Dundee public meetings in 2022

Tourism Committee

The Dundee Tourism Committee is reviewing November 2022 analytics for its website, Instagram, and Facebook, showing a 156% month-over-month increase in website visits. The committee is also discussing the Discover Dundee passport program, which has low completion rates, and planning future content including street banners, YouTube shorts, and a monthly newsletter.

• Website visits increased 156% month-over-month to 4,281 in November 2022
• Discover Dundee passport program: 0 completed for Foodie Adventure and Dog-Friendly, 1 completed for Community
• Street banner design concepts presented for committee feedback
• Collaboration with Dundee Hills Winegrowers Association (DHWGA) for content creation
• Planning for monthly newsletter and romantic cozy season lifestyle content

The committee approved the minutes from the October 26, 2022 meeting. Members discussed a $3,000 funding request for Oregon Truffle Festival shuttle costs and reviewed banner themes and committee vacancies. No formal votes were recorded for funding or appointments.

• Approved October 26, 2022 meeting minutes

City Council

The Council overturned a Planning Commission denial to grant a conditional use permit for a short-term rental with specific restrictions. The Council also authorized a modified loan agreement with the Oregon Transportation Infrastructure Bank for the bypass project.

• Approved Ordinance 579-2022 for Comprehensive Plan Amendment and Zone Change to Public for Tax Lot 3336-00100 (Unanimous)
• Approved conditional use permit for short-term rental at 425 SW Dogwood Drive with 5 staff conditions, a one-year review, and a ban on related-party simultaneous rentals (4-2)
• Approved Consent Agenda including Nov 15 minutes, 2023 calendar, Rose & Arrow LLC OLCC application, and Tourism Committee appointments (Unanimous)
• Authorized Mayor to sign Resolution 2022-19 for modified ODOT bypass loan agreement OTIF-0046 (Unanimous)
• Adopted Resolution 2022-20 accepting Yamhill County election results (Unanimous)

City Council

The Dundee City Council and Dundee Rural Fire District Board of Directors will hold a joint special meeting to discuss a possible levy. The meeting is scheduled for Monday, November 28, 2022 at 6:30 PM and will be held in a hybrid format via Zoom.

• Discussion of a possible levy

The City Council and Rural Fire Protection Board decided to move forward with a five-year operating levy to fund three additional full-time firefighters. Staff will research millage rates and costs up to $460,000 for a May 2023 ballot presentation.

• Directed staff to explore hiring 3 full-time firefighters with costs up to $460,000 for a May 2023 levy (Unanimous)
• Approved working together to bring two levies to citizens in May to hire three firefighters at $460,000 per year (Unanimous)
• Established a January 31, 2023 deadline for a task force to determine the millage rate

City Council

Council unanimously directed staff to return with a final ordinance for a zone change from Agricultural to Public and a Comprehensive Plan update for a new elementary school. The ordinance must include amendments regarding a multiuse path and the placement of a park in subarea A. Council also approved Ricoh for IT managed services.

• Directed staff to return with final ordinance for Newberg School District zone change and Comprehensive Plan update (Unanimous)
• Approved Ricoh to provide IT Managed Services to the City (Unanimous)
• Approved consent agenda including Nov 1 minutes and Parks Advisory Committee appointments (Unanimous)

City Council

The City Council unanimously approved a resolution to apply for a $240,000 State Parks grant for Tipsu Palach Park. The council also approved the consent agenda and discussed future water usage and fire department staffing options.

• Approved Resolution No. 2022-19 authorizing a $240,000 State Parks grant application (unanimous)
• Approved consent agenda including October 18 minutes, August 31 financial report, and Furioso Vineyards letter (unanimous)

City Council

This is a letter submitted as additional evidence for a conditional use/short-term rental application (CU/STR 2022-10). The letter includes data showing 9 STRs and 15 vacation rentals approved, a zoning map, and noise complaints from November 2020 to present. The applicant argues the city could approve up to 53 STRs under its ordinance and is currently at 17% of that limit.

• Letter from Brown Tarlow Bridges & Palmer PC submitting evidence for File CU/STR 2022-10
• Data shows 9 short-term rentals and 15 vacation rentals approved by the city (24 total)
• City ordinance allows up to 53 STRs; currently at 17% of that limit
• Includes noise complaint records from November 2020 to present for STR and vacation rental properties
• Mapping of permitted STRs and grandfathered vacation rentals included as evidence

Tourism Committee

The Dundee Tourism Committee will discuss a marketing update and strategy, a Loyal Brew/Wine Country grant update, banner plans, committee vacancies, and AirBnB tax collection. The agenda also includes area updates and open time for discussion.

