Clay public meetings in 2023

Board of Adjustment

The Board of Adjustment is considering a variance for a 33.4-acre property near C.R. 209S and C.R. 226. The applicant seeks to waive canopy tree planting requirements along the western boundary to improve safety during rail spur construction.

• Variance request BOA 23-0024 regarding canopy tree requirements
• Proposed sand and rock storage development by Florida Rock Industries
• Construction of new rail spurs along the property's western boundary

Board of County Commissioners Meeting

The Clay County Board of County Commissioners is reviewing several major infrastructure and public safety items. This includes a $17.7 million construction agreement for the Bonded Transportation Program and a radio tower replacement contract. The board will also consider various rezoning applications and waste collection contracts.

• $17,732,307.13 construction agreement with Kiewit Infrastructure South Co. for Bonded Transportation Program Phase 2
• $1,895,000.00 agreement with Motorola Solutions, Inc. to replace the Keystone Heights Radio Tower
• Acceptance of a $1,750,000.00 DOJ COPS Hiring Program award
• $651,984.00 advance payment for two Braun Rescue Units
• Review of top-ranked contractor for residential waste and recycling collection

Planning Commission Meeting

The Planning Commission will review multiple applications for land use amendments and rezonings. This includes a proposal affecting 3,145 acres and various changes from residential to commercial designations.

• Amendment to change 3,145 acres to Planned Community (PC) status
• Rezoning of 7.54 acres from Rural Residential to Commercial
• Rezoning of 2.95 acres from Heavy Industrial to Agricultural Residential
• Change of 1.07 acres to Branan Field Community Center
• Rezoning of 2.45 acres from Neighborhood Business to Commercial Recreation

Board of Adjustment

The Clay County Board of Adjustment will meet on November 30, 2023. The agenda includes a public hearing for Application BOA 1023-0020 to allow a 5,000 square foot accessory structure in the AR zoning district.

• Public hearing for Application BOA 1023-0020 regarding a 5,000 square foot accessory structure
• Approval of October 26, 2023, meeting minutes

Board of County Commissioners Meeting

The Clay County Board of County Commissioners will hold a regular meeting with multiple public hearings and decisions. Key items include awarding contracts for a lift station replacement and pickleball courts, approving franchise agreements for container services, and considering several rezoning and comprehensive plan amendments. The board will also vote on budget amendments and a moratorium extension for the Lake Asbury area.

• Award Bid No. 23/24-003 for Knights Marina lift station replacement to C.A.P. Contracting, Inc. for $84,000
• Award Bid No. 23/24-018 for Augusta Savage Pickleball Courts to Brogdon Builders, LLC for $464,830.31
• Approve $12,000 sports grant for 2024 Clay County Open and $15,000 for Scottish Masters Athletics
• Public hearing on ordinance extending residential density moratorium in Lake Asbury Master Plan Area
• Public hearings on multiple rezoning and comprehensive plan amendments (e.g., COMP0723-00008, PUD-0823-00010)

Board of County Commissioners Workshop

The Board of County Commissioners will hold a workshop to discuss several strategic plan categories including community health, economic development, and infrastructure. The meeting also includes discussions regarding septic to sewer regulation and the bonded transportation budget.

• Strategic Plan discussion covering health, safety, and economic development
• Discussion on septic to sewer regulation with T. Abernathy/JEA
• Discussion on Bonded Transportation Budget

Board of County Commissioners Meeting

The Board of County Commissioners is reviewing several agreements for affordable housing development through the SHIP program. The meeting also includes discussions on transportation program amendments, utility conflicts, and a public hearing regarding flooding vulnerability.

• Affordable housing agreements with Clay County Habitat for Humanity, Inc. and Operation Lifeline, Inc. providing $75,000 per home for construction and $7/homebuyer for purchase assistance
• Renewal of Locality Media, Inc. agreement for software modules at a total cost of $74,670.63
• Amendment to CSX Transportation, Inc. agreement increasing reimbursable expenses from $40,000.00 to $50,000.00
• Locally Funded Agreement with FDOT for intersection improvements on CR 220 involving a $100,000 payment
• Public hearing regarding the Clay County Flooding Vulnerability Assessment

Planning Commission Meeting

The Commission will hold public hearings on multiple requests to change land designations, including commercial and industrial rezonings. One major item involves a proposal by Sandricourt Farms, LLC to amend 3,145 acres of land.

• Amendment to change 7.54 acres from Rural Residential to Commercial (COMP-0723-00008)
• Rezoning of 1.45 acres from Neighborhood and Community Business to Planned Commercial Development (PUD 0823-00011)
• Rezoning of 3.2 acres from PUD to PUD (PUD 0823-0010)
• Amendment to change 3.82 acres from Rural Fringe to Industrial (COMP-0923-00011)
• Proposal by Sandricourt Farms, LLC to amend 3,145 acres to Planned Community and include in Urban Service Area

Historic Preservation Board

The Board will discuss a draft process for creating county historic street signs. Members will also review the 2023/24 budget and workplan.

• Discussion of Draft County Historic Street Sign Process
• Discussion of 2023/24 Budget and Workplan
• Review of minutes from September 28, 2023, and October 5, 2023, meetings

Tourist Development Council

The Tourist Development Council will review updates on advertising campaign performance and Airstream Ventures' quarterly sports tourism report. The meeting includes a budget review for FY23-24 and an analysis of five-year bed tax collection trends.

• Update on Advance Travel & Tourism marketing efforts, including 4.6 million campaign impressions
• Airstream Ventures quarterly report showing $765,000 in total tourism impact value
• Review of FY22-23 and FY23-24 budgets
• Analysis of five-year history of Tourist Development Tax (bed tax) collections
• Approval of October 4, 2023, meeting minutes

Board of Adjustment

The Board of Adjustment will discuss and vote on two applications for variances related to accessory structures in front yards. One application is from a waterfront parcel less than .75 acre in the RA district, and another continues from a previous meeting regarding an encroachment into landscape strips.

• Public Hearing to consider Application BOA 0823-0018; Variance for accessory structure placement in front yard of waterfront parcel
• Continued Public Hearing on Application BOA 0823-0017; Encroachment into landscape strips

Board of County Commissioners Meeting

The Board of County Commissioners will review several construction agreements, including a $21.7 million project for the Bonded Transportation Program. The meeting also includes public hearings for land use amendments and budget updates for the Capital Improvement Plan.

• Phase 2 Construction Agreement with Superior Construction Company Southeast, LLC for $21,786,162.46
• Notice of Intent to award CR 218 Sidewalk Improvement Project to CDM Contracting, Inc. for $889,499.40
• Subrecipient Agreement with Clay County Development Authority for ARPA funds not to exceed $200,000.00
• FDOT contribution of $212,563.40 toward CR 218 sidewalk construction
• Seven TDC Grant awards ranging from $3,500.00 to $30,000.00

Public Safety Coordinating Council

The Public Safety Coordinating Council met to review the current status of the Clay County Detention Facility, including population levels and mental health services. The meeting also addressed updates on jail expansion bids and re-entry programs for veterans and CDL training.

• Update on jail expansion project with bids due July 13, 2023
• Report that detention facility population was 433 as of July 6, 2023
• Discussion of mental health treatment for 32% of the jail population
• Update on CDL vocational classes held by St. Johns River State College
• Approval of July 7, 2023, meeting minutes

Historic Preservation Board

The Historic Preservation Board will receive an update on proposed language for the Branan Field OLF Historic Marker. The meeting also includes the approval of previous meeting minutes.

• Update on Branan Field OLF Historic Marker language drafted by Subcommittee
• Approval of September 7, 2023, meeting minutes

VAB

The Value Adjustment Board will meet to appoint legal counsel, select special magistrates, and adopt local administrative procedures. The board will also review the 2023 property tax rolls and discuss electronic petition filing processes.

• Appointment of Attorney William H. Davie, II, to represent the Board
• Selection of Special Magistrates for the Value Adjustment Board
• Adoption of a $15.00 filing fee for petitions
• Contract with Alexander F. Ruden as Tangible Personal Property Special Magistrate at $150.00 per hour
• Contract with Valbridge Property Advisors as Real Property Special Magistrate

Tourist Development Council

The Tourist Development Council will discuss the FY23-24 budget, review bed tax collections trends, and consider multiple event grants. The meeting also includes updates on upcoming events and a presentation on legislative topics.

• Review of FY23-24 budget projections
• $25,000 grant for City of Green Cove Springs water dolphin buoy
• $7,500 grant for Cross Country sports event
• $7,000 grant for Rugby event
• $15,000 grant for Orange Park Fall Festival

Planning Commission Meeting

The Commission will hold public hearings on two requests to change a parcel south of Keystone Heights from Agricultural/Residential to Commercial and Neighborhood Business. The meeting also includes discussions regarding the future of the Board of Adjustment.

