Cloverdale public meetings in 2021

Subcommittee Archive: Planning & Sustainability

The Planning and Sustainability Subcommittee is reviewing several city initiatives, including the PG&E Turnkey Program and a draft park plan. The meeting also includes discussions on establishing a local farmers market and updating the Citywide Complete Streets Plan.

• Presentation on the City of Cloverdale PG&E Turnkey Program
• Review of Baumgardner Draft Park Conceptual Plan
• Discussion regarding the establishment of a Local Farmers Market in 2022
• Discussion of Clean California Local Grant Program Call for Projects
• Amendment to ordinance prohibiting polystyrene foam food service ware

Subcommittee Archive: Homelessness Community Advisory Group

The Homelessness Community Advisory Group will review recent local activities and receive an update from the Police Chief regarding responses to homelessness. The meeting also includes a review of previous meeting notes and updates on housing voucher progress.

• Update on local homelessness activities from Alexander Valley Health, Wallace House, and Reach for Home
• Police Chief update on police response to homelessness
• Update on Dry Creek Rancheria Proposed Home Key Application

Planning Commission

The Cloverdale Planning Commission will hold a public hearing to consider recommending zoning ordinance amendments for the downtown and transit-oriented areas to the City Council. The commission will also receive a presentation on the Housing Element Update kick-off. Consent items include approving prior minutes and re-authorizing teleconference meetings under AB 361.

• Resolution recommending Zoning Ordinance Amendments for Downtown and Transit Oriented areas
• Housing Element Update kick-off presentation (city-wide)
• Re-authorization of teleconference meetings under AB 361
• Approval of November 2, 2021 meeting minutes

The Planning Commission voted 5-0 to adopt Resolution PC-009-2021, recommending the City Council approve Zoning Ordinance Amendments for downtown and transit-oriented areas. The amendments aim to streamline approval of housing at all income levels and promote development consistent with state planning priorities. The commission also approved the consent calendar, including re-authorizing teleconference meetings under AB361, and received an informational presentation on the Housing Element Update.

• Adopted Resolution PC-009-2021 recommending City Council approval of Zoning Ordinance Amendments (5-0)
• Approved consent calendar including minutes of November 2, 2021 and re-authorization of teleconference meetings under AB361 (5-0)
• Held informational presentation on 6th cycle Housing Element Update; no action taken
• Agreed to cancel January 4, 2022 meeting and hold special meeting on January 11, 2022

Council Subcommittee - Joint City / CUSD

The Joint City/CUSD Subcommittee will review a presentation on the September 2021 Development Impact Report. The committee will also discuss the District's Facility Master Plan, focusing on growth projections, funding opportunities, and site planning.

• Presentation of the finalized September 2021 Development Impact Report by King Consulting
• Discussion of the Facility Master Plan regarding district growth
• Review of potential funding sources including State Funding, GO Bond, and Mello Roos
• Review of developer fees and mitigation strategies

City Council

The Cloverdale City Council has cancelled its regular meeting scheduled for Wednesday, November 24, 2021, at 6:00 P.M. The next meeting will be held on Wednesday, December 8, 2021, at 6:00 P.M. at the Cloverdale Performing Arts Center, 209 N. Cloverdale Boulevard, Cloverdale, CA 95425. This agenda contains no business items, only the cancellation notice.

• Regular meeting of November 24, 2021 cancelled
• Next meeting scheduled for December 8, 2021 at 6:00 P.M.
• Next meeting location: Cloverdale Performing Arts Center, 209 N. Cloverdale Boulevard

City Council

The Cloverdale City Council is holding a special closed session meeting to discuss one case of anticipated litigation with legal counsel. The meeting is not open to the public, but public comments on the closed session items are allowed via Zoom or email. No other business is scheduled.

• Closed session conference with legal counsel on anticipated litigation (one case)
• Public comments on closed session items via Zoom or email

Subcommittee Archive: Public Works & Facilities

The Public Works & Facilities Subcommittee will discuss water supply and drought response, review a proposed reorganization of the Public Works Department, and consider options for public restrooms at Cloverdale Plaza. They will also review potential sites for a dog park, a citywide street striping plan, and updates on Porterfield Creek Open Preserve. The meeting includes public comments on pickleball courts and American Rescue Plan Act funding.

• Water Supply Update and Drought Response
• Review and Discuss Organization Chart for the Public Works Department
• Options for restrooms for Cloverdale Plaza, including alternatives to Portland Loo
• Traffic Signal Optimization at South Cloverdale Boulevard/Treadway/Santana Intersection
• Potential options for siting a dog park in Cloverdale

City Council

The City Council will review several items including a code enforcement contract and furniture for the police department. The meeting also includes public hearings regarding local hazard mitigation and general plan updates.

• Agreement with Robert Smith for Code Enforcement services up to $50,000
• Agreement with Arnolds Office Furniture for Police Department patrol room upgrade up to $36,079.09 plus 10% contingency
• Public hearing for Local Hazard Mitigation Plan and General Plan Public Health and Safety Element
• Construction update on the Cherry Creek Affordable Housing Project
• Proclamation honoring Craig Johnson for 30 years of service

Subcommittee Archive: Homelessness Community Advisory Group

The Cloverdale Homelessness Community Advisory Group is holding its 10th meeting to receive updates on local homelessness activities from service providers and a report from Police Chief Ferguson on police response, including a Russian River rescue during a storm event. The agenda is informational, with no formal decisions or votes scheduled.

• Update from Alexander Valley Health, Wallace House & Reach for Home on homelessness activities
• Police Chief Ferguson to discuss police response to homelessness
• Discussion of rescue activity from Russian River during storm event
• Public comment accepted via email or Zoom

Subcommittee Archive: Finance, Administration, & Police

The Finance, Administration and Police Subcommittee will discuss pension obligation bonds for CalPERS debt, preparation of an ordinance and MOU with Zero Waste Sonoma for SB 1383 organic waste rules, and a rate increase request from Recology. They will also receive updates on COVID-19 recovery, cooling/warming center policy, homeless response, Measure P and cannabis permits, and pension liability legislation. The meeting includes approval of the October 4, 2021 minutes.

• Update on Pension Obligation Bonds for CalPERS UAL debt
• Discuss ordinance and MOU with Zero Waste Sonoma for SB 1383
• Discuss Recology rate increase request due to SB 1383
• Update on Council Teambuilding Scope of Work
• Update on Measure P and Cannabis Permits and Funding Allocations

City Council

The provided document contains only a reference to a City Council Agenda Packet from December 14, 2011. There are no current proposals, decisions, or discussions listed for the October 27, 2021 meeting.

City Council

The Cloverdale City Council will hold public hearings on the Bi' Du Khaale senior housing project, including a Mitigated Negative Declaration, design review, general plan amendment, and pre-zoning for about 87 acres. They will also consider adopting the FY 2022-2027 Capital Improvement Program. Other business includes a $30,000 vegetation management agreement, a $23,717.44 video broadcast system purchase, and a $18,360 advertising contract.

• Public hearing on Bi' Du Khaale Senior Housing Project: initial study, mitigated negative declaration, design review, general plan amendment, and pre-zoning for ~87 acres at 28165 Old Redwood Highway, 28001 Highway 101, 235 Kelly Road
• Adoption of FY 2022-2027 Capital Improvement Program
• Agreement with Northern Sonoma County Fire District for Porterfield Creek Vegetation Management Program, not to exceed $30,000
• Purchase of new video broadcast system from Crossfire Northwest Audio/Visual for $23,717.44
• 12-month advertising commitment with Cloverdale Connect, not to exceed $18,360

City Council

The City Council will hold public hearings regarding the Bi’ Du Khaale Senior Housing Project, including environmental reviews and rezoning of approximately 87 acres. The meeting also includes discussions on homelessness needs and a $30,000 vegetation management agreement.

• Public hearing for Bi’ Du Khaale Senior Housing Project design review and rezoning
• Agreement with Northern Sonoma County Fire District for Porterfield Creek vegetation management up to $30,000
• 12-month advertising commitment to Cloverdale Connect not to exceed $18,360
• Purchase of new video broadcast system from Crossfire Northwest Audio/Visual up to $23,717.44
• Presentation on Northern Sonoma County homelessness needs

Subcommittee Archive: Planning & Sustainability

The Planning and Sustainability Subcommittee will meet in person to discuss several current items, including developing a citywide Complete Streets Plan, urban heat islands, and an overview of the 2nd Street Park Master Plan. Standing items include updates on water companies, a dog park location, climate change projects, and a proposed ordinance amendment banning polystyrene foam. The agenda also includes public comment and approval of prior minutes.

