Caroline County public meetings in 2025

Planning Commission

The Caroline County Planning Commission will hold a public hearing on a special exception permit application by CCCII CDEFG, LLC and SAC III Acquisition Co, LLC for a phased data center campus and related electric substation on Tax Parcel No. 83‑A‑83B1 (95.4 acres) east of Colemans Mill Road along W.C. Spratt Drive. The commission will also consider an ordinance amendment to the Caroline County Zoning Ordinance that revises definitions for communication facilities and towers and updates standards for communication facilities. Routine agenda items include approval of minutes and adjournment.

• Special Exception Permit for 95.4‑acre data center campus on Tax Parcel No. 83‑A‑83B1 (east of Colemans Mill Road, W.C. Spratt Drive)
• Ordinance amendment to revise definitions of “Communication Facility” and “Tower” in Article II of the zoning ordinance
• Ordinance amendment to update standards for communication facilities in Article XV Section 8.B
• Approval of meeting minutes
• Adjournment

The Planning Commission approved the November 20, 2025 minutes with a unanimous yea vote. No vote or final action on the Special Exception Permit request for the 95‑acre data center project was recorded in these minutes.

• Approved November 20, 2025 minutes (yea: Rollins, Schwartz, Tingler, Williams, Young)

Community Policy and Management Team

The board unanimously approved the November 18, 2025 meeting minutes. Members entered and then exited an executive session to discuss medical‑record matters, and later certified that only legally exempt public business was covered. The funding requests were also approved unanimously. No other actions were taken.

• Approved November 18, 2025 minutes (unanimous)
• Entered executive session to discuss medical records (unanimous)
• Exited executive session (unanimous)
• Certified closed‑session compliance with law (unanimous)
• Approved funding requests as submitted (unanimous)

Board of Supervisors

The Board of Supervisors will consider three ordinances to amend the county's zoning and subdivision regulations. The meeting also includes several proposed equipment purchases over $75,000 and a discussion on pay stipends for Advanced EMTs.

• Public hearings on Zoning Ordinance amendments TXT-03-2025 and TXT-04-2025
• Public hearing on Subdivision Ordinance amendment SO-01-2025
• Proposed purchases over $75,000 for a solid waste roll off truck, courthouse security system, and E-911 center/radio tower UPS replacement
• Proposed pay stipend for Department of Fire & Rescue employees certified as Advanced EMTs
• Proposed agreement with Crabtree, Rohrbaugh & Associates Architects

Planning Commission

The Planning Commission is considering updates to the county's subdivision and zoning ordinances. Discussions include changes to site plan requirements for shopping centers and rules for family subdivisions. Staff has requested a deferral for an item regarding communication towers.

• SO-01-2025: Amendment to Subdivision Ordinance regarding family subdivisions, utility lots, and approval procedures
• TXT-04-2025: Public hearing on Zoning Ordinance amendments for Planned Shopping Center District site plans
• TXT-05-2025: Proposed Zoning Ordinance amendment for communication towers (staff requesting deferral)
• Authorization of Zoning Ordinance Text Amendment for Article XV, Section 8B Development Standards for Communication Facilities

The Planning Commission unanimously approved the October 23, 2025 meeting minutes. The commission deferred a vote on the Subdivision Ordinance amendments (SO-01-2025) to allow staff to consider alternative language. Staff presented revised access‑drive standards for family subdivisions to address the commission’s concerns.

• Approved October 23, 2025 minutes (unanimous)
• Deferred vote on SO-01-2025 subdivision ordinance amendments
• Presented revised access‑drive standards for family subdivisions (no vote recorded)

Community Policy and Management Team

The body will meet to discuss funding requests in an executive session. The agenda also includes a budget report and a discussion on local aggregate data.

• Executive session regarding funding requests
• Budget report
• Discussion on local aggregate data

The board approved the October 21, 2025 minutes. They entered and then exited an executive session to discuss exempt medical records. Members certified that only law‑exempt business was discussed in the closed session. Finally, they approved all funding requests except case number two.

• Approved October 21, 2025 minutes (all members in favor)
• Entered executive session to discuss exempt medical records (all members in favor)
• Exited executive session (all members in favor)
• Certified that only law‑exempt business was discussed in closed session (all present voted yes)
• Approved funding requests, excluding case number two (all members in favor)

Board of Supervisors

The Caroline County Board of Supervisors will discuss broadband service alternatives and improvements to the Main County Park. The body is also deciding on several contracts, including a public safety radio system upgrade and a county space study.

• Proposed purchase over $75,000 for bathrooms at the County Park
• Replacement of microwave backhaul for public safety radio system with Motorola Solutions
• Discussion of broadband service for unserved or inadequately served locations
• Approval of contract for the completion of a County Space Study
• Proposed supplemental appropriation to the FY 2025/2026 IT budget for security upgrades

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing regarding an administrative appeal of a Notice of Violation. The appeal concerns a festival permit and special exception permit for a property in Doswell.

• AA-02-2025: Administrative Appeal by Commonwealth Fairs & Events, Inc. and EventMakers-USA regarding 13267 Meadow Farm Road

Planning Commission

The Caroline County Planning Commission will hold public hearings on two proposed ordinances. One ordinance (SO-01-2025) seeks to amend the County Subdivision Ordinance, adding a new Section 8‑Exempt Divisions and revising several sections and an appendix. The second ordinance (TXT-03-2025) proposes changes to the County Zoning Ordinance, updating definitions, supplemental regulations, administration, enforcement, and other articles. The commission will discuss and decide whether to adopt these amendments.

• SO-01-2025: Ordinance to amend the Caroline County Subdivision Ordinance – adds Section 8‑Exempt Divisions and amends Sections 2‑8 and Appendix Certificates Required.
• TXT-03-2025: Ordinance to amend the Caroline County Zoning Ordinance – amends Articles II, XV, XVII, XIX and adds provisions on family subdivisions, utility lots, stock piles, and document cross‑references.

The Planning Commission approved the September 25, 2025 meeting minutes with a unanimous yeas vote. A public hearing was held on a proposed amendment to the Caroline County Subdivision Ordinance. The commission discussed the draft but took no vote or formal action on the amendment.