• Marketing update and strategy discussion with Molly Bailey
• Loyal Brew/Wine Country grant update
• Banner update and plans after holidays
• Tourism Committee vacancies and reappointments
• Air BnB tax collection and status of BnBs in Dundee

The committee approved the meeting minutes from June 22, 2022. Members discussed marketing analytics, holiday banner installation, and the need to fill committee vacancies. No formal votes were taken on grant applications or tax collection policies.

• Approved June 22, 2022 meeting minutes

Planning Commission

The Planning Commission will hold a public hearing on a comprehensive plan and zone change application (CPA/ZC 22-16) submitted by Harper Houf Peterson Righellis, Inc. on behalf of the Newberg School District. The meeting also includes approval of minutes from July 20, 2022, and time for public comment and commissioner issues.

• Public hearing on CPA/ZC 22-16, a comprehensive plan and zone change application by Harper Houf Peterson Righellis, Inc. (Newberg School District)
• Approval of minutes from the July 20, 2022 Planning Commission meeting

City Council

The Dundee City Council will consider Resolution 2022-18 for an OTIB loan and discuss plans for the 9th Street Project and roundabout. They will also vote on approval of a SCADA CPU purchase. The consent agenda includes approval of prior meeting minutes and a review of council goals.

• Resolution 2022-18, OTIB Loan (action requested)
• Review of Plans for 9th Street Project and Roundabout (discussion item)
• Approval of SCADA CPU (action requested)
• Consent Agenda: City Council Minutes, October 4, 2022 and Review of Council Goals

The council unanimously approved a $16,830 PLC CPU upgrade for the SCADA system. They also discussed the Ninth Street roundabout project, with consensus to keep a center median below Linden Lane and add parking on the north side with a bike lane on the south. A letter will be sent to the county voicing concerns about Furioso Vineyards' conditional use permit and requesting a traffic study.

• Approved $16,830 SCADA PLC CPU upgrade and installation (unanimous)
• Consensus to keep center median on Ninth Street below Linden Lane, with parking on north side and bike lane on south
• Consensus to send letter to county about Furioso Vineyards' conditional use permit and request traffic study
• Approved consent agenda items: City Council minutes (Oct 4, 2022) and Review of Council Goals (unanimous)
• Adopted modified Resolution 2022-18 OTIB loan, with city as contractor for 9th Street Project (unanimous)

Meeting

The Dundee Urban Renewal Agency approved a budget for fiscal year 2022-2023 and authorized a loan application. The agency also increased its participation in the Ninth Street Improvements Project.

• Resolution No. 2022-1: Adopt FY 2022-2023 Budget
• Resolution No. 2022-02: Authorizing a $1,387,433 loan application from the Oregon Transportation Infrastructure Fund
• Increased DURA participation to 60% for Ninth Street Improvements Project street and storm portions
• Approved approximately $160,000 contribution toward a public restroom facility

Tourism Committee

The committee will receive a marketing strategy update and discuss banner placement strategies. The agenda also includes an introduction of the new Taste Newberg Director and updates regarding a new Dundee sign.

• Marketing Strategy update
• Introduction of New Taste Newberg Director
• Banner Update / Placement Strategy
• Status of new Dundee sign
• Discussion of Tourism Committee Vacancies

The October 5, 2022 Tourism Committee meeting was not held because a quorum was not present. No decisions were made. The next meeting is scheduled for October 26, 2022 at 10:00 am.

City Council

The City Council will consider actions regarding managed IT services and water meter reading software. The body will also discuss urban renewal grants and a contract for an office position.

• Contract for Office Position
• Managed IT Services
• Water Meter Reading Software & Meter Replacement
• Urban Renewal Grants discussion

The Dundee City Council unanimously approved a contract for an office position, with a 4-month trial period for Melissa Lemen, and approved the purchase of water meter reading software and meter replacement for $7,821. The council also discussed urban renewal grants, the Viewmont Street right-of-way, and street lining, but took no formal action on these items.

• Approved consent agenda item 4.1: City Council Minutes, September 20, 2022 (unanimous)
• Approved contract for office position (unanimous)
• Approved purchase of meter reading software and meter replacement at $7,821 (unanimous)

Tourism Committee

The committee is discussing marketing updates, including the launch of the Discover Dundee digital passports and website analytics. The body is also reviewing banner placement strategies and filling committee vacancies.

