Cloverdale public meetings in 2022

City Council

The City Council's regularly scheduled meeting of December 28, 2022, has been cancelled. The notice, dated November 1, 2022, was issued by the City Clerk. No other business is listed.

• Meeting cancelled

Subcommittee Archive: Public Works & Facilities

The Public Works and Facilities Subcommittee cancelled its regularly scheduled meetings for October 25, November 22, and December 27, 2022. Alternative special meetings will be held on October 20, November 17, and December 7, 2022, at 1:30 p.m. in the City Hall Conference Room. The agenda is only procedural boilerplate regarding cancellations.

• Cancellation of October 25, 2022 meeting
• Cancellation of November 22, 2022 meeting
• Cancellation of December 27, 2022 meeting
• Alternative special meetings scheduled for October 20, November 17, and December 7, 2022

Subcommittee Archive: Planning & Sustainability

The Planning and Sustainability Subcommittee meeting scheduled for December 20, 2022, has been cancelled. No items were discussed or decided.

City Council

The Cloverdale City Council will hold a closed session on real property negotiations, then an open session to canvass the November 8 election results (including Measure K on fireworks), adopt the 2022 California Building Standards and Fire Codes, and approve several consent items including equipment purchases and a school resource officer MOU. They will also swear in newly elected councilmembers, select a mayor and vice mayor, and discuss committee appointments.

• Closed session: real property negotiations for APNs 116-110-025, 116-110-024, 115-220-004
• Adopt 2022 California Building Standards and Fire Codes (Ordinance amending Title 15)
• Approve purchase of Vermeer chipper ($67,862) and 2022 Chevrolet Silverado 3500HD ($91,013) with budget amendment
• Approve MOU with Cloverdale Unified School District for School Resource Officer
• Adopt official canvass of November 8 election, including Measure K (fireworks ban)

The City Council reorganized its leadership and adopted the 2022 California Building Standards and Fire Codes. The council also approved a new Public Works Director and a school resource officer agreement. Voters rejected Ballot Measure K, which would have banned safe and sane fireworks.

• Elected Todd Lands as Mayor (4-1)
• Elected Gus Wolter as Vice Mayor (4-1)
• Adopted 2022 California Building Standards and Fire Codes (4-0)
• Approved at-will employment agreement for Public Works Director Derrick Montanye (4-0)
• Approved MOU with Cloverdale Unified School District for a School Resource Officer (4-1)
• Approved purchase of Vermeer chipper ($67,862) and Chevrolet Silverado 3500HD ($91,013) (5-0)
• Adopted Official Canvass of November 8, 2022 election results (4-0)
• Adopted updated Records Retention Schedule (5-0)

Planning Commission

The Cloverdale Planning Commission will hold a public hearing to decide on a Design Review and Conditional Use Permit for a restaurant with live outdoor entertainment in an existing commercial building. The commission will also consider approving the minutes from the October 4, 2022 meeting. The meeting is open to the public in person and via Zoom.

• Public hearing on DR CUP 005-2022 for a restaurant with outdoor amplified music and site improvements
• Consent calendar: approval of October 4, 2022 meeting minutes
• Introduction of new commissioner
• Public comment period for items not on the agenda

The Planning Commission approved a Design Review and Conditional Use Permit for a restaurant and bar featuring outdoor amplified entertainment. The project involves adding to an existing commercial building and converting a former gas station into a venue called 101 North.

• Approved Design Review and Conditional Use Permit for restaurant and bar with outdoor amplified entertainment at 101 N. Cloverdale Boulevard (4-0)
• Approved October 4, 2022 meeting minutes

Subcommittee Archive: Public Works & Facilities

The Public Works and Facilities Subcommittee will discuss and receive updates on several infrastructure items, including downtown sidewalk pavement conditions, waste receptacle replacement costs, the Vista View paving project, and a parking zone sign request on Tarman Drive. Standing items include updates on blight abatement, pedestrian safety improvements on Asti Road, and park renovations.

• Update on Downtown Waste Receptacles with cost analysis
• Discussion of Downtown Sidewalk Pavement Conditions
• Update on Vista View Paving Project
• Discussion of Tarman Drive Parking Zone Sign Request
• Discussion of Infrastructure Improvement Cost Estimates for Pedestrian and Bicycle Safety on Asti Road

The subcommittee approved the November 16, 2022 minutes. Members discussed and provided staff direction on downtown waste receptacles, sidewalk pavement conditions, and the Vista View Paving Project. No other formal votes or decisions were recorded.

• Approved November 16, 2022 minutes

Planning Commission

The Cloverdale Planning Commission has cancelled its regular meeting scheduled for Tuesday, December 6, 2022. No items will be discussed or decided at this meeting.

• Meeting cancelled
• Notice posted at City Hall and Performing Arts Center

Subcommittee Archive: Finance, Administration, & Police

The Finance, Administration, and Police Subcommittee will discuss several items, including a possible bond for a new police station, a transient occupancy tax ordinance, and increasing the city manager's spending authority. They will also receive updates on the 10th officer hiring, cannabis revenue, and utility assistance programs. The meeting is open to the public in person and via Zoom.

• Discussion - Bonding Capacity for Police Station / USDA Funding
• Discussion - T.O.T. Ordinance
• Discussion - Increase City Manager Spending Authority
• Update - 10th Officer Hiring
• Update - Measure P Cannabis Revenue Report

The Finance, Administration, and Police Subcommittee approved the October 3, 2022 meeting minutes. The body provided direction to staff regarding the T.O.T. Ordinance and the appointment of a Sonoma County Library Commissioner. Several other items were discussed or received updates, but no further formal actions were taken.

• Approved October 3, 2022 minutes as submitted
• Directed staff to organize interviews for all interested Sonoma County Library Commissioner applicants

City Council

The regular City Council and joint Community Development Successor Agency Board meeting scheduled for November 23, 2022, has been cancelled. The notice was dated November 9, 2022, and signed by City Clerk Mike Maloney. No agenda items were discussed or decided.

• Meeting cancelled

Subcommittee Archive: Public Works & Facilities

The Public Works and Facilities Subcommittee cancelled its regular October 25, November 22, and December 27, 2022 meetings. Alternative special meetings are scheduled on October 20, November 17, and December 7, 2022 at 1:30 p.m. in the City Hall Conference Room.

• Cancellation of October 25, November 22, and December 27, 2022 meetings
• Special meetings set for October 20, November 17, and December 7, 2022 at 1:30 p.m.
• Meeting location: City Hall Conference Room, 124 N. Cloverdale Blvd

Council Subcommittee - Joint City / CUSD

The Joint City/Cloverdale Unified School District Subcommittee has cancelled its regularly scheduled meeting for Monday, November 21, 2022. The notice, posted November 10, 2022, provides no other agenda items or business to discuss.

• Meeting cancelled for November 21, 2022

Subcommittee Archive: Public Works & Facilities

The Public Works and Facilities Subcommittee will discuss several items including the Furber Park Playground Renovation, potential park enhancements, and street striping maintenance. Updates will be provided on the purchase of a new dump truck and chipper, parks department staffing, and the street light maintenance program. The committee will also review parking requirements for S. Cloverdale Blvd.

• Discussion - Furber Park Playground Renovation
• Discussion - Potential Park Enhancements (pickleball, bag toss, Bocce courts)
• Update - Parks Department Purchase of New Dump Truck and Chipper
• Review - Parking Requirements for S. Cloverdale Blvd
• Update - Street Light Maintenance Program Current Issues

The subcommittee approved the minutes from the October 20, 2022 meeting. The remainder of the session consisted of reports and discussions regarding park renovations, equipment needs, and infrastructure costs without further formal decisions.

• Approved October 20, 2022 minutes as submitted

Council Subcommittee - Joint City / CUSD

The Cloverdale City Council and Cloverdale Unified School District subcommittee will hold a special meeting to discuss several joint projects and agreements. Key items include the Boys and Girls Clubhouse/future teen center, coordination of South Properties on Kelly Road, and updates on the Thyme Square property transfer and storm water analysis. The subcommittee will also review the cooperative agreement, the school resource officer MOU, and various school facility and safety items.

• Boys and Girls Clubhouse / Future Teen Center discussion
• Coordination of South Properties (Kelly Road)
• Update on MOU for School Resource Officer
• Discuss Thyme Square Property Transfer and next steps
• Update on Storm Drain Project Healdsburg Avenue at Citrus Fair

The Joint City/CUSD Subcommittee approved the September 19, 2022 minutes and directed staff to schedule the School Resource Officer MOU for the December 14, 2022 City Council meeting. The group also designated the South Properties and Thyme Square Property Transfer as standing items for future updates.

• Approved September 19, 2022 minutes
• Directed staff to place School Resource Officer MOU on December 14, 2022 City Council meeting
• Designated South Properties (Kelly Road) as a Standing Item for future agendas
• Designated Thyme Square Property Transfer as a Standing Item for future agendas

City Council

The Cloverdale City Council will hold a public hearing to adopt the 2022 California Building Standards and Fire Codes, and discuss potential participation in a countywide ban on new gas station construction. The consent calendar includes several contracts and budget amendments, including $385,000 for interim city engineer services and $50,000 for code enforcement.

• Public hearing to adopt 2022 California Building Standards and Fire Codes
• Discussion on potential participation in countywide ban on new gas station infrastructure
• Budget amendment: $24,000 for Green Valley Engineering public works inspections, $19,323.86 for Furber Park roll-up door
• Agreement with Robert Smith for code enforcement services up to $50,000
• Amendment No. 2 with West Yost Associates for interim city engineer services up to $385,000

The City Council approved a 5% salary increase for the City Manager and Police Chief. The Council also adopted an updated general salary schedule for all city employees dated November 10, 2022.

• Approved 5% salary increase for City Manager and Police Chief (5-0)
• Adopted updated City of Cloverdale Salary Schedule dated November 10, 2022 (5-0)
• Approved agreement with Robert Smith for code enforcement services not to exceed $50,000 (5-0)
• Approved Amendment No. 2 with West Yost, Inc. for interim city engineering services not to exceed $385,000 (5-0)
• Adopted MOU with Dry Creek Rancheria Band of Pomo Indians for a Community Facilities District (5-0)
• Approved second amendment to solid waste franchise agreement with Recology Sonoma Marin Inc. (5-0)
• Approved budget amendment of $24,000 for Green Valley Engineering and $19,323.86 for Furber Park roll-up doors (5-0)
• Approved agreement with County of Sonoma Registrar of Voters for election services (5-0)

Subcommittee Archive: Homelessness Community Advisory Group

The Homelessness Community Advisory Group of Cloverdale has cancelled its regular meeting scheduled for November 8, 2022, at 1:30 PM. The notice was dated October 31, 2022, and signed by City Clerk Mike Maloney. No other business is listed.

• Meeting cancellation notice dated October 31, 2022
• Signed by City Clerk Mike Maloney

City Council

The Cloverdale City Council will hold a public hearing on a financing plan for the PG&E Turnkey Program, which includes an investment grade audit and equipment lease purchase agreement. The council will also consider several consent items, including a $352,845 basketball court project, and new business items such as a cannabis fee payment plan and a housing allocation transfer agreement.

