Clemmons public meetings in 2023

Planning Board

The Planning Board will consider a zoning map amendment to allow higher-density residential use on Middlebrook Drive. The board will also review a preliminary plan for a new 31-lot subdivision on Harper Road.

• Zoning amendment for 2951 Middlebrook Drive and 0 Middlebrook Drive from RS-15 to RS-9 (5.36± acres)
• Preliminary Major Subdivision Review for Jasper Meadows Subdivision at 0 Harper Road (31 lots on 26.76± acres)

Village Council

This is the Village Council's organizational meeting. The council will swear in the newly elected mayor and three council members, elect a Mayor Pro Tempore, make appointments to regional committees, and adopt the 2024 meeting and holiday schedules. The agenda is largely procedural, with no substantive policy decisions or public hearings scheduled.

• Oath of office for Mayor Michael K. Rogers and Councilmen Michael L. Combest, Bradley G. Taylor, and Robert R. Wooden, Jr.
• Election of Mayor Pro Tempore
• Appointment of Transportation Advisory Committee representative and alternate
• Appointment of Piedmont Triad Regional Council representative and alternate
• Adoption of 2024 meeting and holiday schedules

Village Council

The Village Council will hold a public hearing regarding a zoning map amendment for a 2.21-acre property at 6645 Holder Road. The proposal seeks to change the zoning to General Business - Special to allow uses such as professional offices and manufacturing. The meeting also includes a discussion on property acquisition in a closed session.

• Public hearing for rezoning 6645 Holder Road (Zoning Docket C-256)
• Announcement of sidewalk project public meeting on December 7
• Planning Board resignation of Randy Wooden
• Closed session for property acquisition discussion

Planning Board

The Planning Board will discuss a zoning map amendment for a 2.21-acre property. The request seeks to change parts of the site from Residential Single Family (RS-9) and General Business-Special (GB-S) to entirely General Business-Special (GB-S).

• Zoning Map Amendment (Docket C-256) for 6645 Holder Road to allow non-store retail, professional offices, and manufacturing
• Proposed right-of-way dedication for a future sidewalk along Holder Road

Village Council

The Clemmons Village Council will hold public hearings on a zoning map amendment for 26.76 acres at 0 Harper Rd (from RS-30 to RS-20) and a street closing/right-of-way abandonment for Lasater Road. The council will also receive reports on a CMAQ grant application update and a historic marker update. The agenda includes routine items like minutes approval and announcements about holiday closures and upcoming events.

• Public hearing: Zoning Map Amendment for PMA I Holdings, LLC, 0 Harper Rd, from RS-30 to RS-20, 26.76± acres (Zoning Docket C-255)
• Public hearing: Street Closing/ROW Abandonment - Resolution 2023-R-16 for Lasater Road
• CMAQ Application Submittal Update (staff report)
• Historic Marker Update (staff report)
• Village closed for Thanksgiving Nov 23-24; trash pickup delayed 1 day

Zoning Board of Adjustment

The Clemmons Zoning Board of Adjustment will hold a quasi-judicial public hearing to consider a variance request for rear yard setbacks on a 0.74-acre property at 945 Parker Court. The property is zoned RS9. No other substantive items are on the agenda.

• Variance request (Case #Z2300283) by Luis Sanchez Alcantara and Jacqueline Cantu for rear yard setbacks at 945 Parker Court, approximately 320 feet south of S Peace Haven Road

Village Council

The Clemmons Village Council will hold a public hearing on a zoning map amendment for 26.76 acres at 0 Harper Rd, owned by Jasper L. Harper Sr. and Jr., to change from RS-30 to RS-20 residential zoning. The council will also review bids for the Greendale Way culvert replacement project, with the lowest bid at $749,000 from BW Infrastructure, LLC. Other items include updates on various projects and a closed session for attorney-client privilege.

• Public hearing for zoning map amendment C-255: 0 Harper Rd, PINs 5883-39-7339 and 5883-49-6486, from RS-30 to RS-20
• Greendale Way culvert replacement bids: BW Infrastructure $749,000, Mountaineer Contractors $785,420, Breece Enterprises $817,000
• Fieldview Court cost-share project update
• Harper Road sewer extension and landscaping project updates
• Closed session for attorney-client privilege per NCGS 143-318.11(a)(3)

Planning Board

The Clemmons Planning Board will hold a public hearing and consider a zoning map amendment for 26.76 acres at 0 Harper Rd, owned by Jasper L. Harper Sr. and Jr., requested by PMA I Holdings, LLC. The proposal would change the zoning from RS-30 (30,000 sq ft lots) to RS-20 (20,000 sq ft lots) for single-family residential use. Staff recommends approval. The board will also approve minutes from the September 19 meeting and hear public comments.

• Zoning map amendment C-255 for 0 Harper Rd (PINs 5883-39-7339 and 5883-49-6486) from RS-30 to RS-20, 26.76± acres
• Public hearing on the rezoning request
• Approval of minutes from September 19, 2023 meeting
• Staff report on next meeting scheduled for November 21, 2023

Village Council

The Clemmons Village Council will hold a regular meeting on October 9, 2023, at 6:00 p.m. The main action item is a resolution declaring intent to consider closing a right-of-way on Lasater Road, with a public hearing scheduled for November 13. The agenda also includes public comments, approval of prior minutes, and informational reports on events and a school zone warning sign project.