• Development of a Citywide Complete Streets Plan
• Urban Heat Islands discussion
• Overview of 2nd Street Park Master Plan
• Amendment to ordinance prohibiting disposable food service ware with polystyrene foam
• Update on Six Acres Water Company/South Cloverdale Water Company

City Council

The Cloverdale City Council will hold a regular meeting with a closed session for anticipated litigation. The council will consider consent items including contracts for pond solids removal, interim city engineer services, and a housing element update, and will discuss the American Rescue Plan Act spending plan and a resolution opposing a rail line application.

• Award Cloverdale Ponds Solids Removal Project to Synagro, Inc. for $199,750
• Approve professional services agreement with West Yost Associates for interim city engineer services up to $175,000
• Approve agreement with 4Leaf Inc. for Housing Element Update up to $89,067
• Discuss American Rescue Plan Act (ARPA) spending plan
• Adopt resolution urging Surface Transportation Board to reject North Coast Rail Company application

City Council

The provided agenda text consists only of repeated PDF parsing errors and a copy of Assembly Bill 361, which is not the meeting agenda. No actual agenda items, decisions, or discussions for the Cloverdale City Council meeting are present. The document is effectively procedural boilerplate with no actionable content.

The Cloverdale City Council approved the consent calendar including a $199,750 contract for the Cloverdale Ponds Solids Removal Project and the second reading of a wireless telecommunications facilities ordinance. They also approved contracts for interim city engineer services ($175,000) and a housing element update ($89,067), and adopted a resolution opposing a rail line acquisition. The council directed that the Thymes Square project remain a priority for the first round of ARPA funding, with a 3-1 vote.

• Approved $199,750 Cloverdale Ponds Solids Removal contract with Synagro, Inc. (5-0)
• Adopted wireless telecommunications facilities ordinance (5-0)
• Approved $175,000 interim city engineer services contract with West Yost Associates (5-0)
• Approved $89,067 housing element update contract with 4Leaf Inc. (5-0)
• Adopted resolution opposing North Coast Rail Company application (5-0)
• Approved letter supporting Laura's Law adoption by Sonoma County (5-0)
• Directed Thymes Square remain ARPA funding priority (3-1)

Planning Commission

The Cloverdale Planning Commission will hold a public hearing to consider adopting Resolution 2021-008, which would find the Fiscal Year 2022-2027 Capital Improvement Program (CIP) consistent with the General Plan. The commission will also approve the minutes from the September 7, 2021 meeting. The agenda includes no other public hearing or non-public hearing items.

• Adopt Resolution 2021-008 finding the FY 2022-2027 Capital Improvement Program consistent with the General Plan
• Approve minutes of the September 7, 2021 Planning Commission meeting

Planning Commission

The Planning Commission is considering Resolution 2021-008 to determine if the Fiscal Year 2022-2027 Capital Improvement Program (CIP) is consistent with the City's General Plan. This citywide review involves a finding of consistency for the upcoming multi-year program.

• Resolution 2021-008: Finding of consistency for the 2022-2027 Capital Improvement Program (CIP)
• Approval of September 7, 2021, Planning Commission meeting minutes

Subcommittee Archive: Finance, Administration, & Police

The Finance, Administration, and Police Subcommittee will discuss refinancing the city's $11.7 million CalPERS unfunded pension liability with taxable municipal bonds, potentially saving over $3.4 million. They will also review American Rescue Plan funding, a city newsletter, code enforcement options, and other administrative items. The meeting includes public comment and approval of prior minutes.

• Discussion of pension obligation bonds to refinance $11,718,350 CalPERS UAL debt
• American Rescue Plan funding matrix review
• City newsletter in Cloverdale Connect publication
• Alternatives for proactive code enforcement
• City Attorney legal budget for FY 2019-2021

Subcommittee Archive: Public Works & Facilities

The Cloverdale Public Works & Facilities Subcommittee will discuss several infrastructure and water issues, including a presentation on the Potter Valley Project, a water supply and drought update, traffic signal optimization, and options for restrooms at Cloverdale Plaza. The meeting also includes public comments and approval of prior minutes.

• Presentation by Lake Pillsbury Alliance on Potter Valley Project
• Water Supply Update and Drought Response
• Update on Traffic Signal Optimization at South Cloverdale Boulevard/Treadway/Santana Intersection
• Discuss options for restrooms for Cloverdale Plaza, including Portland loo installation
• Review potential options for siting a dog park in Cloverdale

City Council

The City Council of the City of Cloverdale has cancelled its regular meeting scheduled for Wednesday, September 22, 2021, at 6:00 P.M. The next meeting is scheduled for Wednesday, October 13, 2021, at 6:00 P.M. at the Cloverdale Performing Arts Center. No specific agenda items were decided or discussed because the meeting was cancelled.

• Meeting cancellation notice dated September 16, 2021
• Next meeting scheduled for October 13, 2021, at 6:00 P.M.

Council Subcommittee - Joint City / CUSD

The Cloverdale City Council and Cloverdale Unified School District subcommittee will meet to discuss several ongoing items, including facilities collaboration, a cooperative agreement review, and emergency preparedness. They will also receive updates on the Thyme Square storm water analysis, in-person instruction, broadband access, the school resource officer MOU, the community pool, school facility improvements, proposed housing projects, and a solar pool heat system. The meeting will be held virtually due to COVID-19.

• Discussion of facilities collaboration between city and school district
• Review of cooperative agreement between city and school district
• Update on Thyme Square storm water alternatives analysis
• Update on MOU for school resource officer
• Cloverdale Solar Pool Heat System (Attachment 7)

Subcommittee Archive: Homelessness Community Advisory Group

The Cloverdale Homelessness Community Advisory Group is meeting to receive updates on local homelessness activities, the Northern Sonoma County Homelessness Task Force, police response to homelessness, and St. Vincent DePaul outreach. They will also consider a possible letter of support to the Board of Supervisors regarding Laura's Law and review survey results. The meeting is largely informational with one potential action item.

• Update from Police Chief Ferguson on police response to homelessness
• Possible direction on letter of support to Board of Supervisors regarding Laura's Law
• Update on local homelessness activities (Alexander Valley Health, Wallace House, Reach for Home)
• Update on Northern Sonoma County Homelessness Task Force
• Recap of homeless survey results - Top 10 responses

City Council

The Cloverdale City Council will hold a public hearing on a new ordinance regulating small cell and wireless telecommunications facilities, and will consider setting new maximum solid waste, composting, and recycling rates under its franchise agreement with Recology Sonoma Marin. The council will also vote on a $50,000 agreement with the Cloverdale Chamber of Commerce for a wildfire evacuation outreach program, a budget amendment for police vehicle equipment, and a reclassification of dispatch and technical services positions.

• Ordinance adding Chapter 15.40 (Wireless Telecommunications Facilities) to the Cloverdale Municipal Code
• Resolution approving maximum allowable solid waste, composting, and recycling rates with Recology Sonoma Marin Inc.
• Agreement with Cloverdale Chamber of Commerce for $50,000 for the CloveReady Wildfire Evacuation Program Outreach Plan
• Budget amendment of $6,521.86 for police vehicle equipment and radio installation
• Budget amendment of $10,487.72 for Dispatch Supervisor position and Technical Services Manager reclassification

The meeting was largely procedural. Mayor Cruz declared a conflict of interest on Item 7 (Coopertower Family Medical Center), and no public comments were made. No substantive decisions were recorded.

• Declared conflict of interest on Item 7 (Coopertower Family Medical Center)

Planning Commission

The Cloverdale Planning Commission will hold public hearings on two items: a recommendation to the City Council for the Bi’ Du Khaale Senior Housing Project, which includes 25 detached dwelling units (24 low-income, age-restricted plus 1 manager's unit) on a 29.5-acre portion of an 87.11-acre site, along with a General Plan Amendment and prezoning of the site; and a recommendation to adopt the revised General Plan Safety Element. The commission will also consider approving the minutes from the August 3, 2021 meeting. No other business is listed.

• Bi’ Du Khaale Senior Housing Project: 25 detached dwelling units (24 low-income, age-restricted plus 1 manager's unit) on 29.5+/- acres at 28165 Old Redwood Highway, 28001 Highway 101, 235 Kelly Road, and APNs 117-040-070, -074, -102
• Prezoning of 87.11+/- acres to R-1, R-2, G-C, and M-1 zoning districts
• Initial Study/Mitigated Negative Declaration (IS/MND) for the housing project
• Revised General Plan Safety Element with Initial Study/Negative Declaration (IS/ND)
• Approval of minutes from August 3, 2021 regular meeting

Subcommittee Archive: Finance, Administration, & Police

The Finance, Administration and Police Subcommittee of the City of Cloverdale has cancelled its regular meeting scheduled for September 6, 2021. The next regular meeting is scheduled for October 4, 2021.

