Dundee public meetings in 2025

City Council

The Dundee City Council will open the regular meeting, allow public comment, and hold an executive session on employment matters. The only new business item on the agenda is to approve contract elements for the City Administrator. The agenda also lists pending items such as the Old Dundee Elementary School project, several planning and land‑use code amendments, and a developer agreement for Sander Estate Park. No other decisions are scheduled for this meeting.

• Approve Contract Elements for City Administrator
• Pending Public Works: Old Dundee Elementary School
• Planning/Land Use: Dundee Riverside District Code Amendment
• Planning/Land Use: Exterior Lighting – Code Update/Street Light Standards
• Sander Estate Park Developer Agreement

City Council

The Dundee City Council meeting will include an executive session to consider the employment of a public officer. The council will vote on the action request to employ a City Administrator. Two public comment periods are scheduled, allowing speakers up to three minutes and five minutes respectively. No other decisions are listed on the agenda.

• Consider employment of City Administrator (action requested)
• Executive session to consider employment of a public officer
• Public comment – up to 3 minutes per speaker
• Public comment – up to 5 minutes per speaker
• Pending: Dundee Riverside District Code Amendment

Meeting

The Dundee Urban Renewal Agency is reviewing Amendment No. 1 to a grant agreement with Outpost Dundee, LLC for a mixed-use project at 180 and 240 S.W. 9th Street. The amendment proposes reducing SDC fee grants by at least $300,000 in exchange for a Transient Room Tax Abatement Agreement.

• Proposed grant of $700,000 for improvements if construction starts by June 1, 2026
• Proposed grant of $500,000 for improvements if construction starts by September 30, 2026
• Proposed grant of $250,000 for improvements if construction starts by December 31, 2026
• Reduction of SDC fee grant by a minimum of $300,000 to $0
• Proposed Transient Room Tax Abatement Agreement for the project at 180 and 240 S.W. 9th Street

City Council

The Dundee City Council is reviewing a Transient Room Tax (TRT) Abatement Agreement with Outpost Dundee for the Terrain Hotel project. The agreement includes a tax‑abatement schedule of 70% for the first two years (up to $500,000 per year) and 50% for years three through twenty (up to $800,000 per year). It is contingent on amendments to an Urban Renewal Grant and on the hotel opening by December 31, 2031. The council will also consider reporting, audit, and compliance requirements for the hotel operator.

• TRT abatement: 70% of tax years 1‑2 (max $500,000/yr), 50% years 3‑20 (max $800,000/yr)
• Urban Renewal Grant amendment: $300,000 deleted; $700,000 if construction by 6/1/2026, $500,000 by 9/30/2026, $250,000 by 12/31/2026, otherwise terminated
• Hotel opening deadline: must open by Dec 31, 2031 or agreement terminates
• Outpost Dundee must report and remit TRT; city may audit records with five‑day notice
• Project details: Terrain Hotel at N. Highway 99W, 80‑room boutique hotel with spa, restaurant, 154 parking spaces, and AVA/Space Dundee at 9th & Alder Streets

Planning Commission

The Dundee Planning Commission held a public hearing on November 19, 2025 to consider a Type III variance request. The applicant, Autumn Irons and Alexander McGaw, asked to reduce the side‑yard setback from the required 7.5 feet to 5 feet for a building addition at 1092 SE Locust Street. After staff review and no public or agency objections, the commission adopted an order approving the variance with conditions.

• Variance to reduce side‑yard setback from 7.5 ft to 5 ft at 1092 SE Locust Street (R‑2 zone)
• Public hearing conducted on November 19, 2025
• Staff recommendation to adopt Planning Commission Order with findings and conditions
• No public comments received; agencies (Building Dept, CPRD, Fire Dept, PGE) had no comments
• Order includes Exhibit A (findings) and Exhibit B (conditions of approval)

Parks Committee

The Parks Advisory Committee will meet to discuss Tipsu Palach Park and the vision for moving forward. The meeting also includes time for public comments and committee concerns.

• Discussion regarding Tipsu Palach Park
• Discussion on Vision Moving Forward

City Council

The council approved a salary range of $120,000 to $150,000 for the permanent city administrator position. The consent agenda, including the September 30 City Council minutes, was accepted. Discussions were held on the Water Right Open House recap and a presentation on wastewater treatment plant capacity. Public comment periods were provided before and after the agenda items.

• Set city administrator salary range at $120,000‑$150,000
• Accept consent agenda, including City Council minutes from September 30, 2025
• Discuss Water Right Open House recap
• Discuss Wastewater Treatment Plant Capacity presentation
• Public comment sessions (up to 3 minutes and up to 5 minutes)

Meeting

The Dundee Urban Renewal Agency board will continue discussion of the Chehalem Parks & Recreation District's request to develop Sander Estate Park, which includes a proposed $1,119,700 allocation for Phase 1 infrastructure. The meeting also includes approval of minutes from prior meetings, a public comment period limited to three minutes per speaker, an executive session to review exempt records, and a segment for agency member concerns.

