Clay County public meetings in 2023

Board of Commissioners

The Clay County Board of Commissioners meets to approve several staff hires, including social workers and maintenance workers, and to purchase the Hawley MNDOT facility. The board also reviews year-end fund transfers and a memorandum of understanding regarding public safety funds. Additionally, the body discusses the Metro Flood Diversion Authority year-end project and approves committee assignments for 2024.

• Request approval to purchase the Hawley MNDOT facility
• Request approval to hire a social worker for Intake and MnChoices Assessments
• Request approval to hire a social worker for the Substance Use Division
• Request approval to hire two maintenance workers
• Request approval to utilize public safety funds to purchase K9 equipment

Solid Waste Advisory Committee

The Clay County Solid Waste Advisory Committee is meeting to discuss and receive updates on solid waste management operations, including compactor issues, landfill activities, and a general solid waste update. The committee will also hear an update from Perham. The meeting includes routine approval of the agenda and minutes from the previous meeting.

• Compactor discussion led by Brett Rice
• Landfill activities update by Brett Rice
• Solid waste update by Corey Bang
• Perham update by Kevin Campbell

Board of Commissioners

The Clay County Board of Commissioners will consider several action items, including adopting the 2024 budget, approving contracts for the Resource Recovery Center, NG-911 GIS data validation, and the 11th Street Underpass project, and hiring an Assistant County Engineer. They will also hear updates on the Treatment Court and from Downtown Moorhead INC, and hold a closed session for attorney-client privileged matters.

• Resolution 2023-35 adopting the Clay County 2024 Budget
• Agreement with BNSF for 11th Street Underpass Project
• Allocating Public Safety Aid Funds for NG-911 GIS Data Validation Assistance
• Contract with Audacious Inquiry for Minnesota Encounter Alert System
• Request Approval to Pay Moorhead Public Service for Resource Recovery Center Project

Board of Adjustment

The Clay County Board of Adjustment will hold a public hearing to consider a request from Central Specialties Inc. The applicant is seeking an after-the-fact variance to allow existing gravel mining activities that are located within a 100-foot property line setback. The request involves three specific parcels in Section 25, Township 138N, Range 44W, Parke Township. The rest of the agenda consists of standard procedural items such as roll call and approval of previous minutes.

• Public hearing for Central Specialties Inc. regarding an after-the-fact variance for existing gravel mining activities
• Variance request involves parcels with IDs 24.025.3400, 24.025.4100, and 24.025.4400 in Parke Township
• Request addresses activities within a 100-foot property line setback shared by three parcels

Moorhead-Clay County Joint Powers Authority

The Moorhead-Clay County Joint Powers Authority is meeting to approve minutes and take action on project updates, including the Clara Cemetery, Minnesota litigation status, and property acquisitions. They will also consider a contracting action with Pifers-MCCJPA. The agenda includes standard procedural items like call to order and approval of the agenda.

• Clara Cemetery update (pg. 6-14)
• MN Litigation status (pg. 15-20)
• Property Acquisition Status Report (pg. 21-27)
• 2024 Board Meeting Calendar (pg. 28-29)
• Contracting action: Pifers-MCCJPA TO1-A4 (pg. 30-33)

Board of Commissioners

The Clay County Board of Commissioners will hold a Truth in Taxation public hearing to discuss the 2024 budget and proposed property tax, and will also consider several resolutions and contracts, including a $6.45 million bond issuance for capital improvements and an amendment to the Red River Regional Dispatch Center agreement.

• Public hearing on Resolution 2023-33 for $6,450,000 General Obligation Capital Improvement Plan Bonds
• Truth in Taxation hearing for 2024 budget and property tax
• Amendment to Red River Regional Dispatch Center Joint Powers Agreement
• Pelican Rapids Leachate Contract approval
• Purchase of used garbage trailer from BMT

Solid Waste Advisory Committee

The committee is meeting to hear equipment proposals from RMS and Butler. The agenda also includes updates on landfill activities, solid waste management, and Perham.

• RMS Compactor Proposal
• Butler Compactor Proposal
• Landfill Activities update
• Solid Waste update
• Perham update

Board of Commissioners

The Board of Commissioners will review several Memorandums of Understanding regarding flood diversion, waste transfer, and water district formation. The meeting includes a presentation on the North Broadway Bridge and requests to approve funding for broadband and road applications.

• MOU between Metro Flood Diversion Authority and Clay County
• MOU between Becker County and Clay County for municipal solid waste transfer
• MOU for the judicial formation of the West Central Regional Water District
• Use of American Rescue Plan Act funds for Border to Border Broadband Grant application
• Resolutions 2023-30 and 2023-31 for LRIP applications

Board of Adjustment

The Clay County Board of Adjustment is meeting to hold public hearings on five variance requests. Most requests are for after-the-fact approvals regarding setbacks for outbuildings and gravel mining operations.

• Craig Seter: Variance for outbuilding setback at 3185 170th St N, Glyndon
• Dirt Dynamics: Variance for gravel mining setback at Parcel ID: 08.025.4000
• Alexandria Gravel Products, LLC: Variance for portable truck scale at Parcel ID: 12.024.2600
• Alexandria Gravel Products, LLC: Variance for gravel mining at Parcel IDs: 12.023.1100 and 12.014.4400
• Kost Materials: Variance for gravel mining road right-of-way setback at Parcel ID: 12.027.1600

Planning Commission

The Clay County Planning Commission will hold public hearings regarding land use permits and a code update. The body will consider requests for interim and conditional use permits for specific business operations.

• Public input for the Clay County Land Development Code update
• Interim use permit request for Kost Materials gravel mining on Parcel 12.027.1600 in Hagen Township
• After-the-fact conditional use permit for Dakota Seeding & Erosion Control Corp. at 540 90th Ave N
• Recommendation to reappoint Kurt Skjerven for a second term

Moorhead-Clay County Joint Powers Authority

The Moorhead-Clay County Joint Powers Authority will discuss property acquisition status and forest mitigation sites. The body will consider a haying agreement and two contracting actions. An executive session is scheduled to consult on purchase prices for seven specific property interests.

• OIN 1793 Livdahl Haying Agreement
• Patchin Messner – MCCJPA Task Order 2 – Amendment 2
• Pifer’s – MCCJPA MSA EDCR
• Purchase price consultation for OINs 247, 1792, 255, 1850, 1842, 1678, and 1876

Board of Commissioners

The Clay County Board of Commissioners is meeting to discuss bond sales and capital improvement planning. The body will review requests for facility repairs, staffing, and the distribution of affordable housing aid.

• Sale of $6,450,000 General Obligation Capital Improvement Plan Bonds, Series 2024A
• Public hearing on the 5-year Capital Improvement Plan
• Bid from Millz House to replace the WCRJC Gym Floor
• Request for Proposal for distribution of Statewide Local Affordable Housing Aid
• Discussion on 2024 food, pool, and lodging fees

Board of Commissioners

The Board of Commissioners is meeting for a work group session intended for discussion only. No formal board actions will be taken during this meeting.

• Flood Diversion Funding
• 911 Emergency Response Funds
• Mental Health Acuity - Psychiatric Residential Treatment Facility (PRTF)
• Other Clay County Department Considerations

Board of Commissioners

The Board of Commissioners will consider several grant applications and resolutions, including support for the Buffalo Red River Watershed District's taxing authority. The meeting includes discussions on facility project funding and the potential use of bonding dollars.

• Request to submit notice of interest for FEMA Hazard Mitigation Assistance Grant Program
• Resolutions 2023-23 and 2023-24 regarding Buffalo Red River Watershed District taxing authority
• Request to waive 2020 tax penalties and interest for Phoenix Rising Real Estate
• Approval of Law Enforcement Office Associates Contract for 2024 and 2025
• MOU for the judicial formation of the West Central Regional Water District

Solid Waste Advisory Committee

The committee will meet to discuss PFAS testing with Stantec and receive updates on landfill activities. The agenda also includes solid waste and Perham-related updates.

• PFAS Testing discussion with Stantec
• Landfill Activities update from Brett Rice
• Solid Waste Update from Corey Bang
• Perham Update from Kevin Campbell

Moorhead-Clay County Joint Powers Authority

The authority will review property acquisition status reports and land agent updates. The meeting includes discussions on OIN 1879 Blilie negotiations and 2024 farmland lease rent rates.

• Property Acquisition Status Report
• OIN 1879 Blilie Negotiation Summary
• 2024 Farmland Lease Rent Rates
• Crown-MCCJPA Task Order 6 – Amendment 0

Board of Commissioners

The Board of Commissioners will meet to discuss filling two vacant positions and re-appointing voting delegates. The agenda also includes a request to increase rates for tire and demolition disposal.

• Request to raise rates on tire and demo disposal
• Request to fill vacant full-time custodian position
• Request to fill vacant Restorative Practices Coordinator position
• Re-appointment of Commissioners as voting delegates for MCIT
• Donation from Johnson's Auto Repair to the Clay County Sheriff's Office

Board of Commissioners

The Clay County Board will decide on the use and acquisition of property rights through eminent domain for the Fargo-Moorhead Metro Area Flood Risk Reduction Project. Other items include approving bids, purchasing a snowblower, and updating facilities.

• Request to approve MOU with City of Moorhead for Byrne Justice Assistance Grant
• Last Written Offers Use and Use of Eminent Domain for flood risk reduction project
• Resolution requesting Clay County to utilize court action to acquire right of way

Board of Adjustment

The Board of Adjustment will hold public hearings regarding two after-the-fact variance requests from Asplin, Inc. The requests involve existing gravel mining activities in Skree and Hawley Townships.

• Variance request for gravel mining within 100-foot setback at Parcel ID: 26.032.0300, Skree Township
• Variance request for gravel mining within 500-foot residence setback at Parcel ID: 13.020.3000, Hawley Township
• Training session on variance scenarios

Planning Commission

The Commission will take public input regarding the Clay County Land Development Code update. The meeting also includes hearings for a retreat center permit, a temporary campground permit, and the status of an existing mining permit.

• Public input request for Clay County Land Development Code update
• Conditional use permit for a retreat center at 5112 110th St. S, Glyndon
• Interim use permit for a temporary campground at 17622 200th St. N, Ulen
• Review of interim use mining permit status for an existing gravel operation in Flowing Township

Board of Commissioners

The Clay County Board of Commissioners will meet to review several grant requests and contract updates. Items include approving a memorandum of understanding for RRRDC services and establishing the county as a Naloxone access point.

• Approval of MOU with Clay County and Rural Cities for RRRDC Services
• Request approval of contract addendum with Solutions Behavioral Healthcare Professionals, Inc.
• Request approval to become a Naloxone Access Point for training and kit distribution
• Request approval of MN Department of Public Safety Grant Award
• Approval of donations from Western MN Steam Threshers Reunion to the Sheriff's Office

Board of Commissioners

The Clay County Board of Commissioners will meet to consider several requests regarding personnel and equipment. Key items include allocating funds provided by the 2023 Legislature for public safety and purchasing billing software.

• Allocation of Public Safety Funds provided by the 2023 Legislature
• Purchase of Pavillio by Cashe’ software for billing public healthcare programs
• Request to re-hire an open Counselor position in Secure
• Request to change requirements for the Assistant County Engineer position
• Approval of final contract voucher for SP 1401-191, SAP 014-619-021

Moorhead-Clay County Joint Powers Authority

The agenda for this meeting consists only of procedural boilerplate. No substantive items, decisions, or discussions are listed.

Solid Waste Advisory Committee

The committee will meet to review landfill activities and receive solid waste updates. The agenda also includes a Perham update and the approval of previous meeting minutes.