• Land use amendment COMP 0823-00009 to change 4.4 acres to Commercial
• Rezoning request ZON 0823-00018 for a convenience retail store development
• Land use amendment COMP 0723-00008 to change 7.54 acres to Commercial
• Rezoning request PUD-0723-00009 to change multiple parcels to Planned Commercial Development

Board of Adjustment

The Board of Adjustment will hold public hearings regarding two variances for land development code compliance. The items include a request for an accessory structure placement and a request for building encroachment in a landscape strip.

• Variance BOA 0823-0016: Request to place an accessory structure in the front yard of a 0.64-acre parcel at 7073 King Street
• Variance BOA 0823-0017: Request to allow encroachment into a ten-foot-wide landscape strip at Branan Field Activity Center

Board of County Commissioners Meeting

The Board of County Commissioners will review several large-scale funding agreements, including transportation and grant proposals. The meeting also includes a final public hearing on the FY23/24 budget and millage changes.

• Funding agreement with JTA for $1,153,712.00 (FY23/24) and $1,188,287.00 (FY24/25)
• $1,000,000 FDOT grant for the Clay County Greenway Member's project
• Proposed Florida Job Growth Grant Fund award of up to $3,562,500
• Agreement with Lutheran Services Florida for Community Paramedicine Program ($328,134.00)
• Zoning change for 1.02 acres from Commercial/Professional Office to Community Business

Board of County Commissioners Meeting

The Board of County Commissioners is reviewing various franchise agreement renewals for container services and approving several new subdivision plats. The agenda also includes funding for school home replacements, E911 system improvements, and road intersection upgrades.

• Awarding $166,495.00 to Conner Construction and Demolition for mobile/modular home replacement at Deer Trail Middleburg
• Approval of new franchise agreements for container services through March 2028 with providers including GFL Solid Waste Southeast LLC and Republic Services of Florida, LP
• Amendment to E911 system agreement with Kraus Associates, Inc. for $38,120.68 plus annual support of $16,864.68
• Approval of FDOT grant agreement for SR 15 intersection improvements from CR 315 to CR 209/Russell Road with state participation up to $1,740,169.00
• Approval of JAXUSA Partnership MOU providing $50,000.00 per year for regional marketing through 2028

The Board approved several proclamations and a resolution to name a section of SR 230 after Dr. Peter J. Gianas. The Board also approved the FY 2023/2024 Schedule of Fees and Services and renewed eight container service franchise agreements.

• Approved Proclamation for National POW/MIA Recognition Day (5-0)
• Approved Proclamation for BASCA Awareness Week (5-0)
• Approved Proclamation honoring Dr. Peter J. Gianas (5-0)
• Approved designating portion of SR 230 as Dr. Peter J. Gianas Memorial Highway (5-0)
• Approved August 2, 2023 meeting minutes (5-0)
• Approved FY 2023/2024 Schedule of Fees and Services
• Approved budget resolution to transfer funds for solid waste, fuel, driver education, and school board disbursement
• Approved one-year renewals for 8 container service franchise agreements

Historic Preservation Board

The Historic Preservation Board is reviewing updates for West Tocoi area signage and the Branan Field OLF historic marker. The meeting also includes discussions on new state marker applications for Fort 11 and St. Mary's Episcopal Church.

• Update on West Tocoi area signage
• Update on Branan Field OLF Historic Marker language
• Application for Fort 11 State Historic Marker
• Application for St. Mary's Episcopal Church and Fellowship Hall State Marker

The Board approved minutes from two previous meetings. Members tabled the Branan Field OLF Historic Marker update for further verification and agreed to form a subcommittee to review a marker application for St. Mary's Episcopal Church.

• Approved August 3, 2023 Historic Preservation Board meeting minutes (6-0)
• Approved August 3, 2023 Branan Field OLF Subcommittee meeting minutes (6-0)
• Tabled Branan Field OLF Historic Marker update for corrections and verification
• Agreed to form a subcommittee to review and verify information for the St. Mary's Episcopal Church marker application

Planning Commission Meeting

The Commission is reviewing a request to change 1.02 acres from commercial to community business and a county-initiated amendment to shift Board of Adjustment duties to the Planning Commission. Staff will also provide a status update on the Zoning Code Update project following the end of the WGI consulting contract.

• Zoning Map Change (ZON-0723-00017): 1.02 acres from Commercial & Professional Office to Community Business
• Land Development Code Amendment (ZON-0823-00019): Shifting Board of Adjustment duties to the Planning Commission
• Zoning Code Timeline Update: Status report on the project following the July 31, 2023, end of the WGI contract

The Commission approved a zoning map change for a 1.02-acre parcel to allow for a pest control business. A proposal to shift the duties of the Board of Adjustment to the Planning Commission was denied.

• Approved ZON-0723-00017 zoning change from BA-2 to BB-2 for 1.02 acres at 4493 C.R. 218 (6-0)
• Denied ZON-0823-00019 amendment to shift Board of Adjustment duties to Planning Commission (3-3)
• Approved August 1, 2023 meeting minutes (6-0)

Board of Adjustment

The Board of Adjustment will review a continued application regarding a request to increase maximum building height to 50 feet at 8214 Alderman Rd. The meeting also includes the approval of previous meeting minutes.

• Public Hearing for Application BOA 0623-0015: Variance to increase maximum building height to 50 feet
• Approval of July 27, 2023, Board of Adjustment meeting minutes

The Board of Adjustment denied a variance request for Black Creek LLP to increase the maximum building height from 45 feet to 50 feet. The request concerned a proposed development of 328 multi-family dwelling units.

• Approved July 27, 2023 meeting minutes (4-0)
• Denied variance BOA-0623-0015 to increase building height to 50 feet (4-0)

Board of County Commissioners Meeting

The Board of County Commissioners is reviewing several high-value contracts, including a $3.9 million renovation for the Clay County Jail 3rd Floor. The meeting also includes public hearings for multiple rezoning applications and assessments for road maintenance in various MSBUs.

• Notice of Intent to Award $3,914,074.00 for Clay County Jail 3rd Floor Renovation to Sauer Construction, LLC
• Approval of $1,000,000.00 grant agreement for Regional Sports Complex Construction
• Approval of $158,500.00 addendum for landfill permit compliance services
• Approval of $101,650.00 annual agreement for county groundskeeping services
• Rezoning application for 9.56 acres from Agricultural Residential to Private Services

The Board approved a consent agenda including a jail renovation contract and several service agreements. Two items regarding an external stairway and a regional sports complex grant were pulled from the agenda. The Board also recognized two staff members for university tenure achievements.

• Approved $3,914,074.00 contract for Clay County Jail 3rd Floor Renovation to Sauer Construction, LLC
• Approved $101,650.00 annual groundskeeping contract with Challenge Enterprises of North Florida, Inc.
• Approved $158,500.00 for Rosemary Hill landfill permit compliance services with Jones Edmunds & Associates, Inc.
• Awarded employee benefits broker contract to The Bailey Group/NFP
• Approved $20,000 budget resolution for Middleburg Colored School Grant
• Approved various TDC grants including $45,000 for Clay County Fair and $25,000 for City of Green Cove Springs water dolphin buoy
• Approved final plat for Creekview Trail Area 5
• Pulled items 6 (Lazy Acres Road stairway) and 20 (Regional Sports Complex grant)

Board of County Commissioners Meeting

The Board of County Commissioners will review several funding agreements, including a state-funded grant for infrastructure near the Youth Sports Complex and a $340,000 contribution for senior housing. The meeting also includes discussions on substance use disorder recovery centers and various software and maintenance contracts.

• State-funded grant agreement for SR 21 turn lanes up to $1,500,000.00
• $340,000.00 County contribution to Kelli Grove Ltd. for senior housing
• Agreement with TargetSolutions Learning, LLC for $50,350.75 for software
• $500,000 grant application for Orange Park Library construction
• Notice of intent to award duct cleaning at the courthouse to Weather Engineers, Inc. for $48,300.00

The Board approved a series of software subscriptions, a $340,000 contribution for low-income senior housing, and multiple state and federal grants for infrastructure and emergency preparedness. A proclamation was also issued recognizing Lisa Valentine for her contributions to healthcare.

• Approved proclamation recognizing Lisa Valentine (5-0)
• Approved July 25, 2023 meeting minutes (5-0)
• Approved $50,350.75 agreement with TargetSolutions Learning, LLC
• Approved $340,000 contribution to Kelli Grove Ltd. for senior housing
• Approved $43,137.15 renewal with OpenGov Software Services
• Approved $48,300 award to Weather Engineers, Inc. for courthouse duct cleaning
• Approved $216,878 HMGP grant for Indigo Branch erosion control
• Approved $1.5M FDOT grant for SR 21 turn lanes at Youth Sports Complex

Historic Preservation Board

The Historic Preservation Board is reviewing language updates for several existing markers and considering new applications for the Fort 11 and St. Mary's Episcopal Church projects. The meeting also includes progress reports on the Middleburg Colored School and Slim Whitman markers.