• Resolution 2023-R-15 to consider closing right-of-way on Lasater Road; public hearing set for Nov. 13
• Annual Fall Medicine Drop on Oct. 14 at Clemmons Public Works (pills only)
• 2023 Monster Dash and Goblin Hop on Oct. 22 (rain date Oct. 29)
• West Forsyth School Zone Warning Signs update

Village Council

The Village Council will review bids for the Greendale Way culvert replacement project and consider a resignation from the Zoning Board of Adjustment. They will also receive quotes for upgrades to the Public Works facility, including a salt brine shed, leaf truck storage shed, and vehicle shed, and hear reports on community events and the manager's report. The meeting includes a closed session for attorney-client privilege.

• Greendale Way culvert replacement bids: Southeast Select Civil Construction, LLC $574,900 (lowest), Breece Enterprises $817,000, Mountaineer Contractors $987,350
• Public Works building quotes: Salt brine shed Shelton Construction $80,952 (recommended), leaf truck shed Marvins Garage Door $59,781 (recommended), vehicle shed Marvins Garage Door $79,833 (recommended)
• Zoning Board of Adjustment resignation to be considered
• Community events: Farmers Market, Coffee with a Cop, Fall Medicine Drop, Monster Dash and Goblin Hop

Planning Board

The Clemmons Planning Board will meet for a training session and staff report, with no substantive business items on the agenda. The meeting is procedural, focusing on board education and scheduling the next meeting for October 17, 2023.

• Training session for board members
• Staff report on next meeting date (October 17, 2023)
• Approval of minutes from July 18, 2023 meeting

Zoning Board of Adjustment

The Zoning Board of Adjustment meeting scheduled for Wednesday, September 13, 2023, at Village Hall has been canceled. The notice was posted and sent to those who requested notification. No items were discussed or decided.

• Meeting canceled

Village Council

The Clemmons Village Council will hold a special meeting to follow up on a retreat, then a regular meeting to consider action items including bids for the Fall 2023 Resurfacing Project, a 50-50 cost-share drainage project at 4456 Woodsman Way, and an OpenGov software license agreement. The agenda also includes a proclamation for Constitution Week and introductions of new FCSO officers.

• Bid proposals for Village of Clemmons Fall 2023 Resurfacing Project
• 50-50 Private Property Cost-Share Project at 4456 Woodsman Way
• OpenGov End User License Agreement
• Proclamation recognizing Constitution Week, September 17-23, 2023
• Introduction of FCSO Captain and Lieutenant

The Council awarded a street paving contract to APAC Atlantic, Inc. and approved a stormwater cost-share project. They also authorized the purchase of OpenGov planning and permitting software and directed staff to seek bids for solid waste collection.

• Approved $1,233,676.40 bid from APAC Atlantic, Inc. for Fall 2023 Resurfacing Project (unanimous)
• Approved 50-50 Private Property Cost-Share Project for 4456 Woodsman Way with RCJ Contracting, Inc. for $4,850.00 (unanimous)
• Approved OpenGov End User Agreement for planning and permitting software (unanimous)
• Authorized disposal of unwanted furniture at Public Works facility (unanimous)
• Directed Manager Gunnell to issue an RFP for Solid Waste Collection and gather in-house cost estimates (consensus)
• Directed Attorney Benshoff to draft a Minimum Housing Ordinance (consensus)
• Approved August 28, 2023 meeting minutes (unanimous)

Village Council

The Clemmons Village Council will consider awarding contracts for culvert replacements on Doublegate Drive and Lismore Street, and approve two engineering statements of work for Bridle Path and North Lakeshore culverts. The agenda also includes routine items like minutes approval, public comments, and a closed session for attorney-client privilege.

• Doublegate Drive culvert replacement bids: Southeast Select Civil Construction $659,171, Mountaineer Contractors $397,420 (lowest qualified)
• Lismore Street culvert replacement recommendation to award to Fleming Land Management for $89,085
• SOW #4 Bridle Path Culvert engineering services budget $40,000
• SOW #5 North Lakeshore Culvert engineering services budget $40,000
• Closed session for attorney-client privilege discussion

The Village Council awarded two contracts for culvert replacements and approved two statements of work for design services funded by a Golden LEAF Grant. The council also held a closed session with no action taken.

• Approved $397,420.00 bid from Mountaineer Contractors, Inc. for Doublegate Culvert Replacement (unanimous)
• Approved $106,902.00 bid (including 20% contingency) from Fleming Land Management for Lismore Culvert Replacement (unanimous)
• Approved Statement of Work #4 for Bridle Path Culvert design services from LJB, Inc. (unanimous)
• Approved Statement of Work #5 for North Lakeshore Culvert design services from LJB, Inc. (unanimous)
• Approved minutes of the August 14, 2023 regular meeting (unanimous)
• Approved the meeting agenda (unanimous)

Planning Board

The Village of Clemmons Planning Board's regular meeting scheduled for August 15, 2023 has been cancelled. The next regular meeting will be held on Tuesday, September 19, 2023 at 6 p.m. at Village Hall. This notice was issued by the Planning & Community Development Director, Doug Moore, and posted on the bulletin board in front of Village Hall.

• August 15, 2023 Planning Board meeting cancelled
• Next meeting: September 19, 2023 at 6 p.m. at Village Hall

The August 15, 2023, meeting was cancelled because there were no new cases to be heard.

