San Carlos public meetings in 2021

Residential Design Review Committee - Regular

The Residential Design Review Committee is reviewing proposed residential projects. One item involves a home addition, while another concerns the construction of a new single-family residence.

• 131 Alberta Avenue: Proposed first and second story addition to an existing single-story home (3,211 square feet)
• 338 Cedar Street: Proposed new two-story 3,333 square-foot single-family residence

The Residential Design Review Committee approved a design review for a new two-story, 3,333 square-foot single-family residence with an attached garage at 338 Cedar Street. The motion passed 3-0. The committee also approved the minutes from the December 6, 2021 meeting with a noted change, and continued the item for 131 Alberta Avenue to a date uncertain.

• Approved design review for new 3,333 sq ft home at 338 Cedar Street (3-0)
• Approved minutes of December 6, 2021 meeting with a correction (3-0)
• Continued 131 Alberta Avenue design review to a date uncertain

Planning Commission - Regular Meeting

The Planning Commission will hold public hearings regarding two specific property requests. The body will consider an appeal concerning external stairs for an accessory dwelling unit and a request to amend a Planned Development zoning district.

• Appeal of Director Approval for external stairs at 104 Sunnydale Avenue (APP2021-00007)
• Request for amendment to the Planned Development Zoning District at 1129 Old County Road (PLN2021-00097)

The Planning Commission upheld an appeal regarding the location of external stairs for an ADU at 104 Sunnydale Avenue, requiring the stairs to be placed as shown on plans dated December 9, 2021. They also recommended the City Council approve an amendment to Ordinance 1363 to allow subdivision of the space at 1129 Old County Road, but without office use. The minutes were approved with a minor wording change.

• Upheld appeal of Somayeh Mirhosseini, requiring stairs at 104 Sunnydale Ave as per Dec 9, 2021 plans (4-0)
• Recommended City Council adopt ordinance amending PD zoning at 1129 Old County Road, excluding office use (4-0)
• Approved minutes of Dec 6, 2021 meeting with wording change (4-0)

City Council - Regular Meeting

The City Council will hold nominations for a new Mayor and Vice Mayor. The body will also consider resolutions regarding the continuation of remote meetings and a license renewal for the Crystal Springs Cross Country Course.

• Resolution to continue conducting meetings remotely pursuant to Assembly Bill 361
• Resolution supporting the license renewal between San Francisco Public Utilities Commission and San Mateo County Community College District for the Crystal Springs Cross Country Course
• Nominations and selection of a new Mayor and Vice Mayor

The City Council unanimously appointed Sara McDowell as Mayor and Adam Rak as Vice Mayor for the upcoming term. The council also approved the consent calendar, including a resolution to continue remote meetings and a resolution supporting the Crystal Springs Cross Country Course license renewal. No other substantive decisions were made.

• Appointed Sara McDowell as Mayor (unanimous)
• Appointed Adam Rak as Vice Mayor (unanimous)
• Approved consent calendar items a-d (unanimous)
• Adopted Resolution 2021-121 to continue remote meetings (unanimous)
• Adopted Resolution 2021-122 supporting Crystal Springs Cross Country Course license renewal (unanimous)

Parks, Recreation and Culture Commission - Regular Meeting

The Parks, Recreation and Culture Commission will meet to discuss the design of ballfield lighting at Flanagan Field and Stadium Field. The body will also appoint a Chair and Vice Chair/Secretary and receive updates on the Age-Friendly Initiative and CIP projects.

• Design of ballfield lighting at Flanagan Field (Burton Park) and Stadium Field (Highlands Park)
• Appointment of Chair and Vice Chair/Secretary
• Update on Age-Friendly Initiative
• Update on CIP Projects
• Update on Parks & Recreation Programs and Services

The Parks, Recreation and Culture Commission voted unanimously to recommend to City Council that the proposed field lighting project be split into two separate projects: one for Flanagan Field at Burton Park and one for Stadium Field at Highlands Park. The commission also recommended illuminating the batting cages at Burton Park. The recommendation will be presented to City Council on January 24, 2022.

• Recommended splitting field lighting into two projects: Flanagan Field and Stadium Field (unanimous)
• Recommended illuminating batting cages at Burton Park (unanimous)
• Appointed John Durkin as Chair and Tony Chao as Vice Chair (unanimous)
• Accepted October 6, 2021 meeting minutes (3-0-1, Lee abstained)

Planning Commission - Regular Meeting

The Planning Commission will hold public hearings regarding two appeals. These include a dispute over external stairs for an accessory dwelling unit and a design review decision for a new single-family home.

• Appeal of external stair location for a second story ADU at 104 Sunnydale Avenue
• Appeal of design review approval for a 3,021 square foot home at 2125 Carmelita Drive

The San Carlos Planning Commission denied an appeal and granted design review approval for a new 3,021-square-foot single-family home at 2125 Carmelita Drive, with a first floor of 1,695 square feet and second story of 1,326 square feet, as proposed. The commission also continued an appeal regarding external stairs for an ADU at 104 Sunnydale Avenue to the December 20 meeting, reopening the public hearing. Minutes from the November 15 meeting were approved with a wording change.

• Approved minutes of Nov 15, 2021 with change (5-0)
• Continued ADU stairs appeal at 104 Sunnydale Ave to Dec 20 (5-0)
• Denied appeal and approved design review for 2125 Carmelita Dr home (5-0)

Residential Design Review Committee - Regular

The Residential Design Review Committee is meeting to consider two residential project requests. The body will review a modification for a new residence and a proposal for home additions.

• 1838 Elizabeth Street: Request for modification to design review approval for a new residence
• 1500 Cordilleras Avenue: Request for design review approval for first and second story additions (total 3,024 square feet)

The Residential Design Review Committee approved design review for a new two-story 6,167 sq ft residence at 1838 Elizabeth Street and a first/second story addition at 1500 Cordilleras Avenue, both by 3-0 votes. No public comments were made on the Cordilleras project, but a neighbor raised concerns about rock removal at the Elizabeth Street site. The committee also heard announcements about an upcoming appeal and SB 9 implementation.

• Approved design review for new 6,167 sq ft residence at 1838 Elizabeth Street (3-0)
• Approved design review for 3,024 sq ft addition at 1500 Cordilleras Avenue (3-0)
• Approved minutes of November 15, 2021 meeting (3-0)

City Council - Special Meeting

The City Council is meeting remotely to conduct a closed session with legal counsel. The discussion focuses on two specific legal cases.

• Closed session regarding City of Long Beach et al. v. Monsanto Company et al.
• Closed session regarding National Prescription Opiate Litigation (U.S.D.C. Case No. 1:17-CV-2804)

The City Council held a special meeting with closed sessions on two existing lawsuits. After the closed session, the City Attorney reported that the Council authorized him to initiate and participate in the PCB litigation. No other substantive decisions were made; the meeting adjourned shortly after.

• Authorized the City Attorney to initiate and participate in PCB litigation (reported after closed session).

City Council - Regular Meeting

The City Council will discuss authorizing a Request for Proposals to implement strategic goals for downtown. The body is also reviewing several ordinances and financial reports via the consent calendar.

• Ordinance 1575: Mandatory Organic Waste Disposal Reduction to comply with SB 1383
• Ordinance 1574: Amending public notice requirements for Residential Design Review Committee applications
• Resolution supporting the US 101/Holly Street Interchange and Pedestrian Overcrossing Project
• Adoption of the San Mateo County Multijurisdictional Hazard Mitigation Plan
• Acceptance of the Comprehensive Annual Financial Report for the fiscal year ending June 30, 2021

The City Council unanimously authorized releasing a Request for Proposals (RFP) to implement the strategic goal for Downtown San Carlos, including extending the streetscape boundary to Chestnut on San Carlos Avenue and to Greenwood along Laurel Street. The Council also adopted the consent calendar, which included ordinances on public notice requirements and mandatory organic waste disposal, and approved a resolution supporting the US 101/Holly Street Interchange project. In closed session, the Council authorized the City Attorney to initiate and participate in PCB litigation. Items to agendize year-round downtown lighting and support for the Crystal Springs Cross Country Course were agreed to for future meetings.

• Authorized release of RFP for Downtown San Carlos project, with study area extended to Chestnut on San Carlos Avenue and Greenwood along Laurel Street (unanimous).
• Adopted consent calendar as amended, including correction of litigation settlement amount to $3,075,000 on October 25, 2021 minutes.
• Adopted Ordinance No. 1574 amending public notice requirements for Residential Design Review Committee applications.
• Adopted Ordinance No. 1575 adding Chapter 8.60 on mandatory organic waste disposal reduction to comply with SB 1383.
• Adopted Resolution 2021-120 supporting the US 101/Holly Street Interchange and Pedestrian Overcrossing Project and authorizing funding application.
• Adopted Resolution 2021-118 renewing remote meeting declaration under AB 361.
• Authorized City Attorney to initiate and participate in PCB litigation (closed session report).
• Agreed to agendize year-round downtown lighting and support for Crystal Springs Cross Country Course.

Residential Design Review Committee - Regular

The Residential Design Review Committee is meeting to consider design review approvals for three separate residential projects. These include a home addition and two new single-family residences with accessory dwelling units.

• 865 Sunset Drive: Proposed 1,441 square foot addition to a two-story home
• 117 Brook Street: Proposed 6,368 square foot new residence and 455 square foot detached ADU
• 2140 Belmont Avenue: Proposed 3,248 square foot total project including a new home and ADU above a detached garage

The Residential Design Review Committee approved three design review requests: a 1,441 sq ft addition at 865 Sunset Drive, a new 6,368 sq ft home with ADU at 117 Brook Street, and a 3,248 sq ft new home with ADU at 2140 Belmont Avenue. All three motions passed unanimously 3-0. The committee also approved the minutes from the November 1, 2021 meeting.

• Approved 1,441 sq ft addition at 865 Sunset Drive (3-0)
• Approved new 6,368 sq ft residence with ADU at 117 Brook Street (3-0)
• Approved new 3,248 sq ft residence with ADU at 2140 Belmont Avenue (3-0)
• Approved minutes of November 1, 2021 meeting (3-0)

Planning Commission - Regular Meeting

The Planning Commission will hold a study session to review possible amendments to Municipal Code Chapter 18.16 regarding affordable housing programs. The body will also set a future hearing date for an appeal concerning a staircase at 104 Sunnydale Avenue.

• Study session for Municipal Code Chapter 18.16: Affordable Housing Programs
• Setting a December 6, 2021 hearing for the appeal of a Director Decision regarding a second story ADU staircase at 104 Sunnydale Avenue
• Request to amend the Transit Village Sign Program for 555 & 661 El Camino Real (continued to a date uncertain)

The Planning Commission voted to continue the request to amend the Transit Village Sign Program at 555 & 661 El Camino Real to a date uncertain. They also set a public hearing for December 6, 2021, to consider an appeal of a director's decision regarding a staircase for an ADU at 104 Sunnydale Avenue. The commission held a study session on possible amendments to the Affordable Housing Programs ordinance, with no formal action taken.

• Continued Transit Village Sign Program amendment to a date uncertain (5-0)
• Set public hearing for December 6, 2021, to consider appeal of ADU staircase decision at 104 Sunnydale Avenue (5-0)
• Approved minutes of October 18, 2021, meeting with corrections (5-0)

Youth Advisory Council - Regular Meeting

The Youth Advisory Council is meeting to receive reports from city commissions and subcommittees. The body is discussing upcoming holiday activities and volunteer initiatives.

• Holiday Movie Night scheduled for December 17th
• Night of Holiday Lights Photo Booth scheduled for December 3rd
• Review of October 30th Laurel Street Clean-Up
• Planning for March 26th Laurel Street Clean-Up
• November Donation Drive and 2022 Drive

The San Carlos Youth Advisory Council approved the October 13, 2021 minutes and discussed various reports. They voted to show 'Elf' at the Holiday Movie Night and decided to create a letter-making station for Letters to Santa without writing back. The council also approved the YAC bylaws at the November 8 City Council meeting.

• Approved October 13, 2021 meeting minutes
• Voted to show 'Elf' at Holiday Movie Night on December 17
• Decided to create a letter-making station for Letters to Santa, no writing back
• Approved YAC bylaws at November 8 City Council meeting

City Council - Regular Meeting

The City Council will discuss funding for tenant assistance and the adoption of a new Economic Development Plan. The body is also considering ordinances related to organic waste disposal and residential design review notices.

• Appropriation of $151,000 from the Unassigned General Fund for the San Carlos Tenant Assistance Program
• Adoption of the 2021-2024 Economic Development Plan
• Proposed ordinance adding Chapter 8.60 for Mandatory Organic Waste Disposal Reduction (SB 1383)
• Mills Act Contract for historical property preservation at 447 Hillcrest Road
• Emergency Management Services Agreement with the City of Redwood City

The City Council unanimously adopted the 2021-2024 Economic Development Plan, introduced an ordinance to add mandatory organic waste disposal reduction rules (SB 1383), and approved $151,000 in additional funding for the Tenant Assistance Program, with funds to be released only after current funds are depleted. All consent calendar items were adopted unanimously, including resolutions on waste management agreements and a Mills Act contract.

• Adopted 2021-2024 Economic Development Plan (5-0)
• Introduced Ordinance 1574 amending public notice requirements for Residential Design Review Committee applications (5-0)
• Introduced Ordinance 1575 adding Chapter 8.60 Mandatory Organic Waste Disposal Reduction (5-0)
• Adopted Resolution 2021-115 appropriating $151,000 for Tenant Assistance Program, funds to be released later (5-0)
• Adopted consent calendar items a-j, including Resolutions 2021-109 through 2021-113 and denial of two claims (5-0)

Two Plus Two- Joint City-School Committee - Regular Meeting

The Joint City-School Committee will meet to review updates on budgets, pandemic responses, and child care and youth programs. The body will also discuss traffic and safety initiatives including the Safe Routes to School and Crossing Guard programs.

