Ephrata public meetings in 2024

Regular Meeting

The Ephrata Zoning Hearing Board will hold four special exception hearings. Items include two short-term rental applications, a daycare center conversion, and a group home request. No decisions have been made; these are public hearings to consider the requests.

• Short-term rental at 1409 & 1411 Apple Street (FLH Properties LLC) in Residential Medium-Density district
• Short-term rental at 10 N. Church Street, Apartment D (applicant Brendan Zeiset) in Central Business district
• Daycare center at 200 Washington Avenue (Bethany Childcare Programs) seeking conversion of institutional building in Residential High-Density district
• Group home for up to 6 unrelated persons at 136 W. Fulton Street (Derek Bollinger) with parking variance request in Residential High-Density district

The Ephrata Borough Zoning Hearing Board approved four applications at its December 18, 2024 meeting. It granted special exceptions for short-term rentals at 1409/1411 Apple Street and 10 N. Church Street, Apartment D, and for a daycare conversion at 200 Washington Avenue. It also approved a special exception to increase occupancy at a group home at 136 W. Fulton Street from 5 to 7 people. All approvals were unanimous.

• Approved special exception for short-term rental at 1409/1411 Apple Street (unanimous)
• Approved special exception for short-term rental at 10 N. Church Street, Apartment D (unanimous)
• Approved special exception for daycare conversion at 200 Washington Avenue (unanimous)
• Approved special exception for group home occupancy increase to 7 at 136 W. Fulton Street (unanimous)

Regular Meeting

The Ephrata Shade Tree Commission will meet on October 15, 2024, to discuss and potentially approve the 2025 goals, tree inventory and mapping updates, a tree bank sign proposal, and planning for the 2025 Arbor Day event. The agenda also includes a recap of the tree bank and cataloging of trees for Main Tree City USA.

• Approval of a Tree Bank sign type proposal by the Township
• Inventory resumption planned for 2025; tree removed on West Main discussed
• Year-end recap and status of trees in the Tree Bank
• Sixteen trees cataloged for addition to the Main Tree City USA database
• Drafting invitation letter for 2025 Arbor Day event to Borough Council members

Voting Session

The Ephrata Area Joint Authority will vote on a resolution setting the rate for water sold in excess of 50,000 gallons per day to Akron Borough. Other action items include approving a sedimentation basin rehabilitation project, an addendum to a land development agreement with Ephrata Mennonite School, and final change orders and completion certificates for the Highpoint Church water line. The meeting also includes approval of minutes, financial reports, and bill payments.

• Resolution 2024-3: Establishing rate for water in excess of 50,000 gal/day sold to Akron Borough
• Sedimentation Basin Rehab & Coating Project
• Ephrata Mennonite School: Addendum to Nonresidential Land Development Agreement
• Highpoint Church Water Line: Change Order 1, Certificate of Substantial Completion, Application for Payment 2

The Ephrata Area Joint Authority unanimously adopted Resolution 2024-3, setting the rate for water sold to Akron Borough in excess of 50,000 gallons per day at $6.407 per 1,000 gallons, effective January 1, 2025. The board also approved $109,660 in change orders for the Sedimentation Basin Rehab and Coating Project, executed an addendum to the Ephrata Mennonite School land development agreement, and approved final change orders and payment for the Highpoint Church water line project. Financial reports were tabled to the next meeting due to incorrect reports in the packet.

• Adopted Resolution 2024-3 setting excess water rate for Akron Borough at $6.407/1,000 gallons (unanimous)
• Approved $109,660 in change orders for Sedimentation Basin Rehab and Coating Project (unanimous)
• Executed Addendum to Nonresidential Land Development Agreement with Ephrata Mennonite School (unanimous)
• Approved Change Order No. 1 (FINAL) for Highpoint Church water line, net decrease of $708.40 (unanimous)
• Approved Certificate of Substantial Completion for Highpoint Church water line dated October 25, 2024 (unanimous)
• Approved Application for Payment No. 2 (FINAL) for Highpoint Church water line in amount of $60,803.74 (unanimous)
• Tabled financial reports until next meeting due to incorrect reports in packet (unanimous)
• Ratified payment of bills (unanimous)

Voting Session

The Ephrata Borough Council will hold a voting session on December 9, 2024, to consider a series of resolutions including adoption of the 2025 budget, real estate tax millage kept at 2.25 mills, and an unbudgeted transfer of $500,000 from the General Fund to the Capital Reserve and Mobile Equipment funds. Other actions include setting the police pension contribution at 5% of gross pay, approving a revised fee schedule, hiring a police officer, and authorizing an increase in power sales contract resources. The meeting also includes approval of committee reports and a check register.

• Adopt Resolution #2024-30 approving the 2025 Budget and Program of Services
• Adopt Resolution #2024-35 keeping the 2025 real estate tax millage at 2.25 mills
• Approve unbudgeted transfer of $500,000 from General Fund ($400K to Capital Reserve, $100K to Mobile Equipment Fund)
• Hire Lee Patton as Police Officer effective January 13, 2025, conditional on screenings and academy graduation
• Adopt Resolution #2024-38 increasing AMP Pennsylvania R.I.C.E. Peaking Project Share power sales contract resources

The Ephrata Borough Council unanimously adopted the 2025 Budget and Program of Services (Resolution 2024-30) and kept the real estate tax rate at 2.25 mills (Resolution 2024-35). The council also approved several related resolutions, including the appointment of a solicitor, board and commission appointments, the police pension fund contribution, and fee schedules. Additionally, the council approved a $500,000 transfer from the General Fund to capital and equipment funds, unbudgeted expenditures for blinds and truck repairs, the hiring of a new police officer, and a resolution for the AMP Pennsylvania R.I.C.E. Peaking Project.

• Adopted 2025 Budget and Program of Services (Resolution 2024-30) unanimously
• Kept real estate tax rate at 2.25 mills for 2025 (Resolution 2024-35) unanimously
• Approved $500,000 transfer from General Fund ($400,000 to Capital Reserve, $100,000 to Mobile Equipment) unanimously
• Approved unbudgeted expenditures: $14,999 for blinds and $34,790.78 for Truck #84 repairs unanimously
• Approved hiring of Lee Patton as Police Officer effective Jan 13, 2025, conditional on exams and academy
• Approved reducing financial security for LWC Holdings Group, LLC for site improvements at 231 & 233 East Fulton Street
• Authorized staff to notify property owners of curb/sidewalk improvement requirements for 2025 street improvements
• Adopted Resolution 2024-38 increasing Power Sales Contract resources for AMP Pennsylvania R.I.C.E. Peaking Project

Regular Meeting

The Ephrata Borough Authority will vote on several resolutions, including adopting the 2025 budget and program of services, amending wastewater rates, and setting attorney fees for municipal claims. They will also consider updates and payments on the WWTF No. 1 Biosolids Project, a conditional contract award for Landis Road Sewer Replacement, and an RFP for financing sewer capital improvements.

• Resolution 2024-10 adopting the 2025 budget and program of services
• Resolution 2024-12 amending wastewater rates, rules and regulations for Authority customers
• Conditional award of construction contract for Landis Road Sewer Replacement
• WWTF No. 1 Biosolids Project: Fulton Bank requisition No. 18 for $12,356.47 and potential project completion remedies
• Resolution 2024-11 adopting a schedule of attorney fees for municipal claims and liens

The Ephrata Borough Authority unanimously adopted its 2025 budget and program of services, a schedule of attorney fees for municipal claims, and amended wastewater rates effective January 1, 2025. It also conditionally awarded a $442,000 sewer replacement contract to J. Phillips Excavating & Hauling, LLC, pending financing proposals. The board approved a $12,356.47 requisition for the WWTP No. 1 Biosolids Project and discussed ongoing project delays.

• Adopted 2025 budget and program of services (unanimous)
• Adopted attorney fee schedule for municipal claims (unanimous)
• Amended wastewater rates, changing rate tier from 'Next 10,000 Gallons' to 'Over 5,000 Gallons' (unanimous)
• Approved Fulton Bank Requisition No. 18 for $12,356.47 for WWTP No. 1 Biosolids Project (unanimous)
• Conditionally awarded Landis Road Sewer Replacement contract to J. Phillips Excavating & Hauling, LLC for $442,000 (unanimous)
• Approved Salzmann Hughes, P.C. request for proposals for financing capital improvements (unanimous)
• Approved financial reports and ratified payment of bills (unanimous)

Committee Meetings

The Ephrata Public Safety Committee will consider a conditional offer of probationary employment during its December 2 meeting. The meeting also includes approval of the committee agenda and a next meeting date of December 16, 2024. No other substantive items are listed.

• Approval of committee agenda
• Conditional offer of probationary employment (no details provided)

Work Session

The council will review committee recommendations for the 2025 proposed budget and program of services, including resolutions to adopt the budget, set tax millage, approve a schedule of fees, and authorize a police pension contribution. Also on the table are a conditional offer of probationary employment for public safety, a partial reduction of financial security for a development, and an increase in the borough's power sales contract for the AMP R.I.C.E. peaking project. No final votes are expected at this work session.

• Resolution 2024-30: Adoption of 2025 Budget
• Resolution 2024-35: Real Estate Tax Millage
• Resolution 2024-36: 2025 Schedule of Fees
• Resolution 2024-38: Increase in power sales contract for AMP R.I.C.E. Peaking Project
• Conditional offer of probationary employment (Public Safety Committee)

Committee Meetings

The Personnel Committee is meeting to conduct evaluations for the Borough Manager and the Chief of Police. These items are scheduled for executive session.

• Borough Manager’s Evaluation
• Chief of Police’s Evaluation

Committee Meetings

The Budget and Finance Committee will consider and recommend approval of the 2025 Proposed Budget and Program of Services, along with several resolutions including the adoption of the budget, setting the real estate tax millage, and establishing the 2025 schedule of fees and attorney fees. The committee will also discuss the PLGIT CD purchase program, an audit proposal, and Mainspring funding.

• 2025 Proposed Budget and Program of Services
• Resolution 2024-30: Adoption of 2025 Budget
• Resolution 2024-35: Real Estate Tax Millage
• Resolution 2024-36: 2025 Schedule of Fees
• Resolution 2024-34: Police Pension Contribution

Committee Meetings

The Community Services Committee will meet to take action on the 2025 Proposed Budget and Program of Services. The body will also discuss the December meeting date and review several items of old business.

