Clay County public meetings in 2024

Board of Commissioners

The Clay County Board of Commissioners will meet on December 31, 2024, to approve donations to the Sheriff's Office K9 Program, hire new staff for the Female Non-Secure Transition Program, and adopt personnel policy changes effective January 1, 2025.

• Approval of $40,000 donation to Sheriff's Office K9 Program
• Hire four full-time employees for Female Non-Secure Transition Program
• Hire Assistant County Attorney and Office Support Specialist positions
• Approval of Lakeland Contract for Professional Services in 2025
• Personnel policy changes effective 1/1/2025

The Clay County Board of Commissioners approved routine items including $1,457,987 in bills and vouchers, three donations to the Sheriff's Office K9 Program totaling $42,670, and a $309.40 tax abatement. They also approved hiring four full-time employees for the Female Non-Secure Transition Program, a full-time MnChoices Reassessor, an Office Support Specialist, and an Assistant County Attorney, plus extending a temporary lead eligibility worker through June 30, 2025. Personnel policy changes effective January 1, 2025, and 2025 AMC committee and voting delegate appointments were also approved. No substantive policy decisions were made beyond these administrative actions.

• Approved $1,457,987 in bills and vouchers from 202 vendors (unanimous)
• Approved $42,670 in donations to Sheriff's Office K9 Program (unanimous)
• Approved $309.40 tax abatement for D. Rosenfeldt, Sabin City (consent)
• Approved hiring 4 full-time employees for Female Non-Secure Transition Program (unanimous)
• Approved hiring full-time MnChoices Reassessor for Disability Services (unanimous)
• Approved hiring one full-time Office Support Specialist (unanimous)
• Approved filling vacant Assistant County Attorney position (unanimous)
• Approved personnel policy changes effective 1/1/2025 (unanimous)

Moorhead-Clay County Joint Powers Authority

The MCCJPA board will consider several updates and requests. Items include a calendar of 2025 board meeting dates, a property acquisition status report, and an update on Minnesota litigation. The board will review two relocation reimbursement requests (OIN 1305 for Mortenson and OIN 8528 for Leech). They will also discuss 2025 farmland lease agreements.

• 2025 board meeting dates calendar (pg. 6)
• Property acquisition status report (pg. 7-15)
• Minnesota litigation action update (pg. 16-17)
• OIN 1305 Mortenson relocation reimbursement request (pg. 18-25)
• OIN 8528 Leech relocation reimbursement request (pg. 26-39)

The Moorhead-Clay County Joint Powers Authority approved the 2025 meeting calendar, several property acquisition and relocation reimbursements, and farmland leases. Property acquisition progress was reported at 66.5% overall, with the construction footprint 98.4% complete. The board also approved a reimbursement for OIN 1305 and a two-part claim for OIN 8528.

• Approved 2025 meeting calendar (unanimous)
• Approved $11,706 reimbursement for OIN 1305 (unanimous)
• Approved $11,637 relocation reimbursement and $300 abstract cost for OIN 8528 (unanimous)
• Approved farmland leases for OIN 1811, OINs 1834, 1783Y, and OIN 1650X2 (unanimous)

Solid Waste Advisory Committee

The committee will meet to discuss the PLMSWA website and receive updates regarding solid waste, the landfill, and Perham. The meeting includes the approval of previous minutes from November 21, 2024.

• PLMSWA Website discussion
• Solid Waste/Landfill update
• Perham update

The Clay County Solid Waste Advisory Committee met on December 19, 2024, and approved the amended agenda and the November 21, 2024 minutes, both unanimously. The meeting was primarily informational, with updates on staffing, website, pricing increases, and landfill operations. No substantive policy decisions were made; the only actions were the approvals of the agenda and minutes.

• Approved amended meeting agenda (unanimous)
• Approved November 21, 2024 minutes (unanimous)

Planning Commission

The Clay County Planning Commission will hold a public hearing on a conditional use permit request from Novel Energy Solutions, LLC for a 1 MW community solar garden on parcel 06.008.2600 in Elmwood Township. The commission will also review and discuss draft Chapters 1‑4 of the Clay County Land Development Ordinance Update, with an invitation for public comment. Standard agenda items such as approvals, officer election, and recognitions are also scheduled.

• Conditional use permit request for a 1 MW community solar garden (Novel Energy Solutions, LLC) on parcel 06.008.2600, Elmwood Township
• Public hearing to discuss draft Chapters 1‑4 of the Clay County Land Development Ordinance Update

The Clay County Planning Commission granted Novel Energy Solutions a conditional use permit for a 1-megawatt community solar garden on a 6.64-acre parcel in Elmwood Township, with a 5-2 vote. The permit includes conditions such as a $50,000 decommissioning bond, compliance with access standards, and completion by December 31, 2027. The commission also held a public hearing on draft chapters 1-4 of the Land Development Ordinance update but took no final action.

• Granted conditional use permit for Novel Energy solar garden (5-2, Stubstad abstained)
• Approved agenda (unanimous)
• Approved November 19, 2024 minutes (unanimous)
• Opened and closed public hearing for solar garden (unanimous)
• Opened and closed public hearing for ordinance update (unanimous)
• Adjourned meeting (unanimous)

Board of Commissioners

The Clay County Board of Commissioners will consider a range of items, including a public hearing on the county tobacco ordinance update and several resolutions. Key decisions include adopting the 2025 county budget, raising demolition tipping fees, and approving a grant agreement with the Minnesota Department of Transportation. Additional agenda items cover hiring a public health strategist, contract approvals, and equipment purchases.

• Adopt Resolution 2024-40 to approve the Clay County 2025 Budget
• Public hearing on the Clay County Tobacco Ordinance update
• Request approval to raise the demolition tipping fees
• Approve the Pelican Rapids Leachate Treatment Contract
• Approve MNDOT Grant Agreement and Resolution 2024-38 for SAP 014-589-001

The Board approved the 2025 budget totaling $123,990,095 and certified a property tax levy of $44,866,746. They also approved a tobacco ordinance update (option B) banning most flavored tobacco products but grandfathering menthol cigarettes and flavored chewing tobacco, with two commissioners voting against. Other actions included approving a $150,000 DWI court grant resolution, a 3% pay grid adjustment, and a $53,223 change order for the detox facility project.

• Approved 2025 budget of $123,990,095 and levy of $44,866,746 (unanimous)
• Approved tobacco ordinance option B, banning flavored tobacco except menthol cigarettes and flavored chewing tobacco (3-2)
• Approved Resolution 2024-36 supporting DWI Court programs with $150,000 grant (unanimous)
• Approved 3% grid adjustment and 3% market study adjustment for 2025 (market study 4-1)
• Approved Change Order #8 for detox facility project at $53,223.37 (unanimous)
• Approved purchase of three Dell servers for $74,537.34 (unanimous)
• Approved purchase of two networking switches for $43,390.00 (unanimous)
• Approved 3-year Microsoft contract renewal at $253,837.52 per year (unanimous)

Soil & Water Conservation District (SWCD) Board

The Clay Soil & Water Conservation District board approved multiple cost-share contract payments totaling over $370,000 for streambank protection, water and sediment control basins, a well decommissioning, and a creek outlet repair. The board also approved a new equipment storage lease with Schellack Bros. at $3,500/year, with Supervisor Schellack abstaining. Several discussion items were covered, including a district technician vacancy and a soil health bus tour, with no final decisions made on those topics.