• Public hearing on PG&E Turnkey Program financing, including lease purchase agreement with Banc of America Public Capital Corp
• Award $352,845 contract to Rege Construction for Cloverdale 2nd Street Park Basketball Project
• Adopt ordinance repealing vehicle habitation ban and adding critical infrastructure/wildfire risk protections
• Approve $36,830.29 agreement with PumpMan Norcal for wastewater treatment plant pump repair
• Discuss RHNA transfer agreement MOU with Sonoma County

The City Council approved a financing plan and work order for energy and utility retrofits, including new water meters and solar installation. The council also updated municipal codes regarding critical infrastructure and extended the City Manager's employment agreement.

• Approved PG&E Turnkey Program work order and financing for energy/water projects (5-0)
• Approved equipment lease purchase agreement with Bank of America for project financing (5-0)
• Adopted Ordinance 749-2022 repealing vehicle habitation rules and adding critical infrastructure protections (4-1)
• Approved $352,845 contract to Rege Construction, Inc. for 2nd Street Park basketball project (5-0)
• Approved $36,830.29 agreement with PumpMan Norcal for wastewater plant repairs (5-0)
• Authorized City Manager to execute RHNA transfer MOU with Sonoma County (5-0)
• Approved Fourth Amendment to City Manager David Kelley's employment agreement through June 30, 2026 (5-0)
• Seed to Soul cannabis permit fee payment plan failed due to lack of motion

Subcommittee Archive: Public Works & Facilities

The October 25, November 22, and December 27, 2022 Public Works and Facilities Subcommittee meetings are cancelled. Alternative special meetings will be held on October 20, November 17, and December 7, 2022 at 1:30 p.m. in the City Hall Conference Room. No substantive agenda items are listed.

• Cancellation of October 25, November 22, and December 27, 2022 meetings
• Alternative special meetings scheduled for October 20, November 17, and December 7, 2022 at 1:30 p.m.
• Meeting location: City Hall Conference Room, 124 N. Cloverdale Blvd

Subcommittee Archive: Public Works & Facilities

The Public Works and Facilities Subcommittee will discuss a complaint over the use of an easement at the Cherry Creek Property, review legal options to address public health and safety concerns at the blighted Car Wash Property, and consider the removal of portable basketball hoops from public rights-of-way. The meeting also includes updates on park signage, irrigation, and various infrastructure projects.

• Discussion - Complaint over use of easement at Cherry Creek Property
• Update - Public health and safety concerns at blighted Car Wash Property; identify legal options
• Discussion - Removal of portable basketball hoops in public right-of-way
• Update - City grant application for city-wide drought relief water system updates
• Update - Pedestrian and bicycle safety improvement costs on Asti Road between Citrus Fair and First Street

The Public Works and Facilities Subcommittee met on October 20, 2022, to discuss a range of topics including a complaint about the Cherry Creek easement, blighted car wash property, pedestrian and bicycle safety improvements, park signage, and pickleball court installation. No formal decisions or votes were taken; the subcommittee provided direction to staff on several items. The meeting adjourned at 3:16 p.m.

• Approved minutes of September 27, 2022, as submitted
• Discussed complaint regarding Cherry Creek Property easement; staff to follow up
• Discussed blighted car wash property and legal options; direction given to staff
• Discussed park signage; staff to proceed with suggestions
• Discussed removal of basketball hoops from public right-of-way; options considered
• Discussed trash receptacles in front of Dahlia and Sage; direction given to staff
• Discussed paint stop advisory on asphalt on Cloverdale Ave.; direction given to staff
• Discussed pedestrian and bicycle safety improvements on Asti Rd. and Cherry Creek; direction given to staff

Subcommittee Archive: Planning & Sustainability

The Planning and Sustainability Subcommittee is meeting to receive updates on several planning initiatives, including the General Plan Circulation Element update with VMT analysis, the Housing Element, and a proposed gas station moratorium. They will also discuss zoning amendments, funding opportunities, and other ongoing projects. A letter of support for a proposed Alexander Valley Water District is included for consideration.

• Update on General Plan Circulation Element and VMT analysis
• Discussion of Gas Station Moratorium Resolution
• Discussion of Zoning Ordinance Amendments
• Letter of Support for RRPOA Water District in Alexander Valley
• Update on Countywide Active Transportation Plan and Local Bicycle/Pedestrian Master Plan

The Planning and Sustainability Subcommittee met on October 18, 2022, and discussed multiple updates including the General Plan Circulation Element, Housing Element, Active Transportation Plan, gas station moratorium, and other items. No formal decisions or votes were recorded; the subcommittee provided direction to staff on several topics.

• No formal decisions or votes taken; all items were discussed and staff received direction.

City Council

This is a special meeting of the Cloverdale City Council and the Community Development Successor Agency Board. The agenda consists solely of a closed session to evaluate the City Manager's performance and to confer with the labor negotiator regarding the Police Chief. No public action is scheduled; the meeting is procedural and closed to the public.

• Closed session: Public Employee Performance Evaluation for City Manager (Gov. Code § 54957)
• Closed session: Conference with Labor Negotiator for Police Chief Jason Ferguson (Gov. Code § 54957.6)
• Public comments allowed prior to closed session, limited to 3 minutes per speaker

City Council

The Cloverdale City Council will consider a consent calendar that includes a $325,455 budget amendment for salary and benefit increases, a $185,662 sewer maintenance contract, and a land sale to the school district. They will also hold a public hearing on an ordinance to replace the vehicle habitation ban with new rules protecting critical infrastructure and wildfire risk areas. The meeting is largely routine, with most items on the consent calendar.

• Budget amendment of $325,455 for cost-of-living adjustments and $2,000 one-time bonuses for employee associations
• Annual sewer maintenance agreement with Miksis Services, Inc. for $185,662
• Purchase and sale agreement with Cloverdale Unified School District for 0.23 acres of Thyme Square for a bus turnaround
• Ordinance to repeal Chapter 9.34 (Human Habitation of Vehicles and Campers) and add Chapter 9.35 (Protection of Critical Infrastructure and Wildfire Risk Areas)
• Resolution to apply for CDBG funding for 1st Street sidewalk ADA improvements

The City Council voted 4-1 to adopt Ordinance No. 749-2022, repealing Chapter 9.34 (Human Habitation of Vehicles and Campers) and adding Chapter 9.35 (Protection of Critical Infrastructure and Wildfire Risk Areas). The new ordinance prohibits camping near critical infrastructure, in wildfire risk areas, within 150 feet of the Russian River high water mark, and within 500 feet of a well site. Councilmember Cruz voted no. The Council also approved a $325,455 budget amendment for employee cost-of-living adjustments and bonuses, and authorized a $185,662 sewer maintenance contract with Miksis Services.

• Adopted Ordinance 749-2022 repealing Chapter 9.34 and adding Chapter 9.35 (4-1)
• Approved $325,455 budget amendment for employee COLAs and $2,000 bonuses (5-0)
• Approved $185,662 annual sewer maintenance agreement with Miksis Services (5-0)
• Authorized West Yost & Associates for recycled water feasibility study up to $258,000 (5-0)
• Approved purchase and sale agreement with Cloverdale Unified School District for 0.23-acre Thyme Square parcel for $48,000 (4-0, Cruz recused)
• Designated 1st Street Sidewalk ADA Improvement as priority CDBG project, authorizing grant application (4-0, Bagby recused)
• Adopted Resolution 095-2022 authorizing remote teleconference meetings under AB 361 (5-0)
• Adopted Resolution 096-2022 approving city salary schedule effective July 1, 2022 (5-0)

Subcommittee Archive: Homelessness Community Advisory Group

The Homelessness Committee of the City of Cloverdale has cancelled its regular meeting scheduled for Tuesday, October 11, 2022, at 1:30 P.M. The notice was dated October 4, 2022, and signed by City Clerk Mike Maloney. No items were discussed or decided because the meeting did not take place.

• Regular meeting cancelled
• Notice dated October 4, 2022
• Signed by City Clerk Mike Maloney

Subcommittee Archive: Joint City / Cloverdale Fire District

The Joint City of Cloverdale/Cloverdale Fire Protection District Subcommittee meeting scheduled for October 10, 2022, has been cancelled. No items will be discussed.

• Meeting cancelled

Planning Commission

The Cloverdale Planning Commission will hold a public hearing to consider a tentative parcel map application for a 3.43-acre property at 100 Asti Road, proposing to subdivide it into two lots. The commission will also approve the minutes from the June 7, 2022 meeting. Public comments are welcome in person or via Zoom.

• Public hearing on Tentative Parcel Map TM 004-2022 for a two-lot subdivision at 100 Asti Road (APN 001-211-018)
• Consent calendar: approval of June 7, 2022 meeting minutes
• Public comment period for items not on the agenda

The Planning Commission approved a Tentative Parcel Map to subdivide a 3.43-acre property at 100 Asti Road into two lots, enabling phased construction of the 75-unit Alexander Valley Apartments affordable housing project. The vote was 3-0 with two commissioners absent. The approval is subject to conditions including completion of improvements and payment of impact fees.

• Approved Tentative Parcel Map TM 004-2022 for 2-lot subdivision at 100 Asti Road (3-0)
• Adopted Resolution No. 008-2022 approving the subdivision
• Approved June 7, 2022 meeting minutes as submitted

Subcommittee Archive: Finance, Administration, & Police

The Finance, Administration, and Police Subcommittee will discuss a preliminary financing plan for PG&E's Turnkey Energy and Utility Upgrade Program, a proposal from NBS for assessment financing services, and a draft travel policy. They will also review a pension override tax report and a request from Seed2Soul for an annual cannabis fee deferral. Standing items include the Measure P cannabis revenue report, Recology's rate request implementation, and a water assistance program update.

• PG&E Turnkey Energy and Utility Upgrade Program financing plan
• NBS proposal for assessment financing services
• Draft travel and advance reimbursement policy
• Pension override tax report
• Seed2Soul request for annual cannabis fee deferral

The Finance, Administration and Police Subcommittee discussed a preliminary financing plan for the PG&E Turnkey Energy and Utility Upgrade Program and reviewed the Pension Override Tax Report, providing direction to staff to send a memo to Council. The subcommittee also discussed the NBS proposal for assessment financing services, a draft travel policy, and a Seed2Soul request for annual cannabis fee deferral, providing direction to staff on each item. No final approvals were made; all items were discussed and staff received direction.

• Approved minutes of August 1, 2022 as submitted.
• Discussed preliminary financing plan for PG&E Turnkey Energy and Utility Upgrade Program; no vote taken.
• Discussed NBS proposal for assessment financing services; no vote taken.
• Discussed draft travel policy and provided direction to staff; no vote taken.
• Reviewed Pension Override Tax Report and directed staff to send a memo to Council.
• Discussed Seed2Soul request for annual cannabis fee deferral and provided direction to staff.
• Received Measure P Cannabis Revenue Report and provided direction to staff.
• Received updates on Recology's rate request and CA Water/Wastewater Arrearage Program; no action taken.

City Council

The Cloverdale City Council will discuss whether to join a countywide ban on new gas station construction and consider approving new labor agreements with the police officers' and classified employees' associations. The council will also vote on a $30,000 vegetation management agreement with the fire district and a resolution allowing remote meetings.

• Discussion on potential participation in countywide ban on new gas station infrastructure
• Resolution approving MOU with Cloverdale Police Officers' Association
• Resolution approving MOU with Cloverdale Classified Service Employees Association
• Resolution approving $30,000 agreement with Northern Sonoma County Fire District for Porterfield Creek vegetation management
• Resolution authorizing remote teleconference meetings under Assembly Bill 361

The Cloverdale City Council approved two memoranda of understanding (MOUs) with the Cloverdale Police Officers' Association and the Cloverdale Classified Service Employees Association, each by a 3-2 vote with two members absent. The council also discussed potential participation in a countywide ban on new gas station infrastructure and provided direction to staff, but took no formal action. Consent calendar items were approved, including resolutions authorizing remote teleconference meetings and a vegetation management agreement.