• Landfill Activities update from Corey Bang
• Solid Waste Update from Corey Bang
• Perham Update from Kevin Campbell
• Approval of August 24, 2023, meeting minutes

Board of Commissioners

The Board of Commissioners will consider multiple requests regarding personnel, including hiring a full-time Deputy Auditor for Motor Vehicles and advertising for a Social Worker. The agenda also includes the reappointment of Ezra Baer to the Planning Commission and a lease renewal with Clay County HRA.

• Renew lease agreement between Clay County and Clay County HRA - Family Service Center
• Reappointment of Ezra Baer to second term on Planning Commission
• Request to hire a full-time Deputy Auditor - Motor Vehicle
• Request to advertise for a Social Worker for the Adult Health Program
• Request to adjust a part-time position to a full-time position

Board of Commissioners

The Clay County Board of Commissioners will meet to discuss the 2024 preliminary levy and a special benefit tax for the Clay County HRA. The agenda also includes requests regarding juvenile detention staffing, soil and water fleet management, and an amended contract with the University of Minnesota.

• Request to set the 2024 Preliminary Levy via Resolution 2023-19
• Public hearing for a petition to resurvey Morken Township Sections 31 & 32
• Request for Clay County HRA to levy and collect a 2024 Special Benefit Tax
• Request to re-hire an open Juvenile Detention Worker position
• Approval of amended MOA contract with the University of Minnesota for Extension programs

Board of Adjustment

The Board of Adjustment will hold a public hearing regarding a request from Holcim – MWR, Inc. to mine within a 100-foot setback. The application concerns a specific parcel located in Section 36, Township 140N, Range 46W.

• Public hearing for mining variance at Parcel ID: 27.036.3000
• Request to mine within the 100-foot setback of the south property line

Board of Commissioners

The Board of Commissioners will review several 2024 insurance renewals for health, vision, and dental coverage. The meeting also includes requests regarding staffing changes and the Department of Motor Vehicle project.

• Approval to advertise for bids for the DMV Project
• Approval to accept quotes for site and utility work for the DMV Project
• Requests for 2024 health, vision, and dental insurance renewals
• Allocation of public safety funds provided by the 2023 Legislature
• Budget presentation for Lake Agassiz Regional Library

The Board approved the agenda and paid $2,484,297 in vendor bills. It filled a vacant LPN detox position, authorized advertising and accepted low bids for the DMV project (earthwork $174,460 and utilities $170,500), and approved a backfill for a Financial Services Supervisor. A proposal to purchase a $45,000 self‑service client portal was presented for consideration.

• Approved agenda (unanimous)
• Approved payment of bills and vouchers totaling $2,484,297 (unanimous)
• Approved replacement of vacated LPN position for Detox (unanimous)
• Approved advertising for bids on the DMV project (unanimous)
• Approved acceptance of low earthwork quote $174,460 from Earthwork Services LLC (unanimous)
• Approved acceptance of low utilities quote $170,500 from Johnson & Schock Excavating LLC (unanimous)
• Approved replacement/backfill of Financial Services Supervisor (unanimous)

Board of Commissioners

The Clay County Board of Commissioners will discuss and vote on several budget presentations and personnel requests, including authorizing a construction management contract with Gehrtz Construction.

• Request authorization to execute a contract with Gehrtz Construction for $X (item 13)
• Front door replacement project approval for the Courthouse (item 11)

The Board approved a letter of support for the City of Moorhead's Climate Resilience Stormwater Mitigation Project. They also authorized the filling of two vacant positions and approved over $1.1M in bills.

• Approved letter of support for City of Moorhead Federal Grant Opportunity (unanimous)
• Approved payment of bills and vouchers totaling $1,113,831 (unanimous)
• Approved replacement of vacated LPN position for Detox (unanimous)
• Approved re-hiring of an open position in secure unit (unanimous)
• Approved $26.00 donation from Johnson's Auto Repair to Sheriff's Office K9 program (by consent)
• Approved agenda (unanimous)
• Approved minutes from August 15 & 22, 2023 (unanimous)

Board of Commissioners

The Clay County Board of Commissioners Work Group will meet for discussion only, with no formal actions scheduled to be taken. The agenda includes reviews of public safety funding, the 2024 budget, and a funding request from the Clay County HRA.

• Public Safety Funding Discussion
• 2024 Budget Review
• Clay County HRA Funding Request Review

The Board met in a Work Group session for discussion only; no official Board actions were taken. Commissioners reached a consensus to use $942,019 in Public Safety Funds to offset the 2024 levy by $501,040. The group also reviewed the 2024 budget and a funding request from the Clay County HRA.

• Consensus reached to use Public Safety Funds for Sheriff and County Attorney requests to offset 2024 levy by $501,040
• No official Board actions taken (Work Group session)

Solid Waste Advisory Committee

The committee will discuss compostable and paper bags for yard waste and the accessibility of the Resource Recovery Center. The agenda also includes updates on landfill activities, solid waste, and Perham.

• Discussion on compostable/paper bags for yard waste
• Discussion on Resource Recovery Center accessibility
• Landfill activities update
• Solid waste update
• Perham update

The committee approved the amended meeting agenda and the minutes from July 27, 2023. Members discussed upcoming changes to yard waste bag requirements in Moorhead and reported on landfill activities and budget projections.

• Approved amended meeting agenda (unanimous)
• Approved July 27, 2023 minutes (unanimous)

Moorhead-Clay County Joint Powers Authority

The authority will review property acquisition status reports and RHDP reports for several individual properties. The agenda also includes a discussion regarding an access agreement for Ames Construction.

• Property Acquisition Status Report
• RHDP Reports for OIN 9307 Livdahl, OIN 1252 Kragerud, OIN 1307 Norden, OIN 1826 Ness, and OIN 8528 Leech
• Access Agreement for Ames Construction

The board approved five Replacement Housing Differential Payments (RHDP) for residents displaced by project construction. Additionally, the board approved a temporary access agreement for Ames Construction to use an existing driveway for the Red River Control Structure project.

• Approved RHDP for OIN 9307 Livdahl: $54,500
• Approved RHDP for OIN 1252 Kragerud: $155,000
• Approved RHDP for OIN 1307 Norden: $91,968
• Approved RHDP for OIN 1826 Ness: $180,000
• Approved RHDP for OIN 8528 Leech: $166,000
• Approved Access Agreement for Ames Construction to use driveway at OIN 294

Board of Commissioners

The Board of Commissioners will review budget presentations for the West Central Regional Juvenile Center and an unnamed extension. The meeting also includes requests to approve final contract vouchers and a new fleet vehicle policy.

• Request for Gehrtz Construction to obtain quotes for DMV project site and utility work
• Approval of 2024 New Position Requests from Social Service Department
• Approval of Final Contract Voucher for SP 014-631-024
• Approval of Final Contract Voucher SAP 014-591-007
• Petition to Survey Sections 31 and 32 in Morken Township

The Board approved over $3.5 million in vendor payments and authorized Gehrtz Construction to obtain quotes for DMV project site work. They also approved the re-hire of a Public Health Emergency Preparedness Coordinator and two final road project vouchers. Requests for new Social Services positions were deferred until the preliminary budget is set.

• Approved bills and vouchers totaling $3,538,680 (unanimous)
• Approved Gehrtz Construction to obtain quotes for DMV project site and utility work (unanimous)
• Approved re-hiring .80 FTE Public Health Emergency Preparedness Coordinator and creating a subcommittee (unanimous)
• Approved final contract voucher for SP 014-631-024 (Mill & Overlay) for $2,866,222.35 (unanimous)
• Approved final contract voucher for SAP 014-591-007 (Safe Routes to School) for $472,400.51 (unanimous)
• Tabled two Social Service Social Worker position requests until preliminary levy is set

Board of Commissioners

The Board of Commissioners will review budget presentations for Lakes & Prairies Community Action and Public Health. The meeting includes requests to approve a drone purchase, an intersection analysis proposal, and a resolution regarding a JPA with the Minnesota Department of Public Safety.

• Request to purchase an Unmanned Aerial Vehicle (Drone)
• Adoption of Resolution 2023-18 approving JPA with MN Dept of Public Safety
• Request for Change Order #2 for Withdrawal Management/Detoxification Facility Project
• Request to replace a vacated Public Health position
• Proposal for intersection analysis

The Board approved a proposal for a safety analysis at a high-accident intersection and a joint powers agreement for a breath testing machine. They also approved nearly $967,000 in vendor payments. A budget request for senior services and rural transportation was discussed but not decided.

• Approved $27,000 proposal from Bolton & Menk for intersection analysis at CSAH 12 and Highway 52 (unanimous)
• Approved Resolution 2023-18 for a Joint Powers Agreement with the MN Department of Public Safety to house a breath testing machine (unanimous)
• Approved bills and vouchers totaling $966,866 from 126 vendors (unanimous)
• Approved August 1, 2023 meeting minutes (unanimous)

Board of Adjustment

The Board of Adjustment will hold a public hearing regarding a variance request for Andrew and Jamie Levenhagen. The applicants are seeking to build an addition within the road setback at 7846 290th St. N.

• Public hearing for variance at 7846 290th St. N, Hitterdal
• Approval of July 18, 2023 minutes
• Training session on variance scenarios

The Board of Adjustment approved a variance for Andrew and Jamie Levenhagen to build a garage and kitchen for a bread-making business. The approval allows the structure and septic tank to be placed 85 feet from the road centerline instead of the required 125 feet.

• Approved variance for road setback reduction at 7846 290th St. N (unanimous)
• Approved meeting agenda (unanimous)
• Approved July 18, 2023 minutes (unanimous)

Moorhead-Clay County Joint Powers Authority

The Moorhead-Clay County Joint Powers Authority is reviewing appraisal reports to determine just compensation amounts for property rights acquisitions. These properties are located within the Southern Embankment Reach 4 and UMA areas associated with the Fargo Moorhead Metropolitan Area Flood Risk Management project.

• Approval of $85,659 compensation for David Alan Ness (OIN 1237)
• Approval of $69,771 compensation for Hanson River Farms LLLP (OIN 1318)
• Approval of $53,700 compensation for Timothy & Genevieve Poehls (OIN 5186)
• Approval of $344,600 compensation for Kyle R & Emily Norden (OIN 1307)
• Approval of $424,900 compensation for Keith & Norma Kragerud (OIN 1252)

The Moorhead-Clay County Joint Powers Authority approved appraisal reports for 13 properties. These appraisals cover both flowage easements and fee simple property acquisitions.

• Approved appraisal reports for OIN 1237 David Alan Ness
• Approved appraisal reports for OIN 1318 Hanson River Farms LLLP
• Approved appraisal reports for OIN 5186 Tim & Genevieve Poehls
• Approved appraisal reports for OIN 1307 Kyle R & Emily Norden
• Approved appraisal reports for OIN 1252 Keith & Norma Kragerud
• Approved appraisal reports for OIN 1792 Jean Trustee Anderson
• Approved appraisal reports for OIN 1824 1826 Larry & Judith Ness
• Approved appraisal reports for OIN 1314 Thomas and Susan Jacobs

Soil & Water Conservation District (SWCD) Board

The Board approved two cover crop assistance contracts totaling $15,000 and authorized applying for an MDA equipment grant for a new no-till drill. Members also approved the Treasurer's report and the use of a MASWCD template for AID payment resolutions.