• Budget updates
• Safe Routes to School Program
• Crossing Guard Program
• Traffic Project Updates
• Four Corners Update

Residential Design Review Committee - Regular

The Residential Design Review Committee is meeting to consider design review approvals for three new single-family homes. The committee will also review requests for the removal of protected trees at two of the sites.

• 61 Hilltop Drive: Request for 4,290 sq ft home, 359 sq ft ADU, and removal of two protected trees
• 1880 Arroyo Avenue: Request for 4,108 sq ft two-story residence and removal of 64" Camphor and 75" Locust trees
• 2125 Carmelita Drive: Request for 3,019 sq ft new single-family home

The Residential Design Review Committee approved design review for three new single-family residences: a 4,290 sq ft home with ADU at 61 Hilltop Drive, a 4,108 sq ft home at 1880 Arroyo Avenue, and a 3,019 sq ft home at 2125 Carmelita Drive. All approvals were unanimous, with one member excused for the Carmelita vote. The committee also approved minutes from two prior meetings.

• Approved design review for 4,290 sq ft home + ADU at 61 Hilltop Drive, including removal of two protected trees (3-0)
• Approved design review for 4,108 sq ft home at 1880 Arroyo Avenue, including removal of two protected trees, with condition to refine second-floor window design (3-0)
• Approved design review for 3,019 sq ft home at 2125 Carmelita Drive (2-0, Datwani excused)
• Approved minutes of July 13, 2021 special meeting (3-0)
• Approved minutes of October 4, 2021 meeting (3-0)

Economic Development Advisory Commission - Regular Meeting

The Commission will receive a status update on the East Side Vision Plan and updates on development projects. Members will also discuss the Downtown Employee Parking Program and public parking options.

• East Side Vision Plan Status Update
• Update on Development Projects
• Downtown Employee Parking Program and Public Parking Options

The Economic Development Advisory Commission approved the August 24, 2021 meeting minutes. The meeting included updates on the East Side Vision Plan, development projects, and downtown employee parking options, but no formal decisions were made on these items.

• Approved August 24, 2021 meeting minutes (Motion/Second: Ballback/Berger)

City Council - Special Meeting

The City Council is meeting to conduct a closed session with legal counsel. The discussion concerns existing litigation involving the City of San Carlos Housing Authority and Louis J. Vella and Lillian Vella.

• Closed session regarding San Mateo Superior Court Case No. 19-CIV-06145 (City of San Carlos Housing Authority VS Louis J. Vella and Lillian Vella)

The City Council, acting as the Housing Authority, unanimously approved a $3,075,000 settlement to resolve the lawsuit against Louis J. and Lillian Vella regarding 1232 Cherry Street. The decision was made in closed session and reported publicly. Councilmember Rak was absent and did not vote.

• Approved $3,075,000 settlement in Housing Authority v. Vella litigation (4-0, Rak absent)

City Council - Regular Meeting

The City Council will discuss the East Side Innovation District Vision Plan and the Citywide Wayfinding and Gateway Signage Project. The body is also deciding on several contracts, a new disposable food service ware ordinance, and the continuation of remote meetings.

• Awarding 2022 On-Call Sewer Replacement Project to C2R Engineering, Inc. for $418,700 plus $147,000 contingency
• Adopting Ordinance 1573 to regulate disposable food service ware by food facilities
• Scheduling a January 10, 2022 public hearing for the 2125 Carmelita Drive Project appeal
• Approving project specifications and call for bids for Citywide Wayfinding and Gateway Signage Project (C1719)
• Renewing the declaration to continue conducting meetings remotely per Assembly Bill 361

The City Council approved the East Side Innovation District Vision Plan as amended, with Councilmember Dugan dissenting. The plan includes edits to investigate stronger environmental remediation efforts, prepare a biosafety levels study, and include a Kiss-n-Ride drop-off area. The Council also settled a housing authority lawsuit for $3,075,000 and approved several resolutions, including a sewer replacement contract and a wayfinding signage project.

• Approved East Side Innovation District Vision Plan (4-1)
• Settled Housing Authority v. Vella litigation for $3,075,000
• Adopted Ordinance 1573 regulating disposable food service ware
• Awarded $418,700 sewer replacement contract to C2R Engineering
• Approved wayfinding and gateway signage project specs (unanimous)
• Established Ad Hoc Employee Recruitment and Retention Subcommittee
• Agendized report on federal relief funds
• Renewed remote meeting declaration (Resolution 2021-102)

Planning Commission - Regular Meeting

The Planning Commission will hold public hearings regarding a new automobile sales and service facility and a historical property agreement. The body will also consider an amendment to expand public notice requirements for residential design review applications.

• 495 Bragato: Request for Conditional Use Permit, Design Review, and Transportation Demand Management Plan for a new automobile sales and service facility
• 447 Hillcrest Road: Resolution recommending a Historical Property Agreement (Mills Act Contract)
• Proposed amendment to San Carlos Municipal Code Section 18.29.040(E)(1) regarding residential design review public notice requirements

The San Carlos Planning Commission approved three items: a resolution recommending a Mills Act historical property agreement for 447 Hillcrest Road, a conditional use permit for a new automobile sales and service facility at 495 Bragato Road, and a resolution recommending an ordinance to expand public notice requirements for Residential Design Review Committee applications. All motions passed 5-0.

• Approved resolution recommending Mills Act contract for 447 Hillcrest Road (5-0)
• Approved conditional use permit, design review, and TDM plan for auto facility at 495 Bragato Road (5-0)
• Approved resolution recommending ordinance to expand public notice for Residential Design Review Committee (5-0)

Youth Advisory Council - Regular Meeting

The Youth Advisory Council will meet to discuss youth center reports and various subcommittee events. The body is scheduled to vote on suggested Bylaws.

• Vote to approve suggested Bylaws
• Halloween Movie Night/Haunted House on October 22nd
• Laurel Street Clean-Up on October 30th
• November Drive for social services
• Night of Holiday Lights Photo Booth

The San Carlos Youth Advisory Council approved new bylaws that expand membership from 9 to 11 voting members, add a Public Relations position, and specify roles and grade eligibility. The council also approved the September 8 meeting minutes and discussed upcoming events including a Halloween movie night, a Laurel Street clean-up, and a November coat drive.

• Approved new bylaws (unanimous)
• Approved September 8, 2021 meeting minutes
• Unanimously agreed to hold another in-person bonding event
• Approved November coat drive with card-making option

City Council - Special Meeting

The City Council is holding a special meeting to interview and appoint an applicant to a seat on the Economic Development Advisory Commission (EDAC). The Council will also consider appointing an alternate member to the commission.

• Appointment of an EDAC member for a term ending June 30, 2023
• Consideration of an alternate member for EDAC

The City Council interviewed Anthony Kamm and unanimously appointed him to fill a seat on the Economic Development Advisory Commission (EDAC) for a term ending June 30, 2023. The meeting was procedural, with no other substantive decisions made.

• Appointed Anthony Kamm to EDAC for term ending June 30, 2023 (unanimous)

City Council - Regular Meeting

The City Council will discuss appropriating funds for employee COVID-19 emergency pay and a parking plan for the Eucalyptus Avenue Holiday Celebration. The body is also considering a new ordinance to regulate disposable food service ware and the installation of solar panels at the San Carlos Youth Center.

• Appropriation of $150,586 from General Fund for one-time employee COVID-19 emergency recognition pay
• Purchase of 1001 Laurel Street #418 for an amount not to exceed $540,000
• Proposed ordinance to repeal and replace Municipal Code Chapter 8.27 regarding disposable food service ware
• Call for bids for 2022 Sewer System CCTV Inspection Project and Wheeler Plaza Interior Garage Painting Project
• Proposed solar photovoltaic system deployment at the San Carlos Youth Center

The San Carlos City Council approved a $150,586 one-time COVID-19 recognition pay for employees (4-0-1), introduced an ordinance regulating disposable food service ware effective October 1, 2022, authorized a solar photovoltaic system at the Youth Center with Peninsula Clean Energy, and approved a $40,400 off-site parking plan for the Eucalyptus Avenue holiday celebration. All consent calendar items were adopted unanimously, including the purchase of a housing unit for up to $540,000.

• Adopted consent calendar items a-k unanimously
• Approved $150,586 for COVID-19 employee recognition pay (4-0-1, Rak abstained)
• Introduced Ordinance 1573 regulating disposable food service ware, effective Oct 1, 2022 (unanimous)
• Authorized solar photovoltaic system at San Carlos Youth Center with Peninsula Clean Energy (unanimous)
• Approved $40,400 for off-site parking plan for Eucalyptus Avenue holiday celebration (unanimous)
• Denied claim of Pamela Driscoll
• Authorized purchase of 1001 Laurel St #418 for up to $540,000 from Housing In-Lieu Fund
• Agendized discussion on $151,000 rent forbearance for COVID-19 evictions

Parks, Recreation and Culture Commission - Regular Meeting

The Parks, Recreation and Culture Commission will meet to provide a recommendation on adding pickleball lines to existing tennis courts. The body will also receive presentations from the Youth Advisory Council and the Center for Age Friendly Excellence.

• Recommendation on adding pickleball lines to tennis courts
• Discussion on ballfield lighting design at Flanagan Field (Burton Park) and Stadium Field (Highlands Park)
• Goblin Walk event on October 29 at Downtown Laurel Street
• Halloween Movie Night on October 22 at Burton Park
• Night of Holiday Lights on December 3 at Downtown Laurel Street

The Parks, Recreation and Culture Commission voted to support adding pickleball lines to the Highlands Park tennis courts when they are resurfaced, with four pickleball courts added to two tennis courts using portable nets. The motion passed unanimously. The commission also approved the August 11, 2021 meeting minutes and rescheduled the December meeting to December 8.

• Approved adding pickleball lines to Highlands Park tennis courts with four courts on two tennis courts (unanimous)
• Approved minutes of August 11, 2021 meeting (3-0-1, Cooper-Dent abstained)
• Rescheduled December 1 meeting to December 8, 2021

Residential Design Review Committee - Regular

The Residential Design Review Committee is meeting to consider design review approvals for two home projects. The committee will evaluate a remodel and addition at 14 Garden Lane and a new two-story residence at 2081 Greenwood Avenue.

• 14 Garden Lane (PLN2021-00120): Remodel and addition to increase residence to 3,589 square feet
• 2081 Greenwood Avenue (PLN2021-00101): New two-story residence totaling 2,878 square feet

The Residential Design Review Committee approved design review for a remodel/addition at 14 Garden Lane and a new residence at 2081 Greenwood Avenue, both unanimously. The committee also discussed a policy concern about ADUs triggering review and noted an upcoming ordinance to expand public notification.

• Approved design review for 14 Garden Lane remodel/addition (3-0)
• Approved design review for 2081 Greenwood Avenue new residence (3-0)
• Approved minutes of September 20, 2021 meeting (3-0)

Planning Commission - Regular Meeting

The Planning Commission will hold a public hearing to consider comments regarding the East Side Innovation District Vision Plan. The body will also review memos concerning the Cherry Street Affordable Housing Project and the Citywide Wayfinding and Gateway Project.

• Public hearing for the East Side Innovation District Vision Plan
• Cherry Street Affordable Housing Project Memo
• Citywide Wayfinding and Gateway Project update memo

The Planning Commission voted 5-0 to adopt a resolution recommending City Council approval of the East Side Innovation District Vision Plan, with an added phrase about higher density housing near the Caltrain station. The commission also approved minutes from two prior meetings. Public comments raised concerns about construction compliance, jobs/housing balance, and environmental stewardship.

• Adopted resolution recommending City Council approve East Side Innovation District Vision Plan (5-0)
• Added language to Vision Plan: 'and higher density housing that is contextual to the neighborhood along primary streets with a focus on areas within a ½ mile from the Caltrain station' (5-0)
• Approved minutes of Special Planning Commission/Transportation & Circulation meeting of August 25, 2021, with corrections (5-0)
• Approved minutes of Planning Commission meeting of September 7, 2021 (5-0)

City Council - Special Meeting

The City Council will hold a closed session to confer with real property negotiators. The discussion concerns a below market rate unit located at 1001 Laurel Street.

• Closed session regarding below market rate unit at 1001 Laurel Street (APN: 114-500-450)

The San Carlos City Council met in special session and immediately entered closed session to discuss a below-market-rate unit at 1001 Laurel Street. No public comment was heard, and no report was given after the closed session. The meeting adjourned without any substantive public decisions.

• Held closed session to discuss below-market-rate unit at 1001 Laurel Street (no action reported)

City Council - Regular Meeting

The City Council will hold a public hearing to consider adopting the Climate Mitigation and Adaptation Plan. The body will also review presentations on the Housing Element Update and Senate Bill 1383 regarding organic waste methane emissions.

• Public hearing on the Climate Mitigation and Adaptation Plan and General Plan EIR Addendum No. 1
• Contract with Rehak General Engineering for Alameda De Las Pulgas Project C1751 in the amount of $265,156
• Appropriation of $104,925 from General Capital Fund to Alameda De Las Pulgas Project C1751
• Agreement with Lamphier Gregory for an Environmental Impact Report for 987 Commercial Street not to exceed $86,000
• Rejection of all bids for the 2022 Sewer Lateral Replacement Project (C1737-22)

The City Council unanimously adopted Resolution 2021-094, approving the Climate Mitigation and Adaptation Plan and Addendum No. 1 to the General Plan Environmental Impact Report. The council also approved the consent calendar, which included awarding a contract for the Alameda De Las Pulgas Project and rejecting all bids for the 2022 Sewer Lateral Replacement Project. A study session on the Housing Element Update was held, but no formal action was taken.

