Holland public meetings in 2024

Human Relations Commission

The Holland Human Relations Commission will hold a regular meeting with votes on the November minutes, 2025 meeting dates, and Social Justice Award designations. Committee updates on housing, education, governance, and strategic planning for FY 2026 are also on the agenda. The meeting is largely procedural, with no major policy decisions expected.

• Vote to approve minutes from November 21, 2024 meeting
• Vote to approve HRC meeting dates for 2025
• Vote on Social Justice Award designations (presentation Jan 15, 2025)
• Strategic Planning FY 2026 discussion (governance, housing, education, social justice awards, emerging issues)
• Activity report: 11 resident concerns, including tenant/landlord issues and translation requests

Holland Energy Fund

The Holland Energy Fund board will review the November 2024 financial report and the FY 2024 audit, which received a clean opinion. The meeting is largely informational, with no major decisions on the agenda.

• FY 2024 audit received unqualified opinion; total assets $1,677,370
• November 2024 revenues $113,474 (36% of budget), expenses $51,480 (13% of budget)
• Fund balance $1,130,565 as of November 30, 2024
• Note payable to HBPW reduced to $325,000 after $260,000 repayment
• Home Energy 201 program spent $10,004 (50% of budget) in five months

Holland City Audit Committee

The Holland City Audit Committee will meet to elect a new chairperson, approve the prior meeting's minutes, and review the FY 2023-24 financial audit. The agenda also includes a staff exit meeting for board and council members to meet with auditors without staff present, plus public comment. The meeting is scheduled for 4:00 p.m. on December 18, 2024, at City Hall Council Chambers.

• Election of new chairperson
• Approval of December 6, 2023 meeting minutes
• Review of FY 2023-24 financial audit
• Staff exit meeting with auditors (no staff present)
• Public comment

City Council Regular

The Holland City Council will consider a consent agenda with routine items, including a reduction in the elective renewable energy program rate from $0.010 to $0.0048 per kWh, appointments to the Water System Advisory Council, and authorization of water supply system revenue bonds. A public hearing is scheduled for a City Master Plan map amendment. The meeting also includes mid-year budget amendments and a financial audit approval.

• Reduce elective renewable energy program rate from $0.010 to $0.0048 per kWh
• Authorize issuance of Water Supply System Revenue Bonds Series 2025A
• Approve 2025 Schedule of Fees and Charges
• Adopt City Master Plan map amendment (public hearing)
• Approve FY2025 mid-year budget amendments

Neighborhood Improvement Committee

The Neighborhood Improvement Committee will discuss and identify priorities for its 2025 work plan, building on proposals from the November meeting. They will also receive updates on the Community Development Block Grant (CDBG) program and the 2024 work plan. The meeting is largely a working session with no formal votes scheduled.

• Discussion of 2025 work plan priorities, including social connection, active transportation safety, healthy food access, public transit, senior livability, affordable housing, and park safety
• CDBG update: Home Repair Program completed 14 projects, 18 in process; $6,500 in down payment assistance provided to three Habitat homeowners
• Planning for next Five-Year Consolidated Plan and Annual Action Plan; community engagement meetings held Dec. 9, survey open until Jan. 15, 2025
• CityBench Initiative update: plan for bench placements on public and private property, with funding from Parks and Rec budget and outside grants
• Age-Friendly Initiative update: options include pursuing AARP Age-Friendly Community status or a regional collaborative approach

HBPW Board of Directors - Regular Meeting

The Holland Board of Public Works will hold a regular meeting with a study session, covering consent agenda items and several major actions. Key decisions include authorizing water supply system revenue bonds, approving a major inspection contract for Unit 7, entering a prepaid natural gas transaction, and rehabilitating the Steketee Lift Station. The study session will discuss electric utility issues and initial Integrated Resource Plan results.

• Resolution to authorize issuance of Water Supply System Revenue Bonds Series 2025A
• Unit 7 Major Inspection service contract
• Municipal Gas Authority of Georgia Prepay Gas Transaction
• Steketee Lift Station Rehabilitation and capital budget amendment
• Elective Renewable Energy Program rate revision

Downtown Design Review Board

The Downtown Design Review Board will hold a regular meeting with public comment and review one sign permit application (Certificate of Appropriateness) for Clovier at 8 W. 8th St. The application includes two proposed signs, with a $25 processing fee. No other substantive items are listed.

• Public comment period (5 minutes per speaker)
• Sign permit application: Clovier, 8 W. 8th St., 2 proposed signs
• $25 application processing fee (waived for non-profits)

Principal Shopping District Special Meeting

The Principal Shopping District Board will hold a special meeting to select board nominees for terms beginning January 1, 2025. The agenda includes public comments and a single action item to choose nominees from a list of candidates. The meeting is primarily procedural, focusing on board appointments.

• Select PSD Board Nominees for Terms Beginning January 1, 2025
• Public comments limited to 5 minutes per person
• Candidates include Alisha Guy (Onalee's), Amie Klett (Bowerman's on 8th), Blake DenBoer (Downtown Resident), and others
• Renewal nominee: Nick Chadwell (Courtyard by Marriott)

Cancelled - City Council Study Session

The City Council study session scheduled for December 11, 2024, has been cancelled. No items were discussed or decided. The next regular City Council meeting is December 18, 2024, and the next study session is January 22, 2025.

• Meeting cancelled

Holland SmartZone Local Development Authority

The Holland SmartZone Local Development Authority board will hold an informational meeting and a regular board meeting on December 11, 2024. They will review the November 30, 2024 financial report, accept the FY2024 audit report, discuss board reappointments for expiring terms, and receive updates on the SURGE Center and other projects. The agenda is largely routine, with no major new decisions expected.

• FY2025 budget: revenues $685,285, expenditures $1,768,644, with $1,083,359 planned use of reserves
• Year-to-date revenues $791,641 (115% of budget) and expenditures $905,863.63 (51% of budget) as of Nov 30, 2024
• FY2024 audit: clean opinion, fund balance $1,155,404, total assets $1,240,421
• Board reappointments for terms expiring Dec 31, 2024: McCammon, Hernandez, Beukema, Bishop
• Lakeshore Advantage SURGE Center update

Planning Commission

The Holland Planning Commission will hold a study session to discuss the future land use of the vacant Cabill Dr. property, currently zoned CMU, with options including rezoning to Industrial or GMU. At the regular meeting, they will hold a public hearing on a Master Plan map amendment for 5651 143rd Ave. to change its designation from Industrial to Recreation Parks, and review Hope College's annual parking report and a revised landscape plan for Lakeshore Advantage.

• Public hearing: Master Plan map amendment for 5651 143rd Ave. from Industrial to Recreation Parks (applicant: Nate Bosch, ODC Network)
• Discussion: Cabill Dr. land use — consider rezoning from CMU to Industrial or GMU, or keep CMU and encourage PUD rezoning
• Hope College Economics and Business Building (124 E. 8th St.) annual parking report
• Lakeshore Advantage (65 E 7th St.) revised landscape plan
• UDO amendments: expand OS district intent, add man-made wetlands/detention/retention ponds as permitted uses, clarify High Intensity Manufacturing determination process

Human Relations Commission Strategic Planning

The Holland Human Relations Commission is holding a strategic planning meeting to review its FY2025 accomplishments and set goals for FY2026, with a vote on those goals. The agenda includes a review of the commission's mission, vision, and values, and a discussion of what is working and what needs improvement. This is a planning session, not a regular business meeting, so no formal decisions on city policy are expected.

• Vote on FY2026 goals
• Review of FY2025 accomplishments and challenges
• Discussion of onboarding strategy for new commissioners
• Upcoming Social Justice Awards on January 15, 2025
• Reel Time Film Series in February 2025 at Knickerbocker Theater

Principal Shopping District

The Holland Principal Shopping District Board will review nominations for five board seats expiring at the end of 2024 and select nominees for terms beginning January 1, 2025. The board will also discuss holiday event recaps, the Downtown Holland website, and Girlfriends Weekend, and review the December budget and media reports.

• Select PSD Board nominees for terms beginning January 1, 2025
• Discussion: Holiday Events Recap
• Discussion: Downtown Holland Website
• Discussion: Girlfriends Weekend
• December Budget Report and Media Report

International Relations Commission

The Holland International Relations Commission is holding its annual strategic planning meeting to review FY2025 accomplishments and challenges, and to set goals for FY2026. The commission will also vote on approving the CY2025 meeting dates and the minutes from the November 7, 2024 regular meeting. This is a planning session focused on the commission's mission and future direction.

• Approval of minutes for November 7, 2024 regular meeting
• Approval of CY 2025 meeting dates
• FY 2026 strategic planning discussion and vote on goals
• Review of FY2025 accomplishments and challenges
• Save the dates: Social Justice Awards (Jan 15, 2025), Reel Time Film Series (Feb 2025), Great Decisions (Feb 4-Mar 25, 2025)

Board of Appeals

The Holland Board of Appeals will hold a public hearing on two variance and special exception requests: one to create a flag lot at 312 E 16th Street without city water/sewer connections, and another to allow two 63-square-foot bedrooms at 289 W 19th Street. The board may approve, deny, or grant partial relief. The agenda also includes approval of the October 24, 2024 meeting minutes.

• 312 E 16th Street – variance and special exception for new flag lot without city water & sewer connections
• 289 W 19th Street – variance to allow two 63 sq ft bedrooms (minimum 70 sq ft required)
• Approval of October 24, 2024 meeting minutes
• Next meeting date: January 23, 2025

City Council Regular

The Holland City Council will hold a regular meeting with action items including consent agenda approvals, a claim filed against the city, surplus declarations, a bid award for irrigation at Lakeview School Park, and financial reports. The council will also consider entering closed session to discuss legal opinions and a potential real property purchase, and an assignment and assumption agreement with LG Energy Solution Michigan.

• Closed session to discuss 2 written legal opinions and potential real property purchase
• Assignment and Assumption Agreement with LG Energy Solution Michigan
• Award bid for installation of irrigation at Lakeview School Park
• Claim filed against the city by Jason Klein for $2,500 (BPW gas line damage)
• Declare items as surplus: elections

Water System Advisory Council

The Holland Water System Advisory Council is meeting to approve prior minutes, fill council vacancies, elect officers for the coming year, and hear reports on lead and copper rule (LCR) related activities from Holland Board of Public Works staff. The agenda is largely routine administrative business, with no major policy decisions or public hearings listed.

• Approval of 2023-11-27 WSAC minutes
• Water System Advisory Council vacancies
• Annual election of officers
• Reports of HBPW LCR-related activities
• Schedule next meeting

Parks and Recreation Commission

The Holland Parks and Recreation Commission is meeting to approve minutes, hear public comments, and receive a status update on Recreation Center planning. Old business includes the Ice Rink and DeGraaf items, with staff updates on recreation and parks. Upcoming events include Holidays on the Farm, Mother and Son Event, Holland on Ice Snowmelt 5K, and Daddy Daughter Dance.

