Caroline County public meetings in 2023

Community Policy and Management Team

The Community Policy and Management Team will meet to discuss funding requests and a parental copay appeal in executive session. The group will also review the budget report and the CPMT Policy Manual.

• Executive session on funding requests
• Executive session on Parental Copay Appeal
• Budget Report review
• Review of CPMT Policy Manual
• Discussion of local aggregate data

Board of Supervisors

The Board of Supervisors will hold a public hearing on an ordinance to replace Chapter 49 regarding festivals and special events. The meeting includes a joint session with the School Board to discuss budget updates and capital projects. Other business includes awarding bids for fire and water infrastructure.

• Ordinance to repeal and replace Chapter 49 (Festivals & Special Events)
• Award of bid for construction of new Sparta Volunteer Fire Station
• Award of bid for Pendleton Wastewater Pump Station and Greensand Filter Facility
• Proposed targeted pay adjustments for positions in the Sheriff's Office
• Discussion on opposing proposed Aqua Virginia rate increase request

Community Policy and Management Team

The Caroline County Community Policy and Management Team (CPMT) is meeting to handle routine business, including approving minutes, entering an executive session for funding requests and a parental copay appeal, and reviewing the budget and CPMT Policy Manual. New business includes local aggregate data, FPM training, and a retreat overview. The agenda is largely procedural with no specific dollar amounts or decisions detailed.

• Executive session on funding requests
• Parental copay appeal
• Budget report review
• CPMT Policy Manual review
• FAPT and CPMT retreat overview

Board of Supervisors

The Caroline County Board of Supervisors will consider several zoning ordinance text amendments and a special exception permit for a special events facility. The body will also discuss a proposed rate increase from Aqua Virginia and review various budget appropriations and intergovernmental agreements.

• Public hearing for SPEX-05-2023: Special Events Facility at 21560 Anderson Mill Road
• Zoning text amendments TXT-18-2023, TXT-19-2023, and TXT-20-2023 regarding Planned Innovation, Research and Technology Park (PIRT) standards
• Proposed Aqua Virginia rate increase discussion
• Agreement with Cowan Services, LLC for general real estate reassessment
• MOU with Town of Bowling Green for water and wastewater systems operation

Planning Commission

The Caroline County Planning Commission will hold public hearings regarding two special exception permit requests. The commission will also discuss reconsidering a comprehensive plan amendment for a technology development area in Carmel Church.

• Special Exception Permit for a childcare facility at 23795 Rogers Clark Boulevard
• Special Exception Permit for a non-conforming family subdivision at 18204 Beazley Lane
• Discussion on establishing a Planned Innovation, Research and Technology Development Area

Planning Commission

The Planning Commission is reviewing a rezoning request for approximately 916.07 acres located on Route 606. The applicant, Amazon Data Services, Inc., proposes changing the designation from Rural Preservation to Planned Innovation, Research and Technology Park for use as a data center.

• Rezoning RZ-02-2023: From Rural Preservation to Planned Innovation, Research and Technology Park
• Proposed use of property as a Data Center
• Project site includes tax map numbers 26-A-64, 27-A-1, 27-A-2, 27-A-3, 27-A-4 (portion), 27-A-4A, and 27-A-20

Board of Supervisors

The Board of Supervisors and Planning Commission will hold a joint public hearing on a rezoning request by Amazon Data Services for about 916 acres near Route 606, proposed for a data center. The board will also consider an agreement for a real estate reassessment, continue a first reading of zoning amendments for festivals and special events, and discuss transportation priorities.

• Rezoning RZ-02-2023: ~916 acres from Rural Preservation to Planned Innovation, Research and Technology Park for a data center
• Agreement with Cowan Services, LLC for general reassessment of real estate
• Continued first reading of amendments to Chapter 49 (Festivals and Special Events)
• Discussion of Board of Supervisors transportation priorities
• Closed meeting to discuss water & sewer MOU with Town of Bowling Green

Community Policy and Management Team

The Caroline County Community Policy and Management Team (CPMT) is meeting to handle routine business, including approving minutes, an executive session on funding requests, and reviewing the budget and policy manual. They will also discuss local data, a CSA records audit, strategic plan progress, and a documentation inventory.