• Launch of Discover Dundee digital passports with 22 participants
• Review of September 2022 website analytics showing 1,458 total visits
• Proposed 'Deck the Hills' banners to be ordered by Oct. 18 and installed by Nov. 15
• Status update on the new Dundee sign
• Discussion of Tourism Committee vacancies

Meeting

The Dundee Urban Renewal Agency meeting scheduled for October 4, 2022, was cancelled. No decisions or actions were taken.

City Council

The City Council will hold a public hearing to decide on a $1,387,433 loan application from the Oregon Transportation Infrastructure Fund. The funds would be used to upgrade 9th Street with a new water line, bike lanes, and sidewalks. The loan would be repaid via a local improvement district and urban renewal tax revenue.

• Public hearing on $1,387,433 loan application from Oregon Transportation Infrastructure Fund
• Resolution No. 2022-17 authorizing the 9th Street project loan
• Discussion of Managed IT Services
• Review of City Council Goals update
• Proposed 9th Street improvements including earthquake-resistant water lines and bike lanes

The council took no action on the OTIB loan application and deferred discussion on changes to the loan. A motion to authorize a contract with Ricoh for managed IT services was tabled after it was determined the proposed device count was insufficient. Council also discussed fire danger concerns for Harvey Creek Trail and deferred policy considerations to next summer.

• Approved consent agenda including September 6, 2022 minutes and city council goals update (unanimous)
• Tabled managed IT services contract with Ricoh pending updated pricing for sufficient device coverage
• Deferred discussion on OTIB loan changes until updated verbiage is received
• Deferred fire danger policy for Harvey Creek Trail and fireworks to next summer, with possible Parks Advisory Committee review

Meeting

The board will hold a public hearing to discuss and potentially approve a loan application for the 9th Street Project. The project aims to upgrade a major collector road with new water lines, bike lanes, sidewalks, and storm water controls.

• Resolution No. 2022-02: Authorizing a $1,387,433 loan application from the Oregon Transportation Infrastructure Fund
• 9th Street Project: Proposed installation of earthquake-resistant water lines, bike lanes, and sidewalks
• Project funding: $844,942 from a local improvement district and the remainder from the urban renewal district

The Dundee Urban Renewal Agency unanimously approved Resolution 2022-02, authorizing a $1,387,433 loan application from the Oregon Transportation Infrastructure Fund. Discussion included ensuring the loan documents name the Urban Renewal Agency, not the City, and coordinating street design with potential Ninth Street development. The motion passed without opposition.

• Approved Resolution 2022-02 authorizing $1,387,433 loan application from Oregon Transportation Infrastructure Fund (unanimous)

City Council

The City Council will discuss the city website, newsletter options, and meeting protocols. The body is tasked with taking action on a loan amendment for the ODOT bypass and a specific water bill appeal.

• Resolution No. 2022-16: ODOT Bypass Loan Amendment #3
• Action on a Water Bill Appeal
• Discussion of City of Dundee Website
• Discussion of Quarterly City Newsletter Options
• Discussion of City Council Meeting Protocol

The council unanimously approved Resolution No. 2022-16, authorizing Amendment #3 to the ODOT bypass loan agreement. They also approved a 50% reduction ($427.22) on a water bill leak adjustment for Glenna Patnode, with a 12-month payment plan. Council supported updating the city website and resuming quarterly newsletter printing and mailing. They encouraged in-person council attendance unless extenuating circumstances require Zoom.

• Approved Resolution No. 2022-16, authorizing Amendment #3 to the ODOT bypass loan agreement (unanimous)
• Approved an additional 50% reduction ($427.22) on Glenna Patnode's water bill leak adjustment, with 12-month payment terms (unanimous)
• Supported staff in reviewing and updating the city website, purchasing unlimited data only when needed (consensus)
• Supported resuming printing and mailing the quarterly city newsletter (consensus)
• Encouraged in-person council attendance unless extenuating circumstances require Zoom (consensus)
• Approved Consent Agenda Item 4.1: City Council Minutes from August 16, 2022 (unanimous)

City Council

The City Council will discuss the 2021-2022 budget year and consider a settlement, termination, and release agreement with Civil West. The body is also seeking action on a proposed layout for SW 8th Street and the purchase of WWTP MBR Turbo Blowers.

