Cole County public meetings in 2025

County Commission

The Cole County Commission will meet to approve several sole-source contracts, including Accurate Controls and Henry M Adkins, and to renew a detention contract with Boone County. The agenda also includes a presentation by the Assessor's Office regarding errors and omissions and the receipt of an ASPCA grant for the Sheriff's Department.

• Approval of Accurate Controls sole-source contract
• Approval of Henry M Adkins sole-source contract
• Renewal of Detention Contract with Boone County
• Assessor’s Office to present errors & omissions
• ASPCA Grant Award, Sheriff’s Dept

On December 30, 2025 the Cole County Commission unanimously approved several sole‑source contracts, a medical‑grade oxygen renewal, a juvenile‑housing agreement, financial items, an assessor error acceptance, and a $7,000 ASPCA grant. All motions passed with three yes votes (Commissioner Bushman, Hoelscher, Otto). The commission also entered and exited closed session to discuss personnel issues.

• Approved Sole Source contract with Accurate Controls (3-0)
• Approved Henry M Adkins Sole Source (3-0)
• Approved renewal of 2023‑28 Medical Grade Oxygen with Airgas (3-0)
• Renewed Memorandum of Agreement with Boone County Juvenile Court for juvenile housing (3-0)
• Approved Accounts Payable pending review (3-0)
• Approved Careleave Committee request for careleave (3-0)
• Accepted Assessor's office Errors and Omissions for 2025 parcel #13-03-08-0000-002-003.003 (3-0)
• Accepted $7,000 ASPCA Grant Award (3-0)

County Commission

The Cole County Commission will meet to discuss budget adjustments for economic development and facility improvements for the Law Enforcement Center. The body will also consider an air service participation agreement with COU.

• 2026 Budget Adjustment for Economic Development
• HVAC for the Cole County Law Enforcement Center
• Water Softeners for the Cole County Law Enforcement Center
• Air Service Participation Agreement with COU
• Appointment of Jessica Bryant to Care-Leave and Safety Committees

The commission appointed Jessica Bryant to the Care‑Leave and Safety committees. It approved accounts payable and accepted the assessor's Errors & Omissions request. Commissioners voted 2‑1 to join the Air Service Guarantee Agreement costing $25,000, and 2‑1 to close county offices at noon on Christmas Eve. The body also recessed until 4:30 p.m.

• Appointed Jessica Bryant to the Cole County Care‑Leave Committee (unanimous)
• Appointed Jessica Bryant to the Cole County Safety Committee (unanimous)
• Approved Accounts Payable pending review (unanimous)
• Accepted Errors & Omissions request from Assessor's office (unanimous)
• Approved participation in Air Service Guarantee Agreement at $25,000 (2‑1 vote)
• Ratified closure of county offices at noon on Christmas Eve (2‑1 vote)
• Stood in recess until 4:30 p.m. (unanimous)

County Commission

The Cole County Commission will vote on a lease agreement with the Missouri Department of Transportation and a contract amendment for a public health emergency preparedness contract. Staff will present proposals to raise environmental inspection fees, consider new lodging ordinance ideas, and discuss pet leash requirements for county parks. A public hearing will be held on stop‑sign installations at Boone Road & Penny Hollow Road and Lost Valley Lane & Liberty Road. The meeting will also include salary and EMS pay‑grid discussions and renewal of property and liability coverage for 2026.

• Approval and signing of lease agreement with MoDOT
• Approval and signing of contract amendment from MODHSS for public health emergency preparedness
• Health Department discussion on increasing environmental inspection fees
• Health Department discussion on lodging ordinance ideas
• Public hearing for stop‑sign installation at Boone Road at Penny Hollow Road and Lost Valley Lane at Liberty Road

The Cole County Commission unanimously approved multiple contracts and policy changes, including a lease with MoDOT, a health‑emergency contract amendment, and a $23,255 purchase of wall heaters. It raised environmental inspection fees effective Jan 1 2026 and authorized stop signs on Boone Road at Penny Hollow Road and on Lost Valley Lane at Liberty Road. The commission also reappointed Jeff Naught to the Heartland Port Authority Board and renewed 2026 property‑liability coverage. All motions passed with a 3‑0 vote.

• Reappointed Jeff Naught to Heartland Port Authority Board (3‑0)
• Signed Lease of Premises Agreement with MoDOT (3‑0)
• Approved Contract Amendment with Missouri Dept of Health & Senior Services (7/1/2025‑6/30/2026) (3‑0)
• Approved Accounts Payable pending review (3‑0)
• Increased Environmental Inspection Fees effective Jan 1 2026 (3‑0)
• Approved purchase of EMA Hanging Wall Heaters for $23,255 (3‑0)
• Renewed 2026 property & liability coverage (3‑0)
• Approved stop signs on Boone Rd at Penny Hollow Rd and Lost Valley Ln at Liberty Rd (3‑0)

County Commission

The Cole County Commission will meet to discuss the budget. The agenda also includes reviews of bids and contracts.

• Budget discussion
• Bids and contracts

Commissioner Hoelscher moved to recess the meeting until 4:30 p.m., and Commissioner Otto seconded the motion. The motion passed unanimously with three yes votes. The commission adjourned at 4:30 p.m.

• Recess until 4:30 p.m. passed (3-0)

County Commission

The Cole County Commission will meet to review bids, handle administrative matters, and discuss the Health Department budget, pay plan, and capital improvements.

• Otis Service & Repair Order
• Health Department budget discussion
• Pay Plan discussion
• Capital Improvements discussion
• Commissioner Committee Liaison Reports

The commission voted to proceed with the Otis Service and Repair Order for the elevator door. The motion passed unanimously with Commissioners Bushman, Hoelscher, and Otto voting Yes. The commission also voted to recess the meeting until 4:30 p.m., again passing unanimously. No other substantive actions were taken.

• Approved Otis Service and Repair Order for elevator door (3-0)
• Recessed meeting until 4:30 p.m. (3-0)

County Commission

The Cole County Commission will convene on December 9, 2025, to review administrative matters, discuss budget projections with various departments, and sign a 2025-30 security guard services contract. The meeting includes a review of detention space renewal contracts and the signing of a Memorandum of Understanding with Central States Communications Association.

• Signing of 2025-30 Security Guard Services Contract
• Renewal Contract for Detention Space with Adair County
• Discussion on Bids for Jail HVAC Units
• Signing of MOU with Central States Communications Association
• Budget Discussion with Revenue Projections

The Cole County Commission approved several contracts and related actions. It renewed the Secure Juvenile Detention Services contract with Adair County, approved a design‑build approach for jail HVAC upgrades, and signed a five‑year security guard services contract with Vets Securing America. Additional approvals included extending a clock‑repair contract, signing an MOU with Central States Communications Association, accepting ten assessor parcels, and authorizing pending accounts payable.

• Renewed Secure Juvenile Detention Services contract with Adair County (3‑0)
• Approved design‑build model for jail HVAC replacement (3‑0)
• Signed 2025‑30 Security Guard Services contract with Vets Securing America (3‑0)
• Extended S&N Clock Repair contract for $1,200 per year (3‑0)
• Signed MOU with Central States Communications Association (3‑0)
• Approved Accounts Payable pending review (3‑0)
• Accepted 10 parcels submitted by Assessor's office under Errors & Omissions (3‑0)
• Stood in recess until 4:30 p.m. (3‑0)

County Commission

The Cole County Commission will meet on December 3, 2025, to hear budget presentations from the Circuit Court, Sheriff's Office, and other county departments. The agenda includes administrative matters, bids, and unfinished business.

• Budget hearings for Circuit Court, Court Services, and Court Security
• Budget hearing for Circuit Clerk
• Budget hearing for Prosecuting Attorney
• Budget hearing for Sheriff
• Budget hearing for Information Systems

Commissioner Otto moved to stand in recess until 4:30 p.m., and Commissioner Hoelscher seconded the motion. The motion passed with votes from Commissioners Bushman, Hoelscher, and Otto. The commission then adjourned at 4:30 p.m.

• Recess until 4:30 p.m. approved (3-0)

County Commission

The Cole County Commission will consider several new business items, including the award of the 2025-30 security guard services contract, approval of a sole source form and iLOOKABOUT contract, and discussion of HVAC replacement for the Sheriff’s Department. They will also review accounts payable, reconcile biweekly payrolls, and address penalties and payouts from the Assessor’s Office and Prenger Family Center. Following these items, the commission will hold budget hearings with representatives from multiple departments and offices.

• Bid award of 2025-30 Security Guard Services
• Approval and signing of Sole Source Form and iLOOKABOUT contract
• Discussion of HVAC replacement for the Sheriff’s Department
• Reconciliation of biweekly payrolls and statutory limits for elected officials
• Budget hearings with department heads (Planning, Parks & Rec, Health, GIS, etc.)

The Cole County Commission approved several motions, including the award of the 2025‑30 security guard services contract to Vets Securing America and the signing of the iLookAbout sole‑source request and contract. It also approved a payroll schedule change for 2026, a holiday overtime payout for the Prenger Family Center, and a recess until 4:30 p.m. The discussion on a non‑compliance penalty from the Assessor’s office was tabled.

• Approved Accounts Payable pending review (3‑0)
• Awarded 2025‑30 Security Guard Services to Vets Securing America (3‑0)
• Approved and signed iLookAbout Sole Source Request Form (3‑0)
• Approved and signed iLookAbout Contract (3‑0)
• Approved auditor’s 27‑pay‑period payroll approach for 2026 (3‑0)
• Approved holiday overtime payout for Prenger Family Center (3‑0)
• Tabled discussion on Non‑Compliance Penalty from Assessor’s office
• Approved recess until 4:30 p.m. (3‑0)

Parks Committee

The Cole County Parks Committee will review project status and maintenance updates, consider installing a flagpole at County Park, discuss a county‑wide dog leash requirement for all parks, and begin long‑range planning for future park improvements. No decisions have been made yet; these items are on the agenda for discussion and possible action.

• Flagpole installation at County Park
• Discussion on dog leash requirement at all county parks
• Long‑range planning for future park improvements

County Commission

The Cole County Commission will consider several contract approvals, including a change order for the EMS Headquarters and a change order for the 2025 Asphalt Overlay Program. It will also discuss the workers' compensation renewal for 2026, purchase of a mechanic tool set for Public Works, and updates to county building and electrical codes. Additional items include a memorandum of understanding with the Missouri National Guard 7th Civil Support Team and a quote from United Mechanical Services.

• Approval and signing of Change Order 1 and Amended ER for EMS Headquarters
• Approval and signing of Change Order No. 2 – 2025 Asphalt Overlay Program
• Discussion and approval of the workers' comp renewal for 2026
• Purchase of mechanic tool set for Public Works
• Discussion on updating Cole County building and electrical codes

The Cole County Commission unanimously approved a series of contracts, agreements, and financial actions. Items included a change order for the EMS headquarters, an agreement with the Missouri National Guard 7th Civil Support Team, a $200 Devnet engagement, and a $32,500 transfer of Boone County soft‑match credits. The commission also renewed workers’ compensation coverage and approved purchases for public works.

• Approved Change Order 1 & Environmental Review amendment for EMS Headquarters (3 Yes votes)
• Approved agreement with MO National Guard 7th Civil Support Team (3 Yes votes)
• Approved Devnet engagement to add two users at a cost of $200.00 (3 Yes votes)
• Approved Change Order No. 2 Final Closeout for 2025 Asphalt Overlay Program (3 Yes votes)
• Approved idiCORE agreement for the Sheriff’s Department (3 Yes votes)
• Approved purchase of Mechanic Tool Set for Public Works from Snap‑on (3 Yes votes)
• Approved transfer of $50,000 Boone County Soft Match Credits to Cole County at a cost of $32,500 (3 Yes votes)
• Approved renewal of 2026 Workers Comp with Missouri Employers Mutual (3 Yes votes)

Bid Openings

The Cole County Commission will hold a bid opening for two Tanner Bridge Road projects: the bridge replacement (Project #2023-802-1) and safety improvements (Project #2023-602-1). The meeting is scheduled for November 21, 2025 at 9:00 a.m. in the Commission Chambers. No other agenda items are listed.

• Tanner Bridge Road Bridge Replacement – Project #2023-802-1
• Tanner Bridge Road Safety Improvements – Project #2023-602-1

The County of Cole opened bids for the Tanner Bridge Rd Bridge Replacement (Project No. 2023-802-1) and the Tanner Bridge Rd Safety Improvements (Project No. 2023-602-1). Six firms submitted bids for the replacement project, ranging from $2,122,380.46 to $6,446,984.42. Six firms submitted bids for the safety improvements, ranging from $1,351,226.36 to $6,446,984.42. No approvals, rejections, or other decisions were recorded.

Road and Bridge - Stormwater Management Advisory Committee (SMAC)

The Stormwater Management Advisory Committee will meet to approve minutes from a previous meeting and discuss stormwater concerns from registered and unregistered citizens. The agenda includes a vote to adjourn the meeting.

• Approval of May 15, 2025 meeting minutes
• Presentation of stormwater concerns from registered citizens
• Presentation of stormwater concerns from unregistered citizens
• Vote to adjourn meeting

Road & Bridge Advisory Board

The Road and Bridge Advisory Board will meet to discuss the distribution of funds and project categories for a future ½ cent sales tax. The board will also review project status updates and a stormwater runoff control study.

• Discussion of 10 year sunset for future ½ cent sales tax
• Project categories and funding distribution for future ½ cent sales tax
• Small Community Funding Distribution Formula
• City/County Cooperative Projects list and funding amounts
• Stormwater Runoff Control Study ARPA Projects update

The advisory board approved the meeting agenda and the minutes from May and August 2025. It endorsed a plan to allocate project‑category funding based on percentage targets, and also approved a preliminary small‑community funding distribution that raises the allocation from $2.5 million to $4.925 million. The meeting was adjourned at 9:14 am.

• Agenda approved (motion by Don Hillis, seconded by James Wunderlich)
• May and August 2025 minutes approved (motion by Bruce Dawson, seconded by Greg Bowman)
• Endorsed project‑category funding distribution plan (motion by Bruce Dawson, seconded by James Wunderlich, passed)
• Endorsed preliminary small‑community funding distribution plan (motion by Greg Bowman, seconded by James Wunderlich, passed)
• Meeting adjourned (motion by Don Hillis, seconded by Greg Bowman, passed)

Onsite Sewage Board

The Cole County On‑Site Wastewater Treatment System Board of Review will meet on November 19, 2025 at 10:30 a.m. at the Cole County Health Department. The agenda lists a request from Fischer v Ariance concerning 3369 Rock Ridge Road in Jefferson City. The board will also address any other issues that have been presented to it that day. No decisions are noted in the agenda.

• Review of Fischer v Ariance request for 3369 Rock Ridge Road
• Consideration of other issues presented to the board

County Commission

The Cole County Commission will consider staff updates, resolutions, and appointments. It will approve the MDFB Tax Credit Disbursement Request #5 from the Soccer Club, a sole source advertisement with iLOOKABOUT, and an iPad purchase for the Assessor’s Office. A closed session will be held to discuss personnel issues under Missouri law.

• Approval & signing of MDFB Tax Credit Disbursement Request #5 from Soccer Club
• Approval to run a sole source ad with iLOOKABOUT
• Approval of iPad purchase for Assessor’s Office
• Appointment of Trent Bax to Cole County Traffic & Safety Advisory Board
• Bruce Bax appointed for service on Cole County Traffic & Safety Advisory Board

The commission approved and signed Missouri Development Finance Board Tax Credit Disbursement Request #5 from United Capital City Soccer Club. It also appointed Trent Bax to the Traffic & Safety Advisory Board, authorized a sole‑source advertisement for iLOOKABOUT, and approved the purchase of three iPads for $3,722.64. The body entered and later exited a closed session to discuss personnel issues.

