Dundee public meetings in 2021

City Council

The Dundee City Council unanimously authorized the Mayor and City Attorney to negotiate a temporary employment agreement with current City Administrator Rob Daykin to continue in a part-time capacity, with the Mayor authorized to sign the agreement before January 1, 2022. The council also scheduled a special meeting on January 6, 2022, to interview city administrator candidates in executive session.

• Authorized negotiation of interim city administrator contract with Rob Daykin (unanimous)
• Authorized Mayor to sign interim agreement before January 1, 2022 (unanimous)
• Scheduled special council meeting for January 6, 2022, to interview candidates

Planning Commission

The Planning Commission is holding a public hearing to discuss changing the Comprehensive Plan Map and Zone Map for five city-owned properties. The goal is to update the designations from Residential to Public to reflect current city use and ownership.

• Proposed zone change for 1205 SW Upland Dr. (water reservoir)
• Proposed zone change for 200 Block 1st St. (water system pump)
• Proposed zone change for 620 SW 5th (City Hall)
• Proposed zone change for 221 SW 1st (water well and pump house)
• Proposed zone change for 1440 SW Alder St. (water well and pump house)

Tourism Committee

The committee is reviewing marketing updates and the planning of the Taste Dundee event for May 7, 2022. Members are discussing sponsorship levels and the timing of a celebration for 99W improvements.

• Proposed Taste Dundee sponsorship levels: premier $5,000, gold $1,000, and silver $500
• Consensus to purchase 52 Windscale 12 bracket systems at $88 each
• Proposed celebration of 99W improvements for March/April
• Discussion of Travel Oregon Destination Ready Program and potential partnership with Newberg

City Council

The City Council is meeting to decide on building permit fees, the Taste Dundee event, and various infrastructure quotes. The body will also discuss the Ninth Street Construction Project and public works staffing.

• Resolution No. 2021-16 regarding Building Permit Fees
• Resolution No. 2021-17 regarding Taste Dundee Event
• LID No. 2013-01 Assessments
• Well No. 10 Inspection Quote
• Apparatus Repairs Invoice

The Dundee City Council approved several items, including a resolution setting building permit fees, a $17,942.39 fire engine repair invoice, and the Taste of Dundee event for May 7, 2022. Council also authorized a water connection for 21400 N. Highway 99W and approved a $5,930 well inspection. No adjustments were made to LID assessments, and the council directed preparation of an ordinance for them.

• Adopted Resolution No. 2021-16 setting building permit fees (unanimous)
• Approved $17,942.39 invoice for fire engine repairs (unanimous)
• Passed Resolution No. 6.2 authorizing Taste of Dundee event on May 7, 2022 (unanimous)
• Authorized water connection for 21400 N. Highway 99W (unanimous)
• Approved $5,930 inspection of Well #10 by Schneider Water Services (unanimous)
• Approved consent agenda including minutes and financial report (unanimous)
• Directed preparation of LID assessment ordinance with no adjustments
• Directed City Engineer to prepare computer model for Ninth Street project

Parks Advisory Committee

The committee is meeting to discuss the Phase 2 facility plan and naming options for Alder Street Park. The agenda also includes a discussion regarding the First Street Mini-Park.

• Alder Street Park Facility Plan Phase 2
• Naming options for Alder Street Park, including suggestions in chinuk wawa
• First Street Mini-Park

The Parks Advisory Committee reached consensus to recommend naming the Alder Street Park 'tipsu palach' (a Kalapuya name meaning 'plant gift'), with support for adding educational plaques and tribal input on signage. The committee also discussed the Alder Street Park facility plan, grant strategies, and updates on the First Street Mini Park. No formal votes were taken; the meeting was informational and discussion-based.

• Consensus to recommend naming Alder Street Park 'tipsu palach'
• Discussed forwarding Alder Street Park facility plan to City Council in January 2022
• Discussed applying for State Parks small local government grant (cap $75,000) for park improvements
• Discussed adding pet waste station relocation and picnic table key description to park plan
• Noted interest in pursuing grants for Third Street right-of-way project

City Council

The City Council met in a special session via Zoom and immediately entered executive session to discuss employment of a public officer, employee, staff member, or individual agent, as allowed under ORS 192.660(2)(a). The executive session ended at 7:18 P.M. and the Council did not reconvene, meaning no public decisions were made.

• Entered executive session at 7:01 P.M. to consider employment matters
• Ended executive session at 7:18 P.M. without reconvening

City Council

The City Council will discuss LID No. 2013-01 assessments and the Yamhill County ARPA Grant Program. The body is seeking action on fire suppression connection requests for rural properties and an amendment to the Community Suppers Agreement.

• Action on Rural Properties Fire Suppression Connection Requests
• Action on 2022 SCA Grant Agreement
• Action on Community Suppers Agreement Amendment
• Discussion on LID No. 2013-01 Assessments
• Discussion on Yamhill County ARPA Grant Program

The Dundee City Council unanimously approved allowing existing rural water customers to connect directly to the city water main for fire suppression systems, subject to city engineer and fire chief approval and customer-paid costs. Council also authorized the city administrator to execute the 2022 SCA Grant Agreement and agreed to apply for Yamhill County ARPA grants for the MBR Expansion and CIPP Sewer Main Rehabilitation projects. The Community Suppers Program agreement was amended to change the recipient from the Dundee Woman's Club to By His Grace Fellowship for the remainder of FY 2021-22.

• Approved rural fire suppression connections for existing rural water customers (unanimous)
• Authorized city administrator to execute 2022 SCA Grant Agreement (unanimous)
• Consensus to apply for ARPA grants for MBR Expansion and CIPP Sewer Main Rehabilitation
• Amended Community Suppers Program recipient to By His Grace Fellowship (unanimous)
• Approved consent agenda: October 19, 2021 minutes and National School Choice Week Proclamation (unanimous)
• Consensus to meet jointly with Dundee Rural Fire Protection District on December 14, 2021

City Council

The Dundee City Council met in a special session on November 13, 2021, and immediately entered an executive session to discuss the employment of a public officer, employee, staff member, or individual agent, as permitted under ORS 192.660 (2) (a). The session lasted from 11:01 A.M. to 12:23 P.M., after which the Council did not reconvene. No substantive decisions were made during the public portion of the meeting.

