Clay County public meetings in 2022

Board of Commissioners

The Board of Commissioners will consider approving union contracts for 2023-2025 and a new Taser contract. The meeting includes a review of the 2021 State Auditor report and a closed session regarding Clay County Transfer Station construction.

• Union contracts for years 2023 to 2025
• New Taser contract for the Correctional Facility
• Final contract voucher for CSAH 33 SAP 014-633-018
• Donations of $600 from SPS Commerce and $3,000 from Blue Cross and Blue Shield of Minnesota
• Burns & McDonnell Engineering Professional Consultant Firm Contract Amendment #3

The Board approved three-year union contracts for Deputies and Correctional Officer Sergeants and accepted the 2021 State Auditor report. Other actions included approving a $325,890.32 road project voucher and appointing a new Watershed Manager.

• Approved union contracts for 2023-2025 for Deputies and Correctional Officer Sergeants (unanimous)
• Approved 2021 State Auditor Report (unanimous)
• Approved final contract voucher of $325,890.32 for 5th Street reconstruction in Hawley (unanimous)
• Appointed William (Bill) Davis as Buffalo-Red River Watershed Manager (unanimous)
• Approved new taser contract (unanimous)
• Approved replacement of a social worker position in child protection/child welfare (unanimous)
• Approved Public Health position change and reorganization (unanimous)
• Approved Contract Amendment #3 for Burns & McDonnell Engineering (unanimous)

Board of Adjustment

The Board approved two variance requests from Strata Corporation regarding aggregate mining setbacks in Keene Township. Both approvals require the applicant to operate within the Clay County Land Development Ordinance and specific Findings of Fact and Order.

• Granted variance for parcel 17.015.2000 to reduce property line setback from 100 feet to 0 feet (Unanimous)
• Granted variance for parcel 17.016.4500 to reduce road right-of-way setback from 200 feet to 100 feet (Unanimous)
• Approved meeting agenda (Unanimous)
• Approved September 20, 2022 minutes (Unanimous)

Board of Adjustment

The Clay County Board of Adjustment will hold public hearings regarding two variance requests from Strata Corporation. Both requests concern setback standards for aggregate mining operations in Keene Township.

• Variance request for property line setbacks for aggregate mining on parcel 17.015.2000
• Variance request for road right of way and property line setbacks for aggregate mining on parcel 17.016.4500

Planning Commission

The Clay County Planning Commission will hold public hearings regarding three interim use permits for Strata Corporation and a petition to change lot dimensional standards. The body will discuss mining operations and residential district requirements.

• Strata Corporation: Interim use mining permit for 67-acre aggregate operation on parcel 17.016.3800 in Keene Township
• Strata Corporation: Interim use permit to stage equipment and stockpile aggregate on parcel 17.016.4500 in Keene Township
• Strata Corporation: Interim use permit to stage equipment and stockpile aggregate on parcel 26.025.2700 in Skree Township
• Greg Anderson: Petition to change Shoreland: Residential District lot standards from 200ft width/80,000sq ft area to 150ft width/40,000sq ft area

The Planning Commission unanimously approved three interim use permits for Strata Corporation involving aggregate mining, equipment staging, and stockpiling across three different parcels. All permits include requirements for reclamation bonds and dust control. A hearing regarding Shoreland dimensional standards was postponed to January.

• Granted Interim Use Permit for 67-acre aggregate mining operation in Keene Township (unanimous)
• Granted Interim Use Permit for 4 acres of equipment staging and stockpiling in Keene Township (unanimous)
• Granted Interim Use Permit for 11 acres of equipment staging and stockpiling in Skree Township (unanimous)
• Approved November 15, 2022 meeting minutes with one correction (unanimous)
• Postponed hearing for Shoreland recreational development dimensional standards to January

Board of Commissioners

The Board of Commissioners will meet to decide on the 2023 budget and various personnel hiring requests. The agenda includes approvals for infrastructure contracts, a regional bicycle and pedestrian plan, and a new personnel administration system.

• Request to approve the Clay County 2023 Budget
• Approval of MNDOT Contract No. 1052148
• Resolution to approve Fargo-Moorhead Metropolitan Bicycle and Pedestrian Plan
• 6-month amended lease extension for Family Healthcare Dental Suite 106A
• Resolution to establish a Personnel Administration System for Clay County

The Board of Commissioners unanimously approved the 2023 budget and a tax levy of $40,539,278. The board also authorized several new staff hires, approved union contracts, and passed resolutions regarding community supervision funding and transportation planning.

• Approved 2023 budget of $105,150,569 and Resolution 2022-38 for a $40,539,278 levy
• Approved Resolution 2022-39 urging legislature to change community supervision funding
• Approved $551,783 bid from Sellin Brothers for project SP 1401-191
• Approved Resolution 2022-41 adopting the Fargo-Moorhead Metropolitan Bicycle and Pedestrian Plan
• Approved Resolution 2022-42 to establish a personnel administration system
• Approved 4% grid adjustments for 2023 and increased POV mileage rate to $0.50 per mile
• Approved adding Juneteenth and a half-day on Christmas Eve as paid holidays for 2023
• Approved union contracts for Attorneys, Corrections, and Lieutenants

Moorhead-Clay County Joint Powers Authority

The Moorhead-Clay County Joint Powers Authority is meeting to receive reports on property acquisition and the Southern Embankment Design & ROW. The body will take action on several contracting items and review appraisal reports.

• Southern Embankment Design & ROW update
• Appraisal reports for OIN 1305 Mortenson Max RHDP and OIN 7104 Appraisal Waiver
• Contracting action for MSA-ProSource-MCCJPA
• Contracting action for MSA-SRF-MCCJPA
• Contracting actions for Patchin-MCCJPA (TO2-A0) and Crown-MCCJPA (TO5-A1 and TO4-A1)

Solid Waste Advisory Committee

The committee will meet to receive updates on the Resource Recovery Facility and landfill activities. The agenda also includes reports on solid waste and an update regarding Perham.

• Resource Recovery Facility update from Construction Engineers
• Landfill activities report from Brett Rice
• Solid waste updates from Corey Bang
• Perham update from Kevin Campbell

Board of Commissioners

The Board of Commissioners will hold a Truth in Taxation session to discuss the 2023 budget and proposed property taxes. Other agenda items include requests to accept a state grant and approve a Resource Recovery Center agreement.

• Truth in Taxation discussion regarding 2023 Budget and Proposed Property Tax
• Request to accept Minnesota Department of Human Services County Grant
• Request to approve Resource Recovery Center Amended Agreement
• Request to advertise for SAP 14-601-009
• Appointment of a designee to the Greater Fargo/Moorhead Economic Development Corporation Board

The Board approved the 2023 operating budget and a Minnesota Department of Human Services grant for juvenile staff. They also authorized a utility-sharing agreement for the Resource Recovery Center and approved the advertisement for the North Broadway bridge removal.

• Approved 2023 operating budget
• Approved payment of bills and vouchers totaling $2,018,723
• Approved Minnesota Department of Human Services County Grant for two full-time staff positions
• Approved Resource Recovery Center Amended Agreement with City of Moorhead
• Approved appointment of Commissioner-elect Krabbenhoft to the GFMEDC Board of Directors
• Approved advertisement for removal of North Broadway bridge on CSAH 1
• Approved $200 donation from Hitterdal Area Lions to Sheriff’s Office K-9 Program
• Approved $1,000 and $750 donations from Western Steam Threshers Reunion

Board of Law Library Trustees

The Board of Law Library Trustees will review minutes from October 10, 2022. The body will discuss proposals for the continuation of the legal clinic and review financial and usage reports.

• Proposals for Legal Clinic Continuation
• Review of financial and usage reports
• Discussion of accounts, contracts, and vendors

The Board approved the minutes from the previous meeting. Members discussed expanding Legal Self-help Clinic hours and the process for auctioning weeded library materials. No formal votes were recorded for the clinic contract or the weeding process.

• Approved minutes from the last Law Library board meeting

Board of Commissioners

The Board of Commissioners will consider adopting Ordinance 2022-5 to amend the Clay County Development Code and Zoning Map. The meeting includes requests for ARPA funding for mental health and senior transportation services, as well as staffing requests for juvenile worker positions.

• Public hearing on Ordinance 2022-5 regarding Zoning Map and Text Amendments
• ARPA funding request for A Place for Hope rental/operation needs
• ARPA funding request for Senior Transportation Service
• MnDOT Limit Use Permit and Resolution 2022-37 for a snowmobile trail
• Closed session to discuss Clay County Transfer Station construction and contracting

The Board approved Ordinance 2022-5 to amend the zoning map and development code regarding aggregate resources. It also awarded ARPA funding to a wellness center and a senior transportation service. The Board declined to adopt a resolution for a regional water district pending further public input.

• Approved Ordinance 2022-5 to amend Zoning Map and Development Code (unanimous)
• Approved $6,000 ARPA funding for A Place for Hope: Recovery and Wellness Center & Food Shelf (unanimous)
• Approved $51,500 ARPA funding for CAPLP Senior Transportation Service (unanimous)
• Approved Resolution 2022-37 and MnDOT Limit Use Permit for snowmobile trails (unanimous)
• Approved hiring of an Overnight Juvenile Worker (unanimous)
• Approved hiring of a Non-Secure Juvenile Worker (unanimous)
• Approved $8,000 donation from Dilworth Fireman’s Relief Association to Sheriff’s Office DARE Program (consent)
• Approved payment of bills and vouchers totaling $21,716,134 (unanimous)

Board of Commissioners

The Clay County Board of Commissioners will meet to discuss a postponed contract amendment for the Resource Recovery Facility Project. The board will also consider appointments for the GFMEDC Board of Directors and the Planning Commission.

• Contract Amendment #3 with Burns and McDonnell Engineering for Resource Recovery Facility Project
• Appointment of a County Commissioner to the GFMEDC Board of Directors for 2023
• Appointment of Planning Commissioners

The Board appointed three members to the Planning Commission and reappointed Commissioner Ebinger to the GFMEDC Board of Directors. The Board also approved over $1.2M in vendor payments and decided to take no action on a Resource Recovery Facility contract amendment pending further research.

• Approved payment of bills and vouchers totaling $1,289,835 (unanimous)
• Approved to take no action on contract Amendment #3 with Burns and McDonnell Engineering for the Resource Recovery Facility Project until additional information is gathered (unanimous)
• Approved continuation of Commissioner Ebinger’s appointment to the GFMEDC Board of Directors for 2023 (unanimous, Ebinger abstained)
• Appointed Dave Steichen, Laura Johnson, and Curt Stubstad to the Planning Commission (unanimous)
• Approved sending a letter of support for a hybrid option to attend state-level meetings and testimonies virtually (unanimous)

Moorhead-Clay County Joint Powers Authority

The Moorhead-Clay County Joint Powers Authority is meeting to receive updates on the Metro Flood Diversion Authority Minnesota Project. The body will also review property acquisition status and appraisal waivers.

• Metro Flood Diversion Authority Minnesota Project update
• Property Acquisition Status Report
• OIN 7212 Appraisal Waiver
• OIN 1297 Appraisal Waiver
• OIN 1793 Structure Securing Agreement and reimbursement request

Solid Waste Advisory Committee

The committee will meet to review updates regarding the Resource Recovery Facility and landfill activities. The agenda also includes a report on Perham.

• Resource Recovery Facility update from Construction Engineers
• Landfill activities report from Brett Rice
• Landfill update from Corey Bang
• Perham update from Kevin Campbell

The Committee received updates on the Resource Recovery Facility's construction, including completed paving and utility work. Discussions included landfill staffing, PFAs testing funding, and the Perham facility's financial status.

• Approved meeting agenda (unanimous)
• Approved September 29, 2022 minutes (unanimous)

Planning Commission

The Clay County Planning Commission will hold public hearings regarding a mining permit and updates to the county development code. The body will also address member reappointments and recognitions.

• Public hearing for Earthwork Services Inc. request for a 30-acre aggregate mining permit on parcel 13.019.1800 in Hawley Township
• Public hearing for Clay County proposal to rezone and amend the Resource Protection – Aggregate Overlay Zoning District
• Reappointment of Curt Stubstad and Laura Johnson
• Review of Dave Steichen Interest Form

Board of Commissioners

The Clay County Board of Commissioners will review a joint powers agreement for a regional dispatch center and a contract amendment for the Resource Recovery Facility Project. The board will also consider funding applications for OHV trails and a vacancy for a Deputy Auditor.

• Red River Regional Dispatch Center Joint Powers Agreement
• Contract Amendment #3 with Burns and McDonnell Engineering for Resource Recovery Facility Project
• Resolution 2022-36 for DNR Off-Highway Vehicle Trail Funding Application
• Small Government Enterprise Agreement with ESRI
• 2021 Emergency Management Performance Grant Funds

The Board approved a joint powers agreement for the Red River Regional Dispatch Center and authorized payments to 89 vendors. They also approved a DNR trail funding application and a GIS software renewal. A contract amendment for the Resource Recovery Facility project was tabled for further discussion.

• Approved payment of bills and vouchers totaling $729,773 (unanimous)
• Approved Red River Regional Dispatch Center Joint Power Agreement (unanimous)
• Tabled Burns & McDonnell Engineering Contract Amendment #3 until Nov 22, 2022 (unanimous)
• Appointed Commissioner Campbell as MCIT voting delegate and Commissioner Ebinger as alternate (unanimous)
• Approved DNR OHV Trail Funding Application and Sponsor Resolution 2022-36 (unanimous)
• Approved out of state travel for NACE Conference (unanimous)
• Approved Small Government Enterprise Agreement with ESRI (unanimous)
• Approved acceptance of 2021 EMPG grant of $33,582.00 (unanimous)

Board of Commissioners

The Clay County Board of Commissioners will discuss soil and conductivity testing for a substance use crisis facility project. The board is also reviewing a request to repurchase tax forfeit property in Georgetown Township.

• Request to approve soil and conductivity testing for Substance Use Crisis Facility Project
• Request from Alerus Financial to repurchase tax forfeit property in Georgetown Township via Resolution 2022-35
• Pricing update for an additional lease vehicle for the Sheriff’s Office

The Board of Commissioners authorized the repurchase of a tax forfeit property in Georgetown Township and approved funding for soil and conductivity testing for a substance use crisis facility. The Board also approved over $600,000 in vendor payments.

• Approved Resolution 2022-35 allowing Alerus Financial to repurchase tax forfeit property Parcel 09.04.1400 (unanimous)
• Approved $17,345 for soil, conductivity, and double ring infiltrometer testing for the Substance Abuse Crisis Center Project (unanimous)
• Approved payment of bills and vouchers totaling $607,948 to 131 vendors (unanimous)
• Approved pricing update for an additional Sheriff’s Office lease vehicle (by consent)
• Approved October 25, 2022 meeting minutes (unanimous)

Board of Commissioners

The Clay County Board of Commissioners will receive updates on the schematic design for a substance use crisis facility and the reorganization of the Administration and HR Department. The board will also consider requests regarding staffing for the Sheriff's Office and facility improvements.