• Appointed Trent Bax to Cole County Traffic & Safety Advisory Board (3-0)
• Approved and signed Tax Credit Disbursement Request #5 for United Capital City Soccer Club (3-0)
• Authorized sole‑source advertisement for iLOOKABOUT (3-0)
• Approved purchase of 3 iPads for $3,722.64 (3-0)
• Entered closed session to discuss personnel issues (3-0)
• Exited closed session and recessed until 4:30 p.m. (3-0)

County Commission

The Commission will receive the Auditor’s proposed budget for 2026 and conduct final readings for Budget Adjustments #8 and #9. The body will also consider several committee reappointments and a change order for stormwater improvements.

• Delivery of Auditor’s Proposed Budget for 2026
• 2nd and Final Reading of Budget Adjustment #8 and #9
• Change Order No. 1 for Lakewood Subdivision Stormwater Improvements
• Reappointments to Parks Committee, Road & Bridge Advisory Board, and Traffic & Safety Advisory Board
• Appointment of Emily Aughtman to Cole County (Residential) Special Services Board

The commission accepted the auditor’s proposed 2026 budget and approved two law‑enforcement fund adjustments totaling $158,360. It also reappointed members to the Parks, Road & Bridge, and Traffic & Safety advisory boards and appointed a new member to the Special Services Board. Additional actions included approving a change order for storm‑water improvements, the Careleave Committee recommendation, and the 2026 holiday court order.

• Reappointed Hal Dulle and Shannon Hawk to the Parks Committee (approved)
• Reappointed Bruce Dawson and Jason Otke to the Road & Bridge Advisory Board (approved)
• Reappointed Don Neumann and Morgan Patterson to the Traffic & Safety Advisory Board (approved)
• Appointed Emily Aughtman to the Special Services Board (approved)
• Accepted the auditor’s proposed budget for 2026 (approved)
• Approved Budget Adjustment #8 for $108,360 to the Law Enforcement Fund (approved)
• Approved Budget Adjustment #9 for $50,000 to the Law Enforcement Fund (approved)
• Approved Change Order No. 1 for $88,709.28 for Lakewood Subdivision stormwater improvements (approved)

Planning Committee

The Cole County Planning Commission will meet to review several plat applications. The body will consider a replat and three subdivision plats.

• Replat of Lot 19B of Replat Lot 19 Oakdale Acres Replat on Loesch Rd
• Farley Subdivision Minor on Moreau Ridge Rd
• Wooden Gate Estate Minor on Osage Bend Rd
• Final Plat of Signature Ridge Subdivision Sec. 2 Major on Dogwood Trail

The commission approved the minutes from the October 9 meeting unanimously. Four subdivision plats—Replat Lot 19B Oakdale Acres, Farley Subdivision, Wooden Gate Estate, and the final plat of Signature Ridge Subdivision Sec. 2—were each approved unanimously after staff recommendation. No other business was taken.

• Approved October 9 meeting minutes (unanimous)
• Approved Replat Lot 19B Oakdale Acres plat (unanimous)
• Approved Farley Subdivision plat (unanimous)
• Approved Wooden Gate Estate plat (unanimous)
• Approved final plat of Signature Ridge Subdivision Sec. 2 (unanimous)

Bid Openings

The Cole County Commission is holding a bid opening for security guard services. This is a procedural meeting to receive proposals for project 2025-30.

• Bid opening for 2025-30 SECURITY GUARD SERVICES

The bid opening on November 6, 2025 recorded bids from seven companies for the 2025‑30 Security Guard Services contract. The County stated it will consider the bids. No contracts were awarded or other actions taken at this meeting.

County Commission

The Cole County Commission will review bids and contracts, then move to the 2nd and final reading of Budget Adjustment #7. It will also approve cafeteria plan limits for 2026, discuss the sheriff's department holiday payout, and adopt the 2026 holiday schedule. A proclamation for Family Caregivers Month will be issued, and a closed session will address personnel issues.

• 2nd and Final Reading of Budget Adjustment #7
• Approval of Cafeteria Plan Limits for 2026
• Sheriff’s Department to Discuss Holiday Payout
• Approval of 2026 Holidays
• Closed Session to discuss Personnel Issues

The commission approved a $59,000 court-ordered allocation for the EMS Enterprise Fund. It also approved the sheriff’s department holiday payout and the 2026 cafeteria plan limits, each passing with two affirmative votes. The commission proclaimed November 2025 as Family Caregivers Month, decided to survey staff on 2026 holiday preferences (with the final decision tabled), and held a brief closed session on personnel issues.

• Approved $59,000 EMS Enterprise Fund (2-0)
• Approved Sheriff's Department holiday payout (2-0)
• Approved 2026 Cafeteria Plan limits (2-0)
• Proclaimed November 2025 as Family Caregivers Month
• Decided to survey employees on 2026 holiday preferences; final decision tabled
• Entered closed session to discuss personnel issues (2-0)
• Exited closed session (2-0)

Parks Committee

The Parks Committee will review project status and maintenance updates. Members will discuss a dog leash requirement at County Park and long-range planning for future improvements. The committee will also propose a change to the 2026 meeting schedule.

• Flagpole installation at County Park
• Memorial Tree and Bench Program update
• Discussion on Dog Leash Requirement at County Park
• Long Range Planning for Future Improvements
• Proposed 2026 meeting schedule change to Thursdays

The committee approved an amendment to the agenda and approved the June 3, 2025 meeting minutes. A motion to assign leash laws to all county parks failed on a tie vote. The board set the 2026 meeting dates for March 19, June 18, September 17 and December 17, and agreed to move meetings to Thursdays. The meeting was adjourned at 12:40 p.m.

• Agenda amendment approved (motion by Jim Aslakson, seconded by Hal Dulle)
• June 3, 2025 meeting minutes approved (motion by Jim Aslakson, seconded by Todd Miller)
• Motion to assign leash laws to all county parks failed on tie
• 2026 meeting dates set for March 19, June 18, September 17, December 17
• Agreement to hold future meetings on Thursdays
• Board member terms for Shannon Hawk and Hal Dulle extended and accepted
• No replacement selected for vacant Adam Brown seat at this time
• Meeting adjourned (motion by Shannon Hawk, seconded by Jim Alskala)

County Commission

The Cole County Commission will vote on several contracts and agreements, including an academic affiliation with SSM Health and a public safety recruitment partnership. It will also consider the purchase of two Osage Super Warrior Type I ambulances and a FY25 bulletproof vest grant application. Several budget adjustments will receive their first or second readings, and health insurance rates for 2026 will be discussed.

• Approval and signing of Academic Affiliation Agreement with SSM Health
• Approval of the Purchase of (2) Osage Super Warrior Type I Ambulances
• Approval and signing of Public Safety Recruitment and Retention Participation Agreement
• FY25 Bulletproof Vest Grant Application
• 1st Reading of Budget Adjustment #8

The Cole County Commission approved several contracts, including an academic affiliation with SSM Health, the purchase of two Osage Super Warrior Type I ambulances for $678,584, and a public safety recruitment and retention participation agreement. It also approved the FY25 bulletproof vest grant, renewed health insurance with UMR Sunlife, set employee PPO and HSA contributions at $25 each, adopted a $12,587 court‑order budget adjustment, paid out comp time for a public works employee, and moved unspent marijuana sales tax to the health‑insurance fund. All motions passed with recorded votes, with two dissenting votes on the employee cost and marijuana‑tax motions.

• Approved Academic Affiliation Agreement with SSM Health (3-0)
• Approved purchase of 2 Osage Super Warrior Type I ambulances for $678,584 (3-0)
• Approved Public Safety Recruitment and Retention Participation Agreement (3-0)
• Approved FY25 Bulletproof Vest Grant Application (3-0)
• Approved renewal with UMR Sunlife health insurance (3-0)
• Approved employee PPO $25 and HSA $25 contributions per pay period (2-1)
• Approved Court Order Budget Adjustment #6 for $12,587 General Fund (3-0)
• Approved moving unspent marijuana sales tax to Health Insurance Fund (2-1)

County Commission

The Cole County Commission will vote on several contracts and purchases, including the approval and signing of Change Order No. 1 for the 2025 Chip Seal Program. Commissioners will also consider the Newman, Comley & Ruth agreement for the Assessor’s Office, a John Deere wheel loader purchase, and the acquisition of two Tahoe vehicles for the Sheriff’s Department. Additional items include a discussion of replacing rooftop HVAC units at the Sheriff’s Department/Jail, a review of accounts payable, and the first reading of Budget Adjustment #6.

• Approval & Signing of Newman, Comley & Ruth Agreement, Assessor’s Office
• Approval & Signing of Change Order No. 1 – 2025 Chip Seal Program
• Discussion of Cole County Sheriff’s Department/Jail – replacement of rooftop HVAC units
• Approval of Advance Purchase of a John Deere Wheel Loader
• Purchase of two Tahoe vehicles for Sheriff’s Department

The commission approved several contracts and financial actions, including the Newman, Comley & Ruth agreement, the 2024 Federal JAG/2026 State Drug Task Force grant award of $108,359.95, and the purchase of a 2025 John Deere 524 wheel loader. It also approved the annual CERF retirement contribution at 4%, a change order for the 2025 Chip Seal program, and a transfer of funds for two sheriff’s department vehicles. An amendment to shift maintenance staff to clean Public Works two days a week was adopted, and a $59,000 budget adjustment for the EMS Enterprise Fund was read for further consideration.

• Approved Newman, Comley & Ruth Agreement (3-0)
• Approved Accounts Payable pending review (3-0)
• Approved annual CERF retirement contribution at 4% (3-0)
• Approved Change Order No. 1 for 2025 Chip Seal Program (3-0)
• Approved $108,359.95 2024 Federal JAG / 2026 State Drug Task Force grant (3-0)
• Approved advance purchase of 2025 John Deere 524 Wheel Loader (3-0)
• Approved transfer of funds for two Tahoe vehicles for Sheriff’s Department
• Approved amendment shifting maintenance employees to clean Public Works 4 hours (3-0)

Traffic & Safety Advisory Board

The Cole County Traffic and Safety Advisory Board will meet to discuss citizen requests for traffic control and a board vacancy. The body will also consider the posting of speed limits on all gravel roads.

• Citizen request for 4-way stop at Henwick Lane / Sharon Drive intersection
• Citizen request for traffic calming on Henwick Lane
• Citizen request for stop sign on Lost Valley Lane at Liberty Road
• Discussion on posting speed limits on all gravel roads
• Discussion regarding a vacancy on the board

The board rejected the request for a 4‑way stop at the Henwick Lane/Sharon Drive intersection (vote 3‑2). It approved a stop sign on Lost Valley Lane at Liberty Road (vote 5‑0). The board discussed adding speed‑limit signs to all gravel roads but took no action. The meeting was then adjourned.

• Agenda adoption approved (motion carried)
• Previous meeting minutes approved (motion carried)
• 4‑way stop at Henwick Lane/Sharon Drive rejected (3‑2)
• Stop sign on Lost Valley Lane at Liberty Road approved (5‑0)
• No action on posting speed limits on all gravel roads
• Meeting adjourned (motion carried)

Planning Committee

The Cole County Planning Committee will meet to approve minutes from September and review a final replat for Runkel Mobile Home Park Section Two.

• Approval of September 9, 2025 minutes
• Review of Runkel Mobile Home Park Section Two final plat

The commission unanimously approved the minutes from the August 12, 2025 meeting. The commission also unanimously approved the amended plat for Runkel Mobile Home Park Section Two, with one member abstaining. No other business was acted upon.

• Approved minutes from Aug 12, 2025 (unanimous)
• Approved Runkel Mobile Home Park Sec. Two plat (unanimous, Bemboom abstained)

County Commission

The Cole County Commission will meet to discuss a request for proposals regarding the 2025-29 towing and storage of motor vehicles. The body will also consider a first reading of Budget Adjustment #6 and a tax credit disbursement for a soccer club.

• MDFB Tax Credit Disbursement Request #4 from Soccer Club
• 2025-29 Towing & Storage of Motor Vehicles RFP
• EMT Clinical Agreement with Lincoln University
• First Reading of Budget Adjustment #6
• Ratification of emergency procurement for Railspur Repairs

The Cole County Commission approved several items, including an emergency procurement to repair Railspur infrastructure for $16,917.93. It also rejected the 2025‑29 towing and storage RFP, accepted assessor schedule adjustments, and approved EMS and grant agreements. All motions passed unanimously.

• Approved Form of Disbursement Request No. 4 for United Capital City Soccer Club (unanimous)
• Approved Electronic Grant for Firehouse Subs Public Safety Grant (SWAT communication equipment) (unanimous)
• Rejected the 2025‑29 Towing & Storage of Motor Vehicles RFP (unanimous)
• Approved Accounts Payable pending review (unanimous)
• Accepted Assessor's schedule adjustments for natural disasters, occupancies, and values (unanimous)
• Ratified emergency procurement for Railspur repairs with Capital Railroad Contracting, $16,917.93 (unanimous)
• Approved and signed EMS Program Clinical Agreement with Lincoln University (unanimous)
• Approved participation with Lincoln University as sponsoring agency in Public Safety Explorer Post (unanimous)

County Commission

The Cole County Commission will sign contracts for a baby box installation, a state tech internship program, and engineering services for Scruggs Station Road and Scherr Drive. The body will also discuss a health department subscription and the purchase of a motor grader.

• Signing of Proposal with GBH for Baby Box installation
• Approval of State Tech Internship Program Agreement
• Approval of Agreement for Engineering Services for Scruggs Station Road and Scherr Drive Stormwater Upgrade Project
• Discussion and Approval of Health Department Smartsheet Subscription
• Approval of Advance Purchase of a Caterpillar Motor Grader

The commission approved several contracts and agreements, including the purchase of a Caterpillar motor grader for $360,920.68. It also accepted the Missouri Blue Shield Grant award, the State Tech Internship Program agreement, and an engineering services agreement for stormwater improvements. Additional approvals covered the Health Department’s Smartsheet subscription and the Assessor’s Errors & Omissions request.

• Approved purchase of Caterpillar motor grader for $360,920.68 (3-0)
• Approved acceptance of SFY 2026 Missouri Blue Shield Grant award (3-0)
• Approved signing of State Tech Internship Program agreement (3-0)
• Approved agreement for professional engineering services for Scruggs Station Rd & Scherr Drive stormwater project (3-0)
• Approved Health Department Smartsheet subscription (3-0)
• Approved Assessor’s Errors & Omissions request (3-0)
• Tabled signing of Baby Box installation proposal (no vote recorded)
• Approved recess until 4:30 p.m. (3-0)

County Commission

The Cole County Commission will discuss the Board of Equalization's decision regarding residential property assessment increases. The body will also review emergency procurement for railspur repairs and sign several department contracts.

• Discussion on BOE decision on residential property assessment increases
• Emergency procurement for railspur repairs
• WIC Contract Amendment from MODHSS
• Sheriff's Department contracts with Zimmer Communications and KMIZ
• MODHSS Safe Cribs for Missouri Program Contract

The commission approved five contracts, including a WIC nutrition services amendment, two sheriff department contracts, and a Safe Cribs for Missouri program contract. It also approved the accounts payable after review. A proclamation was issued naming October 5‑11, 2025 as National 4‑H Week. All motions passed with votes from Commissioners Hoelscher and Otto.

