Commission work plan
• Establishment of committees for the upcoming OpportuniTEEN Fair

City Council

The City Council will consider approving two Mills Act agreement applications for properties at 286 Fifth Street and 7471 Hanna Street. The agenda also includes an ordinance to amend the Gilroy City Code regarding public records compliance and a $66,583 grant for the Fire Department.

• Mills Act agreement for 286 Fifth Street
• Mills Act agreement for 7471 Hanna Street
• $66,583 Assistance to Firefighters Grant for the Fire Department
• Ordinance amending Chapters 17A and 24 of the Gilroy City Code
• Second Amendment to InfoSend, Inc. utility bill services agreement

Open Government Commission

The commission will conduct a quarterly review of public records requests for the third quarter of 2023. Members will also review the commission's by-laws and draft presentations intended for the City Council. Additionally, the commission will consider approving the 2024 annual meeting calendar.

• Quarterly Review of Public Records Requests (Third Quarter, 2023)
• Review of Open Government Commission By-Laws
• Review of draft Annual Presentation to Council
• Review of presentation to Council on Hybrid Meetings
• Approval of the 2024 Annual Calendar of meetings

Planning Commission

The Planning Commission will consider a zoning ordinance amendment to modify Chapter 30, Article LIV of the Gilroy City Code. The proposal relates to regulations for Accessory Dwelling Units in single-family or multifamily residential zones.

• Zoning Ordinance Amendment Z 23-05 regarding Accessory Dwelling Units
• Planning Commission Annual Presentation to Council

Parks and Recreation Commission

The Parks and Recreation Commission will discuss a draft potential donation and fundraising policy. The body will also receive comments regarding the 2023 Parks & Recreation Commission Work Plan.

• Discussion of Potential Donation and Fundraising Policy
• Review of 2023 Parks & Recreation Commission Work Plan
• Recreation Division Updates
• Status of City Parks

City Council

The City Council will hold a public hearing to consider adopting new water and wastewater utility rates based on a recent study. The agenda also includes discussions regarding the Gilroy Garlic Festival Memorial and a three-year animal sheltering agreement with Santa Clara County.

• Public hearing regarding proposed water and wastewater rate increases
• $144,098.78 final contract for Gilroy Sports Park playground surface repair
• $111,000 Office of Traffic Safety grant for traffic enforcement
• $19,822 Justice Assistance Grant for the Police Department
• Three-year service agreement with Santa Clara County for animal sheltering services

Downtown Committee

The Downtown Committee will review reports from the Beautification of Downtown and Noise sub-committees. The meeting also includes the replacement of two committee members and approval of previous meeting minutes.

• Replacement of two committee members
• Beautification of Downtown subcommittee report
• Noise subcommittee report
• Approval of August 15, 2023 and September 12, 2023 meeting minutes

Arts and Culture Commission

The Commission will receive an update on the progress of its work plan. Members will also discuss and provide recommendations regarding a draft potential donation and fundraising policy.

• Commission Work Plan Update
• Discussion of Potential Donation and Fundraising Policy

Youth Commission

The Youth Commission will meet to review previous meeting minutes and receive an update on commission apparel. The body is also scheduled to discuss and take possible action on the Fiscal Year 2024 work plan.

• Approval of September 28, 2023, meeting minutes
• Update on Youth Commission Apparel
• Discussion and possible action on the FY2024 Youth Commission Work Plan

Planning Commission

The Planning Commission will consider architectural and site review permits for two new buildings. The commission will also receive a training presentation on state housing laws.

• Architectural and Site Review for E&P Properties New Warehouse Building at 201 and 221 Yamane Drive (AS 22-16)
• Architectural and Site Review for Endeavour Storage New Warehouse and Light Industrial Building at 210 Las Animas Avenue (AS 21-23)
• Planning Commissioner Training regarding state housing laws

South County Regional Wastewater Authority (SCRWA)

The South County Regional Wastewater Authority Board of Directors will meet to consider several items including agricultural lease agreements and a change to meeting schedules. The agenda also includes reports on plant operations, expenses, and engineering projects.

• Second Amendment to Agreement with San Felipe Farms (APN 841-30-004)
• Second Amendment to Agreement with San Felipe Farms (APN 841-30-003)
• Agreement with San Felipe Farms (APN 841-30-007)
• Fourth Amendment to Agreement with B&T Farms (APN 841-28-001)
• Fourth Amendment to Agreement with B&T Farms (APN 841-29-024)

City Council

The Council will discuss establishing a Section 115 Trust for post-employment benefits with a $0.5 million contribution from General Fund reserves. The agenda also includes a public hearing regarding the subdivision of commercial lots at 6955 Camino Arroyo into seven parcels.

• Proposed subdivision of two commercial lots at 6955 Camino Arroyo into seven parcels
• $0.5 million one-time contribution to the Section 115 OPEB Trust
• $225,000 transfer to the Section 115 Pension Trust
• Appointments to vacant or expired City Board and Commission seats
• Closed session labor negotiations with IAFF Fire Unit Local 2805

Youth Commission

The Gilroy Youth Commission is meeting to elect a Vice Chair for the 2023-2024 term. Members will also discuss and vote on the commission's work plan for fiscal years 2024 and 2025. Additionally, the commission will review the Treasurer's report from September 22, 2023.

• Election of Vice Chair for the 2023-2024 term
• Adoption of FY2024 and FY2025 Youth Commission Work Plan
• Review of Treasurer's report as of September 22, 2023
• Approval of August 28, 2023 meeting minutes

Parks and Recreation Commission

The Parks and Recreation Commission will review options for outdoor pickleball courts and discuss enhancements for proposed dog park improvements. The meeting also includes a review of the 2023 work plan and a discussion on hosting a staff appreciation breakfast.

• Review of future outdoor pickleball court options
• Recommendations for proposed dog park improvements
• Review of the 2023 Parks & Recreation Commission Work Plan
• Decision on hosting a staff appreciation breakfast

City Council

The City Council will review a contract for new fire department breathing equipment and a consulting agreement for the Gilroy Ice Center. The agenda also includes a report on safety improvements at Las Animas Park. Additionally, the council will consider new fees for sidewalk vending permits.

• $850,003.60 purchase of fire department breathing apparatus (SCBA)
• $270,000 consulting agreement with Sharks Ice, LLC for the Gilroy Ice Center
• Report on safety and crime prevention at Las Animas Park
• New permit application and annual renewal fees for sidewalk vending
• Addition of a Supervising Code Enforcement Officer position

Library Commission

The Gilroy Library Commission will review its workplan for fiscal years 2024 and 2025. The meeting also includes selecting a commissioner to attend a 2024 library conference and reviewing recent county and local library reports.

• Review of Library Commission Workplan for Fiscal Years 2024 and 2025
• Selection of one commissioner to attend a 2024 library conference
• Santa Clara County Library Reports for June through September 2023
• Gilroy Library Report

Downtown Committee

This meeting consists of procedural items including the approval of August 15, 2023, special meeting minutes. The committee will also hear reports from the Noise, Beautification of Downtown, and Code Enforcement sub-committees.

• Approval of August 15, 2023, Special Meeting minutes
• Reports from Noise sub-committee
• Reports from Beautification of Downtown sub-committee
• Reports from Code Enforcement sub-committee
• Public comment on Plywood Removal and Vacancies sub-committees

Arts and Culture Commission

The Commission will review updates on its work plan and discuss a sponsorship request for the Third Friday Art Walk. Members will also discuss community pop-up processes and financial matters including budget requests and fund balances.

• Commission Work Plan Update
• Sponsorship Request - Third Friday Art Walk
• Annual Presentation to the City Council planning
• Community Pop-Up Processes, Materials and Budget discussion
• Financial Matters: Budget Requests, Fund Balance Report, Financial Obligations and Fundraising

The Arts and Culture Commission adopted the minutes from the August 8 meeting by unanimous vote. The commission also approved the current meeting agenda unanimously. No other substantive actions or votes were recorded during the session.

• Adopted August 8 meeting minutes – unanimous approval
• Approved September 12 agenda – unanimous approval

City Council

The City Council will consider a three-lot residential subdivision at 7040 Church Street. The meeting also includes a report on Gilroy Garlic Festival memorial repairs and upgrades.

• Public hearing for a three-lot subdivision at 7040 Church Street
• Report on Gilroy Garlic Festival Memorial Repairs/Upgrades
• Resolution to release unclaimed checks to the City's General Fund
• Ordinance to modify the regular City Council meeting schedule

The City Council approved a tentative map to divide 7040 Church Street into three residential parcels. Other actions included updating the 2023-24 appropriation limit and the 2024 meeting schedule. The Council also voted to release unclaimed checks to the General Fund.

• Approved three-lot subdivision at 7040 Church Street (6-0)
• Adopted Resolution No. 2023-52 to release unclaimed checks to General Fund (4-2)
• Adopted Resolution No. 2023-53 updating FY 2023-24 appropriation limit (6-0)
• Adopted Ordinance No. 2023-09 modifying the regular meeting schedule (6-0)
• Approved 2024 City Council Meeting Schedule (6-0)
• Denied claim of Rita Castro (6-0)
• Approved travel for four council members to League of California Cities Conference (6-0)
• Approved August 21, 2023 action minutes (6-0)

Planning Commission

The Gilroy Planning Commission will hold public hearings for two development projects. The items include a proposal to subdivide two commercial lots into seven parcels and an architectural review for a new warehouse building.