• Renewal of lease agreement with U of M Extension at Family Service Center
• Schematic design preliminary estimate for Substance Use Crisis Facility
• Request to fill Office Associate vacancy in Sheriff’s Office
• Request to proceed with Family Service Center Phase Two Lobby Improvement Project
• Presentation on new emergency procedures by Information Services Director

The Board approved over $5.6 million in vendor payments and extended a lease with the U of M Extension. Officials established a finance/construction committee for a new substance use crisis facility and approved several staff hires and facility improvements.

• Approved payment of bills and vouchers totaling $5,698,337 (unanimous)
• Approved lease extension with U of M Extension at Family Service Center for three years (by consent)
• Assigned Commissioners Mongeau and Campbell to the Substance Use Crisis Facility Finance/Construction Committee (unanimous)
• Authorized Finance/Construction Committee to approve project purchases up to $50,000 (unanimous)
• Approved hiring a Communication Coordinator and Administrative Assistant effective Nov. 7 (unanimous)
• Approved filling a full-time Office Associate vacancy in the Sheriff's office (unanimous)
• Approved Family Service Center Phase Two Lobby Improvement Project (unanimous)
• Approved minutes from October 18, 2022 (unanimous)

Moorhead-Clay County Joint Powers Authority

The Moorhead-Clay County Joint Powers Authority will review property acquisition status and negotiation summaries. The body is also considering a task order amendment for Crown.

• Negotiation summary for OIN 1630 Askegaard
• MCCJPA Crown Task Order 5 Amendment 0
• Property Acquisition Status Report
• UMA Crop Insurance and Flowage Easement public meetings

The board approved a property settlement involving a land exchange and cash payment for the Southern Embankment and Upstream Mitigation Area. A task order for property appraisals was also approved. The board received updates on property acquisition progress and upcoming public meetings.

• Approved counteroffer for OIN 1630 (Askegaard) for Flowage Easement and Southern Embankment 4 settlement involving a land exchange of 80 acres of OIN 1790 plus $150,000 cash (Total value $710,000)
• Approved MCCJPA Crown Task Order 5 Amendment for $69,500 for appraisals from October 28, 2022, to November 30, 2024

Board of Commissioners

The Clay County Board of Commissioners is meeting to discuss several administrative appointments and infrastructure projects. Key items include the creation of the Moorhead Joint Airport Zoning Board and funding for equipment and furniture for the Resource Recovery Facility project.

• Resolution 2022-33 to create and appoint members to the Moorhead Joint Airport Zoning Board
• Funding for furniture, fixtures, and equipment (FF&E) for the Resource Recovery Project
• Turn lane reconstruction project advertisement for TH 10 and CSAH 19
• Resolution 2022-34 regarding a property repurchase in Glyndon by Greenwich Revolving Trust
• Moorhead tax abatement of $698

The Board approved over $3.7 million in vendor payments and authorized the creation of a Joint Airport Zoning Board with the City of Moorhead. Other actions included approving funding for the Resource Recovery Facility and filling key staff vacancies.

• Approved payment of bills and vouchers totaling $3,787,603 (unanimous)
• Authorized creation of Moorhead Joint Airport Zoning Board and appointed Matt Jacobson and Steve Moore (unanimous)
• Approved $76,136 and $33,140 for Resource Recovery Facility equipment and furniture (unanimous)
• Approved filling Assistant County Attorney and Detox RN vacancies (unanimous)
• Approved selling snowblower Unit 168-1 and purchasing a used MnDOT snowblower for $9,000 (unanimous)
• Approved paying $119,364.68 in special assessments for Joint Highway Facility (unanimous)
• Approved advertising TH 10 and CSAH 19 Turn Lane Reconstruction Project (unanimous)
• Approved repurchase of property at 812 Lund Ave SE, Glyndon by Greenwich Revolving Trust (unanimous)

Board of Commissioners

The Board of Commissioners will meet to discuss the acceptance of one-time grant funds from the Department of Human Services for adult protection. The board will also review a contract agreement for a medical examiner.

• Acceptance of one-time grant funds from Dept. of Human Services for Adult Protection
• Contract Agreement for Medical Examiner

The Board approved a contract with Dr. Kelly Mills as Medical Examiner through 2026 and authorized payment of $1,908,533 in bills and vouchers. It also accepted $6,124 in one-time state grant funds for Adult Protection services and voted to draft a letter supporting historical designation for District No. 3 School in Parke Township.

• Approved contract with Kelly Mills, M.D. as Medical Examiner through 12/31/2026 (unanimous)
• Approved payment of $1,908,533 in bills and vouchers from 132 vendors (unanimous)
• Approved $6,124 one-time grant from Dept. of Human Services for Adult Protection (unanimous)
• Approved drafting letter of support for historical designation of District No. 3 School in Parke Township (unanimous)

Planning Commission

The Clay County Planning Commission will hold a public hearing regarding a conditional use permit amendment. The commission will also review the Resource Protection Aggregate Overlay.

• Public hearing for Matt Sandbeck to change required access from 40th Ave S. to County State Aid Highway 11 at 4143 70th St. S Glyndon, MN
• Review of Resource Protection – Aggregate Overlay

The Planning Commission unanimously approved an amendment to two conditional use permits to change the required access from 40th Avenue South to County State Aid Highway 11 for a storage and auto repair business at 4143 70th St. S, Glyndon. The commission also accepted the resignation of Commissioner Andrea Koczur and recommended Ashley Heng's appointment to the Board of Commissioners.

• Approved amendment to conditional use permit for access change to CSAH 11 (unanimous)
• Accepted resignation of Commissioner Andrea Koczur (unanimous)
• Recommended appointment of Ashley Heng to Planning Commission (unanimous)

Soil & Water Conservation District (SWCD) Board

This Soil & Water Conservation District board meeting has no published agenda. The agenda text indicates only that no agenda is available and directs readers to the minutes, making this a procedural placeholder with no decisions or discussions to report.

• No agenda items listed

Board of Commissioners

The Board of Commissioners will hold a public hearing regarding a two-year residential property tax abatement program. Members will also consider a construction management contract for a substance use crisis facility and review several building maintenance requests.

• Public hearing on Resolution 2022-30 for a Two-Year Residential Property Tax Abatement Program
• Contract request with Gehrtz Construction for Substance Use Crisis Facility construction management
• Request for Buffalo-Red River Watershed District to use MSA 103D.905 taxing authority
• Bill of Sale Agreement for Household Hazardous Waste Building between Clay County and City of Moorhead
• Price adjustment for Comstock, Ulen, and Georgetown Capital Improvement Project

The Board unanimously approved Resolution 2022-30 to participate in a two-year residential property tax abatement program, matching resolutions adopted by local entities like Moorhead. They also approved a construction management contract for the substance use crisis facility, two watershed district tax levies, and several capital project funding items.

• Approved Resolution 2022-30 for two-year residential tax abatement program (unanimous)
• Approved Gehrtz Construction as CMA for substance use crisis facility (unanimous)
• Approved 2023 General Tax Levy Petitions #1 and #2 for Buffalo-Red River Watershed District (unanimous)
• Approved Class A CDL payment policy and pay grid for Highway and Solid Waste (unanimous)
• Approved $66,229 price adjustment for Comstock, Ulen, Georgetown capital project (unanimous)
• Approved $50,682 change order for salt/sand tent at Highway Department (unanimous)
• Approved up to $56,000 for ceramic tile in FSC Phase Two lobby (unanimous)
• Approved bill of sale for Household Hazardous Waste building to City of Moorhead (unanimous)

Board of Law Library Trustees

This meeting of the Clay County Board of Law Library Trustees has no agenda available. The agenda text indicates there is no meeting agenda, and directs readers to view the minutes instead. The meeting appears to be procedural or cancelled.

The Board of Law Library Trustees voted unanimously to keep the self-help law library hours unchanged until January, after which they may consider adding two more hours. The board also adopted the board of trustees itself via a unanimous motion. Financial updates remain pending, including a possible refund from Westlaw and the renewal of the Westlaw terminal at the end of the year.

• Approved motion to adopt the board of trustees unanimously.
• Approved motion to continue self-help law library hours as is until January, with possible addition of 2 more hours later.

Board of Commissioners

The Board of Commissioners is meeting to review personnel appointments and facility contracts. Key items include staffing for the Correctional Facility and the Sheriff's office, as well as a property repurchase request.

• Medical Contract (ACH) for the Correctional Facility
• Hiring of three full-time Correctional Officers
• Appointment of a new Chief Deputy Sheriff
• Request by Kevin Shores to repurchase tax forfeited property in Moorhead
• Application from Barnesville Thursday Nite Lions for one-day gambling activity

The Clay County Board approved payments totaling $1,720,032 to 122 vendors, hired a solid waste truck driver at Grade 11, Step 5 ($23.57/hour), and approved a three-year medical contract with Advanced Correctional Healthcare for the Correctional Facility at $718,313 annually. They also approved filling three correctional officer vacancies, appointed a new Chief Deputy Sheriff with a two-month overlap, and allowed Kevin Shores to repurchase his tax-forfeit property in Moorhead via Resolution 2022-29.

• Approved $1,720,032 in bills and vouchers to 122 vendors (unanimous)
• Approved hiring solid waste truck driver at Grade 11, Step 5, $23.57/hour (unanimous)
• Approved three-year ACH medical contract for Correctional Facility, $718,313/year (unanimous)
• Approved filling three FT Correctional Officer vacancies (unanimous)
• Approved appointing new Chief Deputy Sheriff at Grade 26, Step 9 with two-month overlap (unanimous)
• Approved Kevin Shores repurchase of tax-forfeit property at 902 16 St S, Moorhead (unanimous)
• Executed Resolution 2022-29 for tax-forfeit property repurchase (unanimous)

Solid Waste Advisory Committee

The committee is meeting to receive progress reports on the Resource Recovery Facility and landfill projects. Members will also discuss the Solid Waste Manager job description and pollinator space alternatives.

• Resource Recovery Facility update from Leon Sevigny
• Landfill project update from Joe Johnson
• SW Manager job description discussion
• Pollinator space and turf alternative update from Steve Iverson
• Landfill activities and updates from Brett Rice and Corey Bang

The committee discussed the hiring process for the Solid Waste Manager position, with questions about why an internal search was conducted and whether the committee should have been consulted. Commissioner Campbell clarified the position was not limited to an internal search and that multiple candidates were considered. The committee also received updates on construction at the Resource Recovery Facility and landfill activities.

• Approved meeting agenda (unanimous)
• Approved minutes from August 25, 2022 (unanimous)
• Motion to adjourn carried

Board of Commissioners

The Board of Commissioners will consider a preliminary levy and a new food protection ordinance. The meeting includes discussions on construction management and architectural services for a substance use crisis facility.

• Public hearing to enact Ordinance 2022-4 amending the Clay County Food Protection Ordinance
• Request to set preliminary levy via Resolution 2022-28
• Approval of Capital Improvement Bond funding for Comstock Shop mitigation process
• Contract negotiations for construction management and architectural services for a Substance Use Crisis Facility
• Review of the 5-year plan and amended 2023 construction plan

The Board approved a $40.5 million preliminary levy for 2023, a 3.99% increase after accounting for new construction. They also adopted a resolution supporting Operation Green Light for Veterans, approved a five-year construction plan, and enacted an updated food protection ordinance. A motion to contract with Construction Engineers for a crisis facility failed; the Board instead approved negotiations with Gehrtz Construction.

• Adopted Resolution 2022-27 supporting Operation Green Light for Veterans (unanimous)
• Approved filling an Office Support Specialist vacancy in Social Services (unanimous)
• Approved $60,000 from Capital Improvement Bond for Comstock Shop diesel mitigation (unanimous)
• Approved amended Five-Year Construction Plan with 2023 schedule (unanimous)
• Enacted Ordinance 2022-4 updating the Food Protection Ordinance (unanimous)
• Approved contract negotiations with Gehrtz Construction for CMAR services for Substance Use Crisis Facility (4-1)
• Approved Architectural Services Addendum for Substance Abuse Crisis Facility (unanimous)
• Set preliminary 2023 levy at $40,539,278 via Resolution 2022-28 (unanimous)

Moorhead-Clay County Joint Powers Authority

The Moorhead-Clay County Joint Powers Authority is meeting to discuss property acquisition status and relocation appeals. The body will act on negotiation summaries for several properties and review reimbursement requests. Members will also decide on 2023 farmland rental rates.

• Negotiation summaries for properties: Amble, Dahlstrom, and Brandt
• Reimbursement requests for Bye and Spanier
• 2023 Farmland Rental Rates
• Conservation Reserve Program Contract for MCCJPA Property
• Small Scale Flowage Easement Allowance Strategy

The Joint Powers Authority approved just compensation payments totaling over $2.5 million for flowage easements and property rights on multiple parcels for the FM Area Diversion Project. The board also approved a small-scale flowage easement allowance strategy, relocation reimbursements, and a farmland rental rate increase. All decisions were made as part of ongoing land acquisition for the flood diversion project.

• Approved small-scale flowage easement allowance strategy for properties under $26,000 appraised value (unanimous)
• Approved $496,000 just compensation for Amble properties (OIN 1633, 1673, 1806, 1812) (unanimous)
• Approved $954,563 just compensation for Dahlstrom properties (OIN 251X, 1634, 1791, 1803) (unanimous)
• Approved $1,064,118 just compensation for Brandt property (OIN 1840) with tenant rights for 2023 (unanimous)
• Approved $3,536 relocation reimbursement for Bye property (unanimous)
• Approved $8,312.81 relocation reimbursement for Spanier property (unanimous)
• Approved continuation of CRP contract on 2.7 acres until 9/30/2023 (unanimous)
• Approved 2023 farmland rental rate of $150 per acre (unanimous)

Board of Adjustment

The Clay County Board of Adjustment will hold public hearings to consider three requests for variances from the County Development Code. These requests involve setbacks and home occupation standards.

• Variance request for structure setback to Buffalo River high-water level at 7333 70th St N, Glyndon
• Variance request for residential feedlot setbacks and density standards at 1706 190th St S, Hawley
• Variance request for conditional use home occupation standards at 27674 90th Ave S, Hawley

Planning Commission

The Clay County Planning Commission will hold public hearings to consider four land-use requests. These include permits for home-based businesses, an animal processing facility, and a nine-lot subdivision.