• Approved September 25, 2025 minutes (unanimous)

Community Policy and Management Team

The Caroline County Community Policy and Management Team will discuss funding requests and a parental copay appeal in executive session, review the budget report, and examine several new business items including local aggregate data, progress on the strategic plan, a documentation inventory plan, an annual risk assessment survey, and a foster care review.

• Executive session funding requests
• Budget Report (old business)
• Review of data and progress from the strategic plan
• Annual Risk Assessment Survey
• Foster Care Review

The board approved the September 16, 2025 minutes and the submitted funding requests, each with unanimous support. It voted to deny a parental copay appeal, also unanimously. The meeting entered and exited an executive session to discuss medical records as allowed by Virginia law, and members certified that only exempt public business was discussed in closed session.

• Approved September 16, 2025 minutes (unanimous)
• Approved funding requests as submitted (unanimous)
• Denied parental copay appeal (unanimous)
• Entered executive session to discuss medical records (unanimous)
• Exited executive session (unanimous)
• Certified that only exempt public business was discussed in closed session (unanimous)

Zoning Board of Appeals

The Zoning Board of Appeals will hold an organizational meeting to elect a chairman and vice-chairman, adopt rules of order, and establish dates for regular meetings through 2026.

• Election of Chairman and Vice-Chairman
• Adoption of Rules of Order
• Establishment of 2025-2026 Regular Meeting Schedule
• Consideration of Deferral Request AA-01-2025
• Approval of Draft Minutes from 2023 and 2024

Board of Supervisors

The Caroline County Board of Supervisors will consider approving an equipment lease purchase agreement and a supplemental appropriation for the library budget. The board will also discuss potential improvements to Main County Park and confirm an application for a state emergency shelter grant.

• Approval of equipment lease financing and purchase agreement
• Supplemental appropriation to FY 2025/2026 Library Budget
• Confirmation of VDEM grant application for emergency shelter upgrades
• Discussion of possible improvements to Main County Park
• Request for VDOT to accept Pendleton Subdivision streets into state highway system

Planning Commission

The Planning Commission will meet to discuss proposed text amendments regarding state code changes. The body will also review proposed text amendments for family subdivision regulations.

• Proposed text amendments for State Code Changes
• Proposed text amendments for Family Subdivision Regulations

The Planning Commission voted to remove aunts, uncles, nieces and nephews from the definition of "immediate family" in the Subdivision Ordinance. It also approved adding a 10‑year holding period for family‑division lots in the proposed Section 8 Exemptions. Both motions carried with unanimous support from the four commissioners present. The changes are intended to align the ordinances with the new State Code and reduce land‑speculation abuse.

• Approved dropping aunts, uncles, nieces and nephews from the definition of immediate family (4‑0)
• Approved adding a 10‑year holding period for family‑division lots in Section 8 Exemptions (4‑0)

Board of Supervisors

The Caroline County Board of Supervisors will discuss a supplemental appropriation to the FY 2025/26 Clerk of Circuit Court budget funded by a Library of Virginia grant for records preservation. Other agenda items include a return of unspent Fire Rescue capital reserve funds, a resolution naming October 5‑11, 2025 as Fire Prevention Week, and appointments to the Building Code Board of Appeals and Board of Zoning Appeals. The meeting also contains routine consent agenda approvals of minutes and warrants, and a closed session for legal and contract matters.

• Supplemental appropriation to FY 2025/26 Clerk of Circuit Court budget – Library of Virginia grant for records preservation program
• Proposed return of unspent funds to the Fire Rescue Capital Reserve
• Adoption of resolution declaring October 5–11, 2025 as Fire Prevention Week in Caroline County
• Approval of minutes from 11‑14‑24 and 2‑18‑25 and approval of warrants
• Appointments to Building Code Board of Appeals (Mattaponi District) and Board of Zoning Appeals (At‑Large)

Community Policy and Management Team

The session will open with an executive session to consider funding requests and a parental copay appeal. Members will review the budget report, discuss local aggregate data, and complete the fiscal year closeout. A vote will be taken on a 5% cap for the CPMT.

• Executive session – funding requests
• Executive session – parental copay appeal
• Budget report (old business)
• Local aggregate data (new business)
• Vote on 5% cap for CPMT

The board approved all funding requests submitted, denied a parental copay appeal for lack of documentation, and voted unanimously to have Caroline County Public Schools pay any private‑day‑vendor costs that exceed the 5% cap for the 2025‑2026 school year. Minutes from the August 19, 2025 meeting were also approved. No other substantive actions were taken.

• Approved August 19, 2025 minutes (unanimous)
• Approved all submitted funding requests (unanimous)
• Denied parental copay appeal due to missing documentation (unanimous)
• Voted to let Caroline County Public Schools absorb costs above the 5% cap for private day vendors (unanimous)

Board of Supervisors

The Caroline County Board of Supervisors will vote on several consent agenda items, including a resolution to join proposed settlements of opioid‑related claims against multiple drug manufacturers. The meeting also includes a public hearing on a special exception permit for a contractor equipment, storage and sales facility at 19237 Partlow Road, and new business items such as a fund request from 10‑7 Farms and discussion of truck traffic restrictions. Additional items are supplemental appropriations for the Fire & Rescue Grants Fund, sponsorship of an aging agency fundraiser, and a capital projects update.

• Resolution approving county participation in proposed opioid settlement claims against Alvogen, Amneal, Apotex, Himka, Indivior, Mylan, Sun and Zydus
• Special Exception Permit request for 2.0 acres at 19237 Partlow Road, Beaverdam, VA for contractor equipment, storage and sales facility
• Request from 10‑7 Farms to use funds previously allocated to the Caroline Recovery Center in the FY 2025/2026 budget
• Supplemental appropriations to the FY 2025/2026 Fire & Rescue Grants Fund (grant revenues from Virginia Department of Fire Programs and Virginia Department of Emergency Management)
• Sponsorship of Healthy Generations Area Agency on Aging eighth annual Electric Stride fundraiser

Planning Commission

The Caroline County Planning Commission will discuss and vote on proposed changes to zoning and subdivision ordinances, including updates to state code compliance, site plan requirements, and family subdivision regulations. The meeting also includes an initiation of text amendments to permit telecommunications towers.