• Approved BRR1W1P cost-share contracts: G. Wyland ($42,039), Swenson Grain & Cattle ($7,377.19), C. Berg ($21,334.05)
• Approved Red River Tributaries Clean Water Fund payment of $299,588.59 for Snakey Creek Outlet Repair
• Approved state cost-share contract for T. Voss well decommissioning ($806.25)
• Approved vouchers paid (2534-2545, QuickBooks #22232-22253)
• Approved new equipment storage lease with Schellack Bros. at $3,500/year (Schellack abstained)
• Approved adding job description to personnel handbook
• Approved personnel committee meeting minutes
• Approved December agenda and November meeting minutes

Children's Mental Health Local Advisory Council

The Clay County Children's Mental Health Local Advisory Council approved the November meeting minutes and discussed upcoming initiatives, including a billboard for Mental Health Awareness Month in May and planning for the Foster Care Youth Day on the Hill on March 3. The council also decided to cancel the January 2 meeting and discussed expanding a community survey, potentially adding a youth survey and offering incentives. No formal votes were taken on these new business items.

• Approved November meeting minutes (motion passed)
• Will cancel January 2, 2025 meeting
• Will secure billboard for May Mental Health Awareness Month
• Will plan for Foster Care Youth Day on the Hill on March 3
• Will work to get more schools to share the community survey
• Will consider adding a youth survey and incentives

Board of Commissioners

The Clay County Board of Commissioners will meet to approve payments, minutes, and a FEMA grant application. The main item is a public hearing on a two-year residential property tax abatement program.

• Public hearing on residential property tax abatement program
• Approval to apply for FEMA Hazard Mitigation Grant Program
• Approval of appointment to GFMEDC Board of Directors
• Approval of payment of bills and vouchers
• Approval of November 19, 2024 meeting minutes

Board of Law Library Trustees

The Board of Law Library Trustees will review financial reports and the status of the legal clinic. The board is also discussing the hiring of a new law librarian and potential options for purchasing library space.

• Hiring of new law librarian
• Review of library space purchasing possibilities
• Legal clinic check-in
• Review of September 3, 2024 minutes

Board of Commissioners

The Board of Commissioners will discuss the 2025 budget and proposed property taxes during a Truth in Taxation session. The meeting also includes legislative updates and requests for personnel and equipment replacements.

• Truth in Taxation discussion regarding 2025 Budget and Proposed Property Tax
• Request to replace a Social Worker position in Child Protection Services
• Resolution 2024-34 for Department of Natural Resource Funding
• Request to replace Electronic Storage Appliance

Solid Waste Advisory Committee

The Clay County Solid Waste Advisory Committee will meet to receive updates on solid waste operations, including demo pricing, the PLMSWA website, and landfill status. An introduction of Darren Brooke will be made, followed by a Perham area update. No formal decisions are listed on the agenda.

• Demo Prices – presented by Corey Bang
• PLMSWA Website update – presented by Corey Bang
• Solid Waste/Landfill Update – presented by Corey Bang
• Perham Update – presented by Kevin Campbell
• Introduction of Darren Brooke – facilitated by Corey Bang

Moorhead-Clay County Joint Powers Authority

The Moorhead‑Clay County Joint Powers Authority board will review several project updates, including a property acquisition status report and a Minnesota litigation update. It will consider a relocation reimbursement request labeled OIN 1 665 Buth. The board will also discuss a Solar Garden Release Agreement and the 2025 farmland lease rates.

• Property Acquisition Status Report (Eric)
• MN Litigation Action Update (Chris)
• OIN 1 665 Buth Relocation Reimbursement (Ken)
• Solar Garden Release Agreement (Chris)
• 2025 Farmland Lease Rates (Madeline)

Board of Commissioners

The Clay County Board of Commissioners will hold public hearings regarding a road right-of-way request from the Metro Flood Diversion Authority and a rezoning petition from Scot and Kris Manthe. The board will also consider project change orders and 2025 legislative priorities.

• Public hearing: Metro Flood Diversion Authority request to acquire and obstruct road right-of-way
• Public hearing: Rezoning petition from Scot and Kris Manthe
• Change Order #7 for the Withdrawal Management/Detox Facility Project
• Change Order #5 for the Department of Motor Vehicle (DMV) Project
• Approval of 2025 Legislative Priorities

Board of Adjustment

The Clay County Board of Adjustment will hold a public hearing to consider three variance requests. These requests involve property setbacks and shared well standards.

• Central Specialties, Inc. request for after-the-fact variance to mine within 100’ property line setback at 29106 147th Ave S
• Jacob Murack request for variance to the road centerline setback for a residence on Parcel ID: 10.036.4000
• Bradey Berg request for after-the-fact variance to shared well standard for a temporary second dwelling at 13029 300th St S

Planning Commission

The Planning Commission will hold public hearings to discuss draft Chapters 1-4 of the Clay County Land Development Ordinance Update. The body will also consider four requests for interim use permits involving dwellings, a dog kennel, and gravel mining.

• Review of draft Chapters 1-4 of the Clay County Land Development Ordinance Update
• Interim use permit request for a second dwelling at 13029 300th St S, Pelican Rapids
• Interim use permit request for a second dwelling at 6775 50th Ave S, Sabin
• Interim use permit request for a dog kennel at 6371 170th Ave S, Moorhead
• Interim use permit renewal for Holcim - MWR, Inc. gravel mining in Spring Prairie Township

Board of Law Library Trustees

The Board of Law Library Trustees will review previous minutes and a financial report. The body will also discuss the purchase of self-help materials and the use of smart tablets.

• Review of 3/5/2024 minutes
• Financial report review
• Legal Clinic check-in
• Purchase possibilities for self-help materials
• Discussion of smart tablets

Board of Commissioners

The Clay County Board of Commissioners will consider extending the 'Make Moorhead Home' property tax rebate program for two years and set a date for a public hearing. Other items include approving two donations to the Sheriff's Office, replacing a social worker position in Child Protection Services, supporting family behavioral health counseling, and amending the food services agreement for the withdrawal management/detox facility.

• Approve donation from Comstock Community Center to the Sheriff's Office – Corrections for Work Detail Supplies
• Approve donation from Western MN Steam Threshers to the Sheriff's Office – Corrections for Work Detail Supplies
• Request approval to replace a social worker position in Child Protection Services due to resignation
• Request approval of amendment to the Food Services Agreement for the Withdrawal Management/Detox Facility
• Request two‑year extension of the 'Make Moorhead Home' property tax rebate program and schedule a public hearing

Board of Commissioners

The Board of Commissioners will meet for discussion regarding 2025 legislative priorities. The agenda states that no formal Board actions will be taken during this meeting.

• Discussion of 2025 Legislative Priorities

Board of Commissioners

The Clay County Board will approve a consent agenda that includes a donation to the sheriff's K9 program and routine approvals. Commissioners will consider several staffing and grant requests, including a public health nurse for the West Central Regional Juvenile Center and funding for a capacity‑building grant. Additional items include a request to issue an RFP for local homeless prevention aid funds and a resolution supporting a psychiatric treatment facility bond.

• Donation from Johnson's Auto Repair to the Clay County Sheriff's Office K9 Program
• Request approval to hire a public health nurse for the West Central Regional Juvenile Center
• Request approval of grant funds for the Lead Agency Employment First Capacity Building Grant
• Request approval to issue a Request for Proposals for distribution of local homeless prevention aid funds
• Request approval of Resolution 2024-32 supporting a psychiatric treatment facility bond

Moorhead-Clay County Joint Powers Authority

The body will discuss property acquisition status and litigation updates. Members will consider settlement agreement revisions and relocation reimbursement requests.

• Willem Settlement Agreement Revision
• Ness Settlement Agreement Revision
• OIN 1665 Buth Reimbursement Request
• OIN 1305 Mortenson Reimbursement Request
• OIN 1861 Tree Removal Agreement

Board of Commissioners

The Board will consider several requests, including hiring a supervisor for the West Central Regional Juvenile Center transition programs and continuing deputy hiring bonuses. It will vote on a resolution supporting Operation Green Light for veterans and set a public hearing to update the county tobacco ordinance. A public hearing will be held for a platted subdivision request, and routine consent agenda items and committee reports will be approved.

