Easthampton public meetings in 2023

Nashawannuck Pond Committee

The committee will meet to approve previous meeting minutes. The agenda includes discussions regarding Barley Straw and WinterFest 2024.

• Discussion of Barley Straw
• Discussion of WinterFest 2024

City Council - Rules & Government Relations Committee

The agenda for this meeting consists only of procedural items. The committee is scheduled to discuss the approval of minutes not previously approved.

• Approval of minutes not previously approved

Zoning Board of Appeals

The Zoning Board of Appeals will discuss the 2024 meeting schedule and hold a public hearing regarding the Easthampton Housing Authority. The hearing concerns adding approximately 30 parking spaces and a maintenance building on Allen Street.

• Public hearing for Easthampton Housing Authority to add ~30 parking spaces and a maintenance building on Allen Street
• Review of the 2024 meeting schedule

City Council - Property Committee

The City Council Property Committee will meet to approve minutes from previous meetings. This agenda contains only procedural items.

• Approval of minutes from past meetings

City Council

The City Council is considering a $50,216.40 transfer to the PEG Access Account for cable-related purposes. Other items include referrals for pole locations on Loudville Road and a request regarding ranked choice voting.

• $50,216.40 interdepartmental transfer to the PEG Access Account
• Pleasant Street Mills District Improvement Plan discussion
• Eversource pole location request for four new and four relocated poles on Loudville Road
• $6,075 transfer from Assessors to IT for Nearmap subscription
• $150.00 transfer for a Board of Health FY '23 bill

City Council - Appointment Committee

The Easthampton City Council Appointments Committee will meet to discuss annual mayoral reappointments. The agenda lists Paul Nowak for the Nashawannuck Pond Committee and Harry Schumann for the Planning Board, both with terms expiring December 31, 2026. The committee will also approve meeting minutes and allow public comment.

• Mayoral reappointment for Paul Nowak to the Nashawannuck Pond Committee (term ends 12/31/2026)
• Mayoral reappointment for Harry Schumann to the Planning Board (term ends 12/31/2026)

Board of Public Works

The Board of Public Works will meet to discuss water and sewer rates with Mayor LaChapelle. The meeting also includes the approval of minutes from the December 6, 2023 meeting and a director's report.

• Discussion of Water/Sewer rates
• Approval of December 6, 2023 Meeting Minutes
• Director’s report

Planning Board

The Planning Board will conduct a public hearing regarding a special permit and stormwater permit for up to 15 new single-family units at 282 Loudville Road. The meeting also includes the approval of minutes from previous meetings and a review of the 2024 meeting schedule.

• Public hearing for up to 15 single-family dwelling units and infrastructure at 282 Loudville Road
• Approval of Planning Board minutes from August 1, 2023, through November 14, 2023
• Review of the 2024 Planning Board meeting schedule

Council on Aging

The Council on Aging will receive updates regarding the Ad Hoc Building Committee and a report from the Director. The Director's report includes topics such as staffing, transportation, winter hours, tech support, and senior tax work-off.

• Discussion of Ad Hoc Building Committee
• Director's Report on staffing, transportation, winter hours, tech support, and senior tax work-off
• Highland Valley Report

Development & Industrial Commission

The Commission will discuss potential changes to its meeting day and time. Members will also receive updates on the 385 Main St affordable housing proposal and the Climate Action Plan. Additionally, the body will continue discussions regarding developer incentives for renewable resources and solar policy.

• Affordable housing proposal for 385 Main St
• Discussion of solar policy and fossil fuel reduction incentives
• Climate Action Plan debrief

Board of Assessors

The Board of Assessors will review and sign various tax exemption warrants and motor vehicle documentation for fiscal year 2024. The meeting also includes a review of Chapter Land applications for fiscal year 2025.

• FY2024 Senior, Surviving Spouse, Blind, Veteran & Community Preservation Act Exemptions
• FY2024 Real Estate, Personal Property, Senior/Surviving Spouse, Blind & Veteran Exemptions
• FY2024 Real Estate Senior Tax Work-Off Abatements
• FY2025 Chapter Land Applications
• Motor Vehicle Abatements and Recommitments

Energy Advisory Committee

The committee will review updates on municipal aggregation legislation, draft plans, and rate comparisons. Discussion topics also include the Climate Action Plan, a heat pump pilot program, and school bus electrification.

• Municipal aggregation plan updates and rate comparisons
• Easthampton Climate Action Plan workshop report
• Heat Pump Pilot Program
• Green Community 2024 Grant proposal and annual report
• School bus electrification and joint district efforts

Parks & Recreation Commission

The commission will discuss skate park location proposals and a GZA soil question and answer report regarding the Millside/Ferry St. parcel. The meeting also includes discussions on FY2023/FY2024 budgets, vehicle updates, and 2024 policy and fee changes.

• Skate Park Location Proposals
• Millside/Ferry St. Parcel GZA Soil Question & Answer Report
• FY2023/FY2024 Budgets (Maintenance Building and Vehicle update)
• Policy & Fees FY2024

Commission on Disability

The Commission on Disability will discuss an update to the accessibility ordinance and recruitment for Parks and Recreation. The meeting also covers the need for Survey and PTSD subcommittees. Additionally, the commission will address a letter to the City Council regarding project processes.

• Accessibility ordinance update
• Formation of Survey and PTSD subcommittees
• Letter to City Council regarding project processes
• Parks and Recreation recruitment and snow PSA
• Discussion on handicap parking block

City Council - Finance Committee

The Finance Committee will review a request for additional compensation for collectors and treasurers. The committee is also scheduled to discuss an interdepartmental transfer of $50,216.40 to the PEG Access Account.

• Request for additional compensation for collectors/treasurers (MGL Chpt. 41, Sec. 108P)
• $50,216.40 interdepartmental transfer to the PEG Access Account
• Quarterly fiscal reports from the City Auditor

Cultural District Subcommittee

The Cultural District Committee will hold a public meeting at 50 Payson Ave. The agenda includes approval of minutes and new business.

School Committee

The School Committee will meet to discuss an extension of the Interim Superintendent position. The committee is also scheduled to vote on several payroll and accounts payable authorizations.

• Discussion and vote of extension of Interim Superintendent Position
• Approval of school payroll dated 11/16/2023 for $584,594.78
• Approval of accounts payable authorization dated 11/16/2023 for $716,269.99
• Approval of school payroll dated 11/30/2023 for $604,161.75
• Approval of accounts payable authorization dated 11/30/2023 for $165,951.20

Licensing Board

The Licensing Board will conduct public hearings for annual renewals across several categories, including restaurant alcohol, package stores, and amusement permits. The board will also review Class II dealership license applications and propose the 2024 meeting schedule.

• Annual renewals for Restaurant All Alcohol Licenses (including Amy’s Place and Brass Cat)
• Annual renewals for Package Store All Alcohol Licenses (including Ferry Street and Jim’s Package)
• Annual renewals for Amusement and Entertainment licenses
• Review of Class II Dealership License applications
• Proposal of 2024 meeting dates

Easthampton Cultural Council

The Council will meet to approve the November minutes and vote on specific roles for the secretary and co-chair. The meeting also includes a vote on cultural council grant proposals.

• Approval of November minutes
• Vote on secretary and co-chair responsibilities
• Review and vote on LCC grant proposals

Affordable & Fair Housing Partnership

The board will review and approve the meeting notes from September and November. The agenda also includes a discussion regarding current zoning or potential zoning amendments.

• Approval of September and November meeting notes
• Discussion of potential zoning amendments or review of current zoning

Board of Assessors

The Board of Assessors will review and sign FY2024 exemptions for seniors, surviving spouses, blind residents, veterans, and the Community Preservation Act. The meeting includes an executive session to discuss or vote on exemption applications.

• Review and signing of FY2024 Senior, Surviving Spouse, Blind, Veteran & Community Preservation Act Exemptions
• Executive session for discussion/possible votes on Exemption Applications

Conservation Commission

The Commission will conduct public hearings regarding new mixed-use development on Northampton Street, a parking area for the Easthampton Housing Authority, and resource area delineation at Holly Circle. The agenda also includes reviews of certificates of compliance, enforcement actions, and updates on active projects.

• Public Hearing: Mixed-use commercial and residential development at 93, 95, & 97 Northampton Street
• Public Hearing: New parking area for Easthampton Housing Authority (Map: 157, Lot: 57)
• Public Hearing: Resource Area Delineation at Holly Circle and Crestview Drive
• Compliance Updates: Various active projects including Pleasant Street Mills and Ferry Street Mill Redevelopment
• Discussion: Wetlands Ordinance

City Council - Ordinance Committee

The City Council Ordinance Committee will meet to review the LED Sign and Electronic Message Center Sign Ordinance. The agenda also includes approval of minutes from past meetings.

• Review of the LED Sign and Electronic Message Center Sign Ordinance

Easthampton City Arts Public Art Subcommittee

The subcommittee will review updates regarding Emerald Place and a Cottage Street sculpture. New business includes planning for the Manhan Bike Trail and discussing the Pine Street mural.

• Emerald Place applicant notification
• Cottage Street public sculpture update
• Manhan Bike Trail art activation project
• Pine Street mural refurbish or removal

City Council

The City Council is reviewing several financial appropriations including funds for new city playgrounds and construction at Old Town Hall. The meeting also addresses the annual tax classification factor and various interdepartmental transfers.

• $120,000.00 appropriation for design development of Parsons Street Playground and Lincoln Street park facility
• $878,000.00 appropriation for Old Town Hall Phase 2 elevator and entryway construction
• Vote to maintain a single tax rate factor of 1.000 for Fiscal Year 2023
• $12,848.00 interdepartmental transfer for Sealer of Weights and Measures services
• $50,216.40 interdepartmental transfer to the PEG Access Account

Board of Public Works

This meeting consists of routine procedural items. The board will approve the November 15, 2023 meeting minutes and receive a report from the Director.

• Approval of November 15, 2023 meeting minutes
• Director’s report

School Department - Mountain View School Council

The council will review meeting minutes from November 6, 2023, and introduce Superintendent Maureen Binienda. Members will also discuss a draft of a family/caregiver engagement survey and related strategies.

• Introduction of Superintendent Maureen Binienda
• Review of Family/Caregiver Engagement Survey suggested draft
• Discussion of Family/Caregiver Engagement Strategies and Benchmarks

City Council - Appointment Committee

The committee is reviewing several annual mayoral re-appointments for various city boards and commissions. The agenda also includes new mayoral appointments and the appointment of a City Council President.

• Mayoral Annual Re-Appointments for 35 positions including Board of Health, Affordable & Fair Housing, and School Bldg. Committee
• Mayoral New Appointments for Energy Advisory Committee, BEES Committee, and Manhan Rail Trail Committee
• City Council President Appointment for Greg Rolland
• Review of appointment process – Mayor/City Council appointments

Nashawannuck Pond Committee

The Nashawannuck Pond Committee will address old business regarding Barley Straw. The committee will also discuss plans for WinterFest 2024.

• Barley Straw
• WinterFest 2024

City Council - Finance Committee

The Finance Committee will consider an interdepartmental transfer of $12,848.00 to pay for a weights and measures contract with the City of Northampton. The committee will also review quarterly fiscal reports from the City Auditor.

• $12,848.00 interdepartmental transfer for City of Northampton Sealer of Weights & Measures contract
• Review of quarterly fiscal reports from the City Auditor
• Approval of November 8 meeting minutes

School Committee

The School Committee will discuss the extension of the Interim Superintendent's position and receive updates on curriculum and green buses. The committee is also scheduled to approve school payroll and accounts payable payments from recent weeks.

• Vote on extending the Interim Superintendent position
• Approval of $592,629.42 school payroll dated 11/2/2023
• Approval of $379,245.79 accounts payable dated 11/2/2023
• Approval of $78.88 accounts payable dated 10/26/2023
• Update on Green Buses

Parks & Recreation Commission

The commission will discuss potential funding sources for the Millside – Ferry St submittal. The meeting includes reviews of FY2023/FY2024 budgets regarding maintenance buildings, vehicle updates, and fees. Members will also address CPA project funding and park property maintenance.

• Potential funding sources for Millside – Ferry St
• FY2023/FY2024 budgets for maintenance building and vehicle updates
• Review of FY2024 policies and fees
• CPA project funding
• Park and city property repairs, maintenance, and memorials

Planning Board

The Planning Board will hold a public hearing regarding a development proposal by Joseph C. Kelley. The request involves building up to 15 new single-family units and associated infrastructure on a 12.22-acre parcel. This includes applications for a Special Permit and a Stormwater Permit.

• Public hearing for up to 15 new single-family dwelling units at 282 Loudville Road
• Request for Special Permit and Stormwater Permit
• Proposed construction of roadway, sidewalks, water, sewer, and stormwater infrastructure

Licensing Board

The Easthampton Licensing Board will consider proposed fee changes for 2025. The meeting also includes reviews of manager changes, license transfers, and one-day event applications.

• Proposed 2025 fee changes
• One-day event applications for City Space in December
• Change of manager application for Polish Pulaski Club
• License transfer from Riffs to Local Burger
• License transfer from 121 Club to Jupiter

Board of Assessors

The Board of Assessors will review and sign several administrative documents. These include motor vehicle abatements, commitments, and reimcommitments. The board will also review FY2024 exemptions for seniors, surviving spouses, blind residents, veterans, and the Community Preservation Act.

• Motor Vehicle Abatements
• Motor Vehicle Commitment 2023-6
• Motor Vehicle Recommitment
• FY2024 Senior, Surviving Spouse, Blind, Veteran & Community Preservation Act Exemptions

Conservation Commission

The Conservation Commission will conduct public hearings regarding a mixed-use development on Northampton Street and a new parking area for the Easthampton Housing Authority. The meeting also includes reviews of enforcement actions, open space updates, and various active project compliance updates.

• Public Hearing: Mixed-use commercial and residential development at 93, 95, & 97 Northampton Street
• Public Hearing: New parking area for Easthampton Housing Authority (Map: 157, Lot: 57)
• Enforcement Actions: Six properties including 10 O’Neil Street and 476 East Street
• Compliance Updates: 20 active projects including Ferry Street Mill Redevelopment and various solar projects
• Discussion: Wetlands Ordinance and Forest Cutting Plans on Mt. Tom

Manhan Rail Trail Committee

The Manhan Rail Trail Committee will discuss trail maintenance with the Mayor and provide updates on the Northampton map project and MA Recreation Trails Grant. The agenda also includes the annual meeting and officer elections for the Friends of the Manhan Rail Trail.

• Trail maintenance discussion with Mayor
• Update on Northampton map project
• MA Recreation Trails Grant update
• Request to add a new Little Free Library on the bike path
• Election of officers for Friends of the Manhan Rail Trail

Council on Aging

The Council on Aging will review the final FY23 budget report and the FY24 revenue report. The agenda also includes a Highland Valley report and an update on the Senior Tax Work-Off Program.

• Final FY23 budget report
• FY24 revenue report
• Highland Valley Report
• Senior Tax Work-Off Program update

Development & Industrial Commission

The Commission will discuss a proposal for affordable housing and conservation land at 385 Main St. Members will also discuss potential incentives for developers regarding renewable resources and climate-friendly building choices.

• Affordable housing and conservation land proposal for 385 Main St
• Discussion of developer incentives for solar panels and heat pumps
• Discussion regarding the need for new EDIC members

Energy Advisory Committee

The committee will review updates on municipal aggregation legislation and the Climate Action Plan. Discussions also include school bus electrification, electric vehicle infrastructure, and Green Community Grant proposals.

• Municipal Aggregation legislation and DPU investigation updates
• Climate Action Plan workshop scheduled for 12/7 at 6pm
• School Bus Electrification and joint district efforts
• MountainView Chargers update
• Green Community Grant annual report and new grant ideas

School Committee

The Easthampton School Committee will discuss curriculum updates, MCAS, and green buses. The committee is scheduled to vote on the extension of the Interim Superintendent's position. Action items include approving school payroll and accounts payable.

• Vote on extension of Interim Superintendent position
• Approval of $592,629.42 school payroll dated 11/2/2023
• Approval of $379,245.79 accounts payable dated 11/2/2023
• Approval of $78.88 accounts payable dated 10/26/2023
• Update on Green Buses

Nashawannuck Pond Committee

The committee will meet to discuss the upcoming WinterFest Workshop for 2024. The agenda also includes a call to order and the approval of minutes.

• WinterFest Workshop 2024

Board of Health

The Board of Health will discuss septic system considerations for a proposed ADU at 39 Clapp Street. The board will also review proposed fee increase schedules for Health Department permitting from 2024 to 2028. Updates from the Director and Health Agent are also scheduled.

• Septic system considerations for 39 Clapp Street regarding a proposed ADU
• Proposed fee increase schedules for Health Department permitting 2024-2028
• Tapestry Health Syringe Exchange and Mobile Van services
• Approval of October 18, 2023 meeting minutes

City Council

The City Council will hold a public hearing regarding the FY 2024 Tax Classification. The body is also reviewing supplemental CPA appropriations for park renovations and Old Town Hall accessibility.

• FY 2024 Tax Classification public hearing
• $120,000.00 for Parsons St. Playground and Lincoln St. park parcel rehabilitation
• $878,000.00 for Old Town Hall Phase 2 ADA entrance and elevator construction
• Establishment of a Pickleball Donation Account
• Interdepartmental transfer of $12,848.00 to the City of Northampton

City Council - Ordinance Committee

The City Council Ordinance Committee is meeting to consider continuing business regarding the Senior Tax Work-Off Program. The committee will review a request to extend the program beyond its initial three-year pilot period.

• Extension of the Senior Tax Work-Off Program pilot

Affordable & Fair Housing Partnership

The board will review the September meeting notes and hold a discussion with 385 Main Street LLC. Members will also discuss potential zoning amendments or a review of current zoning.

• Approval of September meeting notes
• Discussion with 385 Main Street LLC
• Discussion of potential zoning amendments or review of current zoning

Board of Public Works

The Board of Public Works will review the minutes from the October 18, 2023 meeting. Mayor LaChapelle will lead a discussion regarding sewer and water rates and the status of the enterprise fund. The Director will also present a report.

• Discussion of Sewer/Water Rates and Enterprise fund status
• Approval of October 18, 2023 meeting minutes
• Director's report

Planning Board

The Planning Board will hold a public hearing regarding a development proposal by Tasty Top Development, LLC. The project includes mixed-use buildings, multifamily housing with affordable units, and commercial facilities on 33.1 acres. This meeting is a continuation of several previous hearings.

• Plan Approval for two commercial pad sites and mixed-use buildings at 93, 95, and 97 Northampton Street
• Plan Approval for nine multifamily housing buildings with at least 15% affordable units
• Special Permit request for multiple buildings under Section 8.32 (b)
• Development of a daycare & gymnastics facility and contractor storage buildings

School Committee

This meeting was scheduled to include updates on curriculum and green buses, as well as a vote regarding the extension of the Interim Superintendent position. The agenda also included several payroll and accounts payable approval items. However, the document indicates that the meeting has been cancelled.

• Extension of Interim Superintendent Position (contingent upon waiver)
• School payroll dated 11/2/2023 in the amount of $592,629.42
• Accounts payable authorization for payment dated 11/2/2023 in the amount of $379,245.79
• Accounts payable authorization for payment dated 10/26/2023 in the amount of $78.88

School Committee - Finance Subcommittee

The Finance Subcommittee will review the Fiscal Year 2023 Annual Budget Report. The committee will also examine the Quarter 1 FY24 report comparing expenditures to the budget.

• Review of FY 23 Annual Budget Report
• Review of Quarter 1 FY24 expenditures versus budget

Easthampton Cultural Council

The Council will meet to approve October minutes and review group roles and responsibilities. Discussion topics include the relationship between the ECC and ECA, the grant process portal, and the council website.

• Approval of October minutes
• Review of group roles and responsibilities
• Discussion of ECC/ECA relationship
• Review of grant process, forms, and scoresheets
• Website discussion for easthamptonculturalcouncil.org

City Council - Public Safety Committee

The committee will conduct a quarterly review of public safety departments and discuss roadway, infrastructure, and pedestrian safety items. The agenda also includes the Ordinance Review Committee’s final report and a proposed Resolution against Antisemitism.

• Quarterly review of Public Safety departments
• Roadway, infrastructure and pedestrian safety items
• Ordinance Review Committee’s final report
• Proposed “Resolution against Antisemitism”

Conservation Commission

The Commission will hold a public hearing regarding a Notice of Intent for a new mixed-use commercial and residential development. The meeting also includes a request for fiber internet installation at various locations and updates on active environmental permits. Additionally, the board will discuss the Wetlands Ordinance.

• Public hearing for mixed-use development at 93, 95, & 97 Northampton Street
• Request for fiber internet installation by GoNetSpeed at multiple locations
• Discussion regarding the Wetlands Ordinance
• Updates on active environmental permits and compliance projects

Board of Assessors

The Board of Assessors will review motor vehicle abatements and various FY2024 exemptions for seniors, veterans, and the blind. The board will also discuss recommendations for the FY2024 Tax Classification Hearing and vote on a chairperson.