City Council

The City Council will hold a public hearing to adopt an urgency ordinance and declare a Stage 4-5 water shortage emergency, requiring a 40% reduction in water use from 2020 levels. The meeting also includes the adoption of a new fee schedule for city services and commercial cannabis permits, as well as the approval of a master agreement for the BAYREN Water Upgrades $ave Program. Additionally, the Council will accept public improvements for the 2nd Street Park ADA project and set the 2021-22 ad valorem tax rate for CalPERS retirement expenses.

• Adoption of Urgency Ordinance amending Chapter 13.05 and Resolution declaring Stage 4-5 Water Shortage Emergency with 40% reduction target
• Adoption of Resolution Establishing and Updating the Schedule of Fees and Charges for City Services and Commercial Cannabis Permit Fees
• Adoption of Resolution establishing fee schedule for Water Upgrades $ave Program and authorizing master agreement with ABAG
• Adoption of Resolution accepting public improvements by M3, Inc. for 2nd Street Park ADA Improvements
• Adoption of Resolution setting Ad Valorem Tax Rate for CalPERS Retirement Expenses for Fiscal Year 2021-2022

The City Council declared a Stage 4 water shortage emergency, mandating a 35% reduction in water use from 2020 levels and continuing the suspension of new or enlarged water connections. The council also adopted an urgency ordinance amending the water conservation chapter of the municipal code. Additionally, the council approved a new fee schedule for city services and commercial cannabis permits, and adopted a fee schedule for the Water Upgrades $ave program in a 3-2 vote.

• Declared Stage 4 water shortage emergency, mandating 35% water reduction (5-0)
• Adopted Urgency Ordinance No. 741-2021 amending water conservation code (5-0)
• Adopted Resolution No. 073-2021 updating city services and cannabis permit fees (5-0)
• Adopted Resolution No. 072-2021 establishing Water Upgrades $ave program fee schedule (3-2)
• Adopted Resolution No. 070-2021 setting 2021-22 CalPERS ad valorem tax rate (5-0)
• Adopted Resolution No. 071-2021 revising Emergency Operations Plan for PSPS annex (5-0)
• Approved response to Sonoma County Civil Grand Jury report (unanimous)
• Approved letters of support for AB 14 and SB 4 on broadband services (consensus)

Subcommittee Archive: Homelessness Community Advisory Group

The Homelessness Community Advisory Group is reviewing the first seven goals of a draft Strategic Plan. The meeting includes updates on local activities, police response, and survey results from Reach for Home.

• Review of Draft Strategic Plan Goals #1-7
• Update on Police Response to Homelessness from Chief Ferguson
• Review of Reach for Home Survey Results
• Update on Northern Sonoma County Homelessness Task Force

Planning Commission

The Cloverdale Planning Commission will hold a public hearing to consider recommending a draft Wireless Telecommunications Ordinance to the City Council. The ordinance would add Chapter 15.40 to the Municipal Code, establishing regulations and development standards for wireless facilities. The meeting also includes approval of the June 1, 2021 minutes and public comment on non-agenda items.

• Public hearing on Draft Wireless Telecommunications Ordinance (citywide)
• Proposed Municipal Code amendment adding Chapter 15.40: Wireless Telecommunications Facilities
• CEQA exemption under Guidelines sections 15061(b) and 15301
• Approval of minutes from June 1, 2021 regular meeting

The Planning Commission voted 5-0 to recommend Resolution No. 005-2021 to the City Council, approving a draft Wireless Telecommunications Ordinance with modifications. The ordinance updates Cloverdale Municipal Code Title 15 to add Chapter 15.40, regulating wireless facilities, including small cell and 5G installations. The recommendation includes nine modifications addressing facility separation, size restrictions, power meters, insurance, zoning priorities, and definitions. The minutes also note a letter from Comcast requesting clarifications and exemptions, which were not explicitly adopted in the motion.

• Approved Resolution No. 005-2021 recommending the draft Wireless Telecommunications Ordinance to City Council (5-0)
• Adopted modifications to the ordinance, including separating small facilities from larger cellular facilities, clarifying size restrictions, and prioritizing commercial locations
• Approved minutes of the June 1, 2021 regular meeting (5-0)

Subcommittee Archive: Finance, Administration, & Police

The Finance, Administration, and Police Subcommittee is meeting to discuss several operational items including proactive code enforcement, a cooling/warming center policy, American Rescue Plan funding, and a dispatch supervisor position. The agenda also includes updates on COVID-19 recovery, homelessness response, cannabis permits, and pension liability.

• Proactive Code Enforcement discussion
• Cooling/Warming Center Policy discussion
• American Rescue Plan Funding discussion
• Dispatch Supervisor Position discussion
• Cancellation of September 6, 2021 meeting (Labor Day)

The Finance, Administration and Police Subcommittee discussed several items but made no final decisions. It directed staff to revise the cooling/warming center draft policy to include volunteer outreach and a suitable location, and to return with costs and timelines for storm drain improvements along Citrus Fair Drive. The subcommittee also recommended bringing a resolution to council for a new dispatch supervisor position and a budget amendment, and it cancelled the September 6, 2021 meeting for Labor Day.

• Directed City Manager to edit cooling/warming center draft to include volunteer outreach and location search
• Directed staff to bring back costs and timelines for Citrus Fair Drive drainage improvements
• Recommended resolution to council for new dispatch supervisor position and budget amendment
• Cancelled September 6, 2021 regular meeting (Labor Day)
• Approved June 7, 2021 meeting minutes

City Council

The Cloverdale City Council will receive a presentation on the Community Wildfire Protection Plan, adopt a salary schedule effective July 1, 2021, designate a voting delegate for the League of California Cities conference, and consider canceling two regular meetings in August and September. The agenda also includes routine consent items and committee reports.

• Presentation on Cloverdale Fire Protection District Community Wildfire Protection Plan
• Resolution approving City of Cloverdale salary schedule effective July 1, 2021
• Designation of voting delegate for 2021 League of California Cities Annual Conference
• Consideration to cancel regular City Council meetings on August 25 and September 22, 2021
• Proclamation recognizing August 3, 2021 as National Night Out

The City Council approved the consent calendar, adopted the salary schedule, designated voting delegates for the League of California Cities conference, and cancelled its regular meetings on August 25 and September 22, 2021. An ad hoc committee was formed to address water supply curtailment. No public hearings were held.

• Approved consent calendar including July 14, 2021 minutes (4-0)
• Adopted Resolution 068-2021 for salary schedule effective July 1, 2021 (4-0)
• Designated Mayor Cruz as voting delegate, Councilmember Bagby as alternate for League of California Cities conference (4-0)
• Cancelled regular meetings of August 25 and September 22, 2021 (4-0)
• Formed ad hoc committee on water supply chaired by Mayor Cruz and Councilmember Palla

Subcommittee Archive: Public Works & Facilities

The Public Works & Facilities Subcommittee is meeting to discuss water supply and drought response, traffic signal timing, and the Scouts Cabin renovation, along with updates on street conditions, the Vision Zero project, and other standing items. The agenda includes public comments on poor street conditions and a PG&E notice about potentially reallocating the city's Rule 20A undergrounding work credits.

• Water Supply Update and Drought Response
• Traffic Signalization Timing at South Cloverdale Boulevard
• Update on Renovation of the Scouts Cabin
• PG&E Rule 20A Status Notice: Cloverdale is 'INACTIVE', work credit balance 894,721, last annual allocation in 2022
• Public comment on poor street conditions (Ralph Roe)

Council Subcommittee - Joint City / CUSD

The Cloverdale City/School Subcommittee will meet virtually to discuss updates on school district development impact fees, the South Fields project environmental review, and several standing items including storm water analysis, in-person instruction, broadband access, a school resource officer MOU, the community pool, and proposed housing projects.

• Update on adoption of updated Development Impact Fees by the school district
• Update on Cloverdale Unified School District South Fields Project Notice of Intent to Adopt a Mitigated Negative Declaration
• Update on Draft Thyme Square Storm Water Alternatives Analysis
• Update on MOU for School Resource Officer
• Update on Proposed Housing Projects and Future Growth

The joint City/CUSD subcommittee met virtually and took no formal votes. Members discussed the school district's proposed development impact fee increase, the South Fields project, stormwater drainage at Thyme Square, in-person instruction, broadband, a school resource officer MOU, the community pool, and school facility improvements. The group requested future agenda items for a dog park and a study session on south area projects.

• Approved minutes of May 17, 2021 regular meeting
• Requested dog park placed on future agenda item
• Requested study session on south area projects
• Recommended meeting with Chief Ferguson and Superintendent on SRO MOU
• Requested school district host community open house after facility improvements

Planning Commission

The Cloverdale City Council and Planning Commission are holding a joint special meeting to receive a presentation on recent state housing laws, including SB 330 and density bonus rules, and to discuss the SB2-funded Downtown Zoning Districts Update. They will take public comment and provide direction on these items.