• Held executive session on employment matters (no vote recorded)
• Did not reconvene after executive session

City Council

The council held a special meeting and entered executive session to discuss hiring a city administrator. After the session, the council directed Mayor Russ to contact the preferred candidate and begin negotiations. No other substantive decisions were made.

• Directed Mayor Russ to contact preferred candidate and negotiate for city administrator position

City Council

The City Council will meet in executive session to consider and interview three candidates for the city administrator position. The session includes scheduled interviews for Candidate A, Candidate B, and Candidate C.

• Executive session to consider applicants for city administrator

The Dundee City Council met on November 2, 2021, and immediately entered an executive session to discuss the employment of a public officer, employee, staff member, or individual agent, as permitted under ORS 192.660(2)(a). The session lasted from 7:01 P.M. to 10:50 P.M., after which the council did not reconvene. No substantive public decisions were made during this meeting.

• Entered executive session on employment matters (unanimous, no vote recorded)
• Did not reconvene after executive session

City Council

The City Council will discuss the allocation of ARPA funds and consider a proposal for a Water Management and Conservation Plan. The meeting also includes a discussion on a National School Choice Week Proclamation.

• Water Management and Conservation Plan Proposal
• ARPA Allocation of Funds discussion
• Resolution No. 2021-15
• National School Choice Week Proclamation
• Financial Report ending September 30, 2021

The Dundee City Council discussed allocating $727,000 in ARPA funds, including potential bypass match and general fund support, but made no final decision. They unanimously passed Resolution No. 2021-15, establishing fees for administrative services and business licenses, and authorized a $23,100 water management plan proposal from GSI. The council also supported a National School Choice Week proclamation and discussed park naming and other items.

• Approved Resolution No. 2021-15 establishing administrative fees and repealing Resolution 2015-12 (unanimous)
• Authorized city administrator to accept GSI proposal for Water Management and Conservation Plan, not to exceed $23,100 (unanimous)
• Approved consent agenda: October 5, 2021 minutes and September 30, 2021 financial report (unanimous)
• Supported National School Choice Week proclamation (consensus, to be added to consent agenda)
• Discussed ARPA fund allocation options; no decision made
• Discussed Yamhill County ARPA grant for water/sewer projects; no decision made

Tourism Committee

The committee is reviewing a marketing update, the Taste Dundee event, and a celebration for the completion of 99W in Spring 2022. The meeting also includes discussions on banner numbers and bracket ordering.

• Marketing update from the Marketing Sub-Committee
• Planning for Taste Dundee
• Planning for 99W completion celebration (Spring 2022)
• Banner numbers and bracket ordering

The committee discussed plans for Taste Dundee, now owned by Josh Henry, targeting 450 attendees on May 7, 2022. They considered a $2,500 cash plus $2,500 in-kind marketing sponsorship for Travel Dundee as premier sponsor, with Tracy Smith tasked to negotiate. They also agreed to postpone the 99W completion celebration to March/April and approved purchasing 52 banner brackets at $88 each. No formal votes were recorded; decisions were by consensus.

• Approved purchase of 52 Windscale 12 banner bracket systems at $88 each (consensus)
• Planned Taste Dundee for May 7, 2022, with 450-person target (discussion)
• Tasked Tracy Smith to negotiate Travel Dundee premier sponsorship with Josh Henry (consensus)
• Postponed 99W completion celebration to March/April (consensus)

City Council

The City Council is meeting to decide on building permit fees, sidewalk and park improvements, and the Alder Park Facility Plan. The body will also discuss local street speed studies and business license fees.

• Action on building permit fees
• Action on sidewalk and park improvements/UR Loan
• Action on Alder Park Facility Plan
• Discussion of business license fees
• OLCC permit for Arco AM/PM

The Dundee City Council unanimously approved raising the annual business license fee from $45 to $75 starting January 1, 2022, and adopted a fee schedule for short-term rentals ($100 small, $125 medium, $150 large occupancy). The council also approved several other actions, including a $34,340 change order for sidewalk and ADA ramp improvements, a $6,200 proposal from SERA Architects for the Alder Park facility plan, and a notice of hearing for a proposed building permit fee schedule. No public comments were made, and the meeting adjourned at 7:57 PM.

• Approved raising business license fee from $45 to $75 (unanimous)
• Adopted short-term rental fees: $100 small, $125 medium, $150 large (unanimous)
• Approved $34,340 change order for sidewalk and ADA ramp improvements (unanimous)
• Authorized accepting SERA Architects proposal up to $6,200 for Alder Park facility plan (unanimous)
• Authorized notice of December 7, 2021 hearing for proposed building permit fee schedule (unanimous)
• Approved OLCC permit for Arco AM/PM (unanimous)
• Consensus to place deer caution sign; councilors to determine placement
• Tabled holiday celebration until March 2022

Meeting

The Dundee Urban Renewal Agency is discussing the reconstruction of Ninth Street from Highway 99W to Alder Street. The board is considering a $1.4 million loan from the Oregon Transportation Infrastructure Bank and a separate agreement for sidewalk improvements.

• Proposed Ninth Street Improvements Project with an overall total estimate of $2,333,641.09
• Proposed 10-year loan application to the Oregon Transportation Infrastructure Bank for $1.4 million
• Proposed $500,000 cost for PGE public line undergrounding via Forced Undergrounding
• Agreement for sidewalk and ADA ramp improvements at Tax Map 3326DA Tax Lot 00212 estimated at $21,000
• Discussion of property status and RV usage at 459 SW Ninth Street

The Dundee Urban Renewal Agency voted unanimously to authorize preparation of an agreement with the City of Dundee for construction and financing of Ninth Street improvements, excluding undergrounding, which is deferred to a future project. The board also unanimously approved signing the Seventh Street sidewalk and ADA ramp improvement loan agreement. No other substantive decisions were made.

• Authorized preparation of agreement with City of Dundee for Ninth Street improvements (unanimous)
• Approved Seventh Street sidewalk and ADA ramp improvement loan agreement (unanimous)

Parks Advisory Committee

The Parks Advisory Committee recommended naming the new Alder Street Park 'tipsu palach' (meaning 'plant gift') and discussed grant applications for the Third Street Path and park improvements. The committee also reviewed progress on the First Street Mini Park and the Alder Street Park facility plan, with plans to bring the facility plan to City Council in January 2022.