• 2025 Proposed Budget and Program of Services
• Request to adopt a portion of WERT by Complete Restoration
• Proposed amendment to Park and Recreation Ordinance to prohibit overnight RV parking
• Dog Park

Committee Meetings

The Development Activities Committee will consider a request to reduce financial security and review the proposed 2025 budget and program of services. Discussion items include December zoning applications and an amended zoning application. The meeting date is to be determined.

• Request to reduce financial security (partial)
• 2025 proposed budget and program of services
• Review December zoning applications
• Review amended zoning application
• Set December meeting date

Committee Meetings

The Highway Committee is meeting to take action on the 2025 proposed budget and street improvement evaluations. Members will also discuss downtown parking and kiosks.

• 2025 Proposed Budget and Program of Services
• 2025 Street Improvements Program – Curb and Sidewalk Condition Evaluations
• Downtown Parking and Kiosks

Regular Meeting

The Ephrata Zoning Hearing Board will hold a first hearing on a special variance application for a child daycare and education center at 200 Washington Avenue. The property is in a Residential High-Density zoning district, owned by the Ephrata Area School District, with relief sought under Section 319-12.B(3) of the Borough Code. The board will also approve the agenda and minutes from the October 16, 2024 meeting.

• First hearing for a special variance to operate a child daycare center at 200 Washington Avenue
• Property owned by Ephrata Area School District, applicant is Bethany Childcare Programs
• Relief sought under Section 319-12.B(3) of the Ephrata Borough Code
• Property is in a Residential High-Density Zoning District
• Special accommodations for meeting attendance available by contacting Borough Offices

Regular Meeting

The Ephrata Planning Commission will discuss a draft ordinance amendment to permit winter shelters as an accessory use in certain zoning districts and review a subdivision/land development plan for the Electric Division Complex. No action items are scheduled.

• Draft ordinance amendment to Chapter 319 Zoning to allow winter shelters as an accessory use
• Review of subdivision/land development plan for the Electric Division Complex

Civil Service Commission Meeting

The Ephrata Civil Service Commission is holding a routine meeting to approve the agenda and prior meeting minutes, certify an eligibility list of candidates, and approve the 2024-2025 promotional process. No substantive policy or financial decisions are on the agenda.

• Certification of Eligibility List of Candidates
• Approval of 2024-2025 Promotional Process

Committee Meetings

The Special Projects Committee will vote on the annual renewal of Gateway signage for several community organizations. Four organizations that did not respond will have their signs removed. The committee will also discuss scheduling its December meeting date.

• Renewal: Ephrata-Reading Elks #115, American Legion Cloister Post 429, Ephrata Lions Club, Knights of Columbus, Ephrata Masonic Lodge No. 665
• Removal due to no response: Women's Club of Ephrata, Rotary Club of Denver-Ephrata Area, Cocalico Valley VFW Post 3376, Ephrata Cloister Club Toastmasters International
• Discussion of December meeting date

Committee Meetings

The Municipal Enterprises Committee will meet to address the 2025 Proposed Budget and Program of Services. The body will also discuss solar production, PMEA documents regarding PJM, and free electric accounts.

• 2025 Proposed Budget and Program of Services
• Solar Production Information
• PMEA Documents Regarding PJM
• Free Electric Accounts

Committee Meetings

The Personnel Committee is meeting to conduct executive sessions. There are no public action or discussion items on the agenda.

• Executive session for Borough Manager’s evaluation
• Executive session for Chief of Police’s evaluation

Committee Meetings

The Public Safety Committee will consider approval of the 2025 Proposed Budget and Program of Services as an action item. They will also receive reports from the Emergency Management Agency and Police Department, an update on recruitment, and discuss nuisance activity. No old business is on the agenda.

• Action item: 2025 Proposed Budget and Program of Services
• Discussion: EMA report
• Discussion: Police report
• Discussion: Recruitment process update
• Discussion: Nuisance activity

Voting Session

The Ephrata Area Joint Authority will consider approving Payment No. 1 for the Hahnstown Road Water Main Modifications Project, discuss the Maher Duessel 2023-2024 audit report, and consider a Clay Township representative appointment and a new auto flusher. Other business includes an update on New Joy Church and routine approvals of minutes, financial reports, and bills.

• Approve and execute Payment Application No. 1 for Hahnstown Road Water Main Modifications Project
• Discuss Maher Duessel 2023-2024 Audit Report
• Luke Rohrer: Clay Township Representative Appointment
• Scott Cover: New Joy Auto Flusher
• Old Business: New Joy Church update

Voting Session

The Ephrata Borough Council will vote on several committee recommendations, including a revised lease for the county parole office, a grant application for the Recreation Center HVAC and fire protection upgrade, and a zoning text amendment to permit winter shelters as an accessory use in certain districts. Additional actions involve amending civil service rules, authorizing police consulting services, and disposing of a borough truck and electric meters. The council will also approve reports and the October check register.

• Revised lease with Lancaster County for the Parole Office
• Resolution 2024-25 for Local Share Account grant for Recreation Center HVAC and fire protection upgrade
• Zoning text amendment to Chapter 319 to permit winter shelters as accessory use
• Disposal of 2007 Ford Ranger XLT 4x4 to Ephrata Recreation Center via Borough Authority
• Disposal of 320 Aclara electric meters to Village of Haskins, Ohio

Regular Meeting

The Ephrata Borough Authority will meet to act on financial reports, bills, and several action items, including a change order for the WWTF No. 1 Biosolids Project that increases the construction allotment for unforeseen conditions by $54,565.92. They will also discuss the proposed 2025 budget and program of services, along with upgrades to the Route 322 pumping station.

• Approval of Change Order No. 5 for Contract #1 – General Construction (Lobar, Inc.), increasing the construction allotment for unforeseen conditions from $250,000 to $304,565.92
• Fulton Bank Requisition No. 17 for the 2022 Construction Fund totaling $113,950.68, including multiple invoices
• Landis Road Sewer Replacement: Resolution No. 2024-10 to approve a supplemental indenture and conditional award of construction contract
• Transfer of ownership of a 2007 Ford Ranger XLT 4X4 (VIN 1FTYR15E87PA72293) from the Borough of Ephrata to the Ephrata Borough Authority, then donated to the Ephrata Recreation Center
• Discussion of the 2025 proposed budget and program of services

Work Session

The Ephrata Borough Council holds a work session to review and discuss items from committee meetings, including several resolutions and grant requests. Not all items will proceed to a formal vote; committee discretion determines which move forward. Key discussions involve a grant application for the Recreation Center HVAC and fire protection upgrade, a wind energy agreement, and a zoning ordinance revision for a winter shelter.

• Resolution 2024-25: Grant request for Ephrata Recreation Center HVAC and fire protection upgrade from Commonwealth Financing Authority
• Resolution 2024-28: Approval of Blue Creek Wind Schedule with AMP
• Zoning Ordinance Revision: Winter Shelter
• Resolution 2024-27: Disposition of 2007 Ford Ranger (estimated fair market value $2,000 or more)
• Resolution 2024-26: Revising Civil Service Commission Rules

Committee Meetings

The Community Services Committee will consider an amendment to the Parks and Recreation Ordinance to prohibit overnight recreational vehicle parking. The committee will also review a request from Mainspring of Ephrata to apply for grants for bike trails and bike share security, and discuss the adoption of a portion of the WERT trail by Complete Restoration. Additionally, the 3rd quarter 2024 budget and a dog park will be discussed.

• Amendment of Parks and Recreation Ordinance to prohibit overnight RV parking
• Mainspring of Ephrata: request to apply for a grant for bike trails
• Mainspring of Ephrata: request to apply for a grant for bike share security
• Complete Restoration: request to adopt a portion of the WERT trail
• Dog park discussion

Committee Meetings

The Budget and Finance Committee meets to discuss the 2025 borough budget review, funding for mobile traffic units for fire companies, solar lease revenue, and other financial items. No action items are on the agenda; all items are for discussion only.

• Mobile Traffic Unit Funding for Fire Companies
• Solar Lease Revenue and Mainspring Funding
• 3rd Quarter 2024 Budget Review
• 2025 Budget Review and Discussion
• Library Appointment Process (old business)

Committee Meetings

The Development Activities Committee will vote on a zoning ordinance revision to allow a winter shelter. They will also take action on a lease for the Lancaster County Probation Office, an HVAC and fire protection upgrade at the Rec Center, and a request for Santa's House. Discussion items include a third-quarter budget review and two zoning application reviews.

• Action on Lancaster County Probation Office Lease
• Action on Rec Center HVAC / Fire Protection Upgrade
• Action on Santa's House Request
• Action on Zoning Ordinance Revision: Winter Shelter
• Discussion: 3rd Quarter 2024 Budget Review

Committee Meetings

The Ephrata Highway Committee will hold a meeting on October 28, 2024, to consider a resolution authorizing the disposition of a 2007 Ford Ranger XLT pickup truck. Discussion items include a flashing signal at the fire station, a review of the third-quarter 2024 budget, and feedback on the parking system.

• Resolution 2024-XX to authorize disposal of a 2007 Ford Ranger XLT pickup truck
• Discussion of a flashing signal at the fire station
• Third-quarter 2024 budget review
• Parking system feedback discussion

Committee Meetings

The Municipal Enterprises Committee will decide on a resolution to participate in a Power Purchase Agreement for the Blue Creek Wind Project, tabled from last month, and discuss solar facility generation, free electric accounts, and a request for free electric from Ephrata Repeaters. Action also includes disposition of electric meters.

• Resolution to approve participation in PPA for Blue Creek Wind Project (action item, tabled from previous month)
• Disposition of assets – electric meters (action item)
• Discussion on solar facility generation
• Discussion on free electric accounts
• Ephrata Repeaters request for free electric (discussion item)

Committee Meetings

The Personnel Committee is meeting to discuss a personnel update and the evaluation process. No action items are scheduled. The meeting is largely procedural.

• No action items
• Discussion: Personnel Update (If Any)
• Discussion: Evaluation Process

Committee Meetings

The Public Safety Committee will meet to approve civil service regulations and a consulting agreement for police lieutenant and sergeant oral assessments. The body will also discuss a funding request from the Lincoln Fire Company Traffic Unit.