• Approve Resolution 2024-30 for City of Hawley tax forfeit parcel for public use
• Hire a supervisor for the West Central Regional Juvenile Center transition programs
• Continue deputy hiring bonuses and other current incentives
• Issue a Request for Proposal for Clay County Statewide Affordable Housing Aid Funds
• Public hearing on Alayna and Aaron Stenerson's request for a platted subdivision

Board of Adjustment

The Clay County Board of Adjustment will consider three variance applications at its October 15 meeting. Two requests seek changes to the Ordinary High‑Water Level setback for a residence and a garage at 20666 28th Ave S in Hawley. The third request asks for a residential density variance in Tansem Township. The board will discuss and decide on these requests during the public hearing portion of the meeting.

• Variance request to adjust OHWL setback for a residence at 20666 28th Ave S, Hawley
• Variance request to adjust OHWL setback for a garage at 20666 28th Ave S, Hawley
• Variance request to modify residential density standards in the Resource Protection – Aggregate Overlay District in Tansem Township

Planning Commission

The Clay County Planning Commission will hold a public hearing to consider an interim use permit for a second dwelling and a petition to rezone property for commercial use. The meeting will also include approval of minutes and a discussion on the Development Code Update.

• Public hearing for interim use permit at 10738 19th St S
• Public hearing for rezoning from Agricultural General to Highway Commercial
• Approval of September 17, 2024 minutes
• Discussion on Clay County Development Code Update
• Schedule Update

Board of Commissioners

The Clay County Board of Commissioners will consider several approval items, such as designating an MCIT delegate, granting a liquor license to Barnesville Restaurants LLC (The Pitchfork), and hiring staff for county facilities. Specific project approvals include Change Order #4 for the DMV Facility Project, a budget increase for DMV furniture, and Change Order #6 for the Withdrawal Management/Detoxification Facility. The meeting also includes a cybersecurity awareness presentation and updates on juvenile center staffing and public health cost compensation.

• Approve designation of MCIT delegate and alternate representation
• Approve liquor license for Barnesville Restaurants LLC (DBA The Pitchfork)
• Request approval to hire two registered nurses for the West Central Regional Juvenile Center
• Request approval of Change Order #4 for the DMV Facility Project
• Request approval of Change Order #6 for the Withdrawal Management/Detoxification Facility

Board of Commissioners

The Clay County Board of Commissioners will consider a range of operational and financial items, including hiring requests, a fee addition to the hauler licensing application, and a purchase from MnDOT. They will also review a tax forfeit parcel for the City of Hawley, resolutions supporting the Buffalo-Red River Watershed District's taxing authority, and an update on the 2024 budget and half-cent sales tax. Additional agenda items cover a flood‑diversion right‑of‑way request and changes to county employee benefits.

• Add a fee to the Clay County hauler licensing application
• Purchase a trailer and tanker from MnDOT
• Approve tax forfeit parcel for authorized public use to the City of Hawley
• Approve resolutions 2024-28 and 2024-29 to support Buffalo-Red River Watershed District taxing authority
• 2024 budget and 1/2 cent sales tax update

Board of Commissioners

The Clay County Board of Commissioners will consider approving several capital projects, including roof replacements for the Glyndon Highway Shop and the Resource Recovery Center, as well as the replacement of a social worker position. The meeting also includes the approval of bills and minutes from the previous meeting.

• Approval to replace Glyndon Highway Shop roof
• Approval to replace Garage Door at Resource Recovery Center
• Approval to replace a Social Worker position
• Approval to accept quotes for Female Transition Unit remodel
• Approval to advertise for SP 014-614-001

Solid Waste Advisory Committee

The Solid Waste Advisory Committee will discuss the proposed demolition of the county landfill. It will also receive a solid waste and landfill operations update from the manager. A brief update on Perham's solid waste program will be presented. No formal actions are listed on the agenda.

• Demo Landfill Discussion – Corey Bang
• Solid Waste/Landfill Update – Corey Bang
• Perham Update – Kevin Campbell

Moorhead-Clay County Joint Powers Authority

The Moorhead-Clay County Joint Powers Authority is meeting to discuss property acquisition status and litigation updates. The board will consider actions regarding specific property interests and land management agreements.

• OIN 1267 Blilie DRAFT RIMP Loan
• OIN 251X Amended Proposal for farming access
• Negotiation summaries for properties OIN 8528 and OIN 1318
• OIN 1793 Livdahl Haying Agreement
• Appraisal reviews for OIN 8795 Goulet and OIN 8796 8797 Olthoff

Board of Commissioners

The Board of Commissioners will hold a public input meeting regarding the county's 5 Year Capital Improvement Plan. The board will also consider approvals for a software contract and a new hire.

• Public hearing for 5 Year Capital Improvement Plan
• Approval of TCP Software Contract for the Sheriff's Office
• Request to hire a Maintenance Worker
• Continuation of the Clay County Referral Program
• Moorhead Area Public Schools Capital Project Levy Presentation

Board of Commissioners

The Board of Commissioners will discuss raising solid waste parcel and tipping fees. The meeting includes a request to set the 2025 preliminary levy and the re-appointment of the County Assessor.

• Request to raise solid waste parcel fees
• Request to raise per ton/yard tipping fee on municipal solid waste (MSW)
• Resolution 2024-27 to set the 2025 preliminary levy
• Resolution 2024-26 to re-appoint Jill Murray as Clay County Assessor
• Approval of LG240B application for Trojan Takedown Club to conduct excluded bingo

Board of Adjustment

The Clay County Board of Adjustment will meet on September 17, 2024. The board will consider a public hearing requesting an after‑the‑fact variance to residential and access setbacks for an agricultural service establishment located at 27545 90th Ave S, Hawley, MN. The meeting will also include routine items such as approval of the agenda, minutes, and other standard business.

• Call meeting to order
• Approval of agenda
• Approval of minutes from July 16, 2024
• Public hearing: variance request for residential and access setbacks at 27545 90th Ave S, Hawley, MN (Parcel ID 24.022.2502)
• Unfinished business

The Clay County Board of Adjustment approved an after-the-fact variance for Lynn and Angie Erickson's agricultural service establishment (Mighty Oaks Equine Learning Center) at 27545 90th Ave S, Hawley, MN. The variance reduces the required residential setback for an outdoor arena from 500 to 350 feet and the access setback from 300 to 60 feet, with conditions. The board also approved the agenda and the minutes from July 16, 2024.

• Approved agenda (unanimous)
• Approved minutes of July 16, 2024 (unanimous)
• Granted variance for residential and access setbacks with conditions (unanimous)

Planning Commission

The Planning Commission will hold a public hearing to gather input on the county's Land Development Code update. It will also consider three after‑the‑fact permit requests: a conditional use permit for an equine center in Hawley, an interim home‑occupation permit for a tack business in Glyndon, and a platted subdivision for a commercial lot in Elmwood Township. Standard agenda items include approval of minutes from the August 20, 2024 meeting.

• Land Development Code update – public input hearing
• Conditional use permit for equine center at 27545 90th Ave S, Hawley (Parcel ID 24.022.2502)
• Interim use (home‑occupation) permit for tack business at 17203 43rd Ave N, Glyndon (Parcel ID 27.025.2210)
• Platted subdivision request for one‑lot commercial parcel (Parcel ID 06.005.3600) in Elmwood Township
• Approval of minutes from August 20, 2024

The Clay County Planning Commission granted an after-the-fact conditional use permit for the Mighty Oaks Equine Center at 27545 90th Ave S, Hawley, with conditions including hours of operation and signage. They also granted an interim use permit for a tack business, approved a preliminary plat for a commercial subdivision, and opened a public comment period for the Land Development Code update.