• Recommended naming Alder Street Park 'tipsu palach' (consensus)
• Approved minutes from July 7, 2021 (unanimous)
• Consensus to move forward with a 2022 grant application for Third Street Path
• Supported moving forward with First Street Mini Park improvements (approx. $12,500)
• Discussed bringing Alder Street Park facility plan to City Council in January 2022

City Council

The City Council will discuss building codes, building permit fees, and a quote for seasonal street light decorations. The body is also scheduled to take action on a Second Amendment Sanctuary Ordinance and review an ODOT analysis of the Dundee Landing Interchange.

• Ordinance No. 574-2021: Second Amendment Sanctuary Ordinance
• Ordinance No. 576-2021: Building Codes
• Building Permit Fees
• Seasonal Street Light Decorations Quote
• Dundee Landing Interchange Analysis (ODOT)

The Dundee City Council tabled Ordinance No. 574-2021, the Second Amendment Sanctuary Ordinance, after the city attorney recommended waiting for the outcome of a state lawsuit against Yamhill County's similar ordinance. The council also adopted Ordinance No. 576-2021 updating building codes, approved $9,992 for seasonal snowflake street lights, and discussed ODOT's bypass interchange options without making a final decision.

• Tabled Second Amendment Sanctuary Ordinance (motion rescinded)
• Adopted Ordinance No. 576-2021 updating building codes (unanimous)
• Approved $9,992 for 24 snowflake street light decorations (unanimous)
• Approved consent agenda: Sept. 21 minutes and Aug. 31 financial report (unanimous)
• Discussed ODOT bypass interchange options; no decision made

City Council

The City Council is reviewing a Park Master Plan for the 6.7-acre Sander Estate Park at 359 SW 5th Street. The proposal includes a reception hall, a splash pad, and the preservation of an existing house and barn for community use. The council will also address a sanctuary ordinance and engineering services.

• Public hearing for Sander Estate Park Master Plan (File No. PMP 21-01)
• Action on Ordinance No. 574-2021, Second Amendment Sanctuary Ordinance
• Action on Civil West Engineering Services Amendment Proposal
• Action on Hydrant Water Bill Appeal
• Discussion on City Administrator recruitment and ESCI process

The Dundee City Council approved the Type 3 Park Master Plan for Sander Estate Park (File Order No. PMP 21-01) with amendments addressing restroom facilities, traffic safety, and parking. The council also unanimously determined that the proposed reception hall is not an accessory building and requires a conditional use permit. Additionally, the council adopted Ordinance No. 574-2021 declaring a Second Amendment Sanctuary in a 4-3 vote, and approved a $19,685 scope amendment for Civil West Engineering Services.

• Approved Sander Estate Park Master Plan with amendments (unanimous)
• Determined reception hall is not an accessory building, requires conditional use permit (unanimous)
• Adopted Ordinance No. 574-2021, Second Amendment Sanctuary (4-3)
• Approved Civil West Engineering Services scope amendment for $19,685 (unanimous)
• Authorized City Administrator to sign IGA with McMinnville for ESCI Study (unanimous)
• Denied hydrant water bill appeal, no fee reduction (consensus)
• Approved Consent Agenda Item 5.1, City Council Minutes September 7, 2021 (unanimous)

City Council

The City Council will discuss and take action on ordinances regarding a Second Amendment Sanctuary and the feeding of wild animals. The body will also decide on wastewater treatment plant upgrades and a Kubota MBR purchase order.

• Ordinance No. 574-2021: Second Amendment Sanctuary Ordinance
• Ordinance No. 575-2021: Attracting and Feeding Wild Animals
• WWTP SCADA System Upgrade
• WWTP Screen Replacement
• Kubota MBR Purchase Order

The Dundee City Council met on September 7, 2021. The most consequential action was a tie vote (3-3) on Ordinance No. 574-2021, declaring a second amendment sanctuary, meaning it did not pass and will be brought back for another vote at the next meeting. The Council did unanimously adopt Ordinance No. 575-2021, which restricts attracting and feeding wild animals, after amending the definition of "water feature." They also approved several other items, including authorizing the city administrator to sign a Kubota quotation for the MBR project and to solicit quotes for a SCADA system upgrade, and purchasing a screen basket for $11,210.

• Failed to pass Ordinance No. 574-2021 (Second Amendment Sanctuary) on a 3-3 tie vote; item will be reconsidered at the next meeting.
• Adopted Ordinance No. 575-2021 (Attracting and Feeding Wild Animals) unanimously, after amending the definition of "water feature" to remove the word "moving."
• Authorized the city administrator to sign acceptance of the Kubota quotation for the MBR project, pending no appeals.
• Authorized the city administrator to solicit quotes for updating the SCADA system.
• Authorized the purchase of a stainless steel screen basket with 2mm perforation from Parkson for $11,210.
• Approved the Consent Agenda, including the August 17, 2021 minutes and the financial report ending July 31, 2021.
• Discussed, but took no formal action on, bus stop shelter improvements, Seventh Street traffic and parking, and Alder Street Park naming.

Tourism Committee

The committee is meeting to review marketing expenditures for Yellow Cactus, LLC and the status of Travel Oregon grants. Members will also discuss next steps following the completion of work on 99W.

• Marketing spend for Yellow Cactus, LLC
• Status update for Travel Oregon Grant
• Travel Oregon Wine Country License Plate Grants
• 99W work completion next steps

City Council

The City Council will consider establishing Local Improvement District (LID) 2021-1 to fund street, sidewalk, and storm drain improvements on Alder Street. The project has a total estimated cost of $251,690.11, funded by a grant, city funds, and property assessments.

• Public hearing for LID 2021-1 and Resolution No. 2021-14 regarding Alder Street improvements
• Proposed $100,000 SCA Grant for Alder Street reconstruction
• Ordinance No. 574-2021: Second Amendment Sanctuary Ordinance
• Ordinance No. 575-2021: Attracting and Feeding Wild Animals
• Fire Department copier/printer quote

The Council approved Resolution No. 2021-14 forming Local Improvement District 2021-1 for SW Alder Street improvements (4-2), and adopted Ordinance No. 574-2021 Version B declaring Dundee a Second Amendment sanctuary (4-3). The Council also authorized an intergovernmental agreement with Portland State University for fire wage negotiations and accepted a copier/printer lease for the fire department.