• Continued discussion of CPRD request for development of Sander Estate Park (proposed $1,119,700 funding)
• Executive session under ORS 192.660(f)(2) to consider exempt information
• Approval of Urban Renewal minutes from March 18, 2025, April 1, 2025, April 15, 2025, May 20, 2025, June 17, 2025, and June 25, 2025
• Public comment limited to up to 3 minutes per speaker
• Agency member concerns segment

The board considered the Urban Renewal minutes from March through June 2025. A motion to approve those minutes was made by Bryan Weil and seconded by Storr Nelson. Five members – Alex Chiper, Tim Weaver, David Hinson, Bryan Weil, and Chair David Ford – cast votes on the motion. No other decisions were recorded.

• Motion to approve Urban Renewal minutes (motion by Bryan Weil, seconded by Storr Nelson; votes by Alex Chiper, Tim Weaver, David Hinson, Bryan Weil, David Ford)

City Council

The council approved the consent agenda after a motion by Councilor Bryan Weil, seconded by Council President Storr Nelson. The motion passed with votes from Councilors Hinson, Weaver, Caruso, Chiper, and Mayor Ford. No other formal actions were recorded in the meeting.

• Approved consent agenda (motion by C. Weil, seconded by C. Nelson; votes: C. Hinson, C. Weaver, C. Caruso, C. Chiper, M. Ford)

Tourism Committee

The Dundee Tourism Committee will hear a marketing update from Greenhouse collaborators on social‑media metrics and upcoming anniversary events. It will receive a Destination Dundee update that includes a $60,000 Travel Oregon grant (requiring an $11,000 match) for a city‑wide wayfinding signage project. The committee will discuss Third Thursday promotional ideas such as feather banners along 99W and reader‑board advertising, and will review the results of the July 8 retreat.

• Marketing update: Instagram, Facebook and website metrics; 20th anniversary events and new travel blog launch
• Destination Dundee update: $60,000 Travel Oregon grant (with $11,000 match) for wayfinding signage and walking map at Tipsu Palach Park
• Third Thursday update: discussion of feather banners placement along 99W and fire‑station reader‑board ads
• Retreat results: July 8, 2025 retreat at Dundee Landing; survey sent; next retreat planned for July 8, 2025
• Open items: general discussion and any other business

City Council

The council considered the consent agenda, but the minutes do not record a vote outcome. Staff provided updates on the water‑tank repair, wastewater plant loan, a speed‑bump code issue, mural code revision, and a sewer service request. No formal actions, approvals, or denials were recorded.

City Council

The council set the city administrator’s salary range at $120,000 to $150,000 and approved the motion to use that range in the advertisement. Council members discussed candidates for the school boundary committee but took no formal action. The interim city administrator will send a revised public‑safety levy letter for final approval.

• Approved city administrator salary range $120,000‑$150,000 (motion passed)

City Council

The council approved the consent agenda. It voted to hire Prothman for the city administrator recruitment and to let the interim city administrator sign a contract with Signature Paving for the 9th & Alder Street paving project. The Vineyard Water Tank repair contract was deferred to a future meeting. Council set the water rates and public safety levy open house for October 30 at 6:30 p.m.

• Approved Consent Agenda (C. Hinson, M. Ford)
• Approved hiring Prothman for executive recruitment (C. Hinson, M. Ford)
• Approved City Administrator to sign contract with Signature Paving for 9th & Alder Street paving (C. Weaver, M. Ford; C. Nelson abstained)
• Deferred Vineyard Water Tank repair management contract (no vote recorded)
• Scheduled water rates & public safety levy open house for Oct 30 at 6:30 p.m. (agreement)
• Approved city easement contract for 5th Street (filed, no vote recorded)

Parks Committee

The Dundee Parks Advisory Committee will hold a hybrid meeting to review minutes from April 2025, discuss the water fountain and shelters at tipsu palach Park, and address committee concerns. No formal decisions are listed on the agenda.

• Discussion of water fountain and shelters at tipsu palach Park

City Council

The council approved the consent agenda. It directed the City Administrator and consultant CWMH20 to make minor changes to the water rights applications and submit them to the Oregon Water Resources Department. The appointment of the interim city administrator and the city administrator recruitment were postponed to future meetings. A special council meeting was scheduled for September 9 at 6:30 P.M.

• Approved consent agenda (motion passed)
• Directed City Administrator and consultant CWMH20 to modify and submit water rights applications (motion passed)
• Postponed appointment of interim city administrator to next meeting
• Postponed city administrator recruitment discussion to a future meeting
• Scheduled special meeting for September 9 at 6:30 P.M.

