Palo Alto public meetings in 2023

Architectural Review Board Regular Meeting

The Architectural Review Board will consider a major architectural review for a new four-story mixed-use building at 824 San Antonio Road. The project includes 28 dwelling units, including senior living, and 2,694 square feet of retail space. The board will also discuss feedback regarding existing SB 9 standards.

• New four-story mixed-use building at 824 San Antonio Road
• Construction of 28 dwelling units including senior living
• Addition of 2,694 square feet of retail space
• Review of focus group feedback on SB 9 standards

City Council Special Meeting

The Palo Alto City Council will hold a special meeting focused on closed session items. The council will discuss public employment regarding the City Clerk position and conduct a conference with labor negotiators.

• Public employment discussion for the City Clerk title
• Labor negotiations conference involving representative Maria Hurtado

City Council Regular Meeting

The City Council will discuss implementing new housing incentives and modifying base zoning districts. They will also review a second reading of an ordinance for a residential rental unit registry. Additionally, the council will consider streetscape improvements for University Avenue.

• Ordinance to establish a mandatory registry for residential rental units
• $652,331 contract for Fire Station No. 4 replacement construction management
• $592,367 grant for Homeless Outreach Services
• $296,599 contract for Rinconada and Ramos Park improvements
• Pre-screening of development agreement for 260 Homer Avenue

Historic Resources Board Regular Meeting

The Historic Resources Board will review recommendations for adding eligible historic resources to the City's inventory based on a 2023 survey. The Board will also discuss protocols for meeting notices and expectations regarding objection letters.

• Recommendations on nominations to the City's Historic Resources Inventory
• Discussion of protocols for Palo Alto Inventory Nomination Meetings
• Review of 2023 Historic Reconnaissance Survey results

City Schools Liaison Committee Special Meeting

The committee will review a supplemental report from the subcommittee regarding collaborations between the City of Palo Alto and the Palo Alto Unified School District. The meeting also includes city and district reports.

• Subcommittee report on City and PAUSD collaborations
• City and District reports
• Approval of minutes

Planning & Transportation Commission Regular Meeting

The Planning & Transportation Commission will review a proposed ordinance amendment to Palo Alto Municipal Code Title 18 to implement by-right zoning approval for specific housing inventory sites. Commissioners will also hold public hearings on two development applications at 949 Scott Street and 420 Acacia, which involve residential construction standards and unit subdivisions. These agenda items address local land use rules, housing production timelines, and neighborhood density changes.

• Public hearing on a variance request for a single-family home at 949 Scott Street to adjust setback and parking standards
• Ordinance recommendation amending Palo Alto Municipal Code Title 18 chapters 18.14, 18.76, and 18.77 for housing element implementation
• Public hearing on a vesting tentative map to create a 16-unit condominium subdivision at 420 Acacia on a 35,573-square-foot parcel

Policy & Services Committee Regular Meeting

The Policy & Services Committee will discuss state and federal legislative guidelines and the 2024 City Council priority setting process. The meeting also includes presentations of audit reports regarding wastewater treatment plant agreements and investment management.

• Discussion on State and Federal Legislative Advocacy guidelines
• 2024 City Council Priority Setting Process recommendations
• Approval of Office of City Auditor Risk Assessment and Audit Plan
• Presentation of Wastewater Treatment Plant Agreement Audit Report
• Presentation of Investment Management Audit Report

City Council Regular Meeting

The City Council will consider development directions for housing and parking in the University Avenue downtown area. The agenda also includes zoning changes for Middlefield Road and Ellsworth Place to allow a single-family residence. Additionally, the council will review updates to business license regulations and city employment agreements.

• Zoning changes for 2901-2905 Middlefield Road and 702 Ellsworth Place
• Housing and parking development proposals for University Avenue Downtown
• Momentum for Health contract amendment to $1,931,706
• Ordinance updates regarding business licenses and sidewalk vendors
• Extension of planning entitlements for housing projects up to 18 months

Architectural Review Board Regular Meeting

The Architectural Review Board will conduct a preliminary review for a new 3-story, 22,230 square foot building at 70 Encina Avenue. The project proposes 10 condominium townhouse units and site improvements to replace existing surface parking. The board will also discuss feedback regarding SB 9 standards.

• Preliminary review of 10 new townhouse units at 70 Encina Avenue
• Proposed rezoning to Planned Home Zoning for 70 Encina Avenue
• Review of landscaping and elevation details for 1700 Embarcadero
• Review of material details for Restoration Hardware at 180 El Camino Real
• Discussion regarding SB 9 standards feedback

Human Relations Commission Special Meeting

The commission will hold a listening session regarding local Muslim and Arab experiences with rising Islamophobia and anti-Arab hate. The meeting also includes a presentation on the contemporary California reparations movement for African Americans.

• Listening session: Local Muslim and Arab experiences with Islamophobia and anti-Arab hate
• Presentation: Contemporary California reparations movement for African Americans
• Approval of October 12, 2023 meeting minutes

Utilities Advisory Commission Regular Meeting

The Utilities Advisory Commission will consider recommendations regarding the Cross-Bore Verification Program and the California-Oregon Transmission Project. The meeting also includes a review of the S/CAP Strategic Plan for electric distribution utility reliability.

• Recommendation to extend California-Oregon Transmission Project layoff until 2034
• Request to continue the Cross-Bore Verification Program
• Review of S/CAP Strategic Plan for electric distribution utility reliability and resiliency
• Approval of October 11 and November 1, 2023 meeting minutes

Finance Committee Regular Meeting

The committee will review a recommendation for the City Council regarding the FY 2025-2034 Long Range Financial Forecast. They will also discuss the FY 2025 Annual Budget Development Guidelines. Additionally, the committee will receive an update on the status of 2023 Finance Committee referrals.

• Review of FY 2025-2034 Long Range Financial Forecast
• FY 2025 Annual Budget Development Guidelines
• Status report on CY 2023 Finance Committee referrals

Rail Committee Special Meeting

The committee will hold a study session regarding the Bicycle and Pedestrian Transportation Plan (BPTP). This session covers the plan's introduction, community engagement, and next steps. Additionally, staff will provide verbal updates on Caltrain, VTA, and City activities.

• Bicycle and Pedestrian Transportation Plan (BPTP) update
• Verbal update on Caltrain interagency activities
• Verbal update on VTA interagency activities
• Verbal update from City Staff

City Council Regular Meeting

The City Council will review the 2023 Annual Community Survey results during a study session. The Council will also vote on establishing a permanent safe parking program and approving several contracts. Additionally, they will consider a $5.2 million state grant to combat organized retail theft.

• Permanent establishment of the Congregation-Based Safe Parking Program
• $5.2 million state grant agreement to combat organized retail theft
• $486,386 contract with TruePoint Solutions for document review software
• AECOM contract extension for Sea Level Rise Adaptation Plan development
• Resolution declaring weeds a public nuisance

Planning & Transportation Commission Regular Meeting

At this meeting, the Palo Alto Planning & Transportation Commission will hold a study session on updates to the Bicycle and Pedestrian Transportation Plan. The commission will also review draft annual progress reports for the city’s Comprehensive Plan and Housing Element, with staff recommending the council authorize their submission to state agencies by April 1, 2024. Additionally, the body will vote to approve the draft minutes from its October 11 and October 25 meetings.

• Study session on the Bicycle and Pedestrian Transportation Plan (BPTP) update
• Review of draft 2023 Comprehensive Plan Implementation Annual Progress Report
• Review of draft 2023-2031 Housing Element Annual Progress Report
• Recommendation for City Council to authorize transmittal of reports by April 1, 2024
• Approval of draft verbatim minutes from October 11 and October 25, 2023 meetings

Public Art Commission Special Meeting

The Public Art Commission will conduct an initial review regarding public art in private development at 824 San Antonio Road. This item includes a presentation by the applicant project team. The commission will also approve minutes from its October 19, 2023, regular meeting.

• Initial review of Public Art in Private Development for 824 San Antonio Road
• Presentation by the applicant project team
• Approval of October 19, 2023, PAC Regular Meeting minutes

Finance Committee Special Meeting

The Finance Committee will discuss a recommendation for the City Council regarding the Macias Gini & O'Connell's audit of financial statements as of June 30, 2023. The committee will also consider approving the FY2023 Annual Comprehensive Financial Report and year-end budget adjustments.

• Recommendation to City Council to accept Macias Gini & O'Connell's Audit of financial statements
• Approval of the FY2023 Annual Comprehensive Financial Report (ACFR)
• Approval of Year-End Budget Adjustments in Various Funds
• Resolution to Extend and Amend the Development Services Reserve Fund Policy

City Council Special Meeting

The City Council will consider a public hearing regarding a mandatory residential rental unit registry. The meeting also includes several consent calendar items involving contract amendments, budget adjustments, and license agreements.

• Public Hearing: Mandatory Registry Program of Residential Rental Units
• Sewer Master Plan Study Services contract up to $498,866
• Newell Road/San Francisquito Creek Bridge Replacement Project amendment for $295,083
• Equinix, LLC license agreement up to $536,528
• Electric Grid Modernization purchase orders up to $10,000,000

City Schools Liaison Committee Regular Meeting

The City Schools Liaison Committee will hold a regular meeting on November 16, 2023. The agenda includes reviewing city and district reports and discussing supporting youth mental health through greater career opportunities.

• Discussion regarding supporting youth mental health through greater career opportunities
• City and District Reports

Architectural Review Board Regular Meeting

The Architectural Review Board will hold a study session regarding feedback on existing SB 9 standards. The board will also conduct an ad hoc review of minor design details for windows, screens, and retail space at 123 Sherman.

• Study Session: Summary of Focus Group Review and Feedback on the Existing SB 9 Standards
• Ad Hoc Review of 123 Sherman [21PLN-00172] regarding windows, screens, and retail space design
• Approval of October 19, 2023, meeting minutes

Policy & Services Committee Regular Meeting

The Policy & Services Committee will consider a recommendation to allow the Director of Planning and Development Services to extend planning entitlements for up to 18 months. The committee will also review an audit status update regarding building and permit reviews and discuss the City Council Procedures and Protocols Handbook.

• Recommendation to extend planning entitlements up to 18 months until Housing Element certification
• Status update of the Audit of the Building and Permit Review Report
• Annual discussion of the City Council Procedures and Protocols Handbook
• Race and Equity Updates

City Council Regular Meeting

The City Council will hold public hearings regarding amendments to the Land Use Element of the Palo Alto Comprehensive Plan. The agenda also includes a quasi-judicial hearing for a new single-family residence and accessory dwelling unit at 575 Los Trancos Road.

• Public Hearing: Amendments to the Land Use Element of the Palo Alto Comprehensive Plan
• Public Hearing: Construction of a 7,110 sf residence and 895 sf ADU at 575 Los Trancos Road
• Resolution for purchase of 13 electric sedans and 5 electric vans not to exceed $985,000
• Ordinance renewing the Police Department's Military Equipment Use Policy
• Amendment to Tenant Work Letter for the Roth Building at 300 Homer Avenue

Historic Resources Board Regular Meeting

The Historic Resources Board will review recommendations for nominating eligible historic resources to the city's inventory. These nominations result from the 2023 Historic Reconnaissance Survey.

• Recommendations on nominations of eligible historic resources to the City's Historic Resources Inventory
• Approval of meeting minutes from August 24, September 14, and October 12, 2023

Planning & Transportation Commission Regular Meeting

The Planning and Transportation Commission will hold a study session to review the first year of the Tree Protection Ordinance. The session will include discussing recommendations based on this review.

• Tree Protection Ordinance Year One Review and Recommendations

Finance Committee Regular Meeting

The Finance Committee will consider a recommendation for the City Council to approve the 2023 Electric Integrated Resource Plan. The committee will also discuss updates regarding the Palo Alto Fiber Expansion Plan and its alignment with electric grid modernization.

• Recommendation for City Council to adopt resolution approving the 2023 Electric Integrated Resource Plan
• Discussion of Palo Alto Fiber Expansion Plan and construction alignment with electric grid modernization

City Council Regular Meeting

The City Council will consider a contract for the Car-free Streets Alternatives Study and a multi-year janitorial services agreement. The agenda also includes property negotiations with Santa Clara Valley Water District and zoning amendments for residential development.

• Contract with Urban Field Studio for $384,990 for the Car-free Streets Alternatives Study
• Five-year janitorial services contract with SWA Services Group, Inc. not to exceed $19,327,547
• Acceptance of $194,400 in State COPS funds for law enforcement expenses
• Negotiations regarding lease price and payment terms for 1175 North San Antonio Road
• Ordinance amendments for residential development at 2901-2905 Middlefield Road and 702 Ellsworth Place

Architectural Review Board Regular Meeting

The Architectural Review Board will discuss a new 12-unit condominium project at 739 Sutter. The Board will also consider a design application for a water purification system at the Regional Water Quality Control Plant.

• Study Session: 12-unit multi-family project at 739 Sutter
• Action Item: Water purification system construction at 2501 Embarcadero Way
• Approval of October 5, 2023, meeting minutes

Utilities Advisory Commission Regular Meeting

The Palo Alto Utilities Advisory Commission will hold a regular meeting to discuss two main items: the Utilities Annual Report for fiscal year 2023 and the implementation of a City Council decision on managing winter 2023-24 natural gas price uncertainty. The meeting is hybrid, with public comment opportunities. No votes are scheduled; both items are discussions.

• Discussion of Utilities Annual Report for FY23
• Discussion of Winter 2023-24 Natural Gas Price Uncertainty Management Council Decision Implementation
• Public comment on items not on the agenda
• Utilities Director Report
• Future topics for December 6, 2023 meeting

Planning & Transportation Commission Special Meeting

The Planning & Transportation Commission will hold a study session and action item regarding amendments to the Palo Alto Municipal Code. The proposed changes would allow overnight safe parking at churches and religious institutions in all allowed zoning districts.

• Recommendation to City Council for amendments to PAMC Section 18.42.160 (Safe Parking)
• Establishment of regulations for a maximum number of vehicles per night on each site
• Study Session: Retail Study Introduction and Update
• Approval of September 13, 2023, meeting minutes

Human Relations Commission Special Joint Meeting with Planning & Transportation Commission

The agenda contains only procedural information and meeting instructions. No specific business items or topics for discussion are listed in the provided text.

Historic Resources Community Meeting

The Palo Alto Historic Resources Board is holding a community meeting to discuss the Historic Resources Reconnaissance Survey. This session is scheduled as a study session for public discussion.

• Study Session: Community Meeting Regarding Historic Resources Reconnaissance Survey

City Council Regular Meeting

The City Council will discuss feedback regarding a proposed Joint Powers Agency agreement for the Cities Association of Santa Clara County. The Council will also hold a public hearing on amending the Stanford University Medical Center Development Agreement.

• Public hearing: Ordinance to adjust timeline for SUMC Alternative Mode Share Targets
• Discussion on proposed Joint Powers Agency (JPA) Agreement for Cities Association of Santa Clara County
• Contract amendment No. 3 with Carollo Engineers, Inc. adding $388,538 for water plant rehabilitation
• Approval of FY 2023 Reappropriations Requests and FY 2024 Budget Amendments

Public Art Commission Regular Meeting

The Public Art Commission will discuss a recap of the Code:ART 2023 media art festival. Staff is also recommending the approval of $50,000 to launch a new call for artists for the next King Artist Residency.

• Approval of September 21, 2023, PAC Regular Meeting Minutes
• Discussion of Code:ART 2023 interactive media art festival in downtown Palo Alto
• Proposed $50,000 funding for the King Artist Residency call for artists

City Schools Liaison Committee Regular Meeting

The City Schools Liaison Committee will hold a regular meeting to review city and district reports. The agenda includes a summary of the Beverly Hills Model for discussion.

• Memorandum-Summary of Beverly Hills Model-October 2023

Finance Committee Regular Meeting

The Palo Alto Finance Committee will review alternative service delivery for printing services. This item was referred to the committee by the Finance Committee.

• Review of Alternative Service Delivery for Printing Services

Utilities Advisory Commission Special Meeting

The Utilities Advisory Commission will meet to take action on recommending the adoption of the 2023 Electric Integrated Resource Plan. The commission will also discuss updates regarding electrification goals and the undergrounding of the electrical distribution system.

• Recommendation for City Council to adopt the 2023 Electric Integrated Resource Plan
• Discussion on undergrounding of the electrical distribution system
• Discussion on electrification goals
• Approval of September 6, 2023, meeting minutes

Architectural Review Board Regular Meeting

The Board will hold public hearings regarding exterior modifications for a building at the Stanford Shopping Center and a new 16-unit condominium project. Staff will also present a summary of state housing laws for multi-family projects.

• Exterior modifications and new façade for Restoration Hardware at 180 El Camino Real
• Construction of a 35,354 square foot multi-family project with 16 units at 420 Acacia
• Replacement of a 68-space surface parking lot at 420 Acacia
• Staff presentation on State Housing Laws for Multi-family Housing Projects

City Council Regular Meeting

The City Council will review amendments to the municipal code to facilitate green building installations like electric vehicle charging. The agenda also includes second readings for several ordinances regarding property rezonings and a development agreement with SI 45, LLC.