• Zoning and Subdivision Ordinance Amendments - State Code Changes
• Zoning and Subdivision Ordinance Changes - Site Plan Requirements
• Zoning and Subdivision Ordinance Amendments - Family Division Regulations
• Initiation of Text Amendments - Permitting of Towers

The commission approved the July 24, 2025 meeting minutes after correcting three errors. Rollins motioned, Young seconded, and Horton, Rollins, Schwartz, Tingler, Williams, and Young voted yea, so the motion carried. No other actions were voted on; the remainder of the meeting consisted of discussion of proposed zoning and subdivision ordinance amendments.

• Approved July 24, 2025 minutes with corrections (yea votes: Horton, Rollins, Schwartz, Tingler, Williams, Young)

Community Policy and Management Team

The Caroline County Community Policy and Management Team will meet to approve past meeting minutes, discuss funding requests in closed session, review the current budget, and examine progress on the county’s strategic plan. The group will also review updates to its policy manual.

• Review of 2025 budget report
• Discussion of funding requests in executive session
• Review of strategic plan progress data
• Update to CPMT Policy Manual

Board of Supervisors

The Caroline County Board of Supervisors will consider a rezoning request for a 43.8-acre property on Ladysmith Road to allow 20 residential lots, an ordinance to increase water and sewer rates, and the approval of purchases for sheriff's vehicles, ambulances, and voter tabulation equipment. The board will also vote on several consent agenda items including custodial services contracts and resolutions regarding opioid settlements and utility easements.

• Rezoning of 43.8 acres on Ladysmith Road (Route 639) from Rural Preservation to RR-2
• Ordinance to increase water and sewer rates, fees, and levies
• Approval of purchases over $75,000 for sheriff's vehicles, ambulances, and autoload/power stretchers
• Approval of custodial services contract for county buildings
• Resolution authorizing participation in opioid-related claims settlement

The Board adopted a resolution approving Caroline County’s participation in the proposed national settlement of opioid‑related claims against the Sackler family and directed the County Attorney and Administrator to execute the necessary documents. The Board also adopted a resolution designating September 8‑12 2025 as National Disability Voter Registration Week in the county. A resolution supporting the Virginia America 250 Commission and forming a local planning committee was approved. Additional resolutions authorized the County Administrator and Public Utilities Director to accept easements for public utilities and expressed the Board’s intention to reimburse itself from proceeds of tax‑exempt financing for capital projects.

• Approved participation in the Sackler opioid settlement; directed County Attorney and Administrator to execute documents (adopted)
• Adopted resolution designating Sept 8‑12 2025 as National Disability Voter Registration Week (adopted)
• Adopted resolution supporting Virginia America 250 Commission and creating a local planning committee (adopted)
• Authorized acceptance of permanent and temporary easements for public utilities (adopted)
• Declared intention to reimburse the Board from proceeds of tax‑exempt financing for capital projects (adopted)
• Amended agenda to add Item 6A – Discussion of County Participation in the Senior Gala (unanimous)
• Approved consent agenda items including minutes, warrants, purchases over $75,000 for fire & rescue ambulance, autoload stretchers, sheriff’s vehicles, custodial services contract, supplemental library appropriation, and RACSB contract (adopted)
• Deferred appointments to Building Code Board of Appeals and Board of Zoning Appeals (deferred)

Planning Commission

The Planning Commission will hold public hearings regarding two land-use requests. These include a proposal for a phased data center campus and a request to operate a contractor's equipment facility.

• SPEX-06-2025: Special Exception Permit for a phased data center campus on 140.38 acres at 18577 Green Road
• RZ-02-2025: Amendment to existing proffers for 140.38 acres at 18577 Green Road
• SPEX-07-2025: Special Exception Permit for a Contractor’s Equipment, Storage and Sales Facility on 2.0 acres at 19237 Partlow Road

The Planning Commission approved the June 26, 2025 meeting minutes. Commissioner Tingler disqualified himself from the SPEX‑07‑2025 case due to a personal interest. The commission voted to recommend approval of the SPEX‑07‑2025 special exception for JCSA Properties, adding staff‑suggested conditions and a new Condition #7 limiting the permit to two acres, and to forward the recommendation to the Board of Supervisors.

• Approved June 26, 2025 minutes (motion carried, all members yea)
• Recommended approval of SPEX‑07‑2025 special exception for JCSA Properties with staff conditions and Condition #7, and forwarded to Board of Supervisors (yea: Horton, Rollins, Schwartz, Williams, Young)

Community Policy and Management Team

The Community Policy and Management Team will discuss local aggregate data and progress regarding the Strategic Plan. The body will also review a documentation inventory and an audit of CSA records.

• Funding requests (Executive Session)
• Review of Strategic Plan data and progress
• Caroline County Audit of CSA records
• Administrative Memorandum #25-09
• 5% Cap for Private Date Services

The CPMT approved the June 17, 2025 meeting minutes and all funding requests submitted. Members entered and then exited an executive session, and unanimously certified that only exempt public business was discussed. The board decided that Caroline County Public Schools will be responsible for any cost excess when private day school placements exceed the 5% cap.

• Approved June 17, 2025 minutes (all members in favor)
• Entered executive session to discuss exempt medical records (all members in favor)
• Exited executive session (all members in favor)
• Certified that only exempt public business was discussed in closed session (all members in favor)
• Approved all funding requests as submitted (all members in favor)
• Assigned Caroline County Public Schools accountability for excess costs above 5% cap for private day school placements (decision made)
• Reviewed and shared Administrative Memorandum #25-09 (informational)
• Reported no negative findings in CSA records audit (informational)

Planning Commission

The Planning Commission will consider a preliminary plat for a land development project and discuss potential changes to local ordinances. The body is reviewing the creation of a specific parcel within the Pendleton development.

• Preliminary Plat approval for one 9.1798 acre parcel (Tax Map 52 -A-80) via Edmund Pendleton Drive
• Proposed Zoning and Subdivision Ordinance text amendments regarding Family Subdivision
• Proposed Zoning Ordinance text amendment regarding Site Plan Requirements

The Commission voted to approve SB-02-2025, the preliminary plat for the Pendleton Land Development, creating a 9.1798‑acre parcel with 192 condominium units. It also approved motions to begin text amendments to the county zoning and subdivision ordinances to address family subdivisions, site‑plan procedures, and recent state‑code changes. The meeting was adjourned to July 24, 2025.