• Approval of Civil Service Rules and Regulations adopted October 7, 2024
• Agreement with PA Chiefs of Police Association for Lieutenant and Sergeant oral assessments
• Lincoln Fire Company Traffic Unit funding request
• 3rd Quarter Budget Review

Regular Meeting

The Ephrata Zoning Hearing Board will hold a first hearing on a special exception application for a short-term rental at 34 Cindia Lane, owned by Dean Taylor and applied for by Marlin Weaver. The property is in a Residential Low-Density Zoning District. The board will also approve minutes from the September 18, 2024 meeting.

• First hearing for a special exception (short-term rental) at 34 Cindia Lane, applicant Marlin Weaver
• Property owner is Dean Taylor (8484 Sugarcreek Rd., NW Sugarcreek, Ohio)
• Relief sought under section 319-27(15) of Ephrata Borough Code
• Approval of September 18, 2024 meeting minutes

Voting Session

Borough Council will vote on several ordinances regarding parking and traffic flow, as well as land development and event requests. The meeting includes decisions on the Ephrata Borough Authority's articles of incorporation and the disposal of a borough vehicle.

• Proposed denial of Preliminary Land Development Plan for 232 South Reading Road
• Ordinance No. 1589 prohibiting parking at a section of Linda Terrace cul-de-sac
• Ordinance No. 1590 making Washington Avenue one-way northbound between East Chestnut and East Walnut Streets
• Resolution No. 2024-24 for the public auction of a 2008 Chevrolet Impala
• Ordinance 1591 amending the Articles of Incorporation of the Ephrata Borough Authority

Regular Meeting

The Ephrata Borough Council will vote on several action items, including approval of payments totaling $168,741.47 for the WWTF No. 1 Biosolids Project, consideration of a professional services proposal from Salzmann Hughes, and review of a sanitary sewer conveyance and treatment capacity request for a proposed multi-family dwelling at 251 N. Reamstown Road in East Cocalico Township. The meeting also includes routine approvals of minutes, financial reports, and bills.

• WWTF No. 1 Biosolids Project - approval of multiple payments totaling $168,741.47 (Fulton Bank Requisition No. 16, invoices from GHD, Lobar, Garden Spot Electric, Becker Engineering)
• Salzmann Hughes: Proposal for Professional Services
• Entech Engineering: Sanitary Sewer Conveyance and Treatment Capacity Request for proposed multi-family dwelling at 251 N. Reamstown Road

Civil Service Commission Meeting

The Ephrata Civil Service Commission will discuss and potentially approve changes to civil service regulations regarding promotions and promotional requirements. The meeting also includes approval of prior meeting minutes and conditional approval of a promotional process.

• Change to Civil Service Regulations Regarding Promotions and Promotional Requirements
• Conditional Approval of Promotional Process
• Approval of meeting minutes from April 8, 2024 and June 17, 2024

Work Session

This work session includes committee discussions on several ordinances and resolutions, notably a proposed resolution to participate in the Blue Creek Wind Project and two parking ordinances. Committees will present recommendations, including approval of a dog park event. Not all items will proceed to a council vote.

• Resolution 2024-25: Approve participation in the PPA for Blue Creek Wind Project
• Ordinance No. 1589: Parking prohibited at all times on Linda Terrace cul-de-sac
• Ordinance No. 1590: Establish one-way street on the 300 block of Washington Avenue
• Pioneer Fire Company: Budget request discussed
• 232 South Reading Road: Preliminary plan discussed by Development Activities Committee

Committee Meetings

The Budget and Finance Committee will meet to discuss several financial items, including civic contribution requests, a GMS grant report, the library board appointment process, borough solicitor invoices, and the checks and ACH register. No action items are on the agenda for this meeting.

• Discussion of civic contribution requests
• Review of GMS Grant Report
• Library Board Appointment Process discussion
• Review of Borough Solicitor Invoices
• Review of Checks and ACH Register

Committee Meetings

The Community Services Committee will consider two action requests: a Howl-O-Ween event at the dog park and a live nativity scene at Whistle Stop Plaza. The committee will also discuss the dog park in a discussion item.

• Request to hold a Howl-O-Ween event at the Dog Park
• Request for a Live Nativity Scene at Whistle Stop Plaza

Committee Meetings

The Development Activities Committee will meet to consider an alcohol request for a fundraiser and a preliminary plan for 232 South Reading Road. The committee will also review a zoning application and a zoning decision.

• Alcohol request for Ephrata Recreation Center fundraiser
• Preliminary plan for 232 South Reading Road
• Review of zoning application
• Review of zoning decision

Committee Meetings

The Highway Committee is meeting to review proposed ordinances regarding traffic and parking. The body will also consider the disposal of a borough vehicle and a request from VFW Post 3376.

• Proposed ordinance prohibiting parking at Linda Terrace Cul-De-Sac
• Proposed ordinance for a one-way street at the 300 block of Washington Avenue
• Resolution to authorize disposition of a 2008 Chevrolet Impala
• VFW Post 3376 request for Jack Frost Parade and Trunk or Treat Event
• Discussion of flashing signal at the Fire Station

Regular Meeting

The Ephrata Zoning Hearing Board will hold a public hearing on a special exception application for a short-term rental at 206 B S. State St. The applicant seeks relief under Section 319-27(15) of the Borough Code for a property in a Residential High Density district. The board will also approve minutes from the August 21, 2024 meeting.

• Public hearing on special exception application by Steve and Melissa Zook for short-term rental at 206 B S. State St. (Residential High Density district)

The Ephrata Zoning Hearing Board unanimously approved a special exception for a short-term rental at 206 B S. State St., owned by Steve and Melissa Zook. The board heard testimony from the applicant and a neighbor, with no complaints reported. The approval allows the existing six-year-old rental to continue under the new ordinance.

• Approved special exception for short-term rental at 206 B S. State St. (unanimous)
• Approved August 21, 2024 Zoning Hearing Board minutes (unanimous)

Regular Meeting

The Ephrata Planning Commission will vote on the agenda, approve April 2024 meeting minutes, and consider a preliminary/final plan for 232 South Reading Road. No discussion items are scheduled.

• 232 South Reading Road Preliminary/Final Plan under action review

The Ephrata Borough Planning Commission denied the preliminary/final plan for 232 South Reading Road. The denial was based on HRG review and technical flaws not in compliance with the Ordinance, and the motion passed unanimously.

• Denied 232 South Reading Road preliminary/final plan (unanimous)
• Approved meeting agenda (unanimous)
• Approved April 2024 meeting minutes (unanimous)

Regular Meeting

The Ephrata Shade Tree Commission is updating the tree inventory and grid map for the Central Business District. The body is also coordinating the integration of three free saplings from PASA into the Tree Bank.

• Updating grid map and ID codes for planting sites in the Central Business District
• Integration of 3 free saplings from PASA Keystone 10 Million Trees Partnership
• Review of tree and stump removals along Main Street
• Drafting 2025 Arbor Day invitation letter for Borough Council
• Discussion of Tree Bank sign dimensions per Ephrata Township regulations

Committee Meetings

The Municipal Enterprises Committee is meeting to vote on amendments to the Ephrata Borough Authority's Articles of Incorporation and participation in a wind project. The committee will also discuss free electric accounts.

• Ordinance to amend Articles of Incorporation of the Ephrata Borough Authority
• Resolution to participate in the PPA for Blue Creek Wind Project
• Discussion of free electric accounts
• Ephrata Repeaters request for free electric

The Municipal Enterprises Committee reviewed Bid #24-7 for tree trimming along electric lines and voted to recommend that Borough Council award the contract to The Davey Tree Expert Company for $199,502.19. The expense will be paid from capital projects this year, with tree trimming becoming an annual expense going forward. The committee also approved the meeting agenda as posted.

• Recommended awarding Bid #24-7 to The Davey Tree Expert Company for $199,502.19
• Approved meeting agenda as posted (unanimous)

Committee Meetings

The Ephrata Public Safety Committee will consider a budget request from Pioneer Fire Company as an action item. Discussion topics include officer recognition, EMA and police reports, and a second-quarter budget review. Informational updates cover the Friends of Ephrata Police Foundation, Ephrata Fair preparations, and future National Night Out planning.

• Budget Request from Pioneer Fire Company (action item)
• Officer Recognition (discussion)
• EMA and Police Reports (discussion)
• Budget Review – 2nd Quarter (discussion)
• Friends of Ephrata Police Foundation Update (informational)

The Public Safety Committee met on September 16, 2024, and approved the agenda as posted. The only action item was a recommendation to forward Pioneer Fire Company's budget request for replacing its aging 'Traffic Unit' to the Budget & Finance Committee. All other items were informational, including officer recognition, EMA and police reports, and updates on the Ephrata Fair and National Night Out.

• Approved meeting agenda as posted (unanimous)
• Recommended Pioneer Fire Company's budget request for Traffic Unit replacement to Budget & Finance Committee

Voting Session

Ephrata Borough Council will consider awarding a $492,156.45 contract for the Cocalico Street culvert replacement, approving several fee and parking ordinance changes, and allowing fireworks at Ephrata High School home football games. The agenda also includes routine approvals of reports, minutes, and policies.

• Award Bid #24-3 Cocalico Street Culvert Replacement to Mason Dixon Contractors LLC for $492,156.45
• Adopt Resolution #2024-21 amending the 2024 Schedule of Fees
• Enact Ordinance No. 1586 revising on-street metered parking penalties
• Authorize fireworks exemption at 217 South Reading Road for Ephrata High School football home games
• Award Bid #24-7 Electric Line Maintenance – Tree Trimming to The Davey Tree Expert Company for $199,502.19

Ephrata Borough Council approved multiple contracts and ordinances, including awarding the Cocalico Street Culvert Replacement bid to Mason Dixon Contractors LLC for $492,156.45 and adopting Resolution 2024-21 to increase parking meter and violation fines. The council also enacted ordinances updating parking regulations and streamlining street closure authority, and approved a $199,502.19 tree trimming contract with The Davey Tree Expert Company. All votes were unanimous.