• Presentation on state housing law updates, including SB 330 and density bonus law
• Discussion of Cloverdale's 6th cycle RHNA draft allocation of 278 units
• SB2 Planning Grant Program for Downtown Plan, with maximum grant of $160,000
• Downtown Zoning Districts Update to support housing and economic activity

City Council

The Cloverdale City Council will consider approving one-time $1,000 bonuses for senior staff and a $59,855 budget amendment for similar bonuses to union employees, along with one-year extensions of labor agreements. The council will also discuss supporting a statement condemning violence against a Rohnert Park council member. The meeting is held remotely due to COVID-19.

• Resolution approving $1,000 one-time payment for City Manager, Assistant City Manager, Chief of Police, Finance Director, and City Clerk
• Resolution approving $59,855 budget amendment for $1,000 and $2,000 bonuses to employee associations and unaffiliated employees
• Resolutions extending MOUs with Cloverdale Classified Service Employees, Police Officers, Dispatch, and Unaffiliated Employees for one year
• Consider supporting Sonoma County Mayors' statement condemning violent act at Rohnert Park Council Member Willy Linares' home
• Public comments on new stop lights on S. Cloverdale and regulation of fireworks

The Cloverdale City Council approved a consent calendar that included adopting resolutions to extend memorandums of understanding (MOUs) with four employee groups for one year and a budget amendment adding $59,000 for related benefit costs. The council also adopted a resolution approving a one-time $1,000 payment for unaffiliated employees and senior staff, including the City Manager and department heads. Additionally, the council supported a statement by the Sonoma County Mayors condemning a violent act at the home of a Rohnert Park council member.

• Approved consent calendar including June 23, 2021 minutes (5-0)
• Adopted Resolution 062-2021 extending MOU with Cloverdale Classified Service Employees Association (5-0)
• Adopted Resolution 063-2021 extending MOU with Cloverdale Police Officers Association (5-0)
• Adopted Resolution 064-2021 extending MOU with Cloverdale Dispatch Association (5-0)
• Adopted Resolution 065-2021 extending MOU with Unaffiliated Employees (5-0)
• Adopted Resolution 066-2021 approving $59,000 budget amendment for employee benefits (5-0)
• Adopted Resolution 067-2021 approving $1,000 one-time payment for unaffiliated employees and senior staff (4-0)
• Supported statement by Sonoma County Mayors condemning violent act at Rohnert Park council member's home

City Council

The Cloverdale City Council and Planning Commission will hold a joint special meeting to receive a presentation on recent California housing laws, including SB 35, SB 330, and the Housing Accountability Act, and to discuss the SB2-funded Downtown Zoning Districts Update. The meeting is informational; no final decisions are scheduled.

• Presentation on state housing law updates, including SB 35, SB 330, and Housing Accountability Act
• Discussion of Cloverdale's 6th Cycle RHNA draft allocation of 278 units
• Update on SB2 Planning Grant Program for Downtown Zoning Districts Update (grant up to $160,000)
• Opportunity Sites Analysis for downtown parcels to inform zoning recommendations

Subcommittee Archive: Homelessness Community Advisory Group

The Cloverdale Homelessness Community Advisory Group is meeting virtually to review updates on local homelessness activities and the Northern Sonoma County Homelessness Task Force, hear from Police Chief Ferguson, and discuss results of a ranking survey. The main work is a detailed review of the draft Strategic Plan's seven goals, including identifying supporting actions, target populations, partner organizations, resources, timelines, and performance metrics.

• Update from Police Chief Ferguson on police response to homelessness
• Results of Cloverdale Homeless Supporting Action Ranking Survey
• Review of Draft Strategic Plan Goals #1-7 with actions, populations, organizations, resources, timelines, and metrics
• Public comments accepted via email or Zoom; meeting held virtually under Executive Order N-29-20
• Next meeting scheduled for August 10, 2021

Planning Commission

The Planning Commission of the City of Cloverdale has cancelled its regular meeting scheduled for Tuesday, July 6, 2021, at 6:30 P.M. The next regular meeting is scheduled for Tuesday, August 3, 2021, at 6:30 P.M., to be conducted remotely via teleconference. This agenda contains only a cancellation notice and no items for discussion or decision.

• Cancellation of the July 6, 2021, regular meeting
• Next regular meeting scheduled for August 3, 2021, at 6:30 P.M., via teleconference

Subcommittee Archive: Finance, Administration, & Police

The Finance, Administration and Police Subcommittee of the City of Cloverdale has cancelled its regular meeting scheduled for Monday, July 5, 2021, at 5:00 P.M. The notice, dated June 14, 2021, states that the next regular meeting is scheduled for August 2, 2021, or a date and time approved. No specific agenda items, decisions, or discussions are listed in this cancellation notice.

• Cancellation of the July 5, 2021, regular meeting
• Next regular meeting scheduled for August 2, 2021

City Council

The Cloverdale City Council will hold a regular meeting with a closed session for labor negotiations, followed by a public session. Key actions include approving a new salary schedule for the City Manager, contracts for animal control and a police canine purchase, and discussing reopening plans for city facilities. The meeting is conducted remotely due to COVID-19.

• Resolution to establish new City Manager salary and amend employment agreement with David Kelley
• Agreement with North Bay Animal Services for animal control services, not to exceed $118,716
• Purchase of retired police canine Jimmy by handler John Camara for $1
• Public hearing on Sustainable Solutions Turnkey (SST) program for energy efficiency projects
• Discussion on reopening City facilities and in-person meetings

The City Council adopted Resolution No. 061-2021, as amended, updating the 2021 roster of subcommittee, joint committee, and regional board/committee appointments, with several position changes and meeting time adjustments. The Council also approved resolutions for animal control services, a PG&E energy efficiency program, and a new salary schedule for the City Manager.

• Approved Resolution No. 057-2021: Agreement for purchase of retired police canine Jimmy by handler John Camara for $1.
• Approved Resolution No. 058-2021: Agreement with North Bay Animal Services for animal control services, not to exceed $118,716.00.
• Approved Resolution No. 059-2021: Authorized City Manager to enter into PG&E Sustainable Solutions Turnkey program, forgoing low-bid procurement.
• Approved Resolution No. 060-2021: Established new salary schedule for City Manager and approved third amendment to employment agreement.
• Approved Resolution No. 061-2021: Adopted updated 2021 committee and board appointments, with changes to several positions and meeting times.
• Directed staff to hold in-person hybrid meetings starting July 28, 2021, and to seek venues for subcommittee meetings.
• Approved minutes of May 25 and June 9 meetings, with Councilmember Palla abstaining.

Subcommittee Archive: Planning & Sustainability

The Planning and Sustainability Subcommittee will hold a teleconference meeting with no current items for discussion, but will receive a communication from Rob Koslowsky on all-electric reach codes and electric vehicle mandates. Standing items include updates on the small cell ordinance, Six Acres Water Company, dog park location, climate change projects, housing element, polystyrene foam ban, and Senate Bill 69. The meeting is procedural with no decisions listed.

• Communication on all-electric reach codes and EV mandates
• Update on Six Acres Water Company/South Cloverdale Water Company
• Amendment to ordinance prohibiting polystyrene foam food service ware
• Update on Regional Housing Needs Allocation and Housing Element
• Senate Bill 69 - North Coast Railroad Authority right-of-way

Subcommittee Archive: Joint City / Cloverdale Fire District

The subcommittee is meeting to receive updates on fire season and vegetation management activities. Members will also discuss the enforcement of no-parking rules in private driveways to prevent the obstruction of fire lanes.

• Update on vegetation management activities in the City and District
• Update on fire season
• Enforcement of no parking in private driveways (obstruction of fire lanes)

City Council

The Cloverdale City Council will hold public hearings on the FY 2021-22 budget, landscaping and lighting assessments, and proposed water and sewer rate increases. They will also interview and appoint a new council member to fill a vacancy. The meeting is held remotely via teleconference due to COVID-19.

• Public hearing and adoption of FY 2021-22 budget
• Public hearing on Proposition 218 water and sewer rate increases
• Award sewer inspection contract to National Plant Services, Inc. for $168,101
• Award Fourth Street Reconstruction Project to REGE Construction, Inc. for $419,370
• Interview and appoint council member to fill vacancy ending December 2022

The City Council adopted the Fiscal Year 2021-22 budget, including $15,000 for the Cloverdale Performing Arts Center and $10,000 for a council retreat. It also approved new water and sewer/wastewater rate schedules, with water rates increasing up to 6% by July 1, 2021, and up to 12% annually from 2022-2026, and wastewater rates increasing up to 3% by July 1, 2021, and up to 10% annually from 2022-2026. The council appointed Joe Palla to fill the vacant council seat for a partial term ending November 2022.