• Approved preliminary plat SB-02-2025 for Pendleton Land Development (yea: Horton, Rollins, Schwartz, Tingler, Williams, Young)
• Approved initiation of zoning ordinance amendments (family subdivisions, site‑plan process, state‑code updates) (yea: Horton, Rollins, Schwartz, Tingler, Williams, Young)
• Approved initiation of subdivision ordinance amendments (family subdivisions, subdivision plat process, state‑code updates) (yea: Horton, Rollins, Schwartz, Tingler, Williams, Young)
• Adjourned meeting to July 24, 2025 (yea: Horton, Rollins, Schwartz, Tingler, Williams, Young)

Community Policy and Management Team

The Community Policy and Management Team will meet to discuss funding requests in executive session. The body will also review a budget report and local aggregate data.

• Executive session regarding funding requests
• Budget report
• Local aggregate data
• Annual Private Day Review

The board unanimously approved the May 20, 2025 meeting minutes. Members voted to enter and later exit an executive session to discuss exempt medical records and then certified that only legally exempt matters were discussed. The team also unanimously approved all submitted funding requests. No other substantive actions were taken.

• Approved May 20, 2025 minutes (unanimous)
• Entered executive session to discuss exempt medical records (unanimous)
• Exited executive session (unanimous)
• Certified compliance with open‑meeting law for closed session (all present voted yes)
• Approved all funding requests as submitted (unanimous)

Board of Supervisors

The Board of Supervisors will vote on the FY 2025/2026 County and School budgets and the 2026-2030 Capital Improvements Program. The meeting includes public hearings on zoning amendments for private schools and property maintenance codes.

• Adoption of Fiscal Year 2025/2026 County and School budgets
• Adoption of Fiscal Years 2026-2030 Capital Improvements Program (CIP)
• Proposed zoning amendments (TXT-01-2025) to permit private schools in various districts
• Special Exception request for an animal hospital at 11436 Edgehill Academy Road
• Proposed sale of county-owned property on Bull Church Road (Tax Map # 53-A-11)

The Board of Supervisors approved the disposition of an 8.31‑acre county‑owned parcel on Bull Church Road to Marble Systems for $60,000, directing proceeds to the Recreation Fund. The Board also appointed Alvester Coleman to the Board of Zoning Appeals, adopted a zoning ordinance amendment for private schools, and approved a new Section 19 to the Procurement Policy for federal grant purchases. An agenda amendment adding Item 16A (Funding Gap for School Trailers) and a resolution declaring June 30 2025 as Drinking Water and Wastewater Professional Appreciation Day were also approved.

• Added Item 16A – Funding Gap for School Trailers – unanimous approval
• Appointed Alvester Coleman to Board of Zoning Appeals (at‑large) – unanimous approval
• Approved Drinking Water and Wastewater Professional Appreciation Day resolution – unanimous approval
• Approved amendment to Procurement Policy (Section 19 – federal grant purchases) – unanimous approval
• Approved zoning ordinance amendments for private schools (TXT‑01‑2025) – unanimous approval
• Approved sale of Bull Church Road parcel (8.31 acres) to Marble Systems for $60,000 – approved

Board of Supervisors

The Board of Supervisors will hold public hearings on the proposed FY 2025/2026 budget and the 2026-2030 Capital Improvements Program. The meeting includes a joint session with the School Board to discuss school overcrowding and several proposed zoning and ordinance amendments.

• Proposed FY 2025/2026 Budget and FY 2026-2030 Capital Improvements Program
• Zoning amendments (TXT-01-2025) regarding private schools and educational uses
• Special Exception Permit (SPEX-04-2025) for an automated vehicle wash on Ladysmith Road
• Comprehensive Plan amendment (CA-01-2025) for the Ladysmith Area Small Area Bicycle and Pedestrian Plan
• Ordinance (CO-01-2025) regarding the regulation of stockpiling soils

The Board adopted a resolution honoring Mary Tillman Price by acclamation. It approved the amendment to Chapter 45, Environmental Regulations that defines and regulates temporary soil stockpiles, with a unanimous vote. The Board also added agenda items on water‑quality concerns, school overcrowding, and a funding request for a girls’ basketball team, and postponed the private‑school zoning amendment to the June 10 meeting. No action was taken on the FY 2025/2026 budget proposal.

• Resolution celebrating Mary Tillman Price adopted by acclamation
• Approved Soil Stockpiling Ordinance amendment (unanimous)
• Added agenda items 10A (Aqua Virginia water quality), 10B (school overcrowding), 10C (Team Loaded travel funding) (unanimous)
• Motion to recess to Emergency Operations Center and reconvene back to auditorium carried unanimously
• Motion to leave public hearing on private‑school zoning amendments open until June 10 carried unanimously

Planning Commission

The Planning Commission will conduct a public hearing regarding proposed amendments to the county zoning ordinance. Two items concerning data center development on Bull Church Road have been deferred to June 26, 2025.

• TXT-02-2025: Proposed zoning amendments regarding inoperable vehicles, trash, vegetation growth, junk yards, and civil/criminal penalties
• RZ-04-2024: Deferred request to rezone 87.53 acres on Bull Church Road to M-1 Industrial for data centers
• SPEX-03-2025: Deferred Special Exception Permit request for data centers on Bull Church Road
• Resolution of appreciation for George Wieber

The Planning Commission presented a Resolution of Appreciation to George Wieber for his seven‑year service. Commissioners held a public hearing on the proposed TXT‑02‑2025 amendment to the Zoning Ordinance, which would address inoperable vehicle storage, trash, uncontrolled growth, junkyards and related enforcement provisions. No vote or formal approval was recorded; the amendments are slated to go before the Board of Supervisors next month.

Community Policy and Management Team

The Community Policy and Management Team will meet to approve past minutes, discuss a budget report, review funding requests in executive session, and consider local data and administrative memo #25-07.

• Approval of past meeting minutes
• Budget report review
• Funding requests in executive session
• Local aggregate data discussion
• Administrative memo #25-07 review

Board of Supervisors

The Board will hear presentations on the proposed FY 2025/2026 budget and a new water and sewer rate schedule. Public hearings are set for the FY 2026-2031 Secondary Road Six-Year Plan and two special exception permits for industrial uses at 17419 Center Drive. The Board will also consider an emergency ordinance to push the first half 2025 real estate tax payment deadline from June 5 to June 23, and other items including accepting biosolids from Bowling Green and naming a playground.

