Williamsburg-James City County Public Schools public meetings in 2024
35 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
BoardDocs Imported Meetings (2008-2026)
The Board is considering a purchase request for technology systems to support the renovation of the Lafayette High School 900 Building. Members will also discuss a compensation study, an independent auditor's report for FY24, and the scope of a redistricting Request for Proposal.
- Purchase request to OpTech for $133,196 for Lafayette High School 900 Building renovations
- Presentation of the Independent Auditor’s Report for the year ended June 30, 2024
- Presentation of a comprehensive compensation study by Bolton Rewards
- Discussion on the scope of a Redistricting Request for Proposal (RFP)
- Closed session to discuss personnel appointments, status changes, and stipends
BoardDocs Imported Meetings (2008-2026)
The School Board, Board of Supervisors, and City Council will hold a joint meeting to hear a presentation on the Superintendent's proposed FY26–FY35 Capital Improvement Plan and an update on 2023-2024 academic outcomes. The meeting is for information and discussion only; no votes are scheduled.
- Presentation of Superintendent's Proposed FY26–FY35 Capital Improvement Plan
- School Year 2023-2024 Academic Outcomes Update
- Joint meeting of School Board, Board of Supervisors, and City Council at 8:30 a.m.
- Meeting will be held at James City County Recreation Center, 5301 Longhill Rd, Williamsburg
- Public can watch live on the school division website, www.wjccschools.org
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board held a special call meeting on December 4, 2024, primarily to conduct a closed session to interview a superintendent search firm. The board voted to exempt the superintendent from attending and to certify the closed session afterward. No other business was discussed.
- Closed session to interview superintendent search firm under Va. Code §2.2-3711(A)(29)
- Board voted to exempt superintendent from attending the special meeting
- Meeting held at 117 Ironbound Road, Williamsburg, VA
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board is holding a special call meeting on December 2, 2024, at 9:00 a.m. The sole substantive item is a closed session to interview a superintendent search firm, which involves discussion of a public contract. The board also voted to exempt the superintendent from attending and to certify the closed session afterward.
- Closed session to interview superintendent search firm under Va. Code §2.2-3711(A)(29)
- Board voted to exempt the superintendent from attending the special meeting
- Meeting held at 117 Ironbound Road, Williamsburg, VA
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board held a special call meeting for a closed session. The purpose of the session was to interview a firm regarding the award of a public contract for a superintendent search.
- Closed session to interview a superintendent search firm
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will hold a public hearing on the FY2026 Capital Improvement Plan. The board will also hear a presentation from WHRO on educational services and consider approving the October 2024 financial report and monthly bills. The meeting includes a closed session for a student re-entry hearing and personnel issues.
- Public hearing on FY2026 Capital Improvement Plan
- WHRO presentation on educational services
- Approval of Financial Report and Monthly Bills & Payroll for October 2024
- Approval of revisions to Policy BDDC, Agenda Preparation and Dissemination
- Closed session for student re-entry hearing (Case #2324-004) and personnel issues
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board is holding a special call meeting to evaluate and rank responses to a Request for Proposals (RFP) for a superintendent search firm. The board will convene in closed session under Virginia law to discuss the bids, then vote to certify the closed session. The meeting is scheduled for 3:00 p.m. on November 15, 2024, in Room 300 of the School Administration Building.
- Closed session to evaluate and rank RFP responses for a superintendent search firm
- Motion to approve the agenda as presented was carried
- Board will certify that closed session discussions were lawful
- Member Randy Riffle was not present for the initial vote on the agenda and closed session
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will hold a closed session for legal consultation on contract negotiations, a student case, and personnel issues, followed by a public work session. Key discussion items include the FY25 ten-year enrollment projection update, a review of the Class of 2024's academic achievements, and a strategic plan update on hiring and retention. The board will also review the superintendent's proposed FY26-35 Capital Improvement Plan and the 2025-2026 Program of Studies.