• Adopted FY 2021-22 budget (Resolution 050-2021) (4-0)
• Approved new water rate schedule (Resolution 054-2021) (4-0)
• Approved new sewer/wastewater rate schedule (Resolution 055-2021) (4-0)
• Appointed Joe Palla to fill council vacancy (Resolution 056-2021) (4-0)
• Awarded sewer inspection contract to National Plant Services, Inc. for $168,101 (Resolution 046-2021) (4-0)
• Awarded Fourth Street Reconstruction Project to REGE Construction, Inc. for $419,370 (Resolution 047-2021) (4-0)
• Approved budget amendment for engineering services with Coastland Civil Engineering for $59,252 (Resolution 049-2021) (4-0)
• Approved landscaping and lighting assessments for Zones 1, 2, and 3-7 (Resolutions 051-2021 and 052-2021) (3-0-1, 3-0-1, 4-0)

Subcommittee Archive: Homelessness Community Advisory Group

The Cloverdale Homelessness Community Advisory Group will meet virtually to review and refine the draft Strategic Plan Goals #1-7, focusing on actions, target populations, partner organizations, resources, timelines, and performance metrics. The group will also receive updates from the Northern Sonoma County Homelessness Task Force and Police Chief Ferguson on police response to homelessness. Public comments will be accepted via email or Zoom.

• Review of Draft Strategic Plan Goals #1-7, including actions to reduce homelessness, prevent public health/safety impacts, and develop governance infrastructure
• Update from Police Chief Ferguson on police response to homelessness
• Update on Northern Sonoma County Homelessness Task Force
• Cloverdale Homeless Supporting Action Ranking Survey
• Public comments via email or Zoom

Subcommittee Archive: Finance, Administration, & Police

The Finance, Administration, and Police Subcommittee will discuss a proposal by R3 Consulting to conduct a performance review of Recology and an RRI adjustment review, along with future audio/visual assistance services and cancellation of the July 5th meeting. The agenda also includes standing updates on COVID-19 recovery, homelessness, Measure P, pension liability, SB 1383, and technology improvements. The meeting is virtual due to COVID-19.

• Proposal by R3 Consulting for Performance Review and RRI Adjustment Review
• Future Services for Audio/Visual Assistance
• Cancellation of July 5th meeting due to observed holiday
• Update on Measure P and Cannabis Permits and Funding Allocations
• Update on SB 1383 Short-Lived Climate Pollutants

Planning Commission

The Cloverdale Planning Commission will hold a regular meeting via teleconference on June 1, 2021. The main action is a request to extend the design review approval for a three-story mixed-use building at 119 S. Cloverdale Boulevard by 12 months. The commission will also receive an informational workshop on the General Plan Public Health and Safety Element update, with no action requested. The meeting is conducted under COVID-19 teleconference rules, with public comment via Zoom or email.

• 12-month time extension for design review of three-story mixed-use building at 119 S. Cloverdale Blvd. (APN 001-122-027)
• Workshop on General Plan Public Health and Safety Element update, citywide, no action requested
• Consent calendar: approval of May 4, 2021 meeting minutes
• No public hearing items scheduled

City Council

The Cloverdale City Council will hold a public hearing on the 2020 Urban Water Management Plan and Water Shortage Contingency Plan, and discuss the draft FY 2021-22 operating budget. The consent calendar includes approving meeting minutes, adopting fees for credit/debit card and ACH processing for business licenses and permits, authorizing a $43,565.33 contract for a water treatment pump, and approving an agreement with Sonoma County for tax collection. The council will also receive updates on PG&E's energy efficiency program and COVID-19 recovery.

• Public hearing on 2020 Urban Water Management Plan and Water Shortage Contingency Plan
• Draft FY 2021-22 operating budget review and direction
• Resolution to adopt credit/debit card and ACH processing fees for business licenses and permits (2.9% or $2.00 min; $1.25 per ACH)
• Contract with PumpMan for 20hp Floway turbine transfer pump at water treatment plant, not to exceed $43,565.33
• Agreement with County of Sonoma for collection of special taxes, fees, and assessments

The City Council unanimously adopted the 2020 Urban Water Management Plan and the Water Shortage Contingency Plan, despite public requests for deferral. The Council also approved the consent calendar, including resolutions for credit/debit card fee recovery, a water pump contract, and an agreement with Sonoma County for tax collection. The draft FY 2021-22 budget was discussed but not adopted, with funding decisions deferred to the June 9 meeting.

• Adopted Resolution No. 044-2021 approving the 2020 Urban Water Management Plan (4-0)
• Adopted Resolution No. 045-2021 approving the Water Shortage Contingency Plan (4-0)
• Approved consent calendar including Resolution No. 040-2021 for credit/debit card fee recovery for business licenses (4-0)
• Approved Resolution No. 041-2021 for credit/debit card fee recovery for permits (4-0)
• Approved Resolution No. 042-2021 authorizing a $43,565.33 contract with PumpMan for a water pump (4-0)
• Approved Resolution No. 043-2021 authorizing an agreement with Sonoma County for tax collection (4-0)
• Approved minutes of the May 12, 2021 City Council meeting (4-0)
• Discussed but did not adopt the FY 2021-22 draft budget; will return June 9, 2021

Subcommittee Archive: Public Works & Facilities

The Public Works & Facilities Subcommittee of the City of Cloverdale has cancelled its regular meeting scheduled for May 25, 2021. The next regular meeting is scheduled for July 27, 2021. This notice is procedural only; no items were discussed or decided.

• Meeting cancellation for May 25, 2021
• Next meeting scheduled for July 27, 2021

Council Subcommittee - Joint City / CUSD

The Joint City/Cloverdale Unified School District Subcommittee will discuss storm water management alternatives for the Thyme Square property, including cost allocation between the City and school district. They will also finalize the student liaison application, recognize outgoing liaisons, and receive updates on hybrid learning, broadband access, the school resource officer MOU, the community pool, housing projects, and school facility improvements.

• Update on Draft Thyme Square Storm Water Alternatives Analysis
• Review and Finalize Student Liaison Application for next school year
• Presentation of Certificates to outgoing Student Liaisons Summer Lands and Jenifer Ramirez Mora
• Update on MOU for School Resource Officer
• Update on Broadband Access within the Community

City Council

The City Council will consider options to fill a seat vacated by Jason Turner, either through appointment or a special election. The Council will also review resolutions to proclaim a local drought emergency and suspend new water system connections.

• Resolution to proclaim a local drought emergency and suspend new or enlarged water connections
• Process to fill City Council vacancy following Jason Turner's resignation
• Intent to levy and collect annual assessments for Landscaping and Lighting Assessment Districts Zones 1-7
• Selection of Mayor for the remaining term ending December 2021
• Proclamation declaring May 16-22, 2021, as National Public Works Week

The City Council declared a local drought emergency and suspended new or enlarged water system connections, both by 3-1 votes. The council also approved annual assessments for landscaping and lighting districts, and voted to fill the vacant council seat by appointment rather than special election. Mayor Cruz was appointed to serve as Mayor for the remainder of 2021.

• Adopted Resolution 038-2021 proclaiming local drought emergency (3-1)
• Adopted Resolution 039-2021 suspending new/enlarged water connections (3-1)
• Approved Resolution 035-2021 for Zone 1 landscaping/lighting assessments (3-0, 1 abstention)
• Approved Resolution 036-2021 for Zone 2 assessments (3-0, 1 abstention)
• Approved Resolution 037-2021 for Zones 3-7 assessments (4-0)
• Approved appointment process to fill council vacancy (4-0)
• Appointed Cruz as Mayor for term ending December 2021 (4-0)
• Appointed Lands as Vice Mayor (3-0, 1 abstention)

Subcommittee Archive: Homelessness Community Advisory Group

The Cloverdale Homelessness Community Advisory Group will meet virtually to receive updates on the Northern Sonoma County Homelessness Task Force and police response to homelessness, and to review the draft Strategic Plan goals. Members will discuss supporting actions, target populations, and resources for each goal, and complete a survey ranking 39 potential actions to address homelessness in Cloverdale. The meeting is not physically open to the public; comments can be submitted via email or Zoom.

• Update from Police Chief Ferguson on police response to homelessness
• Review of draft Strategic Plan Goals #1-7, including reducing homelessness, preventing public health/safety impacts, and outreach services
• Survey ranking 39 actions, including landlord outreach for rental subsidies, flexible spending account for rapid rehousing, exploring bridge/permanent housing, and expanding sanitation access
• Public comment via email or Zoom; meeting broadcast electronically due to COVID-19

City Council

The Cloverdale City Council is holding a special workshop to review current fund balances and staffing allocations, and to provide direction on the Fiscal Year 2021/2022 budgets for the General Fund, special funds, water, sewer, airport, and the RDA Successor Agency. No final decisions are being made; the meeting is for discussion and direction.