• Application for Fort 11 State Historic Marker project
• Application for St. Mary's Episcopal Church and Fellowship Hall State Marker
• Language update for Middleburg Colored School State Historic Marker
• Language update for Slim Whitman State Historic Marker
• Language update for Branan Field OLF Historic Marker

The Historic Preservation Board approved applications to move forward with state markers for Fort 11 and St. Mary's Episcopal Church. The Board also approved a county sign to mark the limits of the unincorporated West Tocoi area.

• Approved county sign marking limits of unincorporated West Tocoi (6-0)
• Approved moving forward with Fort 11 state marker (6-0)
• Approved marker for St. Mary's Episcopal Church (6-0)
• Approved June 1, 2023 meeting minutes (6-0)

Tourist Development Council

The Tourist Development Council is reviewing budget updates and subcommittee reports. The council also reviewed recommendations for multiple grant awards ranging from $1,500 to $45,000.

• $45,000 recommended award for Clay County Fair
• $25,000 recommended award for City of Green Cove Springs water dolphin buoy
• $15,000 recommended award for OP Fall Festival
• $7,500 recommended award for Cross Country sports event
• $7,000 recommended award for Rugby sports event

The Council approved several grants for local sports, signature, and special events, as well as a product development grant for the City of Green Cove Springs. The board also approved the meeting minutes from April 26, 2023.

• Approved $25,000 product development grant for City of Green Cove Springs water dolphin buoy (5-2)
• Approved $7,500 grant for Cross Country sports event (7-0)
• Approved $7,000 grant for Rugby sports event (7-0)
• Approved $1,500 grant for Military Museum of North Florida Whistling Death event (7-0)
• Approved $3,500 grant for Christmas on Walnut Street special event (7-0)
• Approved $15,000 grant for Orange Park Fall Festival signature event (7-0)
• Approved $45,000 grant for Clay County Fair signature event (7-0)
• Approved April 26, 2023 meeting minutes (7-0)

Board of County Commissioners Workshop

The Board of County Commissioners will hold a workshop to discuss revenue, projections, and grant-funded projects. The meeting includes a review of ARPA funds and an overview of the Capital Improvement Plan (CIP) regarding transportation, public safety, fire, CCSO, and parks.

• Review of revenue and projections
• Discussion of grant and appropriation funded projects
• Review of ARPA funds
• Discussion of overall project plan for transportation, public safety, fire, CCSO, and parks and recreation

The Board conducted a workshop to review revenue projections, grant-funded projects, and the overall Capital Improvement Plan. No formal votes or decisions were recorded; the session focused on presentations and discussions regarding infrastructure, public safety, and ARPA funding.

Planning Commission Meeting

The Planning Commission will hold public hearings regarding multiple amendments to the 2040 Future Land Use Map and various rezoning requests. The agenda includes proposals to change land designations for multi-family redevelopment and commercial uses, as well as a request to amend the zoning atlas for neighborhood business.

• Rezoning of 13.51 acres from PS-2 and AR to PUD for potential multi-family use
• Small-Scale Comprehensive Plan Amendment to change 0.38 acres from Industrial to Commercial
• Amendment to the zoning atlas for 0.64 acres from PS-1 to Neighborhood Business (BA)
• Small-scale amendment and rezoning of a parcel from Rural Residential to Commercial/Community Business
• Withdrawal of public hearing for application PUD-0523-00005

The Commission approved several land use amendments and rezonings to allow for a 180-unit multi-family apartment complex and associated commercial space. One request to change rural residential land to commercial was recommended for denial.

• Approved COMP-0623-00006 land use change from Industrial to Urban Core-10 (6-0)
• Approved PUD-0623-00006 rezoning for 13.51 acres to Planned Unit Development with emergency gate restrictions (6-0)
• Approved COMP-0623-00007 land use change from Industrial to Commercial (6-0)
• Approved PUD-0623-00007 rezoning for 0.38 acres to Planned Commercial Development with emergency gate restrictions (6-0)
• Approved ZON-0523-00011 zoning atlas amendment for 0.64 acres to Neighborhood Business (6-0)
• Recommended denial of COMP-0523-00005 land use change from Rural Residential to Commercial (6-0)
• Recommended denial of ZON-0523-00012 zoning change from Agriculture to Community Business (6-0)
• Approved July 6, 2023 meeting minutes (6-0)

Board of Adjustment

The Board of Adjustment will hold public hearings regarding two variance applications. These include a request to increase maximum building height to 50 feet and a continued discussion regarding placing a detached garage in a front yard.

• Variance BOA 0623-0015: Request to increase maximum building height to 50 feet
• Variance BOA 0523-0013: Continued hearing regarding a detached garage in a front yard (AR-2 district)

The Board of Adjustment approved a variance to allow a detached garage in the front yard of a parcel in the AR-2 zoning district. A separate request to increase building height to 50 feet was continued to a future meeting.

• Approved variance BOA-0523-0013 for accessory structure in front yard at 8214 Alderman Road (4-0)
• Approved continuance of variance BOA-0623-0015 regarding building height to August 24, 2023 (4-0)
• Approved June 22, 2023 meeting minutes (4-0)

Board of County Commissioners Meeting

The Board of County Commissioners will review awards for affordable housing developers and an agreement with Waste Management Inc. of Florida for solid waste services. The meeting also includes public hearings on land development code changes and the CDBG Annual Action Plan.

• Awarding RFQ No. 2/23-58 to Clay County Habitat for Humanity, Inc. and Operation Lifeline, Inc. for affordable housing
• Agreement with Waste Management Inc. of Florida for solid waste transfer station services through September 30, 2033
• Fifth Amendment to GAI Consultants, Inc. for engineering design services in the amount of $43,941.70
• Sixth Amendment to GAI Consultants, Inc. for engineering design services in the amount of $47,364.43
• Eighth Amendment to WGI, Inc. for owner's representative services in the amount of $119,658.61

The Board approved contracts for affordable housing developers and solid waste services. They also passed a proclamation for National Purple Heart Day and approved several transportation engineering amendments.

• Approved National Purple Heart Day Proclamation (5-0)
• Approved July 11, 2023, Budget Workshop and BCC meeting minutes (5-0)
• Awarded SHIP affordable housing developer RFQ to Clay County Habitat for Humanity, Inc. and Operation Lifeline, Inc. (5-0)
• Approved solid waste transfer station agreement with Waste Management Inc. of Florida (5-0)
• Authorized solicitation of Solid Waste Franchise Applications (5-0)
• Approved 2022 Recapitulation of the Tax Roll and Report of Error & Insolvencies (5-0)
• Approved $43,941.70 and $47,364.43 amendments for GAI Consultants, Inc. (5-0)
• Approved $119,658.61 amendment for WGI, Inc. owner's representative services (5-0)

Board of County Commissioners Workshop

The Board of County Commissioners will hold a workshop to review current revenue streams and annual projections. The meeting includes discussions regarding the county budget, compensation study, and operating expenses.

• Overview of revenues and sponsorship discussion
• Discussion of compensation study and operating expenses
• Project discussions for Moody Park, IKO, and SWEAT Program
• Review of Max Millage and upcoming budget timelines

The Board of County Commissioners conducted a budget workshop to review current revenue streams, proposed expenditures for FY23/24, and a pending compensation study. No formal votes were taken; the meeting served as a presentation and discussion session to prepare for upcoming budget hearings.

• Scheduled Max Millage Rate setting for July 25, 2023
• Scheduled CIP/ARPA Workshop for August 1, 2023
• Scheduled Tentative Proposed Budget Hearing for September 12, 2023
• Scheduled Final Budget Hearing for September 26, 2023

Board of County Commissioners Meeting

The Board of County Commissioners will hold public hearings regarding property acquisitions for the Bonded Transportation Program and future Public Safety facilities. The agenda also includes several zoning amendments and requests for lien reductions on specific properties.

• Public hearing to amend boundaries of Wilford Preserve Community Development District
• Public hearing for real property purchase for the Bonded Transportation Program
• Public hearing for real property purchase for future Public Safety facilities
• First public reading of Land Development Code change regarding boat storage and marinas
• Lien reduction request for 4925 Windmill Court, Middleburg, Florida

The Board of County Commissioners approved several lien reductions for properties in Middleburg and Keystone Heights. They also extended a broker services agreement and approved proclamations for National Parks and Recreation Month and healthcare contributions. A public hearing was held to expand the boundaries of the Wilford Preserve Community Development District.

• Approved Proclamation for National Parks and Recreation Month (5-0)
• Approved Proclamation recognizing Darin Roark for healthcare contributions (5-0)
• Approved June 27, 2023 meeting minutes (5-0)
• Approved Finance Department warrants and disbursements (5-0)
• Approved third extension to Broker Services Agreement with Risk Management Associates, Inc. (5-0)
• Approved three Eminent Domain Parcel Resolutions for Bonded Transportation Projects (5-0)
• Approved Special Magistrate's lien reduction recommendation for 4925 Windmill Court (5-0)
• Approved Special Magistrate's lien reduction recommendations for 6487 Loch Lommond Drive (5-0)

Public Safety Coordinating Council

The Public Safety Coordinating Council will discuss several items regarding the Clay County Detention Facility. Topics include the facility's current status, mental health services, a re-entry program, and jail expansion.