• Approved $7,500 cover crop assistance for L. Tufton (BRR1W1P-CC2301)
• Approved $7,500 cover crop assistance for M & J Fillbrandt (BRR1W1P-CC2302)
• Approved applying for MDA Soil Health Financial Assistance Program equipment grant for a no-till drill
• Approved using MASWCD template for AID payment resolution
• Approved Treasurer's report
• Approved July 13th, 2023 meeting minutes
• Approved paid vouchers (electronic 2383-2389 and Quickbooks #21677–21731)

Board of Commissioners

The Clay County Board of Commissioners will discuss and vote on several budget items, personnel changes, and a contract voucher. The meeting also includes a presentation on regional water district needs and pavement testing proposal.

• Request Approval to Replace a Case Aide Position in the Child and Family Unit
• 2024 Budget Presentation
• Request Approval of the Final Contract Voucher for SAP 014-601-007
• Request Approval of Deficient Bridge Prioritization Resolutions 2023-16 & 2023-17
• Presentation of West Central Regional Water District Preliminary Needs Study Results

The Board approved bills and vouchers totaling $1,450,811 and a gambling permit for the Barnesville Booster Club. Commissioners discussed a resident's complaint regarding a neighbor's horse pasture and reviewed a preliminary needs study for the West Central Regional Water District.

• Approved bills and vouchers totaling $1,450,811 (unanimous)
• Approved Minnesota Lawful Gambling LG214 Premises Permit Application for Barnesville Booster Club
• Approved minutes from July 25, 2023 (unanimous)
• Approved the meeting agenda (unanimous)

Board of Commissioners

The Board of Commissioners will review budget presentations for the Sheriff's Office and Clay Soil & Water Conservation District. The meeting includes requests to approve architectural and construction management services for a Department of Motor Vehicle project.

• Design contract with Klein-McCarthy for DMV architectural services
• Selection of a construction management firm for the DMV project
• Budget presentation for the Sheriff's Office
• Request to accept a JAG Grant in the Non-Secure Program
• Approval of a temporary liquor license for Moorhead America Legion

The Board approved over $1.4 million in bills and vouchers and adopted a resolution supporting Operation Green Light for Veterans. The Board also authorized the re-hiring of two positions within Juvenile Detention and approved a temporary liquor license. The Sheriff's Office and Corrections budgets for 2024 were presented for discussion.

• Approved bills and vouchers totaling $1,419,024 (unanimous)
• Adopted Resolution 2023-15 in support of Operation Green Light for Veterans (unanimous)
• Approved re-hiring one open position in the secure unit of Juvenile Detention (unanimous)
• Approved re-hiring one position in the non-secure unit of Juvenile Detention (unanimous)
• Approved temporary liquor license for Moorhead American Legion (by consent)
• Approved tax abatement for J Blilie, Moorhead (by consent)
• Approved agenda including a request to support a new bus stop at DMV/Withdrawal Management/Detox buildings (unanimous)
• Approved July 18, 2023 meeting minutes (unanimous)

Solid Waste Advisory Committee

The committee will meet to review updates on landfill activities and solid waste management. The agenda also includes an update on Emerald Ash Borer and annual reporting from Stantec.

• Emerald Ash Borer update from Clay County Extension
• Stantec annual reporting update
• Landfill activities report
• Solid waste update
• Perham update

The committee approved the amended meeting agenda and the June 22, 2023, minutes. Members received updates on Emerald Ash Borer infestations, landfill groundwater monitoring, and Resource Recovery Center (RRC) maintenance.

• Approved amended meeting agenda (unanimous)
• Approved amended June 22, 2023 minutes (unanimous)

Moorhead-Clay County Joint Powers Authority

The authority will review status reports on property acquisitions and several appraisal reports. The meeting also includes a negotiation summary for OIN 1289 and updates from the land agent.

• Property Acquisition Status Report review
• Review of multiple appraisal reports (OIN 247, OIN 255, OIN 1250, etc.)
• Negotiation summary for OIN 1289
• Land Agent updates

The Moorhead-Clay County Joint Powers Authority approved 13 appraisal reports for the SE-4 and UMA project areas. The board also approved a specific negotiation summary for a land acquisition. Property acquisition for the construction footprint is reported as 92.5% complete.

• Approved 13 appraisal reports for OIN 247, 255 1850, 1250, 1257, 1270 9152, 1650, 1678 1842 1876, 1833, 1845, 1794, 1795, 1689 1868, and 8528
• Approved OIN 1289 Negotiation Summary for Michael and Peggy Mastin in the amount of $6,934
• Approved the meeting agenda
• Approved minutes from June 27, 2023

Board of Commissioners

The Board of Commissioners will review budget presentations for the Probation and Attorney's offices. The agenda also includes requests for floor maintenance at the Resource Recovery Center and changes to project orders.

• Request to shot blast and seal the Resource Recovery Center floor
• Budget presentation for Probation
• Budget presentation for Attorney's Office
• Request for approval of change for Order #1 for Withdrawal Management/Detoxification Facility Project
• Tax abatement request for L Heller in Moorhead

The Board approved a change order increasing the withdrawal management/detoxification facility project cost to $14,721,027.00. It also appointed Alexis Madlom for a 17-month legal services contract and created a Public Safety Funds Committee. Additionally, the Board authorized floor repairs at the Resource Recovery Center.

• Approved change order #1 for detox facility, increasing total project cost to $14,721,027.00 (unanimous)
• Approved 17-month legal services contract for Alexis Madlom at $4,000.00 per month (unanimous)
• Approved $33,837.00 to shot blast and seal Resource Recovery Center floor (unanimous)
• Approved creation of the Public Safety Funds Committee (unanimous)
• Approved bills and vouchers totaling $1,122,575 from 119 vendors (unanimous)
• Approved reducing retainage to 0.2% on SAP 014-594-001 in Dilworth (unanimous)
• Approved tax abatement for L Heller, Moorhead (by consent)
• Approved State Auditor Engagement Letter (by consent)

Board of Commissioners

The Board of Commissioners will review budget presentations for the Highway Department, Recorder's Office, and Planning & Zoning. The agenda also includes requests for equipment purchases and project proposals.

• Request to purchase two Walk and Roll Packers
• Approval of geotechnical evaluation and topographic survey proposal for DMV Construction Project
• Budget presentations for Highway, Recorder, and Planning & Zoning departments
• Request for a letter of support for the MNDOT Snow Fence Project
• Tax abatement for D Lemke due to clerical error

The Board approved two appointments to the Buffalo-Red River Watershed District Board and authorized several equipment and construction purchases. They also approved a tax abatement and a letter of support for a state snow fence project.

• Appointed Gerald Van Amburg to the Buffalo-Red River Watershed District (unanimous)
• Appointed Curt Stubstad to the Buffalo-Red River Watershed District (unanimous)
• Approved $1,851,490 in bills and vouchers from 146 vendors (unanimous)
• Approved purchase of two walk and roll packers for $55,755 and sale of existing units (unanimous)
• Approved letter of support for the MNDOT Snow Fence Project (unanimous)
• Approved $7,475 geotechnical evaluation and $3,500 topographic survey for DMV construction (unanimous)
• Approved tax abatement for D Lemke, Moorhead, due to clerical error (by consent)

Board of Adjustment

The meeting will discuss and vote on variance requests for building accessory structures in various locations.

• Derek Crompton's request for a variance to build an accessory structure within the road setback at 8701 210th St N, Hawley
• Luke and Christine Hvidston's request for a variance to the Ordinary High Water Level Setback at 842 264th ST S, Hawley
• TM Electric's after-the-fact variance request for an existing accessory solar array within the road setback at 7758 40th St N, Moorhead

The Board of Adjustment approved three variance requests regarding road and water setbacks for accessory structures, a home addition, and a solar array. Each approval included specific conditions regarding minimum distance from road centerlines or water levels and landscaping requirements.

• Granted variance for accessory structure at 8701 210th St N to reduce road setback to 100 feet (unanimous)
• Granted variance for bedroom addition and septic at 842 264th St S to allow placement 150 feet from Lee Lake OHWL (unanimous)
• Granted variance for gazebo at 842 264th St S to allow placement 100 feet from Lee Lake OHWL (unanimous)
• Granted after-the-fact variance for solar array at 7758 40th St N to reduce road setback to 100 feet, conditioned on additional screening and landscaping (unanimous)
• Approved meeting agenda (unanimous)
• Approved May 16, 2023 meeting minutes (unanimous)

Planning Commission

The Planning Commission will hold public hearings regarding several permit requests and a Land Development Code update. The meeting includes reviews for conditional use permits, interim use permits, and a gravel mining operation.

• Public input request for Clay County Land Development Code update
• Conditional Use Permit renewal for commercial storage agribusiness in Skree Township
• Interim Use Permit for horse stable facility at 10456 40th St S, Moorhead
• Conditional Use Permit for electrical transmission substation in Flowing Township
• Interim Use Permit for gravel mining operation in Keene Township

The Planning Commission granted a conditional use permit for a commercial self-storage and seed warehouse facility and an interim use permit for a horse boarding operation. The commission also opened a public hearing for input on updating the Land Development Code.

• Approved conditional use permit for Brady Bjornson's 6-unit commercial storage and seed warehouse (Unanimous)
• Approved interim use permit for Alisha Retzlaff's horse boarding facility for up to 35 horses (Unanimous)
• Opened public hearing for Land Development Code update (Unanimous)
• Approved meeting agenda (Unanimous)
• Approved June 20, 2023 meeting minutes (Unanimous)

Soil & Water Conservation District (SWCD) Board

The Board approved payments for various state and soil health cost-share projects, including field and farmstead windbreaks and well decommissionings. Two well decommissioning contracts were cancelled. The Board also approved the Treasurer's report and previous meeting minutes.

• Approved two well decommissioning payments for M. Astrup ($492.50 and $642.50)
• Approved 13 field windbreak payments totaling $33,430.43
• Approved four farmstead windbreak payments totaling $6,235.83
• Approved cancellation of two well decommissioning contracts for M. Astrup ($1,000.00 each)
• Approved two buffer planting payments for BRRWD Co Ditches #17 and #54 ($1,818.00 and $2,192.70)
• Approved Treasurer's Report
• Approved June 8, 2023 meeting minutes
• Approved paid vouchers 2373-2382 and QuickBooks #21630-21676

Board of Commissioners

The Board of Commissioners will review budget presentations for Information Services, Technology Services, and Human Resources. The agenda also includes requests to alter the Resource Recovery Center landscaping plan and fill an Assistant County Attorney vacancy.

• Amendment to March 7, 2023 minutes regarding a $1,265.00 township maintenance contract cost
• Lease agreements for Suite #100 and Suites #306M, #305A, #305B, and #311 in the Family Services Center
• Temporary liquor licenses for Farm in the Dell of the Red River Valley
• Request to alter the landscaping plan for the Resource Recovery Center
• Request to fill a vacant Assistant County Attorney position

The Board approved bills and vouchers totaling $1,611,900 and authorized two lease agreements for the Family Service Center. Other actions included modifying a landscaping plan for the Resource Recovery Center and approving a vehicle lease for Building Maintenance.

• Approved bills and vouchers totaling $1,611,900 (unanimous)
• Approved lease with West Central Community Action Agency for Suite #100 (consent)
• Approved lease with Productive Alternatives for Suites #306M, #305A, #305B, and #311 (consent)
• Approved temporary liquor licenses for Farm in the Dell of the Red River Valley (consent)
• Approved planting lawn grass at Resource Recovery Center and moving pollinator seed to alternate site (unanimous)
• Approved lease of additional vehicle for Building Maintenance (unanimous)
• Approved filling vacant Assistant County Attorney position (unanimous)
• Approved amended March 7, 2023 minutes regarding 2022 Township Maintenance contract cost of $1,265.00 (consent)

Board of Commissioners

The Board of Commissioners will review the Department of Motor Vehicle project overview and consider several related construction actions. The agenda also includes requests for lease renewals and equipment purchases.