• Review and signing of motor vehicle abatements
• Review and signing of FY2024 senior, veteran, and blind exemptions
• Vote on the Board of Assessors Chairperson
• Discussion of recommendations for the FY2024 Tax Classification Hearing

Commission on Disability

The Commission on Disability will discuss updates to the accessibility ordinance and the need for new members. The agenda includes discussions regarding the formation of survey and PTSD subcommittees. Speakers from MassHire and Parks and Recreation are also scheduled.

• Accessibility ordinance update
• Recruitment of new members
• Survey Subcommittee formation
• PTSD subcommittee formation
• Handicap parking block discussion

City Council - Finance Committee

The Finance Committee will review supplemental appropriations for city projects. Discussion includes funds for playgrounds on Parsons St. and Lincoln St., as well as Phase 2 of the Old Town Hall project.

• $120,000.00 for Parsons St. & Lincoln St. playgrounds
• $878,000.00 for Old Town Hall Phase 2 (ADA entrance & elevator)
• Tax Classification discussion
• Quarterly fiscal reports from the City Auditor

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing regarding property setbacks at 150 Northampton Street. Janna Tetreault will present an overview of the City's 2021 Housing Production Plan. The board will also discuss the 2024 meeting schedule.

• Public hearing for a special permit and variance at 150 Northampton Street
• Overview of the City’s 2021 Housing Production Plan
• Review of the 2024 meeting schedule

Cultural District Subcommittee

The Cultural District Committee will meet to conduct a visioning session for the cultural district. The rest of the agenda contains procedural items such as approving minutes and public speaking time.

• Cultural District Visioning Session

Easthampton City Arts Public Art Subcommittee

The subcommittee will review the Emerald Place application and discuss timelines for a new grant and the Cottage Street public sculpture. Members will also discuss activating the Manhan Bike Trail with art and a Pine Street mural.

• Emerald Place Application Review
• Timeline update for new grant and Cottage Street public sculpture
• Discussion on activating the Manhan Bike Trail with art
• Pine Street mural discussion
• Approval of September 6th meeting minutes

School Department - Mountain View School Council

The meeting includes the introduction of Superintendent Maureen Binienda. The council will also discuss enhanced school safety features, student expectations, and school improvement plan goals.

• Introduction of Superintendent Maureen Binienda
• Discussion of enhanced and integrated safety features at MVS
• Review of School Improvement Plan goals and family engagement strategies
• Presentation on student expectations and Second Step

Parks & Recreation Commission

This meeting agenda is sparse and provides only brief topic headings without detailed descriptions of the items to be discussed. The subcommittee is scheduled to review the GZA Report, Millside, and the Ferry St. Parcel.

• GZA Report
• Millside
• Ferry St. Parcel

Easthampton Community Garden

The committee will meet to discuss garden operations and reports. The agenda includes a review of guidelines and the upcoming garden closing.

• Treasurer's report and purchase orders
• Path Maintenance Report
• Donation Garden report
• Pollinator report
• Review of garden guidelines

Board of Assessors

The Board of Assessors will review and sign various documents including motor vehicle abatements and recommitments. The meeting also includes a review of FY2024 exemptions for seniors, surviving spouses, blind residents, veterans, and the Community Preservation Act.

• Motor Vehicle Abatements
• Motor Vehicle Recommitments
• FY2024 Senior, Surviving Spouse, Blind, Veteran & Community Preservation Act Exemptions

Veteran's Council

The Veterans Council will review Secretary and Treasurer reports. The agenda also includes discussions regarding Veterans Day and a fundraiser.

• Veterans Day discussion
• Fundraiser discussion
• Secretary's Report
• Treasurer's Report

Nashawannuck Pond Committee

The committee will meet to review previous minutes and discuss ongoing business. Discussion topics include Barley Straw and WinterFest 2024.

• Barley Straw discussion
• WinterFest 2024 discussion

School Committee

The committee will meet in executive session to discuss collective bargaining or litigation with the E.E.A. Teacher’s Association Support Unit. Members will also consider approving school supply donations for Mountain View School and several payroll authorizations. A business update regarding worker salary increases in the Chartwells Cafeteria Contract is also scheduled.

• Executive session regarding collective bargaining or litigation with E.E.A. Teacher’s Association Support Unit
• Approval of school supply donations for Mountain View School from Marily Lattinville
• Update on worker salary increases in the Chartwells Cafeteria Contract
• Approval of payroll dated 10/5/2023 in the amount of $583,421.61
• Approval of accounts payable dated 10/19/2023 in the amount of $452,581.23

Easthampton Cultural Council

The Council will conduct introductions and select committee roles. Members will also perform a review of grant proposals.

• Selection of Committee Roles
• Review Grant Proposals

Conservation Commission

The Commission will review a continued hearing for mixed-use development on Northampton Street and several new requests regarding city maintenance and fiber internet installation. The agenda also includes updates on active compliance permits and enforcement actions.

• Public Hearing: Mixed-use commercial and residential development at 93, 95, & 97 Northampton Street
• Public Meeting: Maintenance building reconstruction at 1 Daley Field Road
• Public Meeting: Fiber internet utility installation at multiple locations
• Compliance Update: Infrastructure improvements at Pleasant Street Mills
• Compliance Update: New school building construction at 200 Park Street

Board of Health

The Easthampton Board of Health is meeting remotely to approve prior minutes, receive updates from the director and health agent, and introduce the new public health nurse. They will also discuss a plan to study and incrementally increase permit fees from 2024 to 2028.

• Public speak time (15 minutes, 3 minutes per person)
• Approve meeting minutes from 09/20/2023
• Introduction of Christine Southworth, Easthampton Public Health Nurse
• Plan for fee study/increasing permit fees incrementally between 2024 and 2028

City Council

The Easthampton City Council is meeting to discuss and potentially act on several items, including a proposed revision to the Eastworks easement agreement, the FY '24 tax classification hearing, and multiple committee reports. The agenda includes public hearings (none scheduled), reports from standing committees, and new business such as approving the city election warrant. The meeting is largely procedural, with most items referred to committees for further review.

• Eastworks easement revision request to allow subdivision of mill property at 116 Pleasant St.
• FY '24 Tax Classification Hearing scheduled for December 19, 2023.
• Review of LED Sign and Electronic Message Center Sign Ordinance.
• Proposed amendment to add Public Health Inspector to Classification & Pay Plan.
• Senior Tax Work-Off Program extension sought past 3-year pilot.

Parks & Recreation Commission

The Easthampton Parks and Recreation Commission is meeting to discuss and decide on a range of topics including the Nonotuck Park/Mt. View Trail, 2023 policies and fees, capital improvement projects like the pool, FY2023/FY2024 budgets, programming events, CPA projects, and park properties. The agenda is a mix of updates, reviews, and planning items, with no final votes or decisions listed.

• Nonotuck Park/Mt. View Trail discussion
• Policy & Fees 2023 review
• Capital Improvement Projects: Pool Project
• Budgets FY2023/FY2024: Maintenance Building and City Revenues
• Programming: Harvest Fest review and Rag Shag on Oct 25th

Planning Board

The Planning Board is continuing a public hearing regarding a large-scale development on 33.1 acres at 93, 95, and 97 Northampton Street. The proposal includes multiple commercial pad sites, mixed-use buildings, and several residential buildings with affordable housing components.

• Plan Approval under Section 7.4 (Smart Growth Overlay District) for commercial and residential buildings
• Plan Approval under Section 8.3 (Multifamily Housing) for nine buildings of 18 units each
• Special Permit under Section 8.32 (b) for multiple buildings
• Development includes a daycare & gymnastics facility and retail/commercial building
• Residential component includes one building with 18 units containing at least 25% affordable units

Council on Aging

The Council on Aging will review the FY24 budget and grant summary notes during the Director's Report. The meeting also includes a Highland Valley report update and a status update regarding a Building Committee request to the Mayor.

• FY24 budget discussion
• Highland Valley report update
• Building Committee Request to Mayor status update
• Outreach Services information
• Acceptance of September meeting minutes

Licensing Board

The Easthampton Licensing Board will conduct public hearings regarding brewery event permits and premises alterations. The board will also address legislative license renewals and the notification process for PermitEyes applicants.

• Special one-day event permits for Abandoned Building Brewery (Oct 21 and Nov 11)
• Alteration of premises request for Abandonly Building Brewery
• Reconsideration of officers/directors application for River Valley Co-Op
• Bond cancellation notice for Sunset Motors
• Renewal of legislative licenses

Development & Industrial Commission

The Easthampton Development & Industrial Commission will discuss potential incentives for developers regarding solar panels over parking lots and other building choices. The commission also needs to select a new chair for at least the 2024 calendar year.

• Discussion of developer incentives for renewable resources and climate-friendly building choices
• Selection of a new EDIC chair for 2024

Energy Advisory Committee

The committee will discuss the release of a draft municipal aggregation plan and updates to the Climate Action Plan. Members will also review progress on school bus electrification and electric vehicle charging infrastructure. Additionally, the meeting includes discussions on "Stretch Code" costs and Green Community Grant proposals.

• Municipal aggregation draft plan release and public comment period
• School bus electrification updates and joint district efforts
• Electric vehicle infrastructure and MountainView Chargers update
• Cost considerations for the opt-in "Stretch Code"
• Green Community Grant annual report and new spring 2024 ideas

Manhan Rail Trail Committee

The Manhan Rail Trail Committee will discuss trail maintenance with the Mayor and receive an update on a map project with Northampton. The committee will also consider a request to place 10 small books in plastic bags on the bike path from June 20-24, 2024.

• Trail maintenance discussion with the Mayor and others
• Update on map project with Northampton
• Request for permission to place 10 small books on the bike path for a Cultural Council grant project

Commission on Disability

The Commission on Disability is meeting to discuss updates to the accessibility ordinance and the need for new members. The agenda includes presentations regarding skiing accessibility and dancers with disabilities. The commission will also address subcommittee needs and parking issues.

• Accessibility ordinance update
• Recruitment of new committee members
• Skiing accessibility presentation by Move United
• Need for a PTSD subcommittee
• Discussion on blocked handicap parking

Veteran's Council

The Veterans Council will conduct routine business, including reports and the approval of minutes. The agenda also includes discussions regarding Veterans Day and a fundraiser.

• Veterans Day
• Fund Raiser

City Council - Appointment Committee

The committee is reviewing several mayoral re-appointments for various city boards and positions. The agenda also includes two new mayoral appointments for consideration.

• 11 mayoral re-appointments including Building Commissioner and City Solicitor
• Re-appointment of Jeff Bagg to Commission on Disability and Director of Planning & Comm. Dev.
• New appointment of Daniel Zdonek to Board of Assessors
• New appointment of Nancy Stenberg to Public Library Assoc. of Easthampton
• Review of the Mayor/City Council appointment process

City Council - Rules & Government Relations Committee

The Rules & Government Relations Committee will meet to approve previous minutes and discuss public speaking. The committee will also consider two new resolutions regarding the Easthampton Public Library and the 'Freedom to Read'.

• Approval of Sept 12, 2023 minutes
• Resolution in support of the 'Freedom to Read'
• Resolution in support of the Easthampton Public Library

Cultural District Subcommittee

The Cultural District Committee will meet to discuss cultural district happenings. The agenda also includes approval of minutes and public speaking time.

• Discussion regarding Cultural District happenings

City Council - Property Committee

The City Council Property Committee will meet to discuss a request for an easement revision regarding Eastworks. The meeting also includes the approval of past meeting minutes and a public speaking period.

• Eastworks easement revision request

School Committee

The School Committee will hold a hybrid meeting at the Easthampton Municipal Building. The agenda includes announcements and an update from the Student Representative.

• Student Representative Update by McKenzie McCarthy

City Council - Ordinance Committee

The City Council Ordinance Committee will consider extending the Senior Tax Work-Off Program pilot beyond its three-year term. The meeting also includes reviewing sign ordinances and proposed changes to city pay plans.

• Extension of the Sr. Tax Work-Off Program pilot
• Amendment to add a Public Health Inspector to the Classification & Pay Plan
• Review of the LED Sign & Electronic Message Center sign ordinance
• Ordinance Review Committee’s final report

Easthampton Community Garden

The committee will review treasurer reports, operations, and various garden maintenance updates. Discussion includes plot mapping and setting a date to close the garden.

• Treasurer's report and purchase order endorsements
• Path Maintenance Report
• Donation Garden report
• Pollinator report
• Volunteer Hours report

Easthampton City Arts Public Art Subcommittee

The scheduled meeting for the Easthampton City Arts Public Art Subcommittee on October 4, 2023, was cancelled. The agenda included updates regarding the Cottage Street public sculpture and the Manhan Bike Trail.

City Council

The City Council approved several items including zoning ordinance amendments, a $400,000 transfer for Nonotuck Park pool restoration, and a petition to reduce speed limits on Northampton Street. Additionally, the council voted to include a ranked choice voting question on the November 7 election ballot.

• Amended Zoning Ordinance Section 10.1 regarding off-street parking waivers
• Transferred $400,000.00 for Nonotuck Park Pool restoration
• Transferred $11,154.00 for Veterans Retirement appropriation
• Transferred $52,736.65 to the PEG Access Account
• Petitioned the state to reduce speed limits on sections of Northampton Street (Route 10)

Board of Public Works

This meeting consists of routine administrative tasks. The board will approve minutes from June 7 and September 6, 2023, and receive a director's report.

• Approval of June 7, 2023, meeting minutes
• Approval of September 6, 2023, meeting minutes
• Director’s report

Planning Board

The Easthampton Planning Board will review several development and land-use proposals. These include a request for a special permit for general manufacturing at 195 Northampton Street and a plan to create four additional lots at 116 Pleasant Street.

• Special Permit for general manufacturing use at 195 Northampton Street
• Plan to divide parcel into four additional lots at 116 Pleasant Street
• Review of intersection plans and financial information for 5-9 East Street

City Council - Public Safety Committee

The committee will review the Fire Department's quarterly report and ongoing public safety matters. Discussion includes roadway, infrastructure, and pedestrian safety items, as well as the Ordinance Review Committee’s final report. The agenda also includes a proposed “Resolution against Antisemitism.”

• Fire Department quarterly report
• Roadway, infrastructure and pedestrian safety items
• Ordinance Review Committee's final report
• Proposed 'Resolution against Antisemitism'

Energy Advisory Committee

The committee will discuss updates to the draft Municipal Aggregation Plan and its upcoming public comment period. The agenda also includes progress reports on the Climate Action Plan and school bus electrification efforts.

• Update on Draft Municipal Aggregation Plan and public comment period
• Progress report on the Easthampton Climate Action Plan (CAP)
• Report on school bus electrification and joint district efforts
• Updates on Electric Vehicle infrastructure and MountainView Chargers
• Discussion of 'Stretch Code' cost concerns and Northampton adoption

City Council - Appointment Committee

The City Council Appointment Committee will consider new mayoral appointments to the Easthampton Cultural Council. The committee will also review the appointment process for Mayor and City Council positions.

• Appointment of Sean Collins to Easthampton Cultural Council (expires Oct. 4, 2026)
• Appointment of Jo Cater to Easthampton Cultural Council (expires Oct. 4, 2026)
• Review of the Mayor/City Council appointment process

Affordable & Fair Housing Partnership

The Easthampton Affordable & Fair Housing Partnership will discuss potential zoning amendments and review current zoning. The agenda also includes discussions with One Industrial Lofts and Home City Housing and reviewing questions for a City Councilor Candidate Forum.

• Approval of August meeting notes
• Discussion with One Industrial Lofts and Home City Housing
• City Councilor Candidate Forum Questions
• Review of current zoning and potential amendments

Nashawannuck Pond Committee

The committee will discuss several ongoing topics including barley straw and pond cleanup. The agenda also includes discussion regarding WinterFest 2024.

• Barley Straw
• WinterFest 2024
• Pond Cleanup

Veteran's Council

The Veterans Council will review secretary and treasurer reports. The meeting includes discussions regarding Veterans Day, a work day, and potential fundraising or city funding.

• Veterans Day planning
• Work Day discussion
• Review of fundraising and city funds

Board of Assessors

The Board of Assessors will review and sign several administrative documents. This includes end-of-month motor vehicle abatements, recommitments, and Motor Vehicle Commitment 2023-5. The board will also review a Chapter Land 61 Classified Forest Land Tax Lien.

• End of month motor vehicle abatements review and signing
• End of month motor vehicle recommitments review and signing
• Motor Vehicle Commitment 2023-5 review and signing
• Chapter Land 61-Classified Forest Land Tax Lien review and signing

Conservation Commission

The Conservation Commission will hold a public hearing regarding a new mixed-use commercial and residential development at 93, 95, and 97 Northampton Street. The agenda also includes several enforcement actions, open space updates, and compliance updates for various active projects.

• Public Hearing: Mixed-use development at 93, 95, & 97 Northampton Street
• Enforcement Action: CFN Properties LLC at 10 O’Neil Street
• Enforcement Action: B. Gawle at 37 South Street
• Enforcement Action: G & F. Fiordalice at 476 East Street
• Compliance Update: Ferry Street Mill Redevelopment Project at 1 Ferry Street

City Council - Property Committee

The City Council Property Committee will conduct a site visit at 116 Pleasant St. before meeting in person. The committee is scheduled to discuss a request for an Eastworks easement revision.

• Eastworks easement revision discussion
• Approval of past meeting minutes

Board of Health

The Board of Health will conduct a hearing regarding an appeal for Valley Farms tobacco violations. The agenda also includes updates on housing issues at Federal Street and Everett Street, as well as reports from the Director and Health Agent.

• Hearing for Valley Farms Tobacco Violations Appeal
• Update on housing issues at Federal Street and Everett Street
• Healthy Youth Coalition transition/hiring
• Approval of August 2, 2023 meeting minutes

City Council

The City Council is considering several public hearings, including amendments to the zoning ordinance regarding parking and non-conforming structures. The agenda also includes a supplemental appropriation for Nonotuck Park pool repairs and various interdepartmental fund transfers.

• Zoning amendment for Section 10.1 (Off-Street Parking) and Section 11.13 (Non-Residential Structures)
• $400,000 CPA funding for Nonotuck Park pool rehab and construction
• $11,154.00 transfer for Veteran’s retirement appropriation to South Hadley
• $52,736.65 transfer from PEG Access Receipts Reserved Account
• Petition to change speed limits on Northampton Street (Route 10)

Parks & Recreation Commission

The commission is scheduled to discuss FY2023/FY2024 budgets and capital improvement projects, including the Pool Project. The agenda also includes updates on various park properties and upcoming programming.

• Pool Project capital improvement
• FY2023/FY2024 budget discussions
• CPA projects update
• Harvest Fest and Rag Shag programming
• Updates on Mt. Tom Trailhead and Ferry St

Planning Board

The Planning Board is continuing a public hearing regarding a development proposal by Tasty Top Development, LLC. The project involves multiple buildings for residential and commercial use on 33.1 acres located at 93, 95, and 97 Northampton Street.

• Plan Approval under Section 7.4 (Smart Growth Overlay District) for two commercial pad sites, two mixed-use buildings, a daycare & gymnastics facility, contractor storage, one retail/commercial building, and one 18-unit residential building
• Plan Approval under Section 8.3 (Multifamily Housing) for nine buildings with 18 residential units each
• Special Permit under Section 8.32 (b) for multiple buildings
• Development of 33.1 acres at 93, 95, and 97 Northampton Street

Council on Aging

The Council on Aging will review the Director's report regarding outreach staffing, new grant opportunities, and transportation fleet issues. The meeting includes a vote on requesting board support for an HVES representative and a discussion on standards of participation.

• Review of Outreach Assistant job description
• New SIG Grant for Outreach
• Discussion of special trip practices and transportation fleet issues
• Vote on HVES Representative-Board Support
• Review of OCPF Presentation on Campaign/Finance Rules

Agricultural Commission

The Agricultural Commission will review minutes from the June 13, 2023 meeting and welcome a new member. The agenda includes a report from the BEES Committee and updates regarding digital storage and website maintenance.

• Approval of June 13, 2023 minutes
• BEES Committee Report
• Digital storage and website update discussion

Development & Industrial Commission

The commission will discuss a housing venture at 385 Main Street involving The Community Builders and Kestrel Land Trust. Members will also consider possible zoning revisions for single-family homes. Discussion is also planned regarding parking requirements and the closure of Riff's.

• Housing venture at 385 Main Street
• Potential single-family zoning revisions
• Parking requirements at 1 Ferry St
• Discussion of Riff’s closure and city labor pool

School Committee - Policy Subcommittee

The scheduled meeting of the Easthampton School Policy Subcommittee for September 18, 2023, was cancelled. No items were discussed or decided.

Manhan Rail Trail Committee

The committee will review the August 21, 2023 meeting minutes and discuss ongoing trail projects. Discussions include a mural letter replacement project and a map project with Northampton. The committee will also discuss future trail maintenance planning with the city.

