Clay County public meetings in 2021

Board of Commissioners

The Board of Commissioners will consider property tax abatements and review several service contracts for 2022. The meeting includes requests for ARPA funding for senior transportation and highway department equipment purchases.

• Public hearing on granting property tax abatements (Resolution 2022-58)
• Request for ARPA funding for CAPLP Senior Transportation Service
• Contract renewals with Lakeland Mental Health and Lutheran Social Services
• Engineering services contract with Widseth
• Lake Agassiz Regional Library Joint Powers Agreement

The Clay County Board of Commissioners unanimously dissolved the county mask mandate effective December 31, 2021, while keeping it for the court system. They also approved $417,817 in property tax abatements for multiple properties, renewed contracts with Lakeland Mental Health and Lutheran Social Services, and approved $50,000 in ARPA funds for CAPLP senior transportation.

• Dissolved county mask mandate effective Dec 31, 2021 (unanimous)
• Approved Resolution 2022-58 granting $417,817 in property tax abatements (unanimous)
• Approved $50,000 ARPA funding for CAPLP Senior Transportation Service (unanimous)
• Renewed Lakeland Mental Health contract with 2.27% increase (unanimous)
• Renewed Lutheran Social Services contract with 2.33% increase (unanimous)
• Approved $23,530.78 for 1,274 blue fire number signs from M & R Signs (unanimous)
• Approved $9,999 purchase of retro-reflectometer from Tapco, Inc. (unanimous)
• Approved $4,600 engineering services contract with Widseth for bridge reports (unanimous)

Board of Commissioners

The Clay County Board of Commissioners will discuss and consider adopting the final levy and 2022 budget. The meeting includes a public hearing on a rezoning petition and requests to fill correctional facility vacancies.

• Resolution 2021-57: Final Levy and 2022 Budget
• Public Hearing: Mortenson Rezoning Petition for property in Section 7, Goose Prairie Township
• Request to fill Correctional Facility Administrator vacancy and two FT Correctional Officer vacancies
• Resolution 2021-55: City of Moorhead purchase of tax forfeited land
• Courthouse floor tile project and Resource Recovery Facility back-up power plan

The Clay County Board of Commissioners approved the 2022 total budget of $100,091,536 and certified a property tax levy of $38,538,479, a 3.82% increase, with one nay vote from Commissioner Campbell. The board also approved several other items, including a rezoning petition tabling, a back-up power plan for the Resource Recovery Facility, and a three-year agreement with U of M Extension.

• Approved 2022 budget of $100,091,536 (unanimous)
• Certified 2022 levy of $38,538,479, 3.82% increase (4-1, Campbell nay)
• Tabled Mortenson rezoning decision until Jan 11, 2022 (unanimous)
• Approved $225,000 back-up power plan for Resource Recovery Facility (unanimous)
• Approved three-year U of M Extension agreement (unanimous)
• Approved courthouse floor tile project with T&T Tile at $77,142 (unanimous)
• Approved 2022 pay grid with 2% COLA (unanimous)
• Approved filling vacancies for Correctional Facility Administrator and two Correctional Officers (unanimous)

Board of Adjustment

The Clay County Board of Adjustment will hold public hearings regarding two variance requests. The board will also review applications for a vacancy and receive an update on the Comprehensive Plan.

• Variance request for Ryan and Elizabeth Vossen regarding road setback at 116 249th Street North, Hawley
• Variance request for Joshua and Emily Holmes regarding residential density in Barnesville Township
• Review of applications for Board of Adjustment vacancy
• Update on Clay County Comprehensive Plan

The Clay County Board of Adjustment approved two variances. The first allowed Ryan and Elizabeth Vossen to keep a storage shed closer to the road than the 90-foot setback, reducing it to 75.5 feet. The second allowed Joshua and Emily Holmes to build a second residence on a parcel in an aggregate overlay district, despite the one-residence-per-quarter-quarter rule. Both were approved unanimously.

• Granted after-the-fact variance to Vossen for road setback reduction to 75.5 ft (unanimous)
• Granted variance to Holmes for second dwelling in aggregate overlay district (unanimous)
• Approved recommendation of Dennis Loock for Board of Adjustment vacancy (unanimous)
• Approved meeting agenda (unanimous)
• Approved minutes from November 16, 2021 (unanimous)

Planning Commission

The Planning Commission will discuss and make recommendations regarding the draft 2045 Clay County Comprehensive Plan. The body will also hold a public hearing for a gravel mining permit request.

• Public hearing for Hough Inc of Detroit Lakes regarding a 39-acre gravel mining operation in Humboldt Township
• Discussion and recommendations for the draft 2045 Clay County Comprehensive Plan
• Review of Planning Commission opening applications

The Clay County Planning Commission unanimously approved an interim use permit for Hough Inc to expand a gravel mining operation in Humboldt Township from 15 to 39 acres, with 15 conditions including dust control, road maintenance, a reclamation bond, and a 15-year expiration. The commission also held a public hearing on the draft 2045 Comprehensive Plan, discussing implementation tools and next steps, but took no final action.

• Granted interim use permit for 39-acre gravel mining expansion (unanimous)
• Approved agenda (unanimous)
• Approved November 16, 2021 minutes (unanimous)
• Closed public hearing on gravel mining permit (unanimous)
• Closed public hearing on 2045 Comprehensive Plan (unanimous)

Board of Law Library Trustees

The Clay County Law Library Board of Trustees approved new staffed hours and confirmed an ARPA grant to reopen the Legal Self-help Clinic. The board also discussed an overdue Westlaw bill and plans for a Facebook page.

• Approved new staffed library hours (Mondays/Tuesdays/Thursdays 9 a.m.-2 p.m., Fridays 9 a.m.-1 p.m.)
• Confirmed ARPA grant of $8,000+ for Legal Self-help Clinic reopening
• Directed investigation of overdue Westlaw bill (account ending 0878)
• Tasked Nathaniel with drafting Facebook page proposal

Solid Waste Advisory Committee

The committee will meet to receive updates on the Resource Recovery Campus, water treatment, and solid waste management. The meeting includes reports from Construction Engineers and county staff.

• Resource Recovery Campus update by Tom Fuchs of Construction Engineers
• Water treatment discussion with Dr. Robert Zimmerman
• Perham update by Kevin Campbell
• Solid waste update by Kirk Rosenberger

The Clay County Solid Waste Advisory Committee approved the meeting agenda and the October 28, 2021 minutes. Members received updates on the Resource Recovery Campus construction, a wastewater treatment study with Moorhead, and the Perham plant's positive cash balance. A resolution supporting changes to SCORE funding was distributed for consideration by the Clay County Board.

• Approved meeting agenda (unanimous)
• Approved October 28, 2021 minutes (unanimous)

Moorhead-Clay County Joint Powers Authority

The Moorhead-Clay County Joint Powers Authority is meeting to review property acquisition status and draft easement offer letters. The body will act on specific appraisal reviews and moving cost reimbursements.

• Appraisal reviews for OIN 1794, 1795, and 7102
• Moving cost reimbursements for OIN 1847 and 1834
• Property Acquisition Status Report
• Draft Flowage Easement Offer Letter Packet

The Moorhead-Clay County Joint Powers Authority approved two appraisal reports for flood-related property acquisitions: a $715,000 offer for the Willem property (OIN 1794/1795) and a $110,000 flowage easement for the Ihland property (OIN 7102). The board also approved moving cost reimbursements of $3,325 for the Handlos property (OIN 1847) and $14,449.95 for the Spanier property (OIN 1834). All motions carried unanimously.

• Approved appraisal report and offer of $715,000 for OIN 1794/1795 (Willem) for improvement area and structures
• Approved appraisal report and just compensation of $110,000 for OIN 7102 (Ihland) flowage easement
• Approved moving cost reimbursement of $3,325 for OIN 1847 (Handlos)
• Approved moving cost reimbursement of $14,449.95 for OIN 1834 (Spanier)

Planning Commission

The Planning Commission will hold a public hearing to discuss the draft 2045 Clay County Comprehensive Plan. The body will make recommendations on the plan's vision, goals, and objectives regarding land use and demographics.

• Public hearing on the draft 2045 Clay County Comprehensive Plan

Board of Commissioners

The Board of Commissioners will hold a Truth in Taxation hearing to discuss the 2022 budget and proposed property taxes. The meeting includes decisions on public safety staffing, infrastructure projects, and a national opioid settlement agreement.

• Resolution 2021-51 to sign onto the National Opioid Settlement Agreement
• Approval to purchase a K-9 and fill two full-time deputy vacancies
• Resolutions 2021-52 and 2021-53 for County and Township Deficient Bridge Prioritizations
• Request to advertise bids for the Power Plant Generator Project
• Resolution 2021-54 for a 2021 Voting Equipment Grant Application

The Board unanimously approved Resolution 2021-51 to join the Minnesota opioid settlement, making Clay County eligible for up to $2.89 million. The Board also approved several routine items, including renewing leases and policies, approving a $1.5 million payment of bills, and authorizing bids for a power plant generator project. The Sentence to Serve (STS) program was suspended following the retirement of its crew leader.

• Approved Resolution 2021-51 to join Minnesota opioid settlement (unanimous)
• Approved payment of bills totaling $1,513,714 to 196 vendors (unanimous)
• Approved purchase of K-9 and handler training (unanimous)
• Approved filling two full-time deputy vacancies (unanimous)
• Approved advertising for bids for Power Plant Generator Project (unanimous)
• Approved Resolution 2021-52 for township bridge prioritization (unanimous)
• Approved Resolution 2021-53 for county bridge prioritization (unanimous)
• Approved suspending the Sentence to Serve (STS) program (unanimous)

Board of Commissioners

The Board of Commissioners will discuss the allocation of American Rescue Plan Act (ARPA) funds for specific projects. The meeting includes requests for vehicle purchases and property transfers.

• Request to purchase a transport vehicle for the Juvenile Center
• Allocation of ARPA funds for a Pre-Sentence Investigation Writer
• Allocation of ARPA funds for the Highway Building front service counter project
• Request from the City of Moorhead to purchase tax forfeit property with a stormwater pond
• Approval of a Quiet Zone Establishment Letter for Glyndon

The Board approved payments totaling $21,019,061 to 415 vendors, a $32,727 transport van for the Juvenile Center, a letter of intent for a county merit system, $23,400 in ARPA funds for a pre-sentence investigation writer, $22,794 for a highway building counter, a quiet zone letter for Glyndon, and Moorhead's purchase of tax-forfeit property. They also reviewed the 2022 budget, aiming to lower the net levy increase from 4.30% to under 4%.

• Approved payment of bills and vouchers totaling $21,019,061 from 415 vendors.
• Approved purchase of a $32,727 transport vehicle for the Juvenile Center and retention of the 2013 van.
• Approved submission of a Letter of Intent for Clay County to be certified as its own Merit System for Social Service employees.
• Approved allocation of $23,400 in ARPA funds for a Pre-Sentence Investigation Writer.
• Approved allocation of $22,794 from ARPA funds for a front service counter project at the Highway Department facility.
• Approved the Quiet Zone Establishment Letter for the City of Glyndon.
• Approved the City of Moorhead's request to purchase a tax forfeit property with a stormwater pond.
• Directed staff to provide information on unfilled positions and advertising costs to lower the net levy increase from 4.30% to under 4%.

Board of Commissioners

The Board of Commissioners will review requests for personnel changes, including a juvenile counselor vacancy and correctional officer grade increases. The meeting also includes requests for equipment purchases and updates on highway projects.

• Request to fill a Juvenile Counselor position in the Secure Unit
• Request to purchase Stalker Radars
• Approval of 2022-2023 Natural Resources Block Grant Agreement Funding
• Request to approve grade increase for Correctional Officers
• Purchase of two Schulte Rotary Ditch Mowers

The Clay County Board of Commissioners approved payments totaling $1,369,968 to 152 vendors, a paygrade increase for Correctional Officers, the purchase of 11 Stalker Radars for $33,161, and two Schulte Rotary Ditch Mowers for $78,295.08. They also approved a $12,999 funding match for the Natural Resources Block Grant and an amended MOU with the City of Hawley. All decisions were unanimous except the mower purchase, which passed with one nay vote.

• Approved payment of bills and vouchers totaling $1,369,968 from 152 vendors.
• Approved filling a vacancy for a Juvenile Counselor in the secure unit.
• Approved purchase of 11 Stalker Radars for the Sheriff's Office for $33,161.
• Approved 2022-2023 Natural Resources Block Grant Agreement funding match of $12,999.
• Approved paygrade change for Correctional Officers from line 12 to line 13.
• Approved amended MOU with City of Hawley for CSAH 33 / 5th Street project.
• Agreed to Letter of Support for 11th Street Underpass Transportation Alternatives Grant.
• Approved purchase of two Schulte Rotary Ditch Mowers for $78,295.08 and sale of two used mowers for $14,400 (one nay vote).

Moorhead-Clay County Joint Powers Authority

The Moorhead-Clay County Joint Powers Authority is meeting to review organic farmland appraisals and property acquisition negotiations. The body will also consider a relocation appeal policy and a solar panel garden location.

• Appraisal actions for organic farmland parcels OIN 1250, 1257, 1270, 1845, 9152, and 1314
• Negotiation summary action for property acquisition OIN 1638
• Action on MCCJPA Relocation Appeal Policy and Procedure
• Discussion on OIN 1630 Solar Panel Garden Location
• Action on Pifer’s Task Order 1 Amendment 2 and 2022 Farmland Lease Template

The Moorhead-Clay County Joint Powers Authority approved a negotiated purchase agreement and flowage easement totaling $291,500 for OIN 1638 (Amble), with sale by December 31, 2021, and tenant farming allowed in 2022. The board also approved four organic farmland appraisals for OINs 1250, 1257, 1270/1845/9152, and 1314, and adopted a Relocation Appeal Policy and Procedure. Additionally, it approved Pifer Task Order 1 Amendment 2 and the 2022 Cash Crop Farmland Lease template. All motions carried.

• Approved MCCJPA Policy and Procedures for Appeal of Relocation Assistance Decisions.
• Approved forwarding the new relocation appeal policy to all property owners with Relocation Housing Differential benefits.
• Approved organic farmland appraisal for OIN 1250 (Quinnild): 83.75 acres @ $5,700/acre, final Just Compensation $475,000.
• Approved organic farmland appraisal for OIN 1257 (Olsgaard): 83.81 acres @ $5,700/acre, final Just Compensation $475,000.
• Approved organic farmland appraisal for OINs 1270, 1845, 9152 (Askegaard): 70.31 tillable acres @ $5,750/acre in Clay County and 102.41 tiled tillable acres @ $6,400/acre in Wilkin County, final Just Compensation $1,060,000.
• Approved organic farmland appraisal for OIN 1314 (Jacobs): 12.82 acres @ $6,000/acre, final Just Compensation $77,000.
• Approved negotiated purchase agreement of $217,000 and flowage easement of $74,500, totaling $291,500 for OIN 1638 (Amble), with sale by 12/31/21 and tenant farming allowed in 2022.
• Approved Pifer Task Order 1 Amendment 2 and the Pifer 2022 Cash Crop Farmland Lease template.

Board of Commissioners

The Board of Commissioners will review requests to hire two new positions focused on diversity, equity, and inclusion for 2022. The meeting also includes proposals to change billing responsibilities and fee schedules for the Recorder's Office.

• Request to hire a Diversity, Equity, and Inclusion Navigator for 2022
• Request to hire a Diversity and Ethnic Community Coordinator for 2022
• Request to fill an Office Supervisor vacancy in the Sheriff’s Department
• Proposal to move Recorder’s Office billing responsibility to Fidlar Technologies via Laredo Connect
• Proposed fee schedule change for Real Estate Copies for the Recorder’s Office

The Clay County Board of Commissioners approved creating two new positions to address COVID-19 disparities in ethnic communities: a variable-hour Public Health Diversity, Equity, and Inclusion Navigator ($25,762) and a full-time Diversity & Ethnic Community Coordinator ($88,180), both funded with ARPA dollars for 2022. The board also approved routine items including payment of bills totaling $623,424, filling a Sheriff's Office vacancy, and several Recorder's Office changes. All votes were unanimous.

• Approved $623,424 in bills and vouchers from 94 vendors (unanimous)
• Approved variable-hour Diversity, Equity, and Inclusion Navigator for 2022 at $25,762 ARPA-funded (unanimous)
• Approved full-time Diversity & Ethnic Community Coordinator for 2022 at $88,180 ARPA-funded (unanimous)
• Approved filling Sheriff's Office Office Supervisor vacancy with backfill if needed (unanimous)
• Approved switching Recorder's billing to Laredo Connect starting Jan 3, 2022 (unanimous)
• Approved discontinuing customer charge accounts for recording fees unless allowed by statute, effective Jan 3, 2022 (unanimous)
• Approved Recorder's fee schedule change for real estate copies (unanimous)

Board of Adjustment

The Clay County Board of Adjustment is meeting to consider two after-the-fact variance requests regarding residential dwellings and septic setbacks. The board will also review applications for a vacancy and discuss the Comprehensive Plan update.

• Public hearing: Mark Lewis variance request for a second dwelling and septic system setback at 1706 190th St. S, Hawley
• Public hearing: Hunter Grani variance request for a second residential dwelling at 599 Hwy 32 N, Hawley
• Review of applications for Board of Adjustment vacancy
• Discussion on Clay County Comprehensive Plan update

The Clay County Board of Adjustment granted two after-the-fact variances. The first allowed a second dwelling and a septic system closer than 200 feet to the ordinary high-water level, with a condition that the septic system be certified. The second allowed a second residential dwelling in an aggregate overlay district. Both were approved unanimously.

• Approved variance for second dwelling and septic setback (unanimous)
• Approved variance for second dwelling in RP-Agg district (unanimous)
• Approved meeting agenda (unanimous)
• Approved October 19, 2021 minutes (unanimous)
• Adjourned meeting at 6:17 PM (unanimous)

Planning Commission

The Clay County Planning Commission will hold public hearings for several land-use permits and one rezoning petition. The body will also discuss the Clay County Comprehensive Plan update and review applications for a commission opening.

