Dundee public meetings in 2024
30 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Tourism Committee
The Tourism Committee is meeting to review marketing updates and grant applications. The body will discuss the award of a marketing strategy and implementation contract and the formation of a budget sub-committee.
- Marketing Strategy & Implementation Contract award discussion
- Grant application updates and Travel Oregon competitive grant discussion
- Formation of a sub-committee to recommend the 2025-2026 budget
- Discussion of flower baskets along 99W
- Recommendation of Elle & Lu Flowers & Event LLC for a project manager contract up to $50,000
Tourism Committee
The Dundee Tourism Committee will discuss a recommendation for a Tourism Coordinator (Steve) and review a proposal from Healthy Sustainable Communities for tourism project management services. Updates on marketing, Third Thursday events, and Wine Country Grant applications are also on the agenda. The meeting includes an attached project proposal outlining corridor upgrades, festival planning, and grant writing services.
- Recommendation for Tourism Coordinator Steve (agenda item 4)
- Healthy Sustainable Communities proposal for tourism project manager services, including Highway 99W corridor upgrades, parking sites, ADA paths, and festival organization
- Marketing update (agenda item 1)
- Third Thursday event update (agenda item 2)
- Wine Country Grant application(s) update (agenda item 3)
City Council
The Dundee City Council voted to postpone the purchase of a fire command truck until the budget is straightened out, despite Fire Chief Hamilton's request for up to $80,000. The council also approved a set of legislative priorities, including a 2025 transportation package and infrastructure funding, and discussed a building fee increase but deferred action, requesting a technology fee proposal instead. The meeting included a budget review and an executive session on property negotiations.
- Approved amended consent agenda (unanimous)
- Postponed fire command truck purchase pending budget resolution
- Approved legislative priorities: 2025 transportation package, infrastructure funding, shelter and homelessness response, road user fee shift, recreational immunity restoration
- Deferred building fee increase; requested technology fee proposal for next meeting
Meeting
The Dundee Urban Renewal Agency will meet to approve minutes from four previous meetings. The board is scheduled to consider the approval of Resolution No. 2024-03 regarding a grant agreement.
- Approval of Resolution No. 2024-03, Grant Agreement
Parks Advisory Committee
The committee will review updates on park shelters and vegetation at tipsu palach Park. The meeting also includes a review of previous minutes and a section for committee concerns.
- Discussion of a $175,000 budget for the design and installation of shelters at tipsu palach Park
- Update on vegetation at tipsu palach Park
- Update on park shelters
- Review of minutes from September 3, 2023, April 3, 2024, and July 10, 2024
City Council
The Dundee City Council unanimously approved several items, including the second reading of the Comcast franchise agreement, a resolution establishing new engineering fees, and a $14,066 fee proposal for water tank repair design. They also approved issuing an RFP for tourism marketing, purchasing wastewater treatment plant valve actuators for $27,828, and discussed but did not decide on a fire command truck purchase. The meeting was largely procedural with all votes unanimous.
- Approved second reading of Comcast franchise agreement (unanimous)
- Approved Resolution 2024-15 establishing engineering fees (unanimous)
- Approved issuing RFP for tourism marketing services (unanimous)
- Approved $14,066 fee proposal for water tank repair design (unanimous)
- Approved $27,828 for wastewater treatment plant valve actuators (unanimous)
- Discussed fire command truck purchase; decision deferred to next meeting
Planning Commission
The Dundee Planning Commission will hold two public hearings: one on a variance request to enlarge an electronic reader board sign for the new Dundee Elementary School (800 SE 8th Street), and another on proposed psilocybin regulations for the city. The sign variance seeks a 25% increase from the allowed 8 square feet to 10 square feet for the reader board portion. The commission may deliberate and take action on both items after hearing testimony.
- Variance request (V 24-11) to increase electronic reader board sign size from 8 sq ft to 10 sq ft at 800 SE 8th St
- Sign permit (SP 24-10) for a 30.8 sq ft freestanding monument sign with 10 sq ft reader board
- Public hearing on NLUR 24-01: proposed City of Dundee Psilocybin Regulations
- Staff recommends approving the variance and sign permit with conditions
Parks Advisory Committee
The Parks Advisory Committee will discuss updates regarding a shelter and park amenities including water bottle fillers and bike repair stations. The meeting also includes discussions on vegetation at tipsu palach Park and Sander Estate Park.