• Mural letter replacement project update
• Trail maintenance planning discussion
• Map project update with Northampton
• Discussion of date for annual Friends meeting

Commission on Disability

The Commission on Disability will meet to discuss various accessibility topics and organizational needs. Discussion items include ASL grants, recruiting new members, and updates regarding an accessibility ordinance.

• ASL grants
• Accessibility ordinance update
• Accessibility Trail Letter of Support
• Recruiting new members
• Survey Subcommittee presentation

Veteran's Council

The Veterans Council will conduct an election of officers and review reports from the Secretary and Treasurer. The meeting also includes discussions regarding Veterans Day, a fundraiser, and a work day.

• Election of officers
• Veterans Day discussion
• Fundraiser planning
• Work day planning

City Council - Appointment Committee

The committee will discuss several mayoral appointments to local boards, including the Easthampton City Arts and Cultural Council. The meeting also includes a review of the appointment process for Mayor and City Council appointments.

• Appointment of David Kutcher to Easthampton City Arts
• Appointments of Chandler Frantz, Michael Sjostedt, and Nancy Natale to the Easthampton Cultural Council
• Appointment of Alexis Hosea-Abbott to Manhan Rail Trail Committee
• Review of Mayor/City Council appointment process

City Council - Finance Committee

The Finance Committee will review several financial adjustments, including a $400,000 appropriation for Nonotuck Park Pool. The agenda also includes interdepartmental transfers and quarterly fiscal reports from the City Auditor.

• $400,000 CPA Supplemental Appropriation for Nonotuck Park Pool rehab & restoration
• $11,154.00 transfer for Veteran’s retirement appropriation to S. Hadley
• $52,736.65 transfer to the PEG Access Account
• Quarterly fiscal reports from the City Auditor

School Committee - Finance Subcommittee

The subcommittee will hear a presentation on an electric bus proposal. Members will also review the FY 23 Annual Budget and Quarter 4 expenditures.

• Presentation on Electric Bus Proposal by John Pepi
• Review of FY 23 Annual Budget
• Review of Quarter 4 FY23 Expenditures vs Budget

Easthampton City Arts Public Art Subcommittee

The ECA Public Art Subcommittee will meet to review the Request for Proposals (RFP) for the New City Neighborhood Infrastructure project. The agenda also includes a period for public speech and new business.

• Review RFP for New City Neighborhood Infrastructure project

City Council - Rules & Government Relations Committee

The committee will discuss a proposal for a non-binding policy question on the city ballot regarding multi-winner ranked choice voting. The agenda also includes addressing public speak time and approving minutes from August 29.

• Proposal for non-binding policy question on multi-winner ranked choice voting
• Discussion of public speak time
• Approval of August 29th minutes

The Rules and Government Relations Committee approved specific language for a non-binding policy question regarding multi-winner ranked choice voting. The proposal will be sent to the full city council.

• Approved meeting minutes (2-0)
• Approved language for multi-winner ranked choice voting ballot question to be sent to full council (2-0)

School Committee

The School Committee will vote on several school payrolls and accounts payable payments from recent months. The agenda also includes an out-of-state field trip request for EHS to Panama in April 2025. Additionally, the committee will consider accepting a donation of supplies for Mountain View School.

• Out of State Field Trip Request: EHS to Panama April 2025
• Approval of school payroll dated 9-7-2023 in the amount of $571,185.37
• Approval of accounts payable authorization for payment dated 9-7-2023 in the amount of $69,046.07
• Acceptance of school supplies and recess equipment donation for Mountain View School

Board of Assessors

The Board of Assessors will meet to review and sign motor vehicle abatements and motor vehicle recommitments. The board also plans to discuss FY2023 ATB cases during an executive session.

• Review and signing of motor vehicle abatements
• Review and signing of motor vehicle recommitments
• Discussion of FY2023 ATB cases in executive session

The Easthampton Board of Assessors approved the September 29, 2023 meeting minutes. They accepted MV abatements totaling $820.21 and MV recommitments for 2008, 2009, and 2018 with the listed amounts. All motions passed with a 2‑0 vote. The meeting adjourned at 3:05 p.m.

• Approved September 29, 2023 minutes (2-0)
• Approved MV abatements $820.21 (2-0)
• Approved MV recommitments: 2008 $5.00, 2009 $53.75, 2018 $112.50, $297.50, $162.50 (2-0)

School Committee - Policy Subcommittee

The subcommittee will elect a new Chair and discuss policy priorities for the 2023/2024 school year. Members will also review several MASC policy updates regarding school improvement, procedures, student harassment, and public comment guidelines.

• Election of Policy Subcommittee Chair
• Discussion of 2023/2024 policy priorities
• Review of BDFA-E School Improvement Plan policy
• Review of CHA/CHC Development and Dissemination of Procedures policy
• Review of JICK Harassment of Students and BEDH-E Guidelines for Public Comment policies

Conservation Commission

The Conservation Commission will hold a public hearing regarding a new mixed-use commercial and residential development at 93, 95, and 97 Northampton Street. The agenda also includes several enforcement actions, open space updates, and compliance updates for various local projects.

• Public Hearing: Mixed-use development at 93, 95, & 97 Northampton Street
• Enforcement Action: CFN Properties LLC at 10 O’Neil Street
• Enforcement Action: B. Gawle at 37 South Street
• Enforcement Action: G & F. Fiordalice at 476 East Street
• Compliance Update: Ferry Street Mill Redevelopment Project at 1 Ferry Street

The Commission extended the Order of Conditions for the Loudville Condominiums project by three years. A public hearing for a mixed-use development at 93, 95, and 97 Northampton Street was continued to a future date.

• Continued public hearing for 93, 95, & 97 Northampton Street development to September 25, 2023 (5-0)
• Approved three-year extension to Order of Conditions for Loudville Condominiums (4-0)

Energy Advisory Committee

The committee will discuss updates to the Municipal Aggregation Draft Plan and related legislation. Members will also review progress on the Easthampton Climate Action Plan and school bus electrification efforts. Additionally, the meeting includes discussions regarding electric vehicle infrastructure and Green Community Grant proposals.

• Updates on the Municipal Aggregation Draft Plan and legislation guidelines
• Progress reports on the Easthampton Climate Action Plan survey and outreach
• School bus electrification updates following Hampshire Regional School Committee discussions
• Electric vehicle infrastructure billing, demand charges, and grant opportunities
• Green Community Grant proposals and annual report

The committee approved the August 7, 2023, meeting minutes. Members discussed municipal aggregation plans, climate action outreach, and the potential for school bus electrification and EV infrastructure.

• Approved August 7, 2023 Meeting Minutes
• Decided to wait for April grant cycle for Green Communities grant

Easthampton Community Garden

The Community Garden Committee will review several operational reports, including path maintenance and pollinator updates. The meeting also includes discussion regarding plot mapping and the assertion of borders.

• Research on electric mowers for operations
• Discussion regarding plot mapping and border assertion
• Review of treasurer's report and purchase orders

The committee unanimously approved the previous meeting minutes and the treasurer's finance report. Members discussed battery-powered mower research and plot mapping requirements. No new business was introduced.

• Approved previous meeting minutes unanimously
• Approved finance report unanimously

Easthampton City Arts Public Art Subcommittee

The subcommittee will review a Request for Proposals for the City Neighborhood Infrastructure project. Members will also discuss timelines for a new grant and the Cottage Street public sculpture.

• Review RFP for New City Neighborhood Infrastructure project
• Timeline for Cottage Street public sculpture
• Activating the Manhan Bike Trail with Art
• Pine Street mural discussion

City Council

The Easthampton City Council will discuss a $400,000 appropriation for the rehabilitation of the Nonotuck Park Pool and surrounding area. The agenda also includes a proposal for a non-binding ballot question regarding multi-winner ranked choice voting. Additionally, the council will review various interdepartmental transfers and public safety reports.

• $400,000 CPA Supplemental Appropriation for Nonotuck Park Pool rehab and restoration
• Proposal for a non-binding city ballot question on multi-winner ranked choice voting
• Interdepartmental transfer of $52,736.65 to the PEG Access Account
• Review of traffic mitigation at the intersection of Cottage, Chapel, Clark, and Holyoke Streets
• $11,154.00 interdepartmental transfer for Veteran’s retirement appropriation

The City Council confirmed appointments to the BEES Committee, Parks & Recreation Commission, Cultural Council, and Commission on Disability. The council also approved a small fund transfer for prior-year bills and scheduled public hearings for zoning amendments and speed limit changes.

• Approved minutes of August 2, 2023 meeting
• Scheduled public hearing for Sept. 20 regarding Northampton St. (Route 10) speed limits
• Approved $225.00 transfer for FY '23 time, attendance, and shredding expenses
• Confirmed David Jaffe to BEES Committee
• Confirmed Carolyn Anderson to Parks & Recreation Commission
• Confirmed Steve Collicelli, Felicia Jadczak, and Tracey Eller to Easthampton Cultural Council
• Confirmed Louise Jacob to Commission on Disability
• Scheduled public hearing for Sept. 20 regarding zoning amendment waivers and board review

Board of Public Works

The Board will review and approve meeting minutes from June and July 2023. The agenda also includes a proposal to reappoint the DPW Director.

• Reappointment of DPW Director
• Approval of June 7, 2023 Meeting Minutes
• Approval of July 5, 2023 Meeting Minutes

The Board approved the reappointment of DPW Director Greg Nuttelman. The Board also approved the meeting minutes from July 5, 2023, while the June 7, 2023 minutes were held for a later vote.

• Approved reappointment of DPW Director Greg Nuttelman (2-0)
• Approved July 5, 2023 meeting minutes (2-0)
• Tabled approval of June 7, 2023 meeting minutes

Planning Board

The Planning Board will hold public hearings regarding special permit amendments for properties on Ferry Street and Northampton Street. A joint session with the City Council Ordinance Subcommittee will also address changes to parking and non-conforming structure regulations.

• One Industrial Lofts LLC: Increase units from 150 to 225 at 1 Ferry Street
• Nicholas Duprey: Amend special permit for multi-tenant building at 156 Northampton Street
• Joint Public Hearing: Amendments to off-street parking and non-conforming structure ordinances

The Planning Board approved amendments for two property sites and passed two zoning ordinance changes regarding parking waivers and special permit authority.

• Approved amendment for 1 Ferry Street to increase units from 150 to 225 and change building/parking layout (Unanimous)
• Approved amendment for 156 Northampton Street to allow a multi-tenant building with conditions on parking striping (Unanimous)
• Approved amendment to Section 10.1 to create Section 10.15 for parking waivers (Unanimous)
• Approved amendment to Section 11.13 to insert 'Special Permit Granting Authority' into sections 'a' and 'b' (Unanimous)

Licensing Board

The Licensing Board will consider applications for several one-day special permits. The agenda also includes approving August 2023 meeting minutes and noting upcoming clerk office closures.

• Special permit request for Easthampton Rod and Gun Club fishing derby (9/15–9/18)
• Special permit request for The Beer Guy employee picnic on 9/15
• Special permit request for New City Harvest Fest on October 8th
• Approval of August 2023 meeting minutes

The Licensing Board approved special one-day permits for the Easthampton Rod & Gun Club, The Beer Guy, and New City Brewery. The board also noted upcoming staff absences and quorum requirements for the October meeting.

• Approved special one-day permit for Easthampton Rod & Gun Club fishing derby (all in favor)
• Approved special one-day permit for The Beer Guy ESP Employee Picnic (all in favor)
• Approved special one-day permit for New City Brewery Harvest Fest (all in favor)

Community Relations Committee

The committee will discuss writing materials for Porchfest and outreach regarding an antisemitism ordinance. Members will also address community communication on polarizing topics and procedures for their work. Additionally, the committee intends to schedule or confirm a visit to a Nipmuc tribe meeting.

• Porchfest materials
• Antisemitism Ordinance and Outreach
• Communication on polarizing topics
• Nipmuc tribe meeting visit

City Council - Public Safety Committee

The committee will discuss proposals for speed limit changes on Northampton St. (Rte. 10) and new no-parking areas on Keddy and Vadnais Streets. The agenda also includes a review of the DPW quarterly report and various ongoing safety reviews.

• Petition to change speed limits on Northampton St. (Rte. 10)
• Proposal for no parking areas on Keddy & Vadnais Streets
• Review of Mt. Tom Trailhead safety issues on East Street
• Review of Mountain View School Driveway
• Traffic mitigation review at Cottage, Chapel, Clark, and Holyoke Sts.

The committee approved a recommendation for speed tables at the Mountain View School parking lot. Two items were removed from the agenda. Members discussed petitioning for lower speed limits on Northampton Street and adding a no-parking zone at Keddey and Vadnais.

• Recommended speed tables at Mountain View school (3-0)
• Removed Mt. Tom trailhead from agenda without prejudice (3-0)
• Removed Holyoke and stonepath from agenda without prejudice (3-0)

City Council - Appointment Committee

The City Council Appointments Committee will review several new mayoral appointments. These include positions on the BEES Committee, Commission on Disability, Easthampton Cultural Council, and Parks & Recreation Commission.

• Appointment of David Jaffe to the BEES Committee
• Appointment of Louise Jacob to the Commission on Disability
• Appointments for the Easthampton Cultural Council
• Appointment of Carolyn Anderson to the Parks & Recreation Commission

The committee approved appointments for David Jaffe to the BEES Committee and Carolyn Anderson to the Parks & Recreation Commission. Three members were also approved for the Easthampton Cultural Council. One appointment was sent to the full council without a recommendation.

• Approved David Jaffe to BEES Committee (3-0)
• Approved Carolyn Anderson to Parks & Recreation Commission (3-0)
• Approved Steve Collicelli to Easthampton Cultural Council (3-0)
• Approved Felicia Jadczak to Easthampton Cultural Council (3-0)
• Approved Tracey Eller to Easthampton Cultural Council (3-0)
• Sent Louise Jacob's appointment to Commission on Disability to full council with no recommendation
• Approved minutes of April 13 and May 11, 2023 (3-0)
• Approved minutes of June 15, 2023 (2-0-1)

Nashawannuck Pond Committee

The Nashawannuck Pond Committee will discuss barley straw, water treatment, and WinterFest 2024. The provided agenda contains limited specific details regarding these topics.

• Barley Straw
• Water Treatment
• WinterFest 2024

The committee approved the June 28, 2023 meeting minutes. Members discussed barley straw maintenance, bank stabilization costs, and planning for Winterfest on February 10. The committee also reported a $2,500 grant from the Mass Cultural Council.

• Approved June 28, 2023 meeting minutes
• Set April 20, 2023 date for barley straw bag installation
• Paid $2,250 to Gary for herbicide/algicide consult
• Tabled decision on reordering reuse bags

City Council - Rules & Government Relations Committee

The committee will review minutes from August 16 and discuss public speaking time. They will also address a proposal for a non-binding policy question regarding multi-winner ranked choice voting.

• Approval of Aug. 16th minutes
• Discussion of public speak time
• Proposal for non-binding policy question on multi-winner ranked choice voting

The committee discussed a proposal to place a non-binding policy question regarding multi-winner ranked choice voting on the city ballot. No final vote was taken on the proposal; Councilor Peake was requested to prepare a summary for committee approval before it is sent to the full Council.

• Approved meeting minutes (2-0, 1 abstention)

Board of Assessors

The Board of Assessors will meet to approve meeting minutes and review end-of-month motor vehicle abatements. The agenda also includes a period for public comment.

• Review and signing of end-of-month motor vehicle abatements

The Board of Assessors met to approve previous meeting minutes and motor vehicle abatements. A total of $3,273.72 in MV abatements for August 2023 was accepted.

• Approved minutes from 6/27/2023 (2-0)
• Approved $3,273.72 in MV Abatements for end of month 2023 (2-0)

Conservation Commission

The Commission will hold public hearings regarding several development projects including mixed-use commercial and residential sites. The agenda also includes reviews of enforcement actions, compliance updates for active permits, and a discussion on the Wetlands Ordinance.

• Public Hearing: Mixed-use development at 93, 95, & 97 Northampton Street
• Public Hearing: Mixed commercial/residential mill redevelopment at 1 Ferry Street
• Public Hearing: Single-family home restoration at 65 Lovefield Street
• Enforcement actions involving multiple properties including 10 O’Neil Street and 37 South Street
• Wetlands Ordinance Discussion

The Conservation Commission issued an Order of Conditions and Stormwater Permit for the One Industrial Lofts project at 1 Ferry Street. The board also issued a Certificate of Compliance for an invalid order at the same location. A public hearing was held for a residential restoration project at 65 Lovefield Street.

• Approved Order of Conditions and Stormwater Permit for 1 Ferry Street (4-0)
• Issued Certificate of Compliance for an Invalid Order of Conditions at 1 Ferry Street (4-0)
• Continued public hearing for Tasty Top Development at 93, 95, & 97 Northampton Street to September 11, 2023

School Committee

The Easthampton School Committee will meet remotely via Google Meet on August 25, 2023. The committee plans to discuss the MVS Handbook and the appointment of a Director of Special Education.

• Discussion regarding MVS Handbook
• Appointment of Director of Special Education

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing regarding a development at 1 Ferry Street. One Industrial Lofts LLC is seeking variances for building height, number of stories, and first-floor parking. The board will also review June meeting minutes and receive the Chapter 40B Handbook.

• Variance request for building height and stories at 1 Ferry Street
• Request for first-floor parking at 1 Ferry Street
• Review of June 28, 2023, meeting minutes
• Receipt of the Chapter 40B Handbook

Planning Board

The Planning Board is holding a continued public hearing regarding a development proposal by Tasty Top Development, LLC. The project involves the construction of commercial, retail, and residential buildings on 33.1 acres.

• Public hearing for Tasty Top Development, LLC at 93, 95, and 97 Northampton Street
• Proposed mixed-use buildings with commercial and residential units
• Plan approval for a daycare & gymnastics facility and contractor storage
• Residential building proposals including affordable housing components

The Planning Board held a continued public hearing regarding a mixed-use development proposal at 93, 95, and 97 Northampton Street. The board discussed traffic flow, driveway alignment, and the requirement for an Environmental Impact Report. No final decision was made on the application.

• Approved June 27, 2023 meeting minutes (unanimous)
• Continued Tasty Top Development public hearing to September 19th (unanimous)

School Committee

The School Committee will discuss the Thrive Act and receive a presentation from CAN-DO. Action items include reviews of the EHS and MVS student handbooks. An executive session is scheduled regarding collective bargaining strategy with the Easthampton Education Association – Teachers.

• Thrive Act discussion
• CAN-DO Presentation (formerly SEPAC)
• EHS Student Handbook action item
• MVS Student Handbook action item
• Executive Session regarding collective bargaining with Easthampton Education Association – Teachers

Manhan Rail Trail Committee

The Manhan Rail Trail Committee will discuss future trail maintenance planning, including tree and pavement condition surveys. The committee will also address the MA recreational trails grant and "Peter's Park."

• Future trail maintenance planning involving tree and pavement condition surveys
• Authorization to pay senior tax worker through end of trail season
• MA recreational trails grant discussion
• Update on map project with Northampton
• Discussion regarding "Peter's Park"

The committee voted to retain a part-time maintenance worker through the autumn months. Members reached consensus to replace rotting block letters on the rail trail mural and discussed plans for a memorial pocket park.

• Approved minutes of July 11 meeting (unanimous)
• Approved retaining Terry Buckowski for 5-6 hours a week through autumn (unanimous)
• Reached consensus to replace rotting block letters on the Rail Trail mural
• Agreed to seek MassTrails grant funds for an ATV-style utility vehicle

City Council - Rules & Government Relations Committee

The committee will discuss a proposal for a non-binding policy question regarding multi-winner ranked choice voting on the city ballot. The agenda also includes approval of unapproved minutes and discussion of public speak time.

• Proposal for non-binding ranked choice voting question on city ballot
• Approval of unapproved minutes
• Discussion regarding public speak time

The Rules & Government Relations Committee discussed placing a non-binding question on the fall ballot regarding ranked choice voting for multi-winner city races. No final decision was made on the ballot language pending a legal opinion.

• Approved meeting minutes (2-0)
• Requested legal opinion on placing a ranked choice voting question on the ballot

City Council - Finance Committee

The committee will consider a $225 interdepartmental transfer for FY '23 payroll processing and shredding expenses. Members will also discuss an IT request regarding City Hall surveillance, though no action can be taken on this item at this time. The meeting includes a review of quarterly fiscal reports from the City Auditor.

• $225 interdepartmental transfer for FY '23 payroll processing and shredding
• Discussion of IT request regarding City Hall surveillance
• Quarterly fiscal reports from the City Auditor

The Finance Committee approved payment for unencumbered FY '23 expenses. The committee discussed a proposal for new surveillance cameras at City Hall and the Public Safety building, but took no action as the request had not been sent to Finance by the council.

• Approved $225.00 for FY ’23 payroll processing and shredding expenses (3-0)
• Approved minutes of June 14 (unanimous)

Community Relations Committee

The Community Relations Committee will discuss a proposed ordinance regarding anti-semitism. The meeting also includes discussions on developing relationships with the Nipmuck and other Native peoples, as well as action steps for Porchfest.