• Approved Resolution No. 2021-14 forming LID 2021-1 for Alder Street improvements (4-2)
• Adopted Ordinance No. 574-2021 Version B, Second Amendment sanctuary (4-3)
• Authorized IGA with Portland State University for fire wage negotiations (unanimous)
• Accepted Ricoh copier/printer lease at $109.48/month for 60 months (unanimous)

City Council

The City Council will discuss the recruitment of a City Administrator and the Second Amendment Sanctuary Ordinance. The body is also tasked with taking action on bids for Alder Street Park improvements and a sewer inspection camera quote.

• Alder Street Park Improvements bids
• Sewer Inspection Camera quote
• Ordinance No. 574-2021 (Second Amendment Sanctuary Ordinance)
• Bypass Local Match Funding discussion
• Riparian Areas Protection discussion

The Dundee City Council approved the Alder Street Park improvements bid from CG Contractors LLC for $179,476, with the condition that staff negotiate or verify listed items to reduce the contract cost to $150,000 or less. The council also unanimously approved the purchase of a sewer inspection camera for $5,140 and authorized the mayor and city administrator to submit the city's request for American Rescue Plan Act (ARPA) funds distribution. Discussions were held on the city administrator recruitment, bypass local match funding, and a proposed Second Amendment Sanctuary Ordinance, but no final action was taken on those items.

• Approved Alder Street Park improvements bid to CG Contractors LLC for $179,476, contingent on reducing cost to $150,000 or less (unanimous)
• Approved purchase of sewer inspection camera for $5,140 (unanimous)
• Authorized Mayor to sign ARPA fund award terms and conditions and City Administrator to submit distribution request (unanimous)
• Approved consent agenda including July 20, 2021 minutes and June 30, 2021 financial report (unanimous)
• Set city administrator salary range advertisement at $90,000 to $115,000 (unanimous)
• Approved agenda revision to move Bypass discussion earlier (unanimous)

City Council

The City Council approved new land use application fees and authorized a grant application for Alder Street improvements. The council also appointed two members to local advisory boards and moved an ordinance discussion to the next meeting.

• Resolution No. 2021-11: Established new land use application fees
• Authorization of 2022 SCA Grant application for Alder Street improvements
• Appointment of Teresa Stevenson to the Planning Commission
• Appointment of Robert Moxley to the Parks Advisory Committee
• Alder Street improvement budget estimates: $100,000 grant, $74,833 LID, $9,819 street resources, and $64,188 storm CIP resources

The Dundee City Council voted unanimously to table Ordinance No. 574-2021, the Second Amendment Sanctuary Ordinance, until its August 3, 2021 meeting, pending review of a Columbia County court decision. The council also approved a local improvement district resolution for Alder Street improvements, authorized a janitorial service contract with American Maid, LLC, and agreed to move to hybrid meetings. No final action was taken on the sanctuary ordinance.

• Tabled Ordinance No. 574-2021 (Second Amendment Sanctuary) until Aug. 3 (unanimous)
• Approved Resolution No. 2021-13 to initiate LID for Alder Street improvements (unanimous)
• Authorized janitorial service contract with American Maid, LLC (unanimous)
• Adopted hybrid meeting format using Zoom (unanimous)
• Approved consent agenda: July 6, 2021 minutes (unanimous)

City Council

The City Council held a public hearing regarding Ordinance No. 574-2021, a Second Amendment Sanctuary Ordinance, which received public opposition. Additionally, the council approved street closures and a noise variance for the Fueled by Fine Wine Half Marathon scheduled for July 18, 2021.

• Ordinance No. 574-2021: Second Amendment Sanctuary Ordinance
• Approval of temporary Fifth Street closure and noise variance for Fueled by Fine Wine Half Marathon
• Appointment of Ron Mock to the Planning Commission
• Adoption of Ordinance No. 572-2021 regarding short term vacation rental standards

The Dundee City Council authorized the City Administrator to prepare and apply for the 2022 SCA grant program for Alder Street improvements, a project that will be phased. The Council also passed Resolution No. 2021-11 establishing land use application fees and repealing Resolution No. 2015-13, and Resolution No. 2021-12 modifying a declared state of emergency. Additionally, the Council approved a settlement agreement for the Andrew Wilder complaint and appointed Teresa Stevenson to the Planning Commission and Robert Moxley to the Parks Advisory Committee.

• Authorized the City Administrator to prepare and apply to the 2022 SCA grant program for Alder Street (passed unanimously).
• Passed Resolution No. 2021-11, establishing land use application fees and repealing Resolution No. 2015-13 (passed unanimously).
• Passed Resolution No. 2021-12, modifying a declared state of emergency (passed unanimously).
• Authorized the City Administrator to sign the settlement agreement for the Andrew Wilder complaint (passed unanimously).
• Appointed Teresa Stevenson to the Dundee Planning Commission to complete an unexpired term ending December 31, 2021 (passed unanimously).
• Appointed Robert Moxley to the Dundee Parks Advisory Committee (passed unanimously).
• Carried Ordinance No. 574-2021, Second Amendment Sanctuary Ordinance, over to the July 20, 2021 City Council meeting (passed unanimously).
• Approved Consent Agenda Item 4.1, City Council Minutes from June 15, 2021 (passed unanimously).

City Council

The City Council will hold a special workshop session to establish the recruitment process for a new city administrator. The body will discuss the process calendar and the specific skills and experience required for the administrator profile.

• Discussion of the Administrator Profile and required skills/experience
• Determination of community engagement levels in the recruitment process
• Review of a draft recruitment schedule with a target start date of January 1, 2022
• Discussion of advertising options including League of Oregon Cities ($20) and ICMA ($450-$600)
• Review of candidate evaluation criteria and background check processes

The Dundee City Council unanimously adopted Ordinance No. 572-2021, amending the Development Code to add standards for short-term vacation rentals. A motion to table the Second Amendment Sanctuary Ordinance (No. 574-2021) until a Columbia County court case is decided failed, and the council requested edits to the ordinance for future review. The council also approved the FY 2021-22 budget, hired a new fire chief, and authorized a street closure and noise variance for the Fueled by Fine Wine Half Marathon.

