Ephrata public meetings in 2023

Voting Session

The Ephrata Area Joint Authority will vote on several water infrastructure items, including payments for the Route SR 322 East Main Street Water Main Project, a change order extending its completion date, and public bidding for the Hahnstown Road Water Line Replacement Project. They will also consider agreements for the Ephrata Crossing Phase 3 development and a water utility agreement with UMH PA Lancaster County, LLC.

• Payment Application No. 4 to Doll Construction Corporation for $206,806.99
• Change Order No. 2 for Doll Construction extending final completion to May 31, 2024
• Public bidding for Hahnstown Road Water Line Replacement Project
• Final Land Development Plan Review for Ephrata Crossing Phase 3
• Water Plan Review #3 for Zimmco Enterprises lot add-on

Voting Session

The Borough Council will consider adopting the 2024 Budget and Program of Services and maintaining the real estate tax millage at 2.25 mills. The meeting includes votes on several subdivision plans, police fleet vehicle leasing, and new refuse and recycling rates.

• Resolution #2023-29 to approve the 2024 Budget and Program of Services
• Resolution #2023-27 to keep 2024 real estate tax millage at 2.25 mills
• Final Subdivision Plan for 233 East Fulton Street
• Traffic Signal Systems Maintenance bid awarded to C.M. High, Inc. starting at $4,305 in 2024
• Authorization of $403,263 in American Rescue Plan Expenditures

Regular Meeting

The Ephrata Borough Authority will vote on the 2024 budget and a resolution amending wastewater rates. They will also consider several contractor payments for the WWTF No. 1 Biosolids Project and two sanitary sewer capacity requests.

• Resolution 2023-05: Adoption of 2024 Budget and Program of Services
• Resolution 2023-06: Amending wastewater rates and rules
• Fulton Bank Requisition No. 6 for 2022 Construction Fund: $1,297,208.65
• Bioforcetech Corp. Application for Payment #5: $968,625.00
• Sanitary sewer capacity requests for 141 N. Reamstown Road and 1015 & 1019 Main Street

Work Session

The Council held a work session to discuss items previously reviewed by various committees. Topics included the 2024 proposed budget, real estate tax millage, and police department vehicle leasing.

• 2024 Real Estate Tax Millage (Resolution 2023-27)
• Lease agreement with Municipal Capital Finance for police fleet vehicles
• 233 East Fulton Street Land Development Plan
• Bid #23-9 award recommendation for traffic signal systems maintenance
• Poplar Alley closure request by GSM Roofing (December 12-14, 2023)

Committee Meetings

The Highway Committee will review the proposed 2024 budget and program of services. The meeting includes discussions on street condition evaluations and a maintenance bid for traffic signal systems.

• 2024 Proposed Budget and Program of Services
• 2024 Street Improvements Program – Curb and Sidewalk Condition Evaluations
• Bid #23-9 Award Recommendation – Traffic Signal Systems Maintenance
• Poplar Alley Closure Request for December 12-14, 2023

Committee Meetings

The Budget and Finance Committee is meeting to consider several resolutions, including setting the 2024 real estate tax millage, adopting the 2024 budget, and approving the 2024 schedule of fees. They will also discuss police pension contributions, board appointments, and American Rescue Plan expenditures. The meeting is primarily for action on these financial items.

• Resolution 2023-27: Real Estate Tax Millage for 2024
• Resolution 2023-28: Police Pension Contribution
• 2024 Proposed Budget and Program of Services
• Resolution 2023-31: 2024 Schedule of Fees
• Authorize American Rescue Plan Expenditures

Committee Meetings

The Community Services Committee met to discuss the proposed 2024 budget and program of services. No other action items or old business were listed for this meeting.

• 2024 Proposed Budget and Program of Services

Committee Meetings

The Development Activities Committee will meet to consider several action items, including a land development plan for 233 East Fulton Street, a sketch plan by Mike Good, a request for the 2024 Brew Fest, and the proposed 2024 budget and program of services. They will also discuss scheduling the December meeting and review zoning decisions and applications, though none are listed. Old business includes zoning ordinance amendments.

• 233 East Fulton Street Land Development Plan
• Mike Good Sketch Plan
• 2024 Brew Fest Request
• 2024 Proposed Budget and Program of Services
• Zoning Ordinance Amendments

Regular Meeting

The Ephrata Planning Commission will consider two action items: a subdivision plan for 233 East Fulton Street and a sketch land development plan from Mike Good. The meeting also includes approval of prior minutes and the agenda.

• 233 East Fulton Street Subdivision Plan
• Mike Good Sketch Land Development Plan

Committee Meetings

The committee will review action items including Gross Run vegetation and construction management. Discussions also include the 2024 proposed budget, program of services, and refuse rates.

• Gross Run Vegetation Management
• Gross Run Construction Management
• 2024 Proposed Budget and Program of Services
• 2024 Refuse Rates
• Refuse Contract 2024

Committee Meetings

The Ephrata Borough Public Safety Committee is meeting to act on several public safety items, including requests from EPAC and Mainspring of Ephrata, authorization for the police fleet program, a police firearms project, and the proposed 2024 budget and program of services. The committee will also receive reports on emergency management and police activities, and discuss nuisance activity and security cameras as informational items.

• EPAC Door Hanger Request
• Mainspring of Ephrata NYE Fireworks Request
• Police Fleet Program Authorization
• Police Firearms Project
• 2024 Proposed Budget and Program of Services

Committee Meetings

The Ephrata Borough Personnel Committee is meeting on November 14, 2023, at Borough Hall. The agenda contains no action items and only discussion items, including a personnel update and a borough manager update. The meeting is largely procedural with no decisions scheduled.

• No action items on the agenda
• Discussion: Personnel Update
• Discussion: Borough Manager Update
• Next meeting: December 12, 2023 at 4:00 PM

Regular Meeting

The Ephrata Borough Authority will vote on change orders for the WWTF No. 1 Biosolids Project, approve requisitions for construction funds, and consider a resolution to apply for grant funding for the Wissler Road Pumping Station upgrade. They will also discuss the proposed 2024 budget.

• Change Order No. 3 for Contract #1 (Lobar, Inc.) increasing unforeseen conditions pay item from $140,000 to $220,000
• Change Order No. 3 for Contract #3 (Garden Spot Electric, Inc.) increasing unforeseen conditions pay item from $170,000 to $190,000
• Requisition No. 5 for 2022 Construction Fund totaling $623,054.82
• Resolution 2023-04 authorizing grant application for Wissler Road Pumping Station upgrade
• PennVEST funding application for Landis Road/Key-Aid and Wissler Pumping Stations

Voting Session

Borough Council will consider several public safety measures, including a new police officer hire and a law enforcement agreement with Ephrata Township. The body will also review parking regulations on Terrace Avenue and a lease revision with doubled rent.

• Intergovernmental Cooperation Agreement for police functions in Ephrata Township through 2029
• Hiring of Brady Bixler as Police Officer effective January 15, 2024
• Transfer of up to $5,000.12 for police body worn cameras
• Experimental parking regulations in the 200 block of Terrace Avenue
• Resolution 2023-23 for removal of former employees from MissionSquare retirement accounts

Voting Session

The Ephrata Area Joint Authority will vote on a $936,501.55 payment to DOLI Construction for the Route SR 322 East Main Street Water Main Project. It will also ratify three storm water repair payments totaling $17,737.37. The meeting includes approval of minutes, financial reports, and bills.

• Approval of DOLI Construction Payment Application No. 3 for $936,501.55 for Route SR 322 East Main Street Water Main Project
• Ratification of $5,875.35 for Michael Court 15-inch CMP storm pipe crossing 322
• Ratification of $6,521.35 for Landis Lane 15-inch RCP storm pipe crossing 322
• Ratification of $5,340.67 for Ridge Avenue buried storm water junction box
• Old business items: Highpoint Church and New Joy Church

Work Session

The Council will discuss committee actions regarding public safety, highway maintenance, and personnel services. The session includes reviewing proposals for police officer appointments and traffic regulations on Terrace Avenue.

• Appointment of Police Officer Candidate
• 2025-2029 Ephrata Township Police Contract
• Purchase of Body Worn Cameras via fund transfer
• Experimental Traffic and Parking Regulations for Terrace Avenue
• Closure of Poplar Alley on November 21-22 for roof repairs at 18 North State Street

Committee Meetings

The Budget and Finance Committee will consider a resolution to revoke former employees' access to borough retirement accounts and will review the 2024 budget and third-quarter 2023 finances. They will also discuss board vacancies, payroll processing, the solicitor's invoice, and check/ACH registers. The meeting is scheduled for October 23, 2023, at 7:30 PM at Borough Hall.

• Resolution 2023-XX to rescind access of former employees to retirement accounts
• 2024 Budget Review and Discussion
• 3rd Quarter 2023 Budget Review
• Boards and Commissions Vacancy
• Credit Card Fees/Civic Pay

Committee Meetings

The committee will review the 3rd Quarter 2023 budget and discuss Concerts by the Creek. They will also consider a request from Ephrata Church of the Brethren to hold a Christmas Eve service at Whistle Stop Plaza.

• Request for Christmas Eve service at Whistle Stop Plaza
• 3rd Quarter 2023 Budget Review
• Concerts by the Creek discussion

Committee Meetings

The committee will review the third quarter 2023 budget and discuss zoning ordinance amendments. Action items include a request from Vertical Bridge to enlarge a tower easement and a date revision for the 2024 Foodstock event.

• Vertical Bridge request to enlarge tower easement
• Revised date for 2024 Foodstock event
• 3rd Quarter 2023 Budget Review
• Zoning Ordinance Amendments

Committee Meetings

The committee will discuss and vote on experimental traffic regulations for Terrace Avenue and review budget items.

• Resolution to Adopt Experimental Traffic and Parking Regulations – Terrace Avenue
• Resolution Authorizing a Price Adjustment of Bituminous Materials in Small Quantities

Voting Session

The Ephrata Borough Council is holding a special voting session on October 19, 2023. The main item is a vote on Resolution 2023-22, which would authorize the Borough Secretary to commit to purchasing energy blocks under the Power Supply Master Plan. The agenda also includes public comment and discussion periods.

• Resolution 2023-22 authorizing energy block purchase per Power Supply Master Plan

Committee Meetings

The Personnel Committee will meet to approve the agenda and hold an executive session regarding a personnel matter. There are no other action or discussion items listed on the agenda.

• Executive session regarding a personnel matter

Committee Meetings

The committee will consider an action item regarding an energy block purchase. Discussion topics include stormwater authority, electric rate comparisons, and the Q3 budget review.

• Energy Block Purchase Approval
• Q3 Budget Review
• Refuse Contract 2024

Committee Meetings

The Public Safety Committee will meet to consider the appointment of a police officer candidate and the 2025-2029 Ephrata Township Police Contract. The committee will also discuss budget reviews, emergency management, and the completion of the Body Worn Camera project.

• Appointment of Police Officer Candidate
• 2025-2029 Ephrata Township Police Contract
• Transfer of funds and purchase for BWC Project completion
• Reclassification of a Detective billet to Sergeant
• 3rd Quarter 2023 Budget Review

Voting Session

The Ephrata Area Joint Authority is holding a voting session to decide on action items including a time extension for the Route 322 water main project and a request from UMH Properties for Valley View Ephrata. They will also discuss the 2022-2023 audit report and fire service consumption billing, along with old business items.

• Route 322 Water Main: Change Order No. 1 - Time Extension Request
• UMH Properties, Inc.: Valley View Ephrata Request
• 2022-2023 Audit Report discussion
• Fire Service Consumption Billing discussion
• Old business: Highpoint Church and New Joy Church

Regular Meeting

The Ephrata Borough Authority is meeting to approve financial reports, bills, and action items, including payments for the WWTF No. 1 Biosolids Project and a sanitary sewer request. They will also discuss potential rate increases and consider establishing a capital projects committee.

• Approval of Fulton Bank requisitions for WWTF No. 1 Biosolids Project: Requisition No. 4 ($361,286.19 total), Lobar Inc. payment #16 ($217,193.57), Garden Spot Electric payment #10 ($144,092.62)
• Youth with a Mission (YWAM) sanitary sewer pressure lateral plan
• Martin Energy sanitary sewer request
• Blooming Glen Contractors Wissler Pumping Station discharge piping replacement
• Discussion of rate increases

Voting Session

The Ephrata Borough Council is holding a voting session to decide on a range of items, including adopting a revised fee schedule, enacting a zoning ordinance amendment, approving several street-related agreements and permits, and awarding a contract for crack sealing. The agenda also includes routine approvals of reports, minutes, and checks.

• Adopt Resolution No. 2023-19 Revised Schedule of Fees and Charges
• Enact Ordinance No. 1578 to amend the Zoning Ordinance
• Award Bid #23-8 for 2023 Street Crack & Joint Sealing to CriLon Corporation for up to $50,000
• Approve $7,605 in ARPA funds for audio system upgrades
• Approve agreements for the Gables at Richard Avenue development

Work Session

This work session includes presentations on the Land Bank and a CivicReady demonstration. Council will discuss committee items ranging from technology expenditures to street construction agreements.