• Interim use permit for lawncare business at 27674 90th Ave S, Hawley
• Conditional use permit for animal processing facility at 5112 110th St. S, Glyndon
• Interim use permit for food truck and catering business at 22477 90th Ave S, Hawley
• Platted (major) subdivision of nine lots on parcel 28.021.2200 in Tansem Township
• Review of Resource Protection – Aggregate Overlay

The Clay County Planning Commission approved an interim use permit for a lawn care business, a conditional use permit for an animal processing facility, and an interim use permit for a food truck and catering business. It also recommended approval of an 8-lot subdivision to the County Board of Commissioners. All decisions were unanimous.

• Approved interim use permit for Stoneburner lawn care business at 27674 90th Ave S, Hawley, with conditions including employee limits and equipment storage rules.
• Approved conditional use permit for Khna Chroeung animal processing facility at 5112 110th St S, Glyndon, with conditions including off-site sales, manure and waste management plans, and no cremation.
• Approved interim use permit for Herrold food truck and catering business at 22477 90th Ave S, Hawley, with conditions including parking setbacks, hours of operation, and permanent no-parking signs.
• Recommended approval of Jason Gehrig's 8-lot subdivision on parcel 28.021.2200 in Tansem Township to the County Board, with conditions including road agreement and restrictive covenants.

Board of Commissioners

The Clay County Board of Commissioners will meet to discuss facility maintenance and staffing. The board is reviewing requests for equipment replacements and the filling of medical vacancies.

• Memorandum of Understanding for School Resource Officer Program at Ulen-Hitterdal Public Schools
• Request to replace unit heaters at Highway Joint Facility
• Request to fill two LPN positions in Detox
• Recognition of donations to Sheriff’s Office for DARE Program

The Clay County Board of Commissioners approved a Memorandum of Understanding for the School Resource Officer Program at Ulen-Hitterdal Public Schools, payment of bills totaling $1,109,913, a bid for replacement of unit heaters at the Highway Joint Facility, and filling two LPN vacancies in the Detox Unit. All decisions were unanimous.

• Approved Memorandum of Understanding for School Resource Officer Program at Ulen-Hitterdal Public Schools (unanimous)
• Approved payment of bills and vouchers totaling $1,109,913 from 104 vendors (unanimous)
• Approved bid from Valley Service for replacement of unit heaters at Highway Joint Facility, total cost $77,385 (unanimous)
• Approved filling two vacancies for LPNs in the Detox Unit (unanimous)

Board of Commissioners

The Clay County Board of Commissioners will discuss a request to extend a two-year property tax rebate program and schedule a related public hearing. The board will also review funding for the historical society and a vacancy for assistant county attorney.

• Request for extension of 'Make Moorhead Home' Two-Year Property Tax Rebate Program
• Annual request for funds for Clay County Historical and Cultural Society
• Request to fill vacancy for Assistant County Attorney
• Update on ARPA Funds
• Closed session to discuss union contract negotiations

The Board unanimously approved a two-year extension of the Make Moorhead Home property tax rebate program and scheduled a public hearing for October 11, 2022. They also approved $2,984,704 in vendor payments, filled a vacant Assistant County Attorney position, and appointed commissioners to committees. A citizen raised concerns about property tax issues for disabled veterans, which the Board acknowledged but could not retroactively resolve.

• Approved two-year extension of Make Moorhead Home property tax rebate program (unanimous)
• Scheduled public hearing for October 11, 2022 on property tax abatements (unanimous)
• Approved payment of bills and vouchers totaling $2,984,704 (unanimous)
• Approved filling vacancy for Assistant County Attorney (unanimous)
• Appointed Commissioner Ebinger to CAPLP Council on Aging (1 abstention)
• Appointed Commissioners Kahly and Ebinger to Substance Abuse Crisis Facility Committee (1 abstention)
• Approved minutes from August 30, 2022 workgroup meeting (unanimous)
• Approved agenda (unanimous)

Soil & Water Conservation District (SWCD) Board

This meeting has no published agenda. The agenda text states only that no meeting agenda is available and directs readers to the minutes.

• No agenda items listed

Board of Commissioners

The Board of Commissioners is reviewing requests for American Rescue Plan Act (ARPA) funding for technology, restorative justice, and social services positions. The meeting includes a budget request from the Lake Agassiz Regional Library and highway infrastructure approvals.

• ARPA funding requests for Adult Intake & MnChoices, Victim/Witness Restorative Justice, and technology replacement
• Bid approval to construct a Salt Sand Tent at the Joint Facility
• MDNOT Contract #1051249 and Resolution 2022-26 approval
• Letter of support for CSAH 36 Bridge Replacement
• Resolution 2022-25 for Veterans Service Office Operational Enhancement Grant Program

The Clay County Board of Commissioners approved $1,680,487 in bills and vouchers, a new Financial Services Supervisor for 2023 (4-1), and several ARPA-funded positions and programs, including $95,000 for technology replacement and $50,000 for the FMWF Chamber Ignite Program. They also approved a bid for a salt sand tent at the Joint Highway Facility and a resolution for the Veterans Service Office Operational Enhancement Grant.

• Approved $1,680,487 in bills and vouchers from 178 vendors (unanimous)
• Approved hiring a new Financial Services Supervisor for 2023 (4-1, Campbell nay)
• Approved $95,000 in ARPA funds for technology replacement needs (unanimous)
• Approved $50,000 in ARPA funds for FMWF Chamber Ignite Program (unanimous)
• Approved ARPA funding for Adult Intake & MnChoices position through end of 2023 (unanimous)
• Approved bid of $16,266 from Gustafson & Goudge, Inc. for salt sand tent at Joint Highway Facility (unanimous)
• Approved filling vacancy for Child Support Officer (unanimous)
• Approved out-of-state travel for two VSO staff to Madison, WI for national training (unanimous)

Board of Commissioners

The Board of Commissioners Work Group is meeting to discuss specific topics. No formal board actions will be taken during this session.

• Presentation on self-insurance and future insurance planning by Steve Smith of National Insurance Services (NIS)
• Review of RFQs for a Substance Abuse Crisis Facility

The Board reviewed RFQs for construction management services for a Substance Abuse Crisis Facility and agreed to interview the top three ranked firms (Construction Engineers, Gertz, McGough) using the Construction Manager at Risk (CMAR) method. Interviews are scheduled for September 13. The Board also heard a presentation on self-insurance options but took no formal action.

• Agreed to interview top three RFQ firms for crisis facility (Construction Engineers, Gertz, McGough)
• Selected CMAR method for construction management
• Scheduled interviews for September 13 afternoon
• T.F. Powers not selected for interview

Moorhead-Clay County Joint Powers Authority

The Moorhead-Clay County Joint Powers Authority is meeting to review property acquisition status and update the schedule for the Southern Embankment Reach 4. The body will consider a resolution for RHDP recalculation and review several specific property appraisals.

• Review of appraisals for Hitt (OIN 1324), Deutscher (OIN 5177), Hanneman (OIN 5188), and Byars (OIN 5207 5210)
• Proposed dissolution of Land and Public Outreach Committees
• Updated schedule for Southern Embankment Reach 4
• Resolution directing RHDP recalculation

The Moorhead-Clay County Joint Powers Authority approved four resolutions directing recalculations of Relocation Housing Differential Payments for specific property owners, and approved just compensation appraisals for four properties in Wilkin County. The board also discussed dissolving the Land and Public Outreach Committees and establishing a new Planning Committee, and received project updates showing the Stormwater Diversion Channel is 99.5% complete.

• Approved Resolution 2022-1 directing RHDP recalculation for Bradley Buth and Wendy Tabor Buth (OIN 1635)
• Approved Resolution 2022-2 directing RHDP recalculation for David Dobis and Morgan Buth (OIN 1665)
• Approved Resolution 2022-3 directing RHDP recalculation for Keith Kragerud and Norma Kragerud (OIN 1252)
• Approved Resolution 2022-4 directing RHDP recalculation for Keith Andrew Leech and Lisa Leech (OIN 8528)
• Approved just compensation of $38,200 for Joshua and Karli Hitt (OIN 1324)
• Approved just compensation of $36,400 for Leroy and Linda Deutscher (OIN 5177)
• Approved just compensation of $5,100 for Daniel and Kathryn Hanneman (OIN 5188)
• Approved just compensation of $2,900 for Michael and Deborah Byars (OIN 5207, 5210)

Solid Waste Advisory Committee

The committee is meeting to receive progress reports on the Resource Recovery Campus and the Landfill Project. The session also includes the introduction of a new Solid Waste Manager.

• Resource Recovery Campus update from Construction Engineers
• Landfill Project update from Comstock Construction
• General Landfill update from Brett Rice
• Introduction of new SW Manager Corey Bang
• Perham update from Kevin Campbell

The committee approved the meeting agenda and the July 28, 2022 minutes unanimously. No substantive decisions were made; the meeting consisted of introductions, updates on the Resource Recovery Campus construction, landfill operations, and the Perham facility.

• Approved meeting agenda (unanimous)
• Approved minutes from July 28, 2022 (unanimous)

Board of Commissioners

The Board of Commissioners will hold a public hearing regarding a development code amendment for swimming pools in shoreland districts. The meeting includes a presentation on the Moorhead Community Center / Library Project and a review of the Public Health budget.

• Public hearing on Ordinance 2022-3 regarding swimming pools in shoreland districts
• Change Order #7 for Resource Recovery Facility Construction Project
• Financial request from FMWF Chamber of Commerce
• One-day liquor license application for Harvest Hope Farm
• Annual contracts with attorneys for child protection cases

The Board unanimously approved Change Order #7 for the Resource Recovery Facility Construction Project, increasing the Guaranteed Maximum Price by $147,860 to $19,139,345.49 and extending the timeline by seven days. The Board also adopted Ordinance 2022-3 allowing swimming pools as permitted uses in shoreland districts, approved a two-year contract renewal for the County Attorney's computer cooperative, and approved annual contracts with four attorneys for child protection cases. A one-day liquor license for Harvest Hope Farm on September 17, 2022, was approved, and bills and vouchers totaling $1,793,719 were paid.

• Approved Change Order #7 for Resource Recovery Facility, increasing GMP by $147,860 (unanimous)
• Adopted Ordinance 2022-3 allowing swimming pools in shoreland districts (unanimous)
• Approved two-year contract renewal for County Attorney's computer cooperative (consent)
• Approved annual contracts with four attorneys for child protection cases (consent)
• Approved one-day liquor license for Harvest Hope Farm on Sept 17, 2022 (consent)
• Approved payment of bills and vouchers totaling $1,793,719 (unanimous)
• Approved minutes from August 9, 2022 (unanimous)

Board of Commissioners

The Board of Commissioners will review requests for highway infrastructure improvements and equipment for the Resource Recovery Facility. The meeting includes a budget presentation for the Extension Office and personnel decisions for the Solid Waste and Juvenile Center departments.

• Proposal to install intersection light at CSAH 1 & 26 Intersection
• Partnership contract with MNDOT and City of Moorhead
• Final contract voucher for three bridge replacements
• Purchase of cameras, door controls, and audio/video equipment for Resource Recovery Facility
• Request to waive late property tax penalties for Aurora Adult Foster Care in Moorhead

The Clay County Board approved payments totaling $2,319,236 to 91 vendors, hired Corey Bang as Solid Waste Manager, and approved multiple contracts and equipment purchases. They also waived a $48.58 late property tax fee for Aurora Adult Foster Care and approved a step increase for County Administrator Larson in closed session.

• Approved payment of bills and vouchers totaling $2,319,236 (unanimous)
• Approved hiring Corey Bang as Solid Waste Manager (unanimous)
• Waived $48.58 late property tax fee for Aurora Adult Foster Care (unanimous)
• Approved $109,539.61 for security cameras, door controls, and AV equipment at Resource Recovery Facility (unanimous)
• Approved MnDOT/City of Moorhead partnership contract for salt shed replacement and cold storage demo (unanimous)
• Approved final contract vouchers for three bridge replacements (unanimous)
• Approved $19,200 proposal from Parsons Electric for intersection light at CSAH 1 & 26 (unanimous)
• Approved filling two Juvenile Counselor vacancies in non-secure unit (unanimous)

Planning Commission

The Clay County Planning Commission will hold public hearings for two after-the-fact conditional use permits. The body will also discuss resource protection and future commission membership.

• Public hearing: Conditional use permit for animal feedlot at 20371 180th Ave N, Ulen
• Public hearing: Conditional use permit for agricultural service establishment at 7755 2nd St. N, Moorhead
• Discussion on Resource Protection – Aggregate Overlay

The Clay County Board of Adjustment granted two after-the-fact variances. The first allowed a feedlot at 20371 180th Ave N, Ulen, to reduce setbacks from 1,320/2,000 feet to 830 feet. The second allowed a horse boarding and training facility at 7755 2nd St N, Moorhead, to reduce dwelling setback from 500 to 389 feet and access setback from 300 to 65 feet, with conditions. Both were approved unanimously.

• Granted variance for feedlot setback reduction to 830 feet (unanimous)
• Granted variance for horse facility dwelling setback to 389 feet (unanimous)
• Granted variance for horse facility access setback to 65 feet (unanimous)
• Approved meeting agenda (unanimous)
• Approved minutes from June 28, 2022 (unanimous)

Board of Adjustment

The Clay County Board of Adjustment will hold public hearings regarding two requests for after-the-fact variances from the Clay County Development Code. The board will determine if these requests for setback exceptions are approved.

• Variance request for animal feedlot structure setbacks at 20371 180th Ave N, Ulen
• Variance request for residential and access setbacks for an agricultural service establishment at 7755 2nd St. N, Moorhead

The Clay County Board of Adjustment granted two after-the-fact variances. The first allowed a feedlot at 20371 180th Ave N, Ulen, to reduce the setback from 1,320 feet to 830 feet from neighboring structures. The second allowed a horse boarding and training facility at 7755 2nd St N, Moorhead, to reduce the dwelling setback from 500 to 300 feet and the access setback from 300 to 65 feet, with conditions. Both were approved unanimously.

• Granted variance for feedlot setback reduction to 830 feet (unanimous)
• Granted variance for horse facility dwelling setback reduction to 300 feet (unanimous)
• Granted variance for horse facility access setback reduction to 65 feet (unanimous)
• Imposed condition: horse pens/shelters set back 389 feet from neighboring dwellings
• Imposed condition: dust control on access road for horse facility

Soil & Water Conservation District (SWCD) Board

The agenda for this meeting is not available; only minutes are referenced. The board may have met, but no specific items for decision or discussion are listed.

Board of Commissioners

The Board of Commissioners will review a budget presentation for the Juvenile Center and several human resources recommendations. The meeting also includes a request to fill a Road Foreman vacancy and a presentation from the West Central Initiative.

• Renewal of Cafeteria Plan for 2023
• Adoption of Medicare Supplement Plan for Retirees
• Transition from Further to WEX
• Request to fill vacancy for Road Foreman position
• Budget presentation for the Juvenile Center

The Board unanimously approved the renewal of the County's Cafeteria Plan for 2023, including a 7% increase in health insurance coverage, which will cost an estimated $170,000 annually for 455 employees. They also adopted a Medicare Supplement Plan for retirees with a $242 premium, approved transitioning tax-advantaged accounts from Further to WEX, and approved filling a Road Foreman vacancy. The Board approved payment of bills totaling $1,026,724 and received a budget presentation for the Juvenile Center.