• Review of current fund balances and staffing allocations
• FY 2021/22 General Fund budget review
• FY 2021/22 budgets for 200 Series Funds (Inclusionary Housing, Gas Tax, Measure M, Landscaping and Lighting Assessment Districts, Safe Routes to School, CDBG)
• FY 2021/22 Water, Sewer, and Airport Fund budgets
• FY 2021/22 RDA Successor Agency budget

The special meeting was called for a budget workshop but was adjourned after 3 minutes because only two of four councilmembers were present, lacking a quorum. No items were discussed or reviewed. The workshop was rescheduled to a future date, and the minutes were later approved at the May 12 regular meeting.

• Adjourned special meeting at 8:07 a.m. due to lack of quorum
• Rescheduled budget workshop to a future date to be determined
• Approved minutes of May 5 special meeting at May 12 regular meeting (4-0)

Planning Commission

The Cloverdale Planning Commission will hold a public hearing to consider approving a Planned Sign Program for a wine storage facility at 1401 S. Cloverdale Boulevard. The meeting is conducted via teleconference due to COVID-19. The only substantive item is the sign program; the rest is procedural.

• Public hearing on Planned Sign Program (PSP 001-2021) for three wall signs and one monument sign at 1401 S. Cloverdale Boulevard
• Wall signs: two at 80 sq ft each, one at 126 sq ft, externally illuminated
• Monument sign details deferred to future Administrative Sign Permit
• Project is categorically exempt under CEQA Guidelines Section 15311
• Consent calendar includes approval of April 20, 2021 special meeting minutes

Subcommittee Archive: Finance, Administration, & Police

The Finance, Administration, and Police Subcommittee will discuss four current items: the BayREN Water Upgrades $ave program, a credit card processing pass-through convenience fee, a preliminary feasibility assessment by PG&E and Centrica Business Solutions, and rebranding of City Park Department services. The meeting is virtual due to COVID-19 and includes public comment via Zoom or email.

• BayREN Water Upgrades $ave program discussion
• Credit card processing system pass-through convenience fee
• Preliminary feasibility assessment by Pacific Gas & Electric and Centrica Business Solutions
• Rebranding of City Park Department services
• COVID-19 reopening and recovery discussion

City Council

The City Council will hold a public hearing to discuss current drought conditions and a resolution to mandate water conservation. The body will also consider a contract for park renovations and review dog law enforcement solutions.

• Public hearing on declaring a Stage 2 Water Shortage Emergency with a 20% to 30% water reduction target
• Contract award to M3, Inc. for Cloverdale 2nd Street Park Renovations in the amount of $49,340
• Proposed appointment of Melissa Spingler to the Planning Commission as an alternate member
• Review of proposed solutions for leash law violations and dangerous dog enforcement
• Closed session negotiation for purchase and sale of Thyme Square Lot B (APN 001-440-052) with Alexander Valley Healthcare

The City Council declared a Stage 2 water shortage emergency, mandating a 25-30% water reduction from 2020 usage, in a 4-1 vote. The council also approved a $49,340 contract for the 2nd Street Park renovations, appointed Melissa Spingler to the Planning Commission, and directed staff to pursue a multi-year contract with North Bay Animal Services for animal control.

• Declared Stage 2 water shortage emergency with 25-30% reduction target (4-1)
• Approved $49,340 contract with M3, Inc. for 2nd Street Park renovations (5-0)
• Appointed Melissa Spingler to Planning Commission as alternate (5-0)
• Directed staff to seek multi-year contract with North Bay Animal Services
• Authorized letter of support for SB 612
• Received and filed Housing Successor Agency Annual Report (5-0)
• Approved April 14, 2021 meeting minutes (5-0)

Subcommittee Archive: Planning & Sustainability

The Planning and Sustainability Subcommittee will meet via teleconference to discuss current items including an update on SB-69 and the Great Redwood Trail, a Housing Element RFP, and a communication from Rob Koslowsky opposing all-electric reach codes. They will also review standing items such as the Small Cell Ordinance, dog park location, and a polystyrene foam ban amendment. The meeting is not physically open to the public due to COVID-19, with participation via Zoom.

• Communication from Rob Koslowsky opposing all-electric reach codes
• Update on SB-69 North Coast Railroad Authority right-of-way and Great Redwood Trail
• Housing Element RFP discussion
• Standing items: Small Cell Ordinance, Six Acres Water Company, dog park location
• Amendment to ordinance prohibiting polystyrene foam food service ware

Planning Commission

The Cloverdale Planning Commission will discuss the SB2-funded Downtown Zoning Districts Update, which proposes zoning code changes to increase housing opportunities, attract jobs, and enhance neighborhood services in the walkable downtown. The commission will provide feedback and ask questions; no public hearings are scheduled. The meeting is held remotely via teleconference due to COVID-19.

• Review of March 2, 2021 meeting minutes
• Discussion of SB2 Planning Grant Program – Cloverdale Downtown Zoning Districts Update (grant amount $160,000)
• Opportunity Sites Analysis for key developable parcels in downtown districts
• No public hearing items on the agenda

City Council

The City Council is reviewing a water and sewer rate study and deciding whether to proceed with public notices for rate increases. The body is also considering several infrastructure contracts and an amendment to the city's polystyrene ordinance.

• Proposed water and sewer rate adjustments with a public hearing set for June 9, 2021
• Professional engineering services for Pond Solids Removal Project not to exceed $129,675.00
• Risk and Resilience Assessment and Emergency Response Plan services not to exceed $85,000
• City Hall security camera and video intercom installation not to exceed $14,571.75 plus 10% contingency
• Ordinance amendment to prohibit disposable food service ware containing PFAS

The City Council directed staff to proceed with Proposition 218 public noticing for proposed water and sewer rate increases (scenario 3) and set a public hearing for June 9, 2021. The Council also approved several resolutions, including a $129,675 engineering contract for the Pond Solids Removal Project and a $14,571.75 security camera system for City Hall. A resolution to join the Sonoma-Marin Saving Water Partnership passed 3-1, with Councilmember Lands dissenting. The Council tabled action on amending the polystyrene foam ordinance, directing staff to return with more research and outreach plans.

• Directed staff to proceed with Prop. 218 notice for water/sewer rate increases (scenario 3), hearing set for June 9, 2021
• Approved $129,675 professional services agreement with West Yost Associates for Pond Solids Removal Project (4-0)
• Approved $14,571.75 plus 10% contingency agreement with Deep Valley Security for City Hall security cameras (4-0)
• Adopted Resolution No. 032-2021 joining Sonoma-Marin Saving Water Partnership (3-1)
• Adopted Resolution No. 026-2021 authorizing participation in California Intergovernmental Risk Authority (4-0)
• Adopted Resolution No. 027-2021 accepting public improvements for Boulevard North subdivision (4-0)
• Adopted Resolution No. 028-2021 approving Task Order No. 4 with Woodard & Curran for Risk and Resilience Assessment (4-0)
• Adopted Resolution No. 030-2021 adopting SB-1 roadway improvement project list for FY 2021/2022 (4-0)

Subcommittee Archive: Homelessness Community Advisory Group

The Cloverdale Homelessness Community Advisory Group will meet virtually to review and discuss the draft Northern Sonoma County Strategic Plan to End Homelessness, which aims to achieve functional zero homelessness by June 30, 2026. The agenda includes updates on recent court decisions, the Northern Sonoma County Homelessness Task Force, and police response to homelessness. The group will also identify actions, target populations, partner organizations, resources, timelines, and performance metrics for the plan's seven goals.

• Review of draft strategic plan with goal of functional zero homelessness by June 30, 2026
• Update on recent court decisions regarding homelessness by City Attorney Alex Mog
• Update from Police Chief Ferguson on police response to homelessness
• Discussion of strategies including street outreach, coordinated entry, rapid re-housing, and permanent supportive housing
• 2020 census data: 209 homeless individuals in Northern Sonoma County, 33 in Cloverdale

Workshops & Community Meetings

City staff is hosting a public forum to discuss proposed adjustments to water and wastewater rates. The meeting aims to gather community input on funding a capital spending program to rehabilitate aging infrastructure.

• Discussion of $10.84 million in identified water system capital projects over five years
• Discussion of $4.45 million in planned wastewater capital projects over five years
• Review of utility rate increase history and regional rate comparisons
• Overview of water system assets including 40 miles of pipelines and 10 storage reservoirs

Planning Commission

The Planning Commission of the City of Cloverdale has cancelled its regular meeting scheduled for Tuesday, April 6, 2021, at 6:30 P.M. A special meeting is scheduled for April 20, 2021, and the next regular meeting is set for May 4, 2021, to be conducted remotely via teleconference. No agenda items or decisions are listed for this cancelled meeting.