• Ordinance No. 1578: Zoning amendments for solar energy, hotels, and short-term rentals
• Experimental 90-day parking restriction on West Fulton Street (Resolution 2023-19)
• Street opening and construction agreements with Comcast and PPL
• Gables at Richard Avenue subdivision and stormwater agreements
• 2023 Street Crack and Join Sealing bid (Bid 23-8)

Committee Meetings

The committee will consider requests for a Trunk or Treat event at Borough Hall and a fundraiser by the Ephrata Unleashed Dog Park Committee. Members will also discuss updated cultural arts guidelines and amendments to park rules regarding unattended property.

• Request to hold Trunk or Treat event in Borough Hall parking lot
• Mainspring's request for LSA Grant support letter
• Ephrata Unleashed Dog Park Committee fundraiser request
• Discussion of updated Cultural Arts Guidelines
• Proposed amendments to park rules for unattended property

Committee Meetings

The Development Activities Committee will review proposed changes to the zoning ordinance regarding solar energy, short-term rentals, and parking. The committee will also address land bank agreements and development agreements for the Gables at Richard Avenue subdivision.

• Zoning Ordinance Amendments: solar energy, hotels/motels, and short-term rentals
• Gables at Richard Avenue Subdivision and Land Development Agreement
• Ephrata Area School District request to waive building permit fees
• Land Bank Agreement and unbudgeted expenditure for admission
• Gables at Richard Avenue Stormwater Operation and Maintenance Agreement

Committee Meetings

The Highway Committee will discuss and vote on a resolution to adopt experimental traffic and parking regulations for West Fulton Street. Other items include requests from VFW Post 3376, Comcast, PPL, and a bid recommendation.

• Resolution to Adopt Experimental Traffic and Parking Regulations – West Fulton Street
• Comcast Request to Construct Cable System – Edgewater Park
• PPL Request to Install Underground Facilities – East Fulton Street (200 Block)
• Bid #23-8 Street Crack and Joint Sealing – Award Recommendation

Committee Meetings

The committee will review American Rescue Plan expenditures and discuss civic contribution requests. The meeting also includes reports on the GMS grant and borough solicitor invoices.

• Authorization of American Rescue Plan expenditures
• Discussion of civic contribution requests
• GMS Grant Report
• Review of Borough Solicitor Invoice
• Review of Credit Card Fees/Civic Pay

Voting Session

The Ephrata Area Joint Authority will hold its regular voting session, primarily acting on a review of a water easement crossing by Becker Engineering. The agenda is mostly routine approvals, with no discussion items listed.

• Action item: Becker Engineering, LLC review of AB Martin Water Easement Crossing #2
• Approval of minutes from August 10, 2023
• Approval of financial reports and payment of bills
• Old business: Highpoint Church and New Joy Church

Committee Meetings

The Personnel Committee will meet on September 12, 2023, for a scheduled session. The meeting includes an executive session to conduct a six-month review of the Chief of Police and discuss a personnel matter.

• Six-month review of the Chief of Police
• Discussion of a personnel matter

The committee met on September 12, 2023 at 4:00 PM at Ephrata Borough Hall. Members moved to enter an executive session, which lasted until 5:30 PM. No action items or discussion items were recorded. No decisions were made.

Regular Meeting

The Authority met to approve financial reports, bill payments, and requisitions for the WWTF No. 1 Biosolids Project. The meeting included a progress report from GHD, Inc. and a sewer plan review for the Ephrata Intermediate School athletic field.

• Approved August 14, 2023 minutes
• Approved financial reports and payment of bills
• Approved Fulton Bank Requisition No. 3 for 2022 Construction Fund totaling $298,679.89
• Approved GHD, Inc. invoice #380-0038093 for $60,507.43
• Approved Lobar, Inc. Application for Payment #15 for $160,967.46
• Approved Garden Spot Electric, Inc. Application for Payment #9 for $48,375.00
• Approved Garden Spot Mechanical, Inc. Application for Payment #3 for $28,125.00
• Approved Becker Engineering, LLC invoice #25327 for $705.00

Voting Session

The Ephrata Borough Council will vote on several action items, including awarding contracts for intersection safety improvements and exterior painting at the Ephrata Performing Arts Center, approving ordinances on property maintenance and quick ticketing, and authorizing an unbudgeted $15,000 for recruitment services. The agenda also includes routine approvals of reports, minutes, and a consent agenda.

• Award Bid #23-4 for intersection safety and signal improvements to C.M. High, Inc. for $390,000
• Award Bid 23-7 for exterior painting and siding renovations at EPAC to Eby Exteriors for $144,929
• Enact Ordinance No. 1576 establishing quick ticketing procedures for abandoned vehicles, brush/grass/weeds, and nuisances
• Enact Ordinance No. 1577 adopting the 2021 International Property Maintenance Code
• Authorize unbudgeted expenditure of $15,000 for recruitment services by Irwin, Inc.

Borough Council approved a request for Mainspring to paint a mural on the Franklin Street parking lot wall. The Council also authorized agreements with the Ephrata Area School District for athletic field improvements and approved stormwater project waivers for the Historic Cloisters.

• Approved meeting agenda as posted (Unanimous)
• Approved August 7 and August 14, 2023 meeting minutes (Unanimous)
• Approved Acceptance of Reports (Unanimous)
• Authorized certification of the 2024 Pension Certification Report
• Approved four waiver/modification requests and final plan for Historic Cloisters’ Stormwater Project
• Approved Mainspring's request to paint a mural on the Franklin Street parking lot wall
• Authorized Subdivision and Land Development Agreement for Ephrata Intermediate School Athletic Field Improvements
• Authorized Stormwater Operation and Maintenance Agreement for Ephrata Intermediate School Athletic Field Improvements

Work Session

This work session involves discussions of items previously reviewed by various committees. The council will review topics ranging from stormwater management to public safety ordinance amendments, though no final votes are scheduled for this session.

• Unbudgeted expenditure of $15,000 for recruitment
• Ordinance No. 1576: Amendments to abandoned vehicle and nuisance codes
• Ordinance No. 1577: Adoption of the 2021 International Property Maintenance Code
• Bid #23-4 Intersection Safety & Signal Improvements award recommendation
• Resolution 2023-18: Disposition of Electric Department equipment valued at $2,000 or more

The Borough Council held a work session to review recommendations from various committees. No substantive policy or spending decisions were finalized, as action items were moved forward for a vote at the September 11, 2023, meeting.

• Approved revised meeting agenda (unanimous)

Committee Meetings

The committee will review the second quarter 2023 budget and discuss pension certification. Discussion topics also include Mainspring Fall 2023 funding and park maintenance services.

• 2024 Pension Certification Report approval
• 2nd Quarter 2023 Budget Review
• Mainspring Fall 2023 Funding discussion
• Park Maintenance Services discussion
• Ephrata Borough Property Lease Comparisons

The Committee recommended that Council authorize the certification of the 2024 Pension Report. Members also reviewed the 2nd Quarter 2023 Budget and discussed the necessity of maintaining a contract for park services with the Ephrata Recreation Center.

• Recommended Council authorize certification of 2024 Pension Report
• Approved meeting agenda as posted (unanimous)

Committee Meetings

The Development Activities Committee will review stormwater management for the Ephrata Cloister Amphitheater Project and discuss upcoming painting bids for EPAC. The committee is also reviewing land development agreements related to improvements at the Ephrata Intermediate School athletic fields.

• Stormwater Management Plan for Ephrata Cloister Amphitheater Project
• Franklin Street Parking Lot Mural Proposal
• Ephrata Intermediate School Athletic Field Improvements Subdivision and Land Development Agreement
• Ephrata Intermediate School Athletic Field Improvements Stormwater O&M Agreement
• Bid for exterior painting and siding renovations at EPAC

The Development Activities Committee recommended that Borough Council approve several land development agreements and waivers. These include projects for the Ephrata Intermediate School athletic fields and the Historic Cloisters' stormwater system.

• Recommended Borough Council approve four waiver/modification requests and the final plan for Historic Cloisters’ Stormwater Project
• Recommended Borough Council approve Mainspring’s request to paint a mural on the Franklin Street parking lot wall
• Recommended Borough Council authorize a Subdivision and Land Development Agreement with Ephrata Area School District for athletic field improvements
• Recommended Borough Council authorize a Stormwater Operation and Maintenance Agreement with Ephrata Area School District

Committee Meetings

The Highway Committee will review a bid recommendation for intersection safety and signal improvements. The meeting also includes discussions on road closure restrictions for East Main Street and various intersection safety concerns.

• Bid #23-4 Intersection Safety & Signal Improvements award recommendation
• East Main Street Water Main Replacement road closure restrictions
• South Oak Street at West Fulton Street intersection safety discussion
• PennDOT Vulnerable Road User Safety Assessment discussion
• Parking Kiosks old business

The Highway Committee recommended that Borough Council award a $390,000 bid to C.M. High, Inc. for intersection safety and signal improvements. The committee also recommended conditional approval for modified road closure hours for a water main project on East Main Street. Both recommendations are slated for the September 11, 2023, meeting.

• Recommended awarding Bid #23-4 to C.M. High, Inc. for $390,000
• Recommended conditional approval of modified work hours (6:00 PM to 6:00 AM) for East Main Street water main project
• Directed Staff to provide a Resolution and 10-year crash data for a proposed parking restriction on West Fulton Street

Committee Meetings

The committee will review a proposal for the Schrader Electric Building and consider the disposition of assets. Discussion topics include the 2024 refuse contract, Free Electric, energy block transactions, and solar site signage.

• Schrader Electric Building Proposal
• Disposition of Assets
• Refuse Contract 2024 discussion
• Solar Site Signage discussion

The Municipal Enterprises Committee recommended that Council authorize a professional services contract with Schrader Group for the design and bidding of a new electric building. The committee also recommended the disposition of used materials from the Electric Department.

• Recommended Council authorize professional services contract with Schrader Group for new electric building design
• Recommended Council authorize disposition of used Electric Department materials
• Approved meeting agenda

Committee Meetings

The Public Safety Committee will review action items regarding a Quick Ticket Ordinance and the adoption of the 2021 International Property Maintenance Code. The meeting also includes discussions on emergency management, police reports, and fire company staffing requirements.

• Quick Ticket Ordinance action item
• 2021 International Property Maintenance Code Adoption Ordinance
• Pioneer Fire Company’s New Truck Use/Staffing Requirements discussion
• Security Cameras informational update
• Nuisance Activity discussion

The Committee voted to move forward with a Quick Ticket Ordinance and the adoption of the 2021 International Property Maintenance Code. The meeting also included reports on emergency management and police activities.

• Moved forward Quick Ticket Ordinance for code enforcement
• Moved forward 2021 International Property Maintenance Code Adoption Ordinance

Committee Meetings

The Personnel Committee will meet to conduct a six-month review of the Borough Manager. The committee will also hold a discussion regarding a personnel update.

• Six-month review of the Borough Manager
• Personnel update discussion

The Personnel Committee met to discuss the six-month evaluation of Borough Manager Nancy Harris. No formal actions were taken during the meeting.

• Approved meeting agenda (unanimous)

Regular Meeting

The Authority met to review financial reports and project updates. The agenda included a requisition for $557,332.34 from the 2022 Construction Fund for the WWTF No. 1 Biosolids Project. No vote tallies were recorded in the provided text.

• Approved July 10, 2023 minutes
• Approved financial reports
• Approved payment of bills
• Processed Fulton Bank Requisition No. 2 for $557,332.34 (2022 Construction Fund)

Voting Session

Ephrata Borough Council will consider awarding a $119,905.50 bid to Old Philadelphia Associates, Inc., and approving the 2024 FoodStock Music and Arts Festival at Grater Park. Other action items include conditional alley closures for UGI Utilities, a winter maintenance agreement with PennDOT, and a request to close South State Street for a fire company open house. The meeting also covers approval of various reports and committee recommendations.

• Award Bid 23-5 to Old Philadelphia Associates, Inc., for $119,905.50
• Grant request to serve alcohol at 2024 FoodStock Music and Arts Festival at Grater Park on June 9, 2024
• Conditional approval of UGI Utilities Rose Alley and Sugar Alley closure requests
• Reactivate 3rd year of 5-year PennDOT winter maintenance agreement for 2023-24
• Approve closure of South State Street from West Franklin to Fulton Street on August 29, 2023, for fire company open house

Council adopted a resolution to purchase energy blocks and approved a request from the Ephrata Pioneer Fire Company to close South State Street for an open house. The council also accepted reports from the Development Activities, Public Safety, and Highway committees.