• Recreation Center Planning status update
• Ice Rink old business item
• DeGraaf old business item
• Holidays on the Farm Dec. 12-13
• Holland on Ice Snowmelt 5K Feb. 8

Downtown Development Authority

The Downtown Development Authority will hold a regular meeting to consider minutes, receive updates on the DDA and parking budgets, vacancy reports, and parking lease updates. The board will also discuss the possibility of a community policing officer for downtown and other business. Public comment is invited.

• Discussion of community policing officer for downtown
• Update on FUMC and Spoelhof parking leases
• DDA budget report shows $286,011 in revenues and $314,259 in expenditures
• Parking budget report shows $349,808 in revenues and $233,879 in expenditures for downtown parking
• Design Review Board report on Waverly Stone sign rebranding

Holland Historic District Commission

The Holland Historic District Commission will review four Certificate of Appropriateness applications, including a retroactive porch railing at 237 Washington Boulevard and a deck railing at 22 W. 12th Street. They will also consider administrative approvals for exterior vents and a fence, and discuss a joint meeting for February 2025.

• COA application: 22 W. 12th Street, upper deck railing replacement (3 options)
• Retroactive COA: 237 Washington Boulevard, porch railing (work started without permit)
• COA application: 89 W. 11th Street, stoop, canopy, and door replacements
• COA application: 188 W. 11th Street, chimney and porch handrails
• Administrative approvals: 188 W. 11th Street exterior vents, 212 W. 10th Street fence

HBPW Board of Directors - Study Session

The Holland Board of Public Works Board of Directors will hold a study session and special meeting. They will enter closed session to discuss a written opinion from the City Attorney, review October 2024 financial statements, and discuss updates to the Elective Renewable Energy Program and broadband utility issues. The meeting is primarily informational and discussion-focused.

• Closed session to review City Attorney's written opinion, potential action to follow
• October 2024 financial statements for electric, broadband, water, and wastewater utilities
• Elective Renewable Energy Program update and potential changes to offerings and rates
• Broadband utility issues discussion
• Broadband net position negative at -$73,613 for FY2025 through October

Washington Square BID Board Meeting

The Washington Square BID Board will hold a regular meeting to review light poles with the Holland BPW and discuss furnishing expenses. The board will also approve minutes from September and October meetings and take public comment.

• Review light poles with Holland BPW
• Discuss furnishing expenses
• Approve minutes from September 19 and October 17, 2024 meetings

Human Relations Commission

The Holland Human Relations Commission will hold its regular meeting to discuss committee updates, strategic planning for FY 2025 and FY 2026, and the upcoming Social Justice Awards. The agenda includes approval of minutes, public comment, and reports from the City Council liaison and student representatives. The meeting is largely procedural, with no major decisions or public hearings scheduled.

• Approval of minutes from October 17, 2024 meeting
• Updates from Housing, Education, Governance, Community Learning, and Public Comment Ad Hoc committees
• Social Justice Awards: save the date for January 15, 2025, and vetting assignments
• Strategic Planning FY 2026 session on December 7, 2024, 9 a.m. to 1 p.m.
• Activity report: 18 resident concerns, including 1 alleged discrimination case referred to EEOC and MDCR

South Shore Village BID Board Meeting

The South Shore Village BID Board will hold its regular meeting on November 21, 2024, to discuss and potentially adopt bylaws, elect officers, and set action items and goals for 2025. The board will also discuss a neighborhood engagement plan with Jake Norris from 3Sixty and receive an update on the logo RFP. Previous meetings lacked a quorum, so these items have been postponed.

• Adoption of bylaws for the South Shore Village BID Board
• Election of chair and vice-chair officers
• Discussion with Jake Norris from 3Sixty on Montello Park neighborhood engagement
• Review of Neighborhood Engagement Plan and setting 2025 goals
• Update on logo RFP

City Council Regular

The Holland City Council will consider approving contracts for architectural/engineering and pre-construction/construction management services for the new Holland City Recreation Center. The agenda also includes routine consent items such as reports from the Board of Public Works, claims filed against the city, and a purchase of a police vehicle.

• Approve contract for architectural and engineering services for the new Holland City Recreation Center
• Approve contract for pre-construction and construction management services for the new Holland City Recreation Center
• Amend HBPW Water Utility Notice of Intent to issue tax exempt revenue bonds from $10 million to not exceed $12 million
• Approve purchase of one 2025 Ford Interceptor Utility Vehicle for Police Patrol Division
• Adopt resolution for Holland Museum special event liquor license

Neighborhood Improvement Committee

The Neighborhood Improvement Committee will hold a regular meeting on November 19, 2024, at 4:00 pm in the 2nd Floor Training Room. The main item is identifying priorities for the 2025 work plan. The agenda also includes updates on the CDBG program and the work plan, plus approval of the October 15, 2024 minutes. No presentations are scheduled.

• 2025 Work Plan - Identification of Priorities
• CDBG Update
• Work Plan Update
• Approval of October 15, 2024 minutes

Administrative Committee

The Administrative Committee of the Holland Area Water Reclamation Facility will consider approving a Fiscal Year 2024 billing reconciliation that results in a $217,533 refund to Ottawa County due to an overcharge. The committee will also receive an update on the facility's NPDES permit status. The meeting includes routine items like public comment and approval of previous minutes.

• Approval of FY24 NSA billing reconciliation: $217,533 refund to Ottawa County
• FY24 plant expenses under budget by $321,792, largely due to lower biosolids disposal costs
• Surcharge revenue came in $57,849 under budget; pollution control revenue $22,304 over budget
• NPDES permit status update
• Approval of June 25, 2024 committee minutes

Downtown Design Review Board

The Downtown Design Review Board will hold a regular meeting to review a signage application from Waverly Stone Gastropub at 20 W 8th Street, and to discuss the Holland Arts Council Banner Project. The board also allows public comment on agenda or non-agenda items.

• Signage application for Waverly Stone Gastropub, 20 W 8th St: 3 signs (1 wall, 1 projecting, 1 wall) with dimensions and materials listed
• Discussion of Holland Arts Council Banner Project
• Public comment period (5 minutes per speaker)
• Next meeting scheduled for December 16, 2024 (pending applications)

City Council Study Session / Special Meeting

The Holland City Council will hold a study session to discuss the Tulip Time annual report and a long-term financial forecast, with no votes expected. A special meeting follows to enter closed session to review a written opinion from the City Attorney's office.

• Presentation from Tulip Time: Annual Report and General Overview
• Long Term Financial Forecast Review
• Motion to enter closed session to discuss City Attorney's written opinion

Planning Commission

The Holland Planning Commission will hold a study session on the ODC Wetland Mitigation Bank expansion and the S. Washington/Michigan Corridor study schedule, followed by a regular meeting. The main action item is a request to extend the previously approved site plan and setback waiver for a three-unit apartment building at 350 S. River Ave., which is set to expire in November 2024. The commission will also hear administrative site plan reviews and public comments.

• Extension request for 350 S. River Ave. site plan and setback waiver (applicant: Rick Van Til, Ladder Homes)
• Study session on ODC Wetland Mitigation Bank expansion at 563/701 E 64th St.
• Study session on S. Washington/Michigan Corridor study schedule
• Administrative site plan review: 15-17 W. 8th St. – new masonry & windows on north façade

HBPW Board of Directors - Regular Meeting

The Holland Board of Public Works Board of Directors will meet to decide on several financial and infrastructure items, including increasing the water utility's tax-exempt revenue bond authorization from $10 million to $12 million, approving a second amended power purchase commitment for the Hart Solar project, and accepting the audited financial report for FY 2024. The board will also consider consent agenda items such as contract amendments for the 17th Street Lift Station rehabilitation and the 16th Street Widening project, plus granting four utility easements for the Holland City Fiber project.

• Amend water utility bond authorization from $10M to $12M
• Approve Hart Solar second amended power purchase commitment
• Accept audited financial report for FY 2024
• Contract amendment for 17th Street Lift Station rehabilitation engineering
• Grant four utility easements for Holland City Fiber project

Holland Historic District Commission

The Holland Historic District Commission will consider a Notice to Proceed and Certificate of Appropriateness for demolishing the existing garage at 268 W. 10th Street and constructing a new one, as proposed by owners Steven and Laura Bongard. The commission will also review a Certificate of Appropriateness application for a metal roof at 94 W. 11th Street. The meeting includes approval of minutes from October 1 and October 8, 2024, and a report on the 2025 meeting schedule.

• Notice to Proceed and COA for garage demolition and new construction at 268 W. 10th Street (Bongard)
• COA application for metal roof at 94 W. 11th Street (Denhof)
• Approval of minutes from October 1 and October 8, 2024 meetings
• 2025 HDC meeting schedule report

Principal Shopping District

The Holland Principal Shopping District Board will hold its regular meeting to discuss several items, including a potential 2025 fundraiser to replace the Up On The Rooftops event, the process for filling expiring board seats, and upcoming holiday events. The board will also review the November budget and media reports. The agenda is largely discussion-oriented, with no formal votes scheduled.

• Discussion of 2025 fundraiser event idea to replace Up On The Rooftops
• Expiring board seats for terms ending December 31, 2024, with nomination process starting November 8
• November budget report shows $46,556.38 year-to-date deficit against adopted budget
• Upcoming holiday events: Shop 'Til You Drop (Nov 15), Holiday Open House (Nov 23), Small Business Saturday (Nov 30), Parade of Lights (Dec 3), Shopping Jam (Dec 14)
• LAUP Community Partner Award discussion

International Relations Commission

The Holland International Relations Commission will hold its regular meeting to approve the September minutes, vote on a chair-elect nomination, and discuss scheduling for 2025 meetings. They will also receive updates on committees, including the International Festival of Holland (tentatively set for September 27, 2025) and the Welcoming Cities certification. The meeting includes a strategic planning session scheduled for December 5, 2024.

• Vote on IRC Chair-Elect nominations
• FY2026 Strategic Planning Meeting scheduled for December 5, 2024
• 2025 International Festival date tentatively set for September 27, 2025
• 2025 Naturalization Ceremony scheduled for September 25, 2025
• Welcoming City Certification update

City Council Regular

The Holland City Council will hold a regular meeting on November 6, 2024, at 6:00 p.m. in City Hall Council Chambers. The agenda includes a consent agenda with routine items such as approving minutes, accepting grants, awarding bids, and approving agreements. A key action item is the approval of 2025 health insurance rates and plan changes, which will be decided by roll call vote. The meeting also includes public comment, special presentations, and reports from city boards and commissions.

• 2025 Health Insurance Rates and Plan Changes (roll call vote)
• Resolution supporting grant applications for Surface Transportation Program and Congestion Mitigation/Air Quality Program to Macatawa Area Coordinating Council
• Award bid for Fall 2024 Street Tree Planting Project
• Approve MDOT agreement for improvements to 40th Street and associated traffic signals
• Purchase of one pick-up truck with plow for Transportation Department

Downtown Development Authority

The Downtown Development Authority will hold its regular meeting on November 5, 2024, with public comment, approval of minutes, and reports on DDA and parking budgets, vacancies, and the DRB. The board will discuss the unsheltered population in downtown, a community policing officer, and the Lot 7A lease. The agenda includes no formal votes on these items, only discussion.