City Council

The council approved the Consent Agenda. It adopted Resolution 2025-15 establishing hiring standards for an interim city administrator, adopted a plan of action for the city audit, and approved an amendment to the Kennedy Jenks PFAS feasibility study. The council also authorized the mayor to negotiate terms and appoint Brandon Hamilton as the interim city administrator.

• Approved Consent Agenda (motion by C. Nelson, second C. Caruso, votes: C. Chiper, C. Nelson, M. Ford)
• Adopted Resolution 2025-15 hiring standards (motion by C. Nelson, second C. Chiper, votes: C. Hinson, C. Caruso, M. Ford)
• Adopted Plan of Action for City Audit (motion by C. Nelson, second C. Caruso, votes: C. Chiper, C. Hinson, M. Ford)
• Approved Amendment No. 1 to PFAS Feasibility Study (motion by C. Nelson, second C. Caruso, votes: C. Hinson, C. Chiper, M. Ford)
• Authorized Mayor to negotiate and appoint Brandon Hamilton as interim city administrator (motion by C. Nelson, second C. Hinson, votes: C. Weaver, C. Chiper, C. Caruso, M. Ford)

City Council

The Dundee City Council met on August 12, 2025 and approved the consent agenda. The meeting included updates on public works, water, stormwater, parks, sewer, streets, transportation grant, finance, code enforcement, IT, police, fire, urban renewal, tourism, and staff reviews, but no additional motions were decided. The council adjourned at 9:00 P.M.

• Approved consent agenda (C. Weaver, C. Caruso, C. Nelson, M. Ford voted)

City Council

The council approved the consent agenda, a sole‑source contract for effluent plant blower repairs, and a copier lease with Ricoh. Council members also authorized a work session on water rates before the September 16 meeting and appointed Fire Chief Brandon Hamilton as acting city administrator until an interim is hired.

• Approved Consent Agenda (motion by C. Weil, second C. Chiper)
• Approved Resolution 2025‑13 for sole‑source effluent plant blower repairs (motion by C. Nelson, second C. Chiper)
• Approved lease agreement with Ricoh for copier services (motion by C. Weaver, second C. Nelson)
• Authorized Mayor Ford, Councilors Hinson and Weaver to gather resumes for interim city administrator (motion by C. Nelson, second C. Chiper)
• Approved appointment of Fire Chief Brandon Hamilton as Acting City Administrator (motion by C. Nelson, second C. Weaver)
• Decided to hold a work session on water rates one hour before the September 16 council meeting

City Council

The Dundee City Council will hold a special meeting to enter executive session to discuss personnel matters under Oregon law. The session will focus on potential dismissal, discipline, or complaints against a public officer or employee who has not requested an open hearing.

The council accepted City Administrator Steve Dahl’s resignation effective August 8 and authorized a severance agreement. It also approved advertising the interim administrator position and a plan to report on the selection process at the August 5 meeting. Finally, the council authorized a staff listening session during the transition.

• Accepted Administrator Dahl’s resignation and authorized severance (2 for, 0 against, 1 abstain)
• Authorized mayor to advertise interim administrator position (3 for, 0 against)
• Authorized mayor, president, and Councilor Weil to hold staff listening session (3 for, 0 against)

City Council

The council approved several professional services contracts, a water‑rights review, and a Transportation Growth Management grant. It also authorized continued negotiations for the city administrator's employment and permitted the city attorney to accept litigation services. All motions were adopted by vote.

• Approved consent agenda including police report (motion by C. Weil)
• Approved audit services contract with Umpqua Valley Financial (motion by C. Chiper)
• Approved AKS Engineering & Forestry services contract (motion by C. Nelson)
• Approved Kennedy Jenks engineering services contract (motion by C. Weaver)
• Approved attorney review of CwM‑H20 water‑rights extension (motion by C. Chiper)
• Approved Resolution No. 2025‑12 for TGM grant application (motion by C. Weaver)
• Authorized mayor and council president to continue negotiating city administrator employment (motion by C. Weaver)
• Allowed city attorney to accept services in construction‑related litigation (motion by C. Nelson)

City Council

The council voted to approve Resolution No. 2025-10, adopting a supplemental budget for fiscal year 2024‑2025. It also approved Resolution No. 2025-09, transferring budget line‑item amounts between funds for FY 2024‑2025. Finally, the council approved Resolution No. 2025-10, adopting the city budget and tax rates for fiscal year 2025‑2026. All three motions passed with the same set of councilors voting in favor.

• Approved Resolution No. 2025-10 supplemental budget (approved by Weaver, Chiper, Hinson, Caruso, Ford)
• Approved Resolution No. 2025-09 fund transfers (approved by Weaver, Chiper, Hinson, Caruso, Ford)
• Approved Resolution No. 2025-10 FY 2025‑2026 budget (approved by Weaver, Chiper, Hinson, Caruso, Ford)

City Council

Council members reviewed the 2025 budget resolutions and line‑item changes. No budget items were approved or denied. The council agreed to send an updated budget spreadsheet to members and to hold a special meeting on June 25 to approve the budget.