• Executive session on funding requests
• Budget report review
• Review of CPMT Policy Manual
• Caroline County Audit of CSA records
• Review of Data/Progress from Strategic Plan

Board of Supervisors

The Caroline County Board of Supervisors will hold public hearings on a proposed transient occupancy tax amendment and a new Planned Innovation, Research and Technology Park (PIRT) zoning district. They will also discuss school-related items, including capacity numbers, maintenance responsibilities, and a budget amendment, plus consider funding for backfill firefighter/EMT positions.

• Public hearing on amendment to Chapter 103, Transient Occupancy Tax
• Public hearing on TXT-10-2023 creating PIRT zoning district for research/tech businesses
• Discussion of county assuming responsibility for school maintenance
• Approval of budget amendment #6 for CCPS food service
• Proposed funding for backfill firefighter/EMT positions

Board of Supervisors

The Caroline County Board of Supervisors will hold public hearings on a comprehensive plan amendment to establish the Mattameade Growth Area and Planned Innovation, Research and Technology (PIRT) areas, and on a zoning text amendment to expand the Highway Corridor Overlay District. They will also consider a special exception for a monument sign, and discuss forming a transportation committee. The consent agenda includes approvals for grants, contracts, and budget adjustments.

• Public hearing on 2030 Comprehensive Plan amendment to create Mattameade Growth Area and PIRT zones
• Public hearing on TXT-11-2023 to expand Highway Corridor Overlay District along Route 652 and Route 782
• Special exception SPEX-06-2023 for a monument sign at 23586 Carmel Church Loop
• Consent item: Authorization to apply for Brownfield grants for cemetery relocation on MC Dean land
• Consent item: Supplemental appropriations from opioid settlement funds to Fire & Rescue and Sheriff's budgets

Community Policy and Management Team

The Caroline County Community Policy and Management Team is meeting to approve minutes, discuss funding requests in executive session, review the budget and policy manual, and address new business including local aggregate data and the fiscal year closeout. The agenda is largely procedural, with no specific decisions or dollar amounts detailed.

• Approval of minutes
• Executive session on funding requests
• Budget report review
• Review of CPMT Policy Manual
• Fiscal Year Closeout

Board of Supervisors

The Caroline County Board of Supervisors will hold public hearings and first readings on several zoning and comprehensive plan amendments aimed at establishing Planned Innovation, Research and Technology Parks (PIRT) in areas like Mattameade and Carmel Church, potentially supporting data center development. The board will also consider a rezoning request to modify proffers for the Belmont North II development, approve an ambulance purchase over $75,000, and discuss a possible donation to the 516 Project.

• First reading of TXT-10-2023 to create PIRT zoning district
• First reading of 2030 Comprehensive Plan Amendment for Mattameade Growth Area
• Reconsideration of Carmel Church Comprehensive Plan Amendment for PIRT areas
• RZ-01-2023: Amendment to proffers for Belmont North II (184 acres, 2.8 du/ac)
• Consent agenda: Ambulance purchase over $75,000 and broadband MOU with Breezeline/Verizon

Planning Commission

The Planning Commission will hold a worksession regarding a rezoning request for the Orrock Tech Campus to create a Planned Innovation, Research & Technology Park. The meeting also includes a public hearing for a special exception permit to establish a special events facility on Anderson Mill Road.

• Rezoning request (RZ-02-2023) for Orrock Tech Campus to Planned Innovation, Research & Technology Park
• Special Exception Permit (SPEX-05-2023) for a special events facility at 21560 Anderson Mill Road
• Approval of meeting minutes

Board of Supervisors

The Caroline County Board of Supervisors will reconvene and adopt the agenda for August 23, 2023. They will discuss transportation planning and hold first readings on a zoning ordinance amendment to create a Planned Innovation, Research and Technology Park (PIRT) district and a related comprehensive plan amendment for the Guinea Station area. The consent agenda includes a VDOT grant modification for a road study and authorization to issue an RFP for property reassessment.

• First reading of TXT-10-2023 to create PIRT zoning district
• First reading of 2030 Comprehensive Plan amendment for Guinea Station PIRT area
• Discussion of transportation planning
• Consent A: Modify VDOT Economic Development Access Program grant for Ruther Glen Road/Dry Bridge Road study/design
• Consent B: Authorize RFP for real property reassessment

Community Policy and Management Team

The team approved all submitted funding requests and the minutes from July 18 and August 4, 2023. Members held an executive session to discuss medical records. The group also reviewed the budget and local aggregate data from July.