• Discussion of unsheltered population in downtown
• Discussion of community policing officer
• Discussion of Lot 7A lease
• DDA budget report as of 10/31/2024: revenues $286,011, expenditures $314,259, net -$28,248
• Parking budget report as of 10/31/2024: revenues $349,808, expenditures $439,504, net -$89,696

Civic Center Place Board

The Holland Civic Center Place Board will hold a regular meeting to review the venue's rate structure, receive updates on marketing and the proprietary ticketing platform, and consider the 2025 meeting schedule. The board will also approve minutes from the July 30, 2024 meeting and hear public comment.

• Rate structure review for Holland Civic Center Place
• Dashboard updates on marketing and proprietary ticketing platform
• Consideration of July 30, 2024 meeting minutes
• 2025 meeting schedule (quarterly: Jan 29, Apr 30, Jul 30, Oct 29)
• Public comment period

HBPW Board of Directors - Special Meeting

The Holland Board of Public Works will hold a special meeting to consider accepting the FY 2024 audited financial report, approve a combined property/liability insurance program for the City of Holland and HBPW, review FY 2024 organizational results, and determine the General Manager's performance-based compensation. The board will also receive updates on investment strategy, energy risk management, and first-quarter key performance indicators.

• Accept audited financial statements for FY 2024 from Rehmann Robson LLC
• Approve combined property/liability insurance program for City of Holland/HBPW effective Nov 1, 2024 - Oct 31, 2025
• Review FY 2024 organizational results and FY 2025 tactical action lists
• Determine FY 2024 performance-based compensation for General Manager
• Receive Meeder Public Funds investment strategy update as of Oct 11, 2024

Board of Appeals

The Holland Board of Appeals will hold a public hearing on two special exception requests: one to divide 712 Goldenrod Avenue into four flag lots, and another to build a carport addition at 161 E 27th Street with a reduced setback. The board will also approve minutes from the September 26 meeting and set the next meeting date.

• Special exception to divide 712 Goldenrod Avenue into 4 flag lots (24.09Z)
• Special exception for carport addition at 161 E 27th Street with 4-foot setback (24.12Z)
• Approval of minutes from September 26, 2024 regular meeting
• Next meeting scheduled for December 5, 2024

City Council Study Session

The Holland City Council is holding a study session to discuss short-term rental regulations. No votes will be taken; the session is for discussion only, with potential action at a future business meeting. Public comments are accepted in advance by email.

• Review of short-term rental regulations
• Public comment period via email

Washington Square BID Board Meeting

The Washington Square BID Board will review a memo stating that the previously approved holiday light installation is not an eligible use of BID funds, as those funds are restricted to long-term capital investments. The board will also receive an update on light pole replacement options from the Holland Board of Public Works, including cost estimates for various approaches.

• Review of FY25 allocated funds and holiday lights memo
• Light pole replacement update with options costing $1-2k to $10-12k
• Discussion of holiday light funding ineligibility per City Finance guidance

Human Relations Commission

The Holland Human Relations Commission will hold its regular monthly meeting, including approval of minutes, committee updates, and discussion of a draft public statement on homelessness. The agenda includes updates on housing, education, and governance committees, as well as planning for the FY 2026 strategic plan and the Social Justice Awards.

• Discussion of draft 'Call to Community' statement on homelessness
• Tenant/Landlord Training on Oct 29 at Calvary on 8th, 995 E 8th St
• Strategic Planning FY 2026 session on Dec 7, 2024
• Social Justice Awards ceremony set for Jan 15, 2025
• Approval of minutes from Sept 19, 2024 meeting

City Council Regular

The Holland City Council will hold public hearings and vote on several financial and development items, including downtown assessments for the Principal Shopping District, snowmelt, and parking, as well as tax abatement requests from ATC Drivetrain and Uniform Color Company, and a brownfield plan for AMK Holdings. The consent agenda includes routine items like easements, bid awards, and grant acceptances.

• Public hearings and resolutions for FY25 Downtown Principal Shopping District, Snowmelt, and Parking assessments
• PA 198 tax abatement requests for ATC Drivetrain and Uniform Color Company
• Brownfield plan approval for AMK Holdings at 493 W. 32nd Street
• Grant of utility easement for housing development at 717 East 24th Street
• Bid awards for Transportation Building Trench Drain Replacement and South Washington/Michigan Avenue Corridor Plan

Neighborhood Improvement Committee

The Neighborhood Improvement Committee will hold a regular meeting with no formal action items. They will discuss the contents of their annual report, future presentations, and receive updates on the CityBench Initiative, Age-Friendly Community Initiative, and CDBG programs. Public comment is invited.

• Discussion of annual report contents
• Update on CityBench Initiative proposal
• Update on Age-Friendly Community Initiative
• CDBG program update
• Discussion of future presentations

South Shore Village BID Board Meeting

The South Shore Village BID Board will consider adopting bylaws and electing officers at its October 15, 2024 meeting. The board will also discuss a signage RFP. Previous meetings lacked a quorum, so these items were postponed.

• Adoption of bylaws to govern board operations
• Election of chair and vice chair
• Discussion of signage RFP
• Approval of minutes from May 21, June 18, and September 17 meetings

Community Energy Plan Steering Committee

The Community Energy Plan Steering Committee will review the status of priority strategies and targets, including electric portfolio, building energy, transportation, education, and carbon offsets. They will also hear updates on Home Energy 201 and Business Energy 101 programs, a customer satisfaction survey, and public distributed generation findings. The meeting includes public comment and approval of March 2024 minutes.

• Status review of priority strategies: electric portfolio, building energy, transportation, education, carbon offsets
• Update on Home Energy 201 pilot (approx. $1,000/home for energy-saving measures) and Business Energy 101 (state-funded, $1,000-$2,000)
• HBPW 2024 Customer Satisfaction Survey update
• Public Distributed Generation Technical Assistance findings
• CEP logo and DeGraaf Nature Center updates

Cancelled - City Council Study Session

The City Council study session scheduled for October 9, 2024, has been cancelled. No items were discussed or decided. The next regular City Council meeting is set for October 16, 2024, and the next study session for October 23, 2024.

• Meeting cancelled; no agenda items discussed
• Next regular City Council meeting: October 16, 2024, 6:00 p.m.
• Next study session: October 23, 2024, 6:00 p.m.

Planning Commission

The Holland Planning Commission will hold a public hearing on a site plan for a 49-space public parking lot at 21 W. 7th Street, adding 25 new spaces, and will consider recommending a Master Plan amendment to change 5651 143rd Avenue from Industrial to Open Space for park expansion. The study session is cancelled; the regular meeting starts at 5:00 p.m.

• Public hearing: 21 W. 7th Street – 49-space parking lot (25 new, 1 ADA) by Towers on River, LLC
• Master Plan amendment: 5651 143rd Avenue – Industrial to Open Space for park expansion (ODC Network)
• Administrative site plan: 96 E. 64th Street – 12,000 sq. ft. warehouse with loading docks
• Administrative site plan: 15 & 17 W. 8th Street – replace exterior north wall with masonry brick and add two windows

Holland Historic District Commission *Special Meeting*

The Holland Historic District Commission is holding a special meeting to review a proposed demolition of an accessory structure. Public comment will be taken on items not on the agenda. The meeting is scheduled for October 8, 2024, at 2:00 p.m. at 168 W. 10th Street.

• Review of accessory structure proposed for demolition

HBPW Board of Directors - Regular Meeting

The Holland Board of Public Works Board of Directors will consider several consent agenda items and regular agenda items, including an amended and restated White Ox Power Purchase Commitment Authorization, a budget amendment and change order for the Lake Macatawa Transmission Main Rehabilitation, and construction services and a budget increase for the 17th Street Lift Station Rehabilitation. The board will also enter closed session to discuss pending litigation, Anderson v A.O. Smith Corporation, et al, Case No. 2024L004643.

• Grant of utility easement for housing development at 717 East 24th Street
• WRF Raw Pumps Replacement engineering contract contingency
• Southwest Heights Construction Phase 2 water main replacement
• Budget amendment and change order for Lake Macatawa Transmission Main Rehabilitation
• 17th Street Lift Station Rehabilitation construction services and project budget increase

International Relations Commission

The Holland International Relations Commission will hold its regular October meeting, voting on a chair-elect nomination and the FY2026 strategic planning date. They will also receive updates on the 2025 International Festival of Holland, including the tentative September 27, 2025 date, and other community engagement activities.

• Vote on IRC Chair-Elect nominations
• Vote on FY2026 Strategic Planning Meeting for December 5, 2024
• 2025 International Festival date set for September 27, 2025 (tentative)
• Naturalization Ceremony scheduled for September 25, 2025
• Updates on Welcoming City Certification and 'Bienvenidos' signage

Principal Shopping District

The Holland Principal Shopping District Board will hold its regular meeting to discuss upcoming events including Fall Fest, Shop 'Til You Drop, Holiday Open House, Small Business Saturday, Parade of Lights, Up On The Rooftops, Shopping Jam, and Strolling Santa. The board will also review the October budget and media reports. The agenda is primarily discussion and review items, with no formal votes scheduled.

• Discussion of Fall Fest, Shop 'Til You Drop, Holiday Open House, Small Business Saturday, Parade of Lights, Up On The Rooftops, Shopping Jam, and Strolling Santa
• Review of October Budget Report showing FY25 adopted budget of $388,700 revenue and $389,144 expenses
• Review of October Media Report including press releases for Parade of Lights and Fall Fest
• Public comments limited to five minutes per person

City Council Regular

The Holland City Council will hold public hearings and adopt resolutions of necessity for the FY25 downtown Principal Shopping District, snowmelt, and parking assessments, scheduling final hearings for October 16. It will also hold an administrative hearing on repayment of abated taxes for By-Pas International, and consider a resolution to amend the Housing Development Support Policy to add a Housing TIF incentive. Several consent agenda items include setting hearings for PA 198 tax abatements and a brownfield plan, plus routine approvals.

• Adopt resolutions of necessity for FY25 downtown PSD, snowmelt, and parking assessments; final hearings set for Oct 16
• Administrative hearing on PA 198 IFT repayment for By-Pas International
• Resolution to amend Housing Development Support Policy to add Housing TIF incentive
• Set hearings for PA 198 tax abatements for ATC Drivetrain and Uniform Color Company
• Set public hearing for AMK Holdings brownfield plan at 493 W 32nd Street

Downtown Development Authority

The Downtown Development Authority will hold its regular meeting to review the DDA and parking budgets, hear a vacancy report, and discuss several downtown projects including facade improvements, a parking lot expansion, and new banners. The board will also receive updates from the Design Review Board on specific properties.

• GDK Facade improvements at 9 W. 8th Street
• Lot Expansion of Lot 7A
• New Downtown Banners (approx. $8,000)
• DRB reports for Mezkla (64 W. 8th St.), Glik's Men (28 E. 8th St.), Blue Trust (183 College Ave.), Clovier (8 W. 8th St.)
• DDA budget shows $28,248 deficit; parking budget shows $89,696 deficit

Holland Historic District Commission

The Holland Historic District Commission will consider two applications: a Certificate of Appropriateness for door replacements at 225 W. 11th Street and a Notice to Proceed for garage demolition at 268 W. 10th Street. The meeting also includes approval of minutes, public comment, and a request to change the November meeting date due to Election Day.