• Status of the Clay County Detention Facility
• Clay County Detention Facility Mental Health
• Clay County Detention Facility Re-Entry Program
• Clay County Detention Facility Jail Expansion

The Council approved the minutes from the April 14, 2023, meeting. Members received status updates on the Clay County Detention Facility population, mental health services, and the jail expansion bidding process.

• Approved April 14, 2023 meeting minutes (unanimous)

Planning Commission Meeting

The Planning Commission approved a rezoning request for a new fire station and passed two Land Development Code amendments. One rezoning request for a neighborhood business was not recommended for approval.

• Approved rezoning of one parcel from PS-1 to PO-1 for a new fire station (7-0)
• Not recommended rezoning of 0.58 acres from BA-2 to BA (6-1)
• Approved LDC amendment to modify PS-3 zoning and create PS-6 zoning district (7-0)
• Approved LDC amendment waiving acreage requirements for boat storage adjacent to marinas (5-2)
• Approved May 2, 2023, meeting minutes (8-0)
• Approved June 6, 2023, LDC Revision Workshop minutes (8-0)

Board of County Commissioners Meeting

The Board of County Commissioners is reviewing several construction bids, including a $214,118.00 project for Cypress Avenue. The meeting also includes discussions on seeking community sponsorships for a fitness court at Moody Avenue Park and applying for federal roadway safety grants.

• Awarding Bid No. 22/23-54 for Cypress Avenue demolition and reconstruction to Legacy in Action DBA Action Construction for $214,118.00
• Seeking community sponsorships up to $160,000.00 to match a $30,000.00 National Fitness Campaign grant for Moody Avenue Park
• Approval of $135,156.48 for gate and security system upgrades at the Clay County Emergency Operations Center
• Renewal of clinical services agreement with Command Counseling Center, LLC for $75,000.00 annually
• Awarding Bid No. 22/23-28 for Green Cove Springs Library plumbing repairs to ER ROOTER, INC. for $46,238.00

The Board reached consensus to move forward with the College Drive Initiative action plan. Several consent agenda items were approved, including a SHIP demolition contract and a grant application for roadway safety. The Board also approved the Fiscal Year 2022 Audit Report.

• Approved $214,118 SHIP Demolition and Reconstruction Project for Cypress Avenue
• Approved Fiscal Year 2022 Audit Report (4-0)
• Approved June 6 and June 13, 2023 meeting minutes (4-0)
• Consensus reached to move forward with College Drive Initiative next steps
• Approved $61,790 amendment for Tyler Technologies electronic permitting software
• Approved $75,000 annual renewal for Command Counseling Center clinical services
• Approved submission of 'Target Zero' grant application to U.S. Department of Transportation
• Approved extension of 4055 Lazy Acres Road flood mitigation agreements to Jan 31, 2024

Board of Adjustment

The Board of Adjustment will hold public hearings regarding several requests for variances to the County Land Development Code. These items involve requests to allow accessory structures and dwelling units in specific yard locations.

• Variance BOA 0423-0009: Allow an Accessory Dwelling Unit in the side yard (RB zoning)
• Variance BOA 0423-0010: Allow an accessory structure in the front yard (RA zoning)
• Variance BOA 0523-0011: Allow an accessory structure in the side yard (RB zoning)
• Variance BOA 0523-0013: Allow a detached garage in the front yard (AR-2 zoning)

The Board approved three variance requests to allow accessory structures in side or front yards. One request for a detached garage in a front yard was continued to July 27, 2023, pending further documentation.

• Approved May 25, 2023 meeting minutes (4-0)
• Approved BOA-0423-0009: Variance for accessory dwelling unit in side yard (4-0)
• Approved BOA-0423-0010: Variance for accessory structure in front yard (4-0)
• Approved BOA-0523-0011: Variance for accessory structure in side yard (4-0)
• Continued BOA-0523-0013: Variance for detached garage in front yard to July 27, 2023 (4-0)

Board of County Commissioners Meeting

The Board of County Commissioners is reviewing several high-value construction awards, including a $1.45 million bid for the Knowles Pit Public Works Building. The meeting also includes public hearings regarding community development plans and district boundary expansions.

• Notice of Intent to Award $1,454,000.00 to Thomas May Construction Company for Knowles Pit Public Works Building
• Ranking and selection of contractors for the Clay County Building/Economic Development Services Facility
• Ranking and selection of contractors for Clay County Public Safety Facilities
• Acceptance of $55,665.00 federal award for Drug Reduction and Enforcement Initiative
• Public hearing on amending boundaries for the Wilford Preserve Community Development District

The Board of County Commissioners approved a proclamation for Amateur Radio Week and ARRL Field Day. The meeting also included presentations on state legislative updates, affordable housing, and the recognition of two Eagle Scouts.

• Approved Proclamation for Amateur Radio Week/ARRL Field Day (5-0)

Board of County Commissioners Workshop

The Board of County Commissioners will hold a workshop meeting to receive a project update presentation by WGI. The session includes a group discussion and questions regarding the update.

• Project Update Presentation by WGI

The Board of County Commissioners reviewed a presentation by WGI regarding updates to the Land Development Code, specifically focusing on zoning districts, land uses, and development standards. No formal votes were taken; the session served as a discussion on draft revisions and a period for public feedback.

Planning Commission Workshop

The Planning Commission will hold a workshop to receive a project update presentation from WGI. The meeting includes a group session discussion and questions.

• Project update presentation by WGI

The Planning Commission held a workshop to review a second draft of the Land Development Code revisions presented by WGI. No formal votes were taken; the session consisted of a presentation and discussion regarding zoning districts, land use standards, and density bonus programs.

• Reviewed proposed updates to Article 3 regarding Zoning Districts, Land Uses, and Development Standards
• Discussed proposed setback measurements, accessory dwelling sizes, and structure height limits
• Reviewed proposed Use Matrices for permitted and conditional uses
• Established ldcchanges@claycountygov.com as the official email for submitting comments on the draft

Historic Preservation Board

The Historic Preservation Board will hold elections for 2023-2024 officers and discuss updated language for the Blue Angels State Historic Marker. The board will also review draft text for a Slim Whitman State Historic Marker.

• Election of 2023-2024 Historic Preservation Board Officers
• Update on Blue Angels State Historic Marker language
• Discussion and revision of Slim Whitman State Historic Marker draft language
• Approval of May 4, 2023, and May 15, 2023, meeting minutes

The Board approved its officer slate for 2023-2024 and moved its meeting start time to 5:30 pm. Members discussed pending historic markers for the Blue Angels and Slim Whitman, but no final language was approved.

• Approved May 4, 2023 meeting minutes with corrections (5-0)
• Approved May 15, 2023 Blue Angels Subcommittee meeting minutes (5-0)
• Approved 2023-2024 officers: Gerald Casale (Chair), Deirdre Murphy (Vice-Chair), and Karla Logston (Secretary) (5-0)
• Approved changing meeting time to 5:30 pm (5-0)

Board of Adjustment

The Board of Adjustment met to consider several requests for land development code variances. The agenda included discussions on setback increases, accessory dwelling units, and structure placements.

• Variance BOA 0423-0007: Request to remove Perimeter Buffer Screening Type 20/B from the rear of a property
• Variance BOA 0423-0008: Request to remove Right-Of-Way buffer between Nathan Ridge development and State Road 23
• Variance BOA 0323-0006: Increase front setback from 25 feet to 105 feet for a sanctuary at 1811 Henley Rd.
• Variance BOA 0323-0005: Allow an accessory dwelling unit in the side yard at 1449 Mahama Bluff Rd.
• Variance BOA 0323-0004: Place an accessory structure nearer to the front property line than the principal building

The Board of Adjustment approved two variance requests to remove specific buffer requirements. One variance allows for a fast food restaurant on U.S. Hwy 17, and the other removes a right-of-way buffer for the Nathan Ridge development.

• Approved April 27, 2023 meeting minutes (3-0)
• Approved BOA 0423-0007 variance to remove rear Perimeter Buffer Screening Type 20/B for a proposed Taco Bell project (3-0)
• Approved BOA 0423-0008 variance to remove Right-Of-Way buffer between Nathan Ridge development and State Road 23 (3-0)

Board of County Commissioners Meeting

The Board of County Commissioners will review several amendments to existing agreements, including increased grant funding for the Homeless Stabilization Program. The meeting also includes public hearings regarding land use amendments, property acquisitions for transportation, and various rezoning requests.