• Adopted Climate Mitigation and Adaptation Plan and Addendum No. 1 to the General Plan EIR (unanimous)
• Approved consent calendar items a-h (unanimous)
• Awarded $265,156 contract to Rehak General Engineering for Alameda De Las Pulgas Project (consent)
• Rejected all bids for 2022 Sewer Lateral Replacement Project (consent)
• Authorized $86,000 additional for Lamphier Gregory EIR for Alexandria project (consent)
• Declared need to continue remote meetings per AB 361 (consent)

Residential Design Review Committee - Regular

The Residential Design Review Committee is meeting to consider a design review application for a new residence. The body will discuss the project's specifications and the removal of protected trees.

• Design Review Approval for a 5,965 square-foot, two-story residence at 1838 Elizabeth Street (PLN2021-00047)
• Request to remove three protected heritage trees at 1838 Elizabeth Street

The Residential Design Review Committee approved a design review for a new two-story, 5,965 square-foot residence with garage at 1838 Elizabeth Street, including removal of three protected heritage trees. Approval was granted subject to conditions, including neighbor communication about construction, a specific window size, and compliance with approved plans. The committee also approved the minutes from the September 7, 2021 meeting. No public comment was made on other items.

• Approved minutes of September 7, 2021 meeting (3-0)
• Closed public hearing for 1838 Elizabeth Street project (3-0)
• Granted design review approval for new residence at 1838 Elizabeth Street, including garage and removal of three protected trees, subject to conditions (3-0)
• Added condition: applicant must communicate with neighbors about large deliveries and events during construction
• Added condition: Window 31 to be 2 feet high with sill height of 5 feet
• Amended Condition 17 to demonstrate compliance with approved plans

City Council - Special Meeting

The City Council is holding a special meeting conducted remotely. The primary focus is a closed session to discuss property negotiations for a new digital billboard.

• Closed session regarding property at 275 Industrial Road for a new digital billboard

The San Carlos City Council met in a special remote session and immediately entered a closed session to discuss real property negotiations for a new digital billboard at 275 Industrial Road. No public comment was received, and no report was given after the closed session. The meeting adjourned without any public decisions or actions.

• Held closed session to discuss property negotiations for a digital billboard at 275 Industrial Road (APN: 046-051-999).
• Adjourned at 6:59 PM with no public report or action taken.

City Council - Regular Meeting

The City Council will discuss appropriating funds for Eucalyptus Avenue holiday celebrations and increasing low-income solid waste discounts. The body will also vote on several infrastructure contracts and a new master salary schedule.

• Contract with Silicon Valley Paving, Inc. for $387,150 for Burton Park Batting Cages Project C2001
• Contract with Duke's Root Control, Inc. for $136,665.18 for 2022 Sewer System Root Foaming Project C1752-22
• Proposed $221,100 appropriation across FY 2021-22 and 2022-23 for Eucalyptus Avenue Holiday Celebrations
• Proposed increase of Solid Waste Rate Reduction Program discount from 10% to 20% for qualifying low-income households
• Professional Services Agreement with Alta Planning + Design, Inc. for $81,740 for San Carlos Avenue Quick-Build Project C2107

The City Council adopted Resolution 2021-087, appropriating $110,550 from the General Fund for fiscal year 2021-22 and $110,550 for fiscal year 2022-23 to address community impacts from Eucalyptus Avenue holiday celebrations. The resolution was amended to direct staff to explore parking opportunities with entities like the School District and St. Charles and report back. The council also approved a 20% solid waste rate reduction for low-income households and several consent calendar items, including the Burton Park Batting Cages project.

• Adopted Resolution 2021-087 appropriating $110,550 for FY 2021-22 and $110,550 for FY 2022-23 for Eucalyptus Avenue holiday celebration actions (unanimous)
• Adopted Resolution 2021-088 increasing Solid Waste Rate Reduction Program discount from 10% to 20% for low-income households (unanimous)
• Adopted Resolution 2021-080 awarding Burton Park Batting Cages project to Silicon Valley Paving, Inc. for $387,150 with $38,715 contingency (4-0-1, Rak recused)
• Adopted Resolution 2021-081 awarding 2022 Sewer System Root Foaming Project to Duke's Root Control, Inc. for $136,665.18 (unanimous)
• Adopted Resolution 2021-082 approving Comprehensive Master Salary Schedule for FY 2021-22 (unanimous)
• Adopted Resolution 2021-083 approving specifications and call for bids for 2022 On-Call Sewer Replacement Project (unanimous)
• Adopted Resolution 2021-084 ratifying three-year internet services agreement with TPX Communications (unanimous)
• Denied claim of Robert Meyer (unanimous)

Two Plus Two- Joint City-School Committee - Regular Meeting

The Joint City-School Committee is meeting to receive updates on several coordinated city and school district initiatives. The discussion focuses on student safety, community programming, and local planning updates.

• Safe Routes to School Program walk audits
• Crossing Guard Program
• Youth Center after school programming
• East Side Vision Plan update
• Firearm Safety Cooperation information flyer

The San Carlos City/School 2+2 Committee met and approved the April 9, 2021 minutes. The District reported a stabilized budget due to relief funding, while the City passed a new two-year budget. Updates were given on pandemic responses, child care, youth programs, and traffic safety, including the Safe Routes to School and Crossing Guard programs. No formal decisions were made beyond the minutes approval; most items were informational updates and discussions.

• Approved the minutes of the April 9, 2021 meeting (3-0 vote, Adam Rak not present).
• Discussed District budget stabilization and enrollment decline; no action taken.
• Reviewed City budget priorities including housing, childcare, and Fire Station 16 rebuild; no action taken.
• Heard updates on pandemic responses, including vaccination rates and program expansions; no action taken.
• Discussed child care and youth program capacity and demand; no action taken.
• Discussed Safe Routes to School and crossing guard programs; no formal action taken.
• Heard traffic project updates, including San Carlos Avenue Pedestrian Project and HAWK signal review; no action taken.
• Discussed Four Corners Project and PG&E delays; agreed to meet offline for further coordination.

City Council - Special Meeting

The City Council will conduct a remote special meeting featuring a study session. The body will discuss a wide range of topics affecting San Carlos, but no action will be taken on any items during this meeting.

• Study session regarding issues affecting the City of San Carlos

This was a study session only; no formal decisions or votes were taken. Council discussed aligning strategic goals with staff capacity, including ideas for a communications department, a talent recruitment/retention strategy, and working with an outside firm. They also discussed the Eastside Plan, City Hall's future, standardizing email disclaimers, a quarterly commissioner interview process, and moving summer recess to July. Staff were directed to research several items, including ADA compliance resources for businesses and best practices for closed streets.

• No formal action taken; meeting was a study session only.
• Discussed creating a department focused on communication and developing a talent recruitment/retention strategy.
• Discussed standardizing email disclaimers for elected officials; City Attorney to research best practices.
• Expressed interest in a quarterly or bi-annual Commissioner interview process; City Clerk to explore.
• Voiced interest in moving summer recess to July; staff to consider aligning commission recesses.
• Discussed Eastside Plan in context of strategic goals on housing, mobility, and climate change.
• Discussed referring businesses to Chamber of Commerce for ADA compliance resources.
• Requested staff research best practices for closed streets from other towns.

City Council - Special Meeting

The City Council will hold a study session regarding the East Side Innovation District Vision Plan. The session includes a presentation on '10 Big Moves' strategies to provide information and receive direction from the Council.

• East Side Innovation District Vision Plan presentation

The City Council held a study session on the East Side Innovation District Vision Plan's '10 Big Moves' strategies, providing feedback and direction to staff but taking no formal action. Council directed staff to hold a future Housing Element study session, update the vision statement, restore Pulgas Creek, and add priorities like public parks, cafes, daycare, and affordable housing as baseline requirements. No formal votes were taken.

• Directed staff to hold a Housing Element study session before Vision Plan adoption
• Directed updating vision statement to include nearby residents and job-housing balance
• Directed restoring Pulgas Creek in the Plan
• Added public parks, cafes, daycare, and affordable housing as baseline requirements
• Directed further study on baseline requirements and a community survey for a bold facility
• Directed exploring cut-through traffic mitigation and softening commercial-residential edges

Youth Advisory Council - Regular Meeting

The Youth Advisory Council will meet remotely via Zoom to conduct regular business. The agenda includes approval of previous minutes and reports from the Youth Center and Youth Center Foundation.

• Approval of August 25th, 2021 meeting minutes
• Youth Center reports
• Youth Center Foundation reports
• Youth Liaison presentations regarding City Council, Parks & Recreation, School Board, and Traffic and Transportation

Planning Commission - Regular Meeting

The Planning Commission will hold public hearings regarding operational hours at a recycling center and a design review appeal for a new residence. The body will also hold a study session on a Protected Tree Ordinance.

• 225 & 333 Shoreway Road: Request to increase allowable hours of operations at Shoreway Environmental Center Recycling and Disposal
• 2125 Carmelita Drive: Appeal of RDRC denial of design review for a new residence
• Study Session: Protected Tree Ordinance

The Commission approved an amendment to the 2008 Conditional Use Permit for the Shoreway Environmental Center, allowing the facility to operate 24 hours a day, seven days a week. The motion passed 5-0. The Commission also denied an appeal of the RDRC's denial of design review for a new residence at 2125 Carmelita Drive, with a 3-2 vote against approval. A study session on the Protected Tree Ordinance was held, with no formal action taken.

• Approved amendment to Conditional Use Permit for Shoreway Environmental Center to allow 24/7 operations (5-0).
• Denied appeal of RDRC denial of design review for new residence at 2125 Carmelita Drive (3-2 against approval).
• Approved minutes of the August 16, 2021 Planning Commission meeting (5-0).
• Closed public comment for Shoreway Environmental Center item (5-0).
• Closed public comment for 2125 Carmelita Drive item (5-0).

Residential Design Review Committee - Regular

The Residential Design Review Committee is meeting to consider design approvals for single-family homes. One item involves a request for a waiver from Hillside Overlay District requirements.

• Design Review for a 2,743 square-foot residence and ADU at 21 Highland Avenue
• Waiver request from Hillside Overlay District Natural State Requirements for 21 Highland Avenue
• Design Review for a 5,965 square-foot residence at 1838 Elizabeth Street (continued to September 20, 2021)

The Residential Design Review Committee approved a design review for a new 2,743 square-foot single-family residence with an attached garage and an accessory dwelling unit (ADU) at 21 Highland Avenue, subject to conditions including a construction parking plan and a grasscrete driveway. The motion passed 3-0. The committee also approved the minutes from the July 19 and August 2, 2021 meetings. The item for 1838 Elizabeth Street was continued to the September 20, 2021 meeting.

• Approved design review for 21 Highland Ave residence with ADU (3-0)
• Approved minutes for July 19 and August 2, 2021 meetings (3-0)
• Continued 1838 Elizabeth St item to September 20, 2021

Youth Advisory Council - Regular Meeting

The Youth Advisory Council will conduct its regular meeting via Zoom. The agenda includes reports from the Youth Center and various city liaisons, as well as a subcommittee report regarding Halloween Movie Night.

• Approval of May 12th, 2021 minutes
• Halloween Movie Night subcommittee report for October 22nd
• New business discussion regarding goals

The San Carlos Youth Advisory Council elected Luc Eden as Chair, Isabela Sugden as Vice-Chair, Samina Ginwalla as Secretary, and Maya Nayberg as Public Relations for the 2021-2022 term. The council approved the minutes from the May 12, 2021 meeting. Members discussed ongoing COVID-19 impacts on the Youth Center's Drop-In program, which averages 80 participants daily, and set goals including mental health activities, in-person events, and service opportunities. The next meeting will review updated bylaws.

• Elected Luc Eden as 2021-2022 Chair
• Elected Isabela Sugden as 2021-2022 Vice-Chair
• Elected Samina Ginwalla as 2021-2022 Secretary
• Elected Maya Nayberg as 2021-2022 Public Relations
• Approved minutes of May 12, 2021 meeting
• Scheduled Halloween Movie Night for October 22 at Burton Park with 'Adam's Family' (2019)

Planning Commission - Special Meeting

The Planning Commission and Transportation and Circulation Commission will hold a joint special meeting. The agenda includes a study session presentation regarding the East Side Innovation District Vision Plan strategies.

• Presentation on the East Side Innovation District Vision Plan Strategies or '10 Big Moves'

The Planning Commission and Transportation & Circulation Commission held a joint study session to receive a presentation on the East Side Innovation District Vision Plan Strategies, or 'Big 10 Moves.' No formal decisions were made; the session was for discussion and feedback. Commissioners raised concerns about traffic impacts, the lack of housing in the plan, parking, and the need for a financing plan, with some commissioners stating they would not recommend the plan to Council without a housing component.

• Received presentation on East Side Innovation District Vision Plan Strategies (study session, no vote)
• Closed public comment (M/S Garvey/Clements)

Economic Development Advisory Commission - Regular Meeting

The Economic Development Advisory Commission will meet remotely to discuss several city updates. The agenda includes a presentation on the Housing Element Update and an update on the Colu Shop Local App.

• Introduction of new Economic Development Coordinator, Cristian Padilla
• Resignation of Carter Dunn
• Presentation on the Housing Element Update
• Update on Colu Shop Local App
• Update on Remote / Teleconference Meetings

The Economic Development Advisory Commission approved the June 22, 2021 meeting minutes. They received presentations on the Housing Element Update, the new Colu Shop Local app, and updates on staff changes and remote meetings. No formal decisions were made on these items.

• Approved June 22, 2021 meeting minutes (motion by Berger, seconded)

City Council - Special Meeting

The City Council is holding a special meeting conducted remotely. The session includes closed discussions regarding labor negotiations and city land leases.