• Granted conditional use permit for Mighty Oaks Equine Center with conditions (unanimous)
• Granted interim use permit for Brassy Bit Tack Shop with conditions (unanimous)
• Authorized preparation of Bloomfield Subdivision final plat with conditions (unanimous)
• Opened and closed public hearing for Land Development Code update (unanimous)

General

The Clay Soil & Water Conservation District board approved the 2025 health insurance renewal, a one-year building and storage lease for $1,500, and multiple cost-share contracts for cover crop planting. They also approved offering MSRS Deferred Comp and Health Care Savings plans to employees. Several project updates were discussed but no other formal decisions were made.

• Approved 2025 health insurance renewal (motion carried)
• Approved offering MSRS Deferred Comp and Health Care Savings plans to employees (motion carried)
• Approved S. Schroeder building and storage lease for $1,500 for one year (motion carried)
• Approved BRR1W1P cost-share contract for J. Thompson for $3,000 (motion carried)
• Approved BRR1W1P cost-share payments to D. Grefsrud ($6,500), B. Bjornson ($7,500), M. Askegard ($7,500), M. Herbranson ($4,500) (motion carried)
• Approved vouchers paid (list 2506-2516 and QuickBooks #22138-22168) (motion carried)
• Approved September agenda (motion carried)
• Approved August meeting minutes (motion carried)

Board of Commissioners

The Clay County Board of Commissioners will consider approving a special benefit tax levy for the Housing and Redevelopment Authority and designating remaining American Rescue Plan Act funds for the 2025 budget. The meeting also includes the approval of a crime victim services grant amendment and a request to purchase recruiting software.

• Approval of Amendment to Crime Victim Services Grant
• Request Approval for HRA Special Benefit Tax Levy
• Request Approval to Designate Remaining ARPA Funds
• Request Approval to Purchase UKG Recruiting Modules
• Request Approval to Act as Legal Sponsor for DNR Snowmobile Trails

Board of Commissioners

The Clay County Board of Commissioners will approve the consent agenda items, including employee recognitions, citizen comments, payment of bills, and minutes from prior meetings. Commissioners will discuss replacing one social worker position in Adult Intake, review the solid waste budget presentation, and hold a 2025 budget discussion. The board will consider Change Order #3 for the Department of Motor Vehicles project and a pre‑design contract with Klein McCarthy Architects before adjourning.

• Request approval to replace one (1) social worker position in Adult Intake
• Budget presentation – Solid Waste
• 2025 budget discussion
• Request approval of Change Order #3 for the Department of Motor Vehicles project
• Request approval to enter into a pre‑design contract with Klein McCarthy Architects

The Clay County Board of Commissioners approved $4,408,169 in bills and vouchers, a $23,591.12 change order for the DMV project, and a pre-design contract with Klein McCarthy Architects for a Non-Secure Juvenile Facility and Psychiatric Residential Treatment Facility. They also approved replacing a social worker position and discussed the 2025 budget, noting a proposed 10.23% levy increase and mitigation options.

• Approved bills and vouchers totaling $4,408,169 (unanimous)
• Approved change order #3 for DMV project at $23,591.12 (unanimous)
• Approved pre-design contract with Klein McCarthy Architects up to $155,050 (unanimous)
• Approved replacing 1 FTE Social Worker position in Adult Intake (unanimous)
• Approved adding AMC Subcommittee for Taxes and State Assessed Properties to Commissioner Mongeau's assignments (unanimous)
• Approved adding Safe Courts Program to Commissioner Ebinger's assignments (unanimous)
• Approved Commissioner Krabbenhoft as alternate for Lands Committee (unanimous)

Board of Commissioners

The Clay County Board of Commissioners will approve the consent agenda items, including citizen comments, payment of bills, and minutes from the August 13 meeting. Commissioners will consider a request to replace the retiring administrative assistant position. A budget presentation for the Lake Agassiz Regional Library will be given, followed by an update on the Family Resource Center project. The meeting will conclude with committee reports and a county administrator update.

• Approve consent agenda items (citizens to be heard, payment of bills, minutes from Aug 13)
• Request approval to replace the administrative assistant position due to retirement
• Budget presentation – Lake Agassiz Regional Library
• Update on Family Resource Center project
• Committee reports and County Administrator update

Solid Waste Advisory Committee

The Solid Waste Advisory Committee will approve the meeting agenda and the minutes from the July 25, 2024 meeting. It will then hear updates on the recycling program, landfill activities, and overall solid waste operations. The meeting is scheduled for 8:00 a.m. on August 22, 2024 at the Clay County Resource Recovery Center.

• Approval of meeting agenda
• Approval of minutes from July 25, 2024 meeting
• Recycling program updates – presented by Shannon Thompson
• Landfill activities – presented by Corey Bang
• Solid waste update – presented by Corey Bang

Moorhead-Clay County Joint Powers Authority

The Joint Powers Authority will hear a citizen comment period, receive project updates, and review several acquisition and appraisal items. A key agenda item is the OIN 1305 Mortenson relocation reimbursement request. Additional items include settlement negotiations, utility easement and lease extension proposals.

• OIN 1305 Mortenson Relocation Reimbursement Request
• Ness Settlement Negotiation Summary (Updated)
• OIN 1879 RRVCPA Utility Easement
• OIN 1267 Blilie RIMP Pre-Approval Application
• OIN 1665 Buth Lease Extension

Board of Commissioners

The Board of Commissioners will review requests to fill a vacant attorney position and allocate remaining public safety funds to the 2025 budget. The meeting also includes presentations on a market study and the probation budget.

• Request to fill vacant Assistant County Attorney position
• Request to allocate remaining public safety funds to the 2025 proposed budget
• Lease agreement renewal with MN Bureau of Criminal Apprehension
• Professional Services Agreement between TriMin Systems Inc. and Minnesota Counties Computer Cooperative
• Donation from Moorhead American Legion Post 21 for the Sheriff's Office K9 Program

Board of Commissioners

The Clay County Board will consider several budget presentations and hiring requests, including a proposal to raise the furniture, fixtures and equipment budget to buy a snowblower, mower and trailer for the Withdrawal Management/Detox Facility. Commissioners will also vote on a donation from AirMed for the Sheriff's Office K9 program and on executing a contract with the Department of Human Services to receive grant funds. Two closed‑session items will address labor‑negotiation discussions and the County Administrator’s annual evaluation.

• Approval of AirMed donation to support the Clay County Sheriff's Office K9 program (consent agenda)
• Request approval to hire three motor grader operators
• Request approval to increase the furniture, fixtures and equipment budget to purchase a snowblower, mower and trailer for the Withdrawal Management/Detox Facility
• Request approval to execute a contract with the Department of Human Services to accept and receive grant funds
• Closed‑session discussion on labor negotiations per Minn. Stat. 13D.03

General

The Clay County Board of Commissioners will hold a joint meeting with the County HRA Commissioners. They will receive updates on HRA projects, discuss the 2025 budget and review the HRA’s five‑year plan. Additional items and the date for the spring meeting will also be considered. No formal actions are scheduled.

• Joint Clay County Board of Commissioners and HRA Commissioners meeting
• Clay County HRA project updates
• 2025 budgetary discussion
• Review of Clay County HRA 5‑Year Plan
• Set date for spring meeting

Board of Commissioners

The Board of Commissioners will receive budget presentations for Public Health and an extension. The body is also considering a request to fill an Assistant Jail Administrator position following a retirement.

• Request to replace the Assistant Jail Administrator position
• Budget presentation for Public Health
• Budget presentation - Extension
• Request for out-of-state travel for the Public Health Emergency Preparedness Coordinator

Moorhead-Clay County Joint Powers Authority

The Moorhead-Clay County Joint Powers Authority is meeting to review project updates and litigation. The board will vote on driveway, farming access, and amended language agreements, as well as a purchase agreement for several property interests.