• Increase grant funding for Mercy Support Services, Inc. from $100,000 to $300,000 per year
• $265,390.34 amendment for engineering design services for Project 6A
• $124,710.60 purchase and installation of E911 Logging Recorder Replacement Systems
• $306,850.00 sidewalk replacement project for several residential streets
• Rezoning of 9.56 acres from Agricultural Residential to Private Services

The Board approved proclamations for National Safe Boating Week, Memorial Day, and two high school weightlifting teams. The Board also approved a funding agreement for SHIP down payment assistance and increased grant funding for a homeless stabilization program.

• Approved National Safe Boating Week Proclamation (4-0)
• Approved Military Service Day/Memorial Day Proclamation (4-0)
• Approved FHSAA Boys Weightlifting Proclamation for Fleming Island (4-0)
• Approved FHSAA Boys Weightlifting Proclamation for Keystone Heights (4-0)
• Approved May 9, 2023 meeting minutes (4-0)
• Approved SHIP Down Payment Assistance Funding Agreement
• Approved increasing Mercy Support Services grant from $100,000 to $300,000 per year
• Rejected bid from J Dog Junk Removal for Bid No. 22/23-45

Board of County Commissioners Meeting

The Board of County Commissioners will review a three-year tourism advertising agreement with Advance Travel and Tourism. The meeting also includes decisions on property easements, subdivision final plats, and several grant awards.

• Tourism advertising agreement with Advance Travel and Tourism for up to $253,000 annually
• $100,000 first-year education program for residents and visitors via Advance Local Media LLC
• $35,000 TDC Sports Grant for Pro Watercross and $3,000 TDC Special Events Grant for Rock the Box
• Award of RFP No. 20/23-42 for TRIM Processing and Exemption Renewals to Cathedral Corporation
• $50,000 Petco Love Animal Welfare Organizations Grant for the Animal Services Building

The Board approved a three-year tourism advertising agreement with Advance Travel and Tourism and awarded two TDC grants. Additionally, the Board approved proclamations for History Month, Motorcycle Safety Awareness, and National Tourism Week.

• Approved tourism advertising agreement with Advance Travel and Tourism not to exceed $253,000 annually (5-0)
• Approved $35,000 TDC Sports Grant for Pro Watercross (5-0)
• Approved $3,000 TDC Special Events Grant for Rock the Box- An Evening with Aaron Lewis (5-0)
• Approved $50,000 budget resolution for Petco Love Animal Welfare Organizations Grant (5-0)
• Approved award to Cathedral Corporation for TRIM Processing and Exemption Renewals (5-0)
• Approved Clay County History Month & National Historic Preservation Month Proclamation (5-0)
• Approved Motorcycle Safety Awareness Month Proclamation (5-0)
• Approved National Tourism Week Proclamation (5-0)

Historic Preservation Board

The Board will discuss revisions to the draft language for the Blue Angels State Historic Marker. The meeting also includes a presentation on Sunshine Law compliance and updates on officer nominations.

• Review of draft language for Blue Angels State Historic Marker
• Sunshine Law presentation and discussion with County Attorney
• Finalizing the slate of officer nominations for 2023-2024
• Update on the Slim Whitman Historic Marker status

The Historic Preservation Board approved minutes from the previous meeting as amended, and voted unanimously to re-nominate the current slate of officers for 2023-2024. The board also received a Sunshine Law presentation from the County Attorney, discussed draft language for a Blue Angels State Historic Marker, and heard an update on the Slim Whitman Historic Marker. No certificates of approval or new business were considered.

• Approved April 6, 2023 meeting minutes as amended (6-0)
• Adopted current slate of officers for 2023-2024 (6-0)

Planning Commission Meeting

The Planning Commission will hold public hearings regarding two applications to change land designations to commercial use and one application to rezone 0.64 acres to specialty business. The meeting also includes the approval of previous meeting minutes.

• COMP0323-00002: Small-Scale Comprehensive Plan Amendment to change two parcels from Rural Residential to Commercial
• PUD-0323-00003: Rezoning of two parcels from Agricultural/Residential District to Planned Commercial Development District
• ZON-02CR23-00008: Rezoning of 0.64 acres from Community Business (BB-2) to Specialty Business (BB-3)

The Planning Commission approved a comprehensive plan amendment and rezoning for two parcels totaling 7.5 acres from rural residential to commercial and planned commercial development, with a 3-2 vote. A separate rezoning of 0.64 acres from community business to specialty business was approved 4-0. The meeting also included approval of previous minutes and a notice that no June meeting will be held.

• Approved COMP0323-00002: small-scale comprehensive plan amendment changing 7.5 acres from Rural Residential to Commercial (5-0)
• Approved PUD-0323-00003: rezoning 7.5 acres from Agricultural/Residential to Planned Commercial Development District (3-2)
• Approved ZON-0223-00008: rezoning 0.64 acres from BB-2 (Community Business) to BB-3 (Specialty Business) (4-0)
• Approved April 4, 2023, Planning Commission meeting minutes (5-0)

Board of Adjustment

The Board of Adjustment will consider three variance applications involving setbacks and accessory structures. These include a front setback increase for a church sanctuary, an accessory dwelling unit placement, and an accessory structure placement.

• Variance to increase maximum front setback from 25 feet to 105 feet at 1811 Henley Rd.
• Variance to allow an accessory dwelling unit in the side yard within the RA zoning district.
• Variance to allow an accessory structure closer to the front property line than the principal building.
• Approval of March 23, 2023, Board of Adjustment meeting minutes.

The Board of Adjustment approved three variance requests regarding property setbacks and the placement of accessory structures. One approval included a requirement for an existing buffer to remain.

• Approved variance to increase maximum front setback from 25 to 105 feet at 1811 Henley Rd (4-0)
• Approved variance to allow an accessory dwelling unit in the side yard at 1449 Mahama Bluff Rd, with existing buffer to remain (4-0)
• Approved variance to allow an accessory structure nearer to the front property line than the principal building at 1843 CR 209B (3-1)
• Approved March 23, 2023 meeting minutes (4-0)

Tourist Development Council

The Tourist Development Council is reviewing quarterly marketing performance from EVOK Advertising and sports tourism reports from Airstream Ventures. The meeting includes discussions on bed tax collection trends, budget projections, and new grant requests for Pro Watercross and Rock the Box 3.

• Pro Watercross sports grant request
• Rock the Box 3 - An Evening with Aaron Lewis event grant request
• Five-year trend report of Tourist Development Tax (TDT) collections
• FY22-23 Budget review and FY23-24 Budget projections
• EVOK Marketing update regarding website traffic growth

The Council approved the meeting minutes from March 1, 2023. Members received marketing updates from EVOK and Airstream Ventures, a presentation on the Southern Rock Hall of Fame & Museum, and a report on bed tax collections.

• Approved March 1, 2023, TDC meeting minutes (7-0)

Board of County Commissioners Meeting

The Board of County Commissioners will consider several budget resolutions, including amendments for the College Drive project and EOC HVAC controls. The meeting also includes a public hearing on a 9.56-acre rezoning and presentations regarding solid waste transfer station operations.

• Approval of $242,125.50 contract for Parks and Recreation mowing services
• Sole source purchase of an Ion Mobility Spectrometer for $72,473.94
• Sole source agreement for HVAC retrofit at the Emergency Operation Center for $111,684.12
• Public hearing for rezoning 9.56 acres from Agricultural Residential to Private Services
• Proclamation of Police Memorial Day and Law Enforcement Appreciation Week

The Board of County Commissioners approved a proclamation for Police Officer's Memorial Day and National Law Enforcement Appreciation Week. The meeting also included staff recognitions and presentations regarding the 2023 Clay County Fair and a community health assessment.

• Approved Clay County Police Officer's Memorial Day/National Law Enforcement Appreciation Week Proclamation (5-0)

Public Safety Coordinating Council

The Public Safety Coordinating Council will receive updates regarding the Clay County Detention Facility. Discussions include the facility's current status, mental health services, re-entry programs, and jail expansion plans.

• Update on the current status of the Clay County Detention Facility
• Update on Clay County Detention Facility mental health services
• Update on the Clay County Detention Facility Re-entry Program
• Update on the Clay County Detention Facility jail expansion

The Council approved the October 7, 2022, meeting minutes. Members discussed the current inmate population, mental health services, and a proposed jail expansion to add 94 beds. No other formal votes were recorded.

• Approved October 7, 2022, meeting minutes (unanimous)

Board of County Commissioners Meeting

The Board of County Commissioners is reviewing several construction and service contracts, including a $1.3 million utility improvement project for Sandridge Road. The meeting also includes public hearings regarding ambulance service renewals and real estate purchases for the Bonded Transportation Program.