• Approved July 18, 2023, and August 4, 2023, minutes
• Approved funding requests as submitted
• Certified that only lawfully exempted business was discussed in executive session

Board of Supervisors

The Caroline County Board of Supervisors will hold public hearings on three zoning items: two ordinances to define and set development standards for special events facilities, and a request to amend proffers for the Belmont North II planned residential development. The board will also consider a consent agenda covering warrants, budget adjustments, a demolition agreement, and various resolutions, plus new business on sheriff's office funding and a water supply project contract.

• Public hearing on TXT-12-2023 to redefine 'Special Events Facility' to allow limited ticketed events
• Public hearing on TXT-03-2023 to add development standards for special events facilities
• Public hearing on RZ-01-2023 to amend proffers for Belmont North II (184 acres, 2.8 du/ac) eliminating age-restricted units and changing contributions
• Consent agenda includes ratification of agreement to demolish former Dawn Progressive Association building
• Consent agenda includes purchase over $75,000 for fire and rescue volunteer property and casualty insurance

Community Policy and Management Team

The Caroline County Community Policy and Management Team is meeting to discuss a directive from the Office of Children's Services (OCS) regarding daily rates for private day care. The agenda contains only this one new business item, with no other substantive topics listed.

• OCS directive for private day daily rates

The Community Policy and Management Team met to address private day rate settings. The team voted to enforce the 2% rate setting from the OCS directive for the 2023-2024 school year.

• Approved enforcement of 2% private day rate setting from OCS directive for 2023-2024 school year

Planning Commission

The Commission will consider several subdivision plats and multiple ordinances to amend the county's Zoning Ordinance. Discussions include expanding Highway Corridor Overlay District boundaries and modifying development standards for Rural Resorts.

• Subdivision of 171.9 acres (TM 83-A-83B) into two lots by CCIIA, LLC
• Subdivision of 147.9 acres (TM 83-A-75) into two lots by CCIIB, LLC
• Expansion of Highway Corridor Overlay District boundaries along Route 652
• Special exception request for a monument sign exceeding 32 square feet at 23586 Carmel Church Loop
• Amendments to Rural Resort definitions and development standards, including minimum acreage changes

Zoning Board of Appeals

The Caroline County Zoning Board of Appeals will hold a public hearing on a variance request by Laurie Brooks (owner) and Raymond Brooks (applicant) for a 7.92-acre property on Anderson Mill Road. The variance would allow a 75-foot encroachment into the required 125-foot front setback to build a single-family dwelling 50 feet from the front property line. The board will also consider approval of minutes and other matters.

• Public hearing on variance V-02-2023 for tax map #64-A-29B, 7.92 acres, zoned Rural Preservation
• Request to allow 75-foot encroachment into 125-foot front setback
• Purpose: construct single-family dwelling 50 feet from front property line
• Property located on Anderson Mill Road at Hanover/Caroline County line, Western Caroline Voting District

Community Policy and Management Team

The Caroline County Community Policy and Management Team is meeting to approve minutes, discuss funding requests in executive session, review the budget and strategic plan progress, and examine local aggregate data and documentation inventory. The agenda is largely procedural, with no specific decisions or dollar amounts listed.

• Executive session on funding requests
• Budget report review
• Strategic plan progress review
• Local aggregate data discussion
• Documentation inventory/utilization review

The team approved all submitted funding requests. Members also reviewed the budget report, strategic plan goals, and June local aggregate data.

• Approved June 20, 2023, minutes
• Approved funding requests as submitted
• Certified that only lawfully exempted business was discussed in executive session

Planning Commission

The Planning Commission will discuss a special exception permit for a therapeutic health facility and amendments to proffers for an existing residential development. Additionally, they will consider zoning ordinance changes to support new land use classifications.

• Special Exception Permit (SPEX-02-2023) for a Therapeutic Health Facility at 20500 Devaysa Lane
• Amendment to proffers for Belmont North II residential development on tax map 83-A-1
• Ordinance to create Division 7 – Planned Innovation, Research and Technology Park (PIRT)
• Comprehensive Plan Amendment establishing the Guinea Station Growth Area

Community Policy and Management Team

The Caroline County Community Policy and Management Team is meeting to discuss routine business, including approval of minutes, an executive session for annual private day review and funding requests, and a budget report. New business includes reviewing local aggregate data, the CSA Local Annual Risk Assessment Survey, and a proposed policy to increase the authorization amount for the CSA Coordinator and Fiscal Agent from $500 to $2000. The agenda is largely procedural, with the notable item being the proposed authorization increase.

