Dundee public meetings in 2023

Tourism Committee

The Tourism Committee will discuss marketing updates, grant updates, and strategic planning. The city is also seeking a consultant for a project to improve downtown walkability and ADA compatibility.

• Request for Proposals for tourism planning with a fee not to exceed $100,000
• Marketing update presentation by Molly
• Grant update regarding ADA accessibility
• Strategic Planning discussion involving Southgate
• Review of Tourism Fund budget including Transient Room Tax revenues

Parks Advisory Committee

The committee will discuss progress on the tipsu palach Park restroom construction and review a $70,000 Tourism Oregon grant for downtown ADA improvements. The meeting also includes items regarding park shelter approvals and picnic table reviews.

• Update on tipsu palach Park restroom construction progress
• Review of $70,000 Tourism Oregon grant and $30,000 city match for ADA/parking studies
• Approval of LEAF Shelter for tipsu palach Park
• Review of picnic tables for Under Main Shelter
• Request for Proposals for tourism planning services up to $100,000

City Council

The City Council approved a three-month contract extension for Third Thursday planning at $3,500 per month and selected John Southgate as the Tourism Master Plan contractor. The Council also discussed updates on the 9th Street construction project and the future of the Dundee Elementary property.

• Approved three-month contract extension for Bethany Caruso (Third Thursday) at $3,500 per month
• Approved John Southgate as contractor for the Tourism Master Plan
• Decided to hold off on replacing the SW Edwards Water Line at this time
• Approved 2024 meeting calendar and November Fire Department report
• Discussed upcoming meeting regarding Dundee Elementary School property

Meeting

The Dundee Urban Renewal Agency Board will meet to conduct routine business, including the approval of minutes and a review of a grant request. The meeting also includes time for agency member concerns and public comment.

• Review of Grant Request

City Council

The Dundee City Council approved a $70,000 Oregon Tourism Grant and discussed progress on the 914 Street project. Other topics included fire engine replacement needs and urban renewal agency loan payments.

• $70,000 Competitive Tourism Grant approval
• Resolution 2023-12 for URA loan payments
• Update on 914 Street progress

Meeting

The Dundee Urban Renewal Agency Board will consider Resolution No. 2023-3 to approve an intergovernmental agreement with the City of Dundee. This agreement authorizes the agency to use tax increment revenues to finance capital projects up to $3,000,000 in principal plus interest.

• Resolution No. 2023-3: Approving an intergovernmental agreement with the City of Dundee
• Authorization of up to $3,000,000 in principal for capital projects
• Update on Urban Renewal financials and outstanding debt
• Proposed financing includes street improvements, infrastructure, utilities, and park amenities

City Council

The City Council approved an order to amend the comprehensive plan and zoning map for a 1.21-acre property, changing it from Light Industrial to Commercial and Central Business District. The council also passed an ordinance to update short-term rental regulations in the municipal code.

• Approved Order No. 2023-01 for zoning change at 459 SW 9th Street
• Adopted Ordinance No. 582-2023 regarding short-term rental updates
• Appointed Scott Panida to the Water Task Force
• Reviewed Ninth Street Project progress, including completed water systems and storm drains
• Discussed potential $120,000-$125,000 cost for a full-time planner position

City Council

The City Council will hold a public hearing regarding a zone change and comprehensive map amendment application. The Council is also scheduled for a second reading of the Short Term Rental Ordinance.

• Public Hearing: ZC/CMA 23-07, Saj Jivanjee (Sofar)
• Second Reading: Ordinance 583-2023 Short Term Rental Ordinance
• Action Request: Ordinance 584-2023 Zone Change/Comp. Map Amendment
• Discussion: Update on 9th Street
• Review of Council Goals

Tourism Committee

The committee is reviewing marketing updates, potential grants for parking and mobility, and the strategic planning process. Members are also discussing event management for Third Thursday and filling vacant committee positions.

• Competitive $105K grant application for a parking and mobility study
• Awarded $40K strategic planning grant to identify a facilitator
• Discussion regarding a memorandum of understanding with Taste Newberg
• Update on 9th Street construction completion expected by late October
• Potential recruitment of Margo Caramella for vacant committee slot

City Council

The City Council met for a retreat to discuss the preliminary stages of establishing a future community vision. Discussions focused on identifying city assets, potential threats to growth, and the necessity of community engagement and implementation strategies.

• Discussion regarding the potential redevelopment of the elementary school site
• Identification of $5M to $10M estimated cost for undergrounding utilities along Highway 99
• Review of water supply needs and the importance of maintaining local water control
• Discussion on the need for an in-house City Planner and economic development support
• Consideration of a zoning code audit once a vision is established

City Council

The City Council held a public hearing and voted to adopt Ordinance No. 582-2023, which updates the Dundee Development Code regarding short-term rentals. The council also reviewed progress on 9th Street utility installations and swore in a new firefighter.

• Adoption of Ordinance No. 582-2023 to amend short-term rental regulations
• Amendment to increase the required distance between short-term rentals from 200 feet to 500 feet
• Swearing-in ceremony for new Firefighter Jeff Corless
• Approval of OLCC Application for Potcake Cellars
• Project update on utility and storm system installations for 9th Street

City Council

The City Council appointed a new Water Task Force to evaluate future water rates and supply options. The Council also approved a grant request for PFAS mitigation following positive tests at Well #9.