• First Amendment to construction agreement for Sandridge Road utilities in the amount of $1,346,596.15
• Demolition and disposal services for CDBG-DR Home Buyout Program awarded to Conner Construction and Demolition for $133,220.00
• Renewal of YMCA agreement for Camp Chowenwaw Park pool management up to $61,320.00
• Ninth Amendment to engineering services agreement with Jacobs Engineering Group Inc. for $89,947.40
• Public hearing for MT Medical Florida, Inc. d/b/a MEDTRUST ambulance service renewal

The Board approved three real property acquisitions for sidewalk and ADA compliance projects. They also renewed an ambulance service certificate and approved several construction and professional service contracts via a consent agenda.

• Approved purchase of real property for CR 739B sidewalks/ADA compliance (4-0)
• Approved purchase of real property for CR 739B sidewalks/ADA compliance (4-0)
• Approved purchase of real property for CR 218 sidewalks (4-0)
• Approved renewal of ambulance service certificate for MT Medical Florida, Inc. dba MEDTRUST (4-0)
• Approved $1,346,596.15 contract amendment for Sandridge Road utilities (4-0)
• Approved $133,220.00 contract for CDBG-DR home buyout demolition (4-0)
• Approved $89,947.40 amendment for Jacobs Engineering Group Inc. (4-0)
• Re-appointed Kimberly Evans to the Tourist Development Council (4-0)

Historic Preservation Board

The Board will receive an update on the Middleburg Colored School project and review draft language for a Blue Angels State Historic Marker. The meeting also includes officer nominations for the 2023-2024 term.

• Middleburg Colored School project update
• Blue Angels State Historic Marker draft text review
• Officer nominations for 2023-2024
• Review of Blue Angels marker language regarding Branan Field Outlying Landing Field

The Board approved a slate for 2023-2024 officer nominations and approved the minutes from the February 2, 2023 meeting. Members discussed updates regarding the Middleburg Colored School and the Blue Angels State Historic Marker, but no final decisions were made on those items.

• Approved February 2, 2023 meeting minutes (5-0)
• Approved officer nomination slate as discussed (5-0)

Planning Commission Meeting

The Planning Commission reviewed several applications regarding rezoning for an emergency room, a commercial land use change, and a planned unit development. All three specific public hearing items resulted in denials by the Commission.

• Denied rezoning ZON-0123-00002 from Agricultural Residential to Private Services for a stand-alone emergency room
• Denied small-scale land use change CPA-2022-23 from Rural Residential to Commercial
• Denied comprehensive plan amendment CPA-2022-19 and rezoning PUD-2022-11 for two parcels
• Scheduled affordable housing presentations for the April 4, 2023 meeting

The Commission approved the March 7, 2023, meeting minutes and agreed to move the July meeting to July 6, 2023. The session primarily consisted of presentations and discussions regarding affordable housing and development plan review procedures; no formal votes were taken on these topics.

• Approved March 7, 2023, Planning Commission meeting minutes (7-0)
• Agreed to move July meeting date to Thursday, July 6, 2023

VAB

The Value Adjustment Board is reviewing findings from a Special Magistrate regarding two specific petitions for exemptions and real property. The board also acknowledged the withdrawal of 618 other 2022 petitions.

• Review of Exemption petition #2022-000001 (Steven W. and Jane Conner Family Trust)
• Review of Real Property petition #2022-000116 (John Mady)
• Acknowledgment of 620 total petitions filed, with 618 withdrawn
• Certification of the 2022 Personal Property and Real Property Ad Valorem Assessment Rolls

The Value Adjustment Board approved two Special Magistrate recommendations regarding property petitions. The board then accepted the 2022 assessment rolls for real and tangible personal property.

• Approved Special Magistrate recommendation for Petition 2022-000001 (5-0)
• Approved Special Magistrate recommendation for denial of Petition 2022-000116 (5-0)
• Approved 2022 Real Property Ad Valorem Assessment Roll of $13,636,691,346.00 (5-0)
• Approved 2022 Tangible Personal Property Ad Valorem Assessment Roll of $1,002,896,564.00 (5-0)

Board of County Commissioners Meeting

The Clay County Board of County Commissioners will hold public hearings on a rezoning of 9.56 acres from Agricultural Residential to Private Services, a small-scale land use change from Rural Residential to Commercial, and a comprehensive plan amendment and rezoning for two parcels. The board will also consider consent agenda items including a $130,000 grant for derelict vessel removal, several amendments to transportation program contracts, and a $50,000 amendment to a kayak fishing tournament agreement.

• Public hearing on rezoning 9.56 acres from Agricultural Residential (AR) to Private Services (PS-3)
• Public hearing on small-scale land use change from Rural Residential (RR) to Commercial (COM)
• Approval of $130,000 grant agreement with Florida Fish and Wildlife Conservation Commission for derelict vessel removal
• Approval of $248,628.35 amendment to GAI Consultants for Bonded Transportation Program Project 3
• Approval of $250,373.64 amendment to Jacobs Engineering for Bonded Transportation Program Project 6A

The Board denied a comprehensive plan amendment and a planned unit development application for a project near Oak Lane and Blanding Boulevard. The Board also approved several proclamations and a grant for derelict vessel removal. Consensus was reached to move forward with JTA transportation study recommendations.

• Denied CPA-2022-19 land use change from Urban Core-10 to Urban Core-16 (5-0)
• Denied PUD-2022-11 rezoning from Agricultural Residential to Planned Unit Development (5-0)
• Approved $130,000 grant for removal of three derelict vessels (5-0)
• Approved $130,000 contract to Legacy Dock and Marine Construction, LLC for vessel removal (5-0)
• Approved Proclamations for Child Abuse Prevention, Girls Weightlifting Champions, and Water Conservation (5-0 each)
• Approved continuance for ZON-0123-00002 rezoning to April 25, 2023 (5-0)
• Approved March 14, 2023 meeting and workshop minutes (5-0)
• Authorized participation in Urban Areas Security Initiative Grant Program (5-0)

Board of Adjustment

The Board of Adjustment met to consider a variance for increased parking row length at 1515 Wells Road. The Board also reviewed an application regarding a side setback reduction for a storage shed.

• Variance for BOA 22-25: Increase unbroken parking row from 100 feet to 152.74 feet at 1515 Wells Road
• Variance for BOA 0223-0001: Reduce side setback for a 12’ by 32’ storage shed to 5 feet in the AR zoning district

The Board of Adjustment approved a request to reduce the side setback for an accessory building from 7.5 feet to 5 feet. The decision allows a 12-foot by 32-foot storage shed to be placed on an existing concrete slab.

• Approved February 23, 2023 meeting minutes (3-0)
• Approved variance BOA 0223-0001 to reduce side setback from 7.5 ft. to 5 ft. at 4560 Saddlehorn Trail (3-0)

Board of County Commissioners Workshop

The Board of County Commissioners is holding a workshop to review financial projections and planning. Discussion topics include the 10 Year Project Plan, Capital Improvement Program (CIP), mobility, impact fees, bonds, and grants including ARPA funds.

• 10 Year Project Plan
• Capital Improvement Program (CIP)
• Mobility and Impact Fees
• Bonds and Restricted Fund Projects
• Grants and ARPA funds

The Board of County Commissioners held a workshop to discuss funding streams, current budget projections, and a proposed 10-year project plan. No formal votes were taken, but the Board discussed earmarking 5% of mobility fees for trail improvements and planned a future workshop for Sheriff's Office needs.

Board of County Commissioners Meeting

The Board of County Commissioners will consider several infrastructure and service agreements. Key items include courthouse chiller replacements, ARPA project engineering services, and land acquisitions for the Bonded Transportation Program.

• Notice of Intent to award $408,219.00 for Clay County Courthouse Chillers Replacement to MSI - Certified Air Contractors
• Renewal of agreement with Environmental Systems Research Institute, Inc. for $36,960.00
• Grant application for a $231,710 energy efficiency strategy allocation
• Agreement with Longleaf Mitigation Development Company, LLC for $45,000 regarding Project 2
• Agreement with St. Mark's Pond Property, LLC for $130,000 regarding Project 2

The Board approved several real property purchases and agreements for stormwater management and road projects. They also renewed an ambulance service certificate for the Town of Orange Park and approved various commemorative proclamations.

• Approved $408,219 contract for Courthouse Chillers Replacement (5-0)
• Approved $36,960 ESRI software renewal (5-0)
• Approved $40,000 and $2,135 TDC Sports Grants for MotoSurf and Spikeball (5-0)
• Approved purchase of real property for BTP Project #2 and Project #5 (5-0)
• Approved renewal of Ambulance Service Certificate for Town of Orange Park (5-0)
• Approved reduction of code enforcement lien from $32,925 to $1,760 (4-1)
• Approved proclamations for Vietnam Veterans Day, Mt. Zion AME Church, and Finance Professionals (5-0)
• Approved February 28, 2023 meeting minutes (5-0)

Planning Commission Meeting

The Planning Commission will hold public hearings on a rezoning from Agricultural Residential to Private Services, a land-use change from Rural Residential to Commercial, and a comprehensive plan amendment and rezoning for two parcels from Urban Core-10 to Urban Core-16 and from Agricultural Residential to Planned Unit Development. One rezoning item has been withdrawn. The meeting also includes approval of previous minutes and public comment periods.