• Rezoning properties at 340-404 Portage Avenue and others to Planned Community
• Development Agreement with SI 45, LLC for a 14.65-acre property
• New ordinance creating Chapter 12.11 regarding Parklets
• Contract for landscape maintenance services with BrightView Landscape Services, Inc. for $12,288,093
• SaaS agreement with Accela for $1,143,563 for online permitting systems

Architectural Review Board Regular Meeting

The Architectural Review Board will hold public hearings regarding two major architectural reviews. The board will consider a request for a new storefront facade at the Stanford Shopping Center and a proposal to replace Fire Station #4 with a new 8,000 square foot facility.

• New storefront facade, glazing, and signage for Arhaus at 180 El Camino Real
• Deconstruction of Palo Alto Fire Station #4 and construction of a new 8,000 sf fire station at 3600 Middlefield Road
• Variance request for 50% shading canopy coverage in the parking lot at 3600 Middlefield Road

Rail Committee Special Meeting

The Palo Alto Rail Committee will discuss new grant awards from the Federal Railroad Administration and California State Transportation Agency for the grade separation project and direct staff to develop funding agreements. They will also hold a study session on a 2020 noise and vibration comparative analysis report for grade separation alternatives. The meeting includes public comment and updates from Caltrain, VTA, and city staff.

• Discuss new grant awards from Federal Railroad Administration and California State Transportation Agency for Grade Separation Project
• Direct staff to develop funding agreements for grade separation project
• Study session on Noise and Vibration Comparative Analysis Report from July 2020
• Verbal updates on interagency activities from Caltrain, VTA, and City Staff

Finance Committee Regular Meeting

The Finance Committee will consider recommendations for several five-year service contracts. The committee will also review a financing plan for a new salt removal facility and accept CalPERS pension valuation reports.

• $12,288,093 five-year contract with BrightView Landscape Services, Inc. for maintenance
• $516,740 five-year contract with Gachina Landscape Management, Inc. for maintenance
• $529,459 five-year contract with Grassroots Ecology for habitat restoration
• Amendment to BrightView contract to increase amount by $75,152 for weekend services
• Financing plan for a Local Salt Removal Facility at the Regional Water Quality Control Plant

Human Relations Commission Regular Meeting

The Human Relations Commission will review the results of Avenidas’ Community Assessment Survey of Older Adults. The meeting also includes a summary of Fiscal Year 2022-2023 Community Development Block Grant program accomplishments and updates on the 2023-2024 work plan.

• Presentation of Avenidas’ Community Assessment Survey of Older Adults (CASOA) results
• Review of Fiscal Year 2022-2023 Community Development Block Grant (CDBG) accomplishments
• Discussion regarding updates on the 2023-2024 HRC Work Plan Items

Historic Resources Board Regular Meeting

The Historic Resources Board will consider a resident's request to designate the Cannery Building, located at 200-404 Portage Avenue, as a Category I or II resource. This item is a public hearing and quasi-judicial action.

• Public Hearing for historic designation of the Cannery Building (200-404 Portage Avenue)
• Review of request for Category I or II Resource status on the Local Historic Inventory

Planning & Transportation Commission Regular Meeting

The Planning & Transportation Commission will hold a study session regarding amendments to the Palo Alto Comprehensive Plan and Municipal Code Title 18. These changes are intended to implement Housing Element Programs 1.1A and 1.1B.

• Study session on Land Use Element and Zoning (Title 18) amendments
• Implementation of Housing Element Programs 1.1A and 1.1B
• Approval of August 9, 2023, meeting minutes

City Council Special Meeting

The City Council is meeting to deliberate on a development agreement and rezoning request for a large site including 3200 Park Boulevard and 340 Portage. The action includes adopting an Environmental Impact Report (EIR) and a mitigation monitoring program for the 200 Portage Townhome Development Project.

• Rezoning of 14.65-acre site to Planned Community Zones
• Adoption of Resolution Certifying an EIR
• Approval of Comprehensive Plan Amendment and Development Agreement
• Request for exceptions to private street width

City Council Regular Meeting

The City Council will review a construction contract for the Water Main Replacement Project. The agenda also includes discussions on rezoning 3265 El Camino Real and adopting new regulations for a permanent parklet program.

• Construction contract with Cratus, Inc. up to $6,956,400 for Water Main Replacement Project 29
• Participation in GoGreen Home Energy Financing Program up to $300,000
• Amendment to MOA with County of Santa Clara for PERT clinicians up to $549,000
• Funding agreement with Palo Alto Transportation Management Association for $200,000
• Proposed rezoning of 3265 El Camino Real to Planned Home Zone

The City Council approved several funding agreements and a major construction contract for water infrastructure. The council also authorized funding for mental health response teams and transportation management.

• Approved $6,956,400 construction contract with Cratus, Inc. for Water Main Replacement Project 29 (7-0)
• Approved participation in GoGreen Home Energy Financing Program up to $300,000 (6-1)
• Approved $549,000 over three years for County clinicians on Psychiatric Emergency Response Team (7-0)
• Approved $200,000 FY24 funding agreement with Palo Alto Transportation Management Association (7-0)
• Appointed XCAP Chair as ex officio member on the Rail Committee (7-0)
• Approved minutes from August 21, 2023 meeting (7-0)
• Approved $1,000 from Council Contingency Fund for Moon Festival event

Architectural Review Board Regular Meeting

The Architectural Review Board will conduct a study session regarding a proposed 2,632 square foot addition to the existing Hotel Keen building. The project may include either new office space or eight additional hotel guest rooms.

• Preliminary architectural review for 425 High Street [23PLN-00171]
• Proposed 2,632 sf addition to existing three-story hotel use
• Approval of August 3, 2023, meeting minutes

The Architectural Review Board conducted a preliminary review for a proposed fourth-floor addition to the Hotel Keen at 425 High Street. No formal action was taken as the meeting served as a study session for staff and board feedback.

• Held preliminary review for 425 High Street addition (no formal action taken)

City Council Special Meeting

The City Council approved a $25,000 donation for Maui wildfire relief and a purchase order for a new Peterbilt truck. Council also approved a tenant work letter amendment for the Palo Alto History Museum. A request to release a financial analysis for a development project at 3200 Park Boulevard was granted.

• Approved minutes from August 14, 2023 meeting (6-0-1)
• Approved First Amendment to Tenant Work Letter for Roth Building/Palo Alto History Museum (4-2-1)
• Approved $487,768 purchase order for 2024 Peterbilt 537 truck (5-1-1)
• Approved $25,000 donation from City Council Contingency Account for Maui Wildfire Relief (5-1-1)
• Directed staff to release financial analysis to the public regarding 3200 Park Boulevard/340 Portage (6-1)
• Removed license for GreenWaste of Palo Alto at 1237 San Antonio Road from agenda

Planning & Transportation Commission Regular Meeting

The Planning & Transportation Commission will review a recommendation to the City Council regarding proposed changes to the Palo Alto Municipal Code. These amendments involve Title 18 (Zoning) and Title 9 (Public Peace, Morals and Safety) to facilitate installing electrification equipment for residential development.

• Recommendation to City Council regarding amendments to PAMC Title 18 (Zoning)
• Proposed amendments to PAMC Title 9, Chapter 9.10 (Noise)
• Approval of July 12, 2023, draft summary minutes
• Approval of July 26, 2023, draft verbatim and summary minutes

The Commission reviewed proposed amendments to the Municipal Code regarding noise standards for electrification equipment. Staff recommended adopting a draft ordinance to replace the current '6 dBA above ambient' rule with flat ambient noise thresholds of 40 to 50 dBA to encourage electrification. The meeting text ends during the discussion of the Home Improvement Exception and does not record a final vote.

Historic Resources Board Regular Meeting

The Historic Resources Board will meet to review the Historic Resources Reconnaissance Survey Report. The agenda also includes the approval of meeting minutes from June 8 and June 22, 2023.

• Review of Historic Resources Reconnaissance Survey Report
• Approval of June 8, 2023, draft minutes
• Approval of June 22, 2023, draft minutes

The Board held a study session to review the Historic Resources Reconnaissance Survey, which identified 167 properties. Staff and consultants discussed a proposed methodology to align these properties with local inventory categories, though no formal decisions were made.

Rail Committee Special Meeting

The Rail Committee will discuss new grant awards from the Federal Railroad Administration and California State Transportation Agency for grade separation projects. The committee will also review a preliminary geotechnical feasibility study memorandum for projects at Churchill Avenue, Meadow Drive, and Charleston Road.

• Review of new grant awards and requirements for Grade Separation Projects
• Direction to staff to develop funding agreements for rail grants
• Review of Preliminary Geotechnical Feasibility Study Memorandum for Churchill Avenue, Meadow Drive, and Charleston Road

The Rail Committee directed staff to continue developing funding agreements for Federal Railroad Administration and California State Transportation Agency grants. The committee also accepted a preliminary geotechnical feasibility study for projects at Churchill Avenue, Meadow Drive, and Charleston Road.

• Directed staff to continue work on funding agreements for grade separation grants (3-0)
• Accepted Preliminary Geotechnical Feasibility Study Memorandum for Churchill Avenue, Meadow Drive, and Charleston Road and authorized staff to finalize it (3-0)

Parks and Recreation Commission Regular Meeting

The Commission approved the minutes from the June 27, 2023, meeting. Members discussed a draft improvement plan for the Foothills Nature Preserve, including parking, signage, and environmental assessments, but no formal action was taken on the plan.

• Approved June 27, 2023, meeting minutes (5-0)

City Council Regular Meeting

The City Council will review an ordinance to reduce the time renters must wait for just cause eviction protections. The agenda also includes exploring a property purchase near the Regional Water Quality Control Plant.

• Second reading of ordinance to amend Rental Housing Stabilization protections
• Contract with Vance Brown, Inc. up to $370,881 for Lytton Plaza Fountain repair
• Agreement with Mountain View for water and sewer services at 1237 San Antonio Road
• Closed session negotiations regarding the Cubberley Site at 4000 Middlefield Road
• Staff recommendation to explore purchasing property near the Regional Water Quality Control Plant

The City Council adopted an ordinance reducing the minimum time renters must reside in a property to qualify for just cause eviction protections. The Council also approved several contracts and utility agreements, and declined to enter a closed session regarding the Cubberley Site.

• Approved Ordinance 5592 to reduce time required for renters to qualify for just cause eviction protections (6-1)
• Approved $370,881 contract with Vance Brown, Inc. for Lytton Plaza Fountain repair (7-0)
• Approved utility service agreement with City of Mountain View for Homekey project at 1237 San Antonio Road (7-0)
• Approved Office of City Auditor FY2024 Task Orders (7-0)
• Approved minutes from August 7, 2023 meeting (7-0)
• Denied motion to enter closed session regarding 4000 Middlefield Road (Cubberley Site) and directed staff to hold a public hearing (7-0)

Architectural Review Board Regular Meeting

The Architectural Review Board will hold a public hearing to consider a rezoning request for 800 San Antonio Road. The proposal includes merging two lots into a single 0.88-acre parcel to build a five-story building with 76 residential units, including 16 below-market-rate units.

• Rezoning request for 800 San Antonio Road to Planned Community/Planned Home Zoning
• Construction of 76 residential ownership units (21% below-market-rate)
• Proposed five-story building with two levels of subterranean parking
• Subdivision map request to merge two adjacent lots into a 0.88-acre parcel

The Architectural Review Board held a public hearing for a proposal to rezone 800 San Antonio Road to allow a five-story residential building with 76 units, including 16 below-market-rate units. The board discussed requested exceptions for building height, lot coverage, and the removal of required retail space. No final decision was made; staff recommended continuing the hearing to a future date.

• Continued public hearing for 800 San Antonio Road project to a date uncertain

Public Art Commission Regular Meeting

The Public Art Commission is considering the approval of up to $7,000 for the Code:ART 2023 festival. Commissioners will also discuss commission membership numbers and review a draft letter to City Council regarding restoring the commission to seven members.

• Approval of up to $7,000 from the Public Art Fund for the Code:ART festival (October 12-14, 2023)
• Discussion regarding Public Art Commission membership number
• Review of a draft letter to City Council requesting restoration of seven commission members
• Approval of July 20, 2023, PAC Regular Meeting Minutes

The Commission approved funding for the Code:ART festival and authorized a letter to City Council requesting to increase the Commission size to seven members. Staff provided updates on the repair and reinstallation of the sculptures 'Excel' and 'Wild'.

• Approved up to $7,000 from the Public Art Fund for Code:ART festival (All in Favor)
• Approved draft letter to City Council requesting Commission be restored to seven members (All in Favor)
• Approved minutes from July 20, 2023 meeting (All in Favor)

Finance Committee Regular Meeting

The Finance Committee will meet to discuss the recruitment process for a new Chief Financial Officer. The committee will also consider recommendations regarding alternatives to manage natural gas price uncertainty for the Winter 2023-24 season.

• Discussion of Chief Financial Officer (CFO) recruitment and candidate characteristics
• Recommendation on alternatives to manage Winter 2023-24 natural gas price uncertainty

The Finance Committee recommended that the City Council implement a capped-price purchasing alternative to manage natural gas price uncertainty for winter 2023-24. No action was taken regarding the recruitment of a Chief Financial Officer.

• Recommended capped-price winter natural gas purchasing alternative (3-0)
• No action taken on Chief Financial Officer recruitment characteristics

City Council Regular Meeting

The City Council approved a memorandum of agreement with the Service Employees International Union Hourly Unit and a contract for roof underlayment replacement at the Lucie Stern Community Center. One item regarding a public service easement was removed from the agenda to be rescheduled.

• Approved Memorandum of Agreement with Service Employees International Union Hourly Unit and Compensation Plan for Unrepresented Limited Hourly Employees (7-0)
• Approved revised Management and Professional Salary Schedule to add one new classification (7-0)
• Approved contract with Enterprise Roofing Service, Inc. for Lucie Stern Community Center Roof Underlayment Replacement Project (7-0)
• Removed Agenda Item 3 regarding a public service easement at 220 Embarcadero Road to be reagendized

Human Relations Commission Regular Meeting

The Human Relations Commission will review a draft report on how climate affects vulnerable communities in Palo Alto. The commission will also discuss work plan updates and consider supporting a Multi-Faith Peace Picnic and Prayer Service.

• Presentation of the draft Frontline Communities Report regarding climate impacts
• Discussion of 2023-2024 HRC Work Plan updates
• Consideration of support for Multi-Faith Peace Picnic and Prayer Service

The Commission voted to support a multi-faith event scheduled for September 11, 2023. A presentation on the draft Frontline Communities Report was continued with no action taken. The Commission also approved the minutes from the June 8, 2023 meeting.

• Approved support for Multi-faith Peace Picnic and Prayer Service (5-0)
• Approved June 8, 2023 meeting minutes (5-0)
• Frontline Communities Report presentation continued; no action taken

Planning & Transportation Commission Regular Meeting

The Planning & Transportation Commission will hold a public hearing for a new residence at 575 Los Trancos Road. The commission will also review rezoning recommendations for Middlefield Road and Ellsworth Place, and discuss municipal code amendments regarding residential electrification equipment.

• Major site review for a 7,110 sf residence and 895 sf ADU at 575 Los Trancos Road
• Rezoning review for 2901-2905 Middlefield Road and 702 Ellsworth Place
• Proposed amendments to Palo Alto Municipal Code Title 18 and Title 9 regarding electrification equipment installation

The Commission heard a Major Site and Design Review request for a 7,110 square foot home and 895 square foot ADU on a 5.38-acre site. The meeting included staff and applicant presentations regarding bird safety glazing and creek setbacks, but no final vote was recorded in the provided text.

• Proposed cancellation of August 30, 2023 meeting discussed
• Rescheduled Municipal Code updates to September 23, 2023

Policy & Services Committee Regular Meeting

The Policy & Services Committee will review a seismic risk assessment study and an update to the Seismic Hazards Identification Ordinance. The committee will also consider approval of FY2024 task orders for the Office of the City Auditor.

• Approval of Office of City Auditor FY2024 Task Orders
• Discussion of Seismic Risk Assessment Study and Seismic Hazards Identification Ordinance Update
• Discussion of City Council Procedures and Protocols Censure Policy

The Policy and Services Committee voted to recommend that the City Council approve five task orders for the Office of City Auditor for FY2024. No action was taken regarding the Seismic Risk Assessment Study or the City Council Censure Policy.

• Recommended City Council approval of FY24-Task 01 – Citywide Risk Assessment (3-0)
• Recommended City Council approval of FY24-Task 02 – Annual Audit Plan (3-0)
• Recommended City Council approval of FY24-Task 03 – External Financial Auditor (3-0)
• Recommended City Council approval of FY24-Task 04 – Various Reporting & City Hotlines (3-0)
• Recommended City Council approval of FY24-Task 05 – Evaluation and Benchmarking (3-0)

City Council Regular Meeting

The Council conducted a prescreening for a proposal to add 14 senior convalescent units at 4075 El Camino Real. No formal action was taken on the proposal, though members discussed concerns regarding the daylight plane and affordable housing. The Council also entered and exited a closed session to discuss labor negotiations and potential litigation.