• Approved WIC Local Agency Nutrition Services Contract Amendment #1 (Hoelscher Yes, Otto Yes)
• Approved Sheriff’s Department Contract with Zimmer Communications (Hoelscher Yes, Otto Yes)
• Approved Sheriff’s Department Contract with ABC 17 Recruitment Advantage (Hoelscher Yes, Otto Yes)
• Approved Safe Cribs for Missouri Program Contract with MODHSS (Hoelscher Yes, Otto Yes)
• Approved Accounts Payable upon review (Hoelscher Yes, Otto Yes)
• Proclaimed October 5‑11, 2025 as National 4‑H Week

County Commission

The Cole County Commission will vote on several contract approvals, including a contract amendment for maternal child health, a Universal CAMA (DEVNET) contract, and a bid award for 2025‑28 EMS collection services. The board will also consider an emergency purchase with Superior Opening, a resolution for West Green Enterprises, LLC, and a discussion of surplus funds. A closed‑session meeting will address personnel issues. The meeting is scheduled for September 23, 2025 at 9:00 a.m.

• Approval & signing of contract amendment from MODHSS for maternal child health
• Approval & signing of Universal CAMA (DEVNET) contract
• Bid award & contract signing for 2025‑28 EMS collection services
• Emergency purchase with Superior Opening
• Resolution concerning West Green Enterprises, LLC

The Cole County Commission unanimously approved multiple service contracts, including health, technology, and emergency services. It also rejected the 2025‑23 General Cleaning & Janitorial Services bids. The commission entered a closed session for personnel issues and then recessed until the end of the day.

• Approved MODHSS Maternal Child Health Services contract renewal (unanimous vote: Bushman, Hoelscher, Otto)
• Approved Devnet Universal CAMA pricing contract for $7,522.20 (unanimous vote: Bushman, Hoelscher, Otto)
• Awarded EMS Collection Services contract to R.T.R. Financial Services (unanimous vote: Bushman, Hoelscher, Otto)
• Signed Mediacom Business Services Agreement for Prenger Juvenile Center (unanimous vote: Bushman, Hoelscher, Otto)
• Approved emergency purchase of door for Prenger Center from Superior Opening Systems (unanimous vote: Bushman, Hoelscher, Otto)
• Rejected 2025‑23 General Cleaning & Janitorial Services bids (unanimous vote: Bushman, Hoelscher, Otto)
• Entered closed session at 9:37 a.m. for personnel issues (unanimous vote: Bushman, Hoelscher, Otto)
• Exited closed session at 10:22 a.m., recess until 4:30 p.m. (unanimous vote: Bushman, Hoelscher, Otto)

Bid Openings

The Cole County Commission will hold a bid opening for the 2025-29 contract to provide towing and storage of motor vehicles. The meeting is scheduled for September 18, 2025 at 3:00 p.m. in the Commission Chambers at 311 E. High Street, Room 200, Jefferson City. Commissioners and staff listed will be present.

• Bid opening for 2025-29 towing and storage of motor vehicles contract

The bid opening was held on September 18, 2025 at 3:00 p.m. A bid was received from DHS Operations LLC for the 2025‑29 towing and storage of motor vehicles contract. The County said it will take the bid into consideration. No formal decision or award was made at this meeting.

County Commission

The Commission will meet to approve accounts payable and several contracts, including a professional services agreement with AP Triton. The body will also discuss janitorial services and a salary study. Other items include grant applications and tax credit disbursements.

• Professional Services Contract with AP Triton
• 2025-23 General Cleaning & Janitorial Services discussion
• MDFB Tax Credit Disbursement Request #3 from Soccer Club
• 2026 LVCP Grant Application
• Change Order #1-2025 Asphalt Overlay Program

The commission voted unanimously to approve and sign the 2026 Local Violent Crime Prevention grant application and Change Order No. 1 for the 2025 Asphalt Overlay Program (Project 2025‑501‑1). It also approved the Accounts Payable pending review, a professional services agreement with AP Triton for the 2024/2025 GEMT return, and a tax‑credit disbursement request from United Capital City Soccer Club. All motions passed with votes of Yes from Commissioners Bushman, Hoelscher, and Otto.

• Approved LVCP grant application (3‑0)
• Approved Change Order No. 1 for Asphalt Overlay Program 2025‑501‑1 (3‑0)
• Approved Accounts Payable pending review (3‑0)
• Approved Professional Services Agreement with AP Triton for GEMT return (3‑0)
• Approved MDFB Tax Credit Disbursement Request #3 for United Capital City Soccer Club (3‑0)

County Commission

The Cole County Commission will vote on the award and signing of a contract for inmate transport services covering 2025‑2027. It will also approve a participation agreement with MODHSS for sanitation inspections at childcare facilities for fiscal years 2026‑2028. Additional agenda items include reviews of accounts payable, surplus title signings, and a discussion of health department nursing staff.

• Bid award and contract signing of 2025‑27 inmate transport services
• Approval and signing of MODHSS Cole County CCSI participation agreement FY26‑FY28 (sanitation inspections at childcare facilities)
• Accounts payable review
• Signing of surplus titles
• Health department nursing staff discussion

The commission approved the award of the 2025‑27 Inmate Transport Services contract to Southern Missouri Judicial Services. It also approved signing four vehicle titles for the sheriff’s office. Additional actions included approving a health‑department scope of work, changing an RN position to LPN with added part‑time roles, and authorizing closed‑session and recess motions.

• Approved signing four vehicle titles for the sheriff’s office (unanimous 3‑0)
• Approved health department scope of work for environmental child‑care sanitation (unanimous 3‑0)
• Changed a nursing position from RN to LPN and added part‑time positions (unanimous 3‑0)
• Awarded and signed the 2025‑27 Inmate Transport Services contract to SMOJS (unanimous 3‑0)
• Entered closed session to discuss legal actions (unanimous 3‑0)
• Exited closed session and returned to open session (unanimous 3‑0)
• Moved recess until 4:30 p.m. (unanimous 3‑0)

Planning Committee

The Cole County Planning Commission will review the Wilson Acres Subdivision Minor plat. It will also consider two front‑setback variance requests: one for 8215 W. St. Martins Blvd and another for 10103 Marina Road. Both requests involve adding new shop or showroom structures with specific setback dimensions.

• Review of Wilson Acres Subdivision Minor plat
• 8215 W. St. Martins Blvd – 10' front setback variance for a 100' × 60' shop placed 15' from the edge of St. Martins Blvd, 55' from the road centerline
• 10103 Marina Road – 20' front setback variance for a 116' × 44' showroom/shop addition along the frontage

The commission approved the minutes from the August 12 meeting. It then approved the Wilson Acres Subdivision re‑plat on Idlewood Road, subject to staff recommendations. Two setback variance requests – one for 8215 W. St. Martins Blvd and another for 10103 Marina Road – were also unanimously approved.

• Approved August 12 meeting minutes (unanimous)
• Approved Wilson Acres Subdivision re‑plat (unanimous, subject to staff recommendations)
• Approved 10' front setback variance for 8215 W. St. Martins Blvd (unanimous)
• Approved 20' front setback variance for 10103 Marina Road (unanimous)

County Commission

The Commission will consider the signing of a video surveillance system contract and a sole source agreement with CPI Telecom. The body will also vote on several board appointments and receive an update on the Cole County Juvenile Center.

• Contract signing for 2025-22 Video Surveillance System
• Approval and signing of CPI Telecom Sole Source
• Appointment of Scott Englund to CAMPO and Mid-Mo Regional Planning Commission
• Reappointment of Luke Wilbers and Wyn Kelley to Onsite Wastewater Treatment Systems & Regulations Board
• Cole County Juvenile Center update

The commission approved four appointments to regional and wastewater boards, including Scott Englund as the CAMPO Small City Representative. It also approved accounts payable pending review and signed contracts for a video surveillance system with Mid MO Telecom & Security and a CPI Telecom sole source. The commission entered a closed session to discuss personnel and computer network issues before recessing until 4:30 p.m.

• Appointed Scott Englund as CAMPO Small City Representative (3-0)
• Appointed Scott Englund to Mid-Mo Regional Planning Commission Board (3-0)
• Appointed Luke Wilbers to Onsite Wastewater Treatment Systems & Regulations Board (3-0)
• Appointed Wyn Kelley to Onsite Wastewater Treatment Systems & Regulations Board (3-0)
• Approved Accounts Payable pending review (3-0)
• Signed contract for 2025-22 Video Surveillance System with Mid MO Telecom & Security (3-0)
• Approved and signed CPI Telecom sole source contract (3-0)
• Entered closed session to discuss personnel and computer network issues (3-0)

County Commission

The Cole County Commission will set the 2025 tax levy in a public hearing and approve contracts for internet service, a bridge program, and an EMS fitness program. The body will also discuss future cooperative projects and a closed session on legal actions.

• Public Hearing for Setting 2025 Tax Levy
• Approval of Off-System Bridge Program Supplemental Agreement – Sturbridge Rd
• Approval of MediaCom Internet Service for Health Department
• Approval of Contract with YMCA for EMS Physical Fitness Program
• Discussion of Irrigation for Annex Lawn

The Commission approved the 2025 Road & Bridge tax levy of .2751 and the General Revenue tax levy of .0706. It also endorsed a 10‑year renewal of the Capital Improvement Sales Tax and approved several contracts and grant payments. All motions passed with a unanimous vote of the three commissioners except one YMCA contract vote, which passed despite one dissent.

• Approved Accounts Payable pending review (Bushman Yes, Hoelscher Yes, Otto Yes)
• Endorsed 10‑year renewal of Capital Improvement Sales Tax (Bushman Yes, Hoelscher Yes, Otto Yes)
• Set Road & Bridge tax rate at .2751 for 2025 (Bushman Yes, Hoelscher Yes, Otto Yes)
• Set General Revenue tax rate at .0706 for 2025 (Bushman Yes, Hoelscher Yes, Otto Yes)
• Accepted MoDOT Work Zone Program Order (Bushman Yes, Hoelscher Yes, Otto Yes)
• Approved irrigation and lawn contract for Annex lawn with All‑n‑One Outdoor Solutions (Bushman Yes, Hoelscher Yes, Otto Yes)
• Approved $9,500 tax‑credit disbursement to United Capital City Soccer Club (Bushman Yes, Hoelscher Yes, Otto Yes)
• Approved YMCA EMS facilities contract $800/month (Bushman Yes, Hoelscher No, Otto Yes)

Bid Openings

The Cole County Commission will publicly open sealed bids for 2025-23 General Cleaning & Janitorial Services at 3:00 p.m. on August 21, 2025. This is a routine procurement action; no decisions or discussions are scheduled.

• 2025-23 General Cleaning & Janitorial Services bid opening at 3:00 p.m.

The County of Cole received six bids for the 2025‑23 General Cleaning & Janitorial Services contract. The bidders listed were DCC Janitorial, After Hours Building Maintenance, Jani King of Columbia, Global Maintenance Group LLC, Deep Kleen and Maintenance LLC, Woodley Building Maintenance, and Janco FS3 LLC dba Velocity Services. The county stated it will take these bids into consideration. No approvals, rejections, or votes were recorded.

County Commission

The Cole County Commission will discuss the 2025 tax levy, the Circuit Court budget, and the renovation of the Emergency Services Building. The body will also review updates on the Cole County Juvenile Center and the MU Extension Program.

• Discussion of Tax Levy for 2025
• Discussion of Professional Services Proposal for the Renovation of the Emergency Services Building
• Huber and Associates Agreement for Router Replacement(s)
• Bid Award for 2025 Concrete Joint Sealing Project
• Bid Award for 2025-26 Fleet Vehicle Maintenance for Sheriff Dept

The commission adopted the 2025 county budget, leaving salary figures to be finalized by September 1. It approved a series of contracts, including the EMS Station Phase 1 study, security cameras for the Health Department, router replacements, concrete sealing, video surveillance, and sheriff fleet maintenance. The MODOT Program Order Grant was tabled until next week.

• Adopted 2025 county budget (salaries pending) – motion passed by Bushman, Hoelscher, Otto
• Approved EMS Station Phase 1 preliminary study contract ($10,350 plus $1,500 optional) – motion passed
• Approved Precision Security LLC contract for Health Department security cameras – motion passed
• Approved Huber & Associates router replacement agreement ($7,218.72 each for Health and Public Works) – motion passed
• Approved Sweetens Sealing Services LLC concrete joint sealing contract ($76,453.96) – motion passed
• Awarded Video Surveillance System Enhancement to Mid Mo Telecom & Security – motion passed
• Awarded Sheriff Department fleet vehicle maintenance contracts to Donnie Braun & Sons Auto Repair and Big O Tires – motion passed
• Tabled MODOT Program Order Grant until next week

Bid Openings

The Cole County Commission is holding a meeting to open bids for two specific service contracts. The session is focused on receiving proposals for prisoner transportation and collection services.

• Bid opening for 2025-27 Prisoner Transportation Services
• Bid opening for 2025-28 Collection Services

The board received and opened bids for the 2025‑27 Prisoner Transportation Services contract, with two bidders submitted. It also opened bids for the 2025‑28 Collection Services contract, also with two bidders. No contracts were awarded; the county will consider the bids at a later date.

Road & Bridge Advisory Board

The Cole County Road and Bridge Advisory Board will review project updates and discuss a potential future 1/2 cent sales tax. The board will also consider funding and deadline requests for projects in Centertown and Wardsville.

• Discussion of a future 1/2 cent sales tax with a 10 year sunset
• Project deadline extension request for Centertown
• Use of leftover funds for Wardsville's project
• Stormwater Runoff Control Study ARPA Projects update
• City/County Cooperative Projects update

The Road & Bridge Advisory Board voted unanimously to endorse a 10‑year sunset for the next ½‑cent sales tax that will appear on the April 2026 ballot. It also approved a one‑year extension of Centertown’s TAP project agreement and authorized Wardsville to use leftover funds to finish the Falcon Lane overlay. All three motions passed unanimously.

• Endorsed 10‑year sunset for next ½‑cent sales tax (unanimous)
• Granted Centertown a one‑year extension of its project agreement deadline (unanimous)
• Approved Wardsville’s use of leftover funds to complete Falcon Lane overlay (unanimous)

Planning Committee

The Cole County Planning Commission will meet to approve minutes from the July 8 meeting, review two final plats for minor subdivisions, and consider a front setback variance request. No old business, correspondence, or other new business items are listed.

• Final plat approval for James and Susan Bruemmer subdivision on Horseshoe Bend Road
• Final plat approval for Braun Acres subdivision on Giggins Creek Road
• Variance request at 2834 Foxdale Drive for 10-foot front setback reduction

The commission approved the minutes from the July 8, 2025 meeting unanimously. It unanimously approved the James and Susan Bruemmer Subdivision plat on Horseshoe Bend Road and the Braun Acres plat on Giggins Creek Road, each subject to staff recommendations. The commission also unanimously approved a front‑setback variance for 2834 Foxdale Drive. No other business was considered.

• Approved July 8, 2025 meeting minutes (unanimous)
• Approved James and Susan Bruemmer Subdivision plat, Horseshoe Bend Rd (unanimous, subject to staff recommendations)
• Approved Braun Acres plat, Giggins Creek Rd (unanimous, subject to staff recommendations)
• Approved 2834 Foxdale Drive front‑setback variance (unanimous)

County Commission

The Cole County Commission will meet to review accounts payable and discuss lawn mowing and snow removal services. The body is scheduled to sign several contracts and award bids for county services.