• Approved 2023 cafeteria plan renewal with 7% health insurance increase (unanimous)
• Adopted Medicare Supplement Plan for retirees at $242/month premium (unanimous)
• Approved transition of tax-advantaged accounts from Further to WEX (unanimous)
• Approved filling Road Foreman vacancy at Highway Department (unanimous)
• Approved payment of bills and vouchers totaling $1,026,724 (unanimous)
• Approved agenda and minutes from July 26, 2022 (unanimous)

Board of Commissioners

The Board of Commissioners will hear budget presentations for law enforcement and building maintenance. The body is also considering requests for facility improvements and additional social work staffing for 2023.

• Government Center Parking Lot Mill and Overlay Project
• Family Service Center Improvement Project
• Amendment No. 2 to Burns & McDonnell agreement for Resource Recovery Facility
• Lawful Gambling application from MN Deer Hunters Asso, Clay-Wilkin Chapter
• Agreement between Clay Co Public Health and Valley Christian Daycare

The Board approved the Family Service Center Improvement Project with a total cost of $245,957.10, including quotes for LED lights, flooring, ceiling tile, carpet, paint, furniture, signage, and contingency. They also approved a $72,000 mill and overlay for the Government Center parking lot, and approved new social worker positions, including one for Adult Mental Health Services (3-2).

• Approved $72,000 FM Asphalt contract for Government Center parking lot mill and overlay (unanimous)
• Approved $245,957.10 Family Service Center Improvement Project (unanimous)
• Approved filling Case Aide vacancy in Home & Community Based Services (unanimous)
• Approved additional Social Worker in Home & Community Based Services for 2023 (unanimous)
• Moved up timeline for additional Social Worker in Home & Community Based Services to immediately (unanimous)
• Approved new Social Worker in Adult Mental Health Services for 2023 (3-2)
• Approved Amendment 2 to Burns & McDonnell agreement for Resource Recovery Facility (unanimous)
• Rescinded offer to Kent Severson for Solid Waste Manager (unanimous)

Moorhead-Clay County Joint Powers Authority

The Moorhead-Clay County Joint Powers Authority is meeting to discuss property acquisition status and negotiation schedules. The body will consider actions on a public recreation access policy, a weed spraying agreement, and four master service agreements.

• Lucke Negotiation Summary (OIN 5179 5184)
• Hunting and Public Recreation Access Policy Proposal
• Livdahl Weed Spraying and Haying Agreement (OIN 1847)
• Master Service Agreement with Patchin Messner Appraisal Inc
• Master Service Agreements with Integra Realty Resources, Compass Land Consultants Inc, and Crown Appraisals Inc

The Joint Powers Authority approved a $27,500 counteroffer from James Lucke for flowage easements on two parcels, approved a new hunting and public recreation access policy, and approved a no-cost weed spraying and haying agreement for the Livdahl property. They also approved four new three-year Master Service Agreements with appraisal and land consultant firms. The meeting included a closed executive session and adjourned without further action.

• Approved $27,500 counteroffer to James Lucke for flowage easements on OIN 5179 and 5184
• Approved MCCJPA Hunting and Public Recreation Access Policy
• Approved Livdahl (OIN 1847) weed spraying and haying agreement
• Approved four Master Service Agreements with Patchin Messner Appraisal, Inc., Integra Realty Resources, Compass Land Consultants, Inc., and Crown Appraisals, Inc.

Solid Waste Advisory Committee

The committee is meeting to receive progress reports on the Resource Recovery Campus and Landfill project. The agenda also includes updates regarding the City of Felton and Perham.

• Resource Recovery Campus update from Construction Engineers
• Landfill Project update from Comstock Construction
• City of Felton update from Jeff Rehder
• Perham update from Kevin Campbell

The Clay County Solid Waste Advisory Committee approved allocating $24,000 from the SW recycling budget for the City of Felton's recycling building, which is estimated to cost $75,300. The committee also approved the meeting agenda, the June 23, 2022 minutes with an amendment, and a reply to the MPCA letter regarding PFAS testing. No other substantive decisions were made; updates were provided on the Resource Recovery Facility, landfill projects, and the PLMSWA budget.

• Approved $24,000 allocation for City of Felton recycling building (unanimous)
• Approved meeting agenda (unanimous)
• Approved June 23, 2022 minutes with amendment (unanimous)
• Approved reply to MPCA letter with questions (unanimous)

Planning Commission

The Clay County Planning Commission will hold public hearings on several conditional and interim use permits. The body will also consider a petition to amend the development code regarding swimming pools in protected zoning districts.

• Conditional use permit for a basement at 19335 5th St N, Georgetown
• Interim use permit for concrete crushing at 367 16th St N, Glyndon
• After-the-fact interim use permit for a second dwelling at 17629 220th St N, Ulen
• Interim use permit amendment to increase gravel pit acreage in Keen Township
• Text amendment to allow swimming pools in the Shoreland: Special Protection Zoning District

The Clay County Planning Commission approved four permits: a conditional use permit for a basement in a flood fringe district, an interim use permit for concrete crushing, an interim use permit for a second dwelling, and an amended interim use permit for a gravel pit expansion. They also recommended approval of a text amendment to allow swimming pools in shoreland districts. All decisions were made with conditions as recorded.

• Granted conditional use permit for basement at 19335 5th St N, Georgetown (unanimous)
• Granted interim use permit for concrete crushing at 367 16th St N, Glyndon (unanimous)
• Granted interim use permit for second dwelling at 17629 220th St N, Ulen (unanimous)
• Granted amended interim use permit for gravel pit expansion in Keene Township (majority, Bill Davis opposed)
• Recommended approval of text amendment allowing swimming pools in shoreland districts (unanimous)

Board of Commissioners

The Board of Commissioners will hear budget presentations from the Probation and Attorney's offices. The body is also considering a vacancy fill for a Juvenile Center Counselor and a contract with Advanced Correctional Healthcare, Inc.

• Increase change fund at Motor Vehicle by $200
• Annual Liquor License for Buffalo River Speedway
• Request to fill vacancy for Juvenile Center Counselor
• Final approval of Juvenile Center contract with Advanced Correctional Healthcare, Inc.

The Clay County Board of Commissioners approved the agenda, a $200 increase to the Motor Vehicle change fund, and the annual liquor license for Buffalo River Speedway. They approved payment of bills and vouchers totaling $1,956,624 from 115 vendors, acknowledged a $1,000 donation for the Sheriff's K-9 program, and approved filling a Juvenile Counselor vacancy. The board also approved a $463,000 annual contract with Advanced Correctional Healthcare for the Juvenile Center, with 2/3 of costs split among 11 counties and 1/3 paid by Clay County.

• Approved agenda (unanimous)
• Approved $200 increase in Motor Vehicle change fund (consent)
• Approved annual liquor license for Buffalo River Speedway (consent)
• Approved payment of bills and vouchers totaling $1,956,624 (unanimous)
• Acknowledged $1,000 donation from Marcia Hough for Sheriff's K-9 Program
• Approved filling Juvenile Counselor vacancy in Secure Unit (unanimous)
• Approved contract with Advanced Correctional Healthcare for Juvenile Center (unanimous)

Soil & Water Conservation District (SWCD) Board

This Soil & Water Conservation District board meeting has no published agenda. The only available record is the meeting minutes, so no specific decisions or discussion items can be reported from the agenda itself.

Board of Commissioners

The Board of Commissioners will review a financial plan and design contract for a substance abuse crisis facility. The meeting also includes budget presentations from the Recorder's Office, Technology Services, and the Highway Department.

• Financial plan for Substance Abuse Crisis Facility Project
• Design contract with Klein McCarthy Architects for Substance Abuse Crisis Facility
• RFQ for Construction Manager/CMAR for Substance Abuse Crisis Facility construction
• Resolution 2022-24 for participation in Performance Measurement Program
• Lease at landfill for varmint management/trapping

The Board unanimously approved the financial plan for the new Substance Abuse Crisis Facility, totaling $13,949,198, funded by a $5M state grant, $7.5M in ARPA funds, $1M in opioid settlement funds, and $449,198 from county balances. They also executed an $838,901 design contract with Klein McCarthy Architects and approved issuing an RFQ for a Construction Manager/CMAR for the project. Additionally, the Board approved a lease with Jerald Clages for varmint management at the landfill and approved $1,552,184 in bills and vouchers.

• Approved $13.9M financial plan for Substance Abuse Crisis Facility (unanimous)
• Executed $838,901 design contract with Klein McCarthy Architects (unanimous)
• Approved RFQ for Construction Manager/CMAR for crisis facility (unanimous)
• Approved lease with Jerald Clages for landfill varmint management (unanimous)
• Approved $1,552,184 in bills and vouchers from 142 vendors (unanimous)
• Approved Resolution 2022-24 to participate in Performance Measurement Program (unanimous)
• Approved amendments to Feb 1, 2022 minutes (consent)
• Approved July 5, 2022 minutes (unanimous)

Board of Commissioners

The Board of Commissioners will review budget presentations for Information Systems and Human Resources. Members are deciding on a construction change order for the Resource Recovery Facility and a reorganization of the Administration and HR departments.

• Resource Recovery Facility Construction Change Order #6 and increase to Guaranteed Maximum Price Contract
• Proposed reorganization of Administration and HR departments to include a Communications Coordinator
• Request to appoint Travis Bouton to Board of Adjustment
• Request for approval of Employee Referral Program
• Lease amendments for Dept. of Public Safety and DNR Farm Lease in Keene Township

The Clay County Board of Commissioners approved Change Order #6 for the Resource Recovery Facility, increasing the Guaranteed Maximum Price by $617,431 due to weather and supply chain issues. They also approved a new employee referral pilot program, a reorganization of Administration and HR departments, and several routine items including leases, appointments, and bill payments.

• Approved Resource Recovery Facility Change Order #6, increasing GMP by $617,431 (unanimous)
• Approved Employee Referral Pilot Program starting July 15, 2022 (unanimous)
• Approved reorganization of Administration and HR, adding Communications Coordinator and $17,779 budget increase (unanimous)
• Approved DNR farm lease for $250 annually in Keene Township (consent)
• Approved amendment to lease with Dept. of Public Safety, BCA (consent)
• Appointed Travis Bouton to Board of Adjustment for three-year term (unanimous)
• Approved payment of bills and vouchers totaling $26,375,819 (unanimous)
• Approved minutes from June 21 and 28, 2022 (unanimous)

Planning Commission

The Clay County Planning Commission will hold public hearings to consider several land-use requests. These include permit amendments for solar gardens and gravel mining, as well as new permits for a concrete plant, an intentional community, and commercial businesses.

• Novel Energy Solutions: Request to amend conditional use permits for community solar gardens in Flowing, Felton, and Spring Prairie Townships
• Taracon Precast/Spring Prairie HB, Inc.: Interim use permit for a ready-mix concrete batch plant at 6189 170th St. North
• Spring Prairie HB, Inc.: Interim use permit for an intentional community on parcel 27.014.1700
• Hough Inc of Detroit Lakes: Amendment to haul route condition for gravel mining in Humboldt Township
• Jason Gehrig: Petition to remove Resource Protection – Aggregate Overlay Zoning District on parcel 28.021.2200

The Clay County Planning Commission approved amendments to conditional use permits for Novel Energy Solutions solar gardens, extending the construction deadline to December 31, 2025. It granted an interim use permit to Taracon Precast/Spring Prairie HB, Inc. for a new concrete batch plant, with conditions including dust control and a prohibition on selling ready-mix concrete. The commission also granted an interim use permit for an intentional community (Spring Prairie Colony) with conditions, a conditional use permit for a commercial storage facility for Dustin and Sara Hough, an amendment to Hough Inc's gravel mining haul route, a conditional use permit for Andreas Omerovic's warehousing business, and recommended approval to remove the Resource Protection-Aggregate overlay for Jason Gehrig's rezoning petition.

• Granted amendment to Novel Energy Solutions' conditional use permits, extending construction deadline to Dec 31, 2025 (unanimous)
• Granted interim use permit to Taracon Precast for a concrete batch plant, with conditions including dust control and no ready-mix sales (majority, Steve Lindaas opposed)
• Granted interim use permit for Spring Prairie Colony intentional community, with conditions including dust control and bird-safe glass (unanimous)
• Granted conditional use permit to Dustin and Sara Hough for a 28-unit commercial storage facility, with conditions (unanimous)
• Granted amendment to Hough Inc's interim use permit, changing primary haul route to 210th St S with 20 mph speed limit (unanimous)
• Granted conditional use permit to Andreas Omerovic for warehousing and wholesale business, with conditions (unanimous)
• Recommended approval to Board of Commissioners to remove Resource Protection-Aggregate overlay on Jason Gehrig's parcel (unanimous)

Board of Adjustment

The Clay County Board of Adjustment will hold public hearings to consider three variance requests from the County Development Code. The board will also review an interest form for a board position.

• Westlund Excavating: variance request for residential structure, road centerline, and property line setbacks for aggregate mining in Keene Township
• Strata Corporation: after-the-fact variance request for property line setback for aggregate mining in Hagen Township
• R&G Development LLC/Richard Larson: variance request for Ordinary High-Water Level (OHWL) setback at 954 264th St S, Hawley
• Review of Board of Adjustment Interest Form for Travis Bouton

The Clay County Board of Adjustment approved three variance requests. Westlund Excavating received a variance to mine within setbacks on a Keene Township parcel, with conditions including a 240-foot residential setback and a 100-foot road centerline limit. Strata Corporation received an after-the-fact variance to mine to the western property line in Hagen Township. R&G Development LLC received a variance to reduce the Ordinary High-Water Level setback from 200 to 150 feet at a Lee Lake property. The board also recommended Travis Bouton for appointment to the Board of Commissioners.

• Granted Westlund Excavating variance to mine within setbacks (unanimous)
• Granted Strata Corporation after-the-fact variance to mine to property line (unanimous)
• Granted R&G Development LLC variance to reduce OHWL setback to 150 feet (unanimous)
• Approved recommendation of Travis Bouton to Board of Commissioners (unanimous)

Board of Commissioners

The Clay County Board of Commissioners is meeting to review requests for law enforcement staffing and equipment. The board will also discuss funding for facility projects at the Joint Highway Facility and the Family Service Center.