• Conditional use permits for three 1-megawatt community solar gardens by Novel Energy Solutions in Kurtz, Alliance, and Holy Cross Townships
• Interim use permit for a second dwelling at 1706 190th St. S, Hawley, MN
• Rezoning petition for parcel 11.007.3700 in Goose Prairie Township
• Discussion of Clay County Comprehensive Plan update
• Review of applications for Planning Commission opening

The Clay County Planning Commission recommended removing the Resource Protection-Biological overlay on 52 acres of the Mortenson property to allow a future gravel mine, with a 6-2 vote. The commission also granted an interim use permit for a second dwelling and three conditional use permits for 1-megawatt community solar gardens, each with conditions. A special meeting was scheduled for December 16, 2021, to discuss the Comprehensive Plan update.

• Recommended rezoning 52 acres by removing RP-Bio overlay (6-2)
• Granted interim use permit for second dwelling at 1706 190th St. S, Hawley (unanimous)
• Granted conditional use permit for solar garden in Kurtz Township (unanimous)
• Granted conditional use permit for solar garden in Alliance Township (unanimous)
• Granted conditional use permit for solar garden in Holy Cross Township (unanimous)
• Scheduled special meeting for December 16, 2021 for Comprehensive Plan update (unanimous)

Board of Commissioners

The Board of Commissioners will review requests regarding the Resource Recovery Facility construction and design. The meeting includes decisions on hiring correctional officers and acquiring maintenance equipment for the Highway Department.

• Change Order #2 for Resource Recovery Facility Construction Project
• Designation of Construction Engineers as Primary Designer of Resource Recovery Facility Project
• Filling three vacancies for Correctional Officers
• Acquisition of one brush mower and two rotary ditch mowers
• BNSF RR Crossing Agreement and GEB Appraisal Report for Glyndon Turn Lane Project

The Clay County Board of Commissioners approved a $137,266 change order for the Resource Recovery Facility construction project, funded from the owner contingency fund. They also approved designating Construction Engineers as the primary designer for tax credits, filling three correctional officer vacancies, and changing an Assessor's Office position to Appraiser. A request to purchase two rotary ditch mowers was discussed but no action was taken.

• Approved $1,962,040 in bills and vouchers from 153 vendors (unanimous)
• Approved Construction Engineers Change Order #2 adding $137,266 to Resource Recovery Facility GMP (unanimous)
• Designated Construction Engineers as primary designer for 179D tax incentive (unanimous)
• Approved filling three Correctional Officer vacancies (unanimous)
• Changed Assessor's Office position from Data Coordinator/Appraiser to Appraiser (unanimous)
• Approved $13,350 purchase of Virnig Brush Mower from Fargo Tractor (unanimous)
• Approved signing BNSF RR Crossing Agreement for CSAH 2 project (unanimous)
• Approved $7,200 GEB appraisal for Glyndon Turn Lane easement (unanimous)

Soil & Water Conservation District (SWCD) Board

This meeting has no published agenda, so no specific decisions or discussions are listed. The agenda text indicates only that minutes are available for review, making this a procedural placeholder.

• No agenda items listed

The board approved an amendment to extend the pooling agreement with West Otter Tail SWCD to May 1, 2023, and approved a $150 buffer cost-share payment for F. Segrud. They also cancelled a Clean Water Fund grant contract for S. Smith's Toe-wood Sod Mat ($36,935) and approved a new 1W1P cost-share contract for the same project ($35,190.90). A date was set for December 2nd to discuss staff evaluations and 2022 salaries.

• Approved pooling agreement amendment with West Otter Tail SWCD, extending expiration to May 1, 2023
• Approved $150 buffer cost-share payment for F. Segrud (B17-62)
• Cancelled Clean Water Fund grant contract CWF 21-06 for S. Smith ($36,935)
• Approved BRR 1W1P cost-share contract BRR1W1P-2104 for S. Smith ($35,190.90)
• Approved vouchers #2190-2196 and #21049-21064 as paid
• Set December 2, 2021 at 4:00 PM to discuss staff evaluations and 2022 COLA/salaries

Board of Commissioners

The Clay County Board of Commissioners will meet to discuss public health updates and several administrative requests. The board is considering resolutions to support the Buffalo Red River Watershed District's use of taxing authority and a road-in-lieu project for Elmwood Township.

• Resolutions 2021-48 and 2021-49 regarding Buffalo Red River Watershed District taxing authority
• Proposal for Road-in-Lieu Project for Elmwood Township
• Acceptance of Victim Services Grant Award
• Request to sell Highway Unit 255
• Request to correct broadband service data for rural Barnesville and Rollag

The Clay County Board approved payments totaling $3,970,441 to 101 vendors, accepted a $140,000 victim services grant, and passed two resolutions supporting Buffalo-Red River Watershed District tax levies for 2022. They also approved a letter supporting broadband data corrections for rural Barnesville and Rollag, and authorized the sale of a boom mower on MnBid.

• Approved payment of bills and vouchers totaling $3,970,441 (unanimous)
• Accepted $140,000 Victim Services Grant Award (unanimous)
• Approved letter of support for broadband data correction in rural Barnesville and Rollag (unanimous)
• Approved Resolution 2021-48 for BRRWD Tax Levy Petition #1 (unanimous)
• Approved Resolution 2021-49 for BRRWD Tax Levy Petition #2 (unanimous)
• Approved sale of boom mower (Unit 255) on MnBid with $7,500 minimum bid (unanimous)
• Approved Road-In-Lieu Project proposal with Houston Engineering for Elmwood Township (unanimous)

Solid Waste Advisory Committee

The committee is meeting to receive updates on the Resource Recovery Campus and the Clay County Comprehensive Plan. Other discussions include the MSUM Environmental Certificate and updates from Perham and Solid Waste management.

• Resource Recovery Campus update from Tom Fuchs
• Clay County Comprehensive Plan discussion
• MSUM Environmental Certificate update
• Perham update

The Solid Waste Advisory Committee approved the agenda and previous minutes, and heard a citizen request about a new fence at the Resource Recovery Facility. The committee decided to place the fence issue on the next county board meeting agenda. No other formal decisions were made; other items were informational updates.

• Approved meeting agenda (unanimous)
• Approved minutes from September 23, 2021 (unanimous)
• Forwarded fence placement complaint to county board agenda

Moorhead-Clay County Joint Powers Authority

The Moorhead-Clay County Joint Powers Authority will discuss property acquisition status and Red River Control Structure negotiations. The body is deciding on a negotiation summary for OIN 1638 Amble and housing differential payments for OIN 8528 Leech and OIN 1252 Kragerud.

• OIN 1638 Amble negotiation summary
• OIN 8528 Leech Replacement Housing Differential Payment (RHDP)
• OIN 1252 Kragerud Replacement Housing Differential Payment (RHDP)
• ProSource Task Order 1 Amendment 2
• Red River Control Structure negotiations update

The Moorhead-Clay County Joint Powers Authority approved two Replacement Housing Differential Payments: up to $75,000 for the Leech property (OIN 8528) and $110,600 for the Kragerud property (OIN 1252), both related to the flood diversion project. The board also approved a $650,000 budget increase for ProSource Task Order 1 Amendment 2, covering right-of-way and relocation services for additional parcels. Project updates noted progress on property acquisitions, including a scheduled closing for the Red River Control Structure and ongoing eminent domain settlements in Cass County.

• Approved RHDP up to $75,000 for Leech (OIN 8528) (motion carried)
• Approved RHDP of $110,600 for Kragerud (OIN 1252) (motion carried)
• Approved ProSource Task Order 1 Amendment 2 with additional $650,000 budget (motion carried)
• Approved agenda (motion carried)
• Approved minutes from September 23, 2021 (motion carried)
• Approved minutes from October 19, 2021 (motion carried)

Board of Commissioners

The Clay County Board of Commissioners is meeting to discuss infrastructure projects, public health updates, and the use of ARPA funds. The board will review requests for property condemnations and facility upgrades.

• Condemnation Resolution 2021-47 for improvement of US Highway 10
• Authorization to spend ARPA funds on space heaters for residents during heating emergencies
• Approval to fill two FTE Correctional Officer vacancies
• Camera and card access project for storage building
• Liquor license renewal for Rustic Oaks, Inc.

The Clay County Board of Commissioners voted 3-2 against ending the mask mandate for county buildings, keeping it in place. They approved $4,815,767 in bills and vouchers, a liquor license renewal, a condemnation resolution for a US Highway 10 turn lane project, and several other items including a camera/card access project and a Family Service Center fit-up.

• Approved $4,815,767 in bills and vouchers from 118 vendors (unanimous)
• Approved liquor license renewal for Rustic Oaks, Inc. (consent)
• Denied motion to cease mask mandate for county buildings (2-3)
• Executed Resolution 2021-47 for condemnation of unowned property for US Highway 10 turn lane (unanimous)
• Approved camera and card access project for storage facility at $27,811.17 (unanimous)
• Approved Family Service Center 4th Floor Fit-Up Project (unanimous)
• Approved MN Family Investment Program Biennial Service Agreement for $1,198,381 per year (unanimous)
• Approved $85,350 deposit for eminent domain action on property OIN 249 (4-1)

Board of Commissioners

The Board of Commissioners will discuss several requests to use ARPA funds for staffing and technology. The meeting includes decisions on courthouse renovations and highway department contracts.

• Request to move forward with Courtroom 6 project using ARPA funds
• Request for Law Enforcement Center microphones using ARPA funds
• Request for Courthouse carpet and paint project
• Monitoring contract for Georgetown Bridge in cooperation with Cass County
• MOU for Red River Regional Dispatch Center operating costs and licensing fees

The Clay County Board approved payments totaling $1,734,816 to 132 vendors, and unanimously approved several ARPA-funded items including a 13-month assistant county attorney position ($118,088), the Courtroom 6 project ($80,000), courthouse carpet and paint ($101,430), LEC microphones ($25,860), and Microsoft licensing ($1,580). They also approved a monitoring contract for the Georgetown Bridge with Cass County, a revised purchase price for Unit 109, and a two-year MOU for the Red River Regional Dispatch Center. All votes were unanimous.

• Approved $1,734,816 in bills and vouchers from 132 vendors (unanimous)
• Approved 13-month assistant county attorney position using $118,088 ARPA funds (unanimous)
• Approved Courtroom 6 project with $75,000 ARPA and $5,000 contingency (unanimous)
• Approved courthouse carpet and paint project with $101,430 capital bonding funds (unanimous)
• Approved LEC microphones and equipment using $25,860 ARPA funds (unanimous)
• Approved Georgetown Bridge monitoring contract with SRF, estimated $46,379 shared with Cass County (unanimous)
• Approved $2,248 increase for Unit 109 purchase, total $23,726 (unanimous)
• Approved two-year MOU for Red River Regional Dispatch Center operating costs (unanimous)

Moorhead-Clay County Joint Powers Authority

The Moorhead-Clay County Joint Powers Authority is meeting to discuss and take action on two specific property purchase agreements. The meeting includes standard procedural items and the conclusion of business.

• Purchase agreement for OIN 9325
• Purchase agreement for OIN 9234

The Moorhead-Clay County Joint Powers Authority approved two property purchase agreements for the Red River Control Structure and Upstream Mitigation Area. The board approved a $98,000 settlement for the Livdahl property (OIN 9325) and a $550,000 settlement for the Crowe property (OIN 9234), including legal fees. Both motions carried unanimously.

• Approved $98,000 purchase agreement for OIN 9325 (Livdahl property) for Red River Control Structure
• Approved $550,000 purchase agreement for OIN 9234 (Crowe property) for Upstream Mitigation Area Zone 1
• Approved legal fees not to exceed $16,500 for OIN 9234
• Approved Waiver of Relocation Benefits for OIN 9234

Board of Adjustment

The Clay County Board of Adjustment will hold a public hearing regarding a variance request for a building placement. The board will also review applications for a vacancy and receive an update on the Comprehensive Plan.

• Public hearing for Terry & Lynette Nelson regarding a road setback variance at 16051 50th St S
• Review of applications for a Board of Adjustment vacancy
• Update on the Clay County Comprehensive Plan

The Clay County Board of Adjustment approved a variance to reduce the road setback from 125 feet to 100 feet for an accessory structure at 16051 50th St S, Moorhead, MN. The decision was unanimous. The board also approved the agenda and previous meeting minutes, and discussed the Comprehensive Plan update and a board vacancy.

• Approved agenda (unanimous)
• Approved September 21, 2021 minutes (unanimous)
• Granted variance to reduce road setback from 125 to 100 feet for Terry & Lynette Nelson property (unanimous)

Planning Commission

The Clay County Planning Commission will hold public hearings regarding two interim use permit requests from Central Specialties Inc. in Parke Township. The commission will also discuss the Clay County Comprehensive Plan update.

• Interim use permit request for 38-acre gravel mining and crushing operation (Parcel ID 24.025.4100 & 24.025.3400)
• Interim use permit request for an asphalt batch plant (Parcel ID 24.025.4400)
• Clay County Comprehensive Plan update discussion with Adam Altenburg, Metro COG
• Solicitation of applications for a Planning Commission opening available December 2021

The Clay County Planning Commission unanimously approved two interim use permits for Central Specialties Inc.: a 38-acre gravel mining and crushing operation and a temporary hot-mix asphalt plant in Parke Township. Both permits include conditions on hours, reclamation, and environmental compliance, and expire December 31, 2036. The commission also received an update on the Comprehensive Plan and recognized outgoing member Mark Klevgaard.

• Granted interim use permit for 38-acre gravel mining operation (unanimous)
• Granted interim use permit for hot-mix asphalt plant (unanimous)
• Approved agenda and September 21, 2021 minutes (unanimous)
• Agreed to allow Mark Klevgaard to continue on Study Review Committee
• Nominated Laura Johnson as alternate on Study Review Committee

Soil & Water Conservation District (SWCD) Board

This meeting has no available agenda, only minutes. The board is not providing a public agenda for this session.

• No agenda items listed

The Clay Soil & Water Conservation District board approved an equipment storage lease agreement with Randy Schellack for $2,800 per year, approved buffer cost-share contracts, and authorized tree price increases for 2022. The board also approved purchasing new computers as needed and a $100 donation for River Keepers fundraiser tickets. The November meeting was moved to November 9 due to the Veterans Day holiday.

• Approved equipment storage lease agreement at $2,800/year
• Approved buffer cost-share contract B17-63 for P. Finstad ($600)
• Approved 2022 tree price increases (individual trees/shrubs +$0.10, potted Black Hills Spruce +$0.25, potted Meyers Spruce +$1.00)
• Approved purchase of new computers as needed
• Approved $100 donation for two River Keepers 'Celebrate the Red' fundraiser tickets
• Approved vouchers paid (Elect #2176-2189 and #21012-21048)
• Approved September 9, 2021 meeting minutes
• Approved agenda

Board of Commissioners

The Clay County Board of Commissioners will discuss COVID-19 mitigation strategies and cybersecurity. The board is deciding on personnel vacancies and funding requests for a food shelf and infrastructure project.

• Request from 'A Place for Hope' for ARPA/CARES2 funds for a food shelf
• Resolution 2021-46 for a grant agreement for box culvert replacement
• Request to fill vacancy for Deputy for Court Security
• Request to fill vacancy for Correctional Officer
• Amendment to Lease for Dept. of Administration Commissioner at Law Enforcement Center

The Clay County Board of Commissioners approved a request from 'A Place for Hope' for $66,945 in ARPA/CARES-2 funds to start a Clay County Food Shelf, covering items like a walk-in freezer, electrical work, shelving, and rent. The board also approved payment of bills totaling $774,815, a bridge bond grant agreement for a box culvert replacement on CR 106, and filled vacancies for a Court Security deputy and a Correctional Officer. No changes were made to the county's masking policy, and the board received updates on COVID-19, redistricting, and cybersecurity.

• Approved $66,945 ARPA/CARES-2 funds for Clay County Food Shelf (unanimous)
• Approved payment of bills totaling $774,815 from 125 vendors (unanimous)
• Approved Bridge Bond Grant Agreement #1047044 for box culvert replacement on CR 106 (unanimous)
• Approved filling vacancy for deputy for Court Security (unanimous)
• Approved filling vacancy for Correctional Officer (unanimous)
• Approved amendment to lease with Dept. of Administration at Law Enforcement Center (consent)
• Approved minutes from September 28, 2021 (unanimous)
• Approved agenda (unanimous)

Board of Commissioners

The Board of Commissioners will review requests regarding tax forfeit properties in Moorhead. The body is also considering filling several full-time employee vacancies in corrections, court security, and social services.

• Request from William and Keirston Kopp to repurchase tax forfeit property in Moorhead
• Resolution 2021-44 to set date and terms for tax forfeit property sale
• Request to fill two FTE Correctional Officer vacancies
• Request to fill FTE Case Aide vacancy in Child and Family Unit
• Postponed request to fill FTE Deputy vacancy for Court Security

The Clay County Board approved Resolution 2021-45 allowing William and Keirston Kopp to repurchase their tax-forfeited residential property at 3613 5th Street South, Moorhead, for $20,835.50 by December 31, 2021. The board also set the date and terms for a December 9 tax forfeit property sale, approved filling two correctional officer vacancies and one case aide position, and approved $614,982 in vendor payments. All votes were unanimous.