• FY 2026-2031 Secondary Road Six-Year Plan and FY 2026 road construction budget public hearing
• Special exception permit (SPEX-01-2025) for manufacturing stone, shale, brick, tile, and concrete products at 17419 Center Drive, Ladysmith Industrial Park
• Special exception permit (SPEX-02-2025) for a motor vehicle minor repair service facility at the same address
• Proposed emergency ordinance extending first half 2025 real estate tax payment deadline to June 23, 2025
• Request from the Town of Bowling Green for the county to accept biosolids from its wastewater treatment plant

The Board adopted a resolution to add Caroline Street to the Virginia Secondary System of State Highways and allocated $90,000 for its improvement. A motion to hold a public hearing on a proposed 5% utility rate increase was approved 4‑2. The agenda was amended to remove an emergency tax ordinance, and two staff members were appointed to the GWRC Rural Technical Advisory Committee. All consent‑agenda items, including a resolution honoring Reverend W.G. Berryman, were approved unanimously.

• Adopted resolution adding Caroline Street to secondary highway system with $90,000 funding (adopted)
• Approved public hearing on proposed 5% utility rate increase (4-2)
• Amended agenda to remove emergency tax ordinance (unanimous)
• Appointed Leon Hughes and Brad Robinson to GWRC RTAC (unanimous)
• Approved consent agenda items, including resolution honoring Reverend W.G. Berryman (unanimous)
• Adopted resolution adding Farmer Drive to secondary highway system (adopted)
• Established PPTRA rate at 21% of first $20,000 for qualifying vehicles (adopted)
• Authorized disposal of old county tax records per state standards (adopted)

Planning Commission

The Planning Commission will hold public hearings on a proposed ordinance to update zoning penalties and regulations for junk yards, trash, and inoperable vehicles. The body will also review special exception requests for an automated car wash and an animal hospital.

• TXT-06-2024: Proposed ordinance to amend zoning penalties and regulations for trash, weeds, junk yards, and inoperable vehicles
• SPEX-04-2025: Special Exception request for an Automated Vehicle Wash on Ladysmith Road (Route 639)
• SPEX-08-2024: Special Exception request for an animal hospital/veterinarian clinic at 11436 Edgehill Academy Road
• Discussion regarding the Virginia Certified Planning Commissioners Program (CPC)

The Planning Commission unanimously approved the February 27 and March 27, 2025 meeting minutes. The commission reviewed SPEX‑08‑2024, a special exception request by the Wildlife Rescue League to operate an animal hospital at 11436 Edgehill Academy Road. Members discussed site flooding, cage design, and disposal of deceased animals, but no final decision on the permit was recorded.

• Approved February 27, 2025 minutes (unanimous vote)
• Approved March 27, 2025 minutes (unanimous vote)

Board of Supervisors

The Caroline County Board of Supervisors will hold a special meeting including a public hearing on proposed Calendar Year 2025 tax rates. The board will also receive a presentation of the County Administrator's proposed Fiscal Year 2025/2026 budget and consider supplemental appropriations for the Dawn Community Center design and a Fire-Rescue grant. Appointments to the Board of Equalization for two districts are on the agenda, followed by a closed meeting for personnel and legal matters.

• Public hearing on proposed Calendar Year 2025 tax rates
• Presentation of County Administrator's proposed FY 2025/2026 budget
• Supplemental appropriation to Public Works budget and authorization to issue RFP for architect for Dawn Community Center
• Supplemental appropriation to Fire-Rescue budget from Aid to Localities Grant
• Appointments to Board of Equalization (Reedy Church District & Western Caroline District)

The Board removed the FY 2025/26 budget presentation from the agenda and rescheduled it for May 13. It approved a $600,000 request for proposals covering the Dawn Community Center, bus garage, and school projects, and adopted the advertised 2025 real estate tax rate of $0.52 per $100 assessed value while keeping other rates unchanged. Several appointments to the Board of Equalization were recommended and a supplemental appropriation for the Fire‑Rescue budget was approved. The meeting then moved to a closed session before adjourning.

• Removed FY 2025/26 budget presentation from agenda; rescheduled to May 13 (unanimous)
• Recommended Thomas Holmes to Circuit Court Judge for Board of Equalization (unanimous)
• Recommended Roben Moran to Circuit Court Judge for Board of Equalization (unanimous)
• Approved supplemental appropriation to Fire‑Rescue budget (Aid to Localities Grant) (unanimous)
• Approved $600,000 RFP for Dawn Community Center, bus garage, and school projects (4‑2)
• Adopted 2025 real estate tax rate $0.52/$100; other rates unchanged (4‑2)
• Constituted closed meeting for legal, personnel, and contract matters (unanimous)
• Adjourned meeting (unanimous)

Board of Supervisors

The Caroline County Board of Supervisors will reconvene from its April 8 meeting to discuss school space needs and the FY 2025/2026 school budget. No votes or public hearings are scheduled; this is a discussion-only session.

• Discussion of school space needs
• Discussion of FY 2025/2026 school budget

The Board of Supervisors and the School Board reviewed elementary capacity, the condition of the old high school annex, and several financing and construction options for future school space. Members expressed preferences for acquiring Building P, but no vote or formal approval was recorded. The meeting remained at the discussion stage with no decisions made.

Community Policy and Management Team

The Caroline County Community Policy and Management Team meets to approve minutes, hear a budget report, and discuss new business including local aggregate data, vendor contract review, strategic plan progress, and a critical gap survey. An executive session is scheduled for funding requests. The agenda also includes review of Administrative Memo #25-04 and a documentation inventory/utilization management plan.

• Executive session on funding requests
• Budget report (old business)
• Local aggregate data review
• Vendor Contract Review
• Complete OCS Critical Gap Survey

The committee unanimously approved the March 18, 2025 minutes. It also voted to enter and then exit an executive session to discuss exempt medical records. A motion to approve all submitted funding requests was passed with all members in favor.

• Approved March 18, 2025 minutes (unanimous)
• Entered executive session to discuss exempt medical records (unanimous)
• Exited executive session (unanimous)
• Certified that only law‑exempt public business was discussed in closed session (unanimous)
• Approved all submitted funding requests (unanimous)

Board of Supervisors

The Board of Supervisors will receive a tentative presentation of the FY 2025/2026 budget and hold a public hearing on reducing real property tax penalties. The meeting also includes discussions on a proposed community center and water tower graphics.