• Proposed subdivision of two commercial lots at 6955 Camino Arroyo into seven parcels
• Architectural and site review for a new warehouse building at 201 and 221 Yamane Drive
• Approval of the August 3, 2023, Planning Commission meeting minutes

The Planning Commission recommended that the City Council approve a tentative parcel map to subdivide two commercial lots at 6955 Camino Arroyo into seven parcels. A review for a new warehouse building at 201 and 221 Yamane Drive was continued to a later date.

• Approved August 3, 2023 meeting minutes (6-0)
• Recommended City Council approve subdividing 6955 Camino Arroyo into seven parcels (6-0)
• Recommended City Council exempt 6955 Camino Arroyo project from further environmental review (6-0)
• Continued E&P Properties warehouse review (201 and 221 Yamane Drive) to October 5, 2023 (6-0)

South County Regional Wastewater Authority (SCRWA)

The City of Gilroy is hosting a community meeting to present the Comprehensive Water and Wastewater Rate Study. The meeting will cover proposed utility rate adjustments for residential and non-residential customers. A public hearing for adoption is scheduled for October 16, 2023.

• Presentation of the water and wastewater rate study report
• Discussion of proposed residential and non-residential rate adjustments
• Public hearing for rate adoption on October 16, 2023

Personnel Commission

The Personnel Commission is reviewing several updates to city job descriptions and establishing new positions. The agenda includes potential actions on leadership roles for public works and utilities.

• Updates to the Public Works Director job description
• New job description and salary range for Utilities Director
• Updates to the Network Administrator job description
• Updates to the City Engineer/Transportation Engineer job description

Youth Commission

The commission will hold elections for the positions of Chair, Vice Chair, and Treasurer for the 2023-2024 term. The meeting also includes a presentation on commission orientation and a proposal to change the September meeting date. Additionally, members will review the tentative work plan for the upcoming year.

• Elections for Chair, Vice Chair, and Treasurer
• Proposal to change the September meeting date
• 2023-2024 Youth Commission Orientation presentation
• Review of the 2023-2024 tentative work plan

The Youth Commission held elections for leadership positions and approved previous meeting minutes. The Commission rescheduled its September meeting and received an orientation on roles and responsibilities. The election for Vice Chair was tabled due to a tie.

• Approved May 8, 2023 minutes (Pass)
• Approved July 5, 2023 minutes (Pass)
• Changed September meeting date to September 28 (Pass)
• Elected Commissioner Nguyen as Chair (6-4-1)
• Elected Commissioner Francis as Treasurer (Unanimous)
• Tabled Vice Chair election due to tie

Downtown Committee

This special meeting consists of procedural items and reports from sub-committees. Sub-committees are instructed to finalize their presentations for committee approval before they proceed to the City Council.

• Reports from sub-committees
• Instructions for finalizing council presentations

City Council

The City Council will review a study on water and wastewater utility rates and begin the Proposition 218 notification process. The council is also considering a contract for the Gilroy Ice Center project and an extension of the temporary outdoor dining program.

• $275,000 contract award to Perkins & Will for Gilroy Ice Center design documents
• Initiation of water and wastewater utility rate adjustment process
• Extension of the temporary outdoor dining program through December 31, 2023
• Ordinance to add sidewalk vending to the Gilroy City Code
• Appointment of new members to the Youth Commission

Open Government Commission

The Open Government Commission will review a report on public records requests from the second quarter of 2023. The meeting also includes discussions regarding public voting records and updates on training budgets.

• Quarterly Review of Public Records Requests (Second Quarter, 2023)
• Discussion on Public Voting Records
• Approval of May 11, 2023, and June 22, 2023, Special Meeting Minutes
• Updates on hybrid meetings and training budgets

The Open Government Commission accepted subcommittee recommendations regarding hybrid meeting implementation and the creation of a website FAQ. The commission also approved a future review of its own bylaws. Several reports on budget and public records requests were received.

• Approved May 11, 2023 and June 22, 2023 special meeting minutes
• Accepted hybrid meeting recommendations and directed staff to draft Council Correspondence (3-0)
• Accepted subcommittee recommendations for Open Government FAQs (3-0)
• Continued Open Government Ordinance Old Training Video item to November 2, 2023
• Approved future review of Commission bylaws (unanimous)

Arts and Culture Commission

The commission will receive an update on the Fiscal Year 2024 and 2025 Work Plan. Members will also consider approving a specific inscription for a bench plaque honoring Lael, Camille, and Carla McCormack.

• Fiscal Year 2024 and 2025 Work Plan update
• Review of bench plaque inscription for Lael, Camille, and Carla McCormack

The Commission approved a bench plaque inscription for Lael, Camille, and Carla McCormack. Members also discussed updates to the Fiscal Year 2024 and 2025 Work Plan, including community outreach and the upcoming La Ofrenda event.

• Approved minutes of the June 13, 2023 regular meeting (5-0)
• Approved the meeting agenda (5-0)
• Approved bench plaque inscription for Lael, Camille, and Carla McCormack (4-0)

City Council

The council will review an ordinance establishing permit requirements and standards for sidewalk vending. Members will also consider weed abatement assessment liens and updated salary schedules for police officers.

• $4,472,160.94 contract with McKim Corporation for citywide pavement maintenance
• Introduction of an ordinance regarding sidewalk vending permit requirements
• Resolution for assessment liens related to weed and refuse abatement
• Corrected salary schedules for Gilroy Police Officers through June 2025
• Interviews for open seats on the Youth Commission

The City Council introduced an ordinance to establish permit requirements and standards for sidewalk vending, including prohibitions on generators and certain cooking methods. The Council also approved a $4.47M pavement maintenance contract and updated police salary schedules.

• Introduced ordinance adding Chapter 16B (Sidewalk Vending) to City Code with amendments prohibiting generators and deep fat frying/wood-fired cooking
• Approved $4,472,160.94 final contract with McKim Corporation for FY22 Citywide Pavement Maintenance Project No. 22-PW-273
• Approved corrected Gilroy Police Officers Association Salary Schedules (Resolution No. 2023-46)
• Approved resolution confirming assessment liens for weed and refuse abatement (Resolution No. 2023-47)
• Denied claim of Steve Kinney
• Approved Notice of Acceptance of Completion for Property Improvement Agreement No. 2017-04 (Wild Chestnut - Tract 10301)
• Approved action minutes from July 10 and July 19, 2023
• Directed staff to draft revised language for December and July regular meeting schedules

Planning Commission

The Planning Commission will consider a proposal to divide the property at 7040 Church Street into three residential parcels. Staff recommends that the Commission recommend City Council approval for this subdivision. The meeting also includes the approval of minutes from the July 20, 2023 meeting.

• Proposed three-lot subdivision at 7040 Church Street (Application No. TM 22-03)
• Approval of July 20, 2023 Planning Commission Meeting Minutes

The Planning Commission recommended that the City Council approve a tentative map to divide 7040 Church Street into three residential parcels. The Commission also recommended that the project be exempt from further environmental review under CEQA Guidelines.

• Approved July 20, 2023 meeting minutes (7-0)
• Recommended City Council approve tentative map for three-lot subdivision at 7040 Church Street (7-0)
• Recommended City Council determine 7040 Church Street project is exempt from further environmental review (7-0)

Planning Commission

The Planning Commission will hold a public hearing regarding the architectural and site review for McKim Headquarters. The meeting also includes training for commissioners on local land use and state laws. Additionally, the commission will consider approving minutes from the June 1, 2023, meeting.

• Architectural and Site Review for McKim Headquarters (8820 Muraoka Drive)
• Planning Commissioner Training on local land use and state laws
• Approval of June 1, 2023, Planning Commission minutes

City Council

The Gilroy City Council will hold a special study session to discuss a proposed ordinance. This ordinance would add Chapter 16B, Sidewalk Vending, to the Gilroy City Code.

• Proposed ordinance adding sidewalk vending to the Gilroy City Code

The City Council held a special study session to discuss a proposed ordinance adding Chapter 16B, Sidewalk Vending, to the City Code. Council directed staff to evaluate several modifications to the draft and conduct specific research. A presentation on permit fees and an enforcement plan was requested for September.

• Directed staff to incorporate Councilmember Cline's written edits and modifications, excluding the 'Temporary special permit' definition
• Directed staff to include a prohibition on using publicly owned electrical outlets
• Directed staff to evaluate distance requirements between vendors and open windows, ATMs, and other vendors
• Directed staff to review Sacramento's standards for sidewalk clear space and customer queuing
• Directed staff to explore separation distances from curbs, schools (400'), entertainment establishments (600'), and farmers' markets (300')
• Directed staff to evaluate prohibiting generators, wood-fired cooking devices, or deep-fat frying devices
• Requested research on cities prohibiting stand-alone alcoholic beverage consumption establishments and Gilroy's historic districts
• Requested a detailed enforcement plan and permit fees presentation for September

Parks and Recreation Commission

The commission will review commissioner responsibilities and the 2023 Parks & Recreation Commission Work Plan. Staff reports for these items will be provided by Recreation Manager Adam Henig. The agenda also includes recreation division updates and park reports from commissioners.