• Awarded Cocalico Street Culvert Replacement bid to Mason Dixon Contractors LLC for $492,156.45 (unanimous)
• Adopted Resolution 2024-21 amending 2024 Schedule of Fees, increasing parking meter and violation fines (unanimous)
• Enacted Ordinance No. 1586 updating on-street metered parking and penalties (unanimous roll call)
• Enacted Ordinance No. 1587 delegating street closure authority to staff (unanimous roll call)
• Awarded Bid #24-7 tree trimming to The Davey Tree Expert Company for $199,502.19 (unanimous)
• Adopted Resolution 2024-20 for disposition of records (unanimous)
• Authorized disposal of 2007 Ford F550 Utility Truck via public auction (unanimous)
• Approved W Donuts food truck at Lincoln Heights Park on Oct 5 with conditions (unanimous)

Regular Meeting

The Ephrata Borough Authority will consider resolutions to borrow from PENNVEST for the Landis Road Sanitary Sewer Replacement Project and authorize public bidding. Also up for action are payments and change orders for the WWTF No. 1 Biosolids Project, totaling over $157,000, and a resolution to expand the Authority's powers to include stormwater management. The board will discuss the Clay Pump Stations.

• Fulton Bank Requisition No. 15 for the 2022 Construction Fund totaling $157,614.87
• Change Order No. 4 for Garden Spot Mechanical ($30,128.25) and Change Order No. 5 for Garden Spot Electric ($38,226.06) for the WWTF Biosolids Project
• Resolution 2024-08: Declaration of intent to reimburse general funds for Landis Road Sewer Replacement
• Resolution 2024-09: Approval of PENNVEST borrowing for Landis Road Sewer Replacement
• Authorize public bidding for Landis Road Sewer Replacement project

Work Session

Ephrata Borough Council holds a work session to review committee recommendations. Topics include a new fee schedule, changes to on-street metered parking, and bids for culvert replacement and tree trimming. No final votes are expected at this meeting.

• Resolution No. 2024-21: 2024 Schedule of Fees
• Ordinance No. 1586: Repeal and replace Article V on on-street metered parking
• Bid No. 24-3: Cocalico Street Culvert Replacement
• Bid No. 24-7: Tree Trimming Services
• Ordinance No. 1588: Amend parks code to include Whistle Stop Plaza

Committee Meetings

The Budget and Finance Committee will consider action items including resolutions for records disposal and the 2024 Schedule of Fees, as well as 2025 pension certification reports and a payroll over/under payment policy. Discussion items include a resident request for a cash payment discount and review of solicitor invoices and financial registers.

• Resolution No. 2024-21: 2024 Schedule of Fees
• Resolution No. 2024-20: Disposition of Records
• 2025 Pension Certification Reports
• Payroll Under/Over Payment Policy
• Resident Request - Discount for Cash Payments

Committee Meetings

The Community Services Committee is meeting to discuss updates to parks and recreation. The body will consider an ordinance to include Whistle Stop Plaza in the Borough Code and receive an update on the dog park.

• Ordinance No. 1588: Amending Chapter 221 “Parks and Recreation” to include Whistle Stop Plaza
• Dog Park update

Committee Meetings

The Development Activities Committee will meet on August 26, 2024, to discuss several zoning-related matters. Items include reviewing zoning amendment options, economic development concerns about gaming, a zoning application, and a zoning decision. No action items are scheduled; the meeting is for discussion only.

• Review of zoning amendment options
• Discussion of economic development concerns about gaming
• Review of a zoning application
• Review of a zoning decision

Committee Meetings

The Highway Committee will meet to consider a bid for the Cocalico Street Culvert Replacement and discuss amendments to street closure and metered parking ordinances. The body will also review a food truck request for Lincoln Heights Park and the sale of a 2007 Ford F550 utility truck.

• Bid #24-3 Cocalico Street Culvert Replacement award recommendation
• Resolution No. 2024-22 for disposition of a 2007 Ford F550 Utility Truck
• Street Closure Ordinance Amendment
• On-Street Metered Parking Ordinance Amendment
• PPL request to install facilities on Steinmetz Road

Regular Meeting

The Ephrata Zoning Hearing Board will hold a third hearing continuation on a special exception request by Giles Sipler, LLC to add crematory facilities to a funeral business at 106 E. Fulton Street. The property is in a Residential High Density zoning district, and the applicant also seeks an alternative variance. The board will also approve minutes from previous meetings.

• Third hearing continuation for special exception to add crematory to non-conforming funeral business at 106 E. Fulton Street
• Alternative variance sought under section 319-12 of the Borough Code
• Property located in Residential High Density zoning district
• Applicant and owner: Giles Sipler, LLC, 100 W. Main St., Ephrata
• Approval of meeting minutes from June 19 and July 17, 2024

Regular Meeting

The commission is updating the borough tree inventory and mapping, including sites at the VFW and the Central Business District. Members will discuss maintenance proposals for Main Street and plan the 2025 budget and Arbor Day activities.

• Review of Greg Tomlinson’s service proposal for Main Street tree removals, pruning, and stump removal
• Coordination of free saplings from PASA Sustainable Agriculture for September
• 2025 budget planning for tree cells, maintenance, and new plantings
• Update of tree inventory for VFW and Central Business District
• Review of draft invitation letter to Borough Council for 2025 Arbor Day

Committee Meetings

The Municipal Enterprises Committee will meet to consider the award of Bid No. 24-7 for tree trimming services. No other discussion items are listed on the agenda.

• Award of Bid No. 24-7 for Tree Trimming Services

Committee Meetings

The Personnel Committee is meeting for a routine session with no action items. Discussion topics include a personnel update, a travel policy, and job descriptions. An executive session on a personnel matter may be held if needed.

• No action items on the agenda
• Discussion of a personnel update
• Review of travel policy
• Review of job descriptions
• Possible executive session for personnel matter

Committee Meetings

The Special Projects Committee will consider approving a sign for the Ephrata Cloister that exceeds current resolution requirements. This action item is the only substantive business on the agenda. No discussion items are listed.

• Approval of Ephrata Cloister sign exceeding resolution requirements

Voting Session

Ephrata Borough Council will vote on several action items including adopting a new Social Media Policy, amending the 2024 Schedule of Fees and Refuse/Recycling fees via Resolutions #2024-18 and #2024-19, and awarding Bid #24-6 for waste and recyclables collection to Good's Disposal Service. The council will also consider conditional approvals for a gas main extension at 159 Park Avenue, a street closure request from WellSpan-Ephrata Community Hospital, and various permits for events. Numerous committee reports and financial documents are slated for approval.

• Adoption of Resolution #2024-18 amending the 2024 Schedule of Fees and Resolution #2024-19 amending Refuse and Recycling fees
• Award of Bid #24-6, Contract Waste and Recyclable Materials Collection, to Good's Disposal Service, Akron, PA (lowest base bidder)
• Approval of $5,535 for RTU #6 compressor replacement and $5,775 for RTU #2 reversing valve replacement at Ephrata Public Library (Trago Mechanical)
• Conditional approval of UGI's gas main extension and gas service line to 159 Park Avenue
• Conditional approval to close Third Street from Ephrata Avenue to the dead-end on August 23, 2024 (9 AM–4 PM) for a hospital employee celebration

Regular Meeting

The Authority is meeting to approve financial reports and payments related to the WWTF No. 1 Biosolids Project. The body will consider a change order for Lobar, Inc. and a petition for pumping station upgrades. Discussions include the Landis Road Sanitary Sewer Replacement funding.

• Fulton Bank Requisition No. 14 totaling $137,854.71
• Lobar, Inc. Change Order No. 4 for $30,000.00
• RGS Associates petition for upgrades to the Key-Aid Pumping Station
• Resolution 2024-06 to change account type to a Classic Business Interest-Bearing Checking Account
• PennVEST funding discussion for Landis Road Sanitary Sewer Replacement

Voting Session

The authority will consider and vote on a final change order and final payment application for the Route 322 Water Main Project, a request to reduce financial security for the Church Avenue Water Main Bypass, and a water usage request from Mainspring of Ephrata. Old business includes an update on New Joy Church. The meeting includes approval of financial reports and bills, along with a service award presentation.

• Approve and execute Change Order 4 (FINAL) for Route 322 Water Main Project
• Approve and execute Payment Application 6 (FINAL) for Route 322 Water Main Project
• ELA Group, Inc.: Church Avenue Water Main Bypass – request to reduce financial security
• Mainspring of Ephrata: water usage request
• Old business: New Joy Church

Work Session

At this work session, the Ephrata Borough Council will discuss committee actions and potentially reconsider Ordinance No. 1585, which would amend the zoning code to change allowed uses in residential and nonresidential districts. Other items include new fee schedules, refuse collection fees, and approval of library HVAC invoices. No final votes are expected, as it is a work session.

• Ordinance No. 1585: Zoning amendment altering table of allowed uses in residential and nonresidential districts
• Resolution 2024-19: Establishing monthly refuse and recycling collection fees
• Trago Mechanical invoices for Ephrata Public Library HVAC: RTU #6 compressor replacement ($5,535) and RTU #2 reversing valve replacements ($5,775)
• Gateway Program: Unbudgeted expenditure for Eberbach signs and discussion of 'Welcome to Ephrata' sign
• UGI street opening and gas service extension request at 159 Park Avenue

Committee Meetings

The Development Activities Committee will consider two invoices for the library HVAC system as action items. Discussion items include a review of July 2024 zoning decisions and the second quarter 2024 budget. An executive session is scheduled to discuss a real estate matter.

• Library HVAC invoices (2) for approval
• Review of July 2024 zoning decisions (3)
• Second quarter 2024 budget review
• Executive session on a real estate matter

Committee Meetings

The Ephrata Borough Highway Committee will meet on July 22, 2024, at 5:30 PM at Borough Hall. Action items include a UGI street opening for a gas service extension at 159 Park Avenue, renewal of the PennDOT Municipal Winter Maintenance Contract, and a request for the Storm’n Lancaster Relay Race 2024. Discussion items cover the Martin Avenue and Dawn Avenue intersection, a 2nd quarter 2024 budget review, and a parking kiosk update.

• UGI Street Opening & Gas Service Extension Request – 159 Park Avenue
• PennDOT Municipal Winter Maintenance Contract – Renewal
• Storm’n Lancaster Relay Race 2024 – Event Request
• Martin Avenue and Dawn Avenue Intersection – Discussion
• 2nd Quarter 2024 Budget Review & Parking Kiosk Update

Committee Meetings

The Budget and Finance Committee will vote on Resolution 2024-18 to set the 2024 Schedule of Fees and consider adopting a Social Media Policy. Discussion items include the 2023 Maher Duessel audit reports, the 2nd quarter 2024 budget review, and the GMS quarterly funding and grants management report.