• Proposed ordinance to reduce 2025 real property tax penalties and interest to 0% from June 5 to June 23, 2025
• Proposed purchase over $75,000 for Sheriff's Office computers
• Discussion of proposed community center design adjacent to Lowe-Massie Park
• Review of VDOT Fiscal Year 2026 - Fiscal Year 2031 Secondary Six-Year Improvement Plan
• Festival permit request for Meadow Event Park After Hours Concert Series

The Board approved advertising a proposed real‑estate tax rate of 51¢ per $100 of assessed value for 2025 after a tied vote on a higher rate. It also adopted a resolution commending Verizon for the successful VATI broadband project, appointed Lee Tingler to the Planning Commission, approved warrants totaling $2,073,373, and authorized an $83,601 purchase of sheriff’s office computers.

• Approved advertising proposed real‑estate tax rate of 51¢ per $100 (2¢ above equalized) (4‑2)
• Motion to advertise tax rate of 52¢ per $100 tied 3‑3 (no adoption)
• Adopted resolution commending Verizon for Project Caroline West VATI grant
• Appointed Lee Tingler to Planning Commission (term until Oct 31, 2027)
• Approved warrants totaling $2,073,373 (General Fund $434,157; Social Services $2,670; Tourism $170; Fire/Rescue $2,894; Soil & Water $978; Capital Improvements $283,505; School Capital Project $1,212,000; Carmel Church Utilities $136,099; Dawn Wastewater $901)
• Approved purchase of sheriff’s office computers for $83,601
• Approved Meadow Event Park After Hours 2025 concert series
• Adopted resolution declaring April 26, 2025 “Evelyn Pemberton Satterwhite Day”

Planning Commission

The Planning Commission will hold public hearings on a rezoning and special exception permit for data center buildings on 87.53 acres along Bull Church Road, as well as a request for 87 residential lots in the Pendleton development. Commissioners will also consider a zoning text amendment for educational uses and a comprehensive plan amendment for bicycle and pedestrian connectivity in the Ladysmith area. A previously deferred item for a wildlife rescue animal hospital has been moved to the April 24 meeting.

• Rezoning of 87.53 acres from Rural Preservation to M-1 Industrial for data center development (RZ-04-2024)
• Special exception permit for data center buildings on same parcel (SPEX-03-2025)
• Preliminary plat approval for 87 residential lots in Pendleton subdivision (SB-01-2025)
• Zoning text amendment adding definitions and uses for private schools and educational uses (TXT-01-2025)
• Comprehensive plan amendment to incorporate the Ladysmith Small Area Bicycle and Pedestrian Plan (CA-01-2025)

The commission voted to approve SB-01-2025, a preliminary plat creating 87 residential lots in the Pendleton subdivision. The motion was seconded by Mr. Young and carried with yea votes from Horton, Rollins, Schwartz, Williams, and Young. The commission also deferred the SPEX-08-2024 special exception request for the Wildlife Rescue League to the next regular meeting.

• Approved SB-01-2025 preliminary plat for 87 residential lots (yea votes: Horton, Rollins, Schwartz, Williams, Young)
• Deferred SPEX-08-2024 Wildlife Rescue League special exception request to next meeting (yea votes: Horton, Rollins, Schwartz, Williams, Young)

Board of Supervisors

The Board of Supervisors will hold a public hearing regarding a rezoning request for a residential development. The meeting also includes discussions on school space needs, the county financial outlook, and a proposed community center design.

• RZ-03-2024: Rezoning request for 72 age-restricted attached units on 10 acres east of Belmont Boulevard
• Proposed purchase over $75,000 for the Department of Fire & Rescue
• Discussion of design for proposed community center adjacent to Lowe-Massie Park
• Financial outlook update from Davenport & Company
• Planning Commission appointment for Madison District

The Board approved a series of warrants totaling $2,201,130 for various county funds. It adopted a resolution designating May 18‑24, 2025 as Emergency Medical Services Week. The Board approved the purchase of five Stryker power stretchers for $224,027.45 and accepted utility easements for Parcel #107-3-5. It also recommended Stephan Levesque for appointment to the Board of Equalization.

• Approved warrants totaling $2,201,130 across multiple funds (6-0)
• Adopted resolution designating May 18‑24, 2025 as EMS Week (6-0)
• Approved purchase of five Stryker stretchers for $224,027.45 (6-0)
• Accepted permanent and temporary utility easements for Parcel #107-3-5 (6-0)
• Recommended Stephan Levesque for Board of Equalization appointment (6-0)
• Deferred Planning Commission appointment (no vote)
• Approved appropriation of $115,638.70 as County match for RSAF grant (6-0)
• Approved acceptance of RSAF grant funds of $115,638.70 (6-0)

Community Policy and Management Team

The team will meet to discuss budget reports and amendments, including Item 268#1c for Private Day. The agenda also includes a review of risk management and local aggregate data.

• Budget Amendments (Item 268#1c) for Private Day
• Risk Management Review
• VJCCCA Plan Evaluation Results
• Executive session on funding requests and Parental Copay Appeal

Board of Supervisors

The Board will receive presentations on the proposed Fiscal Year 2025/2026 Caroline County Public Schools budget and on broadband expansion. They will also consider several consent agenda items, including a custodial services contract award and an EMS grant application. New business includes renewal of the Breezeline franchise agreement, discussion of waiving real estate tax penalties, and supplemental appropriations for Sheriff’s Office and E911 budgets. A closed meeting is scheduled for legal and real estate matters.

• Presentation of Proposed FY2025/2026 Caroline County Public Schools Budget by Superintendent Dr. Sarah Calveric
• Continued discussion of options for regulating the stockpiling of soils
• Renewal of Breezeline franchise agreement
• Discussion of waiving penalties and interest for real estate taxes paid by June 23, 2025
• Proposed supplemental appropriations to FY2024/2025 Sheriff’s Office and E911 budgets for underfunded line items

The Caroline County Board of Supervisors approved supplemental appropriations of $243,748 for the Sheriff's Office and $56,000 for E-911 Dispatch from the Undesignated General Fund Balance to cover underfunded line items. The Board also approved a consent agenda including $5,320,045 in warrants, a custodial services contract, and a grant application, and moved forward with a public hearing on soil stockpile regulations. A resolution renewing Breezeline's cable franchise was adopted, and the Board authorized a public hearing on waiving real estate tax penalties for payments made by June 23, 2025.