• Certificate of Appropriateness: door replacements at 225 W. 11th Street (Mackie)
• Notice to Proceed: garage demolition at 268 W. 10th Street (Bongard)
• November 2024 meeting date change request due to Election Day
• Approval of September 3, 2024 meeting minutes

Board of Appeals

The Holland Board of Appeals will hold a public hearing on four applications: a special exception for a group child care home at 763 Plasman Avenue, a special exception to divide 712 Goldenrod Avenue into four flag lots, a variance for a paved parking area at 39 W 19th Street, and a variance for a deck at 99 E 34th Street. The board may grant, deny, or grant partial relief on each. They will also review rules, approve minutes, and elect officers.

• Special exception for group child care home (up to 14 children) at 763 Plasman Avenue
• Special exception to divide 712 Goldenrod Avenue into 4 flag lots
• Variance for paved parking area at 39 W 19th Street (5 ft setback vs. 10 ft required)
• Variance for deck at 99 E 34th Street (1 ft side setback vs. 3.5 ft required)
• Review & vote on Board of Appeals Rules & Regulations

City Council Study Session

This is a study session only; no votes or actions will be taken. Council will discuss an update on partnerships with the Outdoor Discovery Center Network and a capital projects update, along with other business. Public comments are accepted in advance by email.

• Outdoor Discovery Center Network partnership update
• Capital projects update
• Public comment via email

HBPW Board of Directors - Study Session

The Holland Board of Public Works Board of Directors will hold a study session to receive a status update on the Integrated Resource Plan (IRP), which guides future energy resource planning. They will also review a new SharePoint reference site for board members. No formal action is expected on either item.

• Integrated Resource Plan update presentation by staff
• New Board SharePoint reference site introduction
• IRP contract with nFront, started May 2024

Human Relations Commission

The Commission will review updates from its housing, education, governance, and community learning committees. Members will also discuss vetting assignments for the 2025 Social Justice Awards and prepare for a strategic planning session in December.

• Strategic Plan FY 2025 committee updates
• Social Justice Awards vetting assignments
• Fair Housing Annual Breakfast on October 21
• Tenant/Landlord Fair Housing Update on October 29
• Strategic Planning FY 2026 session on December 7

Washington Square BID Board Meeting

The Washington Square BID Board will consider whether to support researching new holiday lighting for the square, an item tabled from previous meetings. They will also discuss and potentially vote on a list of action items and goals for FY25, which may include outdoor furnishing upgrades and a tree lighting event. The board has $12,000 allocated in the City's FY25 budget for these projects.

• Declaration of Intent to Explore Holiday Lighting - tabled from 6/27/24 and 8/15/24
• Action Items & Goals for FY25: Outdoor Furnishing Upgrades, Tree Lighting Event
• $12,000 allocated to WS BID Board in City FY25 Budget
• Cost estimates: annual beds $300/occurrence, perennial beds $250/occurrence, new trash receptacle $1,100 each, powder coated bench slats $1,800 per set, dogipot waste receptacle $630
• Light Poles Update

Holland Energy Fund

The Holland Energy Fund board will review financial reports for the two months ending August 31, 2024, and consider authorizing a $260,000 repayment of its outstanding note payable to the Holland Board of Public Works (HBPW). The agenda also includes program updates, public comment, and setting the next meeting date. The financial report shows year-to-date revenues of $52,389 (17% of budget) and expenses of $11,422 (2.9% of budget), with a fund balance of $1,100,688.

• Authorize $260,000 repayment of Notes Payable-HBPW, leaving cash balance of $657,454
• Financial report: revenues $52,389 (17% of budget), expenses $11,422 (2.9% of budget)
• Home Energy Program expenses $11,263; Business Energy Program expenses $159
• Fund balance $1,100,688 as of August 31, 2024
• Next meeting date: December 11 or 18, 2024

City Council Regular

The Holland City Council will vote on a consent agenda covering routine items, including tax abatement applications from ATC Drivetrain and Uniform Color Company, utility easements for the Holland City Fiber Project, and several downtown assessment public hearings. A public hearing will be held on the Consolidated Annual Performance Evaluation Report (CAPER) for the 2023-24 CDBG program year. The meeting also includes proclamations for Hispanic Heritage Month and National Good Neighbor Day.

• Tax abatement application from ATC Drivetrain, 1285 Waverly Rd., Units 1 & 2
• Tax abatement application from Uniform Color Company, 942 Brooks Ave
• Grant of 7 utility easements for Holland City Fiber Project
• Schedule public hearings for downtown Principal Shopping District, Parking, and Snowmelt assessments for October 2, 2024
• Public hearing on 2023-24 CDBG Consolidated Annual Performance Evaluation Report (CAPER)

Neighborhood Improvement Committee

The Neighborhood Improvement Committee will hear a presentation on the Montello Park Neighborhood Health Assessment and discuss updates on the CityBench Initiative and CDBG programs. The meeting includes routine items like approving minutes and public comment.

• Presentation on Montello Park Neighborhood Health Assessment by Makayla Wilson
• CityBench Initiative proposal update
• CDBG update
• Approval of August 20, 2024 minutes

South Shore Village BID Board Meeting

The South Shore Village Business Improvement District (BID) Board will meet to adopt formal bylaws, elect a chair and vice-chair, and discuss action items and goals for fiscal year 2025. The board will also receive updates on the 16th/Ottawa intersection improvements and the branding RFP. The meeting is a regular business session with no public hearings scheduled.

• Adoption of BID bylaws (drafted by staff, reviewed by City Attorney)
• Election of chair and vice-chair for term August 2024–August 2025
• Discussion of FY25 action items and goals (with $12,000 allocated in City FY25 budget)
• Update on 16th/Ottawa intersection (4-way stop, crosswalk restriping)
• Update on branding RFP (logo design and branding development, proposals due Nov 29, 2024)

Downtown Design Review Board

The Downtown Design Review Board will hold a regular meeting to review four sign permit applications for businesses in downtown Holland. The applications are for Mezkla at 64 W. 8th St., Glik's Men at 28 E. 8th St., Blue Trust at 183 College Ave., and Clovier at 8 W. 8th St. The board will decide on these requests for signage changes.

• Mezkla Taqueria: projecting sign face update at 64 W. 8th St.
• Glik's Men: sign application at 28 E. 8th St.
• Blue Trust: interior and exterior building signage at 183 College Ave.
• Clovier: sign application at 8 W. 8th St.

Cancelled - City Council Study Session

The City Council study session scheduled for September 11, 2024, at 6:00 p.m. has been cancelled. No agenda items will be discussed or decided at this meeting. The next regular City Council meeting is set for September 18, 2024, and the next study session for September 25, 2024.

• Meeting cancelled — no items on agenda
• Next regular City Council meeting: September 18, 2024, 6:00 p.m.
• Next study session: September 25, 2024, 6:00 p.m.

Brownfield Redevelopment Authority

The Brownfield Redevelopment Authority will consider approving a brownfield plan amendment for AMK Holdings, LLC to redevelop 493 W. 32nd Street into a residential community with 25 housing units. The plan includes up to $304,250 in eligible cost reimbursement, a $34,114 administrative fee, and a $304,250 capture for the Local Brownfield Revolving Fund. The board will also review draft Housing Tax Increment Financing (TIF) standards and approve prior meeting minutes.

• Brownfield plan amendment for AMK Holdings, LLC at 493 W. 32nd St. with $304,250 in eligible costs
• Proposed 25-unit residential development with 5 new buildings, estimated cost $12-15 million
• Review of draft Housing Tax Increment Financing (TIF) standards
• Approval of June 4, 2024 meeting minutes
• Public comment period

Planning Commission

The Holland Planning Commission will hold a study session on two pre-applications: a master plan amendment to change 5651 143rd Avenue from Industrial to Open Space for an ODC Network bike park, and a new public parking lot at 21 West 7th Street with 49 total spaces (25 new). At the regular meeting, they will hold a public hearing on a site plan for an organic vegetable garden at 648 Hastings Avenue, consider a site plan extension for a 120-unit multi-family development at 367 Country Club Road, and review the commission's FY 2024 annual report.

• Master plan amendment: 5651 143rd Avenue from Industrial to Open Space for ODC Network bike park (20.63 acres)
• Public parking lot at 21 West 7th Street: 49 total spaces, 25 new, 2 ADA spaces
• Public hearing: organic vegetable garden at 648 Hastings Avenue (shed, greenhouse, driveway, fencing)
• Site plan extension request: 120-unit multi-family development at 367 Country Club Road
• Planning Commission FY 2024 annual report review

HBPW Board of Directors - Regular Meeting

The Holland Board of Public Works Board of Directors will meet to consider several contracts and agreements, including a long-term service agreement for the Water Reclamation Facility's combined heat and power system, an inspection contract for Unit 7 turbine generator, purchase of hybrid bucket trucks, and amendments to Belle River project contracts. The board will also approve minutes and grant seven utility easements for the Holland City Fiber Project. The meeting is a regular business meeting with action items.

• Grant of 7 utility easements for Holland City Fiber Project (Wilshire Estates, Pioneer Village, Central Village, Centennial Villas, Candlelight Manor, Brook Village, Timber Ridge Village)
• WRF Combined Heat and Power (CHP) Long-Term Service Agreement with 2G Energy
• Unit 7 Turbine Generator Inspection contract
• Electric Distribution Hybrid Bucket Truck Purchases (Altec TA60 and AA55E quotes)
• Amended Belle River Project Contracts (support and power sales contracts)

International Relations Commission

The Holland International Relations Commission will hold its regular meeting to approve the agenda and minutes from July 11, 2024, and vote on chair-elect nominations. They will also receive updates on the upcoming International Festival of Holland, the Immigrant Statue rededication, and the Welcoming Cities certification process.

• Vote on IRC Chair-Elect nominations
• Approval of July 11, 2024 meeting minutes
• International Festival of Holland on September 14, 2024 at Holland Civic Center
• Naturalization Ceremony on September 12, 2024 at Holland Civic Center
• Public Welcoming Reception for Mayor Marco Out of Assen, Netherlands on September 13, 2024

Principal Shopping District

The Holland Principal Shopping District Board will discuss recaps of Sidewalk Sales and the Street Performer Series, plus plans for Fall Fest, Up On The Rooftops, new downtown banners, and a potential Halloween promotion. They will also consider the 2025 Calendar of Events and review the September budget and media reports. The agenda is largely routine, with no major policy decisions or large contracts listed.