• Review of Commissioner Responsibilities and Role
• Review of 2023 Parks & Recreation Commission Work Plan
• Recreation Division Updates
• Approval of June 20, 2023 minutes

The Commission approved the June 20, 2023, meeting minutes and the current agenda. Members discussed park maintenance issues and received updates on the 2023 Work Plan. No new ordinances or funding amounts were decided.

• Approved June 20, 2023 minutes (5-0)
• Approved meeting agenda (5-0)

City Council

The City Council will hold a public hearing for the first reading of an ordinance establishing sidewalk vending permit requirements. The council will also discuss the city's continued membership in the Cities Association of Santa Clara County. Additionally, members may be appointed to various vacant or expired city boards and commissions.

• Introduction of ordinance adding sidewalk vending standards to City Code
• Appointment of Karl Bjarke as Interim Public Works Director
• Discussion on membership in the Cities Association of Santa Clara County
• Annual appointments to vacant or expired city board and commission seats
• Retirement proclamations for Don DeLorenzo and John Ballard

The City Council approved the appointment of Karl Bjarke as Interim Public Works Director and denied seven separate claims via the consent calendar. Council reached a consensus to stop participating in the Cities Association of Santa Clara County. A proposed sidewalk vending ordinance was continued to August 7 after the Council requested specific amendments.

• Appointed Karl Bjarke as Interim Public Works Director (7-0)
• Denied claims of Maria Salinas, David Humberto Garcia Mejia, Eliseo Ramirez Pacheco, Ameera Kleder Barnes, Rosaura Aguilar, Karen Clinton, and Sandra Lopez (7-0)
• Decided to no longer participate with the Cities Association of Santa Clara County
• Appointed Terence Fugazzi to the Planning Commission
• Appointed Kortney Hodge to the Parks and Recreation Commission
• Appointed Council Member Tovar as voting delegate for the League of California Cities 2023 Annual Conference
• Approved amendments to Gilroy Youth Commission Bylaws (7-0)
• Continued sidewalk vending ordinance to August 7, 2023

Youth Commission

The Gilroy Youth Commission is holding a special meeting to discuss proposed changes to its bylaws. The commission will consider a motion to approve the removal of Section 8 (#4) from the existing bylaws.

• Proposed removal of Section 8 (#4) from the Youth Commission Bylaws

The Youth Commission approved amendments to its bylaws, including the removal of the requirement for City Council approval of bylaw amendments. Staff also provided updates on commissioner term expirations and the application process for new members.

• Approved changes to Youth Commission Bylaws (7-0-4)
• Approved removal of Section 8 (#4) requiring City Council approval of bylaw amendments (7-0-4)

Personnel Commission

The Personnel Commission will consider a new job classification and salary range for a Housing and Community Services Manager. The commission may also vote to extend the Fire Engineer eligibility list through July 1, 2023. Staff will also provide recruitment and employment status updates.

• Approval of job description and salary range for Housing and Community Services Manager
• Extension of the Fire Engineer eligibility list to July 1, 2023
• Recruitment and employment status report

The Personnel Commission recommended approval of a new job description and salary range for the Housing & Community Services Manager. The commission also approved the minutes from the May 30, 2023 meeting.

• Recommended approval of Housing & Community Services Manager job description and salary range of $128,384 - $171,210 (4-0)
• Approved May 30, 2023 meeting minutes (4-0)

Open Government Commission

The Open Government Commission is holding a special meeting to address unfinished business. The agenda includes reviewing City Council correspondence samples, an old training video, and an FAQ.

• City Council correspondence samples
• Open Government Ordinance training video
• Open Government FAQ

The Commission reached a consensus to create new training videos regarding the Brown Act, email correspondence, social media engagement, and attending events. The body also received reports on City Council correspondence samples and an Open Government FAQ update.

• Consensus reached to create training videos on Brown Act, email, social media, and event attendance
• Received report on City Council Correspondence Samples
• Accepted report on Open Government FAQ update

Parks and Recreation Commission

The commission will consider approving 2016 VTA Measure B encouragement and education projects for fiscal year 2024. The meeting also includes a review of the 2023 Parks and Recreation Commission Work Plan. Staff will provide updates on city parks and the recreation division.

• Approval of 2016 VTA Measure B encouragement and education projects for fiscal year 2024
• Review of the 2023 Parks and Recreation Commission Work Plan
• Recreation Division updates
• Status of City Parks

The Commission approved the annual list of proposed bicycle and pedestrian projects for fiscal year 2024 as part of the 2016 VTA Measure B funding requirements. Members also discussed updates to the 2023 Work Plan and reported various maintenance issues across city parks.

• Approved proposed 2016 VTA Measure B Encouragement and Education projects for FY 2024 (5-0)
• Approved May 16, 2023 meeting minutes (5-0)
• Approved meeting agenda (5-0)
• Postponed Coffee in the Park event to July 29

City Council

The Gilroy City Council will consider several contract amendments and new ordinances. This includes a proposal for new public works vehicles and an ordinance regarding the use of public rights-of-way.

• Purchase of three Public Works vehicles totaling $518,125
• Ordinance banning certain uses of public rights-of-way as sleeping or living accommodations
• Final contract with J.J.R. Construction for $159,065 for a curb ramp project
• IT consulting amendment with SDI Presence for an additional $120,000
• Ordinance amending the Gilroy Crossings Phase II PUD at 6970 Camino Arroyo

The City Council adopted an ordinance banning the use of certain public rights-of-way as sleeping or living accommodations. Other major actions included approving a $3.79M police equipment contract and purchasing three public works vehicles.

• Adopted Ordinance No. 2023-07 banning sleeping/living in certain public rights-of-way (5-1)
• Authorized $3,791,290 agreement with Axon Enterprises, Inc. for police cameras and Tasers (6-0)
• Approved $518,125 purchase of three Public Works vehicles from Transwest Truck Center, LLC (6-0)
• Approved $120,000 IT consulting amendment with SDI Presence (6-0)
• Approved $96,775 GIS support amendment with Lynx Technologies (6-0)
• Approved $388,364 financial audit extension with The Pun Group LLP (6-0)
• Approved $159,065 final contract with J.J.R. Construction for curb ramp project (6-0)
• Approved $401,800 agreement with Community Solutions for youth task force strategies (6-0)

Downtown Committee

The Downtown Committee will meet to approve minutes from the May 9, 2023 meeting and select a fifth project. The agenda also includes forming citizen sub-committees and reviewing focus questions in sub-groups.

• Selection of 5th Project
• Formation of citizen sub-committees
• Review of focus questions handout

Arts and Culture Commission

The Arts and Culture Commission will assign members to committees for the 2024 and 2025 work plans. The commission will also consider cancelling the July 11, 2023 meeting and making a recommendation regarding the Third Friday Art Walk 2023.

• Assigning committees to Fiscal Year 2024 and Fiscal Year 2025 Work Plan Goals
• Considering cancellation of the July 11, 2023 regular meeting
• Recommendation to support the Third Friday Art Walk 2023

The Arts and Culture Commission recommended that the City Administrator provide reimbursement-based support for the Third Friday Art Walk to host the San Jose Ballet. The Commission also assigned members to work plan project committees and cancelled the July 11, 2023 meeting.

• Approved May 9, 2023 meeting minutes (4-0-2 absent)
• Approved meeting agenda (4-0-2 absent)
• Assigned members to Community Outreach, School Art Program Support, Culture Event, and Fundraising sub-committees
• Approved cancellation of July 11, 2023 regular meeting (4-0-2 absent)
• Recommended reimbursement of up to $300 per month for 5 months (total $1,500) for Third Friday Art Walk to host San Jose Ballet (4-0-2 absent)

South County Regional Wastewater Authority (SCRWA)

The South County Regional Wastewater Authority Board of Directors will meet to adopt operating and capital improvement program budgets for fiscal years 2024 and 2025. The agenda also includes selecting new officers and authorizing agreements with Jacobs and Stantec for wastewater services.

• Adoption of Fiscal Years 2024 and 2025 Operating and Capital Improvement Program Budgets
• Selection of SCRWA Chairperson, Vice Chairperson, and Secretary for FY 2023-2024
• Authorization of Twelfth Addendum to Agreement with Jacobs for operational services
• Authorization of Agreement with Stantec for engineering services

The Board approved the Operating and Capital Improvement Program Budgets for Fiscal Years 2024 and 2025. It also approved service agreements with Jacobs and Stantec for wastewater treatment and water reclamation facilities. New board leadership was appointed for the 2023-2024 fiscal year.