• Bid award for 2025-22 Video Surveillance System Enhancement
• Bid award and contract signing for 2025-25 Inmate Food Service
• Contract signing for 2025-21 Salary Study
• Approval and signing of a quote with Don Brown Chevrolet
• Signing of 2025 MOU with Local Public Health Agencies for Access to State Vital Records System

The commission approved several contracts, including a health data memorandum of understanding, the Summer Food Service and At‑Risk Afterschool Program agreement, a $54,928.00 purchase of a 2026 Chevrolet Tahoe, an inmate food services contract with Trinity Services Group, a salary study with Condrey & Associates, and the appointment of Samuel Gibson as Emergency Management Director. The bid award for the 2025‑22 Video Surveillance System Enhancement was tabled, and no bids were received for lawn mowing and snow removal services.

• Approved Memorandum of Understanding with Missouri Dept. of Health & Senior Services (Bushman, Hoelscher, Otto Yes)
• Approved Summer Food Service and At‑Risk Afterschool Program 2025‑2026 Agreement (Bushman, Hoelscher, Otto Yes)
• Approved purchase of 2026 Chevrolet Tahoe for $54,928.00 (Bushman, Hoelscher, Otto Yes)
• Awarded 2025‑25 Inmate Food Services Agreement to Trinity Services Group (Bushman, Hoelscher, Otto Yes)
• Approved Salary Study contract with Condrey & Associates (Bushman, Hoelscher, Otto Yes)
• Approved appointment of Samuel Gibson as Emergency Management Director (Bushman, Hoelscher, Otto Yes)
• Tabled bid award for 2025‑22 Video Surveillance System Enhancement (no vote recorded)
• Noted no bids received for lawn mowing / snow removal services (discussion only)

County Commission

The Cole County Commission will meet to review budget adjustments and a new property protection ordinance. The body will also sign several contracts and hold a Board of Equalization session.

• Approval of Cole County Property Protection Ordinance
• 2nd and Final Reading of Budget Adjustment #5
• Contract for TelStrat Engage with Enghous Interactive
• Contract for 2025-16 Fire Alarm System Replacement
• Signing of the ASPCA Grant Application

The Cole County Commission approved a $106,964 court‑order budget adjustment for the 2026 DSSSF‑16 program. It also approved several contracts and ordinances, including a $7,000 ASPCA grant, a $25,110 TelStrat Engage contract, a fire‑alarm system replacement contract, and a $20,366.25 repeater equipment purchase. All motions passed unanimously (Bushman, Hoelscher, Otto).

• Approved $7,000 ASPCA grant (Bushman, Hoelscher, Otto)
• Approved $25,110 TelStrat Engage contract (Bushman, Hoelscher, Otto)
• Approved fire‑alarm system replacement contract for Prenger Family Center (Bushman, Hoelscher, Otto)
• Approved $106,964 budget adjustment #5 for 2026‑DSSSF‑16 (Bushman, Hoelscher, Otto)
• Adopted Cole County Property Protection Ordinance (Bushman, Hoelscher, Otto)
• Resent June 14, 2004 Ordinance on Burning on County Roadways (Bushman, Hoelscher, Otto)
• Approved $20,366.25 repeater equipment purchase from A & W Communications (Bushman, Hoelscher, Otto)
• Approved accounts payable pending review (Bushman, Hoelscher, Otto)

Bid Openings

The Cole County Commission is holding a bid opening for two specific service contracts. This meeting is used to receive and open proposals from vendors.

• Bid 2025-24: Lawn Mowing & Snow Removal Services
• Bid 2025-25: Food Service Program

The county received no bids for the 2025‑24 lawn mowing and snow removal contract. Bids were received and opened for the 2025‑25 Food Service Program from Summit Correctional Services and Trinity Services Group. The county stated it will take these food service bids into consideration. No formal votes or approvals were recorded.

• No bids received for 2025‑24 Lawn Mowing & Snow Removal Services (no decision)
• Bids opened for 2025‑25 Food Service Program from Summit Correctional Services and Trinity Services Group (no vote recorded)
• County will consider the Food Service Program bids (intent noted, no formal decision)

County Commission

The Cole County Commission will review bid awards for a fire alarm system and a salary study. The body will also consider several health-related contracts and grants and discuss sewage in Russellville.

• Bid Award of 2025-16 Fire Alarm System Replacement
• Bid Award for 2025-21 Salary Study
• MDHSS FFY 2026 WIC Local Agency Nutrition Services Contract
• CDC contract amendment with DHSS for Public Health Emergency Preparedness Grant
• Russellville Sewage Discussion

The commission approved a Program Services Contract with the Missouri Department of Health & Senior Services for WIC Local Agency Nutrition Services (10/1/2025‑9/30/2026). It also awarded a $14,300 fire alarm replacement contract to Korsmeyer Fire Protection and a $52,500 salary study contract to Condrey & Associates. The Public Health Emergency Preparedness Grant contract was signed, and the ASPCA Grant Application was tabled.

• Approved WIC nutrition services contract (3‑0 vote)
• Awarded fire alarm replacement contract to Korsmeyer Fire Protection for $14,300 (3‑0 vote)
• Awarded salary study contract to Condrey & Associates for $52,500 (3‑0 vote)
• Signed Public Health Emergency Preparedness Grant contract (3‑0 vote)
• Tabled ASPCA Grant Application (no vote recorded)
• Moved to recess until 4:30 p.m. (3‑0 vote)

County Commission

The County Commission will meet to handle administrative matters, bids, and contracts. The agenda includes new business regarding the Board of Equalization.

• Bids and contracts
• Board of Equalization

Bid Openings

The Cole County Commission is holding a bid opening for the 2025-26 Sheriff's Department vehicle fleet maintenance. This is a procedural meeting to receive vendor proposals.

• Bid opening for 2025-26 Sheriff's Department vehicle fleet maintenance

On July 24, 2025, the Cole County Purchasing Agent and Chief Deputy Clerk opened bids for the 2025‑26 Sheriff's Department Vehicle Fleet Maintenance contract. Four bidders—Joe Machens Capital City Ford (Jefferson City), Joe Machens Ford Lincoln (Columbia), Donnie Braun & Sons Auto Repair, and Big O Tires—submitted proposals. The county stated it will consider these bids. No formal decisions, approvals, or votes were recorded.

County Commission

The Cole County Commission will meet to consider a budget adjustment and the 2026 DSSSF Grant Award. The body will also vote on committee appointments and a janitorial supplies contract renewal.

• 1st Reading of Budget Adjustment #5
• Approval and signing of the 2026 DSSSF Grant Award
• Renewal Four for Janitorial Supplies
• Appointment of MacKinley to the Cole County Emergency Radio System Committee
• Appointment of Sam Gibson to the Cole County Safety Committee

The commission appointed MacKinley Kennedy to the Emergency Radio System Committee and Sam Gibson to the Safety Committee. It approved the renewal of Contract No. 2021-18 for janitorial supplies with Hillyard Inc., approved pending accounts payable, and approved a $106,964 grant award. A first reading of Budget Adjustment #5 was taken with no action, and the commission recessed until 4:30 p.m.

• Appointed MacKinley Kennedy to the Emergency Radio System Committee (unanimous)
• Appointed Sam Gibson to the Safety Committee (unanimous)
• Approved and signed Contract No. 2021-18 renewal with Hillyard Inc. (unanimous)
• Approved pending Accounts Payable (unanimous)
• Approved and signed 2026 DSSSF Grant Award of $106,964 (unanimous)
• First reading of Budget Adjustment #5 for $106,964 Law Enforcement; no action taken
• Recessed the meeting until 4:30 p.m. (unanimous)

County Commission

The Cole County Commission will meet to approve maintenance agreements and equipment purchases. The body will also discuss the Jeff City Area Transportation Committee and the Malin vs Prosecuting Attorney court case.

• Approval of 2025-2026 Accurate Controls Maintenance Agreement
• Approval of Change Order No. 1 for Bridgehampton Subdivision Pavement Replacement
• Purchase of Cradlepoint Wireless Router for EMS Station 4
• Approval of SFY 23 and 24 GEMT Audit Representation Letters

The Cole County Commission approved the 2025‑2026 Accurate Controls maintenance agreement for the county jail. It also approved a change order for the Bridgehampton Subdivision pavement replacement, purchased a Cradlepoint wireless router for EMS Station 4, and signed audit representation letters for FY 23‑24. The commissioners voted to attend a Chamber meeting on the city‑county capital‑improvement sales tax and recessed the meeting until 4:30 p.m.

• Approved and signed 2025‑2026 Accurate Controls Maintenance Agreement for Cole County Jail (3‑0)
• Approved Change Order No. 1 for Bridgehampton Subdivision Pavement Replacement, Project 2024‑505‑1 (3‑0)
• Approved purchase of Cradlepoint Wireless Router for EMS Station 4 (3‑0)
• Approved and signed SFY 23 and 24 GEMT Audit Representation Letters (3‑0)
• Authorized Presiding Commissioner and Commission to attend Chamber meeting on capital‑improvement sales tax (3‑0)
• Recessed meeting until 4:30 p.m. (3‑0)

Bid Openings

The Cole County Commission is holding a bid opening for a specific project. This meeting is focused on receiving proposals for the enhancement and expansion of the county's video surveillance system.

• Bid opening for 2025-22 Video Surveillance System Enhancement & Expansion

The board opened bids for the 2025‑22 Video Surveillance System Enhancement & Expansion. Six companies submitted bids. The County said it will consider the bids. No approvals or other actions were taken.

Planning Committee

The Cole County Planning Commission will meet to review several plat applications. The body will consider both preliminary and final plats for residential or land developments.

• Replat Lot 26 Signature Ridge Sec. 1 Replat on Friendship Road
• Stoney Rudge Subdivision Plat 3 Minor on Stoney Gap Road
• Split Arrow Subdivision Preliminary Major on Heritage Highway
• Split Arrow Subdivision Major Final on Heritage Highway

The commission approved the Replat of Lot 26 on Friendship Road, the Stoney Ridge Subdivision Plat 3 on Stoney Gap Road, and both the preliminary and final plats for the Split Arrow Subdivision on Heritage Highway. All approvals were unanimous and subject to staff recommendations. No other business was taken.

• Approved Replat Lot 26 Signature Ridge Sec. 1 – Friendship Rd (unanimous)
• Approved Stoney Ridge Subdivision Plat 3 – Stoney Gap Rd (unanimous)
• Approved Split Arrow Subdivision preliminary plat – Heritage Hwy (unanimous)
• Approved Split Arrow Subdivision final plat – Heritage Hwy (unanimous)

County Commission

The Cole County Commission will consider contracts for professional services and a contract with Autonomy Today LLC. The body will also discuss stormwater and pavement updates in the Westview Heights Subdivision.

• Contract with Autonomy Today LLC
• Professional services agreement for Westview Heights Subdivision stormwater improvements
• Stormwater and pavement improvements update for Westview Heights Subdivision
• Purchase of a table for EMS Station 4
• Purchase of chairs from Samco

The Cole County Commission approved several contracts and purchases, all by unanimous vote. Items approved included a contract with Autonomy Today LLC for inmate medical records, engineering services for Westview Heights stormwater improvements, and small purchases for the EMS station and office furniture. The commission also entered and later exited a closed‑session meeting to discuss legal and personnel matters.

• Approved Autonomy Today LLC contract for inmate medical records (3-0)
• Approved Bartlett & West engineering services contract $75,504.00 for Westview Heights stormwater improvements (3-0)
• Approved Accounts Payable pending review (3-0)
• Approved kitchen table for Cole County EMS Station $4,150.00 (3-0)
• Approved purchase of six chairs from Samco $2,405.01 (3-0)
• Entered closed session at 10:13 a.m. to discuss legal and personnel matters (3-0)
• Exited closed session at 10:40 a.m., recess until 4:30 p.m. (3-0)

County Commission

The Cole County Commission will meet to award a contract for pavement sealing and approve a supplement agreement for stormwater improvements. The body will also conduct a final reading of Court Order #4 and discuss sewage issues in Russellville.

• Bid award and contract signing for the 2025 Pavement Seal
• Supplement Agreement for Professional Services for Lakewood Subdivision Stormwater Improvements
• 2nd and Final Reading of Court Order #4
• Discussion of Onsite Sewage Issues in Russellville

The commission approved a $24,040.88 contract with BlackRoads Group for the 2025 pavement seal project. It also approved a $6,489.82 supplement agreement with Gredell Engineering for stormwater improvements in Lakewood Subdivision and a $9,942.00 court order funding the law‑enforcement LLEBG grant. A deadline of July 29 9:00 a.m. was set to resolve onsite sewage issues on Rockhouse Road in Russellville. The commission entered and later exited a closed‑session to discuss personnel matters.

• Approved $24,040.88 BlackRoads pavement seal contract (3-0)
• Approved $6,489.82 Gredell Engineering supplement agreement (3-0)
• Approved request for project extension on South Brooks Drive stormwater improvement (3-0)
• Approved $9,942.00 Court Order #4 for Law Enforcement Fund LLEBG grant (3-0)
• Set July 29 9:00 a.m. deadline for solution to Rockhouse Rd onsite sewage issue (3-0)
• Entered closed session for personnel matters (3-0)
• Exited closed session and recessed until 4:30 p.m. (3-0)

Bid Openings

The Cole County Commission is holding a bid opening for a specific project. This meeting is focused on receiving proposals for the fire alarm system replacement at the Cole County Prenger Family Center.

• Bid opening for 2025-16 Fire Alarm System Replacement at Cole County Prenger Family Center

The County of Cole opened bids for the 2025-16 Fire Alarm System Replacement at the Prenger Family Center. Three bidders submitted amounts: Korsmeyer Fire Protection $14,300.00, CertaSite $28,585.00, and Tech Electronics $21,275.00. The County stated it will take these bids into consideration. No award or other action was decided at this meeting.

County Commission

The Cole County Commission will review the 2024 Audit Report and award a bid for 2025-19 Bank Services. The body will also consider several maintenance contracts and an amendment to the Senior Property Program Tax Freeze ordinance.

• Bid award and contract signing for 2025-19 Bank Services
• Presentation of the County's 2024 Audit Report by Williams Keepers
• Agreement with Socket for EMS Department at 1736 Southridge Dr
• Amendment to the Ordinance for Senior Property Program Tax Freeze Program
• Preventative maintenance contracts with Renew BioMedical and Hamilton Medical

The commission approved the Banking Services Contract with Central Trust Bank, the Air Service Guarantee Participation Agreement for Columbia airport, and a lobbying services contract with R.J. Scherr & Associates. It also authorized floor replacement work for the Recorder’s Office, a $65,780 five‑year EMS contract with Hamilton Medical, digital signage for the Annex Building, and a $21,085.94 desktop grant for the Prenger Family Center. Additionally, the amendment to the Senior Real Estate Property Tax Relief Program ordinance was adopted by a 2‑1 vote. All motions were passed with the recorded vote tallies.

• Approved Banking Services Contract with Central Trust Bank (3-0)
• Approved Air Service Guarantee Participation Agreement for Columbia airport (2-1)
• Approved Contract for Lobbying Services with R.J. Scherr & Associates (3-0)
• Approved floor replacement for Recorder’s Office (3-0)
• Approved 5‑year EMS contract with Hamilton Medical for $65,780 (3-0)
• Approved digital signage for Annex Building ($3,029.00) (3-0)
• Approved desktop replacements grant for Prenger Family Center ($21,085.94) (3-0)
• Approved amendment to Senior Real Estate Property Tax Relief Program ordinance (2-1)

County Commission

The Cole County Commission will meet to consider several contract renewals and a budget adjustment. The body will also review the annual settlement from the County Collector and discuss equipment for the Sheriff's Department.