- Closed session for legal advice on contract negotiations (Va. Code § 2.2-3711(A)(8))
- Closed session to discuss Student Case #2425-016 (Va. Code § 2.2-3711(A)(2))
- Review of FY25 Ten-Year Enrollment Projection Update from FutureThink
- Review of Superintendent's Proposed FY26-35 Capital Improvement Plan (CIP)
- Review of 2025-2026 Program of Studies (estimated printing cost $2,700)
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will hold a public hearing on the FY2026 Capital Improvement Plan and discuss realigning the 'Elevate Beyond Excellence Bridge to 2028' strategic plan. The board also approved closed sessions for a student discipline case and personnel matters. The regular meeting includes consent agenda items such as approving September 2024 financial reports and minutes from prior meetings.
- Public hearing on FY2026 Capital Improvement Plan
- Discussion of realigning the strategic plan 'Elevate Beyond Excellence Bridge to 2028'
- Closed session for student discipline case #2425-016
- Closed session for personnel issues including appointments and stipends
- Approval of September 2024 financial report and monthly bills/payroll
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will hold a closed session for legal, personnel, and contract discussions, then reconvene for a work session. Proposed agenda items include reviewing an amendment to the FY25 Grants Fund Budget totaling $8,518,910.50 and a $900,000 budget transfer for special education contractor services. The board will also discuss the 2025-2026 academic calendar and FY26-35 Capital Improvement Plan committee recommendations.
- Review amendment to FY25 Grants Fund Budget to $8,518,910.50, including a $51,079 clinical faculty grant with William & Mary
- Review $900,000 budget transfer request for special education contractor services due to staffing vacancies
- Review calendar recommendation for 2025-2026 school year
- Discussion of FY26 Ten-Year Capital Improvement Plan committee recommendations
- Closed sessions for legal counsel consultation, personnel issues, and contract discussion
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will hold a closed session to consult with legal counsel on the superintendent's contract and discuss personnel issues, including appointments and stipends. The regular meeting includes approval of financial reports for June and August 2024, minutes from prior meetings, and public comments.
- Closed session to discuss superintendent's contract and personnel issues
- Approval of financial report and monthly bills/payroll for June 2024
- Approval of financial report and monthly bills/payroll for August 2024
- Approval of minutes from meetings on 8-20-24, 8-29-24, 9-3-24, and 9-12-24
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board is holding a retreat to discuss the division's strategic plan, including its six goals, key performance indicators, and belief statements. No votes or decisions are scheduled; the meeting is for information and discussion only.
- Discussion of the Strategic Plan, including goals on academic achievement, educational equity, communication, safety, human capital, and organizational efficiency
- Review of key performance indicators and belief statements associated with the strategic plan
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will hold a work session and consider action items, including a discussion on collective bargaining following a petition from the WJCEA representing a majority of licensed personnel. The board will also review a proposed amendment to the FY25 Grants Fund Budget and a textbook selection and adoption proposal. A closed session is scheduled first to discuss personnel issues and the superintendent's evaluation.
- Discussion on collective bargaining after WJCEA petition citing 52% of licensed personnel support
- Review of amendment to FY25 Grants Fund Budget to $8,467,831.50 including safety and security grants
- Review of 2024-2025 textbook selection and adoption proposal for K-5 math, AP Environmental Science, and grade 6-12 ELA
- Update on preschool centers design at Norge Elementary and Clara Byrd Baker Elementary sites
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board is holding a retreat to discuss its strategic plan, including reviewing goals and key performance indicators. The agenda includes a call to order, roll call, discussion of the strategic plan, and adjournment. No formal decisions or votes are listed.
- Discussion of the Strategic Plan, including goals and key performance indicators
- Strategic plan goals include academic achievement, educational equity, communication, safety, human capital, and organizational efficiency
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board held a closed session for legal consultation on collective bargaining and superintendent evaluation, then approved a consent agenda including July 2024 financial reports, minutes, a National Hispanic Heritage Month resolution, and four compulsory attendance releases. The board also approved personnel actions and the fiscal year 2026 budget calendar.