• Approved motion to enter Closed Session (7-0)

Architectural Review Board Regular Meeting

The Architectural Review Board will hold a public hearing regarding the deconstruction of the existing Palo Alto Fire Station No. 4 at 3600 Middlefield Road. The board will consider a request for a major architectural review to allow construction of a new 8,000 square foot fire station.

• Public hearing for 3600 Middlefield Road [23PLN-00178] regarding new 8,000 sf fire station
• Ad Hoc Committee review of material details for Arhaus at 180 El Camino Real
• Approval of meeting minutes from May 18, June 1, and June 15, 2023

The Architectural Review Board held a public hearing regarding the deconstruction of the existing Fire Station No. 4 and the construction of a new 8,000 square foot LEED silver facility at 3600 Middlefield Road. The board discussed design elements, including bird-safe glass, stucco textures, and mechanical systems. No final vote was recorded in the provided text.

Historic Resources Board Special Meeting - Retreat

The Historic Resources Board is conducting a special meeting and evening retreat. The agenda includes reviewing board meeting schedules, assignments, and approving draft minutes from June 2023.

• Review of Historic Resources Board Schedule of Meetings and Assignments
• Study Session: Historic Resources Board Evening Retreat Items
• Approval of June 8, 2023, draft minutes
• Approval of June 22, 2023, draft minutes

The Board reviewed feedback from community meetings regarding the Historic Resources Reconnaissance Survey and discussed updating the Historic Resources Bulletin. Members proposed improving the city website's user-friendliness and partnering with PAST for community outreach. No formal votes were taken during this retreat session.

Planning & Transportation Commission Regular Meeting

The Planning & Transportation Commission will review a recommendation for a development agreement, rezoning, and a tentative map for a project located at 200-404 Portage Avenue and 3040-3250 Park Boulevard. The proposal includes redevelopment of the 14.65-acre site into planned community zones.

• Recommendation on Development Agreement and Rezoning for 3200 Park Boulevard/340 Portage
• Proposed rezoning to Planned Community Zones (RM-30 and GM) for 14.65-acre site
• Vesting Tentative Map with exceptions to private street width at 200-404 Portage Avenue

The Commission conducted a meeting consisting of staff reports and the start of deliberations for a redevelopment project. No substantive votes or final decisions were recorded in the provided text.

Public Art Commission Regular Meeting

The Commission will receive staff updates on the Code:ART interactive media festival and a recap of recent murals in the California Avenue District. Commissioners will also discuss the scope of the annual retreat and the total number of commission members.

• Staff recap of California Avenue District Murals event and three new temporary murals
• Staff update on Code:ART 2023 interactive media festival and seven temporary installations
• Discussion regarding the scope and timeframe for the PAC Annual Retreat
• Commissioner-led discussion regarding Public Art Commission membership number

The Commission approved the minutes from the May 18, 2023, meeting. Other agenda items were non-action discussions regarding mural pilots, the Code:ART festival, and a proposal to request more commission members from City Council.

• Approved May 18, 2023, meeting minutes

Planning & Transportation Commission Regular Meeting

The Planning & Transportation Commission will consider a recommendation for a development agreement, rezoning, and a tentative map for a large-scale project. The commission will also review a rezoning request for 2901 Middlefield Road and 702 Ellsworth Place to allow a single-family residence.

• Redevelopment of 14.65-acre site at 200-404 Portage Avenue, 3040-3250 Park Boulevard, 3201-3225 Ash Street and 278 Lambert
• Rezoning request for 2901 Middlefield Road and 702 Ellsworth Place to enable a single-story, single-family residence
• Approval of June 14, 2023, Planning & Transportation Commission minutes

The Commission held a continued meeting regarding a rezoning request for 2901 Middlefield Road and 702 Ellsworth Place. Staff provided updates on site studies, including curb cut recommendations and delivery truck maneuvering. No final decision was recorded in the provided text.

Utilities Advisory Commission Regular Meeting

The Utilities Advisory Commission will discuss participating in the GoGreen Home Energy Financing Program and review electric supply portfolio modeling results. Staff is also requesting a recommendation to the City Council for a memorandum of agreement with the California Alternative Energy and Advanced Transportation Financing Authority.

• Recommendation for GoGreen Home Energy Financing Program up to $2 million over five years
• Discussion of Electric Supply Portfolio Modeling Results
• Utilities Quarterly Report for FY23-Q3 informational report

Planning & Transportation Commission Regular Meeting

The Commission heard a proposal to rezone 702 Ellsworth Place to R-1 to allow for a single-story, single-family residence. The request involves amending Planned Community 2343 and reconfiguring parking for an adjacent apartment building. No final decision was recorded in the provided text.

• Discussed rezoning of 702 Ellsworth Place to R-1 (Pending)

Parks and Recreation Commission Regular Meeting

The Commission approved the draft minutes from the May 12 and May 24, 2023 meetings. The session primarily consisted of staff reports regarding department budgets, coyote behavior, and school transportation safety.

• Approved May 12, 2023 Special Meeting minutes (6-0)
• Approved May 24, 2023 Regular Meeting minutes (6-0)

Historic Resources Board Regular Meeting

The Historic Resources Board will hold a study session regarding existing permit review processes for historic resources. The discussion will relate to the Palo Alto Municipal Code and Comprehensive Plan Policies.

• Study Session: Existing Permit Review Processes for Historic Resources
• Discussion of topics for HRB Retreat
• Approval of May 11, 2023, draft minutes
• Approval of May 25, 2023, draft minutes

Rail Committee Regular Meeting

The Rail Committee will discuss recommendations for the City Council regarding rail alternatives. The discussion includes the potential re-inclusion of the Viaduct Alternative or elimination of the Trench Alternative for specific grade crossings.

• Discussion of Viaduct Alternative for Churchill Avenue
• Discussion of Meadow Drive and Charleston Road Grade Crossings
• Review of Caltrain Technical Review scope
• Review of City's updated evaluation criteria

The Rail Committee voted to recommend that the City Council have staff pursue a Caltrain evaluation of the Viaduct Alternative. The committee decided to defer the Trench Alternative specifically for the Meadow Drive and Charleston Road grade crossings.

• Recommended Caltrain evaluate the Viaduct Alternative (3-0)
• Deferred the Trench Alternative for Meadow Drive and Charleston Road grade crossings (3-0)

City Council Special Meeting

The City Council will hold public hearings regarding the Fiscal Year 2024 Budget Ordinance and proposed increases to wastewater, water, and stormwater management rates. The meeting also includes several contract approvals for public safety infrastructure and park improvements.

• Public hearing on FY 2024 Budget Ordinance, including operating and capital budgets
• Proposed increases to wastewater and water utility rates and a 4.9% increase to stormwater management fees
• $4,199,222 construction contract with OBS Engineering, Inc. for Boulware Park and Green Stormable Infrastructure
• $756,021 and $480,229 purchase orders for the Public Safety Building Capital Project
• Approval of a $369,749 purchase order for a modular restroom at Cubberley Community Center Fields

The City Council approved a series of consent calendar items including construction contracts for park and stormwater improvements and equipment for the new Public Safety Building. The Council also issued a proclamation honoring Juneteenth 2023.

• Approved $369,749 purchase order for modular restroom at Cubberley Community Center Fields
• Approved $410,604 contract with Casey Construction, Inc. for trash capture device installation
• Approved $4,199,222 contract with OBS Engineering, Inc. for Boulware Park and Green Stormwater projects
• Approved conceptual plan for Quiet Zone at Palo Alto Avenue/Alma Street Rail Crossing
• Approved $756,021 purchase order with Pivot Interiors Inc. and $480,229 with One Workplace for Public Safety Building
• Approved $438,907 purchase order with Aviat Networks for Public Safety Building radio systems
• Approved $504,107 contract with VOX Network Solutions to upgrade city phone system
• Approved $105,000 contract amendment with OIR Group for independent police auditing services

Architectural Review Board Regular Meeting

The Architectural Review Board is reviewing a request for a planned community zoning application to allow redevelopment of a large site including 200-404 Portage Avenue. The board will also conduct a public hearing regarding a new storefront facade for Arhaus at the Stanford Shopping Center.

• Redevelopment recommendation for 14.65-acre site (3200 Park Boulevard/340 Portage)
• Architectural review of new storefront facade and signage at 180 El Camino Real
• Review of Development Agreement, Comprehensive Plan Amendment, and Vesting Tentative Map

The Architectural Review Board reviewed a proposal by the Sobrato Organization to redevelop a 14.65-acre site into a project featuring 91 townhomes and retail space. The board discussed architectural changes, landscaping, and the preservation of the historic Bayside Canning Company building. No final vote on approval was recorded in the provided text.

City Schools Liaison Committee Regular Meeting

The City Schools Liaison Committee will meet to review city and district reports and discuss collaborations between the city and schools. The committee will also address meeting frequency and future business.

• Update on City and Schools Collaborations from Todd Collins
• Discussion regarding Committee Meeting Frequency
• Review of City and District Reports

The committee discussed moving from ad hoc collaborations to a structured master agreement to coordinate services and share costs. This item was set as the primary agenda topic for the August meeting. The committee also approved the minutes from the April 20, 2023, meeting.

• Approved minutes from April 20, 2023, meeting (4-0)
• Set master agreement discussion as primary agenda item for August meeting
• Tabled committee meeting frequency topic

Planning & Transportation Commission Regular Meeting

The Planning & Transportation Commission held an initial public hearing for a proposed five-story residential building at 800 San Antonio. Staff recommended the project be forwarded to the Architectural Review Board for further review.

• Recommended forwarding 800 San Antonio project to the Architectural Review Board for review

Policy & Services Committee Special Meeting

The Policy & Services Committee will consider changes to the scope, compensation, or time for several Office of City Auditor task orders. The committee will also discuss recommendations regarding City Council procedures and protocols.

• Task Order Change: ALPR Technology Contract Management
• Task Order Change: Disaster Recovery Preparedness
• Task Order Change: Citywide Risk Assessment & Annual Audit Plan
• Discussion on Boards and Commissions-related Council procedures

The Policy and Services Committee recommended that City Council approve three changes to Office of City Auditor task orders. The committee also recommended updates to the City Council Procedures and Protocol Handbook regarding lobbying and the role of council liaisons.

• Recommended approval of City Auditor Task Order 04.14 ALPR Technology Contract Management (3-0)
• Recommended approval of City Auditor Task Order 04.19 Disaster Recovery Preparedness (3-0)
• Recommended approval of City Auditor Task Order FY23-01 Citywide Risk Assessment & FY23-02 Annual Audit Plan (3-0)
• Recommended updating Council Procedures and Protocol Handbook section 2.2 to prohibit lobbying Board and Commission members (3-0)
• Recommended updating Council Procedures and Protocol Handbook section 2.8 regarding the role of Council Liaisons (3-0)

City Council Special Meeting

The City Council conducted a study session with Independent Police Auditors regarding police misconduct investigations and a hiring and recruiting audit. No formal votes or legislative decisions were recorded in the provided minutes.

• Tabled conference with labor negotiators (Item removed from Agenda)
• Read proclamation honoring Asian Americans for Community Involvement (AACI)

Historic Resources Board Regular Meeting

The Historic Resources Board will hold a study session to review the draft North Ventura Coordinated Area Plan. The meeting also includes the approval of previous meeting minutes and official reports.

• Study Session: Review of the Draft North Ventura Coordinated Area Plan
• Approval of May 11, 2023, Historic Resources Board draft minutes
• Report on Historic Resources Board Schedule of Meetings and Assignments

The Board held a study session to review the Draft North Ventura Coordinated Area Plan (NVCAP). No formal decisions were made; the session served to provide feedback on the plan's impact on historical resources before it moves toward Council adoption in fall 2023.

Human Relations Commission Regular Meeting

The Human Relations Commission will meet to discuss next steps for the 2023/2024 Workplan. The commission will also seek input regarding next steps for the Asian American, Native Hawaiian, Pacific Islander (AANHPI) lived experience report.

• Discussion of next steps on the 2023/2024 Workplan
• Input on next steps for the AANHPI lived experience report
• Approval of May 24, 2023, meeting minutes

Regular Utilities Advisory Commission

The Utilities Advisory Commission will consider recommendations for the 2023 Annual Water Shortage Assessment Report and the 2023 Wildfire Mitigation Prevention Plan. The meeting also includes a presentation regarding grid modernization updates.

• Recommendation to adopt the 2023 Annual Water Shortage Assessment Report
• Approval of the 2023 Wildfire Mitigation Prevention Plan
• Presentation on Grid Modernization updates
• Informational report on the FY2021 Demand Side Management Report

The Utilities Advisory Commission recommended that City Council adopt the 2023 Annual Water Shortage Assessment Report, noting no water shortage this year. The commission also approved the minutes from the May 3, 2023 meeting. The Utilities Director reported a total rate increase of 3% ($11.70) taking effect July 1.

• Approved May 3, 2023 meeting minutes (6-0)
• Recommended City Council adopt 2023 Annual Water Shortage Assessment Report (6-0)

City Council Special Meeting

The City Council will hold a public hearing on amending rental housing laws regarding evictions and security deposits. The meeting also includes a study session on changing the land use designation for a regional water purification facility.

• Public hearing on rental housing stabilization, including eviction protections and security deposit limits
• Study session regarding land use changes for the Regional Water Purification Facility at 1237 San Antonio Road
• $2,265,340 construction contract with O’Grady Paving, Inc. for railroad crossing safety improvements
• Resolution approving the Sustainability and Climate Action Plan (S/CAP) workplan
• Second reading of ordinances regarding Accessory Dwelling Units and firearms sales limitations

The City Council approved an ordinance expanding just cause eviction protections and setting security deposit limits for unfurnished rentals. The Council also adopted the Sustainability and Climate Action Plan and approved a $2.26M railroad crossing safety contract.

• Adopted ordinance expanding just cause eviction protections and security deposit limits (6-1)
• Approved $2,265,340 construction contract with O’Grady Paving, Inc. for railroad crossing safety (6-1)
• Adopted Sustainability and Climate Action Plan and 2023-2025 Workplan (7-0)
• Approved ordinance changing City Council meeting start time to 5:30 p.m. (7-0)
• Appointed Mahealani Ah Yun as Interim City Clerk at $121,285 annual salary (7-0)
• Approved zoning amendments for Accessory Dwelling Units and Junior ADUs (7-0)
• Approved firearms sales limitations ordinance (7-0)
• Adopted Resolution 10110 for FY 2024 Street Maintenance Project (7-0)

Architectural Review Board Regular Meeting

The Architectural Review Board will conduct a preliminary review for a proposed four-story, 10,400 square foot mixed-use building at 640 Waverley. The project includes ground floor office space and three levels of residential units. The board will also hold a study session regarding the draft North Ventura Coordinated Area Plan.

• Preliminary architectural review for 640 Waverley: demolition of single family home and construction of 10,400 sq ft mixed-use development
• Study session to review the Draft North Ventura Coordinated Area Plan
• Approval of April 20, 202 3 meeting minutes

The Architectural Review Board conducted a study session for a proposed four-story, 10,400 square foot mixed-use development at 640 Waverley. The project would replace two existing residences with ground-floor office space and four residential units. No formal decisions were made during this session.

• Assigned ad hoc committee (Chair Baltay and Boardmember Thompson) for movie theater conversion at 3001 El Camino Real

Planning & Transportation Commission Regular Meeting

The Planning & Transportation Commission will hold a public hearing to recommend an ordinance for a mandatory Rental Registry Program. The commission will also conduct a study session to review the draft North Ventura Coordinated Area Plan.

• Public hearing on amending Municipal Code to add Chapter 9.65, Rental Registry Program
• Review of the Draft North Ventura Coordinated Area Plan
• Feedback session on the Rental Registry Program Unit Registration Form

The Planning & Transportation Commission held a study session to review the draft North Ventura Coordinated Area Plan (NVCAP). Staff presented the plan's goals for land use, building heights, and mobility, but no formal decisions were made. The Commission discussed the plan's consistency with the General Plan and the future of the historic Cannery Building.

Finance Committee Special Meeting

The Finance Committee will hold a special meeting to discuss the Fiscal Year 2024 budget wrap-up. The discussion includes the recommended FY 2024 Budget and the FY 2024 Municipal Fee Schedule for City Council adoption.

• Discussion on Fiscal Year (FY) 2024 Budget Wrap-Up
• Review of Recommended FY 2024 Budget
• Review of FY 2024 Municipal Fee Schedule

The Finance Committee voted to recommend the FY 2024 Operating and Capital Budgets, the Municipal Fee Schedule, and the FY 2024-2028 Capital Improvement Plan to the City Council. The recommendation includes specific amendments to funding for UNAFF, Project HomeKey, and youth mental health.