• Adopted Ordinance No. 572-2021, short-term vacation rental standards (unanimous)
• Motion to table Second Amendment Sanctuary Ordinance failed (2-4)
• Adopted Resolution 2021-08, FY 2021-22 budget (unanimous)
• Approved hiring Brandon Hamilton as Fire Chief (unanimous)
• Authorized Fifth Street closure and noise variance for July 18 half marathon (unanimous)
• Approved PGE Service Easement for Verizon Tower (unanimous)
• Adopted Resolution 2021-09, supplemental budget (unanimous)
• Adopted Resolution 2021-10, budget transfers (unanimous)

Meeting

The Board will hold a public hearing and vote on Resolution No. 2021-06 to adopt the budget for the fiscal year beginning July 1, 2021. The proposed budget total is $235,300.

• Resolution No. 2021-06: Adopt FY 2021-22 Budget of $235,300
• FY 2021-22 Budget Hearing
• Approval of October 20, 2020 and November 17, 2020 meeting minutes

The Dundee Urban Renewal Agency unanimously approved Resolution No. 2021-06, adopting the budget for fiscal year 2021-2022. The board also approved the minutes from the October 20 and November 17, 2020 meetings. During member concerns, the board discussed the status of a property at 459 SW Ninth Street, including a possible RV occupancy, and the executive director agreed to investigate.

• Approved Resolution No. 2021-06, adopting the FY 2021-22 budget, unanimously.
• Approved the meeting minutes from October 20 and November 17, 2020, unanimously.

Parks Advisory Committee

The Parks Advisory Committee discussed the $100,000 TravelOregon grant awarded for park-like improvements at the city-owned Alder Street property (1440 SW Alder Street). Attendees provided feedback on the refined concept plan, and the committee concurred with the updated perimeter path shape, allowing preparation of bid documents. No formal decisions were made; the committee will review comments at its July 7 meeting.

• Concurred with updated perimeter path shape in refined concept plan, allowing bid document preparation
• Discussed $100,000 TravelOregon grant for Alder Street park improvements
• Noted grant must be fully spent by November 30, 2021
• Scheduled review of public comments for July 7 meeting

City Council

The Dundee City Council continued the public hearing on short-term vacation rental regulations (LURA #20-16) to June 15, 2021, after councilors requested written revisions before voting. The council also approved the FY 2021-22 budget with a change to recognize a U.S. Bank loan payment, awarded paving contracts, and passed resolutions on state shared revenues and employee compensation.

• Continued short-term rental ordinance hearing to June 15, 2021 (unanimous)
• Directed city administrator to prepare budget adoption resolution with U.S. Bank loan adjustment (unanimous)
• Awarded Myrtle Street paving project to K&E Paving, Inc. dba H&H Paving for $145,553 (unanimous)
• Awarded slurry seal project to Paving Northwest, Inc. for $48,255.87 (unanimous)
• Passed Resolution No. 2021-06 on state shared revenues (unanimous)
• Passed Resolution No. 2021-08 on employee compensation ranges and HRA VEBA contribution (unanimous)
• Approved consent agenda including minutes, financial report, and OLCC liquor license for Domaine Serene (unanimous)

Tourism Committee

The committee is meeting to address a marketing contract with Yellow Cactus, LLC and hold a public hearing regarding vacation rentals. The body will also receive updates on grants and the 'Fueled by Fine Wine' project.

• Marketing contract with Yellow Cactus, LLC
• Public hearing on vacation rentals
• Grant sub-committee update
• Discussion on 'Fueled by Fine Wine'
• Review of area updates

City Council

The City Council will receive a 2021 pavement management report and consider actions on a tourism marketing agreement and the MBR Cassette Expansion Project. The body will also discuss fire chief selection criteria and an amendment to the employee handbook.

• Presentation on Pavement Management by Joel Conder, CAPS 2021 Report
• MBR Cassette Expansion Project
• Fire Chief Selection Criteria
• Resolution No. 2021-05: Employee Handbook Amendment
• Tourism Website & Social Media Marketing Agreement

The Dundee City Council unanimously approved a $285,548 loan from US Bank to finance a new water tender, and authorized a $25,000 agreement with Yellow Cactus, LLC for tourism website and social media management. They also approved a $34,854 proposal from Kennedy Jenks for the MBR Cassette Expansion Project, adopted the fire chief selection criteria, and passed Resolution 2021-05 amending the Employee Handbook. No public comment was received, and the meeting adjourned at 8:05 P.M.

• Approved US Bank loan for water tender financing, $285,548 over five years (unanimous)
• Authorized agreement with Yellow Cactus, LLC for tourism marketing, not to exceed $25,000 (unanimous)
• Approved Kennedy Jenks proposal for MBR Cassette Expansion Project, $34,854 (unanimous)
• Adopted fire chief selection criteria and interview panel composition (unanimous)
• Passed Resolution 2021-05 amending the Employee Handbook (unanimous)
• Approved consent agenda item: City Council minutes from May 4, 2021 (unanimous)

Meeting

The Dundee Urban Renewal Agency (DURA) is presenting its proposed budget for the 2021-2022 fiscal year. The budget includes debt service payments for utility undergrounding projects and outlines goals for business district revitalization.

• Proposed $220,000 in total debt service payments
• Ninth Street improvements from Highway 99W to Alder Street
• Highway 99W undergrounding project loan repayments
• $163,460 deposit to ODOT for utility conduits
• Maximum plan indebtedness of $11,337,831

Budget Committee

The Budget Committee will review governmental and proprietary funds for the 2021-22 fiscal year. The body is scheduled to approve the budget and specific tax levies.

• Review of Governmental Funds including State Revenue Sharing, Parks, Tourism, and Fire Station Construction
• Review of Proprietary Funds for Water, Sewer, and Storm Water
• Approval of FY 2021-22 Budget
• Permanent Tax Levy of $2.3115 per $1,000 of assessed value
• Bonded Tax Levy of $153,433

The Dundee Budget Committee approved the FY 2021-22 budget as amended, recommending it to City Council. The committee also approved a $153,433 bonded tax levy and a permanent tax levy of $2.3115 per $1,000 of assessed value. Amendments included reallocating funds for the First Street Mini-Park and increasing the Tourism Fund budget to reflect a $100,000 grant. The budget approval passed 8-1, with one member voting against due to concerns about insufficient revenue.