• Approved FY 2024 and 2025 Operating and Capital Improvement Program Budgets (5-0)
• Appointed Rene Spring as Chairperson, Dion Bracco as Vice-Chairperson, and Saeid Vaziry as Secretary for FY 2023-2024 (5-0)
• Approved Twelfth Addendum to Agreement with Jacobs for operational services for FY 2024 and 2025 (5-0)
• Approved Agreement with Stantec for engineering services for FY 2024 and 2025 (5-0)
• Approved April 5, 2023 meeting minutes (5-0)

City Council

The City Council will consider adopting the city's operating and capital budgets for fiscal years 2024 and 2025. The agenda also includes an ordinance regarding the use of certain public rights-of-way as sleeping or living accommodations. Other items involve property development agreements and vehicle purchases.

• Adoption of FY24 and FY25 operating and capital budgets
• Ordinance regarding use of public rights-of-way for sleeping or living accommodations
• Purchase of three Chevrolet Colorado work trucks for $103,350
• Property improvement agreement for Glen Loma Ranch development
• Tax rate resolution for FY24 Library Project Bonds

The City Council approved the operating and capital budgets for fiscal years 2024 and 2025, though it declined a $500,000 contribution to the Section 115 Trust. Council also introduced an ordinance to ban sleeping or living accommodations in certain public rights-of-way. Additionally, the council approved the purchase of three work trucks and various grant applications.

• Adopted FY24 and FY25 Operating and Capital Improvement Program budget (7-0)
• Introduced ordinance banning use of certain public rights-of-way as sleeping or living accommodations (6-1)
• Approved $103,350 purchase of three 2023 Chevrolet Colorado work trucks (7-0)
• Adopted Resolution No. 2023-33 setting the tax rate for Gilroy Community Library Project Bonds (7-0)
• Approved Final Map and Property Improvement Agreement for Glen Loma Ranch McCutchin Creek/Palomino Development (7-0)
• Adopted Resolution No. 2023-36 setting the FY24 Appropriation Limit (7-0)
• Approved FY24 and FY25 Position Control List (7-0)
• Adopted Mitigated Negative Declaration Resolution for the Gilroy Square project (7-0)

Personnel Commission

The Planning Commission will consider a finding of consistency for the Capital Improvement Program covering fiscal years 2024 through 2028. This includes reviewing alignment with the City’s General Plan and CEQA requirements. The commission will also approve meeting minutes from May 4, 2023.

• Finding of Consistency for Capital Improvement Program FY 2024-2028
• Approval of May 4, 2023 Planning Commission Meeting Minutes

The Planning Commission approved a resolution finding the Capital Improvement Program for Fiscal Year 2024 through Fiscal Year 2028 consistent with the City’s General Plan and CEQA. The commission also approved the minutes from the May 4, 2023 meeting.

• Approved Finding of Consistency for Capital Improvement Program FY 2024-2028 (4-2)
• Approved May 4, 2023 meeting minutes (6-0)

Personnel Commission

The Gilroy Personnel Commission is meeting to review several personnel matters. Proposed actions include approving updated job descriptions and salary ranges for Supervising Accounting Technician and Project Manager roles. The commission will also consider the reclassification of one employee and the workplan for fiscal years 2024 and 2025.

• Updated job description and salary range for Supervising Accounting Technician
• Reclassification of Arica Hernandez to Supervising Accounting Technician effective June 1, 2023
• New job description and salary range for Project Manager in the Engineering Division
• Personnel Commission Workplan for FY 24 & 25

Library Commission

The Library Commission is meeting to review the recommended workplan for fiscal years 2024 and 2025. The commission will also receive and comment on library reports from Santa Clara County and Gilroy.

• Library Commission Recommended Workplan for FY24 and FY25
• Santa Clara County Library Report for May 2023
• Gilroy Library Report
• Approval of April 12, 2023 minutes

The Commission approved a workplan for fiscal years 2024 and 2025, which includes providing recommendations for capital improvements to the library facility. Approximately $5 million is available for these facility upgrades. The Commission also approved the minutes from the April 12, 2023 meeting.

• Approved Recommended Workplan for FY24 and FY25 (3-0)
• Approved April 12, 2023 meeting minutes (3-0)

City Council

The City Council will hold a special meeting to conduct a workshop regarding the proposed operating and capital budgets for fiscal years 2024 and 2025. The session is dedicated to reviewing these budget plans.

• Fiscal Year (FY) 2024 and 2025 Operating and Capital Budget Workshop

The City Council conducted a workshop regarding the Fiscal Year 2024 and 2025 Operating and Capital Budget. City Administrator Forbis and department staff provided a presentation and answered questions. No formal decisions were recorded.

Parks and Recreation Commission

The Parks and Recreation Commission will review its 2023 work plan and receive department updates. The commission may also recommend a Gilroy representative to the City Council for the Sourcewise Advisory Council.

• Recommendation of a representative to the Sourcewise Advisory Council
• Review of the 2023 Parks & Recreation Commission Work Plan
• Updates on the Recreation Division and status of City Parks
• Park Concessionaire update

The Parks and Recreation Commission voted unanimously to recommend Dyanne Hofstad for appointment to the Sourcewise Advisory Council. The commission also reviewed the 2023 Work Plan and received maintenance reports for various city parks.

• Recommended Dyanne Hofstad to Council for appointment to Sourcewise Advisory Council (6-0)
• Approved April 18, 2023 minutes (6-0)
• Approved meeting agenda (6-0)
• Tabled Park Concessionaire update pending Council approval of new ordinance

Open Government Commission

The Open Government Commission will hold a special meeting to review first-quarter 2023 public records requests. The agenda also includes discussions on the FY 24 and FY 25 workplan, commission training, and amending the 2023 meeting schedule.

• Review of Q1 2023 public records requests
• Discussion of FY 24 and FY 25 workplan regarding hybrid meetings
• Commission training for Brown Act and JEDI
• Amendment of the 2023 meeting schedule

The Open Government Commission established two new committees to handle public FAQs and research hybrid meeting formats. The commission also assigned a member to lead the production of a new training video and amended the 2023 meeting schedule.

• Approved February 9 and April 6, 2023 meeting minutes (5-0)
• Assigned Commissioner Irwin to work with staff on a new Open Government Ordinance Training video (5-0)
• Formed an FAQ subcommittee consisting of Commissioners Somavia and Fugazzi (5-0)
• Created an ad-hoc committee with Commissioners Somavia and Irwin to assess hybrid meetings in other cities (5-0)
• Added special meetings on June 22 and November 2, 2023, and cancelled the November 9 regular meeting (5-0)

Downtown Committee

The committee will conduct member introductions and establish meeting norms. The agenda focuses on brainstorming downtown concerns and selecting projects for sub-committees.

• Brainstorming of downtown concerns
• Selection of projects and formation of sub-committees

The committee met to establish meeting norms and brainstorm concerns regarding downtown development and maintenance. No formal votes or policy decisions were made during this meeting. Project prioritization and subcommittee formation were deferred to the June meeting.

Arts and Culture Commission

The Arts and Culture Commission will discuss tracking and assignments for the fiscal years 2024 and 2025 workplan. The commission may also consider opening a solicitation of interest for sponsoring community arts and culture events in Gilroy.

• Discussion on FY 2024 and 2025 Commission Workplan tracking and assignments
• Possible action to open solicitation for arts and culture event sponsorships
• Approval of April 11, 2023, special meeting minutes

The Commission approved the minutes from the April 11, 2023 special meeting and the current agenda. Discussions regarding the 2024-2025 workplan and event sponsorship solicitation were held, but no final actions were taken on these items.

• Approved April 11, 2023 Special Meeting minutes (unanimous)
• Approved May 9, 2023 meeting agenda (unanimous)
• Tabled FY 2024 and 2025 workplan assignments to the next meeting
• Deferred decision on event sponsorship solicitation pending City Administration preference

Youth Commission

The Youth Commission will discuss updates to the 2022-2023 Work Plan. The commission will also review a presentation scheduled for the City Council on May 15, 2023. Additionally, members may vote to change the next meeting date from August 14 to August 21, 2023.

• Review of the May 15, 2023 presentation to City Council
• Updates on the 2022-2023 Youth Commission Work Plan
• Proposed change of meeting date from August 14 to August 21, 2023
• Approval of April 10, 2023, meeting minutes

The Youth Commission approved changing its start date to August 21, 2023, to avoid conflicts with the Gilroy Unified School District calendar. The commission also reviewed the outcomes of the Kids Discover Art event and finalized a presentation for the City Council.

• Approved changing start date to Monday, August 21, 2023 (9-0-2)
• Approved minutes from April 10, 2023

Planning Commission

The Planning Commission will consider a zoning amendment and site plan review for the Gilroy Crossings Phase II project at 6970 Camino Arroyo. The commission will also review the consistency of the 2024-2028 Capital Improvement Program with the City's General Plan. Additionally, members will provide feedback on a request for pedestrian and bicycle project funding.

• Zoning amendment and site plan review for Gilroy Crossings Phase II at 6970 Camino Arroyo
• Consistency finding for the 2024-2028 Capital Improvement Program
• Review of funding request for pedestrian and bicycle projects from the Metropolitan Transportation Commission

The Planning Commission voted 6-0 to recommend City Council approval of the Gilroy Crossings Phase II Planned Unit Development, including a zoning amendment, architectural and site plan review, and tentative map for the property at 6970 Camino Arroyo. The commission also recommended adoption of a Mitigated Negative Declaration under CEQA and approved a Transportation Development Act grant funding request. A motion to hold a special meeting on May 25 failed 0-6.