• Approved MOU with Cloverdale Police Officers' Association (3-2, two absent)
• Approved MOU with Cloverdale Classified Service Employees Association (3-2, two absent)
• Adopted Resolution 091-2022 authorizing remote teleconference meetings (5-0)
• Adopted Resolution 092-2022 approving $30,000 vegetation management agreement with Northern Sonoma County Fire District (5-0)
• Approved minutes of September 14, 2022 meeting (5-0)
• Discussed potential participation in countywide gas station ban; no formal action

Subcommittee Archive: Public Works & Facilities

The Public Works & Facilities Subcommittee is reviewing infrastructure improvement costs and water management reports. The body is discussing pedestrian safety, recycled water feasibility, and various city-wide facility updates.

• Infrastructure cost estimate for pedestrian and bicycle safety on As Road between Citrus Fair and First Street
• Infrastructure cost estimate for a pedestrian bridge over the creek near Cherry Creek Housing Development
• Recycled Water Feasibility Study
• Title 22 Engineering Report
• Discussion of city trash receptacles in front of Dahlia and Sage

The Public Works and Facilities Subcommittee discussed several infrastructure items but took no final votes. Staff received direction to provide updates on trash receptacles, a stop-ahead advisory, pedestrian and bicycle safety improvements, a pedestrian bridge, and a recycled water feasibility study. The recycled water study was directed to go to the City Council for consideration. No binding decisions were made.

• Approved minutes of August 23, 2022 as submitted
• Directed staff to update on trash receptacles at Dahlia and Sage
• Prioritized stop-ahead advisory on northbound Cloverdale Blvd approaching North Street
• Directed staff to research pedestrian bridge over creek near Cherry Creek Housing Development
• Directed staff to bring recycled water feasibility study to City Council

Council Subcommittee - Joint City / CUSD

The Cloverdale City Council and Cloverdale Unified School District subcommittee is meeting to discuss several joint items, including the appointment of a student liaison, the transfer of the Thyme Square property, and electronic marquee hours and brightness. They will also receive updates on the School Resource Officer MOU, storm drain project, and other ongoing items.

• Appointment of Teresa Garcia Zambrano as City Council Student Liaison
• Discussion of Thyme Square Property Transfer and next steps
• Discussion of Electronic Marquee Hours of Operation and Brightness
• Update on MOU for School Resource Officer
• Update on Storm Drain Project Healdsburg Avenue at Citrus Fair

The joint City/School District subcommittee appointed Teresa Garcia Zambrano as the 2022/2023 City Council Student Liaison. They also discussed the Thyme Square property transfer, electronic marquee hours and brightness, and several ongoing items, with staff directed to report back on the School Resource Officer MOU and cooperative agreement review. No other formal decisions were made.

• Appointed Teresa Garcia Zambrano as 2022/2023 City Council Student Liaison (unanimous)
• Approved minutes of May 16, 2022 as submitted
• Removed high school crossing guard item from future agendas
• Consolidated Thyme Square storm water and property transfer items on future agendas
• Cancelled November 21, 2022 meeting; special meeting set for November 14, 2022

City Council

The Cloverdale City Council will hold a closed session to discuss real property negotiations with the Cloverdale Unified School District, then in open session consider several resolutions, including adopting the South Cloverdale Infrastructure Assessment, consenting to modify the Sonoma County Tourism Business Improvement Area assessment, approving a memorandum of understanding with the Cloverdale Dispatch Association, and approving one-time $2,000 payments and compensation plan amendments for unaffiliated employees and certain executives. The council will also consider appointing W-Trans as engineer for striping maintenance and approving an employment agreement for a new Public Works Director.

• Adoption of South Cloverdale Infrastructure Assessment Study
• Resolution consenting to modify Sonoma County Tourism BIA assessment, removing $350,000 revenue threshold
• Resolution approving MOU with Cloverdale Dispatch Association
• Resolution approving $2,000 one-time payment and amended compensation plan for unaffiliated employees
• Resolution approving $2,000 one-time payment and salary amendments for City Manager, Assistant City Manager, Chief of Police, Finance Director, Public Works Director, and City Clerk

The council adopted the South Cloverdale Infrastructure Assessment Study, approved a joint powers agreement for Cloverdale River Park maintenance, and authorized several employee compensation measures including a $2,000 one-time payment and cost-of-living adjustments for unaffiliated employees and top city staff. A resolution consenting to modify the Sonoma County Tourism Business Improvement Area assessment was approved 4-1, with Vice Mayor Wolter dissenting.

• Adopted South Cloverdale Infrastructure Assessment Study (5-0)
• Approved joint powers agreement with Sonoma County for Cloverdale River Park maintenance (5-0)
• Appointed W-Trans as engineer for striping maintenance at Cloverdale Blvd, Treadway Dr, and Foothill Blvd (5-0)
• Consented to modify Sonoma County Tourism BIA assessment, removing $350,000 revenue threshold (4-1)
• Approved MOU with Cloverdale Dispatch Association (5-0)
• Approved $2,000 one-time payment and COLA for unaffiliated employees (5-0)
• Approved $2,000 one-time payment and salary amendments for City Manager, Assistant City Manager, Police Chief, Finance Director, Public Works Director, and City Clerk (5-0)
• Pulled item H.6 (employment agreement for Public Works Director) from agenda at staff request

Subcommittee Archive: Homelessness Community Advisory Group

The Cloverdale Homelessness Community Advisory Group is meeting to receive updates on local homelessness activities, including Wallace House and Reach for Home, and to hear from police and fire chiefs about their responses. They will also discuss a proposed Critical Infrastructure (Camping) Ordinance. The agenda includes approval of minutes and public comments.

• Update on Wallace House and Reach for Home homelessness activities
• Update from Police Chief Ferguson on police response
• Update from Fire District Chief Jenkins on fire response
• Discussion of Critical Infrastructure (Camping) Ordinance

The Cloverdale Homelessness Community Advisory Group met and approved the August 9, 2022 minutes. They received updates from Reach for Home and the Police Chief on local homelessness activities, and discussed options for a critical infrastructure (camping) ordinance, providing direction to staff. No formal decisions were made beyond approving the prior meeting's minutes.

• Approved August 9, 2022 draft minutes as submitted

Planning Commission

The Cloverdale Planning Commission has cancelled its regular meeting scheduled for Tuesday, September 6, 2022. The notice, dated August 29, 2022, was issued by City Clerk Mike Maloney. No items were discussed or decided.

• Regular meeting cancelled for September 6, 2022

Subcommittee Archive: Finance, Administration, & Police

The Finance, Administration, and Police Subcommittee of the City of Cloverdale has cancelled its regular meeting scheduled for Monday, September 5, 2022, at 1:30 p.m. The agenda contains no items for discussion or decision, as the meeting will not take place.

• Meeting cancelled for September 5, 2022

City Council

The Cloverdale City Council will hold a closed session on labor negotiations, then an open session covering consent items, a public hearing on solid waste rates, and responses to Sonoma County Civil Grand Jury reports on affordable housing. The council will also consider a police officer hiring incentive and a mini excavator purchase.

• Award $66,525 contract to Pape Machinery for a John Deere 35G mini excavator
• Consider establishing a Police Officer Hiring Incentive program to fill vacant 10th officer position
• Adopt resolution approving maximum allowable solid waste, composting, and recycling rates with Recology Sonoma Marin Inc.
• Adopt response to Sonoma County Civil Grand Jury reports on affordable housing
• Designate voting delegate for League of California Cities 2022 Annual Conference

The City Council approved a maximum allowable rate increase for solid waste, composting, and recycling services under the franchise agreement with Recology Sonoma Marin Inc. (Resolution 082-2022, 4-0). The Council also established a Police Officer Hiring Incentive program to fill a vacant 10th officer position (3-1, with Councilmember Cruz dissenting). Other actions included awarding a $66,525 contract for a John Deere mini excavator, authorizing remote teleconference meetings, and adopting responses to Sonoma County Grand Jury reports on affordable housing.

• Approved Recology rate increase with Exhibit A1 option (4-0)
• Established Police Officer Hiring Incentive program (3-1)
• Awarded $66,525 contract to PAPE Machinery for John Deere 35G mini excavator (4-0)
• Authorized remote teleconference meetings per AB 361 (4-0)
• Adopted response to Grand Jury affordable housing reports (4-0)
• Approved August 5, 2022 minutes (3-0-1 abstention)
• Approved August 10, 2022 minutes (4-0)
• Nominated Councilmember Cruz as voting delegate for League of California Cities conference (4-0)

Subcommittee Archive: Public Works & Facilities

The Public Works & Facilities Subcommittee is reviewing a Joint Powers Agreement between the City of Cloverdale and Sonoma County regarding River Park maintenance. The agenda also includes discussions on street striping plans, park signage, and various water and safety updates.

• River Park Joint Powers Agreement between Sonoma County and City of Cloverdale
• Citywide Street Striping plan / Pavement Management Program proposal
• Stop Signs at the corner of W. 1st Street and Jefferson
• New Park Signage at City Park
• Purchase of Mini Excavator and associated equipment up to $66,525

The Public Works & Facilities Subcommittee met on August 23, 2022, and discussed several items including a new park and recreation website, River Park Joint Powers Agreement, parks irrigation, street striping, and park signage. No binding decisions or votes were recorded; the subcommittee provided direction to staff on various topics.

• Approved July 26, 2022 draft minutes as submitted

Subcommittee Archive: Planning & Sustainability

The Planning and Sustainability Subcommittee will discuss and provide direction on several planning items, including the Housing Element Update, Complete Streets Safety Assessment, and a Countywide Active Transportation Plan. They will also consider a potential gas station moratorium, a polystyrene foam ordinance amendment, and a pollution prevention grant opportunity. The meeting includes discussion of a legislative action alert on SB 932, which the city may oppose unless amended.

• Discussion of gas station moratorium resolution
• Housing Element Update
• Complete Streets Safety Assessment update
• Countywide Active Transportation Plan + Local Bicycle and Pedestrian Master Plan Update
• Legislative Action Alert - SB932 (Portantino): General Plans: Circulation Element: Bicycle and Pedestrian Plans and Traffic Calming Plans

The Planning and Sustainability Subcommittee met on August 16, 2022, and discussed several items including the BayRen Resilient Libraries Network, Complete Streets Safety Assessment, Housing Element Update, and the Countywide Active Transportation Plan. No formal votes or decisions were taken; the meeting was primarily informational and discussion-based.

• Approved June 21, 2022 draft minutes as amended
• Removed SB932 (Portantino) from future agendas
• Staff received direction on Pollution Prevention Grant and gas station moratorium resolution

City Council

The Cloverdale City Council will hold a closed session for real property and labor negotiations, then an open session to consider several routine items and two substantive matters: adopting a Homelessness Strategic Action Plan and receiving an update on PG&E's Sustainable Solutions Turnkey (SST) program for energy efficiency projects. The consent calendar includes approving the 2022-23 CalPERS tax rate, awarding a $76,657 contract for the Cloverdale Plaza Park Restroom Project, and budget amendments for police station painting and plaza arbor re-staining.