• Recommended adoption of FY 2024 Operating and Capital Budgets and Municipal Fee Schedule (3-0)
• Recommended adding $25,000 one-time resources for UNAFF (3-0)
• Recommended deferring and reexamining Project HomeKey, keeping $500,000 for permits and fire safety/fencing (3-0)
• Recommended revisiting $200,000 for youth mental health in FY 2024 Mid-Year Budget (3-0)
• Recommended staff referral to explore Eucalyptus tree removal with Stanford Ad-hoc for fire safety (3-0)
• Recommended staff referral to evaluate Human Services and HSRAP funding, including a possible 1% General Fund allocation (3-0)
• Recommended approval of FY 2024-2028 Capital Improvement Plan with wrap-up discussion changes (3-0)

Historic Resources Board Regular Meeting

The Historic Resources Board discussed a proposal to redevelop a 14.65-acre site into townhomes, a public park, and affordable housing. The project involves the partial demolition of the Cannery building, which is identified as eligible for the California Register. The board reviewed environmental impacts and preservation guidelines for the remaining structures.

Human Relations Commission Special Meeting: Workplan Retreat

The Human Relations Commission is holding a special meeting to review past accomplishments and develop their workplan for the upcoming year. The commission will also discuss core responsibilities and assign liaison duties.

• Public hearing on a draft ordinance to create a Rental Registry Program
• Welcome of new commissioners Katie Causey, Amy Hsieh, and Mary Kate Stimmler
• Review of 2022 accomplishments and the 2022/23 workplan overview
• Development of the new workplan and assignment of liaison and buddy responsibilities

The Commission accepted the basic framework for a Rental Registry Program ordinance, pending the resolution of six specific issues regarding fees, penalties, and privacy. The body also approved a comprehensive workplan covering CDBG follow-up, hate crime education, and climate change protections.

• Approved April 27, 2023 minutes (7-0)
• Accepted basic framework of Rental Registry Program with six outstanding issues to be addressed (7-0)
• Approved workplan including CDBG follow-up and HSRAP site visits (7-0)
• Approved workplan items for AANHPI outreach and bias training (7-0)
• Approved workplan for FBI community education on hate crimes and human trafficking (7-0)
• Approved workplan for climate change protections for vulnerable residents (7-0)
• Approved renter protections and holiday framework recommendation memos to Council by end of June (7-0)
• Approved reinstatement of learning sessions on public health, South Palo Alto walkability, and senior services (7-0)

Parks and Recreation Commission Special Meeting

The Commission approved the draft minutes from the May 2, 2023, special meeting. The body also discussed the FY24 work plan, focusing on the Master Plan and E-bike policy monitoring, though no final vote on the work plan was recorded in the text.

• Approved draft minutes from May 2, 2023, special meeting (6-0, 1 abstention)

Rail Committee Regular Meeting

The Rail Committee is reviewing a conceptual plan for a Quiet Zone at Palo Alto Avenue and Alma Street. The committee will also consider refined plans for underpass alternatives at Churchill Avenue, Meadow Drive, and Charleston Road.

• Review of Quiet Zone implementation plan for Palo Alto Avenue/Alma Street
• Approval of partial underpass alternative at Churchill Avenue
• Approval of underpass alternatives at Meadow Drive and Charleston Road

The Rail Committee recommended a Conceptual Plan for a Quiet Zone at Palo Alto Avenue/Alma Street to the City Council. The committee also approved refined conceptual plans for underpass alternatives at Churchill Avenue, Meadow Drive, and Charleston Road for Caltrain review.

• Recommended City Council approval of Conceptual Plan for Quiet Zone at Palo Alto Avenue/Alma Street (3-0)
• Approved refined conceptual plans for Partial Underpass Alternative at Churchill Avenue (3-0)
• Approved refined conceptual plans for Underpass Alternatives at Meadow Drive and Charleston Road (3-0)
• Supported four-foot buffer refinement along Alma
• Focused on Seale bike ped crossing over Kellogg
• Maintained existing bike ped configuration at Charleston
• Deferred action on the trench alternative to a future agenda item

City Council Special Meeting

The City Council will hold a study session regarding the proposed FY 2024 operating and capital budget. The agenda also includes discussions on implementing state housing legislation, including SB 9.

• FY 2024 Proposed Operating and Capital Budget discussion
• Adoption of ordinance to implement state housing legislation (SB 9)
• Amendment to contract with Hohbach-Lewin, Inc. for $10,000 increase
• Services agreement for Connecting Palo Alto Grade Separation Projects
• Ordinance to codify firearms sales limitations

The City Council held a study session to discuss the FY 2024 proposed budget and recommendations from the Finance Committee. No formal budget decisions were made; the Finance Committee will consider Council comments on May 30, with final adoption scheduled for June 19.

• Approved motion to enter Closed Session (7-0)
• Issued Proclamation honoring Thomas Foon Chew
• Issued Proclamation honoring Birge Clark

Architectural Review Board Regular Meeting

The Architectural Review Board will consider a major application for a new office building at 123 Sherman. The board will also continue a study session regarding local objective standards for Senate Bill 9 residential units and urban lot splits.

• Demolition of four buildings and construction of a 53,267 square foot office building at 123 Sherman
• Lot merger of three existing parcels for the 123 Sherman project
• Review of local objective standards for Senate Bill 9 (SB 9) residential units and urban lot splits

The Architectural Review Board heard a proposal for a 3-story, 53,267 square foot office building at 123 Sherman, which would involve demolishing four existing buildings and merging three parcels. Staff recommended approval subject to specific findings and conditions. The provided minutes end before a final vote or decision was recorded.

• Formed subcommittee for 3997 Fabian Way (Boardmembers Chen and Hirsch)
• Formed subcommittee for 3265 El Camino (Vice Chair Rosenberg and Boardmember Thompson)
• Assigned subcommittee for presenting awards and descriptions (Boardmember Hirsch and Vice Chair Rosenberg)

Public Art Commission Regular Meeting

The commission will review conceptual designs for three temporary murals in the California Avenue District. They are also scheduled to consider a 2023/24 work plan and maintenance funding for neon artwork at the Palo Alto Art Center.

• Approval of conceptual designs for three temporary murals in California Avenue District
• Review and approval of the 2023/24 Public Art Commission Work Plan
• Maintenance funds up to $6,500 for 'Excel' neon artwork by Brian Coleman
• Interim review of art plan for 3200 Park Boulevard development project

The Public Art Commission approved conceptual designs for three temporary murals in the California Avenue District to be painted June 1-9, 2023. The commission also approved the 2023-24 Work Plan and maintenance funding for a neon artwork. An interim review was held for the 3200 Park Boulevard art plan.

• Approved conceptual designs by artists Olivia Losee-Unger, Nicole Ponsler, and Paz de la Calzada for three California Ave murals (All in Favor)
• Approved 2023-24 PAC Work Plan with annotated images (All in Favor)
• Approved up to $6,500 in maintenance funds for neon artwork 'Excel' by Bryan Coleman (All in Favor)
• Approved minutes from April 20, 2023 meeting (All in Favor)

City Council Special Meeting

The City Council will hold a study session regarding development proposals for the Cubberley site. The agenda also includes several consent calendar items involving fire protection, parking systems, and public safety building services.

• Study Session: Next steps for Cubberley Development Proposals
• Proclamation: National Police Week and National Peace Officers’ Memorial Day
• Contract: $423,830 with Johnson Controls Fire Protection for fire system services
• Contract: $4,180,217 with Parking Guidance Systems, LLC for downtown parking equipment
• Ordinance: Changes to Municipal Code regarding Accessory Dwelling Units

The Council held a study session to discuss next steps following an invitation from the Palo Alto Unified School District (PAUSD) to submit development proposals for the Cubberley property. Staff recommended initiating staff-to-staff communications via the City-School Liaison Committee and holding a closed session to discuss financial matters.

• Proclaimed May 14-20, 2023, as Police Week and May 15 as Peace Officers’ Memorial Day
• Directed City Manager to investigate safety and camping issues at Timothy Hopkins Creekside Park and provide a report

Parks and Recreation Commission Workplan Retreat

The Commission adopted the FY24 Parks and Recreation Priorities following a review of the Master Plan and Action Plan. Members discussed updating the 2017 Action Plan to better align with current needs and the Capital Improvement Program (CIP) process.

• Approved new Parks and Recreation Commission Priorities (7-0)
• Updated FY24 Ad Hoc Committees to include Playing Field Policy and Projects and Recreation Program Review
• Changed Recreation Projects committee to focus only on Wellness Center/Gym
• Folded CIP Review into Master Plan Review
• Renamed Funding Opportunities to Grant Opportunities
• Moved Website Refresh to a Liaison role

Historic Resources Board Regular Meeting

The Historic Resources Board will meet to review its upcoming annual work plan. The board will also consider the approval of draft minutes from the April 13, 2023, meeting.

• Review and adoption of the 2023-24 HRB Work Plan
• Approval of Historic Resources Board Draft Minutes of April 13, 2023

The Board reviewed the 2023-24 Work Plan, focusing on historic resource alterations and the California Register eligibility process. Members discussed refining the inventory of potentially eligible properties and planning a summer retreat to address ordinance definitions.

Planning & Transportation Commission Regular Meeting

The Planning & Transportation Commission will review a recommendation for the 2024-2028 Capital Improvement Plan and Comprehensive Plan Compliance. The commission will also discuss amending By-Laws regarding election timing and the potential election of a Chair and Vice-Chair.

• Review of Proposed 2024-2028 Capital Improvement Plan
• Amendment to PTC By-Laws regarding election timing
• Potential election of Chair and Vice-Chair
• Approval of March 29, 2023, meeting minutes

The Planning & Transportation Commission reviewed 22 new Capital Improvement Projects (CIPs) to determine consistency with Comprehensive Plan 2030 policies. The projects include a HomeKey shelter, grade separations, and various facility and utility improvements. No final vote on the recommendation to City Council was recorded in the provided text.

• Reviewed 22 new CIPs for consistency with Comprehensive Plan 2030

Finance Committee Special Meeting

The Finance Committee will review various capital improvement and operating budget items for the 2024 fiscal year. The committee is also tasked with reviewing and recommending approval for proposed municipal fee schedule amendments to the City Council.

• Review of FY 2024 Proposed Municipal Fee Schedule Amendments
• Capital Improvement Program review including Cubberley Property Infrastructure Fund
• Review of utility operating funds for Electric, Fiber Optics, Gas, and Water
• Review of Public Works operating funds including Airport and Stormwater Management
• Review of Citywide Internal Support and Administration budgets

The Finance Committee tentatively approved proposed budgets for the Capital Improvement Program, Infrastructure and Environment, and Citywide Internal Support and Administration. The committee also recommended that the City Council approve the FY 2024 Municipal Fee Schedule Amendments.

• Tentatively approved Capital Improvement Program and Capital Fund projects (3-0)
• Tentatively approved Enterprise and Internal Service Fund projects for Infrastructure and Environment (3-0)
• Recommended Council approve FY 2024 Municipal Fee Schedule Amendments, including a paramedic internship fee reimbursement (3-0)
• Tentatively approved operating budgets for Infrastructure and Environment (3-0)
• Tentatively approved budget for Citywide Internal Support and Administration (3-0)
• Referred tentative FY 2024 budget amendments to City Council for feedback (3-0)
• Recommended Council refer the coordinated area plan process back to staff for streamlining (3-0)
• Recommended Council refer staff to explore a 1% General Fund allocation policy for HSRAP (3-0)

Policy & Services Committee Regular Meeting

The Policy & Services Committee will consider changes to the scope, compensation, or time for three Office of City Auditor task orders. The committee will also discuss a referral regarding City Council procedures and protocols.

• Race and Equity Quarterly Update
• Office of City Auditor Task Order Change - 4.20 Procurement
• Office of City Auditor Task Order Change - 4.08 Public Safety Building Construction Audit
• Office of City Auditor Task Order Change - FY23-05 Various Reporting & City Hotline
• Discussion on City Council Procedures and Protocols

The Policy and Services Committee recommended that staff bring a proposal to City Council in the 4th quarter regarding potential ballot measures for the mayoral term and election process. The committee also recommended approval of three City Auditor task order changes.

• Recommended City Council approve Task Order 4.20 Procurement Process Review change (3-0)
• Recommended City Council approve Task Order 4.08 Public Sector Building-Construction Audit change (3-0)
• Recommended City Council approve Task Order FY23-05 Various Reporting & City Hotline change (3-0)
• Requested staff bring a proposal to City Council in Q4 to evaluate ballot measures for extending the Mayoral term and directly electing the Mayor (3-0)

City Council and Planning and Transportation Commission Special Meeting

The City Council and Planning and Transportation Commission will hold a joint special meeting to discuss the 2023-31 Housing Element. The agenda also includes a sewer replacement contract and a closed session regarding a building permit for Stanford Shopping Center.

• Adoption of resolution for the 2023-3#1 Housing Element
• Contract with Cratus, Inc. up to $7,707,055 for sanitary sewer replacement on El Camino Real and Page Mill Road
• Ordinance to continue the Interim Parklet Program until March 31, 2024
• Closed session regarding SPG Center, LLC building permit application for Stanford Shopping Center
• Recruitment of an interim City Clerk using Peckham & McKinney Firm

The City Council approved a sanitary sewer replacement contract and extended the interim parklet program through March 2024. The Council also authorized recruitment for a City Clerk. A joint meeting was held to discuss the 2023-31 Housing Element, though the provided text ends before a final decision was recorded.

• Approved $7,707,055 contract with Cratus, Inc. for Sanitary Sewer Replacement Project 31 (6-1)
• Approved ordinance and resolution extending Interim Parklet Program until March 31, 2024 (6-1)
• Approved recruitment for interim City Clerk and engagement of Peckham & McKinney firm (7-0)
• Approved Sewer System Management Plan Update 2023 (7-0)
• Approved time-only contract amendment with Romig Engineers, Inc. for Public Safety Building project (7-0)
• Approved minutes from April 24, 2023 meeting (7-0)
• Closed session regarding SPG Center, LLC building permit application resulted in no reportable action

Finance Committee Special Meeting

The Finance Committee will review an overview of the Fiscal Year 2024 budget process, specifically regarding non-departmental items. The meeting also includes presentations on community services, library services, planning, transportation, and public safety.

• Fiscal Year 2024 Budget Process Overview (Non-Departmental)
• Community and Library Services presentation
• Planning and Development Services presentation including CDBG Fund and SUMC Fund
• Office of Transportation presentation regarding Parking Special Revenue Funds
• Public Safety presentation covering Fire, Office of Emergency Services, and Police

The Finance Committee unanimously approved tentative budget proposals for non-departmental items, community and library services, planning and transportation, and public safety. Each motion passed 3-0 and included additions to a 'parking lot' for further consideration, such as $1-2 million from vacancies and $750,000 for affordable housing/homeless support. No final budget was adopted; these are preliminary approvals.

• Approved tentative non-departmental items with parking lot additions: $1-2M from vacancies, $750K for affordable housing/homeless support, potential $1M from gas transfer tax up to 18%, $2.5M from budget surplus (3-0)
• Tentatively approved Community and Library services budget with parking lot additions including $150K for HSRAP and tier 2 proposals (3-0)
• Tentatively approved Planning and Transportation budget with parking lot additions including permitting, zoning code update, and bird/wildlife habitat strategies (3-0)
• Tentatively approved Public Safety budget with parking lot additions including Fire Utility Task Vehicle and increased dispatcher staffing (3-0)

Architectural Review Board Regular Meeting

The Architectural Review Board will consider a major application to demolish two retail buildings at 3001-3017 El Camino Real. The proposal includes constructing a five-story, 100% affordable multi-family residential development for residents earning 30% to 50% of Area Median Income.

• Major Architectural Review for 129 units at 3001 El Camino Real
• Site improvements at 1020 East Meadow Circle including HVAC and accessibility upgrades
• Demolition of two existing retail buildings at 3001-3017 El Camino Real

The Architectural Review Board voted to recommend approval of a 129-unit, 100% affordable housing development at 3001 El Camino Real, with conditions. The project includes demolition of existing retail buildings and construction of a five-story rental building for tenants earning 30-50% of area median income. The board also discussed design concerns but noted the project meets objective standards under SB 330.

• Recommended approval of Major Architectural Review for 3001 El Camino Real 129-unit affordable housing project (vote not recorded in minutes)
• Considered Mitigated Negative Declaration and Mitigation Monitoring and Reporting Plan for the project
• Assigned ad-hoc subcommittees for 4075 El Camino Way (Baltay, Chen) and 300 Lambert (Thompson, Chen)

Utilities Advisory Committee

The Utilities Advisory Commission will consider a staff recommendation to recommend the City Council adopt the proposed 2024 fiscal year budgets. The meeting also includes discussions on the Utilities Strategic Plan implementation and appointments for commission leadership.

• Recommendation of Fiscal Year 2024 operating and capital budgets
• Approval of UAC Chair and Vice Chair short-term appointments
• Approval of Budget Subcommittee members
• Presentation of Utilities Strategic Plan Implementation

The Utilities Advisory Commission (UAC) unanimously approved Chair Segal and Vice Chair Scharff to serve a short term from May 3, 2023 to March 31, 2024. The commission also received updates on winter rebates, utility rate increases, hydro supply, drought status, and the heat pump water heater program. No substantive policy decisions were made beyond the officer appointments.