• Driveway/Approach Agreement for OIN 251X & OIN 9170
• Farming Access Agreement for OIN 257
• Amended language for OIN 1252 Kragerud
• Incidental Acquisition Expense Claim for OIN 1678 1842 1876 Nelson
• Purchase agreement for OINs 1794 1795 1830 1861N 1861X1 & 1861X2

Solid Waste Advisory Committee

The Clay County Solid Waste Advisory Committee will meet on July 25, 2024 to discuss water testing at the landfill and provide several operational updates. Presentations include a water testing report from Stantec, a briefing on Novastus, a landfill and solid waste status update, and a Perham update. The meeting includes routine approvals of the agenda and minutes from the June 27, 2024 meeting.

• Water testing at landfill – presentation by Stantec
• Novastus briefing – Corey Bang
• Landfill and solid waste update – Corey Bang
• Perham update – Kevin Campbell

Moorhead-Clay County Joint Powers Authority

The MCCJPA Board will review several property acquisition agreements, including driveway and farming access arrangements for specific OIN parcels. A reimbursement claim for incidental acquisition expenses will be considered. The board will also discuss a purchase agreement for OINs 1794, 1795, 1830, 1861N, 1861X1, and 1861X2, with a closed executive session for attorney consultation on related settlement negotiations.

• OIN 251X & OIN 9170 Driveway/Approach Agreement
• OIN 257 Farming Access Agreement
• OIN 1252 Kragerud Amended Language
• OIN 1678 1842 1876 Nelson Incidental Acquisition Expense Claim
• Purchase agreement for OINs 1794, 1795, 1830, 1861N, 1861X1 & 1861X2

Board of Commissioners

The Board will approve a consent agenda that includes designating an official for state education website access, payment of bills, and minutes from July meetings. Commissioners will consider hiring a juvenile detention worker, accepting a Getac quote for body‑worn cameras, and leasing the 918 9th Street North property. Budget presentations for the Sheriff’s Office and Attorney’s Office will be given, followed by a re‑classification of eleven positions based on a market study.

• Request approval to hire a juvenile detention worker in the non‑secure unit
• Request approval to accept Getac quote for body‑worn cameras for the West Central Regional Juvenile Center
• Request approval to fit‑up, advertise and rent the 918 9th Street North property
• Request approval to purchase a lawnmower
• Request approval to purchase extended warranty for two plow trucks

Board of Commissioners

The Board of Commissioners will hear budget presentations from Technology Services, the Facilities Department, and the Soil & Water Conservation District. The meeting includes a 2025 budget update and a closed session regarding labor negotiations.

• MNDOT Grant Agreements and Resolutions 2024-20, 2024-21, and 2024-22
• Tax abatement for A Saderson of Moorhead
• Notice of intent to sell Fargo-Moorhead Area Diversion Project excess lands
• Donation from Hawley Lions for the Sheriff's Office K9 Program
• Approval of tax forfeiture settlement obligations

Board of Adjustment

The Clay County Board of Adjustment will hold a public hearing to consider three requests for after-the-fact variances. These requests involve setbacks for a residence, a pool and deck, and a retreat center.

• Variance request from Barry Oberg for a residence within the Buffalo River setback (Parcel ID: 20.020.4601)
• Variance request from Barry Oberg for a pool and deck within the Buffalo River setback (Parcel ID: 20.020.4601)
• Variance request from Farm in the Dell of the Red River Valley for retreat center setbacks (Parcel ID: 23.011.3601)

Planning Commission

The Clay County Planning Commission will meet to take public comment on an ongoing update to the Land Development Code and hear three conditional use permit requests. Two permits are for after-the-fact uses: a retreat center in Oakport Township and a commercial storage business in Elmwood Township. The third is a home occupation permit for a millwork business in Oakport Township.

• Clay County Land Development Code Update – Request for Public Input
• Farm in the Dell of the Red River Valley – Conditional Use Permit request for retreat center, Parcel ID 23.011.3601, Oakport Township
• Alayna Steneron – Conditional Use Permit request for commercial storage business, Parcel ID 06.005.3600, Elmwood Township
• Charles Statelier – Interim Use – Home Occupation Permit request for millwork business, Parcel ID 23.009.4401, Oakport Township

General

The board will enter a closed executive session to consult with an attorney. This session concerns purchase prices and settlement negotiations for various property interests.

• Closed executive session regarding property settlement negotiations
• Attorney consultation on purchase prices for parcels 1670N, 1822N, 1272N, 5061, 1671, 1672, 1822, 1670, 1796, 1826, 1824 and 1817

Board of Commissioners

The Board of Commissioners will review budget presentations for the Recorder's Office, Planning & Zoning, and Highway Department. The agenda also includes a tax abatement for B. & T. Myers and a donation to the Sheriff's Office K9 Program.

• Tax abatement for B. & T. Myers of Moorhead
• Donation from Luke Miller to the Sheriff's Office K9 Program
• Budget presentation: Recorder's Office
• Budget presentation: Planning & Zoning
• Budget presentation: Highway Department

Board of Commissioners

The Board of Commissioners will consider several staff appointments and contract approvals. The meeting includes budget presentations for Social Services, Human Resources, and GIS & Communications.

• Requests to hire a Deputy Auditor, Victim/Witness Coordinator, and Engineering Technician
• Budget presentations for Social Services, Human Resources, and GIS & Communications
• Approval of Manage Print Services Contract
• Bid opening for SAP 014-597-003, SAP 014-597-004, and HEI 1915-0083
• Proposal to accept business recycling at the Resource Recovery Center

Solid Waste Advisory Committee

The Solid Waste Advisory Committee will discuss RRC doors and battery management. The agenda includes updates on landfill operations, business recycling at the Resource Recovery Center, and Perham.

• RRC doors discussion
• Battery management discussion
• Business recycling for small amounts at RRC
• Landfill and solid waste update
• Perham update

Moorhead-Clay County Joint Powers Authority

The Moorhead-Clay County Joint Powers Authority will review property acquisition status and litigation updates. The meeting also includes action items regarding the Mortenson acquisition summary, driveway access agreements, and a haying agreement.

• OIN 1305 Mortenson Acquisition Summary
• Driveway/Approach and Permanent Access Agreements for OIN 251X and OIN 9170
• Haying Agreement for OIN 7215
• MCCJPA contracting actions

Board of Commissioners

The Clay County Board of Commissioners will consider several personnel hires and a utility easement. The meeting also includes a public hearing on a major platted subdivision and a presentation regarding the Dilworth Local Option Sales Tax.

• Public hearing for Splonskowski Holdings, LLC major platted subdivision request
• Request to hire one full-time Cybersecurity Analyst
• Request to hire one full-time Deputy due to retirement
• Request for an additional vehicle for the Sheriff's Office fleet
• Approval of Memorial Forest Utility Easement

Board of Adjustment

The Clay County Board of Adjustment will hold a public hearing regarding a variance request from Baers Poultry Co. The applicant seeks to add a garage to an existing single-family residence within a ten-foot property line setback. The board will also address findings of fact for training.

• Variance request for a garage addition in Eglon Township (Baers Poultry Co.)
• Findings of Fact regarding training

Planning Commission

The Planning Commission will take public comments regarding the Clay County Land Development Code update. The commission will also consider a conditional use permit request from Jeff Mortenson for a commercial storage business in Hawley Township.

• Public input request for the Clay County Land Development Code update
• Conditional use permit request for commercial storage and outdoor yards in Hawley Township
• Findings of Fact training

Board of Commissioners

The Board of Commissioners will hold a public hearing regarding a text amendment to the Clay County Development Code. The board will also consider requests to fill a Public Health Finance Manager position and sign a property purchase agreement.