• Adopt resolution setting ad valorem tax rate for CalPERS retirement expenses for FY 2022-23
• Award Cloverdale Plaza Park Restroom Project to Rege Construction, Inc. for $76,657 (total budget $84,322.70)
• Amend FY 2022-23 budget for police station painting and City Plaza arbor re-staining (up to $38,912)
• Adopt policy for outdoor display of flag by the City
• Adopt Cloverdale Homelessness Strategic Action Plan

The Cloverdale City Council adopted the Homelessness Strategic Plan, awarded the Plaza Park Restroom Project to Rege Construction, Inc. for $76,657, and approved a budget amendment for police station painting and arbor re-staining. The council also set the 2022-23 ad valorem tax rate for CalPERS retirement expenses and adopted a policy for outdoor flag display. All votes were unanimous (5-0).

• Adopted Homelessness Strategic Plan (5-0)
• Awarded Plaza Park Restroom Project to Rege Construction, Inc. for $76,657 (5-0)
• Approved $38,912 budget for police station painting and arbor re-staining (5-0)
• Set 2022-23 ad valorem tax rate at $0.098 per $100 assessed value for CalPERS (5-0)
• Adopted policy for outdoor display of flags (5-0)

Subcommittee Archive: Homelessness Community Advisory Group

The Cloverdale Homelessness Community Advisory Group is meeting to discuss updates on local homelessness activities, police and fire responses, the Cloverdale Homelessness Strategic Plan Framework, and a proposed Safe Parking Program. The agenda also includes approval of the June 14, 2022 draft minutes and public comments. The meeting is a regular advisory group session, not a final decision-making body.

• Update on local homelessness activities from Alexander Valley Health, Wallace House, and Reach for Home
• Update from Police Chief Ferguson on police response to homelessness
• Update from Fire District Chief Jenkins on fire response
• Discussion of Cloverdale Homelessness Strategic Plan Framework
• Discussion of Safe Parking Program

The Cloverdale Homelessness Community Advisory Group met on August 9, 2022, and heard reports from local organizations and city staff. No formal decisions were made; the group only approved the previous meeting's minutes and discussed updates on homelessness activities, police and fire responses, the strategic plan framework, and a safe parking program.

• Approved June 14, 2022 draft minutes as submitted

City Council

The Cloverdale City Council and Community Development Successor Agency are holding a special joint workshop meeting. The only substantive item is a discussion on best practices for local governance, goals, and council relations and communication. No formal decisions or votes are scheduled.

• Workshop on best practices for local governance and council relations/communication

The City Council held a workshop on governance best practices, facilitated by consultant Talia Eisen, focusing on improving council communication. No formal decisions or votes were taken; instead, the council agreed on a code of conduct for teamwork and identified topics for future workshops, including a media plan and a 2023 retreat.

• Agreed on a code of conduct for good teamwork (no formal vote)
• Identified topics for future workshops: media plan, attendance policy, 2023 retreat

Planning Commission

The Cloverdale Planning Commission has cancelled its regular meeting scheduled for Tuesday, August 2, 2022. The notice, dated July 26, 2022, was issued by City Clerk Mike Maloney. No items were discussed or decided.

• Meeting cancelled

Subcommittee Archive: Finance, Administration, & Police

The Finance, Administration, and Police Subcommittee will discuss several items, including a PG&E investment grade audit, a Sonoma County tourism assessment, a new police station design, police hiring incentives, and a draft flag policy. They will also receive updates on water revenue, police logs, cannabis revenue, park vandalism, pension obligations, Recology rates, and water assistance programs.

• PG&E Investment Grade Audit Results and Options (Turnkey Program)
• Sonoma County Tourism Business Improvement Area Assessment
• New Police Station Design report
• Police Hiring Incentives discussion
• Draft Flag Policy review

The Finance, Administration, and Police Subcommittee met and discussed several items, providing direction to staff in preparation for City Council. No formal votes were taken; all items were discussion and direction only. The subcommittee approved the April 4, 2022 draft minutes as submitted.

• Approved April 4, 2022 draft minutes as submitted
• Received PG&E Investment Grade Audit presentation and provided direction for City Council
• Received Sonoma County Tourism BIA assessment presentation and provided direction for City Council
• Received report on new police station design and provided direction to staff
• Discussed police hiring incentives and provided direction
• Reviewed draft flag policy and provided direction to staff

City Council

The Cloverdale City Council will hold a closed session on labor negotiations, then an open session covering a water financial plan update, several consent items (including a Vision Zero plan and military equipment policy), and new business on waste collection franchise amendments and a rate review. The most consequential items are the proposed Recology rate increase and amendments to comply with SB 1383.

• Update on Water 10-Year Financial Plan
• Adopt Vision Zero Action Plan
• Adopt Military Equipment Use Policy Ordinance (AB 481)
• Approve First Amendment to Recology franchise agreement and Omnibus Amendment for SB 1383 compliance
• Receive R3 Consulting rate review and performance review of Recology franchise

The Cloverdale City Council adopted several resolutions, including amendments to the Recology Sonoma Marin franchise agreement to comply with Senate Bill 1383, and approved the Vision Zero Action Plan. They also appointed Cory Cadle as an alternate Planning Commissioner and Melissa Spingler as a regular member. The meeting included a closed session on labor negotiations, which was received and filed.

• Adopted Resolution 071-2022 authorizing remote teleconference meetings (4-0)
• Adopted Resolution 072-2022 updating Emergency Operations Plan with extreme-heat annex (4-0)
• Adopted Ordinance 748-2022 for Military Equipment Use Policy (4-0)
• Approved minutes for June 10, 22, and July 12, 2022 (3-0, 1 abstention)
• Adopted Resolution 073-2022 approving Sonoma County Vision Zero Action Plan (4-0)
• Appointed Cory Cadle as alternate Planning Commissioner, term to July 2023 (4-0)
• Appointed Melissa Spingler as regular Planning Commissioner (4-0)
• Adopted Resolution 074-2022 approving franchise amendments for SB 1383 (4-0)

Subcommittee Archive: Public Works & Facilities

The Public Works & Facilities Subcommittee met to discuss drought response, water rates, and various infrastructure updates. Items included a proposal for a new mini excavator and safety assessments for local intersections.

• Purchase of John Deere 35G mini excavator and breaker not to exceed $66,525 plus tax
• Traffic/pedestrian safety assessment at South Cloverdale Boulevard and Healdsburg Avenue
• Pickleball court installation options
• Water supply update and drought response
• Six Acres Mutual Water Company pre-annexation process

Council Subcommittee - Joint City / CUSD

The Joint City/Cloverdale Unified School District Subcommittee has cancelled its regular meeting scheduled for Monday, July 18, 2022. The notice was posted July 14, 2022, by City Clerk Mike Maloney. No items were discussed or decided.

• Meeting cancellation notice posted July 14, 2022

City Council

The regular City Council meeting and joint Community Development Successor Agency board meeting scheduled for July 13, 2022, has been cancelled. The agenda contains only the cancellation notice and no items for discussion or decision.

Subcommittee Archive: Homelessness Community Advisory Group

The Homelessness Committee of the City of Cloverdale has cancelled its regular meeting scheduled for Tuesday, July 12, 2022, at 1:30 P.M. The notice was dated July 7, 2022, and signed by City Clerk Mike Maloney. No other business is listed on the agenda.

• Meeting cancellation for July 12, 2022

City Council

The Cloverdale City Council is holding a special virtual meeting to consider a resolution calling a general municipal election on November 8, 2022, for the office of City Treasurer. The resolution also requests Sonoma County to consolidate the election with the statewide election and have the Registrar of Voters canvass results. The agenda includes public comment periods and council reports, but the only action item is the election resolution.

• Resolution calling Nov. 8, 2022 election for City Treasurer
• Request to consolidate with statewide election and have Sonoma County Registrar of Voters canvass results
• Virtual meeting via Zoom, Meeting ID 865 4596 7373

The City Council adopted Resolution No. 070-2022, calling a general municipal election for November 8, 2022, to elect the City Treasurer. The resolution requests the Sonoma County Board of Supervisors to consolidate the election with the statewide election and authorizes the Registrar of Voters to canvass results. The vote was 4-0, with Councilmember Cruz absent.

• Adopted Resolution No. 070-2022 calling Nov. 8, 2022 election for City Treasurer (4-0, Cruz absent)

Planning Commission

The Cloverdale Planning Commission has cancelled its regular meeting scheduled for Tuesday, July 5, 2022. No items will be discussed or decided at this meeting.

• Regular meeting cancelled

Subcommittee Archive: Finance, Administration, & Police

The Finance, Administration, and Police Subcommittee of the City of Cloverdale has cancelled its regular meeting scheduled for Monday, July 4, 2022, at 1:30 p.m. The agenda contains no items for discussion or decision; it is purely a cancellation notice.

• Meeting cancelled for July 4, 2022

Subcommittee Archive: Public Works & Facilities

The Public Works & Facilities Subcommittee is reviewing updates on water supply, drought response, and solid waste management. The body is also discussing pedestrian safety at the South Cloverdale Boulevard and Healdsburg Avenue intersection.

• Status update on Recology Sonoma Marin solid waste rate review and SB 1383 compliance
• Update on Russian River Drought Response Group and Voluntary Water Sharing Agreement
• Discussion of traffic and pedestrian safety at South Cloverdale Boulevard and Healdsburg Avenue
• Update on public restroom project for Cloverdale Plaza
• Update on traffic signage requests for Sonoma Drive and Champlain/North Jefferson

The Public Works & Facilities Subcommittee approved the May 24, 2022 minutes and directed staff to transition future meetings back to City Hall. They received updates on solid waste, water supply, drought response, water rates, traffic safety, pickleball courts, and other items, providing direction to staff on several topics. No formal votes were recorded.

• Approved minutes of May 24, 2022
• Directed staff to transition future subcommittee meetings back to City Hall
• Provided direction on Parks/L&L staff maintenance schedule and bird-proof garbage cans
• Provided direction on solid waste matter update
• Provided direction on pickleball court installation options
• Provided direction on Six Acres Mutual Water Company pre-annexation process

City Council

The Cloverdale City Council will hold public hearings on updating city fees, approving landscaping and lighting assessments, and approving a 33-home subdivision. They will also consider a police military equipment policy, a Chamber of Commerce funding agreement, and several routine items. The meeting includes a closed session on labor and property negotiations.

• Public hearing on Precise Development Plan for 33 single-family homes in Vista Oaks Subdivision (APNs listed)
• Resolution to update Schedule of Fees and Charges for City Services
• Approval of FY 2022-23 assessments for Landscaping and Lighting Assessment District Zones 1-7
• Agreement with Cloverdale Chamber of Commerce for $150,000 over two years
• Ordinance adopting Cloverdale Police Department Military Equipment Use Policy 708

The Cloverdale City Council approved the Vista Oaks Precise Development Plan for 33 detached single-family homes on a 42.62-acre site, with a 3-2 vote. The council also adopted a new fee schedule, approved landscaping and lighting assessments for multiple zones, and authorized a $150,000 agreement with the Chamber of Commerce. A police military equipment use policy was adopted over one dissenting vote.