• Schedule special meeting on June 25 to approve budget (no vote recorded)

Tourism Committee

The committee is reviewing digital marketing performance and progress on the Dundee Hills AVA 20th anniversary. Members are also discussing downtown improvements, including new signage and grant applications for murals and transportation updates.

• Review of Instagram, Facebook, and website metrics from Greenhouse Collaboratives
• Planning for Third Thursday events starting May 15
• Development of wayfinding and parking signs, including signs for Tipsu Palach Park
• Grant applications for T-Mobile murals, safe routes, and an ODOT TGM transportation system plan update
• Discussion of a 2025 strategy retreat with a facilitator

The committee reviewed marketing metrics, grant updates, upcoming events, and retreat planning. No motions were voted on or formally approved during the meeting.

City Council

The council voted to adopt Ordinance 591-2025, updating the comprehensive plan and municipal code for duplexes and accessory dwelling units. The consent agenda, a resolution to receive state tax revenues, an intergovernmental agreement with the Mid‑Willamette Valley Council of Governments, and a three‑year auditor contract were also approved. Two budget‑related resolutions were postponed until the budget adoption.

• Approved Ordinance 591-2025 (duplexes and ADU amendments) – motion by C. Weaver, second by C. Nelson
• Approved Consent Agenda – motion by C. Weil, second by C. Hinson
• Approved Resolution 2025-07 to receive state alcohol, cigarette and marijuana tax revenues – motion by C. Weaver, second by C. Nelson
• Approved MWVCOG master agreement – motion by C. Chiper, second by C. Nelson
• Approved auditor contract with Umpqua Valley Financial for FY 2025‑2028 – motion by C. Weaver, second by C. Caruso
• Postponed Resolution 2025-09 (budget line item transfers) until budget adoption
• Postponed Resolution 2025-10 (supplemental budget adjustments) until budget adoption

Meeting

The Board is meeting to adopt the fiscal year 2025-2026 budget and appropriations. The agency will also review estimated tax revenues from three approved development projects.

• Resolution No. 2025-01 to adopt a total budget of $2,120,000
• Budget appropriations including $351,000 for debt service and $70,000 for materials and services
• Review of estimated revenue from Terrain, Dundee Hotel, and Oregon Wine Village projects
• Discussion of approximately $120 million in total estimated investment for approved projects

The Dundee Urban Renewal Agency Board did not approve the urban renewal budget, deciding to wait until the overall city budget is passed. No vote tally was recorded. No other substantive actions were taken.

• Postponed approval of Urban Renewal Budget (Resolution 2025-01)

City Council

The council approved the Transient Tax Rebate Agreement. It also approved engineering contracts with AKS and Kennedy Jenks. Resolutions 2025-05 (certifying municipal services) and 2025-06 (employee compensation rates) were adopted. The consent agenda was approved as well.

• Approved Transient Tax Rebate Agreement (vote: Chiper, Weil, Hinson, Caruso, Mayor Ford)
• Approved engineering contracts for AKS and Kennedy Jenks (vote: Chiper, Weil, Hinson, Caruso, Mayor Ford)
• Approved Resolution No. 2025-05 certifying municipal services (vote: Weaver, Weil, Hinson, Caruso, Mayor Ford)
• Approved Resolution No. 2025-06 establishing employee compensation rates (vote: Weaver, Weil, Hinson, Caruso, Mayor Ford)
• Approved Consent Agenda (vote: Weil, Caruso, Nelson, Chiper, Mayor Ford)

Planning Commission

The Planning Commission will conduct a public hearing regarding LURA 24-29 to update regulations for duplexes and accessory dwelling units (ADUs). These changes aim to bring the Dundee Municipal Code into compliance with several Oregon state laws and administrative rules. The commission will deliberate on a recommendation for City Council approval.

• Public hearing for LURA 24-29: Duplex/ADU Code Revision(s)
• Proposed amendments to Dundee Comprehensive Plan and Municipal Code Title 17
• Review of regulations for R-1, R-2, and R-3 residential zones

City Council

The council approved the consent agenda and adopted a resolution to increase solid waste and recycling service rates. A 70/30 split transient tax rebate with a $10 million cap over 15 years was also agreed to. Both actions were recorded as council decisions.

• Approved Consent Agenda (C. Weil, C. Caruso, C. Weaver, M. Ford voted yea)
• Approved Resolution No. 2025-04 adopting solid waste and recycling rates (5 yea, 1 nay)
• Adopted 70/30 split transient tax rebate with $10 million cap over 15 years

Meeting

The Dundee Urban Renewal Agency (DURA) is discussing a proposal to support the Chehalem Park and Recreation District (CPRD) with infrastructure costs for Sander Estate Park. The board is reviewing a proposed Memorandum of Understanding that would tie the reimbursement of up to $1,119,700 to the amount of new investment seen within the urban renewal area over three years.