• Approved $243,748 supplemental appropriation to Sheriff's Office budget (6-0)
• Approved $56,000 supplemental appropriation to E-911 Dispatch budget (6-0)
• Approved consent agenda including $5,320,045 in warrants (6-0)
• Authorized custodial services contract with Sentral Services at $100,124.28 annually (consent agenda)
• Authorized EMS Rescue Squad Assistance Fund grant application for $219,731.80 (6-0)
• Adopted resolution renewing Breezeline cable franchise agreement (6-0)
• Moved forward with public hearing on soil stockpile regulation amendments (6-0)
• Authorized public hearing on waiving real estate tax penalties through June 23, 2025 (6-0)

Planning Commission

The Planning Commission holds public hearings on two items: a rezoning request to allow 72 age-restricted attached units at the terminus of Colonel Armistead Drive, and a special exception permit for an animal hospital/veterinarian clinic on Edgehill Academy Road. They will also discuss proposed amendments to the Comprehensive Plan's transportation chapter regarding the Ladysmith Bike and Pedestrian Plan, and proposed zoning ordinance text amendments concerning private schools.

• Rezoning request (RZ-03-2024) from B1 Business to Planned Residential Development for 72 age-restricted units at 7 units/acre on 10 acres near Belmont Boulevard and Gallant Fox Way
• Special exception permit (SPEX-08-2024) to operate an animal hospital/veterinarian clinic on 13.82 acres at 11436 Edgehill Academy Road, Woodford
• Proposed Comprehensive Plan Amendment-Chapter 9 Transportation: Ladysmith Bike and Pedestrian Plan
• Proposed Zoning Ordinance Text Amendments regarding private schools

The Planning Commission voted 3-1 to recommend approval of RZ-03-2024, a rezoning from B-1 Business to Planned Residential Development for the 72-unit age-restricted Belmont Villas townhouse project on approximately 9.8 acres in the Carmel Church Growth Area. The recommendation will be forwarded to the Board of Supervisors. The Commission also deferred a decision on a special exception permit for a wildlife rehabilitation facility pending a site visit.

• Recommended approval of RZ-03-2024, Belmont Villas age-restricted rezoning (3-1, Rollins nay)
• Deferred SPEX-08-2024, Wildlife Rescue League animal hospital special exception, pending a site visit (4-0)
• Authorized public hearing for Ladysmith Bike and Pedestrian Plan comprehensive plan amendment (4-0)
• Approved minutes of January 23, 2025 meeting (4-0)

Community Policy and Management Team

The Community Policy and Management Team will hold a regular meeting to approve minutes, discuss funding requests in executive session, and review the budget report. New business includes reviewing local aggregate data, parts of the self-assessment workbook, IV-E findings, and strategic plan progress. The agenda contains no specific votes or decisions listed.

• Executive session for funding requests
• Budget report review
• Local aggregate data review
• Self-assessment workbook review
• Annual aggregate data review

The Caroline County Community Policy and Management Team approved the January 21, 2025 minutes and all funding requests as submitted. The team entered executive session to discuss medical records, then certified the closed session. They reviewed budget, data, and strategic plan items, but no other substantive decisions were made.

• Approved January 21, 2025 minutes (unanimous)
• Entered executive session to discuss medical records (unanimous)
• Certified executive session compliance (unanimous)
• Approved funding requests as submitted (unanimous)

Board of Supervisors

The Caroline County Board of Supervisors will reconvene from February 11 to consider a zoning ordinance amendment updating parking space dimensions and aisle widths (TXT-04-2024). The board will also discuss tax relief programs, consider a letter of support for Brightspeed's broadband BEAD program participation, and discuss the sale of a county-owned residence near the administration building in Bowling Green. Consent agenda items include updates to the board's electronic meeting policy and additional pay steps for fire and rescue recruits. A closed meeting is scheduled for real property acquisition, legal counsel, and contract award discussions.

• Zoning ordinance amendment (TXT-04-2024) to establish parallel and standard parking space dimensions and aisle widths based on traffic direction and parking angle
• Letter of support for Brightspeed's participation in the Virginia DHCD Broadband Equity, Access and Deployment (BEAD) program
• Proposed purchase of Keystone Information System enhancements
• Discussion of Caroline County tax relief programs
• Discussion of disposition of county-owned residence adjacent to the administration building in Bowling Green

The Board of Supervisors adopted a zoning text amendment setting new parking space and drive aisle dimensions, including a 26-foot minimum drive aisle width. It also approved a $36,125 supplemental appropriation for Keystone software enhancements and directed staff to prepare a budget draft without personal property farming equipment tax revenue. Two appointments were deferred, and a resolution recognizing February as Black History Month was adopted.

• Adopted zoning text amendment TXT-04-2024 with 26-foot minimum drive aisle width (6-0)
• Approved $36,125 supplemental appropriation for Keystone software enhancements (5-1)
• Directed staff to prepare budget draft without personal property farming equipment tax revenue (5-1)
• Adopted resolution declaring February Black History Month (6-0)
• Approved consent agenda including $1,272,086 in warrants and electronic meeting policy update (6-0)
• Deferred appointment to Board of Zoning Appeals
• Deferred appointment to Rappahannock Area Alcohol Safety Action Program Board
• Directed staff to appraise county-owned residence at 218 North Main Street

Board of Supervisors

The Board of Supervisors voted to postpone the February 11 meeting to February 18, 2025, due to inclement weather and a State of Emergency. The rescheduled agenda includes discussions on zoning amendments, tax relief, and county property disposition.

• Amendment to Zoning Ordinance Article XIII regarding parking space dimensions and drive aisles
• Discussion of disposition of county-owned residence adjacent to Administration Building in Bowling Green
• Proposed purchase of Keystone Information System enhancements
• Proposed amendment of Public Safety Pay Plan for Fire & Rescue Recruit Classification
• Letter of support for Brightspeed's participation in the VDHCD BEAD program

The Board of Supervisors held a remote meeting on Feb. 11, 2025, with a quorum of four members present, and voted unanimously to continue the meeting to Tuesday, Feb. 18, 2025, at 6:30 p.m. to maintain continuity of government and allow in-person attendance. No substantive decisions were made; the agenda for the continued meeting includes appointments, consent agenda items, and discussions on zoning, tax relief, and county property. The board also voted unanimously to enter a closed meeting to discuss real property acquisition, legal matters, and a public contract.