• Civil West Settlement, Termination & Release Agreement
• WWTP Process/MBR Turbo Blowers
• Proposed layout for SW 8th Street
• Review of 2021-2022 Budget Year
• Council review of Drug Ballot Measure

The Dundee City Council appointed Bruce Starr to fill a vacant council seat and unanimously approved sending Resolution No. 15-2022 to voters for a two-year moratorium on psilocybin businesses. They also authorized a $30,207.50 purchase of blower motors for the wastewater treatment plant, approved a settlement with Civil West, and gave City Administrator Steve Dahl a $5,000 salary increase.

• Appointed Bruce Starr to vacant council seat (unanimous)
• Approved Resolution No. 15-2022 to refer two-year psilocybin business moratorium to voters (unanimous)
• Authorized $30,207.50 purchase of blower motors and spare from Aerzen (unanimous)
• Authorized mayor to sign Civil West settlement agreement (unanimous)
• Approved $5,000 annual salary increase for City Administrator Dahl (unanimous)
• Approved consent agenda including August 2, 2022 minutes (unanimous)

City Council

The City Council approved a modified street design for SW Alder Street that replaces bulb-outs with a speed bump/hump. Additionally, the council authorized a $56,453 expenditure to replace the city's SCADA computer system.

• SW Alder Street improvements: motion passed to remove east side bulb-out and add a speed bump/hump
• SCADA Computer Replacement: approved $56,453 quote from The Automation Group
• Approval of July 19, 2022 City Council Minutes
• Approval of Financial Report ending May 31, 2022

The Dundee City Council unanimously approved awarding Insituform Technologies, LLC a $148,906 contract for the Cured-In-Place Pipe Sewer Main Rehabilitation Project. Council also reached consensus on five 2023 legislative priorities, including infrastructure funding for housing and property tax reform. No other formal votes were taken; other items were discussions or reports.

• Approved Consent Agenda: City Council Minutes, July 19, 2022 (unanimous)
• Awarded sewer lining contract to Insituform Technologies, LLC at $148,906 (unanimous)
• Adopted 2023 Legislative Priorities: Infrastructure Funding for Housing, Property Tax Reform, Cybersecurity and Privacy, Transportation Safety Enhancement, Infrastructure Financing and Resilience (consensus)

Planning Commission

The Planning Commission will conduct a public hearing regarding CU/STR 22-10 at 425 SW Dogwood Drive. The meeting also includes the election of the 2022 Chair and Vice-Chair.

• Public Hearing: CU/STR 22-10, Pohl (425 SW Dogwood Drive)
• Election of the 2022 Chair and Vice-Chair

The Dundee Planning Commission denied a Type II Short-Term Rental / Conditional Use application (CU/STR 22-10) for a property on SW Dogwood Drive. The denial was based on findings that the proposed STR would present a burden on the neighborhood due to the concentration of existing rentals, and that negative impacts could not be mitigated. The motion carried 5-1.

• Elected Ed Carlisle as Chair (unanimous)
• Elected Ron Mock as Vice-Chair (unanimous)
• Approved minutes from May 18, 2022 (unanimous)
• Denied CU/STR 22-10, Pohl short-term rental application (5-1)

City Council

The City Council is meeting to decide on several equipment replacements and maintenance projects. The agenda includes requests for action on computer systems, air conditioning units, and street improvements.

• SW Alder Street Improvements
• SCADA Computer Replacement
• Water Repair Trench Patching
• WWTP Lab/Office and City Hall air conditioner quotes
• Riparian Area Planning Assistance Proposal

The Dundee City Council approved a modified constrained collector design for SW Alder Street improvements, removing a bulb-out and adding a traffic calming speed bump/hump. The council also approved several contracts, including a $56,453 SCADA computer replacement and a $9,697 water repair trench patching quote. All other agenda items were approved unanimously or with noted abstentions.

• Approved modified constrained collector design for SW Alder Street with bulb-out removed and speed bump/hump added (5-1)
• Authorized $56,453 SCADA computer replacement contract with The Automation Group (unanimous)
• Approved Travel Dundee Marketing Plan (unanimous)
• Authorized $9,697 water repair trench patching quote from Signature Paving (5-0, Nelson abstained)
• Authorized $5,326.94 WWTP lab/office air conditioner compressor replacement from Portland Mechanical (unanimous)
• Authorized up to $9,000 for City Hall air conditioner replacement (unanimous)
• Consent agenda approved including June 21 minutes, May financial report, council goals update, and riparian planning proposal (unanimous)

City Council

The City Council business meeting scheduled for July 5, 2022, has been cancelled. The next meeting is scheduled for Tuesday, July 19, 2022, at 7:00 pm.