• Public hearing on ZON-0123-00002: rezoning from Agricultural Residential (AR) to Private Services (PS-3) in District 1
• Public hearing on CPA-2022-23: small-scale land-use change from Rural Residential (RR) to Commercial (COM) in District 4
• Public hearing on CPA-2022-19 and PUD-2022-11: FLUM change from Urban Core-10 to Urban Core-16 and rezoning from AR to PUD for two parcels in District 2
• Item ZON-2022-29 (District 4) has been withdrawn

The Planning Commission denied three separate applications for rezoning and land use changes. These included a request for a stand-alone emergency room and a small-scale land use change to commercial. The commission also rejected a comprehensive plan amendment and a planned unit development request.

• Approved February 7, 2023 Planning Commission meeting minutes (7-0)
• Approved February 7, 2023 Planning Commission Workshop meeting minutes (7-0)
• Denied rezoning from Agricultural Residential to Private Services District for a stand-alone emergency room (ZON-0123-00002) (5-2)
• Denied land use change from Rural Residential to Commercial (CPA-2022-23) (4-3)
• Denied Comprehensive Plan Amendment to change land use from Urban Core-10 to Urban Core-16 (CPA-2022-19) (2-6)
• Denied rezoning from Agricultural Residential to Planned Unit Development (PUD-2022-11) (2-6)

Tourist Development Council

The Clay County Tourist Development Council will receive quarterly marketing updates from EVOK Advertising and Airstream Ventures, along with an update on the Northeast Florida Sports Complex. They will also discuss an ordinance change, review bed tax collections and the FY22-23 budget, and consider sports grant applications for MotoSurf and Spikeball.

• Quarterly marketing update from EVOK Advertising
• Quarterly report from Airstream Ventures
• Update on Northeast Florida Sports Complex
• Amendment to Clay County Ordinance 88-69
• Five-year trend report of Tourist Development Tax collections

The Council approved full funding requests for two sports events. Members also received updates on the Northeast Florida Sports Complex and quarterly marketing and sports tourism reports.

• Approved $40,000.00 grant for MotoSurf event (7-0)
• Approved $2,135.00 grant for Spikeball event (7-0)
• Approved January 11, 2023 meeting minutes (7-0)

Board of County Commissioners Meeting

The Board will consider a $5.7 million construction contract for the Fleming Island health department buildings and a $280,320 LED upgrade at Armstrong Park. A public hearing is scheduled on a comprehensive plan amendment and rezoning for two parcels from Agricultural Residential to Planned Unit Development, though the applicant has requested a continuance. The consent agenda includes interlocal agreements for impact fee collection, a conservation easement for a sports park, and multiple service contracts.

• Agreement with D.E. Scorpio Corporation for Phase 2 of the Health Department construction at a Guaranteed Maximum Price of $5,712,470.00
• Agreement for Light Pole Conversion and LED Upgrade at Armstrong Park with Musco Sports Lighting, LLC for $280,320.00
• Public hearing on CPA-2022-19 and PUD-2022-11 to rezone two parcels from AR to PUD (continued to March 28)
• Interlocal agreements with four municipalities for collection of comprehensive impact fees under Ordinance No. 2022-56
• Grant of Conservation Easement to SJRWMD in connection with Regional Sports Park

The Board approved a non-profit funding scenario totaling $787,871 and adopted amendments to the Capital Improvement Plan. A corrective amendment for a single-family residence was approved, and several interlocal agreements for impact fee collection were ratified.

• Approved non-profit funding totaling $787,871 (5-0)
• Approved amendments to the Capital Improvement Plan (5-0)
• Approved corrective amendment CPA-2022-22 for one single-family residence (4-1)
• Approved Land Development Code amendment LDC-2022-17 (5-0)
• Reduced property lien at 1468 Creeks Edge Court to $30,000 (4-1)
• Approved $280,320 contract for Armstrong Park LED upgrades (5-0)
• Approved $5,712,470 GMP for Health Department construction (5-0)
• Approved $100,000 annual agreement with Flagler Hospital for CCIN (5-0)

Board of Adjustment

The Board of Adjustment will hold a public hearing on a variance request (BOA 22-25) to increase the maximum unbroken row of parking spaces from 100 feet to 152.74 feet, as allowed by the Land Development Code. The meeting also includes approval of previous minutes and public comment periods.

• Public hearing on variance BOA 22-25 to extend parking row length to 152.74 feet
• Approval of January 26, 2023 meeting minutes
• Public comment periods before and after hearings

The Board of Adjustment approved a variance to increase the maximum length of unbroken parking rows from 100 feet to 152.74 feet at 1515 Wells Road. The approval requires that replacement trees meet Clay County Landscape code requirements.

• Approved variance BOA 22-25 to increase unbroken parking row limit to 152.74 feet (3-0)
• Approved January 26, 2023 meeting minutes (3-0)

Board of County Commissioners Meeting

The Board approved an ordinance to incrementally increase public school impact fees over four years. Other key actions included approving a $1.3M design agreement for an economic development facility and a $3.3M amendment for a youth sports complex. The Board also approved several proclamations and the ranking of firms for ARPA project inspection services.

• Approved increase to public school impact fees (5-0)
• Approved $1,335,950 agreement with Walker Architects for Economic Development Services Facility
• Approved $3,332,507.60 amendment for Multi-Purpose Youth Sports Complex (5-0)
• Approved $45,750 generator purchase for Public Works (5-0)
• Approved $212,821.60 911 hardware/software maintenance agreement with Kraus Associates, Inc.
• Approved ranking of top 3 firms for ARPA project inspection services (5-0)
• Approved CPA 2022-21 for NE FL Greenway Trail segment (5-0)
• Approved ordinance shifting Tourist Development Tax auditing to County Tax Collector (5-0)

Planning Commission Workshop

The Planning Commission will hold a workshop featuring a project update presentation by WGI. The session includes a group discussion and question period.

• Project Update Presentation by WGI

The Commission held a workshop to review a project update and PowerPoint presentation from WGI regarding Land Development Code revisions. No formal votes were taken; the session focused on discussion and staff feedback.

• Staff agreed to arrange a future presentation from the Director of The Housing Finance Authority regarding affordable housing

Board of County Commissioners Workshop

The Board of County Commissioners will hold a workshop to receive a project update presentation from WGI, followed by a full-group discussion and questions. The agenda includes public comments and commissioners' comments but no specific action items or dollar amounts.

• Project update presentation by WGI
• Full-group session discussion and questions

Planning Commission Meeting

The Planning Commission will hold a public hearing on CPA-2022-19 and PUD-2022-11, which would change the land use designation of two parcels from Urban Core-10 to Urban Core-16 and rezone them from Agricultural Residential to Planned Unit Development. The item was continued from the January 17, 2023 meeting after residents opposed the project. The Commission will also consider proposed amendments to the Land Development Code (LDC 2022-17), continued from the previous meeting.

• Public hearing on CPA-2022-19 and PUD-2022-11 to rezone two parcels for a 270-unit development
• Public hearing on LDC 2022-17, proposed amendments to Article II of the Land Development Code
• Chairman discussion and vote on unspecified item
• Approval of January 17, 2023 meeting minutes

The Commission approved amendments to Article II of the Land Development Code, requiring staff to develop a Standard Operating Procedure for approval timeframes. The board also elected new leadership and continued two land use applications to the next meeting.

• Approved LDC 2022-17 amendments to Article II with a requirement for staff to develop an SOP within two months (7-0)
• Approved continuing CPA-2022-19 and PUD-2022-11 until March 7, 2023 (7-0)
• Elected Mary Bridgman as Chairman and Pete Davis as Vice-Chairman (8-0)
• Approved January 17, 2023 meeting minutes (8-0)

Historic Preservation Board

The Clay County Historic Preservation Board will meet to approve minutes from its January 19, 2023 meeting. No certificates of approval or new business items are listed for this meeting, making it largely procedural.

• Approval of minutes from the January 19, 2023 meeting
• Discussion of the Slim Whitman Marker project (volunteer needed)
• Discussion of signage for cemeteries and places off county roads

The Board approved the minutes from the January 19, 2023, meeting and decided to cancel the March meeting. Members discussed potential historical markers and the identification of artifacts found on a private property.

• Approved January 19, 2023, meeting minutes (6-0)
• Approved cancellation of March meeting (6-0)

Board of Adjustment

The Board of Adjustment will hold public hearings on five variance applications. Items include requests to place accessory structures in front yards, reduce side and front setbacks, and increase the allowable size of an accessory dwelling unit. One application (BOA 22-20) was continued from the December meeting.