• Proposed funding of up to $1,119,700 for Sander Estate Park infrastructure
• Infrastructure items include undergrounding utilities, curb and gutter, sidewalks, and 5th Street improvements
• Proposed reimbursement tiers based on investment levels: $80M+, $10M-$79M, or $10M or less
• Potential use of a Small City Allotment Grant for road work
• Review of Park Master Plan for 6.7-acre site at 359 SW 5th Street

The board discussed the Sander Estate Park project and a possible $1,119,700 request from CPRD, as well as a potential extension of the urban renewal district. No motions were voted on, and the meeting adjourned without any approvals, denials, or items being tabled.

Budget Committee

The Dundee Budget Committee will meet via Zoom to elect a chair for the 2025-2026 budget year, receive the budget message, and review the proposed FY 2025-2026 budget. Public input will be taken before the committee votes on budget approval.

• Election of chair for 2025-2026 budget year
• Budget message presented by city staff
• FY 2025-2026 budget review and discussion
• Public comments on the proposed budget
• Vote on approving the FY 2025-2026 budget

City Council

The council heard a Waste Management presentation on collection services and a proposed 3.72% rate increase. Several motions were made—including approval of the consent agenda, an audit services RFP, engineering services qualifications, a PFAS feasibility contract, and a crosswalk islands resolution—but the minutes do not record any approvals, denials, or vote totals. No other substantive actions were documented.

Tourism Committee

The Dundee Tourism Committee will discuss a sponsorship request for the Monday Mingler event at The Dundee Hotel, receive marketing and Destination Dundee updates, and plan a 2025 retreat to discuss committee strategy and goals. New member Mila Headley will be introduced.

• Discuss support of Monday Mingler event sponsorship (light bites from Wooden Heart)
• Marketing update: new billboard on 99W near Newberg, AVA 20th anniversary campaign, social media metrics
• Destination Dundee update: not awarded Recreation Ready grant, pending wayfinding and mural grants from Travel Oregon, Safe Routes to School discussions
• Plan 2025 retreat for committee strategy and goals
• Introduction of new committee member Mila Headley

Planning Commission

The Planning Commission will hold a work session to revise the Dundee Development Code and Comprehensive Plan to comply with Oregon laws (HB 3395, HB 2001, SB 1051) requiring duplexes and accessory dwelling units in residential zones. The changes must be adopted by June 30, 2025. Staff have prepared a draft of proposed modifications for discussion.

• Work session on code changes to allow duplexes on all lots zoned for single-family detached dwellings, per HB 3395 (2023) lowering population threshold to 2,500.
• Discussion of updates to Chapters 17.202 (Zoning), 17.203 (Special Use Standards), 17.304 (Parking), and other sections of the Development Code.
• Staff identified amendments needed to the Comprehensive Plan’s Residential Land Use and Housing policies.
• State mandates include ADU allowances per SB 1051 (2017) and middle housing lot division per HB 458 (2021).
• Public comment period is scheduled before the work session.

Planning Commission

The Planning Commission is reviewing revised findings and conditions of approval for public improvements and utilities related to the Dundee Hotel project. The proposal includes the construction of two new public streets and modifications to existing street improvements.

• Construction of new public streets: SW 13th Street (from Highway 99W to SW Alder Street) and SW Alder Street (extending south of SW 13th Street)
• Request to modify required street improvements for SW Alder Street north of SW 13th Street
• Dedication of a 50-foot right-of-way for SW 13th Street and a 60-foot right-of-way for SW Alder Street
• Construction of four driveway accesses from SW 13th Street
• Closure of one existing driveway to Highway 99W to be replaced with curb, gutter, and sidewalk

City Council

The council approved the consent agenda after a motion by Councilor Chiper and a second by Councilor Caruso, with votes from Councilors Weil, Nelson, Hinson and Mayor Ford. A separate motion to approve the outside water request for 1105 SW 11" Street was also approved, after a motion by Councilor Weil and a second by Councilor Chiper, with votes from Councilors Nelson, Caruso, Hinson and Mayor Ford. No other substantive decisions were recorded.

• Consent agenda approved (vote: C. Weil, C. Nelson, C. Hinson, M. Ford)
• Outside water request for 1105 SW 11" Street approved (vote: C. Nelson, C. Caruso, C. Hinson, M. Ford)

Meeting

The Board will discuss a request from CPRD for financial assistance with the development of Sander Estate Park. The City Administrator is seeking direction on how to proceed given current funding levels and potential loan options.