• Regular meeting cancelled for April 6, 2021
• Special meeting scheduled for April 20, 2021
• Next regular meeting on May 4, 2021, held remotely via teleconference

Workshops & Community Meetings

The Cloverdale Lighting & Landscape District is presenting a draft budget review for the seven zones of the district. The meeting includes a discussion on maintenance feedback and invites public input.

• Draft Fiscal Year 2021-22 Budget Review for seven zones
• Maintenance Feedback discussion

City Council

The City Council will review a 2021 Water and Sewer Rate Study Update and provide direction on rate scenarios. The body will also consider several resolutions regarding land subdivision, employment agreements, and city reports.

• Workshop on the 2021 Water and Sewer Rate Study Update by Hildebrand Consulting LLC
• Resolution to subdivide a .82 acre parcel at 639 South Cloverdale Blvd into four lots
• Second amendment to the at-will employment agreement for David Kelley
• MOU with Cloverdale Unified School District for the pilot Painted Planter Program
• Proposal to install 'Welcome to Alexander Valley' signage on Highway 101

The City Council held a workshop on the 2021 Water and Sewer Rate Study Update. Following discussion, the Council directed staff to prepare additional rate scenarios and proceed with a public workshop before returning with a final rate recommendation. The Council also supported a matrix to guide the drafting of an updated Governance Manual for a future workshop.

• Directed staff to proceed with a public workshop and return with a final water and sewer rate recommendation at a future meeting.
• Supported the matrix to guide staff in drafting the updated Governance Manual for a future workshop.
• Approved Consent Calendar items 6, 8, 9, 10, and 11, including the 2020 General Plan and Housing Element Annual Progress Reports, the AB 1600 report, a planter program MOU, and a contract amendment for the City Manager.
• Adopted Resolution No. 022-2021 approving the final map for a .82-acre parcel at 639 S. Cloverdale Blvd to subdivide into four lots.
• Directed staff to agendize a future discussion on fireworks.
• Supported the motion to appoint Councilmember Patrick Slayter as an Alternate on the Local Agency Formation Commission (LAFCO).
• Heard a presentation on the Long-term Financial Forecast Model and discussed potential uses of American Rescue Plan funds.
• Heard a presentation from the Cloverdale Chamber of Commerce on activities and a proposal for new signage.

Subcommittee Archive: Public Works & Facilities

The Public Works & Facilities Subcommittee will hold a teleconference meeting to discuss public communications, including an airport noise complaint, open space fire danger, and road conditions, and to consider replacing a streetlight near Cloverdale Automotive. The agenda also includes updates on several ongoing projects, such as the Vision Zero Project, COVID-19 outdoor retail uses, a Portland loo on the Plaza, Treadway signalization, groundwater management, SB-1 improvements, and the airport capital program. The meeting is remote-only due to COVID-19.

• Airport noise complaint from Teresa Johnson about Norcal Skydiving flights
• Fire danger concerns at Porterfield Creek Open Space raised by Wayne Diggs
• Road condition concerns south of S. Cloverdale Blvd. from Darleen Graf
• Replacement of streetlight near Cloverdale Automotive
• Updates on Vision Zero, COVID-19 retail uses, Portland loo, Treadway signalization, SGMA/Potter Valley, SB-1, and airport capital program

Council Subcommittee - Joint City / CUSD

The Cloverdale City Council and Cloverdale Unified School District subcommittee will meet virtually to discuss updates on school facility improvements, school reopening, a pedestrian bridge between the library and high school, a draft storm water alternatives analysis for the Thyme Square property, and a memorandum of understanding for wine barrel planters. They will also review standing items including broadband access, a school resource officer MOU, housing projects, and the community pool. The meeting is held under COVID-19 executive order and is not physically open to the public.

• Update on school facility improvements and reopening of schools
• Pedestrian bridge between the library and high school
• Draft Thyme Square storm water alternatives analysis by Brelje & Race
• MOU between City and School District regarding wine barrel planters
• Standing items: broadband access, School Resource Officer MOU, housing projects, community pool

City Council

The City Council will review budget goal statements, an emergency operations plan, and a pre-annexation agreement with Six Acres Water Company. The meeting also includes a proposed $140,139.21 contract for police Tasers and body-worn cameras.

• Agreement with Axon Enterprises, Inc. for police Tasers and body-worn equipment up to $140,139.21
• Pre-annexation agreement with Six Acres Water Company
• Designation of Cherry Creek Affordable Housing Project for Community Development Block Grant funding
• Review of Draft Budget Goal Statements for Fiscal Year 2021-2022
• Approval of the City of Cloverdale Emergency Operations Plan

The City Council adopted the Emergency Operations Plan and approved a resolution designating the Cherry Creek Affordable Housing Project as the city's priority for CDBG funding. The council also supported the proposed budget goal statements and directed staff to schedule a budget workshop. Several consent items were approved, including agreements for police equipment and a pre-annexation agreement with Six Acres Water Company.

• Adopted Resolution No. 020-2021 approving the City of Cloverdale Emergency Operations Plan.
• Adopted Resolution No. 021-2021 designating the Cherry Creek Affordable Housing Project as the priority project and authorizing a CDBG funding application.
• Supported the FY 2021-2022 budget goal statements and directed staff to schedule a budget workshop in early May.
• Approved the consent calendar, including minutes of February 24, 2021.
• Adopted Resolution No. 017-2021 authorizing participation in the ERMA JPA.
• Adopted Resolution No. 018-2021 approving a pre-annexation agreement with Six Acres Water Company.
• Adopted Resolution No. 019-2021 approving an agreement with Axon Enterprises for Tasers and body cameras (not to exceed $140,139.21).
• Deferred the letter supporting carbon fee and dividend legislation for further research.

Planning Commission

The Cloverdale Planning Commission will meet remotely to select a chair and vice chair, approve minutes, and consider two annual reports: the 2020 Housing Element Progress Report and the 2020 General Plan Annual Report. Both reports are recommended for acceptance and submittal to state agencies. No public hearings are scheduled.

• Selection of Chair and Vice Chair
• 2020 Housing Element Progress Report for 2015-2023 Housing Element, recommend submittal to HCD and OPR
• 2020 General Plan Annual Report, recommend submittal to OPR and HCD
• Minutes of Special Meeting of November 10, 2020

Subcommittee Archive: Finance, Administration, & Police

The Finance, Administration, and Police Subcommittee will discuss and possibly approve a new $140,139.21 agreement with Axon for upgraded Tasers and body-worn cameras, an update to the Emergency Operations Plan, and security camera purchases. The meeting is virtual due to COVID-19, with public comment via Zoom or email.

• Agreement with Axon for upgraded Tasers and body-worn cameras, total $140,139.21 over 5 years
• Emergency Operations Plan update
• Security camera and video intercom purchase with Deep Valley Security
• Senior Center request to purchase and install seven security cameras
• COVID-19 reopening and recovery discussion

City Council

The City Council is discussing direction for an ordinance amendment to regulate small cellular facilities. The body is also reviewing mid-year financial reports and a signalization project contract.

• Proposed amendment to Municipal Code Chapter 15.37 regarding Small Cellular Facility regulations
• Resolution to execute a PG&E contract for South Cloverdale Blvd., Treadway Drive and Santana Drive Signalization Project
• Budget amendment to transfer $50,000 from Non-Housing Unspent Bond Funds to the construction expenditure fund
• Acceptance of Mid-Year Financial Report for Fiscal Year 2020/21
• Review of General Fund Reserves Balances as of June 30, 2020

The Cloverdale City Council accepted the Mid-Year Financial Report for FY 2020/21 and adopted a resolution authorizing the City Manager to execute a PG&E contract for a signalization project, with a $50,000 budget transfer. The council also referred a wireless telecommunications ordinance amendment to the Planning and Sustainability Subcommittee and supported letters on CRV recycling and COVID-19 federal relief. No public hearings were held, and the meeting was largely informational.

• Accepted Mid-Year Financial Report for FY 2020/21 (5-0)
• Adopted Resolution No. 016-2021 authorizing PG&E contract for South Cloverdale Blvd., Treadway Drive, and Santana Drive signalization, with $50,000 budget transfer (5-0)
• Approved consent calendar including minutes of February 10, 2021 (5-0)
• Referred wireless telecommunications ordinance amendment to Planning and Sustainability Subcommittee
• Supported letter to Congressman Huffman on COVID-19 federal relief
• Supported letter on CRV recycling centers as amended

Subcommittee Archive: Planning & Sustainability

The Planning and Sustainability Subcommittee will discuss several items including a small cell ordinance, the Oaks Motel H2-A lodging program, Regional Housing Needs Allocation, climate change projects, water company updates, a dog park location, and follow-up on all-electric reach codes. The meeting is held via teleconference due to COVID-19, with public comment by Zoom or email.