The Dundee City Council business meeting scheduled for July 5, 2022 was cancelled. The next meeting is set for Tuesday, July 19, 2022 at 7:00 pm. No substantive decisions were made.

• Cancelled July 5, 2022 City Council meeting

Tourism Committee

The committee is reviewing a marketing strategy and budget for the 2022-2023 fiscal year. Members are discussing the status of the new Dundee sign, street banners, and landscaping maintenance along 99W.

• Annual marketing budget totaling $69,460
• Contract with Molly Bailey (Yellow Cactus) for approximately $50,000
• $20,000 budgeted for landscaping maintenance along 99W
• $75,000 grant request for public restrooms at Tipsu Palach park
• Discussion of two vacant Tourism Committee seats

City Council

The City Council will review several service contracts and resolutions. Key items include an audit engagement and judicial services, as well as a resolution regarding the Fueled by Fine Wine event.

• Audit Services Contract with Grove, Mueller & Swank, P.C.
• GIS Services Contract with Mid-Willamette Valley Council of Governments
• Resolution No. 2022-14 regarding Fueled by Fine Wine Event
• Resolution No. 2022-15 Contract for Judicial Services
• OLCC Application for North Valley Vineyards

The Dundee City Council unanimously approved a four-month contract for accounting specialist services to cover Sheryl Hartman's retirement, and passed Resolution No. 2022-14 appointing Clifton Ross as Municipal Judge. The council also authorized a temporary closure of Fifth Street and a noise variance for the Fueled by Fine Wine 5K and Half Marathon. The July 6, 2022 meeting was cancelled.

• Approved consent agenda with typo correction (unanimous)
• Approved 4-month accounting specialist contract (unanimous)
• Authorized Fifth Street closure and noise variance for Fueled by Fine Wine event (unanimous)
• Passed Resolution No. 2022-14 appointing Clifton Ross as Municipal Judge (unanimous)
• Cancelled July 6, 2022 City Council meeting

City Council

The City Council will hold a public hearing regarding the proposed budget for fiscal year 2022-2023. Following the hearing, the council may move to adopt the budget or schedule a second hearing if significant changes are required.

• Public Hearing: Budget For Fiscal Year 2022-2023
• Resolution No. 2022-10: Adopt Budget for FY 2022-2023
• Consent Agenda: Replacement Water Meters Purchase
• Resolution No. 2022-11: Salary Schedule
• Resolution No. 2022-12: State Shared Revenues

The Dundee City Council unanimously adopted the fiscal year 2022-2023 budget, appropriating funds and levying property taxes. They also approved several resolutions, including employee salary schedules, state shared revenues, and municipal services certification. Additionally, the council authorized a contract with Pacific Habitat Services for a third-party review of the Riparian and Stream Protection Ordinance and approved hiring Black Rock Underground to repair a punctured pipe on Dogwood Street.

• Adopted FY 2022-23 budget, appropriating funds and levying property taxes (unanimous)
• Approved consent agenda including minutes, financial report, and water meter purchase (unanimous)
• Authorized contract with Pacific Habitat Services for ordinance review (unanimous)
• Passed Resolution 2022-11 establishing employee compensation ranges (unanimous)
• Passed Resolution 2022-12 declaring election to receive state revenues (unanimous)
• Passed Resolution 2022-13 certifying municipal services (unanimous)
• Authorized hiring Black Rock Underground to repair pipe on Dogwood Street (unanimous)

Meeting

The Dundee Urban Renewal Agency is holding a budget hearing to discuss and adopt the fiscal year 2022-2023 budget. The proposed budget includes appropriations for materials, services, debt service, and transfers.

• Resolution No. 2022-1 to adopt the FY 2022-2023 budget of $1,476,900
• Appropriation of $1,180,000 for transfers
• Appropriation of $240,000 for debt service
• Appropriation of $47,200 for materials and services
• Proposed $1,100,000 loan for 9th Street Project

The Dundee Urban Renewal Agency held a public hearing and unanimously adopted Resolution No. 2022-1, approving the budget for fiscal year 2022-2023. No public comments or testimony were provided, and no other substantive decisions were made.

• Adopted FY 2022-2023 budget via Resolution No. 2022-1 (unanimous)

Planning Commission

The Planning Commission will conduct a training session regarding the Oregon Statewide Planning Program. The meeting also includes the introduction of a new City Administrator and the election of a 2022 Chair and Vice-Chair.