• Sander Estate Park preliminary design estimate totaling $2,923,782
• Public Works cost estimate for 5th Street improvements totaling $718,109
• Discussion of $1,000,000 grant for the Terrain project
• Review of $749,000 grant for a mixed-use facility on 9th Street currently in bankruptcy
• Estimated 2026 expense for 5th Street water line of $320,000

The Dundee Urban Renewal Agency met on April 15, 2025. Staff gave an update on the Sander Estate Park project and its financial aspects, and a public representative discussed possible agency support. No motions, votes, or approvals were recorded. The meeting was adjourned at 9:53 P.M.

Budget Committee

The Dundee Budget Committee will elect a chair for the 2025-2026 year, take public comment, and then review the proposed budget for the upcoming fiscal year. The review covers governmental funds (General, Police, Fire, Streets, Parks, etc.) and proprietary funds (Water, Sewer, Storm Water). The agenda also includes detailed property tax estimates and a calculation for the Dundee Rural Fire District payment.

• Election of chair for the 2025-2026 budget year
• Review of FY 2025-2026 budget covering 14 governmental funds and 6 proprietary funds
• Property tax estimate showing a levy of $884,429 based on an assessed value of $357,067,236
• Dundee Rural Fire District payment calculated at $139,038
• Building permit activity totaling $399,787 in value through October 2024

Parks Committee

The Parks Advisory Committee is meeting to discuss the location of a picnic shelter at Tipsu Palach Park. The agenda also includes approval of minutes from the February 5 meeting and committee concerns.

• Discussion on picnic shelter location at Tipsu Palach Park
• Approval of minutes from February 5, 2025

Meeting

The Dundee Urban Renewal Agency will meet to receive a financial update and discuss a grant request from Olive Branch. No formal decisions are scheduled; all items are for discussion. The meeting is open to the public in-person and via Zoom.

• Update of agency financials
• Olive Branch grant request discussion
• Public comment period (3 minutes per speaker)

The board received a financial update showing $2.4 million collected and $4.7 million obligated. The agency then approved a grant of $125,000 to fund water, electric, sewer and storm‑water infrastructure for the Olive Branch project. The motion was made by Alex Chiper, seconded by Storr Nelson, and voted by Bryan Weil, Michael Caruso, David Ford and David Hinson.

• Approved $125,000 Olive Branch infrastructure grant (Weil, Caruso, Ford, Hinson voted yes)

City Council

The council approved the consent agenda. It adopted Resolution No. 2025-03, raising the water rate by $6 and adding a new tier for usage over 550 cubic feet. Council selected option 2, lowering the water quality vault, for the Terrain and 9" Street modifications. It also approved contracts for a PFAS feasibility study, a noise variance for the Fueled by Fine Wine 5K, appointed Shannon Stueckle to the Budget Committee, and accepted a $12,000 sewer rate study proposal.

• Approved consent agenda (motion by C. Nelson, seconded by C. Chiper)
• Approved Resolution No. 2025-03 setting water rate increase $6 and new tier (motion by C. Nelson, seconded by C. Caruso)
• Selected option 2 – lowering the water quality vault – for Terrain and 9" Street modifications
• Approved PFAS study contract with Kennedy/Jenks up to $30,000 (motion by C. Nelson, seconded by C. Chiper)
• Approved temporary closure of 5' Street and noise variance for Fueled by Fine Wine 5K (motion by C. Nelson, seconded by C. Chiper)
• Approved Shannon Stueckle appointment to Budget Committee for a two‑year term (motion by C. Nelson, seconded by C. Hinson)
• Approved Oregon Association of Water Utilities sewer rate study proposal for $12,000 (motion by C. Nelson, seconded by C. Chiper)

Planning Commission

The Planning Commission will conduct a public hearing regarding the Dundee Hotel project submitted by SKB – Dundee Project LLC and Dundee Hills LLC. The commission will also introduce a new member, Mike Westgard.

• Public hearing for Dundee Hotel (SDR 24-21, PC 24-17, PC 24-18, CA 24-22, CA 24-23, V 24-19, V 24-20, V 24-30)
• Introduction of new member Mike Westgard
• Approval of minutes from May 15, 2024 and June 19, 2024

The commission approved the minutes from the May 15, 2024 and June 19, 2024 meetings. New Planning Commission member Mike Westgard was introduced. A public hearing was held on the Dundee Hotel project, but no action was taken. The meeting was then adjourned.

• Approved minutes from May 15, 2024 meeting
• Approved minutes from June 19, 2024 meeting
• Introduced new Planning Commission member Mike Westgard
• Conducted public hearing on Dundee Hotel project (no decision)
• Adjourned the meeting

City Council

The Dundee City Council approved the amended Sander Estate Park master plan (File No. PMPA 25-04) with modified conditions of approval, following a public hearing that included testimony from Chehalem Park and Recreation District (CPRD) staff and residents. The council also approved the consent agenda and appointed Kristin Svicarovich to the budget committee. Discussions were held on a proposed water rate increase, but no formal action was taken on that item.