• Consideration of 2025 Calendar of Events
• Discussion of Fall Fest (Oct 4-5) and Up On The Rooftops (Dec 12)
• New downtown banners and potential Halloween promotion
• September budget report shows FY25 adopted budget of $388,700 revenue and $389,144 expenses
• Sidewalk Sales recap with FY25 actual expenses of $3,719.50 against $6,000 budget

City Council Regular

The Holland City Council will consider routine consent agenda items, including awarding a bid for the Maple Avenue and 32nd Street improvement project, and will hold public hearings on downtown assessments. They will also vote on final adoption of text amendments to the Unified Development Ordinance and Section 29-38 regarding joint building sewers, plus a traffic change for handicap parking in Lot 7C.

• Award bid and approve budget for Maple Avenue and 32nd Street Improvement Project
• Final adoption of text amendments to the Unified Development Ordinance (UDO)
• Final adoption of text amendment to Section 29-38 Joint Building Sewers
• Traffic change to add and relocate handicap parking spaces in Lot 7C Downtown
• Schedule public hearings for downtown principal shopping district, parking, and snowmelt assessments

Parks and Recreation Commission

The Holland Parks and Recreation Commission meets to hear updates on the Recreation Center planning process, ice rink status, DeGraaf Construction, and the greenhouse. New student members will be introduced, and the Holland Ambassador Academy is on the agenda. The meeting includes audience communication and staff updates on recreation and parks.

• Recreation Center Process/Planning update
• Ice Rink Status
• DeGraaf Construction update
• Greenhouse update
• Holland Ambassador Academy

Holland Historic District Commission

The Holland Historic District Commission will review a Certificate of Appropriateness for renovations at 188 W. 11th Street, including the retroactive removal of a sleeping porch and chimney, and the addition of a bathroom and screened porch. The property has been fined, has a stop-work order, and is condemned. The commission will also consider new applications for a rear door at 198 W. 9th Street and window replacements at 225 W. 11th Street, plus several administrative approvals.

• Retroactive COA for 188 W. 11th St.: sleeping porch removed 8/19/24, chimney removed; property fined, stop-work order, condemned
• Proposed master bathroom in former sleeping porch footprint, roof raised 2 feet, new hipped roof
• New screened-in porch on existing foundation, removal of 1971 solarium
• New COA applications: rear door at 198 W. 9th St., window replacements at 225 W. 11th St.
• Administrative approvals: storm windows at 133 W. 11th St., fence at 225 W. 11th St., storm door at 89 W. 12th St.

Cancelled - City Council Study Session

The City Council study session scheduled for August 28, 2024, at 6:00 p.m. has been cancelled. No items were discussed or decided. The next regular meeting is September 4, 2024, and the next study session is September 25, 2024.

• Meeting cancelled — no agenda items

HBPW Board of Directors - Study Session

The Holland Board of Public Works will hold a study session to receive informational updates on four topics: Lakeshore Advantage's economic development work, the Community Energy Services annual report on 2023 energy waste reduction results, the renewable energy portfolio's 2023 performance and future plans under new state law, and the annual corporate tactical actions tied to variable pay. No formal votes or action items are scheduled; all items are for discussion and information only.

• Community Energy Services report: 2023 EWR program saved 14,003,259 kWh, spent $1,833,303, with residential rebates totaling $163,000 and C&I rebates $836,432
• Renewable portfolio: 2023 renewable generation was 10.92% of retail sales; 337,000 MIRECs purchased; elective renewable participation up 47% from prior year
• New state law PA 235 requires 50% renewable energy by 2030-2034 and 100% clean energy by 2040
• New state law PA 229 requires 1.5% energy waste reduction savings goal starting 2026, with energy optimization plans due by end of 2025
• Lakeshore Advantage update: President/CEO Jennifer Owens to present recent achievements and priorities

City Council Regular

The Holland City Council will hold a regular meeting with several action items, including a rezoning request for 1055 Lincoln Avenue and a traffic change for parking restrictions on 24th Street. The consent agenda includes numerous routine items such as budget amendments, property acquisitions, and equipment purchases. Public comment is scheduled, and the meeting will also include reports from city boards and commissions.

• Rezoning of 1055 Lincoln Avenue from MHR to CMU (final adoption)
• Parking restriction on 24th Street between State Street and Central Avenue
• Property acquisition at 637 Hastings Avenue
• Purchase of one hybrid police detective car
• Sub-grant agreement for RAP 2.0 Grant for Holland Community Ice Skating Park

South Shore Village BID Board Meeting

The South Shore Village BID Board will hold its regular meeting on August 20, 2024, to adopt bylaws, elect a chair and vice-chair, and discuss action items and goals for FY25. The board will also receive updates on the 16th/Ottawa intersection and the branding RFP. The meeting is a routine governance session with no major funding decisions or public hearings.

• Adoption of BID Board bylaws
• Election of chair and vice-chair for August 2024–August 2025
• Discussion of FY25 action items and goals, with $12,000 allocated in the City FY25 budget
• Update on 16th/Ottawa intersection improvements
• Update on branding RFP

Neighborhood Improvement Committee

The Neighborhood Improvement Committee will hear a presentation on Community Works / West of Washington, review and potentially approve the CDBG Consolidated Annual Performance Evaluation Report, and discuss work plan updates including the Age-Friendly Community and CityBench initiatives. They will also review the Blueprint for Flourishing Neighborhoods and address committee vacancies.

• CDBG Consolidated Annual Performance Evaluation Report review and approval
• Presentation on Community Works / West of Washington by Eric Smith, Jonna Johnson and team
• Update on Neighborhood Mini-Grants
• Discussion of Blueprint for Flourishing Neighborhoods
• Three NIC Resident Member vacancies to be filled

Downtown Design Review Board

The Downtown Design Review Board will review applications for a sidewalk cafe at Foxtail Coffee (57 E. 8th Street), a sign for Space Source (240 E. 8th Street), and light pole banners for Downtown Holland (150 E. 8th Street). The board will also welcome two new members. Public comment is limited to five minutes per speaker.

• Sidewalk cafe application for Foxtail Coffee, 57 E. 8th Street, year-round, daily 6:30 a.m. to 9 p.m., with $25 fee and $2M/$1M insurance requirement
• Sign application for Space Source, 240 E. 8th Street: one vinyl patch sign, 22.25" x 29.75", black and grey
• Light pole banner application for Downtown Holland, 150 E. 8th Street: 60 banners (10 each of 6 designs), 29" x 96"
• New Design Review Board members: Lauren DePree Andersh and Sarah Moneybrake
• Next meeting scheduled for September 16th (pending applications)

Holland Historic District Commission Special Meeting

The Holland Historic District Commission is holding a special meeting to conduct a tour of the premises at 188 W. 11th Street. The agenda includes public comment and the tour as the only new business item. No decisions or votes are scheduled.

• Tour of premises at 188 W. 11th Street

Washington Square BID Board Meeting

The Washington Square Business Improvement District (BID) Board will hold a regular meeting on August 15, 2024, to consider adopting formal bylaws, elect a chairperson and vice-chairperson, and decide whether to explore holiday lighting for the square. The board will also discuss a final maintenance agreement, a special assessment update, and set action items and goals for fiscal year 2025. The agenda includes public comment and approval of the June 27, 2024 meeting minutes.

• Adoption of proposed BID bylaws (amended for two-year officer terms)
• Election of Chairperson and Vice-Chairperson (terms effective August 12, 2024 to August 2026)
• Declaration of Intent to Explore Holiday Lighting (tabled from June 27, 2024)
• Final Maintenance Agreement Document
• Special Assessment Update

Human Relations Commission

The Holland Human Relations Commission will hold its regular August meeting, where it will vote on approving the July 18, 2024 minutes and on setting dates for FY2026 strategic planning sessions. The agenda also includes updates from the City Council liaison, student representative, and committee reports on housing, education, governance, and community engagement, plus announcements of upcoming community events.

• Vote to approve minutes of July 18, 2024 regular meeting
• Vote on FY2026 strategic planning dates: Nov 23, Dec 7, Dec 14, 2024
• Update on Strategic Plan FY 2025
• Social Justice Awards: save the date Jan 22, 2025
• Upcoming events: Naturalization Ceremony (Sept 12), International Festival (Sept 14), Tenant Landlord Training (Oct 1)

City Council Study Session

The City Council will hold a study session to discuss the Housing Development Support Policy, which outlines incentives for housing development. No votes will be taken; the session is for discussion only. The agenda also includes public comment and other business.

• Discussion on Housing Development Support Policy
• Incentive programs include Act 381 Brownfield TIF, NEZ, PILOT, OPRA, CDBG
• Affordable housing requirements: 10% of units at 80% AMI for most incentives
• Housing Development Assessment Tool scoring up to 36 points
• Public comment accepted via email

Planning Commission

The Holland Planning Commission will hold a study session and regular meeting on August 13, 2024. They will hear a pre-application presentation for an urban fruit and vegetable garden at 648 Hastings, and consider amendments to the Unified Development Ordinance (UDO) covering various sections. The commission will also approve minutes and receive communications from staff.

• Pre-application presentation for urban garden at 648 Hastings by Bruce Eckert
• Text amendments to UDO sections 39-2.03, 39-4.02, 39-4.02.AA, 39-4.02.O, 39-5.08, 39-9.02.C-15, 39-9.06.I, 39-9.06.L, 39-9.09, 39-12.02, 39-12.03.D-H, 39-12.07.B, 39-12.07.D.2, and 39-12.12
• Administrative site plan review: 430 W. 18th St. – addition of a 10,000 sq. ft. steel building
• Public hearing on UDO amendments (denoted by asterisk)

HBPW Board of Directors - Regular Meeting

The Holland Board of Public Works will consider awarding a construction contract for the Lake Macatawa Transmission Main Rehabilitation project, along with several other infrastructure contracts and property acquisition. The board will also vote on consent agenda items including utility easements for fiber projects and a capital budget amendment.

• Lake Macatawa Transmission Main Rehabilitation - Civil Work Contract (Schippers Excavating bid)
• Brecado Court Lift Station Rehabilitation (JMC agreement)
• 2024 Sanitary Sewer Main Lining Project (Inland Waters Pollution Control proposal)
• Property Acquisition - 637 Hastings Avenue
• Utility Easements for Holland City Fiber Projects (Carrington Place, Lincoln Ridge, Links at Rolling Meadows, Appletree 10, Maple Creek, Calvary Reformed Church)

Holland Historic District Commission

The Holland Historic District Commission will consider two Certificate of Appropriateness applications for 188 W. 11th Street: one for rear renovations (converting a sleeping porch to a master bathroom and replacing a greenhouse with a screened porch and sundeck) and one for garage rehab or rebuild. Staff recommends tabling both applications until more details are provided. The meeting will also include public comment and a report on the NAPC Forum 2024.

• Certificate of Appropriateness: 188 W. 11th St. – rear renovations (sleeping porch to bathroom, greenhouse to porch/deck)
• Certificate of Appropriateness: 188 W. 11th St. – garage rehab or rebuild (two options)
• Staff recommends tabling both applications pending more details
• Public comment limited to 3 minutes per person
• Next meeting scheduled for September 3, 2024

City Council Regular

The Holland City Council will hold a regular meeting on August 7, 2024, to act on a consent agenda that includes routine items such as approving minutes, accepting oaths of office, and several purchases and contracts. Notable consent items include the purchase of four 2024 Chevy Tahoes for the police patrol division, a bid award for a storage area network replacement, and a sidewalk plow/concrete grinder tractor. The council will also consider a rezoning request for 1055 Lincoln Avenue, a special event liquor license for 3Sixty, and a parking restriction on 24th Street. Public comment is scheduled, and the meeting includes standard procedural items.