• Adopted Resolution 2023-17 to purchase energy blocks (Unanimous)
• Approved South State Street closure for Pioneer Fire Company open house on Aug 29, 2023 (Unanimous)
• Approved July 3 and July 10, 2023 meeting minutes (Unanimous)
• Approved Acceptance of Reports (Unanimous)

Voting Session

The Ephrata Area Joint Authority is holding a voting session to approve routine items and take action on water-related projects. Key action items include a payment for the Route SR 322 East Main Street water main project and a water plan review for the Ephrata Area School athletic field improvements. The board will also discuss a possible water source/tower for Clay Township.

• Payment of $115,875.00 to DOLI Construction Corporation for water main project
• Water plan review for Ephrata Area School Athletic Field Improvements
• Discussion of possible Clay Township water source/tower
• Approval of financial reports and payment of bills

The Ephrata Area Joint Authority approved a payment for the Route SR 322 water main project and conditionally approved a water plan for school athletic field improvements. The board also discussed the potential for a new water tower or well in Clay Township.

• Approved $115,875.00 payment for Route SR 322 East Main Street Water Main Project (unanimous)
• Conditionally approved Ephrata Area School Athletic Field Improvements Water Plan Review #2 (unanimous)
• Approved July 18, 2023, meeting minutes (unanimous)
• Approved financial reports (unanimous)
• Ratified payment of bills (unanimous)

Work Session

The Ephrata Borough Council will hold a work session to discuss committee actions, including a bid award for Public Works Garage facade repair, an alcohol request for the FoodStock Music and Arts Festival, and a trail proposal for the Haller Property. No final votes are expected; items may be moved forward for future council action.

• Bid #23-5 Public Works Garage Facade Repair – Award Recommendation
• FoodStock Music and Arts Festival alcohol request for June 9, 2024 at Grater Park
• UGI road closure requests for Rose Alley and Sugar Alley
• Municipal Winter Maintenance Services Agreement Renewal with PennDOT
• Haller Property Trail Proposal and License Agreement with EBA for Tree Bank on Trout Run Road

Committee Meetings

The Community Services Committee will review the second quarter budget and discuss a license agreement for a tree bank on Trout Run Road.

• License Agreement with EBA for Tree Bank on Trout Run Road
• Budget Review

The Community Services Committee recommended that Borough Council approve the creation of volunteer-led walking trails and flower beds at the Haller Homestead property. The Committee also recommended entering into a License Agreement with the Ephrata Borough Authority for a tree bank at Trout Run Road.

• Recommended Borough Council grant request for walking trails and flower beds at Haller Homestead property
• Recommended Borough Council enter into License Agreement with Ephrata Borough Authority for tree bank at Trout Run Road, Lot 2 B-A
• Approved meeting agenda as posted (unanimous)

Committee Meetings

The committee will consider a bid award for façade restoration at the Public Works Garage and a request regarding alcohol for the 2024 Foodstock event. Members will also discuss the second quarter 2023 budget and downtown strategy.

• Bid Award 23-5: Façade Restoration at Public Works Garage
• 2024 Foodstock Alcohol Request
• 2nd Quarter 2023 Budget Review
• Downtown Strategy discussion

The Development Activities Committee reviewed a bid for garage repairs and a request for alcohol service at a future event. Both items were recommended for approval by the Borough Council. The committee also reviewed the 2nd Quarter Budget Report and Downtown Strategy updates.

• Recommended Borough Council award Bid 23-5 for Public Works garage façade repair to Old Philadelphia Associates, Inc. for $119,905.50
• Recommended Borough Council approve alcohol service for 2024 Foodstock event on June 9, 2024, subject to PLCB permit
• Approved meeting agenda as posted (unanimous)

Committee Meetings

The Highway Committee will meet to consider requests from UGI to close Rose Alley and Sugar Alley. The committee will also discuss the 2nd Quarter 2023 Budget Review and ADA accessibility.

• UGI Rose Alley closure request
• UGI Sugar Alley closure request
• Renewal of Municipal Winter Maintenance Services Agreement with PennDOT
• Review of 2nd Quarter 2023 Budget
• Discussion regarding parking kiosks

The Highway Committee reviewed requests for temporary alley closures for gas service installations and a PennDOT winter maintenance agreement. The committee will recommend these items for Borough Council approval at the August 14, 2023, meeting. Staff also discussed ADA accessibility on West King Street and the 2023 budget report.

• Recommended conditional approval of Rose Alley closure (Aug 22-23) for UGI Utilities
• Recommended conditional approval of Sugar Alley closure (Aug 17) for UGI Utilities
• Recommended reactivation of PennDOT winter maintenance agreement for 23-24 season ($15,392.05 reimbursement)

Voting Session

The Ephrata Area Joint Authority is holding a voting session to consider several action items, including resolutions to establish a schedule of attorney fees for municipal claims and liens and to adopt revised water rates to support operations and meet debt service requirements. The board will also vote on a request to reduce financial security for the Taco Bell property at 880 East Main Street and a recommendation from Becker Engineering regarding the Ephrata Area School District Middle School project. The meeting includes standard procedural items such as approval of minutes, financial reports, and payment of bills.

• Resolution 2023-8: Schedule of attorney fees for municipal claims and liens
• Resolution 2023-9: Revised water rates to support operations and debt service
• 880 East Main Street (Taco Bell): Request to reduce financial security
• Becker Engineering: Ephrata Area School District Middle School project recommendation
• Old business: Highpoint Church and New Joy Church

The Authority approved updated water rates to support operations and debt service. It also established a new schedule for attorney fees related to municipal claims and liens. Additionally, the board approved a financial security release and a technical recommendation for a school project.

• Adopted Resolution 2023-9: Revised Water Rates (Unanimous)
• Adopted Resolution 2023-8: Schedule of Attorney Fees Incurred In Municipal Claims and Liens (Unanimous)
• Approved release of $1,350.00 in financial security for 880 East Main Street (Taco Bell) (Unanimous)
• Approved Becker Engineering, LLC recommendation for multiple service lines at Ephrata Area School District Middle School Project (Unanimous)
• Approved financial reports (Unanimous)
• Ratified payment of bills (Unanimous)
• Approved June 8, 2023 meeting minutes (Unanimous)

Committee Meetings

The committee will discuss support for the County-wide Watershed Act 167 Plan. The meeting also includes a second quarter budget review and updates on solar site production, Free Electric concepts, and Quakertown FERC.

• Discussion of County-wide Watershed Act 167 Plan Support
• Q2 Budget Review
• Solar Site Production Update
• Free Electric Concepts discussion
• Quakertown FERC Update

The Municipal Enterprises Committee reviewed the 2nd Quarter Budget Report and solar site production data. The committee will recommend that Council approve a support letter for the County Watershed Act 167 Plan at the August 14, 2023 meeting.

• Approved meeting agenda as posted (unanimous)
• Recommended Council approve support letter for County Watershed Act 167 Plan

Committee Meetings

The Public Safety Committee will discuss emergency management, police, and quarterly budget reviews. The meeting also includes discussions on the International Property Maintenance Code update and informational items regarding security cameras and the 2024 fleet program.

• Emergency Management Report
• Police Report
• Quarterly Budget Review
• International Property Maintenance Code Update
• Security Cameras (Informational)

The Public Safety Committee met to review the 2nd Quarter Budget Report and receive updates from emergency management and police. No substantive actions were taken during the meeting.

• Approved meeting agenda as posted (unanimous)

Voting Session

The Ephrata Area Joint Authority is holding a voting session to consider several action items, including resolutions to establish attorney fees for municipal claims and to adopt revised water rates to support operations and debt service. They will also discuss a request to reduce financial security for a Taco Bell property and a recommendation for the Ephrata Area School District Middle School project. The meeting includes standard approvals of minutes, financial reports, and bills.

• Resolution 2023-8: Schedule of Attorney Fees for Municipal Claims and Liens
• Resolution 2023-9: Revised Water Rates to Support Operations and Debt Service
• 880 East Main Street (Taco Bell): Request to Reduce Financial Security
• Becker Engineering LLC: Ephrata Area School District Middle School Project Recommendation
• Old business: Highpoint Church and New Joy Church

Regular Meeting

The Authority processed several change orders and payment requisitions for the WWTF No. 1 Biosolids Project. The meeting agenda included requests for sanitary sewer capacity and a bid award for the Primary Clarifier Valving Project.

• Approved Contract #1 time extension for Lobar, Inc.
• Approved Contract #2 time extension for Garden Spot Mechanical, Inc.
• Approved Contract #3 time extension for Garden Spot Electric, Inc.
• Approved increase in Contract #3 construction allotment from $20,000 to $170,000
• Approved 2020B Construction Fund Requisition No. 17 for $18,217.56
• Approved 2022B Construction Fund Requisition No. 1 for $999,152.70

Voting Session

Ephrata Borough Council will vote on several action items including a $10,932 fund release for the Fulton Bank land development plan, a $357,000 street improvement contract award, and agreements with Morgan Truck Body. The meeting also includes committee reports, approval of minutes, and public comment opportunities.

• Release of $10,932 to Cloister Associates for Fulton Bank Land Development Plan
• Authorize subdivision/land development agreement with Morgan Truck Body
• Award Bid #23-3 for 2023 Street Improvements to D.H. Funk & Sons for $357,000
• Conditional approval of UGI Utilities Rose Alley closure request
• Approval of checks 51342–51560 and ACH register dated June 29, 2023

Council approved several land development items, including a fund release for Fulton Bank and agreements for Morgan Truck Body. The council also accepted reports from the Budget and Finance, Development Activities, and Public Safety committees.

• Approved June 5 and June 12, 2023 meeting minutes (Unanimous)
• Approved Acceptance of Reports (Unanimous)
• Released $10,932.00 in land development funds for Fulton Bank
• Authorized Subdivision and Land Development Agreement with Morgan Truck Body ($151,838.50)
• Authorized Stormwater Operation and Maintenance Agreement with Morgan Truck Body
• Recommended conditional probationary employment for Police Officer Travis Rader
• Recommended waiving financial security for Ephrata Intermediate School Athletic Field Improvements

Work Session

Ephrata Borough Council will consider hiring a new police officer and waiving financial security for a school athletic field project. The meeting also includes discussion of road closures, a land development agreement, and a festival request.

• Hiring of Travis Rader as Police Officer, effective July 10, 2023, conditional on academy and certification
• Ephrata Intermediate School Athletic Field Financial Security Request
• Fulton Bank Land Development Agreement Drawdown Request
• Bid #23-3 2023 Street Improvements - Award Recommendation
• Road Closure Requests: Rose Alley (UGI) and Marilyn Avenue

The Borough Council held a work session primarily consisting of public comments regarding fireworks, weed ordinances, stormwater issues, and utility disputes. No substantive legislative actions were taken other than the approval of the meeting agenda.

• Approved meeting agenda as posted (unanimous)

Committee Meetings

The Budget and Finance Committee will meet to review the 2022 Maher Duessel Audit Reports and discuss potential revenue sources. The committee will also review the GMS Grant Report, solicitor invoices, and credit card fees.

• Review of 2022 Maher Duessel Audit Reports
• Discussion of potential revenue sources
• GMS Grant Report review
• Borough Solicitor Invoice review
• Comparison of Ephrata Borough Property Leases

The Committee reviewed the 2022 audit reports for Borough pension plans and a year-to-date grant management report. No formal actions were taken on the agenda items. Staff reported that the Borough is currently evaluating expenses to control expenditures across all departments.

• Approved meeting agenda as posted (unanimous)

Committee Meetings

The committee will review action items regarding the FoodStock Music and Arts Festival scheduled for June 9, 2024. Members will also discuss the proposed use of the Haller Property, the Christmas Tree Bank, and potential locations for pickleball courts.

• FoodStock Music and Arts Festival in Grater Park (June 9, 2024)
• Proposed Use of Haller Property
• Christmas Tree Bank
• Possible Pickle Ball Court Locations

The Committee approved the meeting agenda. A request for FoodStock to use Grater Park for a fundraiser was tabled pending review by the Development Activities Committee. No other formal actions were taken.

• Approved meeting agenda (unanimous)
• Tabled FoodStock request to use Grater Park pending Development Activities Committee review

Committee Meetings

The Development Activities Committee will review financial security requests for the Ephrata Intermediate School athletic field and a drawdown request for the Fulton Bank Land Development Agreement. The committee will also address agreements related to Morgan Truck Body.

• Ephrata Intermediate School Athletic Field financial security request
• Fulton Bank Land Development Agreement drawdown request
• Morgan Truck Body Subdivision and Land Development Agreement
• Morgan Truck Body Stormwater Operation and Maintenance Agreement
• Downtown strategy workshop discussion

The Development Activities Committee reviewed several land development requests and recommended them for Borough Council action. These include a financial security waiver for the school district and fund releases for a bank.