• Approved amended Sander Estate Park master plan, File No. PMPA 25-04, with modified conditions (unanimous)
• Approved consent agenda including March 4 minutes, police report, budget documents, and council goals (unanimous)
• Approved Kristin Svicarovich for a two-year term on the Budget Committee (unanimous)

Meeting

The Dundee Urban Renewal Agency will meet to approve minutes from September 2024, receive an update on agency finances, and then hold an executive session under ORS 192.600(2)(f) to discuss information exempt from public inspection. The agenda includes public comment and agency member concerns, but no specific project proposals or dollar amounts are listed.

• Update of agency financials (no specific amounts given)
• Executive session under ORS 192.600(2)(f) for exempt information
• Approval of September 17, 2024 meeting minutes
• Public comment period (3 minutes per speaker)

The Dundee Urban Renewal Agency met on March 18, 2025, and approved the minutes from its September 17, 2024 meeting. No other substantive decisions were made; the agency discussed financials briefly and then entered an executive session under ORS 192.600(f)(2). The meeting adjourned at 10:10 P.M.

• Approved September 17, 2024 meeting minutes (unanimous)

Meeting

The board will receive an update on agency financials, including expected revenue decreases for the 2025 tax year. The meeting includes an executive session to consider records exempt from public inspection.

• Review of $35,000 planned for technical assistance in the next fiscal year
• Update on $1,000,000 grant for the Terrain project, with $300,000 likely paid this fiscal year
• Status of $749,000 grant for the 9th Street mixed-use facility following project bankruptcy
• Discussion of approximately $418,732 in loan payments
• Proposed priority to replace a six-inch water line with a twelve-inch line at Sander Estate Park

Parks Committee

The Parks Advisory Committee will discuss the location of a picnic shelter at tipsu palach Park. The meeting also includes approval of minutes from February 5, 2025, and an opportunity for public comments. No binding decisions are scheduled.

• Discussion of picnic shelter location at tipsu palach Park

City Council

The Dundee City Council approved a request for proposals for the water feature at Tipsu Palach Park, including up to 3-5 years of maintenance, and approved a Kennedy Jenks proposal for a PFAS feasibility study. The council also made appointments to the Tourism and Budget Committees. No other substantive decisions were made.

• Approved water feature RFP including 3-5 years maintenance (6-1, Chiper nay)
• Approved Kennedy Jenks PFAS feasibility study (unanimous)
• Appointed Mila Headley to Tourism Committee for two-year term ending Dec 2026
• Appointed Peter Donor and Steve Morris to Budget Committee for three-year terms

Tourism Committee

The Dundee Tourism Committee will hear updates on marketing strategy, tourism infrastructure, and the proposed 2025/2026 budget. They will also consider a $6,477 quote for snowflake lights for 9th Street.

• Monthly website and social media update
• Marketing strategy update with quarterly plan
• Tourism infrastructure update
• Snowflake lights for 9th Street – $6,477 quote from Display Sales
• 2025/2026 tourism budget update

City Council

The Dundee City Council approved Ordinance No. 590-2025, which partially vacates the SW 13th Street right-of-way between Highway 99W and SW Alder Street. The council also appointed Mike Westgard to the Planning Commission and reappointed three members to the Tourism Committee. No other substantive decisions were made; the Oregon IFA loan for the affluent plant replacement filter was discussed but no action was taken.

• Approved Ordinance No. 590-2025 for partial vacation of SW 13th Street right-of-way (unanimous)
• Appointed Mike Westgard to the Planning Commission (unanimous)
• Reappointed Megan Carda, Jennifer Sitter, and Mary Gregoire to the Tourism Committee (unanimous)
• Approved the Consent Agenda including minutes, budget documents, goals, police report, and fire lieutenant job description (unanimous)

Parks Committee

The Dundee Parks Advisory Committee will discuss and make recommendations on the picnic shelter at tipsu palach Park, including confirming prior choices for picnic tables and a slant structure, deciding the shelter size, and using colored concrete. They will also consider hiring architect Dan Jensen to design a water feature, with a potential presentation to the city council on February 18. The update on Sander Estate Park is also on the agenda.

• Confirm purchase of two picnic tables from Columbia Cascade Company for the shelter
• Confirm recommendation of a slant structure from Western Wood Structures over the leaf shelter concept
• Discuss shelter size and use of colored concrete matching rocks at the base
• Consider matching structures over two park benches
• Discuss hiring architect Dan Jensen to design a water feature at tipsu palach Park

City Council

The Dundee City Council approved a supplemental budget for FY 2024-2025, a sidewalk contract with Concrete Solutions, authorization for the fire chief to negotiate a new command vehicle up to $90,000, a forgivable loan application for a PFAS study (up to $30,000), and the OLCC application for Ocelli Cellars. The council also discussed water rate scenarios without a decision, and approved a labor contract in executive session. All votes were unanimous except the OLCC application, which passed 5-1.