• Introduction of new City Administrator, Steve Dahl
• Election of the 2022 Chair and Vice-Chair

The Dundee Planning Commission met on May 18, 2022, with a quorum present. The election of the 2022 Chair and Vice Chair was postponed due to lack of members present. The commission received training from Interim City Planner Jim Jacks and discussed updates on Sanders Park and Dundee-Billick Park, but took no substantive decisions.

• Postponed election of 2022 Chair and Vice Chair due to lack of members present
• Held planning commission training led by Interim Planner Jim Jacks

City Council

The City Council is meeting to take action on the Dundee Equity, Diversity, and Inclusion Strategy and a hotel event at Tipsu Palach Park. The body will also decide on the hiring of a Public Works Worker 1.

• Dundee Equity, Diversity, and Inclusion Strategy
• Dundee Hotel Event at Tipsu Palach Park update
• Hiring of Public Works Worker 1

The Dundee City Council unanimously approved the Dundee Equity, Diversity, and Inclusion Strategy. They also approved the Memorial Day weekend event at tipsu palach park and the hiring of a Public Works Utility 1 Worker with a reduced lifting requirement. No other substantive decisions were made.

• Approved Dundee Equity, Diversity, and Inclusion Strategy (unanimous)
• Approved Memorial Day event at tipsu palach park (unanimous)
• Approved hiring Public Works Utility 1 Worker with lifting requirement changed to 75 lbs (unanimous)

Tourism Committee

The Tourism Committee approved the February 23, 2022 meeting minutes. They discussed the Wine Country Grant savings, potential use for banners, and forming a sub-committee to track marketing efforts. The Travel Dundee 2022/2023 budget was reviewed, noting increased transient tax revenue. No formal votes were taken on substantive items.

• Approved February 23, 2022 meeting minutes
• Discussed using Wine Country Grant savings for banners
• Agreed to form sub-committee for marketing tracking
• Requested list of registered vacation rentals from Steve Dahl
• Molly Bailey to order banners (2-3 week delivery)
• Steve Dahl to schedule bracket/banner installation with North Star

Parks Advisory Committee

The committee reviewed updates for several local park projects, including Alder Street Park and First Street Mini Park. Discussions included potential historical themes for naming the new Alder Street Park and strategies for future grant applications.

• Alder Street Park: update on pathway completion and site plan process
• First Street Mini Park: $12,500 project involving a paver path and bench
• Sander Estate Park: City Council approved the site plan with conditions
• Third Street Path: discussion of future grant applications for $75,000 or less
• Chehalem Parks & Recreation District: update on $1.8 million State Trails Grant

The Parks Advisory Committee did not hold a meeting on May 4, 2022, because there was no quorum. No decisions were made. The next meeting is scheduled for June 1, 2022.

City Council

The City Council will consider a letter to Yamhill County regarding zoning changes and the selection of a contractor for an accounting position. The body will also review the Dundee Equity, Diversity, and Inclusion Strategy.

• Letter to Yamhill County regarding change of zoning
• Selection of contractor for accounting position
• Dundee Equity, Diversity, and Inclusion Strategy
• Financial Report ending March 31, 2022

The Dundee City Council unanimously approved a motion to contract out the accounting specialist position for 60 days, following the upcoming retirement of office manager Sheryl Hartman. The council also discussed and revised a letter to Yamhill County about a zoning change, and continued work on the Equity, Diversity, and Inclusion Strategy draft, which will be brought back for approval at the next meeting.

• Approved consent agenda: City Council minutes (Feb 15, 2022) and financial report (ending Mar 31, 2022) (unanimous)
• Approved contracting accounting specialist position for 60 days (unanimous)
• Directed city administrator to complete office staffing assessment and report back
• Revised letter to Yamhill County to include light shielding language
• Selected May 24, 2022 at 6:00 p.m. for Tipsu Palach Park ribbon cutting ceremony

City Council

The City Council is considering the formation of Local Improvement District No. 2022-01 to fund street and pedestrian improvements on SW 9th Street from Highway 99 to SW Alder Street. The body will also discuss a diversity, equity, and inclusion strategy and vegetation clean-up at Tipsu Palach Park.

• Public hearing on Local Improvement District (LID) for SW 9th Street improvements totaling $1,662,795.57
• Resolution No. 2022-09 to form LID No. 2022-02
• Discussion of City of Dundee Diversity, Equity & Inclusion Strategy
• Action on vegetation and weed clean-up at Tipsu Palach Park
• Oregon DEQ TMDL Enforcement Action update

City Council

The City Council addressed several infrastructure and community items including a state parks grant for tipsu palach Park. The council also approved survey costs for SW Ninth Street and a sewer cleaning bid. Additionally, members discussed water bill appeals and safety-related power pole replacements.