Village Council

The Clemmons Village Council will hold a public hearing on a zoning map amendment for 4725 Commercial Park Court, owned by Highland Azure, LLC, to change from Highway Business-Special to General Business-Special. The council will also consider approving minutes, recognizing citizen service, and receiving reports on events, the Doublegate bid, surplus property sale, and a pedestrian plan survey.

• Public hearing on zoning map amendment for 4725 Commercial Park Court (PIN 5893-25-8411) from HB-S to GB-S
• Resolution 2023-R-14 authorizing sale of village-owned surplus personal property
• Recognition of citizen board service for Rob Cockrum, Tressa Krenzer, Carolyn Miller, and Keith Green
• Recognition of GFOA Certificate of Achievement for Excellence in Financial Reporting
• Update on Doublegate bid and pedestrian plan survey

The Council approved a zoning map amendment for a 1.76± acre property at 4725 Commercial Park Court. Additionally, the Council authorized the sale of surplus personal property and awarded a culvert replacement contract.

• Approved rezoning of 4725 Commercial Park Court from HB-S to GB-S (unanimous)
• Adopted Resolution 2023-R-14 to authorize the sale of Village-owned surplus personal property (unanimous)
• Approved bid from RCJ Contracting, Inc. for the Knob Hill Culvert Replacement project (unanimous)
• Approved July 24, 2023 regular meeting minutes (unanimous)

Village Council

The Clemmons Village Council will hold a public hearing on a zoning map amendment for property owned by Highland Azure, LLC at 4725 Commercial Park Court, changing it from Highway Business-Special to General Business-Special. The council will also vote on a resolution to increase federal micro-purchase thresholds. Additionally, they will receive updates on the Harper Road sidewalk project, stormwater, and community events.

• Public hearing on zoning map amendment for 4725 Commercial Park Court (PIN 5893-25-8411, 1.76± acres) from HB-S to GB-S (Zoning Docket C-254)
• Resolution 2023-R-12 to increase federal micro-purchase thresholds (up to $30,000 for goods/construction, $50,000 for services)
• Update on Harper Road Sidewalk Project (EB 5960 & EB 6040)
• Stormwater quarterly update
• Closed session for attorney-client privilege discussion

The Village Council adopted a resolution to increase federal micro-purchase thresholds and approved a budget amendment for community garden funds. Council also scheduled a public hearing for a zoning map amendment and authorized nuisance abatement action.

• Approved call for public hearing on zoning map amendment for 4725 Commercial Park Court (unanimous)
• Adopted Resolution 2023-R-12 increasing federal micro-purchase thresholds (unanimous)
• Approved Budget Amendment 24-G-1 reappropriating $1,400 in grant funds for Community Garden (unanimous)
• Adopted Resolution 2023-R-13 authorizing nuisance abatement action (unanimous)
• Approved July 10, 2023 meeting minutes (unanimous)

Planning Board

The Clemmons Planning Board will hold a public hearing and consider a zoning map amendment for 4725 Commercial Park Court, changing the property from HB-S (Highway Business – Special) to GB-S (General Business – Special). The board will also elect officers for 2023-2024 and approve the June 20, 2023 minutes. Staff recommends approval of the rezoning.

• Zoning map amendment (Docket C-254) for 1.76± acres at 4725 Commercial Park Court, PIN 5893-25-8411, from HB-S to GB-S
• Requested uses include retail, offices, restaurants (no drive-thru), warehousing, and motorcycle repair
• Site is vacant; proposed as parking/outdoor display for adjacent motorcycle dealer
• Election of Planning Board officers for 2023-2024
• Approval of June 20, 2023 meeting minutes

The Planning Board recommended approval of a zoning map amendment for a 1.76-acre property to allow for additional parking and outdoor retail display. The board also elected its officers for the 2023-2024 term and cancelled the August 15 meeting.

• Recommended approval of zoning map amendment (Docket C-254) from HB-S to GB-S for 4725 Commercial Park Court (Unanimous)
• Elected Tom Mekis as Chair (Unanimous)
• Elected Kevin Farmer as Vice Chair (Unanimous)
• Elected Planning staff as Secretary (Unanimous)
• Approved June 20, 2023 meeting minutes (Unanimous)
• Cancelled August 15, 2023 meeting (Unanimous)

Zoning Board of Adjustment

The Clemmons Zoning Board of Adjustment is holding a regular meeting with procedural items: electing a chairman and vice chairman, approving minutes from previous meetings, and a training session. No public hearings or specific cases are listed on the agenda.

• Election of Chairman and Vice Chairman
• Approval of minutes from May 10, 2023 and June 14, 2023
• Training session

Village Council

The Village Council will hold a public hearing on a zoning text amendment (UDO-90) to fix inconsistencies in redevelopment standards, remove occupancy rules for accessory dwelling units, and clarify sign regulations. The council will also consider several action items, including approving a leaf truck quote, joining a self-insurance pool, and accepting a federal grant for safe streets.

• Public hearing on zoning text amendment UDO-90 (multiple UDO sections)
• Quote approval for leaf truck (Public Works)
• Resolution 2023-R-10 to join Interlocal Risk Financing Fund of NC
• Grant agreement under FY2022 Safe Streets and Roads for All program
• Resolution 2023-R-11 supporting Vision Zero

The Council approved the purchase of a leaf truck and accepted a $160,000 federal grant for a roadway safety plan. Members also voted to join a group self-insurance pool for property and liability risk and adopted a zoning text amendment.