• Approval of amended lease agreements for Family HealthCare Suites 106A and 106B
• Request to purchase a loader for the landfill
• Authorization to negotiate a design contract with Klein McCarthy Architects
• Request to submit an RFQ for a Construction Manager/CMAR for the DMV project
• Authorization for Commissioners Campbell and Mongeau to approve DMV project changes up to $50,000

The Board approved moving forward with a new DMV construction project on county-owned land near 34th Street North and 15th Avenue North. The project will co-locate the County and the Minnesota Department of Public Safety. The Board also authorized design contract negotiations and the issuance of an RFQ for a construction manager.

• Approved DMV project based on pre-design estimate (unanimous)
• Approved DMV building site at county-owned property near 34th St N and 15th Ave N (unanimous)
• Moved DMV Project from Building Committee to Finance Committee (unanimous)
• Authorized design contract negotiations with Klein McCarthy Architects for DMV project (unanimous)
• Approved RFQ for Construction Manager (CM)/Construction Manager at Risk (CMAR) for DMV project (unanimous)
• Approved $339,000 purchase of a Komatsu Payloader for the Landfill (unanimous)
• Approved amended lease agreements with Family HealthCare for Suites 106A and 106B (unanimous)
• Approved payment of bills and vouchers totaling $1,266,257 (unanimous)

Moorhead-Clay County Joint Powers Authority

The authority will review appraisal reports for two properties and discuss property acquisition status. The agenda also includes an assignment agreement regarding Compass Huber.

• Appraisal review for OIN 1670 1822 Ness
• Appraisal review for OIN 1261 1269 Blilie Etal
• Assignment Agreement for Compass Huber
• Property Acquisition Status Report

The Board approved appraisal reports for four properties in the SE-4 area and authorized an assignment agreement for appraisal services following a corporate acquisition. The Board also reviewed property acquisition progress, noting the construction footprint is 87.3% complete.

• Approved appraisal reports for OIN 1670 1822 Ness, OIN 1261 1269 Blilie Etal, OIN 1861 Willem and Marx, and OIN 1783 Blessingsbe LLP
• Approved Resolution 2023-1 Assignment Agreement Compass Huber
• Approved the meeting agenda
• Approved May 25, 2023 meeting minutes

Solid Waste Advisory Committee

The committee will review updates regarding the Emerald Ash Borer and landfill activities. Discussion items include a loader and solid waste updates, as well as an update from Perham.

• Emerald Ash Borer Update
• Loader Discussion
• Landfill Activities
• Solid Waste Update
• Perham Update

The committee denied Sabin's request to use drop site funding for curbside recycling. It recommended the board purchase a Komatsu loader and increase rates for tires and private demolition loads. No action was taken on a proposed $33,837 floor sealer for the RRC drive-thru.

• Denied Sabin's request to use drop site funding for curbside recycling (Unanimous)
• Recommended board purchase of Komatsu loader (Unanimous)
• Recommended tire rate increase to $6 (Unanimous)
• Recommended private demo rate increase to $15 per yard (Unanimous)
• Approved amended meeting agenda (Unanimous)
• Approved May 25, 2023 minutes (Unanimous)

Moorhead-Clay County Joint Powers Authority

The authority will conduct routine business including the approval of previous minutes and the agenda. The meeting includes a public comment period and one specific contracting action regarding an assignment agreement.

• Approval of May 25, 2023, minutes
• Assignment Agreement involving Compass Huber

Board of Commissioners

The Clay County Board of Commissioners will discuss routine administrative items and hear citizen input. Upcoming is a public hearing for the Stoney Creek Restoration project.

• Public Hearing - Stoney Creek Restoration

The Board of Commissioners approved payments to 93 vendors and granted an on-sale liquor license to Venue 31. Additionally, the Board appointed Rick Hall to the Extension Committee for a three-year term.

• Approved on-sale liquor license for Venue 31
• Approved bills and vouchers totaling $378,406 (unanimous)
• Approved appointment of Rick Hall to the Extension Committee for a three-year term (unanimous)
• Approved June 6, 2023 minutes (unanimous)
• Approved June 13, 2023 County Board of Equalization minutes

Planning Commission

The commission will hold public hearings regarding an auto sales business in Elkton Township, an animal feedlot in Skree Township, and a telecommunication tower in Ulen Township. The meeting also includes the first Study Review Committee meeting for the Clay County Development Code Update.

• Interim use permit for auto sales at 14952 90th Ave S, Barnesville
• Conditional use permit for animal feedlot at 11507 200th St S, Barnesville
• Conditional use permit for telecommunication tower in Ulen Township
• Clay County Development Code Update public engagement

The Planning Commission granted an interim use permit for an auto sales business in Elkton Township and approved a conditional use permit for an animal feedlot in Skree Township.

• Granted Interim Use Permit for auto sales at 14952 90th Ave S (unanimous)
• Approved Conditional Use Permit for animal feedlot at 11507 200th St S (unanimous)
• Approved May 16, 2023 meeting minutes (unanimous)

General

The board will conduct an oath of office and a county overview. The agenda includes scheduled appointments for Frank Schindler regarding specific property identifiers.

• Oath of office
• Scheduled appointment for Frank Schindler (02.033.2060; 02.033.4000; 02.034.0200; 02.034.0260)

Board of Commissioners

The Board of Commissioners will review requests for several new county positions, including two Deputy Auditors and an opioid-related role. The meeting also includes discussions on a right of way easement and an update regarding the Moorhead Center Mall.

• Request to hire two Deputy Auditors for Motor Vehicle
• Request for approval of an Opioid Position
• Request for approval of Right of Way Easement on Clay County Memorial Forest
• Request to submit Request for Quotes (RFQ) for Legal Services regarding Commitment, Guardianship, & Conservatorship
• Moorhead Center Mall update

The Board approved hiring a full-time community organizer to address the opioid epidemic, funded by ARPA reserves for 18 months. Other actions included approving over $1 million in vendor payments and authorizing the hire of two Deputy Auditors for the Motor Vehicle Department.

• Approved bills and vouchers totaling $1,094,879 (unanimous)
• Approved hiring two Deputy Auditors for the Motor Vehicle Department (unanimous)
• Approved hiring a full-time community organizer for opioid epidemic collaboration, funded by ARPA reserves for 18 months (unanimous)
• Approved permanent right of way utility easement on Clay County Memorial Forest for Red River Valley Coop Power Association (unanimous)
• Approved Resolution 2023-14 to continue participation in the State Performance Measurement Program (unanimous)
• Approved submitting Request for Quotes (RFQ) for Legal Services - Commitment, Guardianship, & Conservatorship Contract (unanimous)

Soil & Water Conservation District (SWCD) Board

The Board approved funding for cover crop planting and a water and sediment control basin. Members also authorized the TSA Joint Powers Agreement and the FY 24 technology services contract with Lakes Country Service Cooperative.

• Approved $7,500 for R & M Hough cover crop planting (Motion carried)
• Approved $9,224.33 for M & J Farms water and sediment control basin (Motion carried)
• Approved signing the TSA Joint Powers Agreement (Motion carried)
• Approved FY 24 technology services contract with Lakes Country Service Cooperative (Motion carried)
• Approved May 11, 2023 meeting minutes (Motion carried)
• Approved Treasurer's Report (Motion carried)
• Approved vouchers 2362-2372 and QuickBooks #21604-21629 (Motion carried)

Board of Law Library Trustees

The Board of Trustees will review financial reports and the renewal of Westlaw services. The board will also discuss computer privacy, printer toner, and administrative needs for the Law Librarian.

• Westlaw renewal
• Law Library computer privacy and printer toner
• Court Administration needs from the Law Librarian

Board of Commissioners

The Board of Commissioners will consider a change order for the Joint Facility Cold Storage capital project and a request to waive tax penalties for Bennett Park. Other items include a lease renewal for Birthright and a liquor license for the Pitchfork.

• Change order request for Joint Facility Cold Storage-Capital Project
• Request to waive tax penalties for Bennett Park
• Family Service Center Lease Renewal for Birthright
• Liquor license approval for the Pitchfork
• Filling of part-time Victim/Witness Coordinator position

The Board approved over $1.6 million in vendor payments and renamed the Information Services Department to GIS & Communications. Other actions included waiving taxes for abandoned mobile homes in Bennett Park and approving a construction change order for a cold storage facility.

• Approved bills and vouchers totaling $1,648,994 (unanimous)
• Approved $5,445 change order for two concrete aprons at the Joint Facility Cold Storage (unanimous)
• Approved renaming Information Services Department to Clay County GIS & Communications (unanimous)
• Approved waiving $2,333.98 in taxes and penalties for two parcels in Bennett Park (unanimous)
• Approved filling the part-time Victim/Witness Coordinator position (unanimous)
• Approved one-day liquor license for Harvest Hope Farm (unanimous)
• Approved liquor license for the Pitchfork (by consent)
• Approved Family Service Center Lease Renewal for Birthright (by consent)

Moorhead-Clay County Joint Powers Authority

The Moorhead-Clay County Joint Powers Authority is meeting to review property acquisition reports and appraisal reviews. The body will consider settlement negotiations for specific properties and approve farmland leases.

• Appraisal reviews for Hanson, Barton, Huynh, Isrealson, Nelson, Miller, and Rufer properties
• Negotiation summaries for Klein, Dobis, and Buth properties
• Approval of 2023 Pifer’s Farmland Leases
• Amendment 1 to MCCJPA Patchin Task Order 2
• Amendments 2 to MCCJPA Crown Task Orders 4 and 5

The Authority approved appraisal reports for seven parcels and negotiation summaries for several property acquisitions. The board also approved three 2023 farmland leases and three contract amendments for appraisal services.

• Approved appraisal reports for OIN 9157 Hanson, OIN 7109 & 9119 Barton, OIN 8790 Huynh, OIN 1294 Isrealson, OIN 1841 Nelson, OIN 7107 Miller, and OIN 1310 & 9153 Rufer
• Approved negotiation summary for OIN 1274 1288 1290 1837 1878 Klein
• Approved settlement negotiations for Dobis/Buth (OIN 1665) and Buth (OIN 1635)
• Approved 2023 farmland leases with Mark Anderson (OIN 1840N), Tom & Andrew Askegaard (OIN 1630N), and Brakke Farms LLC (OIN 257N)
• Approved MCCJPA Patchin Task Order 2 – Amendment 1
• Approved MCCJPA Crown Task Order 5 – Amendment 2
• Approved MCCJPA Crown Task Order 4 – Amendment 2

Solid Waste Advisory Committee

The committee is meeting to review solid waste updates from Corey Bang and a Perham update from Kevin Campbell. The meeting also includes the approval of the agenda and previous meeting minutes.

• Solid Waste Updates from Corey Bang
• Perham Update from Kevin Campbell
• Approval of April 27, 2023 meeting minutes

The committee reviewed operational updates for the Resource Recovery Center and landfill, including PFAS testing and budget status. Members discussed potential partnerships for tree burning and glass disposal, and noted possible funding gaps for RRC site finishings.

• Approved meeting agenda (unanimous)
• Approved April 27, 2023 minutes (unanimous)

Board of Commissioners

The Board of Commissioners will review requests for new vehicle leases, personnel hires, and the purchase of an electronic signature solution. The meeting also includes approvals for liquor licenses and a grant application for a Family Resource Center.