• Closed session conference with labor negotiators regarding Teamsters Unit
• Closed session discussion of city land lease at 525 Skyway Road
• Closed session discussion of city land lease at 505 Skyway Road

The San Carlos City Council met in a special remote meeting and held closed sessions to discuss labor negotiations with the Teamsters unit and real property leases for city land at 525 and 505 Skyway Road. No public comment was received, and no reportable actions were taken in open session. The meeting adjourned at 7:02 PM.

• Held closed session on labor negotiations with Teamsters unit
• Held closed session on city land lease at 525 Skyway Road (APN 046-250-030)
• Held closed session on city land lease at 505 Skyway Road (APN 046-250-020)

City Council - Regular Meeting

The City Council will decide on a temporary parking license for downtown employees and a Memorandum of Understanding with the Teamsters union. The body will also discuss disposable food service ware and low-income solid waste rate discounts.

• Contract with Devaney Engineering, Inc. for Annual Storm Drain Improvement Project: $328,130
• Contract with Kerex Engineering, Inc. for South Laurel Employee Parking Lot LID Improvements: $301,000
• Agreement with Salas O’Brien for sports field lighting at Flanagan Field and Stadium Field: up to $186,995
• Appropriation of $100,000 for Cherry Street Staircase Repair
• Proposed $35 six-month parking permits for downtown employees at 1250 San Carlos Avenue

The San Carlos City Council approved a temporary parking license with SamTrans allowing downtown employees to use up to 75 spaces at the 1250 San Carlos Avenue garage for $35 per six-month permit, and amended the Downtown Employee Parking Program fee accordingly. The council also adopted a new two-year labor agreement with the Teamsters union, approved a contract for sports field lighting design, and discussed a potential ban on single-use plastics and a solid waste rate discount increase.

• Approved Resolution 2021-078 for temporary parking license with SamTrans (unanimous)
• Adopted Resolution 2021-079 Teamsters MOU for Sept 2021-Aug 2023 (unanimous)
• Adopted Resolution 2021-072 for sports field lighting design with Salas O'Brien (4-0-1, Rak recused)
• Adopted consent calendar items a-j and l-n (unanimous)
• Agendized discussion on developer lobbyist disclosure requirement
• Agendized discussion on one-time employee bonus

Planning Commission - Regular Meeting

The Planning Commission will hold a public hearing to consider recommending that the City Council adopt the Climate Mitigation and Adaptation Plan (CMAP) and an addendum to the General Plan Environmental Impact Report. The commission will also review a report on pending California state housing legislation.

• Recommendation for City Council to adopt the Climate Mitigation and Adaptation Plan (CMAP)
• Recommendation for City Council to adopt Addendum No. 1 to the General Plan Environmental Impact Report (EIR)
• Appeal of RDRC Denial of Design Review for a New Residence at 2125 Carmelita Drive (continued to September 7, 2021)
• Review of California State Housing Legislation Overview report

The San Carlos Planning Commission voted 5-0 to adopt a resolution recommending the City Council adopt the Climate Mitigation and Adaptation Plan (CMAP) and Addendum No. 1 to the General Plan EIR. The commission also continued the appeal for 2125 Carmelita Drive to September 7, 2021, and approved minutes from two prior meetings. No other substantive decisions were made.

• Approved minutes of July 14, 2021 special meeting (5-0)
• Approved minutes of July 19, 2021 meeting (5-0)
• Continued hearing for 2125 Carmelita Drive appeal to September 7, 2021 (5-0)
• Adopted resolution recommending City Council adopt CMAP and EIR Addendum No. 1 (5-0)

Parks, Recreation and Culture Commission - Regular Meeting

The Parks, Recreation and Culture Commission will discuss a recommendation for a new trail in Big Canyon Park. The body will also receive presentations on senior programming and parks maintenance.

• Recommendation of a new trail in Big Canyon Park
• Presentation on Senior Programming
• Update on Parks Maintenance
• Update on 'Horizon Light' Public Art Mural
• Update on CIP Projects

The Parks, Recreation and Culture Commission unanimously approved a recommendation for a new trail in Big Canyon Park, adding nearly 2/3 mile of trails with four bridges. The project is funded by a donor and the Parks and Recreation Foundation, with a budget of $3,000-$5,000 from the city and about $6,000 from the Foundation. The commission also accepted the June 2, 2021 minutes with a correction and received updates on senior programming and park maintenance.

• Approved new trail in Big Canyon Park (unanimous)
• Accepted June 2, 2021 meeting minutes with correction (unanimous)

Residential Design Review Committee - Regular

The Residential Design Review Committee is meeting to consider design review approvals for three specific properties. The requests include two new single-family homes and one residential addition and remodel.

• 1637 Greenwood Avenue: Proposed first and second-story addition and remodel (3,524.8 sq ft)
• 25 Highland Avenue: Proposed 2,789 sq ft single-family residence with ADU and attached garage
• 29 Highland Avenue: Proposed 2,775 sq ft single-family residence with ADU and attached garage

The Residential Design Review Committee approved design review for a first and second-story addition at 1637 Greenwood Avenue, and new single-family residences with ADUs at 25 and 29 Highland Avenue. All three approvals passed unanimously (3-0). The Highland Avenue projects include a condition requiring the applicant to submit a construction parking plan.

• Approved design review for 3,524 sq ft addition/remodel at 1637 Greenwood Ave (3-0)
• Approved new 2,798 sq ft residence with ADU at 25 Highland Ave, conditioned on construction parking plan (3-0)
• Approved new 2,775 sq ft residence with ADU at 29 Highland Ave, conditioned on construction parking plan (3-0)
• Approved minutes of June 29, 2021 meeting (2-0, Garvey abstained)

Residential Design Review Committee - Regular

The Residential Design Review Committee will consider design approvals for two new single-family homes and one request to modify a window height requirement. The meeting is conducted remotely via Zoom.

• Design Review for a 3,019 square foot new single-family home at 2125 Carmelita Drive
• Review of a 5,169 square foot two-story single-family residence with Accessory Dwelling Unit at 1948 Belle Avenue
• Request to eliminate a sill height condition for second-story windows at 382 Beverly Drive

The Residential Design Review Committee denied a design review for a new 3,019-square-foot single-family home at 2125 Carmelita Drive due to incompatibility with neighboring scale (2-1). The committee approved a 5,168-square-foot home with an ADU at 1948 Belle Avenue (3-0) and approved removing a condition requiring raised sill heights for second-story windows at 382 Beverly Drive (3-0).

• Denied design review for 3,019 sq ft home at 2125 Carmelita Drive (2-1)
• Approved design review for 5,168 sq ft home with ADU at 1948 Belle Avenue (3-0)
• Approved removal of sill height condition at 382 Beverly Drive (3-0)
• Approved minutes of July 6, 2021 meeting (2-0, Garvey abstained)

Planning Commission - Regular Meeting

The Planning Commission will conduct public hearings regarding two development projects focused on life sciences. The body will review an environmental impact report scoping and a design review request.

• 987 Commercial Street: Alexandria Center for Life Science Project Environmental Impact Report (EIR) Scoping Hearing
• 1030 Brittan Avenue: Request for Design Review, Creek Setback Exception, Grading and Dirt Haul, Transportation Demand Management Plan and Initial Study/Mitigated Negative Declaration for a New Research and Development Life Science Building

The San Carlos Planning Commission approved a Mitigated Negative Declaration and granted Design Review, Creek Setback Exception, Grading and Dirt Haul, and Transportation Demand Management Plan for a new 96,175 square foot research and development life science building at 1030 Brittan Avenue. The motion passed 5-0. The commission also held a scoping hearing for the Environmental Impact Report (EIR) for the Alexandria Center for Life Science project at 987 Commercial Street, with no formal action taken. Minutes from the July 6, 2021 meeting were approved 5-0.

• Approved the minutes of the July 6, 2021 Planning Commission meeting (5-0).
• Held a public hearing to scope the EIR for the Alexandria Center for Life Science project at 987 Commercial Street; no decision made.
• Approved the Mitigated Negative Declaration and project approvals for the 1030 Brittan Avenue life science building (5-0).
• Closed public comment for the 987 Commercial Street hearing (5-0).
• Closed public comment for the 1030 Brittan Avenue hearing (5-0).

Planning Commission - Special Meeting

The Planning Commission will hold a study session to review the East Side Innovation District Vision Plan. This is an informational item regarding community input, research, and proposed strategies; no formal action is requested.

• Study session on East Side Innovation District Vision Plan progress

The San Carlos Planning Commission held a study session on the East Side Innovation District Vision Plan, receiving an overview of community input, best practices, and proposed strategies. No formal action was taken, as the item was informational only. Commissioners discussed jobs-housing balance, parking, workforce housing, and broadband, while public comment raised concerns about traffic, flood zones, and housing. The meeting also noted the City Council's extension of the protected tree Urgency Ordinance.

• Held study session on East Side Innovation District Vision Plan; no formal action taken
• Noted City Council voted to extend the protected tree Urgency Ordinance
• Announced upcoming Planning Commission meetings on July 19 and August 2

Residential Design Review Committee - Special Meeting

The Residential Design Review Committee is holding a special meeting to discuss the scope of design reviews. The meeting is conducted remotely via Zoom.

• Discussion on Design Review Scope

City Council - Regular Meeting

The City Council is meeting to discuss interim regulations for protected trees and various infrastructure projects. The body will also consider amendments to the Parklet Outdoor Dining Program and law enforcement service agreements.

• Urgency Ordinance extending interim regulations for protected trees (Chapter 18.18)
• Appropriation of $95,000 for pedestrian enhancement at Arroyo-Cedar and Hemlock-Orange Pathway Project
• Funding for San Carlos School District crossing guards totaling $243,300 for FY 2021-22
• Increase of $82,000 for the Law Enforcement Services Agreement with San Mateo County Sheriff's Office
• Final map approval for 1240 El Camino Real Development

The City Council adopted an urgency ordinance extending interim regulations for protected trees for 10 months and 15 days. It also amended the Parklet Outdoor Dining Program to require businesses on the 600 block of Laurel Street to stay open for lunch and dinner at least five days a week, and approved an increased appropriation of $100,000 for a full-time Community Service Officer in the Downtown Services Unit. All actions were unanimous.

• Adopted Urgency Ordinance 1572 extending interim protected tree regulations for 10 months and 15 days.
• Adopted Resolution 2021-068 amending the Parklet Outdoor Dining Program for the 600 block of Laurel Street.
• Adopted Resolution 2021-069 increasing Downtown Services Unit appropriation by $100,000 for a full-time Community Service Officer.
• Adopted Resolution 2021-070 approving Alameda De Las Pulgas Landslide Repair Project plans and authorizing bids.
• Adopted Resolution 2021-071 approving Burton Park Batting Cages Project plans and authorizing bids (4-0-1, Rak recused).
• Approved consent calendar items including final map for 1240 El Camino Real and sewer project bids.
• Approved $243,300 to fully fund San Carlos School District crossing guards for 11 locations.
• Appointed four new Youth Advisory Council voting members and recognized two outgoing members.

Residential Design Review Committee - Regular

The Residential Design Review Committee is meeting to consider a design review request for a single-family residence. The committee will also approve minutes from the June 21, 2021 meeting.

• Design review for a 630 square-foot first-story addition at 813 Rutherdale Avenue (PLN2021-00023)

The Residential Design Review Committee approved a design review for a 630 square-foot first-story addition to a single-family residence at 813 Rutherdale Avenue, resulting in a total 3,318 square-foot residence including garage. The motion passed 3-0. The committee also approved the minutes from the June 21, 2021 meeting. No public comments were made.

• Approved the minutes of the June 21, 2021 RDRC meeting (3-0)
• Approved design review for a 630 sq ft addition at 813 Rutherdale Avenue, resulting in a 3,318 sq ft residence including garage (3-0)

Planning Commission - Regular Meeting

The Planning Commission will meet to elect a Chair, Vice-Chair, and chairs for the Residential Design Review Committee. The body will also review minutes from the June 21, 2021 meeting.

• Election of Planning Commission Chair
• Election of Planning Commission Vice-Chair
• Election of primary Residential Design Review Committee Chair
• Election of alternate Residential Design Review Committee Chair
• Approval of June 21, 2021 meeting minutes

The San Carlos Planning Commission unanimously elected David Roof as Chair and Kristen Clements as Vice Chair, and appointed Ellen Garvey as Residential Design Review Committee Chair and Jim Iacoponi as alternate. The commission also approved the June 21, 2021 meeting minutes. No public comment was received, and no substantive project decisions were made.

• Approved minutes of June 21, 2021 meeting (5-0)
• Elected David Roof as Chair (5-0)
• Elected Kristen Clements as Vice Chair (5-0)
• Appointed Ellen Garvey as Residential Design Review Committee Chair (5-0)
• Appointed Jim Iacoponi as Residential Design Review Committee Alternate (5-0)

Residential Design Review Committee - Special Meeting

The Residential Design Review Committee will meet to consider several requests for new residential construction. These items include proposed two-story residences and tree removal requests.

• 1845 Carmelita Drive: Proposed 3,836 square-foot two-story residence and removal of nine protected trees
• 2728 Brittan Avenue: Proposed new residence including a 523 square-foot garage (3,101 total square feet)
• 124 Plymouth Avenue: Proposed new two-story residence with a detached two-car garage (3,727 total square feet)
• 1935 Belle Avenue: Proposed new single-family, two-story home including an attached two-car garage (3,099 total square feet)

The Residential Design Review Committee approved design review for four new residences: 1845 Carmelita Drive (3,867.8 sq ft, removal of 9 protected trees, with conditions including a 48-inch Coast Live Oak replacement), 2728 Brittan Avenue (3,101 sq ft, with garage setback compliance), 124 Plymouth Avenue (3,727 sq ft, removal of 2 protected trees), and 1935 Belle Avenue (3,099 sq ft, demolition of existing home). All approvals were unanimous (3-0).