• Recommended City Council adopt Mitigated Negative Declaration for Gilroy Crossings Phase II (6-0)
• Recommended City Council approve PUD Zoning Amendment Z 22-01 for Gilroy Crossings Phase II (6-0)
• Recommended City Council approve Architectural and Site Review AS 21-13 for the Planned Unit Development (6-0)
• Recommended City Council approve Tentative Map TM 21-02 for the project (6-0)
• Recommended City Council adopt resolution for Transportation Development Act Article 3 grant funding request (6-0)
• Motion to hold special meeting on May 25, 2023 failed (0-6)

City Council

The City Council is conducting a special workshop regarding the Capital Improvement Program. The session focuses on the program for fiscal years 2024 through 2028.

• Capital Improvement Program for Fiscal Year 2024 through Fiscal Year 2028

The City Council held a workshop to discuss the Capital Improvement Program for fiscal years 2024-2028. Staff presented the plan and answered questions. One resident requested funding for a Parks and Recreation master plan. No formal decisions or votes were recorded.

City Council

The City Council will consider several large contracts, including a major pavement rehabilitation project and the purchase of a new fire engine. The agenda also includes a public hearing regarding zoning amendments for emergency shelters. Additionally, the council will review proclamations for bicycle awareness and affordable housing.

• Contract to Teichert Construction for $6,688,412 for citywide pavement rehabilitation
• Purchase of a Type III Fire Engine for $415,672.91
• Environmental compliance services for 10th Street Bridge at Uvas Creek for $396,076
• Third amendment to Park Consulting Group agreement for $379,760
• Public hearing regarding Emergency Shelters Zoning Amendment

The City Council approved several major infrastructure contracts, including a citywide pavement project and a new fire engine. The Council also introduced a zoning amendment for emergency shelters and adopted the 2023-2031 Housing Element with specific modifications to lot sizes and ADU square footage.

• Approved $6,688,412 contract to Teichert Construction for FY23 Citywide Pavement Rehabilitation Project (6-0)
• Approved $415,672.91 purchase of a Type III Fire Engine (6-0)
• Adopted 2023-2031 Housing Element with amendments to triplex/fourplex lot sizes and ADU square footage (5-1)
• Introduced Ordinance for Emergency Shelters Zoning Amendment (6-0)
• Approved $396,076 contract to David J. Powers & Associates, Inc. for 10th Street Bridge environmental compliance (6-0)
• Approved $379,760 amendment with Park Consulting Group for Tyler EnerGov Land Management System (6-0)
• Denied claim of Timothy Carthen via Consent Calendar (6-0)
• Approved IT consulting amendment with SDI Presence via Consent Calendar (6-0)

City Council

The Joint Water Resources Committee will review updates on South County water reuse collaboration, including recycled water development. Members will also receive information regarding Santa Clara County drought emergency response efforts. Additionally, the committee will elect its 2023 Chair and Vice-Chair.

• South County Water Reuse Collaboration and Implementation update
• Santa Clara County drought conditions and conservation efforts update
• Election of 2023 Committee Chair and Vice-Chair
• Review of the 2022 Accomplishment Report and 2023 Proposed Work Plan

Planning Commission

The Planning Commission is holding public hearings regarding a proposed zoning amendment for emergency shelters and the adoption of the 2023-2031 Housing Element. Staff recommends that the commission recommend both measures to the City Council. The meeting also includes a review of CEQA exemptions for these items.

• Emergency Shelters Zoning Amendment (Ordinance Z 23-03)
• Adoption of Gilroy 2023 - 2031 Housing Element (Resolution GPA 22-01)

The Planning Commission recommended that the City Council adopt the Gilroy 2023-2031 Housing Element and a zoning amendment regarding emergency shelters. Both items were recommended for CEQA exemption.

• Recommended City Council adopt Ordinance (Z 23-03) for Emergency Shelters Zoning Amendment (7-0)
• Recommended City Council find Emergency Shelters Zoning Amendment exempt from CEQA review (7-0)
• Recommended City Council adopt Resolution (GPA 22-01) for Gilroy 2023-2031 Housing Element (6-1)
• Recommended City Council find Gilroy 2023-2031 Housing Element exempt from CEQA review (6-1)

Parks and Recreation Commission

The commission will meet to select a new Vice-Chair and introduce new commissioners. Members will also review the 2023 Parks & Recreation Commission Work Plan and receive updates from the Recreation Division.

• Selection of Vice-Chair of the Parks and Recreation Commission
• Review of 2023 Parks & Recreation Commission Work Plan
• Recreation Division updates
• Approval of March 28, 2023 meeting minutes

The Commission appointed Pat Bentson as Vice Chair and updated its 2023 work plan. A committee was established to study dog park improvements, and commissioners were assigned specific parks for oversight.

• Appointed Pat Bentson as Vice Chair (6-0)
• Approved March 28, 2023 minutes with amendments (6-0)
• Approved meeting agenda (6-0)
• Established dog park study committee consisting of Graham, Fugazzi, and Puente
• Assigned park oversight duties to six commissioners
• Scheduled 'Coffee in the Park' meetings for 6/8 and 6/24

City Council

The City Council will meet to adopt the proposed Fiscal Year 2023 budget. The agenda also includes a request to purchase a public safety rescue vehicle for $360,497. Additionally, officials will discuss mobile vending rules and the formation of a Downtown Committee.

• Adoption of the proposed Fiscal Year 2023 budget
• $360,497 purchase of a public safety rescue vehicle from Lenco Industries
• Approval of an alternate Santa Teresa Interim Fire Station location at Christmas Hill Park
• Public hearing regarding the city's weed abatement program
• Report on mobile and sidewalk vending rules and requirements

The Library Commission recommended budget requests for a social justice award ceremony and attendance at the California Library Association conference. The commission indicated a preference for the ceremony if only one item could be funded.

• Approved February 15, 2023 minutes (3-0)
• Approved meeting agenda (3-0)
• Recommended $4,000 for an annual social justice and inclusivity resident ceremony (3-0)
• Recommended $2,500 for a commissioner to attend the FY25 California Library Association conference (3-0)

Library Commission

The Library Commission will consider budget requests for the 2024 and 2025 fiscal years. The meeting also includes receiving reports from the Santa Clara County Library District and the Gilroy Library.

• Budget requests for Fiscal Year 2024 and Fiscal Year 2025
• Santa Clara County Library Report for March - April 2023
• Gilroy Library Report

The Library Commission recommended budget requests for a social justice honor ceremony and attendance at the California Library Association conference. The commission expressed a preference for the ceremony if only one item is funded. The meeting also included reports on library circulation and upcoming programs.

• Approved February 15, 2023 minutes (3-0)
• Approved meeting agenda (3-0)
• Recommended $4,000 for an annual social justice and inclusivity resident ceremony ($2,000 per fiscal year) (3-0)
• Recommended $2,500 for a commissioner to attend the FY25 California Library Association conference (3-0)

Arts and Culture Commission

The Arts and Culture Commission will discuss fundraising goals for the FY 2024 and FY 2025 workplan. The commission will also receive a quarterly report from the Gilroy Arts Alliance. Additionally, members will consider recommending a transfer of $148.59 in interest income to the Museum Donations Fund.

• Discussion on FY 2024 and FY 2025 workplan fundraising goals
• Quarterly Report of the Gilroy Arts Alliance
• Transfer of $148.59 from the Museum Endowment Trust to the Museum Donations Fund

The Arts and Culture Commission approved a recommendation to transfer accumulated interest from the Gilroy Museum Endowment Trust to the Museum Donations Fund. The commission also received a quarterly report from the Gilroy Arts Alliance and discussed fundraising goals for the FY24 and FY25 workplan.

• Approved transfer of $148.59 in interest from Gilroy Museum Endowment Trust to Museum Donations Fund (unanimous with one absent)
• Approved minutes of the March 27, 2023 Special Meeting (unanimous)
• Approved agenda modification to reorder items 9.2, 9.1, and 8.1 (unanimous)

Youth Commission

The Youth Commission will discuss budget requests for fiscal years 2024 and 2025. Members will also review the need for a youth and teen center in Gilroy. Additionally, the commission will receive updates on its work plan and an upcoming presentation to City Council.

• Follow up on fiscal year 2024 and 2025 budget requests
• Discussion on the need for a youth and teen center in Gilroy
• Updates to the Youth Commission Work Plan
• Review of May 15, 2023, presentation to City Council

The Youth Commission approved a budget request for a grant program to support community service and passion projects for local youth. Commissioners also researched existing teen centers in other cities to prepare a presentation for the City Council.

• Approved $5,000 budget request for a youth grant program (8-0)
• Approved minutes from March 13, 2023 (8-0)

Open Government Commission

The Open Government Commission will address unfinished business related to the Open Government Ordinance. Topics include website sections, correspondence samples, and training budgets for fiscal years 2024 and 2025. No new business is scheduled for this special meeting.