• Recommended waiving financial security for Ephrata Intermediate School Athletic Field Improvements
• Recommended releasing $10,932.00 in land development funds to Fulton Bank
• Recommended authorizing a $151,838.50 Subdivision and Land Development Agreement with Morgan Truck Body
• Recommended authorizing a Stormwater Operation and Maintenance Agreement with Morgan Truck Body

Committee Meetings

The Highway Committee will review award recommendations for street improvements and discuss detour routes for the C.B. Burkholder Sanitary Sewer Project. The meeting also includes discussions on road closure requests and updates on PennDOT paving projects.

• Bid #23-3 2023 Street Improvements award recommendation
• UGI road closure request for Rose Alley
• Road closure request for Marilyn Avenue
• C.B. Burkholder Sanitary Sewer Project detour route discussion
• SR 0322 West Main Street PennDOT mill and overlay update

The Highway Committee reviewed several requests and bids to be recommended for Borough Council approval on July 10, 2023. The committee also discussed ADA ramp accessibility on West King Street and provided updates on regional sewer and road projects.

• Recommended awarding 2023 Street Improvements bid to D.H. Funk & Sons, LLC for $357,000.00
• Recommended conditional approval of Rose Alley temporary closure for UGI Utilities, Inc. on July 18-19, 2023
• Recommended approval of Marilyn Avenue closure for a block party on September 9, 2023
• Recommended conditional approval for Boy Scout Troop 38 to use Borough parking lots for a fundraiser
• Requested staff seek liability insurer guidance on installing ADA ramps in public rights-of-way
• Removed HRG, Inc. Hummer Road approach study from future agendas

Committee Meetings

The Public Safety Committee will meet to consider the appointment of police officer candidates. The committee will also review a police report and discuss security camera implementation.

• Appointment of Police Officer Candidates
• Discussion regarding security cameras
• Review of Church and Main pedestrian accidents
• Fire call annual comparison

The Committee recommended a conditional offer of probationary employment for Travis Rader as a Police Officer effective July 10, 2023. Members also discussed security camera expansion and pedestrian safety at Church and Main.

• Approved meeting agenda as posted (unanimous)
• Recommended conditional offer of probationary employment for Police Officer Travis Rader

Committee Meetings

The Personnel Committee will meet to discuss updates regarding Nancy Harris and the vacancy in the Codes Enforcement Department. No action items are scheduled for this meeting.

• Personnel update regarding Nancy Harris
• Discussion of Codes Enforcement Department vacancy

The Personnel Committee met to receive updates on borough staffing and discuss code enforcement. No formal actions were taken during the meeting.

• Approved the meeting agenda (unanimous)

Regular Meeting

The Ephrata Borough Authority approved several infrastructure payments and project awards. The board conditionally awarded a valving project to PSI Pumping Solutions and approved sewer capacity for the Swartzville Road Subdivision. A project update for WWTF No. 1 Biosolids noted a new substantial completion date of March 22, 2024.

• Conditionally awarded WWTF No. 1 Primary Clarifier Valving Project to PSI Pumping Solutions, Inc. for $139,980.00
• Approved Fulton Bank Requisition No. 16 for WWTF No. 1 Biosolids Project (includes payments to GHD, Lobar, Garden Spot Electric, Becker Engineering, and American Testing Laboratories)
• Approved the Remote Pumping Station Capacity Report as final
• Approved waiver request for Ephrata Intermediate School Athletic Field Improvements to use more than one sanitary lateral connection
• Approved 30,613 gallons per day capacity request for Swartzville Road Subdivision
• Approved financial reports and payment of bills

Voting Session

The Ephrata Borough Council is holding a voting session to decide on several action items, including the approval of reports, a consent agenda with multiple land development waivers and plans, and committee recommendations. Key items include the Gables at Richard Avenue development and Ephrata Intermediate School athletic field improvements, along with budget and finance actions.

• Approve final land development plan for Gables at Richard Avenue (38 sheets, Pioneer Management)
• Approve final land development plan for Ephrata Intermediate School Athletic Field Improvements (46 sheets, JMT)
• Authorize $322,197 in ARPA expenditures for public safety, technology, and legal fees
• Approve $420,000 PJM Reconciliation Charges payment from fund balance
• Approve $4,000 for construction easement for Gross Run Streambank Restoration Project

Council approved $322,197 in American Rescue Plan Act expenditures for public safety and technology. The board also approved land development plans for the Gables at Richard Avenue and Ephrata Intermediate School, and a development agreement with Good Samaritan Services.

• Approved 2023 American Rescue Plan Expenditures of $322,197 (unanimous)
• Approved land development plan for Gables at Richard Avenue (unanimous)
• Approved Ephrata Intermediate School Athletic Field Improvements plan (unanimous)
• Authorized $19,581.65 Subdivision and Land Development Agreement with Good Samaritan Services (unanimous)
• Adopted Resolution 2023-16 appointing Alex Mast to the Shade Tree Commission (unanimous)
• Approved May 1 and May 8, 2023 meeting minutes (unanimous)

Voting Session

The Authority approved the 2023/2024 Budget and Program of Services. Members also updated authorized signers for three bank accounts and released financial security funds to Highpoint Community Church.

• Adopted 2023/2024 Budget and Program of Services (unanimous)
• Approved release of $18,818.00 in financial security to Highpoint Community Church (unanimous)
• Adopted Resolution 2023-4 to update Ephrata National Bank authorized signers (unanimous)
• Adopted Resolution 2023-5 to update Ephrata Wealth Solutions authorized signers (unanimous)
• Adopted Resolution 2023-6 to update Peoples Security Bank & Trust authorized signers (unanimous)
• Approved financial reports (unanimous)
• Ratified payment of bills (unanimous)

Work Session

This is a work session agenda, so no final votes are taken. The council will discuss committee recommendations including ARPA expenditure authorizations, subdivision and land development plans for The Gables at Richard Avenue and Good Samaritan, Inc., athletic field improvements at Ephrata Intermediate School, and the appointment of police officers. Several items are listed as committee discussions that may or may not advance to a future voting meeting.

• American Rescue Plan: Authorization of Expenditures
• The Gables at Richard Avenue: Subdivision and Land Development Plan Approval
• Ephrata Intermediate School: Athletic Field Improvements Plan Approval
• Good Samaritan, Inc.: Subdivision and Land Development Agreement
• Appointment of Police Officers

The Council approved the meeting agenda and discussed citizen concerns regarding drainage at the Brickyard Development and homeless camping on private property. The session primarily served to review recommendations from the Budget and Finance and Development Activities committees for future action.

• Approved meeting agenda (unanimous)

Committee Meetings

The Public Safety Committee will meet to review the Civil Service Commission's certified list of eligible police officer candidates. The committee will also consider the appointment of these candidates.

• Review of Civil Service Commission Certified List of Eligible Police Officer Candidates
• Appointment of Police Officer Candidates

The Public Safety Committee recommended that Borough Council accept a certified list of eligible police applicants. The committee also recommended the conditional hiring of three specific candidates for police officer positions effective July 10, 2023.

• Recommended Borough Council approve the certified list of eligible police applicants (unanimous)
• Recommended Borough Council hire Bronne Bruzgo, Eric Cudnohufsky, and Brady Bixler as Police Officers effective July 10, 2023 (unanimous)

Committee Meetings

The committee will review the first quarter budget and unbudgeted expenditures. The meeting also includes discussions on property lease comparisons and solicitor invoices.

• Authorization of American Rescue Plan expenditures
• Resolution No. 2023-16 regarding appointments of boards and commissions
• Review of April and May Borough Solicitor invoices
• Review of April and May Check and ACH Register

The Budget and Finance Committee recommended that Borough Council authorize $322,197 in American Rescue Plan expenditures for public safety, technology, and legal fees. The committee also recommended the adoption of Resolution 2023-16 regarding board appointments.

• Recommended Council authorize $322,197 in American Rescue Plan Expenditures
• Recommended Council adopt Resolution 2023-16 (Appointment of Boards and Commissions)
• Approved meeting agenda as posted (unanimous)

Committee Meetings

The Development Activities Committee will meet to consider approvals for several subdivision and land development plans. The committee will also review plans for athletic field improvements at Ephrata Intermediate School.

• The Gables at Richard Avenue Subdivision and Land Development Plan Approval
• Ephrata Intermediate School Athletic Field Improvements Plan Approval
• Good Samaritan Subdivision and Land Development Agreement

The Development Activities Committee reviewed and recommended the approval of plans for the Gables at Richard Avenue, Ephrata Intermediate School athletic fields, and a Good Samaritan Services agreement. These recommendations will be sent to the Borough Council for final action on the June Consent Agenda.

• Recommended Borough Council approve final plan and requests for Gables at Richard Avenue
• Recommended Borough Council approve final plan and two waiver/modification requests for Ephrata Intermediate School Athletic Field Improvements
• Recommended Borough Council authorize execution of $19,581.65 Subdivision and Land Development Agreement with Good Samaritan Services

Committee Meetings

The Highway Committee will review requests from Boy Scout Troop 73 and two construction firms regarding street use. The committee will also discuss pedestrian safety at a major intersection and potential parking changes.

• Fidelity Contracting, LLC detour route request
• DOLI Construction Corp. detour route request
• Pedestrian Safety: Church Street and West Main Street Intersection
• Temporary On-Street Parking Spaces – Julie Ann Court
• HRG, Inc. proposal for Hummer Road approach study

The Highway Committee reviewed and recommended three requests for Borough Council approval regarding parking lot use and traffic detours. The committee also discussed pedestrian safety improvements and parking needs related to the Gross Run Stream Restoration project.

• Recommended conditional approval for Boy Scout Troop 73 to use Locust and Franklin Street lots for a fundraiser
• Recommended conditional approval for Fidelity Contracting, LLC detour route at West Mohler Church Road and North State Street
• Recommended approval for DOLI Construction Corporation detour route in the 1st block of Ridge Avenue
• Approved meeting agenda as posted (unanimous)

Committee Meetings

The committee will review a communications management proposal from QNTM and discuss mission and vision statements. The meeting also includes a public relations report.

• Communications Management Proposal from QNTM
• Mission and Vision Statements
• Public Relations Report

The Committee recommended that Borough Council authorize a 4- to 6-month contract with QNTM for communications strategy. The Committee tabled the review of Vision and Mission statements until next month.

• Recommended Borough Council authorize a 4- to 6-month contract with QNTM
• Tabled Vision and Mission statements review until next month
• Approved meeting agenda as posted (unanimous)

Committee Meetings

The committee will review the Q1 budget and discuss residential EV chargers and EPA rulemaking. Action items include approving Winter Storm Elliot reconciliation and Gross Run construction easement compensation.

• Winter Storm Elliot Reconciliation Approval
• Gross Run Construction Easement Compensation
• Q1 Budget Review
• Residential EV Chargers discussion
• EPA Power Plant Proposed Rulemaking discussion

The Municipal Enterprises Committee reviewed staff recommendations for PJM Reconciliation Charges and project easements. The committee will send recommendations to Council for authorization at the June 12, 2023 meeting. Staff also provided a first-quarter budget update and discussed an EV charger survey.

• Recommended Council authorize using fund balance to cover PJM Reconciliation Charges from Winter Storm Elliott
• Recommended Council authorize a $4,000 expense for a construction easement for the Gross Run Streambank Restoration Project
• Approved meeting agenda unanimously

Committee Meetings

The Public Safety Committee will discuss the EMA April 2023 report, the police report, and a review of the 1st Quarter 2023 budget. The meeting also includes discussions regarding building codes and pedestrian accidents at Church and Main.

• EMA April 2023 Report
• 1st Quarter 2023 Budget Review
• Church and Main Pedestrian Accidents discussion
• Fire Call Annual Comparison

The committee approved the meeting agenda but took no formal action on other items. Members discussed the 2021 International Property Maintenance Code and reviewed police and fire reports.

• Approved meeting agenda (unanimous)

Voting Session

The Ephrata Area Joint Authority is meeting to approve routine items, including minutes, financial reports, and bill payments. Action items include electing an assistant treasurer, approving a payment for the Route SR 322 East Main Street Water Main Project, and considering a design approval for the Gables at Richard Avenue water facility. The board will also discuss the 2023-2024 budget and receive updates on old business items.

• Election of Assistant Treasurer
• DOLI Construction Corporation Payment Application No. 1 - $190,995.32 for Route SR 322 East Main Street Water Main Project
• Becker Engineering Construction Period Services Proposal
• Gables at Richard Avenue Water Facility Design Approval
• 2023-2024 Budget Presentation

The Ephrata Area Joint Authority approved payments and engineering services for the Route SR 322 East Main Street Water Main Project. The board also conditionally approved the water facility design for Gables at Richard Avenue and appointed a new Assistant Treasurer.