• Appointment of Rob Daykin, Ed Carlisle, and Logan Leichtman to the Water Task Force
• Approval of Mayor's signature on the PFAS Grant from the Infrastructure Finance Authority
• Approval of $19,661.50 quote from Correct Equipment for 50 water meters
• Extension of the Yamhill County Assistant Program (YCAP) contract through March 2024
• Update on 9th Street Project regarding water lines and storm system work

Parks Advisory Committee

The committee received an update on the approved National Park Service grant for Tipsu Palach Park, which includes funding for a restroom building and park amenities. Members also discussed progress on Sander Estate Park and potential city assistance for parking and street improvements.

• $287,175 National Park Service grant awarded for Tipsu Palach Park development
• Construction of restroom building, walkways, and picnic shelter at Tipsu Palach Park
• Update on water and sewer installation for Tipsu Palach Park restrooms
• Discussion regarding city reimbursement for Sander Estate Park parking and street requirements
• Contract signed to repair well building roof and paint water well

City Council

The City Council approved additional water pipe and valve work for the SW 9th & Alder Streets project and authorized negotiations for right-of-way easements. The Council also approved a labor quote for a wastewater treatment plant air compressor replacement.

• Approved $8,989 for additional water work to replace pipe, tee, and valve
• Approved $7,946.83 for labor to replace the WWTP air compressor unit
• Authorized negotiations for right-of-way easements at an appraised rate of $6.00 per square foot, up to $9.00 per square foot
• Authorized relocation of a retaining wall for the SW 9th & Alder Streets project
• Noted potential $253,000 Federal grant from the National Parks Land & Water Conservation Fund

The City Council approved several infrastructure expenditures and authorized the city to negotiate right-of-way easements for the SW 9" & Alder Streets project. The council also approved a replacement AC unit for Public Works. No action was taken on reported concerns regarding a private subdivision's sidewalks or a specific property's short-term rental status.

• Approved Consent Agenda (Unanimous)
• Approved $8,989 for water pipe, tee, and valve replacement (Unanimous)
• Authorized City Engineer to relocate a retaining wall for the SW 9" & Alder project (Unanimous)
• Approved $7,946.83 for WWTP AC unit replacement (Unanimous)
• Authorized right-of-way easement negotiations at an appraised rate of $6.00 up to $9.00 per square foot (Unanimous)
• Adopted Resolution No. 2023-11 regarding property acquisition and eminent domain for street and utility improvements (Unanimous)

Planning Commission

The Commission continued a public hearing regarding proposed amendments to City of Dundee Short-Term Rental (STR) regulations. Residents provided testimony regarding rental density, proximity radii, and the use of daylight basements for rentals. The Commission will now deliberate to provide a recommendation to the City Council.

• Public hearing for LURA 23-02, City of Dundee STR Amendments
• Discussion regarding proposed 200-foot proximity radius for rentals
• Testimony concerning the regulation of daylight basements as short-term rentals
• Discussion on the city-wide 5% cap for short-term rentals

The Planning Commission conducted a continued public hearing regarding proposed amendments to short-term rental (STR) regulations. Residents provided testimony on STR density, radius restrictions, and property rights, but the commission did not reach a final decision or recommendation during this session.

• Approved minutes from July 19, 2023 (unanimous)

City Council

The Dundee City Council met to approve several infrastructure and personnel items, including a new municipal judge and repairs for City Hall. The Council also discussed potential water rate increases and the establishment of a Water Task Force.

• Approved Arnold Poole as Municipal Court Judge at $500.00 per session
• Adopted Resolution No. 2023-10 to establish a Water Task Force
• Approved replacement of 425 feet of water pipeline along SW Alder Street
• Accepted $16,325.00 quote from Salexx Construction for City Hall and Well 10 Building repairs
• Approved $4,500.00 quote from QDS for new City Hall front doors

City Council appointed Arnold Poole as Municipal Court Judge and established a Water Task Force. The council also approved several infrastructure repairs and a water line replacement on SW Alder Street. Discussions regarding a water rate increase remain ongoing.

• Approved Arnold Poole as Municipal Court Judge at $500.00 per session (Unanimous)
• Adopted Resolution No. 2023-10 establishing a Water Task Force (Unanimous)
• Approved replacement of 425 feet of water pipe line along SW Alder Street (Unanimous)
• Accepted $16,325.00 bid from Salexx Construction for City Hall and Well 10 repairs (Unanimous)
• Approved $4,500 quote from QDS for one-door swing door at City Hall (Unanimous)

Meeting

The Dundee Urban Renewal Agency is considering a contract to provide a $25,000 grant to Wine by Joe, LLC for a new wastewater tank and effluent system. The board will also hold a discussion regarding a municipal financial advisor.

• Approval of $25,000 grant contract with Wine by Joe, LLC for a wastewater tank and effluent system
• Discussion regarding a Municipal Financial Advisor

The Agency approved a contract for a wastewater tank and effluent system. The Board also voted to move forward with an agreement for a municipal financial advisor.