- Approved Financial Report and Monthly Bills & Payroll for July 2024
- Approved Resolution R-16-24 declaring Sept 15–Oct 15, 2024 as National Hispanic Heritage Month
- Approved release from compulsory attendance for cases #R2425-01 through #R2425-04
- Approved personnel actions including appointments, changes in status, and stipends
- Approved Fiscal Year 2026 Budget Calendar
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board is meeting to review several proposed agenda items, including the Fiscal Year 2026 budget calendar, authorization for city/county use of school buses, and a $554,360 construction management contract for two new Pre-K centers. The board will also receive an update on completed capital improvement projects and consider policy revisions. Action items include approving attendance via electronic communication for two members and certifying the closed session.
- Review FY26 budget calendar; vote scheduled for Aug 20, 2024
- Authorization to permit city/county use of school buses (per § 22.1-182)
- RFP #20241210: Construction management services for two Pre-K centers at Norge and Clara Byrd Baker Elementary Schools, $554,360
- Information on completed Capital Improvement Plan projects
- Closed session for personnel issues and superintendent's evaluation
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board is holding a retreat to discuss the district's strategic plan, including reviewing the Bridge Plan and outlining next steps. They will also review and discuss potential revisions to the School Board Standard Operating Procedures, which are updated annually. The meeting is informational and discussion-focused, with no formal votes scheduled.
- Discussion of the Strategic Plan, including Bridge Plan review and action planning
- Review of School Board Standard Operating Procedures, last revised July 2023
- Retreat held at Christopher Newport University, 1 Avenue of the Arts, Newport News, VA
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will hold a closed session for personnel matters, then a work session to review several proposed agenda items, including a $1,534,986 purchase of ten school buses, nonresident tuition rates for 2024-2025, and revisions to the student fee schedule. The board will also review updates to policies on fund management and special education IEPs. No final votes are scheduled on these items; they are expected to be voted on at the August 6, 2024 meeting.
- Review purchase of 10 school buses from Sonny Merryman, Inc. for $1,534,986
- Review nonresident tuition rates: $13,667 regular education, $23,239 special education
- Review revisions to Policy JN Appendix, Student Fee Schedule for 2024-2025
- Review revisions to Policy DA, Management of Funds, and Policy IGBA, IEPs for Students with Disabilities
- Review authorization for staff to sign state documents in superintendent's absence
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board convened a special call meeting to review and discuss various personnel issues. The session included discussions regarding employee appointments, status changes, leaves of absence, and stipends.
- Closed session discussion of appointments, change in status, leaves of absence, separations, and academic/athletic stipends
- Approval of personnel actions including appointments, reassignments, and separations
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will convene a closed session for legal consultation and personnel issues, followed by a regular meeting. The regular meeting includes routine approvals such as financial reports, minutes, and policy revisions, along with public comment and recognitions.
- Closed session for legal counsel on litigation (5:15 p.m.)
- Closed session for personnel matters (5:30 p.m.)
- Approval of May 2024 financial report and monthly bills & payroll
- Approval of revisions to Policy DL, Payroll Procedures
- Public comment: 2 minutes per speaker
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board is meeting in closed session for personnel matters, then in open work session to review several proposed agenda items. These include revisions to the 2024-2025 Student Code of Conduct, federal program grant applications, the WJCC Literacy Plan, and a cafeteria expansion at Jamestown High School. The board will also consider approving the agenda and certifying the closed session.
- Review revisions to 2024-2025 Student Code of Conduct (cost budgeted $10,000)
- Review 2024-2025 federal grant applications: Title I $1,826,659, Title II $342,000, Title III $76,135.23, Title IV $116,740.24 (total $2,361,534.47)
- Review WJCC Literacy Plan (K-5, required by Virginia Literacy Act, due to state by July 1, 2024)
- Review Invitation for Bid #20240714 for cafeteria expansion at Jamestown High School (FY24 CIP budget $2,756,000; bid award expected June 18, 2024)
- Closed session for personnel issues (appointments, leaves, separations, stipends)
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board held a special call meeting to adopt the FY25 budget. The board approved a total budget of $198,066,000, which required a $1,580,000 reduction to balance due to localities not fully funding the request. The motion carried unanimously.