• Approved 1845 Carmelita Drive: new 3,867.8 sq ft residence and removal of 9 protected trees, with conditions including arborist verification and planting a 48-inch Coast Live Oak.
• Approved 2728 Brittan Avenue: new 3,101 sq ft residence, with condition to bring garage into compliance with 20-foot setback.
• Approved 124 Plymouth Avenue: new 3,727 sq ft two-story residence with detached garage and removal of 2 protected trees.
• Approved 1935 Belle Avenue: demolition of existing home and construction of new 3,099 sq ft two-story home.
• All four approvals passed unanimously (3-0).

City Council - Special Meeting

The City Council is holding a special meeting conducted remotely. The primary purpose of the meeting is a closed session to confer with labor negotiators regarding the Teamsters Unit.

• Closed session conference with labor negotiators Cue, Maltbie, Mendenhall, Rodriguez and Rubens regarding Teamsters Unit

The San Carlos City Council held a special meeting on June 28, 2021, that was conducted remotely. The only substantive item was a closed session to discuss labor negotiations with the Teamsters unit, from which no report was given. The meeting adjourned without any public decisions or actions.

• Held a closed session to confer with labor negotiators regarding the Teamsters unit.
• Adjourned the meeting with no public decisions or actions taken.

City Council - Regular Meeting

The City Council will consider several resolutions including fire service funding and salary updates for management and confidential staff. The body will also discuss a draft Climate Mitigation and Adaptation Plan.

• Fire and Emergency Services agreement with Redwood City for $8,160,754 (FY 2020-21) and $8,435,395 (FY 2021-22)
• Predevelopment loan agreement for affordable housing at 1232-1244 Cherry Street
• Amended salary and benefit resolutions for Management and Confidential groups (July 1, 2021 - June 30, 2023)
• Call for bids for 2020 Annual Storm Drain Improvements and South Laurel Employee Parking Lot project
• Annual property assessments for stormwater fees, Pulgas Creek Levee, and sewer service charges

The City Council unanimously adopted the consent calendar, including resolutions for fire services agreements, stormwater fees, and a predevelopment loan for an affordable housing project at 1232-1244 Cherry Street. It also unanimously adopted amended salary and benefit resolutions for the Management and Confidential Groups for FY 2021-2023. The council held a study session on the draft Climate Mitigation and Adaptation Plan, providing feedback but taking no formal action.

• Adopted consent calendar items a-l (unanimous)
• Adopted Resolution 2021-053 authorizing fire services agreement amendments (unanimous)
• Adopted Resolution 2021-060 authorizing predevelopment loan agreement with Cherry Street Commons, L.P. (unanimous)
• Adopted Resolution 2021-061 for Management Group salary and benefits (unanimous)
• Adopted Resolution 2021-062 for Confidential Group salary and benefits (unanimous)

Economic Development Advisory Commission - Regular Meeting

The Economic Development Advisory Commission will receive a presentation on the Climate Mitigation and Adaptation Plan. The body will also discuss development projects and the Laurel Street Mural Project.

• Presentation on the Climate Mitigation and Adaptation Plan
• Update on the Laurel Street Mural Project
• Development Projects Update
• Approval of April 27, 2021 meeting minutes

The Economic Development Advisory Commission approved the April 27, 2021 meeting minutes. They received presentations on the Climate Mitigation and Adaptation Plan, the Laurel Street Mural Project, and the East Side Innovation District Vision Plan. The commission also discussed a possible return to in-person meetings, with the October meeting planned to be in person.

• Approved the April 27, 2021 meeting minutes.
• Heard a presentation on the Climate Mitigation and Adaptation Plan (CMAP).
• Heard an update on the Laurel Street Mural Project.
• Heard a development projects update on the East Side Innovation District Vision Plan.
• Discussed a possible return to in-person meetings, with the October EDAC meeting planned to be in person.

Residential Design Review Committee - Regular

The Residential Design Review Committee is meeting to consider design review approvals for new homes. The body will review requests for two new residences and one continued item.

• 382 Beverly Drive: Request for a new 3,748 square-foot single-family residence
• 2125 Carmelita Drive: Request for a new 3,019 square-foot single-family home
• 1948 Belle Avenue: Request for a 6,635 square foot residence with garage and ADU (continued to a date uncertain)

The Residential Design Review Committee approved a new single-family home at 382 Beverly Drive, with a condition that second-story windowsills be raised to five feet. The committee also continued the application for a new home at 2125 Carmelita Drive to a date uncertain, directing the applicant to redesign to reduce impacts on neighbors. Minutes from the June 7, 2021 meeting were approved.

• Approved minutes of the June 7, 2021 RDRC meeting (3-0).
• Approved design review for a new single-family home at 382 Beverly Drive, subject to conditions including raising second-story windowsills to five feet (3-0).
• Continued the design review for a new home at 2125 Carmelita Drive to a date uncertain, requiring redesign to reduce massing and impacts on neighbors (3-0).
• Continued the design review for a new home at 1948 Belle Avenue to a date uncertain.

Planning Commission - Regular Meeting

The Planning Commission will hold a public hearing regarding a proposal for 777 Industrial Road. The body will consider requests for a design review, conditional use permit, and variance for the addition and renovation of a building for life science research and development.

• Public hearing for 777 Industrial Road regarding a Life Science Research and Development Use
• Request for Design Review, Conditional Use Permit, and Variance for 777 Industrial Road
• Review of Transportation Demand Management Plan and Initial Study/Mitigated Negative Declaration for 777 Industrial Road

The San Carlos Planning Commission approved a design review, conditional use permit, variance, and transportation demand management plan for a 122,455-square-foot life science research and development building at 777 Industrial Road. The approval includes a mitigated negative declaration and conditions requiring three-year and five-year reviews of the TDM plan. The motion passed 4-0.

• Approved the minutes of the June 7, 2021 meeting (4-0).
• Approved the 777 Industrial Road project with a mitigated negative declaration, design review, variance, conditional use permit, and TDM plan (4-0).
• Amended Mitigation Measure Trans 1 Item 8 to require a three-year and five-year TDM review.
• Amended condition 43 in the Code Compliance Certificate to require a three-year and five-year TDM review.

City Council - Special Meeting

The City Council is holding a special meeting conducted remotely. The session focuses on closed-door discussions regarding property leases, a digital billboard development, and labor negotiations.

• Discussion of property at 275 Industrial Road for a new digital billboard
• Discussion of lease for property at 1017 Cedar Street
• Discussion of city land lease at 505 Skyway Road
• Labor negotiations regarding Management and Confidential Groups

The San Carlos City Council met in a special remote meeting and immediately entered closed session to discuss real property negotiations for three properties (275 Industrial Road, 1017 Cedar Street, and 505 Skyway Road) and labor negotiations with management and confidential groups. No reportable actions were taken in open session, and the meeting adjourned without any public decisions or votes.

• Held closed session on real property negotiations for 275 Industrial Road (digital billboard)
• Held closed session on lease for 1017 Cedar Street
• Held closed session on city land lease at 505 Skyway Road
• Held closed session on labor negotiations with management and confidential groups
• No reportable actions from closed session

City Council - Regular Meeting

The City Council is meeting to decide on the two-year operating and capital budgets and the establishment of the Measure W Traffic Congestion Fund. The body will also consider an urgency ordinance regarding protected trees and a memorandum of understanding with AFSCME.

• Adoption of the Biennial Budget for Fiscal Years 2021-23
• Urgency Ordinance for Protected Trees (Chapter 18.18)
• Professional Services Agreement with CentralSquare Technologies up to $25,000
• Sewer Service Agreement for 95 Camborne Avenue
• Memorandum of Understanding with Local 829 AFSCME for July 1, 2021 through June 30, 2023

The San Carlos City Council voted 3-2 to adopt Resolution 2021-049, extending the temporary closure of Laurel Street and the Parklet Outdoor Dining Program, and directing the extension of encroachment permits to September 1, 2022. The Council also unanimously adopted the Biennial Budget for Fiscal Years 2021-23, including an additional $200,000 for sidewalks, and approved a new urgency ordinance with interim regulations for protected trees. The meeting was extended to 11:45 PM to complete the agenda.

• Adopted Resolution 2021-049 (3-2) extending the Laurel Street closure and Parklet Outdoor Dining Program to September 1, 2022.
• Adopted Resolution 2021-050 (unanimous) approving the Biennial Budget for FY 2021-23, including an additional $200,000 for sidewalks.
• Adopted Urgency Ordinance 1571 (unanimous) imposing interim regulations for protected trees, with amendments including a 48-inch redwood circumference threshold.
• Adopted Resolution 2021-048 (unanimous) approving the AFSCME Memorandum of Understanding for July 1, 2021 through June 30, 2023.
• Adopted Resolution 2021-051 (unanimous) establishing the 2021-22 appropriations limit.
• Adopted Resolution 2021-052 (unanimous) approving updated financial policies.
• Agendized items for future meetings to review Commercial Linkage Fees, discuss increasing the Solid Waste Rates Reduction Program, and discuss security guard requirements for nuisance businesses.
• Adopted the consent calendar (unanimous) as amended, including resolutions on the tax rate, sewer service extension, software upgrade, and vendor fees.

City Council - Special Meeting

The City Council will conduct interviews for two applicants to fill terms on the Economic Development Advisory Commission (EDAC). The council may also consider appointing alternate members and adding applicants to a commission eligibility list.

• Interview and appoint two applicants to the Economic Development Advisory Commission
• Consider appointing alternate members to the Economic Development Advisory Commission
• Add applicants to a commission's eligibility list

The San Carlos City Council held a special meeting on June 11, 2021, and unanimously appointed Sailesh Mehra to a term expiring June 30, 2024, and Madhura Kumar to a term expiring June 30, 2022, on the Economic Development Advisory Commission. No other substantive actions were taken; the meeting included no public comment and adjourned at 7:12 PM.

• Appointed Sailesh Mehra to the Economic Development Advisory Commission for a term ending June 30, 2024 (unanimous).
• Appointed Madhura Kumar to the Economic Development Advisory Commission for a term ending June 30, 2022 (unanimous).

Residential Design Review Committee - Regular

The Residential Design Review Committee is meeting to consider design review approvals for two residential construction projects. The committee will evaluate the square footage and layout of proposed new homes.

• Design review for a 4,704 square foot home with a basement and attached ADU at 61 Hilltop Drive
• Design review for a 3,006 square foot two-story home at 1935 Belle Avenue

The committee continued the design review for a new single-family residence at 61 Hilltop Drive to a date uncertain, with suggestions for the applicant to study raising window sill heights, reconsidering window designs, reconsidering the master bedroom placement, and moving or removing the balcony. The motion passed 3-0. The item for 1935 Belle Avenue was continued to the next meeting due to timing.

• Continued 61 Hilltop Drive design review to date uncertain (3-0)
• Approved minutes of May 17, 2021 (3-0)
• Continued 1935 Belle Avenue design review to next meeting

Planning Commission - Regular Meeting

The Planning Commission will conduct a public hearing regarding General Plan Conformity Determination for Capital Improvement Projects proposed for Fiscal Year 2021-2023. The meeting includes a report on recent City Council actions and updates from planning staff.

• Public hearing: General Plan Conformity Determination for Capital Improvement Projects Proposed for Fiscal Year 2021-2023

The San Carlos Planning Commission unanimously approved a resolution finding that the Fiscal Year 2021-2022 and 2022-2023 Capital Improvement Program conforms to the City's General Plan. The commission also approved the minutes from the May 3, 2021 meeting. No other substantive decisions were made; the meeting included discussion of future projects and reports.

• Approved minutes of May 3, 2021 meeting (5-0)
• Adopted resolution finding FY 2021-2023 Capital Improvement Program in conformance with General Plan (5-0)

Parks, Recreation and Culture Commission - Regular Meeting

The Parks, Recreation and Culture Commission will discuss draft strategies for the Climate Mitigation & Adaptation Plan and request that City Council designate July as Parks & Recreation Month. The body will also receive updates on public art and capital improvement projects.

• Draft Strategies for the Climate Mitigation & Adaptation Plan
• Request to designate July as Parks & Recreation Month
• Update on 'Horizon Light' public art mural
• Update on CIP Projects
• Movie Nights at Burton Park (June 25, July 16, July 30, and August 13)

The Parks, Recreation and Culture Commission unanimously agreed to request that the City Council designate July as 'Parks & Recreation Month,' continuing an annual tradition. The commission also received a presentation on draft strategies for the Climate Mitigation & Adaptation Plan and provided feedback, though no formal action was taken on the plan. Additionally, the commission accepted the minutes from the April 7 and May 12 meetings, with one abstention on the latter.

• Requested Council designate July as Parks & Recreation Month (unanimous)
• Accepted April 7, 2021 meeting minutes (unanimous)
• Accepted May 12, 2021 meeting minutes (4-0, French abstained)

City Council - Regular Meeting

The City Council is holding a public hearing to decide on residential and commercial solid waste collection rates for 2021, 2022, and 2023. The body will also consider several service contracts and a new attendance policy for community forums.

• Public hearing on 2021-2023 residential and commercial solid waste collection service rates
• Law Enforcement Services Agreement with San Mateo County Sheriff's Office for $9,906,574
• Public Safety Communications Services agreement with County of San Mateo for $4,022,374
• Janitorial services agreement with Allied Universal for $195,610.64 annually
• Animal Control Services agreement with County of San Mateo estimated at $164,593 for year one

The City Council approved a $9.9 million law enforcement services agreement with the San Mateo County Sheriff's Office (4-1), with a condition to receive a detailed report on the downtown police program. The Council also adopted new residential and commercial solid waste collection rates for 2021-2023 (4-1), and approved a list of streets for the annual pavement rehabilitation project (4-0-1).