• Approved contract with Wine by Joe for wastewater tank and effluent system (unanimous)
• Approved agreement with D.A. Davidson for municipal financial advisor (4-1)

Planning Commission

The provided document contains written testimony from a resident for the August 16, 2023, Planning Commission hearing. The comments propose changes to the city's Short-Term Rental regulations, specifically concerning notification radii and management contact requirements.

• Proposal to increase STR notification radius from 200 feet to 500 feet
• Proposed requirement for STR owners to notify residents of changes in Local Representatives
• Request for clarification on the application review process in section 17.203.240.E.1
• Proposal to include Bed and Breakfast Inns under existing STR density and spacing limits

City Council

The City Council discussed forming a committee to manage water system goals and voted to request more time for comments on the Yamhill County SE Sub-Area Plan. The meeting also included an overview of the upcoming Third Thursday event and discussions regarding city goal prioritization.

• Formation of a water task force committee including councilors, commissioners, and community members
• Request for more time to comment on Yamhill County SE Sub-Area Plan land use applications
• Presentation of the August 17 Third Thursday event details along Hwy 99W
• Discussion regarding potential $200,000 cost for a trail bridge across Chehalem Creek
• Review of city goals and the need for reprioritization

The City Council voted to request more time to comment on land use applications from the Chehalem Park and Recreation District. Council also reached a consensus to form a water task force and reviewed current city goals.

• Approved request for City Administrator to write to Yamhill County Planning for more time to comment on CPRD land use applications (Unanimous)
• Approved consent agenda including July 18 minutes and budget update (Unanimous)
• Consensus to form a water committee consisting of 2 councilors, 2 planning commissioners, 1 business owner, 1 water systems expert, and 2-3 community members

Tourism Committee

The committee reviewed marketing analytics, the 2023/2024 tourism budget, and updates on local development projects. Members also discussed potential grant opportunities and upcoming construction on 9th Street.

• Successful $250K Oregon State Parks grant for Tipsu Palach Park improvements
• $200K forecasted tourism budget for 2023/2024, plus two $60K grants
• $85K earmarked for identity enhancements including banners and a new south end sign
• 9th Street rebuild project expected to cost approximately $1.5 million
• Proposals submitted for Wine License Plate Grant for strategic planning and art walks

The committee approved the April 26, 2023, meeting minutes and established a sub-committee to identify a facilitator for a strategic planning grant. Members discussed potential marketing efforts, including billboards and banners, and the need for a memorandum of understanding with Taste Newberg.

• Approved April 26, 2023, meeting minutes
• Formed strategic planning grant sub-committee consisting of Sondra, Ted, and Michelle

Planning Commission

The Planning Commission is reviewing LURA 23-02 regarding City of Dundee STR Amendments. The agenda also includes the approval of previous meeting minutes from October 2022, April 2023, and May 2023.

• Public Hearing: LURA 23-02, City of Dundee STR Amendments

City Council

The City Council approved multiple contracts for wastewater treatment plant repairs and a new sewer lateral at Tipu Palach Park. The Council also discussed the future of Well #10, potential planning services, and community involvement regarding the old elementary school property.

• Approved $8,952.00 quote from The Automation Group, Inc. for wastewater treatment plant control panel repairs
• Approved $30,169.90 quote from Evoqua Water Technologies, LLC for UV #3 preventative maintenance
• Approved $11,530.00 quote from Black Rock Underground for a sewer lateral installation at Tipu Palach Park
• Approved contract with Catalis for website hosting
• Discussed potential relocation of Well #10 costing in excess of $750,000.00

Council approved several infrastructure quotes for wastewater and sewer projects and authorized a contract for website hosting. No action was taken on a planning services contract, and the council reached a consensus to maintain municipal court services in-house.

• Approved $8,952 for WWTP CP #4 flow/temperature control panel repair (Unanimous)
• Approved $30,166.90 for UV #3 preventative maintenance (Unanimous)
• Approved $11,530 for sewer lateral installation at tipsu palach park (Unanimous)
• Approved contract with Catalis for website hosting (Unanimous)
• Tabled contract with Mid-Willamette Valley Council of Governments for planning services
• Decided to continue municipal court services in-house

Planning Commission

The Planning Commission is reviewing proposed amendments to short-term rental (STR) regulations, including the distance requirement between rentals. Due to objections regarding public notice, the commission will continue the hearing to August 16, 2023.

• Proposed amendment to change 'any concerns identified' to 'unreasonable burden' for STR approvals
• Requirement for STR owners to mail contact information via U.S. Postal Service to neighbors within 200 feet
• Discussion of the 200-foot radius requirement between short-term rentals
• Review of whether Bed and Breakfast operations should be subject to STR standards
• Requirement for STR permits to generate at least $500 in transient room taxes annually

Meeting

The Agency is evaluating ways to borrow $3 million for urban renewal projects including roads and underground utilities. Options under discussion include issuing bonds or obtaining bank loans, with a financing proposal from Government Capital Corporation included in the agenda.