• Request to utilize Enterprise Lease Program for four 2023 squad vehicles
• Request to fill an FTE Deputy vacancy and promote a Deputy to Sergeant
• Funding for demolition of cold storage tent at Joint Highway Facility
• Funding for portion of salt and sand tent project at Joint Highway Facility
• Remodel of Women’s Bathrooms in Family Service Center using ARPA funds

The Clay County Board approved payments totaling $5,499,184 to 106 vendors, including major road construction contracts. They also approved leasing four additional 2023 squad vehicles, filling a deputy vacancy with a promotion to sergeant, and funding several highway facility projects. All decisions were unanimous.

• Approved payment of bills and vouchers totaling $5,499,184 (unanimous)
• Approved Enterprise Lease Program for four additional 2023 squad vehicles (unanimous)
• Approved filling FTE deputy vacancy and promoting a deputy to sergeant (unanimous)
• Approved $36,667 for demolition of cold storage tent at Joint Highway Facility (unanimous)
• Approved $252,068 for Salt and Sand Tent Project at Joint Highway Facility (unanimous)
• Approved $65,457 for women's restroom remodel in Family Service Center with ARPA funds (unanimous)
• Approved auction of 2003 Freightliner semi-tractor from Solid Waste Department (unanimous)
• Approved new auditor form for credit card authorization with updated dollar limits (consent)

Solid Waste Advisory Committee

The committee is meeting to receive progress reports on the Resource Recovery Campus. Discussions include updates from construction engineers and Comstock Construction.

• Resource Recovery Campus update from Construction Engineers
• Update from Comstock Construction
• Discussion on planting native grasses at Resource Recovery with Tony Nelson
• Perham update from Kevin Campbell

The Clay County Solid Waste Advisory Committee approved the meeting agenda and the May 26, 2022 minutes with a requested wording change. Members received updates on the Resource Recovery Facility construction, landfill punch list items, native grass planting, and the Prairie Lakes MSWA fire aftermath. No formal policy decisions were made; actions were limited to approvals of agenda and minutes.

• Approved meeting agenda with landfill update addition (unanimous)
• Approved May 26, 2022 minutes with wording change request (unanimous)

Board of Commissioners

The Clay County Board of Commissioners will meet to discuss the creation of a Joint Airport Zoning Board and the appointment of a Highway Engineer. The agenda also includes updates on ARPA funds and diversity and public health initiatives.

• Resolution 2022-21 to authorize the creation and appointment of members to a Joint Airport Zoning Board
• Appointment of Highway Engineer
• Update on ARPA Funds
• Update from Diversity & Ethnic Community Coordinator and Public Health Diversity, Equity, and Inclusion Navigator

The Clay County Board of Commissioners approved allocating $6.5 to $7.5 million from ARPA funds toward a new regional detox facility, $1 to $1.5 million toward a new regional dispatch facility, and reserving $500,000 for future Public Health response needs. The board also approved the creation of a Joint Airport Zoning Board with the City of Hawley, appointing Matt Jacobson and Everett Nelson as county representatives. Justin Sorum was appointed County Highway Engineer for a one-year term. The board approved payment of bills and vouchers totaling $684,739.

• Approved allocating $6.5–$7.5M ARPA funds for regional detox facility (unanimous)
• Approved allocating $1–$1.5M ARPA funds for regional dispatch facility (unanimous)
• Reserved $500,000 ARPA funds for future Public Health response (unanimous)
• Approved Resolution 2022-21 creating Joint Airport Zoning Board with Hawley (unanimous)
• Appointed Matt Jacobson and Everett Nelson to Joint Airport Zoning Board (unanimous)
• Appointed Justin Sorum as County Highway Engineer for one year (unanimous)
• Approved payment of bills and vouchers totaling $684,739 (unanimous)
• Approved Board of Appeal and Equalization minutes from June 14, 2022 (unanimous)

Board of Equalization

The Board of Appeal and Equalization is meeting to conduct business regarding property assessments. The agenda includes a scheduled appointment for A R Investments LLC.

• Appointment for A R Investments LLC (52.851.0030) at 6:45 p.m.

The Clay County Board of Appeal and Equalization approved a motion to set the 2022 estimated market value of AR Investments, LLC's property at $350,000, down from the proposed $450,300. The decision followed a request from the property owners to value the building at its construction cost of $306,550. The motion passed unanimously. No other appeals were heard.

• Set AR Investments, LLC property value at $350,000 (unanimous)

Board of Commissioners

The Board of Commissioners will discuss requests for affordable housing development in Dilworth and a patrol vehicle lease program. The meeting also includes requests for child care grants and the establishment of absentee ballot boards.

• Request to lease vehicles from Enterprise Commercial Lease Program for Sheriff's Office 2023 patrol vehicles
• Request to apply for West Central Initiative Child Care Project Manager Grant with $5,000 ARPA funding for match
• Housing Support Letter of Commitment for affordable housing development in Dilworth
• Establishment of Regular Absentee Ballot Board (Resolution 2022-22) and UOCAVA Absentee Ballot Board (Resolution 2022-23)
• Landfill Construction Project construction amendment

The Clay County Board approved $3,951,706 in bills and vouchers, rescinded a prior purchase of six patrol vehicles and approved leasing them through Enterprise, and approved applying for a West Central Initiative child care grant with $5,000 in ARPA funds. They also supported a housing support commitment for an affordable housing development in Dilworth, approved health plans for Medical Assistance, and established absentee ballot boards. All decisions were unanimous.

• Approved $3,951,706 in bills and vouchers (unanimous)
• Approved Enterprise lease for six patrol vehicles, preference Chevy Tahoe (unanimous)
• Rescinded May 24 purchase of six patrol vehicles (unanimous)
• Approved grant application to West Central Initiative for Child Care Project Manager (unanimous)
• Approved $5,000 ARPA contribution for child care grant match (unanimous)
• Approved Housing Support Funding Commitment for Dilworth affordable housing (unanimous)
• Supported Blue Plus and UCare for Pre-Paid Medical Assistance Programs (unanimous)
• Established Regular and UOCAVA Absentee Ballot Boards via Resolutions 2022-22 and 2022-23 (unanimous)

Soil & Water Conservation District (SWCD) Board

This meeting has no published agenda. The agenda text states that no meeting agenda is available and directs readers to view the minutes. Therefore, no specific decisions or discussions are listed for this meeting.

The Clay Soil & Water Conservation District Board approved the 2023 County Budget Request, which includes a proposed 3.2% increase over the current year's budget. They also approved several state cost-share contracts for well decommissioning and field windbreaks, as well as routine financial reports and vouchers. The board discussed the legislative update noting that SWCD Aid funding did not pass, and reviewed MPCA corrective actions for the feedlot program.

• Approved 2023 County Budget Request (motion carried)
• Approved state cost-share contract CS 22-11 for well decommissioning ($700)
• Approved payment for five field windbreak contracts totaling $8,093
• Approved vouchers paid via electronic payment 2254-2260 and Quickbooks #21241-21261
• Approved May 12, 2022 meeting minutes
• Approved Treasurer's report
• Approved June agenda

Board of Commissioners

The Board of Commissioners will discuss the selection of a building site and floor plan for a Regional Detoxification Facility. The meeting also includes requests for staffing vacancies and various infrastructure project approvals.

• Selection of Regional Detoxification Facility building site and floor plan
• Bid opening for turn lane reconstruction on TH 10 and CSAH 19
• RFP for corporate foster care development for children and adults
• Liquor license renewals for Willow Creek Golf Course, J&M Bar Services, Pitchfork, Highland Hideaway, Rustic Oaks, and Mainline Bar and Grill
• Change Order #5 for Resource Recovery Facility construction project

The Board approved the Regional Detoxification Facility building site on the southern end of County property along 34th St and 15th Ave N, Moorhead, and approved a single-story floor plan with future vertical expansion options. The project was shifted from the Building Committee to the Finance Committee. The Board also approved $817,291 in bills and vouchers, liquor license renewals, and several other items.

• Approved Regional Detoxification Facility site on southern County property (unanimous)
• Approved single-story floor plan for Detox Facility with future vertical expansion (unanimous)
• Shifted Detox Facility project from Building to Finance Committee (unanimous)
• Approved payment of bills and vouchers totaling $817,291 (unanimous)
• Approved liquor license renewals for six establishments (consent)
• Authorized RFP for Corporate Foster Care Development (unanimous)
• Approved bid up to $25,000 for Mastic Crack Sealer (unanimous)
• Approved $530,576 equipment purchase for new transfer station, omitting shredder (unanimous)

Moorhead-Clay County Joint Powers Authority

The Moorhead-Clay County Joint Powers Authority will discuss property acquisition status and land agent reports. The body is deciding on a farmland lease agreement and two contract amendments.

• OIN 1790 1811 Farmland Lease Agreement
• Crown Appraisals Task Order 4 - Amendment 0
• Compass Land Consultants Task Order 3 - Amendment 0
• Property Acquisition Status Report

The Moorhead-Clay County Joint Powers Authority approved a farmland lease agreement for organic parcels OIN 1790 and 1811 at $200/acre, and approved two appraisal task orders for Phase Three Flowage Easements: Crown Appraisals Task Order 4 for $125,000 and Compass Land Consultants Task Order 3 for $29,000. All motions carried unanimously. The meeting also included updates on property acquisitions and land agent reports.

• Approved farmland lease agreement for OIN 1790 and 1811 at $200/acre (motion carried)
• Approved Crown Appraisals Task Order 4 Amendment 0 for $125,000 (motion carried)
• Approved Compass Land Consultants Task Order 3 Amendment 0 for $29,000 (motion carried)

Solid Waste Advisory Committee

The committee is meeting to receive updates on the Resource Recovery Campus and landfill fire. The agenda includes reports regarding Comstock construction and the City of Felton.

• Resource Recovery Campus update from Construction Engineers
• Planting in Green Space at New RRF
• Comstock Construction update
• Landfill Fire report
• City of Felton update

The Clay County Solid Waste Advisory Committee approved the meeting agenda (minus the City of Felton item) and the April 28, 2022 minutes, both unanimously. Members received updates on Resource Recovery Facility construction, discussed a potential green space collaboration, and addressed landfill fire concerns, including a new lock box for fire department access. No formal policy decisions were made beyond the approvals.

• Approved meeting agenda with removal of City of Felton item (unanimous)
• Approved April 28, 2022 minutes (unanimous)

Board of Commissioners

The Board of Commissioners will review budget timelines and updates for 2022 and 2023. The meeting includes discussions on facility expansions, vehicle purchases, and highway department contracts.

• 2023 Sheriffs Office Patrol Vehicle Purchases
• FSC Dental Expansion and FSC Lease Approval
• Bid opening for SP 14-652-016
• Purchase of 2 Speed Radar Signs
• Pavement testing contract for CSAH 26

The Clay County Board approved the low bid of $3,497,284.49 from R.J. Zavoral and Sons for the mill and overlay project on CSAH 52, contingent on legal review and Office of Civil Rights approval. They also approved the purchase of six 2023 Chevrolet Tahoes for the Sheriff's Office, a six-month lease for Family Healthcare, two speed radar signs, a pavement testing contract, and rescinded a previous appeal to the MPCA. All decisions were unanimous.

• Approved $3,497,284.49 mill and overlay contract for CSAH 52 to R.J. Zavoral and Sons (unanimous)
• Approved $273,719.10 purchase of six 2023 Chevrolet Tahoes for Sheriff's Office (unanimous)
• Approved six-month lease to Family Healthcare for 2,964 SF at $10/SF, total $14,820 (unanimous)
• Approved purchase of two speed radar signs for $11,027.60, split 50/50 with City of Moorhead (unanimous)
• Approved contract for pavement testing on CSAH 26 (unanimous)
• Rescinded request to appeal MPCA's Year-End Review of Clay County Feedlot Program (unanimous)
• Approved appointment of Commissioners Gross and Mongeau to Airport Zoning Board for City of Hawley (unanimous)

Planning Commission

The Planning Commission will hold public hearings regarding two conditional use permit amendments for commercial storage businesses. The commission will also discuss the potential removal of the Resource Protection – Aggregate Zoning District in certain areas.

• Public hearing: Scot Manthe request for conditional use permit amendment for commercial storage on parcel 04.050.0240 in Eglon Township
• Public hearing: South Moorhead Storage request for conditional use permit amendment for commercial storage on parcel 21.032.4250 in Moorhead Township
• Discussion on removing Resource Protection – Aggregate Zoning District in identified areas

The Clay County Planning Commission approved two conditional use permit amendments for commercial storage businesses. The first, for Scot Manthe, allows up to seven storage buildings totaling no more than 57,600 square feet on a 72-acre parcel in Eglon Township, with conditions on lighting, setbacks, and sidewall height. The second, for South Moorhead Storage, permits outdoor storage on a 4.79-acre parcel in Moorhead Township, subject to screening and setback requirements. Both approvals were granted with conditions.

• Granted CUP amendment for Scot Manthe's commercial storage, allowing up to 7 buildings and 57,600 sq ft (6-1, Lindaas opposed)
• Granted CUP amendment for South Moorhead Storage, allowing outdoor storage with screening and setback conditions (unanimous)
• Approved formation of Resource Protection - Aggregate Overlay subcommittee (unanimous)
• Approved agenda and April 19, 2022 minutes (unanimous)

Board of Adjustment

The Clay County Board of Adjustment will hold a public hearing regarding a variance request for an animal feedlot setback. The board is also seeking an applicant to fill a vacancy on the Board of Adjustment.

• Public hearing for Daniel Moore regarding an after-the-fact variance for animal feedlot setback at parcel 29.010.4400, Ulen Township
• Search for an applicant to fill an immediate Board of Adjustment vacancy

The Clay County Board of Adjustment granted Daniel Moore an after-the-fact variance to reduce the animal feedlot setback from 1,320 feet to 930 feet, with conditions. The board also approved the agenda and minutes, and discussed a board vacancy and the county's comprehensive plan update.

• Approved meeting agenda (unanimous)
• Approved April 19, 2022 minutes (unanimous)
• Granted variance to Daniel Moore for reduced feedlot setback to 930 feet, with conditions (unanimous)

Board of Commissioners

The Board of Commissioners will hold a public hearing regarding the 2045 Comprehensive and Transportation Plan Update. The meeting also includes a bid opening for road work and a request for medical services proposals for the Juvenile Center.

• Public Hearing: 2045 Clay County Comprehensive and Transportation Plan Update
• Bid Opening for Mill & Overlay on CSAH 31 (SP 14-631-024)
• RFP for Medical Services: Juvenile Center
• Lease Renewal for Dept. of Human Services: Deaf & Hard of Hearing Services at Family Service Center
• Request to fill vacancy for Maintenance Worker

The Clay County Board approved Ordinance 2022-2 adopting the 2045 Comprehensive and Transportation Plan, and selected Advanced Correctional HealthCare (ACH) to provide medical services for the Correctional Facility and Juvenile Center for $1,217,287. The board also approved a $2,775,384 bid from Central Specialties for mill and overlay on CSAH 31, and approved disbursements from the compliance fund totaling $125,000 for 2022 and 2023 projects.