• Discussion of Small Cell Ordinance
• Discussion of Oaks Motel H2-A Lodging Program for Agricultural Workers
• Regional Housing Needs Allocation discussion
• Update on Six Acres Water Company/South Cloverdale Water Company
• Follow-up information on Reach Codes (all-electric building codes)

City Council

The City Council and Community Development Successor Agency Board are meeting via teleconference to discuss zoning, budget amendments, and city contracts. The body will review a proposed pre-annexation agreement for the Six Acres Area and a request for no-parking zones on Franklin Avenue.

• Second reading of ordinance to rezone 1.41 acres at 669-679 S. Cloverdale Boulevard to Multi-Family Residential (R-3)
• Contract award to Belkorp Ag, LLC for a multi-purpose mower not to exceed $38,000.00
• Budget amendment of $25,000 for First Carbon to conduct peer review for Dry Creek Rancheria Development Project
• Acceptance of public improvements by Piazza Construction, Inc. for the Cloverdale Vista View Slide Repair Project
• Appointment of Coastland Civil Engineering as Engineer of Work for the Landscaping and Lighting Assessment District

The City Council approved the second reading of an ordinance rezoning 1.41 acres at 669-679 S. Cloverdale Boulevard to Multi-Family Residential (R-3), with a 3-2 vote. The council also adopted resolutions for a mower purchase, accepting public improvements, appointing an engineer of work, and amending the budget for environmental review. A pre-annexation agreement for Six Acres was supported by consensus, with staff directed to return a final draft for formal approval.

• Adopted Ordinance No. 740-2021 rezoning 669-679 S. Cloverdale Blvd to R-3 (3-2)
• Adopted Resolution No. 012-2021 awarding $38,000 mower contract to Belkorp Ag, LLC (5-0)
• Adopted Resolution No. 013-2021 accepting Piazza Construction improvements for Vista View Slide Repair (5-0)
• Adopted Resolution No. 014-2021 appointing Coastland Civil Engineering as Engineer of Work for Landscaping and Lighting District (5-0)
• Adopted Resolution No. 015-2021 amending FY 2020-21 budget for $25,000 CEQA peer review (5-0)
• Accepted FY 2019/20 audited financial statements (5-0)
• Directed staff to return final draft of Six Acres pre-annexation agreement for formal approval (consensus)
• Directed staff to hire third-party engineer to evaluate Franklin Avenue no-parking request (consensus)

Subcommittee Archive: Joint City / Cloverdale Fire District

The subcommittee is meeting to receive updates on fire season and vegetation management. Members will also discuss the completion of the City's Emergency Operations Plan and evacuation zone maps.

• Update on vegetation management activities in the City and District
• Update on fire season
• Completion of the City’s Emergency Operations Plan (EOP) and Evacuation Zone Maps

Planning Commission

The Planning Commission of the City of Cloverdale has cancelled its regular meeting scheduled for February 2, 2021. The next regular meeting is set for March 2, 2021, and will be conducted remotely via teleconference under the Governor's Executive Order N-29-20. No agenda items were discussed or decided at this meeting.

• Meeting cancelled for February 2, 2021
• Next meeting scheduled for March 2, 2021 at 6:30 P.M.
• Next meeting to be held remotely via teleconference

Subcommittee Archive: Finance, Administration, & Police

The Finance, Administration, and Police Subcommittee will discuss a proposal from Deep Valley Security for an access control/intercom system and review the draft FY 19-20 audit conducted by Cropper Accountancy Corporation. They will also receive updates on COVID-19 recovery, homelessness response, Measure P and cannabis permits, pension liability, OpenGov, and the Governance Manual. The meeting is virtual due to COVID-19.

• Proposal from Deep Valley Security for Access Control / Intercom System
• Draft Audit for FY 19-20 by Cropper Accountancy Corporation
• Update on COVID-19 reopening and recovery steps
• Update on Sonoma County Homeless Emergency Response
• Update on Measure P and Cannabis Permits

City Council

The City Council will discuss a zoning amendment for the Taylor Lynn Apartments Phase 2 project. The body is also reviewing a draft Capital Improvement Program and various administrative resolutions.

• Proposed rezoning of 1.41 acres at 669-679 S. Cloverdale Boulevard to High Density Residential (R-3) for 22 dwelling units
• Professional Services Agreement with Data Dash for document scanning and a budget amendment of $38,500
• Acceptance of public improvements by M3 Integrated Services for South Cloverdale Blvd. and Healdsburg Ave pedestrian improvements
• Resolution authorizing signers for the City of Cloverdale general checking account at Exchange Bank
• Presentation on the Draft City of Cloverdale Capital Improvement Program by GHD Inc.

Subcommittee Archive: Public Works & Facilities

The Cloverdale Public Works & Facilities Subcommittee will meet remotely to discuss two airport noise complaints, one against Norcal Skydive and another about a low-flying plane, and to approve minutes from September 2020. The agenda includes updates on several ongoing projects, such as the Treadway Signalization Project and the Sustainable Groundwater Management Act. No new items are listed for discussion.

• Airport noise complaint against Norcal Skydive (submitted by Kathleen Barrett)
• Airport noise complaint about low-flying plane on River Road (submitted by Phil Anacker)
• Approval of minutes from September 22, 2020 meeting
• Update on Treadway Signalization Project
• Update on Sustainable Groundwater Management Act/Potter Valley Relicensing Project

Workshops & Community Meetings

The Community Development Director is holding a public hearing to consider a request from Kingdom Development and the City of Cloverdale. The proposal involves a boundary line adjustment between two adjoining properties to create a single parcel of approximately 1.88 acres.

• Boundary line adjustment for 520 S. Cloverdale Boulevard (APNs 001-310-041 & -042)

City Council

The City Council will consider several professional service agreements and a real property negotiation. The agenda includes discussions on affordable housing development at Thyme Square and various engineering projects.

• Real property negotiation for Thyme Square, West Side of S. Cloverdale Boulevard
• Professional services agreement with Coastland Engineering, Inc. for 4th Street Reconstruction ($59,251.50)
• Exclusive Negotiating Agreement with Integrated Community Development for affordable housing at Thyme Square
• Professional services agreement with V&A Consulting Engineers, Inc. for flow monitoring ($58,250.00)
• Acceptance of public improvements for Alexander Valley View Subdivision

The City Council approved an exclusive negotiating agreement with Integrated Community Development for an affordable housing project on Parcel A of the Thyme Square property, with a 3-0 vote (Vice Mayor Cruz abstained, Mayor Turner absent). The council also approved a $58,250 contract for sewer flow monitoring and several other consent items. No action was taken in closed session.

• Approved exclusive negotiating agreement with Integrated Community Development for affordable housing on Thyme Square Parcel A (3-0, Cruz abstained)
• Approved $58,250 professional services agreement with V&A Consulting Engineers for open channel flow monitoring (4-0)
• Approved $59,251.50 engineering services agreement with Coastland Engineering for 4th Street Reconstruction (4-0)
• Accepted public improvements for Alexander Valley View Subdivision and released bonds (4-0)
• Approved business license administration agreement with HdL Companies (4-0)
• Approved minutes of December 9, 2020 meeting (4-0)
• Consensus to support 2021 subcommittee assignments, with final ratification at January 27 meeting
• Consensus to maintain 2021 subcommittee meeting schedule as presented

Planning Commission

The Planning Commission of the City of Cloverdale has cancelled its regular meeting scheduled for January 5, 2021. The next regular meeting is scheduled for February 2, 2021, and will be conducted remotely via teleconference under the Governor's Executive Order N-29-20. This notice is procedural only; no items were discussed or decided.

• Meeting cancelled for January 5, 2021
• Next meeting: February 2, 2021, at 6:30 P.M., remote via teleconference
• Agenda posted December 30, 2020, per Government Code § 54954.2

Subcommittee Archive: Finance, Administration, & Police

The Finance, Administration, and Police Subcommittee will discuss a proposal from HdL to administer the city's business license program, which currently costs about $61,480 annually in-house versus an estimated $11,250 per year under HdL. They will also receive updates on COVID-19 recovery, homeless response, Measure P, cannabis permits, pension liability, and OpenGov. The meeting is virtual due to the pandemic.

• HdL proposal for business license administration at $15 per account, estimated $11,250 annually for 750 licenses
• Update on COVID-19 pandemic, reopening and recovery steps
• Update on Sonoma County Homeless Emergency Response
• Update on Measure P and Cannabis Permits
• Update on Pension Liability legislation and financing tool

The Finance, Administration and Police Subcommittee recommended moving the HdL proposal for business license administration forward to the City Council for approval. No other formal decisions were made; other items were informational updates only.

• Recommended HdL business license administration proposal to City Council