• $3 million borrowing goal for current fiscal year
• Government Capital Corporation financing proposal for $2 million and $3 million options
• Urban renewal project focus on roads and underground utilities
• Comparison of bond vs. loan interest rates and maturity terms

The Agency approved a grant for a water treatment facility to reduce effluent discharge. The Board also reached a consensus to seek proposals from Municipal Financial Advisors to assist with borrowing plans for urban renewal and a potential future water treatment plant.

• Approved $25,000 grant to Wine by Joe, LLC for effluent treatment system improvements (unanimous)
• Authorized C.A. Dahl to obtain proposals from Municipal Financial Advisors

Planning Commission

The Planning Commission will hold a public hearing on proposed amendments to short-term rental (STR) provisions in the Dundee Development Code, focusing on simplifying standards and addressing adjacency issues.

• Proposed amendment to combine Infrequent and Standard STRs into one type
• Adjacency rule change: no new STR within 200 feet of an existing VR or STR
• STR allowed only in detached single family dwellings and manufactured homes on individual lots

City Council

The City Council business meeting scheduled for July 4, 2023 has been cancelled. No further discussion or decisions were made.

The City Council business meeting scheduled for July 4, 2023 was cancelled. No substantive decisions were made.

Meeting

The Dundee Urban Renewal Agency Board is meeting to approve the 2023-2024 fiscal year budget and a contract with Project PDX for an urban renewal grant. The proposed budget includes $875,000 for grants and $1,595,000 in transfers.

• Approval of 2023-2024 Budget totaling $3,725,500
• Approval of contract with Project PDX for Urban Renewal Grant
• $875,000 appropriation for grants
• $1,595,000 appropriation for transfers
• $300,000 appropriation for debt service

City Council

The Dundee City Council unanimously accepted a bid from C&M Excavation and Utilities for the SW 9 & Alder Street Reconstruction Project, which includes additional costs due to increased material removal and lighting expenses.

• $2.7 million contract awarded to C&M Excavation and Utilities for SW 9 & Alder Street reconstruction
• Project budget updated to $3 million in the proposed 2023-2024 fiscal year budget

The City Council unanimously approved a bid from C&M Excavation and Utilities for the SW 9th & Alder Street Reconstruction Project. The project cost is $3 million, which exceeds the previous estimate of $2.7 million.

• Approved bid from C&M Excavation and Utilities for SW 9th & Alder Street Reconstruction Project (Unanimous)

Meeting

The Board reached a consensus to move forward with the Ninth Street improvement project using $900,000 in DURA funds. This includes $400,000 from funds previously given to Terrain and $500,000 in additional DURA funds. These adjustments will be included in the proposed fiscal year 2023-2024 budget.

• Consensus reached to move forward with Ninth Street improvement project using $900,000 in DURA funds

City Council

The City Council approved several infrastructure expenditures including water treatment pump repairs and a new vactor truck. The council also passed a supplemental budget resolution and discussed the status of a local fire levy.

• Approval of Resolution 2023-04, Supplemental Budget
• Approval of wastewater treatment plant pump repairs for $45,808.10
• Approval of a new vactor truck purchase for $340,223.00 plus potential interest or price increases
• Approval of a turbo blower motor purchase for $12,490.00
• Approval of repairs for Fire Engine 30 for $6,852.23

City Council approved a supplemental budget and authorized several infrastructure and equipment expenditures, including a new vactor truck and wastewater pump repairs. The council also approved repairs for a fire engine and a blower motor.

• Approved Resolution 2023-04, Supplemental Budget (Unanimous)
• Approved purchase of new vactor truck for $340,223.00 plus potential interest or 4% increase up to $13,700 (Unanimous)
• Approved wastewater treatment plant pump repairs for $45,808.10 (Unanimous)
• Approved purchase of Turbo Blower (TB050) Type A for $12,490.00 (Unanimous)
• Approved repairs for Fire Engine 30 for $6,852.23 (Unanimous)
• Approved April Financial Statement (Unanimous)
• Approved May 16, 2023 City Council Minutes (Unanimous)
• Cancelled July 4, 2023 City Council meeting

Urban Renewal Agency Budget Committee

The committee will review the proposed fiscal year budget and elect a new chair. The budget includes significant new grants for redevelopment and planned transfers to city funds.

• $125,000 grant awarded to Olive Branch micro-hotel on 99W
• $1.5 million grant awarded to Project PDX at 9th Street and 99W
• $1,387,433 loan from OTIB for 9th Street project at 2.77% interest
• $1.5 million transfer to the Street CIP for 9th Street development
• $75,000 transfer to the General Fund for urban renewal staff expenses

City Council

The City Council will hold a public hearing on June 6, 2023, to discuss a proposed supplemental budget for the current fiscal year. The hearing aims to present the budget to interested persons for discussion.

• Proposed $499,456 supplemental budget
• American Rescue Plan Grant revenue of $363,602
• Rural Fire Protection District revenue of $100,000
• Fire Conflagration revenue of $35,854

Planning Commission Work Session

The Planning Commission held a workshop to discuss short-term rental regulations. The commission decided to implement a 200-foot distance requirement between property points for the adjacency standard. The commission declined to review citizen letters, noting that public comments will be accepted during the public hearing.