• Approved Chair Segal to serve short term May 3, 2023 to March 31, 2024 (7-0)
• Approved Vice Chair Scharff to serve short term May 3, 2023 to March 31, 2024 (7-0)
• Approved minutes of March 1, 2023 meeting (4-0, 3 abstentions)
• Approved minutes of April 12, 2023 meeting (7-0)

Parks and Recreation Commission Special Meeting

The Parks and Recreation Commission voted unanimously to re-elect Chair Greenfield and elect Commissioner Brown as Vice Chair. The Commission also approved the March 28, 2023 meeting minutes with a minor correction. No other substantive decisions were made; the meeting included a department report and a community garden program update for discussion only.

• Approved March 28, 2023 meeting minutes (6-0)
• Re-elected Chair Greenfield (6-0)
• Elected Commissioner Brown as Vice Chair (6-0)

Council Appointed officer Special Meeting

The Council Appointed Officer Committee will hold a special meeting to discuss the vacancy in the City Clerk position. The committee intends to provide a recommendation to the City Council regarding this matter.

• Discussion and recommendation to Council regarding City Clerk vacancy

The Council Appointed Officers Committee recommended that the full Council seek internal applicants for an interim City Clerk and contract with Peckham and McKenney for the permanent recruitment process.

• Recommended inviting internal letters of interest and resumes for interim City Clerk (3-0)
• Recommended contracting with recruitment firm Peckham and McKenney for permanent City Clerk search (3-0)

City Council Special Meeting

The City Council will conduct a study session regarding the proposed Fiscal Year 2024 budget. The meeting also includes several action items involving contract amendments, park ordinances, and a parcel map request.

• Proclamation of May 2023 as Affordable Housing Month
• Park Improvement Ordinance for Rinconada Park
• Amendment to Magellan contract increasing compensation by $2,770,960
• Contract amendment with Smart Energy Systems, Inc. for $684,023
• Parcel map request for 2147 Yale Street

The City Council appointed several residents to the Human Relations Commission and the Parks and Recreation Commission. The Council also proclaimed May 2023 as Affordable Housing Month and held a study session on the proposed Fiscal Year 2024 budget.

• Appointed Katie Causey and Amy Hsieh to full terms on the Human Relations Commission
• Appointed Daryl Savage and Mary Kate Stimmler to partial terms on the Human Relations Commission
• Appointed Amanda Brown, Shani Kleinhaus, Joy Oche, and Bing Wei to full terms on the Parks and Recreation Commission
• Proclaimed May 2023 as Affordable Housing Month
• Unanimously voted to accept the Auditor's Office Cybersecurity Assessment (7-0)

Human Relations Commission Special Meeting

The Human Relations Commission will meet to vote on a correction to a previous rental protection recommendation regarding relocation assistance. The Commission will also discuss a contingency plan for Human Services Resource Allocation Process funding and the outreach phase of a Council referral regarding AANHPI lived experiences.

• Correction to Rental Protection Recommendation #6 regarding rental relocation assistance
• Discussion of a funding contingency plan for the Human Services Resource Allocation Process (HSRAP)
• Discussion of the outreach phase for researching the lived experience of AANHPI residents

The Human Relations Commission approved a correction to a rental relocation assistance recommendation. The Commission also affirmed a funding contingency plan for human services with specific adjustments to organization allocations. No action was taken regarding the AANHPI lived experience research referral.

• Approved minutes of March 16, 2023 (3-0-1)
• Approved correction to Rental Protection Recommendation #6 to expand city-wide relocation assistance to multi-unit buildings with fewer than 10 units, excluding owner-occupied duplexes (3-0-1)
• Affirmed HSRAP contingency plan for FY 2024 with specific allocation changes (3-0-1)
• Increased Ada’s Café allocation from $6,000 to $10,000 for both $100,000 and $200,000 contingency plans (3-0-1)
• Decreased allocations by $1,000 each for AbilityPath, La Comida, LifeMoves, and Ravenswood Family Health Network for both contingency plans (3-0-1)

Rail Committee Regular Meeting

The Rail Committee will review a services agreement between the City of Palo Alto and the Peninsula Corridor Joint Powers Board for Connecting Palo Alto, Grade Separation Projects. The committee will also work to finalize updated evaluation criteria for grade separations to recommend to the City Council.

• Review Services Agreement with Peninsula Corridor Joint Powers Board (Caltrain) for Grade Separation Projects
• Finalize Updated Grade Separation Evaluation Criteria

The Rail Committee recommended that the City Council approve a services agreement with Caltrain for the Connecting Palo Alto Grade Separation Project. The committee also recommended the approval of updated grade separation evaluation criteria with specific wording edits.

• Recommended City Council approval of $106,676.40 services agreement with Peninsula Corridor Joint Powers Board (Caltrain) (3-0)
• Recommended City Council approval of updated Grade Separation Evaluation Criteria with five specific edits (3-0)

Planning & Transportation Commission Regular Meeting

The Planning & Transportation Commission will hold a study session regarding the Quiet Zone Study and Conceptual Plan for the Caltrain Corridor at Palo Alto Avenue. The commission will also meet to review and adopt the 2023-24 PTC Work Plan.

• Study Session: Review Quiet Zone Study and Conceptual Plan for Caltrain Corridor at Palo Alto Avenue
• Action Item: Review and Adopt 2023-24 PTC Work Plan
• Approval of March 8, 2023, Draft Verbatim and Summary Minutes

The Commission held a study session to review a conceptual plan for a Quiet Zone at the Palo Alto Avenue/Alma Street crossing. Staff reported that a raised median is proposed to meet safety thresholds, with an estimated construction cost of $150,000. No formal votes were taken; the final report is expected in fall 2023 for City Council approval.

• Reviewed conceptual design for Palo Alto Avenue Quiet Zone (Study Session)
• Proposed raised median at Palo Alto Avenue to meet FRA safety thresholds
• Confirmed $150,000 estimated construction cost for the project

Policy & Services Committee Special Meeting

The Policy & Services Committee will review several presentations from the Office of the City Auditor. The committee will also discuss recommendations regarding City Council protocols on international travel.

• Remote and Flexible Work Study Report presentation
• Electronic Payment Process and Controls Audit Report presentation
• Discussion of Council protocols on International Travel

The committee recommended that City Council accept audit reports on remote work and electronic payment processes. Members also voted on specific protocols for City Council international travel and a travel budget.

• Recommended City Council accept Remote and Flexible Work Study Audit Report (3-0)
• Recommended City Council request analysis of pre-Covid onsite performance vs current hybrid/remote work (3-0)
• Recommended City Council accept Electronic Payment Process and Controls Audit Report (3-0)
• Recommended travel protocols for pre-approval, city interest, equitable distribution, virtual ineffectiveness, and city spacing (3-0)
• Denied requirement for economic benefits for travel (1-2)
• Recommended $40K total budget for domestic and international travel (2-1)
• Denied requirement to include travel expenses on City website (1-2)

City Council Special Meeting

The City Council will conduct interviews for the Human Relations and Parks and Recreation Commissions. The meeting also includes a study session on the Safe Routes to School annual report and several action items.

• Interviews for Human Relations Commission and Parks and Recreation Commission openings
• Resolution to appoint Adriane D. McCoy of Baker Tilly US, LLP as City Auditor
• Study Session: Safe Routes to School Annual Report for 2021-2022
• Resolution of intent to not levy assessments for the Palo Alto Downtown Business Improvement District (BID) in FY 2024
• Review and adoption of the Council Procedures and Protocols Handbook

The City Council conducted interviews for open positions on the Human Relations Commission (HRC) and the Parks and Recreation Commission (PRC). No appointments were decided during this meeting.

Public Art Commission Regular Meeting

The commission will review public art associated with Castilleja School. They will also consider fund approvals for structural engineering services and maintenance for Wild at Hoover Park.

• Final review of Public Art in Private Development for Castilleja School
• Approval of up to $10,000 for Hohbach-Lewin on call structural engineering services
• Approval of up to $5,550 for maintenance of Wild at Hoover Park
• Review of the 2023/24 Public Art Commission Priorities Document

The Commission approved a public art plan for the Castilleja School project and authorized funding for structural engineering services and sculpture repair. A draft of the PAC Priorities Document was reviewed for future approval.

• Approved Public Art in Private Development plan for Castilleja School (All in Favor)
• Approved $10,000 in additional funding for Hohbach-Lewin Inc. structural engineering services (All in Favor)
• Approved up to $5,550 for refurbishment of the 'Mama Bear' sculpture at Hoover Park (All in Favor)
• Approved minutes from March 16, 2023 meeting (All in Favor)

City Schools Liaison Committee Regular Meeting

The City Schools Liaison Committee will continue a discussion regarding collaborations between the City of Palo Alto and the Palo Alto Unified School District. The meeting also includes reports from the city and district.

• Discussion of City and Schools Collaborations
• City and District Reports
• Approval of Minutes

The committee approved the minutes from the March 20, 2023, meeting. Members discussed establishing a formal framework for city and school district collaborations and shared personal motivations for their public service. No other substantive decisions were made.

• Approved minutes from March 20, 2023, meeting (3-0)

Architectural Review Board Regular Meeting

The Architectural Review Board will conduct elections for Chair and Vice Chair. The board will also review local objective standards for Senate Bill 9 residential units and urban lot splits.

• Chair and Vice Chair Elections
• Review of SB 9 Residential Units and Urban Lot Splits standards
• Ad Hoc Committee Report: Objective Standards Phase 2 for Townhomes
• 3300 El Camino Real architectural and landscape design changes review

The board elected new leadership for the upcoming term. Members also discussed the Draft Annual Report and Work Plan, including potential updates to objective standards and coordinated area plans.

• Nominated Kendra Rosenberg as Vice Chair (5-0)
• Nominated Peter Baltay as Chair (5-0)

City Council Special Meeting

The City Council will hold public hearings regarding proposed rate increases for gas and electric utilities. The agenda also includes a proposal for a long-term geothermal energy purchase agreement.

• Purchase of up to 87,600 Megawatt Hours per year of geothermal energy for up to 12 years, not to exceed $76.2 million
• Public hearing for Fiscal Year 2024 Gas Utility Financial Plan and rate changes
• Public hearing for Fiscal Year 2024 Electric Utility Financial Plan and rate changes
• Amendment to Duncan Solutions contract for parking citation management in the amount of $80,000
• Resolution to oppose the Taxpayer Protection and Government Accountability Act

The City Council authorized staff to seek review in the California Supreme Court regarding a decision by the Sixth District. The Council also held a study session to discuss proposed utility rate changes for July 2023, though no final decision on those rates was recorded.

• Authorized staff to seek review in the California Supreme Court to appeal Sixth District decision (6-1)
• Approved motion to enter Closed Session (7-0)

Historic Resources Board Regular Meeting

The Historic Resources Board will conduct study sessions regarding a flagpole and monument at 27 University Avenue. The board will also discuss the results of the 2022 Work Plan and a draft for the 2023 Work Plan.

• Study Session: Flagpole and Monument at Hostess House/Veterans Memorial Building/MacArthur Park (27 University Avenue)
• Discussion of 2022 Work Plan Results and Draft 2023 Work Plan
• Receipt of submitted CLG Annual Report covering the 2021-22 reporting period
• Approval of March 9, 2023, draft minutes

The Board held a study session to review a request from Stanford University for advice on treating the flagpole and monument at the Hostess House/Veteran’s Memorial Building. No formal decisions were made; the session focused on options for restoration and the historical narrative of the site.

• Study session held regarding flagpole and monument at 27 University Avenue (no action taken)
• Cancelled meeting scheduled for 11/23/2023

Utilities Advisory Commission Regular Meeting

The Utilities Advisory Commission will meet to discuss its workplan for the 2023-2024 fiscal year. The agenda also includes provisions for public comments on items not listed on the agenda.

• Utilities Advisory Commission FY 2023-2024 Workplan

The Commission approved the FY 2023-2024 Annual Work Plan with several amendments to its mission statement, standing topics, and success metrics. The plan will be recommended to the City Council for review and feedback.

• Approved FY 2023-2024 Annual Work Plan as amended (7-0)

Council Appointed Officer Committee

The Council Appointed Officer Committee is meeting to discuss and provide a recommendation to the City Council regarding the appointment of the City Auditor.

• Discussion and recommendation on next steps for the appointment of the City Auditor

The Council Appointed Officers Committee met to discuss the appointment of the City Auditor. The committee voted to recommend that the City Council appoint Adriane McCoy to the permanent position.

• Recommended appointment of Adriane McCoy as permanent City Auditor (3-0)

City Council Special Meeting

The City Council will review several major financial and infrastructure items, including a large-scale electric utility services contract. The meeting also includes discussions on community engagement workplans and updates to residential energy rebate programs.

• Approval of $20,000,000 electric utility construction contract with VIP Powerline Corp.
• Updated Residential Winter Gas and Electric Rebate Program costing up to $2,468,385
• Agreement for expanded Palo Alto Link transit services including $744,000 from Stanford University
• $596,556 purchase order for modular restroom buildings at Rinconada and Ramos Parks
• Ordinance to expand the Human Relations Commission from five to seven members

The Council approved a five-year contract with VIP Powerline Corp. for electric distribution work and adopted several new 2023 priority objectives. The body also expanded the Human Relations Commission and approved funding for transit and park restrooms.

• Approved $20M electric utility construction contract with VIP Powerline Corp. over five years (6-1)
• Approved expansion of Human Relations Commission from five to seven members (7-0)
• Approved $596,556 for modular restrooms at Rinconada and Ramos Parks (6-1)
• Approved $744,000 from Stanford University for expanded Palo Alto Link transit services (7-0)
• Approved $8,400 contract amendment with HdL Coren & Cone for tax reporting (7-0)
• Approved updated residential winter gas and electric rebate program up to $2,468,385 (7-0)
• Approved priority objectives #2, 5, 8, 9, 13 and created an ad hoc committee for #10 (7-0)
• Approved priority objectives #7, 11, 12 and initiated work on #4 and #6 (6-1)

Architectural Review Board Regular Meeting

The Architectural Review Board will consider a Planned Community Zoning application for a large redevelopment project. The proposal includes constructing 74 new townhome condominiums, a two-level parking garage, and dedicating 3.25 acres for affordable housing and parkland.

• Redevelopment of 14.65-acre site at 200-404 Portage Avenue, 3040-3250 Park Boulevard, 3201-3225 Ash Street and 278 Lambert
• Construction of 74 new Townhome Condominiums and a Two-Level Parking Garage
• Dedication of approximately 3.25 acres of land for future Affordable Housing and Parkland uses
• Ad-Hoc Committee review of architectural and landscape design changes at 3300 El Camino Real

The Architectural Review Board continued the review of the 3200 Park Boulevard project to a date uncertain. The board requested specific modifications to the Cannery building's HVAC and glazing and improvements to the townhomes' materials and pedestrian paseos.

• Continued 3200 Park Boulevard project to a date uncertain pending design revisions (4-0-0-1)
• Moved ARB Annual Report and Work Plan to April 20, 2023 (4-0-0-1)
• Approved March 6, 2023 meeting minutes as amended (3-0-1-1)

Stormwater Management Oversight Regular Meeting

The Stormwater Management Oversight Committee is meeting to consider the proposed FY 2024 budget. The committee will also receive staff updates on the Capital Program and the Embarcadero Trash Capture Device Project.

• Approval of February 2, 2023, meeting minutes
• Staff presentation of FY 2024 proposed budget for Committee approval
• Staff update on Stormwater Management Fund Capital Program
• Staff update on Embarcadero Trash Capture Device Project
• Discussion of Boards, Commissions, and Committee (BCC) Workplan Update

The committee approved the minutes from the February 2, 2023 meeting and updates to the Boards, Commissions, and Committee Workplan. A motion to express appreciation to staff for stormwater efforts was also passed. No action was taken on the review of Fiscal Year 2022 Storm Drainage Fund Expenditures.

• Approved February 2, 2023 meeting minutes (6-0)
• Approved updates for the Boards, Commissions, and Committee Workplan (6-0)
• Approved motion to express appreciation to staff for stormwater efforts (6-0)
• Review of Fiscal Year 2022 Storm Drainage Fund Expenditures: No action taken

City Council Special Meeting

The City Council will review a contract for automated license plate recognition technology and discuss the North County TRUST mental health program. Other items include a 48-unit townhome subdivision and a park dedication ordinance.

• Contract with Flock Safety for ALPR implementation up to $174,400
• Acceptance of $2,000,000 federal grant for North County TRUST program
• Approval of contract with Momentum for Health not to exceed $1,931,706
• Final Map approval for 48 townhome condominiums at 2850 West Bayshore
• Park Dedication Ordinance for the 10-acre Measure E site

The City Council approved a three-year contract with Flock Safety to implement fixed automated license plate readers (ALPR) to deter and investigate crime. Council also appointed several members to city boards and commissions and deferred a decision on dedicating the Measure E site as parkland to further study environmental technology options.