• Approved FY 2021-22 budget as amended (8-1)
• Approved bonded tax levy of $153,433 (unanimous)
• Approved permanent tax levy of $2.3115 per $1,000 assessed value (unanimous)
• Reduced First Street Mini-Park funds to $10,000 and increased parks/trails maintenance to $9,000 (unanimous)
• Increased Tourism Fund line 34 from $80,000 to $185,000 for Travel Oregon grant (unanimous)
• Allocated $11,300 in State Revenue Sharing funds to six organizations (unanimous)

Tourism Committee

The committee is meeting to discuss a marketing contract and a $100,000 grant award from Travel Oregon. The agenda also includes area updates.

• Discussion of Marketing Contract with DNA Studios, LLC ($3,333 per month)
• $100,000 Grant Award from Travel Oregon
• Area Updates

The Tourism Committee announced Dundee received a $100,000 Travel Oregon grant for the Alder Street public space/pocket park, with $20,000 from the tourism budget to complete the project by November 30, 2021. The committee discussed contracting with Molly Bailey on an interim basis for marketing after DNA PDX's contract ended, with consensus to wait until year-end for a new RFP. No formal votes were taken; decisions were made by consensus.

• Awarded $100,000 Travel Oregon grant for Alder Street pocket park
• Allocated $20,000 from tourism budget to complete the project
• Set project completion deadline of November 30, 2021
• Consensus to contract with Molly Bailey on an interim basis for marketing
• Consensus to wait until end of year to begin new RFP process

City Council

The City Council is reviewing proposed rate adjustments from Waste Management, including a potential 9.1% increase for residential customers. Discussion includes the impact of using 2020 revenue data for future forecasting and the possibility of a new subscription-based glass recycling program.

• Resolution No. 2021-03 regarding Waste Management Rates
• Resolution No. 2021-04 regarding Farmers Market Temporary Use
• Proposed 9.1% residential rate increase from Waste Management
• Potential subscription glass recycling service proposal

The City Council passed a motion to have the City Attorney work with Yamhill County to develop a Second Amendment sanctuary ordinance tailored to Dundee, with a 4-3 vote (Russ, Weaver, Kelly, Ford in favor; Adlong, Crawford, Nelson against). The council also unanimously approved Resolution 2021-03 (waste management rates with a 5% franchise fee), Resolution 2021-04 (farmers market temporary use with added rules), a $100,000 Travel Oregon grant agreement, and a $284,763 lease-purchase for a new water tender.

• Approved Resolution 2021-03 with 5% franchise fee (unanimous)
• Approved Resolution 2021-04 for farmers market with parking/trash rules (unanimous)
• Authorized $100,000 Travel Oregon grant agreement (unanimous)
• Authorized lease-purchase of water tender for $284,763 (unanimous)
• Approved consent agenda: April 20 minutes and March financial report (unanimous)
• Passed motion to draft Second Amendment sanctuary ordinance (4-3)

Budget Committee

The Dundee Budget Committee met to review the proposed FY 2021-22 budget, covering general fund, street, fire, and other funds. They elected Ted Crawford as chair for the 2021-2022 fiscal year. No formal budget approval or denial was recorded; the meeting was informational and discussion-focused.

• Elected Ted Crawford as Budget Committee Chair for 2021-2022 (unanimous)
• Reviewed proposed FY 2021-22 budget including General Fund, Street Fund, and Fire Department
• Discussed potential revenue options including franchise fee increases and fund transfers
• Noted City Council approved Waste Management rate increase on April 20, 2021
• Discussed plan to purchase new water tender pending City Council authorization

Planning Commission

The Dundee Planning Commission unanimously approved revisions to the municipal code regarding vacation rentals (LURA 20-16), with four corrections to the draft. The changes include removing incorrect revenue language, fixing a reference typo, adding a $500 minimum transient tax revenue requirement, and removing parking language. The motion passed unanimously.

• Approved vacation rental code amendments with corrections (unanimous)
• Approved revised March 17, 2021 minutes (unanimous)

City Council

The City Council will review the 2020 Waste Management annual report and a proposed service rate adjustment. The discussion includes a proposal to increase the city's franchise fee from 3% to 5% of service revenues.

• Waste Management 2020 Annual Report and Rate Adjustment presentation
• Proposed increase of city franchise fee from 3% to 5%
• Highway 99W Improvements Project update
• Myrtle Street sidewalks discussion
• Farmers Market proposal discussion

The Council reached consensus to support a Waste Management rate increase of 3% for commercial customers and 6% for residential customers, along with introducing an optional glass recycling program. The Council also agreed to change the Fire Chief salary range from 46 to 48 effective July 1, 2021, and to proceed with undergrounding electrical conduits as part of the Highway 99W project. The Farmers Market proposal was allowed as a special authorized use, and the auditing services contract with Grove, Mueller & Swank, P.C. was approved unanimously.

• Consensus to support 3% commercial and 6% residential rate increase for Waste Management
• Consensus to introduce optional glass recycling program
• Consensus to change Fire Chief salary range from 46 to 48 effective July 1, 2021
• Consensus to proceed with undergrounding electrical conduits on Highway 99W
• Consensus to allow Farmers Market as special authorized use
• Approved auditing services proposal from Grove, Mueller & Swank, P.C. (unanimous)
• Approved consent agenda including minutes and two OLCC liquor license applications (unanimous)

City Council

The City Council will meet via teleconference to discuss a police services agreement and the recruitment of a City Administrator. The body will also consider several public works quotes and a grant agreement.

• Police Services Agreement
• City Administrator Recruitment
• 2021 Small City Allotment (SCA) Grant Agreement
• Resolution No. 2021-02 regarding an Interfund Loan
• Quotes for Cla-Valve maintenance, concrete projects, and WWTP utility water pump

The Dundee City Council unanimously approved executing the intergovernmental agreement for law enforcement services with Newberg, contingent on Newberg City Council approval without significant changes. They also authorized the Mayor to sign a Recruitment Services Agreement with the Mid-Willamette Valley Council of Governments to assist in hiring a new city administrator, following City Administrator Rob Daykin's announced retirement effective December 31, 2021. The council approved several public works contracts, including $9,946 for Cla-Val control valve rebuild, $6,131.23 for concrete repairs, $3,270 for a utility water pump repair (with $5,922 replacement authorization), and up to $6,300 for manhole repairs. They also authorized a $5,000 fee for an outside water request, accepted a 2021 Small City Allotment grant for the Myrtle Street project, and passed Resolution No. 2021-02 authorizing a $325,000 interfund loan.