• Decided to use 200-feet from each property point for the short-term rental adjacency standard

Planning Commission

The Planning Commission held a workshop regarding short-term rentals and adjacency requirements. Commissioners discussed distance standards between rental properties and addressed the process for public comments.

• Decision to use a 200-foot distance standard between short-term rental property points
• Discussion regarding the handling of citizen letters and future public hearing opportunities

The Planning Commission held a workshop to discuss short-term rental regulations. The commission decided to implement a 200-foot distance requirement between property points for short-term rentals. No other formal actions were taken.

• Decided to use 200-feet from each property point for the short-term rental adjacency standard
• Decided to continue not accepting public comments until the public hearing

City Council

The City Council adopted a supplemental budget including funds from the American Rescue Plan and fire protection. The council also approved two matching Oregon Tourism Grants for summer events and strategic planning.

• Adopted Ordinance 581-2023 regarding Planning Commission officers
• Adopted Resolution 2023-04 supplemental budget including $363,602 from American Rescue Plan and $100,000 from Rural Fire Protection District
• Adopted Resolution 2023-05 for budget transfers within funds
• Approved Grant No. DUNDEEWCLP2023-2401 for $35,000 (Oregon Tourism Grant)
• Approved Grant No. DUNDEEWCLP2023-2402 for $40,000 (Oregon Tourism Grant)

The City Council adopted a supplemental budget for fiscal year 2022-2023 and authorized budget transfers. Council also approved two Oregon Wine Country License Plate Grants totaling $75,000 for tourism and events. Additionally, an ordinance regarding Planning Commission officers was adopted.

• Approved Consent Agenda (Unanimous)
• Adopted Ordinance No. 581-2023 regarding Planning Commission officers (Unanimous)
• Adopted Resolution No. 2023-04 supplemental budget for FY 2022-2023 (Unanimous)
• Adopted Resolution No. 2023-05 for budget appropriation transfers (Unanimous)
• Approved $35,000 Grant No. DUNDEEWCLP2023-2401 and authorized C.A. Dahl to sign (Unanimous)
• Approved $40,000 Grant No. DUNDEEWCLP2023-2402 and authorized C.A. Dahl to sign (Unanimous)

Budget Committee

The Budget Committee is reviewing the FY 2023-2024 budget, including governmental and proprietary funds. The committee will also consider approvals for the annual budget and specific tax levies.

• Review of FY 2023-2024 Governmental Funds (State Revenue, Street CIP, Parks, etc.)
• Review of FY 2023-2024 Proprietary Funds (Water, Sewer, and Storm Water)
• Approval of Permanent Tax Levy at $2.3115 per $1,000 of assessed value
• Approval of Bonded Tax Levy in the amount of $153,433

Parks Advisory Committee

The committee will discuss whether to allow whole-park or picnic table reservations at Tipsu Palach Park. The meeting also includes updates on grant funding and exterior color choices for the Tipsu Palach Park restroom building.

• Discussion of park reservation policies for Tipsu Palach Park
• Review of exterior finish options for Tipsu Palach Park restroom
• Update on Land and Water Conservation Grant for Tipsu Palach Park
• Review of March 1, 2023, meeting minutes

City Council

The City Council adopted a resolution to increase Waste Management service rates and passed an ordinance regarding Planning Commission officers. The Council also expressed initial support for grading Linden Lane and directed staff to gather cost information for the project.

• Resolution No. 2023-03: Adoption of increased solid waste and recycling service rates
• Ordinance No. 581-2023: Amendments to the Dundee Municipal Code regarding Planning Commission officers
• Audit presentation for the fiscal year ended June 30, 2022
• Approval of OLCC Liquor License Application for Wooden Heart
• Support for Linden Lane grading and staff investigation into project costs

City Council adopted a resolution to increase solid waste and recycling service rates for Waste Management Oregon, Inc. The council also approved an ordinance regarding Planning Commission officers and a consent agenda including budget committee appointments. Discussions were held regarding a potential extension of Linden Lane and a 2022 audit presentation.

• Approved Resolution No. 2023-03 to increase Waste Management service rates (Unanimous)
• Approved Ordinance No. 581-2023 regarding Planning Commission officers (Unanimous)
• Approved consent agenda including Budget Committee Appointments, OLCC Liquor License Application for Wooden Heart, and Monthly Finance Update (Unanimous)

Planning Commission

The Planning Commission held a workshop regarding suggested changes to the Development Code's short-term rental rules. Discussion focused on definitions, notice requirements, and the transient tax minimum for renewals.

• Review of definitions for dwelling units and short-term rentals
• Discussion of $500.00 transient tax minimum for renewals
• Proposed changes to Section 17.203.240 verbiage
• Updates to notice requirements regarding 'owners or occupants'
• Review of adjacency standards and conditional use filing

The Planning Commission conducted a workshop to review suggested changes and housekeeping items for the Development Code regarding short-term rentals. The session focused on definitions, tax minimums, and application requirements. No formal decisions were recorded.

Planning Commission Work Session

The Planning Commission is reviewing a work session regarding amendments to the Dundee Municipal Code. The proposal aims to clarify which dwelling units, such as townhouses or duplexes, are eligible for short-term rentals and addresses inconsistencies in the current review process.