• Continued meeting to Feb. 18, 2025 at 6:30 p.m. (4-0)
• Approved closed meeting for real property, legal, and contract discussions (4-0)

Board of Supervisors

The Board of Supervisors will reconvene from its January 28, 2025, meeting. The primary purpose of this session is to discuss school enrollment projections and facilities studies.

• Discussion of School Enrollment Projection and Facilities Studies

Board of Supervisors

The Caroline County Board of Supervisors will hold public hearings on a zoning amendment to establish parking space dimensions and aisle widths, and on a special exception permit for a minor motor vehicle repair facility at 5513 Patriot Highway. The board will also discuss continued regulation of soil stockpiling, improvements to Lowe-Massie Park, tax relief programs, and the disposition of a county-owned home. A closed meeting is planned to discuss real property acquisition, legal advice, and a public contract.

• Public hearing on zoning amendment TXT-04-2024 to set parking space dimensions and aisle widths
• Public hearing on special exception permit SPEX-02-2024 for auto repair facility at 5513 Patriot Highway, Woodford
• Proposed purchase over $75,000 for solid waste convenience site bathrooms
• Continued discussion of options for regulating soil stockpiling on developed parcels
• Discussion of Caroline County tax relief programs

The Board approved a special exception permit for a minor motor vehicle repair facility at 5513 Patriot Highway, Woodford, with conditions including annual inspections. They also approved a $146,330 purchase for restroom trailers at solid waste sites, reappropriated $20,000 to 10-7 Farms for addiction recovery services, and deferred a parking ordinance amendment to the next meeting.

• Approved SPEX-02-2024 for minor auto repair facility at 5513 Patriot Highway (6-0)
• Approved $146,330 purchase for restroom trailers at solid waste convenience sites (4-0)
• Reappropriated $20,000 from Caroline Recovery Center to 10-7 Farms (6-0)
• Deferred TXT-04-2024 parking ordinance amendment to February meeting (4-0)
• Approved 2025 board and commission appointments (6-0)
• Reappointed Estee Newby-Howard to Hanover Community Criminal Justice Board (6-0)
• Approved warrants totaling $1,149,202 (consent agenda)
• Approved minutes from January 14, 2025 meeting (consent agenda)

Planning Commission

The Planning Commission will first hold an organizational meeting to elect a chair and vice-chair, adopt rules of order, and set regular meeting dates for 2025. Following that, the regular meeting will include approval of minutes and a new business item to initiate amendments to the zoning ordinance regarding civil penalties.

• Election of Chairman and Vice-Chairman
• Adoption of Rules of Order for 2025
• Establishment of regular meeting dates for 2025
• Initiation of amendments to the Zoning Ordinance concerning civil penalties

The Caroline County Planning Commission held its organizational meeting, re-electing Robert Schwartz as Chairman and Richard Williams as Vice-Chairman, and adopted amended Rules of Order that include a Pledge of Allegiance and Invocation. The Commission also initiated amendments to the Zoning Ordinance to add civil penalties for property maintenance and zoning violations, authorizing staff to proceed with drafting the changes. Additionally, the Commission was informed that the Commonwealth Transportation Board recommended funding for two road projects in the county.

• Re-elected Robert Schwartz as Chairman (5-0, Schwartz abstained)
• Appointed Richard Williams as Vice-Chairman (5-0, Williams abstained)
• Adopted Rules of Order as amended to include Pledge of Allegiance and Invocation (6-0)
• Approved 2025 Planning Commission meeting calendar (6-0)
• Approved minutes of December 19, 2024 meeting (6-0)
• Authorized staff to proceed with Zoning Ordinance amendments for civil penalties (6-0)

Community Policy and Management Team

This meeting of the Caroline County Community Policy and Management Team is largely procedural. The team will approve minutes, hold an executive session for funding requests, and review the budget report. New business includes discussing local aggregate data, daily living assessment data, documentation inventory, and progress on the strategic plan.

• Executive session for funding requests
• Budget report under old business
• Review of local aggregate data
• Review of daily living assessment data
• Review of data/progress on strategic plan and amendment

Board of Supervisors

The Board of Supervisors will first hold its organizational meeting to elect a chairman and vice-chairman, adopt rules of order, and set the 2025 meeting schedule. The regular meeting includes discussions on regulating soil stockpiling on developed parcels, improvements to Lowe-Massie Park, funding support for 10-7 Farms, tax relief programs, and disposition of a county-owned home. Consent agenda items include a letter supporting Comcast's BEAD program participation, a supplemental appropriation for sound system improvements, and reviews of special exception conditions.

• Election of Chairman and Vice-Chairman for 2025
• Request for letter of support for Comcast to participate in Virginia BEAD broadband program
• Supplemental appropriation to FY 2024/2025 Public Works budget for sound system improvements in Community Services Center auditorium
• Continued discussion of options for regulating stockpiling of soil on developed parcels
• Discussion of Caroline County tax relief programs

The Caroline County Board of Supervisors unanimously adopted a resolution strongly opposing Virginia Senate Bill No. 923, which would prohibit the Department of Environmental Quality from issuing a water permit for surface water withdrawals involving interbasin transfers. The Board also elected Nancy L. Long as Chairperson and Clayton T. Forehand as Vice-Chair for 2025, adopted bylaws and the 2025 meeting schedule, and approved the consent agenda. Several agenda items were deferred to the next meeting so board members could travel to Richmond to speak against the bill.

• Adopted resolution opposing Senate Bill 923 (6-0)
• Elected Nancy L. Long as Chairperson for 2025 (6-0)
• Elected Clayton T. Forehand as Vice-Chair for 2025 (6-0)
• Adopted Bylaws and Rules of Order for 2025 (6-0)
• Approved 2025 regular meeting schedule (6-0)
• Approved consent agenda including $3,454,776 in warrants (6-0)
• Approved $30,866.03 supplemental appropriation for sound system upgrades (6-0)
• Adopted resolution re-appropriating $1,067,270 in FY 2024/2025 funds (6-0)