• Approved $9.9M sheriff's office contract for police services (4-1)
• Adopted 2021-2023 solid waste collection rates (4-1)
• Approved street resurfacing list for FY 2020-21 (4-0-1)
• Approved consent calendar items a-j, m, o (unanimous)
• Authorized mayor to sign state legislative letters, sans SB 10 (unanimous)
• Directed staff to bid for lobbyist services
• Directed staff to create attendance policy for community forums
• Directed staff to report on downtown police program

City Council - Special Meeting

The City Council is meeting to conduct closed session discussions regarding labor negotiations and a personnel evaluation. No public action items are listed on the agenda.

• Closed session conference with AFSCME labor negotiators
• Closed session performance evaluation of the City Manager

The San Carlos City Council held a special meeting on May 24, 2021, conducted remotely. The only items were closed session discussions on labor negotiations with AFSCME and a performance evaluation for the City Manager. No public decisions were made, and the meeting adjourned at 6:47 PM.

• Held closed session on labor negotiations with AFSCME
• Held closed session on City Manager performance evaluation

Residential Design Review Committee - Regular

The Residential Design Review Committee is meeting to consider design review approvals for new home construction and a storage shed. Several items from previous meetings have been continued or withdrawn.

• 2125 Carmelita Drive: Design review for a 3,021 square foot new single-family home (tree removal application withdrawn)
• 1357 St. Francis Way: Design review for a 279 square foot storage shed
• 124 Plymouth Avenue: Design review for a 3,727 square foot two-story residence and detached garage (continued)
• 1845 Carmelita Drive: Design review for a 3,836 square foot two-story residence with basement (continued)

The Residential Design Review Committee voted 3-0 to continue the design review for a new single-family home at 2125 Carmelita Drive to a date uncertain, asking the applicant to study reducing plate heights, pulling the house away from a protected tree, raising second-floor window sills, and considering a larger garage. The committee also approved a 279-square-foot storage shed at 1357 St. Francis Way (3-0) and approved the minutes from May 3, 2021 (3-0). Two other items, 124 Plymouth Avenue and 1845 Carmelita Drive, were continued to a date uncertain with no action.

• Continued 2125 Carmelita Drive home project to date uncertain with design suggestions (3-0)
• Approved 279 sq ft storage shed at 1357 St. Francis Way (3-0)
• Approved minutes of May 3, 2021 meeting (3-0)
• Continued 124 Plymouth Avenue project to date uncertain
• Continued 1845 Carmelita Drive project to date uncertain

Parks, Recreation and Culture Commission - Regular Meeting

The Parks, Recreation and Culture Commission is reviewing the design for new batting cages at Burton Park. The body will decide whether to recommend the design, created by Callander Associates, to the City Council for final approval.

• Recommendation of the Burton Park Batting Cages Design
• Proposed relocation of cages closer to the Flanagan Field bullpen

The Commission unanimously approved the Burton Park batting cages design, with modifications including moving the home plate to the left end, flipping the entrance and pitch direction, and adjusting electrical access. The project is funded by a $215,000 donation from Premia Capital and Prince Street, with no cost to the City at this time. The design will be revised and submitted to the Building Department, then to City Council for approval on June 14.

• Approved Burton Park batting cages design with modifications (unanimous)
• Moved home plate to left end of batting cages
• Flipped entrance and pitch direction
• Adjusted electrical access location
• Noted project funded by $215,000 donation from Premia Capital and Prince Street

Youth Advisory Council - Regular Meeting

The Youth Advisory Council is meeting to receive reports from youth liaisons and various subcommittees. The body will also discuss recruitment updates and an end-of-year party.

• Reports on Social Justice Initiatives, Mental Wellness, and Support Services
• Updates on Virtual Activity Videos and In-Person Youth Activities
• Review of council bylaws
• Recruitment update
• Approval of April 14, 2021 meeting minutes

The San Carlos Youth Advisory Council approved minutes from April 14, 2021, and received reports on various activities. The Social Justice Initiatives subcommittee completed biographies for 12 Juneteenth yard signs, which were approved. The Mental Wellness subcommittee completed four workshops and will distribute free mental health kits donated by the library. No other formal decisions were made.

• Approved minutes of April 14, 2021 meeting
• Approved 12 Juneteenth yard signs with historical figures, images, and summaries

City Council - Regular Meeting

The City Council is deciding on several maintenance contracts and the purchase of a property for housing. The body will also discuss updates to the Protected Tree Ordinance and an attendance policy for community forums.

• Purchase of 1001 Laurel Street #225 for an amount not to exceed $500,000
• Landscape maintenance agreement with Terracare Associates LLC for $466,596
• Landscape maintenance agreement with Northern Landscape Management, Inc. for $227,246
• Eight-year synthetic field maintenance agreement with FieldTurf USA, Inc. for $159,200
• Discussion of updates to the Protected Tree Ordinance

The San Carlos City Council unanimously approved two landscape maintenance contracts: $227,246 for medians and open space with Northern Landscape Management, Inc., and $466,596 for parks with Terracare Associates LLC, both including contingency funds. The council also approved a consent calendar covering minutes, a summer recess, a synthetic field maintenance agreement, a housing purchase, and claim denials. A study session on the protected tree ordinance directed staff to prepare an urgency ordinance for the June 14 meeting. The meeting included proclamations and updates on COVID-19 and state legislation.

• Approved $227,246 medians/open space landscape contract with Northern Landscape Management (unanimous)
• Approved $466,596 parks landscape contract with Terracare Associates (unanimous)
• Approved consent calendar items a-d and g-k (unanimous)
• Approved $159,200 FieldTurf synthetic field maintenance agreement (Resolution 2021-029)
• Authorized purchase of 1001 Laurel St #225 up to $500,000 from Housing In-Lieu Fund (Resolution 2021-030)
• Denied claims of Kulwinder Kaur Sandhu and Trish Ann Ward
• Tabled code of conduct attendance policy to next meeting
• Directed staff to prepare urgency ordinance on tree removal for June 14

Planning Commission - Regular Meeting

The Planning Commission will hold a public hearing to consider General Plan Conformity for the County of San Mateo's acquisition of land. The body will also approve minutes from the April 19, 2021 meeting.

• Public hearing for County of San Mateo acquisition of approximately 0.16 acres at the corner of El Camino Real and F Street (APN 045-320-100)

The San Carlos Planning Commission approved a finding that the County of San Mateo's acquisition of approximately 0.16 acres at El Camino Real and F Street conforms to the General Plan. The motion passed 5-0. The site is intended for affordable housing, though no specific project has been proposed yet.

• Approved minutes of April 19, 2021 meeting (4-0, Clements abstained)
• Approved General Plan conformity for county land acquisition at El Camino Real and F Street (5-0)

Residential Design Review Committee - Regular

The Residential Design Review Committee is meeting to consider design review approvals for three residential projects. These include two new home constructions and one home addition.

• 940 Elm Street: Proposed first-story addition (110 sq ft), second-story addition (893 sq ft), and new garage (471 sq ft)
• 1809 Greenwood Avenue: Proposed new two-story 2,860 square foot residence
• 2125 Carmelita Drive: Proposed new 3,021 square foot single-family home and removal of two protected trees

The Residential Design Review Committee approved design review for a first- and second-story addition at 940 Elm Street and a new 2,860-square-foot residence at 1809 Greenwood Avenue, both with conditions. The committee continued the application for a new home at 2125 Carmelita Drive, which involves removal of two protected trees, to the May 17, 2021 meeting to allow an arborist to be present.

• Approved design review for 940 Elm Street addition (3-0)
• Approved design review for 1809 Greenwood Avenue new residence (3-0)
• Continued 2125 Carmelita Drive application to May 17, 2021 (3-0)
• Approved minutes of April 19, 2021 with attendance change (3-0)

City Council - Special Meeting

The City Council is holding a study session to discuss recommended financial plans. The body will review the operating budget and the Capital Improvement Program for the 2021-2023 fiscal years.

• Recommended Two-Year Operating Budget for Fiscal Years 2021-2023
• Recommended Capital Improvement Program for Fiscal Years 2021-23

The City Council held a study session to discuss the recommended two-year operating budget for FY 2021-23 and the Capital Improvement Program (CIP) budget appropriations. No formal votes were taken; the council provided direction, including requesting a six-month check-in on development progress and planning staffing, prioritizing sidewalk improvements, and proceeding with specific projects like painting the Wheeler Plaza Parking Garage. Councilmembers Rak and McDowell recused themselves from discussions on Burton Park and Fire Station 16, respectively, due to proximity to their residences.

• Requested a six-month check-in on development progress and Planning Division staffing needs
• Directed prioritizing Bicycle Pedestrian Master Plan components, especially sidewalks
• Directed proceeding with painting the Wheeler Plaza Parking Garage as soon as possible
• Directed proceeding with tree planting in berms and weed removal by Trestle
• Directed installing a rapid flashing light on El Camino near Trader Joe's before the Parking Occupancy Study
• Requested a future study session on the Sidewalk Improvement Program, focusing on areas near schools
• Directed compiling mapping data from prior projects
• Directed adding compost bins downtown and identifying local sponsors for the Burton Park scoreboard

Economic Development Advisory Commission - Regular Meeting

The Economic Development Advisory Commission will receive presentations on the East Side Innovation District Vision Plan and updates to the Draft Economic Development Plan. The body will also hold nominations and an election for a Vice-Chair.

• Presentation on the East Side Innovation District Vision Plan
• Updates to the Draft Economic Development Plan
• Vice-Chair nominations and election

The Commission approved the February 23, 2021 meeting minutes and elected Pranita Ballback as Vice Chair. Staff presented updates to the Draft Economic Development Plan, including a new strategic priority to increase access to affordable childcare, and the Commission expressed support. The plan will next go to the Council's Economic Development Subcommittee and then to the City Council.

• Approved February 23, 2021 meeting minutes (Motion/Second: Ballback/Van Wert)
• Elected Pranita Ballback as Vice Chair (3-0 roll call vote)
• Endorsed Draft Economic Development Plan with new childcare priority (no formal vote, consensus)

City Council - Special Meeting

The City Council will conduct a study session to discuss the general overview and process of the operating budget. The meeting also includes a report regarding a condominium conversion request appeal for 977 Laurel Street.

• Study session on the Operating Budget Process and General Overview
• Report on the tie vote effect regarding the appeal of the Planning Commission's denial of the 977 Laurel Street Condominium Conversion Request

The City Council received a report confirming that its April 12 tie vote on the appeal of the Planning Commission's denial of the 977 Laurel Street condominium conversion request has the effect of rejecting the appeal. The council also held a study session on the operating budget process, with department presentations and discussion of future budget topics. No formal decisions were made during the study session.

• Tie vote on 977 Laurel Street condo conversion appeal results in rejection of appeal

Residential Design Review Committee - Regular

The Residential Design Review Committee will consider two requests for home additions. These projects involve adding square footage to existing single-family residences.

• 2222 Carmelita Drive: First-story 865 sq ft addition, second-story 530 sq ft addition, and shed demolition
• 1750 Chestnut Street: 575 sq ft first-story addition and 787 sq ft second-story addition

The Residential Design Review Committee approved two design review requests. The first approved a first-story and second-story addition to a single-family residence at 2222 Carmelita Drive. The second approved a first-story and second-story addition to a single-family residence at 1750 Chestnut Street. Both motions passed unanimously.

• Approved design review for 2222 Carmelita Drive addition (3-0)
• Approved design review for 1750 Chestnut Street addition (3-0)
• Approved minutes of April 5, 2021 with attendance change (3-0)

Planning Commission - Regular Meeting

The Planning Commission will conduct a public hearing regarding a proposed residential project. The application includes design review, a variance, a waiver, and a stream setback determination.

• Public hearing for 521 Winding Way (Design Review, Variance, Waiver, and Stream Setback Determination)

The Planning Commission approved a Code Compliance Certificate for a new residence at 521 Winding Way, including a height waiver, a variance to exceed the natural state requirement, and a stream setback determination to allow guest parking. The approval was conditioned on correcting numbering inconsistencies in the conditions of approval. The motion passed 4-0.

• Approved new residence at 521 Winding Way with height waiver, natural state variance, and stream setback determination (4-0)
• Added condition to correct numbering on Conditions #21 and #22 to match staff report
• Approved minutes of March 15, 2021 meeting (4-0)

Youth Advisory Council - Regular Meeting

The Youth Advisory Council is conducting a remote meeting via Zoom. The agenda includes reports from various subcommittees and updates on youth center activities.

• Approval of March 10, 2021, meeting minutes
• Youth Liaison presentations regarding City Council, Parks & Recreation, School Board, and Traffic/Transportation
• Subcommittee reports including Social Justice Initiatives, Virtual Activity Videos, Mental Wellness, Support Services, In-Person Youth Activities, Bylaws, and Government Panel
• New business regarding recruitment, the Norcal Youth Empowering Youth Conference 2021, and a YAC Social scheduled for April 17, 2021

The San Carlos Youth Advisory Council approved the minutes from its March 10, 2021 meeting. The council discussed upcoming summer events at the Youth Center, including sold-out Friday activities, and received updates on city, school, and community matters. No formal decisions were made beyond the minutes approval; other items were informational or planning discussions.

• Approved minutes of March 10, 2021 meeting
• Postponed Government Panel proposal to September
• Extended recruitment application deadline to April 30

City Council - Regular Meeting

The City Council will consider several resolutions including user fee adjustments, the termination of the Parklet Outdoor Dining Program, and a condominium conversion appeal. The meeting also includes updates on fire station replacement and wildfire fuel reduction.