• Approved executing the law enforcement services IGA with Newberg, contingent on Newberg City Council approval without significant changes.
• Authorized the Mayor to execute the Recruitment Services Agreement with the Mid-Willamette Valley Council of Governments.
• Approved a city water service request for Tax Lot 1400 with payment of SDC charge and an additional $5,000 fee.
• Approved the proposal from Cimco-GC Systems for $9,946.00 to rebuild Cla-Val control valves.
• Accepted the proposal from Jafco Concrete, Inc. for $6,131.23 for concrete repair work.
• Approved the estimate from Schneider Water Services for $3,270 to repair the utility water pump, with authorization to purchase a replacement for $5,922 if needed.
• Approved up to $6,300 for repair of manholes and utility vaults along the Highway 99W project using Underground Tech.
• Authorized the City Administrator to execute the 2021 SCA Grant Agreement with ODOT for the Myrtle Street project.

Planning Commission

The Dundee Planning Commission held a public hearing on proposed vacation rental code changes (LURA 20-16) but did not make a final decision. Commissioners discussed and reached consensus on several amendments, including allowing STRs in the Agricultural zone, adding a $500 transient room tax threshold for standard STRs, and clarifying that ADUs cannot be used as STRs. They voted to continue deliberation to April 21, 2021, to review a clean draft with all changes.

• Continued deliberation on LURA 20-16 to April 21, 2021, to review a clean draft.
• Consented to permit short-term rentals in the Agricultural zone.
• Agreed to add a $500.00 transient room tax threshold for standard STRs.
• Consented that all STRs should be taxed equally, including infrequent ones.
• Agreed to add language that any STR permit revocation lasts one year or as otherwise indicated by the Planning Commission.
• Concluded that ADUs cannot be rented as STRs and directed staff to add clarifying language.
• Agreed to change complaint reporting language from 'addressed by' to 'reported by/to' property owner.
• Agreed to add the word 'material' to criteria E(1), pending City Attorney's opinion.

City Council

The City Council discussed progress on the Highway 99W project and the completion of the water relocation project. The Council also reviewed change orders for water line work and addressed street light installation issues.

• Approval of Change Order #5 for $18,154
• Approval of Change Order #6 for $10,804
• Discussion of Pacific Underground Change Order No. 7 for $13,000
• Update on Highway 99W street lighting and water line relocation

The Council reached consensus to proceed with hiring a full-time Fire Chief, following the Fire Department work group's recommendation to maintain the current governance structure (Option #1). Councilors Weaver and Ford volunteered to join the hiring committee. The Council also approved several other items, including a $9,180 screen basket purchase, a $11,629 change order, and an IGA for fire marshal services.

• Approved Consent Agenda Item 4.1 (City Council Minutes, March 2, 2021) unanimously.
• Reached consensus to move forward with the WWTP membrane replacement strategy.
• Authorized the purchase of a screen basket from Parkson for $9,180 unanimously.
• Reached consensus to move forward with the hiring process for a new Fire Chief.
• Authorized the City Administrator to execute the IGA for Interim Fire Prevention and Fire Investigation Services unanimously.
• Approved Pacific Underground Change Order No. 7 at a cost of $11,629 unanimously.
• Reached consensus to support application to the Travel Oregon Competitive & Recovery Grants program for the Alder Street Park project.
• Reached consensus to move forward into the next phase of the ESCI study, including a $3,000 payment.

Parks Advisory Committee

The committee is meeting to review updates on the Sander Estate Park and the Third Street Path grant. The agenda includes discussions on the Dundee Elementary School Design Committee and the Viewmont Greenway wildflower restoration.

• Sander Estate Park update
• Third Street Path parks grant update
• Harvey Creek Trail maintenance
• Viewmont Greenway wildflower restoration and interpretation signage
• Dundee Elementary School Design Committee

The Parks Advisory Committee reviewed an updated Sander Estate Park plan, which CPRD revised after Dundee residents expressed concerns. CPRD's Board approved submitting the plan for Planning, and Jan Sander supports it. The committee also discussed maintenance issues at Falcon Crest Park and Harvey Creek Trail, and considered signage and other improvements.

• Approved minutes from November 20, 2020, unanimously.
• Added Falcon Crest Park maintenance as agenda item 6.5.
• Reviewed revised Sander Estate Park plan; CPRD Board approved submission for Planning.
• Discussed Third Street Path grant; next application opportunity likely 2022.
• Noted Falcon Crest Park safety concerns; CPRD will evaluate and address.
• Discussed Harvey Creek Trail damage; CPRD will ask Russ Sheehan to evaluate.
• Agreed to consider signage for Harvey Creek Trail and Viewmont Greenway.
• Discussed potential trash receptacle at lower Harvey Creek Trail; will consult public works.

City Council

The City Council will meet via teleconference to discuss updates on the Highway Improvements and Water Relocation projects. The body will also consider action on an ESCI Workshop and discuss police chief recruitment.

• Highway Improvements Project update
• Water Relocation Project update
• ESCI Workshop action item
• Police Chief recruitment discussion
• Financial Report ending January 31, 2021

The Dundee City Council unanimously approved Change Order #5 for $18,154 and Change Order #6 for $10,804 for the water relocation project. A third change order (#7) for $13,000 was discussed but not approved, as the city engineer wanted to review it further. The council also supported the mayor's plan for monthly Zoom meetings and nominated a councilor for the police chief recruitment interview.

• Approved Consent Agenda including Feb 16 and Feb 18 minutes and Jan 31 financial report (unanimous)
• Approved Change Order #5 for $18,154 for water relocation (unanimous)
• Approved Change Order #6 for $10,804 for water relocation (unanimous)
• Discussed but did not approve Change Order #7 for $13,000
• Supported Mayor Russ volunteering for strategic planning retreat
• Supported Councilor Weaver participating in police chief recruitment interview
• Supported monthly Zoom meetings with the Mayor

City Council

The City Council is considering Ordinance No. 573-2021 to approve a statutory development agreement with Sofar, LLC and Wine Country Legacy Partners, LLC. The agreement concerns the partition of property at 459 SW Ninth Street and outlines required public improvements and site compliance.