• Approved Resolution 2021-45 allowing Kopps to repurchase tax-forfeited property for $20,835.50 (unanimous)
• Adopted Resolution 2021-44 setting Dec 9, 2021 tax forfeit property sale terms (unanimous)
• Approved filling two FTE Correctional Officer vacancies (unanimous)
• Approved filling one FTE Case Aide vacancy in Child and Family Unit (unanimous)
• Approved payment of bills totaling $614,982 to 89 vendors (unanimous)
• Approved agenda with Item 5 rescheduled to Oct 12, 2021 (unanimous)
• Approved minutes from Sept 21, 2021 (unanimous)

Board of Commissioners

The Clay County Board of Commissioners will meet to approve the consent agenda, which includes a findings of fact and order for damages in the Goehring property condemnation. They will receive a COVID-19 update from public health officials, and consider requests to hire one full-time motor vehicle staff member and four full-time correctional officers. The meeting also includes committee reports and the county administrator's update.

• Findings of Fact and Order for Damages in Goehring Property Condemnation (consent agenda)
• Request to hire one full-time Motor Vehicle Staff (Auditor-Treasurer)
• Request to fill four full-time Correctional Officer vacancies
• COVID-19 update from Public Health Director and Nursing Director

The board approved a temporary mask requirement for all visitors and staff in common areas of county buildings, effective the next day for two weeks, with a review scheduled for October 12, 2021. The vote was 3-1, with Commissioner Mongeau dissenting. The board also approved hiring a full-time motor vehicle check-in staff member and filling four full-time correctional officer vacancies.

• Approved temporary mask mandate for county buildings (3-1, Mongeau nay)
• Approved hiring one full-time motor vehicle check-in staff (unanimous)
• Approved filling four full-time correctional officer vacancies (unanimous)
• Approved payment of bills totaling $637,899 (unanimous)
• Approved agenda and minutes from September 14, 2021 (unanimous)

Solid Waste Advisory Committee

The committee will receive updates on the Resource Recovery Campus and landfill activities. Members will also discuss tipping fee consistency and receive updates regarding Perham.

• Resource Recovery Campus update from Tom Fuchs
• Tipping fee consistency discussion
• Landfill activities update
• Perham update

Moorhead-Clay County Joint Powers Authority

The Moorhead-Clay County Joint Powers Authority will discuss project updates regarding easements and control structures. The body is deciding on appraisal and replacement housing differential payments for several properties. The meeting also includes a request for permission to collect artifacts from the Bernhardson Farmstead.

• Appraisal and Replacement Housing Differential Payment reviews for Spanier, Ueland, Nelson, and Israelson
• Environmental Monitoring Easement (EME) Updated Action Plan
• Red River Control Structure Negotiations Update
• Permission for Bernhardson Farmstead Artifacts Collection
• Flowage Easement Study and Property Owner Outreach

The Moorhead-Clay County Joint Powers Authority approved updated Environmental Monitoring Easement (EME) language and a $1,000 signing incentive adjustment for property owners, including retroactive payments to those who already signed. The board also approved several property appraisals and payments, including a $145,800 Replacement Housing Differential Payment and a purchase agreement for the Spanier property, and Just Compensation amounts for Ueland, Nelson, and Israelson properties. No action was taken on Scott Blilie's properties pending a formal offer and agenda posting.

• Approved updated Environmental Monitoring Easement language (motion carried)
• Approved $1,000 signing incentive adjustment for EMEs (motion carried)
• Approved $145,800 RHDP for OIN 1834 (Spanier) (motion carried)
• Approved purchase agreement with Spaniers, max $475,000 plus RHDP up to $145,800, contingent on legal review (motion carried)
• Approved Just Compensation of $500,000 for OIN 1689 (Ueland) and $405,000 for OIN 1868 (Ueland) (motion carried)
• Approved Just Compensation of $1,050,000 for OIN 1841 (Nelson) (motion carried)
• Approved Just Compensation of $710,000 for OIN 1294 (Israelson) (motion carried)
• Approved AECOM archaeological dig at OIN 9169 and 9170, with collaboration with local historical society (motion carried)

Board of Commissioners

The Board of Commissioners will meet to establish the preliminary levy via Resolution 2021-43 and continue a public hearing regarding damages for the Goehring property. The body will also consider lease approvals and infrastructure contracts.

• Preliminary levy setting via Resolution 2021-43
• Public hearing on condemnation action for Goehring property along CSAH 1
• Lease of Family Service Center Suite #201 to Clay County HRA
• Final contract vouchers for CSAH 2 Mill & Overlay and CSAH 21 Bituminous Paving
• Memorandum of Understanding between Sheriff’s Office and U.S. Postal Inspection Service

The Board set the 2022 preliminary property tax levy at $38,713,927, a 4.3% increase from the current year, and scheduled the Truth in Taxation hearing for December 14. They also approved a two-year lease for HRA office space, adopted 2022 insurance plan changes, and approved several road and public safety items.

• Set 2022 preliminary levy at $38,713,927 (unanimous)
• Approved two-year lease for Family Service Center Suite #201 to Clay County HRA (unanimous)
• Approved 2022 cafeteria plan changes with BCBS, saving ~$400K over four years (unanimous)
• Approved $20,000/acre condemnation values for Goehring parcels on CSAH 1 (unanimous)
• Approved final contract vouchers for CSAH 2 and CSAH 21 totaling $1,306,591.90 (unanimous)
• Approved purchase of two speed radar signs for $9,680.40, split with Moorhead (unanimous)
• Approved MOU with U.S. Postal Inspection Service for narcotics investigations (unanimous)
• Established health insurance internal fund with $200,000 annual designation (unanimous)

Board of Adjustment

The Clay County Board of Adjustment will hold a public hearing regarding a variance request for a home occupation business. The board will also receive an update on the Clay County Comprehensive Plan.

• Public hearing for CYR LLC variance request at 643 Hwy 9 S, Glyndon, MN
• Update on Clay County Comprehensive Plan

The Clay County Board of Adjustment unanimously granted a variance to Cyr LLC to allow an existing business to continue operating as an interim use home occupation in a platted subdivision at 643 Hwy 9 S, Glyndon, MN. The variance was after-the-fact, as the business expanded after the 2012 Development Code prohibited such uses in platted subdivisions. The board also approved the agenda and minutes, and recognized outgoing member Perry Bushaw.

• Approved meeting agenda (unanimous)
• Approved July 20, 2021 minutes (unanimous)
• Granted variance to Cyr LLC for interim use home occupation permit in platted subdivision (unanimous)
• Adjourned meeting at 6:03 PM (unanimous)

Planning Commission

The Clay County Planning Commission will hold public hearings regarding four permit requests for home occupations, a daycare conversion, and a storage extension. The body will also discuss the Clay County Comprehensive Plan update and a draft community profile.

• CYR LLC: After-the-fact interim use home occupation permit for trucking and logistics at 643 Hwy 9 S, Glyndon
• Darin Haugen: Interim use home occupation permit for landscaping at 7610 40th St. N, Moorhead
• Heide Construction: Conditional Use Permit to convert an office to a commercial daycare at 4938 Hwy 75 S, Moorhead
• Schmidt & Sons Building Movers, Inc.: Extension of interim use permit to store three houses in Oakport Township
• Discussion of the Clay County Comprehensive Plan update and Draft Community Profile

The Clay County Planning Commission approved four permits: an interim use home occupation permit for Cyr LLC's agricultural trucking business, a home occupation permit for Haugen Landscaping with conditions, a conditional use permit to convert an office to a daycare for Nurtured Nest, and an interim use permit extension for Schmidt & Sons to store houses. The Haugen permit was approved 6-2, with conditions excluding mandatory indoor storage. The commission also discussed the comprehensive plan update and noted the Board of Commissioners denied a Red River Valley Electric Co-Op request.

• Granted interim use home occupation permit for Cyr LLC (unanimous)
• Granted home occupation permit for Haugen Landscaping (6-2, conditions 1, 2, 4)
• Denied amendment to add indoor storage/screening condition for Haugen (2-6)
• Granted conditional use permit for daycare conversion at 4938 Hwy 75 S (unanimous)
• Granted interim use permit extension for Schmidt & Sons to store houses until Dec 21, 2021 (unanimous)

Board of Law Library Trustees

The Board of Trustees is meeting to review the library's financial reports and patron access usage for Westlaw terminals. The board will also review minutes from the June 14, 2021 meeting and discuss the Legal Clinic.

• Review of law library financial reports
• Review of Westlaw terminal patron access usage
• Discussion of Legal Clinic

The board approved the June 14 minutes and adopted the current board of trustees. They discussed the budget, which stands at about $28,000, and agreed to reopen the law library on September 27, with website updates to reflect the change. The board also discussed the ongoing need for legal clinics and will begin discussions to start them in January 2022.

• Approved June 14 minutes (all in favor)
• Adopted current board of trustees (all approved)
• Agreed to reopen law library on September 27
• Directed Colin to update website for reopening
• Directed Emily to discuss legal clinics with Ann H. for January 2022 start

Board of Commissioners

The Clay County Board of Commissioners will hold a public hearing regarding a rezoning petition from Red River Valley Electric Co-op. The board is also deciding on general obligation bonds for capital improvements and solid waste revenue, as well as 2022 landfill and service fees.

• Public hearing on Red River Valley Electric Co-op’s rezoning petition in Glyndon Township
• Resolution 2021-40 and 2021-41 for General Obligation Capital Improvement and Solid Waste Revenue Bonds
• Establishment of 2022 Solid Waste Service and Landfill Tipping Fees
• Resolution 2021-39 for City of Dilworth to receive a tax forfeit parcel
• Resolution 2021-42 for MPCA Capital Assistance Grant Program funding

The Clay County Board of Commissioners denied a rezoning request from Red River Valley Electric Co-op for an 8-acre tract in Glyndon Township, with a 2-3 vote. The board approved several other items, including a tax forfeit property transfer to Dilworth for affordable housing, a $653,961.86 credit on the Resource Recovery Facility construction, and a $7.5 million grant application for the Resource Recovery Campus. The board also approved bond resolutions, increased solid waste fees, and approved the Red River Regional Dispatch Center agreement with a reduced cost share.

• Denied Red River Valley Electric Co-op rezoning request (2-3)
• Adopted Resolution 2021-39 transferring tax forfeit parcel to Dilworth for affordable housing
• Approved Change Order #1 for Resource Recovery Facility with $653,961.86 credit
• Adopted Resolution 2021-42 for MPCA Capital Assistance Grant application of $7.5 million
• Approved amended Red River Regional Dispatch Center Joint Powers Agreement
• Adopted Resolution 2021-40 for $3,185,000 General Obligation Capital Improvement Bonds
• Adopted Resolution 2021-41 for $10,130,000 General Obligation Solid Waste Revenue Bonds
• Approved 2022 solid waste service fee and landfill tipping fee increases

Soil & Water Conservation District (SWCD) Board

This Soil & Water Conservation District board meeting has no published agenda. The agenda text states only that no agenda is available and directs readers to the minutes, so no decisions or discussions are listed for this meeting.

• No agenda items listed

The Clay Soil & Water Conservation District board approved several funding and contract items, including increasing the state cost-share rate to 75% for projects and raising the technical/administrative allowance to $6,468. They also approved amended Clean Water Fund contracts for two toe-wood sod mat projects and a cover crop payment. The board tabled a decision on selling one no-till drill until the next meeting.

• Approved amended Clean Water Fund contracts for D. Watt ($24,206.40) and B. Colbeth ($45,819.90) (motion carried)
• Approved cover crop cost-share payment to J. Aakre for $6,750.00 (motion carried)
• Approved increasing T/A cost-share amount to $6,468 (motion carried)
• Approved increasing state cost-share rate to 75% up to $5,000 for projects; well sealing remains at 50% up to $1,000 (motion carried)
• Approved setting 1W1P cost-share rate at 90% (motion carried)
• Approved 3-year tree/equipment storage lease with Steve Schroeder at $1,500/year (motion carried)
• Tabled decision on selling one no-till drill until next board meeting

Board of Commissioners

The Board of Commissioners will conduct a public hearing regarding condemnation damages for the Goehring property. The body will also consider several public health staffing requests and funding requests for housing and workforce programs.

• Public hearing on condemnation action for Goehring property along CSAH 1
• Request to hire .6 FTE Family Home Visiting Nurse and 1.0 FTE Case Management Nurse
• Request to fill a vacated 1.0 FTE Public Health Nurse position
• Request for funding for Metro-Wide Housing Needs Analysis
• Tax abatement for Bryan & Theresa Brunette due to clerical error

The Clay County Board approved payments totaling $1,708,170 to 185 vendors, consented to a settlement in the State of MN vs. Nelson Auto Center case, and approved several public health staffing changes, including new nurse positions and Detox unit adjustments. The board also approved a $170 tax abatement for Bryan and Theresa Brunette and recessed a condemnation hearing for the Goehring property until September 21.

• Approved payment of bills and vouchers totaling $1,708,170 from 185 vendors.
• Consented to the settlement agreement in State of MN vs. Nelson Auto Center, which repays the County $3,793.44.
• Approved advertising for two Public Health Nurse positions (.6 and 1.0 FTE) with backfill.
• Approved filling a vacancy for a 1.0 FTE Public Health Nurse in the Adult Health Program Area.
• Approved staffing changes in the Detox Unit, including increasing several positions to 1.0 FTE.
• Approved a $170 tax abatement for Bryan and Theresa Brunette due to a clerical error.
• Recessed the public hearing on the Goehring property condemnation until September 21, 2021.
• Approved the County Attorneys' Union Contract for 2021-22.

Moorhead-Clay County Joint Powers Authority

The Moorhead-Clay County Joint Powers Authority is meeting to receive project updates and review specific property appraisals. The body will discuss the status of property acquisitions and negotiations regarding the Red River Control Structure.

• Appraisal review for OIN 1252 Kragerud
• Appraisal review for OIN 1238 Ness
• Appraisal review for OIN 8528 Leech
• Organic Farmland Appraisal Update
• Red River Control Structure Negotiations Update

The Moorhead-Clay County Joint Powers Authority approved appraised just compensation values for four properties: $450,000 for OIN 1252 (Kragerud), $935,000 for OIN 1238 (Ness), $400,000 for OIN 8528 (Leech), and $475,000 for OIN 1834 (Spanier). It also approved Replacement Differential Housing Payments of $91,900 for the Kragerud property and $60,000 for the Leech property. The board received updates on property acquisitions, appraisals, and negotiations, including a filed eminent domain petition for one Red River Control Structure property.

• Approved $450,000 just compensation for OIN 1252 (Kragerud).
• Approved $91,900 Replacement Differential Housing Payment for OIN 1252 (Kragerud).
• Approved $935,000 just compensation for OIN 1238 (Ness).
• Approved $400,000 just compensation for OIN 8528 (Leech).
• Approved $60,000 Replacement Differential Housing Payment for OIN 8528 (Leech).
• Approved $475,000 just compensation for OIN 1834 (Spanier).
• Approved the agenda and the minutes from July 22, 2021.

Solid Waste Advisory Committee

The committee will receive progress reports on the Resource Recovery Campus and its associated CAP Grant. The meeting also includes updates regarding Perham and general solid waste management.

• Resource Recovery Campus update from Tom Fuchs
• Resource Recovery Campus CAP Grant update from Jeannie Given (MPCA)
• Perham update from Kevin Campbell
• Solid Waste updates from Kirk Rosenberger

The Clay County Solid Waste Advisory Committee approved a recommendation to raise tipping fees by $10/ton, from $50 to $60, despite some members' concerns. The committee also discussed the proposed 2022 budget, which includes a $3 increase in the annual service fee per parcel (from $42 to $45) and a $630,000 bond payment for the new facility. Updates were provided on the Resource Recovery Campus construction and the CAP grant process.

• Approved meeting agenda (unanimous)
• Approved minutes from July 22, 2021 (unanimous)
• Approved recommendation to increase tipping fee by $10/ton to $60/ton (unanimous)

Board of Commissioners

The Board of Commissioners will discuss the location, fiscal agency, and architectural firm for the Red River Regional Dispatch Center. The meeting includes budget presentations for Solid Waste Management and Extension services, as well as funding requests for homelessness prevention and the Historical & Cultural Society of Clay County.

• Resolution 2021-38 regarding the sale of 188 acres of property in Riverton Township
• Selection of Short, Elliott, Hendrickson (SEH) architectural firm for the RRRDC project
• Resolution 2021-36 for homelessness prevention funds for Lakes and Prairies Community Action Partnership
• Resolution 2021-37 updating post-issuance debt compliance policy and procedures
• Annual funds request for the Historical & Cultural Society of Clay County

The Clay County Board of Commissioners met on August 24, 2021, and took several actions. A motion to institute a mask requirement in all Clay County buildings when 6-foot social distancing cannot be maintained failed with a vote of 2 ayes and 3 nays. The Board approved the sale of a Riverton Township parcel to Nancy A. Slotten for $150,000, approved payment of bills totaling $379,785, and approved participation in the Red River Regional Dispatch Center project, including naming Cass County ND as fiscal agent.

• Rejected a motion to require masks in county buildings when social distancing isn't possible (2-3 vote).
• Approved Resolution 2021-38 authorizing the sale of a Riverton Township property to Nancy A. Slotten for $150,000.
• Approved payment of bills and vouchers totaling $379,785 from 106 vendors.
• Approved participation in selecting a location or renovating the building for the Red River Regional Dispatch Center (RRRDC).
• Approved Cass County ND as fiscal agent for the RRRDC project.
• Supported the recommendation of SEH Architecture for site selection and design of the RRRDC.
• Reappointed Paul Krabbenhoft to a three-year term on the Buffalo-Red River Watershed District Board.
• Executed Resolution 2021-36 authorizing application for homelessness prevention funds and Resolution 2021-37 updating the debt compliance policy.

Board of Commissioners

The Board of Commissioners will review annual budget presentations for the Juvenile Center and Public Health. The body is also deciding on several staffing vacancies and software purchases.