• Resolution 2024-18: 2024 Schedule of Fees
• Social Media Policy adoption
• Review of 2023 Maher Duessel Audit Reports
• 2nd Quarter 2024 Budget Review
• GMS Quarterly Funding and Grants Management Report

Committee Meetings

The Ephrata Community Services Committee will vote on two action requests: allowing a Christmas Eve service at Whistle Stop Plaza and permitting Fulton Elementary students to place flags at Winters Memorial on Veterans and Memorial Day. Discussions will cover a community garden, a dog park, updating the parks list to include Whistle Stop Plaza, and a review of the second quarter 2024 budget.

• Request from Ephrata Church of the Brethren to hold Christmas Eve service at Whistle Stop Plaza
• Request for Fulton Elementary students to place flags at Winters Memorial on Veterans and Memorial Day
• Discussion of a community garden and a dog park
• Discussion to update Parks List to include Whistle Stop Plaza
• Second Quarter 2024 Budget Review

Regular Meeting

The Ephrata Zoning Hearing Board will hold a public hearing on three applications: a special exception for a short-term rental at 363 Jeff Ave., a variance to convert a garage into a two-family dwelling at 71 E. Franklin St., and a continuation of a special exception to add crematory facilities to a funeral home at 106 E. Fulton St. The board will also approve minutes from the previous meeting.

• Special exception for short-term rental at 363 Jeff Ave. (Residential Medium Density zone)
• Variance for reduced side yard setback and parking to convert garage at 71 E. Franklin St. into a two-family dwelling (Central Business zone)
• Continuation of special exception (or alternative variance) to add crematory facilities to funeral business at 106 E. Fulton St. (Residential High Density zone)

Committee Meetings

The Municipal Enterprises Committee will consider Bid #24-6 for contract waste and recyclable materials collection and review the second quarter 2024 budget. The meeting is at 5:30 PM on July 15 at Borough Hall, 124 S. State Street, Ephrata.

• Action: Bid #24-6 for waste and recyclables collection contract
• Discussion: Second quarter 2024 budget review

Committee Meetings

The Public Safety Committee will discuss several reports and informational items, including the Emergency Management Agency report for May and June 2024, a police report for May 2024, and the recent Grants Pass Supreme Court decision. No action items are on the agenda. The meeting also includes updates on Independence Day activities and exploration of a police canine program.

• EMA Report – May, June 2024
• Independence Day Activities
• Police Report – May 2024
• Grants Pass Decision (Supreme Court ruling on homeless encampments)
• Police Canine Exploration

Committee Meetings

The Special Projects Committee will consider approving two gateway signs: a 'Welcome to Ephrata' sign and a Mainspring Gateway sign. The committee will also discuss a sign for Eberbach. The next meeting is scheduled for August 19.

• Approval of 'Welcome to Ephrata' Gateway Sign
• Approval of Mainspring Gateway Sign
• Discussion of Eberbach Sign

Voting Session

The Ephrata Borough Council will vote on infrastructure contracts for street improvements and a roof replacement for Borough Hall. The session also includes proposals for experimental one-way travel and parking restrictions in certain areas. Additionally, the council will review various committee reports and community requests.

• Awarding Bid #24-4 for street improvements to H&K Group, Inc. for $269,976.67
• Awarding Bid #24-5 for Borough Hall roof re-covering to Mid-State Roofing and Coating, Inc. for $117,032.16
• Adopting Resolution 2024-16 for a 90-day experimental one-way travel restriction on Washington Avenue
• Releasing $16,644.41 in financial security for the Good Samaritan Services project at 25 W. Locust St.

Regular Meeting

The Ephrata Borough Authority will review progress on the WWTF No. 1 Biosolids Project. The meeting includes approval of a $140,926.07 construction fund requisition and various professional services agreements. The board will also address a sewer bill relief request from UMH Properties, Inc.

• WWTF No. 1 Biosolids Project engineering proposals
• Approval of Fulton Bank Requisition No. 13 for $140,926.07
• Professional services contracts for Bioforcetech Corp and Kupper Engineering, LLC
• Sewer bill relief request from UMH Properties, Inc.
• Discussion of the Maher Duessel 2023 Audit Report

Work Session

The Ephrata Borough Council is reviewing Proposed Ordinance No. 1585 at a public hearing. The ordinance proposes amending the borough's zoning code to remove certain provisions related to temporary accessory extreme cold weather emergency shelters in residential and nonresidential districts.

• Review of Proposed Ordinance No. 1585 regarding zoning changes for extreme cold weather emergency shelters

Work Session

This work session includes discussions of committee recommendations regarding zoning amendments and infrastructure projects. The agenda features award recommendations for street improvements and a roof replacement at Borough Hall. Additionally, the council will review requests for traffic regulations and vehicle purchases.

• Ordinance No. 1585: Zoning amendment for residential and nonresidential districts
• Bid #24-4: 2024 Street Improvements award recommendation
• Bid #24-5: Re-Cover Roof at Borough Hall award recommendation
• Resolution 2024-16: Experimental traffic and parking regulations for Washington Avenue
• Authorization to purchase a new Vac/Flush Truck

Committee Meetings

The committee will discuss the borough's social media policy and solicitor invoices. They will also consider Resolution 2024-15 to appoint a Borough Representative and Director for the Pennsylvania Municipal Power Agency.

• Resolution 2024-15: Appointing a Borough Representative and Director for PMPA
• Discussion of Social Media Policy
• Review of Borough Solicitor Invoices
• Review of Checks and ACH Register

Committee Meetings

The committee will review June 2024 zoning decisions and July 2024 zoning applications to monitor local development. Action items also include an alcohol request for E.P.A.C. and a financial security reduction request for Good Samaritan Services.

• Bid award for Borough Hall roof re-cover
• E.P.A.C. fundraiser alcohol request
• Good Samaritan Services financial security reduction request
• Review of June 2024 zoning decisions
• Review of July 2024 zoning applications

Committee Meetings

The Community Services Committee will review an action item for a food truck event at Lincoln Heights Park on July 19, 2024. The committee is also scheduled to discuss garden plots at the Haller Property and a dog park.

• Food Truck Event at Lincoln Heights Park
• Garden Plots at Haller Property
• Dog Park

Committee Meetings

The Highway Committee will consider several requests regarding road closures, parking, and utility work. The committee will also review a bid recommendation for 2024 street improvements and an authorization to purchase a new Vac / Flush Truck.

• Bid #24-4 award recommendation for 2024 Street Improvements
• Authorization to purchase a new Vac / Flush Truck
• UGI street opening and gas service extension at 211 Park Avenue
• Resolution to extend one-way travel restriction on Washington Avenue
• Resolution to restrict parking on Linda Terrace

Regular Meeting

The Zoning Hearing Board will meet to consider two special exception applications. The board will review a request for a short-term rental at 130 E. Main Street and a continuation of a hearing regarding crematory facilities at 106 E. Fulton Street.

• Short-term rental special exception application for 130 E. Main St
• Special exception or variance request for crematory facilities at 106 E. Fulton St

Civil Service Commission Meeting

The commission will discuss a 2024 staffing update and the 2023 Police Officer eligibility list. The agenda also includes approval of the 2024 hiring packet and updates to promotion regulations.

• 2023 Police Officer eligibility list
• Approval of 2024 hiring packet
• Updates to civil service regulations regarding promotions
• 2024 staffing update

Voting Session

The Ephrata Area Joint Authority will consider new water rates effective July 1, 2024. The agenda also includes the 2024-2025 budget and several easement agreements for local properties.

• New water rates effective July 1, 2024
• 2024-2025 Budget and Program of Services
• Financial security reduction request for Ephrata Crossing Phase 3
• Easement agreements for Highpoint Community Church and LCBC Church
• Water facility dedications for Ephrata Mennonite Church

Regular Meeting

The meeting includes updates on the WWTF No. 1 Biosolids Project and a resolution to increase septage hauling costs. The Authority will also review sanitary sewer capacity requests for East Cocalico Township.

• WWTF No. 1 Biosolids Project construction fund requisition of $464,162.32
• Resolution 2024-5 to increase septage hauling costs
• Sanitary sewer capacity requests for Cardinal Ridge and We Care Communities
• Material Matters, Inc. invoice for $5,265.00

Voting Session

The Ephrata Borough Council will vote on several committee recommendations, including a revised 2024 Schedule of Fees and Charges. The agenda also includes requests for street closures and parking lot usage during the Ephrata Fair. Additionally, council will consider ordinances regarding police pensions and solid waste management.

• Adoption of Resolution 2024-14 revising the 2024 Schedule of Fees and Charges
• Ordinance No. 1584 amending the police pension DROP ordinance
• Third Street closure request for June 11, 2024
• $11,407.98 cash escrow refund to UGI Utilities, Inc.
• Ordinance No. 1582 prohibiting parking on a portion of Butternut Street

Committee Meetings

The Ephrata Borough Highway Committee is meeting to decide on several action items, including a road closure request from Wellspan Ephrata Community Hospital, a parking lot use request from Boy Scout Troop 73, a request to release financial security for UGI, and a proposed ordinance to prohibit parking on Butternut Street. The committee will also discuss the 300 block of Washington Avenue. No old business or miscellaneous items are listed.

• Road closure request – Wellspan Ephrata Community Hospital
• Parking lot use request – Boy Scout Troop 73
• Request to release financial security – UGI
• Proposed Ordinance No. 1582 – No parking on Butternut Street
• Discussion: Washington Avenue – 300 block

Committee Meetings

The Budget and Finance Committee is meeting to consider two action items: a resolution setting the 2024 schedule of fees and an ordinance establishing a Deferred Retirement Option Plan (DROP). They will also discuss solicitor invoices and the checks and ACH register.

• Resolution 2024-14 - 2024 Schedule of Fees
• Ordinance 1584 - Deferred Retirement Option Plan (DROP)
• Discussion of Borough Solicitor Invoices
• Discussion of Checks and ACH Register

Committee Meetings

The Development Activities Committee is meeting to consider three action items related to alcohol use in borough parks: an adult drinks event at the dog park, a deck crawl at Grater Park, and selling alcohol at a park. The committee will also approve its agenda and set the next meeting date.