• Approved 3-year Flock Safety ALPR contract not to exceed $174,400 (7-0)
• Approved ALPR Surveillance Use Policy (7-0)
• Appointed Samantha Joy Rodman, Christian Pease, and Alisa Eagleston-Cieslewic to Historic Resources Board
• Appointed Allen Akin and Cari Templeton to Planning and Transportation Commission
• Appointed George Lu to Planning and Transportation Commission (unexpired term)
• Appointed Meagan Mauter, Robert Phillips, and Greg Scharff to Utilities Advisory Commission
• Appointed Rachael Croft to Utilities Advisory Commission (unexpired term)
• Directed staff to analyze environmental technology and wildlife corridor options for Measure E site (6-1)

City Council Special Meeting

The Palo Alto City Council will hold a special meeting to conduct interviews for various vacancies. The council is considering appointments for the Utilities Advisory Committee, Planning and Transportation Commission, and Historic Resources Board.

• Interviews and consideration of appointments for the Utilities Advisory Committee
• Interviews and consideration of appointments for the Planning and Transportation Commission
• Interviews and consideration of appointments for the Historic Resources Board

The City Council conducted interviews for open positions on the Utilities Advisory Commission, Planning and Transportation Commission, and Historic Resources Board. No appointments were made during the meeting; votes on the candidates are scheduled for April 3.

• Interviewed 7 candidates for the Planning and Transportation Commission
• Interviewed 3 candidates for the Historic Resources Board
• Interviewed 15 candidates for the Utilities Advisory Commission
• Scheduled candidate voting for April 3

Rail Committee Special Meeting

The Rail Committee will review and discuss the criteria for grade separation evaluations. The committee aims to provide a recommendation, including any proposed amendments, to the Palo Alto City Council.

• Review and discussion of Grade Separation Evaluation Criteria
• Verbal updates on interagency activities from Caltrain, VTA, and City Staff

The Rail Committee met to receive updates on interagency activities and review grade separation evaluation criteria. No decisions were made and no recommendations were provided to the City Council.

Planning & Transportation Commission Regular Meeting

The Planning & Transportation Commission will review the 2022-2023 Work Plan and discuss drafting the 2023-2024 PTC Work Plan. The body will also consider approving draft summary and verbatim minutes from February meetings.

• Review of 2022-2023 Work Plan
• Discussion of drafting the 2023-2024 PTC Work Plan
• Approval of February 8, 2023 draft summary minutes
• Approval of February 22, 2023 draft verbatim and summary minutes

The Commission approved the draft minutes from February 8 and February 22, 2023. Members spent the majority of the meeting reviewing and refining project goals for the 2023-2024 Work Plan, including consolidating retail and parking goals and deleting obsolete items.

• Approved February 8, 2023 draft summary minutes (4-0-1)
• Approved February 22, 2023 draft summary and verbatim minutes (5-0-1)
• Consolidated Project Goal 2 and Project Goal 7 regarding retail
• Deleted Project Goal 4
• Deleted Project Goal 6
• Deleted Project Goal 15
• Deleted Project Goal 17
• Combined Project Goals 11, 12, and 13 into a Parking Program Update

Parks and Recreation Commission Regular Meeting

The Commission approved a recommendation for a Park Improvement Ordinance to build a Horizontal Levee Pilot Project. Members also discussed community feedback and potential locations for a proposed Recreation Wellness Center. No action was taken on the wellness center, as further deep-dive discussions are required.

• Approved draft minutes from February 28, 2023, meeting (7-0)
• Approved recommendation for Horizontal Levee Pilot Project (7-0)

City Council Special Meeting

The City Council will review a term sheet for the Palo Alto Animal Shelter and provide direction on permanent parklet program regulations. Action items also include a residential natural gas rebate program and the purchase of two chipper body trucks.

• Review of term sheet with Pets in Need for animal shelter operation
• Ordinance to expand Human Relations Commission from five to seven members
• Amendment to FolgerGraphics, Inc. for $235,200 for printing services
• Contract amendment with Team Sheeper, Inc. not to exceed $85,000 for Rinconada Pool closure
• Purchase order with Interstate Truck Center not to exceed $297,244 for two trucks

The City Council approved a tiered rebate program to mitigate high January 2023 natural gas bills, funded by a transfer from the Budget Stabilization Reserve. The Council also authorized the purchase of two chipper body trucks and established several new regulations for the permanent parklet program.

• Approved residential natural gas rebate program and $1,796,330 budget amendment (7-0)
• Approved $297,244 purchase of two 2023 International CV chipper body trucks (6-1)
• Approved $85,000 payment for Rinconada Pool replastering salaries (6-1)
• Approved $235,200 amendment for Enjoy Activity Guide printing (6-1)
• Approved expanding Human Relations Commission from five to seven members (7-0)
• Approved parklet budget amendment increasing public works expenditure by $85K (7-0)
• Approved limiting covered parklets to 350 square feet (5-2)
• Approved directing staff to return with electric heating incentives and vehicle safety proposals for parklets (6-1)

Finance Committee Regular Meeting

The committee is reviewing several fiscal year 2024 financial plans for city utilities. These items include proposed changes to water, wastewater, gas, and electric rates.

• Revised FY 2024 Water Utility Financial Plan and rate increases
• FY 2024 Wastewater Collection Utility Financial Plan and rate increases
• FY 2024 Gas Utility Financial Plan and rate increases
• FY 2024 Electric Financial Plan and potential electric rebate discussion
• Geothermal energy purchase agreement up to $76.2 million

The Finance Committee recommended that the City Council approve FY 2024 financial plans and rate increases for water, wastewater, gas, and electric utilities. The committee also recommended a 12-year agreement to purchase geothermal energy. A decision on an electric rebate was deferred to April 4.

• Recommended FY 2024 Water Utility Plan with 2% distribution rate increase (3-0)
• Recommended FY 2024 Wastewater Collection Plan with 9% overall rate increase (3-0)
• Recommended FY 2024 Electric Financial Plan with 21% retail rate increase effective July 1, 2023 (3-0)
• Recommended FY 2024 Gas Utility Financial Plan (3-0)
• Recommended $76.2M agreement to purchase up to 87,600 MWh/year of geothermal energy over 12 years (3-0)
• Approved transfer of up to $12M from Supply Operations to Distribution Operations Reserve (3-0)
• Approved transfer of up to $4.5M from Supply Operations to Cap and Trade Program Reserve (3-0)
• Deferred electric rebate decision to April 4 meeting (3-0)

City Council Special Meeting

The City Council will review several ordinances, including a second reading on prohibiting firearms in sensitive places. The agenda also includes discussions on council protocols, park construction at Greer Park, and labor negotiations.

• Ordinance Prohibiting Possession of Firearms in Sensitive Places
• Park Improvement Ordinance for construction in Greer Park
• Amendment to LAZ Parking contract for Residential Preferential Parking enforcement
• Council Contingency Fund request for Try Harder! Community Screening Event
• Amendment to Chapter 16.52 Flood Hazard Regulations

The City Council adopted several amendments to its Procedures and Protocols Handbook regarding member conduct, regional body voting, and travel reimbursements. The Council also approved a $3,000 grant for a youth mental health film screening and passed several consent calendar items, including a firearms ordinance.

• Approved ordinance prohibiting firearms in sensitive places (6-1)
• Approved $3,000 from Contingency Fund for 'Try Harder!' film screening (7-0)
• Adopted handbook Section 1 amendments on factual dialogue and regional body voting (6-1 and 7-0)
• Adopted handbook Section 2 amendments and referred lobbying/liaison rules to Policy and Services (7-0 and 5-2)
• Adopted handbook Section 3 amendment changing 'There will be' to 'There shall be' (7-0)
• Adopted handbook Section 4 amendments limiting travel reimbursements to 6 times per year (7-0)
• Adopted handbook Section 5 as presented (7-0)
• Extended LAZ Parking contract for Residential Preferential Parking enforcement through February 2025 (6-1)

Architectural Review Board Regular Meeting

The Board will review local objective standards for Senate Bill 9 residential units and urban lot splits. Additionally, the Board is scheduled to review revised by-laws regarding meeting attendance and a project at 414 California Avenue.

• Review of City's Local Objective Standards for SB 9 Residential Units and Urban Lot Splits
• Adoption of revised Architectural Review Board By-Laws regarding 2023 meeting attendance
• Ad-Hoc Committee review of colors and design details for 414 California Avenue [22PLN-00207]

The Architectural Review Board approved revised by-laws regarding remote attendance based on state law. The board also held a study session on SB9 residential standards and established ad hoc committees for project previews.

• Approved revised ARB By-Laws regarding remote attendance (5-0)
• Approved February 16, 2023 meeting minutes (4-0-1)
• Established ad hoc committee (Chair Hirsch and Boardmember Rosenberg) for 3150 El Camino and 420 Acacia project previews
• Deferred Chair and Vice Chair elections to April 20, 2023

Public Art Commission Meeting

The commission will elect its Chair and Vice-Chair. Members will also consider approving Stephen Galloway for a project at Fire Station 4 and approving artists and funding for murals in the California Avenue District.

• Election of Public Art Commission Chair and Vice-Chair
• Approval of artist Stephen Galloway for Fire Station 4
• Approval of artists for temporary murals in California Avenue District
• Up to $20,000 in additional funding for a California Avenue mural project
• Discussion of 2023 Public Art Commission Priorities Document

The Public Art Commission selected Stephen Galloway as the artist for Fire Station 4 and approved three artists for murals in the California Ave District. The commission also elected a new Chair and Vice Chair and approved funding for a ground-plain mural.

• Approved Stephen Galloway as project artist for Fire Station 4 (All in Favor)
• Approved artists Paz de la Calzada, Nicole Ponsler, and Olivia Losee-Unger for California Ave District murals (All in Favor)
• Allocated up to $20,000 for the California Ave ground-plain mural (All in Favor)
• Elected Commissioner Shen as PAC Chair
• Elected Commissioner Gordon as PAC Vice Chair
• Approved February 16, 2023 meeting minutes (All in Favor)

City School Liaison Committee Meeting

The committee will receive updates regarding the Palo Alto Unified School District and the City of Palo Alto. The meeting includes a presentation on the annual Safe Routes to School report and a discussion on committee purpose.

• Annual Safe Routes to School (SRTS) Report presentation
• Discussion of Committee Purpose and City-PAUSD Collaborations

The committee approved the minutes from the February 16, 2023, meeting. Members received updates on school district mental health initiatives, the status of the Cubberley site, and the annual Safe Routes to School report. No other substantive actions were taken.

• Approved minutes from February 16, 2023, meeting (3-0)

Human Relations Commission Special Meeting

The Human Relations Commission will review recommendations for the Human Services Resource Allocation Process (HSRAP) funding for fiscal years 2024-2025. The Commission will also discuss the outreach phase of a Council Referral regarding the lived experiences of Asian Americans, Native Hawaiians, and Pacific Islanders.

• Review of Human Services Resource Allocation Process (HSRAP) funding for Fiscal Years 2024-2025
• Discussion of outreach phase for Council Referral regarding AANHPI lived experiences

The Commission approved the funding recommendations for the Human Services Resource Allocation Process (HSRAP) for Fiscal Years 2024-2025. The body also approved the minutes from the February 9, 2023 meeting. No action was taken regarding the outreach phase for the AANHPI lived experience research.

• Approved February 9, 2023 minutes (5-0)
• Affirmed Reviewers' recommendations for Human Services Resource Allocation Process (HSRAP) funding for Fiscal Years 2024-2025 (5-0)

City Council Special Meeting

The City Council will hold a study session on the Comprehensive Economic Development Strategy update and a rezone request for properties at 2901-2905 Middlefield Rd and 702 Ellsworth Place. Action items include providing direction on permanent parklet program regulations and approving budget amendments, as well as reviewing applicants for board and commission openings.

• Study session on rezone request to amend Planned Community 2343 for 2901-2905 Middlefield Rd and rezone 702 Ellsworth Place to R1 for a single-family residence
• Second reading of ordinance to regulate electric bicycles and electric coasting devices in parks and open spaces
• Ordinance adding an on-demand transit fare fee to the FY 2023 Municipal Fee Schedule
• Direction on permanent parklet program regulations and approval of budget amendments in the General Fund
• Approval of Office of the City Auditor FY2023 Task Orders

The City Council approved an ordinance regulating electric bicycles and coasting devices in parks and open spaces. Other items, including a permanent parklet program and a rezoning request for Ellsworth Place, were tabled or remained in study sessions.

• Approved ordinance regulating e-bikes and coasting devices in parks (4-3)
• Approved minutes from February 6 and February 27, 2023 (7-0)
• Approved on-demand transit fare fee addition to FY 2023 fee schedule (7-0)
• Approved Office of the City Auditor FY2023 Task Orders (6-1)
• Decided to interview board applicants with two or more nominations plus one 'wildcard' per member (7-0)
• Tabled permanent parklet program regulations and budget amendments (7-0)

Historic Resources Board Regular Meeting

The Historic Resources Board will consider adopting bylaws for remote/virtual meeting attendance and review its meeting schedule. The board will also approve minutes from two prior meetings.

• Review and adoption of Historic Resources Board By-Laws to address remote/virtual meeting attendance
• Approval of draft minutes from October 13, 2022
• Approval of draft minutes from February 9, 2023
• Review of Historic Resources Board schedule of meetings and assignments

The Board approved a change to its bylaws to permit remote attendance as allowed by law. The Board also approved meeting minutes from October 2022 and February 2023.

• Approved Addendum A, paragraph 6.2 of the HRB By-Laws allowing remote attendance to the extent permitted by law (5-0)
• Approved draft minutes of October 13, 2022 meeting (4-0-1)
• Approved draft minutes of February 9, 2023 meeting (5-0)

Planning & Transportation Commission Regular Meeting

The Planning and Transportation Commission will hold public hearings and make recommendations on three action items: amending municipal code to allow basements under accessory dwelling units, reviewing and recommending the draft 2023-31 Housing Element for City Council adoption, and codifying a firearms sales limitations ordinance. The commission will also approve minutes from its February 8 meeting.

• Public hearing on amending Municipal Code Chapters 18.10 and 18.12 to allow basements under ADUs and junior ADUs, with continued hearing on Chapter 18.09 changes
• Review and recommendation of the Draft 2023-31 Housing Element, subject to refinement after state HCD comments
• Amendment to Title 18 Chapter 18.42 to codify firearms sales limitations ordinance
• Approval of draft verbatim minutes from February 8, 2023 meeting

The Commission recommended the City Council adopt the Draft 2023-31 Housing Element, subject to refinements from the HCD. It also approved amendments to the Municipal Code regarding ADU/JADU parking, privacy, and basements, and codified firearms sales limitations.

• Approved removing the two-step process for conversion/relocation of uncovered parking stalls (5-0)
• Recommended revised privacy concepts for ADU/JADU windows, including obscured glazing and sill height requirements (4-1)
• Approved Staff recommendation for basements under JADUs serving the primary unit with specific language changes (4-1)
• Recommended City Council adopt the Draft 2023-2031 Housing Element subject to HCD refinement (5-0)
• Approved codifying the firearms sales limitations ordinance requiring a Conditional Use Permit (5-0)
• Approved February 8, 2023 draft verbatim minutes as revised (5-0)

Finance Committee Regular Meeting

The Palo Alto Finance Committee will discuss and vote on recommending that the City Council adopt resolutions approving financial plans and rate increases for water, wastewater, and storm drainage utilities for Fiscal Year 2024. The committee will also consider approving a $20 million contract for electric utility construction services with VIP Powerline Corp.

• Proposed water rate increases by amending rate schedules W-1, W-2, W-3, W-4, and W-7
• Proposed wastewater rate increases by amending rate schedules S-1, S-2, S-6, and S-7
• Storm drainage rate increase of 4.9% to $16.76 per month per equivalent residential unit
• Electric utility construction services contract with VIP Powerline Corp. for up to $20,000,000 over five years

The Finance Committee recommended that the City Council approve the FY 2024 Water Utility Financial Plan and a 4.9% increase for storm and surface water drainage rates. The committee also recommended a $20 million construction services contract for the electric utility. A proposal regarding wastewater collection rates was continued to a later meeting.

• Recommended approval of FY 2024 Water Utility Financial Plan and rate increases for schedules W-1, W-2, W-3, W-4, and W-7 (3-0)
• Recommended transfer of up to $3.746 million from Capital Improvement Projects Reserve to Operations Reserve in FY 2023 (3-0)
• Recommended transfer of up to $3.0 million from Rate Stabilization Reserve in FY 2023 (3-0)
• Recommended 4.9% rate increase for Storm and Surface Water Drainage (Schedule D-1) to $16.76 per month per ERU (3-0)
• Recommended $20 million not-to-exceed contract over five years with VIP Powerline Corp. for electric construction services (3-0)
• Continued FY 2024 Wastewater Collection Utility Financial Plan item to March 21, 2023 (3-0)

City Council Special Meeting

The City Council will consider adopting emergency and standard ordinances prohibiting firearm possession in sensitive places as recognized by the Supreme Court, and may direct staff to expand the list. The meeting also includes a study session on long-range planning for the Palo Alto Airport, a closed session on labor negotiations with multiple employee unions, and several consent calendar items including contracts for water quality plant services, radio antennas, and water meters.