• Legislative land use regulation amendment LURA 2023-02
• Proposed updates to DMC Section 17.203.240 regarding Short-Term Rentals
• Proposed updates to DMC Section 17.401 regarding General Review Procedures

The Planning Commission conducted a workshop to review a staff report on short-term rentals. Commissioners discussed potential updates to the Development Code, including definitions, tax minimums, and notice requirements. No formal decisions were recorded.

City Council

The City Council discussed moving forward with the 9th & Alder Street project and reviewed a presentation from Waste Management regarding upcoming rate adjustments. Members also deliberated on potential city acquisition of the old Dundee Elementary School property for workforce housing.

• Approval to bid out the 9th & Alder Street Project including a traffic hump
• Waste Management proposed a 14% rate increase effective July 2023
• Discussion of purchasing the old Dundee Elementary School property for approximately $2.9 million
• Correction of a levy paperwork filing fee from $250 to $200

The City Council reached a consensus to move forward with bidding for the 9th & Alder Street construction project, which includes adding a traffic hump and removing a bulb out. The council also reviewed proposed waste management rate increases and discussed potential workforce housing on the old elementary school property.

• Approved consent agenda including February 7, March 21, and April 4 minutes (Unanimous)
• Approved appointment of Michelle L. Kropf to Tourism Committee (Unanimous)
• Decided to move 9th & Alder Street project to bid with a traffic hump and removal of one bulb out
• Directed City Administrator to prepare a Resolution for Waste Management rate increases (14% increase effective July 2023)

Meeting

The Board will meet to approve previous minutes and review a grant contract for Olive Branch. The meeting includes a period for public comment.

• Review of Grant Contract: Olive Branch

City Council

The City Council approved two requests to move forward to the state legislature and authorized several expenditures for public works and fire department needs. The Council also discussed updates regarding a local levy, an upcoming audit, and potential federal grant funding for park improvements.

• Approved legislative requests to move forward to the state legislature
• Approved purchase of dark fir bark dust from Rexius for $8,560
• Accepted bid from Xylem for $5,504.00 for WWTP pump and mixer service
• Declared a fire department slip unit bumper/winch as surplus equipment
• Declared a 1995 GMC vehicle as surplus equipment

City Council approved two requests to move forward to the state legislature and authorized several equipment and maintenance purchases. The council also designated two pieces of equipment as surplus and accepted a bid for wastewater treatment plant services.

• Approved two requests to move forward to the state legislature (Unanimous)
• Approved $8,560 purchase of dark fir bark dust from Rexius (Unanimous)
• Accepted $5,504 bid from Xylem for WWTP pump and mixer service (Unanimous)
• Declared fire department slip in unit bumper/winch as surplus (Unanimous)
• Authorized 1995 GMC to be designated as surplus (Unanimous)
• Approved consent agenda including March 7 minutes and department updates (Unanimous)

Meeting

The Agency approved the meeting minutes from February 21 and March 21, 2023. Board members discussed a proposed grant agreement for Olive Branch, but no final action was taken on the contract.

• Approved February 21 and March 21, 2023 meeting minutes (unanimous)

Tourism Committee

The committee approved the January 25, 2023, meeting minutes. Members reached a consensus to support selling Dundee branded items on the website and expressed concern that the $65K landscaping maintenance portion of the $200K forecasted budget is too high. No formal votes were taken on the budget or the proposed Taste Newberg MOU.

• Approved January 25, 2023, meeting minutes
• Reached consensus to support selling Dundee branded items on website

City Council

The City Council decided not to move forward with the Newberg-Dundee Water Plant Project following public testimony. The council also approved a purchase of water meters and deferred discussions on a vacuum truck and a water study grant.

• Decision: No action taken on the Newberg-Dundee Water Plant Project
• Approved: Purchase of 2” water meters from Correct Equipment for $24,316.15
• Deferred: Evaluation of a vacuum truck purchase to the upcoming budget process
• Deferred: Grant application from IFA for a water study
• Update: Firefighter levy progress for the May ballot

The City Council reached a consensus to take no action on the Newberg-Dundee Water Plant Project following public testimony. The council also approved the purchase of replacement water meters and deferred a decision on a new vac truck until the next budget cycle.

• Declined to move forward with Newberg-Dundee Water Plant Project
• Approved purchase of 2” water meters for $24,316.15 (unanimous)
• Tabled IFA Water Study grant application pending updates
• Deferred vac truck purchase evaluation to upcoming budget process
• Approved Consent Agenda items 4.2 (Council Goals) and 4.3 (Public Works Report) (unanimous)

Meeting

The Board will consider a Request for Proposal for a traffic and parking study on 99W. The meeting also includes an executive session to review estimated tax availability and a review of a grant request.

• Request for Proposal for 99W traffic/parking study
• Review of estimated tax availability in executive session
• Review and possible action on a grant request

The Agency approved a $1.5 million grant request for a development project, directing staff to draft disbursement conditions for final approval. The board decided against spending $40,000 on a parking study at this time. Members also discussed expanding the urban renewal boundary to include school property.