• Proposed ordinance on anti-semitism
• Relationship development with Nipmuck and Nolumbeka Project members
• Action steps for Porchfest

Development & Industrial Commission

There is no meeting of the Easthampton Development & Industrial Commission scheduled for August 15, 2023. The next meeting is scheduled for September 19, 2023.

Conservation Commission

The Commission will hold public hearings regarding proposed developments on Northampton Street and Ferry Street. The agenda also includes reviews of active project compliance and a discussion of the Wetlands Ordinance.

• Public hearing: New mixed-use development at 93, 95, & 97 Northampton Street
• Public hearing: Mill redevelopment at 1 Ferry Street
• Public meeting: Walkway maintenance off Park Street
• Discussion of possible violation at 359 Main Street
• Discussion regarding the Wetlands Ordinance

The Commission held a continued public hearing regarding a proposed mixed-use commercial and residential development at 93, 95, and 97 Northampton Street. No final decision was made; the Commission requested further responses to peer review comments and additional Low Impact Design (LID) measures.

• Continued public hearing for Tasty Top Development, LLC project (Map: 128, Lot: 112, 113, & 114)

Licensing Board

The Licensing Board will conduct public hearings regarding various permit applications. These include single-day alcohol licenses for local clubs and multiple one-day licenses for upcoming festivals. The board will also review applications for management changes and license transfers.

• Special one-day alcohol licenses for Knights of Columbus Polish picnic and Rotary Club lobster bake
• One-day event licenses for River Roads Fest, Mill Pond Live, and Arcadia Folk Fest
• Application for change of management at American Legion
• Application for alteration or extension of premises at Marigold Theater
• License transfer application for OCPS/Easthampton Swamii

The Licensing Board approved several one-day alcohol permits for local organizations and events. The board also approved a license transfer for OCPS/Easthampton Swamii and a premises alteration for the Marigold Theater.

• Approved Knights of Columbus one-day alcohol permit contingent upon site plan
• Approved Easthampton Rod and Gun Club one-day permit contingent upon site plan
• Continued Rotary Club lobster bake application to 9/5 meeting
• Approved City Space special one-day licenses for nine dates
• Approved Abandoned Building permits for River Roads Fest, Mill Pond Live, and Arcadia Folk Fest
• Approved New City Brewery permits for River Roads Fest and Mill Pond Live with a 50% fee reduction
• Approved Marigold Theater alteration/extension of premises
• Approved license transfer for OCPS/Easthampton Swamii from Ed & Carole Gawle to Mr. Patel

Energy Advisory Committee

The committee will discuss the Municipal Aggregation kickoff report, draft plan, and potential fees. The agenda also includes updates on the Climate Action Plan survey and discussions regarding school bus electrification.

• Municipal Aggregation draft plan and potential fees
• Easthampton Climate Action Plan (CAP) survey update
• School bus electrification discussions with Michael Stein and Nick Bernier
• Electric vehicle infrastructure billing and demand charges update
• Green Community Grant proposal and annual report

The committee reviewed a municipal aggregation plan developed by Good Energy to secure competitive electricity rates through bulk purchasing. Members also discussed the schedule for the Climate Action Plan public event and updates on school bus electrification.

• Approved July 10, 2023 meeting minutes

Easthampton Community Garden

The Easthampton Community Garden Committee is meeting to review operations, outreach, and pollinator reports. The agenda includes discussions regarding plot mapping and setting a date for the garden tour.

• Endorsement of April and May purchase orders
• Discussion regarding plot mapping and border assertion
• Setting the date for the garden tour
• Review of operations, outreach, and pollinator reports

The committee unanimously approved the previous meeting's minutes and the treasurer's finance report. Members discussed garden maintenance, pollinator bed soil options, and scheduled a garden tour for August 26th.

• Approved previous meeting minutes unanimously
• Approved treasurer's finance report unanimously
• Set garden tour for Saturday, August 26th at 1 pm
• Tabled bed re-measuring and 'no grow' plant discussions to next meeting

Affordable & Fair Housing Partnership

The Easthampton Affordable & Fair Housing Partnership will meet virtually to approve July meeting notes. The agenda includes follow-up discussions regarding a joint EDIC meeting and continued talks on housing partnership priorities.

• Approval of July meeting notes
• Follow up discussion regarding joint EDIC meeting
• Continued discussion of Housing Partnership priorities

The partnership approved the prior meeting's minutes and discussed potential zoning changes, including the removal of single-family only districts and the 18-unit building cap. Members discussed collaborating with the EDIC and exploring the development of a housing trust fund.

• Approved minutes of prior meeting

Easthampton City Arts Public Art Subcommittee

The committee will receive updates on the New City Neighborhood Infrastructure project and a sculpture on Cottage Street. Discussions will also cover activating the Manhan Bike Trail with art and next steps for repairing the Pine Street mural.

• Public Sculpture on Cottage Street update
• Activating the Manhan Bike Trail with art
• Repairing/replacing mural on Pine Street
• New City Neighborhood Infrastructure project update
• Financial update

The subcommittee approved the July 5th meeting minutes. Members discussed planning for the New City Neighborhood Infrastructure project and potential art installations on the Manhan Bike Trail.

• Approved July 5th meeting minutes
• Agreed to establish a tentative timeline for the New City Neighborhood Infrastructure project
• Discussed activating the Manhan Bike Trail with art as an ongoing agenda item

Board of Health

The Board of Health will vote on appointing Brian Chapdelaine as Health Agent and Allison Egan as Director of Public Health. The meeting also includes a discussion regarding pest control needs on Federal Street.

• Vote to appoint Brian Chapdelaine as Health Agent
• Vote to appoint Allison Egan as Director of Public Health
• Discussion of Federal Street pest control needs
• Review of updated MIIA best practices guide for code of conduct

The Board of Health appointed Brian Chapdelaine as Health Agent and Allison Egan as Director of Public Health. The Board also agreed to take action regarding a fly infestation at 26-28 Federal St once the property sale is complete.

• Appointed Brian Chapdelaine as Health Agent and agent of the Board (2-0)
• Appointed Allison Egan as Director of Public Health (2-0)
• Approved addressing the 26-28 Federal St property with the new owner after sale is completed (2-0)
• Accepted meeting minutes of June 23, 2023 (2-0)

City Council

The council will review zoning amendments regarding electronic messaging centers on municipal property and changes to parking rules on Adams and Chapel Streets. They will also discuss a proposal for a non-binding ballot question on multi-winner ranked choice voting.

• Zoning amendment for electronic messaging center exemptions on municipal property
• Parking restriction changes on Adams and Chapel Streets
• Proposal for a non-binding ballot question on multi-winner ranked choice voting
• Request to petition the state regarding speed limits on Northampton St. (Rte. 10)
• Establishment of an 'Easthampton Night Out' donation account

The City Council voted to uphold a mayoral veto of Section 6-23 regarding reproductive and gender-affirming health care services because the required two-thirds majority was not met. The council also approved zoning exemptions for municipal electronic signs and updated parking rules on Adams and Chapel Streets.

• Defeated override of Mayor's veto on Sec. 6-23 reproductive health care ordinance (5-3)
• Approved Zoning Ordinance amendment exempting municipal property from Electronic Messaging Center rules (Unanimous)
• Approved parking restriction amendments for Adams and Chapel Streets (Unanimous)
• Approved establishment of Easthampton Night Out Donation Account (Unanimous)
• Extended traffic mitigation review for Cottage/Chapel/Clark/Holyoke Streets by 90 days (Unanimous)
• Extended Ordinance Review Committee's final report and related amendments by 90 days (Unanimous)
• Referred six Mayoral appointments to the Appointment Committee (Unanimous)
• Referred $225 interdepartmental transfer for FY '23 old bills to Finance Committee (Unanimous)

Board of Public Works

The scheduled meeting for the Easthampton Board of Public Works on August 2, 2023, was marked as cancelled. No items were discussed or decided.

• Meeting cancellation

Planning Board

The Easthampton Planning Board will meet virtually to review applications for new building lots. The meeting also includes a period for public speech and the approval of minutes.

• New lot creation at 10 Spring Street (Map 150, Parcel 199)
• New lot creation at 127 West Street (Map 139, Parcel 22)

The Planning Board reviewed and endorsed two Acts Not Required (ANR) applications to create new building lots. Both requests were approved after the board determined they met minimum area coverage requirements.

• Endorsed ANR for new building lot at 10 Spring Street (all in favor)
• Endorsed ANR for new building lot at 127 West Street (unanimous)

Community Relations Committee

The committee will discuss outreach for an antisemitism ordinance currently under consideration by the City Council. Members will also brainstorm contributions to Easthampton Porchfest 2023 and discuss ways to improve communication on polarizing topics. Additionally, the meeting includes reviewing committee procedures and planning for the 75th Anniversary of the Declaration of Human Rights.

• Outreach regarding an antisemitism ordinance under City Council consideration
• Contributions to Easthampton Porchfest 2023
• Community communication efforts on polarizing topics
• Relationship establishment with Hassanamisco Nipmuc people
• Planning for the 75th Anniversary of the Declaration of Human Rights

School Committee

The Easthampton School Committee will hold a remote meeting featuring an EL presentation. The agenda also includes announcements and a period for public comment.

• EL presentation
• Public comment

Nashawannuck Pond Committee

The Nashawannuck Pond Committee will discuss topics including water treatment, grants, and barley straw. The meeting also includes approval of minutes and a period for public speech.

• Water treatment discussion
• Grants discussion
• Barley straw discussion

Planning Board

The Easthampton Planning Board meeting scheduled for July 25, 2023, was cancelled. All items on the agenda were rescheduled to future dates.

The Planning Board meeting scheduled for July 25, 2023, was cancelled. No decisions were made.

Board of Assessors

The scheduled meeting for the Easthampton Board of Assessors on July 25, 2023, was cancelled. No items were reviewed or signed.

Conservation Commission

The Commission will hold public hearings regarding new mixed-use developments at 93, 95, and 97 Northampton Street and 1 Ferry Street. The agenda also includes updates on active environmental permits and enforcement actions. Additionally, the commission will discuss the Wetlands Ordinance.

• Public hearing for development at 93, 95, & 97 Northampton Street
• Public meeting for mill redevelopment at 1 Ferry Street
• Discussion regarding the Wetlands Ordinance
• Updates on active permits including solar projects and school construction
• Review of enforcement actions at several local addresses

The Commission approved a draft comment letter and associated supporting documents for submission to the MEPA process regarding a mixed-use development at 93, 95, & 97 Northampton Street. The public hearing for this project was continued to August 14, 2023. A new Notice of Intent for a redevelopment project at 1 Ferry Street was also introduced.

• Approved draft MEPA Comment Letter and edits for 93, 95, & 97 Northampton Street project
• Approved inclusion of Peer Review, restoration plans, and public comments in the MEPA letter
• Continued public hearing for 93, 95, & 97 Northampton Street to August 14, 2023 (4-0)

Parks & Recreation Commission

The Skate Park Subcommittee will hold a remote meeting to discuss the skate park. The provided agenda contains no specific details on proposed actions or decisions.

• Skate Park

Board of Health

The Board of Health will meet to vote on appointing Brian Chapdelaine as Health Agent and Allison Egan as Director of Public Health. The agenda also includes a review of updated conduct guidelines and updates from health officials.

• Vote to appoint Brian Chapdelaine as Health Agent
• Vote to appoint Allison Egan as Director of Public Health
• Review of updated MIIA best practices guide for code of conduct
• Updates from the Health Director and Health Agent

Parks & Recreation Commission

The commission will discuss the FY 2023 budget close-out and 2024 budget items. The agenda includes updates on capital improvement projects, CPA projects, and various park facilities.

• Pool Project capital improvement
• 2023/2024 budget discussions
• CPA projects update
• Mt. Tom Trailhead and Nonotuck Park updates
• 2023 Policy & Fees

The commission voted unanimously to accept a roof replacement for the Millside Bandshell from Peak Performance Roofing in exchange for a two-year sign. The board also noted that the bog bridge design for the Nonotuck Park/Mt View Trail was approved by the Conservation Commission. Other discussions focused on pool construction funding and budget closeouts.

• Approved donation of Millside Bandshell roof replacement from Peak Performance Roofing (unanimous)
• Tabled June meeting minutes
• Approved bog bridge design for Nonotuck Park/Mt View Trail (via Conservation Commission)

Development & Industrial Commission

The Easthampton Development & Industrial Commission will debrief a discussion with the Affordable and Fair Housing Partnership. The commission will also discuss progress on the vacant storefront ordinance and a potential statement regarding increased housing units at 1 Ferry St.

• Debrief of discussion with Affordable and Fair Housing Partnership
• Progress update on vacant storefront ordinance
• Discussion of a potential statement for the 1 Ferry St hearing regarding increased housing units

The meeting scheduled for July 18, 2023, could not be held because a quorum was not present. No substantive decisions were made.

City Council - Ordinance Committee

The Easthampton City Council Ordinance Committee meeting scheduled for July 18, 2023, was cancelled. No business was conducted during this session. The agenda had included topics regarding zoning ordinance amendments.

City Council

The City Council will review interdepartmental transfers to cover end-of-fiscal-year budget deficits for Building Operations and Street Lights. The council will also address a request from Our Lady of the Valley Church regarding the expansion of St. Brigid’s Cemetery.

• $256,340.00 transfer to cover Building Ops & Street Lights budget deficits
• $13,885.00 transfer to cover end of FY’23 budget account deficit
• Expansion request for St. Brigid’s Cemetery from Our Lady of the Valley Church

The City Council approved the expansion of St. Brigid’s Cemetery into property at 109 Everett Street. The council also approved two interdepartmental transfers to cover end-of-fiscal-year 2023 budget deficits.

• Approved expansion of St. Brigid’s Cemetery into 109 Everett Street (Unanimous)
• Approved $13,885 transfer from Reserve Fund to Mayor, Legal, and Building Inspector accounts (Unanimous)
• Approved $256,340 transfer to Building Operations and Street Lights from various department accounts (Unanimous)
• Approved minutes of the June 21, 2023 meeting
• Approved minutes of the July 5, 2023 meeting

Affordable & Fair Housing Partnership

The Easthampton Affordable & Fair Housing Partnership will meet to approve May meeting notes. The agenda also includes discussions regarding 385 Main Street, LLC and One Industrial Lofts, LLC.

• Approval of May meeting notes
• Discussion regarding 385 Main Street, LLC
• Discussion regarding One Industrial Lofts, LLC

The Partnership voted to support a proposed 90-unit affordable housing and conservation project at 385 Main Street. Members also discussed a proposal to add affordable units to the One Ferry Street development.

• Approved May meeting notes
• Approved motion to draft a letter of support for the 385 Main Street project (unanimous)

Commission on Disability

The Commission on Disability will hold elections for Chair, Vice Chair, and Secretary. The meeting also includes discussions regarding ASL grants, an accessibility ordinance update, and a letter of support for the Accessibility Trail.

• Elections for Chair, Vice Chair, and Secretary
• Discussion regarding ASL grants
• Accessibility ordinance update
• Letter of support for the Accessibility Trail
• Member recruitment discussion

School Committee

The committee will consider several school payroll and accounts payable authorizations from June 2023. Members will also discuss the interim superintendent's one-year goals and welcome them to the district.

• Approval of school payrolls for 6/15/2023 ($636,437.65) and 6/29/2023 ($582,744.44 and $587,999.48)
• Approval of accounts payable for 6/15/2023 ($371,120.90) and 6/29/2023 ($734,957.64)
• Discussion regarding the interim superintendent's one-year goals
• Approval of a plant donation for graduation from Shiel Farms

Licensing Board

The Licensing Board will meet to approve June 2023 meeting minutes and conduct a public hearing. The hearing involves a request from the Knights of Columbus for a one-day permit for an event on August 20, 2023.

• Public hearing for Knights of Columbus special one-day permit
• Approval of June 2023 meeting minutes

The board approved the June 2023 meeting minutes. A public hearing for a one-day special permit for the Knights of Columbus/Our Lady of the Valley annual polish picnic was continued to the August meeting because no representatives were present.

• Approved June 2023 minutes (2-0, 1 abstain)
• Continued Knights of Columbus/Our Lady of the Valley special permit hearing to August meeting

Manhan Rail Trail Committee

The Manhan Rail Trail Committee will discuss future trail maintenance planning, including tree and pavement condition surveys. The meeting also includes an update on a map project with Northampton and a discussion regarding memorial donations.

• Approval of May 30, 2023 meeting minutes
• Trail maintenance planning involving tree and pavement condition surveys
• Update on map project with Northampton
• Discussion regarding memorial donations

The committee approved the minutes from the May 30 meeting. Members discussed trail maintenance priorities, including resurfacing a 135-foot stretch on Mechanic Street and addressing map updates. No other formal votes were recorded.

• Approved May 30 meeting minutes (unanimous)

City Council - Public Safety Committee

The committee will review the DPW Quarterly Report and several ongoing safety matters. Discussions include traffic mitigation at specific intersections and downtown parking amendments.

• Proposed “Resolution Against Antisemitism”
• Traffic mitigation review for Cottage/Chapel/Clark/Holyoke St intersection
• Downtown parking amendments consideration
• Ordinance Review Committee final report review
• Mt. Tom Trailhead safety items on East Street

The committee approved moving both sides of Church Street to “Section D” and voted to send all parking amendments to the full council. Members discussed potential parking changes on Adams Street and Chapen, as well as safety improvements at the Holyoke Street, Stonepath, and Cottage Street intersection.

• Approved May 25th meeting minutes (3-0)
• Approved moving both sides of Church Street to “Section D” (3-0)
• Approved moving all parking amendments to full council (3-0)

Conservation Commission

The Commission will hold a public hearing regarding a new mixed-use commercial and residential development on Northampton Street. The agenda also includes a request for an accessible ramp at 127 Combs Road and updates on several active environmental permits. Additionally, the board will discuss the Wetlands Ordinance.

• Public hearing: mixed-use development at 93, 95, & 97 Northampton Street
• Request for an accessible ramp at 127 Combs Road
• Discussion of the Wetlands Ordinance
• Updates on active environmental compliance projects

The Commission issued a Negative Determination for an accessible ramp at 127 Combs Road. A public hearing for a mixed-use development at 93, 95, and 97 Northampton Street was continued to a later date. The Commission also reviewed sediment removal plans for Loudville Condominiums.

• Approved Negative Determination Type 3 for accessible ramp at 127 Combs Road (6-0)
• Continued public hearing for mixed-use development at 93, 95, & 97 Northampton Street to July 24, 2023 (6-0)

Energy Advisory Committee

The Energy Advisory Committee will discuss updates to the Easthampton Climate Action Plan and next steps for municipal aggregation. The meeting also includes reviews of school bus electrification plans and electric vehicle infrastructure grant opportunities.

• Easthampton Climate Action Plan survey update and event outcomes
• School bus electrification presentation plan
• Electric vehicle infrastructure grant and incentive opportunities
• Opt-in “Stretch Code” updates
• Green Community Grant proposal and annual report

Community Relations Committee

The Community Relations Committee will discuss plans for a flag-raising event with guest Troy Phillips of the Hassanamisco Tribe. The committee will also review its work procedures, membership rules, and neighborhood outreach events. Additionally, members will receive an update on the proposed Dialogue on Race.

• Flag-raising event discussion for Native American Heritage Month or Indigenous Peoples' Day
• Review of committee attendance and membership rules
• Discussion regarding neighborhood 'get-to-know-you' events
• Status update on the proposed Dialogue on Race

Easthampton Community Garden

The Easthampton Community Garden Committee is meeting virtually to review committee reports and financial updates. The agenda includes discussing path and plot expectations, border marking dates, and money for perennials near the parking area.

• Treasurer’s report and endorsement of purchase order
• Updating Path and Plot expectations
• Setting a date for border marking
• Money for perennials for plots near parking

The Community Garden Committee approved the June treasurer's report and authorized spending for equipment. The board discussed pollinator garden maintenance and upcoming work day events.

• Approved meeting minutes unanimously
• Adopted June Treasurer's report unanimously
• Approved expenditure of up to $120.00 for hoses from Aubuchon
• Tabled discussion on re-measuring beds to next meeting

Easthampton City Arts Public Art Subcommittee

The subcommittee will review the minutes from the May 3rd meeting. Members will also receive updates regarding the New City Neighborhood Infrastructure project, bike racks on Union and Main Streets, and a public sculpture on Cottage Street.

• Approval of May 3rd meeting minutes
• New City Neighborhood Infrastructure project update
• Union St and Main Street bike rack updates
• Public Sculpture on Cottage Street update

The committee decided that the ECA Coordinator will manage the Easthampton Cultural Council's finances due to low membership. The committee also approved the meeting minutes from May 3rd. Other items discussed included bike rack maintenance and a sculpture on Cottage Street.