• Open Government Ordinance (OGO) workplan for FY 24 and FY 25
• OGO training and budget, including Brown Act and JEDI training
• City of Gilroy front page OGO section
• Review of City Council correspondence samples

The Commission accepted staff reports regarding the Open Government Ordinance (OGO), including the front page section, correspondence samples, training videos, and FAQs. The Commission also accepted the OGO workplan for FY 24 and FY 25 and the OGO training budget.

• Accepted report on Open Government Ordinance (OGO) Front Page section
• Accepted report on City Council Correspondence Samples
• Accepted report on Open Government Ordinance Old Training Video
• Accepted report on Open Government FAQ
• Accepted OGO Workplan FY 24 and FY 25
• Accepted OGO Training/Budget report

Planning Commission

The Planning Commission will discuss the workplan, training, and budget for fiscal years 2023-24 and 2024-25. Staff recommends establishing these plans for recommendation to the City Council. No public hearings are scheduled for this meeting.

• FY 2023-24 and FY 2024-25 Planning Commission Workplan, Training, and Budget
• Update of the 2019 Board, Commission & Committee Member Handbook
• Approval of March 2, 2023, meeting minutes

The Planning Commission approved a workplan, training, and budget request of $20,000 per year for the next two fiscal years to be submitted to the City Council. The commission also provided recommendations for updating the member handbook.

• Approved March 2, 2023 meeting minutes (6-0)
• Approved FY 2023-24 and FY 2024-25 workplan, training, and budget requests of $20,000 per year (6-0)

South County Regional Wastewater Authority (SCRWA)

The SCRWA Board of Directors will meet to review the draft budget and capital improvements budget for fiscal years 2024 and 2025. The agenda also includes selecting a new Vice Chairperson and adopting an amended Conflict of Interest Code. Staff will present various plant, expense, and engineering reports.

• Review of draft budget and capital improvements budget for FY 2024 and 2025
• Selection of SCRWA Vice Chairperson for the 2022-2023 fiscal year
• Adoption of Resolution 2023-01 amending the Conflict of Interest Code
• Presentation of audited financial statements for the year ended June 30, 2022
• Review of plant reports and expenses from July 2022 to February 2023

City Council

The Gilroy City Council will consider adopting three major infrastructure master plans for the city's sewer, water, and storm drainage systems. The agenda also includes discussions regarding police officer salary schedules and potential emergency housing at the transit center.

• Adoption of 2022 Sewer System Master Plan
• Adoption of 2022 Water Master Plan
• Adoption of 2022 Storm Drainage System Master Plan
• Extension of Memorandum of Understanding and salary schedules for Gilroy Police Officers Association
• Updates to City Administrator Jimmy Forbis's employment agreement

City Council

The agenda consists of the 2023 State of the City Address by Mayor Marie Blankley. The event is open to the community at City Hall and will be live-streamed online.

• State of the City Address

Parks and Recreation Commission

The Parks and Recreation Commission will review the FY24-28 Capital Improvement Program Projects. The commission is also scheduled to consider budget requests for fiscal years 2024 and 2025. Additionally, members will vote on adopting the 2023 Commission Work Plan.

• Review of FY24-28 Capital Improvement Program Projects
• Budget requests for Fiscal Year 2024 and Fiscal Year 2025
• Adoption of the 2023 Parks & Recreation Commission Work Plan
• Updates on the Recreation Division and City Parks status

The Commission approved a recommendation to City Council to set aside $50,000 for dog park improvements. It also selected top priority projects for the FY24-28 Capital Improvement Program and formally adopted the 2023 work plan.

• Approved recommendation to City Council for $50,000 in dog park improvements (4-0)
• Approved recommending Parks and Recreation Master Plan, softball field upgrades (#900690), Miller/Uvas Trail upgrades (#900100), and Las Animas Veterans Park tennis court fencing (#800120) for the CIP (4-0)
• Approved 2023 Parks & Recreation Commission Work Plan (4-0)
• Approved February 28, 2023 meeting minutes with amendments (4-0)
• Approved meeting agenda (4-0)

Arts and Culture Commission

The Arts and Culture Commission will review workplans and budget requests for fiscal years 2024 and 2025. The meeting also includes discussions on training requests and updates to the member handbook. Additionally, the commission will consider an inscription for a memorial bench plaque.

• Adoption of workplan for FY 2024 and 2025
• Budget requests for FY 2024 and 2025
• Commission annual training requests
• Updates to the member handbook
• Bench plaque inscription for Maria Yepez

City Council

The City Council will hold a public hearing to decide whether to introduce an ordinance allowing up to two electronic billboards. The agenda also includes reviewing contracts for traffic plan updates and a citywide curb ramp project.

• Public hearing on appeal regarding proposed electronic billboards
• Contract award to Kimley-Horn for Traffic Circulation Master Plan update ($396,649 total)
• Contract award to J.J.R. Construction, Inc. for curb ramp project ($174,565)
• Parcel map and agreement for Plaza Allium (Evergreen) development at 10th & Chestnut
• Proclamation of April 2023 as Fair Housing Month

The City Council upheld a Planning Commission decision to deny changes to the City Code that would have allowed two electronic billboards. The Council also approved several infrastructure contracts and a parcel map for a commercial development.

• Denied appeal to allow electronic billboards and upheld Planning Commission decision (4-3)
• Approved Parcel Map and Property Improvement Agreement No. 2023-01 for Plaza Allium (7-0)
• Awarded $396,649 contract to Kimley-Horn for Traffic Circulation Master Plan update (7-0)
• Awarded $174,565 contract to J.J.R. Construction, Inc. for Citywide Curb Ramp Project (7-0)
• Approved application for grant funds under Safe, Clean Water and Natural Flood Protection Program (7-0)
• Accepted 2022 General Plan and Housing Element Annual Progress Report (7-0)
• Directed staff to conduct further analysis and mapping for unhoused camping ban ordinance (7-0)
• Approved support for SB 48 and SB 363 (majority support)

Arts and Culture Commission

The Arts and Culture Commission is meeting to discuss the workplan and budget requests for fiscal years 2024 and 2025. The commission will also review training requests and updates to the member handbook. Additionally, they will consider an inscription for a memorial bench plaque.

• Adoption of the FY 2024-2025 workplan
• Review of budget requests for fiscal years 2024 and 2025
• Commission consensus on annual training requests
• Feedback on the member handbook update
• Approval of a bench plaque inscription for Maria Yepez

The Commission approved a workplan for Fiscal Years 2023-25 focusing on grantmaking, school collaborations, and community events. They requested $10,000 for a grantmaking program and identified specific training needs for commissioners.

• Adopted FY 2023-25 Workplan including community event participation, GUSD collaboration, and grantmaking (Unanimous)
• Approved requests for training on fundraising, public engagement, commission roles, and master plan creation (Unanimous)
• Approved $10,000 budget request for the grantmaking program (Unanimous)
• Tabled 2019 Boards, Commissions and Committees Handbook Update (Unanimous)
• Approved bench plaque inscription in memory of Maria Yepez (Unanimous)
• Approved February 14, 2023 meeting minutes (4-0)
• Approved meeting agenda (4-0)

City Council

The City Council is conducting a budget priority workshop for fiscal years 2024 and 2025. This session is the second in a series of meetings to set goals and priorities for city departments. The discussion covers programs, projects, and operational items for departments including Police, Fire, and Public Works.

• Fiscal Year 24 and Fiscal Year 25 budget priority workshop
• Review of city programs, projects, and operations across multiple departments

The City Council conducted a workshop regarding budget priorities for Fiscal Year 24 and Fiscal Year 25. City Administrator Jimmy Forbis and staff provided a presentation and answered questions. No formal votes or decisions were recorded.

Personnel Commission

The Gilroy Personnel Commission is reviewing budget requests for the 2024 and 2025 fiscal years. The Commission will also discuss training needs and a proposal to move monthly meetings to the fourth Monday of each month. Additionally, the Human Resources Director will provide updates on staff vacancies and the DEI program kick-off.

• Budget requests for Fiscal Years 2024 and 2025
• Proposal to change regular meeting date to the fourth Monday of each month
• Human Resources Analyst vacancy report
• Diversity, Equity, & Inclusion Program Kick-Off update
• Review of Personnel Commission training needs

Youth Commission

The commission will discuss developing a research plan regarding the need for a Youth and Teen Center in Gilroy. Members will also consider adopting updated bylaws and electing a treasurer. Additionally, the group will review budget requests for fiscal years 2024 and 2025.

• Adoption of proposed changes to Youth Commission Bylaws
• Development of a plan to research a potential Youth and Teen Center
• Budget request consensus for Fiscal Years 2024 and 2025
• Election of a Youth Commission Treasurer
• Adoption of a revised 2023 meeting schedule

The Youth Commission approved revised bylaws and elected Commissioner Francis as Treasurer. The Commission also voted to expand its 2023 meeting schedule to include August and September.