• Approved $1.5 million grant request for development project (Unanimous)
• Denied $40,000 expenditure for a parking study
• Approved January 17, 2023 meeting minutes (Unanimous)

City Council

The Dundee City Council unanimously approved a $1,387,433 loan at 2.77% from the Oregon Transportation Infrastructure Bank for the Ninth Street project and authorized the mayor to sign documents. The council also discussed the forced undergrounding of utility lines on 9th Street, with PGE present, and considered a shorter scope of work. A term sheet for the Newberg-Dundee Water Plant Project is expected by March 22, 2023.

• Approved $1,387,433 loan for Ninth Street project at 2.77% interest
• Discussed forced undergrounding of power lines on 9th Street with PGE
• Newberg-Dundee Water Plant Project: term sheet requested by March 22, 2023
• Approved park rules and restroom color selection for tipsu palach Park
• Approved Fueled by Fine Wine 5K/Half Marathon event on July 16, 2023

The City Council approved a loan for the 9th Street Project and authorized a noise variance and street closure for a July racing event. Council also approved new park rules and color selections for the tipsu palach Park restroom. Discussions were held regarding a water plant project with the City of Newberg and forced undergrounding of utilities.

• Approved $1,387,433 loan for 9th Street Project at 2.77% (Unanimous)
• Approved temporary closure of Fifth Street and noise variance for Fueled by Fine Wine event (Unanimous)
• Approved Parks Committee color recommendations for tipsu palach Park restroom (Unanimous)
• Approved Park Rules as recommended by the Parks Committee (Unanimous)
• Approved Consent Agenda including Feb 21 minutes and budget update (Unanimous)
• Agreed to send a non-committal letter to developer regarding Linden Lane and 10th Street extension

Parks Advisory Committee

The Dundee Parks Advisory Committee will discuss proposed park rules and regulations, including removing a firearms ban and allowing alcohol but prohibiting drunken behavior. They will also recommend exterior colors for the Tipsu Palach Park restroom and review the 2023-2024 parks budget, which includes $325,000 in grants.

• Proposed park rules remove firearms ban and allow alcohol but prohibit drunken behavior
• Committee to recommend exterior colors for Tipsu Palach Park restroom (roof, rock walls, accents)
• 2023-2024 budget discussion includes $325,000 in grants ($75,000 for restroom, $250,000 for LWCF grant)
• Restroom construction expected June/July 2023; ROMTEC needs color decision by March 9th

City Council

The Dundee City Council voted unanimously to place a five-year fire and emergency medical services levy on the May 16, 2023 ballot. They also discussed joining the Newberg-Dundee water plant project and agreed to request a term sheet from Newberg. A motion passed to have the Mid-Willamette Valley Council of Governments review the short-term rental ordinance at a cost of $4,000–$6,000.

• Approved Resolution 2023-03 for a five-year levy for emergency medical and fire services on the May 16, 2023 ballot
• Consensus to request a term sheet from Newberg for the Newberg-Dundee Water Plant project
• Motion to have Mid-Willamette Valley Council of Governments review the Short-Term Rental Ordinance for $4,000–$6,000
• Discussed options for forced undergrounding of utilities on 9th Street, including an assessment district approach
• Supported a green and burgundy color scheme for the Tipsu Palach Park restroom, with final decisions left to the Parks Advisory Committee

The City Council approved a five-year levy for medical and fire services to be placed on the May 16, 2023 ballot. Council also authorized a professional review of the short-term rental ordinance and requested a term sheet for a joint water plant project with Newberg.

• Approved Resolution 2023-03 to put a five-year medical and fire services levy on the May 16, 2023 ballot (Unanimous)
• Approved hiring Mid-Willamette Valley Council of Governments to review the Short-Term Rental Ordinance for $4,000-$6,000 (Unanimous)
• Approved Consent Agenda Items 4.1 (Jan 17 minutes), 4.2 (Council Goals), and 4.3 (Lumpy's Tavern OLCC Application) (Unanimous)
• Requested a term sheet from the City of Newberg regarding the Newberg-Dundee Water Plant project
• Reached consensus to support a green and burgundy color scheme for the tipsu palach Park Restroom

Meeting

The Dundee Urban Renewal Agency is meeting to discuss an urban renewal study and potential expansion. They will also review and possibly act on a grant request. The meeting includes an executive session for exempt records.

• Urban Renewal Study
• Urban Renewal Expansion
• Review of Grant Request
• Action on Grant Request

The Agency approved a $125,000 grant for The Olive Branch Botel to fund facade improvements and infrastructure. The board also approved the minutes from the January 17, 2023, meeting.

• Approved $125,000 grant request for The Olive Branch Botel (unanimous)
• Approved January 17, 2023, meeting minutes (unanimous)

City Council

The Dundee City Council discussed a potential partnership with Newberg for a water treatment plant, reviewed a fire department levy update, and approved a fee increase for land use planning services. They also discussed the future of Billick Park and appointed a planning commissioner.