• Approved Vista Oaks subdivision PD/DR for 33 homes (3-2)
• Adopted Resolution 063-2022 updating city fees and charges (5-0)
• Approved landscaping and lighting assessments for Zones 1-7 (various votes, some recusals)
• Adopted Resolution 069-2022 for $150,000 Chamber of Commerce agreement (5-0)
• Adopted Ordinance 748-2022 police military equipment use policy (4-1)
• Approved consent calendar including notices of completion for 4th Street and Pond Solids projects (5-0)
• Approved $100,000 CloveReady wildfire evacuation outreach agreement (5-0)
• Approved 60-month copier lease with Ricoh USA (5-0)

Subcommittee Archive: Planning & Sustainability

The Planning and Sustainability Subcommittee will discuss several items, including a possible ban on new gas stations, an ordinance for expedited EV charging station permits, and an update on the Housing Element. They will also hear a presentation on the RCPA Sonoma Climate Mobilization and receive updates on internet access at Kings Valley, the Complete Streets Safety Assessment, and the PG&E Turn Key Program. The agenda includes a communication from Councilmember Melanie Bagby regarding Lake Pillsbury, which she will forward for discussion.

• Discussion of banning new gas stations
• Ordinance for expedited streamlined permitting for EV charging stations
• Internet access at Kings Valley
• Housing Element Update
• Update on PG&E Turn Key Program

The Planning and Sustainability Subcommittee met on June 21, 2022, and discussed multiple items, including a potential ban on new gas stations, an ordinance for expedited EV charging station permitting, and updates on housing, water, and climate initiatives. No formal votes were taken; the subcommittee provided direction to staff on several items. The minutes from February 15, 2022, were approved as submitted.

• Approved February 15, 2022 minutes as submitted
• Discussed banning new gas stations and provided direction to staff
• Discussed ordinance for expedited streamlined permitting for EV charging stations
• Discussed internet access at Kings Valley
• Discussed BayRen Resilient Libraries Network Initiative and provided direction to staff
• Discussed amendment to polystyrene foam ordinance and provided direction to staff
• Discussed Senate Bill 69 and provided direction to staff
• Discussed potential property acquisition and farmers markets for future agenda

Subcommittee Archive: Homelessness Community Advisory Group

The Cloverdale Homelessness Community Advisory Group is meeting to discuss local homelessness activities, including updates from health and housing organizations, a police response update, and a strategic plan framework. The agenda includes approval of draft minutes and public comments.

• Update on local homelessness activities from Alexander Valley Health, Wallace House, and Reach for Home
• Police Chief Ferguson to report on police response to homelessness
• Discussion of Cloverdale Homelessness Strategic Plan Framework
• Approval of April 12, 2022 draft minutes

The Cloverdale Homelessness Community Advisory Group approved the April 12, 2022 minutes and requested that the Cloverdale Homelessness Strategic Plan Framework go to City Council for adoption. The group also discussed adding a 'safe parking' program to a future agenda and suggested a Fire District Chief report at the next meeting. No other formal decisions were made.

• Approved April 12, 2022 draft minutes as submitted
• Requested Strategic Plan Framework go to City Council for adoption

Subcommittee Archive: Joint City / Cloverdale Fire District

The Joint City of Cloverdale/Cloverdale Fire Protection District Subcommittee has cancelled its regular meeting scheduled for Monday, June 13, 2022, at 5:30 p.m. The notice, dated June 7, 2022, provides no further agenda items or details.

• Meeting cancelled for June 13, 2022

City Council

The Cloverdale City Council will hold a special workshop meeting. The session is focused on discussing best practices for local governance, goals, and communications between the Council and staff.

• Discussion regarding best practices for local governance, goals, and council relations and communications

The City Council held a special workshop on governance best practices, where consultant Jennifer Shaw found no substantiated gender or racial bias but noted council relations and communications need improvement. The Council discussed work agreements to improve communication and decided to continue efforts, including reviewing the Governance Manual, scheduling a follow-up planning session, and establishing an annual retreat process. No formal decisions or votes were taken.

• No formal decisions or votes taken; workshop only
• Agreed to review Governance Manual for procedures and etiquette
• Agreed to set date for follow-up planning session
• Agreed to build foundation for annual retreat process

City Council

The City Council will meet to discuss the adoption of the 2022-23 and 2023-24 biennial budget. The agenda also includes a contract for managed IT services and a new policy for outdoor flag displays.

• IT services contract with KLH Consulting, Inc. not to exceed $192,000 per fiscal year
• Adoption of the 2022-23 and 2023-24 Biennial Budget
• Participation in the Upper Russian River 2022 Voluntary Water Sharing Program
• Correction of Urban Growth Boundary mapping error for 28165 Old Redwood Hwy
• Discussion regarding a policy for the outdoor display of flags

Planning Commission

The Cloverdale Planning Commission will receive a presentation and provide input on a water and wastewater reserve capacity calculator. No public hearings are scheduled. The only other item is approval of the May 3, 2022 draft minutes.

• Presentation and input on water and wastewater reserve capacity calculator
• Approval of May 3, 2022 draft minutes

The Cloverdale Planning Commission approved the May 3, 2022 draft minutes as amended, and received a presentation on a water and wastewater reserve capacity calculator, providing direction to staff. No public hearings or other substantive decisions were made.

• Approved May 3, 2022 draft minutes as amended (4-0-1 abstention)
• Received direction on water and wastewater reserve capacity calculator (no formal action)

Subcommittee Archive: Finance, Administration, & Police

The Finance, Administration, and Police Subcommittee of the City of Cloverdale has cancelled its regular meeting scheduled for Monday, June 6, 2022, at 1:30 p.m. The notice, dated June 1, 2022, was issued by City Clerk Mike Maloney. No agenda items were discussed or decided.

• Meeting cancelled
• Regular meeting scheduled for June 6, 2022, at 1:30 p.m.

City Council

The City Council will review a resolution to place a measure on the November 8, 2022, ballot to prohibit the sale and use of all fireworks. The Council will also consider a proposal to add a 10th police officer position to the department.

• Resolution to place a fireworks ban measure on the November 8, 2022, ballot
• Proposal for a 10th Police Officer position
• Budget amendment of $82,075.71 for Safe Routes to School Phase II project
• Amendment to West Yost Associates, Inc. contract not to exceed $270,000.00
• Review of draft City budgets for fiscal years 2022/23 and 2023/24

The City Council voted 4-1 to place a measure on the November 8, 2022 ballot asking voters to ban the sale and use of all fireworks, including safe and sane fireworks, within the city. The council also approved a list of roadway improvement projects for fiscal year 2022/2023 funded by SB-1, and directed staff to move forward with hiring a 10th police officer position (4-1).

• Adopted Resolution 51-2022 placing fireworks ban measure on Nov. 8 ballot (4-1)
• Adopted Resolution 50-2022 approving SB-1 roadway improvement project list for FY 2022/2023 (5-0)
• Directed staff to move forward with hiring 10th police officer (4-1)
• Adopted Resolution 44-2022 calling Nov. 8 general municipal election for three council seats (5-0)
• Adopted Resolution 45-2022 establishing estimated costs for candidates' statements (5-0)
• Adopted Resolution 46-2022 amending FY 2021-22 budget for Safe Routes to School Phase II using $82,075.71 in unspent bond proceeds (5-0)
• Adopted Resolution 47-2022 approving professional services agreement with Coastland Engineering for building department services (5-0)
• Adopted Resolution 48-2022 approving Amendment No. 1 with West Yost for interim city engineer services up to $270,000 (5-0)

Subcommittee Archive: Public Works & Facilities

The subcommittee is meeting to discuss water supply updates, drought relief grant applications, and a citywide street striping plan. The body will also review pedestrian safety at the South Cloverdale Boulevard and Healdsburg Avenue intersection.

• Update on Per Capita Grant Program funding for City Park Basketball Courts
• Update on City Grant Application to Department of Water Resources for drought relief
• Discussion of a Citywide Street Striping plan and Pavement Management Program
• Update on 4th Street Reconstruction Project
• Review of Cloverdale Complete Street Safety Assessment with Fehr & Peers

The Public Works & Facilities Subcommittee directed staff to put the base and alternate packages for the City Park Basketball Courts out to bid, pending City Council consideration. It also directed staff to seek legal counsel regarding city liability before considering the SCTA Vision Zero Action Plan. Other items were updates only, with no final decisions made.

• Directed staff to bid basketball court grant packages (base and alternate)
• Directed staff to seek legal counsel on Vision Zero liability before council consideration
• Approved April 26, 2022 draft minutes as submitted

Council Subcommittee - Joint City / CUSD

The Joint City/CUSD Subcommittee is reviewing updates on several collaborative projects. Key discussions include the Memorandum of Understanding for a School Resource Officer and traffic safety initiatives for schools.

• Proposed $50,000 annual payment from District for School Resource Officer
• Update on Storm Drain Project at Healdsburg Avenue and Citrus Fair
• Discussion of Student Lifeguard Certification Program
• Review of Cooperative Agreement by City School Ad Hoc Committee
• Update on Baumgardner Final Map housing project

The joint City/CUSD subcommittee met and approved the February 7, 2022 draft minutes. Members discussed updates on the cooperative agreement and School Resource Officer MOU, agreeing to finalize language offline. They also discussed traffic safety for Safe Routes to Schools, recommending a list of infrastructure issues and a walking audit. No formal votes were taken on these items.

• Approved February 7, 2022 draft minutes
• Agreed to review cooperative agreement language offline
• Agreed to collaborate on School Resource Officer MOU language offline
• Recommended developing a list of public right-of-way infrastructure issues for funding
• Recommended placing a standalone item on next agenda to compile the list
• Recommended a walking audit with entities and public for traffic safety

City Council

The Cloverdale City Council will consider resolutions to preliminarily approve the FY 2022-23 Engineer's Report for the Landscaping and Lighting Assessment District and set public hearing dates for Zones 1-7. They will also discuss and update Housing Element goals and policies, and consider establishing a pickleball court project at Furber Park. The agenda includes several consent items, including a quit claim of Crocker Road Bridge to Sonoma County and a resolution authorizing remote teleconference meetings under AB 361.

• Resolution to quit claim Crocker Road Bridge real property to Sonoma County
• Resolution authorizing remote teleconference meetings under Assembly Bill 361
• Preliminary approval of FY 2022-23 Engineer's Report for Landscaping and Lighting Assessment District (Zones 1-7)
• Update and discussion of Housing Element Goals and Policies
• Establishment of a Pickleball Court Project at Furber Park

The City Council approved a $75,845 budget allocation for constructing two pickleball courts at Furber Park, with a 10% contingency, and authorized the City Manager to sign a minor construction contract with Andersen Evacuating. The council also preliminarily approved the Engineer's Report for the Landscaping and Lighting Assessment District for FY 2022-23, setting public hearing dates for all zones. Consent items included approving minutes, a quit claim for Crocker Road Bridge to Sonoma County, and a resolution authorizing remote teleconference meetings. The council discussed Housing Element goals and policies but took no formal action.

• Approved $75,845 budget allocation for pickleball courts at Furber Park (4-1, Bagby absent)
• Adopted Resolution 39-2022 preliminarily approving Engineer's Report for Zone 1 (4-0, Wolter recused)
• Adopted Resolution 40-2022 preliminarily approving Engineer's Report for Zone 2 (4-0, Lands recused)
• Adopted Resolution 41-2022 preliminarily approving Engineer's Report for Zone 3 (4-0, Palla recused)
• Adopted Resolution 42-2022 preliminarily approving Engineer's Report for Zones 4-7 (5-0)
• Approved minutes of April 27, 2022 meeting as amended
• Adopted Resolution 37-2022 approving quit claim of Crocker Road Bridge to Sonoma County
• Adopted Resolution 38-2022 authorizing remote teleconference meetings under AB 361

Subcommittee Archive: Homelessness Community Advisory Group

The regular meeting of the Cloverdale Homelessness Committee scheduled for May 10, 2022, has been cancelled. The next meeting will be announced in accordance with the Brown Act.