• Approved zoning text amendment C-UDO-90 (unanimous)
• Approved $302,693.48 quote from Carolina Industrial Equipment for a leaf truck (unanimous)
• Adopted Resolution 2023-R-10 to join the Interlocal Risk Financing Fund of NC (unanimous)
• Approved Interlocal Agreement for a Group Self-Insurance Pool for Property and Liability Risk Sharing (unanimous)
• Approved $160,000 U.S. Department of Transportation Safe Streets and Roads for All Grant (unanimous)
• Adopted Resolution 2023-R-11 supporting Vision Zero (unanimous)
• Approved June 26, 2023 meeting minutes (unanimous)

Village Council

The Clemmons Village Council will hold a regular meeting with action items including the Clemmons Fire Department's annual report, a call for a public hearing on a zoning text amendment (UDO-90), and a preliminary major subdivision review for Allen Farms, a 15-lot development on 8.53 acres at 6773 Idols Road. The council will also discuss a historic marker recommendation, a budget amendment for public safety mileage, and enter closed session for property acquisition discussions.

• Preliminary Major Subdivision Review for Allen Farms (15 lots, 8.53 acres, 6773 Idols Road, PIN 5892-12-6348)
• Call for Public Hearing on Zoning Text Amendment UDO-90 (multiple sections of Chapter B, Unified Development Ordinances)
• Clemmons Fire Department Annual Report FY 2022-2023
• Budget Amendment 23-G-6 increasing Public Safety for Mileage Adjustment
• Closed session for property acquisition discussion (NCGS 143-318.11(a)(5))

The Village Council approved a 15-lot subdivision at 6773 Idols Road and a budget amendment for public safety mileage. Council also scheduled a public hearing for zoning text amendments and approved a historic marker for the Clemmons Milling Company.

• Approved Allen Farms Subdivision for 15 lots at 6773 Idols Road (unanimous)
• Approved Budget Amendment 23-G-6 to increase public safety mileage by $15,900 (unanimous)
• Approved placement of a historic marker at Clemmons Milling Company, 4010 Hampton Road (unanimous)
• Called for a public hearing on Zoning Text Amendment C-UDO-90 for July 10, 2023 (unanimous)
• Approved June 12, 2023 meeting minutes (unanimous)
• Approved meeting agenda (unanimous)

Planning Board

The Clemmons Planning Board will hold a preliminary major subdivision review for the Allen Farms Subdivision, a proposed 15-lot development on 8.53 acres at 6773 Idols Road. The board will also consider a zoning text amendment (C-UDO-90) that would revise multiple sections of the Unified Development Ordinances, including rules for accessory dwellings, redevelopment thresholds, and temporary signs. Public comments will be accepted, and the board will approve minutes from the May 16 meeting.

• Preliminary Major Subdivision Review for Allen Farms Subdivision (15 lots, 8.53 acres, 6773 Idols Road, Zoning Docket C-23-001)
• Zoning Text Amendment C-UDO-90 to amend Chapter B of the Unified Development Ordinances (accessory dwellings, redevelopment, signs)
• Public engagement survey for Clemmons Pedestrian Plan open until July 16
• Approval of minutes from May 16, 2023 meeting

The Planning Board unanimously recommended approval for a 15-lot subdivision on Idols Road and a zoning text amendment to correct ordinance errors. The board also noted new funding for a Planning Technician and several municipal plans.

• Recommended approval for Allen Farms preliminary major subdivision (15 lots) (unanimous)
• Recommended approval for Zoning Text Amendment C-UDO-90 (unanimous)
• Approved May 16, 2023 meeting minutes (unanimous)
• Approved meeting agenda (unanimous)

Zoning Board of Adjustment

The Clemmons Zoning Board of Adjustment is holding a training session instead of a regular meeting because there are no business items on the agenda. No decisions or discussions of specific matters are scheduled.

• Training session in place of regular meeting due to no business items

Village Council

The Clemmons Village Council will hold a public hearing and vote on the Fiscal Year 2023-2024 budget ordinance, which sets a $13,250,880 general fund and a $2,173,325 stormwater enterprise fund, with a property tax rate of $0.15 per $100 valuation and a $90 annual stormwater fee per equivalent residential unit. The council will also consider reappropriating American Rescue Plan funds, appointing members to village boards, and approving an interlocal agreement for transportation planning. A closed session is scheduled for property acquisition and attorney-client privilege discussions.

• Public hearing and adoption of Budget Ordinance 2023-03 (FY2023-24) with $13,250,880 general fund and $2,173,325 stormwater fund
• Stormwater utility fee set at $90.00 per year per Equivalent Residential Unit
• Grant Ordinance 2023-04 for American Rescue Funds reappropriation
• Appointments to Planning Board (3), Zoning Board of Adjustment (1 regular, 1 alternate), and Triad Municipal ABC Board (1)
• Interlocal Agreement for Transportation Plan

Council unanimously approved the 2023-2024 Budget Ordinance with a General Fund total of $13,250,880 and a Stormwater Enterprise Fund Budget of $2,173,325. The council also authorized the use of eminent domain for property acquisition and approved a transportation study agreement with Winston-Salem.