• Adopt emergency and standard ordinances prohibiting firearms in sensitive places (Item 10)
• Study session on comprehensive status update and long-range planning for Palo Alto Airport (Item 4)
• Closed session for labor negotiations with SEIU Local 521, UMPAPA, PAPOA, PMA, IAFF Local 1319, and FCA (Item 3)
• Contract with Monterey Mechanical Co. for up to $1,500,000 for emergency construction at Regional Water Quality Control Plant (Item 5)
• Purchase order with Badger Meter, Inc. for $3,000,000 for water meters and registers (Item 7)

The City Council adopted emergency and standard ordinances prohibiting firearms in sensitive places such as schools, government buildings, and polling places. The Council also approved several infrastructure contracts and established a new interview process for board and commission applicants.

• Adopted emergency and standard ordinances prohibiting firearms in sensitive places (7-0)
• Approved process for selecting board and commission interviewees and future HRC size increase (7-0)
• Approved $1.5M contract with Monterey Mechanical Co. for water plant services (6-1)
• Approved $414,486 contract with L.D. Strobel Co., Inc. for radio antennas (7-0)
• Approved $3M purchase order with Badger Meter, Inc. for water meters (6-1)
• Adopted Park Improvement Ordinance for Greer Park sewer connection (7-0)
• Adopted ordinance amending Flood Hazard Regulations (7-0)
• Adopted resolution honoring Roland Rivera for 21 years of service

Architectural Review Board Regular Meeting

The Architectural Review Board will hold public hearings on two major projects. The first is a proposal to demolish two retail buildings at 3001-3017 El Camino Real to build a 129-unit, 100% affordable, five-story rental development for tenants earning 30%-50% of area median income. The second is a request for a new storefront façade, outdoor patios, and signage for Sushi Roku at 180 El Camino Real, along with a conditional use permit for alcohol sales. The board will also receive reports on meeting schedules and future agenda items.

• Demolition of two retail buildings at 3001-3017 El Camino Real for 129-unit affordable housing
• Five-story, 100% affordable rental development with deed-restricted units for 30%-50% AMI
• New storefront façade, outdoor patios, and signage for Sushi Roku at 180 El Camino Real
• Conditional use permit for alcohol sales at Sushi Roku
• CEQA review: Mitigated Negative Declaration for 3001 El Camino Real; exemption for 180 El Camino Real

The Board recommended approval of the Sushi Roku storefront and patio at Stanford Shopping Center. For the 3001 El Camino Real affordable housing project, the Board required significant design and circulation revisions before a future review. The Board also established an ad hoc committee for the 800 San Antonio project.

• Approved Sushi Roku storefront, patios, and signage at 180 El Camino Real (3-1)
• Directed 3001 El Camino Real applicant to revise internal circulation, parking access, and façade articulation (4-0)
• Required 3001 El Camino Real to study parking access from Acacia vs. Olive (4-0)
• Created ad hoc committee for 800 San Antonio project (Chair Hirsch and Boardmember Rosenberg)
• Approved January 19, 2023 meeting minutes (4-0)

Utilities Advisory Commission

The Utilities Advisory Commission will discuss and vote on recommending that the City Council approve FY 2024 financial plans and rate increases for wastewater, water, gas, and electric utilities. The meeting includes public comment periods and a utilities director report. No unfinished business is listed.

• Proposed wastewater rate increases for residential, commercial, restaurant, and industrial discharger rate schedules
• Proposed water rate increases for residential, fire hydrant, fire service, master-metered, non-residential, and irrigation rate schedules
• Proposed gas rate increases for residential, commercial, large commercial, and compressed natural gas rate schedules
• Proposed electric rate increases for multiple rate schedules including residential, green power, time-of-use, net metering, and export compensation
• Approval of minutes from the February 1, 2023 meeting

The Commission approved recommendations for FY 2024 financial plans across four utilities to address infrastructure needs and reserve deficits. These include proposed rate increases for wastewater, water, and gas, while electric rates are expected to remain stable on net. Several multi-million dollar reserve transfers were also recommended to fund operations.

• Recommended 9% wastewater rate increase and $3.52M in reserve transfers (7-0)
• Recommended 7% water rate increase and $6.746M in reserve transfers (7-0)
• Recommended ~8% overall gas bill increase and $3.82M reserve transfer (6-1)
• Recommended 14% electric base rate increase and 50% HRA decrease (7-0)
• Recommended transferring 15.5% of FY 2022 gas revenues to general fund (6-1)
• Approved February 1, 2023 meeting minutes as amended (7-0)

Parks and Recreation Commission Regular Meeting

The Commission recommended that City Council adopt a Park Improvement Ordinance for a sewer line connection at Greer Park. The body also decided not to impose additional restrictions on the remote attendance policy for its members. A resolution to authorize teleconferencing during the COVID-19 emergency was adopted.

• Adopted resolution authorizing teleconferencing during COVID-19 emergency (6-0)
• Approved January 24, 2023, meeting minutes (7-0)
• Decided not to impose additional restrictions on remote attendance policy (7-0)
• Recommended City Council adopt Park Improvement Ordinance for sewer line at Greer Park (7-0)

Policy & Services Special Meeting

The Policy and Services Committee will hear two presentations from the Office of the City Auditor: a review of the utility work order process and controls, and a request to approve FY2023 task orders. No votes or decisions are listed on the agenda beyond receiving these reports.

• Presentation of Utility Work Order Process and Control Review Report
• Approval of Office of City Auditor FY2023 Task Orders

The Policy and Services Committee recommended that the City Council accept the Utility Work Order Process Review Report with specific improvements. The committee also recommended the approval of eight Office of City Auditor FY2023 Task Orders, with a request to reevaluate the budget for Task 04.20.

• Recommended City Council accept Utility Work Order Process Review Report with improvements to KPIs, audit sampling, and completion dates (3-0)
• Recommended City Council approve FY23-Task 01 Citywide Risk Assessment (3-0)
• Recommended City Council approve FY23-Task 02 Annual Audit Plan (3-0)
• Recommended City Council approve Task 04.12 Wire Payment Process and Controls Review Extension (3-0)
• Recommended City Council approve Task 04.13 Remote and Flexible Work Study Extension (3-0)
• Recommended City Council approve Task 04.14 Cybersecurity Assessment Extension (3-0)
• Recommended City Council approve Task 04.15 Wastewater Treatment Facility Agreement Extension (3-0)
• Recommended City Council approve Task 04.19 Disaster Recovery Preparedness and Task 04.20 Procurement Process Review, pending budget reevaluation for 04.20 (3-0)

City Council Special Meeting

The City Council will hold a public hearing on weed abatement, consider an ordinance to regulate electric bicycles and coasting devices in parks, and discuss revisions to 2023 standing committee topics. Consent items include a $2.5 million street resurfacing contract with O'Grady Paving and a memorandum of agreement with the Fire Chiefs Association.

• Ordinance to regulate electric bicycles and electric coasting devices in parks and open spaces
• Construction contract with O'Grady Paving, Inc. for $2,509,460 for FY 2023 Street Resurfacing Project
• Public hearing on weed abatement and resolution ordering weed nuisance abated
• Professional services agreement with Townsend Public Affairs (rescheduled from Feb 6)
• Proclamations to community leaders in honor of Black History Month

The City Council adopted amendments to regulate electric bicycles and coasting devices in city parks and open spaces. The decision restricts e-bikes from unpaved trails in the Baylands and Arastradero Preserve, though the Council directed staff to study speed limit reductions and bike rack additions.

• Approved $2,509,460 construction contract with O’Grady Paving, Inc. (7-0)
• Approved Memorandum of Agreement with Fire Chiefs Association (6-1)
• Approved final list of properties for 2023 weed abatement (7-0)
• Adopted amendment to PAMC 22.04.220 to regulate e-bikes in parks and open spaces (5-2)
• Denied streamlined accessibility waiver for seniors to use Class-1 e-bikes on certain unpaved roads (3-4)
• Approved 1-year professional services agreement with Townsend Public Affairs not to exceed $186,000 (7-0)
• Established an ad hoc committee for legislative matters (7-0)
• Tabled discussion on 2023 Standing Committee Topics (7-0)

Planning and Transportation Commission Regular Meeting

The Planning and Transportation Commission will hold a public hearing to adopt amendments to Municipal Code Chapter 18.09 on Accessory and Junior Accessory Dwelling Units, following direction from the California Department of Housing and Community Development. The commission will also consider a preliminary parcel map to subdivide 2147 Yale into substandard lots. A director's report and meeting schedule review are also on the agenda.

• Public hearing to adopt amendments to Palo Alto Municipal Code Chapter 18.09 on ADUs and JADUs due to HCD direction
• Preliminary parcel map with exceptions to subdivide 2147 Yale into substandard lots
• Director's report, meeting schedule and assignments

The Commission recommended that City Council deny a parcel map request to subdivide 2147 Yale into two lots. Additionally, the Commission approved specific amendments to ADU ordinances and voted to discontinue a pilot affordable housing program.

• Recommended denial of parcel map for 2147 Yale (4-1)
• Approved recommended changes to ADU ordinance regarding Daylight Plane (6-0)
• Approved retaining design language for ADU entryways with a shift to 'encouraged but not required' (4-2)
• Voted to discontinue the pilot affordable housing program (6-0)
• Continued ADU ordinance amendments to March 8, 2023 (6-0)
• Approved Exception Finding #1 for 2147 Yale regarding special circumstances (4-1)

Architectural Review Board Regular Meeting

The Architectural Review Board will hold a study session on a proposal to rebuild Palo Alto Fire Station 4 at 3600 Middlefield Road, replacing the existing 2,800-square-foot station with a 7,800-square-foot, LEED Silver single-story building. The board will also consider adopting revised bylaws for remote meeting attendance and review design changes for two previously approved projects at 788 San Antonio and 901 California Avenue.

• Preliminary architectural review for reconstruction of Fire Station 4 at 3600 Middlefield Road (22PLN-00406): proposed 7,800 sq ft, LEED Silver, single-story building replacing 2,800 sq ft station
• Review and adoption of revised ARB By-Laws to address remote/virtual meeting attendance
• Ad Hoc Committee review of design changes at 788 San Antonio (19PLN-00079) to address conditions of approval
• Ad Hoc Committee review of window modulation and terracotta material details at 901 California Avenue (22PLN-00142)

The Architectural Review Board requested the City Attorney revisit and consolidate proposed changes to the board's bylaws regarding remote attendance. The board also held a study session for the reconstruction of Fire Station 4, though no formal action was taken on the project.

• Adopted Resolution Authorizing Use of Teleconferencing During Covid-19 State of Emergency (4-0-0-1)
• Requested City Attorney revisit and consolidate revised bylaws for remote attendance (4-0-0-1)
• Approved December 15, 2022 meeting minutes as amended (4-0-0-1)

City/School Liaison Committee Regular Meeting

The Palo Alto City/School Liaison Committee will hold a regular hybrid meeting to select a committee chair and receive reports from the City Manager, Superintendent of Schools, City Council, and PAUSD. The agenda is largely procedural with no specific action items or public hearings listed.

• Selection of Committee Chair
• Report of City Manager
• Report of Superintendent of Schools
• Report of City Council Meeting
• Report of PAUSD Meeting

The committee appointed a new chair for 2023 and approved minutes from two previous meetings. City Manager Shikada reported that committee meetings will transition to in-person.

• Nominated Council Member Lythcott-Haims as Chair for 2023 (4-0)
• Approved minutes from November 17, 2022 and December 15, 2022 meetings (4-0)

Public Art Commission Regular Meeting

The Public Art Commission will consider approving up to $40,000 for murals in the California Avenue District and up to $6,000 for maintenance of the Birdie sculpture at the Golf Links Course. The commission will also adopt a resolution to continue teleconferencing during the COVID-19 state of emergency and discuss a remote meeting attendance policy for after the emergency ends on February 28, 2023. A staff update on the Code:ART festival and its six selected Urban Interventions is scheduled as a non-action item.

• Up to $40,000 funding for California Avenue Murals Event
• Up to $6,000 maintenance funds for Birdie at Palo Alto Golf Links Course
• Adoption of resolution authorizing teleconferencing for meetings during COVID-19 state of emergency
• Discussion of remote meeting attendance policy changes after state of emergency ends Feb 28, 2023
• Update on Code:ART festival and six selected Urban Interventions

The Commission approved up to $40,000 for murals on California Avenue and $6,000 for the refurbishment of the sculpture 'Birdie'. The body also adopted a resolution for teleconferencing and decided not to add restrictions to the state's remote attendance policy.

• Approved minutes from January 19, 2023 (All in Favor)
• Approved resolution authorizing teleconferencing during Covid-19 state of emergency (All in Favor)
• Decided not to impose additional restrictions to the AB 2449 remote attendance policy (All in Favor)
• Approved up to $40,000 for up to three long-term temporary murals on California Avenue (All in Favor)
• Approved up to $6,000 for refurbishment of the sculpture 'Birdie' by Joyce Hsu (All in Favor)

Rail Committee Regular Meeting

The committee will receive verbal updates regarding interagency activities involving Caltrain, VTA, and City Staff. Members will also review and provide direction for the development of the 2023 Rail Committee Workplan.

• Review and direction for the 2023 Rail Committee Workplan
• Verbal update on Caltrain activities
• Verbal update on VTA activities
• Verbal update on City Staff activities

The Rail Committee met to receive updates on interagency activities and review the 2023 Workplan. No substantive decisions were made during the meeting.

City Council Special Meeting - Updated Time

The City Council will consider approving the 2023 Priority Focus Areas and major projects, review the FY 2023-2032 Long Range Financial Forecast, and discuss the FY 2023 Mid-Year Budget Review including amendments and adding 5.25 full-time and 2.43 part-time positions. Other items include a study session on the Comprehensive Economic Development Strategy and an update on the Buena Vista Mobile Home Park.

• Approval of 2023 City Council Priority Focus Areas and major projects
• Review and acceptance of FY 2023-2032 Long Range Financial Forecast
• FY 2023 Mid-Year Budget Review with amendments and 7.68 FTE position additions
• 6-year contract with Manesco Corporation for gas leak surveys, not-to-exceed $697,326
• Purchase order for two chipper body trucks at $297,244

The Council approved the 2023 priority focus areas and resource allocations, while deferring several specific policy items for further discussion. The Council also adopted the Long Range Financial Forecast and approved mid-year budget amendments, including the addition of several staff positions.

• Approved 2023 priority focus areas and resource allocations (6-1)
• Adopted FY 2024-2033 Long Range Fiscal Forecast base case with Measure K revenue (6-1)
• Approved FY 2023 Mid-Year Budget Review and added 5.25 full-time and 2.43 part-time FTE positions (7-0)
• Approved 6-year gas leak survey contract with Manesco Corporation not to exceed $697,326 (6-1)
• Approved updated guidelines for rate hearing protest tabulation (7-0)
• Approved January 28 and January 30, 2023 meeting minutes (7-0)
• Tabled purchase of two 2023 International CV Chipper Body Trucks for a future meeting
• Deferred decisions on safe system policy, sea level rise plan, and library funding to future sessions

Historic Resources Board Regular Meeting

The Historic Resources Board will hold a study session to kick off an update of the Historic Resources Inventory. The board will also consider a resolution to continue teleconferencing during the COVID-19 state of emergency and approve minutes from the previous meeting.

• Study session: Historic Resources Inventory Update Kickoff
• Adoption of a resolution authorizing teleconferencing for board meetings during COVID-19 state of emergency
• Approval of draft minutes from January 12, 2023 meeting
• Discussion of board meeting schedule and assignments

The Board held a study session to launch the Historic Resources Inventory Update, which will review approximately 165 properties for potential listing. The Board also approved a resolution for teleconferencing and the minutes from the January 12, 2023, meeting.

• Approved resolution authorizing teleconferencing during Covid-19 State of Emergency (6-0)
• Approved draft minutes of January 12, 2023, meeting (6-0)

Human Relations Commission Regular Meeting

The Human Relations Commission will consider recommending funding allocations for the FY 2023-24 Community Development Block Grant and the Annual Action Plan. The Commission will also discuss improving city renter protections, the outreach phase of a study on Asian American, Native Hawaiian, and Pacific Islander experiences, and elect a Chair and Vice Chair.

• Recommend funding allocations for FY 2023-24 Community Development Block Grant and Annual Action Plan
• Discussion of recommendations to improve implementation of current city renter protections
• Discussion of outreach phase of Council referral on lived experience of Asian Americans, Native Hawaiians, and Pacific Islanders
• Election of Human Relations Chair and Vice Chair
• Adoption of resolution authorizing teleconferencing during COVID-19 state of emergency

The Human Relations Commission approved several recommendations for City Council regarding renter protections, including a Fair Chance Ordinance and a Rental Survey Program. The Commission also elected its Chair and Vice Chair and approved the Draft FY 2023-24 Annual Action Plan for Community Development Block Grants.