• Order of six vehicles from Enterprising Leasing for 2024
• Liquor license approvals for Willow Creek Golf Course and J&M Bar Services LLC
• Grant application to Sauer Family Foundation for a Family Resource Center
• Request to send out RFPs for County Surveyor Services
• Approval of the Development Code Study Review Committee

The Board approved over $7 million in bills and authorized the lease of six patrol vehicles for the Sheriff's Office. Additionally, the Board approved hiring two eligibility workers using state funds and the replacement of a social work position.

• Approved bills and vouchers totaling $7,172,803 (unanimous)
• Approved ordering six 2024 patrol vehicles from Enterprising Leasing for $77,256.00 (unanimous)
• Approved replacing a Social Worker – Child Protection Specialist position (unanimous)
• Approved using $461,139.00 state allocation to hire two eligibility workers and fund technology needs (unanimous)
• Approved $160.50 donation from VFW Auxiliary to Veteran's Service Office (by consent)
• Approved $500.00 donation from Hawley Lions Club to Sheriff's Office K9 program (by consent)
• Approved liquor licenses for Willow Creek Golf Course and J&M Bar Services LLC (by consent)

Planning Commission

The Clay County Planning Commission will hold public hearings to consider five requests for interim use permits. These requests include gravel mining, a hot mix plant, a second residential dwelling, and an auto sales business.

• Strata Corporation: 39-acre gravel mining operation in Highland Grove Township
• Mark Sand and Gravel: 20-acre gravel mining operation in Tansem Township
• Mark Sand and Gravel: portable bituminous hot mix plant in Tansem Township
• Lisa Hoelzer/Rose Family Trust: second dwelling on a residential parcel in Parke Township
• Lezan Tahir/Talib Salman: auto sales business in Elkton Township

The Planning Commission approved a request from Strata Corporation to continue a 39-acre gravel mining operation in Highland Grove Township. The permit includes specific operating hours, a reclamation bond, and a termination date of December 31, 2033. A public hearing was held where neighbors raised concerns regarding truck traffic and safety.

• Approved interim use permit for Strata Corporation gravel mine (Unanimous)
• Approved April 11, 2023 meeting minutes (Unanimous)
• Approved April 18, 2023 meeting minutes with corrections (Unanimous)
• Approved meeting agenda (Unanimous)

Board of Adjustment

The Clay County Board of Adjustment will hold public hearings to consider two property variance requests. These requests involve setbacks for properties in Highland Grove and Hawley Townships.

• Variance request for property line setback on Parcel 14.007.0200 in Highland Grove Township (Strata Corporation)
• Variance request for road setback on Parcel 13.008.3301 in Hawley Township (Brian & Catrina Gullickson)

The Board approved a variance for Strata Corporation to stockpile materials closer to a property line and granted a road setback variance for a proposed residence in Hawley Township. The Board also discussed representation for the Development Code update committee.

• Granted Strata Corporation variance to reduce property line setback to 30 feet (unanimous)
• Granted Brian & Catrina Gullickson variance to reduce road setback to 65 feet from centerline (unanimous)
• Approved meeting agenda (unanimous)
• Approved April 18, 2023 minutes (unanimous)

Board of Commissioners

The Clay County Board of Commissioners will discuss purchasing in-car computers, cameras, and body-worn cameras for the Sheriff's Office. The board is also reviewing requests to hire a new FTE Deputy and create a DMV Assistant Supervisor position. Additionally, the board will review the 2024 budget timeline.

• Purchase of in-car computers, in-car cameras, and body-worn cameras for the Sheriff's Office
• Request to hire an FTE Deputy position
• Request to create a DMV Assistant Supervisor position
• Liquor license approvals for Buffalo River Speedway, Mainline Bar & Grill, and Rustic Oaks
• Letter of Agreement for West Central Regional Water District Boundaries preliminary needs survey

The Board approved the purchase of new in-car computers and a new camera system for the Sheriff's Office. They also authorized the creation of a DMV Assistant Supervisor position and the hiring of a full-time Deputy. Additionally, the Board approved a preliminary needs survey for the West Central Regional Water District.

• Approved $73,513.40 for 17 in-car computers and 18 docking stations (unanimous)
• Approved $178,900.83 for new in-car and body-worn cameras (unanimous)
• Approved hiring a full-time Deputy at grade 18 step 5 (unanimous)
• Approved creation of a DMV Assistant Supervisor position (unanimous)
• Approved letter of agreement for West Central Regional Water District preliminary needs survey (unanimous)
• Approved $1,031,342 in bills and vouchers from 141 vendors (unanimous)
• Approved liquor licenses for Buffalo River Speedway, Mainline Bar & Grill, and Rustic Oaks (consent)
• Approved Minnesota Lawful Gambling LG220 Application for Barnesville Clay Busters (consent)

Soil & Water Conservation District (SWCD) Board

The Board approved several cost-share and watershed contracts for water and sediment control and windbreaks. The Board also hired a new District Technician and seasonal help.

• Administered oath of office to Richard Menholt as District Supervisor (Area 1)
• Approved Buffalo-Red Watershed 1W1P assistance contracts totaling $164,400.40
• Approved Buffalo-Red 1W1P payment for B. Bang ($1,897.80)
• Approved State Cost-Share assistance for J. Sip ($407.97)
• Approved State Cost-Share payments for K. Just and P. Braseth totaling $2,406.48
• Offered District Technician position to K. Little
• Hired J. Hansen for seasonal help at $16/hour
• Approved scholarship for Forkhorn Youth Camp

Board of Commissioners

The Clay County Board of Commissioners will meet to discuss equipment purchases and a request for a local fingerprinting site. The board will also review a tax abatement for Bosek Properties in Moorhead.

• Tax abatement for Bosek Properties, Moorhead, for years 2021, 2022, and 2023
• Request to purchase 2 tandem axle plow trucks
• Request to purchase mastic machine
• Request for letter of support for a fingerprinting site in Clay County
• Claim settlement for SAP 014-601-007

The Board of Commissioners approved a letter to state legislators advocating for a fingerprinting site in Clay County and offered to house the site at the Family Service Center. The Board also approved over $1 million in vendor payments and a tax abatement for Bosek Properties.

• Approved letter of support to State Legislatures for a Clay County fingerprinting site (unanimous)
• Approved tax abatement for Bosek Properties, Moorhead (by consent)
• Approved payment of bills and vouchers totaling $1,078,642 from 126 vendors (unanimous)
• Approved April 25, 2023 meeting minutes (unanimous)
• Adopted Proclamation for Childcare Provider Appreciation Day (unanimous)
• Approved meeting agenda (unanimous)

Board of Commissioners

The Board of Commissioners will hold a public hearing regarding a text amendment to the Clay County Development Code. The meeting also includes decisions on vendor changes for the correctional commissary and personnel appointments.

• Public hearing on Ordinance 2023-2 to permit automobile, truck, trailer, and farm equipment sales as an interim use
• Request to switch correctional commissary vendors from Stellar to Turnkey
• Request to re-appoint County Engineer Justin Sorum
• Request to replace the landfill GPS
• Grantee recommendations for Local Homeless Prevention Aid Funds

The Board adopted Ordinance 2023-2 to allow the sale of automobiles, trucks, trailers, and garden/farm equipment as an interim use in the Agricultural Service Center District. Other actions included re-appointing the County Engineer and approving several facility and equipment purchases.

• Adopted Ordinance 2023-2 to permit vehicle and equipment sales in the ASC District (unanimous)
• Re-appointed County Engineer Justin Sorum to a 4-year term (unanimous)
• Approved $899,952 in bills and vouchers from 107 vendors (unanimous)
• Approved contract to switch correctional commissary vendors to Turnkey, pending attorney review (unanimous)
• Approved purchase of a refurbished GPS unit for the landfill compactor for $19,270.75 (unanimous)
• Approved advertising and filling a vacant full-time custodial position (unanimous)
• Approved out-of-state travel to Georgetown University for the WCRJC (unanimous)
• Approved minutes from April 18, 2023 (unanimous)

Moorhead-Clay County Joint Powers Authority

The Moorhead-Clay County Joint Powers Authority is meeting to review property acquisition reports and appraisal waivers. The body will consider negotiation summaries for specific parcels and a 2023 farmland lease.

• OIN 1877 C-W Valley Co-Op Appraisal Waiver
• OIN 1826 Ness RIMP Pre-Approval Application
• OIN 5187 5189 Beaudin Negotiation Summary
• 2023 Farmland Lease
• Relocation assistance determinations for Bradley Buth, Wendy Tabor Buth, David Dobis, and Morgan Buth

The board approved several property acquisition payments, a loan pre-approval for a displaced farmstead, and six farmland leases. Members also approved a settlement offer following an executive session regarding relocation assistance.

• Approved OIN 1877 C-W Valley Co-op Appraisal Waiver for $500.00
• Approved OIN 1826 Ness RIMP Pre-Approval Application
• Approved OIN 5187 5189 Beaudin Negotiation Summary for $21,528.00
• Approved 2023 Farmland Leases for Pete Livdahl, Brad & Wendy Buth, Lynn Brakke, Brakke Farms LLC, Todd Blilie, and Matt Ness Farms Inc.
• Approved settlement offer for relocation assistance (OIN 1635 and OIN 1665) following executive session

Solid Waste Advisory Committee

The committee will meet to discuss glass collection with representatives from Minnkota and the MPCA. The meeting also includes updates on solid waste, the landfill, and Perham.

• Glass collection discussion with Mary Aldrich (Minnkota) and Wayne Gjerde (MPCA)
• Solid waste update from Corey Bang
• Landfill update from Brett Rice
• Perham update from Kevin Campbell

The Committee approved the purchase of a used GPS for the landfill compactor and new tires for the payloader. Members also discussed glass recycling challenges and contamination at Moorhead drop sites.

• Approved recommendation to purchase used GPS for $17,059 (unanimous)
• Approved purchase of $8,000 tires for payloader (unanimous)
• Approved meeting agenda (unanimous)
• Approved minutes from March 23, 2023 (unanimous)

Board of Commissioners

The Clay County Board of Commissioners will discuss the establishment of a regional water district and updates to the county development code. The board is also reviewing staffing requests and equipment purchases.

• Resolution 2023-13 to establish the West Central Regional Water District
• Update to the Clay County Development Code
• Request for additional funding to purchase a large skid steer
• MOU with Minnesota State University Moorhead Violence Prevention Project
• Amendment to Resolution 2022-36 for DNR Trail Assistance Programs

The Board approved joining a regional water district to provide potable water to rural residents and cities. They also approved several staff hires, yearly supply bids, and over $1.1M in vendor payments.

• Approved Resolution 2023-13 to join the West Central Regional Water District
• Approved $1,187,550 in bills and vouchers from 122 vendors
• Approved replacement of a vacated RN position in the Family Health Unit
• Approved filling an open Juvenile Counselor position in the Secure Unit with backfill
• Approved yearly supply bids for corrugated metal culverts, bituminous mixture, and equipment rental
• Approved gravel contracts with Turner Sand and Gravel for Townships 1-30
• Approved amendment to Resolution 2022-36 for DNR Trail Assistance Programs (2023-2024)
• Approved minutes from April 11, 2023

Planning Commission

The commission will hold public hearings regarding two permit requests from Knife River Materials for Parcel 17.014.3000. The body will also discuss updates to the Clay County Development Code.

• Public hearing: Knife River Materials request for an Interim Use - Mining Permit for gravel mining
• Public hearing: Knife River Materials request for an Interim Use Permit for a hot mix asphalt plant
• Discussion of Clay County Development Code Update

The Planning Commission amended the minutes from April 18, 2023. The correction updates the approved acreage for a Knife River Materials Interim Use Mining Permit from 30 acres to 39 acres.