• Approved corrected agenda (unanimous)
• Approved lease renewal for Deaf & Hard of Hearing Services at Family Service Center (consent)
• Approved payment of bills totaling $2,454,292 (unanimous)
• Approved Proclamation for Law Enforcement Week (unanimous)
• Approved ACH for medical services at $1,217,287 (unanimous)
• Approved $105,000 compliance fund disbursement for 2023 (unanimous)
• Approved $20,000 compliance fund for 2022 corner surveys (unanimous)
• Approved Ordinance 2022-2 for 2045 Comprehensive Plan (unanimous roll call)

Soil & Water Conservation District (SWCD) Board

There is no meeting agenda available for the Clay County Soil & Water Conservation District Board meeting on May 12, 2022.

The Clay Soil & Water Conservation District board approved a cost-share contract for streambank and shoreline protection, a contract amendment, vouchers, and a fuel surcharge for no-till drill contracts. They also discussed legislative updates, compliance checks, and upcoming elections.

• Approved BRR 1W1P cost-share contract for M. Stotesbery, $80,100 (motion carried)
• Approved amendment to T. Schauer's cost-share contract, increasing amount to $23,621.03 (motion carried)
• Approved vouchers paid via electronic payment 2247-2253 and Quickbooks #21220-21240 (motion carried)
• Approved $20 fuel surcharge for No-Till Drill contracts (motion carried)

Board of Commissioners

The Board of Commissioners will hold a public hearing regarding a rezoning petition in Elkton Twp. The meeting includes requests to fill the County Engineer position and approve several MnDOT contracts and grants.

• Public hearing for rezoning petition in Section 22 Elkton Twp
• Bid opening for Mill & Overlay on CSAH 12
• Approval of MnDOT Master Partnership Contract and Grant Agreements SAP 14-598-073 and SAP 14-598-074
• ARPA project request for HVAC Pneumatics Air Compressor Replacement for Power Plant and Family Service Center
• Approval of increased Geofoam costs and Guaranteed Maximum Price for Resource Recovery Project

The Board accepted County Engineer David Overbo's resignation, approved advertising the position, and appointed Justin Sorum as Interim County Engineer. They also approved a $2,229,249.65 bid from R.J. Zavoral and Sons for mill and overlay on CSAH 12, and approved several resolutions and grants for transportation projects. Additionally, they approved a $137,878.43 order for Geofoam for the Resource Recovery Facility despite cost increases, with one dissenting vote.

• Accepted resignation of County Engineer David Overbo (unanimous)
• Approved advertising/filling County Engineer position (unanimous)
• Appointed Justin Sorum as Interim County Engineer (unanimous)
• Approved $2,229,249.65 bid from R.J. Zavoral and Sons for CSAH 12 mill & overlay (unanimous)
• Approved MnDOT Master Partnership Contract and Resolution 2022-18 (unanimous)
• Approved MnDOT grant agreements for bridges 14K62 and 14K61 (Resolutions 2022-19, 2022-20) (unanimous)
• Authorized $137,878.43 Geofoam order for Resource Recovery Facility (4-1, Mongeau dissenting)
• Approved health plan recommendations for Medical Assistance and Special Needs Basic Care (unanimous)

Board of Commissioners

The Board of Commissioners is reviewing requests to fill vacancies for correctional officers, social workers, juvenile workers, a detox technician, and a solid waste manager. The meeting also includes reports on mental health services and public health updates.

• Request to fill four full-time Correctional Officer vacancies
• Request to fill a Social Work position in the Behavioral Health Division
• Request to fill two Juvenile Worker positions in the Non-Secure Secure Unit
• Request to fill a Technician position for Detox
• Request to fill a Solid Waste Manager vacancy

The Clay County Board of Commissioners approved payments totaling $1,210,068 to 123 vendors, and authorized filling vacancies for four correctional officers, a social worker, two juvenile workers, a detox technician, and a solid waste manager. The board also approved a contract with Fremstad Law Office, sent a letter of support for federal library funds, and issued proclamations for Foster Care Month, Child Care Provider Appreciation Day, and Mental Health Month.

• Approved payment of bills and vouchers totaling $1,210,068 (unanimous)
• Approved contract for legal services with Fremstad Law Office (consent)
• Approved filling four FT Correctional Officer vacancies (unanimous)
• Approved filling a Social Work vacancy in Behavioral Health (unanimous)
• Approved filling two Juvenile Worker vacancies in non-secure unit (unanimous)
• Approved filling a Detox Program technician vacancy (unanimous)
• Approved filling Solid Waste Manager vacancy (unanimous)
• Approved letter of support for Federal Capital Projects Funds for Lake Agassiz Regional Library (Kahly recused)

Solid Waste Advisory Committee

The committee will meet to receive progress reports on waste management infrastructure. Discussions include updates on the Resource Recovery Campus and the Landfill Project.

• Resource Recovery Campus update from Construction Engineers
• Landfill Project update from Comstock Construction
• Earth Week report from Shannon Thompson
• Perham update from Kevin Campbell

The Clay County Solid Waste Advisory Committee met and approved the meeting agenda and prior minutes. They received updates on the Resource Recovery Facility construction and discussed ongoing landfill project issues, including a boiler described as a 'disaster' and a potential MPCA flare inspection costing $5,000-$30,000. No formal decisions were made on these issues.

• Approved meeting agenda with request for feedback on Hawley letter (unanimous)
• Approved minutes from March 24, 2022 (unanimous)

Moorhead-Clay County Joint Powers Authority

The body will discuss property acquisition status and the Minnesota Property Acquisition Schedule. Members will vote on farmland lease agreements and a contract amendment for the SRF Land Firm.

• 2022 Farmland Lease Agreement for OIN 251N
• 2022 Farmland Lease Agreement for OIN 1834
• MCCJPA SRF Land Firm Task Order 1 Amendment 1
• Organic Farmland Letter
• Property Acquisition Status Report

The Moorhead-Clay County Joint Powers Authority approved a $400,000 counteroffer for flowage easements on two properties (OIN 1777 and 1869), accepted an amended farmland lease for OIN 251N, approved a new farmland lease for OIN 1834, and authorized a $1.57 million budget amendment for SRF land services. The board also endorsed a five-step process for disposing of organic farmland in the Upstream Mitigation Area.

• Approved $400,000 counteroffer for flowage easements on OIN 1777 and 1869
• Approved amended farmland lease for OIN 251N at $135/acre
• Approved 2022 farmland lease for OIN 1834 at $135/acre
• Approved SRF Land Firm Task Order 1 Amendment 1 with $1.57M budget
• Endorsed five-step organic farmland disposal process

Board of Commissioners

The Clay County Board of Commissioners is meeting to review highway department bids and capital improvement plans. The body will discuss infrastructure projects and equipment purchases for county facilities.

• Approval of low bid for four bridge replacements
• Approval of yearly supply bids for the Highway Department
• Proposed turn lane reconstruction project on TH 10 and CSAH 19
• Capital Improvement Plan for highway shop projects in Comstock, Ulen, and Georgetown
• Funding request for a forklift for the storage facility

The Clay County Board approved quotes for highway shop projects in Comstock, Georgetown, and Ulen, with a total maximum price of $877,925 after an amendment switching building vendors saved $4,113. The board also approved a low bid of $996,247.25 for four bridge replacements, yearly supply bids for culverts, asphalt, equipment rental, and gravel, and a used forklift purchase for the storage facility. All decisions were made unanimously.

• Approved $877,925 for three highway shop projects (unanimous)
• Approved $996,247.25 low bid from Houle Excavating for four bridge replacements (unanimous)
• Approved yearly supply bids for culverts, asphalt, equipment rental, and gravel (unanimous)
• Approved advertising for Glyndon LPP Turn Lane Project (unanimous)
• Approved $20,000-$22,000 for used forklift purchase (unanimous)
• Approved payment of bills totaling $400,246 (unanimous)
• Adopted proclamations for County Staff Appreciation Day and Child Abuse Prevention Month (unanimous)

Board of Commissioners

The Board of Commissioners will review requests for building maintenance, highway projects, and the 5-year Capital Improvement Plan. The meeting includes decisions on bid approvals for bridge replacements and road reconstruction.

• Approval of 5-Year Capital Improvement Plan
• Bid opening and approval for four bridge replacements
• Bid opening and approval for 7th St Reconstruction Project in Dilworth
• HVAC Improvement Project at Government Center using ARPA funds
• Request to appeal MPCA’s Year-End Review for Clay County Feedlot

The Clay County Board approved the low bid from Sellin Brothers for $5,447,075 for the 7th Street Reconstruction Project in Dilworth, contingent on approval from the City of Dilworth. The board also rejected all bids for highway shop projects in Comstock, Ulen, and Georgetown due to costs exceeding budget, and approved moving forward with a $415,900 cold storage building bid from Gast General Contractor. Additionally, the board approved several other items including a feedlot program appeal, HVAC improvements, and a 5-year Capital Improvement Plan.

• Approved $5,447,075 bid from Sellin Brothers for 7th Street Reconstruction in Dilworth (unanimous, contingent on city approval)
• Rejected all bids for Highway Shops in Comstock, Ulen, and Georgetown (unanimous)
• Approved $415,900 bid from Gast General Contractor for cold storage building at Highway Dept (unanimous)
• Approved HVAC improvement project at Government Center using $81,268 from ARPA funds (unanimous)
• Approved $25,700 quote from Dakota Plains Mechanical for condensate tank replacement at Family Service Center (unanimous)
• Approved advertising for CSAH 52 Mill & Overlay project (unanimous)
• Approved MnDOT Agency Agreements and Resolutions 2022-16 and 2022-17 (unanimous)
• Approved Highway Department's 5-Year Capital Improvement Plan (unanimous)

Board of Adjustment

The Clay County Board of Adjustment will hold a public hearing regarding a variance request for a structure's road centerline setback. The board will also discuss the Comprehensive Plan update and a vacancy on the Board of Adjustment.

• Public hearing: Kurt Kennedy variance request for road centerline setback on Lot 1 and Lot 2 Block 2 in Eglon Hills Subdivision
• Discussion of Clay County Comprehensive Plan update
• Search for applicant to fill a Board of Adjustment vacancy
• Land Use Webinar regarding variances

Planning Commission

The Clay County Planning Commission will hold public hearings to consider several land-use requests. These include a rezoning petition, a home occupation permit for a venue, and conditional use permits for agricultural and telecommunications projects.

• Dustin and Sara Hough: Petition to remove Resource Protection – Aggregate Overlay Zoning District in Elkton Township
• Ben Jacobson: Interim Use Home Occupation Permit for a wedding and event venue in Barnesville Township
• Schwantes Properties LLC: After-the-fact Conditional Use Permit for an Agricultural Service Establishment in Holy Cross Township
• Richards Family Partnership LLP: After-the-fact amendment to an Interim Use - Mining Permit in Flowing Township
• Midco: Conditional Use Permit for a telecommunications tower at 11936 123rd Ave S, Alliance Township

Soil & Water Conservation District (SWCD) Board

This agenda contains no items for discussion or decision. The document states that no meeting agenda is available and directs readers to view the minutes instead.

The Clay Soil & Water Conservation District board approved several contracts and applications, including a two-year spraying contract with L&M Road Services, cover crop applications, and state cost-share contracts for field windbreaks. They also approved hiring part-time summer help at $15/hour. The meeting included updates on legislative efforts, CFO issues, and upcoming events.

• Approved L&M Road Services for 2022/2023 spraying contract
• Approved cover crop applications for M. Fillbrandt ($600) and J. Schreiner ($7,500)
• Approved state cost-share contracts for field windbreaks (ND Retriever Club $2,355, K. Hayer $1,568, L. Erickson $1,435)
• Approved vouchers paid (electronic 2235-2246, QuickBooks #21184-21219)
• Approved part-time summer help position at $15/hour

Board of Commissioners

The Board of Commissioners will conduct public hearings regarding the adoption of County Commissioner Districts and a text amendment to add 'Intentional Community' to the Development Code. The body will also review highway maintenance contracts and building project bids.

• Public hearing and resolution for adoption of County Commissioner Districts
• Public hearing on petition to add 'Intentional Community' to Development Code
• FY22 Off-Highway Vehicle Grant in Aid Contract with DNR for Agassiz Recreational Trail
• Bid openings for Highway Shops (Comstock, Ulen, Georgetown) and Cold Storage Building
• Requests to fill vacancies for FT Deputy Auditor, .5 Deputy Auditor, and Deputy Recorder

Board of Commissioners

The Board of Commissioners will discuss a range of operational requests including facility leases, healthcare service RFPs, and highway projects. The meeting includes presentations on a regional library sales tax and annual department updates for Planning and Zoning and Probation.

• Cooperative Services Agreement with City of Moorhead for Resource Recovery Facility operations
• Resolution 2022-12 to act as legal sponsor for DNR funding for snowmobile trails
• RFP for Inmate & Juvenile Detention Healthcare Services
• Agreement and Resolution 2022-13 for a turn lane in Glyndon
• Request for ARPA funds to increase capacity for Family Child Care and Child Foster Care

The Clay County Board of Commissioners approved $81,000 in ARPA funds over two years to increase capacity and retention for family child care and child foster care, including recruitment, mentoring, licensing fee reimbursements, and incentives for non-traditional hours. The board also approved a three-year cooperative services agreement with Moorhead for the Resource Recovery Facility, a WIC clinic lease expansion, and a dust control contract with Glacier Dust Control. Several other items were approved, including a resolution for DNR snowmobile trail funding and an RFP for detention healthcare services.

• Approved $81,000 ARPA funds for child care capacity and retention (unanimous)
• Approved three-year Cooperative Services Agreement with Moorhead for Resource Recovery Facility (unanimous)
• Approved WIC Clinic lease of two offices in Family Service Center for $2,200 annually (unanimous)
• Approved 2022 dust control quote from Glacier Dust Control at $1.385/gallon (unanimous)
• Approved sending RFP for Inmate & Juvenile Detention Healthcare Services (unanimous)
• Accepted grant from MN Office of Justice Programs up to $24,408 (unanimous)
• Executed Resolution 2022-12 for DNR snowmobile trail funding (unanimous)
• Approved advertising for CSAH 12 Mill & Overlay project (unanimous)

Board of Commissioners

The Board of Commissioners is meeting as a work group to discuss specific topics. No formal board actions will be taken during this meeting.

• Discussion on Commissioner Redistricting with Lori Johnson and Mark Sloan

The Clay County Board of Commissioners held a workgroup session to discuss three options for redrawing commissioner districts based on 2020 census data. No formal decision was made; the options will be presented at a public hearing during the April 12 Board meeting. The current districts are out of balance, and each option proposes different precinct and township moves to meet statutory population requirements.