• Approved May 3rd meeting minutes
• Decided ECA Coordinator will take on financial management of Easthampton Cultural Council

City Council

The City Council will hold a public hearing regarding an amendment to Chapter 6 of the City Ordinance for healthcare access protections. The agenda also includes reviewing sign zoning recommendations and discussing various public safety reports.

• Public hearing on reproductive and gender-affirming healthcare ordinance
• Planning Board recommendation for electronic messaging center signs
• Request to establish a Veterans Wellness Donation Account
• Review of Mt. Tom Trailhead safety issues
• Discussion of downtown parking amendments

The City Council approved an ordinance directing city employees not to report information to those seeking to impose penalties on people accessing reproductive and gender-affirming health care. The council also established a veterans wellness donation account and confirmed two mayoral appointments.

• Approved ordinance for 'Safe & Fair Access to Legally Protected Reproductive and Gender-Affirming Health Care Services' (6-1-1)
• Approved establishment of the Easthampton Veterans Wellness Donation Account (Unanimous)
• Confirmed Sean Abbott to BEES Committee (Unanimous)
• Confirmed James Haas to Commission on Disability (Unanimous)
• Extended review of Mountain View School Driveway and Resolution against Antisemitism by 90 days (Unanimous)
• Removed 'New City Quick Actions' from the agenda (Unanimous)
• Approved June 28, 2023 meeting minutes

Board of Public Works

This meeting consists of standard procedural items and reports. The agenda includes the approval of minutes from June 7, 2023, and a report from the Director.

• Approval of June 7, 2023 meeting minutes
• Director's report

Nashawannuck Pond Committee

The Nashawannuck Pond Committee meeting includes discussions regarding barley straw and grants under old business. The agenda does not provide specific details for these topics or list any new business.

• Barley Straw
• Grants

The committee approved the May 31, 2023, meeting minutes. Members discussed merchandise sales, pending water testing, and a $16,600 estimate for bank stabilization wall maintenance.

• Approved meeting minutes for 5/31/2023
• Tabled decision on reordering reuse bags
• Deferred bank stabilization wall plans costing $16,600 to explore other options

City Council - Finance Committee

The City Council Finance Committee will discuss an interdepartmental transfer of $150,741.70 for a legal settlement with the South Hadley Electric Light Dept. The committee will also review quarterly fiscal reports from the City Auditor.

• $150,741.70 interdepartmental transfer for South Hadley Electric Light Dept. settlement
• Quarterly fiscal reports from the City Auditor

The Finance Committee approved a payment to settle a legal dispute with the South Hadley Electric Light Department regarding a terminated agreement for a municipal internet system. The committee also reviewed quarterly fiscal reports from the City Auditor.

• Approved $150,741.70 legal settlement with South Hadley Electric Light Department (3-0)
• Approved minutes of June 14 (unanimous)

Zoning Board of Appeals

The Zoning Board of Appeals will consider a special permit request to demolish and reconstruct a dwelling at 65 Lovefield St. The board will also review minutes from the May 24, 2023 meeting and receive the Chapter 40B Handbook.

• Special permit for demolition and reconstruction at 65 Lovefield St
• Approval of May 24, 2023 minutes
• Receipt of the Chapter 40B Handbook for Zoning Boards of Appeals

Board of Health

The Board of Health will hold a hearing regarding an appeal by Union Mart concerning a fine and permit suspension from a tobacco compliance inspection. The Board is also scheduled to vote on appointing Allison Egan as the new Public Health Director.

• Hearing for Union Mart's appeal of a fine and permit suspension
• Vote on appointment of Allison Egan as Public Health Director
• Approval of May 17, 2023, meeting minutes

The Board approved Allison Egan as Health Director and denied an appeal to reduce penalties for a tobacco compliance violation at Union Mart. The Board scheduled a three-day permit suspension for Union Mart in August 2023. Members also discussed staffing shortages and a delayed food-borne illness inspection at Dynasty Gourmet.

• Approved Allison Egan as Health Director (3-0)
• Upheld fine and three-day permit suspension for Union Mart
• Scheduled Union Mart tobacco permit suspension for August 4, 5, and 6, 2023 (3-0)
• Accepted meeting minutes of May 17, 2023 (2-0-1)

City Council

The City Council will hold a public hearing regarding an interdepartmental transfer of $159,741.70. This funding is for a legal settlement with the South Hadley Electric Light Department related to professional services and fiber network design.

• $159,741.70 interdepartmental transfer for SHELD legal settlement

The City Council approved a fund transfer to settle a legal agreement with the South Hadley Electric Light Department (SHELD) for Phase 1 design and cost estimates. The payment concludes a terminated intergovernmental agreement and prevents further litigation. The council also voted to release executive session minutes regarding the payment.

• Approved transfer of $150,741.70 from Reserve Fund to SHELD Legal Settlement (Unanimous)
• Approved release of executive session minutes regarding the SHELD payment (Unanimous)

Planning Board

The Planning Board will hold a public hearing regarding a multi-phase development by Tasty Top Development, LLC. The proposal includes commercial sites, residential units, and a daycare facility. The board will also consider a lot subdivision at 109 Everett Street.

• Plan approval for mixed-use and residential buildings at 93, 95, and 97 Northampton Street
• Proposed daycare and gymnastics facility
• Lot subdivision at 109 Everett Street

The Planning Board approved the minutes from June 6, 2023, and endorsed a subdivision plan for a lot at 109 Everett Street. A public hearing for the Tasty Top Development project was continued to July 25th following discussions on traffic mitigation and site plans.

• Approved June 6, 2023 meeting minutes (unanimous)
• Endorsed ANR to subdivide 20,640 sq. ft. lot at 109 Everett Street (unanimous)
• Continued Tasty Top Development public hearing to July 25th (unanimous)

City Council - Ordinance Committee

The City Council Ordinance Committee will discuss continuing business regarding the city's zoning ordinance. This includes a proposed exemption for Electronic Messaging Centers on municipal property and consideration of zoning waivers under Section 11.13.

• Amendment to Sec. 10.04 to add an exemption for Electronic Messaging Centers on municipal property
• Consideration of zoning waivers and change of board review under Sec. 11.13

The committee approved a proposed amendment to the Zoning Ordinance regarding parking waivers and board review under Sec. 11.13. This change allows permit-granting authorities to waive parking requirements for businesses in vacant storefronts in residential neighborhoods. The proposal now moves to the full City Council and Planning Board.

• Approved moving proposed zoning amendment regarding parking waivers to City Council and Planning Board (2-0)

Board of Assessors

The Board of Assessors will meet to review and sign various administrative records. This includes motor vehicle abatements, real estate warrants, and Community Preservation Act abatements.

• Motor vehicle abatements and recommitments
• FY2023 Community Preservation Act Abatements
• FY2023 Real Estate, Personal Property & Income & Expense Abatements
• FY24 Real Estate & Personal Property Warrants
• 2022 MVE Reimbursement

The Board of Assessors approved several financial warrants and tax abatements. This included the FY24 warrants for real estate, CPA, and personal property, as well as various motor vehicle and real estate abatements.

• Approved FY24 Real Estate ($14,817,040.04), CPA ($328,841.39), and Personal Property ($567,755.72) warrants (3-0)
• Approved FY2023 abatements for Real Estate ($38,635.73), CPA ($1,105.41), Income & Expense ($1,250.00), Real Estate Omitted ($2,679.49), and CPA Omitted ($80.38) (3-0)
• Approved 2023 MV Abatements of $4,143.26 (3-0)
• Approved 2023-3 MV Commitment of $100,830.11 (3-0)
• Approved 2022 MVE Reimbursement of $1,897.21 (3-0)
• Approved MV Recommitments for 2012, 2013, 2017, and 2018 (3-0)
• Approved FY23 CPA Exemption of $31.78 (3-0)
• Approved minutes from 5/23/2023 (3-0)

Conservation Commission

The Commission will review a continued Notice of Intent for a new mixed-use commercial and residential development at 93, 95, and 97 Northampton Street. The agenda also includes an extension request for invasive species management at 100 Bassett Brook Drive.

• Notice of Intent: Mixed-use development at 93, 95, & 97 Northampton Street
• Extension request: Invasive species management at 100 Bassett Brook Drive
• Wetlands Ordinance discussion
• Climate Action Plan Survey review
• Echodale West Orchard Area Improvements update

The Commission approved a three-year extension for invasive species management at 100 Bassett Brook Drive. Additionally, the Commission set a June 30th deadline for Loudville Condominiums LLC to submit restoration plans or face a stop work order.

• Approved 3-year extension of Order of Conditions for invasive species management at 100 Bassett Brook Drive (4-0)
• Required Loudville Condominiums LLC to submit slope restoration and sediment removal plans by June 30th or face a stop work order
• Approved proposed timeline for BVW restoration at 93 Northampton Street Rear to begin mid-September
• Continued public hearing for mixed-use development at 93, 95, & 97 Northampton Street to July 10th

City Council - Public Safety Committee

The Public Safety Committee will review requests for downtown parking amendments and traffic mitigation at the intersection of Cottage, Chapel, Clark, and Holyoke Streets. The committee is also scheduled to review the Ordinance Review Committee's final report and safety items for Mt. Tom Trailhead.

• Proposed “Resolution Against Antisemitism”
• Traffic mitigation at Cottage/Chapel/Clark/Holyoke St intersection
• Downtown parking amendments
• Ordinance Review Committee final report review
• Mt. Tom Trailhead safety items

City Council

The City Council will vote on several budget transfers and appropriations. These include funding for affordable housing projects, police vehicle upgrades, and infrastructure repairs.

• $1,000,000 for Union Street water and sewer improvements
• $750,000 CPA transfer to community housing for affordable housing projects
• $159,317.64 for two new Ford Police Interceptor cruisers
• $150,741.70 transfer for legal settlement with South Hadley Electric Light Dept.
• Ordinance amendment regarding Civilian Traffic Control Officers

The City Council approved several supplemental appropriations, including funding for police cruisers, financial software, and affordable housing. The council also amended city ordinances to allow for the appointment of civilian traffic control officers.

• Appropriated $1,000,000 for Union Street water and sewer improvements (Unanimous)
• Appropriated $159,317.64 for two hybrid police cruisers (Unanimous)
• Appropriated $159,323.00 for web-based financial software conversion (Unanimous)
• Approved ordinance amendment to create Civilian Traffic Control Officers (Unanimous)
• Transferred $750,000 from CPA Undesignated Fund to CPA Reserved for Community Housing (Unanimous)
• Appropriated $200,000 for Treehouse affordable housing restriction (Unanimous)
• Appropriated $52,526.96 for the PEG Access Account (Unanimous)
• Appropriated $7,795.20 for Mayor's Executive Assistant salary shortfall (Unanimous)

City Council - Ordinance Committee

The City Council Ordinance Committee will discuss a zoning ordinance amendment regarding sign ordinances and municipal property exemptions for electronic message centers. The agenda also includes approval of minutes and public speak time.

• Zoning ordinance amendment for electronic message centers
• Municipal property exemption for signs

The committee discussed potential special permit processes for electronic messaging centers and the definitions of such signage within the zoning ordinance. No formal votes were taken on the ordinance amendments.

• Discussed electronic message center zoning and municipal property exemptions
• Discussed summer meeting scheduling

Parks & Recreation Commission

The Easthampton Parks and Recreation Commission will discuss various park facilities, capital improvement projects, and 2023 policies. The agenda includes updates on the pool project, CPA projects, and maintenance building budgets.

• Pool Project
• FY2023/FY2024 Maintenance Building budget
• Policy & Fees 2023
• Nonotuck Park/Mt. View Trail
• CPA Projects update

The commission reviewed a $926,000 bid for the pool project and noted that the Conservation Commission approved the Mountain View Trail bog bridges. Members discussed concerns regarding businesses using the band shell for financial gain. No formal votes were recorded for the agenda items.

• Mountain View Trail bog bridges approved by Conservation Commission
• Pool project bid received at $926,000
• Replacement pump for pool identified at $5,000 cost
• Tennis courts reported as complete

Planning Board

The Planning Board and City Council Ordinance Subcommittee will hold a joint public hearing regarding zoning ordinance amendments. The proposal seeks to exempt municipal property from certain regulations concerning electronic messaging center signs. The meeting also includes the approval of minutes from June 6, 2023.

• Joint public hearing to amend Section 10.04 (signs) of the Zoning Ordinance
• Proposed exemption for electronic messaging center signs on municipal property
• Approval of Planning Board minutes from June 6, 2023

The Board approved special permits to convert two existing buildings into multi-unit apartments. A large-scale mixed-use development proposal for Northampton Street was continued to a future meeting to address traffic and environmental concerns.

• Approved special permit to convert 42-44 Pleasant Street into a six-unit apartment building (Unanimous)
• Approved special permit to convert 334 Main Street into four apartments, with a condition that first-floor use changes require Board approval (Unanimous)
• Voted to continue the Tasty Top Development public hearing to June 27th (Unanimous)
• Approved minutes from March 21st (Unanimous)

Council on Aging

The Council on Aging will review minutes from April and May meetings. The board will receive updates regarding the Highland Valley Report and the Director’s Report. Additionally, the meeting includes officer elections and a follow-up on MCOA Board training.

• Acceptance of April and May meeting minutes
• Highland Valley Report update
• Director’s Report update
• Officer elections
• Follow-up from MCOA Board training in Ludlow

Development & Industrial Commission

The EDIC and Affordable & Fair Housing Partnership will hold a joint meeting to discuss shared objectives. The agenda includes reviewing A&FHP priorities and exploring senior housing as a possible area of focus. The commission will also approve the minutes from the May meeting.

• Approval of May meeting minutes
• Discussion of A&FHP priorities
• Discussion regarding senior housing as a potential focus area

City Council - Ordinance Committee

The Planning Board and Ordinance Subcommittee will hold a joint public hearing regarding zoning amendments. The proposal seeks to exempt municipal property from certain provisions of the Zoning Ordinance pertaining to Electronic Messaging Centers.

• Proposed amendment to Section 10.04 (signs) regarding Electronic Messaging Centers
• Review of Planning Board minutes from June 6, 2023

The City Council and Planning Board approved an amendment to Section 10.04 of the Zoning Ordinance. This change creates an exemption for municipal property and uses regarding Electronic Messaging Centers, covering stationary, fixed, mobile, and movable signs.

• Approved amendment to Section 10.04 to add Section 10.04 (m)(7) municipal property exemption (Planning Board vote 6-0)
• Approved amendment to Section 10.04 to add Section 10.04 (m)(7) municipal property exemption (City Council vote 3-0)

School Committee

The School Committee will hold an executive session to conduct strategy sessions or contract negotiations with the Interim Superintendent. No other substantive items are listed on this agenda.

• Executive session for interim superintendent negotiations

City Council - Appointment Committee

The committee will discuss mayoral appointments for the BEES Committee and Commission on Disability. It will also consider a City Council appointment for Principal Assessor.

• Sean Abbott to BEES Committee (expires Dec. 31, 2025)
• James Haas to Commission on Disability (expires Dec. 31, 2023)
• Martha Leamy as Principal Assessor (expires July 10, 2026)

The Appointment Committee voted to approve three individuals for city roles. The decisions include appointments to the BEES Committee, the Commission on Disability, and the position of Principal Assessor.

• Approved Sean Abbott for BEES Committee (2-0)
• Approved James Haas for Commission on Disability (2-0)
• Approved Martha Leamy for Principal Assessor (2-0)

City Council - Finance Committee

The committee will review several budget transfers and supplemental appropriations. These include CPA funds for community housing and Treehouse support. The agenda also includes a transfer to the PEG Access Account and quarterly fiscal reports.

• $750,000 CPA transfer to community housing for affordable housing projects
• $200,000 CPA supplemental appropriation for Treehouse support of affordable housing
• $52,526.96 interdepartmental transfer to the PEG Access Account
• $7,795.20 supplemental appropriation for Mayor’s executive assistant salary
• Quarterly fiscal reports from the City Auditor

The Finance Committee approved several fund transfers, including $750,000 for affordable housing projects and a $200,000 loan for Treehouse renovations. The committee also authorized a PEG Access Account transfer and funding for the Mayor's executive assistant salary.

• Approved $750,000 move from undesignated to community housing for affordable housing projects (3-0)
• Approved $200,000 loan for Treehouse affordable housing support (3-0)
• Approved $52,526.96 transfer to the PEG Access Account (3-0)
• Approved $7,795.20 for Mayor’s executive assistant salary for FY ’23 (3-0)
• Approved May 24 meeting minutes (unanimous)

Cultural District Subcommittee

The Cultural District Committee will hold a meeting to conduct a wrap-up of the Cultural District. The agenda also includes approval of minutes and new business.

• Cultural District Wrap-up

School Committee

The Easthampton School Committee will vote on several payroll and accounts payable payments from May and June 2023. The agenda also includes discussions regarding class size, student access scores, and end-of-year transfers.

• Approval of $623,188.47 School Payroll dated 5-18-2023
• Approval of $376,436.72 Accounts Payable for 5-18-2023
• Approval of $587,973.02 School Payroll dated 6-1-2023
• Approval of $137,956.19 Accounts Payable for 6-1-2023
• Out of state field trip request for EHS to France April 10-18, 2024

Agricultural Commission

The Agricultural Commission will review minutes from the May 4, 2023 meeting. The commission will also receive an update on the Chicoine APR and a report regarding odors from a farm on Clark Lane.

• Approval of May 4, 2023, minutes
• Update on Chicoine APR
• Report on odor complaints from a farm on Clark Lane

Conservation Commission

The Commission will continue a public hearing regarding a mixed-use commercial and residential development on Northampton Street. The agenda also includes a request for a bog bridge installation at Nonotuck Park and updates on active environmental permits.

• Continued hearing: mixed-use development at 93, 95, & 97 Northampton Street
• Request for a bog bridge installation at Nonotuck Park, 200 Park Street
• Stormwater permit for Easthampton Animal Hospital at 410 Main Street
• Discussion regarding the Wetlands Ordinance

The Commission approved the installation of bog bridges at Nonotuck Park to prevent wetland erosion, conditioned on the prohibition of gravel fill. A stormwater permit for the Easthampton Animal Hospital was closed and its associated bond released. A public hearing for a mixed-use development at 93, 95, & 97 Northampton Street was continued to July 10th.

• Approved installation of bog bridges at Nonotuck Park via Negative Determination Type 3 (with conditions) and Negative Determination Type 2 (6-0)
• Closed Stormwater Permit and released associated bond for Easthampton Animal Hospital at 410 Main Street (6-0)
• Continued public hearing for Tasty Top Development, LLC at 93, 95, & 97 Northampton Street to July 10th

School Committee

The School Committee will discuss candidates for the Interim Superintendent position and may vote on a selection. The meeting also includes an executive session to conduct strategy sessions or contract negotiations regarding this role.

• Discussion and potential vote on selecting an Interim Superintendent
• Executive session for negotiations with nonunion personnel

The School Committee decided to offer Dr. Binienda the Interim Superintendent position at a salary of $157,000. Mayor LaChapelle was authorized to negotiate and finalize the contract terms. Dr. Binienda accepted the offer pending successful contract negotiations.

• Offered Interim Superintendent position to Dr. Binienda at $157,000 salary
• Authorized Mayor LaChapelle to negotiate and finalize the offer with Dr. Binienda
• Decided not to negotiate on time off, offering standard vacation and personal days

Licensing Board

The Licensing Board will hold public hearings regarding several liquor license requests, including one-day specials for local events. The board will also review minutes from April and May 2023 meetings.

• River Valley Co-op: change of manager and corporate structure
• Unbroken Wings 501c3: one-day alcohol special for Thunder in the Valley
• The Beer Guy: beer and wine license for Thunder in the Valley
• Nini’s: one-day beer and wine special for Cultural Chaos

The Licensing Board approved two special one-day alcohol licenses for local events and a change of management for the River Valley Co-Op. The board did not issue a license for the Father's Day derby due to the applicant missing previous meetings.

• Approved April 2023 and May 2023 minutes
• Approved special one-day alcohol license for Unbroken Wings (Thunder in the Valley)
• Approved special one-day alcohol license for Nini’s (Cultural Chaos 2023)
• Approved change of manager, officers, and directors for River Valley Co-Op

City Council

The Easthampton City Council will hold a public hearing regarding the proposed FY 2024 municipal operating budget. The council will also consider ordinances related to personnel and traffic control, as well as a resolution supporting the "Thrive Act." Additionally, the agenda includes several financial transfers and an appointment for Principal Assessor.

• Public hearing on the proposed FY 2024 municipal operating budget
• Ordinance amendment regarding Civilian Traffic Control Officers and a Data Collector position
• Resolution in support of H.495/S.246, known as the "Thrive Act"
• $750,000 CPA transfer to community housing for affordable housing projects
• Appointment of Martha Leamy as Principal Assessor

The City Council voted to approve funding for seven sections of the proposed $52 million municipal budget, including general government, public safety, and schools. A public hearing was also scheduled for July 5 to discuss reproductive and gender-affirming health care access. Several public safety and committee agenda items were removed or deferred.