City Council

The City Council and Cloverdale Community Development Successor Agency held a joint budget workshop to review draft budgets for Fiscal Years 2022-23 and 2023-24. The session covered a budget presentation, fund balance reviews, and proposed revenues and expenditures for all city funds. The council's recommended action was to provide direction to staff on the draft budgets rather than adopting them.

• Review of draft budget for General Fund (Fund 100)
• Review of draft budget for Water Enterprise (Fund 600) and Sewer Enterprise (Fund 700)
• Review of draft budget for Road Maintenance & Rehabilitation Fund (Fund 209)
• Review of draft budget for Inclusionary Housing Fund (Fund 205)
• Review of draft budget for Airport Fund (Fund 670)

The City Council held a budget workshop, discussing departmental needs and making requests for future budget considerations. No formal decisions were made; the meeting was for discussion and direction. Council members requested cost/benefit analyses for park staffing and a woodchipper, and recommended increasing the street striping and pavement maintenance line item from $100,000 to $200,000.

• Requested cost/benefit analysis for 3 part-time vs 1 full-time park staff
• Requested cost/benefit analysis for a woodchipper and maintenance costs
• Recommended increasing annual striping and pavement maintenance funding from $100,000 to $200,000
• Suggested routine maintenance program for City-owned facilities with replacement fund allocations
• Requested review of security camera line item with financial flexibility
• Requested exploration of internet towers on City-owned facilities for revenue
• Identified civic center funding as future closed session item

Planning Commission

The Cloverdale Planning Commission will hold a public hearing on a Precise Development Plan and Design Review for the Vista Oaks subdivision, a 33-lot single-family residential project on about 42.62 acres at the north end of Vista View Drive. The commission is recommended to adopt a resolution recommending approval to the City Council, subject to conditions. The agenda also includes approval of the March 3, 2022 meeting minutes.

• Public hearing on PD/DR 032-2019 for 33-lot Vista Oaks subdivision (APNs: 116-050-001, 116-060-012; -025; -027; -033; -063; -067; and 001-350-005; -038)
• Recommended action: Adopt resolution recommending approval to City Council
• Environmental review includes Initial Study/Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program
• Consent calendar: Approve minutes of March 3, 2022 Planning Commission meeting

The Planning Commission voted 5-0 to recommend City Council approval of a Precise Development Plan and Design Review for the Vista Oaks subdivision, a 42.62-acre project with 33 detached single-family homes at the north end of Vista View Drive. The recommendation follows a public hearing where residents raised concerns about water management, construction traffic, road conditions, and fire access. The commission's action is a recommendation; final approval rests with the City Council.

• Approved minutes as submitted (5-0)
• Recommended approval of Vista Oaks subdivision PD/DR 032-2019 (5-0)

Subcommittee Archive: Finance, Administration, & Police

The Finance, Administration, and Police Subcommittee will receive a presentation from KLH Consulting on IT services and system security planning, including a proposed two-year technology roadmap and budget. They will also receive updates on water revenue, police logs, cannabis tax revenue, park vandalism, pension obligations, and other standing items. The meeting is being held via Zoom due to COVID-19.

• IT services and security planning presentation by KLH Consulting, Inc. with proposed budget of $312,288.96 for 2022-23 and $282,219.96 for 2023-24
• Water rate revenue summary for FY 2021-22 showing year-to-date revenue of $2,740,931.41
• Measure P cannabis revenue report showing total deposits of $1,258,515.65
• Update on pension obligation bonds for CalPERS unfunded actuarial liability and pension override tax study
• Update on R3 Consulting rate review study of Recology's extraordinary rate request

City Council

The City Council will consider adopting an at-will employment agreement for Michael Maloney as City Clerk. The Council will also review the Engineer's Report for the FY 2022-23 Landscaping and Lighting Assessment District.

• Employment agreement for Michael Maloney as City Clerk
• Second reading of ordinance regarding code enforcement amendments
• Preliminary approval of Engineer's Report for FY 2022-23 Landscaping and Lighting Assessment District (Zones 1-7)
• Proclamation for Municipal Clerks Week
• Information update on Russian River drought response

The Cloverdale City Council approved an at-will employment agreement with Michael Maloney as City Clerk, and continued the Landscaping and Lighting Assessment District item to May 11 due to lack of quorum. The consent calendar was approved, including adoption of Ordinance 747-2022 on code enforcement. No public comments were made.

• Approved consent calendar including minutes and Ordinance 747-2022 (3-0)
• Adopted Resolution 36-2022 approving at-will employment agreement with Michael Maloney as City Clerk (3-0)
• Continued Landscaping and Lighting Assessment District item to May 11, 2022 (3-0)

Subcommittee Archive: Public Works & Facilities

The Public Works & Facilities Subcommittee discussed several items but took no formal votes. They reviewed a draft voluntary water forbearance agreement to avoid state curtailment, an infrastructure assessment for South Cloverdale, a quitclaim for a county bike/pedestrian project, and a proposed plaza restroom. They also discussed a pickleball court project at Furber Park, with plans to bring it to the City Council for authorization. No decisions were made at this meeting.

• Approved amended minutes of March 22, 2022 meeting
• Discussed water supply and drought response; no vote
• Discussed South Cloverdale infrastructure assessment; no vote
• Discussed quitclaim for Crocker Road project; no vote
• Discussed plaza restroom proposal; no vote
• Discussed pickleball court project at Furber Park; no vote

Subcommittee Archive: Planning & Sustainability

The City of Cloverdale Planning and Sustainability Subcommittee has cancelled its regular meeting scheduled for April 19, 2022. The next regular meeting is scheduled for June 21, 2022.

City Council

The City Council will review a $40,000 funding agreement with the Redwood Empire Food Bank and adopt a list of roadway improvement projects for the 2022/2023 fiscal year. The council will also hold a public hearing on an ordinance to amend code enforcement procedures.

• Funding agreement with Redwood Empire Food Bank not to exceed $40,000
• Adoption of 2022/2023 roadway improvement project list funded by SB-1
• Public hearing for ordinance amending Code Enforcement procedures (Chapters 1.10, 1.14, 1.18, and 1.20)
• Resolution authorizing the destruction of official records
• Proclamation of April 2022 as Mental Health Awareness Month

The City Council approved an ordinance amending the Cloverdale Municipal Code to add administrative citation procedures for code enforcement, allowing for more efficient handling of chronic violations. The council also adopted resolutions for remote teleconference meetings, records destruction, a food bank funding agreement, and the SB-1 roadway project list. All votes were unanimous (4-0) with Vice Mayor Wolter absent.

• Adopted ordinance amending Municipal Code Chapters 1.10 and 1.14 and adding Chapters 1.18 and 1.20 for code enforcement (4-0)
• Adopted Resolution 32-2022 authorizing remote teleconference meetings per AB 361 (4-0)
• Adopted Resolution 33-2022 approving destruction of records per Exhibit A (4-0)
• Adopted Resolution 34-2022 approving $40,000 funding agreement with Redwood Empire Food Bank (4-0)
• Adopted Resolution 35-2022 adopting SB-1 roadway improvement project list for FY 2022/2023 (4-0)
• Approved minutes of March 9 and March 23, 2022 meetings (4-0)

Subcommittee Archive: Homelessness Community Advisory Group

The subcommittee will receive updates on local homelessness activities from Alexander Valley Health, Wallace House, and Reach for Home. The group will also hear a report from Police Chief Ferguson regarding the police department's response to homelessness.

• Update on Police Department Response to Homelessness
• Update on Vegetation Management Program at Cloverdale River Park
• Update on Sonoma County Continuum of Care Board

The Cloverdale Homelessness Community Advisory Group met on April 12, 2022, and received updates on local homelessness activities, police response, vegetation management, and the Sonoma County Continuum of Care. No formal decisions were made; the meeting was informational only.

• No formal decisions were made; all items were informational updates.

Planning Commission

The Planning Commission of the City of Cloverdale has cancelled its regular meeting scheduled for Tuesday, April 5, 2022. The next regular meeting is scheduled for May 3, 2022.

Subcommittee Archive: Finance, Administration, & Police

The Finance, Administration, and Police Subcommittee will discuss a draft code enforcement ordinance, review salaries for two director positions, and consider proposals for recruitment, grant writing, and translation services. They will also receive updates on cannabis funds, water rates, and other ongoing items. The meeting is open for public comment in person or via Zoom.

• Review draft code enforcement ordinance modifying Municipal Code Chapters 1.10-1.15
• Salary review for Assistant City Manager/Community Development Director and Public Works Director
• Discuss proposal for recruitment services
• Discuss need for grant writing services
• Discuss translation services for City Council and Brown Act committees

City Council

The Cloverdale City Council will consider changing the cannabis business tax from a flat 4.5% to a tiered rate, and will discuss adopting a Military Equipment Use Policy required by state law. The council will also vote on several consent items, including a sewer maintenance contract and a solid waste ordinance update.

• Consider modifying cannabis business tax from 4.5% to tiered rates (3% cultivation, 1% manufacturing, 1% distribution, 3.5% retail)
• Discuss adopting a Military Equipment Use Policy (AB 481)
• Approve annual sewer maintenance agreement with Miksis Services Inc. for up to $172,990
• Adopt ordinance amending solid waste regulations to comply with SB 1383
• Approve amendment to Baumgardner Ranch Subdivision Improvement Agreement

The City Council adopted a resolution amending the cannabis excise tax, replacing the flat 4.5% rate with tiered rates: 3% for cultivation, 1% for manufacturing, 1% for distribution, 3.5% for retail, 3.5% for delivery, and 1% for other cannabis businesses. The motion passed 3-1, with Mayor Lands dissenting. The Council also approved a consent calendar including a sewer maintenance contract and a military equipment use policy was directed to return for a public hearing.

• Adopted cannabis excise tax amendment with tiered rates (3-1)
• Approved consent calendar including sewer maintenance contract with Miksis Services, Inc. up to $172,990 (4-0)
• Adopted Resolution 26-2022 amending dispatch MOU for administrative on-call time (4-0)
• Adopted Ordinance 746-2022 on solid waste, recyclables, and organic waste (4-0)
• Adopted Resolution 27-2022 for sewer maintenance services agreement (4-0)
• Adopted Resolution 28-2022 declaring surplus property and authorizing sale (4-0)
• Adopted Resolution 29-2022 amending Baumgardner Subdivision Improvement Agreement (4-0)
• Authorized staff to bring military equipment use policy back for public hearing (4-0)

Subcommittee Archive: Public Works & Facilities

The subcommittee is meeting to receive updates on water supply, drought relief grants, and the 4th Street Reconstruction Project. Members will also discuss a citywide street striping plan and pedestrian safety at the South Cloverdale Boulevard and Healdsburg Avenue intersection.

• Review of 2nd Street City Park Master Plan
• Proposal for a Citywide Street Striping plan / Pavement Management Program
• Update on 4th Street Reconstruction Project
• Discussion on traffic/pedestrian safety at South Cloverdale Boulevard / Healdsburg Avenue
• Update on audio crosswalk controls for 1st Street and Citrus Fair traffic signals

The subcommittee received an update that the city's grant application for $3.05 million from the Department of Water Resources was fully funded for city-wide drought relief water system updates, including new meters, well rehabilitation, and SCADA system upgrades. The committee also discussed a voluntary conservation agreement for the Russian River, with a draft expected in April and approval targeted for early May. The 2nd Street City Park Master Plan and audio crosswalk controls were moved to standing items, while a proposed citywide street striping plan was left for further discussion.