• Appointed Jonathan Zimmerman as Assistant Treasurer (Unanimous)
• Approved People’s Security Bank & Trust Requisition No. 1 for Route SR 322 East Main Street Water Main Project (Unanimous)
• Approved DOLI Construction Corporation Payment Application No. 1 for $190,995.32 (Unanimous)
• Approved Becker Engineering’s Construction Period Services Proposal for Route SR 322 East Main Street Water Main Project (Unanimous)
• Conditionally approved Gables at Richard Avenue Water Facility Design (Unanimous)
• Approved financial reports (Unanimous)
• Ratified payment of bills (Unanimous)

Regular Meeting

The Ephrata Borough Authority approved Fulton Bank Requisition No. 15 totaling $1,842,266.96 for the WWTF No. 1 Biosolids Project, despite a delay in electrical switch gear pushing completion to October. The board also adopted Resolution 2023-03 to establish a depository account for county ARPA funds, conditionally approved the Gables at Richard Avenue sanitary sewer design, and accepted the 2022 audit report. A Tree Bank was approved on Authority property, subject to a maintenance agreement with the Shade Tree Commission.

• Approved Fulton Bank Requisition No. 15 for $1,842,266.96 for biosolids project (unanimous)
• Adopted Resolution 2023-03 for Ephrata National Bank depository account for ARPA funds (unanimous)
• Conditionally approved Gables at Richard Avenue sanitary sewer design (unanimous)
• Accepted 2022 Independent Auditor's Report from MaherDuessel (unanimous)
• Approved establishment of a Tree Bank on Authority property subject to agreement (unanimous)
• Approved financial reports and payment of bills (unanimous)
• Approved minutes of April 10, 2023 meeting (unanimous)

Voting Session

Ephrata Borough Council will vote on several action items including awarding a $115,732 contract for South Oak Street Bridge repairs, authorizing a $34,715 street saw purchase, and approving requests for alcohol permits at two parks and shade structures at the dog park. The meeting also includes proclamations, committee reports, and approval of minutes and financial registers.

• Award Bid #23-2 for South Oak Street Bridge Repairs and Approach Improvements to Bertolet Construction, LLC for $115,732
• Authorize purchase of Husqvarna FS5000D 36" Street Saw from Service Supply Corporation for $34,715
• Approve Mainspring's request to serve alcohol at Whistle Stop Plaza and Grater Park
• Grant Ephrata Unleashed Dog Park Committee's request to install four shade structures at the dog park
• Approve VFW request to proceed with Phase IV of Ephrata Honors Banners

Borough Council unanimously approved the meeting agenda and the minutes from the April 3 and April 10, 2023, meetings. The session included proclamations for motorcycle safety, National Police Week, and National Public Works Week. Council also accepted reports from the Development Activities, Public Safety, and Highway committees.

• Approved meeting agenda as posted (Unanimous)
• Approved April 3, 2023, Work Session Meeting Minutes (Unanimous)
• Approved April 10, 2023, Regular Meeting Minutes (Unanimous)
• Approved Acceptance of Reports (Unanimous)

Work Session

The Ephrata Borough Council will hold a work session to discuss items from committee meetings, including a tabled land development plan for EASD athletic field improvements, a recommendation to award a bid for S. Oak St. bridge repairs, and a proposal for shade structures at the dog park. No formal votes are expected; the session is for discussion only.

• EASD Intermediate School Athletic Field Improvements Land Development Plan (tabled, future action)
• Bid #23-2 S. Oak St. Bridge Repairs and Approach Improvements - Award Recommendation
• Request to authorize purchase of a new street saw
• Shade structures at dog park
• County radio transmission tower lease renewal

The Council held a work session to review recommendations from the Development Activities, Highway, and Community Services committees. No final votes were taken on these items; they were referred to the May 8 meeting for official action. The session also included citizen comments regarding stormwater runoff and police assistance.

• Approved meeting agenda as posted (unanimous)

Committee Meetings

The committee will discuss the proposed use of Haller Property and potential locations for pickleball courts. The meeting also includes a review of the first quarter budget and discussion regarding shade structures at the dog park.

• Shade structures at Dog Park
• First Quarter Budget Review
• Proposed Use of Haller Property
• Christmas Tree Bank
• Possible Pickle Ball Court Locations

The Community Services Committee recommended that Borough Council approve the installation of four 14’ x 14’ permanent umbrellas at the dog park. The committee also discussed the first quarter budget and potential pickleball court locations.

• Recommended Borough Council approve installation of four shade structures in the dog park

Committee Meetings

The Development Activities Committee will review land development plans for the EASD Intermediate School athletic fields and evaluate alcohol requests for Whistle Stop Plaza and Grater Park. The committee will also discuss the first quarter budget and downtown economic development strategies.

• EASD Intermediate School Athletic Field Improvements Land Development Plan approval
• Ephrata VFW Ephrata Honors Banner Request
• Mainspring of Ephrata alcohol request for Whistle Stop Plaza and Grater Park
• County Radio Transmission Tower Lease Renewal
• 1st Quarter Budget Review

The Committee reviewed and recommended the approval of a school athletic field plan, VFW banners, an alcohol request for the Deck Crawl, and a county radio transmitter lease. Staff will draft a general borough lease policy and schedule a downtown economic development workshop with Council.

• Recommended approval of Ephrata Area Intermediate School Athletic Field Improvements plan and one waiver
• Recommended approval of VFW request for new Honors banners for summer 2024
• Recommended approval of Mainspring of Ephrata alcohol request for Whistle Stop Plaza and Grater Park
• Recommended authorization for Borough Council President to execute Lancaster County radio transmitter lease

Committee Meetings

The Highway Committee will review a recommendation for the S. Oak St. Bridge repairs and consider authorizing the purchase of a new street saw. The meeting also includes a budget review and discussion regarding the West Main Street and Hummer Road intersection.

• Bid #23-2 S. Oak St. Bridge Repairs and Approach Improvements award recommendation
• Request to authorize purchase of a new street saw
• Resolution 2023-XX regarding disposition of a 2009 Husqvarna Street Saw
• Street closure request for Ephrata Pioneer Fire Company
• 1st Quarter 2023 Budget Review

The Highway Committee reviewed several requests and will recommend them for Borough Council approval on May 8, 2023. These include a bridge repair contract, a new street saw purchase, and a street closure for a fire company open house.

• Recommended purchase of street saw and blades for $34,715
• Recommended trade-in of 2009 Husqvarna Street Saw for $6,000
• Recommended awarding South Oak Street Bridge Repairs bid to Bertolet Construction, LLC for $115,732
• Recommended closing South State Street on June 27, 2023, for Ephrata Pioneer Fire Company open house
• Requested traffic engineer proposal to study Hummer Road approach to West Main Street

Regular Meeting

The Ephrata Planning Commission will reorganize by selecting a Chairperson and Vice-Chairperson, approve the agenda and March 2023 meeting minutes, and discuss the EASD Intermediate School Athletic Field Improvements and the Gables at Richard Avenue Subdivision and Land Development Plan.

• Reorganization: selection of Chairperson and Vice-Chairperson
• Approval of March 2023 meeting minutes
• EASD Intermediate School Athletic Field Improvements
• Gables at Richard Avenue Subdivision and Land Development Plan

Committee Meetings

The Public Safety Committee will discuss the EMA April 2023 report, monthly police report, and a first quarter budget review. The meeting also includes discussion regarding a body worn camera cooperative grant partnership and a WellSpan-ECH full scale simulation.

• EMA April 2023 Report
• Monthly Police Report
• Body Worn Camera Cooperative Grant Partnership
• 1st Quarter 2023 Budget Review
• Fire Call Annual Comparison

The committee approved the meeting agenda and discussed the March 2023 police report and a recent active shooter exercise at the WellSpan Ephrata Diagnostic Center. No formal action items were decided during the meeting.

• Approved meeting agenda as amended (unanimous)

Voting Session

The Ephrata Area Joint Authority is holding its regular voting session. The board will vote on awarding a contract for replacement of existing water service lines, approve authorized signers for two bank accounts, and discuss changing its meeting time.

• Resolution 2023-2: Ephrata National Bank Wealth Management authorized signers
• Resolution 2023-3: Peoples Security authorized signers
• EAJA2223-1: Replacement of Existing Water Service Lines bid award
• Discussion: changing board's meeting time
• Old business: Highpoint Church and New Joy Church

The Ephrata Area Joint Authority awarded a bid to A.H. Moyer, Inc. for the replacement of existing water service lines. The Board also updated authorized signers for two bank accounts and approved financial reports.

• Awarded water service line replacement bid to A.H. Moyer, Inc. for $199,517.00 (unanimous)
• Adopted Resolution 2023-2 to update Ephrata National Bank Wealth Management authorized signers (unanimous)
• Adopted Resolution 2023-3 to update Peoples Security Bank signers and online access (unanimous)
• Approved financial reports (unanimous)
• Ratified payment of bills (unanimous)
• Decided to keep Board meeting time at 7:00 PM

Regular Meeting

The Authority approved sewer conveyance and treatment capacity requests for two projects and authorized payments for the WWTF No. 1 Biosolids Project. It also released financial securities for two phases of Home Towne Square.

• Approved Fulton Bank Requisition No. 14 for WWTF No. 1 Biosolids Project (unanimous)
• Approved release of $38,959.00 financial security for Home Towne Square Phase 4A (unanimous)
• Approved release of $11,288.00 financial security for Home Towne Square Phase 4B (unanimous)
• Approved 145,000 gallons per day sewer capacity for Divert, Inc. (unanimous)
• Approved 2,138.4 gallons per day sewer capacity for Youth With a Mission (unanimous)
• Ratified payment of bills and filed financial reports (unanimous)

Voting Session

The Ephrata Borough Council will vote on a consent agenda that includes approving the final land development plan for Good Samaritan Services at 21/25 West Locust Street, along with several waivers, and authorizing a disbursement of $82,999 to Mainspring of Ephrata. The council will also consider various committee recommendations, including new vehicle purchases, a street sweeper, and agreements for stormwater maintenance.

• Approve Final Land Development Plan for Good Samaritan Services, 21/25 West Locust Street
• Authorize disbursement of $82,999 to Mainspring of Ephrata
• Adopt Resolution 2023-10 Revised Schedule of Fees and Charges
• Purchase 2023 Ford F550 Crane Truck for $145,159 and 2022 Ford Ranger for $39,595
• Approve Subdivision and Land Development Agreement for War Memorial Field Improvements totaling $51,795.70

Council approved several vehicle and equipment purchases, including a street sweeper and two trucks. The board also authorized a $10,000 grant match for a Mountain Springs Recreational Preserve master plan and approved a series of land development items via a consent agenda.

• Approved advance procurement of Johnston V65t street sweeper for estimated $336,326 (unanimous)
• Approved purchase of 2023 Ford F550 Regular Cab Crane Truck for $145,159 (unanimous)
• Approved purchase of 2022 Ford Ranger 4X4 Super Crew XLT for $39,595 (unanimous)
• Authorized not to exceed $10,000 grant match for Mountain Springs Recreational Preserve Master Plan (roll call vote)
• Approved $82,999 disbursement to Mainspring of Ephrata (unanimous)
• Approved Final Land Development Plan for Good Samaritan Services at 21/25 West Locust Street (unanimous)
• Approved disposal of 2007 Ford Ranger 4X4 and 1991 Vermeer V500A Trencher via public auction (unanimous)
• Adopted Resolution 2023-11 for settlement agreements with Teva, Allergen, Walgreens, Walmart and CVS (unanimous)

Work Session

The Ephrata Borough Council will discuss committee actions including resolutions to enter into opioid settlement agreements with multiple pharmaceutical companies and to restate fees and charges. Other items include land development approvals, equipment purchases, and road closure requests for community events.

• Resolution 2023-11: Enter into settlement agreements with TEVA, Allergen, Walgreens, Walmart and CVS (Opioid Epidemic)
• Resolution 2023-10: Restating, Adding and Establishing Fees and Charges Collected
• Good Samaritan Services: Land Development and Lot Add-On Plan Approval
• Authorize Purchase of Johnston V65t Street Sweeper on 2022/2023 Freightliner Chassis
• Ephrata Area School District: War Memorial Field Improvements Subdivision and Land Development Agreement Approval

The Borough Council reviewed several committee recommendations for upcoming votes on April 10, including equipment purchases and land development. A proposal to participate in the Community Assessment for Public Health Emergency Response (CASPER) was tabled for further discussion.

• Tabled participation in the CASPER Project for further committee discussion
• Approved meeting agenda as posted (unanimous)

Committee Meetings

The committee will review a revised schedule of fees and charges. Action items include a funding request for Mainspring and discussion regarding fuel usage at the Ephrata Rec Center.

• Resolution 2023-10: Revised Schedule of Fees and Charges Collected
• Mainspring Funding Request: $82,999
• Ephrata Rec Center fuel usage discussion
• Borough Solicitor and Assistant Solicitor cost summary

The Committee reviewed several items for recommendation to the Borough Council. These include a revised fee schedule, a funding disbursement for Mainspring of Ephrata, and a dinner attendance payment.