- Shelter update
- Water bottle filler & bike repair station
- Vegetation at tipsu palach Park
- Sander Estate Park update
- Approval of minutes from May 3, 2023, October 4, 2023, and January 10, 2024
Special City Council
The Dundee City Council will hold a special meeting via Zoom on July 8, 2024. The purpose of the meeting is to conduct an executive session to negotiate real property transactions.
- Executive session regarding real property transaction negotiations
Meeting
The Urban Renewal Committee is asked to approve a modified development agreement with SOFAR LLC. The modification adds requirements for prevailing wage compliance and follows council concerns regarding project timelines.
- Modified development agreement with SOFAR LLC
- Addition of section 10.9 regarding state prevailing wage rates
- Requirement for contractors and subcontractors to file public works bonds
Tourism Committee
The committee is discussing a Request for Proposals to hire a project manager for the 'Destination Dundee' tourism plan. Members will also discuss a potential Wine Country Grant application and provide marketing updates.
- Discussion of RFP for Tourism Coordinator with $60,000 in available funds
- Discussion regarding a possible Wine Country Grant application
- Marketing and Walking Map updates
- Third Thursday event updates
Special City Council
The Council will hold a public hearing to adopt the city's $10,843,300 budget for the upcoming fiscal year. The meeting also includes consideration of a development agreement with SOFAR, LLC for the Willamette Valley Village Project. This project involves 84 multi-family units and requests $749,900 in financial assistance for infrastructure improvements.
- Adoption of FY 2024-2025 budget totaling $10,843,300
- Development agreement with SOFAR, LLC at 459 SW 9th Street
- $749,900 request for street and stormwater improvements from the Urban Renewal Agency
- Proposed construction of 84 multi-family units and commercial space
Planning Commission
The Planning Commission will conduct a public hearing regarding the Riparian Corridor Overlay, NLUR 24-02. The agenda also includes approval of meeting minutes from May 15, 2024.
- Public Hearing – Riparian Corridor Overlay, NLUR 24-02
- Approval of May 15, 2024, meeting minutes
Meeting
The Dundee Urban Renewal Agency will meet to consider Resolution 2024-02 regarding the adoption of the agency's budget. The meeting also includes a period for public comment and discussion of agency member concerns.
- Adoption of URA Resolution 2024-02 (Urban Renewal Budget)
- $84,000 appropriation for materials and services
- $342,600 appropriation for debt service
- $1,000,000 appropriation for miscellaneous expenses
Special City Council
The Dundee City Council will hold a special meeting on June 12, 2024. The purpose of the session is to conduct deliberations regarding negotiations for real property transactions.
- Deliberations regarding real property transaction negotiations
Meeting
The Dundee Urban Renewal Agency will meet to approve minutes from the May 7, 2024 meeting. The board will also vote on the approval of a development agreement.
- Approval of May 7, 2024 meeting minutes
- Approval of Development Agreement
City Council
This report presents the official results from the November 5, 2024, General Election in Dundee. It details vote counts for the Mayor position and three At-Large City Councilor seats. The recorded turnout for Precinct 07 was 79%.
- Mayor election results including 1,220 votes for David Ford
- City Councilor At-Large election results
- 79% voter turnout in Precinct 07
City Council
The Dundee City Council will hold a goal-setting workshop on Thursday, May 16, 2024, at 6:00 p.m. The meeting will take place at the Dundee Fire Station community room and via Zoom Video Communications. No public comment period is scheduled for this session.
- The provided agenda notice does not list specific rezonings, contracts, ordinances, or fee changes.
Planning Commission
The Planning Commission will hold work sessions regarding new riparian corridor standards and psilocybin regulations. The proposed riparian overlay is intended to comply with water quality management plans for the Willamette Basin.
- Riparian Corridor Overlay (NLUR 24-02) work session
- Psilocybin Regulations (NLUR 24-01) work session
Meeting
The Dundee Urban Renewal Agency will meet on May 7, 2024, to approve minutes from January and March 2024 meetings. The board will also enter an executive session to conduct deliberations regarding real property transactions.
- Approval of January 2, 2024, and March 5, 2024, meeting minutes
- Executive session for real property transaction negotiations
Meeting
The Dundee Urban Renewal Agency will meet on April 16, 2024. The agenda includes a discussion with a Tax Increment Finance Specialist and addressing agency member concerns.
- Discussion with Tax Increment Finance Specialist
- Agency Member Concerns
Planning Commission
The City Engineer shared comments from the Oregon Department of Environmental Quality (DEQ) regarding draft Riparian code language. The DEQ raised questions about enforcement authority and suggested revisions to corridor width measurements and vegetation standards.