• Approved February 22, 2022 meeting minutes (unanimous)
• Received $3.05M state grant for drought relief water system updates
• Moved 2nd Street City Park Master Plan to standing items
• Moved audio crosswalk controls for 1st Street and Citrus Fair signals to standing items
• Left citywide street striping plan for further discussion

Council Subcommittee - Joint City / CUSD

The City of Cloverdale Joint City/Cloverdale Unified School District Subcommittee has cancelled its regular meeting scheduled for March 21, 2022. The date for the next meeting is currently uncertain.

City Council

The City Council will review the FY 2020/21 audited financial statements and discuss draft budget goal statements for fiscal years 2022-2024. The agenda also includes a public hearing regarding solid waste management updates to comply with Senate Bill 1383.

• Second reading of development agreement with Coppertower Family Medical Center for Alexander Valley Wellness Center
• $75,000 funding agreement with La Familia Sana
• Agreement with Moe Engineering for City Park basketball court and Plaza restroom projects
• Professional services agreement with Woodard Curran for wastewater treatment plant permit application
• Ordinance amendment regarding solid waste, recyclables, and organic waste collection

Subcommittee Archive: Homelessness Community Advisory Group

The Cloverdale Homelessness Community Advisory Group is meeting to receive updates on local homelessness activities, police response, and the Point in Time Count. The agenda includes reports from Alexander Valley Health, Wallace House, and Reach for Home, as well as an update from Police Chief Ferguson. This is a regular advisory meeting with no decisions listed on the agenda.

• Update on local homelessness activities from Alexander Valley Health, Wallace House, and Reach for Home
• Update from Police Chief Ferguson on police response to homelessness
• Update on Point in Time Count

The Cloverdale Homelessness Community Advisory Group met and received updates on local homelessness activities, the Point in Time Count, and police response. No formal decisions were made; the meeting was informational and discussion-focused.

Subcommittee Archive: Finance, Administration, & Police

The Finance, Administration and Police Subcommittee of the City of Cloverdale has cancelled its regular meeting scheduled for March 7, 2022. The next meeting is scheduled for April 4, 2022, at the Cloverdale Regional Library. This notice is procedural only; no agenda items are listed.

• Cancellation of March 7, 2022 regular meeting
• Next meeting scheduled for April 4, 2022 at 1:30 p.m.
• Meeting location: Cloverdale Regional Library, 401 N. Cloverdale Blvd

Planning Commission

The Cloverdale Planning Commission is scheduled to review the 2021 Annual Housing Element Progress Report and the 2021 General Plan Annual Report. The agenda includes a presentation by 4leaf Inc. on the 6th Cycle Housing Element Update. The meeting is primarily procedural, with no new development applications or public hearings listed for this date.

• Adoption of resolution recommending acceptance of the 2021 Housing Element Annual Progress Report
• Adoption of resolution recommending acceptance of the 2021 General Plan Annual Report
• Presentation on the 6th Cycle Housing Element Update by 4leaf Inc.
• Approval of minutes from the February 1, 2022, Planning Commission meeting

The Planning Commission adopted the consent calendar, including minutes and a resolution for continued remote meetings, and approved resolutions recommending the 2021 Housing Element Annual Progress Report and the 2021 General Plan Annual Report to the City Council. The commission also received a presentation on the 6th Cycle Housing Element Update, discussing strategies like ADUs, housing overlays, and land trusts, but took no formal action on it.

• Adopted minutes of February 1, 2022 Planning Commission meeting (5-0)
• Adopted Resolution 006-2022 authorizing continued remote teleconference meetings (5-0)
• Approved Resolution 007-2022 recommending acceptance of 2021 Housing Element Annual Progress Report (5-0)
• Approved Resolution 008-2022 recommending acceptance of 2021 General Plan Annual Report (5-0)

Planning Commission

The Planning Commission of the City of Cloverdale has cancelled its regular meeting scheduled for Tuesday, March 1, 2022. A special meeting is instead scheduled for Wednesday, March 2, 2022.

City Council

The Cloverdale City Council will hold public hearings on two development items: approving environmental review, design review, conditional use permit, and a development agreement for the Alexander Valley Wellness Center at S. Cloverdale Boulevard and Citrus Fair Drive; and approving amended tentative and final maps for the Bumgardner Ranch Housing Project on Old Redwood Highway. The council will also receive a mid-year financial report, consider an energy efficiency program change order, and get updates on drought and COVID-19.

• Public hearing on Alexander Valley Wellness Center: initial study/mitigated negative declaration, major design review, conditional use permit, and development agreement with Coppertower Family Medical Center for 2.8-acre site at S. Cloverdale Blvd and Citrus Fair Drive (APN 001-440-049)
• Public hearing on Bumgardner Ranch Housing Project: amended tentative map, final map approval, and subdivision agreement for 28195 & 28193 Old Redwood Highway
• Mid-Year Financial Report for Fiscal Year 2021-22
• Consider authorizing Change Order #01 to Investment Grade Audit Work Order for Sustainable Solutions Turnkey (SST) energy efficiency program, including water meter testing
• Closed session: conference with labor negotiator for Cloverdale Classified Association, Police Officers' Association, Dispatchers' Association, and Unaffiliated Employees

The Cloverdale City Council approved the Alexander Valley Wellness Center project, a 2.8-acre all-inclusive community wellness center at S. Cloverdale Boulevard and Citrus Fair Drive, by a 3-1 vote with one recusal. The council adopted the Mitigated Negative Declaration, approved the Major Design Review and Conditional Use Permit, and introduced the development agreement ordinance for first reading. The council also approved the Bumgardner Ranch Housing Project's amended tentative map and final map, and authorized a change order for an energy efficiency program.

• Adopted Resolution 18-2022 approving Mitigated Negative Declaration for Alexander Valley Wellness Center (3-1, Cruz recused)
• Adopted Resolution 19-2022 approving Major Design Review and Conditional Use Permit for Wellness Center (3-1, Cruz recused)
• Introduced Ordinance 745-2022 for first reading approving Development Agreement with Coppertower Family Medical Center (3-1, Cruz recused)
• Adopted Resolution 20-2022 approving amended Tentative Map for Bumgardner Ranch Housing Project (5-0)
• Adopted Resolution 21-2022 approving Final Map and Subdivision Agreement for Bumgardner Ranch (5-0)
• Authorized City Manager to execute Change Order #01 for Sustainable Solutions Turnkey energy efficiency program (5-0)
• Accepted Mid-Year Financial Report for Fiscal Year 2021-22 by consensus

Subcommittee Archive: Public Works & Facilities

The Public Works & Facilities Subcommittee met to discuss water supply strategies, including a $3 million grant application for drought relief. The meeting also addressed various city infrastructure projects such as street striping, park improvements, and road repairs.

• $3 million grant application for City-wide Drought Relief Water System Updates
• Water supply update regarding the Russian River Drought Response Group
• Update on 4th Street Reconstruction Project
• Request for audio crosswalk controls at 1st Street and Citrus Fair traffic signals
• Discussion of a Citywide Street Striping plan/Pavement Management Program

The Public Works & Facilities Subcommittee approved the minutes from its January 25, 2022 meeting, correcting a date typo. They discussed several items, including a water supply update, a request for audio crosswalk controls, and an update on the 4th Street Reconstruction Project, which is set to start February 28th. No formal action was taken on these discussion items, but staff was directed to move forward on several, including a budget adjustment for a grant writer.

• Approved the minutes of the January 25, 2022 meeting, noting a typo in the date.
• Directed staff to review requests for a stop sign on Sonoma Drive and a three-way stop at Champlain and North Jefferson from a safety perspective.
• Discussed a request for audio crosswalk controls at 1st Street and Citrus Fair, noting a budget adjustment will be needed.
• Directed staff to include the Parks Master Plan and CIP for review at the next meeting to prioritize community needs.
• Directed staff to work on a scope of work for a feasibility study on new water wells outside the Russian River.
• Directed staff to do a budget adjustment and contract for a grant writer for a citywide street striping plan.
• Agreed to keep all items on the Standing and Continued list for future updates.
• Requested staff to contact CalTrans regarding the new stop signs on the South Cloverdale Blvd overpass.

Subcommittee Archive: Planning & Sustainability

The Planning and Sustainability Subcommittee discussed a draft ordinance to streamline permitting for electric vehicle charging stations, which could proceed directly to the City Council unless directed otherwise. They also discussed a citywide Complete Streets Plan, with a public walking audit scheduled for March 15, 2022, and a meeting with SMART staff and state officials on March 29. The subcommittee approved the December 21, 2021 minutes and continued approval of the August 17, 2021 minutes to April 19, 2022. No formal votes were taken on the discussed items.

• Approved the December 21, 2021 meeting minutes.
• Continued approval of the August 17, 2021 meeting minutes to April 19, 2022.
• Discussed the draft EV charging station ordinance, with direction to consult the IBEW on electrician certification.
• Discussed the Complete Streets Plan, scheduling a public walking audit for March 15, 2022.
• Discussed establishing a local farmers market, adding it to standing items.
• Discussed the Clean California grant program, noting the submittal date has closed.
• Discussed the Housing Element update, moving it to standing items.
• Removed the Six Acres Water Company update from standing items as completed.

Subcommittee Archive: Joint City / Cloverdale Fire District

The Joint City Fire Subcommittee has cancelled its regular meeting scheduled for February 14, 2022. The next regular meeting is set for June 13, 2022, or a special meeting date to be determined. This notice is procedural only, with no items for discussion or decision.

• Meeting cancellation notice dated February 9, 2022
• Next scheduled meeting: June 13, 2022 at 5:30 p.m.

City Council

The City Council denied an appeal of the Planning Commission's approval of the Alexander Valley Apartments affordable housing project at 400 Asti Road, voting 3-1 with Mayor Lands recused. The council also directed staff to return with options for improving pedestrian safety on Asti Road. Several consent calendar items were approved, including a budget amendment for the Fourth Street Reconstruction Project and a funding agreement with the Cloverdale Senior Multi-Purpose Center.

• Denied appeal and upheld Planning Commission approval of Alexander Valley Apartments (3-1, 1 recused)
• Adopted Resolution 011-2022 authorizing continued remote teleconference meetings (4-1)
• Adopted Resolution 012-2022 approving $188,859.50 budget amendment for Fourth Street Reconstruction Project
• Adopted Resolution 014-2022 approving $40,000 funding agreement with Cloverdale Senior Multi-Purpose Center (4-0, 1 recused)
• Adopted Resolution 015-2022 approving $34,449 agreement with Knight's Electric for wastewater plant electrical work
• Adopted Resolution 016-2022 amending FY 2021-22 budget for Cloverdale City Plaza restroom (4-1)
• Approved appointment of Stephen Sotomayor to Sonoma County Continuum of Care Board
• Directed staff to return with options for improving pedestrian safety on Asti Road

Subcommittee Archive: Homelessness Community Advisory Group

The Cloverdale Homelessness Community Advisory Group will hold its 10th meeting to receive updates on local homelessness activities, police response, and the Point in Time Count. The agenda includes a report on vegetation removal at the River. No specific decisions, votes, or new ordinances are listed on the agenda.