• Adult Drinks – Dog Park
• Deck Crawl – Grater Park
• Selling alcohol – At Park

Committee Meetings

The Municipal Enterprises Committee is meeting to consider revisions to Chapter 271 (Solid Waste) that would change to a single hauler, and to discuss unfinished Comcast pole attachments. The agenda includes one action item and one discussion item.

• Ordinance revisions to Chapter 271, Solid Waste, to change to a single hauler
• Discussion of Comcast unfinished pole attachments (make ready work)

Committee Meetings

The Ephrata Borough Public Safety Committee is meeting to discuss several public safety topics, including the April EMA and police reports, a security assessment for Grater Park, complaints about homeless citizens, and a statewide blight task force study on property maintenance code enforcement. No action items are on the agenda, so the meeting is primarily for discussion. The committee will also consider changing its June meeting date.

• Grater Park Security Assessment
• Complaints about Homeless Citizens
• Statewide Blight Task Force Property Maintenance Code Enforcement Study
• EMA Report – April 2024
• Police Reports – April 2024

Regular Meeting

The Ephrata Zoning Hearing Board will hold two public hearings at its May 15 meeting. The first is a special exception request by Cheerful Retreats, LLC to operate a short-term rental at 38 Martin Avenue in a Residential Low Density district. The second is a special exception request by Giles Sipler, LLC to expand a non-conforming non-residential use by adding crematory facilities to a funeral business at an unspecified address on East Fulton Street in a Residential High Density district.

• First hearing: Special exception for short-term rental at 38 Martin Avenue by Cheerful Retreats, LLC
• Second hearing: Special exception for crematory addition to funeral business at East Fulton Street by Giles Sipler, LLC
• Both hearings are public and require accommodations requested by May 8

Voting Session

Ephrata Borough Council will vote on several action items, including resolutions on police cooperation with external agencies, the sale of surplus police vehicles, and multiple contracts for road improvements and studies. The agenda also includes routine approvals of reports, minutes, and a consent agenda with items like a street closure for a fire company event.

• Resolution 2024-12: local law enforcement will cooperate with external agencies regarding undocumented individuals
• Sale of 2020 Chevrolet Tahoes to fire companies for $500 each; others at auction for $15,000 minimum
• Award Bid #24-2 for Hammon Avenue Improvements to New Enterprise Stone & Lime Co. for $210,374.15
• Award RFP #EB-24-2 for Comprehensive Traffic Study to Traffic Planning & Design, Inc. for $149,560
• Ratify contract with Garden Spot Mechanical for $218,500 for unbudgeted expenditure

Regular Meeting

The Ephrata Borough Authority is meeting to approve payments and change orders for the WWTF No. 1 Biosolids Project, including a $419,755.34 requisition from Fulton Bank. They will also consider a security fence quote for the Bethany Gardens Pump Station, the establishment of a Stormwater Authority, and a deed of easement for sewer facilities in Clay Township. Discussion items include septage hauling costs and additional engineering services.

• Fulton Bank Requisition No. 11 - $419,755.34 total for WWTF No. 1 Biosolids Project
• Change Order No. 3 for Garden Spot Mechanical, Inc. (+$62,622.60)
• Change Order No. 4 for Garden Spot Electric, Inc. (+$64,069.55)
• Security fence quote from Millcreek Fence and Decks, LLC for Bethany Gardens Pump Station
• Deed of easement and dedication of sewer facilities for Wyndale Development, Clay Township

Voting Session

The Ephrata Area Joint Authority will vote on a deed of easement and dedication of water facilities from Lincoln Land Group for the Wyndale Development in Clay Township. The board will also discuss the proposed 2024-2025 budget and receive engineering and operations reports.

• Action item: Deed of Easement and Dedication of Water Facilities – Wyndale Development, Clay Township (Lincoln Land Group, Inc.)
• Discussion item: 2024-2025 Proposed Budget
• Old business: New Joy Church
• Approval of financial reports and payment of bills

Work Session

Ephrata Borough Council is holding a work session to review recommendations from various committees. The body will discuss infrastructure bids, public safety resolutions, and development requests.

• Resolution 2024-12 regarding law enforcement cooperation with external agencies concerning undocumented individuals
• Bid #24-2 award recommendation for Hammon Avenue Improvements
• RFP #EB-24-2 award recommendation for a Comprehensive Traffic Study
• Approval for Mainspring to install a shade structure in Whistle Stop Plaza
• Request to waive permit fees for the Mainspring shade structure

Committee Meetings

The Budget and Finance Committee is meeting to review the first quarter 2024 budget, a report on the 2023 free electric program, solicitor invoices, and the checks and ACH register. They will also discuss the alternative fuels tax as old business. The meeting is scheduled for April 22, 2024, at 6:30 PM.

• 1st Quarter 2024 Budget Review
• 2023 Free Electric Report
• Borough Solicitor Invoices
• Checks and ACH Register
• Alternative Fuels Tax (old business)

Committee Meetings

The Ephrata Borough Community Services Committee is meeting to take action on a park ordinance and the Ephrata Borough WERT Trail, and to discuss the first quarter 2024 budget review. Old business includes 2023 pool revenues. The meeting is procedural with no dollar amounts or detailed proposals listed.

• Park Ordinance action item
• Ephrata Borough WERT Trail action item
• First Quarter 2024 Budget Review discussion
• 2023 Pool Revenues old business

Committee Meetings

The Development Activities Committee will consider several action items, including a sketch plan for 232 South Reading Road, alcohol requests for the dog park and a third vendor at Concerts by the Creek, and approval of a shade structure installation by Mainspring, including a request to waive permit fees. They will also ratify a boiler replacement at the Ephrata Recreation Center and review the first quarter 2024 budget, recent zoning decisions, and upcoming zoning applications for 38 Martin Ave and 160 East Fulton Street.

• 232 South Reading Road sketch plan
• Alcohol request for dog park
• Mainspring shade structure installation and permit fee waiver
• Concerts by the Creek third vendor alcohol request
• Ratify Ephrata Recreation Center boiler replacement

Committee Meetings

The Ephrata Borough Highway Committee is meeting to consider awarding contracts for Hammon Avenue improvements and a comprehensive traffic study, and to review two road closure requests from the school district and fire company. The committee will also review its first-quarter 2024 budget and discuss the 300 block of Washington Avenue.

• Road closure request from Ephrata Area School District
• Hammon Avenue Improvements - Bid #24-2 award recommendation
• Comprehensive Traffic Study - RFP #EB-24-2 award recommendation
• Road closure request from Pioneer Fire Company
• Highway Committee 1st Quarter 2024 budget review

Regular Meeting

The Ephrata Zoning Hearing Board will hold public hearings on three applications: a continuation for a short-term rental special exception at 708 E. Main St., a variance for a side-yard setback at a vacant lot next to 30 E. Pine St., and a new special exception for a short-term rental at 5 W. Main St. in the Central Business District.

• Special Exception continuation for short-term rental at 708 E. Main St. (Wendell Hurst)
• Variance for side-yard setback at vacant lot next to 30 E. Pine St.
• Special Exception for short-term rental at 5 W. Main St. (Elizabeth Mashkov)

Regular Meeting

The Ephrata Borough Planning Commission is meeting to consider a sketch plan for 232 South Reading Road, a zoning ordinance amendment altering allowed uses in residential and nonresidential districts, and a sanitary sewer review for Landis Road. These are action items under discussion, not final decisions.

• 232 South Reading Road sketch plan
• Zoning ordinance amendment to Chapter 319 altering allowed uses in residential and nonresidential districts
• Landis Road sanitary sewer review for compliance

Committee Meetings

The Municipal Enterprises Committee is meeting to take action on a stream bank monitoring proposal for Gross Run, electric vehicle chargers, and optional stormwater utility services. They will also discuss an update on the EBA biosolids project and review the first quarter 2024 budget.

• Gross Run stream bank monitoring proposal
• EV chargers
• Stormwater utility optional services
• EBA biosolids project update
• First quarter 2024 budget review

Committee Meetings

The Public Safety Committee is meeting to consider disposing of fleet assets and updating camera systems, and will discuss the March EMA and police reports, a county immigration resolution, and the first-quarter budget. Informational items include nuisance activity, police promotions, and a security assessment for Grater Park.

• Disposition of fleet assets (Pioneer request)
• Disposition of fleet assets (camera systems update)
• County Commissioners immigration resolution discussion
• 1st Quarter 2024 budget review
• Grater Park security assessment (informational)

Committee Meetings

The Special Projects Committee is meeting to consider two action items: revising the gateway signage process and approving a gateway sign for the Ephrata Cloister. The meeting is scheduled for April 15, 2024, at 7:30 PM at Borough Hall.

• Revise Gateway Signage Process
• Approval of Gateway Sign for Ephrata Cloister

Voting Session

The Ephrata Area Joint Authority will vote on a request from Marlin Sensenig for reimbursement of water tanks drained due to the Martin’s Country Market fire, and on a bid for fire hydrant installation on North Maple Street. The board will also approve the agenda, minutes, financial reports, and bill payments, and receive engineering and operations reports.

• Marlin Sensenig request for reimbursement of water tanks drained during Martin’s Country Market fire
• Bid #EAJA2324-2 for fire hydrant installation in the 800 block of North Maple Street
• Water service discussion for proposed revised use at Route 322 LGH site
• Old business item: New Joy Church
• Approval of financial reports and payment of bills

Civil Service Commission Meeting

The Ephrata Civil Service Commission is meeting to discuss and potentially approve the promotional process for the ranks of Police Lieutenant and Police Sergeant for 2024. The agenda also includes routine items such as approval of the meeting agenda and minutes from the January 2, 2024 meeting.

• Discussion of the 2024 Promotional Process for Police Lieutenant
• Discussion of the 2024 Promotional Process for Police Sergeant
• Approval of meeting minutes from January 2, 2024

Voting Session

Ephrata Borough Council will vote on several action items, including agreements with the Ephrata Area School District for Intermediate School athletic field improvements, conditional approvals for the 105th Ephrata Fair and 4th of July fireworks, and a resolution for Hammon Avenue improvements with Ephrata Township. The council will also consider a zoning ordinance amendment process and various committee recommendations.