• Proposed policy change: CSA Coordinator and Fiscal Agent authorization amount from $500 to $2000
• Executive session for Annual Private Day Review and funding requests
• Budget report under old business
• Local aggregate data review
• CSA Local Annual Risk Assessment Survey

The Community Policy and Management Team approved funding requests and increased the authorization limit for the CSA Coordinator and CSA Fiscal Agent. The board also reviewed the budget report and local aggregate data.

• Approved May 16, 2023 minutes
• Approved funding requests as submitted
• Approved policy increasing authorization amount for CSA Coordinator and CSA Fiscal Agent from $500 to $2000

Board of Supervisors

The Caroline County Board of Supervisors will hold public hearings and vote on the FY2023/2024 budget and school budget, as well as zoning amendments to allow electric vehicle charging stations in business and industrial districts. They will also consider a comprehensive plan amendment to create an urban development area for innovation and technology at Carmel Church Station. The agenda includes several consent items, including a bid award for repairs to the Frog Level Volunteer Fire Department station and a supplemental appropriation for the Sheriff's budget using ARPA funds.

• Adoption of FY2023/2024 budget and school budget resolutions
• Public hearing on zoning amendments to permit electric vehicle charging stations in B-1 and M-1 districts
• Comprehensive plan amendment to designate Carmel Church Station as an Urban Development Area
• Award of bid for repairs to Frog Level Volunteer Fire Department station
• Supplemental appropriation of ARPA funds to Sheriff's budget from Virginia DCJS

Planning Commission

The Planning Commission will decide on an ordinance to create a new Planned Innovation, Research and Technology Park (PIRT) district. They will also hold public hearings for a therapeutic health facility special exception permit and amendments to proffers for a residential development.

• An Ordinance to amend the Zoning Ordinance of Caroline County to create Division 7 – Planned Innovation, Research and Technology Park (PIRT)
• Special Exception Permit request for a Therapeutic Health Facility at 20500 Devaysa Lane
• Amendment to existing proffers for Belmont North II residential development

Board of Supervisors

The Caroline County Board of Supervisors will hold public hearings on the VDOT FY 2024-2029 Secondary Road Six-Year Plan and two special exception permits for special events facilities. The board will also consider consent agenda items including a resolution to seek VDOT grant funds for studying Ruther Glen Road and Dry Bridge Road, and an appropriation of $31,700 for the MC Dean water line extension project. Additionally, there will be further discussion of the proposed FY 2023/2024 budget and a continued first reading of a comprehensive plan amendment for Carmel Church Station.

• Public hearing on VDOT FY 2024-2029 Secondary Road Six-Year Plan
• SPEX-02-2022: Sullivan special exception to increase events from 30 to 150 at 3213 Ladysmith Road
• SPEX-01-2023: RADA LLC special exception for special events facility at 18204 Sparta Road
• Resolution seeking VDOT grant to study Ruther Glen Road and Dry Bridge Road
• Appropriation of $31,700 for MC Dean water line extension project

Community Policy and Management Team

The Caroline County Community Policy and Management Team is meeting to approve minutes, hold an executive session on funding requests, and review the budget report and strategic plan. They will also discuss local aggregate data before adjourning.

• Approval of minutes
• Executive session on funding requests
• Budget report review
• Strategic plan review
• Local aggregate data discussion

The team approved submitted funding requests and amended the Strategic Plan to include a new goal from CSU. Members also reviewed the budget report and April local aggregate data.

• Approved April 18, 2023, minutes
• Approved funding requests as submitted
• Amended Strategic Plan to add a new goal from CSU

Board of Supervisors

The Caroline County Board of Supervisors will hold public hearings and first readings on several zoning ordinance amendments, including changes to Chesapeake Bay Preservation Area rules, rural resort acreage requirements, and new standards for special events facilities and electric vehicle charging centers. They will also consider a comprehensive plan amendment to designate Carmel Church Station as an Urban Development Area and establish Planned Innovation, Research and Technology Development areas. Consent agenda items include approval of minutes, warrants, a sheriff's patrol vehicle purchase, and a resolution to abandon Route 740 Motley Drive.