• Recommended Borough Council adopt Resolution 2023-10 for revised fees and charges
• Recommended Borough Council approve $82,999 disbursement to Mainspring of Ephrata
• Recommended Borough Council authorize $125 for Ms. Martin to attend Northern Lancaster County Chamber of Commerce Anniversary Dinner
• Approved amended meeting agenda (unanimous)

Committee Meetings

The Ephrata Community Services Committee is meeting to discuss a proposal for improvements at Haller Park/House for a nature education facility, as well as the schedule for Concerts by the Creek. The agenda includes no action items, only discussion and old business items. The meeting is procedural, with no votes or contracts listed.

• Proposal for Haller Park/House Improvement for Nature Education Facility
• Schedule for Concerts by the Creek
• Tree Bank for Christmas trees (miscellaneous item)

The Community Services Committee reviewed a proposal to use the Haller property as a youth nature education facility and discussed the potential location for a Christmas tree bank. No formal actions were taken on these items.

• Approved meeting agenda as posted (Unanimous)
• Discussed proposal for Haller property nature education facility; matter deferred to April meeting
• Discussed establishing a Christmas tree bank near the solar farm site in the floodplain area

Committee Meetings

The Development Activities Committee will consider several action items, including land development and stormwater agreements for Good Samaritan and Ephrata Church of the Brethren, a request from Mainspring of Ephrata for Mountain Springs Recreational Preserve, and agreements for War Memorial Field improvements. A drawdown request from Garden Spot Auto will also be discussed.

• Good Samaritan Land Development and Lot Add-On Plan Approval
• Good Samaritan Land Stormwater O&M Agreement Approval
• Mainspring of Ephrata’s Mountain Springs Recreational Preserve Request
• Ephrata Church of the Brethren Stormwater O&M Agreement Approval
• War Memorial Field Improvements Subdivision and Land Development Agreement Approval

The Development Activities Committee reviewed and recommended several items for Borough Council approval, including a new office building for Good Samaritan Services and a $10,000 match for a Mainspring of Ephrata grant. The committee also recommended the release of funds for the Garden Spot Auto Auction. All recommendations are slated for the April Consent Agenda.

• Recommended approval of Good Samaritan Services land development plan at 21/25 West Locust Street
• Recommended authorization of Stormwater Operation and Maintenance Agreement for Good Samaritan Services
• Recommended $10,000 match and resolution of support for Mainspring of Ephrata recreational preserve
• Recommended authorization of Stormwater Operation and Maintenance Agreement for Ephrata Church of the Brethren
• Recommended approval of $51,795.70 Subdivision and Land Development Agreement for War Memorial Field Improvements
• Recommended authorization of Stormwater Operation and Maintenance Agreement for War Memorial Field Improvements with Ephrata Area School District
• Recommended release of $73,271.55 for Garden Spot Auto Auction at 1605 Apple Street

Committee Meetings

The Ephrata Borough Highway Committee is meeting to decide on several action items, including road closure requests for the Ephrata Rec Center and the 104th Annual Ephrata Fair, as well as authorizing purchases of a new street sweeper, a crane truck, and a pickup truck. They will also consider resolutions to sell a 2007 Ford Ranger and a 1991 Vermeer trencher, and review construction plans from Blue Ridge Communications. Discussion items include a parking concern at 678 East Main Street and proposed locations for parking kiosks.

• Road closure requests for Ephrata Rec Center and 104th Annual Ephrata Fair
• Authorize purchase of new street sweeper, 2023 crane truck, and 2022 pickup truck
• Resolution 2023-11: dispose of 2007 Ford Ranger pickup truck
• Resolution 2023-12: dispose of 1991 Vermeer V500A trencher
• Blue Ridge Communications construction plans and agreement

The Highway Committee reviewed multiple requests for equipment procurement and road closures, recommending them for Borough Council approval. The committee also directed staff to further investigate annual costs associated with a proposed parking kiosk system.

• Recommended conditional approval of South Academy Drive closure on July 4, 2023
• Recommended conditional approval of 104th Ephrata Fair activities
• Recommended advance procurement of Johnston V65t street sweeper ($336,326)
• Recommended purchase of 2023 Ford F550 Crane Truck ($145,159)
• Recommended purchase of 2022 Ford Ranger 4X4 pickup truck ($39,595)
• Recommended auction of 2007 Ford Ranger 4X4 (est. $5,000)
• Recommended auction of 1991 Vermeer V500A Trencher (est. $4,500)
• Recommended conditional approval of Blue Ridge Communications underground cable plans

Regular Meeting

The Ephrata Borough Planning Commission will hold a regular meeting on March 21, 2023. The agenda includes approval of the February 2023 meeting minutes and a review of the Good Samaritan Land Development Plan. No other substantive items are listed.

• Review of Good Samaritan Land Development Plan
• Approval of February 2023 meeting minutes

Committee Meetings

The Municipal Enterprises Committee will meet to consider two change orders for the Gross Run project and discuss updates on Comcast, the annual FTR auction, and energy transition in PJM. The meeting is scheduled for March 20, 2023, at 5:30 PM at Borough Hall.

• Gross Run Change Order #4 (action item)
• Gross Run Change Order #5 (discussion item)
• Comcast update
• Annual FTR auction
• Energy transition in PJM

The Municipal Enterprises Committee reviewed and recommended that Council approve two change orders from LandStudies, Inc. for the Gross Run Streambank Restoration Project. Staff provided updates on Comcast discussions and PJM financial transaction rights.

• Recommended Council approve Change Order #4 from LandStudies, Inc. for Gross Run Streambank Restoration Project
• Recommended Council approve Change Order #5 from LandStudies, Inc. for Gross Run Streambank Restoration Project
• Approved meeting agenda as posted (unanimous)

Committee Meetings

The Ephrata Borough Public Safety Committee is meeting to discuss and potentially approve third-party inspection agencies for commercial building inspections. The agenda also includes a report from the EMA for February 2023, a discussion on a community health emergency preparedness assessment, and updates on a body-worn camera cooperative grant partnership. Monthly reports on fire calls and shelter activity are also scheduled for review.

• Adoption of third-party inspection agencies for commercial building inspections and plans
• EMA February 2023 report
• Lancaster County Community Assessment for Public Health Emergency Response (CASPER) preparedness discussion
• Body-worn camera cooperative grant partnership update
• Fire call annual comparison and Whistlestop/shelter activity reports

The Committee agreed to move recommendations for third-party commercial building inspection agencies and the Community Assessment for Public Health Emergency Response (CASPER) project forward to Council. The meeting also included reports on police activity, emergency shelter planning, and fire department training.

• Approved meeting agenda as posted (unanimous)
• Recommended adoption of three third-party commercial building inspection agencies to Council
• Recommended approval of CASPER Project to Council

Regular Meeting

The Authority approved Resolution No. 2023-02 to amend wastewater rates and regulations. It also authorized payments for the WWTF No. 1 Biosolids Project and approved a sewer capacity request for a medical facility expansion.

• Adopted Resolution No. 2023-02 amending wastewater rates (Unanimous)
• Approved Fulton Bank Requisition No. 13 for WWTF No. 1 Biosolids Project (Unanimous)
• Approved 11,452 gallons per day sewer capacity for Roechling Medical at 44 Denver Road (Unanimous)
• Ratified payment of bills (Unanimous)
• Approved February 13, 2023 meeting minutes (Unanimous)
• Approved meeting agenda as posted (Unanimous)

Voting Session

Ephrata Borough Council will hold a voting session to decide on several action items, including extending a job offer for a new Chief of Police, approving alcohol service permits at Whistle Stop Plaza, and approving various subdivision and land development plans. The agenda also includes routine approvals of reports, minutes, and consent agenda items, as well as several community event requests and contracts.

• Extend offer to Christopher J. McKim for Chief of Police
• Approve alcohol service at Whistle Stop Plaza for multiple events (Brewfest, New Year's Eve)
• Approve Final Subdivision Plan for Zimmerman Subdivision and Final Land Development Plan for Morgan Truck Body LLC
• Authorize $11,840.00 payment to Trago Mechanical, Inc. for HVAC repairs at Ephrata Public Library
• Award Bid #23-1 to E.W. Reiff Lawn Care, Inc. for turf maintenance ($60,000-$66,000 per year)

Borough Council appointed Christopher J. McKim as Chief of Police and approved several land development plans and community event permits. The council also authorized funding for library HVAC repairs and an electric substation transformer repair. A proposal to revise the Borough logo was defeated.

• Appointed Christopher J. McKim as Chief of Police (Unanimous)
• Approved $65,400 for electric substation transformer #1 repair (Unanimous)
• Approved $11,840 for Ephrata Public Library HVAC repairs (Unanimous)
• Awarded turf maintenance bid to E.W. Reiff Lawn Care, Inc. for $60,000 in 2023 (Unanimous)
• Approved Final Land Development Plans for Zimmerman Subdivision and Morgan Truck Body LLC (Unanimous)
• Authorized $2,000 per month for additional consulting services from Government Management Services, LLC (Unanimous)
• Enacted Ordinance No. 1575 revising electric service rates (Unanimous)
• Denied request to authorize logo revisions by QNTM (Roll call vote)

Voting Session

The Ephrata Area Joint Authority will vote on several action items, including appointing Becker Engineering as the Authority's engineer, reducing financial security for Autumn Hills Phase II and III, and deciding on a sprinkler system fee request. They will also discuss the calculation of tapping fees and follow up on a meter refund request.

• Appointment of Becker Engineering, LLC as Authority's Engineer
• Autumn Hills Phase II – Request to Reduce Financial Security (Final)
• Autumn Hills Phase III – Request to Reduce Financial Security (Final)
• Sprecher Building Sprinkler System Reduction or Elimination of Fees Request
• Approval of nano pump motor purchase

The Ephrata Area Joint Authority approved the purchase of a Nano pump and motor and appointed Becker Engineering, LLC as the Authority's Engineer. The Board denied a request to reduce or eliminate sprinkler system fees for the Sprecher building and denied a meter refund request for Harvey Turner.

• Approved $36,904.45 quote from Industrial Service Solutions for Nano pump and motor (Unanimous)
• Denied request to reduce or eliminate sprinkler system fees for Sprecher building
• Appointed Becker Engineering, LLC as Authority’s Engineer (Unanimous)
• Approved final release of $26,718.90 in financial security for Autumn Hills Phase II (Unanimous)
• Approved final release of $72,167.50 in financial security for Autumn Hills Phase III (Unanimous)
• Approved temporary deferment of 8” fire meter installation for Morgan Truck (Unanimous)
• Denied meter refund request from Harvey Turner
• Approved January 12, 2023, meeting minutes (Unanimous)

Civil Service Commission Meeting

The Ephrata Civil Service Commission will meet to approve the agenda, minutes from the February 15 meeting, and the spring 2023 hiring process. No other substantive items are on the agenda.

• Approval of Spring 2023 Hiring Process

Work Session

The Ephrata Borough Council is holding a work session to discuss items from various committees, including a proposed electric rate ordinance, a police chief vacancy, and several event and land development requests. These items were reviewed in committee and may or may not be moved forward for formal action. The meeting is primarily for discussion, with no final votes expected.

• Ordinance No. 1575: Electric Rate
• Resolution 2023-08: Base Power Supply Cost
• Chief of Police Vacancy
• Mainspring of Ephrata Alcohol Requests for Party on the Plaza, Happy Hour, New Year's Eve
• 2023 Community Pool Rates

Council unanimously approved the adoption of updated Civil Service Rules and Regulations. The meeting primarily consisted of reviewing committee recommendations for future voting sessions, including various event permits, land development plans, and a police chief appointment.

• Adopted Civil Service Rules and Regulations (Unanimous)

Committee Meetings

The Ephrata Borough Budget and Finance Committee will meet to approve several resolutions, including records disposition, Morgan Stanley account personnel, and removal of former employees from Mission Square. The committee will also discuss the 2023 GMS consulting agreement, fuel usage at the Rec Center, the Performing Arts Center, a Q4 2022 budget review, and solicitor cost summaries. Old business includes the check and ACH register and credit card fees.

• Resolution 2023-05: Disposition of Records
• Resolution 2023-06: Morgan Stanley Authorized Account Personnel
• Resolution 2023-07: Mission Square Removal of Former Employees
• 2023 GMS Consulting Agreement discussion
• Ephrata Rec Center fuel usage discussion

The Committee reviewed and recommended that Borough Council adopt three resolutions regarding record disposition and account personnel. It also recommended an agreement with Government Management Services, LLC for additional consulting services.

• Recommended adoption of Resolution 2023-05 (disposition of records)
• Recommended adoption of Resolution 2023-06 (Morgan Stanley authorized account personnel)
• Recommended adoption of Resolution 2023-07 (Mission Square removal of former employees)
• Recommended agreement with Government Management Services, LLC for consulting services at an additional $2,000 per month

Committee Meetings

The Ephrata Borough Community Services Committee will consider several action items, including awarding a turf maintenance contract, setting 2023 community pool rates, and approving various event requests. They will also discuss a cultural arts grant application and review the committee's quarterly budget.