• Approved $11,320.00 survey proposal for SW Ninth Street from TerraCalc Land Surveying Inc.
• Approved Resolution No. 2022-07 to apply for an Oregon Parks and Recreation Department grant for tipsu palach Park
• Approved Resolution No. 2022-08 authorizing a Dundee Hotel event at tipsu palach Park
• Approved OreVac sewer cleaning bid at a daily rate of $2,430.00
• Authorized staff to approve new PGE poles to resolve safety issues

The Dundee City Council approved a collective bargaining agreement with the Tualatin Valley Fire Fighters Union for 2021-2024, authorized hiring a temporary employee for landscaping (up to $15,000), and expressed support for moving forward with the Newberg-Dundee Bypass local funding match process. The council also approved fire department equipment purchases, made budget committee appointments, and adopted council goals.

• Approved collective bargaining agreement with Tualatin Valley Fire Fighters Union (unanimous)
• Authorized hiring temporary employee for landscaping, budget not to exceed $15,000 (unanimous)
• Approved payment of two invoices for firefighter turnouts at $5,149.06 and $5,149 (unanimous)
• Appointed Charlotte Ormonde, Bryan Weil, and Alex Chiper to Budget Committee (unanimous)
• Approved City Council's Goals and Priorities as presented (unanimous)
• Approved consent agenda including minutes, financial report, and Child Abuse Prevention Month Proclamation (unanimous)

City Council

The Dundee City Council is conducting a goal setting workshop. The meeting is open to the public but will not include an opportunity for public comment.

City Council

The Dundee City Council is conducting a goal setting workshop. The meeting is open to the public but will not include an opportunity for public comment.

City Council

The City Council will discuss infrastructure projects including Ninth Street improvements and sewer cleaning. The body is also reviewing a resolution regarding a hotel event at tipsu palach Park and a water bill appeal.

• Ninth Street Improvements & LID-Survey Costs
• Resolution No. 2022-07: Support for State Parks Grant for tipsu palach Park
• Resolution No. 2022-08: Dundee Hotel Event at tipsu palach Park
• OLCC Liquor License Application for Field & Stream Restaurant
• Sewer Cleaning Quote

The Dundee City Council approved several items, including a survey proposal for SW Ninth Street, a resolution to apply for a state parks grant for restrooms at tipsu palach Park, a resolution authorizing the Dundee Hotel to hold a Memorial Day event at the park, and a sewer cleaning bid from OreVac. The council also denied a water bill appeal and authorized staff to approve new PGE power poles for safety issues.

• Approved survey proposal for SW Ninth Street from TerraCalc Land Surveying Inc. at $11,320 (unanimous)
• Approved Resolution No. 2022-07 to apply for Oregon Parks and Recreation grant for tipsu palach Park restrooms (unanimous)
• Denied water bill appeal, no additional credit given
• Authorized City Staff to approve new PGE power poles for safety issues
• Approved Resolution No. 2022-08 authorizing Dundee Hotel event at tipsu palach Park over Memorial Day weekend (unanimous)
• Approved sewer cleaning bid from OreVac at $2,430 per day, estimated four days (unanimous)

City Council

The City Council met to approve several administrative actions, including the appointment of a new City Administrator. The council also authorized grant agreements for water and sewer infrastructure projects.

• Appointment of Steven W. Dahl as City Administrator effective March 1, 2022
• Appointment of Alexandru Chiper to the Dundee Planning Commission
• Yamhill County Investing in Water & Sewer Infrastructure Grant: $138,750.00 for water and $309,750.00 for sewer
• Adoption of Resolution 2022-03 regarding budget transfers
• Adoption of Resolution 2022-04 adopting a supplemental budget for fiscal year 2021-2022

The Dundee City Council unanimously approved Resolution No. 2022-06 to initiate a local improvement district for street improvements on Ninth Street, with adjusted assessments for commercial and light industrial properties. The Council also unanimously approved a $750 reimbursement to Alder Terrace LLC for a water leak claim, accepted a $22,500 manhole repair quote, and authorized $10,635.01 for five mobile data computers for the fire department. No other substantive decisions were made; the meeting ended with an executive session on labor negotiations.