• Public hearing on TXT-04-2023 to amend Chesapeake Bay Preservation Area language
• First reading of TXT-02-2023 to reduce rural resort minimum acreage from 200 to 150 acres
• First readings of TXT-07/08/09-2023 to allow electric vehicle charging centers in B-1 and M-1 districts
• First reading of 2030 Comprehensive Plan amendment for Carmel Church Station Urban Development Area
• Proposed increase of County Administrator spending approval limit from $50,000 to $75,000

The Board of Supervisors approved $3,028,906 in warrants across multiple funds and adopted resolutions celebrating the 100th birthdays of three residents. The meeting also included reports on broadband expansion and recognition for school district leadership.

• Adopted resolution R15/23 declaring May 11, 2023, 'Lee Yancey Day' (6-0)
• Adopted resolution R16/23 declaring May 12, 2023, 'Lucy Lohr Day' (6-0)
• Approved minutes from the March 28, 2023 meeting
• Approved warrants totaling $3,028,906
• Adopted resolution R13/23 declaring April 30, 2023, 'Carrie Nell Reynolds Baker Day'

Planning Commission

The Planning Commission will consider a text amendment to establish the PIRT zoning district for research and technology businesses. The meeting also includes reviews of subdivision plat applications for residential lots and stormwater facility lot separation.

• Proposed ordinance to create Division 7 – Planned Innovation, Research and Technology Park (PIRT)
• Preliminary Plat Approval for 84 residential lots in the Pendleton subdivision
• Preliminary/Final Plat Approval to make a Stormwater Management Facility a separate lot for Starr Management Corporation

Community Policy and Management Team

The Caroline County Community Policy and Management Team is meeting to approve minutes, discuss funding requests and a parental copay appeal in executive session, and review the budget report. They will also consider local aggregate data, a vendor contract, strategic plan progress, and complete a state survey.

• Executive session on funding requests and parental copay appeal
• Budget report review
• Vendor contract review
• Review of strategic plan data/progress
• Complete OCS Critical Gap Survey

The Community Policy and Management Team approved all submitted funding requests. The board also reviewed the budget report, March local aggregate data, and vendor contracts.

• Approved March 21, 2023 minutes
• Approved funding requests as submitted
• Motion made to change Section 14 of the vendor contract

Board of Supervisors

The Board of Supervisors established the 2023 tax rates and adopted revised FEMA flood insurance maps. They also approved a recruitment program for Fire & Rescue and an agreement to regain ownership of the old Dawn School. A motion to readvertise the 2023 tax rates failed in a 3-3 tie.

• Approved 2023 tax rates: Real Estate $0.77/$100, Personal Property $3.50/$100 (6-0)
• Adopted revised FEMA Flood Insurance Rate Maps and Regulations (6-0)
• Approved Career Employee Referral Compensation Program for Fire & Rescue (6-0)
• Approved agreement with Dawn Progressive Association to return ownership of old Dawn School (6-0)
• Petitioned Circuit Court to appoint Benjamin Heidt as Commonwealth’s Attorney and avoid special election (6-0)
• Approved $1,392,938 in warrants (6-0)
• Approved $19,646 supplemental appropriation for Sheriff’s vehicle equipment (6-0)
• Approved $33,204.27 supplemental appropriation to Utilities Fund for generator reimbursement (6-0)

Board of Supervisors

The Board of Supervisors approved a budget transfer for school bus fuel and authorized several emergency vehicle purchases. They also adopted a regional hazard mitigation plan and established a permanent monthly food distribution site.

• Approved $325,000 transfer from Instruction to Transportation for school fuel (6-0)
• Authorized $107,115.50 for two brush truck chassis (Consent Agenda)
• Authorized $53,557.75 for early purchase of Brush 5 chassis (6-0)
• Awarded $509,411 bid to J.L. Kent & Sons, Inc. for Carmel Church Fire-EMS road improvements (Consent Agenda)
• Adopted 2023 George Washington Regional Commission Hazard Mitigation Plan (Consent Agenda)
• Authorized application to Virginia Opioid Abatement Authority (Consent Agenda)
• Approved use of opioid settlement funds via Rappahannock Area Community Services Board (Consent Agenda)
• Authorized permanent monthly food distribution site at Community Services Center parking lot (6-0)

Planning Commission

The Commission will consider several public hearings regarding land use changes and ordinance amendments. Key items include a request to rezone 855 acres for a Master Planned Technology Park and a special exception for a special events facility on Sparta Road.