• Approved February 12, 2023 minutes
• Elected Commissioner Francis as Treasurer
• Approved adding August and September to the 2023 meeting schedule
• Adopted proposed changes to the Youth Commission Bylaws

City Council

The City Council will consider a contract for the FY23 Annual CDBG Sidewalk/Curb Ramp Project. The agenda also includes a public hearing regarding the Plaza Allium sign program amendment and a time extension request for townhouse units at Santa Teresa Boulevard and First Street.

• Contract award to McKim Corporation for sidewalk/curb ramp project up to $271,205
• Time extension request for 202 townhouse units at Santa Teresa Boulevard and First Street
• Public hearing for Plaza Allium sign program amendment at Tenth and Chestnut Streets
• Approval of the updated City of Gilroy Purchasing Policy

Planning Commission

The Planning Commission will discuss updates to its rules and regulations regarding attendance. Staff also recommends starting preparations for the 2023-24 and 2024-25 workplan, training, and budget. No public hearings are scheduled for this meeting.

• Update to Rules and Regulations/Bylaws regarding attendance
• Preparation of FY 2023-24 and FY 2024-25 workplan, training, and budget
• Input on updating the 2019 Board, Commission & Committee Member Handbook
• Approval of February 2, 2023, meeting minutes

The Planning Commission approved updates to its attendance bylaws and the February 2 meeting minutes. The commission provided preliminary input on a $20,000 training budget request for the FY 2023-24 and 2024-25 workplan.

• Approved February 2, 2023 meeting minutes (7-0)
• Approved amendments to Planning Commission Rules and Regulations/Bylaws regarding attendance (7-0)

Parks and Recreation Commission

The commission will consider adopting the 2023 Parks & Recreation Commission Work Plan. Members will also discuss budget requests for the next two-year budget cycle. Staff updates regarding the recreation division are also scheduled.

• Adoption of 2023 Parks & Recreation Commission Work Plan
• Budget requests for Fiscal Year 2024 and Fiscal Year 2025

The Commission identified four potential budget recommendations for City Council, including a park ranger position and master plan update. The 2023 work plan was updated but not formally approved. Minutes from January 17 and February 7, 2023, were approved.

• Approved January 17, 2023 minutes (5-0)
• Approved February 7, 2023 retreat minutes (4-0)
• Approved February 28, 2023 agenda (5-0)
• Identified budget requests for playground shade, dog park Astroturf, Master Plan update, and a Park Ranger position
• Tabled adoption of 2023 Work Plan to next meeting

City Council

The City Council will consider ordinances regarding smoking prohibitions and social host penalties. The agenda also includes contract amendments for landscape maintenance and playground repairs.

• Ordinance to prohibit smoking at multi-family housing properties and public events
• Contract award of $147,554 for Gilroy Sports Park playground surface repair
• Extension of Alpine Landscapes contract for 18 months totaling $333,633
• Extension of Jensen Landscape Services contract for 18 months totaling $1,027,758
• Budget amendment adding $43,529 to the Police Department Grants Fund

The City Council approved multiple service agreements for landscape maintenance and playground repairs. The Council also passed ordinances regarding smoking restrictions and social host accountability, and approved a subdivision time extension.

• Approved $147,554 expenditure for Gilroy Sports Park Playground Surface Repair
• Approved 18-month contract extension with Alpine Landscapes totaling $500,450
• Approved 18-month contract extension with Jensen Landscape Services, LLC totaling $1,541,637
• Approved Tentative Map Time Extension for Greenfield Subdivision (6-0, 1 recused)
• Approved Ordinance No. 2023-02 prohibiting smoking at multi-family housing and public events
• Approved Ordinance No. 2023-03 increasing social host accountability penalties
• Approved renaming Gilroy Senior Center’s Classroom One after Theodore “Ted” Carpenetti
• Approved Resolution No. 2023-10 declaring additional Gilroy Gardens property as surplus

Library Commission

The commission will vote to select a Chair and Vice-Chair for the Library Commission. Members will also discuss budget requests for fiscal years 2024 and 2025 and receive library reports.

• Selection of Chair and Vice-Chair
• Fiscal Year 2024 and 2025 budget requests
• Santa Clara County Library Report (Dec 2022 - Feb 2023)
• Gilroy Library Report

The Library Commission approved the November 2022 minutes and appointed Commissioner Baxter as Chair and Commissioner Nooshabadi as Vice-Chair. The Finance Director provided information on the Fiscal Year 2024 and 2025 budget request process.

• Approved November 9, 2022 minutes (Pass)
• Approved the meeting agenda (Pass)
• Appointed Commissioner Baxter as Chair and Commissioner Nooshabadi as Vice-Chair (Pass)

Arts and Culture Commission

The Commission appointed Melanie Reynisson as Chair and Ruben Villa as Vice-Chair. No actions were taken regarding training requests, budget requests, the handbook update, or the workplan.

• Approved minutes from January 10, 2023 (5-0)
• Approved meeting agenda (5-0)
• Appointed Melanie Reynisson as Chair (5-0)
• Appointed Ruben Villa as Vice-Chair (5-0)

Youth Commission

The Youth Commission will review its bylaws and brainstorm social issues affecting Gilroy's youth and teens. The commission will also review the 2022-2023 Work Plan and consider rescheduling events such as the Royal Red Carpet or OpportuniTEEN Fair.

• Review of Youth Commission Bylaws
• Brainstorming social issues affecting local youth and teens
• Review of 2022-2023 Youth Commission Work Plan
• Potential rescheduling of Royal Red Carpet or OpportuniTEEN Fair

The Commission approved proposed revisions to its 2010 bylaws and updated the 2022-2023 work plan. Members brainstormed social issues affecting local youth and agreed to research a vision for a potential Youth/Teen Center.

• Approved January 9, 2023 meeting minutes (10-0-0)
• Approved proposed bylaw revisions for final review at next meeting (10-0-0)
• Agreed to adopt City Council Resolution No. 2022-58 Attendance Policy
• Changed Royal Red Carpet event date to May 13
• Postponed OpportuniTEEN Fair until Fall 2023
• Approved overall work plan changes (10-0-0)

Open Government Commission

The commission will select a new Chairperson and Vice Chair for 2023. The agenda also includes a review of public records requests from the fourth quarter of 2022 and discussions regarding hybrid meetings.

• Selection of 2023 Chairperson and Vice Chair
• Review of Q4 2022 Public Records Requests
• Amendment to Open Government Commission Bylaws
• Discussion on commission training plans

The Open Government Commission appointed its Chair and Vice-Chair for the 2023 calendar year. The body approved an amendment to Section 6 of its bylaws and scheduled a special meeting for March 22, 2023.

• Appointed Commissioner Bentz as Chair (5-0)
• Appointed Commissioner Enzensperger as Vice-Chair (5-0)
• Approved November 10, 2022 meeting minutes (5-0)
• Adopted amendment to Section 6 of the Open Government Commission Bylaws (5-0)
• Tabled presentation of plaque to Commissioner Rebecca Scheel
• Scheduled special meeting for March 22, 2023, at 6:00 PM (unanimous)

Parks and Recreation Commission

The Gilroy Parks and Recreation Commission will discuss commissioner responsibilities and the development of a 2023 work plan aligned with City Council priorities. The agenda also includes introductions for the Director of Public Works.

• Review of Commissioner Responsibilities and Role
• Development of a 2023 Parks and Recreation Commission Work Plan

The Commission developed a proposed work plan for 2023 aligned with City Council priorities. The plan includes initiatives for park safety, dog park studies, and policy updates. Several other items were discussed but not recommended for the plan.

• Proposed 2023 work plan to include 'Coffee in the Park' safety discussions
• Proposed 2023 work plan to include VTA Measure B education and Bike to Wherever Day
• Proposed 2023 work plan to study current dog parks and future options
• Proposed 2023 work plan to review and recommend changes to Gift and Sponsorship Policy
• Proposed 2023 work plan to assign commissioners to monitor city parks
• Proposed 2023 work plan to promote Arbor Day and participate in citywide events
• Proposed 2023 work plan to pursue training via CPRS and CAPRCBM

City Council

The Council will consider introducing ordinances regarding smoking at multi-family housing and social host accountability. Members will also discuss oversight for downtown initiatives and approve a school resource officer agreement. Additionally, the agenda includes a proposed purchase of two public works vehicles.

• Purchase of two Public Works vehicles not to exceed $154,829
• Introduction of ordinance regarding social host accountability penalties
• Introduction of ordinance prohibiting smoking at multi-family housing and public events
• Approval of School Resource Officer Memorandum of Understanding for FY 2023-2024
• Discussion on oversight/administration of downtown initiatives

The City Council approved a cost-sharing agreement with the Gilroy Unified School District for two school resource officers. Council also authorized the purchase of two public works vehicles and introduced ordinances regarding social host accountability and smoking prohibitions. A new Downtown Committee was formed to oversee city initiatives.

• Approved purchase of two public works vehicles not to exceed $154,829 (7-0)
• Approved agreement with Gilroy Unified School District for two school resource officers (7-0)
• Introduced ordinance to increase penalties and citation periods for social host accountability (7-0)
• Introduced ordinance to prohibit smoking at public events and multi-family housing properties (7-0)
• Approved formation of a two-year City Council Downtown Committee (4-3)
• Denied claims of Javier Roacho and Mark Ribeiro (7-0)
• Approved action minutes from January 23 and January 28, 2023 (7-0)

Planning Commission

The Planning Commission will consider an ordinance regarding electronic billboards and changes to specific zoning sections. Additionally, the commission will review a permit amendment for the Plaza Allium sign program at Tenth Street and Chestnut Street.