• Scheduling a public hearing for condemnation of a County State Aid Highway
• Resolution 2021-34 for Veterans Service Office Operational Enhancement Grant Program
• Resolution 2021-35 for Capital Assistance Program Grant for Resource Recovery Facility
• FSC Security Project with Delta Construction and NetCenter Technologies
• Purchase of UltiPro Core Payroll and HR Software

The Clay County Board approved a new Remote Work Policy effective immediately, purchased UltiPro Core Payroll and HR software, and moved forward with a $47,375.15 security project for the Family Service Center. They also approved payments totaling $623,351, filled several vacancies, and scheduled a public hearing for a condemnation related to CSAH 1. No decisions were made on a proposed mask mandate, which was deferred for further discussion.

• Approved Remote Work Policy (unanimous)
• Approved $623,351 in bills and vouchers (unanimous)
• Approved purchase of UltiPro Core Payroll and HR software (unanimous)
• Approved FSC security project with Delta Construction and NetCenter Technologies for $47,375.15 (unanimous)
• Approved filling vacancy for FT Correctional Officer (unanimous)
• Approved filling vacancies for Juvenile Worker and Case Manager (unanimous)
• Scheduled public hearing for condemnation for CSAH 1 right-of-way (unanimous)
• Executed Resolution 2021-34 for Veterans Service Office grant (unanimous)

Planning Commission

The Clay County Planning Commission will hold public hearings regarding a rezoning request and a home occupation permit. The commission will also discuss the Clay County Comprehensive Plan update.

• Public hearing for Leo Splonskowski's interim use home occupation permit for a road maintenance business at 17252 280th St. N, Ulen
• Public hearing for Red River Valley Electric Cooperative to rezone eight acres of parcel 10.006.1800 to Limited Highway Commercial in Glyndon Township
• Discussion on the Clay County Comprehensive Plan update with Adam Altenburg, Metro COG

The Clay County Planning Commission voted 7-2 to forward a recommendation to the County Board to deny a rezoning request by Red River Valley Electric Cooperative. The request sought to rezone a 6.82-acre portion of a parcel in Glyndon Township from Resource Protection-Wellhead Protection and Urban Expansion District Tier 1 to Limited Highway Commercial for a service center. The vote followed concerns from Moorhead Public Service about groundwater contamination risks to the Buffalo Aquifer. The commission also approved an interim use home occupation permit for a seasonal road maintenance business in Ulen.

• Approved interim use home occupation permit for L & M Road Service at 17252 280th St N, Ulen (unanimous)
• Voted 7-2 to forward recommendation to deny rezoning for Red River Valley Electric Cooperative
• Approved July 20, 2021 minutes with corrections (unanimous)
• Approved agenda as presented (unanimous)

Soil & Water Conservation District (SWCD) Board

There is no meeting agenda available for the Clay County Soil & Water Conservation District Board meeting on August 12, 2021.

Board of Commissioners

The Board of Commissioners will hold a public hearing on the Capital Improvement Plan and consider several bond sales. The meeting also includes annual budget presentations for the Recorder's Office, Social Services, and County Buildings/Maintenance.

• Sale of $3,185,000 General Obligation Capital Improvement Plan Bonds, Series 2021A
• Sale of $10,130,000 General Obligation Solid Waste Revenue Bonds, Series 2021B
• Request to waive late tax payment penalties for Taylor Radtke
• Request to terminate ASP Security Guard Contract for the Family Service Center
• Presentation of a Remote Work Policy

The Clay County Board approved resolutions to issue up to $3.2 million in general obligation capital improvement bonds and $10.13 million in solid waste revenue bonds, with a credit enhancement agreement to secure a AAA rating. The board also denied a landlord's request to waive late tax penalties, approved several Social Services staffing actions, and terminated a security guard contract at the Family Service Center.

• Approved Resolution 2021-30 for capital improvement plan and intent to issue up to $3.2M in bonds (unanimous)
• Approved Resolution 2021-31 for sale of $3.185M capital improvement bonds (unanimous)
• Approved Resolution 2021-32 for sale of $10.13M solid waste revenue bonds (unanimous)
• Approved Resolution 2021-33 for credit enhancement agreement with MN Public Facilities Authority (unanimous)
• Denied request to waive late tax penalties for Taylor Radtke (4-1, Kahly nay)
• Approved filling Social Worker vacancy in Child Protection/Child Welfare (unanimous)
• Approved hiring two FTE Eligibility Workers effective Oct 1, 2021 (unanimous)
• Approved three-month Eligibility Worker overlap in 2022 budget (unanimous)

Board of Commissioners

The Board of Commissioners will hear budget presentations from Planning & Zoning and the Soil and Water Conservation District. The meeting includes requests for staffing and software purchases, as well as a property transfer to the City of Glyndon.

• Update on North Broadway Bridge from County Engineer David Overbo
• Request to purchase web-based soils module for County Assessor
• Request to fill two full-time Correctional Officer vacancies
• Resolution 2021-28 for City of Glyndon to purchase tax forfeit property
• Liquor license modification for Willow Creek Golf Course

The Clay County Board of Commissioners approved payment of bills and vouchers totaling $529,651 from 139 vendors, along with several other routine items. They also approved the purchase of a web-based soils module for $12,071, filling two correctional officer vacancies, and a resolution allowing the City of Glyndon to purchase tax-forfeit property for $55,200.

• Approved payment of bills and vouchers totaling $529,651 (unanimous)
• Approved liquor license modification for Willow Creek Golf Course (consent)
• Approved purchase of ProWest web-based soils module for $12,071 with $500 annual maintenance fee (unanimous)
• Approved filling two Correctional Officer vacancies (unanimous)
• Executed Resolution 2021-28 for City of Glyndon to purchase tax-forfeit property for $55,200 (unanimous)
• Re-appointed Ezra Baer to second 3-year term on Board of Adjustment (unanimous)
• Accepted 2022 Securian Life and Madison National Long-Term Disability Insurance plans (unanimous)
• Approved agenda with cancellation of Recorder's Budget Presentation (unanimous)

Board of Commissioners

The Board of Commissioners will hear annual budget presentations from the Highway Department and Law Enforcement. Members are considering several funding requests from the American Rescue Plan and requests to fill multiple staff vacancies across county departments.

• Annual budget presentations for Highway Department and Law Enforcement
• American Rescue Plan funding requests for the Correctional Facility, HRA, and Facilities
• Request to proceed with the Courthouse heat pump replacement project
• Requests to fill vacancies for Correctional Officers, Assistant County Attorney, and Eligibility Worker
• Request from R&H Properties for a refund or credit of late tax payment penalties

The Clay County Board of Commissioners approved multiple American Rescue Plan (CARES-2) fund allocations, including $953,750 for qualifying Facilities Capital Plan projects, $180,000 for the Housing & Redevelopment Authority, and $8,155.51 for ITV court equipment. They also approved filling several staff vacancies, including two correctional officers, and reimbursed a $1,115.68 tax penalty. All decisions were unanimous.

• Approved $953,750 from ARP funds for Facilities Capital Plan projects (unanimous)
• Approved $180,000 from ARP funds to Clay County HRA (unanimous)
• Approved $8,155.51 from ARP funds for ITV court equipment (unanimous)
• Approved $59,750 for courthouse heat pump tower replacement with Dakota Plains Mechanical (unanimous)
• Approved filling two vacancies in Juvenile Center Secure Unit and one in Non-Secure Unit (unanimous)
• Approved filling vacancy for eligibility worker in Financial Services (unanimous)
• Approved filling vacancy for Assistant County Attorney (unanimous)
• Approved filling two FT Correctional Officer vacancies (unanimous)

Solid Waste Advisory Committee

The Solid Waste Advisory Committee is meeting to receive updates on the Resource Recovery Campus and recycling activities. The agenda includes a discussion on an MPCA Grant Agreement and an update from PLMSWA.

• Resource Recovery Campus construction update
• Recycling activities report
• MPCA Grant Agreement discussion
• PLMSWA update

The Clay County Solid Waste Advisory Committee met on July 22, 2021, and unanimously approved the meeting agenda and the minutes from June 24, 2021. The meeting consisted primarily of updates from staff and engineers, including construction progress, recycling activities, and an MPCA grant review delay. No substantive policy decisions were made.

• Approved meeting agenda (unanimous)
• Approved June 24, 2021 minutes (unanimous)

Moorhead-Clay County Joint Powers Authority

The Moorhead-Clay County Joint Powers Authority is meeting to review property acquisition status reports and appraisal reviews. The body will consider actions regarding specific property appraisals and replacement housing differential payments.

• Appraisal review for OIN 1792 Anderson Trustee
• Revised appraisal for OIN 1793 Heartland Seed
• Appraisal and Replacement Housing Differential Payment for OIN 1635 Buth
• Appraisal and Replacement Housing Differential Payment for OIN 9234 Crowe
• Replacement Housing Differential Payment for OIN 9307 Livdahl

The Moorhead-Clay County Joint Powers Authority approved several property appraisals and replacement housing differential payments for the flood diversion project, including $105,000 for OIN 1792, a $16,000 increase for OIN 1793, $900,000 plus $95,900 RHDP for OIN 1635, $425,000 for OIN 9234, and $153,000 RHDP for OIN 9307. They also approved pest control treatment for the Bernhardson Cabin. All motions carried unanimously.

• Approved final appraisal for OIN 1792 at $105,000
• Approved updated appraisal for OIN 1793 with $16,000 increase
• Approved appraisal of $900,000 and RHDP of $95,900 for OIN 1635
• Approved appraisal and RHDP for OIN 9234 at $425,000
• Approved RHDP of $153,000 for OIN 9307
• Approved pest control for Bernhardson Cabin at $700 plus $200 annual maintenance

Board of Commissioners

The Clay County Board of Commissioners will hear annual budget presentations from Probation and Human Resources. The board is also considering requests for a new technology fleet vehicle and a social worker vacancy.

• Change order(s) for CSAH 8 Project
• Purchase of fleet vehicle for Technology Services
• Filling a Social Worker vacancy in Adult Protection Services
• Updated Red River Regional Dispatch Center Teletype Agreement
• Annual budget presentations for Probation and Human Resources

The Clay County Board of Commissioners approved payment of bills and vouchers totaling $1,961,210 from 86 vendors. They also approved 11 change orders for the CSAH 8 project, totaling over $1 million, due to unsuitable soils and other issues. The board approved purchasing a used Dodge van for Tech Services for $10,000 from internal service funds and filling a Social Worker vacancy in Adult Protection Services.

• Approved payment of bills and vouchers totaling $1,961,210 from 86 vendors
• Approved 11 change orders for CSAH 8 Project, including $621,350 for subgrade replacement
• Approved purchase of a used Dodge van from Sheriff's Office for Tech Services for $10,000
• Approved filling a Social Worker vacancy in Adult Protection Services
• Approved updated Red River Regional Dispatch Center Teletype Agreement with Sheriff's Office
• Proclaimed July 18-24, 2021 as Pre-Trial, Probation, and Patrol Week
• Approved minutes from July 6, 2021
• Approved the agenda

Board of Adjustment

The Clay County Board of Adjustment will hold a public hearing regarding a variance request for a residential dwelling. The board will also discuss the County Comprehensive Plan update and a term expiration for Ezra Baer.

• Public hearing: Lighthouse Construction, Inc. variance request for 27609 82nd Ave S, Hawley, MN
• Discussion on Clay County Comprehensive Plan update with Adam Altenburg
• Review of Ezra Baer term expiration and reappointment

The Clay County Board of Adjustment granted a variance to Lighthouse Construction to build a residential dwelling on Lot 21 of L-M Oak Shore Acres, reducing the OHWL setback to 105 feet, the septic setback to 135 feet, the minimum lot size to 0.6 acres, and the shoreline length to 85 feet. The approval includes conditions requiring a mound septic system and a vegetative berm. The board also recommended reappointing Ezra Baer to a second term.

• Approved variance reducing OHWL setback from 150 to 105 feet (measured from deck)
• Approved variance reducing septic system setback from 150 to 135 feet from OHWL
• Approved variance reducing minimum lot size from 1.8 acres to 0.6 acres
• Approved variance reducing minimum shoreline length from 225 to 85 feet
• Condition: Septic system must be a mound system
• Condition: Vegetative berm installed per SWCD/NRCS guidelines
• Recommended reappointment of Ezra Baer to a second term on the Board of Adjustment

Planning Commission

The Clay County Planning Commission will hold public hearings for several conditional and interim use permits. The body is considering requests for community solar gardens, a concrete plant, and home and storage businesses.

• Four requests from Novel Energy Solutions for 1-megawatt community solar gardens in Flowing, Felton, and Spring Prairie Townships
• Interim use permit request for a ready-mix concrete plant at 999 82nd Ave S, Moorhead
• Conditional use permit for an electrical contractor business at 16478 90th Ave S, Barnesville
• Conditional use permit for a personal storage building in the Special Protection – Shoreland Zoning District in Glyndon Township
• After-the-fact interim use permit for Schmidt & Sons Building Movers, Inc. to store three houses in Oakport Township

The Clay County Planning Commission approved all seven permit requests on the July 20, 2021 agenda. These included an interim use permit for an electrical contractor home occupation, an interim use permit for a ready-mix concrete plant, a conditional use permit for a personal storage building, an after-the-fact interim use permit for storing three flood-buyout homes, and four conditional use permits for 1-megawatt community solar gardens. All approvals were unanimous and subject to conditions such as decommissioning bonds, dust control, and flood elevation compliance.

• Approved interim use permit for electrical contractor home occupation at 16478 90th Ave S, Barnesville, with conditions on signage and ownership change.
• Approved interim use permit for Strata Corporation's ready-mix concrete plant at 999 82nd Ave S, Moorhead, with conditions including a 20-year term and dust control.
• Approved conditional use permit for a personal storage building in Shoreland-SP district, requiring a concrete floor and flood elevation compliance.
• Approved after-the-fact interim use permit for Schmidt & Sons to store three homes, expiring September 28, 2021, with a $100/day penalty per house after expiration.
• Approved conditional use permit for Novel Energy Solutions (Olek) solar garden in Flowing Township, with decommissioning and surety bonds.
• Approved conditional use permit for Novel Energy Solutions (Hilde) solar garden in Felton Township, with decommissioning and surety bonds.
• Approved conditional use permit for Novel Energy Solutions (D Menholt) solar garden in Flowing Township, with decommissioning and surety bonds.
• Approved conditional use permit for Novel Energy Solutions (R Menholt) solar garden in Spring Prairie Township, with decommissioning and surety bonds.

Board of Commissioners

The Board of Commissioners will review a request for 2022 Sheriff's Office vehicle purchases. The meeting also includes annual budget presentations for Information Services, Technology Services, and the Attorney's Office.

• Request to accept DHS grant funding for 2021-2026 for youth substance use
• Request for approval of Sheriff’s Office 2022 vehicle purchase
• Annual Budget Presentation – Information Services
• Annual Budget Presentation – Technology Services
• Annual Budget Presentation – Attorney’s Office

The Clay County Board of Commissioners approved payments totaling $1,575,072 to 140 vendors, and approved the purchase of eight new 2022 vehicles for the Sheriff's Office, along with the auction of eight used vehicles. They also accepted a five-year DHS grant of $927,228 to address youth substance use, and approved the meeting agenda and prior minutes. Budget presentations for Information Services, Technology Services, and the Attorney's Office were given, and an update from West Central Initiative was provided.

• Approved agenda with one change: removed grant acceptance from consent for discussion.
• Approved payment of bills and vouchers totaling $1,575,072 from 140 vendors.
• Approved minutes from June 22, 2021.
• Accepted DHS grant funding for 2021-2026 ($927,228) to address youth alcohol, tobacco, and other substance use, including a five-year staff position.
• Approved purchase of eight new 2022 vehicles for the Sheriff's Office and auction of eight used vehicles.

Soil & Water Conservation District (SWCD) Board

This meeting has no available agenda, only minutes. The board is not deciding or discussing any listed items.

The Clay Soil & Water Conservation District Board approved multiple conservation practice contracts, including Clean Water Fund, Buffalo-Red River 1W1P, and Buffer Cost-Share contracts, with specific dollar amounts for each. The board also approved a per diem raise for supervisors from $75 to $125, effective August 1st. Several reports were presented and discussed, but no other formal decisions were made.

• Approved Clean Water Fund contracts for D. Watt ($18,338) and G. Johnson ($16,115) for toe-wood sod mats.
• Approved Buffalo-Red River 1W1P contracts for T. Schauer ($19,292) and B. Bang ($12,165.20) for water and sediment control basins.
• Approved Buffer Cost-Share contract for F. Segrud ($150) for buffer planting.
• Approved vouchers paid (Elect #2149-2159 and #20926-20968).
• Approved the June 10, 2021, meeting minutes.
• Approved the treasurer's report.
• Approved the July agenda.
• Approved the supervisor's per diem raise from $75 to $125 effective August 1st.

Board of Commissioners

The Clay County Board of Commissioners is meeting to discuss funding and approvals for the Capital Improvement Plan and the Resource Recovery Campus. The board will also review public health grants and facility rent changes.

• Request to move forward with bonding for the Capital Improvement Plan in the amount of $3,094,647
• Resolution 2021-27 to call a public hearing for General Obligation Capital Improvement Plan Bonds
• Request to increase rent at Family Service Center by .50/square foot starting January 1, 2022
• Request for approval of construction support services with Burns & McDonnell Engineering
• Request to allow Commissioners Campbell and Mongeau to authorize purchases up to $50,000 for the Resource Recovery Construction Project

The Clay County Board of Commissioners approved the Capital Improvement Plan totaling $3,094,647, including $953,750 in CARES-funded projects, and set a public hearing for August 10 to issue general obligation bonds. They also approved applying for a $5 million state grant for a Behavioral Health Crisis Center, and approved $2,540,995 in soft costs for the Resource Recovery Campus, along with an amended guaranteed maximum price of $18,363,607.