• Special Exception Permit for a Special Events Facility at 18204 Sparta Road
• Rezoning of 855 acres near Route 700 for a Master Planned Technology Park
• Comprehensive Plan Amendment to establish Planned Innovation, Research and Technology Development areas
• Ordinance to require permits for development in Floodplain Districts
• Ordinance to establish development standards for Special Events Facilities

Community Policy and Management Team

The Caroline County Community Policy and Management Team is meeting to approve minutes, discuss funding requests in executive session, and review the budget report and strategic plan. They will also consider local aggregate data and a documentation inventory/utilization management plan. The agenda is largely procedural, with no specific dollar amounts or project names listed.

• Executive session on funding requests
• Budget report review
• Strategic plan completion
• Local aggregate data and annual aggregate data discussion
• Documentation Inventory/Utilization Management Plan review

The team approved all submitted funding requests. Members reviewed the budget report, the strategic plan, and local aggregate data. A review of three CSA cases found one case requiring progress reports and an updated certificate of insurance from the vendor.

• Approved February 21, 2023, minutes
• Approved funding requests as submitted
• Certified that only lawfully exempted business was discussed in executive session

Board of Supervisors

The Board of Supervisors converted the Social Services Board from an administrative to an advisory board. Other key actions included approving a $153,435.90 parking lot resurfacing project and participating in a multi-state opioid settlement. The Board also appropriated over $868,000 for a middle school HVAC project.

• Converted Social Services Board from administrative to advisory board (4-2)
• Approved $153,435.90 for Community Services Center parking lot resurfacing (6-0)
• Appropriated $868,684 in reversion funds for Caroline Middle School HVAC project (6-0)
• Approved participation in opioid settlements against Teva, Allergan, Walmart, Walgreens, and CVS
• Approved reclassifying Treasurer's Office position to Accounting Specialist with salary up to $55,000 (6-0)
• Renewed festival permit for After Hours Concert Series at Meadow Event Park (6-0)
• Approved revised buffer condition for Mid-Atlantic Materials, Inc. (5-1)
• Approved $3,648.06 carry-forward for Caroline County Health Department budget

Planning Commission

The Planning Commission will hold public hearings on a special exception permit for a rural resort on 172.5 acres at 14186 Devils Three Jump Road, Milford, and on three zoning ordinance amendments. The amendments address Chesapeake Bay Preservation Area and floodplain overlay districts, development standards for special events facilities, and reducing the minimum acreage for rural resorts from 200 to 150 acres.

• Public hearing on SPEX-06-2022: request for a special exception permit for a rural resort on 172.5 acres at 14186 Devils Three Jump Road, Milford (Mattaponi Voting District)
• Public hearing on TXT-01-2023: ordinance to amend overlay districts for Chesapeake Bay Preservation Area and add Floodplain District permit requirements
• Public hearing on TXT-03-2023: ordinance to add development standards for special events facilities
• Discussion of TXT-02-2023: ordinance to reduce minimum acreage for rural resorts from 200 to 150 acres under same ownership

The Commission recommended that the Board of Supervisors approve a zoning amendment to lower the minimum acreage for Rural Resorts from 200 to 150 acres. It also recommended approval of a specific Rural Resort application for New Earth Virginia, LLC with added conditions. A proposed amendment regarding floodplain districts was deferred.

• Recommended approval of TXT-02-2023 to decrease Rural Resort minimum acreage from 200 to 150 acres (5-0)
• Recommended approval of SPEX-06-2022 for New Earth Virginia, LLC Rural Resort at 14186 Devils Three Jump Road with added conditions (5-0)
• Added condition to SPEX-06-2022 prohibiting plants containing THC, including hemp, on the property
• Modified SPEX-06-2022 condition to require Board of Supervisors review at two and four years after occupancy
• Deferred TXT-01-2023 regarding Chesapeake Bay Preservation and Floodplain Districts to next meeting (5-0)
• Authorized public hearing advertisement for TXT-03-2023 Special Events Facility Standards (5-0)
• Authorized public hearing advertisement to repeal sand and gravel operations from Zoning Ordinance (5-0)
• Authorized public hearing advertisement for Chesapeake Bay Ordinance edits from Department of Environmental Quality (5-0)

Community Policy and Management Team

The Caroline County Community Policy and Management Team (CPMT) is meeting to handle routine business, including approving minutes, discussing funding requests in executive session, and reviewing a budget report. They will also review local aggregate data, discuss the Long Range Strategic Plan (including the Daily Living Assessment and plan goals), and consider a policy change. The agenda is largely procedural and planning-focused, with no specific dollar amounts or project names provided.