• Approved Resolution No. 2025-02 adopting supplemental budget for FY 2024-2025 (unanimous)
• Approved consent agenda including Jan 21 minutes and Dec 2024 financial report (unanimous)
• Approved contract with Concrete Solutions for sidewalk work on 9th Street (unanimous)
• Approved fire chief to negotiate purchase of new command vehicle up to $90,000 (unanimous)
• Approved forgivable loan application for PFAS accessibility study up to $30,000 (unanimous)
• Approved OLCC application for Ocelli Cellars (5-1, Hinson nay)
• Approved proposed labor contract, noncontingent on final review by labor attorney (unanimous)

City Council

The Dundee City Council is holding a work session to discuss development requirements for Sander Estate Park. This is a discussion-only meeting with no opportunity for public comment.

• Development requirements for Sander Estate Park

The Dundee City Council approved a supplemental budget for FY 2024-2025, a sidewalk contract with Concrete Solutions, a fire command vehicle purchase up to $90,000, a PFAS loan application, and an OLCC application for Ocelli Cellars. The council also discussed water rate scenarios and the Sander Estate Park project, with no final decisions on those items. A labor contract was approved in executive session.

• Approved Resolution No. 2025-02 adopting supplemental budget for FY 2024-2025 (unanimous)
• Approved consent agenda including Jan 21 minutes and Dec 2024 financial report (unanimous)
• Approved contract with Concrete Solutions for sidewalk work on 9th Street (unanimous)
• Approved fire chief to negotiate purchase of new command vehicle up to $90,000 (unanimous)
• Approved forgivable loan application for PFAS accessibility study up to $30,000 (unanimous)
• Approved OLCC application for Ocelli Cellars (5-1, Hinson nay)
• Approved proposed labor contract, noncontingent on final review by labor attorney (unanimous)

City Council

The Dundee City Council appointed Bryan Weil to fill a vacant council position after interviewing five applicants. The council also approved the fire chief and city administrator to begin negotiations with the local fire union on alternative staffing models, and approved a short-term engineering services contract with AKS Engineering. Several other items, including the Sander Estate project timeline and a sidewalk contract with Concrete Solutions Incorporated, were tabled for more information.

• Appointed Bryan Weil to vacant City Council position (unanimous)
• Approved Fire Chief and City Administrator to begin negotiations with local fire union (unanimous)
• Approved contract with AKS Engineering for short-term engineering services (unanimous)
• Approved Consent Agenda including Jan 7 minutes, 2024 Police Report, and Fire Dept reports (unanimous)
• Tabled Sander Estate project timeline pending further information
• Tabled contract with Concrete Solutions Incorporated for 9th Street sidewalks until next meeting
• Deferred Planning Commission appointment to allow more applicants

City Council

The Dundee City Council will hold a work session to discuss city council committees, policies, and the process of appointing a new councilor. No votes or binding decisions are expected at this work session.

• Discussion of City Council Committees and policies
• Process for appointing a new councilor

The Dundee City Council appointed Bryan Weil to fill a vacant council position after interviewing five applicants. The council also approved the fire chief and city administrator to begin negotiations with the local fire union on staffing deployment models, and approved a short-term engineering services contract with AKS Engineering. Several items were tabled for more information, including the Sander Estate project timeline and a sidewalk contract with Concrete Solutions Incorporated.

• Appointed Bryan Weil to vacant City Council position (unanimous)
• Approved Fire Chief and City Administrator to begin negotiations with local fire union (unanimous)
• Approved contract with AKS Engineering for short-term engineering services (unanimous)
• Approved Consent Agenda including Jan 7 minutes, 2024 Police Report, Fire Dept reports (unanimous)
• Tabled Sander Estate project pending further information
• Tabled Concrete Solutions sidewalk contract until next meeting

City Council

The Dundee City Council meeting on January 7, 2025, began with the swearing-in of new Mayor David Ford and new council members Michael Caruso and Alex Chiper. The council approved updated council goals, a water rights contract with CwMH20, and Resolution No. 2025-01 to initiate the partial vacation of SW 13th Street. The Sander Estate Park timeline was presented but not approved, and several administrative reports were given.

• Approved Councilor Storr Nelson as Council President (unanimous)
• Approved Consent Agenda including Dec 3, 2024 minutes and Nov 2024 financial report (unanimous)
• Accepted Updated Council Goals (unanimous)
• Approved water rights contract with CwMH20, delegating authority to City Administrator to add deadlines (unanimous)
• Passed Resolution No. 2025-01 initiating partial vacation of SW 13th Street, setting hearing for Feb 18, 2025 (unanimous)