• Approved the Capital Improvement Plan at $3,094,647 and CARES projects at $953,750.
• Approved Resolution 2021-27 calling a public hearing for August 10 on issuing general obligation bonds.
• Approved application for a $5 million MN Department of Human Services grant for a Behavioral Health Crisis Center.
• Approved $2,540,995 in soft costs for the Resource Recovery Campus.
• Approved amended Guaranteed Maximum Price for Resource Recovery Campus at $18,363,607.
• Approved allowing Commissioners Campbell and Mongeau to authorize changes/purchases up to $50,000 for the Resource Recovery project.
• Approved rent increase at Family Service Center by $0.50/square foot starting January 1, 2022.
• Approved payment of bills and vouchers totaling $893,813.

Solid Waste Advisory Committee

The committee is meeting to receive updates on the Resource Recovery Campus and Perham. The session includes a general update and a tour of the Clay County Landfill.

• Resource Recovery Campus update from Construction Engineers
• Perham update from Kevin Campbell
• Landfill tour led by Kirk Rosenberger

Moorhead-Clay County Joint Powers Authority

The Moorhead-Clay County Joint Powers Authority is meeting to discuss property acquisition status and relocation claims. The body will take action on environmental assessments and contract amendments.

• Drayton Dam Environmental Assessment Worksheet (EAW)
• OIN 250 Hunting Lease and Purchase Agreement Modification
• OIN 251 Negotiation Summary
• OIN 8527 Relocation Cost Claim
• Task Order 3, Amendment 1 for Crown Appraisals

The Moorhead-Clay County Joint Powers Authority approved a negative Environmental Impact Statement (EIS) decision for the Drayton Dam Environmental Assessment Worksheet, with one opposing vote. The board also approved a modified purchase agreement for OIN 250, a $170,000 counteroffer for OIN 251, relocation payments, and a $2,000 task order for Crown Appraisals. Property acquisition via eminent domain remains at 90 parcels, with negotiations continuing.

• Approved negative EIS decision on Drayton Dam EAW (5-1, Mongeau opposed)
• Approved modified OIN 250 hunting lease and purchase agreement with six negotiation items
• Approved $170,000 counteroffer for 14.74 acres of OIN 251
• Approved $12,625 payment to A-1 Services for relocation services
• Approved $1,655.47 direct payment to Mike and Margaret Nelson for moving expenses
• Approved Task Order 3 Amendment 1 for Crown Appraisals in the amount of $2,000

Board of Commissioners

The Board of Commissioners will discuss revoking a policy that allows employees to use 80 hours of sick time before accrual. The board is also deciding on the security officer contract and access policies for the Family Service Center.

• Liquor license renewal for Pitchfork
• Request to waive tax payment penalty for G. Mallick
• Filling three vacancies in Social Services: Case Aide, Social Worker, and Office Support Specialist
• Decision on extending or ending the security officer contract for the Family Service Center
• Adoption of Resolution 2020-26 to participate in the 2021 State Performance Measurement Program

The Clay County Board of Commissioners approved extending the ASP security officer contract at the Family Service Center through December 2021, with a 30-day opt-out clause, in a 3-2 vote. The board also approved several routine items, including liquor license renewal, payment of bills, and filling three staff vacancies. A COVID-19 update reported 15 active cases and 54.9% of residents with at least one vaccine dose.

• Extended ASP Security Officer Contract at Family Service Center through December 2021 (3-2)
• Approved payment of bills and vouchers totaling $1,088,023 from 78 vendors
• Renewed liquor license for The Pitchfork restaurant
• Approved waiving $176.64 late tax penalty for G. Mallick's property
• Approved filling Case Aide vacancy in Behavioral Health & Adult Protection Division
• Approved filling Social Worker vacancy in Child Protection/Child Welfare Services
• Approved filling Office Support Specialist vacancy
• Revoked policy allowing employees to use up to 80 hours of sick time prior to accrual

Board of Adjustment

The Clay County Board of Adjustment will hold public hearings for three variance requests regarding residential density and sign setbacks. The board will also discuss the Clay County Comprehensive Plan update and changes to public meeting laws.

• Variance request by Frank and Cheryl Schindler for a third residential dwelling in Barnesville Township
• Variance request by Ben and Ashley Kimm for a second residential dwelling and feedlot setback in Tansem Township
• Variance request by Strata Corporation for a sign setback in Kurtz Township
• Discussion on Clay County Comprehensive Plan update
• Discussion on reversion to pre-Covid Minnesota Public Meeting Law

The Clay County Board of Adjustment approved three variances on June 22, 2021. It granted a variance to Frank and Cheryl Schindler to allow a third residential dwelling in a quarter-quarter section in Barnesville Township, citing practical difficulties with farming the parcel. It also granted a variance to Ben and Ashley Kimm to build a second residence within the feedlot setback in Tansem Township, and a variance to Strata Corporation to place a sign closer to the property line and road in Kurtz Township. The board also approved the agenda and the minutes from May 18, 2021.

• Approved the meeting agenda unanimously.
• Approved the minutes from May 18, 2021, unanimously.
• Granted a variance to Frank and Cheryl Schindler for a third residential dwelling in a quarter-quarter section in Barnesville Township.
• Granted a variance to Ben and Ashley Kimm for a second residential dwelling within the feedlot setback in Tansem Township.
• Granted a variance to Strata Corporation for sign placement within the side yard and road centerline setbacks in Kurtz Township.
• Adjourned the meeting at 6:25 PM.

Planning Commission

The Clay County Planning Commission will hold public hearings regarding two land-use permits. The body will also discuss the Clay County Comprehensive Plan update and changes to public meeting laws.

• Conditional use permit request for a commercial storage business by BRD DOG LLC in Moorhead Township
• Interim use permit request for a 39.5-acre gravel mining operation by Westlund Materials LLC in Keene Township
• Clay County Comprehensive Plan update discussion
• Discussion on reversion to pre-Covid Minnesota Public Meeting Law

The Clay County Planning Commission approved a conditional use permit for BRD DOG LLC to operate a 32-unit commercial storage facility on about 10 acres in Moorhead Township, with conditions including no outdoor storage, 24/7 operation, and required permits. It also granted an interim use permit to Westlund Materials LLC for a 39.5-acre gravel mining operation in Keene Township, with conditions limiting mining to 38 acres, requiring a reclamation bond, and setting operating hours. Both decisions were unanimous.

• Approved the agenda and the May 18, 2021 minutes as presented.
• Amended and approved the April 20, 2021 minutes to include conditions 10 and 11.
• Granted a conditional use permit to BRD DOG LLC for a commercial storage facility, with conditions including no outdoor storage, 24/7 operation, and required permits.
• Granted an interim use permit to Westlund Materials LLC for a gravel mining operation, with conditions including a 38-acre limit, reclamation bond, and specific operating hours.
• Discussed the Clay County Comprehensive Plan update, noting community input and next steps.
• Noted that starting July 1, 2021, public meeting laws return to pre-COVID rules, requiring physical locations for remote attendees.

Board of Commissioners

The Board of Commissioners will discuss terminating the COVID-19 state of emergency resolution. The body is also reviewing staffing vacancies and a price proposal for the Resource Recovery Campus.

• Consideration of terminating Resolution 2020-15 (State of Emergency – COVID-19)
• Request to fill Assistant County Attorney vacancy
• Request to fill Juvenile Worker and Juvenile Counselor vacancies in the Secure Unit
• Request to fill Correctional Officer vacancy
• Proposed Guaranteed Maximum Price for Bid Packet #2 – Resource Recovery Campus

The Clay County Board approved a Guaranteed Maximum Price of $3,700,923 for Bid Packet #2 of the Resource Recovery Campus, covering remaining construction work. The board also terminated the COVID-19 State of Emergency resolution, approved several staff vacancy fills, and tabled a financial update to June 22.

• Approved $3,700,923 Guaranteed Maximum Price for Bid Packet #2 (unanimous)
• Terminated Resolution 2020-15 State of Emergency for COVID-19 (unanimous)
• Approved filling FT Assistant County Attorney vacancy (unanimous)
• Approved filling FT Juvenile Worker and FT Juvenile Counselor vacancies (unanimous)
• Approved filling FT Correctional Officer vacancy (unanimous)
• Approved payment of bills and vouchers from 124 vendors (unanimous)
• Tabled financial update to June 22, 2021 (unanimous)

Board of Equalization

The Clay County Board of Appeal and Equalization is meeting to review scheduled appointments. The board will hear a case regarding Busch Agri Resources Inc.

• Appeal hearing for Anheuser-Busch / Busch Agri Resources Inc (parcel 58.900.1150)

The Clay County Board of Appeal and Equalization approved a reduction in the estimated market value of the Anheuser-Busch property from $20,264,000 to $18,821,900, a decrease of $1,442,100, as recommended by the Moorhead City Assessor. The motion passed unanimously. No other appeals were heard, and no other taxpayers attended.

• Approved reduction of Anheuser-Busch property EMV from $20,264,000 to $18,821,900, as recommended by Moorhead City Assessor, passed unanimously.

Board of Law Library Trustees

The Board of Trustees will meet to elect new officers and board members. The body will also review financial reports, library usage, and librarian hours.

• Election of New Officers and Board Members
• Review of law library financial reports
• Review of Westlaw terminal patron access usage
• Update on Kiosk for Legal Services
• Discussion of courthouse reopening and library usage

The Clay County Law Library Board of Trustees met on June 14, 2021, and approved a change to the Law Librarian's hours, with the library now open Monday-Wednesday from 8am-2pm. The board decided to delay elections because only four members were present, and a special meeting is being scheduled. The board also agreed to hold off on renewing the Legal Services contract until the courthouse is fully open, and discussed potential sponsors for legal clinics. Major changes suggested by the State Law Library will wait until current contracts expire.

• Approved change to Law Librarian's hours: library open Monday-Wednesday 8am-2pm
• Delayed board elections due to insufficient members present; special meeting to be scheduled
• Held off on renewing Legal Services contract until courthouse fully open
• Discussed finding a sponsor for legal clinics, such as a local Bar Association
• Reviewed State Law Library recommendations; major changes deferred until contracts expire

Soil & Water Conservation District (SWCD) Board

The Clay County Soil & Water Conservation District Board met on June 10, 2021, but no meeting agenda is available for this session. The source document explicitly states that there is no agenda and directs readers to view the minutes for details.

The Clay Soil & Water Conservation District Board approved two Clean Water Fund conservation practice contracts for toe-wood sod mats, totaling $76,167. The board also hired Jenna Hanson for part-time document scanning at $12/hour for an average of 20 hours per week. They approved Amanda Lewis as the primary administrator for the district's QuickBooks software and approved two scholarships for Long Lake Conservation Camp, up to $850 each.

• Approved Clean Water Fund contracts CWF 21-04 (W. Colbeth, $39,232) and CWF 21-06 (S. Smith, $36,935) for toe-wood sod mats.
• Hired Jenna Hanson to scan office documents at $12/hour for an average of 20 hours per week.
• Approved vouchers paid (Elect #2140-2148 and #20894-20925).
• Approved Amanda Lewis as Primary Administrator for the district's QuickBooks software.
• Approved two scholarships for Long Lake Conservation Camp, up to $850 each.
• Approved the agenda, May 13, 2021 meeting minutes, and the treasurer's report.
• Decided to pursue a resolution on wetland communications between agencies for the Area 1 meeting.
• Decided to hold the Local Work Group meeting on June 29th at the Clay County Highway Department at 9 AM.

Board of Commissioners

The Board of Commissioners will consider approvals for bridge replacement bids and a Buffalo River Letter of Map Revision. The meeting includes an overview of Red River Regional Dispatch operations and a request to support a joint letter regarding Use of Force laws.

• Bid opening and approval of low bid for three bridge replacements
• Liquor license renewals for Buffalo River Speedway, Highland Hideaway, Rustic Oaks, Mainline Bar and Grill, and J & M Bar Services
• Tax abatements in the City of Moorhead for corrected lot sizes
• Request to fill a full-time Correctional Officer vacancy
• Approval of Buffalo River Letter of Map Revision (LOMR)

The Clay County Board approved the award of a three-bridge replacement project to Riley Bros. Construction for $419,551, contingent on final staff review. They also approved tax abatements, liquor license renewals, a penalty waiver for late taxes, support for a joint letter on the Use of Force Law, HRA appointments, a flood map revision, and filling two correctional officer vacancies.

• Awarded bridge replacement project to Riley Bros. Construction for $419,551 (unanimous)
• Approved tax abatements for four parcels in Moorhead due to corrected lot sizes (consent)
• Renewed liquor licenses for five establishments (consent)
• Approved payment of bills totaling $2,334,384 from 162 vendors (unanimous)
• Waived $1,268.72 penalty for late tax payments for H & D Kluvers (unanimous)
• Approved support for Clay/Cass joint letter on MN Statute 609.066 Use of Force Law (unanimous)
• Appointed Anthony Dillard and Kim Schlotfeldt to HRA Board (unanimous)
• Approved Buffalo River Letter of Map Revision and public notice (unanimous)

Board of Commissioners

The Board of Commissioners will discuss filling full-time positions for a correctional officer, a counselor, or a juvenile worker. The meeting includes a COVID-19 update and a request to accept a grant to hire an eligibility worker for Social Services.

• Sale of Tandem Axle Plow Truck via MinnBID Online Auction
• Request to fill FT Correctional Officer vacancy
• Request to fill FT Counselor or Juvenile Worker vacancy
• Acceptance of grant and hiring of an eligibility worker for Social Services
• Report on disbursement from Compliance Fund Committee

The Clay County Board approved a $584,155 Community Living Infrastructure grant from the Department of Human Services for fiscal years 2022-2023, and authorized hiring a full-time Financial Worker funded by the grant. The board also approved $105,000 in compliance funds for land records, a $35,000 reserve for selling a plow truck, and filling vacancies for a correctional officer and a juvenile counselor. All decisions were unanimous.

• Approved $584,155 DHS grant for Community Living Infrastructure (unanimous)
• Approved hiring FT Financial Worker funded by grant (unanimous)
• Approved $105,000 compliance funds for land records (unanimous)
• Approved $5,563.95 for CONDOR contract (unanimous)
• Approved sale of tandem axle plow truck on MINN-BID with $35,000 reserve (consent)
• Approved filling FT Correctional Officer vacancy (unanimous)
• Approved filling FT Juvenile Counselor/Worker vacancy (unanimous)
• Approved payment of bills totaling $538,589.76 (unanimous)

Solid Waste Advisory Committee

The committee is meeting to receive progress reports on the Resource Recovery Campus and Landfill projects. Discussions will also include landfill fires and updates from Perham.

• Resource Recovery Campus update from Construction Engineers
• Landfill Project update from Burns & McDonnell
• Discussion on landfill fires

The committee approved the meeting agenda and the minutes from April 29, 2021. They received updates on the Resource Recovery Campus project, including a $14.7 million bid packet, and on the landfill project, which is nearing completion. Two landfill fires were reported, and the committee discussed measures to prevent future fires. No formal decisions were made on these updates.

• Approved meeting agenda (unanimous)
• Approved April 29, 2021 minutes (unanimous)

Moorhead-Clay County Joint Powers Authority

The Moorhead-Clay County Joint Powers Authority is meeting to discuss property acquisition status and specific parcels for the Red River Control Structure. The body will also consider actions regarding housing differential payments and contract amendments.

• Property acquisition for Red River Control Structure parcels OIN 251, OIN 24, and OIN 9325
• Replacement Housing Differential Payment (RHDP) for OIN 1670
• Task Order 3, Amendment 0 for Crown Appraisals
• Task Order 2, Amendment 1 for Integra Realty
• Lease-back Agreement for OIN 1847

The Moorhead-Clay County Joint Powers Authority approved a Replacement Housing Differential Payment of up to $95,900 for OIN 1670, two appraisal task orders totaling $71,000, and a lease-back extension for OIN 1847 to March 31, 2022. All motions carried unanimously. The meeting also included updates on property acquisitions, easements, and the Drayton Dam project.

• Approved Replacement Housing Differential Payment up to $95,900 for OIN 1670
• Approved Task Order 3, Amendment 0 for Crown Appraisals ($22,000)
• Approved Task Order 2, Amendment 1 for Integra Realty ($49,000)
• Approved OIN 1847 lease-back agreement extension to March 31, 2022

Board of Commissioners

The Clay County Board of Commissioners will discuss a resolution to use court action for right of way acquisition. The meeting also includes a preliminary budget and timeline discussion and a review of the Resource Recovery Campus.

• Resolution 2021-24 regarding court action to acquire right of way for Metro Flood Diversion Authority
• Preliminary budget and timeline discussion
• Consideration of a purchase agreement
• Resource Recovery Campus update

The Board approved a Guaranteed Maximum Price (GMP) of $14,704,719 for Bid Package #1 of the Resource Recovery Campus, covering critical construction materials. They also authorized sending last written offers and potential eminent domain proceedings for three properties needed for the Red River Control Structure, and approved a $1.3 million purchase agreement for a storage building in Moorhead.

• Approved GMP Bid Package #1 for Resource Recovery Campus at $14,704,719 (unanimous)
• Executed Resolution 2021-25 authorizing last written offers and eminent domain for three properties (4-1, Mongeau nay)
• Approved purchase agreement for storage building at 2660 16 Ave S, Moorhead for $1.3M (4-1, Campbell nay)
• Authorized withdrawal of RFPs for storage building construction (4-1, Campbell nay)
• Approved payment of bills and vouchers totaling $6,655,850 (unanimous)
• Adopted 2022 budget timeline (unanimous)
• Approved changes to 2021 meeting schedule (unanimous)

Board of Commissioners

The Clay County Board of Commissioners will discuss the sale of county-owned land and COVID-19 mask mandates. The board is also reviewing requests for a corrections officer vacancy and highway department equipment and projects.