• Amendment to Tyler Technologies agreement up to $130,000
• Additional $36,200 for East Side Innovation District Vision Plan Project #C1907
• Sanitary Sewage Conveyance Agreement for five properties on Winding Way
• Appeal of Planning Commission decision regarding 977 Laurel Street condominium conversion
• Resolution to terminate the Parklet Outdoor Dining Program and Laurel Street closure effective June 15, 2021

The City Council voted unanimously to continue the Parklet Outdoor Dining Program as currently scheduled, directing a subcommittee to report on next steps by June 14. The Council also denied the appeal of the Planning Commission's decision to reject the 977 Laurel Street condominium conversion, with a 2-2 tie vote that had the effect of rejecting the appeal. Additionally, the Council adopted resolutions approving the Eucalyptus Avenue Holiday Celebration outreach plan with up to $10,000 in funding, and increasing the Community Events Program budget to create a new full-time Recreation Supervisor.

• Continued Parklet Outdoor Dining Program as scheduled (5-0)
• Denied appeal of 977 Laurel Street condominium conversion (2-2 tie, effect of rejection)
• Adopted Resolution 2021-026 for Eucalyptus Avenue Holiday Celebration outreach, up to $10,000 (5-0)
• Adopted Resolution 2021-027 increasing Community Events Program budget for new Recreation Supervisor (5-0)
• Adopted Resolution 2021-028 adjusting user fees, park, sewer, and traffic impact fees (5-0)
• Adopted consent calendar including Tyler Technologies software amendment up to $130,000 (5-0)
• Adopted Resolution 2021-025 for sanitary sewage conveyance agreement on Winding Way (5-0)
• Adopted Resolution 2021-024 for Perkins&Will civic engagement services, $36,200 (5-0)

Two Plus Two- Joint City-School Committee - Regular Meeting

The committee will discuss several items including the school budget, pandemic response, and child care. The agenda also includes updates on various street safety and crossing projects.

• School Budget Update
• Pandemic Response
• Safe Routes to School update (Arundel/Tierra Linda area)
• Updates on Cedar/Arroyo intersection
• Crosswalk Paving in Front of Arroyo School

The committee received updates on one-time state grants totaling $2.5 million for the school district, pandemic testing and vaccination efforts, and various city projects. No formal decisions were made; the only action was approving the January 29, 2021 meeting minutes (4-0).

• Approved January 29, 2021 meeting minutes (4-0)

Parks, Recreation and Culture Commission - Regular Meeting

The Parks, Recreation and Culture Commission will discuss a recommendation for a Community Artist Rotation Program in community facilities. The body will also receive presentations on Youth Center programs and updates on public art murals and CIP projects.

• Recommendation on Community Artist Rotation Program in Community Facilities
• Presentation on Youth Center Programs by Caitlyn Matoso
• Update on Public Art Murals
• Update on CIP Projects
• Farmers Market operating Sundays, 9:00 AM - 1:00 PM at Bayport Ave. and Varian St.

The commission voted unanimously to support the Community Artist Rotation Program, which will display art monthly at the Adult Community Center, Youth Center, and Library Community Room. Commissioners Cecile Lee and Stacy Dent volunteered to serve on the Public Art Task Force to review art submissions. The program is scheduled to begin with a call for youth artists in June/July 2021.

• Approved the Community Artist Rotation Program as proposed, with art displayed monthly at three facilities.
• Volunteered Commissioners Lee and Dent to serve on the Public Art Task Force for reviewing art submissions.
• Accepted the minutes from the February 3, 2021 meeting unanimously.

Residential Design Review Committee - Regular

The Residential Design Review Committee is meeting to consider design review approvals for home additions and a new residence. One item has been continued to a date uncertain.

• 184 Ruby Avenue: Request for remodel and second story addition (total 3,867.8 sq ft)
• 940 Elm Street: Request for first and second-story additions and new garage (total 3,166 sq ft)
• 61 Hilltop Drive: Request for new residence (3,976 sq ft) - continued to a date uncertain

The Residential Design Review Committee approved a design review for a remodel and second-story addition at 184 Ruby Avenue, totaling 3,867.8 square feet, with conditions including specific wall-removal calculations and privacy window requirements. The committee also continued the application for 940 Elm Street to a date uncertain, pending an arborist review of protected redwood trees on the property.

• Approved the minutes of the March 15, 2021 meeting (2-0).
• Approved design review for a 3,867.8 sq ft addition at 184 Ruby Avenue, subject to conditions including wall-removal calculations and 5-foot sill heights or translucent glass for two upper-story windows (2-0).
• Continued the design review for 940 Elm Street to a date uncertain, requiring an arborist review of protected redwood trees before further consideration (2-0).

City Council - Regular Meeting

The City Council will discuss appropriating General Fund Economic Uncertainty Reserve funds for a local restaurant, brewery, and winery relief program. The body will also consider setting a public hearing for new solid waste rates and accepting the 2020 Housing Element Annual Progress Report.

• Agreement amendment with Rustic Ranch Farming Company, LLC for $168,769 for vegetation reduction
• Proposed public hearing on May 24, 2021 for a 3-year residential and commercial solid waste rate plan
• Appropriation of funds to the San Mateo County Strong Fund
• Reappointments to the Planning Commission and Economic Development Advisory Commission
• Study session regarding COVID-19 hazard pay for grocery and drug store workers

The City Council voted 4-1 to set a public hearing for May 24, 2021, to consider a three-year solid waste rate plan with a 6% annual increase for residential and commercial customers. The Council also unanimously accepted the 2020 Housing Element Annual Progress Report and approved $110,000 from the General Fund Economic Uncertainty Reserve for the San Mateo County Strong Fund's restaurant, brewery, and winery relief program. No action was taken on COVID-19 hazard pay for grocery workers, as the Council was not in support at this time.

• Adopted Resolution 2021-021 setting public hearing for 6% solid waste rate increase (4-1)
• Accepted 2020 Housing Element Annual Progress Report and directed submission to state (unanimous)
• Adopted Resolution 2021-022 appropriating $110,000 to San Mateo County Strong Fund relief program (unanimous)
• Approved consent calendar items a-j, including reappointments and $168,769 vegetation reduction agreement (unanimous)
• Directed staff to provide detailed COVID-19 enforcement update at next meeting
• Agreed to discontinue taking notes from County COVID-19 update meetings
• Agendized review of Heritage Tree Ordinance for future meeting
• Directed staff to address Chilton Park construction plan concerns at staff level

Residential Design Review Committee - Special Meeting

The Residential Design Review Committee is considering design review approvals for three residential projects. One project at 61 Hilltop Drive has been continued to April 5, 2021.

• 211 Baytree Road: Request for a new 3,367 square-foot two-story residence and removal of two significant trees
• 777 Knoll Drive: Request for a 935 square-foot first-story addition and 126 square-foot garage addition
• 1967 White Oak Way: Request for a new 3,055 square-foot two-story residence
• 61 Hilltop Drive: Request for a 3,976 square-foot new residence (continued to April 5, 2021)

The Residential Design Review Committee approved design review for a new two-story 3,367 sq ft home at 211 Baytree Road, a first-story addition at 777 Knoll Drive (with a condition to convert paving to landscaping), and a new two-story 3,055 sq ft home at 1967 White Oak Way. A request for a new residence at 61 Hilltop Drive was continued to the April 5, 2021 meeting. All approvals were unanimous (3-0).

• Approved minutes of March 1, 2021 meeting (3-0).
• Continued 61 Hilltop Drive new residence to April 5, 2021.
• Approved new 3,367 sq ft home at 211 Baytree Road (3-0).
• Approved 935 sq ft addition at 777 Knoll Drive with condition to convert paving to landscaping (3-0).
• Approved new 3,055 sq ft home at 1967 White Oak Way (3-0).

Planning Commission - Regular Meeting

The Commission will receive a presentation on the 2020 Housing Element Annual Progress Report. A public hearing regarding the removal of a protected Coast Live Oak tree at 1737 Cedar Street has been continued to a date uncertain.

• Public hearing for 1737 Cedar Street regarding the removal of one protected Coast Live Oak tree (151" circumference)
• Presentation on the 2020 Housing Element Annual Progress Report

The San Carlos Planning Commission met remotely on March 15, 2021. The commission voted 5-0 to continue the public hearing for the removal of a protected Coast Live Oak tree at 1737 Cedar Street to a date uncertain. The commission also approved the minutes from the March 1, 2021 meeting and received a presentation on the 2020 Housing Element Annual Progress Report.

• Approved the minutes of the March 1, 2021 Planning Commission meeting (5-0).
• Continued the public hearing for the removal of one protected Coast Live Oak tree at 1737 Cedar Street to a date uncertain (5-0).
• Received a presentation on the 2020 Housing Element Annual Progress Report.

Youth Advisory Council - Regular Meeting

The Youth Advisory Council will receive a presentation on the East Side Innovation District Vision Plan. The body will also hear reports from youth liaisons and subcommittees on various city initiatives.

• East Side Innovation District Vision Plan virtual workshop presentation
• Recruitment applications due April 11, 2021
• Subcommittee reports on Social Justice Initiatives, Mental Wellness, and Skatepark
• Reports on Youth Center and Youth Center Foundation

The San Carlos Youth Advisory Council approved the minutes from its February 10, 2021 meeting. The council heard a presentation on the East Side Innovation District Vision Plan and received reports from subcommittees, including plans for mental health workshops and a Black History yard sign project. No other formal decisions were made.

• Approved minutes of the February 10, 2021 meeting.
• Heard presentation on East Side Innovation District Vision Plan.
• Noted Youth Center Foundation approved $6,450, mostly for YAC activities.
• Discussed recruitment plans, including a video and middle school outreach.
• Discussed posting activities on the Grindstone app.

City Council - Regular Meeting

The City Council will receive updates on police services, the budget study process, and COVID-19. The body is also considering whether to add a discussion on hazard pay requirements for large grocery stores to a future agenda.

• Professional services agreement with Liebert, Cassidy, Whitmore for employment and labor law legal services
• Resolution to authorize electronic signatures on government tort claims via software like DocuSign
• Denial of claim from Elizabeth McHugh
• Discussion of city land lease at 525 Skyway Road in closed session
• Proposed investigation into hazard pay requirements for large grocery stores

The City Council directed staff to agendize a study session to discuss a potential hazard pay requirement for large grocery stores, requesting further research on options for other essential workers, other cities' approaches, and the County's plans. The Council also provided direction on the budget study process, requesting two half-day sessions, and received updates on police services and COVID-19. All consent calendar items were adopted unanimously, including resolutions on electronic signatures and a legal services agreement, and a claim was denied.

• Adopted consent calendar items 'a' through 'e' unanimously, including resolutions 2021-018 and 2021-019 and denial of a claim.
• Directed staff to agendize a study session on hazard pay for grocery workers and to provide additional research.
• Provided direction for budget study sessions: two half-day sessions, with one on department responsibilities and one on proposed budgets.
• Requested police to expand the Downtown Service Program, provide community messaging on domestic violence and theft reminders, and make data more accessible.
• No reportable actions from Closed Session.

Residential Design Review Committee - Regular

The Residential Design Review Committee is meeting to consider design review approvals for two new homes. The committee will also review minutes from the January 19, 2021 meeting.

• Design Review for a 3,370.02 square-foot new residence at 2086 Eaton Avenue
• Design Review for a 4,323 square-foot new residence at 108 Edgehill Drive
• Request to remove one protected tree at 108 Edgehill Drive

The Residential Design Review Committee approved design review for a new 3,370 sq ft home at 2086 Eaton Avenue and a new 4,323 sq ft home at 108 Edgehill Drive, both with added conditions to protect neighbor privacy. The committee also approved the minutes from the January 19, 2021 meeting. No other substantive decisions were made.

• Approved minutes of the January 19, 2021 RDRC meeting (2-0).
• Approved design review for a new 3,370 sq ft residence at 2086 Eaton Avenue, with condition to raise three second-story bedroom windows to a minimum sill height of 5 feet (2-0).
• Approved design review for a new 4,323 sq ft residence and removal of a 28-inch protected tree at 108 Edgehill Drive, with condition to frost or raise side-facing master bathroom and closet windows to 5 feet (2-0).

Planning Commission - Regular Meeting

The Planning Commission will hold a public hearing regarding 977 Laurel Street. The request seeks a Conditional Use Permit and an amendment to the Below Market Rate Housing Plan to convert the existing 8-unit mixed-use development from rental units to for-sale condominiums.

• Public Hearing: 977 Laurel Street (APN: 051-358-270) conversion from rental to for-sale condominiums

The San Carlos Planning Commission voted 5-0 to deny a Conditional Use Permit and amendment to the Below Market Rate Housing Plan that would have converted an 8-unit mixed-use building at 977 Laurel Street from rental apartments to for-sale condominiums. The decision was based on concerns about losing rental units and the long-term affordability of the BMR unit. The motion to deny was made by Commissioner Iacoponi and seconded by Chair Garvey.

• Denied Conditional Use Permit for condominium conversion at 977 Laurel Street (5-0)
• Denied amendment to Below Market Rate Housing Plan for 977 Laurel Street (5-0)
• Approved minutes of December 21, 2020 meeting (4-0, Clements abstained)

Economic Development Advisory Commission - Regular Meeting

The Economic Development Advisory Commission will receive staff presentations on three specific city initiatives. The body will also review subcommittee work plans and community anecdotes.

• Staff presentation on City efforts to support child care providers
• Staff presentation on possible partnership with San Mateo County Chamber of Commerce
• Staff presentation on the City’s Parklet Programs
• Approval of October 27, 2020 meeting minutes

The Economic Development Advisory Commission held a regular meeting with no formal decisions or votes on new business. Staff presented on city efforts to support childcare providers, highlighting a shortage of 604 spaces and recent ordinance changes effective February 25, 2021, that allow commercial childcare by right in more zoning districts. The commission also heard presentations on a potential partnership with the San Mateo County Chamber of Commerce for a Small Business Recovery Initiative and on the city's parklet programs, including the temporary program set to end September 1, 2021. The commission approved the minutes from the October 27, 2020 meeting.