• Subdivision and Land Development Agreement with Ephrata Area School District for Intermediate School Athletic Field Improvements
• Stormwater Operation and Maintenance Agreement with Ephrata Area School District for the same improvements
• Resolution 2024-10 to support Mountain Springs Recreational Preserve and authorize up to $10,000 grant match for a Master Plan
• Conditional approval for 105th Ephrata Fair activities and 4th of July Fireworks with road closure on South Academy Drive
• Resolution 2024-11 authorizing Intergovernmental Cooperation Agreement with Ephrata Township for Hammon Avenue improvements

Regular Meeting

The Ephrata Borough Authority will consider approving a $285,029.28 requisition for the WWTF No. 1 Biosolids Project, covering payments to multiple contractors. They will also review a revised final land development plan for sanitary sewer at 501 Alexander Drive and discuss a stormwater utility. The meeting includes routine approvals of minutes, financial reports, and bills.

• Approval of Fulton Bank Requisition No. 10 for $285,029.28 for the WWTF No. 1 Biosolids Project
• Payments include GHD Inc. invoice $62,082.25, lobar Inc. $190,355.81, Garden Spot Mechanical $10,319.22, Garden Spot Electric $19,047.50, Salzmann Hughes $2,281.00 and $943.50
• Review of revised final land development plan for sanitary sewer at 501 Alexander Drive
• Discussion of stormwater utility
• Proposal for additional construction phase engineering services from GHD Inc.

Work Session

Ephrata Borough Council is holding a work session to review items from various committees. The body is discussing economic revitalization plans for downtown and an intergovernmental agreement with Ephrata Township for road improvements.

• Resolution 2024-10 regarding the Mountain Springs Recreational Preserve
• Resolution 2024-11 for a road improvement cooperation agreement with Ephrata Township
• Zoning Ordinance Amendments regarding temporary shelters
• SREC Agreements with 3Degrees Group Inc. and Green Trading Capital
• Resolution 2024-09 regarding Financial Transmission Rights (FTR) Auctions

Committee Meetings

The Budget and Finance Committee is meeting to discuss several financial items, including reporting from the Ephrata Public Library, billing for the Ephrata Fair, a GMS grant report, an alternative fuels tax permit, solicitor invoices, and the checks and ACH register. No action items are on the agenda, so this is a discussion-only meeting.

• Ephrata Public Library reporting
• Ephrata Fair billing
• GMS Grant Report
• Alternative Fuels Tax Permit
• Borough Solicitor Invoices and Checks/ACH Register

Committee Meetings

The Ephrata Community Services Committee will consider two action requests: adding features to the dog park from Ephrata Unleashed and allowing a Mini-THON event at Grater Park. They will also discuss the cultural arts grant award process and review 2023 pool revenues. The meeting is scheduled for March 25, 2024, at Borough Hall.

• Request from Ephrata Unleashed for additional features at dog park
• Request to hold Mini-THON event at Grater Park
• Discussion of Cultural Arts Grant Award Process
• Review of 2023 Pool Revenues

Committee Meetings

The Development Activities Committee will vote on several action items, including a resolution for Mainspring of Ephrata's Mountain Springs Recreational Preserve, a grant match request, an alcohol request for Concerts by the Creek, and agreements for the EASD Intermediate Fields subdivision and stormwater. They will also discuss zoning ordinance amendments for temporary shelters and review zoning applications for properties on E. Main, E. Pine, and W. Main Streets.

• Resolution No. 2024-09 for Mainspring of Ephrata's Mountain Springs Recreational Preserve
• Grant match request from Mainspring of Ephrata
• Alcohol request for Concerts by the Creek
• EASD Intermediate Fields subdivision and land development agreement
• Zoning ordinance amendments for temporary shelters

Committee Meetings

The Ephrata Borough Highway Committee is meeting to consider action items including requests for the 105th Annual Ephrata Fair, a road closure for the Ephrata Rec Center, an intergovernmental cooperation agreement, and a Chalk the Walk event. They will also discuss the 300 block of Washington Avenue, the Washington Avenue and East Chestnut Street intersection, and a mid-block crossing on North State Street.

• Ephrata Farmers Day Association request for 105th Annual Ephrata Fair
• Road closure request for Ephrata Rec Center
• Resolution authorizing intergovernmental cooperation agreement
• Mainspring of Ephrata request for Chalk the Walk
• Discussion of 300 block Washington Avenue and Washington Avenue/East Chestnut Street intersection

Regular Meeting

The Ephrata Zoning Hearing Board will hold a public hearing on a Special Exception request for a short-term rental at 708 E. Main Street. The property is in a Residential Medium Density Zoning District, and the applicant is Wendell Hurst.

• Special Exception for short-term rental under Section 319-27(15) of the Borough Code
• Property at 708 E. Main Street in Residential Medium Density Zoning District
• Applicant and owner: Wendell Hurst, 160 Fraelich Rd., Denver, PA 17517
• Public hearing on March 20, 2024 at 7:00 PM in Borough Council Chambers

Committee Meetings

The Ephrata Borough Public Safety Committee is meeting to consider disposing of fleet vehicles and mobile video recording equipment. They will also discuss Main Street lighting concerns, fire company accreditation, and review EMA and police reports for January and February 2024.

• Disposition of fleet assets
• Disposition of mobile video recording equipment
• Main Street lighting concern discussion
• Pioneer Fire Company accreditation discussion
• EMA and police reports for January and February 2024

Committee Meetings

The Municipal Enterprises Committee is meeting to consider two action items: a single-hauler refuse ordinance under Chapter 271 and solar renewable energy credit (SREC) contracts with buyers Green Trading Capital and 3Degrees. They will also discuss a power cost adjustment refresher. The meeting is scheduled for 5:30 PM at Borough Hall, 124 S. State Street.

• Action: Refuse Single Hauler – Code of the Borough of Ephrata Chapter 271
• Action: SREC Contracts with Buyers – Green Trading Capital and 3Degrees
• Discussion: Power Cost Adjustment Refresher

Committee Meetings

The Ephrata Borough Personnel Committee is meeting to discuss updates on personnel matters, the borough pension plan, travel policy, and evaluation policy. No action items are listed, so the meeting is primarily for discussion.

• Personnel update discussion
• Borough pension plan update discussion
• Travel policy discussion
• Evaluation policy discussion

Voting Session

The Ephrata Area Joint Authority will vote on several action items, including a reimbursement request for water tanks drained due to a fire, execution of construction contracts for the Highpoint Church water line, and approval of a change order and payment application for the Route 322 water line. Discussion items include a potential additional water tower on the west side of Ephrata and fire sprinkler consumption billing. The meeting also includes routine approvals of minutes, financial reports, and bills.

• Marlin Sensenig: Request for reimbursement for water tanks drained due to Martin's Country Market's fire
• Highpoint Church Water Line: Execution of construction contracts
• Route 322 Water Line: Approve Doli Change Order 3
• Route 322 Water Line: Approve Doli Payment Application 5
• Discussion: Additional water tower on west side of Ephrata

Voting Session

The Ephrata Borough Council will hold a voting session to decide on several action items, including a subdivision and land development agreement, the purchase of parking kiosks, and conditional approvals for various 2024 events. The agenda also includes routine approvals of minutes, reports, and committee recommendations.

• Execute Subdivision and Land Development Agreement for 233 East Fulton Street with LCW Holdings, LLC for $30,572.85.
• Purchase six parking kiosks and a parking enforcement system from Butts Ticket Systems for $61,010 plus fees.
• Adopt Resolution 2024-08 appointing Jon Sullenberger to the Zoning Hearing Board.
• Adopt Resolution 2024-07 setting pool admission rates.
• Conditional approval for alcohol service at Whistle Stop Plaza and Grater Park for various events.

Regular Meeting

The Ephrata Borough Authority is meeting to approve financial reports, bills, and action items, including updates and payments for the WWTF No. 1 Biosolids Project. They will also consider a resolution authorizing Nancy Harris to sign documents and discuss a stormwater utility.

• WWTF No. 1 Biosolids Project update and proposal for additional construction phase engineering services
• Fulton Bank requisition No. 9 totaling $270,017.93 for the 2022 Construction Fund
• Payments to GHD, Inc. ($42,941.08), Lobar, Inc. ($89,360.08), Garden Spot Mechanical ($40,717.98), Garden Spot Electric ($95,295.04), and Becker Engineering ($1,703.75)
• Resolution 2024-04 authorizing Nancy Harris to sign documents on behalf of the Authority
• Discussion on stormwater utility

Work Session

The Borough Council is holding a work session to discuss items previously reviewed by committees. The session covers alcohol requests for local events, land development agreements, and community pool rates.

• 233 East Fulton Street Subdivision and Land Development Agreement
• Resolution 2024-07 to establish 2024 Ephrata Community Pool Rates
• Resolution 2024-06 regarding experimental traffic and parking regulations on Butternut Street
• Alcohol requests for Concerts by the Creek and Mainspring of Ephrata
• Parking Kiosks and Enforcement Management System and Citation Processing

Committee Meetings

The Budget and Finance Committee is meeting to approve action items including PSAB annual meeting participation, a voting delegate appointment, and filling a Zoning Hearing Board vacancy. Discussion items include Payment in Lieu of Taxes (PILOT), borough solicitor invoices, and the checks and ACH register, with old business on credit card fees. No dollar amounts or specific contracts are listed on this agenda.

• PSAB Annual Meeting participation
• PSAB Voting Delegate and Alternate Delegate appointment
• Zoning Hearing Board vacancy
• Payment in Lieu of Taxes (PILOT) discussion
• Borough Solicitor Invoices and Checks/ACH Register review

Committee Meetings

The Development Activities Committee will vote on several action items, including alcohol requests for local events, agreements for a subdivision at 233 East Fulton Street, and a building cleaning services contract. They will also discuss the downtown strategy, zoning decisions, and a short-term rental request, and hold an executive session on a real estate matter.

• Concerts by the Creek Alcohol Request
• Mainspring of Ephrata's First Saturday, Happy Hour, and Mountain Springs Recreational Preserve Resolution Requests
• 233 East Fulton Street Subdivision and Land Development Agreement
• 233 East Fulton Street Stormwater Operation and Maintenance Agreement
• Building Cleaning Services Contract Award

Committee Meetings

The Ephrata Community Services Committee will consider several action items, including setting 2024 rates for the Ephrata Community Pool and approving a pool management agreement for the Recreation Center. The committee will also review requests from local groups to use public spaces, such as luminaries at Winters Memorial, flower sales at Whistle Stop Plaza, dog park events, and an Easter egg hunt. Discussion items include the Cultural Arts Grant Award Process and a Shade Tree Commission Tree Bank update.