• Executive session on funding requests
• Budget report review
• Review of local and annual aggregate data
• Long Range Strategic Plan: Daily Living Assessment review and goal updates
• CPMT policy change discussion

The Community Policy and Management Team approved all submitted funding requests. Members reviewed the budget report, February local aggregate data, and the Long Range Strategic Plan. A revised strategic plan will be presented at the next meeting.

• Approved January 17, 2023, minutes
• Approved funding requests as submitted
• Certified that only lawfully exempted business was discussed in executive session

Board of Supervisors

The Caroline County Board of Supervisors will hold public hearings on two subdivision ordinance amendments: one requiring minimum roadway widths of 26 feet or VDOT standard for fire and EMS access, and another requiring adequate turn-around areas for dead-end streets. The board will also consider a special exception permit for a special events facility on Jerusalem Road and unfinished business on a mining buffer modification. Consent agenda items include purchases over $50,000, an ARPA tourism fund appropriation, and a request to remove Motley Drive from the state highway system.

• Public hearing on SO-02-2022: minimum roadway width 26 feet or VDOT standard for fire/EMS
• Public hearing on SO-03-2022: cul-de-sac turn-around requirements for fire/EMS vehicles
• Special exception request for special events facility at 25208 Jerusalem Road, Milford
• Consent item: replacement Public Works van purchase over $50,000
• Consent item: appropriation of $5,000 opioid settlement funds to Fire-Rescue budget

The Board of Supervisors increased the VRS retirement multiplier for hazardous duty employees and established $4 million in reserve funds for water projects. They also updated subdivision ordinances for fire and EMS access and approved several equipment purchases.

• Approved 1.85% VRS multiplier for hazardous duty employees effective July 1, 2023 (6-0)
• Established $1M reserve for Rappahannock River Withdrawal Project and $3M for well development (6-0)
• Approved $345,000 offer to purchase property at 218 North Main Street (6-0)
• Adopted ordinance requiring minimum 26-foot roadway width in new subdivisions (6-0)
• Adopted ordinance requiring turnarounds at all subdivision dead-end streets (6-0)
• Approved $64,213.37 for a replacement Public Works van and $106,993 for wastewater plant blowers (6-0)
• Approved special exception permit for a special events facility at 25208 Jerusalem Road (6-0)
• Deferred Mid-Atlantic Materials, Inc. buffer modification request to March 14, 2023 (5-0)

Planning Commission

The Planning Commission will hold public hearings on a proposed amendment to the 2030 Comprehensive Plan to designate Carmel Church Station as an Urban Development Area and establish Planned Innovation, Research and Technology Development areas. They will also consider a rezoning request from Caroline 527, LLC to change 855 acres from Rural Preservation to Planned Industrial Park for a Master Planned Technology Park. Additionally, the commission will discuss an amendment to Chapter 9 (Transportation) of the Comprehensive Plan.

• Rezoning request RZ-06-2022: 855 acres at Mt. Airy Road near Jericho Road, Ruther Glen, from Rural Preservation to Planned Industrial Park for a technology park
• Comprehensive Plan amendment to designate Carmel Church Station as an Urban Development Area
• Establishment of Planned Innovation, Research and Technology Development areas in specified locations north of Route 658, south of Route 658, and east of Route 207
• Amendment to Chapter 9 (Transportation) of the Comprehensive Plan

The Commission held an organizational meeting to elect its 2023 officers and adopt rules of order. Public hearings for a Comprehensive Plan amendment and a 855-acre rezoning request for a Master Planned Technology Park were deferred to March 23, 2023.

• Appointed Robert Schwartz as Chairman for 2023 (4-0, 1 abstain)
• Appointed Dr. Horton as Vice-Chairman for 2023 (4-0, 1 abstain)
• Adopted 2023 Rules of Order (5-0)
• Approved 2023 regular meeting dates and times (5-0)
• Approved July 28, 2022 meeting minutes (5-0)
• Deferred RZ-06-2022 rezoning request for Master Planned Technology Park to March 23, 2023 (5-0)
• Deferred 2030 Comprehensive Plan Amendment regarding Carmel Church Station to March 23, 2023 (5-0)
• Approved staff updates to Chapter 9 (Transportation) of the Comprehensive Plan (5-0)

Board of Supervisors

The Caroline County Board of Supervisors will hold public hearings on three items: a zoning text amendment to change fence height limits and add sight-distance requirements, a special exception request from Mid-Atlantic Materials to remove a 100-foot buffer on a sand and gravel mining site, and a rezoning request for 13.28 acres off Deerfield Road to allow townhomes (deferred at the applicant's request). The board will also consider consent agenda items including a mini excavator purchase over $50,000, a grant application for a replacement fire tanker, and a supplemental appropriation for school improvement grants.