• Bid award recommendation for turf maintenance
• 2023 Community Pool Rates
• Ephrata Unleashed K9 Eggstravaganza at Dog Park
• Mainspring luminaries at Winters Memorial
• Monitoring wells on borough parks

The Committee reviewed and recommended several requests for Borough Council approval, including a turf maintenance contract and various community events. The Committee also expressed support for increasing community pool membership fees and day pass prices.

• Recommended awarding Bid 23-1 to E.W. Reiff Lawn Care, Inc. ($60,000 for 2023)
• Supported 5% increase for pool membership and $1 increase for day passes
• Recommended approval of K9 Eggstravaganza Event on April 1, 2023
• Recommended approval for Veterans Day luminaries and flags on WERT trail and Winters Memorial
• Recommended approval for Reliance Environmental to install two groundwater monitoring wells
• Recommended approval for Community Food Truck Event on May 17, 2023
• Recommended approval for American Legion Easter Egg Hunt on April 7, 2023
• Recommended approval for Troop 38 flower sale at Whistle Stop Plaza (April 7-9, 2023)

Committee Meetings

The Development Activities Committee is meeting to decide on several action items, including alcohol requests for events at Mainspring of Ephrata and the 2023 Brewfest, as well as approvals for stormwater, subdivision, and land development plans. They will also review a quote for library HVAC repairs and discuss a parking space sublet request, the 4th quarter 2022 budget, and the 2023 annual planning commission report. No zoning decisions or applications are scheduled for review.

• Mainspring of Ephrata alcohol requests for Party on the Plaza, 4, and New Year's Eve Event
• 2023 Brewfest request
• Ephrata Church of the Brethren stormwater management plan approval
• Luke Zimmerman subdivision plan approval
• Morgan Truck LLC land development plan approval

The Development Activities Committee reviewed multiple requests for alcohol service at Whistle Stop Plaza and land development plans. The committee recommended that Borough Council approve these items, along with a library HVAC repair and a parking lease, at the March meeting.

• Recommended approval of alcohol service for Party on the Plaza, 4th Wednesdays Happy Hour, and New Year’s Eve events
• Recommended approval of alcohol service and Rose Alley closure for Brewfest on June 24, 2023
• Recommended approval of Ephrata Church of the Brethren stormwater management plan
• Recommended approval of Luke Zimmerman Subdivision final land development plan
• Recommended approval of Morgan Truck LLC final land development plan
• Recommended approval of War Memorial Field Improvements final plan and four waiver/modification requests
• Recommended $11,840.00 payment to Trago Mechanical, Inc. for library condenser coil replacement
• Recommended authorizing a lease for Weathered Vineyards to rent 6 parking spaces at $150 per month

Committee Meetings

The Ephrata Borough Highway Committee is meeting to approve action items including requests for road closures and permits for several community events, and to discuss a presentation on Flowbird parking meter pay stations. The committee will also review the fourth quarter 2022 budget and discuss truck traffic on Apple Street. The meeting is scheduled for 5:30 PM at Borough Hall.

• Memorial Day 5K Run road closure request from Ephrata Rec Center
• 2023 Firecracker Run road closure request from Ephrata War Memorial Association / Ephrata Rec Center
• Slant curb installation request on Legion Avenue
• Road closure request from UGI
• Flowbird pay stations / parking meters presentation

The Highway Committee reviewed and recommended that Borough Council approve requests for the Memorial Day 5K, Firecracker Run, Christmas in Ephrata, and New Year's Eve Celebration. The committee also recommended approving a curb replacement on Legion Avenue and a temporary road closure on East Fulton Street. Staff will further evaluate parking meter options for the central business district.

• Recommended conditional approval of 5th Annual Memorial Day 5K Run
• Recommended conditional approval of 46th Annual Firecracker Run
• Recommended approval of slant curb replacement at Legion Avenue tennis courts
• Recommended approval of temporary road closure on 300 block of East Fulton Street for UGI Utilities
• Recommended conditional approval of Christmas in Ephrata 2023 event
• Recommended conditional approval of 2023 New Year's Eve Celebration
• Removed Apple Street truck traffic from Old Business items

Regular Meeting

The Ephrata Planning Commission is meeting to review three development plans: a final subdivision plan by Luke Zimmerman, a land development plan by Morgan Truck LLC, and a land development plan for the War Memorial Field. The commission will also approve the October 2022 meeting minutes. The meeting is held in the Conference Room due to a scheduling conflict.

• Luke Zimmerman Final Subdivision Plan
• Morgan Truck LLC Land Development Plan
• War Memorial Field Land Development Plan
• Approval of October 2022 Meeting Minutes

Committee Meetings

The Special Projects Committee is meeting to discuss a new borough logo. No action items are on the agenda; the only discussion item is the logo, and the next meeting is scheduled for March 20, 2023.

• Discussion of new borough logo

The Special Projects Committee reviewed proposed changes to the borough logo to include the Historic Cloisters. The Committee voted to not move the proposal out of committee and will continue using the previously approved logo.

• Approved meeting agenda as posted (Unanimous)
• Voted to not move proposed logo changes incorporating Historic Cloisters out of committee

Committee Meetings

The Municipal Enterprises Committee will consider an electric rate ordinance and an ecosystem planning consulting agreement, and discuss a base power supply cost resolution, substation transformer repairs, and Q4 2022 budget review. The meeting is scheduled for February 21, 2023, at 5:30 PM at Borough Hall.

• Ecosystem Planning and Restoration Consulting Agreement
• Electric Rate Ordinance
• Base Power Supply Cost Resolution
• Substation Transformer Repairs
• Q4 2022 Budget Review

The Municipal Enterprises Committee reviewed and recommended three items for Council approval on March 13, 2023. These include a construction contract for the Gross Run Streambank Project and updates to electric service rates and power supply costs.

• Recommended conditional approval of construction management contract with Ecosystem Planning and Restoration for Gross Run Streambank Project
• Recommended enactment of Ordinance No. 1575 revising Chapter 165 electric service rates
• Recommended adoption of Resolution 2023-08 revising Base Power Supply Cost

Committee Meetings

The Ephrata Borough Public Safety Committee will consider adopting Civil Service Rules and Regulations. The committee will also discuss the EMA January report, recruitment for vacancies, the promotional process for lieutenant and sergeant, and monthly police reports.

• Adoption of Civil Service Rules and Regulations
• EMA January 2023 Report
• Recruitment for Vacancies
• Promotional Process for Lieutenant and Sergeant
• Monthly Police Report (x3)

The Public Safety Committee agreed to recommend the adoption of updated Civil Service Rules and Regulations at the March 6, 2023, Work Session. The committee also reviewed the 4th Quarter 2022 budget and found no discrepancies.

• Approved meeting agenda (unanimous)
• Recommended adoption of updated Civil Service Rules and Regulations

Civil Service Commission Meeting

The Ephrata Civil Service Commission is meeting to approve updated Civil Service Rules and address an exhausted eligibility list. The agenda also includes approval of prior meeting minutes and the current meeting agenda.

• Approval of updated Civil Service Rules
• Discussion of exhausted eligibility list

Regular Meeting

The Ephrata Borough Authority will consider approving payments and a change order for the WWTF No. 1 Biosolids Project, including a $1,107,000 invoice from Bioforcetech Corp. and other invoices totaling over $1.4 million. The board will also act on an emergency pump station repair, a resolution setting attorney fees for municipal claims, and several sewer-related requests.

• Approval of Fulton Bank Requisition No. 12: GHD $18,711.78, Bioforcetech $1,107,000, Lobar $300,955.47, Becker Engineering $1,092.75, American Testing Labs $2,365
• Proposed change order to increase 'Unforeseen Conditions' allotment to $140,000 for biosolids project
• Resolution No. 2023-01: Schedule of attorney fees for municipal claims and liens
• Authorize bidding for WWTF Primary Clarifier Valve Project
• Sewer capacity request for Zimmerman Residential Subdivision at 660 E. Main Street

The Ephrata Borough Authority approved several payments and a budget increase for the WWTF No. 1 Biosolids Project. The Board also ratified emergency repairs at the Key-Aid Pump Station and authorized public bidding for a valve project.

• Approved Fulton Bank Requisition No. 12 for WWTF No. 1 Biosolids Project (unanimous)
• Approved increasing 'Unforeseen Conditions' allotment to $140,000 (unanimous)
• Ratified $50,000 emergency maintenance repair at Key-Aid Pump Station (unanimous)
• Adopted Resolution No. 2023-01 establishing attorney fees for municipal claims and liens (unanimous)
• Authorized public bidding of the WWTF Primary Clarifier Valve Project (unanimous)
• Approved $12,962.59 refund to Ephrata National Bank for tapping fees (unanimous)
• Approved sewer capacity request for Zimmerman Residential Subdivision (unanimous)
• Tabled relief request for Diehm & Sons, Inc. Hackman Subdivision Project (unanimous)

Voting Session

The Ephrata Borough Council will vote on several action items, including awarding a $1,327,629.90 contract for the Gross Run Streambank Restoration Project, approving ordinances and resolutions, and releasing funds for land development improvements. The agenda also includes routine approvals of reports, minutes, and a consent agenda.

• Award Bid #22-8 Gross Run Streambank Restoration to Flyway Excavating Inc. for $1,327,629.90
• Release $28,753.45 for land development improvements for Brian and Audrey McCarty at 1161 Steinmetz Road
• Release $6,418.50 for land development improvements for Nevin Horst at 131 Cherry Street
• Adopt Ordinance No. 1572 amending police pension DROP ordinance
• Approve art grant awards totaling $11,500 for 2023

Council members clarified that there are no formal proposals to change zoning ordinances regarding houses of worship and temporary winter shelters. The meeting included extensive public testimony supporting Good Samaritan Services and the Winter Shelter Program.

• Awarded $1,327,629.90 Gross Run Streambank Restoration bid to Flyway Excavating Inc. (Unanimous)
• Approved $57,096.75 purchase of John Deere 1600 Turbo TerrainCut mower (Unanimous)
• Approved $2,915.00 unbudgeted expenditure to concrete the Dog Park corral area (Unanimous)
• Approved 2023 Cultural Arts Grant awards totaling $10,500 across seven organizations (Unanimous)
• Adopted Ordinance No. 1574 regarding parking prohibitions on Railroad Avenue (Unanimous)
• Adopted Ordinance No. 1572 amending police pension DROP section 11.4 (Unanimous)
• Adopted Ordinance No. 1573 establishing attorney fees for municipal claims and liens (Unanimous)
• Approved tagline 'Grow. Connect. Prosper.' for new logo (5-2)

Committee Meetings

The Personnel Committee is meeting to discuss a personnel matter and receive a personnel update. The committee will also review old business regarding Interim Chief McKim and the Salaried Employee Handbook. No action items are listed for this meeting.

• Personnel matter discussion
• Personnel update
• Interim Chief McKim update
• Salaried Employee Handbook review

The Personnel Committee recommended that Acting Chief McKim be appointed permanent Chief of Police effective March 13, 2023. The committee also reported the hiring of two new police officers and the termination of a recently hired 1st Class Lineman.

• Recommended Acting Chief McKim be named permanent Chief of Police effective March 13, 2023
• Approved meeting agenda (unanimous)

Civil Service Commission Meeting

The Ephrata Civil Service Commission will meet to consider approving updated Civil Service Rules and addressing an exhausted eligibility list. The meeting also includes approval of prior meeting minutes and the agenda.

• Approval of updated Civil Service Rules
• Discussion of exhausted eligibility list
• Approval of January 3, 2023 meeting minutes

Work Session

The Ephrata Borough Council work session will discuss committee recommendations, including hiring a new borough manager, several ordinances, resolutions, and various contracts. The agenda includes items from multiple committees, but not all will necessarily proceed to a formal vote.

• Resolution 2023-01 Exonerating Taxes on Borough Owned Properties
• Ordinance No. 1572 Amending the Police Pension DROP Ordinance
• Ordinance No. 1573 Establishing a Schedule of Attorney Fees
• 1300 West Main Street LLC Subdivision and Land Development Agreement
• Request from Mainspring for Borough to Pay to Pave Foyer Area of Dog Park

Council unanimously voted to extend an offer to Nancy E. Harris for the Borough Manager position. The meeting also served as a work session to review various committee recommendations for upcoming official action.

• Approved extending an offer to Nancy E. Harris for Borough Manager (Unanimous)

Committee Meetings

The Budget and Finance Committee will vote on several resolutions and ordinances, including one to amend the police pension DROP ordinance and two to establish attorney fee schedules. They will also discuss purchase order carryovers, fuel usage at the Rec Center, and utility payments collected by Ephrata National Bank.