• Approved Resolution No. 2022-06 to initiate LID No. 2022-1 for Ninth Street improvements (unanimous)
• Authorized $750 reimbursement to Alder Terrace LLC for water leak claim (unanimous)
• Accepted $22,500 manhole repair quote from Molecular Inc. (unanimous)
• Authorized purchase of 5 Mobile Data Computers for $10,635.01 (unanimous)
• Approved consent agenda including February 1, 2022 minutes and Public Works 2021 Highlights (unanimous)

City Council

The City Council is reviewing financing options for the Ninth Street Improvement Project, including potential assessment methods for residential and commercial properties. The agenda also includes actions regarding water bill appeals, wastewater treatment plant expansion bids, and sewer repair proposals.

• Ninth Street Improvement Project discussion
• WWTP MBR Expansion Project bids
• Engineering Services Proposal - CIPP Sewer Repair
• Alder Street Improvement Project discussion
• Water Bill Appeal

Meeting

The board is reviewing updated cost estimates and financing for the Ninth Street Improvements Project. The agency is considering a subsidy for owner-occupied residences and a loan application to OTIB for road improvements.

• Ninth Street Improvements Project with a total estimated cost of $2,639,295.57
• Proposed urban renewal commitment of $1,007,817 for Ninth Street
• Discussion of a $1 million estimated cost for undergrounding on Ninth Street
• Proposed subsidy for owner-occupied residences in non-residential zones for street/storm assessments
• Public restroom facility discussion

The Dundee Urban Renewal Agency approved increasing its participation to 60% for street and storm costs on the Ninth Street Improvement Project, and unanimously approved contributing about $160,000 toward a public restroom facility, split with the Tourism Committee Fund. Both motions passed unanimously. The board also approved prior meeting minutes and discussed the Local Improvement District process and grant applications.

• Approved increasing DURA participation to 60% on street and storm for Ninth Street Improvement Project (unanimous)
• Approved DURA participation of approximately $160,000 for public restroom facility, split with Tourism Committee Fund (unanimous)
• Approved minutes from October 19, 2021 meeting (unanimous)

City Council

The City Council will meet to discuss financing options for Ninth Street improvements and the consolidation of the Dundee Fire District. The body will also consider resolutions regarding surplus vehicles and park property naming.

• Discussion of Ninth Street Improvements financing options
• Discussion of Dundee Fire District consolidation
• Resolution No. 2022-01: Declaration of Vehicles as Surplus
• Resolution No. 2022-02: Park Property Naming
• Discussion of 2022 State Parks Grant Application

The Dundee City Council unanimously approved two resolutions: declaring certain fire department vehicles as surplus and authorizing their sale, and naming the new park 'tipsu palach' (meaning 'plant gift' in Chinook Wawa). The council also discussed financing options for the Ninth Street improvements and the potential consolidation of the Dundee Fire District, but took no formal action on these items.

• Approved Resolution No. 2022-01 declaring fire vehicles surplus and authorizing sale (unanimous)
• Approved Resolution No. 2022-02 naming the park 'tipsu palach' (unanimous)
• Approved consent agenda including minutes from Dec 7 and Dec 20, 2021 (unanimous)

City Council

The City Council will review a master plan for a 0.91-acre pedestrian park on SW Alder Street. The agenda also includes a proposal to change the zoning of city-owned properties to public use.

• Public Hearing: Alder Street Park Master Plan (PMP No. 21-23)
• Public Hearing: City-Owned Properties Zone Change to Public (CPM/ZC No. 2021-20)
• Ordinance No. 578-2022 regarding Highway 99W LID Assessments
• Street Light Request for 591 SW Alder Street
• Financial Report ending November 30, 2021

The Dundee City Council unanimously approved the Alder Street Park Master Plan (PMP 21-23) and adopted Ordinance No. 577-2022, which rezones five city-owned properties to Public zoning. The council also approved a water service request, a streetlight installation, and two Planning Commission appointments.

• Approved Alder Street Park Master Plan (PMP 21-23) unanimously
• Adopted Ordinance No. 577-2022 rezoning five city-owned properties to Public (unanimous)
• Approved city water service for 23155 NE Hagey Road (unanimous)
• Authorized streetlight installation at 591 SW Alder Street (unanimous)
• Appointed Edward Carlisle and Theresa Stevenson to Planning Commission (unanimous)
• Approved Consent Agenda: Financial Report ending November 30, 2021 (unanimous)
• Authorized amended City Administrator employment agreement (unanimous)
• Adopted Ordinance No. 578-2022 for Highway 99W LID assessments (unanimous)