• 1st Reading of Budget Adjustment #4
• DHSS Contract for Adult Brain Injury Program
• Renewal agreement with JCMG for Show Me Healthy Women Program
• Food products renewal for Prenger Family Center
• Discussion of Rooftop Unit Replacement for Sheriff’s Department

The Cole County Commission voted unanimously to approve several service contracts, contract renewals, a change order, and a surplus title transfer. It also accepted the County Collector's annual settlement and approved a $27,050 repair to the Sheriff's Department HVAC unit. A budget adjustment for a law‑enforcement grant was read but not acted on.

• Approved DHSS Contract for Adult Brain Injury Program Service Coordination (7/1/2025‑6/30/2026) (3‑0)
• Approved Renewal 1 of Food Products Contract No. 2024‑17 for Prenger Family Center with Kohl Wholesale (3‑0)
• Approved renewal of Independent Contractor Agreement with JCMG for Show Me Healthy Women Program (3‑0)
• Approved Change Order #1 for 2025‑17 Interview Room Recording System, $2,714.00 (3‑0)
• Accepted County Collector Annual Settlement for year ended 2‑28‑2025 (3‑0)
• Signed Surplus Title on 2019 Ambulance used by Cole County EMS, VIN 1FDXE4FS2KDC24779 (3‑0)
• Approved Missouri Development Finance Board Disbursement Request for United Capital Soccer Club Tax Credit Program (3‑0)
• Approved repairs to HVAC Unit #9 for $27,050.00 (3‑0)

Bid Openings

The Cole County Commission is holding a bid opening for a salary study. This is the only item listed on the agenda.

• Bid opening for 2025-21 Salary Study

The County of Cole held a bid opening for the 2025-21 Salary Study on June 16, 2025. Bids were received from ten vendors, including Paypoint HR and Salary.com. The County stated it will take these bids into consideration. No contracts were awarded or decisions made at this meeting.

County Commission

The Commission will vote on several contracts and quotes, including inmate medical services. The body will also discuss a vacant Public Works equipment operator position and Senate Bill #3.

• Approval and signing of Inmate Medical Services Contract
• Approval and signing of contract with United Mechanical Services
• Purchase of new copier from Marco Technologies
• Approval of quotes with Salsbury Industries and Johnson Plastics
• FY2024 LLEBG Grant Award

The commission approved several contracts and purchases, including a $385,246 inmate medical services contract, a $26,640 furnace for the Prenger Youth Center, and a $9,189.32 copier for Juvenile services. It also approved a local law enforcement block grant for radio and speakers, and authorized a closed‑session to discuss real estate and computer systems. All motions passed unanimously with three yes votes.

• Approved $26,640 supplemental furnace contract for Prenger Youth Center (3-0)
• Approved $9,189.32 copier purchase for Juvenile services (3-0)
• Approved Rooftop Stairway contract for Sheriff's Department with Industrial Enterprises (3-0)
• Approved $2,690 EMS lockers purchase from Salsbury Industries (3-0)
• Approved $2,912.67 desktop laser engraver purchase from Johnson Plastics for EMS (3-0)
• Approved $385,246 Inmate Medical Services Contract with Comprehensive Correctional Care (3-0)
• Approved FY2024 Local Law Enforcement Block Grant award for radio and speakers (3-0)
• Approved move to Closed Session to discuss real estate and computer systems (3-0)

Parks Committee

The Parks Committee is meeting to review project status and maintenance updates. The body will discuss long-range planning for future improvements and the Memorial Tree Program.

• Appointment of Hal Dulle to serve the remainder of Connie Cunningham’s term
• Eagle Scout Project update
• Parks Foundation discussion
• Memorial Tree Program
• Long Range Planning for Future Improvements

The Parks Committee approved new member Hal Dulle and adopted the agenda and prior minutes. The committee decided to install a flagpole at the County Park pavilion. The county commission agreed to seal‑coat the walking trail and widen the PAL baseball field entrance, with funding identified from the sales tax and parks budget.

• Approved Hal Dulle as committee member (motion passed)
• Adopted agenda (motion passed)
• Approved March 20, 2025 meeting minutes (motion passed)
• Decided to install flagpole at County Park pavilion (no vote recorded)
• Commission agreed to seal‑coat walking trail around County Park lake (funded by sales tax)
• Commission agreed to widen entrance to PAL baseball fields (funded from parks budget)
• Commission agreed to Thoenen Park improvements tied to city sewer pump project (funded from road & bridge or sales tax)
• Planned to pursue a grant for County Park playground improvements (no action taken)

County Commission

The Cole County Commission will meet to review accounts payable and consider several administrative approvals. The agenda includes a program update from the MU Extension and a discussion on reorganizing Emergency Management.

• Emergency Management Reorganization
• Purchase of fire station furniture for EMS Station 4
• Approval of Careleave Committee Members
• Missouri State Tax Commission letter to Cole County Assessor dated 5-30-25
• MU Extension Program Update

The Cole County Commission approved three unanimous motions: appointing Matt Prenger to the Careleave Committee, purchasing furniture for EMS Station 4, and adopting the Chief of Emergency Services job description. The commission also entered a closed session to discuss personnel issues and later recessed until the end of the day. All votes were Yes from Commissioners Bushman, Hoelscher, and Otto.

• Approved Matt Prenger as Careleave Committee member (unanimous: Bushman, Hoelscher, Otto)
• Approved purchase of fire station furniture for EMS Station 4 (unanimous: Bushman, Hoelscher, Otto)
• Approved Chief of Emergency Services job description (unanimous: Bushman, Hoelscher, Otto)
• Entered closed session to discuss personnel issues (unanimous: Bushman, Hoelscher, Otto)
• Exited closed session and recessed until 4:30 p.m. (unanimous: Bushman, Hoelscher, Otto)

Bid Openings

The Cole County Commission is holding a bid opening for a specific construction project. This meeting is dedicated to receiving proposals for project 2025-20.

• Bid opening for 2025-20 Roof Access Stairs at the Cole County Sheriff's Department

The County’s Purchasing Agent opened bids for the 2025‑20 Roof Access Stairs project for the Cole County Sheriff’s Department. Two bidders submitted proposals: Kendall, LLC for $99,500.00 and Industrial Enterprises Inc. for $82,210.00. The County will consider the bids but no award or decision was made.

County Commission

The Cole County Commission will consider an agreement with Cole County Fire for EMS Station 4. Members will also discuss a part-time respiratory therapist position for EMS and a reimbursement request for the Railroad Spur Extension Project.

• Agreement with Cole County Fire for EMS Station 4
• Reimbursement request from EDA Grant for Railroad Spur Extension Project
• Discussion of part-time Respiratory Therapist position for EMS

The commission approved and signed an agreement with the Cole County Fire Protection District to improve the fire station facility. It also approved pending accounts payable, signed an outlay report for an EDA grant reimbursement on the railroad spur extension, and set the maintenance position wage at $17 per hour. Additionally, the commission recessed until 4:30 p.m.

• Approved fire station facility improvement agreement (3-0)
• Approved pending accounts payable (3-0)
• Approved signing outlay report and EDA grant reimbursement for railroad spur extension (3-0)
• Approved $17.00 per hour wage for new maintenance department applicant (3-0)
• Approved recess until 4:30 p.m. (3-0)

County Commission

The Cole County Commission will meet on May 20, 2025, to handle administrative matters and discuss several contracts, grants, and operational issues. The meeting includes approvals for medical services, public works equipment, and grant applications, as well as discussions on EMS challenges and employee shortages.

• Approval and signing of Medical Services Agreement with Leidos QTC Health Services
• Signing of quotes from Knapheide and Henderson for Public Works Equipment for three trucks ($X amount)
• Discussion of EMS issues with Jefferson City Public Schools
• Discussion of employee shortage in Maintenance Departments
• 2nd and final reading of Budget Adjustment #3

The commission approved several contracts and grant applications, including a $215,570.60 State Drug Task Force grant for the sheriff’s department and equipment quotes for Public Works. It also approved renewal contracts for vehicle equipment and telephone/video visitation services, as well as a $168,000 grant for the juvenile center. The medical services agreement with Leidos QTC Health Services was tabled pending receipt of the contract. The commission entered and later exited a closed‑session to discuss security matters.

• Approved quotes from Knapheide & Henderson for three Public Works trucks (Commissioner Bushman Yes, Commissioner Hoelscher Yes, Commissioner Otto Yes)
• Approved DSSF Grant Application for the Sheriff's Department (Commissioner Bushman Yes, Commissioner Hoelscher Yes, Commissioner Otto Yes)
• Approved State Drug Task Force grant $215,570.60 for the Sheriff's Department (Commissioner Bushman Yes, Commissioner Hoelscher Yes, Commissioner Otto Yes)
• Approved Renewal 2 Contract No 2023-13 for vehicle equipment repair with Wireless USA & Turn‑Key Mobile (Commissioner Bushman Yes, Commissioner Hoelscher Yes, Commissioner Otto Yes)
• Approved Renewal 2 Contract No 2022-21 for telephone & video visitation services with Homewav (Commissioner Bushman Yes, Commissioner Hoelscher Yes, Commissioner Otto Yes)
• Approved Accounts Payable pending review (Commissioner Bushman Yes, Commissioner Hoelscher Yes, Commissioner Otto Yes)
• Approved Court Order #3 for $168,000 grant for the Juvenile Center (Commissioner Bushman Yes, Commissioner Hoelscher Yes, Commissioner Otto Yes)
• Tabled Medical Services Agreement with Leidos QTC Health Services pending contract receipt

Road and Bridge - Stormwater Management Advisory Committee (SMAC)

The Cole County Stormwater Management Advisory Committee (SMAC) will hold a routine meeting on May 15, 2025. The agenda includes approval of previous meeting minutes, updates on findings, and citizen comments. No substantive decisions or new proposals are listed.

The SMAC adopted the printed agenda and approved the May 23, 2024 meeting minutes. The committee scheduled its next meeting for May 15, 2025. The meeting was then adjourned.

• Agenda approved (motion by Greg Bowman, seconded by Larry Bishop)
• May 23, 2024 meeting minutes approved (motion by James Wunderlich, seconded by Bruce Dawson)
• Next meeting date set for May 15, 2025
• Meeting adjourned (motion by Larry Buishop, seconded by Harry Otto)

Road & Bridge Advisory Board

The Cole County Road and Bridge Advisory Committee will discuss and possibly approve a proposed list of future gravel road upgrades. They will also hear updates on cooperative projects and consider an extension for Centertown. A discussion on future sales tax funding is scheduled. The meeting includes approval of previous minutes and project status reports.

• Approval of proposed list of gravel road upgrades
• Possible extension for Centertown small community cooperative project
• Discussion on future sales tax funding
• Stormwater runoff control study ARPA projects update
• Approval of February 20, 2025 meeting minutes

The Cole County Road and Bridge Advisory Board adopted the meeting agenda and approved the minutes from the November 21, 2024 meeting. No other actions were taken; the remainder of the session was devoted to project status reports and discussion of future sales‑tax funding. The next regular meeting is scheduled for May 15, 2025.

• Agenda approved (motion passed)
• November 21, 2024 meeting minutes approved (motion passed)
• Meeting adjourned (motion passed)

Planning Committee

The Cole County Planning Commission is reviewing final plats for two minor subdivisions (Wolken River Bunch on South Bend Road and Sunrise Ridge on Sunrise Drive) and considering a variance request from Gary Wieberg for side and front setbacks at 3811 and 3813 Lost Valley Lane.

• Final plat review: Wolken River Bunch Minor on South Bend Road (Harold Wolken)
• Final plat review: Sunrise Ridge Minor on Sunrise Drive (Bryce Ready)
• Variance request: 3811 & 3813 Lost Valley Lane – side setback variance of 5 ft, front setback variance of 16 ft to Liberty Road, and front setback variance to align home with existing homes

The commission approved the minutes from the April 8, 2025 meeting unanimously. It also unanimously approved the Wolken River Bunch – South Bend Rd – MECO plat and the Sunrise Ridge – Sunrise Drive – MECO plat, each subject to staff recommendations. Additionally, a side and front setback variance for 3811 & 3813 Lost Valley Lane was unanimously approved, also subject to staff recommendations.

• Approved minutes of April 8, 2025 meeting (unanimous)
• Approved Wolken River Bunch – South Bend Rd – MECO plat (unanimous, subject to staff recommendations)
• Approved Sunrise Ridge – Sunrise Drive – MECO plat (unanimous, subject to staff recommendations)
• Approved 3811 & 3813 Lost Valley Lane setback variance (unanimous, subject to staff recommendations)
• Adjourned meeting (unanimous)

County Commission

The Cole County Commission will meet to approve several contracts and bid awards. The body is scheduled to review accounts payable and sign a surplus title.

• Medical Services Agreement with Leidos QTC Health Services
• ARPA Subrecipient Agreement amendment with the Council for Drug Free Youth
• Contract for 2025-13 Audio/Video Equipment Upgrade
• Bid Award of 2025-18 Concrete & Concrete Products

The commission approved three contracts: an amendment for the ARPA Drug Free Youth subrecipient agreement, a $19,743.99 audio/video equipment upgrade, and a concrete products award to Wieberg Red E Mix. It also approved the signing of titles for two 2018 Ford Utility Sheriff vehicles, and authorized pending accounts payable. The Medical Services Agreement with Leidos QTC Health Services was tabled. All motions passed with votes from Commissioners Bushman, Hoelscher, and Otto.

• Approved ARPA Subrecipient Amendment for Drug Free Youth (unanimous)
• Approved Audio/Video Equipment Upgrade contract $19,743.99 (unanimous)
• Awarded 2025-18 Concrete & Concrete Products to Wieberg Red E Mix (unanimous)
• Approved Accounts Payable pending review (unanimous)
• Signed titles for two 2018 Ford Utility Sheriff vehicles (unanimous)
• Tabled Medical Services Agreement with Leidos QTC Health Services
• Approved recess until 4:30 p.m. (unanimous)

County Commission

The Cole County Commission will hold its regular meeting, including bids and contracts such as a contract award for the 2025 Pavement Preservation Seal Program, a medical services agreement with Leidos QTC Health Services, and an engineering services agreement with Gredell Engineering. The commission will also conduct a first reading of Budget Adjustment #3 and consider a letter of support for an FRE grant through MoDOT. Administrative items include approving an equipment purchase for EMS Station 4 and authorizing a salary study RFP.

• Bid award and contract signing for 2025 Pavement Preservation Seal Program
• First reading of Budget Adjustment #3
• Signing of Medical Services Agreement with Leidos QTC Health Services
• Approval of equipment purchase for remodel of EMS Station 4
• Letter of support for an FRE grant through MoDOT

The commission approved several contracts, including a $10,000 engineering services agreement with Gredell Engineering Resources, a $102,890.70 construction contract with Corrective Asphalt Materials for the 2025 Pavement Preservation Seal Program, $4,014.00 appliance purchases for EMS Station 4, and three Flex Alert devices from US Digital Designs. They also approved a letter of support for a MoDOT FRE grant for the CART transload facility. Two items were tabled: an amendment with the Council for Drug Free Youth and a medical services agreement with Leidos QTC Health Services. A budget adjustment of $168,000 for the Juvenile Center was read but not acted on.