• Sale of a 188-acre county-owned property in Riverton Township
• Filling a vacancy for a full-time Corrections Officer
• Letter of support for 11th Street Underpass Project
• Amendment of engineering services for North Broadway Bridge
• Purchase of should reclaiming equipment

The board voted unanimously to lift the mask and social distancing requirement in county buildings effective May 18, 2021, aligning with CDC recommendations and Governor Walz's Executive Order 21-23. They strongly recommended unvaccinated individuals continue wearing masks indoors. The board also approved the sale of a 188-acre county-owned property in Riverton Township with a $150,000 minimum bid, and approved several other items including a $500,000 cost-share for the Moorhead 11th Street Underpass Project.

• Approved agenda with addition of mask mandate discussion (unanimous)
• Approved payment of bills and vouchers totaling $498,142 (unanimous)
• Approved minutes from May 4, 2021 (unanimous)
• Approved lifting mask and social distancing requirements in county buildings, effective May 18, 2021 (unanimous)
• Approved sale of 188-acre county-owned property in Riverton Township via sealed bid/live auction, minimum bid $150,000 (unanimous)
• Approved filling vacancy for full-time Corrections Officer (unanimous)
• Approved letter of support and $500,000 cost-share for Moorhead 11th Street Underpass Project (unanimous)
• Approved amendment to engineering services for North Broadway Bridge, $27,441 cost-shared with Fargo (unanimous)

Board of Adjustment

The Clay County Board of Adjustment will hold public hearings regarding two variance requests. The board will also discuss the Clay County Comprehensive Plan update.

• Public hearing for Troy Nelson regarding a property line setback variance for aggregate mining in Eglon Township
• Public hearing for Eric and Kimberly Braseth regarding a residential setback variance for a feedlot in Parke Township
• Discussion on the Clay County Comprehensive Plan update

The Clay County Board of Adjustment approved two variance requests. The first granted Troy Nelson a variance to mine within the 100-foot property line setback on a 73-acre parcel in Eglon Township, with conditions excluding shoreland and road right-of-way setbacks. The second granted Eric and Kimberly Braseth a variance to place a feedlot 485 feet from a residence, reducing the required 1,320-foot setback, in Parke Township. Both motions were unanimous.

• Approved variance for Troy Nelson to mine within the 100-foot property line setback (unanimous)
• Approved variance for Eric and Kimberly Braseth to place a feedlot 485 feet from a residence (unanimous)
• Approved meeting agenda (unanimous)
• Approved minutes from January 26, 2021 (unanimous)

Planning Commission

The Clay County Planning Commission will hold public hearings for three conditional use permits. The commission will also consider a text amendment to the Development Code regarding the Urban Expansion District Tier 1 Zoning District.

• Conditional use permit for agricultural service establishment (Jacob Sip, Eglon Township)
• Conditional use permit for a feedlot (Derek Braseth, Parke Township)
• Conditional use permit for a commercial storage business (Brady Bjornson, Skree Township)
• Proposed Development Code amendment to allow Service Business as an interim use in Urban Expansion District Tier 1
• Update on the Clay County Comprehensive Plan

The Clay County Planning Commission approved three conditional use permits: an agricultural service shop in Eglon Township, a feedlot in Parke Township, and a commercial storage facility in Skree Township. The commission also recommended no changes to the Development Code language regarding service businesses in the Urban Expansion District, instead asking staff to continue working with cities on outstanding issues.

• Granted conditional use permit for agricultural service shop in Eglon Township (unanimous)
• Granted conditional use permit for feedlot in Parke Township (unanimous)
• Granted conditional use permit for commercial storage in Skree Township (unanimous)
• Recommended no changes to Development Code text on service businesses; staff to work with cities (8-2)

Soil & Water Conservation District (SWCD) Board

This meeting has no available agenda; only minutes may be reviewed. The agenda is purely procedural or absent.

The Clay SWCD board approved multiple cost-share contracts totaling $58,508.70, including state cost-share payments, a cover crop contract, and a Clean Water Fund project. The board also expressed support for a proposal to make Tri-State Ag (TSA) staff SWCD employees and contract for engineering assistance. All motions passed unanimously.

• Approved state cost-share contracts for windbreaks and replacement trees totaling $4,098.55
• Approved cover crop cost-share contract CC21-01 for $6,750.00
• Approved Clean Water Fund contract CWF21-01 for $47,660.00
• Approved Wetland Conservation Act assistance for a grazing plan and railroad track expansion
• Approved vouchers paid (Elect #2130-2139 and #20864-20893)
• Board favored TSA staff becoming SWCD employees with contracted engineering assistance
• Board decided to move forward with hiring part-time staff to scan documents
• Approved June 10, 2021 meeting to be held in person at the Highway Department

Board of Commissioners

The Clay County Board of Commissioners will meet to discuss infrastructure projects and public health updates. The board is reviewing requests for liquor licenses and the waiver of late tax penalties in Glyndon.

• Request to advertise for three bridge replacement projects
• One-day liquor license permit for Harvest Hope Farm
• Liquor license renewal for City of Barnesville d/b/a Willow Creek Municipal Golf Course
• Request from Sarah Peterson to waive late tax penalties and fees in Glyndon
• Acceptance of Emergency Management Performance Grant

The Clay County Board of Commissioners approved advertising for three bridge replacement projects on County Road 106, 120th Ave N, and 50th St N, with bid letting scheduled for June 8, 2021. They also renewed the liquor license for Willow Creek Municipal Golf Course, approved payment of bills totaling $912,631, and proclaimed Law Enforcement Week. A request to waive late tax penalties for a Glyndon property was previously denied, and the board entered a closed session for property negotiations.

• Approved advertising for three bridge replacement projects (unanimous)
• Renewed liquor license for Willow Creek Municipal Golf Course (unanimous)
• Approved payment of bills and vouchers totaling $912,631 (unanimous)
• Proclaimed May 9-15 as Law Enforcement Week (unanimous)
• Approved minutes from April 27, 2021 (unanimous)
• Approved agenda with two additions (unanimous)
• Authorized Facilities Director to negotiate on property (unanimous)

Board of Commissioners

The Clay County Board of Commissioners will review a pledge resolution for the FM Diversion Project and proposed new rates for tire disposal at the landfill. The meeting also includes a COVID-19 update and reports on mental health services.

• Pledge Resolution 2021-24 for Operation and Maintenance for FM Diversion Project
• Proposed new rates for disposal of tires at landfill
• Request to advertise bids for a storage building
• Request to waive penalties and fees for late taxes in Glyndon
• Reports from Children’s and Adult Mental Health Local Advisory Councils

The Clay County Board approved Resolution 2021-24, pledging support for the FM Diversion project and acknowledging a 2% share of operating and maintenance costs, estimated at $70,000-$200,000 annually starting between 2026 and 2028. The board also approved new tire disposal rates at the landfill, authorized bidding for a storage building at the transfer station, and denied a request to waive late tax penalties for a Glyndon property owner.

• Approved FM Diversion Pledge Resolution 2021-24 (unanimous)
• Approved new tire disposal rates at landfill (unanimous)
• Approved advertising for bids for storage building at transfer station (unanimous)
• Appointed Joe Olson as construction project manager for storage building
• Denied request to waive late tax penalties for Sarah Peterson (unanimous)
• Approved payment of bills totaling $277,859 (unanimous)
• Proclaimed National Nurses Week and Mental Health Month (unanimous)

Solid Waste Advisory Committee

The committee is meeting to review funding requests and operational updates for waste management. Discussions include landfill pricing, construction, and a funding request for a recycling center in Felton.

• Felton request for funding of recycling center
• Landfill pricing
• Landfill construction
• Perham update

The Solid Waste Advisory Committee approved a request to present a landfill tire/rim recycling fee increase to the County Board, with an environmental fee included, through 2022. It also approved reestablishing a committee to develop a formula for handling additional recycling funding requests, following a request from Felton for a recycling center. The committee approved the agenda and prior minutes, and received updates on landfill construction, Perham projects, and upcoming collection events.

• Approved request to present tire/rim fee increase to County Board (unanimous)
• Approved reestablishing committee to work on formula for additional recycling money (unanimous)
• Approved meeting agenda (unanimous)
• Approved minutes from March 25, 2021 (unanimous)

Board of Commissioners

The Board of Commissioners will discuss capital planning bonding and critical improvement quotes. They are deciding on personnel changes regarding COVID sick leave and in-person employment. The meeting includes requests for highway equipment and facility upgrades.

• Resolutions 2021-22 and 2021-23 for condemnation action for right-of-way along CSAH 1
• Request to end COVID sick leave on April 30, 2021
• Request for additional funding for 11th Street Underpass
• Request to purchase an ITV Court System for the Correctional Facility
• Resolution 2021-21 to sponsor snowmobile trails for Clay County Trailblazers

The Board approved committing up to $1.5 million in additional funding for the 11th Street Underpass Project in Moorhead, bringing the county's total contribution to $2 million. They also approved bonding for capital improvement projects, including four critical items, and authorized condemnation proceedings to acquire right-of-way along CSAH 1 from two landowners. Staff will return to in-person work by June 1, and COVID sick leave will end April 30.

• Approved $1.5M additional funding for 11th Street Underpass (unanimous)
• Approved bonding for capital improvements and RFPs for four projects (unanimous)
• Adopted Resolutions 2021-22 and 2021-23 for condemnation of right-of-way on CSAH 1 (unanimous)
• Approved ending COVID sick leave on April 30, 2021 (unanimous)
• Approved all staff returning to in-person employment by June 1, 2021 (unanimous)
• Approved purchase of additional ITV Court System for $8,100 (unanimous)
• Approved replacement of Unit 102 with 2021 Ford F150 for $22,439.06 (unanimous)
• Approved two additional DMV positions (one full-time, one variable hour) (unanimous)

Moorhead-Clay County Joint Powers Authority

The Moorhead-Clay County Joint Powers Authority will consider action on the Drayton Dam Environmental Assessment Worksheet. The body will also review appraisals and property acquisitions for the Red River Control Structure.

• Drayton Dam Environmental Assessment Worksheet (EAW)
• Property acquisition for Red River Control Structure: OIN 251 (Dahlstrom)
• Property acquisition for Red River Control Structure: OIN 250 (Bye)
• Property acquisition for Red River Control Structure: OIN 249 (Blilie)
• Property acquisition for Red River Control Structure: OIN 9325 (Livdahl)

The Joint Powers Authority approved a $503,350 counter-offer for the Bye property (OIN 250) and approved appraisal reports for three other parcels. It also approved the Drayton Dam Environmental Assessment Worksheet and a resolution of necessity for court action to acquire right-of-way for the Red River Control Structure, with one nay vote.

• Approved Drayton Dam EAW for 30-day comment period (unanimous)
• Approved appraisal reports for OIN 1665, 1826, 1267 (unanimous)
• Approved $503,350 counter-offer for OIN 250 Bye property (unanimous)
• Approved Resolution of Necessity for court action to acquire ROW (5-1, Mongeau nay)

Board of Commissioners

The Board of Commissioners will review a capital plan and consider the appointment of Stephen Larson as Technology Services Director. The meeting includes requests for grant approval, contract renewals, and highway supply bids.

• Appointment of Stephen Larson as Technology Services Director
• Request to lease space in Family Service Center to Birthing of a Diamond Nonprofit Agency
• Request to abate $356 in taxes for Homestead Exclusion
• Request for approval of Highway's yearly supply bids
• Request to renew STS Contract and transfer it to the Probation Budget

The Clay County Board approved a $330,000 grant from the MN Department of Health for comprehensive suicide prevention, renewed the Sentence to Serve contract for 2022-2023, and appointed Rory Schmitz as the new Technology Services Director. The board also approved sending letters of concern regarding juvenile center legislation and approved various highway supply bids.

• Approved $330,000 grant for comprehensive suicide prevention (unanimous)
• Approved renewal of STS contract for FY22-23, moving costs to probation budget (unanimous)
• Appointed Rory Schmitz as Technology Services Director (unanimous)
• Approved 30-day notice to terminate lease with MN Dept. of Public Safety (unanimous)
• Approved sending letter of concern re: HF947/SF951 (unanimous)
• Approved sending letter of concern re: HF922/SF898 (unanimous)
• Approved low bids for maintenance gravel from Strata and Turner Sand & Gravel (unanimous)
• Approved bids for culverts, bituminous asphalt, and equipment rental (unanimous)

Planning Commission

The Clay County Planning Commission will hold public hearings for several conditional and interim use permits. These requests include gravel mining expansions, a temporary asphalt plant, and commercial storage. The commission will also discuss the Clay County Comprehensive Plan update.

• Knife River Materials: 25-acre expansion of gravel mining on parcel 24.036.2500
• Knife River Materials: Temporary hot mix asphalt plant on parcel 24.036.2500
• Turner Sand & Gravel, Inc.: 36-acre gravel mining operation on parcel 04.006.3004
• Trebil Properties LLC: Service business interim use permit on parcel 21.002.2001
• Kelly Erdmann: Private storage building permit on parcel 24.027.1400

The Clay County Planning Commission granted Knife River Materials an interim use permit for a 25-acre gravel mining expansion, with a condition requiring Planning & Zoning inspection after Stage 1 (12 acres) is complete in 2023 before Stage 2 begins, plus yearly inspections. The commission also approved interim use permits for a hot mix asphalt plant, a 36-acre gravel pit for Turner Sand & Gravel, a service business for SafeBasements North LLC, and a conditional use permit amendment for commercial storage for Scot Manthe.

• Granted Knife River Materials 25-acre gravel mining IUP with Stage 1 inspection before Stage 2 and yearly inspections (unanimous)
• Granted Knife River Materials hot mix asphalt plant IUP, expiring Dec 31, 2025 (unanimous)
• Granted Turner Sand & Gravel 36-acre gravel mining IUP with $1,000/acre reclamation bond, expiring Mar 17, 2026 (unanimous)
• Granted SafeBasements North LLC service business IUP in UED Tier 1, expiring May 1, 2026 (unanimous)
• Granted Scot Manthe CUP amendment for 10-unit commercial storage building (unanimous)
• Granted Kelly Erdmann conditional use permit for private storage building in Shoreland District (unanimous)

Board of Commissioners

The Board of Commissioners will discuss a partnership with the Commonwealth Development Corporation for affordable housing in Dilworth. The meeting includes reviews of open bids for a school safety project and staffing requests for county services.

• Affordable housing development in Dilworth including a Housing Support Agreement
• Open bids for Hawley Safe Routes to School Project
• Filling vacancies for two Juvenile Counselors and one Juvenile Worker
• Replacing two Child Protection Specialists and one County Agency Social Worker
• Request for tax abatement due to clerical error

The Clay County Board of Commissioners approved a $480,219.95 bid from Hough, Inc. for the Dilworth affordable housing project, contingent on City of Hawley approval and final bid verification. They also approved an agreement for nine units of housing with Commonwealth Development Corporation, and granted Commissioners Campbell and Mongeau up to $100,000 in authority for construction cost changes.

Soil & Water Conservation District (SWCD) Board

The agenda for this meeting is not available; only minutes are provided. The board may have met, but no specific items are listed for public review.

The Clay SWCD board approved the NRCS Memorandum of Agreement as printed, with 3 votes in favor, 1 against, and 1 abstention. The board also approved the April agenda, the March 11 meeting minutes, the treasurer's report, and the cancellation of one state cost-share contract. All other items were informational reports or discussions.

• Approved the April 8, 2021 agenda (motion carried).
• Approved the March 11, 2021 meeting minutes (motion carried).
• Approved the treasurer's report (motion carried).
• Approved cancellation of state cost-share contract CS 21-01 for M. Valan (motion carried).
• Approved the list of paid vouchers (motion carried).
• Approved the NRCS Memorandum of Agreement as printed (3 in favor, 1 against, 1 abstention).

Board of Commissioners

The Board of Commissioners will consider several infrastructure and administrative approvals, including highway contracts and solid waste financing. The meeting includes a proposed exchange and purchase agreement with the City of Moorhead and an update on COVID-19.

• Liquor License for Buffalo River Speedway
• Exchange Agreement and Purchase Agreement with the City of Moorhead
• Refinancing of Bonds for Prairie Lakes Municipal Solid Waste Authority
• Proposed upgrade to Tobacco Sales Ordinance
• Request to re-apply for Community Living Infrastructure Grant

The Board approved an exchange and purchase agreement with the City of Moorhead, subject to the City's acceptance, to purchase 20 acres for a new Resource Recovery Facility and sell the County's former Motor Vehicle Department site. The County property is valued at $742,797.50, the City property at $545,397.50, with the City paying the $197,400 difference at closing. The Board also approved a $2,500 contract with Construction Engineers to design a new storage facility at the new site.

• Approved the Liquor License for Buffalo River Speedway.
• Approved replacing the Folding and Envelope Stuffing Machine in the Treasurer's Office with a Pitney Bowes 4500 for $11,280.93 plus S/H and an annual maintenance fee of $1,974.
• Approved payment of bills and vouchers totaling $713,294 from 186 vendors.
• Approved the MS4 Memorandum of Understanding with the Buffalo Red River Watershed District.
• Approved a consulting engineering contract with Braun Intertec for $23,963.00 for pavement testing on CSAH 18, 31, and 52.
• Approved contracting with Braun Intertec for soil borings in Comstock for reconstruction of CSAH 2 in 2022 with a cost of $5,345.00.
• Approved the low quote from Glacier Enterprises for $1.28 Price/Gallon, $0.384 Cost/SY for dust control for 2021.
• Approved the Exchange Agreement and Purchase Agreement with the City of Moorhead, subject to the City's acceptance of it.

Solid Waste Advisory Committee

The Solid Waste Advisory Committee is meeting to review updates on the landfill project and a letter from the MPCA. The body will also recognize the 2020 Recycler of the Year and receive updates from Perham.

• MPCA Landfill Letter (WENCK)
• Landfill Project update from Matt Evans
• Perham update from Kevin Campbell
• 2020 Recycler of the Year recognition

The Clay County Solid Waste Advisory Committee approved the meeting agenda and the February 25, 2021 minutes. It presented the 2020 Recycler of the Year Award to Sherri Smith and Brett Delage on behalf of Gate City Bank. The committee heard a presentation on a Minnesota Pollution Control Agency (MPCA) letter requesting a corrective action plan for landfill issues including arsenic, manganese, vinyl chloride, and mercury. It also received updates on the landfill project, the Perham plant, and upcoming spring cleanup events.