• Reviewed three redistricting options (A, B, C) for commissioner districts
• No vote taken; public hearing scheduled for April 12 Board meeting
• Discussed statutory requirements for district population balance and contiguity

Moorhead-Clay County Joint Powers Authority

The body is meeting to review property acquisition status and flowage easement public meetings. Members will take action on appraisals, replacement housing payments, and land negotiations.

• OIN 1305 Appraisal Review and Replacement Housing Differential Payment (RHDP)
• OIN 1793 Heartland Seed Negotiation Summary
• OIN 1251 Haying License Agreement
• MCCJPA SRF Land Firm Task Order 1 Amendment 1

The Joint Powers Authority approved an administrative settlement of $1,617,500 for the Heartland Seed property (OIN 1793), with $400,000 due upon execution of the purchase agreement and the balance at closing targeted for October 1, 2022. The board also approved a $250,000 appraisal value for the Mortenson parcel (OIN 1305) and a $14,900 Replacement Housing Differential Payment for the same property. A haying license agreement for OIN 1251 was approved. No other substantive decisions were made.

• Approved $1,617,500 administrative settlement for Heartland Seed (OIN 1793), with $400,000 at execution and balance at closing (motion carried)
• Approved $250,000 appraised value for Michelle Mortenson (OIN 1305) as just compensation (motion carried)
• Approved $14,900 Replacement Housing Differential Payment for OIN 1305 (motion carried)
• Approved Haying License Agreement with Pete Livdahl for OIN 1251 (motion carried)

Solid Waste Advisory Committee

The committee is meeting to receive progress reports on the Resource Recovery Campus and the Comstock landfill project. Members will also discuss shredder information and general updates from county leadership.

• Resource Recovery Campus update from Construction Engineers
• Landfill project update regarding Comstock
• Shredder information presentation by Brad Keickers
• Perham update from Kevin Campbell

Board of Commissioners

The Board of Commissioners will discuss a resolution to declare a state of emergency and the allocation of ARPA funds for emergency medical responder agencies. The meeting also includes requests for vehicle lease programs and construction change orders.

• Resolution 2022-10 declaring a state of emergency
• ARPA funds for Clay County Emergency Medical Responder Agencies
• Change Order #4 for Resource Recovery Facility Construction
• Resolution 2022-11 supporting USBR Route designation on CSAH 52
• Approval of lease program for County Vehicles

The Clay County Board of Commissioners approved using $30,000 in ARPA funds to be divided equally among six Emergency Medical Responder Agencies to help with operating costs and recruiting new members. The board also approved a lease program for county vehicles, appointed two members to county boards, and approved two change orders for the Resource Recovery Facility construction project.

• Approved $30,000 ARPA funds for six Emergency Medical Responder Agencies (unanimous)
• Approved Enterprise Lease Program for 23 county vehicles (unanimous)
• Approved Construction Change Order #4 for $16,887 (unanimous)
• Approved Change Order 4 / PR-003 for $235,092 for back-up generator (unanimous)
• Executed Resolution 2022-10 declaring State of Emergency for potential spring flooding (unanimous)
• Appointed Brent Berg to three-year term on Planning Commission (unanimous)
• Appointed Leo Splonskowski to three-year term on Board of Adjustment (unanimous)
• Approved hiring a Legal Assistant for the Attorney's Office (unanimous)

Board of Commissioners

The Board of Commissioners will review requests for highway projects, including bridge replacements and a traffic signal camera cost share with Moorhead. The meeting also covers staffing vacancies in social services and public health, as well as facility and crisis service projects.

• Approval to advertise for four bridge replacement projects
• Approval to advertise for bids for 7th Street Reconstruction Project in Dilworth
• Cost share with City of Moorhead on Traffic Signal Camera System
• HVAC Controls Replacement Project at Family Service Center
• Pre-design Agreement for Crisis Abuse Substance Services Project

Board of Commissioners

The Board of Commissioners is meeting as a work group to discuss several administrative topics. The agenda states that no formal board actions will be taken during this session.

• Redistricting information from County Auditor/Treasure Lori Johnson and Mark Sloan
• Detoxification Center Planning update from Administrator Stephen Larson
• American Rescue Plan Act discussion with Administrator Stephen Larson

The Board reviewed 2020 census data and four redistricting options, with Option 1 identified as best but concerns raised about rural representation. A public hearing will be held at the April 12 County Board meeting to select between Options 1 and 3. Updates were also given on the detox center planning and ARPA fund status.

• Scheduled public hearing for April 12 to select redistricting option (between Option 1 and 3)
• Noted Option 2 fails minimum population in District 3; Option 4 fails maximum in District 4
• County Administrator to contact architect for detox center pre-design report
• ARPA funds update: $2.8M spent of $12.4M received; $500K reserve possible

Board of Adjustment

The Clay County Board of Adjustment will hold public hearings regarding two variance requests from Aggregate Industries. The board will also review applications for a board vacancy and receive an update on the Clay County Comprehensive Plan.

• Variance request for gravel mining in Goose Prairie Township (Parcel 11.018.0260) regarding road right of way and residential setbacks
• Variance request for gravel mining in Keene Township (Parcels 17.013.1400, 17.013.1500, 17.013.1000, 17.013.1102) regarding property line, road right of way, and residential setbacks
• Review of applications for Board of Adjustment vacancy - Splonskowski
• Clay County Comprehensive Plan update

The Clay County Board of Adjustment unanimously approved two variance requests from Aggregate Industries for gravel mining operations in Goose Prairie and Keene Townships. The variances allow mining closer to roads and residences than standard setbacks, subject to specific conditions including slope requirements, stockpile limits, and reclamation plans. The board also recommended Leo Splonskowski to fill a vacancy on the board.

• Granted variance for Goose Prairie Township mining allowing 240' residential setback and 100' from road centerline (unanimous)
• Granted variance for Keene Township mining allowing 240' residential setback, 120' from road centerline, and 100' stockpile setback (unanimous)
• Approved recommendation of Leo Splonskowski to County Board of Commissioners for Board of Adjustment vacancy (unanimous)
• Approved meeting agenda (unanimous)
• Approved minutes from December 21, 2021 (unanimous)

Planning Commission

The Planning Commission will discuss and make recommendations on the draft 2045 Clay County Comprehensive Plan. The body will also consider a gravel mining permit and a development code amendment.

• Public hearing on the draft 2045 Clay County Comprehensive and Transportation Plan
• Interim Use Permit request from Alexandria Gravel Products, LLC for gravel mining in Goose Prairie Township
• Petition from Interstate Engineering & Spring Prairie Hutterian Brethren, Inc. to add 'intentional living community' as a conditional use to the Development Code

The Clay County Planning Commission recommended the draft 2045 Comprehensive and Transportation Plan to the County Board for approval. It also granted an interim use permit for a 39.5-acre gravel mine in Goose Prairie Township with conditions, and recommended a text amendment to allow intentional communities as an interim use in agricultural zones. The meeting was otherwise routine, with no citizens speaking during the public comment period.

• Approved recommendation of 2045 Comprehensive and Transportation Plan to County Board (unanimous)
• Granted interim use permit for Alexandria Gravel Products gravel mine, 39.5 acres, with conditions (8-1)
• Approved recommendation to County Board for text amendment allowing intentional communities as interim use (unanimous)
• Recommended Brent Berg for appointment to Planning Commission (unanimous)
• Approved February 15, 2022 minutes with correction (unanimous)

Soil & Water Conservation District (SWCD) Board

The Clay County Soil & Water Conservation District Board has no meeting agenda available for its March 10, 2022 meeting. The agenda text states only that there is no agenda and directs readers to view the minutes. No decisions or discussion items are listed.

• No meeting agenda available
• Referral to meeting minutes

Board of Commissioners

The Clay County Board of Commissioners is reviewing requests to allocate American Rescue Plan Act (ARPA) funds for various services. The board is also discussing facility maintenance and staffing for the correctional facility.

• Allocation of ARPA funds for Silver Linings Senior Housing Development
• Allocation of ARPA funds for a Social Worker in Disability Services
• Allocation of ARPA funds for Technology Services Licensing
• Request to fill two full-time Correctional Officer vacancies
• Bids for a Cold Storage Building Project at the Highway Department

The Clay County Board of Commissioners approved allocating $150,000 from ARPA funds to Churches United for the Silver Linings Senior Housing Development, pending full funding. They also approved re-engaging the Sentence to Serve program, initiating contested case proceedings for four relocation housing differential payment appeals, and several other items including ARPA funding for technology licensing and a social worker position.

• Approved $150,000 ARPA allocation for Silver Linings Senior Housing (unanimous)
• Approved re-engaging Sentence to Serve program (unanimous)
• Initiated contested case proceedings for four RHDP appeals (unanimous)
• Approved $24,103.70 ARPA funds for Technology Services Licensing (unanimous)
• Approved $49,766 ARPA funds for half cost of Social Worker in Disability Services (unanimous)
• Approved low quote of $13,510 for power plant diesel tank controls upgrade (unanimous)
• Approved advertising for bids for Cold Storage Building Project (unanimous)
• Approved filling two FT Correctional Officer vacancies (unanimous)

Board of Law Library Trustees

The Board of Trustees will review financial reports and minutes from the previous meeting. The board will also discuss library usage, a social media proposal, and updates regarding the Legal Clinic.

• Review of December 20, 2021 minutes
• Financial reports
• Social media proposal comments
• Legal Clinic updates
• Librarian items regarding policies, supplies, and website

Board of Commissioners

The Board of Commissioners will conduct a public hearing regarding condemnation damages along US Highway 10. The meeting includes requests for new county attorney positions and infrastructure bids for highway shops and a substance abuse facility.

• Public hearing on condemnation action for damages along US Highway 10, Glyndon, MN
• Requests to fill two Assistant County Attorney positions and one Chief Assistant County Attorney – Civil position
• RFPs for predesign architectural services for a Substance Abuse Crisis Facility
• Bids for construction of new highway shops in Ulen, Comstock, and Georgetown
• Approval of 2022-2023 Township Maintenance Contract Rate

Solid Waste Advisory Committee

The committee is meeting to receive updates on the Resource Recovery Campus and the Clay County Comprehensive Plan. The agenda also includes a recycler of the year recognition and general solid waste updates.

• Recognition of Pactiv as 2021 Clay County Recycler of the Year
• Resource Recovery Campus update from Construction Engineers
• Clay County Comprehensive Plan update from Matt Jacobson
• Perham updates from Kevin Campbell
• Solid Waste update from Kirk Rosenberger

The Clay County Solid Waste Advisory Committee met on February 24, 2022, and approved the meeting agenda and the minutes from January 27, 2022, both unanimously. No substantive policy decisions were made; the meeting consisted of reports and updates, including the Recycler of the Year award to Pactiv, construction updates on the Resource Recovery Campus, and a comprehensive plan update. The committee also discussed a letter to state legislators regarding Solid Waste Management Tax funding.

• Approved meeting agenda (unanimous)
• Approved minutes from January 27, 2022 (unanimous)

Moorhead-Clay County Joint Powers Authority

The Moorhead-Clay County Joint Powers Authority is meeting to discuss property acquisition status and farmland disposal. The body will act on flowage easement appraisals and a replacement housing differential payment for OIN 1795 Willem. Members will also review the 2021 Farmland Annual Report.

• Organic Farmland Disposal Recommendation
• Flowage Easement Appraisals
• Replacement Housing Differential Payment (RHDP) for OIN 1795 Willem
• 2021 Farmland Annual Report

The Moorhead-Clay County Joint Powers Authority approved the flowage easement appraisals for Phase 2 parcels in Minnesota, directing land agents to make offers based on the approved amounts. They also approved a Replacement Housing Differential Payment of $209,900 for OIN 1795 (Willem). Both motions carried unanimously.

• Approved flowage easement appraisals for Phase 2 parcels (MN) and directed land agents to make offers (unanimous)
• Approved RHDP of $209,900 for OIN 1795 (Willem) (unanimous)

Board of Commissioners

The Clay County Board of Commissioners will review a 2022 labor contract for Detox and several highway department requests. The meeting also includes annual updates from the Veterans Service Office, Extension, and the Soil and Water Conservation District.

• Request to approve 2022 Detox labor contract
• Contract amendment for North Broadway Bridge
• Resolution 2022-09 for Small City Street Allotment
• Resolution 2022-08 for grooming machine equipment grant application
• Light fixture replacement project for Highway Joint Facility

The Clay County Board of Commissioners approved the agenda, an exempt gambling permit for Mainline Bar and Grill, and payment of bills and vouchers totaling $1,418,576. They also approved out-of-state travel for Public Health, a Detox Labor Contract for 2022, Resolution 2022-08 for a snowmobile grooming machine grant, Resolution 2022-09 for small city street reimbursements, a sign foreman vacancy fill, and a contract amendment for North Broadway Bridge design. All votes were unanimous.

• Approved agenda
• Approved Exempt Gambling Permit at Mainline Bar and Grill for April 9, 2022
• Approved payment of bills and vouchers totaling $1,418,576
• Approved out-of-state travel for Public Health to attend PCN Summer Institute
• Approved Detox Labor Contract for 2022
• Approved Resolution 2022-08 for equipment grant application for grooming machine
• Approved Resolution 2022-09 for small city street allotment
• Approved filling vacancy for sign foreman position with backfill if needed

Board of Commissioners

The Board of Commissioners is holding a work group meeting to discuss specific topics. No formal board actions will be taken during this session.

• Campus Strategic Facility Overview presented by Joe Olson
• Detoxification Center Planning Session

The Clay County Board of Commissioners held a workgroup session with no formal votes or decisions. They reviewed a facilities overview and discussed a planned detoxification center, including a successful $5 million grant application. The board directed staff to bring forward an RFP for architectural pre-design services and a legal description for the proposed site, but no action was taken.

• Approved agenda (unanimous)
• Directed staff to bring RFP for detox pre-design services to Feb 22 board meeting
• Directed staff to bring legal description for 3 acres on 15th Ave N for grant requirement

Board of Commissioners

The Clay County Board of Commissioners will receive annual updates from the Assessor's Office, Information Services, and Treatment Court. The board will also review a request to proceed with a capital improvement project for FSC door and hardware replacement.

• Request to move forward with FSC Door and Hardware Replacement Project
• Tax abatement for J/S Gieske, Moorhead
• Application for Exempt Gambling Permit at The Pitchfork on 4/22/22
• Re-appointment of Anthony Dillard to Housing Redevelopment Board
• Closed session to discuss union contract negotiations

The Clay County Board of Commissioners voted 3-2 to shift from a mask mandate to a recommendation for all county buildings, effective the next day. They also approved a $49,525 door replacement project, a $270 tax abatement, and a $268,554 payment of bills. The board re-appointed Anthony Dillard to the Housing Redevelopment Authority and approved an exempt gambling permit for the Barnesville Thursday Nite Lions.