• Purchase of four 2024 Chevy Tahoes for police patrol division
• Award bid for Storage Area Network (SAN) Solution Replacement
• Purchase of sidewalk plow/concrete grinder tractor
• Rezoning request for 1055 Lincoln Avenue - final adoption August 21, 2024
• Special event liquor license for 3Sixty

Downtown Development Authority

The Downtown Development Authority will consider its FY25 budget and the downtown parking budget, review the August vacancy report, and hear updates from the Design Review Board, including applications from Kristine Kay Interiors, Good Earth Cafe, and Foxtail Coffee. The board will also discuss downtown banner quotes and new DRB member appointments for Andrew Baer and Rich Evenhouse.

• FY25 DDA budget review
• FY25 Parking budget review
• August vacancy report: 90,337 sq ft vacant, 6.69% combined rate
• DRB applications: Kristine Kay Interiors, Good Earth Cafe, Foxtail Coffee
• New DRB members: Andrew Baer and Rich Evenhouse

International Relations Commission

The International Relations Commission will hold its regular meeting, including votes on the agenda, minutes, and chair-elect nominations. They will also discuss the Sister City/Friendship City policy, which was raised after a proposal to consider Komoro, Japan as a sister city. Committee updates will cover the upcoming International Festival of Holland, the Immigrant Statue rededication, and other community engagement activities.

• Vote on IRC Chair-Elect nominations
• Discussion of Sister City/Friendship City Policy
• Update on 2024 International Festival of Holland (September 14, Holland Civic Center)
• Update on Naturalization Ceremony (September 12, Holland Civic Center)
• Update on Rededication of Immigrant Statue (Kollen Park)

Principal Shopping District

The Principal Shopping District Board will discuss upcoming events (Sidewalk Sales, The Big Give, Fall Fest, Up On The Rooftops) and consider a $15,000 proposal from TBX for a new visual identity and website for Girlfriends Weekend. They will also review the August budget report and the FY25 adopted budget. The meeting includes public comments and approval of June minutes.

• Action item: Girlfriends Weekend branding and website proposal from TBX for $15,000
• Discussion: Sidewalk Sales, The Big Give, Fall Fest, Up On The Rooftops
• Review: August budget report and FY25 adopted budget
• New board member introduction: Bailey Villanueva

Civic Center Place Board

The Civic Center Place Board is holding a regular meeting with public comment, minutes approval, a logo discussion, and general board review. No specific decisions or proposals are detailed in the agenda.

• Public comment period
• Consideration of minutes
• Logo discussion
• Board review and discussion

City Council Study Session

This is a study session, so no votes or formal action will be taken. The City Council will receive annual updates from Lakeshore Advantage, Herrick District Library, and the West Michigan Regional Airport Authority, and will discuss these items for potential future action. Public comment is accepted in advance by email.

• Annual update from Lakeshore Advantage
• Presentation and update from Herrick District Library
• Presentation and update from West Michigan Regional Airport Authority
• Public comment via email at publiccomment@cityofholland.com

HBPW Board of Directors - Study Session

The Holland Board of Public Works is holding a study session to review quarterly monitoring reports, including damage claims, investment strategy, energy risk management, and key performance indicators. They will also discuss financials for June 2024, an update on the Holland City Fiber Project, and a prepaid gas transaction update. The meeting is informational and advisory, with no votes scheduled.

• Damage claims report: two claims totaling $5,400 (sewer backup and gas line cut) as of June 30, 2024
• Investment portfolio: $63,931,337 total balance, 4.064% weighted average yield as of June 30, 2024
• Energy hedges: natural gas purchase agreements for 19,733,741 dekatherms, total cost $69,623,679, about $2.96M above market
• Hedge compliance: FY2024 at 91.1% (minimum 90%), FY2025 at 90.4%, FY2026 at 75.0%, FY2027 at 60.0%, FY2028 at 45.0%
• Holland City Fiber Project update and prepaid gas transaction update on study agenda

Human Relations Commission

The Holland Human Relations Commission will hold its regular July meeting, covering routine items like approving the June minutes and receiving updates from the City Council liaison. The agenda includes a review of the Fiscal Year 2024 Resident Concerns report, which documents discrimination allegations and referrals, as well as a bylaws review and chair-elect nominations. The commission will also discuss strategic planning for FY 2025 and upcoming community events.

• Review of FY2024 Resident Concerns report detailing 14 discrimination allegations (e.g., race, disability, LGBTQIA+) and referrals to agencies like MDCR, EEOC, and Fair Housing Center
• Bylaw review and chair-elect nominations
• Strategic Plan FY 2025 and committee updates (Housing, Education, Governance, Community Learning/Engagement)
• Upcoming events: LAUP Fiesta (July 20), National Night Out (Aug 6), International Festival (Sept 14)
• Approval of June 20, 2024 meeting minutes

City Council Regular

The Holland City Council will hold a final vote on rezoning several properties on 147th Street from Low Density Residential to Industrial, and will consider a consent agenda with numerous routine items including budget approvals, easements, and contract awards. The meeting also includes a public comment period and reports from city boards and offices.

• Rezoning of 5320, 5304, 5298, 5266, 5252 147th Street and a portion of 5260 147th Street from LDR to Industrial
• Approve $9,163,402 transfer from Electric Utility to City for FY 2025
• Approve budget for Waverly Road and M-40 intersection improvements
• Approve participation in Kroger National Opioid Settlement
• Award bid for construction of storage building at Windmill Island Gardens

Neighborhood Improvement Committee

The Neighborhood Improvement Committee will hear a presentation from Lakeshore Habitat for Humanity and discuss updates on CDBG-funded projects, work plan items including Age-Friendly Communities, a proposed CityBench initiative, Neighborhood Connections, and Affordable Housing, as well as follow-up on a prior transportation services presentation. The agenda is largely informational with no formal action items listed.

• Presentation by Bryan Gras, Lakeshore Habitat for Humanity
• CDBG program update
• Work plan updates: Age-Friendly Communities, CityBench Initiative, Neighborhood Connections, Affordable Housing
• Follow-up on Transportation Services presentation

Downtown Design Review Board

The Downtown Design Review Board will hold a regular meeting to review sign permit applications from Kristine Kay Interiors, Good Earth Cafe, and Foxtail Coffee. The board will also address member changes, including renewing Randy Beute's term and accepting the departures of Rich Evenhouse and Andy Baer, followed by an election for a new chairperson.

• Kristine Kay Interiors, 98 S River Ave: replace existing freestanding sign with non-illuminated ACM sign, dark grey with white and metallic gold lettering
• Good Earth Cafe, 159 S River Ave Suite 240: new shed awning (20'6"L x 36"H x 30"D) with black canopy and white vinyl lettering, plus backlit wall sign
• Foxtail Coffee, 57 E 8th: sign application (details not provided in agenda)
• Board member changes: Randy Beute renewing, Rich Evenhouse and Andy Baer stepping down
• Election of new chairperson

International Relations Commission

The commission is reviewing its FY 2025 Strategic Plan and receiving updates on various committees. Discussions include preparations for the International Festival of Holland and the Reel Time film series.

• Vote on Reel Time Film Series
• International Festival of Holland: September 14, 2024, at Holland Civic Center
• Naturalization Ceremony: September 12, 2024, at Holland Civic Center
• Fundraising update: $10,000 currently held for festival
• LAUP Fiesta Week: July 15-21, 2024, at Civic Center Place

City Council Study Session

This study session is a work session for the City Council to review and discuss various city issues. No official actions or votes will be taken during this meeting.

• Presentation and update from Holland Aquatic Center
• Presentation and update from Macatawa Area Express (MAX)

Planning Commission

The Commission will hold a study session to review recommended updates to the Unified Development Ordinance (UDO). These amendments include new standards for cemeteries, small antennas, and accessory structures like gazebos and pergolas.

• Review of UDO amendments regarding cemetery land use and setbacks
• Proposed new standards for deferred parking
• Proposed standards for small antennas, gazebos, pergolas, and picnic shelters
• Administrative site plan review for 822 Chicago Dr. (new building and car display)
• Administrative site plan review for 430 W. 18th Street (10,000 sq. ft. steel building)

HBPW Board of Directors - Regular Meeting

The Holland Board of Public Works met to approve several utility easements, insurance programs, and infrastructure repair contracts. Key decisions included funding for sewer inspections, substation equipment, and a pipeline rehabilitation project under Lake Macatawa.

• $932,916 total contract for Lake Macatawa transmission main slip lining with Gabe's Construction Co., Inc.
• $546,236 total purchase order for Siemens Energy 15kV circuit breakers
• $249,848.14 contract with Plummer's Environmental Services for sewer condition assessment
• $1,256,640.04 for FY 2025 energy property asset insurance through Marsh USA HBPW
• Utility easements for Holland City Fiber at Thornapple Ridge and Centennial Condominium Associations

City Council Regular

The City Council approved a three-year industrial tax abatement for Starfish Brands, LLC at 72 W. 64th Street. The Council also authorized several administrative actions, including wage adjustments for non-union employees and new traffic restrictions.

• Three-year PA 198 Industrial Facilities Tax Abatement for Starfish Brands, LLC
• 4% wage adjustment for all General City Non-Union Employees for Fiscal Year 25
• $1,256,640.04 property insurance premium for HBPW energy production assets
• $42,000 bid to American Ramp Company for bike course design services
• Traffic changes on Central Avenue, 22nd Street, and Holland Aquatic Center driveways

Downtown Development Authority

The Downtown Development Authority is holding an informational meeting regarding the proposed FY25 budget and downtown project maintenance. The board will also introduce four new members and review reports on parking and downtown design.

• Proposed FY25 DDA budget with $280,761.00 in total revenue
• Proposed FY25 Parking budget with $349,808.00 in total revenue
• Introduction of four new board members: Andrew Fris, Phil Dolcimascolo, Rebecca Robrahn, and Neil Jasperse
• Review of downtown maintenance costs including $354,879.64 for snowmelt O&M
• DRB reports for Mezkla, Gazelle Sports, Foxtail Coffee, and Big Fish

Parks and Recreation Commission

The commission will hold a study session involving a tour of the DeGraaf Nature Center and the Ice Ribbon. No other specific business items are listed on the agenda.

• Study session tour of DeGraaf Nature Center
• Study session tour of Ice Ribbon

Holland Historic District Commission

The Commission reviewed several applications for Certificates of Appropriateness regarding windows, doors, and structures. Members also discussed administrative approvals for fences, sheds, and handrails.