• Approved the meeting agenda unanimously.
• Approved the minutes from February 25, 2021 unanimously.
• Presented the 2020 Recycler of the Year Award to Gate City Bank (accepted by Sherri Smith and Brett Delage).

Moorhead-Clay County Joint Powers Authority

The body is meeting to discuss property acquisition status and environmental monitoring. Members will consider actions regarding a farmland lease and appraisal service contracts.

• Property acquisition for OIN 1793 Heartland Seed
• Farmland Lease Agreement for OIN 1251 Livdahl
• Master Services Agreement with Tinjum Appraisal Co., Inc.
• Task Order 2, Amendment 1 with Crown Appraisals
• Red River Control Structure and Environmental Monitoring Easement acquisition updates

The Moorhead-Clay County Joint Powers Authority approved a farmland lease agreement for OIN 1251 (Livdahl) and two appraisal-related contracts: a Master Services Agreement with Tinjum Appraisal Co., Inc. and Task Order 2, Amendment 1 with Crown Appraisals. The board also received updates on property acquisitions, including progress on environmental monitoring easements and a potential land swap for the Red River Control Structure, but took no action on those items.

• Approved Farmland Lease Agreement for OIN 1251 (Livdahl) (motion carried)
• Approved Master Services Agreement with Tinjum Appraisal Co., Inc. (motion carried)
• Approved Task Order 2, Amendment 1 with Crown Appraisals (motion carried)

Board of Commissioners

The Board of Commissioners is meeting to discuss COVID-19 updates and personnel policies. They will review a construction contract for the Resource Recovery Campus and conduct interviews for the Wild Rice Watershed District Board of Managers.

• CMAR Contract with Construction Engineers for Resource Recovery Campus Project
• Acceptance of $6,000 Grant for Social Services Early Childhood Initiative
• Proposal to open the Government Center to the public on March 29, 2021
• Extension of COVID sick leave policy until April 30, 2021
• Interviews for two Wild Rice Watershed District Board of Managers appointments

The Clay County Board of Commissioners approved extending the COVID sick leave policy for county employees until April 30, 2021, and continued employment for seven contact tracers until June 30, 2021. The Board also approved opening the Government Center to the public on March 29, 2021. They approved a CMAR contract with Construction Engineers for the Resource Recovery Campus Project, reappointed two members to the Wild Rice Watershed District Board, and accepted a $6,000 grant for an early childhood initiative.

• Approved extending the COVID Sick Leave Policy until April 30, 2021.
• Approved continuing employment for seven contact tracers until June 30, 2021.
• Approved opening the Government Center to the public on March 29, 2021.
• Approved a CMAR contract with Construction Engineers for the Resource Recovery Campus Project.
• Approved Duane Erickson to another three-year term on the Wild Rice Watershed District Board.
• Approved Mark Harless to another three-year term on the Wild Rice Watershed District Board.
• Approved filling a vacancy for a Juvenile Counselor in the Secure Unit at the Juvenile Center.
• Approved payment of bills and vouchers totaling $197,643 from 102 vendors.

Board of Commissioners

The Board of Commissioners will conduct public hearings regarding a road construction plan and two development code requests. The meeting includes annual updates from the Veterans Service Officer and Juvenile Center Superintendent.

• Public hearing for 5-year Road Construction Plan for 2021-2025
• Public hearing for Red Rock Estates Platted / Major Subdivision request from W. Borgen
• Public hearing for Development Code text amendment petition from Trebil Properties, LLC
• Approval of bids for Hawley Urban Reconstruct SAP 014-633-018
• Request to fill two Correctional Officer positions for staff deployed with the military

The Board approved the 2021-2025 Five-Year Road Construction Plan, the Red Rock Estates platted subdivision in Oakport Township, and a text amendment adding Service Business as an Interim Use in the Urban Expansion District Tier 1. They also approved filling two correctional officer positions for military deployments, the final contract amount for a traffic signal project, and the low bid for the Hawley urban reconstruction project.

• Approved the agenda with an addition to fill two correctional officer positions for military deployments.
• Approved payment of bills and vouchers totaling $1,479,492 from 135 vendors.
• Approved the request to fill two FT Correctional Officer positions during two deployments.
• Approved the Red Rock Estates Platted Subdivision with six policy recommendations.
• Approved the Petition to add Service Business as an Interim Use in the Urban Expansion District Tier 1 with nine standards.
• Approved the Five-Year Road Construction Plan for 2021-2025.
• Authorized advertising for the Highway Department's yearly supply bids.
• Approved the final contract amount of $133,126.23 for SAP 014-603-012 and the low bid from Hough, Inc. for the Hawley Reconstruct Project.

Planning Commission

The Clay County Planning Commission will hold a public hearing regarding a conditional use permit for a major subdivision in Oakport Township. The commission will also discuss the Clay County Comprehensive Plan update and elect officers.

• Public hearing: William Borgen request for conditional use permit for a major subdivision on parcel 23.011.2000 in Oakport Township
• Discussion on Clay County Comprehensive Plan update
• Election of Officers

The Clay County Planning Commission granted a conditional use permit to William Borgen for a major subdivision on prime agricultural land in Oakport Township, with conditions including no residential development on Lot 3 and drainage notifications. The commission also re-elected officers, heard updates on the comprehensive plan, and discussed the proposed city of Stirling.

• Approved the agenda as presented.
• Approved the February 23, 2021 minutes with a correction to employee count (10 full-time equivalents).
• Granted a conditional use permit to William Borgen for a major subdivision, with conditions including no residential development on Lot 3, drainage notification, and stormwater permit requirements.
• Re-elected Bill Davis as Chair, Ezra Baer as Vice-Chair, and Steve Mortensen as Secretary.

Soil & Water Conservation District (SWCD) Board

This meeting has no published agenda; only minutes are available for review. The board is not presenting any specific decisions or discussion items in this document.

• No agenda items listed

The Clay Soil & Water Conservation District board met electronically via Zoom and approved the agenda, February minutes, treasurer's report, and the 2021 budget. They also approved two state cost-share contracts for field windbreaks, vouchers paid, and added Tony Nelson to the bank signature card with a credit card. The board welcomed Tony Nelson as a new employee starting March 15, 2021, and discussed various reports and updates.

• Approved the March agenda.
• Approved the February 11, 2021, meeting minutes.
• Approved the treasurer's report.
• Approved the 2021 budget.
• Approved the February 25th special meeting minutes and added Tony to the bank signature card and issued him a credit card.
• Approved state cost-share contracts CS 21-00 (T. Mozer, $1,152.10) and CS 21-03 (D. Nelson, $1,357.00) for field windbreaks.
• Approved vouchers paid (Elect #2114-2120 and #20816-20837) with the addition of 2120.
• Adjourned the meeting at 5:30 p.m.

Board of Commissioners

The Clay County Board of Commissioners will meet to consider several items, including selecting a contractor for the Resource Recovery Campus, waiving late tax penalties, and receiving annual updates from county departments. The agenda also includes a COVID-19 update and a request to advertise for the Hawley Safe Routes to School Project.

• Selection of contractor for Resource Recovery Campus
• Request to waive penalties and fees for late tax payment
• Authorization to advertise for SAP 014-591-007 – Hawley Safe Routes to School Project
• Appointment of Mike McCarthy to Lakeland Mental Health Board
• Annual updates from Facilities, Technology Services, and Child and Family Services

The Clay County Board of Commissioners approved Construction Engineers as the contractor for the new Resource Recovery Campus, following a unanimous recommendation from an interview panel. The board also approved payment of bills totaling $1,207,433, authorized advertising for the Hawley Safe Routes to School Project, and approved filling a corrections officer vacancy. A request to waive late tax fees was tabled until the resident can appear before the board.

• Approved Construction Engineers as the contractor for the Resource Recovery Campus.
• Approved payment of bills and vouchers totaling $1,207,433 from 144 vendors.
• Authorized the Highway Department to advertise for the Hawley Safe Routes to School Project.
• Approved filling an upcoming vacancy for a full-time Corrections Officer.
• Approved adding the Mental Health Working Group to Commissioner Ebinger's meeting portfolio.
• Tabled a request to waive $315 in late tax fees until the resident provides more information.

Board of Law Library Trustees

The Board approved the minutes from the January 11 and February 10, 2021 meetings. They reviewed the financial report, noting a current account balance of $25,410.83 as of March 4, 2021. The Board directed Colin Helfenstein to create a policy for reopening the law library, which is currently closed except by appointment. A vote on a bylaw amendment regarding board member sourcing is scheduled for June 7th.

• Approved the January 11, 2021 meeting minutes
• Approved the February 10, 2021 meeting minutes
• Directed Colin Helfenstein to create a policy for reopening the law library
• Scheduled a bylaw amendment vote for June 7th regarding board member sourcing
• Assigned Jean Hannig, Cecilia Knapp, and Stacy Voeller to draft the bylaw amendment
• Adjourned the meeting unanimously

Board of Commissioners

The Clay County Board of Commissioners will meet to consider a grant for speed and aggressive driving enforcement, fill a corrections officer vacancy and a technology services director vacancy, and hear annual updates from several departments. The board will also act on highway items including a bridge replacement and tax penalty waivers.

• Resolution 2021-18: grant with MN Dept. of Public Safety for speed/aggressive driving enforcement
• Request to fill FT Corrections Officer vacancy
• Request to fill Technology Services Director vacancy
• Bridge replacement on County Road 68 (SAP 014-598-072)
• Waiver of penalties/fees for late tax payment (T. Goehring)

The Clay County Board of Commissioners approved payments totaling $999,557 to 135 vendors, along with several resolutions and contracts, including a speed enforcement grant, bridge replacement grants, and a township maintenance rate increase. They also approved filling vacancies for a corrections officer and technology services director, and waived late tax penalties for one resident.

• Approved payment of bills and vouchers totaling $999,557 (unanimous)
• Approved Resolution 2021-18 for speed and aggressive driving enforcement grant ($4,300 with 20% match) (unanimous)
• Approved Resolution 2021-19 for LRIP grant for CSAH 18 project (unanimous)
• Approved Resolution 2021-20 for bridge replacement grant on County Road 68 ($530,337.34) (unanimous)
• Approved 2021-2022 Township Maintenance Contract rate at $813/mile (unanimous)
• Approved $21,897 quote from M&R Sign Co. for 1,350 fire number signs (unanimous)
• Approved filling upcoming vacancy for FT Corrections Officer (consent)
• Approved filling upcoming vacancy for Technology Services Director (unanimous)

Moorhead-Clay County Joint Powers Authority

The Moorhead-Clay County Joint Powers Authority will meet to elect a chair, approve the agenda and minutes, and take action on several property-related items. These include appraisal reviews for specific parcels, negotiation summaries, farmland leases for 2021, and adoption of a hunting access policy. The board will also receive updates on property acquisition, project lands policy, organic farmland, and mitigation efforts.

• Election of MCCJPA Chair
• Approval of appraisals for OIN 251, 8527, 9307, 9325, and 250
• Approval of 2021 farmland leases for OIN 253Y1, 253N, 253Y3, 253Y2, 254, 256, 1790, and 1811
• Adoption of Hunting Access Policy
• Property acquisition negotiation summary for OIN 8527

The Moorhead-Clay County Joint Powers Authority approved multiple property acquisitions and appraisals for the Red River Control Structure project. The board approved a $450,000 acquisition plus a $62,500 replacement housing differential for OIN 8527 (Mike and Margaret Nelson), and later accepted a $550,000 counteroffer from the Nelsons that includes attorney fees and a lease deadline. It also approved just compensation of $104,500 for OIN 251 (Larry and AJ Dahlstrom Trust), appraisals for OIN 9307/9325 (Peter and Debra Livdahl) and OIN 250 (Kenneth Bye), and the Environmental Monitoring Easement Appraisals and Outreach Plan. The board approved 2021 farmland leases for three properties and tabled a hunting access policy for further review.

• Elected Commissioner Campbell as MCCJPA Chair and Council Member Hendrickson as Vice-chair.
• Approved the agenda and the minutes from January 28, 2021 as presented.
• Approved the acquisition amount of $450,000 and replacement housing differential of $62,500 for OIN 8527 / Mike and Margaret Nelson.
• Approved the just compensation of $104,500 for OIN 251 / Larry and AJ Dahlstrom Trust.
• Approved the appraisal of $4,900/acre for OIN 9307 and 9325 / Peter and Debra Livdahl; and minimum compensation price of $462,500 for OIN 250 / Kenneth Bye.
• Approved the Environmental Monitoring Easement Appraisals and Outreach Plan.
• Accepted a counteroffer of a $550,000 lump sum to include the RHDP and closing costs; with attorney fees up to $4,000; and a lease deadline of October 31, 2021 for OIN 8527.
• Approved the 2021 Farmland Leases for OIN 253Y1 253N 253Y3 (Blilie) for $12,825; OIN 253Y2 254 256 (Livdahl) for $6,965.75; and OIN 1790 1811 (Brakke) for $53,917.50.

Solid Waste Advisory Committee

The Solid Waste Advisory Committee is meeting to hear annual reports on the landfill and its water, along with project updates and a Perham update. The agenda is mostly informational presentations with no formal votes or public hearings listed.

• Annual Landfill Report by Marlon Mackowick
• Annual Landfill Water Report by Andrew Feia
• Landfill Project Updates by Matt Evans
• Perham Update by Kevin Campbell
• General Updates by Kirk Rosenberger

The Clay County Solid Waste Advisory Committee approved the agenda and the January 28, 2021 minutes. Members heard annual reports on landfill operations and water quality, including that 50,937 tons of waste were disposed in 2020 and that the landfill has about 60 years of capacity remaining. The water report noted exceedances of health risk limits for vinyl chloride, arsenic, and manganese, with arsenic and manganese of natural origin. No formal decisions were made on these reports; the committee only received the information.

• Approved the meeting agenda (motion by Richman, second by McDougall, unanimous).
• Approved the minutes from January 28, 2021 (motion by Pederson, second by Mongeau, unanimous).
• Received the annual 2020 Clay County Landfill Report (no action taken).
• Received the 2020 Annual Landfill Water Report (no action taken).
• Noted that the boiler submittal for the landfill project was approved and awaiting delivery.
• Noted that a letter will be drafted for joint boards regarding a proposed clean energy bill.
• Noted that the committee recommended four companies for interviews for the Resource Recovery Campus RFQ.

Board of Commissioners

The Clay County Board of Commissioners will discuss and potentially act on several items, including contractor interviews for the Resource Recovery Campus, a fit-up project for court and probation departments, and spending supervision fee revenue on renovations. They will also hear updates on COVID-19, broadband initiatives, and highway department matters, and hold a closed session on a land development contract.

• Recommendation for contractor interviews for Resource Recovery Campus
• Request to move forward with fit-up project for Court Administration and Probation Departments
• Proposed expenditure of supervision fee revenue for renovations
• Resolution 2021-16 to reimburse cities for work on city streets
• Request to hire full-time position to backfill for deployment

The Board approved moving forward with a fit-up project for Court Administration and Probation in the courthouse, with quotes from TF Powers Construction ($106,400), Rick's Electric ($10,300), and Network Center ($3,956), for a total estimated cost of $128,635. The Board also approved the expenditure of $26,000 from supervision fees to offset renovation costs. Additionally, the Board approved payment of bills and vouchers totaling $490,030, and approved interviewing four firms for the Resource Recovery Campus construction program.

• Approved payment of bills and vouchers totaling $490,030 from 142 vendors.
• Approved the minutes from February 9, 2021.
• Approved interviewing four firms on March 3, 2021 for Construction Manager at Risk (CMR) for the Resource Recovery Campus: Construction Engineers, McGough, Comstock Construction, and Donlar Construction.
• Approved the fit-up project for Court Administration and Probation with quotes from TF Powers Construction ($106,400), Rick's Electric ($10,300), and Network Center ($3,956), with a total estimated cost of $128,635.
• Approved the expenditure of $26,000 from supervision fees to offset renovation costs in the courthouse.
• Executed Resolution 2021-16 to reimburse cities for work on city streets, including $378,389.77 for the City of Moorhead and $68,468.35 for other cities.
• Approved the purchase of assembly modifications for four walk'n'roll packers for a total of $11,825.
• Executed Resolution 2021-17 to act as sponsoring agency for Spring Prairie Township's LRIP grant application for construction of approximately three miles of 70th Ave North.

Planning Commission

The Clay County Planning Commission will hold public hearings on four land-use requests: a text amendment to allow service and wholesale businesses in the Urban Expansion Tier 1 district, a three-lot subdivision in Oakport Township, a 39.5-acre gravel mining interim use in Hagen Township, and an amendment to a solar garden conditional use permit in Spring Prairie Township. The commission will also discuss the county comprehensive plan update.

• Continued text amendment by Trebil Properties LLC for Service Business and Wholesale Business as conditional uses in Urban Expansion Tier 1
• William Borgen's request for a three-lot major subdivision on parcel 23.011.2000 in Oakport Township
• RJ Zavoral & Sons' interim use permit for 39.5-acre gravel mining on parcel 12.021.1700 in Hagen Township
• Nexamp Solar LLC's request to amend a conditional use permit for a community solar garden on parcel 27.004.0401 in Spring Prairie Township
• Discussion of Clay County Comprehensive Plan update

The Planning Commission recommended approval to the County Board of Commissioners for a text amendment to the Clay County Development Code to add Service Business as a conditional use in the Urban Expansion District Tier 1, with nine specific standards. The commission also recommended approval of a three-lot platted subdivision (Red Rock Estates) in Oakport Township, approved an Interim Use Permit for a 39.5-acre gravel mining operation in Hagen Township, and approved a Conditional Use Permit amendment for a solar garden in Spring Prairie Township.