• BOA 22-20: Variance to allow accessory structure in front yard in AG zoning district (continued from Dec.)
• BOA 22-21: Variance to reduce side setback from 10 ft to 3 ft in AR-2 zoning district
• BOA 22-22: Variance to allow accessory structure in front yard on lot under 1 acre in AR district
• BOA 22-23: Variance to reduce front setback from 20 ft to 8 ft in RB zoning district
• BOA 22-24: Variance to increase allowable size of an Accessory Dwelling Unit

The Board of Adjustment approved five separate applications for zoning variances, including requests for front yard accessory structures, reduced setbacks, and increased accessory dwelling unit size. One approval included specific conditions regarding structure height and the removal of a carport.

• Approved variance for accessory structure in front yard at 4249 Lazy Acres (4-0)
• Approved variance to reduce side setback from 10 to 3 feet at 5998 Pueblo Court (4-0)
• Approved variance for accessory structure in front yard at 1947 Lakeshore Dr. with 12-foot wall height limit and carport removal (3-1)
• Approved variance to reduce front setback from 20 to 8 feet at 7330 State Road 21 (4-0)
• Approved variance to increase allowable size of Accessory Dwelling Unit at 3900 Paso Fino Road (4-0)
• Approved December 21, 2022 meeting minutes (3-0)

Board of County Commissioners Workshop

The Board of County Commissioners will hold a workshop on establishing a local land conservation program, including funding mechanisms and program structure. They will also consider a consensus question on whether to work toward a November 2024 referendum on conservation. A second session will cover strategic planning and conservation values.

• Consensus question: Is there sufficient interest to work towards a November 2024 referendum?
• Discussion of funding mechanisms for a local land conservation program
• Introduction of North Florida Land Trust
• Overview of land conservation strategic planning and conservation values

The Board of County Commissioners reached a consensus to move forward with the next steps toward a November 2024 referendum for a land conservation program. Commissioners identified their top conservation priorities through a dot-voting exercise and discussed potential funding mechanisms, including ad valorem taxes.

• Reached consensus to work towards a November 2024 Conservation Lands Program referendum
• Ranked top conservation priorities: Threatened and Endangered Species and Habitats (12 dots), Drinking Water (11 dots), Access to Recreation (10 dots), Surface Water Features and Connectivity (8 dots), Historical and Cultural Resources (6 dots), and Farms and Forests (5 dots)

Board of County Commissioners Meeting

The Board approved a resolution supporting the High Ridge Community Development Initiative and established the Lakes at Bella Lago Community Development District. Other actions included approving several zoning changes, a cell tower land use amendment, and a CDBG-funded property clean-up program.

• Approved Resolution supporting High Ridge Community Development Initiative (5-0)
• Approved establishment of Lakes at Bella Lago Community Development District (5-0)
• Approved designation of 83" DBH Live Oak as a Specimen Tree (5-0)
• Approved land use change from Commercial to Rural Residential and rezoning to Agricultural/Residential (5-0)
• Approved CPA-2022-13 for cell tower land use change (5-0)
• Approved CPA-2022-20 and PCD-2022-12 for RV and boat storage (4-1)
• Approved CDBG funds for property clean-up program with conditional fine waivers (5-0)
• Approved $185,000 and $196,800 SHIP demolition and reconstruction contracts (5-0)

Historic Preservation Board

The Historic Preservation Board will nominate and select a new chairman to serve until June 30, 2023, following the resignation of Chairman Felicia Hirsch. The board will also approve minutes from September and October 2022 meetings. No certificates of approval or other new business are on the agenda.

• Nomination and selection of a new chairman to serve until June 30, 2023
• Approval of minutes from September and October 2022 meetings
• Chairman Felicia Hirsch resigned; board must elect replacement

The Board approved meeting minutes from September and October 2022. Members elected a new Chairman and Vice-Chairman to serve through the end of the year. Randy Harris volunteered to continue the Slim Whitman Marker project.

• Approved September 1, 2022, and October 6, 2022, meeting minutes (5-0)
• Elected Gerard Casale as Chairman (5-0)
• Elected Deirdre Murphy as Vice-Chairman (5-0)

Planning Commission Meeting

The Clay County Planning Commission will hold public hearings on four items, including a comprehensive plan amendment and rezoning for a Planned Unit Development on two parcels, a land-use change from Commercial to Rural Residential, and a corrective FLUM amendment. They will also consider a rezoning for a Planned Commercial Development and amendments to the Land Development Code.

• CPA-2022-19 and PUD-2022-11: Change two parcels from Urban Core-10 to Urban Core-16 and rezone from AR to PUD (District 2).
• CPA-2022-18 and REZ-2022-26: Change land use from Commercial to Rural Residential and rezone from BA-2 to AR (District 4).
• CPA 2022-22: Corrective amendment to the 2040 Comprehensive Plan Future Land Use Map (District 5).
• CPA-2022-20 and PCD-2022-12: Change one parcel from Rural Fringe to Commercial and rezone from AR to PCD (District 5).
• LDC 2022-17: Proposed amendments to Article II of the Land Development Code.

The Commission approved a land use change and rezoning for a single-family dwelling and a commercial rezoning for RV and boat storage. A corrective amendment for a single-family home was approved contingent on a development agreement. Two other items were continued to February 7, 2023.

• Approved CPA-2022-18 land use change from Commercial to Rural Residential (7-0)
• Approved REZ-2022-26 rezoning from Commercial & Professional Office to Agricultural/Residential (7-0)
• Approved CPA-2022-22 corrective amendment contingent on development agreement for one single dwelling (6-1)
• Approved CPA-2022-20 land use change from Rural Fringe to Commercial (5-2)
• Approved PCD-2022-12 rezoning from Agricultural/Residential to Planned Commercial Development District (5-2)
• Continued CPA-2022-19 and PUD-2022-11 until February 7, 2023 (7-0)
• Continued LDC-2022-17 until February 7, 2023 (7-0)
• Approved December 6, 2022 meeting minutes (7-0)

Tourist Development Council

The Tourist Development Council will hear quarterly marketing and sports tourism updates, review a five-year bed tax collections trend report, and discuss the final FY 21-22 and proposed FY 22-23 budgets. The council will also consider a new FY 22-23 Tourism Department Business Plan and reports from the Event Grant and Film Development subcommittees.

• Bed Tax Collections Update – five-year trend report of Tourist Development Tax (TDT) collections
• Budget Review – final FY 21-22 budget and FY 22-23 budget
• FY 22-23 Business Plan – new proposal of the 2022-23 Tourism Department Business Plan
• Event Grant Subcommittee Report – report from December 7, 2022 meeting
• Film Development Subcommittee Report – report from December 7, 2022 meeting

The Council reviewed quarterly marketing and sports tourism updates and discussed proposed changes to the event grant process and film permitting. No new ordinances or budget expenditures were voted on during the meeting.

• Approved November 7, 2022, meeting minutes (5-0)

Finance Meeting

The agenda text for this meeting was not provided, so no specific items can be summarized. The meeting is listed as a finance meeting, but no decisions or discussions are documented here.

Board of County Commissioners Meeting

The Board will hold a final public hearing to consider a comprehensive plan amendment and rezoning of a parcel from Commercial to Urban Core-10 and from Intermediate Business District to Planned Unit Development. The consent agenda includes approval of final plats for Rolling Hills Unit 2B and Robinson Ranch Phase 1, a $195,081.22 FDOT lighting maintenance agreement, and a $76,236.30 amendment to the Jacobs Engineering contract for transportation design. The Board will also discuss appointments to the Planning Commission, Historic Preservation Board, and Middleburg/Clay Hill Citizens Advisory Committee.

• Final public hearing on CPA-2022-07 and PUD-2022-07 rezoning (District 1, Comm. Cella)
• Acceptance of final plats for Rolling Hills Unit 2B and Robinson Ranch Phase 1 (District 5)
• Approval of $195,081.22 FDOT street lighting maintenance agreement
• Fifth Amendment to Jacobs Engineering contract, increasing cost by $76,236.30 for total $3,254,552.80
• Public hearing on ordinance amending Emergency Medical Transportation Services (COPCN)

Board of County Commissioners Workshop

The Board of County Commissioners will hold a workshop to discuss 2023 legislative issues, appropriations outlook, and executive branch projects. Commissioners will also establish initial priorities and discuss a palm card for public communication. The meeting includes a presentation from the Southern Group on leadership initiatives.

• Discussion of 2023 legislative issues impacting all counties
• Review of 2023 appropriations outlook
• Discussion of executive branch projects and initiatives
• Establishment of initial priorities for the board
• Discussion of palm card content for public outreach

The Board held a workshop to identify state and federal legislative priorities for the 2023 session. No formal votes were taken; the Board discussed potential priorities for a promotional 'palm card' and appropriation forms to be finalized by January 24, 2023.

• Proposed three to five primary priorities for the legislative palm card: Trails and Parks, Infrastructure and Resiliency, Local Support Grants, and a possible Opioid/Substance Abuse Facility
• Reached consensus to support measures for mandated law enforcement salaries and minimum salary requirements
• Scheduled the finalization of the legislative palm card for the January 24, 2023 meeting