• Electronic Billboard Ordinance (Z 18-04) and Mitigated Negative Declaration
• Amendments to zoning sections 30.37.30, 30.37.50, and 30.37.51
• Plaza Allium sign program amendment (AS 22-24) at Tenth Street and Chestnut Street

The Planning Commission voted to deny an application for an electronic billboard ordinance. The commission also recommended that the City Council approve a sign program amendment for Plaza Allium.

• Approved January 19, 2023 meeting minutes (7-0)
• Denied recommendation to adopt Mitigated Negative Declaration for electronic billboards (3-4)
• Denied application for Electronic Billboard Ordinance Z 18-04 (4-3)
• Recommended City Council determine sign program amendment AS 22-24 is adequately assessed by existing MND (7-0)
• Recommended City Council approve sign program amendment AS 22-24 for Plaza Allium (7-0)

City Council

The Gilroy City Council is conducting a special strategic planning workshop. The session covers city programs, projects, and policies across departments including Police, Fire, Finance, and Public Works.

• Review of meeting objectives by the City Administrator
• Discussion of city programs and operational items across all departments
• Scheduled periods for public comment

The City Council conducted a strategic planning workshop consisting of facilitator-led discussions and three rounds of public comment. No substantive decisions, votes, or policy changes were recorded in the minutes.

City Council

The City Council will review a mid-year budget update and the declaration of Cherry Blossom Apartments as surplus property. The council will also consider new policies for downtown building fees and a blight removal program. Additionally, members will discuss potential smoking bans in multi-family developments and public events.

• $100,000 General Fund budget amendment for Jumpstart Downtown
• Declaration of Cherry Blossom Apartments as surplus property
• Approval of Downtown Building and Planning Fee Reduction Policy
• Interviews and appointments for the City Historian position
• Direction on smoking bans in multi-family developments and public events

City Council approved a $100,000 budget amendment for downtown facade and blight removal and a fee reduction policy for downtown building and planning. The Council also declared the Cherry Blossom Apartments property as surplus and appointed a new City Historian.

• Approved $100,000 General Fund amendment for Downtown Façade Improvement and Blight Removal Program (Unanimous)
• Approved Downtown Building and Planning Fee Reduction Policy (Unanimous)
• Declared Cherry Blossom Apartments property as surplus (Unanimous)
• Appointed Toby Echelberry as City Historian for a four-year term (Unanimous)
• Approved addition of a Permit Technician position and updated FY23 Position Control List (6-1)
• Appointed Zhuoyuan Zhang to Building Board of Appeals and Sandra Ramirez to Arts and Culture Commission
• Approved lease agreement amendment with Gilroy Gardens Family Theme Park (Unanimous)
• Directed staff to bring back discussion on Downtown Standing Committee for Feb 6 meeting (4-3)

Planning Commission

The Gilroy Planning Commission is meeting to elect its 2023 Chair and Vice Chair. The commission will also review a proposed electronic billboard ordinance and a request to divide 6955 Camino Arroyo into two parcels.

• Proposed division of 6955 Camino Arroyo into two parcels (TM 22-05)
• Electronic Billboard Ordinance (Z 18-04) regarding signage changes
• Election of the 2023 Chair and Vice Chair

The Commission elected a new Chair and Vice Chair and recommended that the City Council approve a tentative map to divide 6855 Camino Arroyo into two parcels. A proposed electronic billboard ordinance was continued to a future meeting.

• Elected Commissioner Bhandal as Planning Commission Chair (Unanimous)
• Elected Commissioner Kushner as Planning Commission Vice Chair (Unanimous)
• Approved consent agenda (Unanimous)
• Recommended City Council determine 6855 Camino Arroyo parcel division is exempt from further environmental review (Unanimous)
• Recommended City Council approve tentative map to divide APN 841-70-045 into two parcels (Unanimous)
• Continued Electronic Billboard Ordinance and IS/MND to February 2, 2023 meeting (4-3)

Parks and Recreation Commission

The Commission selected new leadership for 2023 and recommended changing closing hours at Las Animas Veterans Park. Members also discussed park maintenance and reviewed the previous year's work plan.

• Recommended changing Las Animas Veterans Park closing hours to 10:00 p.m.
• Approved renaming Gilroy Senior Center’s Classroom One after Theodore “Ted” Carpenetti.
• Announced $4.5 million in funding for San Ysidro Park and Lion’s Creek Trail.
• Selected Commissioner Ramirez as Chair and Commissioner Patterson as Vice Chair.

The Commission recommended that City Council change Las Animas Veterans Park closing hours to 10:00 p.m. and lock parking gates at 9:00 p.m. Members also recommended renaming a senior center classroom and selected new leadership for 2023.

• Recommended changing Las Animas Veterans Park closing hours to 10:00 p.m. and locking parking gates at 9:00 p.m. (6-0)
• Recommended renaming Gilroy Senior Center’s Classroom One after Theodore “Ted” Carpenetti (6-0)
• Selected Commissioner Ramirez as Chair and Commissioner Patterson as Vice Chair for 2023 (6-0)
• Scheduled commission retreat for Tuesday, February 7 at 5:30 p.m. (6-0)
• Approved November 15, 2022 meeting minutes (6-0)
• Approved the meeting agenda (6-0)

Arts and Culture Commission

The Arts and Culture Commission will meet to select its new Chair and Vice-Chair. The agenda includes discussing a memorial plaque inscription for Ren, Wei Qiang and reviewing a report from the Gilroy Arts Alliance. Members will also review the 2022 work plan.

• Selection of Chair and Vice-Chair
• Bench Plaque Inscription in Memory of Ren, Wei Qiang
• Gilroy Arts Alliance Quarterly Report (January – March 2023)
• Review of 2022 Arts and Culture Commission Work Plan

The Commission approved the March 13, 2024, meeting minutes and the meeting agenda. Members reviewed the current workplan, including conference session recommendations and capital improvement updates. No other substantive policy decisions were made.

• Approved March 13, 2024 minutes (3-0)
• Approved meeting agenda (3-0)
• Requested new 'Library Staff Recognition' agenda item

City Council

The City Council will consider annual appointments for various city boards and commissions. The agenda also includes a review of the Social Host Ordinance and a report on downtown survey results. Additionally, the council will consider authorizing an application for CalRecycle program funding.

• Repeal of ordinance regarding liens for delinquent garbage fees
• Review of the Social Host Ordinance
• Annual appointments to various city boards and commissions
• Application for CalRecycle recycling program funding
• Presentation of downtown survey results

The City Council approved a resolution to apply for CalRecycle program funding and adopted an ordinance to stop using liens for delinquent garbage fees. The Council also filled several vacancies across city boards and commissions and denied a claim by Roohi Eskandarian.

• Approved Resolution No. 2023-01 to apply for CalRecycle program funding (7-0)
• Adopted Ordinance No. 2023-01 removing the use of liens to collect delinquent garbage fees (7-0)
• Denied the claim of Roohi Eskandarian (7-0)
• Removed Commissioner Destiny Saldate from Youth Commission (7-0)
• Appointed Ruben Dario Villa and Adilene Moreno to Arts and Culture Commission
• Appointed Ronald Robinson, Jr. to Building Board of Appeals
• Appointed Terrence Fugazzi, Diane Sanchez Bentz, and Shayne Somavia to Open Government Commission
• Appointed Michelle Montez, Manny Bhandal, and Kelly Ramirez to Planning Commission

Personnel Commission

The Gilroy Personnel Commission will meet to appoint its Chair and Vice Chair for 2023. The agenda also includes a correction to the Recreation Supervisor job description and a recruitment and employment status report.

• Appointment of Chair and Vice Chair for 2023
• Correction to Recreation Supervisor Job Description
• Recruitment & Employment Status Report

The Personnel Commission appointed the Chair and Vice Chair for 2023 and approved corrections to the Recreation Supervisor job description. The commission also approved the minutes from the November 14, 2022 meeting.

• Approved November 14, 2022 meeting minutes (3-0)
• Appointed Commissioner Edde-Mitchell as Chair for 2023 (3-0)
• Appointed Commissioner Haro as Vice Chair for 2023 (3-0)
• Approved corrections to the Recreation Supervisor job description (3-0)

Youth Commission

The Gilroy Youth Commission meeting includes approval of December 12, 2022 minutes and an update to the 2022-2023 Work Plan. No specific new business items are listed for discussion.

• Approval of December 12, 2022 minutes
• Update to the 2022-2023 Youth Commission Work Plan

The Youth Commission approved the previous meeting minutes and the current agenda. Members discussed the 2022-2023 Work Plan, reviewing the December Holiday Posada event and planning activities for the Kids Discovery Art, Royal Red Carpet, and OpportuniTEEN Fair events.

• Approved December 12, 2022 minutes (Pass)
• Approved January 9, 2023 agenda (Pass)