• Approved accessible entrance door at 272 W. 9th Street
• Approved window embellishments at 271 W. 12th Street
• Approved porch railing and garage demolition at 266 W. 9th Street
• Denied window removals at 237 W. 11th Street
• Administrative approval for 77 W. 11th Street shed and 206 W. 13th Street fence

Civic Center Place Board

The Civic Center Place Board will hold a regular meeting at City Hall. The agenda includes a meet and greet with the General Manager and a discussion regarding next steps.

• Meet and Greet with General Manager
• Discussion of Next Steps

Board of Appeals

The Board of Appeals will hold public hearings regarding a dangerous structure at 215 W 14th Street and a requested repair extension for 307 W 14th Street. Additionally, the Board will consider a zoning variance request for an attached garage at 575 Lawndale Court.

• Public hearing for 215 W 14th Street regarding a declared dangerous structure
• Extension request for repairs at 307 W 14th Street until December 15, 2024
• Variance request for an attached garage at 575 Lawndale Court to allow an 18-foot rear setback
• Approval of April 25, 2024, meeting minutes

Administrative Committee

The Administrative Committee is reviewing a $400,000 budget increase for a raw pump replacement project. They are also considering an expansion study to determine if the Water Reclamation Facility can accommodate a potential new industrial customer.

• $400,000 budget transfer for the WRF Raw Pump Replacement Project
• $2,300,000 total projected budget for the Raw Pump Replacement Project
• Donohue & Associates expansion study proposal not to exceed $26,500
• Proposed expansion study to evaluate capacity for a new industrial facility

City Council Study Session

This study session is a work session for the City Council to review and discuss various city issues. No action or votes will be taken during this meeting.

• Windmill Island Gardens update presentation by General Manager Matt Helmus
• Employee Spotlight Video Series highlight regarding Jacob Feak

Public Art Advisory Committee

The committee will appoint a new Chairperson and Vice-Chairperson. Staff will also provide an update regarding potential art installations at the Ice Park.

• Appointment of Committee Chairperson and Vice-Chairperson
• Update on potential art installations at the Ice Park

Human Relations Commission

The Commission is reviewing its FY 2025 Strategic Plan and subcommittee updates regarding housing and education. Members are also coordinating participation in upcoming community events including PRIDE and LAUP Fiesta.

• Strategic Plan FY 2025 updates
• Holland PRIDE on June 29, 2024
• LAUP Fiesta Week, July 15-21, 2024
• International Festival of Holland, September 14, 2024
• Language Services Bid vendor selection

Holland SmartZone Local Development Authority

The Holland SmartZone Local Development Authority is reviewing its May 2024 financial report and discussing upcoming contract renewals. The board is also receiving updates on the SURGE Center and the Lakeshore Advantage partnership.

• Review of May 31, 2024, financial report showing $693,335 in year-to-date revenues
• Lakeshore Advantage contract renewal for services through 2030
• Lakeshore Advantage contract for NEXT Center use totaling $1,244,000
• Renewal of service contracts with the City of Holland and Holland Charter Township
• Renewal of service contract with the City of Holland Downtown Development Authority

City Council Regular

The Council is reviewing several financial and administrative items, including a public hearing for a brownfield plan at 467 Ottawa Avenue. They will also consider fiscal year 2024 budget amendments and non-union wage adjustment recommendations.

• Public hearing for Brownfield Plan at 467 Ottawa Avenue
• Fiscal Year 2024 Year-End Budget Amendments
• FY 2025 Non-Union Wage Adjustment Recommendation
• PA 198 Tax Abatement hearing for Starfish Brands, LLC
• Proposed parking restrictions on Central Avenue and 22nd Street

Holland Energy Fund

The Holland Energy Fund Board reviewed financial reports for the eleven months ending May 31, 2024. The meeting included updates on the Home Energy 201 pilot program and the Business Energy 101 program.

• Review of eleven-month financial report showing $316,568 in year-to-date revenues
• Update on Home Energy 201 pilot program involving weather stripping and LED installation
• Update on Business Energy 101 program partnering with EGLE's RESTART program
• Report of $1,050,797.87 in ending fund balance as of May 31, 2024
• Report of $815,845.54 in On-bill Loan receivables

Neighborhood Improvement Committee

The committee will hear a presentation from the Director of Transportation Services regarding planned street projects and Complete Streets policy. Members are also reviewing updates on CDBG funding, age-friendly community initiatives, and a proposal for a city bench work group.

• Presentation by Brian White, Director of Transportation Services, on planned street projects
• CDBG allocation for 2024-25 of $330,628
• Update on Neighborhood Connections budget including an additional $7,000
• Discussion of a proposal to install more benches along pedestrian routes
• Public safety update including the launch of the Jr Police Academy

Downtown Design Review Board

The Downtown Design Review Board will review two business applications for the downtown district. These include a request for outdoor dining in parking spaces and a new projecting sign.

• Mezkla (64 W. 8th Street) application for parking space cafe use
• Gazelle Sports (24 W. 8th Street) application for a new non-lit projecting sign
• Proposed sign at 24 W. 8th Street to be hung 8 feet from grade

Cancelled - City Council Study Session

The City Council Study Session scheduled for June 12, 2024, at 6:00 p.m. was cancelled. No items were discussed or reviewed during this session.

Planning Commission

The Commission will consider a request to rezone approximately 30 acres from low-density residential to industrial. The meeting also includes a site plan review for 1.7 million square feet of new battery production facilities.

• Rezoning request for 5320, 5304, 5298, 5266, 5252 147th Avenue from LDR to Industrial
• Site plan approval for 1.7 million sq. ft. of new battery production facilities at 5332 147th Avenue
• Special land use requests for high intensity manufacturing and building height over 60 feet
• Site plan extension request for 1870 Transport Lane

HBPW Board of Directors - Regular Meeting

The Holland Board of Public Works is reviewing FY 2025 terms of service updates for general, electric, water, and wastewater services. The agenda also includes several procurement recommendations for substation equipment and utility easements.

• FY 2025 Terms of Service updates for electric, water, and wastewater
• Sewer Condition Assessment Program renewal with Plummer's
• 40th Street Substation 15kV Circuit Breaker procurement from Siemens
• Utility easement and bill-of-sale for Shoreline Flats II
• Lake Macatawa Transmission Main slip lining contract with Gabe's Construction

International Relations Commission

The scheduled meeting for the International Relations Commission was canceled due to a lack of quorum. The agenda included items such as strategic plan reviews and committee updates, but no official business was conducted.

• Meeting canceled due to no quorum
• Next meeting scheduled for July 11, 2024, at 5:30 pm

Principal Shopping District

The Principal Shopping District Board will meet to consider a special event grant for LAUP's Fiesta and a DEI statement for Downtown Holland. The agenda also includes discussions regarding website updates, branding, and upcoming summer programming.

• Special Event Grant Request for LAUP's Fiesta
• Consideration of DEI Statement for Downtown Holland
• Gentex Street Performer Series discussion
• Celebrate and Save! 4th of July Promotion discussion
• Sidewalk Sales discussion

City Council Regular

The City Council is reviewing several administrative reports and upcoming public hearings. Key discussions include tax abatement requests for industrial renovations and local business expansions.

• Public hearing for LG Energy Solution Michigan, Inc. Phase I Renovation tax abatement
• Tax abatement request for Starfish Brands, Inc.
• Traffic changes for parking restrictions on Central Avenue and 22nd Street
• Award of bid for Depot and 9th Street Parking Deck cleaning
• 2024 Wage & Classification Study results and recommendations

Brownfield Authority

The Brownfield Authority is reviewing a plan for a mixed-use development at 467 Ottawa Avenue. The project proposes 11 townhomes for residents earning 80% to 120% of the area median income and 11 self-storage units.

• Brownfield Plan for 467 Ottawa Avenue involving GF&K Equity Holdings, LLC and Jubilee Ministries Inc.
• Reimbursement of up to $295,625 for eligible activities including demolition and asbestos abatement
• Estimated $207,693 capture for the Local Brownfield Redevelopment Fund
• Estimated $18,066 administrative fee for the City of Holland
• 12-year estimated duration for the Brownfield Plan

Holland Historic District Commission

The Commission will review multiple Certificate of Appropriateness applications for residential improvements including doors, railings, and windows. The meeting also includes administrative approvals for fences, sheds, and steps.

• Accessible entrance door application for 272 W. 9th Street
• Porch railing and garage demolition/construction application for 266 W. 9th Street
• Window replacement application for 237 W. 11th Street
• Window embellishment application for 271 W. 12th Street
• Administrative approvals for 206 W. 13th Street (fence), 77 W. 11th Street (shed), and 198 W. 9th Street (steps)

City Council Study Session

The City Council will hold a study session to review the 2024 Resident Survey results presented by the Frost Center for Social Science Research. The session also includes discussions regarding a Kolbe Assessment review and the Citizen Academy.

• Presentation of 2024 Resident Survey results
• Kolbe Assessment Review presentation
• Citizen Academy discussion

Neighborhood Improvement Committee

The Neighborhood Improvement Committee will review proposed amended bylaws and receive updates on work plans including Age-Friendly Communities and Neighborhood Connections. The meeting also includes a presentation from 3Sixty.

• Review and approval of amended Committee By-Laws
• Work plan updates for Neighborhood Connections and Age-Friendly Communities
• CDBG (Community Development Block Grant) update
• Presentation by Jake Norris of 3Sixty

Downtown Design Review Board

The Downtown Design Review Board will meet to review design applications for two businesses located on East 8th Street. The board is responsible for approving signage and other design-related items to ensure compatibility with downtown guidelines.

• Signage application: Foxtail Coffee at 57 East 8th Street
• Signage application: Big Fish Sportswear at 55 East 8th Street

HBPW Board of Directors - Study Session

The Board of Directors will hold a study session to review results from tactical actions regarding water conservation and demand management. The session also includes analysis of the Residential Demand Response Program and Public Distributed Generation.

• Review of Water Conservation and Demand Management Program Tactical Action Results
• Residential Demand Response Program Analysis
• Public Distributed Generation Tactical Action Results
• April 2024 Board Financial Review

Human Relations Commission

The Commission is reviewing strategic planning updates for housing, education, and governance. The meeting also serves to share information regarding upcoming community programming and learning opportunities.

• Fair Housing & Housing Development webinar series (May 21, June 14, July 18, and Aug 6)
• Restorative Dialogue with the LGBTQ+ Community event on June 13
• Juneteenth celebration at Kollen Park on June 15
• AIDS Then and Now panel discussion on June 17
• Holland PRIDE event on June 29 at Centennial Park

City Council Regular

The City Council approved the Fiscal Year 2025 budget, setting the tax rate at 13.8692 mills and increasing water and sanitary sewer rates. The meeting also included several approvals for equipment purchases, tax abatements, and grant applications.

• Adopted FY 2025 budget and 13.8692 mill tax rate
• Approved $243,655.77 for a new snowplow dump truck and equipment
• Approved 10-year PA 198 tax abatement for hg medical USA, LLC
• Approved $1 million recycling infrastructure grant application
• Authorized $107,940 for an inground hoist upgrade at the maintenance garage

Downtown Development Authority

The Downtown Development Authority reviewed budget reports for the DDA and parking funds. The board discussed a six-year plan for the city to take over downtown trash and recycling and directed staff to enforce existing noise ordinances regarding outdoor patio music.