• Approved Professional Engineering Services Agreement with Gredell Engineering Resources for $10,000 (vote: Bushman Yes, Hoelscher Yes, Otto Yes)
• Approved Construction Contract with Corrective Asphalt Materials, LLC for $102,890.70 (vote: Bushman Yes, Hoelscher Yes, Otto Yes)
• Approved appliance purchases through Coleman Appliance for $4,014 for EMS Station 4 (vote: Bushman Yes, Hoelscher Yes, Otto Yes)
• Approved purchase of 3 Flex Alert Devices and service contract with US Digital Designs (vote: Bushman Yes, Hoelscher Yes, Otto Yes)
• Approved signing of Letter of Support for FRE Grant through MoDOT for CART transload facility (vote: Bushman Yes, Hoelscher Yes, Otto Yes)
• Budget Adjustment #3 for $168,000 Juvenile Center read; no action taken
• Amendment with Council for Drug Free Youth ARPA Subrecipient Agreement tabled
• Medical Services Agreement with Leidos QTC Health Services tabled

Bid Openings

The Cole County Commission is holding a bid opening for banking services. This is a procedural meeting to receive proposals for contract 2025-19.

• Bid opening for 2025-19 Banking Services

The bid opening for the 2025-19 Banking Services contract was held on May 5, 2025 at 3:00 p.m. Central Bank was the sole bidder. The County said it will take the bid into consideration. No formal decision or vote was recorded.

County Commission

The Cole County Commission will consider and vote on several bids and contracts, including an audio-visual equipment upgrade, a server agreement for the Sheriff's Department, and a MOU for Westview Heights. New business items include a discussion of onsite sewage issues in Russellville and approval to run a salary study RFP. The meeting will also include a closed session to discuss security systems.

• Bid award for 2025-13 Audio Video Equipment Upgrade
• Approval and signing of MOU for Westview Heights
• Renewal of contract with Dr. Caywood for Medical Director Services
• Approval and signing of agreement with Huber & Associates for servers for Sheriff's Department
• Discussion of onsite sewage issues in Russellville

The commission voted unanimously to approve a series of contracts and agreements. These included a $19,743.99 award to Will West Music & Sound for audio‑video equipment, a memorandum with the City of Jefferson for storm‑water and sewer work, and several renewals for public‑works, medical‑director, biometric, and sheriff’s server services. They also approved pending accounts payable, signed the surplus title for a 2010 Ford, and set a two‑week adjournment on the Russellville onsite‑sewage discussion.

• Approved $19,743.99 Audio Video Equipment Upgrade contract with Will West Music & Sound (3-0)
• Signed MOU with City of Jefferson for storm‑water and sewer improvements in Westview Heights (3-0)
• Re‑signed Architect Agreement for Public Works Shop Expansion (3-0)
• Renewed Independent Contractor Agreement with Dr. Eric Caywood for Medical Director Services (3-0)
• Approved Contract for MODHSS for Staff Biometric Services (3-0)
• Approved Agreement with Huber & Associates for Sheriff’s Department servers (3-0)
• Approved Accounts Payable pending review (3-0)
• Signed Surplus Title for 2010 Ford VIN 1FMEU7DEXAUA37412 (3-0)

Traffic & Safety Advisory Board

The Cole County Traffic and Safety Advisory Board will review a citizen request to install a stop sign at Boone Road and Penny Hollow Road. The meeting includes routine procedural items such as approving previous minutes and setting the next meeting date.

• Citizen request for a stop sign on Boone Road at Penny Hollow Road

The board approved a reduction of the speed limit on Hemstreet Road from 45 mph to 35 mph. Requests for autistic‑child and deaf‑child signage were denied. The board also approved a stop sign at Silo Hill Lane and Bald Hill Road, and adopted the meeting agenda and prior minutes.

• Approved speed limit reduction on Hemstreet Road to 35 mph (motion passed)
• Denied autistic‑child area signage request (motion carried)
• Denied deaf‑child area signage request (motion carried)
• Approved installation of stop sign on Silo Hill Lane at Bald Hill Road (motion passed)
• Approved meeting agenda (motion passed)
• Approved October 17, 2024 meeting minutes (motion passed)

County Commission

The Cole County Commission will meet on April 22, 2025, to consider several contract awards and approvals, including a bid for an interview room recording system, a contract amendment for adult brain injury services, and architect services for the Public Works shop expansion. New business items include accounts payable review, a software changeover to RMS Enterpol, and approval of a vehicle purchase for the Public Administrator. The commission will also hold a closed session to discuss personnel issues and security systems.

• Bid Award for 2025-17 Interview Room Recording System
• Approval & Signing of Contract Amendment for Adult Brain Injury Service Coordination
• Approval and Signing of Agreement for Architect Services for Public Works Shop Expansion at Monticello Facility
• Approval of EMS Capital Purchase with Motorola Solutions
• Approval of Purchase for Public Administrator Vehicle

The Cole County Commission approved multiple contracts and purchases, the largest being a $106,890 agreement for architect services for the Public Works shop expansion at the Monticello Facility. Other approvals included a recording system, traffic engineering services, EMS radios, radio commercials, a report management system, and a Chevrolet Traverse for the Public Administrator. All motions passed with votes from Commissioners Bushman, Hoelscher, and Otto.

• Approved $39,654 Interview Room Recording System contract with Mid MO Telecom & Security; motion passed with votes of Bushman, Hoelscher, Otto
• Approved $8,800 Adult Brain Injury Program Service Coordination amendment; motion passed with votes of Bushman, Hoelscher, Otto
• Approved $106,890 Architect Services agreement for Public Works shop expansion; motion passed with votes of Bushman, Hoelscher, Otto
• Approved $10,000 Professional Engineering Services for Traffic Engineering; motion passed with votes of Bushman, Hoelscher, Otto
• Approved $17,082.59 purchase of batteries and portable radios for EMS; motion passed with votes of Bushman, Hoelscher, Otto
• Approved $16,062.50 Zimmer Communications radio commercials contract for Sheriff's Dept; motion passed with votes of Bushman, Hoelscher, Otto
• Approved $33,675 Enterpol Report Management System contract for Sheriff's Dept; motion passed with votes of Bushman, Hoelscher, Otto
• Approved $39,893 purchase of 2025 Chevrolet Traverse AWD for Public Administrator; motion passed with votes of Bushman, Hoelscher, Otto

Bid Openings

The Cole County Commission is holding a bid opening for project 2025-18. This meeting is dedicated to receiving proposals for concrete and concrete products.

• Bid opening for 2025-18 Concrete and Concrete Products

The purchasing agent and chief deputy clerk opened the bid for the 2025-18 Concrete and Concrete Products contract. The only bidder listed was Wieberg Red‑E‑Mix. The county stated it will take the bid into consideration, but no award or other action was decided.

County Commission

The Cole County Commission will consider bid awards for the 2025 Asphalt Overlay Program and 2025 Chip Seal Program. Commissioners will also discuss a proposed Senior Tax Freeze program during unfinished business. A closed session is scheduled for legal and personnel matters.

• Bid Award for 2025 Asphalt Overlay Program - Project #2025-501-1
• Bid Award for 2025 Chip Seal Program Project #2025-502-1
• Accounts Payable Review
• Senior Tax Freeze Discussion
• Closed Session for Legal Actions and Personnel Issues

The commission awarded the 2025 Asphalt Overlay Program to Higgins Asphalt Paving and the 2025 Chip Seal Program to Missouri Petroleum Products, both with unanimous votes. It also approved pending accounts payable. The commission entered and later exited a closed‑session to discuss legal actions and personnel issues, and recessed the meeting until 4:30 p.m.

• Approved 2025 Asphalt Overlay Program contract to Higgins Asphalt Paving (3-0)
• Approved 2025 Chip Seal Program contract to Missouri Petroleum Products (3-0)
• Approved Accounts Payable pending review (3-0)
• Entered closed session to discuss legal actions and personnel issues (3-0)
• Exited closed session and recessed until 2:00 p.m. (3-0)
• Recessed meeting until 4:30 p.m. (2-0, 1 absent)

Bid Openings

The Cole County Commission is holding a bid opening for two road maintenance projects. The body will review submissions for the 2025 Asphalt Overlay Program and the 2025 Chip Seal Program.

• 2025 Asphalt Overlay Program (Project #2025-501-1)
• 2025 Chip Seal Program (Project #2025-502-1)

The board opened bids for the 2025 Asphalt Overland Program (Project No. 2025-501-1) and the 2025 Chip Seal Program (Project No. 2025-502-1). Higgins Asphalt bid $562,512.13 and Jefferson Asphalt bid $588,370.70 for the asphalt project. Missouri Petroleum and Vance Brothers submitted base and alternate bids for the chip seal project. No decisions were made; the county will review the bids.

Bid Openings

The Cole County Commission is holding a meeting to open bids for two specific technology projects. No other decisions or discussions are listed on the agenda.

• Bid opening for 2025-17 Interview Room Recording System
• Bid opening for 2025-13 Audio Video Equipment Upgrade

The Cole County board opened bids for the 2025-13 Audio Video Equipment Upgrade and the 2025-17 Interview Room Recording System. Several vendors submitted proposals for each project. The County stated it will consider all bids. No approvals, denials, or votes were recorded.

Planning Committee

The Cole County Planning Commission will meet to review a specific plat. The meeting includes the approval of minutes from the March 11, 2025, regular meeting.

• Review of Pleus Cabinets Minor Big Meadows Spur Final plat (Alan Pleus TKS)

The commission unanimously approved the minutes from the March 11, 2025 meeting. It also unanimously approved the PLEUS Cabinets – Big Meadows Spur replat, subject to staff recommendations. The meeting was then adjourned by unanimous motion.

• Approved March 11, 2025 minutes (unanimous)
• Approved PLEUS Cabinets – Big Meadows Spur replat (unanimous, subject to staff recommendations)
• Adjourned meeting (unanimous)

County Commission

The Cole County Commission will consider several contracts and purchases, including a Safe Haven Baby Box agreement, a new ambulance, HVAC replacement, and stormwater improvements. They will also vote on a proclamation for National Public Health Week, reappointment to the Heartland Port Authority, and approval of a statue for the U.S. 250th celebration. The meeting includes routine administrative matters and accounts payable.

• Approval and signing of contract with Safe Haven Baby Box
• Approval of purchase of 2025 Osage Super Warrior Ambulance
• Bid award and contract signing for 2025-15 HVAC Replacement at a county facility
• Approval and signing of change orders for Glenstone Court and Galena Drive stormwater improvements
• Approval of statue for the 250th Celebration of the United States on Cole County Lawn

The Cole County Commission reappointed Harry Otto to the Heartland Port Authority and approved a series of contracts and agreements, including a livescan service, safe‑haven baby box services, an ambulance purchase, HVAC replacement, and storm‑water change orders. They also approved a donation agreement for a life‑size bronze Missouri mule sculpture. All motions passed with unanimous or near‑unanimous votes.

• Reappointed Harry Otto to Heartland Port Authority (Bushman Yes, Hoelscher Yes, Otto Abstain)
• Approved and signed IDEMIA Service Agreement for Livescan Machine for Sheriff’s Dept (Bushman Yes, Hoelscher Yes, Otto Yes)
• Approved and signed Lease and Service Agreement with Safe Haven Baby Boxes, Inc. (Bushman Yes, Hoelscher Yes, Otto Yes)
• Approved and signed Agreement with Architects Alliance for Safe Haven Baby Box design services (Bushman Yes, Hoelscher Yes, Otto Yes)
• Approved purchase of 2025 F550 Osage Super Warrior Ambulance for $318,672.00 (Bushman Yes, Hoelscher Yes, Otto Yes)
• Awarded 2025‑15 HVAC Replacement for Maintenance building to Centech and Associates for $34,900.00 (Bushman Yes, Hoelscher Yes, Otto Yes)
• Approved Change Order No. 1 for Glenstone Court Stormwater Improvements Project for $500.00 (Bushman Yes, Hoelscher Yes, Otto Yes)
• Approved Mule Agreement for life‑size bronze sculpture donation (Bushman Yes, Hoelscher Yes, Otto Yes)

County Commission

The Commission will meet to handle administrative matters, bids, and contracts. The agenda includes two closed sessions to discuss personnel issues.

• Bids and contracts discussion
• Closed session for personnel issues at 9:30 a.m. and 1:30 p.m.

The commission met at 1:30 p.m. and voted to go into closed session to discuss personnel issues. The motion, made by Commissioner Hoelscher and seconded by Commissioner Otto, passed with Commissioner Bushman, Commissioner Hoelscher, and Commissioner Otto each voting Yes. A second motion to end the closed session at 4:25 p.m. also passed with all three commissioners voting Yes. The meeting adjourned at 4:30 p.m.

• Motion to enter closed session on personnel issues passed (Commissioner Bushman Yes, Commissioner Hoelscher Yes, Commissioner Otto Yes)
• Motion to exit closed session at 4:25 p.m. passed (Commissioner Bushman Yes, Commissioner Hoelscher Yes, Commissioner Otto Yes)

County Commission

The Cole County Commission will consider appointments, approve multiple contracts including stormwater improvements and fire station renovations, and hold a second reading of a budget adjustment. They will also discuss the senior property tax freeze and park improvements.

• Appointment of Hal Dulle to complete term on Cole County Parks Committee
• Bid award for Lakewood Subdivision Stormwater Improvements (Project #2023-201-1)
• Bid award for renovations of Cole County Fire Protection District Station 2 (2025-14)
• Second and final reading of Budget Adjustment #2
• Discussion on Senior Tax Freeze

The commission adopted a $22,990 court‑order budget adjustment for the General Revenue Fund. It also approved several contracts, including a fire station renovation award of $125,880 and a professional‑services award to Architects Alliance. Additional actions included appointing Hal Dulle to the Parks Committee and joining a class‑action lawsuit against Walgreens.

• Adopted Court Order Budget Adjustment #2 for $22,990 to General Revenue Fund (3‑0)
• Awarded 2025‑14 renovation of Fire Protection District Station 2 to GBH Builders for $125,880 (3‑0)
• Approved professional services award to Architects Alliance for Public Works shop renovations (3‑0)
• Appointed Hal Dulle to serve the remainder of the Cole County Parks Committee term (3‑0)
• Joined class‑action lawsuit against Walgreens and signed Service Agreement with Optum (3‑0)
• Signed Addendum to contract with The Nunn Company (3‑0)
• Approved Health Department Irrigation Service Contract with All‑n‑One (3‑0)
• Renewed Elevator Maintenance & Repair Services with Otis Elevator Company, Contract 2022‑14 (3‑0)

Bid Openings

The Cole County Commission will open bids for the Lakewood Subdivision Stormwater Improvements project (Project No. 2023-201-1). This is a single-item meeting focused on receiving contractor proposals for the stormwater work.

• Bid opening for Lakewood Subdivision Stormwater Improvements (Project No. 2023-201-1)

The board opened bids for the Lakewood Subdivision Stormwater Improvements Project No. 2023-201-1. Four companies submitted bids ranging from $537,490.68 to $758,410.45. The county will evaluate the bids. No decisions were made at this meeting.

Bid Openings

The Cole County Commission will open sealed bids for two projects: HVAC unit replacement at the Cole County Maintenance Building (bid 2025-15) and renovations of the Cole County Fire Protection District Station Two (bid 2025-14). The bid opening is scheduled for March 27, 2025, at 3:00 p.m. in the Commission Chambers. No dollar amounts or contract awards are included in the agenda; this is a procedural step in the procurement process.