• Adopted 2023-2024 Budget Ordinance 2023-03 and Stormwater Utility Fee Rate (Unanimous)
• Approved Grant Ordinance 2023-04 to transfer American Rescue Funds from stormwater infrastructure to salaries and benefits (Unanimous)
• Appointed Judy Cherry, Jimmy Smith, and Randy Wooden to the Planning Board
• Removed Rob Cockrum from Planning Board and appointed Dave Orrell to fill the term (Unanimous)
• Appointed Carl DavyRomano (regular) and Karen Summers (alternate) to the Zoning Board of Adjustment
• Appointed Charles Hauser to fill Dave Orrell's term on the Zoning Board of Adjustment (Unanimous)
• Appointed Jack Frazier to the Triad Municipal ABC Board
• Approved Interlocal Agreement with City of Winston-Salem for a $200,000 transportation study (Unanimous)

Village Council

The Clemmons Village Council will hold a regular meeting with action items including a continued public hearing for a zoning map amendment (which the applicant has requested to withdraw), several resolutions on banking and tax collection, the FY 2023-2024 budget presentation with a public hearing scheduled for June 12, and interlocal agreements with the Forsyth County Sheriff's Office and NCDOT. The agenda also includes a budget amendment to increase public safety personnel costs and change the Events Coordinator position from part-time to full-time.

• Continuation of public hearing for zoning map amendment at 2225 Lewisville-Clemmons Road (Zoning Docket C-252) - applicant requested withdrawal
• Resolution 2023-R-04 designating official depositories (bank list update)
• Resolutions 2023-R-05 and 2023-R-06 for tax collection by Forsyth County Tax Collector
• FY 2023-2024 budget presentation and call for public hearing on June 12, 2023
• Forsyth County Sheriff's Office FY24 Interlocal Agreement and NCDOT Harper Road Interchange Landscape Maintenance Agreement

Council called for a public hearing on June 12, 2023, to adopt the General Fund Budget of $13,250,880 and Stormwater Enterprise Budget of $2,173,325. The council also approved several financial resolutions and an interlocal agreement with the Forsyth County Sheriff’s Office.

• Scheduled budget and stormwater fee public hearing for June 12, 2023 (Unanimous)
• Approved FY 2023-2024 Forsyth County Sheriff’s Office Interlocal Agreement (Unanimous)
• Approved NCDOT Harper Road Interchange Landscape Maintenance Agreement #11459 (Unanimous)
• Adopted Resolution 2023-R-04 updating official depositories (Unanimous)
• Adopted Resolutions 2023-R-05 and 2023-R-06 for tax collection by Forsyth County (Unanimous)
• Adopted Resolution 2023-R-07 for lease recognition materiality thresholds (Unanimous)
• Adopted Resolution 2023-R-08 amending fixed asset threshold to $7,000 (Unanimous)
• Approved Budget Amendment 23-G-5 for public safety costs and full-time Events Coordinator (Unanimous)

Planning Board

The Clemmons Planning Board is meeting for a regular session that includes an educational training session and a staff report. The agenda is largely procedural, with no new business items scheduled for decision. The board may also discuss a proposal to expand from seven to nine members, which was tabled from the previous meeting.

• Training session for board members
• Staff report on next meeting scheduled for June 20, 2023
• Possible discussion on increasing board size from seven to nine members

The Planning Board held a training session covering land use decision types, motion templates, and Robert's Rules of Order. No substantive land use decisions were made during the meeting.

• Approved April 18, 2023 meeting minutes (unanimous)
• Approved meeting agenda (unanimous)

Zoning Board of Adjustment

The Clemmons Zoning Board of Adjustment is meeting to consider a variance request from LEW CLEM 2551 LLC for a portion of the east side streetyard setbacks on a 1.0-acre tract at 2551 Lewisville-Clemmons Road, zoned HB-S. The agenda also includes routine items: pledge, roll call, opening remarks, approval of minutes, and withdrawal or continuance requests. All cases are quasi-judicial, so no ex parte communications with board members are allowed before the public hearing.

• Variance request by LEW CLEM 2551 LLC (Perry, Erica), Case #Z2300210
• Property: 2551 Lewisville-Clemmons Road, Tax Block 4230, Tax Lot 131
• Zoning: HB-S, 1.0-acre tract
• Request: variance for portion of east side streetyard setbacks
• Quasi-judicial hearing; no communications with board members prior to hearing

Village Council

The Clemmons Village Council will hold a budget workshop and then a regular meeting with public hearings on two zoning map amendments and a zoning text amendment, plus consider authorizing the sale of municipal property via upset bid process. The agenda also includes reports on the Parkdale culvert replacement and community events.

• Public hearing on zoning map amendment for AAA Storage Management #28, LLC at 2225 Lewisville-Clemmons Road (2.768± acres, Docket C-252)
• Public hearing on zoning map amendment for Bing-Merr Properties, LLC at 3725 and 3729 Clemmons Road (2.93± acres, Docket C-253)
• Public hearing on zoning text amendment to amend multiple sections in Chapters A and B of the Unified Development Ordinances (C-UDO-89)
• Resolution 2023-R-03 authorizing advertisement for sale of municipal property using upset bid process
• Continuation of zoning text amendment C-UDO-88

The Council approved two zoning map amendments and two zoning text amendments. It also authorized the advertisement for the sale of municipal property on Harper Road and approved design services for the Parkdale culvert replacement.