• Public hearing for a text amendment to the Clay County Development Code
• Request to fill the Public Health Finance Manager position
• Request to sign a property purchase agreement
• Approval of liquor licenses for Mainline Bar & Grill and Pitchfork

General

The Board of Appeal and Equalization is meeting to conduct scheduled appointments. The agenda includes hearings for several individuals regarding specific parcel numbers.

• Appointment for Frank Schindler (02.034.0200, 02.034.0260)
• Appointment for Todd Affield (05.085.0101, 05.032.3501, 05.032.3502)
• Appointment for Gary Wambach regarding six parcel identifiers
• Appointment for Gary Shellack (25.032.4000)

Board of Commissioners

The Board of Commissioners will consider a one-year lease extension for the Public Defender in Suite 404 of the Family Service Center. The board will also review a request to purchase a dry van trailer for mattress recycling. Other items include liquor license approvals and routine administrative matters.

• One-year lease extension between Clay County and Public Defender for Suite 404 in the Family Service Center
• Purchase of a dry van trailer for mattress recycling
• Liquor licenses for Highland Hideaway Inc and Venue 31 LLC
• Deputies Health Care Savings Plan Contributions

Board of Commissioners

The Board of Commissioners will consider several items, including the enactment of a cannabis zoning ordinance and using public safety funds for deputy sheriff hiring bonuses. The agenda also includes a request to approve a grant application for the Minnesota Emergency Communication Network.

• Enactment of Cannabis Zoning Ordinance 2024-2
• Use of public safety funds for Deputy Sheriff hiring bonuses
• Approval of Resolution 2024-18 for the MN Emergency Communication Network grant
• Hiring an Administrative Assistant for the Highway Department
• Tax abatements for MN DOT, M Astrup, and Northern States Power Co

Board of Commissioners

The Board of Commissioners will conduct public hearings regarding cannabis zoning and public use ordinances. The board is also considering personnel hires and appointments to the West Central Regional Water District Board of Directors.

• Public hearing for Cannabis Zoning Ordinance
• Public hearing for Cannabis Public Use Ordinance
• Memorandum of Understanding between Metro Flood Diversion Authority and Clay County
• Appointment of three members to the West Central Regional Water District Board of Directors
• Request to re-hire an overnight juvenile detention worker

Solid Waste Advisory Committee

The Solid Waste Advisory Committee will meet to review updates on landfill activities and solid waste management. The agenda includes discussions on mattress recycling and cannabis.

• Mattress Recycling
• Cannabis
• Landfill Activities
• Solid Waste Update
• Perham Update

Moorhead-Clay County Joint Powers Authority

The body will discuss property acquisition and litigation updates. Members are tasked with taking action on a BWSR Consent Agreement, 2024 farmland leases, and various contracting actions.

• BWSR Consent Agreement
• 2024 Farmland Leases
• MCCJPA Contracting Actions
• Property Acquisition Status Report
• MN Litigation Update

Board of Commissioners

The Clay County Board of Commissioners will hold a public hearing regarding a request for a major platted subdivision and a petition to rezone. The board is also considering approvals for a roundabout design contract and a JPA with Youthworks.

• Public hearing for major platted subdivision and petition to rezone
• Request for approval of contract for roundabout design
• Request for approval of JPA with Youthworks
• Request to replace an eligibility worker position in the Financial Services Division
• Request to re-hire an open juvenile detention worker position in the non-secure unit

Board of Adjustment

The Clay County Board of Adjustment will hold a public hearing regarding a variance request. The board is reviewing a proposal to allow a single-family residence within the Ordinary High-Water Level setback of Solem Lake.

• Public hearing for Zach Staples regarding a variance for a single-family residence on Parcel ID: 28.070.0040 in Solem Beach Subdivision

Planning Commission

The Planning Commission will review a proposed cannabis zoning ordinance to make a recommendation to the Board of Commissioners. The body will also hold public hearings on several land use permits and a subdivision request.

• Cannabis Zoning Ordinance recommendation
• Jon Lowry request for interim use for gravel mining in Keene Township
• Splonskowski Holdings, LLC request for a seven lot residential subdivision in Elkton Township
• Northwoods Structural Movers request for interim use permit to store a house and garage in Kurtz Township
• Alayna and Aaron Stenerson petition to amend Development Code regarding commercial storage in Wellhead Protection Overlay Zoning District

Board of Commissioners

The Board of Commissioners will discuss opioid and suicide prevention grants and a memorandum of understanding with Minnesota State University Moorhead. The meeting also includes approvals for tax abatement and cost adjustments for correctional and juvenile facility services.

• Opioid/Suicide Prevention Grants
• Memorandum of Understanding with Minnesota State University Moorhead
• Tax Abatement for L Heller, Moorhead
• CPI Cost Adjustment for food service at Sheriff's Department, West Central Regional Juvenile Center, and Detox/Withdrawal Management Program
• Contract increase for medical services at Clay County Correctional Facility with Advance Correctional Healthcare, Inc.

Board of Commissioners

The Board of Commissioners will conduct a public hearing regarding a petition to rezone. The meeting also includes discussions on the 2025 budget timeline and a closed session for labor negotiations.

• Public hearing on a petition to rezone
• Request for approval of the 2025 Budget Timeline
• Notice of intent to sell Fargo-Moorhead Area Diversion Project excess lands
• Request for approval of pre-design architectural services for a Psychiatric Residential Treatment Facility (PRTF)
• Request for approval of Resolution 2024-17 for DNR funding for snowmobile trails

General

The board will meet to conduct a closed executive session. The session is for consultation regarding the purchase price for property interests identified as OINs 1252.

• Closed executive session regarding purchase price for property OINs 1252

Moorhead-Clay County Joint Powers Authority

The body will receive reports on property acquisition and Minnesota litigation. Members will discuss 2024 farmland leases and a weed control agreement. The meeting includes a reimbursement request for OIN 1665 Dobis-Buth.

• Property Acquisition Status Report
• MN Litigation Action
• Solar Garden Release Letter
• 2024 Farmland Leases
• OIN 1665 Dobis-Buth Reimbursement Request

Board of Commissioners

The Board of Commissioners will consider several items regarding the Family Service Center. The meeting includes a request to draft a cannabis ordinance and updates on the Family HealthCare remodel project.

• Drafting of a cannabis ordinance
• Lease agreement for Suite 106 at the Family Service Center
• Public Health occupancy of Offices 307 & 310 at the Family Service Center
• Family HealthCare Remodel Project update
• Tax abatement for J Byrd due to clerical error

Board of Commissioners

The Clay County Board of Commissioners will discuss staffing updates and infrastructure projects. The board is reviewing requests for a lobbyist to secure funding for a psychiatric facility and a waiver for a TIF district public hearing. The meeting also includes annual updates from Social Services and Public Health.

• Hiring of a lobbyist for a Psychiatric Residential Treatment Facility (PRTF)
• Public hearing timeline waiver for TIF District No. 31
• Broadband Funding Border to Border Grant application using ARPA funds
• Hiring of a full-time deputy and a child protection specialist
• Change orders for the DMV and Withdrawal Management/Detoxification Facility projects

Planning Commission

The Planning Commission will hold public hearings on several land use requests, including rezoning petitions and subdivision applications. The body is also seeking public input on updates to the Clay County Land Development Code.

• Public input for Clay County Land Development Code update
• Mining permit request for Northwest Excavating LLC in Skree Township
• Rezoning request for 3158 28th Ave N, Moorhead, from Urban Expansion District Tier 1 to Tier 2
• Rezoning and platted subdivision request for Jeff and Connie Mortenson in Hawley Township
• Rezoning and replatting request for Big Iron Properties LLC in Kurtz Township

Soil & Water Conservation District (SWCD) Board

The agenda for this meeting contains only procedural information and does not list any specific business items for decision or discussion.