• Bid 2025-15: HVAC unit replacement at Cole County Maintenance Building
• Bid 2025-14: Renovations of Cole County Fire Protection District Station Two
• Public bid opening at 311 E. High Street, Room 200, Jefferson City

The bid opening session received proposals for the 2025-15 HVAC unit replacement at the Cole County Maintenance Building and for the 2025-14 renovations of the Cole County Fire Protection District Station 2. Four bidders submitted HVAC amounts ranging from $24,200.00 to $29,250.00, and GBH Builders submitted a base bid of $78,600.00 plus options for doors, windows, flooring, and air purification. The county stated it will take all bids into consideration.

County Commission

The Cole County Commission will discuss the proposed budget for a new Juvenile Center, consider several contracts including a video surveillance system update and a text-messaging service for the Collector's Office, and address the Senior Tax Freeze program. The meeting also includes a closed session for security and personnel matters.

• Blue Shield Community Resolution
• Approval of Meyer Electric quote for video surveillance system update
• Approval of TextMyGov contract for the Collector's Office
• Proposed new Cole County Juvenile Center budget discussion
• Senior Tax Freeze discussion and approval

The Cole County Commission signed the Blue Shield Community Resolution and approved several contracts, including a full release of claim against the City of Jefferson and a quit‑claim deed for the Business 50 W project. It also approved the Safe Kids Trailer Storage at the Emergency Management Building and ordered wall cabinets and AED signs. The commission amended the Senior Tax Freeze application and authorized purchases of Docusign envelopes and Therefore Capture licenses.

• Signed Blue Shield Community Resolution (passed: Bushman, Hoelscher, Otto)
• Approved Full Release of Claim against City of Jefferson (passed: Bushman, Hoelscher, Otto)
• Signed Quit‑Claim Deed for excess Right of Way from Business 50 W Project (passed: Bushman, Hoelscher, Otto)
• Ordered 10 wall cabinets and 14 AED wall signs (passed: Bushman, Hoelscher, Otto)
• Approved TextMyGov Partnership Agreement for Collector’s Office (passed: Bushman, Hoelscher, Otto)
• Approved Safe Kids Trailer Storage at Emergency Management Building (passed: Bushman, Hoelscher, Otto)
• Amended Senior Tax Freeze application to remove Section 3 Subsection C and notarization requirement (passed: Bushman, Hoelscher)
• Approved Docusign Solution for 1,000 envelopes at $5,054.40 (passed: Bushman, Hoelscher)

Parks Committee

This meeting of the Cole County Parks Committee includes updates on an Eagle Scout project, discussion of long-range park funding, and new business items including the Renn Property/Elston Park concept, Taos Countryside Park, and long-range planning for future improvements. The committee will also consider approval of December 2024 meeting minutes and hear public comment.

• Approval of December 17, 2024 meeting minutes
• Eagle Scout Project at County Park update
• Long Range Park Funding and Parks Foundation idea
• Update on Renn Property/Elston Park Concept
• Taos Countryside Park discussion

The committee amended the agenda to add a geese discussion item and approved the amendment. They approved the September 3, 2024 meeting minutes. A motion to pursue a Parks Foundation non‑profit organization was passed. The meeting was adjourned and several actions were assigned, including contacting the Missouri Conservation Department about geese and tabling a trail‑maintenance cost estimate.

• Amended agenda approved (added geese item)
• September 3, 2024 meeting minutes approved
• Approved pursuit of a Parks Foundation non‑profit (motion passed)
• Meeting adjourned (motion passed)
• Matt Prenger assigned to contact Missouri Conservation Department about geese relocation
• Recommendation to table crack seal and seal coating estimate until next meeting

County Commission

The Cole County Commission will consider a budget adjustment (1st reading) and several stormwater-related items, including an update on the Stormwater Program and approval of a supplemental engineering agreement for South Brooks Stormwater Improvements. A Memorandum of Understanding with Public Water Supply District No. 2 for the Wildwood Drive Extension Project is also up for approval. The meeting includes routine items such as accounts payable review and assessor's MOU compliance status.

• 1st reading of Budget Adjustment #2
• Approval of Supplemental Agreement No. 2 for Engineering Services for South Brooks Stormwater Improvements
• Approval of Memorandum of Understanding with Public Water Supply District No. 2 for Wildwood Drive Extension Project
• Senior Tax Freeze Application and Process Review
• Cole County Stormwater Program Update

The Cole County Commission approved three agreements: a Memorandum of Understanding with Public Water Supply District No. 2 for the Wildwood Drive Extension Project, the 2025 Salute to American Agreement for $5,000, and Supplemental Agreement No. 2 for the South Brooks Drive Stormwater Improvements Project. They also approved Accounts Payable pending review. A budget adjustment for Child Support was introduced but no action was taken, and a discussion on the Senior Tax Freeze will continue at a later meeting.

• Approved MOU with Public Water Supply District No. 2 for Wildwood Drive Extension Project (3-0)
• Approved 2025 Salute to American Agreement for $5,000 (3-0)
• Approved Supplemental Agreement No. 2 for South Brooks Drive Stormwater Improvements Project (3-0)
• Approved Accounts Payable pending review (3-0)

Planning Committee

The Cole County Planning Commission will meet to review a specific land plat. The commission will also approve the minutes from the February 11, 2025, meeting.

• Review of Replat Lot 44 Helias Heights Sec. 8 Replat

The Cole County Planning Commission approved a replat of Lot 44 of Helias Heights Section 8, subject to staff recommendations and comments from Cole County Abstract. The motion passed unanimously. No other business was discussed, and the meeting adjourned at 5:14 p.m.

• Approved the minutes of the February 11, 2025 regular meeting unanimously
• Approved the replat of Lot 44, Helias Heights Sec. 8, subject to staff recommendations and Cole County Abstract comments

County Commission

The Cole County Commission will consider the second and final reading of Budget Adjustment #1 and discuss salaries for a county employee and the prosecuting attorney. The commission will also approve multiple contracts and bid awards for road materials, equipment, and services, along with a memorandum of understanding with the Jefferson City Police Department for EMT student clinical observation.

• 2nd and final reading of Budget Adjustment #1
• Salary discussion for county employee and prosecuting attorney
• Approval of Nunn Co Appraisal Contract for 2025
• Bid awards for 2025-04 through 2025-12 (road materials, blades, asphalt, pipes, etc.)
• MOU with JCPD for EMT student clinical observation

The Cole County Commission approved multiple contracts and bids, including appraisal services, surveying equipment, engineering services for Wildwood Drive, and various road and material bids. They also approved a budget adjustment of $331,550 for the PW Sales Tax Fund, a 5.5% salary increase for the Purchasing Agent, and authorized drafting an RFP for a salary study. All votes were unanimous except the salary increase, which passed 2-1.

• Approved Nunn Co. appraisal services contract (3-0)
• Approved $22,992.03 Robotic Total Station purchase (3-0)
• Approved $33,901.58 Wildwood Drive engineering supplemental agreement (3-0)
• Awarded Bid Awards 2025-04 through 2025-12 for road materials, blades, mosquito spray, vegetation spray, leased equipment, cold milling/asphalt paving (Jefferson Asphalt), sign materials, asphalt materials, and pipes (3-0 each)
• Approved MOU with Jefferson City Police Department for EMT student clinical observation (3-0)
• Approved Williams Keepers engagement letter for audit services (3-0)
• Approved Court Order Budget Adjustment #1 for $331,550 in PW Sales Tax Fund (3-0)
• Approved 5.5% salary increase for Purchasing Agent (2-1)

County Commission

The Cole County Commission will hold its regular meeting on March 4, 2025. Items include a salary study discussion, approval of a Rail Spur Operating Agreement, and a contract for exterior repairs at the Health Department. The commission will also receive an MU Extension Program update and handle administrative matters.

• Approval and signing of Rail Spur Operating Agreement
• Contract signing for 2025-03 Exterior Repairs, Health Department
• Salary Discussion for County Employee
• Salary Study Discussion
• Signature for Tyler Technology Amendment for Data Archive

The Cole County Commission approved a Rail Spur Operations Agreement with Capital Oil Terminals, LLC, and a $140,949 contract with GBH Builders for exterior repairs to the Health Department. They also approved accounts payable, a $9,000 service agreement with the Soil and Water Conservation District, and a Tyler Technology amendment for a $28,000 credit. Salary discussions and the salary study were tabled. All votes were unanimous (3-0).

• Approved Rail Spur Operations Agreement with Capital Oil Terminals, LLC (3-0)
• Approved $140,949 exterior repairs contract with GBH Builders for Health Department (3-0)
• Approved Accounts Payable pending review (3-0)
• Approved $9,000 service agreement with Cole County Soil and Water Conservation District (3-0)
• Approved Tyler Technology amendment authorizing $28,000 credit (3-0)
• Tabled salary discussion for County employees
• Tabled salary study discussion

Bid Openings

The Cole County Commission is holding a bid opening for various county materials and services. This process determines the vendors for road maintenance and equipment needs.

• 2025-04 Road Materials
• 2025-09 Cold Milling & Asphalt Paving
• 2025-11 Asphalt Materials
• 2025-08 Leased Equipment
• 2025-06 and 2025-07 Mosquito and Vegetation Spray Materials

The County opened bids for multiple contracts including road materials, blades, mosquito and vegetation spray, leased equipment, cold milling and asphalt paving, sign materials, asphalt materials, and pipes. No awards were made; the County will consider all bids.

• Opened bids for Bid #2025-04 Road Materials (Olean Quarry, Boone Quarries, Higgins Quarry, Capital Sand Company Inc, Capital Quarries Company)
• Opened bids for Bid #2025-05 Blades (Winter Company Equipment, Valk Manufacturing Co., Viebrock Sales & Service, Wear Parts & Equipment, Inc)
• Opened bids for Bid #2025-06 Mosquito Spray Materials (Adapco, LLC, Clarke Mosquito Control)
• Opened bids for Bid #2025-07 Vegetation Spray Materials (Lake Experts LLC, Orion Solutions, LLC, Nutrien Ag Solutions, Inc., Van Diest Supply Co.)
• Opened bids for Bid #2025-08 Leased Equipment (Herc Rentals Inc., Cummings, McGowan & West)
• Opened bids for Bid #2025-09 Cold Milling & Asphalt Paving (Jefferson Asphalt Co.)
• Opened bids for Bid #2025-10 Sign Materials (MD Solutions, Custom Products Corporation, Newman Signs, Vulcan Signs, Patriot Signs & Apparel)
• Opened bids for Bid #2025-11 Asphalt Materials (Capital Materials, LLC, Christensen Brothers Asphalt, N.B. West Contracting, Callaway Materials LLC) and Bid #2025-12 Pipes (Metal Culverts Inc., Core & Main LP, Viebrock Sales & Service)

County Commission

The Commission will consider the first reading of Budget Adjustment #1 and discuss salary adjustments for county departments. The body is also reviewing several equipment and facility contracts, including EMS and Health Department repairs.

• Bid award for 2025-03 Exterior Repairs at the Health Dept
• Change Order No. 1 for Briar Village Court Stormwater Improvements
• Change Order No. 4 for Railroad Spur Extension & Trans-Load Facility
• Upfitting of Emergency Equipment for EMS Command Vehicle
• 1st Reading of Budget Adjustment #1

The Cole County Commission approved several contracts and expenditures, including $25,428.54 for EMS command vehicle equipment, $140,949 for exterior repairs at the Health Department, and a 5.5% salary increase for certain Commission employees (2-1). They also approved a $45,000 budget adjustment for the Prosecuting Attorney's office, a $107,556.21 federal forfeiture agreement, and grant applications for traffic enforcement. A budget adjustment for Public Works was only read, and no action was taken on supplemental heat for the Prenger Family Center.

• Approved $25,428.54 for EMS command vehicle upfitting from Opioid funds (3-0)
• Approved $140,949 exterior repairs at Health Dept. to GBH Builders (3-0)
• Approved Briar Village Court stormwater improvements change order final closeout (3-0)
• Approved Railroad Spur Extension & Trans-Load Facility change order final closeout (3-0)
• Approved 5.5% salary increase for some Commission employees (2-1)
• Approved $45,000 budget adjustment for Prosecuting Attorney, eliminating $37,500 (3-0)
• Approved Equitable Sharing Agreement for $107,556.21 federal forfeiture (3-0)
• Approved grant applications for DWI ($7,875) and HMV ($18,132) enforcement (3-0)

County Commission

The Cole County Commission will hold a regular meeting. The only substantive item is a discussion of the Juvenile Attention Center. Other agenda items are procedural (approval of minutes, reports, announcements).

• Discussion of the Juvenile Attention Center (new business)

The Cole County Commission met on February 21, 2025, and held a discussion led by Curtis Goben and Mitchell Fuemmeler regarding the Juvenile Attention Center. No formal decisions were made during the meeting; the only action taken was a motion to recess until 4:30 p.m., which passed unanimously.

• Motion to recess until 4:30 p.m. passed (3-0)

Road & Bridge Advisory Board

The Cole County Road and Bridge Advisory Committee will receive updates on project status, city/county cooperative projects, and ARPA-funded stormwater runoff control studies. The board will also discuss future gravel road upgrades and potential sales tax funding for road and bridge work.

• Project Status Update
• City/County Cooperative Projects Update
• Stormwater Runoff Control Study ARPA Projects update
• Future Gravel Road Upgrades discussion
• Future Sales Tax Funding discussion

The Cole County Road and Bridge Advisory Committee met and approved the agenda and previous meeting minutes. Project updates were provided, including the Tanner Bridge project possibly being delayed but remaining in 2026, the CART project being complete with a one-year operator agreement being finalized, and several stormwater projects being delayed or awarded. The committee discussed the possibility of extending the sales tax sunset from five years to ten years or eliminating it entirely, but no formal action was taken.

• Approved agenda (motion by Otto, second by Wunderlich)
• Approved November 21, 2024 meeting minutes (motion by Bishop, second by Otto)
• Noted Tanner Bridge project may be delayed but remains in 2026 projects
• CART project complete; contract closing out, one-year operator agreement with Capital being finalized
• Don Schnieders Excavating awarded contractor for Wildwood Drive project
• Don Schnieders Excavating awarded contractor for Monroe Street reconstruction project
• Sam Gaines Construction awarded contractor for stormwater creek channel cleanout at Business 50 West box culvert
• Discussed extending sales tax sunset to 10 years or no sunset (no action taken)

County Commission

The Commission will consider the first reading of Budget Adjustment #1 and discuss salaries for county departments and elected officials. The body will also review several bids for repairs and service contracts.

• First reading of Budget Adjustment #1
• Bid awards for 2025-02 Plumbing Services and 2025-03 Exterior Repairs for the Health Department
• Approval of Transunion Contract for the Sheriff’s Department
• Approval of Change Orders 2, 3, & 4 for HVAC System Replacement
• Renewal of Concrete Repair Services and Nelson Systems Inc quote

The Cole County Commission approved a 5.5% salary increase for employees in six elected offices (Auditor, Collector, County Clerk, Recorder, Public Administrator, Treasurer) after amending an initial 3% proposal. The vote was 2-1, with Commissioner Hoelscher dissenting. The commission also approved several contracts, including concrete repair services, a TransUnion pricing supplement for the Sheriff's Department, plumbing services, and a phone/audio recording system for EMS, and tabled a bid for exterior repairs at the Health Department.