• Public hearing for Ordinance No. 573-2021 regarding a development agreement for 459 SW Ninth Street
• OLCC Liquor License Application for Dundee Hills Wine Library, LLC
• WWTP Disinfection Equipment Maintenance Proposal
• Noise Variance for Highway Improvements Project
• Budget Committee Appointments

The council unanimously adopted Ordinance No. 573-2021, a statutory development agreement with SOFAR, LLC and Wine Country Legacy Partners, LLC for the property at 459 SW 9th Street. They also granted a noise variance to Kerr Contractors for the highway project, approved consent agenda items, and made appointments to the Budget Committee.

• Adopted Ordinance No. 573-2021 development agreement (unanimous)
• Granted noise variance to Kerr Contractors (unanimous)
• Approved consent agenda: minutes, budget calendar, OLCC license (unanimous)
• Appointed Dennis Phelan and Marcus Harris to Budget Committee (unanimous)
• Accepted Evoqua Water Technologies proposal for UV maintenance, $10,478.71 (unanimous)

City Council

The City Council will discuss a supplemental budget and a developer agreement. The body is also reviewing neighborhood park standards for the Riverside District and receiving an update on the Fire Department.

• Resolution No. 2021-01: Supplemental Budget
• Developer Agreement (Action Requested)
• Riverside District Neighborhood Park Standards (Action Requested)
• Fire Department Update
• Financial Report ending December 31, 2020

The Dundee City Council unanimously adopted Resolution No. 2021-01, a supplemental budget for fiscal year 2020-2021. The council also discussed fire department schedule changes, a developer agreement, and neighborhood park standards for the Riverside District, but took no formal action on those items. The fire chief reported that the external station siren was turned off and that staff schedules were changed to provide 9 hours of engine coverage.

• Adopted Resolution No. 2021-01 supplemental budget (unanimous)
• Approved consent agenda including Jan 19 and Dec 29 minutes and Dec 31 financial report (unanimous)
• Discussed developer agreement for Riverside District; no action taken
• Discussed neighborhood park standards; consensus to support park near Eighth Street
• Fire chief reported siren turned off and new staff schedule implemented

Tourism Committee

The committee is meeting to discuss grants from the Travel Oregon Destination Ready Program. The session will also include an update on the city's banner program and the introduction of a new member.

• Discussion of Travel Oregon Destination Ready Program grants
• Update on the banner program
• Introduction of new committee member Jerimi Carrol

Planning Commission Work Session

The Planning Commission will conduct a workshop to review a draft list of proposed Development Code Text Amendments for 2021. These proposed changes aim to update outdated standards, clarify terminology, and align the code with the city's Comprehensive Plan.

• Proposed updates to definitions for Nursing Homes and Day Care Facilities
• Proposed new standards for flag lots and multifamily (5+) developments
• Review of land division and property line adjustment procedures
• Proposed amendments to exterior lighting and vacation rental requirements
• Election of the 2021 Chairman and Vice-Chairman

The Dundee Planning Commission held a virtual work session on January 20, 2021. They re-elected Shannon O'Neill as Chairman and Maria Hinoveanu as Vice-Chairman, and approved the November 18, 2020 minutes. The main discussion was a workshop on development code revisions, covering topics like notification rules, park review processes, and slope standards, but no formal decisions were made on these items. The commission agreed to move the next work session to 6:00 p.m. as an experiment.

• Re-elected Shannon O'Neill as Chairman (unanimous)
• Re-elected Maria Hinoveanu as Vice-Chairman (unanimous)
• Approved November 18, 2020 minutes (unanimous)
• Moved next work session to 6:00 p.m. as an experiment

City Council

The City Council will elect a Council President and receive a presentation on the FY 2019-20 Annual Audit Report. The body is also seeking action on a waterline relocation project and a water/sewer bill appeal.

• Election of Council President
• FY 2019-20 Annual Audit Report presentation by Ryan Pasquarella, CPA
• Waterline Relocation Project
• Water/Sewer Bill Appeal
• Tourism Committee Appointments

City Council

The City Council reviewed financial handouts analyzing the city's government, general, sewer, and water funds. The documents discuss revenue, expenditures, and debt service payments from 2015 to 2020.

• Analysis of General Fund ending balance decrease in FY20 due to legal expenses
• Review of Sewer Fund debt service payments and sludge lagoon expenditures
• Report on Water Fund unrestricted cash decreasing approximately 68% since 2016
• Evaluation of General Fund carryover against a 30% operating expenditure benchmark

Tourism Committee

The Tourism Committee is meeting to review marketing updates from DNA PDX and discuss the implementation of a seasonal banner program. The body will also address COVID-19 restrictions and the potential addition of new committee members.

• Discussion of banner holder options priced at $40, $55, and $175 per arm
• Marketing update from DNA PDX regarding biking content and social media growth
• Discussion of COVID-19 impacts on local lodging and transition plans
• Review of potential new committee members
• Discussion of a new park design on 5th Street and a requested water feature

The Dundee Tourism Committee did not hold its scheduled meeting on January 13, 2021, because a quorum was not present. No decisions were made. The next meeting is set for January 27, 2021, at 8:30 am via Zoom.

City Council

The City Council will meet to elect a Council President and review a police accomplishments report. The body is seeking action on sewer main repair quotes, pavement condition updates, and outside water requests.

• Sewer main repair quote
• Outside water request
• Pavement condition survey update
• Mobile radio purchase
• Riverside District Code Amendment discussion for Lindquist Development Co.

The Dundee City Council approved a water service request for 8380 NE Worden Hill Road, with the applicant contributing an additional $22,000 to the Water Line Improvement Fund. The council also authorized a $15,100 mobile radio upgrade, a $10,000 pavement management contract, and a $7,550 sewer repair. A motion to approve the Riverside District code amendment was not made; instead, the council reached consensus to pursue a development agreement, contributing up to $5,000 toward initial legal fees.

• Approved water service request for 8380 NE Worden Hill Road with $22,000 contribution (unanimous)
• Authorized $15,100 mobile radio upgrade from Capital Reserve Fund (unanimous)
• Accepted $10,000 pavement management proposal from Capitol Asset & Pavement Services (unanimous)
• Authorized $7,550 sewer repair quote from Underground Tech (unanimous)
• Consensus to include adjacent property in Riverside District and pursue development agreement
• Consensus to contribute up to $5,000 for initial legal fees for development agreement
• Consensus to authorize up to $20,000 for water line extension to avoid ODOT conflict
• Unanimous support for water feature at Sander Estate Park