Board of Commissioners

The Board of Commissioners will meet to discuss the county's comprehensive plan and various administrative approvals. The agenda includes requests for vehicle leases, bridge design contracts, and land gifts to the Minnesota Department of Natural Resources.

• Request approval of the Clay County Comprehensive Plan
• Request to lease nine vehicles with Enterprise Commercial Leasing for 2025
• Request approval of contract for Township Bridge Design
• Resolution 2024-14 to allow MN Department of Natural Resources to accept a gift of land
• Approval of the 2023 Annual Report for the County Feedlot Program

Board of Commissioners

The Clay County Board of Commissioners will discuss the designation and inspection of detoxification facility space for the West Central Regional Juvenile Center. The board is also reviewing a landfill employee restructure and an agreement with the State of Minnesota regarding internet crimes against children.

• Request to restructure the Landfill Employee Structure
• Resolution 2024-13 and Internet Crimes Against Children (ICAC) JPA with the State of Minnesota
• Designation of existing Detoxification Facility Space within the Family Service Center to the West Central Regional Juvenile Center
• Request to schedule a MN DOC inspection for the Detoxification Space
• Annual Department Update from the Veterans Service Office

Moorhead-Clay County Joint Powers Authority

The Moorhead-Clay County Joint Powers Authority is meeting to review property acquisition reports and litigation updates. The body will consider approvals for Forest Mitigation and Mortenson negotiations. Members will also discuss 2024 farmland leases and lease terminations.

• OIN 7215 Forest Mitigation Acquisition
• OIN 1305 Mortenson Negotiation Summary and RHDP
• Settlement negotiations for OINs 1836, 1839, 1650, 1815 and 1829
• 2024 Farmland Leases
• Lease Termination Letters

Solid Waste Advisory Committee

The committee will meet to discuss the reorganization of the landfill structure and review current landfill activities. The agenda also includes a general solid waste update and a report from Perham.

• Reorganization of Landfill Structure
• Landfill Activities review
• Solid Waste Update
• Perham Update

Board of Commissioners

The Board of Commissioners will consider several personnel actions including hiring for social services and legal positions. The meeting also includes a public hearing on a rezoning petition and a resolution regarding $52.42 million in legislative appropriations for the Fargo-Moorhead Area Diversion Project.

• Public hearing for Marilyn J Fuchs RLT rezoning petition
• Resolution 2024-12 regarding $52.42 million for the Fargo-Moorhead Area Diversion Project
• Vegetation Management Lease for Clay County property in Elkton Township
• Hiring of Social Services Director and Social Service Supervisor positions
• Resolution 2024-11 for Department of Natural Resource funding

General

The Board of Commissioners is holding a work group session for discussion only. No formal actions will be taken during this meeting. Topics include facility space needs and state funding updates.

• Family Service Center Master/Capital Planning and Space Needs
• Detox Space Planning presentations
• Flood Diversion Funding updates
• Mental Health Acuity - Psychiatric Residential Treatment Facilities
• Clay County State-Aid Highway 26 Reconstruction Bond Issue and Appropriation

Board of Commissioners

The Clay County Board of Commissioners will receive construction updates for the DMV and a Withdrawal Management/Detoxification Facility. The board is also considering approvals for a new Deputy Recorder, a child protection specialist, and a marriage ceremony fee.

• Construction updates for Withdrawal Management/Detoxification Facility and the DMV
• Request to hire a Deputy Recorder
• Request to replace a Child Protection Specialist position
• Request approval of a marriage ceremony fee
• Approval of Social Services HIPAA Privacy and Security Policies and Procedures

General

The Clay County Board of Commissioners is holding a work group meeting for discussion only, with no formal actions. The main item is a joint meeting with the Clay County Housing and Redevelopment Authority (HRA) commissioners, featuring a presentation from Minnesota Housing's Director of Local Government Housing Programs, an introduction to the HRA's history, and a discussion of the 2025 budget. Future topics and next steps will also be considered.

• Joint meeting with Clay County HRA commissioners
• Presentation by Jennifer Berman, Minnesota Housing Director of Local Government Housing Programs
• Discussion of 2025 budget
• Introduction of HRA history
• Future topics and next meeting planning

Board of Adjustment

The Clay County Board of Adjustment will hold public hearings to consider two variance requests. The board will determine if applicants may deviate from established setback requirements for specific property uses.

• Variance request for a sauna within the Lake 15 Ordinary High-Water Level setback at 27532 88th Ave S, Hawley
• Variance request for gravel mining activities regarding property line and 170th St. N. road centerline setbacks

Planning Commission

The Clay County Planning Commission will hold a public hearing on the Land Development Code update and review two mining-related items. The body will consider an interim use permit for a gravel mining expansion by Richards Family Partnership LLP and determine if an Environmental Impact Statement is needed for the Green Gravel Pit Expansion by RJ Zavoral & Sons, Inc. The agenda also includes standard procedural items and updates from the Township Officer and Study Review Committee meetings.

• Public hearing on the Clay County Land Development Code update
• Request for Interim Use - Mining Permit by Richards Family Partnership LLP in Flowing Township
• EIS needs determination for the Green Gravel Pit Expansion by RJ Zavoral & Sons, Inc in Hagen Township

Soil & Water Conservation District (SWCD) Board

The agenda for this meeting contains only procedural information and does not list any specific discussion items or decisions.

Board of Commissioners

The Clay County Board of Commissioners will consider approving appraised values for land acquisitions related to the Fargo-Moorhead Area Diversion Project, along with several routine items including donations, liquor licenses, and annual department updates. The board will also discuss a leadership training proposal, open bids for a road project, and appoint members to the Wild Rice Watershed District.

• Approval to deposit appraised values for Fargo-Moorhead Area Diversion Project acquisitions
• Donation from Johnson's Auto Repair to support Sheriff's Office K9 program
• Liquor license approval for Rustic Oaks
• Bid opening for SP 014-614-001
• 2024-2025 Township Maintenance Contract approval

Board of Commissioners

The Clay County Board of Commissioners will meet to approve routine consent items, receive annual department updates from Planning & Zoning and the Attorney's Office, and consider several resolutions and purchases, including a PLSS Preservation Grant, a second leachate tanker, and a bid opening for a road project. The meeting also includes a website redesign update and a request to add a legislative priority.

• Resolution 2024-10 for Public Land Survey System (PLSS) Preservation Grant
• Bid opening for SAP 014-626-032
• Purchase of a second tanker for leachate hauling
• Request to publish a request for bids on Landfill Hay Land Lease
• Additional 2024 Legislative Priority

Solid Waste Advisory Committee

The committee will meet to receive updates on landfill activities and solid waste management. The agenda includes a discussion on SCORE funding and an update regarding Perham.

• SCORE Funding discussion
• Landfill activities update
• Solid waste update
• Perham update

Moorhead-Clay County Joint Powers Authority

The Moorhead-Clay County Joint Powers Authority is meeting to take action on reimbursement requests, option agreements, and appraisals related to property acquisitions. The agenda includes specific items for approval and negotiation, but no further details are provided in the agenda text.

• Reimbursement request for OIN 1665 Debois-Buth
• Reimbursement request for OIN 251X Dahlstrom
• Option agreements for OIN 1840, OIN 1630, OIN 257
• Deposit of appraised values

Board of Commissioners

The Clay County Board of Commissioners will discuss the establishment of a regional water district. The board is also reviewing several staffing changes and department updates.