• Amended April 18, 2023 minutes to reflect 39 acres for Knife River mining permit (Unanimous)

Board of Adjustment

The provided agenda text consists of numerical codes and symbols. There are no readable descriptions of decisions, proposals, or discussions.

The Board approved a request from Knife River Materials to mine, stockpile, and place a hot asphalt plant within property line setbacks in Keene Township. The decision allows for a 100% reduction of the mining setback and placement of the batch plant within the 300-foot setback.

• Approved variance for Knife River Materials to mine and stockpile within property line setbacks (unanimous)
• Approved variance for Knife River Materials to place a hot asphalt plant within property line setbacks (unanimous)
• Approved meeting agenda (unanimous)
• Approved minutes from December 21, 2022 (unanimous)

Board of Commissioners

The Clay County Board of Commissioners is meeting to review several operational requests and reports. Key items include approvals for DMV project design and security enhancements at the correctional facility.

• Civil Engineer Preliminary Design Services for the DMV Project
• Installation of new cameras in blind spots at the Correctional Facility
• Sale of Unit 167-1 on MinnBid and purchase of a used snowblower from MNDOT
• Annual Report for the County Feedlot Program for 2022
• Tax Abatement for B Johnson, Moorhead

The Board approved several facility and equipment expenditures, including $33,195.61 for correctional facility cameras and $6,000 for DMV preliminary design. The Board also authorized the purchase of a used snowblower and approved the 2022 County Feedlot Program annual report.

• Approved $33,195.61 for new cameras in correctional facility blind spots (unanimous)
• Approved $6,000 proposal from Houston Engineering for DMV preliminary design services (unanimous)
• Approved purchase of used MnDOT snowblower for $10,000 and sale of unit 167-1 on MinnBid (unanimous)
• Approved 2022 Annual Report for the County Feedlot Program (unanimous)
• Approved payment of bills and vouchers totaling $644,127 (unanimous)
• Approved $366.00 tax abatement for Brian Johnson (by consent)
• Approved $1,000.00 donation from Sabin Elmwood to Clay County Corrections (by consent)
• Approved April 4, 2023 minutes and amendment to February 28, 2023 minutes (unanimous/consent)

Soil & Water Conservation District (SWCD) Board

The board declared the District 1 seat vacant and appointed R. Menholt to fill the vacancy. The board also adopted the Otter Tail River Comprehensive Watershed Management Plan and approved several state cost-share projects.

• Declared District 1 Board Seat vacant
• Appointed R. Menholt to District 1 Supervisor seat until 12/2024
• Adopted Otter Tail River Comprehensive Watershed Management Plan
• Approved U of M Tillage Research Project
• Approved $5,000 cost-share for D. Berg field windbreak
• Approved $2,461 cost-share for N. Stattelman field windbreak
• Approved $622.50 cost-share for S. Opatril field windbreak
• Amended Hazardous Weather Day Policy to give District Manager decision authority

Soil & Water Conservation District (SWCD) Board

The Board declared the District 1 seat vacant and appointed R. Menholt to fill the position. Members approved the Otter Tail River Comprehensive Watershed Management Plan and authorized a U of M tillage research project. The Board also approved three state cost-share contracts for field windbreaks.

• Declared District 1 Board Seat vacant
• Appointed R. Menholt to District 1 Board seat through 12/2024
• Adopted Otter Tail River Comprehensive Watershed Management Plan
• Approved participation in U of M Tillage Research Project
• Approved $5,000 cost-share contract for D. Berg (CSF 23-11)
• Approved $2,461 cost-share contract for N. Stattelman (CSF 23-12)
• Approved $622.50 cost-share contract for S. Opatril (CSF 23-10)
• Amended Hazardous Weather Day Policy to give District Manager final decision authority

Planning Commission

The Clay County Planning Commission will hold public hearings on three land-use requests. The body will consider a mining permit extension, a development code text amendment, and a new composting site permit.

• Richards Family Partnership LLP request to extend an Interim Use - Mining Permit for gravel mining on Parcel 08.025.0400
• Lezan Tahir & Talib Salman petition to amend the Development Code to allow vehicle and equipment sales in the Agricultural Service Center District
• Andrew & Natalie Obermoller request for an interim use permit for an organic waste composting site at 7132 280th St. S, Hawley, MN
• Discussion of Bylaws Amendment

The Planning Commission approved a recommendation to the Board of Commissioners to amend the Development Code to allow for the sale of autos, trucks, trailers, and farm equipment in Agricultural Service Center Districts. The commission also granted a one-year extension for a gravel mining permit. Discussions regarding the composition of the Planning Commission membership were tabled.

• Approved recommendation to Board of Commissioners for text amendment to allow vehicle sales in Agricultural Service Center Districts (Unanimous)
• Granted Interim Use Permit extension for Richards Family Partnership LLP gravel mining operation until April 11, 2024 (Unanimous)
• Approved February 21, 2023 meeting minutes (Unanimous)
• Tabled discussion on Planning Commission bylaws and membership composition

Board of Commissioners

The Clay County Board of Commissioners will discuss tax abatements for Moorhead City and Hagen Township. The board is also reviewing a resolution to act as the legal sponsor for DNR funding for snowmobile trails managed by Clay Trails Alliance.

• Tax Abatement for Moorhead City due to reduction in evaluation
• Tax Abatement for Hagen Township
• Resolution 2023-12 for DNR funding for snowmobile trails via Clay Trails Alliance
• Request to reduce retainage to 2% on SAP 014-594-001
• Approval of dust control quote

The Board adopted Resolution 2023-12 to act as the legal sponsor for DNR funding for snowmobile trails managed by the Clay Trails Alliance. Other actions included approving a water intake protection plan and various road-related contracts and claims.

• Adopted Resolution 2023-12 to act as legal sponsor for DNR snowmobile trail funding (unanimous)
• Approved letter of support for Surface Water Intake Protection Plan (unanimous)
• Approved $789,670 in bills and vouchers from 116 vendors (unanimous)
• Approved 2023 dust control quote from Glacier Dust Control, Inc. at $1.56 per gallon (unanimous)
• Approved response letter to Dennis Drewes, Inc. for SAP 014-601-007 claim (unanimous)
• Approved reducing retainage to 2% on SAP 014-594-001 (unanimous)
• Approved $100 tax abatement for City of Moorhead (by consent)
• Approved $1,188 tax abatement for Hagen Township (by consent)

Board of Commissioners

The Board of Commissioners will review bids, equipment lists, and purchasing authority for the Substance Use Crisis/Withdrawal Management Center. The meeting also includes annual department updates from Information Services and Public Health.

• Acceptance of bids for the Substance Use Crisis/Withdrawal Management Center
• Approval of furniture, fixtures, and equipment list for the Substance Use Crisis Center
• Request for Commissioner purchasing authority regarding the Substance Use Crisis Center
• Tax abatement for N/T Anderson in Moorhead
• Re-hiring of a Juvenile Worker position in the Non-Secure Unit

The Board accepted construction bids and equipment budgets for a new substance use facility. Additionally, the Board approved a one-day county building closure due to an incoming winter storm and authorized payments to 103 vendors.

• Approved $16,677,906.77 in bids for the Substance Use Crisis/Withdrawal Management Center
• Approved $663,232.17 for project furniture, fixtures, and equipment
• Authorized Commissioners Campbell and Mongeau to approve project purchases up to $50,000
• Approved closure of County buildings on April 5, 2023, with pay for staff and overtime for 24-hour operations
• Approved $673,168 in payments to 103 vendors
• Approved $172 tax abatement for Nathan & Tiffany Anderson
• Approved re-hiring of a Juvenile Worker position in the non-secure unit
• Approved letter of support to Buffalo Red River Watershed District regarding flood efforts

Board of Commissioners

The Clay County Board of Commissioners will discuss emergency preparations for spring flooding and review several staffing vacancies. The body is also considering a contract for construction management services and a PFAS test study.

• Resolution 2023-09 declaring a State of Emergency for spring flooding
• Contract for construction management services with Gehrtz Construction
• Request to join the Landfill Coalition PFAS Test Study
• Request to waive penalties on property taxes
• Resolution 2023-11 regarding the Minnesota Opioids State-Subdivision Memorandum of Agreement

The Board declared a state of emergency to prepare for potential spring flooding and approved an $800,000 MnDOT grant for road work on County Road 18. Officials also opted into current and future national opioid settlements and approved several staff replacements. The Board expanded the employee referral program to all departments despite some opposition.

• Adopted Resolution 2023-09 declaring a State of Emergency for spring flooding (unanimous)
• Approved $800,000 MnDOT grant for County Road 18 mill and overlay project (unanimous)
• Approved Resolution 2023-11 to opt-in to current and future opioid settlements (unanimous)
• Approved 2023-2025 union contract for Social Workers (4-1)
• Extended employee referral program to all county departments (3-2)
• Approved $44,000 updated contract for Gehrtz Construction management services (unanimous)
• Approved $4,200 to join Landfill Coalition PFAS test study (unanimous)
• Approved replacement of three Social Worker positions and one Public Health Nurse (unanimous)

Moorhead-Clay County Joint Powers Authority

The Moorhead-Clay County Joint Powers Authority is meeting to review project updates and land agent reports. The body will take action on appraisal reviews, appraisal waivers, and negotiation summaries for specific properties.

• OIN 1307 Norden Appraisal Review
• SE-5 Appraisal Waivers
• Minimum offer per MnDOT Policy negotiation summary
• OIN 7212 Gruenberg Negotiation Summary
• Property Acquisition Status Report

The authority approved 14 appraisal waivers for the Southern Embankment Reach 5 and adopted a $500 minimum offer policy per MnDOT guidelines. One specific negotiation summary for a flowage easement was approved, while a rural residential appraisal was tabled for further review.

• Approved Southern Embankment Reach 5 Appraisal Waivers for 14 parcels (OINs 1815, 1820, 1829, 1832, 1878, 1879, 1272, 1274, 1290, 1288, 1289, 9152, 1270, and 8356)
• Approved $500 minimum offer amount per MnDOT Policy, increasing SE Reach 5 offers by $1,238.75
• Approved OIN 7212 Gruenberg Negotiation Summary for $2,000
• Tabled OIN 1307 Norden Appraisal Review until next month

Solid Waste Advisory Committee

The committee will review landfill activities and receive updates on solid waste and Perham. The meeting includes a specific discussion regarding PFAS.

• Landfill activities report by Brett Rice
• PFAS discussion led by Corey Bang
• Solid waste updates
• Perham update by Kevin Campbell

The Committee recommended spending up to $4,200 for double-blind PFAS testing at five landfill wells. Members also discussed glass recycling challenges and potential garbage load-sharing agreements with neighboring jurisdictions.

• Approved meeting agenda (unanimous)
• Approved February 16, 2023 minutes (unanimous)
• Recommended spending $4,200 for PFAS testing at 5 wells

Planning Commission

The Clay County Planning Commission is reviewing three permit and code requests. The body will consider a mining permit extension, a development code text amendment, and a new composting site permit.

• Richards Family Partnership LLP: Request to extend Interim Use - Mining Permit for gravel mining on Parcel 08.025.0400
• Lezan Tahir & Talib Salman: Petition to amend Development Code to allow Auto, Truck, Trailer, Garden and Farm Equipment Sales in Agricultural Service Center District
• Andrew & Natalie Obermoller: Request for interim use permit for organic waste composting at 7132 280th St. S, Hawley, MN
• Bylaws Amendment

Board of Commissioners

The Clay County Board of Commissioners will review requests for additional funding and fee changes. The board will also receive annual department updates from the Recorder's Office, Highway Department, and Extension.