• Approved rezoning of 3725 and 3729 Clemmons Road from LO-S to PB-S (unanimous)
• Approved Zoning Text Amendment for Unified Development Ordinances Chapter A and B (unanimous)
• Approved Zoning Text Amendment for Unified Development Ordinances Chapter B (unanimous)
• Adopted Resolution 2023-R-03 to advertise sale of Harper Road property via upset bid process (unanimous)
• Approved SOW#3 Parkdale Culvert Replacement design services (unanimous)
• Continued public hearing for 2225 Lewisville-Clemmons Road rezoning until May 22, 2023 (unanimous)
• Directed staff to reappropriate ARPA funds to General Fund for salaries (consensus)
• Approved April 24, 2023 meeting minutes (unanimous)

Village Council

The Clemmons Village Council will hold public hearings on three zoning amendments, including two map changes and a text amendment to the Unified Development Ordinances. The council will also consider a resolution declaring May 2023 as Historic Preservation Month, approve contracts for audit services and sidewalk design, and receive reports on stormwater, school traffic, and a drone program.

• Public hearing: Zoning map amendment for 2225 Lewisville-Clemmons Road (AAA Storage Management #28, LLC) from GB-S to GB-S (2.768± acres)
• Public hearing: Zoning map amendment for 3725 and 3729 Clemmons Road (Bing-Merr Properties, LLC) from LO-S to PB-S (2.93± acres)
• Public hearing: Zoning text amendment to amend multiple sections in Chapters A and B of Unified Development Ordinances (UDO-89)
• Resolution 2023-R-2 declaring May 2023 as Historic Preservation Month
• Contract for audit services with Gibson & Company, P.A.; contract with Kimley-Horn for Harper Road Sidewalk Projects (EB-5960 & EB-6040)

The Village Council adopted a resolution opposing SB 317 and similar bills that would limit local control over workforce housing subdivisions. Council also approved contracts for audit services and sidewalk design, and scheduled three public hearings for zoning amendments.

• Adopted Resolution 2023-R-1 opposing SB 317 and similar legislation affecting local zoning (Unanimous)
• Approved five-year audit services contract with Gibson & Company, P.A. for approximately $23,700 (Unanimous)
• Approved Harper Road Sidewalk Projects contract with Kimley-Horn (Unanimous)
• Scheduled public hearing for May 8, 2023, regarding AAA Storage zoning amendment (Unanimous)
• Scheduled public hearing for May 8, 2023, regarding Bing-Merr Properties zoning amendment (Unanimous)
• Scheduled public hearing for May 8, 2023, regarding Unified Development Ordinances text amendment (Unanimous)
• Adopted Resolution 2023-R-2 declaring May 2023 as Historic Preservation Month (Unanimous)
• Directed staff to market the Village's Harper Road property for sale (Consensus)

Planning Board

The Clemmons Planning Board will hold public hearings and consider two zoning map amendments: one for AAA Storage Management at 2225 Lewisville-Clemmons Road to add motor vehicle rental/leasing, and one for Bing-Merr Properties at 3725/3729 Clemmons Road to change from Limited Office to Pedestrian Business. The board will also review two zoning text amendments (C-UDO-89 and C-UDO-88) affecting definitions and the zoning ordinance. The meeting will also include approval of the March 21, 2023 minutes and a staff report on the next meeting.

• Zoning map amendment C-252: AAA Storage Management, 2225 Lewisville-Clemmons Road, 2.63 acres, GB-S to GB-S adding motor vehicle rental/leasing use
• Zoning map amendment C-253: Bing-Merr Properties, 3725/3729 Clemmons Road, 2.93 acres, LO-S to PB-S
• Zoning text amendment C-UDO-89: amend definitions in Chapter A and zoning ordinance in Chapter B
• Zoning text amendment C-UDO-88: amend multiple sections in Chapter B zoning ordinance
• Approval of minutes from March 21, 2023 meeting

The Planning Board recommended approval for two zoning map amendments and two zoning text amendments. One map amendment included a requirement for an 8-foot fence to screen vehicles from a residential neighborhood. Another map amendment was approved with the removal of specific commercial uses.

• Recommended approval of Zoning Docket C-252 for 2225 Lewisville-Clemmons Road with a minimum 8-foot fence requirement (Unanimous)
• Recommended approval of Zoning Docket C-253 for 3725 and 3729 Clemmons Road, removing 'repair and maintenance', 'health services, miscellaneous', and 'non-store retailer' uses (Unanimous)
• Recommended approval of Zoning Text Amendment C-UDO-89 regarding sign definitions and nonconforming uses (Unanimous)
• Recommended approval of Zoning Text Amendment C-UDO-88 (Unanimous)
• Approved March 21, 2023 meeting minutes (Unanimous)
• Tabled proposal to increase board membership from seven to nine members

Village Council

The Clemmons Village Council will hold a public hearing on a zoning text amendment (C-UDO-88) affecting multiple sections of the Unified Development Ordinances. The council will also consider a resolution opposing state legislation (SB 317) that would alter village control over certain subdivisions styled as workforce housing. Additionally, the council will receive reports on upcoming events, citizen board openings, and a contract discussion with the Forsyth County Sheriff's Office, and will enter closed session to discuss property acquisition.