• Approved $2,872,205.10 for General Government (Unanimous)
• Approved $7,382,696.44 for Public Safety (Unanimous)
• Approved $18,833,400.76 for Schools (8-1)
• Approved $2,081,954.91 for Public Works (Unanimous)
• Approved $923,315.46 for Human Services (Unanimous)
• Approved $720,774.00 for Cultural and Recreation (Unanimous)
• Approved $4,824,433.37 for Debt & Interest (Unanimous)
• Scheduled July 5 public hearing for Sec. 6-23 regarding health care services (Unanimous)

Cultural District Subcommittee

The meeting agenda consists of procedural items and general updates for the Cultural District. No specific projects, contracts, or ordinances are detailed in this notice.

• Cultural District Updates
• New Business

Board of Public Works

This meeting consists of routine procedural items and reports. The Board will approve the May 3, 2023 meeting minutes and receive a report from the Director.

• Approval of May 3, 2023 Meeting Minutes
• Director's report

The Board approved the minutes from the May 3, 2023 meeting. The Director of Public Works provided status updates on construction projects for Union Street, Cherry Street, Holyoke Street, and Payson Ave. No other substantive decisions were made.

• Approved May 3, 2023 meeting minutes (2-0)

Commission on Disability

The Commission will conduct elections for Chair, Vice Chair, and Secretary. Discussion topics include an accessibility ordinance update and a letter of support for the Accessibility Trail. Additionally, DPW Greg Nuttleman is scheduled to discuss snow clearing.

• Elections for Chair, Vice Chair, and Secretary
• Accessibility ordinance update
• Letter of support for Accessibility Trail
• DPW report on snow clearing
• Recruitment of new members

Planning Board

The Easthampton Planning Board is conducting public hearings for several development projects. Proposals include a mixed-use project on Northampton Street and conversions to multi-family residential units on Pleasant Street and Main Street.

• Plan Approval and Special Permit for Tasty Top Development, LLC at 93, 95, 97 Northampton Street
• Special Permit for a six-unit apartment conversion at 42-44 Pleasant Street
• Special Permit to convert a single-family residence into four apartments at 334 Main Street

The Planning Board approved special permits to convert existing buildings into multi-unit apartments at 42-44 Pleasant Street and 334 Main Street. A large-scale mixed-use development proposal for Northampton Street was continued to a future meeting.

• Approved special permit for 6-unit apartment conversion at 42-44 Pleasant Street
• Approved special permit for 4-unit apartment conversion at 334 Main Street
• Approved May 2nd, 2023 meeting minutes
• Continued Tasty Top Development public hearing to June 27th (unanimous)

City Council - Ordinance Committee

The Easthampton City Council Ordinance Committee is scheduled to discuss several ordinance amendments. Topics include changes to the sign ordinance regarding electronic message centers and updates to the city's classification and pay plan.

• Zoning amendment for electronic message center signs
• Ordinance request for Civilian Traffic Control Monitors
• Addition of Data Collector position at Grade C to the pay plan
• New ordinance regarding access to reproductive and gender-affirming health care services

The committee voted to add Section 6-23 to Chapter 6 of the City Ordinances regarding access to reproductive and gender-affirming health care services. This action is pending a public hearing and full City Council approval.

• Approved addition of Chapter 6-23 Safe and Fair Access to Legally Protected Reproductive & Gender Affirming Health Care Services (3-0)

Community Relations Committee

The committee will discuss planning for various community events, including Cultural Chaos table planning and neighborhood “get to know you” events. Members will also review materials regarding the Dialogue on Race presented by Darryck Dean of the Department of Justice Community Relations Service. The meeting includes consideration of participation in film showings and library book series.

• Cultural Chaos table planning
• 75th Anniversary of the Declaration of Human Rights observance
• Neighborhood 'get to know you' event discussions
• Review of Dialogue on Race materials from DOJ Community Relations Service

Energy Advisory Committee

The committee will review May 1 meeting minutes and receive updates from the Mayor and other committees. Discussions include progress on the Climate Action Plan survey and options for electric school bus adoption. The agenda also covers municipal energy aggregation and the roadmap for adopting the Massachusetts 'Stretch Code'.

• Municipal Aggregation update involving City Solicitor and Good Energy
• Easthampton Climate Action Plan (CAP) survey update
• Options for school bus electrification and a presentation plan for the School Committee
• Roadmap for adopting the Massachusetts 'Stretch Code' in Easthampton
• Electric vehicle infrastructure state and federal grant opportunities

The committee accepted the May 1, 2023 meeting minutes. Members discussed the feasibility of electric school buses, the status of the municipal aggregation contract, and the launch of the Climate Action Plan survey.

• Approved May 1, 2023 Meeting Minutes
• Approved committee approach to School Committee regarding electric bus planning
• Resolved 'red lines' in municipal aggregation contract for upcoming execution

School Committee

The School Committee has scheduled interview sessions for Interim Superintendent search finalists. These sessions include Marlene DiLeo and Roland Joyal.

• Interview session with Marlene DiLeo
• Interview session with Roland Joyal

The School Committee conducted in-person interviews with candidates Marlene DiLeo and Roland Joyal. No selection was made during this meeting. A vote on the Interim Superintendent is scheduled for June 12.

• Scheduled Interim Superintendent vote for June 12 at 5:00 PM

School Committee

The School Committee is holding a public session regarding the interview schedule for Interim Superintendent Search Finalists. No other specific agenda items are listed.

• Interim Superintendent Search Finalist interview schedule

School Committee

The Easthampton School Committee is conducting interviews for the Interim Superintendent search. The meeting includes scheduled public sessions to interview candidates Maureen Benienda and Mary Jane Rickson.

• Interview with Maureen Benienda (4:30 pm – 6:00 pm)
• Interview with Mary Jane Rickson (6:30 pm – 8:00 pm)

The School Committee held an in-person interview with candidate Maureen Binienda. Chairperson Kwiecinski announced that Sarah Mochak and Mary Jane Rickson have withdrawn from the process.

• Conducted interview with Maureen Binienda
• Noted withdrawal of candidates Sarah Mochak and Mary Jane Rickson

Easthampton Community Garden

The Community Garden Committee will review treasurer reports for April and May alongside operations and outreach reports. The meeting also includes discussions on gardener feedback and updating expectations for paths and borders of plots.

• Review of treasurer's report and endorsement of purchase orders for April and May
• Discussion regarding updating path and border plot expectations
• Review of donation garden, pollinator, and outreach reports

The Community Garden Committee adopted the April treasurer's report and approved a $100 expenditure for perennials and mulch for flower beds near the parking lot. Members discussed compost deadlines, the need for mowing training, and the installation of new trellises in the donation garden.

• Adopted April treasurer's report unanimously
• Approved $100 expenditure for parking lot flower bed perennials and mulch (voice vote)

Nashawannuck Pond Committee

The Nashawannuck Pond Committee will meet to address old business regarding barley straw and grants. The provided agenda contains no specific items for new business.

• Discussion of barley straw
• Discussion of grants

The committee approved the appointment of Veronica Franz-Eggleston as an official member. Members coordinated staffing for the June 10 Cultural Chaos event and reviewed a $2,500 grant from the Mass Cultural Council. A decision on reordering reuse bags was tabled.

• Approved meeting minutes for 3/16/2023 and 4/26/2023
• Approved application and swore in Veronica Franz-Eggleston as official member
• Tabled decision on reordering reuse bags
• Received $2,500 from Mass Cultural Council

School Committee

The City Council and School Committee will meet to approve minutes from the May 18, 2023 meeting. The agenda includes a ranked choice vote to fill two School Committee vacancies through December 31, 2023.

• Vote to fill two School Committee vacancies through Dec. 31, 2023
• Swearing in of two new School Committee members
• Approval of May 18, 2023 meeting minutes

The City Council and School Committee held a joint convention to fill two vacancies on the School Committee for terms expiring December 31, 2023. Using sequential ranked choice voting, the body elected two new members who were subsequently sworn into office.

• Approved minutes of the May 18, 2023 joint meeting
• Elected Laura Scott to the first School Committee seat (10 votes)
• Elected Sarah Hunter to the second School Committee seat (8 votes)

School Committee - Finance Subcommittee

The Finance Subcommittee will discuss the EPSD English Language Learner Program. The remainder of the agenda consists of standard procedural items.

• Discussion of the EPSD English Language Learner Program

City Council

The City Council and School Committee will meet to approve minutes from the May 18, 2023 meeting. The agenda includes a vote using Sequential Ranked Choice Voting to fill two School Committee vacancies through December 31, 2023. Additionally, two new members will be sworn into the committee.

• Vote to fill two School Committee vacancies via Sequential Ranked Choice Voting
• Swearing in of two new School Committee members
• Approval of May 18, 2023 meeting minutes

The City Council and School Committee held a joint convention to fill two vacancies on the School Committee for terms ending December 31, 2023. Using sequential ranked choice voting, the body elected two new members who were subsequently sworn into office.

• Approved minutes of the May 18, 2023 joint meeting
• Elected Laura Scott to the first School Committee seat (10 votes)
• Elected Sarah Hunter to the second School Committee seat (8 votes)

Cultural District Subcommittee

The agenda consists of standard procedural items and general discussion topics. No specific projects, contracts, or ordinances are listed for this meeting.

• Cultural district updates
• New business

City Council - Finance Committee

The Finance Committee will review supplemental appropriations and the FY 24 budget. Discussion includes funding for new police cruisers, software conversion, and Union Street infrastructure. The committee will also review quarterly fiscal reports from the City Auditor.

• $1,000,000.00 for Union Street water and sewer improvements
• $159,317.64 for 2 new Ford Police Interceptor Utility AWD Hybrid Cruisers
• $159,323 for conversion of financial software to web based version
• FY 24 Budget Review including revenue and budget approval voting
• Quarterly fiscal reports from the City Auditor

Manhan Rail Trail Committee

The Manhan Rail Trail Committee will discuss future trail maintenance planning with the city and provide updates on a map project with Northampton. The agenda also notes the possible creation of an Easthampton bike-ped committee.

• Future trail maintenance planning discussions
• Update on Northampton map project
• Possible creation of an Easthampton bike-ped committee
• Approval of April 25, 2023 meeting minutes

The Committee approved the April 25 meeting minutes and discussed several trail repair needs, including graffiti, rot, and pavement cracks. Members reviewed a draft 5-Year Maintenance Transfer Proposal that will be refined before being sent to the Mayor's Office. The group also agreed to a temporary banner mural instead of painting trail fencing.

• Approved April 25 meeting minutes (unanimous)
• Agreed to a temporary banner mural as an alternative to painting trail fencing
• Decided to maintain the reduction of trash barrels along the trail

City Council - Public Safety Committee

The Public Safety Committee will discuss several traffic and pedestrian safety items. This includes reviewing a potential 4-way traffic light at the South Street and Main Street intersection and safety at the Mt. Tom Trailhead on East Street. The committee will also review the Ordinance Review Committee's final report.

• Review of South St./Main St. sidewalk safety and a potential 4-way traffic light
• Review of the Ordinance Review Committee’s final report
• Review of electric speed monitoring signs
• Safety items for Mt. Tom Trailhead on East Street
• Review of Mountain View School driveway related to a new school zone

The committee approved the April 13th meeting minutes and referred a discussion regarding traffic signals at Main and South to the full council. The committee also removed a new city quick action without prejudice.

• Approved April 13th meeting minutes (3-0)
• Approved motion to move traffic signals at Main and South discussion to full council (3-0)
• Removed new city quick action without prejudice

City Council - Finance Committee

The City Council Finance Committee is meeting to conduct a review of the FY 24 Budget, specifically covering revenue, general government, and CPA items. The committee will also review quarterly fiscal reports from the City Auditor.

• FY 24 Budget Review (Revenue, General Government, CPA)
• Quarterly fiscal reports from the City Auditor
• Approval of minutes from past meeting
• Mayor’s Communication

The committee reviewed proposed FY ’24 budget items for General Government, including salary increases across multiple departments and the creation of a new data collector position in the Assessors office. The committee also discussed revenue estimates for the Community Preservation Fund.

• Approved May 15 minutes as amended (3-0)

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing regarding 42-44 Pleasant Street. The applicant seeks a special permit to change the use of a nonconforming structure from mixed retail/residential to all residential with six units. The board will also review minutes from February and April 2023.

• Special permit request for 6-unit residential conversion at 42-44 Pleasant St
• Approval of February 15, 2023, and April 26, 2023, meeting minutes

The Zoning Board of Appeals approved a special permit to change the use of a non-conforming structure from mixed retail/residential to all residential. The decision includes a condition that the site be adequately lighted per the zoning ordinance.

• Approved special permit for 6-unit residential conversion at 42-44 Pleasant St (Unanimous)
• Approved meeting minutes from 02/15/2023 (Unanimous)
• Approved meeting minutes from 04/26/2023 (Unanimous)

Licensing Board

The Easthampton Licensing Board will hold a virtual meeting on May 24, 2023. The agenda includes a public hearing for White Lion Brewery and MALGBT regarding a special one-day permit for an event scheduled for May 25th.

• Public hearing for White Lion Brewery & MALGBT special one-day permit for May 25th

The board approved special one-day licenses for Gigantic, Amy’s Place, and Union Street Bistro. A request for the Easthampton Rod & Gun Club Fishing Derby was denied. Several other applications were continued to the June meeting.

• Approved special one-day license for Gigantic (all in favor)
• Approved special one-day license for Amy’s Place (all in favor)
• Approved special one-day license for Union Street Bistro (all in favor)
• Denied Fishing Derby license for Easthampton Rod & Gun Club (5/27-5/29)
• Continued The Beer Guy application to June meeting
• Continued Nini’s application to June meeting
• Continued Lyman & Lyman application to June meeting

Cultural District Subcommittee

The Cultural District Committee will discuss district updates and address new business. The agenda contains only general procedural topics.

• Cultural District Updates
• New Business

Affordable & Fair Housing Partnership

The committee will review meeting notes from February and April and discuss 2023 priorities. The agenda includes updates on school reuse proposals and a letter of support for the Town Lodging House grant application.

• Update on School Reuse proposals
• Letter of Support for Town Lodging House grant application
• Discussion of 2023 priorities
• Recruitment discussion
• Joint meeting with EDIC scheduled for June 20th

The Partnership authorized the drafting of a letter of support for Valley CDC's application to the Underutilized Properties Program to fund predevelopment for the Town Lodging House. Members also discussed potential zoning changes and the creation of an Affordable Housing Trust Fund.

• Approved February and April meeting notes (unanimous)
• Approved motion to draft letter of support for Valley CDC's Town Lodging House grant application (unanimous)

School Committee

The agenda contains only procedural information regarding the May 23, 2023, School Committee meeting via Google Meet. It outlines instructions for public participation and how to view the meeting live on Charter channel 193. No specific business items or decisions are listed in this document.

The committee received a presentation from the New England School Development Council on enrollment changes and class size projections. No substantive actions were decided, though the committee scheduled interviews for the Interim Superintendent position.

• Scheduled Interim Superintendent interviews for June 3, 4, and 5
• Scheduled Interim Superintendent discussion and vote for June 12

Veteran's Council

The Veterans Council will meet to review, edit, and approve the Memorial Day Ceremony. The council will also discuss fundraising possibilities and available money from the city.

• Review, edit and approve Memorial Day Ceremony
• Review of fundraising possibilities and available money from city

The provided minutes for the May 23, 2023, meeting consist of fragmented notes and illegible text. No substantive decisions, votes, or approved actions can be verified from the record.

Community Relations Committee

The Community Relations Committee will discuss its role and the appointment of new members with City Councilors. The committee will also review upcoming community events, including film showings and planning for the 75th Anniversary of the Declaration of Human Rights.

• Discussion on CRC role and member appointment process with City Councilors
• Potential collaboration with Cultural Chaos
• Planning for the 75th Anniversary of the Declaration of Human Rights
• Updates on film events, including 'American Justice on Trial: People v. Newton'
• Status update on the proposed Dialogue on Race

Board of Assessors

The Board of Assessors will meet to review and sign motor vehicle abatements. The board will also review and sign FY2023 real estate, personal property, and income & expense abatements. An executive session is scheduled for discussions or possible votes on abatement and exemption applications.

• Review and signing of motor vehicle abatements
• Review and signing of FY2023 real estate, personal property, and income & expense abatements
• Executive session regarding abatement and exemption applications

The Board of Assessors approved motor vehicle, income and expense, and personal property tax abatements. The board also approved the minutes from the May 9, 2023 meeting.

• Approved 5/09/2023 minutes (3-0)
• Approved 2022 MV Abatements of $172.74 (3-0)
• Approved 2023 MV Abatements of $9,326.57 (3-0)
• Approved Income & Expense Abatements of $1,750.00 (3-0)
• Approved Personal Property Abatements of $295.14 (3-0)

Conservation Commission

The Commission will continue hearings regarding a new mixed-use development on Northampton Street and resource area delineation at Williston Northampton School. The agenda also includes a discussion on the Wetlands Ordinance and updates on various active environmental permits.

• Public hearing for mixed-use development at 93, 95, & 97 Northampton Street
• Resource area delineation request for Williston Northampton School at 198 Park Street
• Discussion regarding the Wetlands Ordinance
• Review of certificates of compliance for mill redevelopment at 1 Ferry Street
• Updates on active permits, including solar projects and school construction

The Commission approved a partial Certificate of Compliance for Tract 1 of the One Industrial Lofts project and a full Certificate of Compliance for slope grading and stormwater work at the same site. It also issued an Order of Resource Area Delineation for the Williston Northampton School.

• Approved Order of Resource Area Delineation for 198 Park Street (6-0)
• Approved partial Certificate of Compliance for One Industrial Lofts Tract 1 (6-0)
• Approved full Certificate of Compliance for One Industrial Lofts slope and stormwater work (6-0)
• Accepted revised invasives management plan for 93 Northampton Street Rear with specific modifications
• Continued public hearing for 93, 95, & 97 Northampton Street to July 10th

City Council - Finance Committee

The City Council Finance Committee will discuss the FY 24 budget, specifically covering education, debt, interest, and unclassified items such as insurance. The committee will also review quarterly fiscal reports from the City Auditor.

• FY 24 budget review including education, debt, interest, and unclassified items
• Quarterly fiscal reports from the City Auditor
• Approval of minutes from past meeting

School Committee

The City Council and School Committee will interview nine candidates seeking to fill two vacant School Committee seats through December 31, 2023. Candidates will provide opening statements and answer questions regarding their interest in the position and the interim superintendent search.

• Interviews for two School Committee vacancies
• Candidates: Sean Bates, Heather Brophy, Sarah Hunter, Catherine Wauczinski, Laura Scott, Timothy St. John, Albert Sanchez, Lynda Broadhurst, and Louise Jacob
• Use of sequential ranked choice voting for the election process

The City Council and School Committee held a joint convention to hear statements and questions from nine candidates for two School Committee seats. No members were elected at this meeting. Voting is scheduled for May 31, 2023.

• Approved minutes of the May 10, 2023 meeting (Unanimous)

City Council

The City Council and School Committee will introduce and question nine candidates to fill two vacancies on the School Committee through December 31, 2023. Each candidate is scheduled to provide a five-minute opening statement. Following these statements, committee members may ask each candidate one question.

• Introduction of nine candidates for School Committee vacancies
• Five-minute opening statements from each candidate
• One question allowed per member for each candidate
• One-minute limit for candidate responses to questions

The City Council and School Committee held a joint convention to hear statements and questions from nine candidates for two School Committee seats. No members were elected during this meeting; voting is scheduled for May 31, 2023.

• Approved minutes of the May 10, 2023 meeting (Unanimous)

City Council - Property Committee

This meeting consists of procedural items only. The committee will review and approve the minutes from a previous meeting.

• Approval of past meeting minutes

Board of Health

The board will interview Allison Egan for Director of Health and review tobacco compliance violations at Old Colony Package Store & Union Mart. They will also consider a request from Big E's regarding allergen labeling for bakery foods.

• Decision on Saint Brigid’s Cemetery Expansion
• Interview with Allison Egan for Director of Health
• Request from Big E’s regarding bakery food allergen labeling
• Tobacco youth compliance violations at Old Colony Package Store & Union Mart
• Proposed updates to Body Art Regulations

The Board of Health approved the expansion of St. Brigid’s Cemetery, including a new chapel. The board also updated body art regulations and issued fines and permit suspensions for tobacco compliance violations.

• Approved expansion and construction of St. Brigid’s Cemetery at 109 Everett St, including a chapel (2-0)
• Approved updated Body Art Regulations giving the Director and/or Health Agent discretion to approve items not requiring a variance (2-0)
• Upheld $1,000 fine and three-day tobacco permit suspension for Old Colony Package Store and Union Mart (2-0)
• Accepted meeting minutes from February 27, 2023 (2-0)

City Council

The City Council is reviewing a recommendation to select Arch Communities, LLC as the preferred developer for Maple, Center, and Pepin Elementary Schools. The agenda also includes several supplemental appropriations for city services and infrastructure projects.