- Questions on enforcement authority, including fines and stop work orders
- Proposed changes to riparian corridor width measurement methods
- Revisions to include agricultural water quality plan requirements
- Suggestion for a resident resource library for riparian enhancement
Budget Committee
The Dundee Budget Committee is reviewing a proposed $10.3 million operating budget for fiscal year 2024-2025, representing roughly a 10% decrease from the current year. Staff outline revenue projections based on property taxes, franchise fees, and state receipts, while detailing departmental spending increases for police services, fire staffing, IT infrastructure, and anticipated commercial construction projects. The proposal requires final approval by the City Council before taking effect July 1, 2024.
- Proposed $10.3 million total appropriation for FY 2024-2025, down from $11.06 million this year
- Police contract with the City of Newberg continues at a 5% cost increase
- Fire department budget includes funding to hire a new firefighter using a $372,000 three-year grant
- Administration and Finance budgets $90,000 for legal services and $100,000 to migrate IT systems to cloud hosting
- Street Fund allocates funds for slurry and crack sealing maintenance and increases the transfer to Street CIP to $100,000
Parks Advisory Committee
The Parks Advisory Committee will discuss proposed improvements at tipsu palach Park, including a water feature, landscaping, and picnic shelters. Members will also review plans for a new water feature at Sander Estate Park. The agenda lists these as discussion items only; no votes or final approvals are scheduled. These potential upgrades would affect public recreation spaces used by Dundee residents.
- Discussion of a water feature, landscaping, and picnic shelters at tipsu palach Park
- Discussion of a new water feature at Sander Estate Park
- Public comments period scheduled for 7:00 p.m.
Meeting
The Board will discuss a proposal to expand the Urban Renewal Area to include 10.65 acres encompassing Dundee-Billick Park and School. This change would require a substantial amendment to the existing Urban Renewal Plan. There is $20,000 available in the budget for planning this process.
- Proposed expansion of the Urban Renewal Area boundary to include Dundee-Billick Park and School
- Approval of Contract for Grant Award
- $20,000 available in the Urban Renewal Budget for planning
Tourism Committee
The Dundee Tourism Committee will discuss marketing updates and grant progress. The agenda also includes reviews of ADA/parking grant RFPs and a public relations contract.
- ADA/Parking Grant RFPs
- Public Relations Contract
- Marketing Update
- Grant Updates
- Third Thursday Update
Parks Advisory Committee
The Parks Advisory Committee is reviewing several projects at Tipsu Palach Park, including restroom completion details and shelter installation options. The committee will also discuss landscaping proposals and potential tourism signage.
- Restroom project update: decision on sidewalk wall or grass sloping
- Leaf Shelter proposal: $222,600.20 quote for Poligon structures
- Landscaping estimate: $32,790.00 from AR Landscape Inc. for water feature and plants
- Discussion of a Tourism Committee sign at Tipsu Palach Park
City Council
The City Council will hold a public hearing regarding supplementary budget pages for Resolution No. 2025-02. The agenda includes discussions on water rate increases and potential actions on a contract with Concrete Solutions Incorporated and the purchase of a replacement fire command vehicle.
- Public Hearing for Resolution No. 2025-02 (Supplementary Budget)
- Discussion regarding Water Rate Increase
- Action requested on contract with Concrete Solutions Incorporated
- Action requested on purchase of Replacement Fire Command Vehicle
- Action requested on PSAF Loan
Parks Advisory Committee
The Parks Advisory Committee is reviewing progress on the Tipsu Palach Park project. The agenda includes updates on restroom construction, new quotes for leaf shelters, and the selection process for a park water feature.
- Restroom construction update with an expected opening in late February or early March
- Leaf shelter quote from Northwest Playground Equipment Inc. totaling $222,600.20
- Leaf shelter quotes from Pilot Rock ($4,096) and Columbia Cascade ($6,450)
- Discussion of landscaping and water feature proposals from A and R Landscaping
- Proposal for C&M Excavation to perform grading and sidewalk installation near restrooms
Meeting
The Dundee Urban Renewal Agency will meet to review received loans and funding requests. The agenda also includes the approval of previous meeting minutes from October 2023 and November 2023.
- Review of loans received
- Review of funding requests
- Approval of October 17, 2023, meeting minutes
- Approval of November 21, 2023, meeting minutes