• Public hearing on zoning text amendment C-UDO-88
• Resolution 2023-R-1 opposing SB 317 workforce housing legislation
• Manager's report includes FCSO contract discussion
• Closed session for property acquisition discussion
• Recognition of spring cleanup t-shirt design winner

The Council postponed a public hearing regarding a zoning text amendment for the sign ordinance and remanded it to the Planning Board. Council also reached a consensus to redraft a resolution opposing SB 317 regarding workforce housing. No action was taken following a closed session on property acquisition.

• Continued public hearing on Zoning Text Amendment C-UDO-88 to May 8, 2023, and remanded to Planning Board (Unanimous)
• Nominated Mayor Mike Rogers as NCLM Voting Delegate (Unanimous)
• Directed Attorney Benshoff to redraft Resolution 2023-R-1 opposing SB 317 for future review (Consensus)
• Approved March 27, 2023 meeting minutes (Unanimous)
• Approved meeting agenda (Unanimous)

Village Council

The Clemmons Village Council will hold a public hearing on a zoning text amendment to multiple sections of Chapter B of the Unified Development Ordinances (C-UDO-88). The meeting also includes reports on upcoming events, sidewalk projects, and transportation planning, plus a closed session for a personnel matter.

• Public hearing on zoning text amendment C-UDO-88
• Events: Pedal and Metal Fest (April 15), Coffee with a Cop (April 18), E-Recycle (April 22), Farmers Market opening (April 29)
• Sidewalk projects update
• Beautification at interchanges update
• Closed session for personnel matter (NCGS 143-318.11(a)(6))

The Council approved a salary increase for the Village Manager and scheduled a public hearing for a zoning text amendment. They also received updates on sidewalk projects, transportation planning, and local events.

• Approved 5% salary increase for Manager Gunnell effective July 1, 2023 (unanimous)
• Approved call for public hearing on Zoning Text Amendment C-UDO-88 for April 10, 2023 (unanimous)
• Approved minutes of March 13, 2023 meeting (unanimous)
• Approved meeting agenda (unanimous)
• Held closed session for personnel matter; no action taken

Planning Board

The Clemmons Planning Board will hold a public hearing on a zoning text amendment (C-UDO-88) that rewrites the sign regulations in the Unified Development Ordinances, including new rules for prohibited signs, permitted signs, and off-premises signs. The board will make a recommendation to the Village Council. The agenda also includes approval of the December 2022 minutes and a staff report.

• Public hearing on zoning text amendment C-UDO-88 to amend sign regulations in Chapter B of the UDO
• Proposed sign regulations include prohibitions on digital message boards, exterior exposed neon, and flashing signs
• Amendment specifies sign rules apply to Lewisville Clemmons Road South Overlay District
• Approval of minutes from December 20, 2022 meeting

The Planning Board voted to recommend denial of Zoning Docket C-UDO-88, which sought to update sign regulations. Members cited a lack of available definitions and incomplete edits as reasons for the recommendation. The matter will now move to the Village Council.

• Recommended denial of Zoning Text Amendment C-UDO-88 (3-2)
• Approved December 20, 2022 meeting minutes (unanimous)

Village Council

The Council awarded a contract for a public works waterline extension and approved an interlocal agreement for a sewer main extension. A closed session was held with no action taken.

• Approved $90,948.00 bid from Lakey’s Backhoe Service, Inc. for Public Works Waterline Extension (unanimous)
• Approved Interlocal Agreement with Winston-Salem/Forsyth County Utility Commission for Sewer Main Extension to serve Harper Road property and Blanket Bottom East Service Area (unanimous)
• Approved February 27, 2023 meeting minutes (unanimous)
• Approved meeting agenda (unanimous)

Zoning Board of Adjustment

The Clemmons Zoning Board of Adjustment is holding a training session instead of a regular meeting because there are no business items on the agenda. No decisions or discussions of public matters are scheduled.

• No business items on the agenda

Village Council

The Clemmons Village Council will hold a regular meeting with public comments, approval of prior minutes, and a proclamation for Forsyth Creek Week. The main action item is a closed session to discuss property acquisition, as allowed by state law. The agenda also includes informational reports on upcoming community events and a manager's report.

• Closed session for discussion of property acquisition (NCGS 143-318.11(a)(5))
• Proclamation declaring March 18-26, 2023 as Forsyth Creek Week
• Public Works Job Fair on March 18, 10am-1pm at Public Works Facility
• Clemmons Community Spring Cleanup on March 18, 9am-noon
• Coffee with a Cop on March 21, 9-10am at Be Kind Coffee

The Village Council approved the previous meeting's minutes and the amended agenda. Mayor Rogers issued a proclamation for Forsyth Creek Week. No action was taken following a closed session regarding property acquisition.

• Approved February 13, 2023 meeting minutes (unanimous)
• Approved amended agenda (unanimous)
• Proclaimed March 18-26, 2023 as Forsyth Creek Week
• Closed session for property acquisition ended with no action taken (unanimous)

Planning Board

The meeting scheduled for February 21, 2023, was cancelled because there were no new cases to be heard. No decisions were made.

Village Council

The Clemmons Village Council will consider two budget amendments: one for construction of a water line at Public Works and one for receipt of a Community Garden Grant. The agenda also includes reports on the Safe Streets Grant award, financial summaries, and a public works truck quote, along with updates on community events.