• Request for additional funds for Solid Waste Trailer
• Request to approve Marriage Credential Filing Fee
• Request to increase Activity Report Fee
• Request for approval of Laredo Fee
• Bid opening for SAP 014-626-031

The Board approved a mill and overlay contract for CSAH 26 and authorized several fee increases for the Recorder's Office. Additionally, the Board approved funding for a solid waste trailer and land records expenses for 2024.

• Approved $2,685,145.73 bid from Knife River Materials-Northern Minnesota for CSAH 26 mill & overlay (unanimous)
• Approved $113,455.91 for a new solid waste trailer (unanimous)
• Approved $105,000 for 2024 Land Records Department expenses (unanimous)
• Increased Marriage Credential Filing Fee to $40, effective May 1, 2023 (unanimous)
• Increased Activity Report fee to $300, effective January 1, 2024 (unanimous)
• Approved $100 Laredo Reactivation Fee (unanimous)
• Approved payment of bills and vouchers totaling $799,261 (unanimous)
• Approved out-of-state travel for the Recorder to Davenport, Iowa, in May 2023 (unanimous)

Soil & Water Conservation District (SWCD) Board

The Board approved the 2023 budget and multiple cost-share contracts for windbreaks and sediment control. The Board also adopted the County's meeting attendance and vehicle reimbursement policy and approved the Oakport Flood Mitigation closeout plan.

• Approved 2023 Budget
• Approved Soil Health state cost-share contract for P. Braseth ($1,172.06)
• Approved state cost-share contracts for ND Retriever Club ($1,522.50) and C. Erickson ($5,304.36)
• Approved BRRWD 1W1P cost-share contract for Anderson Family ($9,9428.53)
• Approved following the County's Policy for Meetings regarding vehicle use and mileage reimbursement
• Decided to continue searching for District Technician/County Ag Inspector due to applicant inexperience
• Approved Oakport Flood Mitigation closeout plan
• Approved vouchers 2334-2340 and QuickBooks #21533-21552

Board of Commissioners

The Board of Commissioners will receive annual updates from the Soil & Water Conservation District, Veterans Services, and Facilities Maintenance. The meeting includes a bid opening for SAP 014-618-016 and a request to advertise for yearly supply bids.

• Bid opening for SAP 014-618-016
• Request to advertise for yearly supply bids
• Exempt permit applications for DGF Trap Team and Dakota Medical Foundation-LBDT Fiscal Sponsor Project
• Annual updates from Soil & Water Conservation District, Veterans Services, and Facilities Maintenance

The Board approved a low bid for road work on CSAH 18 and authorized advertising for yearly supply bids. The Board also approved over $712,000 in vendor payments and two gambling permit applications.

• Approved $2,963,831.80 bid from R.J. Zavoral and Sons, Inc. for SAP 014-618-016 (unanimous)
• Approved payment of bills and vouchers totaling $712,681 from 169 vendors (unanimous)
• Approved advertising for Yearly Supply Bids for gravel, bituminous mixture, culverts, and equipment rental (unanimous)
• Approved LG220 Application for Exempt Permit for DGF Trap Team (by consent)
• Approved LG220 Application for Exempt Permit for Dakota Medical Foundation-LBDT Fiscal Sponsor Project (by consent)
• Approved amendments to Jan 24, Feb 7, and Feb 14, 2023 minutes to include resolutions (by consent)
• Approved February 28, 2023 meeting minutes (unanimous)

Board of Commissioners

The Clay County Board of Commissioners will review annual updates from the Planning & Zoning and Attorney's offices. The board is deciding on several procurement requests and a township maintenance contract.

• 2023-2024 Township Maintenance Contract
• Purchase of two snowmobiles for the Sheriff's Office
• Pre-Design Architectural Services for the Department of Motor Vehicle
• Congressionally Directed Spending (CDS) Application
• Exempt Permit application for Barnesville Thursday Nite Lions

The Board of Commissioners approved a $10 million Congressionally Directed Spending application for a new Detox/Withdrawal Management Facility. Other key actions included approving a DMV pre-design architectural contract and updating township maintenance rates.

• Approved $10M CDS application for new Detox/Withdrawal Management Facility (Unanimous)
• Approved $23,750 contract with Klein McCarthy Architects for DMV pre-design services (Unanimous)
• Approved $31,307.90 for two replacement Sheriff's Office snowmobiles (Unanimous)
• Approved 2023-2024 Township Maintenance Contract at $973/mile (Unanimous)
• Approved payment of Bills & Vouchers totaling $1,078,796 (Unanimous)
• Approved Minnesota Lawful Gambling LG220 permit for Barnesville Thursday Nite Lions (Consent)
• Approved February 21, 2023 meeting minutes (Unanimous)

Board of Law Library Trustees

The Clay County Law Library Board of Trustees is meeting to review the minutes from December 5, 2022, discuss financials, and receive updates on contracts and vendors. They will also confirm the weeding project, which involves removing outdated materials from the collection.

• Review of 12/5/22 meeting minutes
• Financial report review
• Contracts and vendor account updates
• Weeding project confirmation

The Board approved the previous meeting minutes and confirmed the termination of two Thompson Reuters print accounts. Members planned a spring weeding of library materials via online auction and identified shelving units for removal to increase seating.

• Approved previous meeting minutes
• Confirmed termination of Thompson Reuters print accounts ending in 9780 and 6993
• Scheduled Thompson Reuters Westlaw Correctional subscription renewal for July 2023
• Planned spring weeding of materials via McLaughlin Auctioneers LLC

Board of Commissioners

The Clay County Board of Commissioners will receive annual updates from the Solid Waste department and the West Central Regional Juvenile Detention Center. The board is deciding on several contract approvals and funding requests for county projects.

• Purchase of a trailer and skid steer using Resource Recovery Center Funds
• Scope amendment for CSAH 2 Reconstruction
• Contract Amendment #3 for the Buffalo River Flood Insurance Study
• Resolution 2023-08 for Federal Raise Grant
• Approval of a construction services contract

The Board approved the purchase of a new trailer and skid steer for the Resource Recovery Center and authorized several construction and drainage contracts. They also supported a federal grant application for road reconstruction in Spring Prairie Township.

• Approved purchase of trailer ($106,338) and skid steer ($46,829.20) using RRC funds
• Approved final contract voucher of $112,244.48 to RJ Zavoral & Sons, Inc. (unanimous)
• Approved $74,000 change order for Ulteig construction services (unanimous)
• Approved $277,000 scope amendment for CSAH 2 Reconstruction with Ulteig (unanimous)
• Approved Resolution 2023-08 supporting Spring Prairie Township's Federal Raise Grant (unanimous)
• Approved hiring of one 0.6 part-time Public Health employee (unanimous)
• Approved $36,632.37 in plan review fees for Substance Use Crisis Center (unanimous)
• Approved $17,533 for half of the Buffalo River Flood Insurance Study amendment (3-1)

Moorhead-Clay County Joint Powers Authority

The body is meeting to receive an update regarding the Minnesota Legislature. No other decisions or discussions are listed on the agenda.

• Minnesota Legislative Update

The Board approved a recommendation for the MCCJPA to request $60.2 million in legislative funding. This total includes $24 million for City of Moorhead projects and $36.2 million for rural Clay County projects.

• Approved request for $60.2 million in funding for Diversion projects

Moorhead-Clay County Joint Powers Authority

The body is meeting to receive project updates and land agent reports. Members will consider action on the 2023 Farmland Lease.

• 2023 Farmland Lease
• Property Acquisition Status Report
• Pifer’s 2022 MCCJPA Year End Summary

The Board authorized the development of a state funding request for rural Clay County projects while maintaining existing requests for City of Moorhead projects. The Board also approved a farmland lease for specific parcels. A special meeting was scheduled for February 28, 2023, to finalize the funding request.

• Approved funding request development for rural Clay County projects and City of Moorhead projects
• Approved farmland lease with Aaron and Shane Brakke for OINs 251N & 1638
• Approved January 27, 2023, meeting minutes
• Approved agenda with addition of Diversion Funding Bonding Requests
• Scheduled special meeting for February 28, 2023, at 11:45 a.m.

Planning Commission

The Clay County Planning Commission will hold a public hearing regarding a request for a temporary second dwelling. The commission will also receive updates on zoning enforcement and shoreland ordinances.

• Public hearing for Lynn Speer's interim use permit for a temporary second dwelling at 11829 120th St. N, Felton
• Zoning Violations Enforcement Update
• Shoreland Ordinance Text Amendment Update
• Conditional Use Permit Training
• 2023 Election of Officers

The Planning Commission approved a request for a temporary second dwelling at 11829 120th St. N to allow family members to provide care for the applicants. The permit expires if the property ownership changes or the owner no longer resides on the parcel. The commission also re-elected its current officers.

• Granted Interim Use Permit for second dwelling at 11829 120th St. N (Unanimous)
• Approved January 24, 2023 meeting minutes (Unanimous)
• Approved meeting agenda (Unanimous)
• Re-elected Ezra Baer as Chair, Joel Hildebrandt as Vice-Chair, and Laura Johnson as Secretary (Unanimous)

Board of Commissioners

The Board of Commissioners will review updates to procurement and proclamation policies. The body is also deciding on a lease extension for the DMV and several equipment and software purchases.

• Extension of Moorhead Center Mall Lease for Department of Motor Vehicles
• Purchase of CaseWorks Electronic Document Management System for Child Support Division
• Purchase of a semi tractor
• Approval to fill a vacated Deputy Appraiser position
• Updates to Procurement & Contract Administration and Proclamation & Resolution policies

The Board approved updated policies for procurement and contract administration, as well as a new proclamation and resolution policy. Other actions included approving over $1M in bills, purchasing a semi-tractor, and authorizing a new document management system for Child Support.

• Approved bills and vouchers totaling $1,062,626 (unanimous)
• Approved Clay County Proclamation & Resolutions Policy (unanimous)
• Approved updated Procurement & Contract Administration Policy (unanimous)
• Approved request to negotiate DMV lease at Moorhead Center Mall for one year with a possible one-year extension (unanimous)
• Approved $51,342 purchase of CaseWorks EDMS for Child Support Division (unanimous)
• Approved hiring for vacated Deputy Appraiser position (unanimous)
• Approved $20,000 purchase of 2007 Sterling Semi Tractor from City of Moorhead (unanimous)

Solid Waste Advisory Committee

The committee is meeting to receive reports on landfill activities and solid waste updates. The agenda also includes an update regarding Perham.

• Landfill activities report by Brett Rice
• Solid waste updates by Corey Bang
• Perham update by Kevin Campbell

The Solid Waste Advisory Committee recommended the purchase of a semi-tractor from the City of Moorhead and the research of funding for a third trailer. The committee also discussed leachate testing in Pelican and facility maintenance at the Resource Recovery Center.

• Approved meeting agenda (unanimous)
• Approved January 26, 2023 minutes (unanimous)
• Recommended purchasing one semi-tractor from the City of Moorhead (unanimous)
• Recommended researching a funding source to purchase a third trailer (unanimous)

Board of Commissioners

The Board of Commissioners will consider an ordinance to amend minimum lot area and width standards for residential districts on recreational development lakes. The meeting also includes department updates and requests for contract renewals and fund distributions.

• Public hearing on Ordinance 2023-1 regarding shoreland residential lot area and width standards
• Request for Proposal for distribution of Local Homeless Prevention Aid Funds
• Resolution 2023-07 for the Small City Street Allotment
• Renewal of food service contract (Trinity) for the Correctional Facility, Juvenile Center, and Detox
• Request for a change bank for the Resource Recovery Center (RRC)

The Board authorized the request for bids for the Substance Use Crisis Center and adopted a text amendment to the Development Code regarding shoreland lot standards. Additionally, the Board approved a three-year food service contract and an RFP for homeless prevention aid funds.