• Approved the October 27, 2020 meeting minutes.
• Heard a staff presentation on childcare support efforts, including a reported shortage of 604 spaces.
• Heard a staff presentation on a possible partnership with the San Mateo County Chamber of Commerce.
• Heard a staff presentation on the city's parklet programs, including the temporary program ending September 1, 2021.

City Council - Regular Meeting

The City Council will review several items including a contract for park improvements and the city's new strategic plan. The agenda also includes financial reports, building department agreements, and updates on COVID-19.

• Chilton Park Improvements Project: $403,804 contract with Marina Landscape, Inc.
• Gift of funds from the Estate of William R. Russell, Jr.: $403,663.30 for Adult Community Center and $403,663.30 for Youth Center
• Ordinance 1570: Amending municipal code regarding California Energy Code and CALGreen standards
• Adoption of the City of San Carlos 2021 Strategic Plan
• Fiscal Year 2020-21 Second Quarter Financial and Investment Reports

The City Council approved a resolution awarding a $403,804 contract to Marina Landscape, Inc. for the Chilton Park Improvements Project, with a contingency of up to $51,414.60. The council also adopted the 2021 Strategic Plan and approved several consent calendar items, including an ordinance updating energy and green building codes. All decisions were made during the remote meeting on February 22, 2021.

• Approved Resolution 2021-016 for Chilton Park Improvements, contract with Marina Landscape, Inc. for $403,804 (4-0-1, Dugan recused)
• Adopted Resolution 2021-017, the 2021 Strategic Plan (unanimous)
• Adopted Ordinance 1570 amending energy and green building codes (unanimous)
• Adopted Resolution 2021-013 updating records retention schedule (unanimous)
• Accepted FY 2020-21 second quarter financial and investment reports (unanimous)
• Adopted Resolution 2021-014 approving mutual aid agreement with San Mateo County (unanimous)
• Adopted Resolution 2021-015 accepting $403,663.30 gift for Adult Community Center and $403,663.30 for Youth Center (unanimous)
• Denied claim of Jack Marquis (unanimous)

Youth Advisory Council - Regular Meeting

The Youth Advisory Council will meet remotely to approve minutes from January 13, 2021. The body will receive reports from youth liaisons and various subcommittees.

• Reports on Social Justice Initiatives, Mental Wellness, and Support Services
• Updates on the Skatepark and Bylaws subcommittees
• Youth liaison presentations regarding City Council, Parks & Recreation, SC School Board, and Traffic and Transportation
• Reports on the Youth Center and Youth Center Foundation

The San Carlos Youth Advisory Council approved the minutes from its January 13, 2021 meeting. Members discussed reports from subcommittees, including a planned Youth in Government Day event to connect local officials with youth, and noted the Youth Center's request for $5,000 for activities. No formal votes were taken on these items.

• Approved minutes of January 13, 2021 meeting
• Discussed Youth Center request for $5,000 for activities
• Planned Youth in Government Day event (proposed, not voted)

City Council - Regular Meeting

The City Council will consider extending agreements for on-call CEQA and planning consultant services. The body will also discuss property matters in closed session and consider future agenda items regarding pedestrian enhancements.

• Extend agreements for CEQA and Planning consultants (Placeworks, MIG, Lamphier-Gregory, and Urban Planning Partners) not to exceed $300,000 annually per firm
• Deny claim of Sandra Slosberg
• Appoint Shannon Bergman to the Economic Development Advisory Commission alternate seat
• Closed session discussion on property at 611 Industrial Road for a new digital billboard
• Closed session discussion on contributing 3,212 SF of city-owned land at 657 Walnut Street for below market rate housing

The City Council unanimously adopted consent calendar items a–f, including denying a claim, extending consultant contracts, and amending authorized agents for disaster assistance. It also unanimously appointed Shannon Bergman to the Economic Development Advisory Commission alternate seat. A request to re-review the Pedestrian Enhancement Project at Arroyo-Cedar and Hemlock-Orange did not receive enough support, so the project proceeds as-is, but staff will explore minor changes and schedule a postmortem discussion. Closed session resulted in no action, only direction to staff.

• Adopted consent calendar items a–f (unanimous)
• Denied claim of Sandra Slosberg (unanimous)
• Extended on-call CEQA and planning consultant contracts for 3 years, up to $300,000 annually per firm (unanimous)
• Amended authorized agents for federal/state disaster assistance (unanimous)
• Appointed Shannon Bergman to EDAC alternate seat (unanimous)
• Pedestrian Enhancement Project to proceed as-is; staff to explore minor changes and agendize postmortem

Parks, Recreation and Culture Commission - Regular Meeting

The Parks, Recreation and Culture Commission will meet remotely to provide recommendations on public art murals and propose a meeting calendar for 2021. The body will also receive staff updates on parks maintenance, CIP projects, and the City Council Strategic Planning Retreat.

• Recommendation of Public Art Murals
• Proposed 2021 meeting calendar
• Update on Capital Improvement Program (CIP) projects
• Blood drives at the Youth Center on February 6 and April 10
• Shamrock Shuffle 5K Run in March

The Parks, Recreation and Culture Commission unanimously recommended that staff pursue specific downtown locations for a Community Foundation mural funded by a Heising-Simons Foundation grant, with the Crepe Stop wall at 852 Laurel Street as the top choice. The commission also unanimously recommended allocating the Sister Cities Alley walls for a mural project with an artist from Omura, Japan. The 2021 meeting calendar was approved unanimously. No other substantive decisions were made.

• Approved 2021 meeting calendar (unanimous)
• Recommended Sister Cities Alley for Sister Cities mural project (unanimous)
• Recommended downtown mural locations for Community Foundation mural, ranked 1-5 (unanimous)
• Excluded Harrington Park and Wheeler Plaza walls from mural consideration

Two Plus Two- Joint City-School Committee - Regular Meeting

The Joint City-School Committee will meet to receive updates on several community and district issues. The discussion includes the school budget, pandemic response, and social justice.

• School Budget Update
• Pandemic Response and Social Justice discussions
• Child Care discussion
• Safe Routes to School update for the Arundel/Tierra Linda area
• Four Corners Update

The San Carlos Joint City/District 2+2 Committee met via Zoom and approved the October 30, 2020 meeting minutes (4-0). The meeting consisted of informational updates and discussions on the school budget, pandemic response, social justice, child care, safe routes to school, and the Four Corners project. No formal policy decisions were made; the committee heard reports and set the next meeting for April 9, 2021.

• Approved October 30, 2020 meeting minutes (4-0)
• Heard school budget update: budget stabilized but precarious, 3% reserves met
• Discussed pandemic response: Curative mobile testing van to start Thursdays at Central Middle School
• Discussed social justice: Black History Month banner over Laurel Street in February
• Discussed child care: zoning changes and impact fee to be developed by staff
• Heard Safe Routes to School update: San Carlos Avenue Pedestrian Safety Program to restart
• Heard Four Corners update: roundabouts planned, Belmont lead agency, designer hired

Zoning Administrator Hearing - Regular

The Zoning Administrator will consider a request for a Minor Use Permit at 320 Industrial Road. The proposal involves allowing building materials and services, including retail paint supplies, in a multi-tenant building.

• Minor Use Permit request for 320 Industrial Road (PLN2020-00154) for building materials and retail paint supplies

City Council - Special Meeting

The City Council will conduct an interview to fill a Planning Commission term ending June 30, 2021. The Council may also consider appointing alternate members to other commissions or adding applicants to eligibility lists.

• Interview and appointment of one applicant to the Planning Commission

The San Carlos City Council unanimously appointed Kristen Clements to fill a Planning Commission term ending June 30, 2021. The council also unanimously added David Silberman and Sandra Nierenberg to the Planning Commission's eligibility list. No other substantive decisions were made.

• Appointed Kristen Clements to Planning Commission (unanimous)
• Added David Silberman and Sandra Nierenberg to Planning Commission eligibility list (unanimous)

City Council - Regular Meeting

The City Council is meeting to decide on several ordinances and contracts, including updates to child care facility regulations and campaign finance filing. The body will also hold a public hearing regarding greenhouse gas emission reduction goals and discuss development agreements for the East Side Innovation District.

• Professional Services Agreement with Consolidated CM, Inc. for Fire Station No. 16 Replacement Project not to exceed $697,928
• Ordinance 1568 updating regulations for child care facilities
• Ordinance 1569 approving electronic filing for campaign finance disclosure statements
• Public hearing on amending Municipal Code to meet greenhouse gas emission reduction goals
• Discussion of development agreement requests for 888 Bransten Avenue and 1030 Brittan Avenue

The City Council introduced Ordinance 1570, an all-electric Reach Code, with amendments including removing the exemption for multi-unit gas stoves and fireplaces, requiring EV pre-wiring for mechanical parking systems, and adding an appeals process. The Council also approved a $697,928 construction management agreement for the Fire Station No. 16 replacement project, with Vice Mayor McDowell recused. The East Side Innovation District projects at 888 Bransten and 1030 Brittan were tabled until community input is received.

• Introduced Ordinance 1570 (all-electric Reach Code) as amended (unanimous)
• Approved $697,928 agreement with Consolidated CM, Inc. for Fire Station No. 16 (4-0-1, McDowell recused)
• Adopted Ordinance 1568 updating child care facility regulations (unanimous)
• Adopted Ordinance 1569 allowing electronic filing of campaign finance statements (unanimous)
• Approved Resolution 2021-008 consenting to Silicon Valley Clean Water refunding bonds (unanimous)
• Tabled East Side Innovation District projects at 888 Bransten and 1030 Brittan (unanimous)
• Appointed Collins (primary) and Rak (alternate) to Grand Boulevard Initiative Working Committee (unanimous)

Residential Design Review Committee - Regular

The Residential Design Review Committee is meeting to review a residential project. The body will consider a proposal for a home addition and approve minutes from a previous meeting.

• Review of first- and second-story addition at 107 Dartmouth Avenue (PLN2020-00093) for a total of 4,080 square feet including a detached carport
• Approval of November 16, 2020 meeting minutes

The Residential Design Review Committee approved a first- and second-story addition to an existing one-story home at 107 Dartmouth Avenue. The approval was granted with two additional conditions: changing the kitchen door material to something more solid and understated, and widening the front porch on the left side. The motion passed 2-0.

• Approved design review for 416 sq ft first-story and 817 sq ft second-story addition at 107 Dartmouth Ave (2-0)
• Condition: change kitchen door material to something more solid and understated
• Condition: increase width of front porch on left side
• Approved minutes of November 19, 2020 meeting (2-0)

City Council - Special Meeting

The City Council is conducting a special study session to review the 2020 Strategic Plan and its status report. Members will discuss city accomplishments and challenges to prioritize goals and objectives for 2021.

• Review of 2020 Strategic Plan and Status Report
• Selection and prioritization of 2021 Goals
• Discussion of Mission, Vision, and Values
• Identification of potential 2022 goals

At a special meeting, the City Council held a study session to set the context for its strategic retreat. Council members reviewed the 2020 mission, vision, and values, and discussed potential changes to meeting processes. They agreed to keep all 2020 strategic goals for 2021 and added one new priority: the Downtown Plan. No formal votes or binding decisions were made; the session was for discussion and planning.

• Added Downtown Plan as a new 2021 strategic goal
• Retained all 2020 strategic goals for 2021
• Discussed potential changes to Council meeting processes (e.g., agenda setting, public comment order)

Youth Advisory Council - Regular Meeting

The Youth Advisory Council is meeting remotely to receive reports from youth liaisons and subcommittees. The council will also discuss goals for the second semester.

• Approval of December 9th, 2020 meeting minutes
• Reports on Social Justice Initiatives, Mental Wellness, and Support Services
• Update on the Skatepark subcommittee
• Review of bylaws
• Discussion of goals for the second semester

The San Carlos Youth Advisory Council held a remote meeting and approved the minutes from December 9, 2020. They discussed various subcommittee activities, including a yard sign project for diversity, an arts competition, and mental wellness workshops. New business included agreeing to start icebreakers before meetings and planning a college panel for high schoolers.

• Approved minutes of December 9, 2020 meeting
• Agreed to start icebreakers at 6:45pm before meetings
• Agreed to have Support Services and Mental Health subcommittees work on a college panel

City Council - Regular Meeting

The City Council will hold a public hearing to discuss updating municipal codes regarding child care facilities to comply with state law. The body will also consider ordinances for electronic campaign finance filing and various administrative contracts.

• Public hearing on amending Business Taxes, Licenses and Registrations and Zoning Ordinance regarding child care facilities
• Proposed ordinance adding an Electronic Filing System for campaign finance disclosure statements
• Appropriation of $180,000 from the Wastewater Fund for the 2020 On-Call Sewer Replacement Project
• Approval of the final map for the 1040-1052 Laurel Street Development
• Resolution accepting the Comprehensive Annual Financial Report for the fiscal year ending June 30, 2020

The City Council unanimously approved the final map for the 1040-1052 Laurel Street development and authorized the City Manager to execute the subdivision improvement agreement. It also approved a $180,000 appropriation from the Wastewater Fund for the 2020 On-Call Sewer Replacement Project, with Mayor Parmer-Lohan recusing herself. The Council introduced ordinances updating child care facility regulations and establishing an electronic filing system for campaign finance disclosures, and approved 2021 subcommittee appointments.

• Adopted Resolution 2021-001 approving final map for 1040-1052 Laurel Street development (unanimous)
• Approved Consent Calendar items a-h and k-l (unanimous)
• Adopted Resolution 2021-007 appropriating $180,000 for sewer replacement project (4-0-1, Mayor recused)
• Introduced Ordinance 1568 updating child care facility regulations (unanimous)
• Introduced Ordinance 1569 establishing electronic filing for campaign finance disclosures (unanimous)
• Approved 2021 subcommittee and ad hoc committee appointments (unanimous)