• Approved moving from mask mandate to recommendation for county buildings (3-2)
• Approved $49,525 FSC door and hardware replacement project with Red River Glazing quote
• Approved $270 tax abatement for Jeff & Sara Gieske
• Approved payment of bills and vouchers totaling $268,554
• Approved re-appointment of Anthony Dillard to Housing Redevelopment Authority Board
• Approved exempt gambling permit for Barnesville Thursday Nite Lions at The Pitchfork
• Approved agenda and minutes from January 25 and February 1, 2022

Planning Commission

The Clay County Planning Commission will hold public hearings regarding two interim use permits. The body will also discuss a Comprehensive Plan update and the election of officers.

• Interim use permit request for truck parking and storage at 3052 80th St. N, Glyndon
• Amendment to interim use permit for aggregate mining operations in Keene Twp
• Comprehensive Plan Update discussion
• Election of Chair, Vice-Chair, and Secretary

The Clay County Planning Commission approved an amended Interim Use Permit for Aggregate Industries to continue aggregate mining in Keene Township, adding 2.35 acres and setting new operating hours. The Commission also granted an after-the-fact interim use permit for a truck parking and storage business in Moland Township. Both decisions were made unanimously and include specific conditions.

• Approved the agenda and the minutes from the January 25, 2022 meeting.
• Granted Matthew Aukland an Interim Use Home Occupation Permit for a truck parking and storage business at 3052 80th St N, Glyndon, with conditions including compliance with county standards and dust control.
• Granted Aggregate Industries an amended Interim Use Permit for mining, adding 2.35 acres and setting hours of operation from 5:00 a.m. to 7:00 p.m. Monday through Friday and 5:00 a.m. to 6:00 p.m. on Saturdays.
• Set noise-producing operations (crushing/screening/washing) to 7:00 a.m. to 7:00 p.m. Monday through Friday, with no such operations on weekends.
• Required a reclamation bond of $2,000 per acre for the 124 approved mining acres.
• Set the amended permit to terminate on December 31, 2029.
• Elected Ezra Baer as Chair, Joel Hildebrandt as Vice-Chair, and Laura Johnson as Secretary.
• Noted Steve Mortensen's resignation after the March 2022 meeting.

Soil & Water Conservation District (SWCD) Board

This meeting has no published agenda; only minutes are available. The board is not providing a public agenda for this session.

• No agenda items listed

The Clay Soil & Water Conservation District board approved working with a local engineering firm for engineering assistance, as requested by the TSA. They also approved four state cost-share contracts for field windbreak plantings, kept equipment rental rates unchanged, and approved several routine reports and vouchers. The board adjusted upcoming meeting dates to March 8 and April 12.

• Approved working with a local engineering firm for engineering assistance (motion carried)
• Approved state cost-share contracts for windbreak plantings totaling $8,900.05 (motion carried)
• Approved keeping equipment rental rates unchanged (No-Till Drills $9.50/acre, Roto-Tiller $100/hr, Mower $100/hr) (motion carried)
• Approved February agenda (motion carried)
• Approved January 11, 2022 meeting minutes (motion carried)
• Approved Treasurer's report (motion carried)
• Approved vouchers paid (motion carried)
• Approved updated meeting dates: March 8 and April 12 (motion carried)

Board of Commissioners

The Board of Commissioners will discuss requests for HVAC and air handler projects funded by ARPA. The meeting includes a request to fill a public health nurse position and a contract voucher for CSAH 19 (Parke Ave).

• Request for Courthouse HVAC Controls Project (ARPA)
• Request to advertise bids for Family Service Center Air Handler Replacement Project (ARPA)
• Request to fill vacated Public Health Nurse position
• Approval of final contract voucher for CSAH 19 (Parke Ave)
• Authority to sign Minnesota State Department of Public Safety Grant for Juvenile Center

The Clay County Board approved the final contract voucher of $6,704,994.46 to Sellin Brothers for the Glyndon CSAH 19 reconstruction project. They also approved a $209,087.35 change order for the solid waste transfer facility, a $257,614 state grant for juvenile center case management, and a $28,000 HVAC controls project for the courthouse. The board authorized filling a public health nurse vacancy and approved a letter of support for a $10 million ARPA grant application.

• Approved final contract voucher for CSAH 19 to Sellin Brothers for $6,704,994.46 (unanimous)
• Approved Solid Waste Transfer Facility Change Order #3 for $209,087.35 (unanimous)
• Authorized signing MN DPS JAG Grant for $257,614 (unanimous)
• Approved Trane HVAC system for courthouse for $28,000 (unanimous)
• Approved bid schedule for Family Service Center Air Handler Replacement (unanimous)
• Approved filling Public Health Nurse vacancy (unanimous)
• Approved letter of support for FMWF Chamber ARPA Good Jobs Challenge grant (unanimous)
• Approved payment of bills totaling $416,344 (unanimous)

Board of Commissioners

The Clay County Board of Commissioners will discuss the use of American Rescue Plan Act (ARPA) funds for masks and revenue loss calculations. The board is also reviewing staffing requests for social services and the jail, as well as highway department contracts.

• Request to use ARPA funding for disposable masks
• Grant agreement and Resolution 2022-07 for bridge replacement on CSAH 1
• Approval of final contract voucher for Gerit Hanson Contracting, Inc. for SAP 014-598-072
• Request to hire an FTE Eligibility Worker for Long-Term Care Program
• Appointment of Brad Eldred to the Planning Commission

The Clay County Board of Commissioners approved using the $10 million standard allowance for calculating ARPA revenue loss, approved a $640,908.75 final contract voucher for a road project, and approved hiring an eligibility worker for long-term care. They also approved several other routine items including wage adjustments, appointments, and equipment purchases.

• Approved $10M ARPA revenue loss standard allowance (unanimous)
• Approved final contract voucher of $640,908.75 for Gerit Hanson Contracting (unanimous)
• Approved hiring FT Eligibility Worker for Long-term Care (unanimous)
• Approved wage grid adjustment for Interim Jail Administrator (unanimous)
• Approved appointment of Brad Eldred to Planning Commission (unanimous)
• Approved purchase of two walk and roll packers for $47,180 (unanimous)
• Approved $1,400 ARPA-funded purchase of disposable masks (unanimous)
• Approved formation of Board of Commissioners Workgroup (unanimous)

Solid Waste Advisory Committee

The Clay County Solid Waste Advisory Committee approved sending a letter to the Minnesota Legislature in support of SF 1531 and HF 2367, which would direct money back into the environmental fund. The committee also approved the meeting agenda and minutes from December 16, 2021. No other formal decisions were made; updates were provided on recycling, landfill, and Perham facility activities.

• Approved meeting agenda (unanimous)
• Approved minutes from December 16, 2021 (unanimous)
• Agreed to send letter to MN Legislature supporting SF 1531 and HF 2367 (unanimous)

Moorhead-Clay County Joint Powers Authority

The Moorhead-Clay County Joint Powers Authority approved three 2022 farmland lease agreements totaling about 181.8 acres and $24,261.60 in rent, and approved a $2,000 amendment to an Integra task order for appraisal work. The board also moved into a closed executive session to discuss litigation strategy in a specific condemnation case. No other substantive decisions were made.

• Approved 2022 farmland lease with Todd Blilie (102.6 acres @ $135/acre, $13,851 due 03/15/22)
• Approved 2022 farmland lease with Pete Livdahl (72.03 acres @ $135/acre and $100/acre for OIN 1251, $9,442.65 due 03/15/22)
• Approved 2022 farmland lease with Aaron Brakke (7.17 acres @ $135/acre, $967.95 due 03/15/22)
• Approved Integra task order amendment adding $2,000 for appraisal scope change (OIN 7102)
• Closed public meeting for executive session on litigation strategy (Clay County v. Blilie)

Board of Commissioners

The Clay County Board of Commissioners approved several staffing and funding items, including filling vacancies in Social Services and the Sheriff's Office, hiring a Restorative Justice Coordinator with ARPA funds, and approving additional ARPA funds for the Power Plant Generator Replacement Project. They also approved a letter of support for a broadband grant application and the 2022 Furlough Policy. All votes were unanimous.

• Approved additional $91,947.50 in ARPA funds for Power Plant Generator Replacement Project (unanimous)
• Approved hiring and funding Restorative Justice Coordinator for up to 2 years with $157,008 from ARPA (unanimous)
• Approved filling vacancy for Support Enforcement Aide in Social Services (unanimous)
• Approved filling vacancy for Social Worker in Child Protection/Child Welfare (unanimous)
• Approved filling vacancy for FTE Office Associate in Sheriff's Office (unanimous)
• Approved Amendment 1 to engineering agreement with Burns & McDonnell for Resource Recovery Facility (unanimous)
• Approved letter of support for Red River Communications USDA ReConnect Grant application (unanimous)
• Approved 2022 Furlough Policy (unanimous)

Planning Commission

The Clay County Planning Commission approved an amendment to Nexamp's conditional use permit, extending the construction deadline for a 1-megawatt community solar garden in Spring Prairie Township to December 31, 2025, with added conditions including a decommissioning bond. The commission also discussed the draft 2045 Comprehensive Plan, deferring its recommendation to the Board of Commissioners until March 15, 2022, and recommended Brad Eldred for appointment to the Planning Commission.

• Granted Nexamp Solar conditional use permit amendment with construction deadline extended to Dec 31, 2025 (unanimous)
• Added condition: decommissioning bond payable at $1,000 for years 6-30 of the project
• Added condition: surety bond at 125% of cost for native plant cover
• Added condition: repair access and culvert to Clay County Highway Department specs
• Deferred Comprehensive Plan recommendation to Board of Commissioners until March 15, 2022 (unanimous)
• Recommended Brad Eldred for appointment to Planning Commission (unanimous)

Board of Commissioners

The Clay County Board approved a mask mandate for county facilities starting January 19, 2022, with one nay vote, and approved Resolution 2022-05 for $5 million in state bond proceeds toward the Regional Substance Use Crisis Facility. The board also approved a rezoning request in Goose Prairie Township, a $366,947.50 bid for a power plant generator project, and a HAVA grant application for voting equipment. All other agenda items were approved unanimously.

• Approved mask mandate for county facilities (4-1, Mongeau nay)
• Approved Resolution 2022-05 for $5M bond proceeds for substance use facility (unanimous)
• Approved rezoning in Goose Prairie Township to remove overlay district (4-1, Kahly nay)
• Approved $366,947.50 bid for power plant generator project (unanimous)
• Approved 2022 HAVA grant application for voting equipment (unanimous)
• Approved filling Deputy Auditor-Payroll vacancy (unanimous)
• Approved sending letter to Governor for increased testing hours at Moorhead vault (unanimous)
• Approved payment of bills totaling $2,960,842 (unanimous)

Board of Commissioners

The Clay County Board of Commissioners will discuss a rezoning request from Mortenson in Goose Prairie Township. The board is also reviewing bids for infrastructure projects and staffing requests for the Juvenile Center and Veteran’s Service Office.

• Mortenson request for rezoning in Goose Prairie Twp
• Bids for CSAH 1 grading and bridge replacement (SAP 014-601-007)
• Purchase of roll-off containers and transfer trailers for new Transfer Station
• Bid opening for Power Plant Generator Project
• Request to increase Veteran's Service Office Administrative Assistant position from .5 to 1.0 FTE

The board approved a $1.14 million contract for grading and bridge replacement on CSAH 1, purchased roll-off containers and trailers for the new transfer station, and approved several other expenditures. A motion to require masks in county buildings failed. The board also tabled a rezoning request for further review.

• Approved $1,143,991.85 low bid from Dennis Drewes for CSAH 1 grading and bridge replacement (unanimous)
• Approved purchase of 10 roll-off containers for $81,500 (unanimous)
• Approved purchase of one new transfer trailer ($104,323.54) and one retrofit ($10,930.59) (4-1, Mongeau nay)
• Approved $22,850 fire detection panel project quote from Johnson Controls (unanimous)
• Approved payment of bills and vouchers totaling $1,576,334 (unanimous)
• Approved 2022 committee appointments (unanimous)
• Tabled Mortenson rezoning request in Goose Prairie Twp for one week (unanimous)
• Approved Veteran's Service Office admin assistant position increase from .5 to 1.0 FTE (unanimous)

Soil & Water Conservation District (SWCD) Board

This Soil & Water Conservation District board meeting has no agenda on record. The agenda text indicates only that minutes are available for review, so no specific decisions or discussions are listed.

The Clay Soil & Water Conservation District board re-elected its 2021 officers for 2022, approved numerous routine first-of-year items including banking, mileage rate, subscriptions, per diem, and committee appointments, and authorized staff to sign off on wetland and cover crop decisions. The board also approved a $1,000 state cost-share contract for a well decommissioning and various payments for dues, insurance, storage, and maintenance. No major policy changes or controversial decisions were made.

• Re-elected same officers for 2022 (motion carried)
• Approved $1,000 cost-share contract for well decommissioning (motion carried)
• Approved 2022 banking, mileage rate ($0.585), subscriptions, and per diem ($125/day) (motion carried)
• Authorized District Manager signature on grant agreements (motion carried)
• Authorized Tony Nelson to approve wetland delineation and no-loss decisions (motion carried)
• Granted Technical Approval Authority to Craig and Gabe for cover crop plans (motion carried)
• Approved committee appointments for 2022 (motion carried)
• Approved 2022 dues, insurance, storage rent, and maintenance payments (motion carried)

Board of Commissioners

The Board of Commissioners will elect a Chair and Vice-Chair and establish the 2022 meeting schedule. The body will also consider staffing vacancies and funding requests for disposable masks.

• Election of 2022 Chair and Vice-Chair
• Resolutions 2022-01 – 2022-04 for 2022 newspaper designations
• Request to fill two full-time Correctional Officer vacancies
• Request to fill a Child Protection/Child Welfare Social Worker vacancy
• Request for ARPA funding for disposable masks

The Board elected Commissioner Jenny Mongeau as Chair and Commissioner Frank Gross as Vice-Chair for 2022, and approved the 2022 meeting schedule. It also approved payments totaling $867,431, adopted newspaper designation resolutions, and filled several vacancies, including correctional officers and a social worker. The Board approved ARPA funding for masks and appointed Dennis Loock to the Board of Adjustment.

• Elected Jenny Mongeau as 2022 Chair (unanimous)
• Elected Frank Gross as 2022 Vice-Chair (unanimous)
• Approved $867,431 in bills and vouchers from 89 vendors (unanimous)
• Adopted Resolutions 2022-01 through 2022-04 designating official newspapers (unanimous)
• Approved filling two FT Correctional Officer vacancies with backfill (unanimous)
• Appointed Dennis Loock to Board of Adjustment for 3-year term (unanimous)
• Approved filling Child Protection/Child Welfare Social Worker vacancy (unanimous)
• Approved $759 ARPA funding for disposable masks (unanimous)