• Resolution 2024-09 to establish the West Central Regional Water District
• MOU to join the Cass Clay Threat Assessment Threat Management Team
• Request to fill the open Landfill Manager position
• Re-appointment of Tim Brendemuhl to the Board of Adjustment
• Proposed change to the Leave Donation Policy

Board of Commissioners

The Clay County Board of Commissioners will consider approving advertisements for three road projects, receive an annual update from the Sheriff's Office, and vote on a contract for aerial mapping services. The meeting also includes routine consent agenda items such as payment of bills and approval of minutes.

• Request approval to advertise for SAP 014-610-034, SAP 014-637-004, SAP 014-598-078
• Annual department update from Sheriff's Office
• Request approval of contract for aerial mapping services
• Approval of payment of bills and vouchers
• Approval of minutes from February 6, 2024

Board of Adjustment

The Clay County Board of Adjustment will hold public hearings to decide on three variance requests. These requests involve setbacks for an agricultural service establishment, a solar system, and gravel mining activities.

• Variance request for agricultural service establishment access setback at 12150 70th ST. N., Felton
• Variance request for road centerline setback for solar system at 26404 15th Ave N, Hawley
• Variance request for property line setback for gravel mining on Parcel ID: 17.013.3000 in Keene Township

Planning Commission

The Planning Commission will hold a public hearing for input on updating the Land Development Code. The body will also decide if an Environmental Impact Statement is required for the Richards Gravel Pit and consider a rezoning petition.

• Public input for Clay County Land Development Code update
• Rezoning petition for Parcel ID: 26.008.3000 (Marilyn J Fuchs RLT)
• Environmental Impact Statement determination for Richards Gravel Pit (Parcel ID: 08.025.0400)
• Review of Wind Project Town Hall from February 5th
• Election of Officers

Board of Commissioners

The Board of Commissioners will review a joint cooperative agreement with the City of Moorhead and a resolution for small city street allotments. The meeting includes requests to issue RFPs for bridge design and a change order for a detoxification facility project.

• Joint Cooperative Agreement between the City of Moorhead and Clay County
• Resolution 2024-07 for Small City Street Allotment
• Request for Proposals for Bridge Design Services
• Change Order #4 for the Withdrawal Management/Detoxification Facility Project
• Resolution 2024-08 supporting a Residential Psychiatric Treatment Facility (PRTF) and Bonding Bill

Board of Commissioners

The Board of Commissioners will review several department updates and administrative requests. Decisions include approving a lease for the Family Service Center and authorizing the recruitment of a Social Service Director.

• Lease agreement between Clay County and Motivational, Education & Training, Inc for Room 6
• Approval to advertise/hire for the Social Service Director position
• Letter of support for CSAH 36 Bridge Replacement
• Purchase of replacement wireless access points
• Minnesota Lawful Gambling LG220 Application for Barnesville Baseball Club

Solid Waste Advisory Committee

The Clay County Solid Waste Advisory Committee is meeting to approve the agenda and minutes, then receive updates on PFAS testing by Stantec, landfill activities, solid waste operations, and a Perham update. The meeting is primarily informational with no decisions listed.

• PFAS testing update by Stantec
• Landfill activities update by Brett Rice
• Solid waste update by Corey Bang
• Perham update by Kevin Campbell

Moorhead-Clay County Joint Powers Authority

The Moorhead-Clay County Joint Powers Authority is meeting to discuss property acquisitions, project updates, and contract actions. The agenda includes updates on the Wolverton project, litigation, and a tree cutting contract, as well as negotiations for access easements and land agent reports. Contracting actions include agreements with DKJ Appraisal LLC and amendments to task orders with Crown, SRF, and Prosource.

• Property Acquisition Status Report (pg. 7-13)
• Wolverton Project Update (pg. 14)
• Litigation Update (pg. 15-19)
• Tree Cutting Contract Discussion (pg. 20)
• OIN 1783X Blessingsbe Access Easement (pg. 21-22)

Board of Commissioners

The Clay County Board of Commissioners will consider issuing $6.45 million in general obligation bonds for capital improvements, along with several administrative requests including a grade increase for lead counselors, discontinuing an electronic document system, renaming a department, and increasing mileage rates. The board will also hear a presentation on early childhood initiatives and receive updates from the DNR.

• Resolution 2024-5 authorizing $6,450,000 General Obligation Capital Improvement Plan Bonds 2024A
• Donation from Johnson's Auto Repair to support Sheriff's Office K9 Program
• Renew rental lease agreement with Solutions, Inc. Family Service Center
• Request approval for grade increase for Lead Counselors in Secure Program at WCRJC
• Request approval to increase mileage charge for county check-out vehicles

Board of Adjustment

The Clay County Board of Adjustment will hold a public hearing on two variance requests: one from Mark and Pamela Fillbrandt for an access setback at 12150 70th St. N., Felton, and another from Border States Paving, Inc. for road and property line setbacks for gravel mining and a batch plant in Parke Township. The board will also approve minutes and discuss new business.

• Variance request by Mark & Pamela Fillbrandt for access setback at 12150 70th St. N., Felton (Parcel 22.016.3001)
• Variance request by Border States Paving, Inc. for road right-of-way and property line setbacks for gravel mining and batch plant (Parcels 24.035.4500 and 24.035.1800)
• Approval of minutes from December 19, 2023
• New business: Tim Brendemuhl – February 2024 end of 1st term

Planning Commission

The Clay County Planning Commission will hold public hearings on three interim use permit requests, including a gravel mining operation and a portable hot mix plant by Border States Paving, and a temporary storage of a house and garage by Northwoods Structural Movers. They will also take public input on the ongoing Land Development Code update. The meeting includes routine items like approving minutes and hearing citizen comments.

• Public hearing: Land Development Code update – request for public input
• Interim use permit for Northwoods Structural Movers to store one house and one garage on parcel 19.030.1400, Kurtz Township
• Interim use permit for Border States Paving for gravel mining on parcels 24.035.4500 and 24.035.1800, Parke Township
• Interim use permit for Border States Paving for portable bituminous hot mix plant on same parcels
• New business: Joel Hildebrandt – January 2024 end of 1st term

Board of Commissioners

The Board of Commissioners will consider several personnel and construction requests. These include filling positions in the legal and detox departments, as well as approving change orders for specific county projects.

• Hiring staff for the Withdrawal Management/Detox Program
• Filling a new Assistant County Attorney position
• Change Order #3 for the Withdrawal Management/Detoxification Facility Project
• Change Order #1 for the Department of Motor Vehicle Project (DMV)

Board of Commissioners

The Clay County Board of Commissioners will vote on several routine items, including re-appointing the Veterans Service Officer, hiring a Community Service Officer for the Sheriff's Office, and approving final contract vouchers for road projects. They will also consider consent agenda items such as a gambling permit, a donation to the K9 program, and a tax abatement. The meeting is largely administrative with no major policy changes.

• Re-appointment of Curt Cannon as Clay County Veterans Service Officer for another four-year term
• Request to hire a Community Service Officer for the Sheriff's Office
• Final contract voucher approval for SAP 014-618-016 and SAP 014-626-031
• Request to advertise for SAP 014-601-008
• Consent agenda: gambling permit for Barnesville Rod and Gun Club, donation from Hitterdal Lions for K9 program, tax abatement for D Kline due to clerical error

Board of Commissioners

The Clay County Board of Commissioners will hold its first 2024 meeting, including the State of the County Address, election of a new chair and vice-chair, and approval of the 2024 meeting schedule. They will also consider several routine items such as contracts for social services, a landfill compactor purchase, and mental health service agreements.

• Election of 2024 Chair and Vice-Chair
• Approval of 2024 meeting schedule
• Purchase of a compactor for the landfill
• Approval of Lakeland Mental Health contracts for West Central Regional Juvenile Center
• Approval of 2024 contracts for Clay County Social Services