• Update on Local Homelessness Activities from Alexander Valley Health, Wallace House & Reach for Home
• Update from Police Chief Ferguson on Police Response to Homelessness
• Update on Point in Time Count
• Update from Mayor Lands on Vegetation Removal at the River

Council Subcommittee - Joint City / CUSD

The Joint City/CUSD Subcommittee will discuss facilities collaboration, traffic safety for school routes, and streamlining permit processes for school projects. The meeting also includes updates on broadband access, the Cloverdale Community Pool, and potential mitigation of new development impacts.

• Discussion on mitigating impacts from approximately 500 housing units in development
• Update on Cloverdale Community Pool hot water preheat project budget of $771,564
• Review of student lifeguard certification program and school crossing guard updates
• Discussion regarding legal options for developer mitigation agreements
• Update on Thyme Square Storm Water Alternatives Analysis

The subcommittee held a discussion-only meeting with no formal votes. They reviewed a 2017 facilities agreement, discussed crossing guard coverage and student lifeguard certification, and heard updates on broadband, housing, and school projects. The next regular meeting was cancelled.

• Approved minutes of Nov 29, 2021 special meeting
• Discussed 2017 facilities agreement; more review time requested
• Discussed crossing guard program alternatives, including student volunteers
• Discussed streamlining permit process for school projects
• Discussed student lifeguard certification program
• Heard Baumgardner housing project update: units reduced from 160 to 100

Subcommittee Archive: Finance, Administration, & Police

The Finance, Administration, and Police Subcommittee will discuss a cannabis industry request to reduce the local excise tax rate and change the tax structure. They will also review proposed code enforcement ordinance updates and receive an update on the state water arrearages payment program. The meeting includes several standing updates on Measure P, water rates, and other ongoing items.

• Cannabis industry request to reduce excise tax from flat 4.5% to tiered rates (3% cultivation, 1% manufacturing, 1% distribution, 3.5% retail)
• Proposed code enforcement ordinance amendments to Municipal Code Chapters 1.10-1.15
• Update on California Water Arrearages Payment Program
• Update on Measure P and cannabis permits and funding allocations
• Update on pension obligation bonds for CalPERS unfunded liability

The Finance, Administration, and Police Subcommittee discussed a cannabis industry request to review Cloverdale's excise tax rate and agreed to bring the item to the full City Council on March 9, 2022, with a possible vote on March 23. The subcommittee also reviewed a draft code enforcement ordinance update, received updates on water arrearages, Measure P, water revenue, cooling/warming center policy, and other items. No formal votes were taken on these items; the only formal action was approving the December 6, 2021, minutes.

• Approved minutes of December 6, 2021, meeting
• Agreed to bring cannabis excise tax review to City Council on March 9, 2022
• Reviewed draft code enforcement ordinance updates (no action)
• Received update on California Water Arrearages Payment Program (no action)
• Received updates on Measure P, water revenue, cooling/warming center, and other standing items (no action)

Planning Commission

The Cloverdale Planning Commission will hold a public hearing on the Alexander Valley Wellness Center, a 47,639 square-foot, 3-story community wellness center proposed for the Thyme Square parcel. The commission will consider recommending approval to the City Council of a Design Review, Conditional Use Permit, and Development Agreement, as well as adoption of a Mitigated Negative Declaration. The consent calendar includes a resolution to continue remote teleconference meetings under AB 361 and approval of prior meeting minutes.

• Public hearing on Alexander Valley Wellness Center (DR/CUP/DA 024-2019) at Thyme Square Parcel (APN 001-440-052)
• 47,639 sq ft, 3-story wellness center with related site improvements
• Recommendation to City Council for adoption of Initial Study/Mitigated Negative Declaration
• Resolution to continue remote teleconference meetings under AB 361
• Approval of minutes from January 11, 2022 special meeting

The Planning Commission voted 3-0 (with one recusal and one absence) to recommend that the City Council approve the environmental review and the design review, conditional use permit, and development agreement for the 47,639-square-foot Alexander Valley Wellness Center. The project, proposed by Alexander Valley Healthcare, will be built on a 2.8-acre site at the corner of S. Cloverdale Boulevard and Healdsburg Avenue. The commission also adopted a resolution to continue remote teleconference meetings and approved the minutes of the January 11, 2022 special meeting.

• Adopted Resolution 003-2022 authorizing continued remote teleconference meetings (4-0)
• Approved minutes of January 11, 2022 special meeting (4-0)
• Recommended adoption of Mitigated Negative Declaration for Wellness Center (3-0, 1 recused)
• Recommended approval of Design Review, Conditional Use Permit, and Development Agreement for Wellness Center (3-0, 1 recused)

City Council

The Cloverdale City Council will hold a regular meeting with a closed session for real property negotiations. In open session, they will consider adopting an ARPA spending plan, discuss options for a ballot measure on fireworks, and hold the second reading of a downtown zoning ordinance to streamline affordable housing. Several consent items include approving the salary schedule and a fuel contract with Westgate Petroleum.

• ARPA spending plan: $1,035,000 appropriation to Fund 260 (CSLRF)
• Second reading of ordinance amending CMC Chapters 18.05, 18.09, 18.10, 18.11 for housing streamlining
• Resolution approving fuel agreement with Westgate Petroleum, not to exceed $52,000
• Discussion on restroom type for City Plaza (Portland Loo vs. traditional)
• Closed session: real property negotiation for APN 116-260-032 (Siegemund Trust)

The City Council voted 3-2 to place a measure on the November 2022 general election to prohibit the sale, possession, and use of fireworks in Cloverdale, with an exception for professional public displays. The Council also approved a $1.035 million ARPA spending plan, including $250,000 for the Thyme Square drainage project and $25,000 for the Senior Center, and directed staff to pursue a traditional restroom design for City Plaza instead of the Portland Loo.

• Approved Resolution 010-2022, ARPA spending plan of $1,035,000 (5-0)
• Approved $250,000 ARPA allocation to Thyme Square drainage project (3-1, 1 recused)
• Approved $25,000 ARPA allocation to Senior Center (4-0, 1 recused)
• Directed staff to proceed with traditional restroom design 4C for City Plaza
• Failed motion to adopt ordinance prohibiting fireworks sales/use (2-3)
• Passed motion to place fireworks ban on Nov. 2022 ballot (3-2)
• Adopted Resolution 006-2022, 2022 committee appointments
• Adopted Resolution 007-2022, salary schedule effective Dec. 13, 2021

Subcommittee Archive: Public Works & Facilities

The Public Works & Facilities Subcommittee is reviewing various infrastructure and utility items including water supply updates and drought response. Discussion topics include citywide street striping, park improvements, and the use of American Rescue Plan Act funds for water wells.

• Water Supply Update and Drought Response presentation
• American Rescue Plan Act (ARPA) spending plan including water wells and drought relief grants
• Citywide Street Striping plan discussion
• Porterfield Creek Open Preserve Phase 1 Vegetation Management Program update
• Request for No Parking signs on E 4th Street

The Public Works & Facilities Subcommittee met and discussed several items, including the Russian River Drought Response Group's voluntary water conservation agreement, a citywide street striping plan, and the ARPA spending plan. No formal decisions were made; most items were referred to staff or placed on standing and continued items for future meetings. The minutes from the November 16, 2021 special meeting were approved.

• Approved minutes of November 16, 2021 special meeting (motion by Palla, second by Wolter)
• Referred Sonoma Drive stop sign request to City Engineer for report back
• Kept street striping plan as standing item
• Kept ARPA spending plan items as standing/continued items
• Kept basketball court grant update as standing item
• Kept E 4th Street parking sign request as standing item
• Kept East 2nd Street asphalt repair update as standing item

Council Subcommittee - Joint City / CUSD

The Joint City/Cloverdale Unified School District Subcommittee has cancelled its regular meeting scheduled for January 17, 2022, due to the Martin Luther King Jr. holiday. The next regular meeting is tentatively scheduled for March 21, 2022, at the Cloverdale Regional Library. This notice is procedural only; no business items are listed.

• Meeting cancelled due to Martin Luther King Jr. observed holiday
• Next meeting tentatively scheduled for March 21, 2022, at 4:30 p.m.
• Location: Cloverdale Regional Library, 401 N. Cloverdale Blvd, Cloverdale, CA

City Council

The Council introduced Ordinance 744-2022 to streamline affordable housing approvals, amending it to raise downtown density from 20 to 30 units per acre, keep Transit Oriented Development at 20, and prohibit ground-floor residential on certain downtown streets. The Council also directed staff to prepare ARPA funding allocations, including $25,000 additional for the Senior Center and $75,000 for La Familia Sana, with final approval to return later. Consent items were approved, including a PG&E temporary construction easement for the Thyme Square parcel.

• Introduced Ordinance 744-2022 with amendments (5-0)
• Approved consent calendar items D.1-D.5 (5-0)
• Approved PG&E temporary construction easement for Thyme Square (4-0, 1 recused)
• Directed staff to return with ARPA funding resolution including $25,000 for Senior Center and $75,000 for La Familia Sana
• Adopted Resolution 001-2022 for remote meetings
• Adopted Resolution 002-2022 for investment account signers
• Adopted Resolution 003-2022 for drought relief grant application
• Adopted Resolution 004-2022 for new checking account

Planning Commission

The Planning Commission approved the Major Design Review and Plot Plan Review for the Alexander Valley Apartments affordable housing project at 400 Asti Road, with conditions of approval. The motion passed 3-2, with Commissioners Hoevertz, Wagy, and Asay in favor, and Commissioners Sanders and Shanahan opposed. The decision can be appealed to the City Council within 10 days.

• Approved Alexander Valley Apartments project at 400 Asti Road (DR PP 002-2021) as amended (3-2)
• Adopted Resolution 001-2022 re-authorizing teleconference meetings under AB 361 (5-0)
• Adopted minutes of December 7, 2021 meeting (5-0)
• Appointed Chad Asay as Planning Commission Chair for 2022 (5-0)
• Appointed Mike Shanahan as Planning Commission Vice Chair for 2022 (5-0)

Subcommittee Archive: Finance, Administration, & Police

The Finance, Administration and Police Subcommittee of the City of Cloverdale has cancelled its special meeting scheduled for January 10, 2022. The next meeting is scheduled for February 7, 2022, at the Cloverdale Regional Library. This notice is procedural only and contains no agenda items for decision or discussion.

• Cancellation of special meeting on January 10, 2022
• Next meeting scheduled for February 7, 2022 at 1:30 p.m.
• Meeting location: Cloverdale Regional Library, 401 N. Cloverdale Blvd, Cloverdale, CA 95425

Planning Commission

The Cloverdale Planning Commission has cancelled its regular meeting scheduled for January 4, 2022. The next meeting is a special session on January 11, 2022, at the Cloverdale Performing Arts Center; no agenda items are listed for this cancelled meeting.

• Regular meeting cancelled for January 4, 2022
• Special meeting scheduled for January 11, 2022 at 209 N. Cloverdale Blvd.

Subcommittee Archive: Finance, Administration, & Police

The Finance, Administration and Police Subcommittee has cancelled its regular meeting scheduled for January 3, 2022. The next regular meeting is set for January 10, 2022, at the Cloverdale Regional Library. The agenda for that meeting will be posted 72 hours in advance as required by law.

• Cancellation of January 3, 2022 regular meeting
• Next meeting scheduled for January 10, 2022 at 1:30 p.m.
• Meeting location: Cloverdale Regional Library, 401 N. Cloverdale Blvd, Cloverdale, CA 95425