• Developer selection for Maple, Center, and Pepin Elementary Schools
• $324,000 appropriation for DPW snow removal deficit
• $125,000 for Treatment Plant maintenance and NPDES compliance
• Proposed Home Rule Charter amendments regarding appointments and mayoral vacancies
• $1,000,000 for Union Street water and sewer improvements

The City Council voted to accept Arch Communities LLC as the preferred developer for the Maple, Center, and Pepin Elementary Schools. The agreement requires the retention of the Pepin School gym and auditorium for public use and the provision of public parking and a playground at the Maple School. The Council also approved several supplemental appropriations for city infrastructure and services.

• Accepted Arch Communities LLC as preferred developer for three elementary schools (7-0, 1 abstention)
• Appropriated $125,000 for Wastewater Treatment Plant maintenance and NPDES permit compliance (Unanimous)
• Appropriated $324,100 to cover FY 2023 snow and ice budget deficit (Unanimous)
• Appropriated $11,528.61 for bulletproof vest account deficit and FY 21 medical bill (Unanimous)
• Appropriated $12,000 for increased city building trash pickup costs (Unanimous)
• Appropriated $11,345.08 for Cherry Street MVP Action Grant in-kind match deficit (Unanimous)
• Appropriated $2,603.13 for non-reimbursed Ferry Street project expenses (Unanimous)
• Transferred $3,500 for a temporary Veteran’s Office clerical position and $4,000 for June Veteran events (Unanimous)

Parks & Recreation Commission

The Easthampton Parks and Recreation Commission will discuss 2023 policies and fees. The agenda includes updates on capital improvement projects, including a pool project, and budget appropriations for FY2023/FY2024.

• Pool Project
• 2023 Policy & Fees
• FY2023/FY2024 Budget Supplemental Appropriation
• CPA Projects update
• Park facility updates including Campbell Walkway and Main St Project

The Commission approved a proposal to add pavers and flowers around the Ben Campbell Walkway sign. Members reviewed a $7,300 bog bridge design for the Nonotuck Park/Mt View Trail and discussed upcoming pool construction bids. The FY 2024 budget awaits final City Council approval on June 7th.

• Approved Ben Campbell walkway improvement work
• Tabled April meeting minutes until next month

Aquifer Protection Committee

The Aquifer Protection Committee meeting consists of procedural items and ongoing planning. The committee will approve minutes from March 14 and April 12, 2023, and continue developing its priority list and work plan.

• Approval of March 14, 2023, and April 12, 2023, minutes
• Development of a priority list and work plan

School Committee

The School Committee will hold a work session to discuss the interim superintendent search process. This includes reviewing interview questions and discussing an internal candidate for the position.

• Discussion of an internal candidate for the interim superintendent position
• Review or decision regarding interview questions for the interim superintendent search
• Review of executive session minutes

Council on Aging

The Council on Aging will receive a director's report covering budget, personnel, and transportation. The agenda also includes updates from the Building Subcommittee and the Highland Valley Report.

• Director’s Report (budget, personnel, and transportation)
• Highland Valley Report
• Building Subcommittee update
• Diversity, Inclusion, and Outreach in ECOA
• Open Meeting Law concerns

The board unanimously appointed Eileen Meyers as temporary secretary after Louise Jacob requested to be relieved of the duties. The board also reviewed financial reports and discussed the future process for a building feasibility study.

• Approved appointment of Eileen Meyers as temporary Secretary (unanimous)

Licensing Board

The Licensing Board will hold public hearings regarding applications for special one-day event licenses. These include requests for the Cultural Chaos event and various fishing derbies. The board will also review the April 2023 meeting minutes.

• Special one-day license request for The Beer Guy (Thunder in the Valley)
• Special one-day license requests for Cultural Chaos on June 10, 2023
• Special one-day license request for Dan Carey Fund Raiser at Lyman & Lyman
• Multiple special one-day license requests from Easthampton Rod & Gun Club
• Approval of April 2023 meeting minutes

The board approved special one-day licenses for Gigantic, Amy’s Place, and Union Street Bistro. A fishing derby license for the Easthampton Rod & Gun Club was denied. Several other permit requests were continued to the June meeting.

• Approved special one day license for Gigantic (all in favor)
• Approved special one day license for Amy’s Place (all in favor)
• Approved special one day license for Union Street Bistro (all in favor)
• Denied Fishing Derby license for Easthampton Rod & Gun Club (5/27-5/29)
• Continued The Beer Guy special one day request to June meeting
• Continued Nini’s special one day request to June meeting
• Continued Lyman & Lyman special one day request to June meeting
• Continued April 2023 minutes approval to next month

Development & Industrial Commission

The Easthampton Development & Industrial Commission will discuss the city's climate initiative regarding the gas moratorium. The commission will also review a school re-use proposal and housing action items from the Housing Production Plan.

• Discussion of gas moratorium as part of the City’s climate initiative
• Pleasant St. project update regarding new access to rear of mills
• Review of school re-use proposal following a May 17 City Council public hearing
• Housing Production Plan action items and planning for June meeting with A&FHP
• Envision Main St. Meeting #2 scheduled for June 6

The commission approved the minutes from the April 18 meeting. Members discussed the City's Climate Action Plan, the status of the School Reuse Proposal, and the focus of the housing production plan.

• Approved April 18 meeting minutes (unanimous)

City Council - Finance Committee

The Finance Committee will conduct a review of the FY 24 budget regarding Public Safety and Human Services. The committee will also receive quarterly fiscal reports from the City Auditor.

• FY 24 Budget Review for Public Safety and Human Services
• Quarterly fiscal reports from the City Auditor
• Approval of minutes from past meeting

The committee conducted a review of the FY '24 budget, discussing personnel and operational costs for public safety and human services. No formal votes were taken on budget appropriations during the meeting.

• Approved May 11 minutes as amended (3-0)

City Council - Appointment Committee

The committee will meet to discuss a mayoral appointment to the Nashawannuck Pond Committee and a City Council President appointment to the BEES Committee.

• Mayoral appointment of Veronica Frantz-Eggleston to Nashawannuck Pond Committee (term expires Dec. 31, 2025)
• City Council President appointment of Owen Zaret to BEES Committee (term expires Dec. 31, 2023)

The Appointments Committee voted to approve two mayoral and city council appointments. Both candidates were approved with unanimous 3-0 votes.

• Approved appointment of Veronica Frantz-Eggleston to Nashawannuck pond committee (3-0)
• Approved appointment of Councilor Owen Zaret to BEES Committee (3-0)

City Council - Finance Committee

The Finance Committee will conduct a review of the FY 2024 budgets for Public Works, Enterprise, Culture and Recreation. The committee is also scheduled to review quarterly fiscal reports from the City Auditor.

• FY 2024 Budget Review: Public Works, Enterprise, Culture and Recreation
• Quarterly fiscal reports from the City Auditor
• Approval of minutes from past meeting

The committee reviewed proposed FY ’24 budget items including increased trash disposal costs, a new collective bargaining agreement for highway workers, and a 10% budget increase for the library. No formal votes were taken on the budget items during this meeting.

• Approved minutes of May 10 as amended (2-0)

City Council - Finance Committee

The committee will review interdepartmental transfers and supplemental appropriations. These include funding for treatment plant maintenance, trash pickup, and veteran services.

• $324,000 appropriation to cover FY '23 DPW snow removal budget deficit
• $125,000 for NPDES compliance and maintenance at the Treatment Plant
• $12,000 to fund trash pickup costs for municipal and school buildings
• $11,528.61 for bullet proof vest grant deficit and FY '21 medical bill
• $3,500 transfer for a temporary clerical position in the Veteran Services Office

The Finance Committee approved several funding requests to cover budget deficits and project costs. The largest allocation was for FY '23 snow removal expenses. Other approvals included funds for the Treatment Plant and Veteran Services.

• Approved $324,000 for FY '23 DPW snow removal budget deficit (3-0)
• Approved $125,000 for Treatment Plant NPDES compliance and repairs (3-0)
• Approved $12,000 for municipal and school building trash pickup costs (3-0)
• Approved $11,528.61 for police bullet proof vest grant deficit and FY '21 medical bill (3-0)
• Approved $11,345.08 for Cherry Street MVP Action Grant in-kind match deficit (3-0)
• Approved $4,000 for veteran events educational and promotional items (3-0)
• Approved $3,500 for temporary clerical position at Veteran Services Office (3-0)
• Approved $2,603.13 for Ferry St. project expenses (3-0)

School Committee

The School Committee will discuss meeting dates and the process for selecting two new members to fill current vacancies. These appointments are intended to serve until December 31, 2023.

• Selection process for two School Committee vacancies

The City Council and School Committee established the process for electing two new members to the School Committee. They scheduled candidate interviews for May 18 and a vote for May 31, agreeing to use sequential ranked choice voting.

• Elected Homar Gomez (President), Cynthia Kwiecinski (Vice-President), and Barbara LaBombard (Clerk) for the joint convention (Unanimous)
• Approved use of Robert's Rules during the process (Unanimous)
• Set candidate hearing for May 18 at 7:15 p.m. and voting meeting for May 31 at 6:00 p.m. (Unanimous)
• Approved five-minute introductory statements for each candidate (Unanimous)
• Approved allowing each member to ask one question of each candidate (8-5)
• Limited candidate responses to one minute or less per question (Unanimous)
• Required candidates to address their interest in the position and thoughts on the Interim Superintendent search in opening statements (11-2)
• Approved the use of multi-winner, sequential ranked choice voting to fill the vacancies (Unanimous)

City Council

The City Council and School Committee will discuss meeting dates and the process for selecting two new members to fill School Committee vacancies. These appointments are intended to last until December 31, 2023.

• Process for selecting two new School Committee members to fill vacancies

The City Council and School Committee established the process for filling two vacancies on the School Committee. They approved a timeline for candidate interviews and a sequential ranked choice voting system to select the new members.

• Elected Homar Gomez (President), Cynthia Kwiecinski (Vice-President), and Barbara LaBombard (Clerk) for the joint convention (Unanimous)
• Adopted Roberts Rules for the process (Unanimous)
• Scheduled candidate interviews for May 18 at 7:15 p.m. and the vote for May 31 at 6:00 p.m. (Unanimous)
• Approved five-minute introductory statements for each candidate (Unanimous)
• Approved allowing each member to ask one question of each candidate (8-5)
• Limited candidate responses to one minute or less per question (Unanimous)
• Required candidates to address their interest in the position and thoughts on the Interim Superintendent search in opening statements (11-2)
• Approved the use of multi-winner, sequential ranked choice voting to fill the vacancies (Unanimous)

Cultural District Subcommittee

The Cultural District Committee will meet to provide updates on the cultural district and address new business. The agenda does not list specific projects, contracts, or proposed actions.

• Cultural District Updates

School Committee

The committee will review K-12 math curriculum updates and discuss a joint meeting with the City Council. Members will also vote on several payroll and accounts payable authorizations from April and May 2023. Additionally, the board will consider out-of-state field trip requests for EHS.

• Approval of May 4, 2023 payroll ($560,939.65) and accounts payable ($213,822.42)
• Approval of April 20, 2023 payroll ($578,452.77) and accounts payable ($702,548.90)
• Out-of-state field trip request for EHS to Granby, CT on May 26, 2023
• Out-of-state field trip request for EHS to France in April 2024
• Resignations of School Committee members Shannon Dunham and Laurie Garcia

The School Committee approved multiple payroll and accounts payable payments totaling $2,065,754.84. The committee also acknowledged the resignations of two members and scheduled joint meetings with the City Council to fill those vacancies.

• Approved school payroll dated 5-4-2023 for $560,939.65 (5-0)
• Approved accounts payable dated 5-4-2023 for $213,822.42 (5-0)
• Approved school payroll dated 4-20-2023 for $578,452.77 (5-0)
• Approved accounts payable dated 4-20-2023 for $702,548.90 (5-0)
• Approved donations to We The People (4-0)
• Approved out of state field trip for EHS to High Meadows in Granby, CT (5-0)
• Authorized new warrant and payroll signatories (5-0)
• Accepted various Superintendent Search Committee and general meeting minutes (5-0)

City Council - Ordinance Committee

The committee will review zoning ordinances for LED and electronic message signs and discuss a request regarding Civilian Traffic Control Monitors. Members will also review the Ordinance Review Committee’s final report and a proposal to add a Data Collector position to the city pay plan.

• Review of LED Sign & Electronic Message Center Sign Ordinance
• Review of ordinance request for Civilian Traffic Control Monitors
• Ordinance review committee’s final report
• Request to add Data Collector position at a Grade C to the pay plan

Board of Assessors

The Board of Assessors will meet to review and sign several financial documents. This includes FY2023 supplemental and revised bills, as well as motor vehicle abatements. The board will also consider an interim valuation agreement for FY2024 property.

• Motor vehicle abatements review and signing
• FY2023 supplemental and revised bills
• FY2024 real and personal property interim valuation agreement with Bishop & Associates
• Executive session regarding abatement applications

The Board of Assessors approved several tax-related abatements and revised bills. They also accepted a valuation agreement for real estate and personal property for FY2024. The meeting concluded with an executive session to discuss real estate abatements.

• Approved 4/25/2023 meeting minutes (2-0)
• Approved MV Abatements for 2022 ($172.74) and 2023 ($6,736.65) (2-0)
• Approved FY2023 Supplemental Bills for Conrad Circle: Real Estate $3,569.16 and CPA $107.08 (2-0)
• Approved FY2023 Revised Bills for Harvest Valley: Real Estate $12,396.69 and CPA $371.90 (2-0)
• Approved FY2024 Agreement with Bishop & Associates for Real Estate & Personal Property ($2,000), Utility Company Valuation ($1,500), and inspections ($22 each) (2-0)

Conservation Commission

The Commission will hold public hearings regarding a new mixed-use development on Northampton Street and resource area delineation at Williston Northampton School. The agenda also includes updates on active environmental permits and a discussion regarding the Wetlands Ordinance.

• Public hearing for mixed-use development at 93, 95, & 97 Northampton Street
• Resource area delineation request for Williston Northampton School at 198 Park Street
• Certificates of compliance for One Industrial Lofts, LLC at 1 Ferry Street
• Discussion regarding the Wetlands Ordinance

The Commission accepted a proposal from Beals & Thomas to conduct a peer review for a mixed-use development at 93, 95, and 97 Northampton Street. Several other public hearings and certificate requests were continued to future dates.

• Approved Beals & Thomas proposal for Peer Review process (5-0)
• Continued public hearing for 93, 95, & 97 Northampton Street to July 10, 2023 (5-0)
• Continued public hearing for 198 Park Street to May 22, 2023 (5-0)
• Continued Certificate of Compliance hearing for 1 Ferry Street (Tract 1) to May 22, 2023 (5-0)
• Continued Certificate of Compliance hearing for 1 Ferry Street (slope grading/stormwater) to May 22, 2023 (5-0)

School Committee

The Easthampton School Committee is holding a work session to discuss the search for an interim superintendent. The committee plans to review applications and decide which candidates to interview.

• Interim superintendent search process discussion
• Review of applications
• Decision on candidate interviews

Veteran's Council

The Veterans Council is meeting to plan the Memorial Day Ceremony and check on fundraising possibilities. The council will also seek quotes for repairing the WWII monument.

• Memorial Day Ceremony planning
• Checking on fundraising possibilities
• Obtaining quotes for WWII monument repair
• Review of Secretary's and Treasurer's reports

Easthampton Community Garden

The Community Garden Committee will hold a regular meeting via Google Meet. The agenda consists of standard procedural items and committee reports with no specific new business listed.

• Treasurer’s report and endorsement of purchase order(s)
• Operations, outreach, and pollinator reports
• Donation Garden report

The meeting was largely procedural and informational, with no substantive decisions made. Minutes from a previous meeting were accepted, and the treasurer's report was tabled until the next meeting. Various committee reports were presented on operations, compost, outreach, and the donation garden, but no votes or formal actions were taken.

• Accepted minutes from previous meeting (moved by S. King, seconded by M. Phillips)
• Tabled treasurer's report until next meeting (moved by M. Leonas)

City Council - Property Committee

The Property Committee will discuss the reuse of three former elementary schools: Maple, Center, and Pepin. The meeting includes a report from the Easthampton Elementary School RFP Evaluation Committee.

• Discussion on the reuse of Maple, Center, and Pepin elementary schools
• Report from the Easthampton Elementary School RFP Evaluation Committee
• Approval of past meeting minutes

Agricultural Commission

The Agricultural Commission will meet to approve previous meeting minutes and receive updates on old business. The commission also plans to nominate officers for the upcoming year and select a representative for the BEES Committee.

• Approval of minutes from the last meeting
• Nomination of officers for the upcoming year
• Selection of a commission representative on the BEES Committee

The Easthampton Agricultural Commission held a brief meeting, primarily focused on internal organization. Members unanimously elected Russell Braen as Chair and Elodie Chicoine to a position, and appointed Chicoine as the commission's representative to the BEES committee. No substantive policy decisions or financial approvals were made.

• Elected Russell Braen as Chair (unanimous)
• Elected Elodie Chicoine to a position (unanimous)
• Appointed Elodie Chicoine as representative to BEES committee

Easthampton City Arts Public Art Subcommittee

The subcommittee will discuss next steps for a public sculpture on Cottage Street. The meeting also includes updates on the New City Neighborhood Infrastructure project and bike rack installations. Members will review the March 29th meeting minutes.

• Public sculpture next steps on Cottage Street
• New City Neighborhood Infrastructure project updates
• Union St and Main Street bike rack installations
• Pond concrete pad update

The subcommittee approved the public sculpture project on Cottage Street after the winning applicant satisfactorily addressed committee questions. Pasqualina will meet with the artists next week, and a photo for the press release will be taken. The committee also discussed a mural proposal received by the mayor from local artists.

• Approved public sculpture on Cottage Street after applicant questions answered
• Approved March 29th meeting minutes

City Council

The City Council will hold public hearings on various supplemental appropriations, including funds for fire and police departments. The council will also consider amendments to traffic rules regarding parking on East Street and a new school zone at Mountain View School. Additionally, the meeting includes reviews of committee reports and new business items.

• $180,000 appropriation for Fire Department regular and overtime pay
• $98,400 appropriation for Police Department overtime and incentives
• Proposed parking prohibition on East Street near Pascommultock Trust
• New school zone at Mountain View School on Park and South Streets
• $324,000 supplemental appropriation for DPW snow removal deficit

The City Council unanimously approved a $30,000 transfer from Free Cash to fund design work for repairing the town clock on the Congregational Church steeple, a step required before seeking CPA or grant funding for the full repair. It also voted 7-0-1 (with one abstention) to appropriate $38,000 for environmental review and soil sampling at the Ferry Street parcel and Millside Park to assess feasibility for park use. Additional appropriations covered shortfalls in payroll processing ($6,000), Medicare matching ($49,000), fire department pay ($180,000), and police overtime ($98,400), all from Free Cash. The council also announced a joint convention with the School Committee to fill two vacancies after resignations.

• Approved $30,000 from Free Cash for town clock design work (unanimous)
• Approved $38,000 for environmental review and soil sampling at Ferry Street and Millside Park (7-0-1, Kwiecinski abstained)
• Approved $6,000 for payroll processing shortfall (unanimous)
• Approved $49,000 for Medicare matching share shortfall (unanimous)
• Approved $180,000 for fire department regular and overtime pay (unanimous)
• Approved $98,400 for police overtime and incentive (unanimous)
• Approved minutes of April 19 meeting (Derby abstained)
• Announced joint convention to fill two School Committee vacancies

Cultural District Subcommittee

The agenda contains only procedural items and general discussion topics. The committee will review minutes and receive cultural district updates.

The subcommittee discussed event logistics: 28 of 38 vendor tables and 10 of 12 community tables are booked, two bands remain to complete the lineup, public safety and infrastructure are set, and River Valley Market donated $10,000. Porta potties are reserved, and the group wants to hire a cleaning person. No formal votes or decisions were recorded.

• No formal decisions or votes recorded; all items were updates or discussions

Board of Public Works

This meeting consists of routine procedural business and reports. The Board will review the April 12, 2023, meeting minutes and receive a report from the Director.

• Approval of April 12, 2023, meeting minutes
• Director's report

The Board of Public Works voted unanimously to approve the April 12, 2023 meeting minutes. No other decisions were made; the meeting consisted solely of a director's report on ongoing construction projects including Union Street, Cherry Street, Holyoke Street, and Payson Avenue. No votes were taken on any of the reported projects.

• Approved April 12, 2023 meeting minutes (3-0)

School Building Committee

The committee will review the January 17, 2023 meeting minutes and receive a financial update from Colliers. The agenda also includes a discussion regarding PCO 88 related to brick COVID delays and a design team update.

• Approval of January 17, 2023 minutes
• Financial update from Colliers
• Discussion of PCO 88 regarding brick COVID delays
• Design team update

Commission on Disability

The Commission on Disability will discuss updates to the snow removal and accessibility ordinances. The meeting includes updates on a webinar, a PTSD panel, and a survey subcommittee. The Department of Transitional Assistance is scheduled to speak.