• Approved 5.5% salary increase for six elected offices (2-1)
• Approved renewal of Concrete Repair Services bid (3-0)
• Approved TransUnion pricing supplement for Sheriff's Dept ($210/month, 3 years) (3-0)
• Awarded Plumbing Services bid to United Mechanical Services and Summit Mechanical Inc. (3-0)
• Tabled bid award for Exterior Repairs at Health Department
• Approved Nelson Systems quote for EMS phone/audio recording ($28,371.20) (3-0)
• Approved Accounts Payable pending review (3-0)
• Approved Change Orders 2, 3, 4 for HVAC System contract (3-0)

Planning Committee

The Cole County Planning Commission will consider final plats for four subdivisions: Gallaher Subdivision on Vida Lane, a replat of Lot 2 of Fitzpatrick Subdivision on South Rock Creek Road, Kauffman Subdivision on Sheridan Drive, and D & J Acres on Rock Ridge Road. No variances or other business are scheduled. The meeting includes approval of minutes from December 2024.

• Gallaher Subdivision Minor final plat on Vida Lane (James Gallaher, CMPS)
• Replat Lot 2 of Fitzpatrick Subdivision final plat on South Rock Creek Road (Jesse Reinkemeyer, CMPS)
• Kauffman Subdivision Section 8 Major final plat on Sheridan Drive (Ken Kauffman, CMPS)
• D & J Acres Minor final plat on Rock Ridge Road (Rex Boyd Crockett)

The Cole County Planning Commission approved four subdivision plats, all subject to staff recommendations and comments from Cole County Abstract. The plats were for Gallaher Subdivision on Vida Ln, a replat of Lot 2 of Fitzpatrick Subdivision on South Rock Creek Rd, Kauffman Subdivision Section 8 on Sheridan Dr, and D & J Acres on Rock Ridge Rd. The Kauffman plat had been previously approved in June 2024 but not recorded within the required six-month timeframe. No variances or other business were discussed.

• Approved Gallaher Subdivision plat (unanimous)
• Approved replat of Lot 2, Fitzpatrick Subdivision (unanimous)
• Approved Kauffman Subdivision Section 8 plat (unanimous)
• Approved D & J Acres plat (unanimous)

County Commission

The Cole County Commission will discuss salary adjustments for the auditor, collector, clerks, public administrator, recorder, treasurer, commission members, EMA, and maintenance. They will also consider renewal of public works cleaning services, approval of bidirectional data agreements, and receive an update on the River Market and Chestnut Street project. A closed session is scheduled for legal matters and security systems.

• Salary discussions for auditor, collector, clerks, public administrator, recorder, treasurer, commission, EMA, and maintenance
• River Market and Chestnut Street project update
• Renewal of public works cleaning services
• Approval and signing of bidirectional data agreements
• Drug testing location discussion and signing of surplus for EMS

The Cole County Commission approved a $22,215 contract renewal for cleaning services at Public Works, a $55/month subscription with Patagonia Health, a Labcorp data management agreement, and signed the title for a 2012 Chevy Tahoe EMS vehicle. A presentation on the River Market and Chestnut Street Project was given, and a discussion on salaries for several county offices was tabled.

• Approved $22,215 cleaning contract renewal with Classic Cleaning (3-0)
• Approved $55/month Patagonia Health subscription agreement (3-0)
• Approved Labcorp Laboratory Data Management Agreement (3-0)
• Signed Certificate of Title for 2012 Chevy Tahoe EMS vehicle (3-0)
• Tabled salary discussion for Auditor, Collector, Clerk, Public Administrator, Recorder, Treasurer, Commission, EMA, and Maintenance

Bid Openings

The Cole County Commission is opening bids for the 2025-03 Exterior Repairs project at the new location of the Cole County Health Department. No dollar amounts or award decisions are included on this agenda; it is solely a bid opening.

• 2025-03 Exterior Repairs at Cole County Health Department new location – bid opening

The county opened bids for the 2025-03 Exterior Repairs for the Cole County Health Department. Three bids were received, with Drinkard Construction LLC submitting the lowest at $122,850.00. No contract was awarded at this meeting; the county will consider all bids.

• Opened bids for 2025-03 Exterior Repairs for Cole County Health Department
• Received bid from GBH Builders, LLC - $140,949.00
• Received bid from Fercon Construction Co. - $194,000.00
• Received bid from Drinkard Construction LLC - $122,850.00
• County will take all bids into consideration

County Commission

The Cole County Commission will consider approving a sole-source contract with Axon Enterprises and renewing an inmate welfare products contract with Bob Barker Company. The commission also plans to reappoint Mike Rehagen and Janet Ousley and appoint James Jenkins to the Cole County Special Services Board. Other business includes a drug testing location discussion, a vacancy at the Health Department, and a proclamation for Heart Month and AED awareness.

• Approval and signing of Axon Enterprises Sole Source contract
• Renewal 2 of Inmate Welfare Products with Bob Barker Company
• Reappointment of Mike Rehagen to the Cole County Special Services Board
• Reappointment of Janet Ousley to the Cole County Special Services Board
• Appointment of James Jenkins to the Cole County Special Services Board

The Cole County Commission unanimously reappointed Mike Rehagen and Janet Ousley, and appointed James Jenkins to the Special Services Board. It also renewed the Inmate Welfare Products Contract with Bob Barker Company, approved an Axon Enterprises Sole Source Request, and changed a Health Department job title to Senior Breastfeeding Counselor and Professional Assistant with a salary of $44,720.00. A discussion on a Drug Testing location was tabled until next week.

• Reappointed Mike Rehagen to Special Services Board (3-0)
• Reappointed Janet Ousley to Special Services Board (3-0)
• Appointed James Jenkins to Special Services Board (3-0)
• Renewed Inmate Welfare Products Contract No. 2023-10 with Bob Barker Company (3-0)
• Approved Axon Enterprises Sole Source Request Form (3-0)
• Approved Accounts Payable upon review (3-0)
• Changed job title to Senior Breastfeeding Counselor and Professional Assistant, salary $44,720.00 (3-0)
• Tabled Drug Testing location discussion until next week

County Commission

The Cole County Commission will hold a public hearing on Traffic and Safety Advisory Board recommendations, including a speed limit reduction on Hemstreet Road and a stop sign on Silo Hill Lane. The board will also consider bid awards for the Wildwood Drive Extension and a contract with Overhead Door Company, review change orders for Arden Subdivision pavement improvements and the Railroad Spur Extension, and discuss salaries for the Auditor, Collector, Clerks, Public Administrator, Recorder, and Treasurer.

• Public hearing on speed limit reduction on Hemstreet Road and stop sign on Silo Hill Lane
• Bid award and contract signing for Wildwood Drive Extension
• Contract signing with Overhead Door Company
• Change order No. 1 for Arden Subdivision pavement improvements
• Salary discussions for six county offices

The Cole County Commission approved multiple contracts and grants, including a construction contract for the Wildwood Dr Extension, and adopted traffic safety changes. All votes were unanimous, with Eastern District Commissioner Hoelscher absent for later items. Salary discussions for elected officials were deferred pending Sunshine requests to other counties.

• Approved 5 subaward agreements totaling $229,177.44 for EMA equipment and supplies (3-0)
• Approved EMS building cleaning services contract with After Hours Building Maintenance for $11,790.00 (3-0)
• Awarded construction contract to Don Schnieders Excavating for Wildwood Dr Extension, Project No. 2023-701-1 (3-0)
• Approved maintenance contract with Overhead Door Company for Sheriff's Dept. garage doors for $2,000.00 (3-0)
• Adopted updated Traffic Safety Manual (2-0, Hoelscher absent)
• Approved Change Order No. 1 for Arden Subdivision Pavement Improvements, Project No. 2023-504-1 (2-0, Hoelscher absent)
• Approved Change Order No. 3 for Railroad Spur Extension & Trans-Load Facility, total $11,937.99 (2-0, Hoelscher absent)
• Implemented 35 mph speed limit on Hemstreet Road and approved stop sign at Silo Hill Lane and Bald Hill Road (2-0, Hoelscher absent)

County Commission

The Cole County Commission will award bids for the Wildwood Drive Extension project and for EMS vehicle fleet maintenance services. Commissioners will also sign a copier/printer purchase agreement, discuss public works salaries, and consider a letter of support for the Missouri River Levee Project. The meeting includes a closed session to discuss security systems.

• Bid Award: Wildwood Drive Extension - Project No. 2023-701-1
• Bid Award: 2025-01 EMS Vehicle Fleet Maintenance & Repair Services
• Signing of Agreement to Purchase 3 Copier/Printers and Service Agreement
• Letter of Support for Missouri River Levee Project
• Public Works Salary Discussion

The Cole County Commission approved several contracts and funding items. It awarded the Wildwood Drive Extension project (discussed, no vote recorded), approved a $7,376.58 copier/printer agreement for the Sheriff's office, awarded EMS vehicle fleet maintenance to Donnie Braun & Sons, and approved a $94,164.55 Public Works salary increase with a restriction on hiring a vacant position. The commission also supported the Missouri River Levee Project and funded up to $65,401.03 for the CAMPO Tri-Level Study, while tabling the EMS cleaning services contract.

• Approved copier/printer agreement with Marco for $7,376.58 (3-0)
• Awarded 2025-01 EMS Vehicle Fleet Maintenance to Donnie Braun & Sons (3-0)
• Tabled Bid 2024-22 Cleaning Services for EMS
• Approved Accounts Payable pending review (2-0, Hoelscher abstained)
• Signed Letter of Support for Missouri River Levee Project (3-0)
• Approved Public Works salary increase of $94,164.55, with hiring restriction (2-1)
• Funded up to $65,401.03 for CAMPO Tri-Level Study (3-0)

Bid Openings

The Cole County Commission is holding a bid opening for a specific infrastructure project. This is a procedural meeting to receive contractor proposals.

• Bid opening for Wildwood Drive Extension (Project No. 2023-701-1)

The County opened bids for the Wildwood Drive Extension Project No. 2023-701-1. Four contractors submitted bids, with base bids ranging from $5,988,272.03 to $6,074,713.55. The County will evaluate the bids; no contract was awarded at this meeting.

• Opened bids for Wildwood Drive Extension Project No. 2023-701-1
• Received base bids from four contractors: Don Schnieders Exc. Co. ($5,988,272.03), Bloomsdale Exc. Co. ($6,024,091.18), Twehous Excavating Co. ($6,045,008.31), MMLC, LLC ($6,074,713.55)
• County will evaluate bids; no award made

Traffic & Safety Advisory Board

The Cole County Traffic and Safety Advisory Board will discuss and potentially vote on a traffic safety manual update, as well as consider citizen requests for an Autistic Child Area, Deaf Child Area, and a speed limit reduction on Hemstreet Road. A staff request for a stop sign on Silo Ridge at Bald Hill Road is also on the agenda.

• Citizen Request: Autistic Child Area
• Citizen Request: Deaf Child Area
• Citizen Request: Hemstreet Road Speed Limit Reduction
• Staff Request: Stop Sign on Silo Ridge at Bald Hill Road
• Traffic Safety Manual Update Review and Approval

The Cole County Traffic and Safety Advisory Board denied requests for autistic and deaf child area signage, despite staff recommendations, and approved lowering the speed limit on Hemstreet Road from 45 mph to 35 mph. The board also approved installing a stop sign on Silo Hill Lane at Bald Hill Road. The traffic safety manual update was discussed but not approved, with a plan to present a final draft to the Commission within the next month.

• Denied autistic child area signage request (motion carried)
• Denied deaf child area signage request (motion carried)
• Approved lowering Hemstreet Road speed limit from 45 mph to 35 mph
• Approved stop sign installation on Silo Hill Lane at Bald Hill Road

Bid Openings

The Cole County Commission is holding a bid opening for two service contracts: 2025-01 for EMS vehicle fleet maintenance and repair services, and 2025-02 for plumbing services. The meeting is scheduled for January 16, 2025, at 3:00 p.m. in the Commission Chambers. No additional details or dollar amounts are provided in the agenda.

• 2025-01 EMS Vehicle Fleet Maintenance & Repair Services bid
• 2025-02 Plumbing Services bid

The County opened bids for two contracts: EMS vehicle fleet maintenance and repair services, and plumbing services. One bid was received for the EMS contract, and two bids were received for plumbing services. The County will take both bids into consideration, with no awards made at this time.

• Opened bid from Donnie Braun & Sons Auto Repair for EMS Vehicle Fleet Maintenance & Repair Services
• Opened bids from Summit Mechanical Inc and United Mechanical Services for Plumbing Services
• County will consider both bids for potential award

County Commission

The Commission will meet to approve a training contract for EMS and discuss nurse salaries. The agenda also includes reviews of accounts payable and EMS building cleaning.

• Approval and signing of contract with FlightBridge for EMS Training
• Discussion of Nurse's salary
• Discussion of EMS Building Cleaning
• Signing of Surplus Title for EMS
• Closed session to discuss legal actions

The Cole County Commission approved several contracts and expenditures, including an EMS training contract with FlightBridge for $8,788.26, nurse salary increases as requested by HR, a cleaning services bid for the EMS building, and the surplus title for a 2016 ambulance. All motions passed unanimously. The commission also entered a closed session to discuss legal actions.

• Approved FlightBridge EMS training contract for $8,788.26 (3-0)
• Approved Accounts Payable upon review (3-0)
• Approved nurse salary increases as requested by HR (3-0)
• Awarded cleaning services bid 2024-22 to After Hours Building Maintenance for $11,790.00 annually (3-0)
• Approved signing surplus title for 2016 Osage Ambulance (3-0)
• Entered closed session for legal actions at 9:17 a.m. (3-0)

County Commission

The Cole County Commission will hold a public hearing and vote on adopting the 2025 county budget. Other business includes approving MOUs with the Recorder of Deeds and the Sheriff Revolving Fund, and signing an account application for Life-Assist for EMS. The commission will also discuss carpet for the court reporter's office and enter closed session for security and personnel matters.

• Public hearing and adoption of the 2025 county budget
• Signing of account application for Life-Assist for EMS
• Approving and signing MOU with the Recorder of Deeds
• Approving and signing MOU with the Sheriff Revolving Fund
• Discussion/approval of carpet for Court Reporter's Office

The Cole County Commission unanimously adopted the 2025 county budget after a public hearing with no speakers. They also approved several routine items, including an EMS account application, MOUs with the Recorder of Deeds and Sheriff's Revolving Fund, and a $2,555 carpeting contract. The commission entered closed session to discuss security systems and personnel issues.

• Adopted Cole County Budget for 2025 (3-0)
• Approved Account Application for Life-Assist for EMS (3-0)
• Approved MOU with Recorder of Deeds (3-0)
• Approved MOU with Sheriff's Revolving Fund (3-0)
• Executed agreement with Scruggs Lumber for carpeting for $2,555.00 (3-0)
• Entered closed session for security systems and personnel issues (3-0)

Bid Openings

The Cole County Commission is holding a bid opening for a cleaning services contract for the county's Emergency Medical Services. The meeting is scheduled for January 8, 2025, at 3:00 p.m.

• Bid opening for contract 2024-22: Cleaning Services for Cole County Emergency Medical Services
• Meeting in Commission Chambers, Room 200, 311 E. High Street, Jefferson City, MO

The county opened bids for cleaning services for Cole County Emergency Medical Services. Two bids were received: Jani King of Columbia, MO at $526.00 per month and After Hours Business Maintenance at $650.00 per month. The county will take these bids into consideration, with no decision made at this time.

• Opened bids for 2024-22 Cleaning Services for EMS
• Received bid from Jani King of Columbia, MO - $526.00 per month
• Received bid from After Hours Business Maintenance - $650.00 per month
• No award made; bids to be considered