• Approved Resolution No. 2023-02, increasing planning services fee from $90.90 to $96.72 per hour
• Discussed potential $2 million investment in Newberg-Dundee water treatment plant partnership
• Fire levy millage discussed: $0.65 per $1,000 for city, $1.00 for rural, targeting $465,000
• Billick Park: school district may sell to CPRD for $1; city considering purchase or rezoning
• Planning Commission appointment: Logan Leichtman, 960 SW 9th Street

Tourism Committee

The Dundee Tourism Committee will receive updates on marketing, banners, restroom/park projects, committee vacancies, and grant opportunities. They will also discuss area updates including a new hotel, urban renewal, and road construction.

• Marketing update on website/social analytics and email itineraries
• Banner update with discussion on 'Cellar Season' theme
• Restroom/park update: new bathroom at Tipsu Palach Park bid at about $240,000
• Tourism Committee vacancies: two open positions
• Area updates: Taste Newberg contract renewed, new hotel at 9th and 99W, road construction on 9th Street to Alder Street

The committee approved the meeting minutes from December 2, 2022. Members discussed marketing analytics, upcoming restroom construction, and potential candidates for committee vacancies. A subgroup of members agreed to meet to develop a future grant strategy.

• Approved December 2, 2022 meeting minutes

City Council

The Dundee City Council adopted a development agreement ordinance and approved a budget line transfer for a fire water tanker. They also discussed a payment-in-lieu-of-deferral request for a property at 1005 SE Elm Street and reviewed a water bill protest.

• Adopted Ordinance No. 580-2023, a development agreement with Wine Country Legacy Partners and SOFAR LLC
• Approved Resolution No. 2023-01 authorizing a budget transfer within the Equipment Reserve Fund for a fire water tanker
• Discussed a payment-in-lieu-of-deferral request for public improvements at 1005 SE Elm Street
• Reduced a resident's utility bill by $265.92 for a water leak adjustment
• City administrator reported the fire truck was declared totaled and the city is working with insurance

The City Council adopted a development agreement and approved a budget line adjustment for a fire water tanker. Council also granted a partial utility bill reduction for a resident. A request for payment in lieu of deferral for public improvements at 1005 SE Elm Street was discussed but not decided.

• Approved September/October financials, surplus of fire vehicle, and Council Goals Review (unanimous)
• Approved reducing Mr. Bird's utility bill by 265.92 (unanimous)
• Adopted Ordinance No. 580-2023 development agreement with Wine Country Legacy Partners, LLC and SOFAR, LLC (unanimous)
• Approved Resolution No. 2023-01 to transfer budget appropriations within the equipment reserve fund for a fire water tanker (unanimous)

Meeting

The Dundee Urban Renewal Agency will discuss hiring a consultant to reevaluate the urban renewal area, focusing on developing Highway 99W into a 'Main Street' to attract visitors and businesses. The agency will also consider expanding the urban renewal district and review a grant request. A $40,000 budget has been allocated for the consultant study.

• Discussion of hiring a consultant for a long-range land use plan for Highway 99W and industrial property, with $40,000 budgeted
• Consideration of expanding the urban renewal district boundary or adding new improvements
• Review of a grant request, with possible action
• Executive session to discuss information exempt from public inspection under ORS 192.600(2)(f)

The Board discussed expanding the urban renewal district to potentially include the old elementary school property and Billick Park for workforce housing or a new City Hall. The Board reached a consensus not to issue a Request for Proposals (RFP) for the expansion at this time.

• Denied request to issue RFP for major urban renewal adjustment/expansion

City Council

The Dundee City Council approved a $75,000 state parks grant and a contract with ROMTEC for a public restroom at tipsu palach Park. They also discussed a proposed bus loading zone on SW 9th Street, an update on the stormwater project, and began an ordinance to terminate a development agreement. A utility bill review for a resident was tabled for further research.

• Approved $75,000 Oregon State Parks grant (LG22-035) for restroom at tipsu palach Park
• Approved contract with ROMTEC for premade/installed public restroom at tipsu palach Park
• Discussed proposed 50-foot bus loading zone on north side of SW 9th Street between Highway 99W and SW Linden
• Introduced Ordinance No. 580-2023 to terminate development agreement with Wine Country Legacy Partners, LLC and SOFAR, LLC
• Tabled utility bill review for Bradley Bird, 985 SE Edwards Drive, pending further research

The City Council approved a $75,000 state grant and a contract with ROMTEC to install a premade public restroom at tipsu palach Park. Council also moved to terminate a development agreement with Wine Country Legacy Partners, LLC and SOFAR, LLC. A request for a bus loading zone on SW 9th Street was supported by consensus and referred to the planning process.

• Accepted $75,000 Oregon State Parks Department grant for tipsu palach Park restrooms (Unanimous)
• Approved contract with ROMTEC for premade public restroom at tipsu palach Park
• Approved Fire Department Invoices and August 2022 Financials (Unanimous)
• Nominated Councilor Storr Nelson for Council President (Unanimous)
• Approved reading Ordinance No. 580-2023 by title to terminate development agreement with Wine Country Legacy Partners, LLC and SOFAR, LLC (Unanimous)
• Tabled utility bill review for Bradley Bird pending further research
• Consensus to proceed with 50-foot bus loading zone concept on SW 9th Street (Unanimous)