- Adopted FY25 budget totaling $198,066,000
- Operating fund: $180,780,000
- Grants fund: $8,118,700
- State operated programs fund: $1,279,800
- Child nutrition services fund: $7,887,500
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will meet on May 21, 2024, starting with a closed session to consult legal counsel on collective bargaining and discuss personnel matters. The regular meeting includes routine approvals of financial reports, minutes, and policy revisions, plus public comment and recognition of students and staff.
- Closed session for legal consultation on collective bargaining (Code of Virginia §2.2-3711(A)(8))
- Closed session for personnel issues (appointments, leaves, stipends) per §2.2-3711(A)(1)
- Approval of April 2024 financial report and monthly bills & payroll
- Policy revisions: IGAD (Career and Technical Education), IKF (Graduation), JFC (Student Conduct)
- Public comment: 2 minutes per speaker
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board is meeting to review several proposed agenda items, including a $500,000 budget transfer to cover increased utility costs, revisions to the 2024-2025 school calendar, and textbook adoptions. The board will also hold a closed session for personnel matters and receive the superintendent's report.
- Review $500,000 budget transfer from instruction to operations & maintenance for utility costs
- Review 2024-2025 school calendar revisions adding elementary student holidays on Sept 16, Dec 9, Feb 10
- Review AP Chemistry textbook adoption from Savvas-Pearson, cost $26,146.28
- Review American Sign Language textbook adoption from Dawn Press, cost $24,584.32
- Review Family Life Education recommendation to teach all lessons in gender-combined classes K-12
BoardDocs Imported Meetings (2008-2026)
The school board held a closed session to review personnel matters including appointments, leaves of absence, and stipends. The regular meeting included the approval of the March 2024 financial report and several administrative resolutions.
- Closed session discussion regarding personnel appointments, status changes, and stipends
- Approval of March 2024 Financial Report, monthly bills, and payroll
- Resolution R-13-24 declaring May 6-10, 2024 as National Teacher Appreciation Week
- Resolution R-14-24 recognizing National School Nurse Day on May 8, 2024
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will hold a closed session for personnel matters, then a work session to discuss and potentially act on several items. Key topics include a design update on value engineering for the preschool centers project, review of the Special Education Annual Plan and Title VI-B funds, the Career and Technical Education (Perkins) plan, a fire panel replacement at Warhill High School, and an invitation for bid for Berkeley Middle School refurbishment. The board will also certify the closed session and approve the agenda.
- Design progress update on value engineering for the Preschool Centers Project, with 28 proposals from a February 2024 workshop
- Review of Special Education Annual Plan 2024-2025 and Title VI-B Flow-Through Funds for federal special education staffing
- Review of Career & Technical Education Local Plan and Budget (Carl D. Perkins Grant) for SY2024-2025
- Purchase request for fire panel replacement at Warhill High School, total cost $190,660.56, using contract with BFPE
- Review of Invitation for Bid #20240891 for interior refurbishment of Berkeley Middle School, with work scheduled June 17 to September 20, 2024
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board held a regular meeting on March 19, 2024, starting with a closed session on personnel matters. The board approved the consent agenda, which included the February 2024 financial report and monthly bills/payroll, minutes from prior meetings, and several proclamations. Public comment was limited to two minutes per speaker.
- Approved February 2024 financial report and monthly bills/payroll
- Approved minutes from Feb 20 and Mar 5, 2024 meetings
- Approved Resolution R-9-24 designating April 2024 as Month of the Military Child
- Approved Resolution R-10-24 declaring April as School Library Month
- Approved Resolution R-11-24 proclaiming April 22-26, 2024 as Public School Volunteer Week
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board, Board of Supervisors, and City Council are holding a joint meeting to discuss the FY2025 operating budget. The agenda includes presentations on the budget outlook and the superintendent's proposed budget. The meeting is primarily informational, with the only action item being approval for a board member to attend remotely.
- FY2025 Operating Budget discussion with attached superintendent's proposed budget documents
- Approval for Mrs. Hundley to attend via electronic communication from Mexico (motion carried)
- Joint meeting of School Board, Board of Supervisors, and City Council at Stryker Center
- Meeting scheduled to adjourn at 10:00 a.m.