• Ephrata Community Pool - 2024 Rates
• Ephrata Recreation Center - Pool Management Agreement
• Mainspring of Ephrata's Request to Place Luminaries at Winters Memorial
• Troop 38's Request to Sell Flowers at the Whistle Stop Plaza
• American Legion's Request to Hold an Easter Egg Hunt

Committee Meetings

The Highway Committee is deciding on several street closure requests for 2024 events, including Veteran's Day, Christmas, and New Year's celebrations, plus a new parking kiosk and citation processing system. They will also discuss a bridge inspection report and pedestrian crosswalk signals. All items are action or discussion items, not final approvals by the full borough council.

• Mainspring of Ephrata requests for Railroad Avenue closure for 2024 Veteran's Day special event
• Mainspring of Ephrata requests for Christmas Tree Lighting, Holiday Market, and New Year's Eve celebrations
• Ephrata Rec Center request for 6th Annual Memorial Day 5K and 47th Annual Firecracker Run
• Parking kiosks and enforcement management system and citation processing
• Resolution to adopt experimental traffic and parking regulations on Butternut Street

Regular Meeting

The Ephrata Borough Authority will consider approving multiple requisitions and invoices totaling over $2.3 million for the WWTF No. 1 Biosolids Project, including a change order increasing a contract by $11,158. They will also vote on resolutions updating bank signers, a sewer service agreement with UMH Properties, and relief requests from the Ephrata Area School District for athletic field improvements. Discussion items include a stormwater utility.

• Approval of Fulton Bank Requisition No. 8 for $1,169,956.14
• Approval of Bioforcetech Corporation Application for Payment No. 6 for $830,250.00
• Approval of Garden Spot Electric Application for Payment No. 14 for $170,123.75
• Approval of Garden Spot Mechanical Change Order No. 2 increasing contract to $879,158.00
• School district requests to use smaller basins, different pumps, and thermoplastic impellers for athletic field improvements

Committee Meetings

The Ephrata Borough Personnel Committee is meeting to discuss a travel policy and a telecommunications policy, and will hold an executive session for the Chief of Police evaluation. No action items are listed, so the meeting is primarily discussion and review.

• Discussion of Travel Policy
• Discussion of Telecommunications Policy
• Executive session for Chief of Police Evaluation

Voting Session

The Ephrata Borough Council will vote on several action items, including contracts, appointments, ordinances, and grant awards. Key decisions include a $172,600 contract for stormwater utility development, a $16,000 unbudgeted expenditure for police promotional consulting, and approval of 2024 Cultural Arts Grants. The meeting also includes routine approvals of reports and minutes.

• Authorize $172,600 contract with HRG for stormwater utility development
• Authorize $16,000 unbudgeted expenditure for police promotional process with Kimberly A. Miller & Associates
• Enact Ordinance No. 1579 amending parking prohibitions on West Fulton Street
• Enact Ordinance No. 1580 amending special purpose parking zones on Terrace Avenue
• Approve 2024 Cultural Arts Grants totaling $10,500

Voting Session

The Authority will vote on awarding a bid to MDX Site (A Mason Dixon Contractors LLC Company) for the Highpoint Church Water Main Modifications Project and consider a request from Ephrata Mennonite School to reduce financial security. Discussion items include fire sprinkler consumption billing.

• Bid award to MDX Site for Highpoint Church Water Main Modifications Project
• Ephrata Mennonite School request to reduce financial security
• Fire sprinkler consumption billing discussion

Work Session

Borough Council is discussing items previously reviewed by committees, including parking ordinances and stormwater utility services. The session includes the ratification of various council governing documents and policies.

• Ordinance No. 1579 regarding parking prohibitions on West Fulton Street
• Ordinance No. 1580 regarding special purpose parking on Terrace Avenue
• HRG, Inc. proposal for Stormwater Utility implementation
• Franklin Street parking lot request from Historic Ephrata Cloister and Horseless Carriage Club of America
• Resolution 2024-04 to exonerate the Borough from paying 2024 real estate taxes on Borough-owned parcels

Committee Meetings

The Budget and Finance Committee will consider resolutions to exonerate taxes on borough-owned properties and dispose of records, and will fill vacant positions on the Zoning Hearing Board. They will also review the 4th quarter 2023 budget, purchase order carryovers, solicitor invoices, and the checks and ACH register. Old business includes credit card fees.

• Resolution 2024-04: Exonerating taxes on borough-owned properties
• Resolution 2024-05: Disposition of records
• Fill vacant positions on the Zoning Hearing Board
• 4th Quarter 2023 Budget Review
• Borough Solicitor Invoices – December and January

Committee Meetings

The Ephrata Borough Community Services Committee is meeting to act on 2024 Cultural Arts Grant recommendations and a Rail Trail memo, and to discuss the 4th Quarter 2023 budget and Lincoln Heights Park's pavilion. No old business or miscellaneous items are listed.

• 2024 Cultural Arts Grant Committee Recommendations
• Rail Trail Memo with Recommendations
• 4th Quarter 2023 Budget Review
• Lincoln Heights Park's Pavilion

Committee Meetings

The committee will discuss a temporary shelter memo from the Solicitor and review the fourth quarter 2023 budget. Members will also review the 2023 Planning Commission Annual Report and recent zoning decisions.

• Temporary Shelter Memo from Solicitor
• Fourth Quarter 2023 Budget Review
• Planning Commission Annual Report from 2023
• Review of December 2023 and January 2024 Zoning Decisions
• Review of February Zoning Applications

Committee Meetings

The Ephrata Borough Highway Committee is meeting to consider action items including a request from the Ephrata Cloister (HCCA) regarding the Franklin Street parking lot, and two proposed ordinances: No. 1579 for no parking on West Fulton Street and No. 1580 for special purpose parking on Terrace Avenue. The committee will also discuss ADA ramp guidance, a budget review for the fourth quarter of 2023, and parking kiosks.

• Ephrata Cloister HCCA request for Franklin Street parking lot
• Ordinance No. 1579 - No Parking on West Fulton Street
• Ordinance No. 1580 - Special Purpose Parking on Terrace Avenue
• ADA ramp guidance discussion
• Parking kiosks discussion

Committee Meetings

The Municipal Enterprises Committee will meet to take action on filling seats on the PMEA and AMP boards and consider a proposal from HRG for a stormwater utility. Discussion items include free electric, sale of SRECs, and a fourth-quarter 2023 budget review, plus old business on solar sign installation and the 2024 refuse contract.

• Action: Fill PMEA Board Seat
• Action: Fill AMP Board of Directors Seat
• Action: HRG Proposal for Stormwater Utility
• Discussion: Fourth Quarter 2023 Budget Review
• Old Business: Refuse Contract 2024

Committee Meetings

The Ephrata Borough Personnel Committee will meet to approve its agenda and ratify a series of Borough Council documents, including by-laws, ethics guidelines, and personnel policies. The committee will also discuss a personnel update and hold an executive session for the Borough Manager's evaluation.

• Ratification of Borough Council By-Laws
• Ratification of Code of Ethics/Conflicts of Interest Guidelines
• Ratification of Whistleblower Policy
• Ratification of Performance Evaluation/Borough Manager
• Executive session for Borough Manager's evaluation

Committee Meetings

The Ephrata Borough Public Safety Committee will meet to consider pursuing a PCCD technology grant and discuss the police promotional process. They will also review EMA and police reports for November and December 2023, evaluate the New Year's Eve event, and conduct a 4th quarter budget review. Informational items include nuisance activity and cameras.

• Pursuit of PCCD Technology Grant
• Police Promotional Process
• EMA Reports – November 2023 and December 2023
• New Years Eve Event Review
• 4th Quarter Budget Review

Voting Session

The Ephrata Area Joint Authority will hold its annual reorganization, electing officers and appointing a solicitor, engineer, and right-to-know officer. The board will vote on conditional approval of a water facility design at 233 East Fulton Street and discuss fire sprinkler consumption billing. Old business includes updates on Highpoint Church and New Joy Church.

• Conditional approval of water facility design at 233 East Fulton Street
• Discussion of fire sprinkler consumption billing
• Annual reorganization: election of chairman, vice chairman, treasurer, assistant treasurer, secretary, assistant secretary
• Appointment of solicitor, engineer, and right-to-know officer
• Old business: Highpoint Church and New Joy Church

Voting Session

Ephrata Borough Council's voting session includes the swearing-in of a new Fourth Ward council member and approval of routine monthly reports. The main action item is a resolution to apply for state funding for the Electric Division Facility Project. Council will also approve the January 3 check and ACH register.

• Resolution 2024-3 authorizing application to Redevelopment Assistance Capital Program for Electric Division Facility Project
• Oath of office for Linda Martin, Fourth Ward, 4-year term
• Approval of December 2023 management, operations, and general ledger reports
• Approval of December 2023 fire company and ambulance association reports
• Approval of checks 52700-52971 and ACH register dated January 3, 2024

Regular Meeting

The Authority will conduct annual reorganization to elect officers and appoint professional services. The meeting includes updates on the WWTF No. 1 Biosolids Project and several sewer-related design and replacement applications.

• WWTF No. 1 Biosolids Project: $106,924.90 in Fulton Bank Requisitions
• WWTP No. 1 Primary Clarifier Valving Project: $12,397.94 change order
• WWTP No. 1 Primary Clarifier Valving Project: $82,624.79 final payment application
• PennVEST application for Landis Road Sewer Replacement
• Sanitary sewer design approvals for Zimmco Enterprises and 233 East Fulton Street

Work Session

The Borough Council is conducting its reorganization session, including the administration of oaths of office and the election of council officers. The body will also consider recommendations regarding legal representation and tax collection.

• Appointment of Salzmann Hughes P.C. as Solicitor and James R. McManus, II, as Assistant Solicitor
• Acceptance of the resignation of Robert Guinter as elected tax collector
• Resolution #2024-02 to appoint the County of Lancaster to collect 2024 real estate taxes

Civil Service Commission Meeting

The Ephrata Civil Service Commission is meeting to organize positions, approve the 2023 annual report, and set meeting dates for 2024. The agenda includes routine approvals of minutes and a staffing update.

• Approval of meeting minutes from previous session
• Organization of positions for the commission
• 2024 meeting dates set for April 8, July 8, and October 7
• 2023 Civil Service Commission Annual Report
• 2024 staffing update