• Public hearing on TXT-01-2022: fence/wall height limits (4 ft front, 8 ft rear) and sight-distance triangle requirement
• Public hearing on SPEX-04-2022: Mid-Atlantic Materials seeks to remove 100-ft buffer on 349-acre mining site at 18173 Tidewater Trail, Port Royal
• Public hearing on RZ-05-2022: Bauserman rezoning to Planned Residential Development (10 units/acre) for townhomes on 13.28 acres off Deerfield Road — deferred at applicant's request
• Consent: proposed purchase of mini excavator over $50,000 for Public Works/Utilities
• Consent: authorization to apply for Assistance to Firefighters Grant for Port Royal replacement tanker

The Board of Supervisors approved the purchase of body cameras for deputies and updated the zoning ordinance regarding fence heights. They also allocated over $2.5M of year-end funds to a public safety reserve and approved several administrative appointments.

• Approved purchase of 47 body cameras for $307,820 total cost (6-0)
• Approved TXT-01-2022 increasing max front yard fence height to 4 feet and rear/side to 8 feet (6-0)
• Approved placing $2,597,251 of FY 2021-2022 end-of-year funds into a public safety restricted reserve
• Approved purchase of OpenGov budgeting software for $49,375 in FY 23 (6-0)
• Approved $99,675 purchase of a mini excavator for Public Works/Utilities
• Authorized $493,196 FEMA grant application for a Port Royal replacement tanker
• Appointed Richard Williams to Planning Commission and Daronte Rollins to Board of Zoning Appeals
• Deferred action on SPEX-04-2022 regarding Mid-Atlantic Materials, Inc. buffer removal to Feb 21, 2023

Community Policy and Management Team

The Caroline County Community Policy and Management Team is meeting to handle routine business, including approving minutes and an executive session on funding requests. They will also review a budget report, consider a policy revision on Parent and Provider terms, and discuss new business items like local data, a long-range strategic plan, and a documentation inventory.

• Executive session on funding requests
• Budget report review
• Policy revision on Parent and Provider terms
• Review of Daily Living Assessment
• Documentation inventory/utilization management plan review

The Community Policy and Management Team approved all submitted funding requests. The board reviewed the budget and policy revisions regarding parent and provider terms, deciding to make no changes to the existing policy.

• Approved December 20, 2022, minutes
• Approved funding requests as submitted
• Maintained existing policy regarding Parent and Provider terms
• Tabled Long Range Strategic Plan until next month

Board of Supervisors

The Caroline County Board of Supervisors will hold its organizational meeting to elect a chairman and vice-chairman, adopt rules, and set the 2023 meeting schedule. The regular meeting includes consent agenda items such as road acceptance, purchases over $50,000, and a performance agreement, plus first readings of subdivision and zoning ordinance amendments. Public comments are scheduled for 7:30 p.m.

• Election of Chairman and Vice-Chairman
• Resolution requesting VDOT accept Shepard Hill Road into secondary highway system
• Approval of revised performance agreement with M.C. Dean
• Proposed purchases over $50,000: utilities generator and dump truck
• First readings of ordinances on subdivision road widths, dead-end turnarounds, and 'Special Events Facility' definition

The Board conducted its 2023 organizational meeting to elect leadership and appoint members to various boards. The Board also approved several equipment purchases for public utilities and fire services, and authorized a road addition to the state highway system.

• Elected Supervisor Thomas as Chairman and Supervisor Sili as Vice-Chair (6-0)
• Approved 2023 Bylaws and Rules of Procedure, noting public letters will not be read during meetings (6-0)
• Approved 2023 regular meeting schedule (6-0)
• Approved $1,879,111 in warrants across multiple funds (6-0)
• Adopted Resolution R1/23 to add Shepard Hill Road to the State Secondary Highway System (6-0)
• Authorized $106,235.43 for a Department of Public Utilities replacement generator (6-0)
• Authorized $70,960 for a Department of Public Works/Utilities replacement dump truck (6-0)
• Approved $264,750 from Undesignated General Fund Balance for Carmel Church Fire/EMS Station furnishings and equipment (6-0)