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will hold a closed session for personnel matters, then a work session and action items. The board will hear a public hearing on the FY25 operating budget, receive a design update for two new preschool centers, and discuss the proposed FY25 budget. They will also review proposed agenda items for future votes, including security camera upgrades and laptop purchases.
- Public hearing on FY25 Operating Budget
- Preschool Centers Design Update for two 252-student buildings at Norge Elementary and Clara Byrd Baker Elementary
- FY25 Operating Budget Discussion following superintendent's proposal from Feb 20, 2024
- Review security camera upgrades at 14 locations, cost $245,665
- Review purchase of 752 Lenovo Chromebooks for 3rd grade, cost $324,864
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will convene closed sessions to discuss public safety plans and personnel matters, then hold a regular meeting to approve the agenda, financial reports, minutes, and a resolution recognizing School Social Work Week. The agenda also includes public comments and a spotlight on DJ Montague Elementary School.
- Closed session for public safety discussion under Va. Code § 2.2-3711(A)(19)
- Closed session for personnel issues under Va. Code § 2.2-3711(A)(1)
- Approval of January 2024 financial report and monthly bills & payroll
- Approval of minutes from Jan 16 and Feb 6, 2024 meetings
- Resolution R-5-24 declaring March 3-9, 2024 as School Social Work Week
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board is meeting to review several proposed agenda items, including a $1.29 million purchase for a new K-5 literacy core curriculum, a $4.75 million renovation project at Lafayette High School, and an emergency cooling tower repair at Hornsby Middle School. The board will also discuss the FY2025 operating budget and revisions to a staff time schedule policy. No final votes are scheduled on these items at this meeting; they are expected to be voted on at the February 20, 2024 meeting.
- Review of $1,293,040 purchase for Grade K-5 Literacy Core Curriculum, funded by $613,689 All-In grant and $679,351 budget transfer
- Review of Invitation for Bid #20240025 for Lafayette High School Building 900 Renovation, budgeted at $4,750,000
- Review of $130,532 purchase request for Hornsby Middle School cooling tower coil replacement, with insurance covering all but $10,800
- Discussion of Fiscal Year 2025 Operating Budget priorities
- Review of revisions to Policy GAA, Staff Time Schedules
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board met for a budget work session to discuss the FY 2024-2025 budget. The agenda included a presentation on the preliminary budget outlook from January 4, 2024, and a discussion of budget items. The board approved the meeting agenda as presented.
- FY 2024-2025 Budget Discussion
- Approval of the agenda (motion carried)
- Budget work session held at 117 Ironbound Road, Williamsburg, VA
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will hold a public hearing on the FY25 operating budget, hear public comments, and consider consent agenda items including financial reports, minutes, and resolutions. The meeting includes a closed session for personnel matters and a regular session with recognitions and reports.
- Public hearing on FY25 operating budget
- Approval of financial reports and monthly bills & payroll for November and December 2023
- Approval of Resolution R-2-24 declaring February 2024 as Black History Month
- Approval of Resolution R-3-24 for Career and Technical Education Month
- Closed session for personnel issues
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board held a work session to discuss the FY 2024-2025 budget. This session was for information and discussion purposes regarding upcoming fiscal planning.
- FY 2024-2025 Budget Discussion
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board held its annual organizational meeting, appointing officers and committee members for the 2024 calendar year. The board also convened a closed session to discuss personnel matters, which was certified as compliant with Virginia law. All actions were approved unanimously.
- Appointed Sarah Ortego as chair, Andrea Donnor as vice-chair, and Kimberley Hundley as parliamentarian for 2024
- Appointed Beth Allar as clerk and Starr Robinson as deputy clerk for 2024
- Appointed Dr. Daniel Keever as superintendent's designee for 2024
- Appointed board members to advisory and standing committees, including Career Ready, Special Education, Student Advisory, Policy, and School Liaison
- Held closed session for personnel issues under Virginia Code § 2.2-3711(A)(1)