• Approved Klein McCarthy and Gehrtz Construction to request bids for Substance Use Crisis Center (Unanimous)
• Adopted Ordinance 2023-1 to reduce minimum lot area to 40,000 sq ft and width to 150 ft for recreational development lakes (Unanimous)
• Approved RFP for distribution of $223,581 in local Homeless Prevention Aid funds (Unanimous)
• Approved 3-year Food Service Contract with Trinity for correctional, juvenile, and detox facilities (Unanimous)
• Approved payment of Bills & Vouchers totaling $1,632,870 (Unanimous)
• Approved Resolution 2023-07 for Small City Street Allotment (Unanimous)
• Approved advertising for Mill & Overlay project on CSAH 26 (Unanimous)
• Approved $300 change bank for Resource Recovery Center Scale House (Unanimous)

Soil & Water Conservation District (SWCD) Board

The Board approved several state cost-share contracts for field and farmstead windbreaks. Members also approved the Employee Handbook and authorized interviewers to make conditional job offers for the District Technician/County Ag Inspector position.

• Approved Employee Handbook
• Approved 7 state cost-share contracts for field windbreaks totaling $19,044.19
• Approved 6 soil health state cost-share contracts for farmstead windbreaks totaling $10,165.92
• Approved paid vouchers 2327-2332 and QuickBooks #21490 - 21528
• Authorized board interviewers to make job offers for District Technician/County Ag Inspector position contingent on full board approval
• Approved February agenda
• Approved January 12, 2023 meeting minutes
• Approved Treasurer's report

Board of Commissioners

The Board of Commissioners will consider the approval of a union contract and bids for road and bridge projects. The meeting includes annual department updates from the Assessor's Office and Technology Services, as well as financial updates on the Substance Use Crisis Center and Fargo-Moorhead Diversion Project.

• Union Contract Approval
• Approval of Low Bid for SAP 014-601-009
• Approval to Advertise for SAP 014-618-016
• Grant Agreement and Resolution 2023-06 for Bridge Removal on CSAH 1
• Renew Vegetation Management Lease for Elkton Township County Property

The Board approved several infrastructure projects, including the removal of the North Broadway Bridge and paving on CSAH 18. It also allocated $750,000 from ARPA reserves to the Substance Use Crisis Center and approved three-year union contracts for Detox and the Highway Department.

• Approved $849,941 low bid from Redstone Construction for North Broadway Bridge removal
• Allocated $750,000 from ARPA reserve funds for the Substance Use Crisis Center
• Approved 2023-2025 union contracts for Highway Department and Detox (unanimous)
• Approved advertising for CSAH 18 paving project (SAP 014-618-016)
• Approved $24,916.03 quote from M-R Sign Company, Inc. for 2023 sign order
• Approved MnDOT Grant Agreement #1052499 and Resolution 2023-06 for bridge removal on CSAH 1
• Approved payment of bills and vouchers totaling $1,872,703
• Approved sending support letter for HF349 regarding FM Diversion Project funding

Moorhead-Clay County Joint Powers Authority

The Moorhead-Clay County Joint Powers Authority is meeting to review property acquisition status and appraisal reports. The body will discuss spring flood preparations and 2023 farmland leases. Members will also consider contracting amendments for Pifer’s and Crown.

• OIN 7106 Affield Appraisal Review
• 2023 Farmland Lease
• Pifer’s – MCCJPA Task Order 1 – Amendment 3
• Crown – MCCJPA Task Order 4 – Amendment 1
• Spring Flood Prep Discussion

The Board approved a flowage easement appraisal and farmland leases for four parcels. It also approved two contract amendments for land management and appraisal services.

• Approved OIN 7106 Affield Appraisal for flowage easement in the amount of $5,549
• Approved 2023 Farm Leases for OINs 253Y1, 253Y3, 253N, and 249X2
• Approved Pifer’s Task Order 1 Amendment 3 for consulting land management services (no cost)
• Approved Crown Appraisals Task Order 4 Amendment 1 in the amount of $6,000

Solid Waste Advisory Committee

The Committee approved researching the cost to recondition respirators from the Hawley Fire Department for landfill fire safety. Members also received updates on the Resource Recovery Center opening and potential leachate delivery savings.

• Approved meeting agenda (unanimous)
• Approved December 15, 2023 minutes (unanimous)
• Approved researching reconditioning prices for Hawley Fire Department respirators to determine if purchase should proceed (unanimous)

Planning Commission

The Clay County Planning Commission will hold a public hearing regarding a petition to amend the Development Code. The body will also discuss administrative penalties for zoning violations and land use training.

• Public hearing for Greg Anderson's petition to change Shoreland: Residential District lot standards from 200 feet width/80,000 square feet area to 150 feet width/40,000 square feet area
• Discussion of administrative penalties for zoning violations
• MCIT Land Use Training regarding Conditional Use Permits
• February Officer Elections

The Planning Commission recommended approval of a text amendment to the Clay County Development Code regarding Shoreland: Residential District standards. The proposal seeks to lower the minimum lot width and area for Recreational Development Lakes to align with state minimums.

• Recommended approval of text amendment to change Shoreland: Residential District lot standards from 200 ft width/80,000 sq ft area to 150 ft width/40,000 sq ft area (Unanimous)
• Approved December 20, 2022 meeting minutes (Unanimous)
• Approved meeting agenda (Unanimous)

Board of Commissioners

The Clay County Board of Commissioners will meet to review personnel hiring and union contracts. The board will also open bids for the removal of the North Broadway Bridge and discuss energy legislation affecting waste management.

• Bid opening for SAP 014-601-009 Removal of North Broadway Bridge
• Permission to hire a vacant overnight juvenile worker position in the Secure Program
• Approval of union contract(s)
• WCRJC acceptance of $1,000 from the Awesome Foundation of Cass and Clay
• Resolution 2023-05 for Merit System withdraw Certification

The Board approved over $3.6 million in bills and vouchers and authorized the hiring of a vacant overnight juvenile worker. Commissioners also approved a merit system resolution and referred a bridge removal bid for further review.

• Approved payment of bills and vouchers totaling $3,609,217 (unanimous)
• Approved $1,000 donation from Awesome Foundation of Cass and Clay to West Central Regional Juvenile Center (by consent)
• Approved hiring for a vacant overnight juvenile worker position in the secure program with backfill (unanimous)
• Approved Resolution 2023-05 for Merit System withdraw Certification to replace Resolution 2022-42 (unanimous)
• Recommended County Engineer review the $849,941 North Broadway Bridge removal bid with City of Fargo and MnDOT (unanimous)
• Approved agenda with removal of item 3: Approval of Union Contract(s) (unanimous)
• Approved minutes from January 10, 2023 (unanimous)

Board of Commissioners

The Clay County Board of Commissioners will hold a public hearing regarding the Solem Hills Final Plat Decision. The board will also review a design update for a Substance Use Crisis Facility and an amended Resource Recovery Center Agreement.

• Public hearing: Solem Hills Final Plat Decision
• Design development progress update and estimate for Substance Use Crisis Facility
• Amended Resource Recovery Center Agreement
• Request to fill vacated Detox LPN position
• Exempt permit applications for Barnesville Rod & Gun and Barnesville Baseball Club

The Board approved an eight-lot subdivision in Tansem Township and authorized letters to legislators regarding waste energy legislation. Other actions included approving over $1M in bills and filling a vacant Detox LPN position.

• Approved Solem Hills Final Plat for an eight-lot subdivision in Tansem Township
• Approved sending letters and video to legislators and Governor Tim Walz regarding waste energy legislation
• Approved payment of bills and vouchers totaling $1,004,253
• Approved filling the vacated Detox LPN position
• Approved Amended Resource Recovery Center Agreement with the City of Moorhead
• Approved Minnesota Lawful Gambling LG220 Exempt Permits for Barnesville Rod & Gun and Barnesville Baseball Club
• Appointed Commissioner Campbell and Lori Johnson to the Budget and Finance Committee
• Approved amended 5-10-22 minutes regarding a CSAH 12 bid amount

Soil & Water Conservation District (SWCD) Board

The Board elected its officers for the year and approved several administrative items, including banking, mileage rates, and insurance premiums. The Board also authorized payments for equipment storage, professional dues, and specific conservation contracts.

• Elected officers: Hildebrandt (Chair), Schellack (Vice Chair), Butenhoff (Secretary), Schoff (Treasurer), Anderson (Reporter)
• Approved 2023 banking (Bremer Bank), $50 petty cash, and $0.655 mileage rate
• Approved 2023 insurance premiums: $5,062.00 for Property and $3,654.00 for Workers Compensation
• Approved equipment storage rent: $1,500 to S. Schroeder and $3,000 to Schellack Bros
• Approved $500 donation to Area 1 South Envirothon
• Authorized Tony Nelson to sign Wetland Type, Delineation Concurrence, and No Loss Type Decisions
• Approved buffer cost-share contracts for $1,818.00 and $2,192.70
• Approved Water & Sediment Control Basin payments of $9,136.78 and $11,092.00 to R. Bjornson

Board of Commissioners

The Clay County Board of Commissioners will review a request to hire a full-time Scale House Attendant/Accountant. The board will also finalize 2023 committee appointments and receive an update on Treatment Court.

• Request to hire a full-time Scale House Attendant/Accountant for the New Resource Recovery Center
• Annual Treatment Court Update from Judge Kautzmann and Judge Merkins
• Appointment of 2023 AMC Committees
• Appointment of Lakeland Mental Health Center Board

The Board approved over $1.2 million in vendor payments and authorized the hiring of a full-time scale house attendant/accountant for the new Resource Recovery Center. Commissioners also finalized their 2023 committee appointments for the county and the Association of Minnesota Counties (AMC).

• Approved payment of bills and vouchers totaling $1,246,348 (unanimous)
• Approved hiring a full-time scale house attendant/accountant for the Resource Recovery Center (unanimous)
• Approved 2023 Committee Assignments, including appointing Commissioners Mongeau and Campbell to the Chamber committee (unanimous)
• Approved 2023 AMC committee appointments and 8 voting delegates (unanimous)
• Approved a three-year term extension for Commissioner Mongeau on the Lakeland Mental Health Board (unanimous)
• Approved the meeting agenda (unanimous)
• Approved minutes from December 27, 2022 (unanimous)

Board of Commissioners

The Board is meeting to elect its 2023 Chair and Vice-Chair and establish the annual meeting schedule. The session includes the administration of oaths of office for elected officials and the review of 2023 newspaper designations.

• Public Health 2023 Contracts and Grant
• Resolutions 2023-01 – 2023-04 for 2023 Newspaper Designations
• Request to waive late payment penalties on residential property taxes for Frederik Haring
• Election of 2023 Chair and Vice-Chair
• Appointment of 2023 AMC Committees

The Board elected its 2023 leadership and established the annual meeting schedule. It approved various administrative resolutions regarding official newspapers and authorized payments to 88 vendors.

• Elected Commissioner Frank Gross as Chair for 2023 (unanimous)
• Elected Commissioner David Ebinger as Vice-Chair for 2023 (unanimous)
• Approved payment of bills and vouchers totaling $690,254 (unanimous)
• Approved Public Health 2023 Contracts and Grants (by consent)
• Adopted Resolution 2023-01 designating Barnesville Record Review as official County paper (unanimous)
• Adopted Resolution 2023-02 designating The Extra for real property tax delinquency notices (unanimous)
• Adopted Resolution 2023-03 and 2023-04 for financial statement printing (unanimous)
• Approved waiver of $58.73 in residential property tax penalties (unanimous)