• Budget amendment 23-G-3 for construction of water line at Public Works
• Budget amendment 23-G-4 for receipt of Community Garden Grant
• Safe Streets Grant Award Update
• Public Works Amended Truck Quote
• Financial Summary Reports for December 2022

The Village Council approved budget amendments for a public works water line and a community garden grant. Council also authorized the purchase of a service body pickup truck from a new vendor. A $160,000 federal grant for a Safe Streets & Roads for All Action Plan was reported.

• Approved Budget Amendment 23-G-3 for water line construction at Public Works (unanimous)
• Approved Budget Amendment 23-G-4 for Community Garden Grant (unanimous)
• Approved $60,360 quote for pickup truck from Alan Jay Fleet Sales and cancelled PO 2058 to Cooper Ford (unanimous)
• Approved minutes of January 23, 2023 special retreat meeting (unanimous)
• Approved minutes of January 30, 2023 special meeting (unanimous)
• Approved the meeting agenda (unanimous)

Village Council

The Clemmons Village Council is holding a special meeting to discuss the CMAQ Call for Projects revised application and to enter a closed session to discuss property acquisition, as allowed by state law. No formal decisions are listed on the agenda.

• Discussion of CMAQ Call for Projects revised application
• Closed session for property acquisition discussion (NCGS 143-318.11(a)(5))

The Village Council reached a consensus to increase a funding application for electric vehicles and equipment by $80,000. This change requires a revised local match of $43,200 for a total project cost of $216,000. A closed session regarding property acquisition resulted in no action.

• Directed staff to submit revised application for electric vehicles and equipment increase of $80,000
• Approved 20% local match commitment of $43,200
• Closed session for property acquisition: no action taken

Village Council

The Clemmons Village Council is holding a two-day retreat to discuss updates to the Unified Development Ordinance, including sign regulations, commercial design standards, parking, and planned residential developments. They will also consider a minimum housing code, the balance of multi-family vs. single-family development, annexation and rezoning procedures, and ways to influence growth outside village borders. Day two covers personnel classifications, leaf collection, and future public areas.

• UDO rewrite: sign regulations, commercial design standards, parking, landscaping, planned residential developments
• Minimum Housing Code: county vs. city operational options
• Discussion on proportional relationship between multi-family and single-family developments
• Annexation and rezoning sequencing procedure
• Personnel classifications: Planner I, Assistant Finance Officer, Events Coordinator (part-time)

The Council approved job descriptions and classifications for a Planner I, Assistant Finance Officer, and part-time Events Coordinator. Members also reached a consensus to apply retroactive landscaping standards during the Unified Development Ordinance (UDO) update.

• Approved Planner I classification and job description (unanimous)
• Approved Assistant Finance Officer classification and job description (unanimous)
• Approved part-time Events Coordinator classification and job description (unanimous)
• Approved January 9, 2023 meeting minutes (unanimous)
• Consensus to apply landscaping standards retroactively in UDO update
• Consensus to direct Manager Gunnell and Council Member Barson to engage other municipalities regarding growth outside borders
• Consensus to create resident education video and weekly updates for leaf collection

Planning Board

The Village of Clemmons Planning Board meeting scheduled for January 17, 2023, at 6:00 p.m. has been cancelled because there are no new cases to hear. The next meeting is set for February 21, 2023. This agenda contains only procedural cancellation notice.

• January 17, 2023 meeting cancelled
• No new cases to be heard
• Next meeting scheduled for February 21, 2023

The meeting scheduled for January 17, 2023, was cancelled because there were no new cases to be heard.

Zoning Board of Adjustment

The Clemmons Zoning Board of Adjustment will hold a quasi-judicial public hearing to consider two requests for special use permits to continue placing manufactured homes (Class C) on properties in RS9 zoning districts. The board will also handle routine items such as approval of minutes and any withdrawal or continuance requests.

• Special use permit renewal for accessory dwelling (manufactured home) at 5711 Marty Lane, 2.40-acre tract, zoned RS9
• Special use permit renewal for manufactured home at 5695 Luperville Drive, 2.59-acre tract, zoned RS9

Village Council

The Clemmons Village Council will consider accepting the FY2022 audit report and approving a preliminary major subdivision for Tanglewood Trace, a 10-lot residential development on 6.06 acres at 4200 Clinard Road. The agenda also includes informational reports on events, finances, stormwater, and a drone update, plus a manager's report on legislative goals.

• Acceptance of FYE June 30, 2022 audit report
• Preliminary Major Subdivision for Tanglewood Trace (10 lots, 6.06 acres, RS-9 zoning) at 4200 Clinard Road
• Financial Summary Report for November 2022
• Stormwater Quarterly Report Q2 (Oct-Dec 2022)
• NCLM Biennium Legislative Goals update

The Village Council unanimously approved a preliminary site plan for a 10-lot subdivision on Clinard Road. Council also accepted the independent audit report for the fiscal year ending June 30, 2022, which issued a clean opinion.

• Approved preliminary major subdivision plat for Tanglewood Trace (10 lots at 4200 Clinard Road) (unanimous)
• Accepted FYE June 30, 2022 Audit Report (unanimous)
• Approved December 12, 2022 meeting minutes (unanimous)
• Approved meeting agenda (unanimous)
• Directed Mayor to vote for 4 NCLM legislative goals regarding infrastructure, transportation, annexation, and revenue (consensus)