• Recommended approval of text amendment adding Service Business as conditional use in Urban Expansion Tier 1 (unanimous)
• Recommended approval of Red Rock Estates 3-lot platted subdivision in Oakport Township (unanimous)
• Approved Interim Use Permit for 39.5-acre gravel mining in Hagen Township (unanimous)
• Approved Conditional Use Permit amendment for Spring Prairie Solar LLC 1-megawatt solar garden (unanimous)
• Approved agenda and January 26, 2021 minutes (unanimous)

Board of Commissioners

The Clay County Board of Commissioners will hold a public hearing on final approval of Nugget Investments' platted subdivision in Hawley Township, and receive annual updates from Planning and Zoning, Recorder, and Human Resources. The board will also consider construction change orders for the Juvenile Center and Correctional Facility projects, and hear updates on COVID-19, the business relief program, and the North Broadway Bridge condition.

• Public hearing: final approval of Nugget Investments' platted subdivision in Hawley Township
• Construction Engineers' Change Order #31 (Juvenile Center Project) and Change Order #32 (Correctional Facility Project)
• Update on North Broadway Bridge condition
• Introduction to county-wide Capital Improvement Plan / request to hire engineer for study
• Consent agenda: Wild Rice Watershed Comprehensive Watershed Management Plan agreement and backfill of permanent part-time custodial position

The Clay County Board of Commissioners approved payments totaling $2,471,480 to 191 vendors, and approved two construction change orders: $3,282 for the Juvenile Center and $25,744 for the Correctional Facility. They also approved the Maria Lake Estates plat in Hawley Township with conditions, and authorized hiring an engineer for a $12,500 capital improvement study. The board directed the county administrator to draft a letter supporting the federal Paycheck Protection Program.

• Approved payment of bills and vouchers totaling $2,471,480 (unanimous)
• Approved Construction Engineers' Change Order #31 for Juvenile Center, +$3,282 (unanimous)
• Approved Construction Engineers' Change Order #32 for Correctional Facility, +$25,744 (unanimous)
• Approved Maria Lake Estates plat with seven conditions, rewording condition #5 (unanimous)
• Approved hiring Obernel Engineering for $12,500 capital improvement study (unanimous)
• Approved drafting letter of support for federal Paycheck Protection Program (unanimous)
• Approved backfilling permanent part-time custodial position (consent)
• Approved implementing Wild Rice Watershed Comprehensive Watershed Management Plan (consent)

Soil & Water Conservation District (SWCD) Board

This Soil & Water Conservation District board meeting has no agenda available. The agenda text indicates only that minutes should be reviewed, so no specific decisions or discussions are listed for this meeting.

The Clay Soil & Water Conservation District board approved signing two watershed management plan memoranda of agreement (Buffalo-Red River and Wild Rice-Marsh River), approved three state cost-share contracts for field windbreaks, and approved the treasurer's report and paid vouchers. The board also discussed the 2021 Clay County Comprehensive & Transportation Plan and personnel matters, but took no formal action on those items.

• Approved signing Buffalo-Red River CWMP MOA
• Approved signing Wild Rice-Marsh River CWMP MOA
• Approved cost-share contract CS 21-02 for P. Nystuen ($1,539.00)
• Approved cost-share contract CS 21-01 for M. Valan ($2,224.00)
• Approved cost-share contract CS 21-04 for M. Perkins ($75.85)
• Approved treasurer's report
• Approved vouchers paid (Elect #2107-2113, #20782-20815)
• Approved January 14, 2021 meeting minutes

Board of Commissioners

The Clay County Board of Commissioners will consider approving a six-month reimbursement equivalent of 2020 licensing fees for food, beverage, and lodging businesses affected by the COVID-19 pandemic. They will also receive updates on COVID-19 and the county's business relief program, and consider a request to waive penalties and interest for late property taxes. The agenda includes several routine items such as consent agenda approvals, payment of bills, and a closed session for union contract negotiations.

• Approve six-month reimbursement equivalent of 2020 licensing fees for food, beverage, lodging businesses due to COVID-19
• Second request from Taylor Radke to waive penalties and interest for late property taxes
• Open bids for bridge replacement on County Road 68 and mill & overlay on CSAH 2, 6, 23
• Fill two FT vacancies at West Central Regional Juvenile Center
• Accept 2021 grant funds from West Central Initiative for Early Childhood Initiative

The Clay County Board of Commissioners approved several road construction bids, including a bridge replacement on CR-68 and mill & overlay projects on CSAH 2, 6, and 23. They also approved a $76,575.25 COVID relief payment for food, beverage, and lodging businesses, and waived $403.78 in property tax penalties for a local landlord. All other agenda items were approved by consent or unanimous vote.

• Approved filling two FT vacancies at West Central Regional Juvenile Center (consent)
• Accepted 2021 grant funds from West Central Initiative for Early Childhood Initiative (consent)
• Approved implementing Buffalo-Red River Watershed Comprehensive Watershed Management Plan (consent)
• Approved quotes for stop signs and yield signs (consent)
• Approved $76,575.25 COVID relief for FB&L businesses (unanimous)
• Waived $403.78 in property tax penalties for Taylor Radke (unanimous)
• Approved Resolution 2021-15 sponsoring Barnesville LRIP grant (unanimous)
• Accepted low bids for bridge replacement on CR-68 ($681,350.50) and mill & overlay on CSAH 2 ($1,226,907.25), CSAH 6 ($410,209.00), and CSAH 23 ($728,305.60, 3-2 vote)

Board of Commissioners

The Clay County Board of Commissioners will consider approving $1,243,647 in payments to businesses under the Clay County Business Relief Program, receive updates on COVID-19 and the relief program, and hear annual department updates from law enforcement and information services. The board will also act on appointments, a pay equity report, tax penalty waivers, a watershed plan, and highway items, followed by a closed session.

• Approve $1,243,647 distribution to businesses in Clay County Business Relief Program
• Reappoint Clarice Schmidt to MN Red River Valley Development Asso. Board
• Appoint Tim Brendemuhl to three-year term on Board of Adjustment
• Waive penalties and interest on late tax payments for Overland and Blair properties
• Adopt Resolution 2021-13 for Wild Rice / Marsh River 1W1P

The Clay County Board of Commissioners approved distributing $1,243,647 from the Clay County Business Relief Program to 78 qualifying businesses, funded by state COVID-19 relief. The board also approved payments totaling $471,606 to 122 vendors, reappointed Clarice Schmidt to the Red River Valley Development Association board, and approved Tim Brendemuhl to the Board of Adjustment. Several resolutions were passed, including adopting the Wild Rice-Marsh River Watershed Management Plan and sponsoring a LRIP grant for the City of Glyndon. The board also waived tax penalties for two property owners and approved the 2020 pay equity report.

• Approved $1,243,647 distribution to 78 businesses in Clay County Business Relief Program (unanimous)
• Approved payment of bills and vouchers totaling $471,606 to 122 vendors (unanimous)
• Reappointed Clarice Schmidt to three-year term on Mn Red River Valley Development Asso. Board (consent)
• Approved Tim Brendemuhl to three-year term on Board of Adjustment (unanimous)
• Approved 2020 pay equity report as written (unanimous)
• Waived $207.96 in penalties and interest on Overland property taxes (unanimous)
• Waived $691.39 in penalties and interest on five Blair properties (unanimous)
• Adopted Resolution 2021-13 for Wild Rice-Marsh River Watershed Management Plan (unanimous)

Solid Waste Advisory Committee

The Clay County Solid Waste Advisory Committee will meet to discuss the landfill cell expansion, citizen drop-off, and resource recovery campus drawings, followed by an update on the Resource Recovery Campus and a Perham update. The meeting is primarily informational and advisory, with no formal votes or public hearings scheduled.

• Landfill Cell Expansion discussion led by Matt Evans
• Citizen Drop-Off and Resource Recovery Campus drawings review
• Resource Recovery Campus update by Kirk Rosenberger
• Perham update by Kevin Campbell

The Clay County Solid Waste Advisory Committee met on January 28, 2021, and approved the meeting agenda and the minutes from December 17, 2020, both unanimously. The committee received updates on the landfill gas flare, the Resource Recovery Campus construction timeline, and the Perham facility, but took no other formal votes or decisions.

• Approved meeting agenda (unanimous)
• Approved December 17, 2020 minutes (unanimous)

Moorhead-Clay County Joint Powers Authority

The Moorhead-Clay County Joint Powers Authority is meeting to discuss property acquisition status, flowage and environmental monitoring easement action plans, appraisal reviews for specific parcels, and land agent reports. They will also review property management items including a year-end report and hunting access. The agenda is largely procedural, with no major policy decisions or public hearings listed.

• Property Acquisition Status Report
• Flowage Easement (FE) Study Action Plan
• Environmental Monitoring Easement (EME) Action Plan
• Appraisal Reviews for OIN 249, OIN 250, OIN 1793
• Pifers' 2020 Year End Report

The Moorhead-Clay County Joint Powers Authority approved appraisal reports and compensation for three properties impacted by the Red River Valley Control Structure. The board also received updates on property acquisitions and flowage easements, and discussed hunting access protocols for MCCJPA-owned land.

• Approved appraisal report for OIN 249 (Blilie), increasing compensation to $111,000
• Approved total compensation of $189,450 for OIN 250 (Bye)
• Approved estimated compensation of $600,000 for OIN 1793 (Heartland Seed, Livdahl)
• Approved agenda and minutes from December 17, 2020 meeting

Board of Commissioners

The Clay County Board of Commissioners is meeting to receive updates on the treatment court program, COVID-19 response, and the county's business relief program. The board will also consider appointments, discuss extension committee membership, and vote on resolutions to sponsor federal grants for recreational trails and local road improvements. Several routine items, including a deputy auditor vacancy and the feedlot officer report, are on the consent agenda.

• Annual Treatment Court Update with Judge Lawson and Coordinator Don Kautzmann
• COVID-19 update from Public Health Director Kathy McKay
• Update on Clay County Business Relief Program from County Administrator Stephen Larson
• Resolution 2021-12 to sponsor Federal Recreational Trail Program grant
• Resolutions 2021-08 thru 2021-11 for Local Road Improvement Program grants

The Clay County Board of Commissioners approved payment of bills and vouchers totaling $519,358, appointed Tia Braseth to the Housing Redevelopment Authority (HRA) Board, and approved several resolutions including sponsoring a Federal Recreational Trail Program grant and four Local Road Improvement Program (LRIP) grant applications. The board also set the 2021 Board of Equalization meeting for June 15, 2021, and received updates on COVID-19, the Treatment Court, and the Assessor's Office.

• Approved payment of bills and vouchers totaling $519,358 (unanimous)
• Appointed Tia Braseth to HRA Board for three-year term (unanimous)
• Approved Resolution 2021-12 to sponsor Federal Recreational Trail Program grant (unanimous)
• Approved Resolution 2021-08 to sponsor LRIP grant for Dilworth 7th St NE (unanimous)
• Approved Resolution 2021-09 to sponsor LRIP grant for Hawley 8th St South (unanimous)
• Approved Resolution 2021-10 to sponsor LRIP grant for Hawley 15th St (unanimous)
• Approved Resolution 2021-11 to sponsor LRIP grant for Hawley Rodgers/Elevator/Yeovil Sts (unanimous)
• Set Board of Equalization meeting for June 15, 2021 at 6:30 p.m. (unanimous)

Board of Adjustment

The Clay County Board of Adjustment is meeting virtually to handle routine business, including approving the agenda and minutes from the November 17, 2020 meeting. They will also discuss the 2021 Comprehensive and Transportation Plan update, recognize service by Greg Anderson, and discuss appointing a new member. The meeting is procedural with no major decisions listed.

• Approval of minutes from November 17, 2020 meeting
• Discussion of 2021 Comprehensive and Transportation Plan update
• Recognition of service for Greg Anderson
• Discussion and appointment of new board member

The Clay County Board of Adjustment met virtually and approved the agenda and prior minutes. No public hearings were held. The board discussed the 2021 Comprehensive and Transportation Plan update, with public engagement meetings planned for early March. The board unanimously recommended Tim Brendemuhl to the Board of Commissioners to fill a vacancy on the Board of Adjustment.

• Approved meeting agenda (unanimous)
• Approved minutes from November 17, 2020 (unanimous)
• Recommended Tim Brendemuhl for Board of Adjustment appointment (unanimous)

Planning Commission

The Clay County Planning Commission will hold public hearings on two items: a request by Nugget Investments, LLC to plat a five-lot subdivision in Hawley Township, and a petition by Trebil Properties LLC to amend the County Development Code to allow service and wholesale businesses, warehousing, and storage as conditional uses in the Urban Expansion Tier 1 district. The meeting will also include updates on the 2021 Comprehensive and Transportation Plans and the 2021 meeting schedule.

• Public hearing: Nugget Investments, LLC – major subdivision plat for 5 lots on parcel 13.016.2100, Hawley Township
• Public hearing: Trebil Properties LLC – text amendment to add Service Business and Wholesale Business, warehousing and storage as conditional uses in Urban Expansion Tier 1
• Discussion: 2021 Comprehensive and Transportation Plan updates
• Discussion: 2021 Planning Commission schedule

The Clay County Planning Commission recommended approval of a 5-lot platted subdivision on Maria Lake to the Board of Commissioners, with conditions. A separate request to amend the Development Code to allow service and wholesale businesses in the Urban Expansion Tier 1 district was tabled after a failed denial motion, to be reconsidered in February.

• Approved recommendation for 5-lot subdivision on Maria Lake (unanimous)
• Tabled text amendment for service/wholesale businesses in Urban Expansion Tier 1 (unanimous)
• Approved agenda with changes (unanimous)
• Approved November 17, 2020 minutes (unanimous)

Board of Commissioners

The Clay County Board of Commissioners will receive updates on COVID-19, food/pool/lodging licensing, a state audit, and the business relief program. They will also consider approvals for FFCRA continuation, a full-time victim/witness position, an RFQ for resource recovery construction, and highway department requests including a parking agreement and equipment replacement.

• MOU with Moorhead Fire Dept. for drone program
• Discussion on food, pool, and lodging licensing
• Review of State Audit Report
• Approval to continue FFCRA benefits
• Approval of 2021 equipment: four motor graders replacement

The Clay County Board of Commissioners approved a 50% refund of 2020 Food, Pool, and Lodging License Fees for county businesses, totaling approximately $70,000. They also approved continuing the Family First Coronavirus Response Act through March 31, 2021, and authorized a Request for Qualifications for the Resource Recovery Campus construction. The board approved several other items, including a drone partnership MOU, payment of bills, and equipment replacements.

• Approved 50% refund of 2020 Food, Pool, and Lodging License Fees (unanimous)
• Approved continuing Family First Coronavirus Response Act through March 31, 2021 (unanimous)
• Authorized RFQ for Resource Recovery Campus construction (unanimous)
• Approved MOU with Moorhead Fire Dept. for drone program (consent)
• Approved payment of bills totaling $479,149 (unanimous)
• Approved diagonal parking agreement along CSAH 33 in Hawley (unanimous)
• Approved replacement of four motor graders (unanimous)
• Approved filling full-time Victim/Witness position (unanimous)

Soil & Water Conservation District (SWCD) Board

This meeting has no published agenda. The only available material is the meeting minutes, which are not included in the provided text. The board is not deciding or discussing any listed items.

• No agenda items listed

Board of Commissioners

The Clay County Board of Commissioners will meet to consider several action items, including approval of the Clay County Business Relief Program guidelines, a purchase of a 2021 Tahoe for the Sheriff's Office, and various highway department contracts. The agenda also includes a COVID-19 update and approval of consent agenda items such as fee revisions and a building maintenance restructuring plan.

• Approval of Clay County Business Relief Program Guidelines and Application Process
• Purchase of 2021 Tahoe for Sheriff's Office
• Final contract voucher for CSAH 10 Mill & Overlay, SAP 014-610-033
• Advertise for Hawley Urban Reconstruct, SAP 14-633-018 & SAP 14-591-007
• Advertise for Bridge Replacement on Co. Road 68, SAP 14-598-072

Board of Law Library Trustees

This meeting of the Clay County Board of Law Library Trustees has no published agenda. The agenda text states that no meeting agenda is available and directs readers to view the minutes instead. As a result, there are no specific items to report for this meeting.

The Clay County Law Library Board of Trustees met on January 11, 2021, and approved minutes from three prior meetings with corrections. They reviewed financial reports showing a lower balance due to COVID-19 revenue loss, discussed the Legal Services Kiosk project, and tabled renewal of the Legal Services clinic contract until more is known about courthouse reopening. No major policy decisions were made; most items were informational or procedural.

• Approved 9/14/2020 minutes as corrected (motion by Voeller, second by Rosenfeldt)
• Approved 12/14/2020 minutes as corrected (motion by Voeller, second by Rosenfeldt)
• Approved 12/30/2020 minutes as corrected (motion by Voeller, second by Rosenfeldt)
• Tabled renewal of Legal Services clinic contract until more information on library access
• Discontinued support for MSUM Westlaw terminal (decision made in September, contract ended in December)

Board of Commissioners

The Clay County Board of Commissioners will hold its first 2021 meeting, including the State of the County address, election of the 2021 chair and vice-chair, and setting the 2021 meeting schedule. The board will also consider consent agenda items such as filling a Systems Administrator position, renewing a contract with Lakeland Mental Health, and several juvenile center staffing changes, plus contracts for social workers and highway projects.

• Renewal of contract with Lakeland Mental Health
• Fill new Systems Administrator position
• Convert two Juvenile Center Counselor positions to Coordinator; one to Training & Standards Coordinator
• Request approval of contracts for social workers, case aides, and deputies for 2021-2022
• Highway items: final contract voucher for CSAH 33 Mill & Overlay, advertise mill & overlay on CSAH 2 and CSAH 6