• Resolution 2023-01: Exonerating taxes on borough-owned properties
• Resolution 2023-02: Adopting a schedule of attorney fees
• Ordinance 1572: Amending Police Pension DROP Ordinance Section 11.4
• Ordinance 1573: Establishing schedule of attorney fees for municipal claims and liens
• Appoint PSAB voting delegate and alternate; authorize attendance at 2023 PSAB Conference

The Budget and Finance Committee reviewed and recommended the adoption of two resolutions and two ordinances. The committee also directed the discontinuation of utility payment collection via Ephrata National Bank and established a new gift policy for board and commission members.

• Recommended Resolution 2023-01 to exonerate taxes on Borough-owned properties
• Recommended Resolution 2023-02 adopting a schedule of attorney fees
• Recommended Ordinance 1572 amending police pension DROP ordinance section 11.4
• Recommended Ordinance 1573 establishing attorney fees for municipal claims and liens
• Recommended appointing Victor Richard as Voting Delegate and Linda Martin as Alternate Delegate for PSAB 2023 Annual Meeting
• Recommended authorizing attendance and expenses for PSAB 2023 Annual Meeting
• Directed discontinuation of utility payment collection by Ephrata National Bank
• Decided council will receive staff-equivalent gifts and board/commission members will receive gift cards

Committee Meetings

The Ephrata Borough Community Services Committee will meet to consider a cultural arts grant and a request from Mainspring for the borough to pay for paving the foyer area of the dog park. The committee will also receive an update on the dog park as old business. No miscellaneous items are listed.

• Cultural Arts Grant action item
• Request from Mainspring for Borough to Pay to Pave Foyer Area of Dog Park
• Dog Park Update

The Community Services Committee reviewed proposed 2023 Cultural Arts Grants and a request to pave the dog park corral. Both items will be recommended to the Borough Council for final approval at the February meeting.

• Recommended Council approve 2023 Cultural Arts Grant awards totaling $12,500
• Recommended Council authorize unbudgeted $2,915 expenditure to concrete dog park corral
• Approved meeting agenda (unanimous)

Committee Meetings

The Development Activities Committee will consider action items including a subdivision and land development agreement for 1300 West Main Street LLC, a parking space sublet request for the Ephrata Rec Center, and a drawdown request from McCarty and Son. The committee will also discuss a drawdown request for Horst at 131 Cherry Street and review zoning decisions from December and January, with no February zoning applications to review.

• 1300 West Main Street LLC Subdivision and Land Development Agreement
• Ephrata Rec Center Parking Space Sublet Request
• Drawdown Request McCarty and Son
• Drawdown Request Horst – 131 Cherry Street
• Review of December and January Zoning Decisions

The Development Activities Committee recommended three items for Borough Council approval, including a land development agreement and two fund releases. A request to sublet parking spaces was tabled pending insurance information. Staff will investigate zoning conditions regarding a temporary severe weather emergency shelter.

• Recommended approval of $42,276.52 land development agreement for 1300 West Main LLC
• Recommended release of $28,753.45 for improvements at 1161 Steinmetz Road
• Recommended release of $6,418.50 for improvements at 131 Cherry Street
• Tabled request for Ephrata Rec Center to sublet parking to Weathered Vineyards

Committee Meetings

The Ephrata Borough Highway Committee is meeting to approve the sale of two municipal vehicles (a 2002 Altec Digger Derrick and a 2015 Toro GroundsMaster 4000D) and to authorize the purchase of a 2023 John Deere 1600 Turbo TerrainCut mower. They will also discuss a proposed parking regulation ordinance for the 300 block of Railroad Avenue, the West Main Street/Oak Street intersection, parking meters, and truck traffic on Apple Street.

• Resolution authorizing disposition of 2002 Altec Digger Derrick
• Resolution authorizing disposition of 2015 Toro GroundsMaster 4000D
• Purchase of 2023 John Deere 1600 Turbo TerrainCut mower
• Ordinance providing parking regulations in 300 block of Railroad Avenue
• Discussion: West Main Street/Oak Street intersection, parking meters, Apple Street truck traffic

The Highway Committee recommended several asset dispositions and a new mower purchase for Borough Council approval. The committee also recommended enacting an ordinance to change parking prohibitions on Railroad Avenue. Additionally, the committee decided to stop pursuing parking issues at the West Main Street and Oak Street intersection.

• Recommended sale of 2002 Chevrolet Truck Chassis via public auction
• Recommended trade-in of 2015 Toro GroundsMaster 4000D mower
• Recommended purchase of John Deere 1600 Turbo TerrainCut mower for $57,096.75
• Recommended enactment of Ordinance No. 1574 regarding Railroad Avenue parking
• Decided to no longer pursue parking issues at West Main Street & Oak Street intersection

Committee Meetings

The Special Projects Committee is meeting to consider action on branding guidelines and discuss brand tag lines, a branding report, and a public relations report. The next meeting is scheduled for February 21, 2023.

• Action item: Branding Guidelines
• Discussion: Brand Tag Lines
• Discussion: Branding Report
• Discussion: PR Report

The Special Projects Committee reviewed branding guidelines and logo taglines provided by QNTM. The committee agreed to recommend both the branding guidelines and a specific tagline for approval by the Borough Council.

• Recommended Borough Council approve the branding guidelines
• Recommended Borough Council approve the tagline 'Grow. Connect. Prosper.'
• Approved the meeting agenda as posted

Committee Meetings

The Municipal Enterprises Committee will consider awarding a bid for the Gross Run Project and discuss several items, including 2023 electric rates, a Comcast update, free electric accounts, and 2023 conference approvals. The meeting is scheduled for January 16, 2023, at 5:30 PM at Borough Hall.

• Gross Run Project Bid Award
• 2023 Electric Rates discussion
• Comcast Update
• Free Electric Accounts discussion
• 2023 Conference Approvals

The Municipal Enterprises Committee reviewed a bid for the Gross Run Streambank Restoration Project and conference attendance requests. Both items were recommended for Council approval at the February 13, 2023 meeting. The committee also discussed electric rates and free electric accounts.

• Recommended Council award Gross Run Streambank Restoration Project bid to Flyway
• Recommended Council authorize Staff/Council attendance at 2023 APPA, AMP, and PMEA Conferences

Committee Meetings

The Ephrata Borough Public Safety Committee is meeting to discuss the December 2022 EMA report and an EMA activity report along with a church survey. No action items are listed, so the meeting is primarily for discussion and review.

• EMA December 2022 Report
• EMA Activity Report and Church Survey

The Public Safety Committee met to review emergency management reports. No substantive action items or policy decisions were made during the meeting.

• Approved meeting agenda (unanimous)

Voting Session

The Ephrata Area Joint Authority will hold its annual reorganization, electing officers and appointing the solicitor, engineer, and Right-to-Know Officer. Members will also approve minutes, financial reports, and bill payments, and act on several action items including a bank account update, a meter refund, and two requests to reduce financial security for developments.

• Election of Chairman, Vice Chairman, Treasurer, Assistant Treasurer, Secretary, Assistant Secretary
• Resolution 2023-1: Ephrata National Bank account update for contacts, signers, and online access
• Harvey Turner: Refund of meter request
• Home Towne Square Phase 4A: Request to reduce financial security (final)
• Wyndale: Request to reduce financial security

The Board approved the release of financial security for the Home Towne Square Phase 4A and Wyndale developments. The Board also completed its annual reorganization of officers and professional consultants. A request for a meter refund was tabled for further cost evaluation.

• Appointed Board officers and professional solicitor and engineer (Unanimous)
• Approved November 10, 2022 meeting minutes (Unanimous)
• Approved financial reports and payment of bills (Unanimous)
• Adopted Resolution 2023-1 to update Ephrata National Bank account signers (Unanimous)
• Tabled Harvey Turner's meter refund request for 55 Lancaster Avenue (Unanimous)
• Approved final release of $31,254.00 in financial security for Home Towne Square Phase 4A (Unanimous)
• Approved release of $585,547.00 in financial security for Wyndale development (Unanimous)
• Authorized staff to proceed with resolving water flushing issues at Highpoint Church

Committee Meetings

The Ephrata Borough Personnel Committee is meeting on January 10, 2023, at Borough Hall. The agenda includes no action items, only discussion of a personnel update and old business regarding the Salaried Employee Handbook. An executive session is scheduled.

• No action items on the agenda
• Discussion: Personnel Update
• Old Business: Salaried Employee Handbook
• Executive Session scheduled

The Personnel Committee met to review staffing updates and the status of the Salaried Employee Handbook. No formal action items were decided during the meeting. The committee held an executive session to discuss personnel matters.

• Approved meeting agenda (unanimous)

Regular Meeting

The Ephrata Borough Authority will reorganize by electing officers and appointing the solicitor, engineer, and Right-to-Know officer. It will also consider action items including a $1.3 million requisition for the WWTF No. 1 Biosolids Project, an ARPA funding agreement, a request to reduce financial security from Wyndale, and a sewer capacity request for Ephrata Crossing Phase 3.

• Fulton Bank Requisition No. 11 for WWTF No. 1 Biosolids Project totaling $1,337,083.65
• Lobar, Inc. Application for Payment #7 - $948,211.65
• Garden Spot Electric, Inc. Application for Payment #2 - $176,220.00
• Garden Spot Mechanical Application for Payment #1 - $181,125.00
• Wyndale: Request to Reduce Financial Security

The Board reorganized its leadership and approved several financial requisitions for the WWTF No. 1 Biosolids Project. It also authorized an agreement for $127,123 in County ARPA funds and approved a sewer capacity request for Ephrata Crossing Phase 3.

• Appointed Board officers and professional solicitors/engineers (Unanimous)
• Approved Fulton Bank Requisition No. 11 for WWTF No. 1 Biosolids Project (Unanimous)
• Approved execution of ARPA Funding Agreement for $127,123 (Unanimous)
• Approved release of $556,415.00 in financial security for Wyndale (Unanimous)
• Approved sewer capacity request of 10,625 gallons per day for Ephrata Crossing Phase 3 (Unanimous)
• Approved December 12, 2022 meeting minutes (Unanimous)
• Ratified payment of bills (Unanimous)

Voting Session

The Ephrata Borough Council is holding a voting session to approve routine reports, minutes, and several action items. The most consequential item is authorizing a 15-year lease agreement with the Ephrata Pioneer Fire Company for a Seagrave aerial fire truck. The council will also ratify several governance documents and consider a proposal for HR support services.

• Lease agreement with Ephrata Pioneer Fire Company for Seagrave Model TV0HCT Marauder 95 Foot Aerialscope fire truck, VIN 1F9FN38T1NCST2031, for 15 years
• Ratification of Borough Council documents including By-Laws, Code of Ethics, Rules of Order, and various policies
• Proposal from Personnel Partners for HR Support Services dated January 9, 2023, with minimum term changed from four to three months
• Approval of checks 49845 through 50117 and ACH register dated December 29, 2022
• Approval of December 2022 reports from fire companies, ambulance association, and emergency management

Borough Council authorized a 15-year lease for a fire truck and accepted a proposal for interim Human Resource services. The council also ratified several governing documents and approved over $2.3 million in bill payments.

• Authorized 15-year lease for Seagrave Model TV0HCT Marauder fire truck (Unanimous)
• Accepted proposal from Personnel Partners for HR Support Services with term changed to three months (Unanimous)
• Ratified 12 governing documents including By-Laws, Code of Ethics, and various policies (Unanimous)
• Ratified payment of bills totaling $2,389,234.07 (Unanimous)
• Approved December 5 and December 12, 2022 meeting minutes (Unanimous)
• Approved revised meeting agenda (Unanimous)

Civil Service Commission Meeting

The Commission will meet to organize its positions and establish the 2023 meeting schedule. The agenda includes reviews of the 2021 and 2022 Annual Reports and a staffing update.

• Organization of Positions
• 2021 Civil Service Commission Annual Report
• 2022 Civil Service Commission Annual Report
• 2023 Staffing Update

Work Session

The Ephrata Borough Council is holding a work session to discuss committee actions, including a lease for a fire truck from Pioneer Fire Company and the ratification of several governance documents. They will also consider a recommendation to appoint Lieutenant Christopher McKim as Interim Chief of Police effective January 3, 2023. The meeting includes an opportunity for citizens to be heard.

• Lease for fire truck from Pioneer Fire Company
• Ratification of Borough Council documents (meeting guidelines, budget night policy, by-laws, code of ethics, etc.)
• Appointment of Lieutenant Christopher McKim as Interim Chief of Police effective January 3, 2023

The Borough Council appointed Lieutenant Christopher McKim to the role of Interim Chief of Police. Council also reviewed a Pioneer Ladder Truck lease agreement and listed several administrative documents for ratification at a future voting session.

• Appointed Lieutenant Christopher McKim as Interim Chief of Police (Unanimous)
• Approved meeting agenda as posted (Unanimous)