• Elected Commissioner Smith as Chair (3-2) and Commissioner Eberle as Vice Chair (3-2)
• Recommended City Council approve Draft FY 2023-2024 Annual Action Plan (4-1)
• Recommended Council direct staff to increase outreach for Palo Alto Mediation Program (5-0)
• Recommended Council direct staff to ensure rental agreements include Mandatory Response Clause (5-0)
• Recommended Council authorize Rental Survey Program with funding and staffing (5-0)
• Recommended Council proceed with a Fair Chance Ordinance regarding criminal history (5-0)
• Recommended Council implement Proactive Rental Inspection Programs (5-0)
• Approved resolution authorizing teleconferencing due to Covid-19 emergency (5-0)

Planning & Transportation Commission Regular Meeting

The Planning and Transportation Commission will make a recommendation on a permanent ordinance to amend Titles 18 and 21 to implement state housing legislation from the 2021 session, including SB 9. The commission will also consider a preliminary parcel map to subdivide 2147 Yale into substandard lots, and elect a chair and vice chair.

• Recommendation on permanent ordinance amending Titles 18 and 21 to implement state housing legislation including SB 9
• 2147 Yale: Preliminary Parcel Map with exceptions to subdivide existing parcel into substandard lots
• Election of Chair and Vice Chair
• Adoption of resolution authorizing continued use of teleconferencing during COVID-19 state of emergency
• Approval of meeting minutes from December 14, November 30, and November 16, 2022

The Commission recommended a permanent ordinance to implement state housing legislation (SB 9) with several technical modifications. The body also elected its 2023 leadership and approved three sets of previous meeting minutes.

• Recommended SB 9 housing ordinance to City Council with modifications (4-0)
• Elected Doria Summa as Chair (4-0)
• Elected Bryna Chang as Vice-Chair (4-0)
• Approved resolution authorizing teleconferencing during Covid-19 emergency (4-0)
• Carried over item 4 (2147 Yale) to February 22, 2023 (4-0)
• Approved December 14, 2022 meeting minutes (4-0)
• Approved November 30, 2022 meeting minutes (4-0)
• Approved November 16, 2022 meeting minutes (4-0)

City Council Special Meeting

The City Council will review and accept the FY 2024-2033 Long Range Financial Forecast and FY 2024 Budget Development Guidelines, and approve the 2023 City Council Priority Focus Areas and major projects. The Council will also discuss enforcement of the gas-powered leaf blower ban and possible amendments to the noise ordinance and penalties. A $558,000 contract with Townsend Public Affairs for legislative advocacy and grant consulting is on the consent calendar.

• Study session on Palo Alto Link, the city's new on-demand transit service
• Approval of $558,000 contract with Townsend Public Affairs for state/federal advocacy and grant consulting
• Discussion on gas-powered leaf blower enforcement and possible noise ordinance amendment with higher fines
• Review and acceptance of FY 2024-2033 Long Range Financial Forecast and budget guidelines
• Approval of 2023 City Council Priority Focus Areas, objectives, and major projects

The City Council directed staff to amend the Noise Ordinance to allow citations for leaf blower operators, employers, and property owners. The Council also approved a new penalty schedule with fines up to $1,000, effective September 1, 2023. Additionally, the Council approved the FY 2022 annual financial statements for the Public Improvement Corporation.

• Approved FY 2022 Annual Financial Report for the Palo Alto Public Improvement Corporation (7-0)
• Approved revised Retiree Benefit Funding Policy (7-0)
• Approved Memorandums of Agreements with IAFF Local 1319 and SEIU Local 521 (6-1)
• Approved removing five-day notice requirement for leaf blower citations (5-2)
• Approved new leaf blower penalties: $250 first offense, $500 second, $1,000 third (7-0)
• Directed staff to expand leaf blower citation liability to employers, managers, and renters (7-0)
• Referred citywide gas-powered leaf blower ban and decibel evaluation to Policy & Services Committee (7-0)
• Postponed FY 2024-2033 Long Range Financial Forecast and Budget Guidelines to February 13 (7-0)

Stormwater Management Oversight Committee Meeting

The Stormwater Advisory Committee will meet to approve FY2022 budget actuals and review the FY2023 adopted budget, receive a staff update on the Capital Improvement Program, and hear an informational update on recent storms and response, including a discussion of the San Francisquito Creek Joint Power Authority Board meeting and sediment issues.

• Approval of FY2022 Budget Actuals and review of FY23 Adopted Budget
• Staff update on Stormwater Management Capital Improvement Program
• Informational update on recent storms and response
• San Francisquito Creek Joint Power Authority Board meeting on February 16th featuring study session on Reach 2 project
• Discussion of sediment issues

The committee approved the minutes from the September 29, 2022 meeting and passed a motion to express appreciation to staff for stormwater efforts. No action was taken regarding the Review of Fiscal Year 2022 Storm Drainage Fund Expenditures.

• Approved September 29, 2022 meeting minutes (6-0)
• Approved motion to express appreciation to staff for stormwater efforts (6-0)

Utilities Advisory Commission Regular Meeting

The Utilities Advisory Commission will consider and vote on recommending that the City Council adopt financial plans and rate increases for wastewater, water, gas, and electric utilities for FY 2024. The meeting includes four action items proposing amendments to multiple rate schedules for each utility. No unfinished business is listed.

• Recommend approval of FY 2024 Wastewater Collection Utility Financial Plan with rate increases for residential, commercial, restaurant, and industrial discharger rate schedules
• Recommend approval of FY 2024 Water Utility Financial Plan with rate increases for residential, fire hydrant, fire service, master-metered, and non-residential irrigation rate schedules
• Recommend approval of FY 2024 Gas Utility Financial Plan with rate increases for residential, commercial, large commercial, and compressed natural gas rate schedules
• Recommend approval of FY 2024 Electric Financial Plan with rate increases for residential, non-residential, green power, time-of-use, net metering, and export compensation rate schedules
• Approval of minutes from the February 1, 2023 meeting

The Commission recommended that City Council authorize a 12-year agreement to purchase geothermal energy from Calpine Corporation's Geysers Power Company. The body also voted to maintain the 2022 Legislative Guidelines for 2023. Discussions were held regarding the 20-year One Water Plan and recent storm-related power outages.

• Approved recommendation for City Council to execute geothermal energy purchase agreement up to $76.2M (7-0)
• Approved continuation of 2022 Legislative Guidelines for 2023 (7-0)
• Approved draft meeting minutes from December 7, 2022 (6-0)

City Council Special Meeting

The City Council will discuss and provide direction on wage and benefits requirements for a new janitorial services contract, including a Responsible Contracting Standards memo. They will also consider adopting a revised Council Procedures and Protocols Handbook. Consent items include a $1.7M contract amendment for Microsoft licensing and a second reading of ADU code amendments.

• Discussion on wage and benefits requirements for new Janitorial Services RFP
• Amendment with Insight Public Sector for citywide Microsoft licensing, adding $1,686,615 for a new total of $3,628,317
• Second reading of amendments to Municipal Code Chapter 18.09 on Accessory and Junior Accessory Dwelling Units per state law
• Review and adoption of revised Council Procedures and Protocols Handbook

The Council approved a new janitorial services contract requirement using the PUC base custodian prevailing wage as a baseline. The Council also approved several sections of the revised Council Procedures and Protocols Handbook, including rules on remote attendance and public engagement. Amendments to the municipal code regarding accessory dwelling units were adopted.

• Approved janitorial RFP to use PUC base custodian prevailing wage as baseline (6-1)
• Adopted municipal code amendments for Accessory and Junior Accessory Dwelling Units (5-2)
• Approved $1.68M Microsoft licensing contract extension with Insight Public Sector (6-1)
• Approved Council Handbook Section 1: Modified committee functions and public speaking time (7-0)
• Approved Council Handbook Section 2: Limited remote appearances to 5 per year (6-1)
• Approved Council Handbook Section 3: Moved City Manager comments before Consent Agenda (7-0)
• Approved Council Handbook Section 7: Set guideline of 3-4 priorities per year (7-0)
• Approved Council Handbook Section 8: Removed censure language and referred to P&S Committee (7-0)

Planning & Transportation Commission Regular Meeting

This meeting was canceled after the agenda packet was published. No decisions or discussions will take place.

Parks and Recreation Commission

The Commission approved a resolution to allow teleconferencing during the COVID-19 state of emergency and adopted minutes from two previous meetings. The body discussed the location of a new restroom at Cubberley Community Center and reviewed annual reports for aquatics and golf operations.

• Approved resolution authorizing teleconferencing for meetings (6-0)
• Approved draft minutes from November 22, 2022, meeting (6-0)
• Approved draft minutes from December 13, 2022, meeting (6-0)

City Council Special Meeting

The City Council will hold a study session on annual community survey results, discuss wage requirements for a new janitorial services contract, and consider several consent calendar items including software contracts and an electric bicycle ordinance. A closed session is scheduled for a liability claim and labor negotiations.

• Public hearing for a new 7,245 sq ft single-family home with ADU at 575 Los Trancos
• Discussion on wage and benefits requirements for janitorial services RFP
• Contract with CivicPlus, LLC for $735,065 for recreation management software
• Ordinance to regulate electric bicycles and coasting devices in parks
• Contract with Linko Technology, Inc. for $219,447 for pretreatment program software

The City Council referred a major site and design application for a single-family residence at 575 Los Trancos back to the Planning and Transportation Commission to evaluate design modifications. The Council also approved several software and service contracts and accepted the FY 2022 annual financial report.

• Referred 575 Los Trancos project to PTC for design modifications including a ~50-foot setback from top of bank (4-2)
• Approved $219,447 contract with Linko Technology, Inc. for pretreatment software (6-1)
• Approved $160,477 contract with Downtown Streets Team, Inc. for workforce development (7-0)
• Approved $735,065 contract with CivicPlus, LLC for recreation management software (6-1)
• Approved FY 2022 Annual Comprehensive Financial Report and budget amendments (7-0)
• Extended appointment of Adriane D. McCoy as Interim City Auditor through April 30, 2023 (7-0)
• Established 2023 Council annual calendar of meetings and events (7-0)
• Tabled discussion on janitorial services wage requirements to January 30, 2023

Architectural Review Board Regular Meeting

The Architectural Review Board will hold a study session on the redevelopment of a 14.65-acre site at 200-404 Portage Avenue and 3040-3250 Park Boulevard, focusing on the design of the remaining Cannery Building and a new parking garage. The board will also hold public hearings on sign modifications at 900 Welch Road and architectural changes at 414 California Avenue.

• Study session on 3200 Park Boulevard/200 Portage redevelopment: 74 townhome condos, parking garage, 3.25 acres for affordable housing and parkland
• Public hearing on modification to master sign program at 900 Welch Road for two new free-standing vehicular directional signs
• Public hearing on minor architectural review at 414 California Avenue: stucco replacement, new tenant colors, rooftop equipment, tree removal, new landscaping and signage
• Adoption of resolution authorizing teleconferencing for ARB during COVID-19 state of emergency

The Board approved a minor architectural review for 414 California Avenue, requiring the applicant to return to an ad-hoc committee with more detailed colors, lattice designs, and mural plans. The Board also approved two new directional signs for Stanford University Medical Center. A study session was held for the 3200 Park Boulevard redevelopment project.

• Approved two new freestanding vehicular directional signs for Stanford University Medical Center (5-0-0-0)
• Approved 414 California Avenue project with conditions for further review of colors, lattice, landscaping, ivy connections, and mural design (4-1-0-0)
• Approved December 1, 2022 meeting minutes (5-0-0-0)
• Approved November 17, 2022 meeting minutes (5-0-0-0)
• Adopted Resolution Authorizing Use of Teleconferencing during Covid-19 State of Emergency (3-0-0-2)

Public Art Commission Regular Meeting

The Public Art Commission will vote on several action items including approving a project artist for the Code:ART 2023 major media artwork, funding conservation treatments for two existing artworks, and accepting donated artworks from Cubberley Artist Studio Program artists. The commission will also hold an initial review of the public art component for the 3200 Park Boulevard development project (former Fry's site).

• Approval of up to $3,200 for conservation treatment of 'Cloud Forest' at Mitchell Park Library
• Approval of up to $3,200 for conservation treatment of 'Universal Woman' at Art Center sculpture garden
• Initial review of public art for 3200 Park Boulevard (former Fry's site) development project
• Acceptance of artwork donations from CASP artists Tara de la Garza and Robin Mullery
• Approval of project artist for Code:ART 2023 Major Media Artwork

The Commission approved Nate Mohler as the project artist for the Code:ART 2023 festival. The body also authorized maintenance funding for two permanent artworks and accepted two donated pieces into the City's Permanent Art Collection.

• Approved resolution authorizing teleconferencing for meetings (All in Favor)
• Approved artist Nate Mohler for Code:ART 2023 major media artwork (All in Favor)
• Approved up to $3,200 for maintenance of 'Cloud Forest' by Roger Stoller (All in Favor)
• Approved up to $3,200 for maintenance of 'Universal Woman' by Nathan Oliveira (All in Favor)
• Accepted donated artworks 'Softly, Filling Holes' and 'Segmentum Collum Judleoni' into the Permanent Art Collection (All in Favor)
• Approved minutes from November 17, 2022 meeting (All in Favor)

Human Relations Commission Regular Meeting

The commission will review policies regarding commissioner participation in remote meetings following the end of the COVID-19 state of emergency. The agenda also includes a presentation on climate impacts and a discussion regarding AAPI lived experience research.

• Resolution authorizing use of teleconferencing during the COVID-19 state of emergency
• Review of remote meeting participation policy after February 28, 2023
• Presentation on Climate Impact on Vulnerable Communities in Palo Alto
• Discussion of outreach phase for AAPI lived experience research

The Commission approved a resolution to allow teleconferencing during the Covid-19 state of emergency. No action was taken regarding remote meeting policies after February 28, 2023, or the climate impact framework presentation.

• Adopted resolution authorizing teleconferencing under Government Code Section 54953 (e) (3-0-2)
• Approved November 10, 2022 meeting minutes (3-0-2)
• Formed an ad-hoc committee of two members to work with the Palo Alto Student Climate Coalition

Historic Resources Board Regular Meeting

The Historic Resources Board will consider Sobrato Organization's proposed redevelopment of a 14.65-acre site at 200-404 Portage Avenue, which includes partial demolition of the former Bayside Canning Company Building at 340 Portage, a building eligible for the California Register of Historical Resources. The board will also consider listing the remaining cannery building/site on the city's Local Historic Resources Inventory. Other items include adopting a resolution to continue teleconferencing during the COVID-19 state of emergency and approving the board's meeting schedule and minutes.

• Consideration of Sobrato's redevelopment of 14.65-acre site at 200-404 Portage Avenue, 3040-3250 Park Boulevard, 3201-3225 Ash Street, and 278 Lambert
• Partial demolition of former Bayside Canning Company Building (340 Portage), eligible for California Register of Historical Resources
• Potential listing of remaining cannery building/site on City's Local Historic Resources Inventory
• Adoption of resolution authorizing teleconferencing for Historic Resources Board during COVID-19 state of emergency
• Approval of draft minutes from November 10, 2022 meeting

The Board provided feedback on the proposed redevelopment of a 14.65-acre site, including the partial demolition of the Bayside Canning Company building. No formal recommendation was made, but members discussed local registry listing and adaptive reuse alternatives. The Board approved the use of teleconferencing and the November 2022 meeting minutes.

• Approved resolution authorizing teleconferencing during Covid-19 emergency (6-0)
• Approved November 10, 2022 meeting minutes (6-0-1)

City Council Special Meeting - Reorganization

The Palo Alto City Council will hold a special meeting to reorganize for 2023. The council will swear in newly elected members Ed Lauing, Julie Lythcott-Haims, and Vicki Veenker, then elect a mayor and vice mayor for the year. The council will also adopt resolutions thanking outgoing council members Alison Cormack, Eric Filseth, Tom DuBois, and Pat Burt for their service. Additionally, the council will discuss the city's response to recent storms.

• Swearing in of new council members Ed Lauing, Julie Lythcott-Haims, Vicki Veenker
• Election of the 2023 Mayor
• Election of the 2023 Vice Mayor
• Adoption of resolutions thanking outgoing council members Alison Cormack, Eric Filseth, Tom DuBois, and Pat Burt
• Discussion of the city's response to recent storms

The City Council reorganized its leadership for 2023, electing a new Mayor and Vice Mayor. The Council also passed resolutions recognizing the public service of three outgoing members and the 2022 Mayor.

• Elected Council Member Kou as Mayor (7-0)
• Elected Council Member Stone as Vice Mayor (5-2)
• Approved resolution of appreciation for Council Member Alison Cormack (7-0)
• Approved resolution of appreciation for Council Member Tom DuBois (7-0)
• Approved resolution of appreciation for Council Member Eric Filseth (7-0)
• Approved resolution of appreciation for 2022 Mayor Pat Burt (7-0)