• Snow removal ordinance update
• Accessibility ordinance update
• Recruitment of new members
• Department of Transitional Assistance presentation
• PTSD panel update

City Council - Rules & Government Relations Committee

The committee will consider a request to amend Rule 5F regarding public comment. Members will also review draft suggestions for charter changes concerning mayoral vacancies and term lengths. Additionally, the committee will address council review of mayoral appointments.

• Amendment to City Council Rule 5F (Public Comment)
• Charter change drafts regarding Mayoral vacancy and 4-year terms (Sec. 3-9)
• Charter amendment for council review of mayoral appointments (Sec. 2-10)

The Rules and Government Relations Committee voted unanimously to send a charter amendment on approval timelines and a vacancy procedure update to the full council, and approved amendments to Rule 5F on public comment procedures.

• Approved sending Charter Section 2-10 amendment to full council (2-0)
• Approved sending Charter Section 3-9 vacancy procedure amendment to full council (2-0)
• Approved Rule 5F amendments on public comment time limits and conduct (2-0)
• Decided not to make changes to Section 3-1

Planning Board

The Planning Board will hold a continued public hearing regarding the Tasty Top Development, LLC project at 93, 95, and 97 Northampton Street. This proposal includes commercial sites, daycare facilities, and multiple residential buildings with affordable housing components. The Board will also discuss stormwater conditions for 2 East Street LLC and facade changes for 47-49 Cottage Street.

• Plan Approval for Tasty Top Development, LLC at 93, 95, and 97 Northampton Street
• Proposed residential units with affordable housing components at 93-97 Northampton Street
• Review of stormwater condition text for 2 East Street LLC
• Determination of building facade changes for 47-49 Cottage Street

The Planning Board approved a revised stormwater condition for 2 East Street LLC and ruled that building facade changes at 47-49 Cottage Street did not require a new public hearing. A public hearing for the Tasty Top Development project was continued to June 6.

• Approved revised stormwater condition for 2 East Street LLC (5-0)
• Determined facade changes at 47-49 Cottage Street were minor (5-0)
• Approved minutes from March 21st
• Continued Tasty Top Development public hearing to June 6

School Committee - Finance Subcommittee

The subcommittee will review reports regarding expenditures compared to the budget to-date. This includes reviews for Quarter 2 and Quarter 3 of fiscal year 2023.

• Review of Quarter 2 FY23 expenditures vs budget
• Review of Quarter 3 FY23 expenditures vs budget

Energy Advisory Committee

The Energy Advisory Committee will review previous meeting minutes and provide updates on the BEES Committee. The agenda includes discussions regarding the Easthampton Climate Action Plan survey and plans for school bus electrification. Members will also address municipal aggregation contracts and the adoption of the Massachusetts 'StretchCode'.

• Discussion of the Easthampton Climate Action Plan survey and solid waste management numbers
• Planning for school bus electrification and outreach to surrounding towns
• Contract meeting regarding municipal aggregation with City Solicitor and Good Energy on May 22
• Roadmap for adopting the Massachusetts 'StretchCode' in Easthampton
• Updates on the Green Community Grant Proposal and Annual Report

The committee discussed the high costs of Level 3 EV chargers and current city subsidies for charging stations. Members reviewed business and residence surveys for the Climate Action Plan and discussed the city's status as a designated 'Energy Community' for federal tax credits.

• Approved March 2, 2023 meeting minutes

School Committee

This work session is dedicated to a committee discussion regarding the search process for an interim superintendent. No other substantive items are listed on the agenda.

• Discussion of the Interim Superintendent Search Process

The committee discussed requirements for an interim superintendent, including a preference for full-time availability and a residence within one hour of Easthampton. A timeline was set to review resumes on May 8 and interview questions on May 16. The committee also discussed scheduling a joint meeting with the City Council to fill two committee vacancies.

• Scheduled resume review for May 8 at 6pm
• Scheduled interview question review for May 16
• Tentatively scheduled interviews for May 30, June 1, 2, 5, 6, and 9
• Approved motion to adjourn (5-0)

School Department - Mountain View School Council

The Mountain View School Council will review minutes from the April 3, 2023, meeting and discuss priorities for next year's strategic plan. The agenda also includes an update on the superintendent search and discussions regarding Earth Month and end-of-year events.

• Review of April 3, 2023, minutes
• Strategic plan priorities for next year
• Superintendent search update
• Earth Month discussion
• End-of-year event updates

City Council - Property Committee

The Property Committee will discuss the reuse of Maple, Center, and Pepin elementary schools. The meeting includes a report from the Easthampton Elementary School RFP Evaluation Committee.

• Reuse of Maple, Center, and Pepin elementary schools
• Report from the Easthampton Elementary School RFP Evaluation Committee
• Approval of past meeting minutes

The committee reviewed the selection process and proposal for ARCH, including discussions on parking, green spaces, and sustainable practices. No formal decisions were made regarding the proposal's approval or modification.

• Approved minutes from prior meetings
• Adjourned meeting at 19:19

City Council - Appointment Committee

The scheduled meeting of the Easthampton City Council Appointments Committee for April 27, 2023, was cancelled. No business was conducted.

Nashawannuck Pond Committee

The Nashawannuck Pond Committee will meet to approve minutes and provide time for public speaking. The agenda includes old business concerning barley straw, but no specific details are provided for new business.

• Barley Straw discussion

The committee discussed preparations for the June 10 Cultural Chaos event and reviewed activities for WinterFest. Members coordinated on retaining wall maintenance and newsletter subscriptions. The committee also noted the receipt of $2,500 from the Mass Cultural Council.

• Approved $27 monthly ($324 annual) Mailchimp subscription for newsletters
• Confirmed participation in Cultural Chaos on 6/10/2023
• Decided to keep all WinterFest activities except Emily Foxtrot
• Tabled decision on reordering reuse bags

City Council - Finance Committee

The Finance Committee will review several proposed supplemental appropriations for city services and repairs. The meeting also includes a review of quarterly fiscal reports from the City Auditor.

• $30,000 for design work to repair the Town Clock on E’ton Cong. Church
• $38,000 for environmental review/soil sampling at Ferry St. parcel & Millside Park
• $180,000 for Fire Dept. regular and overtime pay for FY ’23
• $98,400 for Police Dept. overtime and incentive pay
• Quarterly fiscal reports from the City Auditor

The Finance Committee approved several budget shortfalls for the Fire and Police departments and payroll costs. The committee also authorized funding for environmental soil sampling at two city parcels and design work for the Town Clock.

• Approved $30,000 for Town Clock repair design work (2-1)
• Approved $38,000 for environmental review and soil sampling at Ferry St. parcel and Millside Park (3-0)
• Approved $6,000 for FY '23 payroll processing shortfall (3-0)
• Approved $49,000 for Medicare matching share shortfall (3-0)
• Approved $180,000 for Fire Dept. regular and overtime pay for FY '23 (3-0)
• Approved $98,400 for Police Dept. overtime and incentives (3-0)
• Approved April 22 minutes as amended (unanimous)

Zoning Board of Appeals

The Zoning Board of Appeals will hold public hearings for two property applications. These include reconstructing a non-residential structure at 2 East St and changing the use of a building at 334 Main St from one unit to four.

• Reconstruction of a non-residential structure at 2 East St
• Conversion of a second floor from one residential unit to four units at 334 Main St

The Zoning Board of Appeals approved a special permit to reconstruct a nonresidential structure at 2 East St. The Board also approved a special permit to convert a second-floor residential unit into four units at 334 Main St, conditioned on a further permit from the Planning Board.

• Approved special permit for nonresidential structure reconstruction at 2 East St (6-0)
• Approved special permit to convert one residential unit to four units at 334 Main St (4-1)

Parks & Recreation Commission

The Easthampton Parks and Recreation Commission will discuss 2023 policies, fees, and programming. The agenda includes updates on capital improvement projects and various park facilities.

• Pool Project capital improvement
• FY2023/FY2024 supplemental appropriation request
• Maintenance Building budget
• CPA Projects update
• Park facility updates including Main St and Rail Trail

The Parks & Recreation Commission approved an application for a new art structure at the Cottage St Arts Space. The board also received updates on pool construction bids and the status of several city land parcels.

• Approved art structure application for Cottage St Arts Space (unanimous)
• Approved March meeting minutes (unanimous with one abstention)

School Committee

The Easthampton School Committee is meeting to discuss the superintendent search and potential candidate selection. The committee will also review several sets of meeting minutes and approve recent financial motions. An update regarding English Language Learner (ELL) information is also scheduled.

• Potential vote on a candidate for the next superintendent
• Budget transfer of $36,000 from salaries to contracted services
• Approval of school payroll totaling $590,385.90
• Approval of accounts payable totaling $292,825.72

Board of Health

The scheduled meeting for the Easthampton Board of Health on April 25, 2023, was cancelled. No items were discussed or decided.

City Council - Ordinance Committee

The committee will discuss adding a Data Collector position to the City Ordinances at Grade C. Members will also review ordinances regarding LED signs and civilian traffic control monitors.

• Request to add Data Collector position at Grade C
• Review of LED Sign & Electronic Message Center Sign Ordinance
• Review of request for Civilian Traffic Control Monitors ordinance
• Ordinance review committee’s final report

The committee approved a recommendation to amend city ordinances to include Civilian Traffic Control Officers to assist with infrastructure project traffic duties. The committee also reviewed a request to add a Data Collector position to the Classification & Pay Plan and discussed the LED Sign & Electronic Message Center Sign Ordinance.

• Approved meeting minutes from Feb 21, March 7, and April 11, 2023 (2-0)
• Approved recommendation to amend ordinances to include Sec.7-6 Civilian Traffic Control Officers (3-0)

Manhan Rail Trail Committee

The committee will discuss maintenance sharing and the future handover of trail maintenance to the city with the DPW and Parks & Recreation Directors. The meeting also includes an update on a map project with Northampton.

• Discussion regarding trail maintenance handover to the city
• Update on map project with Northampton
• Mural mulch day scheduled for April 29

The committee discussed transitioning trail maintenance and oversight to the City, including the potential need for new staff and budget approvals. Members agreed to remove two of the most distant trash barrels to test a reduced pickup plan. The committee will draft a letter and budget proposal for the Mayor.

• Approved minutes of the March 20 meeting (unanimous)
• Agreed to remove two distant trash barrels by Gosselin Drive and Route 5

Board of Assessors

The Board will review and sign several motor vehicle and personal property abatement certifications. They also plan to discuss a 121A agreement change for Ferry Street and review FY2023 exemptions and abatements. An executive session is scheduled to discuss abatement applications.

• 121A agreement change for Ferry Street
• Review of FY2023 exemptions and abatements
• Certification of uncollected motor vehicle and trailer excises for 2018
• Review of motor vehicle abatements
• Certification of uncollected personal property for 2016

The Board of Assessors approved several motor vehicle abatements, recommitments, and FY2023 exemptions. The board also certified uncollected motor vehicle and personal property taxes to the collector. A request to extend an agreement for 121A Ferry Street to 60 years was denied by the city.

• Approved MV Abatements for 2021 ($564.30), 2022 ($118.71), and 2023 ($3,951.70) (2-0)
• Approved MV Recommitments for 2013 ($29.17) and 2014 ($35.00) (2-0)
• Approved Certification of Uncollected Motor Vehicle & Trailer Excises for 2018 ($564.30) (2-0)
• Approved FY2023 Exemptions for RE ($3,325.00) and CPA ($99.75) (2-0)
• Approved FY2023 CPA Exemptions ($5,730.50) (2-0)
• Approved Certification of Uncollected Personal Property for 2016 ($391.72) (2-0)
• Denied request to extend 121A Ferry Street Agreement to 60 years
• Approved minutes from 4/11/2023 (2-0)

Conservation Commission

The Commission will continue public hearings regarding a new commercial and residential development at 93, 95, & 97 Northampton Street and resource area delineation at Williston Northampton School. The meeting also includes reviews of environmental compliance updates and a discussion on the Wetlands Ordinance.

• New mixed-use development at 93, 95, & 97 Northampton Street
• Resource area delineation at 198 Park Street
• Certificates of compliance for mill redevelopment at 1 Ferry Street
• Discussion regarding the Wetlands Ordinance
• Updates on active environmental permits and projects

Licensing Board

The Licensing Board will conduct public hearings for several local business applications. These include an all alcohol license for New City Brewery and a premises extension for Fort Hill. The board will also consider special one-day licenses for upcoming community events.

• New City Brewery application for all alcohol license
• Fort Hill Extension of Premises for an outdoor stage and expanded patio area
• Special one-day licenses for Food Truck Fridays 2023 at the Abandoned Building
• Multiple special one-day licenses for the Rod & Gun Club
• Special one-day license for Riverside Industries & Progression Brewing on 4/28

The Board approved a change of manager for the Legion and granted special one-day licenses for Food Truck Friday, a live auction event, and a concert. An application for an all alcohol license for New City Brewery was approved pending a corrected site plan. One request for the Easthampton Rod & Gun Club was continued to May 17.

• Approved Legion change of manager (all in favor)
• Approved 16 special one-day licenses for Food Truck Friday 2023 (all in favor)
• Approved special one-day license for Riverside Industries & Progression Brewing event on 4/28/23 (all in favor)
• Approved special one-day license for City Space concert on 5/2/23 (all in favor)
• Approved New City Brewery all alcohol license pending corrected site plan with patio (all in favor)
• Continued Easthampton Rod & Gun Club special one-day licenses to May 17
• Approved February 2023 and March 2023 meeting minutes (all in favor)

Veteran's Council

The Veterans Council will discuss plans for the Memorial Day Ceremony and obtain a quote to repair the bottom of the WWII monument. The council will also address fundraising from outside sources for council projects.

• Memorial Day Ceremony planning
• Obtaining a quote for repairs to the bottom of the WWII monument
• Fundraising from outside sources for Council Projects

The council reviewed the Memorial Day parade route and the ceremony location at the Library. The meeting included a report on the Trust Fund balance and discussions regarding band coordination.

• Discussed Memorial Day parade route on Union Street
• Proposed holding the ceremony at the Library
• Reported Trust Fund cash balance of $2,349.00

City Council

The Easthampton City Council will hold public hearings on interdepartmental transfers and several supplemental appropriations. The council is also reviewing proposals to create a new biodiversity committee and reduce the Community Relations Committee membership. Additionally, the Mayor will present the FY 2024 budget.

• $200,000 appropriation for School Dept. Vocational Tuition deficit
• $90,000 for public safety training room technology upgrades
• Proposed reduction of Community Relations Committee from 11 to 7 members
• Creation of a Biodiversity Environment and Ecological Sustainability Committee
• Presentation of the FY 2024 budget

The City Council referred the proposed FY 2024 budget to the Finance Committee and scheduled a public hearing for June 7. The council also approved several supplemental appropriations for legal costs, public safety technology, and school tuition. Additionally, a new environmental committee was established and the Community Relations Committee size was reduced.

• Referred proposed $52.8M FY 2024 budget to Finance Committee (Unanimous)
• Approved $2,895 transfer for public records tracking database (Unanimous)
• Approved $2,402 transfer for prior fiscal year City Attorney bill (Unanimous)
• Appropriated $30,000 for FY '23 legal costs (Unanimous)
• Appropriated $90,000 for Public Safety Complex AV equipment upgrades (Unanimous)
• Appropriated $200,000 for School Dept. Vocational Tuition account deficit (Unanimous)
• Established Biodiversity Environment and Ecological Sustainability (BEES) Committee (Unanimous)
• Reduced Community Relations Committee membership from 11 to 7 (7-1)

Council on Aging

The Council on Aging meeting includes an update from the Building Subcommittee and a report on Highland Valley. The board will also accept minutes from the March meeting and hear a Director's report.

• Acceptance of March meeting minutes
• Highland Valley report
• Director’s report
• Building Subcommittee update

The board approved the March meeting minutes. Members discussed the need for more volunteer drivers and the end of a three-year Senior Tax Work-off pilot in December 2023. The Chair will draft a letter to the mayor requesting a building committee to conduct a feasibility study for a potential new senior center.

• Approved March meeting minutes (unanimous)

Development & Industrial Commission

The Easthampton Development & Industrial Commission will discuss the gas moratorium and its impact on business energy challenges. The commission will also address support for a school building RFP. Additionally, members will review updates from the Planning Department.

• Gas moratorium discussion regarding business energy challenges
• Support for school building RFP
• Implementation of passed vacant storefront ordinance starting July 1
• Potential June meeting with Fair Housing & Housing Coalition

The Development and Industrial Commission approved a letter to the City Council concerning school re-use. The commission also noted that the vacant storefront ordinance has passed with a start date of July 1.

• Approved March meeting minutes (unanimous)
• Approved and forwarded letter regarding school re-use to City Council (unanimous)

School Committee

The School Committee will hold an executive session for strategy sessions and negotiations with the Superintendent of Schools. The committee also plans to return to open session to discuss and vote on accepting the superintendent's contract.

• Strategy sessions for negotiations with the Superintendent of Schools
• Vote to accept superintendent contract

Veteran's Council

The Veterans Council will meet to discuss Memorial Day planning and the parade route. The agenda also includes updates on the WWII Monument and potential fundraising for council projects.

• Memorial Day planning
• WWII Monument
• Memorial Day parade route
• Trust Fund discussion
• Fundraising for Council Projects

Community Relations Committee

The Community Relations Committee will discuss a proposed code change to reduce the total number of committee seats to seven. The meeting also includes an update on the status of the proposed Dialogue on Race.

• Proposed code change reducing total CRC seats to 7
• Status of the proposed Dialogue on Race
• Review of committee 'parking lot' and possible next events

City Council - Appointment Committee

The City Council Appointments Committee will meet to review mayoral appointments. This includes the re-appointment of John Casey to the Douglass Cultural Council and a new appointment for Benjamin Breger to the Affordable & Fair Housing Partnership.

• Re-appointment of John Casey to Douglass Cultural Council
• New appointment of Benjamin Breger to Affordable & Fair Housing Partnership

The committee voted to re-appoint John Douglas to the Cultural Council and appoint Benjamin Breger to the Affordable & Fair Housing Partnership. Both appointments were approved unanimously.

• Approved re-appointment of John Douglas to Douglass Cultural Council (3-0)
• Approved appointment of Benjamin Breger to Affordable & Fair Housing Partnership (3-0)

City Council - Public Safety Committee

The Public Safety Committee will review amendments to Traffic Rules & Orders regarding a school zone at Mountain View School and no parking on East Street. The committee will also discuss sidewalk safety at the South St./Main St. intersection.

• Amendment to add "School Zone" near Mountain View School
• Proposed no parking area on East Street for Mt. Tom Trailhead
• Safety review of South St./Main St. sidewalk and traffic light
• Review of electric speed monitoring signs
• Ordinance Review Committee final report review

The Public Safety Committee discussed officially designating the Mt. View school area as a school zone to allow the DPW to use grants for safety improvements. The committee voted to move the matter to the full council for further consideration.

• Approved April 4th meeting minutes (2-0)
• Approved motion to move Mt. View school zone designation to full council (3-0)

City Council - Finance Committee

The City Council Finance Committee will consider several interdepartmental transfers and supplemental appropriations. These items include funding for public safety technology, legal costs, and a school department tuition deficit. The committee will also review quarterly fiscal reports from the City Auditor.

• $200,000.00 appropriation to cover a deficit in the School Dept. Vocational Tuition Acct.
• $90,000.00 for audio visual and technology upgrades in the Public Safety training room
• $30,000.00 supplemental appropriation for FY '23 legal costs
• $2,895.00 transfer for a public records tracking database purchase
• $2,402.00 transfer for a City Attorney FY '22 "old bill"

The Finance Committee approved several funding requests, including a significant transfer to cover a school department deficit and upgrades to public safety technology. The committee also authorized payments for legal costs and a public records database.

• Approved $200,000 to cover a deficit in the School Department Vocational Tuition Account (3-0)
• Approved $90,000 for audio visual equipment and technology upgrades in the Public Safety training room (3-0)
• Approved $30,000 for FY ’23 legal costs (3-0)
• Approved $2,402.00 for a City Attorney FY ’22 unpaid bill (3-0)
• Approved $2,895.00 for a public records tracking database (3-0)
• Approved minutes from February 8, February 22, March 8, and March 22 (unanimous)

Cultural District Subcommittee

The committee will review minutes and provide time for public speaking. The agenda also includes cultural district updates and new business.

• Approval of minutes
• Cultural District updates
• New business

Board of Public Works

This meeting consists of routine administrative matters. The agenda includes public and mayoral comments, the approval of March 15, 2023 minutes, and a director's report.

• Approval of March 15, 2023 meeting minutes
• Director’s report

The Board approved the minutes from the March 15, 2023 meeting. The Director of Public Works provided updates on construction schedules for Union, Cherry, and Holyoke Streets, as well as staffing changes in the Highway and Water Divisions.

• Approved March 15, 2023 Meeting Minutes (3-0)

Aquifer Protection Committee