• Recommendation to approve a redevelopment liquor license for Foxtail Coffee
• Discussion of a six-year process for city-managed downtown trash and recycling
• Direction to strictly enforce noise ordinances for outdoor patio music
• Review of DDA and Parking budget reports
• Report on 83,072 total square feet of downtown building vacancies

Holland Historic District Commission

The Holland Historic District Commission is reviewing retroactive window replacement applications and a request for porch flooring. The Commission also addressed administrative approvals for various residential repairs.

• Certificate of Appropriateness application: 61 W. 15th Street window replacements (retroactive)
• Certificate of Appropriateness application: 36 E. 12th Street porch flooring (requested to be tabled)
• Administrative approval: 66 W. 11th Street foundation repair
• Administrative approval: 270 S. River Avenue north entrance steps
• Administrative approval: 81 W. 14th Street gutter and downspout

Parks and Recreation Commission

The Parks and Recreation Commission will discuss updates regarding Tulip Time and the ice rink. The meeting also includes the introduction of new Commissioner Grace Maiullo.

• Introduction of new Commissioner Grace Maiullo
• Tulip Time update
• Ice Rink discussion
• Tulip Dig on June 1
• Summer Concert Series at Kollen Park starting June 14

HBPW Board of Directors - Regular Meeting

The Board of Directors approved a budget amendment and contract changes to repair a leaking water pipe under Lake Macatawa. The meeting also addressed sewer repairs, surplus material declarations, and a joint session with the City Council.

• $2,500,000 budget amendment for Lake Macatawa Transmission Main rehabilitation
• $551,475 purchase order for PVC pipe from Underground Solutions, Inc.
• $218,950 change order for Plummer's Environmental Services sewer repairs
• Approval of surplus material from WRF, Unit 6, and 48th Street CEMS
• Acceptance of utility easement for Shoreline Flats II apartments

International Relations Commission

The Commission will review committee reports regarding the 2024 International Festival of Holland and the potential sister city relationship with Komoro City, Japan. Members will also discuss strategic planning for fiscal year 2025 and community engagement initiatives.

• International Festival of Holland scheduled for September 14, 2024, at Holland Civic Center
• Naturalization Ceremony scheduled for September 12, 2024, at Holland Civic Center
• Discussion of Komoro City, Japan sister city relationship
• Review of Reel Time Film Series programming
• Welcoming City Certification investigation

City Council Regular

The City Council is reviewing the Fiscal Year 2025 City Budget and the Holland Local Development Finance Authority SmartZone budget. The meeting also includes public hearings regarding tax abatements and the Community Development Block Grant Annual Action Plan.

• Adopt Fiscal Year 2025 City Budget resolution
• Approve FY 2025 Budget for Holland Local Development Finance Authority SmartZone
• Public hearing for hg medical USA, LLC PA 198 Tax Abatement
• Public hearing for 2024-25 Community Development Block Grant Annual Action Plan
• Award $1,294,459.00 for Pierce Velocity PUC Pumper purchase

Dangerous Structures Hearing

The Dangerous Structures Hearing Officer will hold a public hearing to determine if the buildings or structures at 215 W 14th Street meet the definition of dangerous buildings. Property owners may present evidence to show cause why the structures should not be ordered to be repaired, maintained, or made safe.

• Public hearing for 215 W 14th Street, Holland, MI 49423

Washington Square BID Board Meeting

This is a non-voting meeting of the Washington Square BID Board. The board will conduct a walking tour of the Square to discuss maintenance concerns.

• Walking tour of Washington Square to discuss maintenance concerns

Board of Appeals

The Board of Appeals will hold a public hearing regarding a variance request for a residential property. The applicant is seeking permission to expand a driveway with concrete on the west side of the existing driveway.

• Public hearing for 111 W 31st Street driveway variance (24.04Z)
• Approval of March 28, 2024, meeting minutes

Cancelled - City Council Study Session

The City Council Study Session scheduled for April 24, 2024, has been cancelled. No items will be reviewed or discussed at this time.

HBPW Board of Directors - Study Session

The Board of Directors held a study session to review quarterly monitoring reports and strategic updates. Discussions included the 2024 customer satisfaction survey, investment strategy updates, and energy risk management performance.

• 2024 Customer Satisfaction Survey results showing 92.5% residential and 97.0% commercial satisfaction
• Meeder Public Funds investment portfolio balance of $63,931,337 as of June 30, 2024
• Natural gas purchase agreements totaling 12,783,741 dekatherms with a total cost of $43,442,520
• Energy Risk Management performance summary for Third Quarter FY 2024
• Integrated Resource Plan update discussion

Holland SmartZone Local Development Authority

The Holland SmartZone Local Development Authority will review the proposed FY2025 budget, which includes a planned use of reserves to cover a deficit. The board will also discuss contract renewals for Lakeshore Advantage, the City/Township, and the DDA.

• Proposed FY2025 budget with $685,285 in revenues and $1,768,644 in expenditures
• Lakeshore Advantage contract renewal for services not to exceed $525,000
• $1,000,000 payment to Lakeshore Advantage for use of the Next Center through 2030
• Proposed $333,334 infrastructure commitment for the City of Holland Ice Rink project
• Lakeshore Advantage SURGE center update

Human Relations Commission

The Commission is reviewing updates from its Strategic Planning Committee regarding housing and education. Members are also coordinating participation in upcoming community programs and social justice initiatives.

• Strategic Planning Committee updates on housing equity and education
• Ability Award event at Macatawa Golf Club on April 23
• Action with Compassion: Incarceration and Education discussion on May 30
• Restorative Dialogue with the LGBTQ+ Community on June 13
• Juneteenth celebration at Kollen Park on June 15

City Council Regular

The City Council reviewed the proposed fiscal year 2025 budget and scheduled a public hearing for May 1, 2024. The Council also approved various contracts for street projects, water services, and municipal agreements.

• Approved 2025 fiscal year budget review and set public hearing for May 1, 2024
• Awarded $34,450 bid to Macatawa Plumbing Inc. for Lakeview School Park water service
• Approved $2,508 agreement with Allegan County for aerial imagery access
• Approved Urban Cooperation Agreement with Fillmore Township
• Approved Second Amendment to Development Agreement with LG Energy Solution Michigan, Inc.

Neighborhood Improvement Committee

The Neighborhood Improvement Committee will review by-laws and receive a presentation from 3Sixty. The meeting also includes updates on the Neighborhood Mini-Grant and various work plan strategies.

• Presentation by Jake Norris, Executive Director of 3Sixty
• By-Laws Review and Approval
• Neighborhood Connections Work Group update
• Age-Friendly Community update
• Neighborhood Mini-Grant update

Administrative Committee

The committee is reviewing the proposed FY 2025 budget for the Water Reclamation Facility, which shows a 5.85% increase in total plant expenses over FY 2024. The agenda also includes approval for ultraviolet disinfection engineering services and a presentation on satellite plant tactical action.

• FY 2025 Water Reclamation Facility expense budget of $6,478,703
• Ultraviolet Disinfection engineering services proposal from Donohue
• Raw Pump Replacement project with a $1,900,000 projected cash outlay
• Disinfection Improvements project with a $1,889,670 projected cash outlay
• Satellite Plant Tactical Action presentation

Downtown Design Review Board

The Downtown Design Review Board will consider several applications for business signage and outdoor dining. Items include requests for sidewalk cafe furniture updates and the renewal of street parking space dining for multiple establishments.

• Signage application for The Next Center at 167 College Ave.
• Sidewalk cafe furniture update for 205 Coffee Bar at 205 Columbia Ave.
• Street parking space dining renewal for Hops at 84 East at 84 E. 8th Street
• Street parking space dining renewal for Curragh Irish Pub at 73 E 8th Street
• Street parking space dining renewal for City Delicatessen at 52 E 8th Street

City Council Budget Review Session

The City Council is holding a study session to discuss the recommended budget for the fiscal year beginning July 1, 2024. This session is for discussion only; no official votes or actions will be taken during this meeting.

• Review of recommended Fiscal Year 2025 budget
• Discussion of proposed tax rate for publication
• Review of Capital & Five-Year Capital Improvement Program

Principal Shopping District

The Board will discuss upcoming events including Spring Fling, April D-Coffee, and the Fall Fest Concert. Members will also consider a grant request from Out On The Lakeshore for the Holland PRIDE Festival.

• Grant request from Out On The Lakeshore for the Holland PRIDE Festival
• Spring Fling event recap and budget discussion
• April budget and media reports for review
• Discussion of Street Performer Series and Fall Fest Concert

City Council Budget Review Session

The City Council is holding a study session to discuss the proposed budget for the fiscal year beginning July 1, 2024. This session is for discussion only; no official votes or actions will be taken during this meeting.

• Budget overview by City Manager and Finance Director
• Holland Board of Public Works (HBPW) Utilities discussion
• Holland Energy Fund discussion
• Public Safety budget discussion
• Community & Neighborhood Services budget discussion

Holland Historic District Commission

The Holland Historic District Commission will review a window replacement application for 261 Van Raalte Avenue and a demolition notice for 272 W. 9th Street. The meeting also includes administrative approvals for various exterior repairs.

• Certificate of Appropriateness: Window replacements at 261 Van Raalte Avenue
• Notice to Proceed: Demolition at 272 W. 9th Street (Public Hearing)
• Administrative Approval: Front steps at 215 W. 12th Street
• Administrative Approval: Front steps at 300 Washington Boulevard
• Administrative Approval: Siding infill at 234 W. 11th Street

City Council Regular

The City Council approved several major infrastructure and development items, including a large construction budget for a new ice park. The meeting also addressed tax abatements, street improvements, and various municipal contracts.

• Approved $11,364,953 construction budget for Window on the Waterfront Ice Park
• Approved $1,365,242.20 bid from Georgetown Construction for 16th Street Improvement Project
• Approved 12-year PA 198 Industrial Facilities Tax Abatement for L Perrigo Company
• Approved $275,000 agreement with Kendall Property Group for 16th Street Improvement Project
• Approved intent to issue tax-exempt revenue bonds not to exceed $10,000,000

Downtown Development Authority

The Downtown Development Authority is reviewing a liquor license application for a Foxtail Coffee location at 57 E. 8th Street. The board will also discuss the downtown trash plan, outdoor music, and receive updates on the Holland ice park and waterfront projects.

• Liquor license and social district permit application for Foxtail Coffee at 57 E. 8th Street
• DRB review of one wall sign for Culture Cheese Shop at 211 S. River Ave
• DRB review of wall and projecting signs for Oak and Leather at 184 S. River Ave
• Discussion of the downtown trash plan and outdoor music
• Update on the Holland ice park and 6th Street streetscape amenities

Planning Commission

The Planning Commission will discuss and provide comments on three proposed amendments to the Fillmore Township Master Plan. One specific amendment involves parcel 06-14-002-00 on 52nd St, located near the Holland BPW facility.

• Review of Fillmore Township Master Plan Amendments
• LG Phase 3 Site Plan review (Study Session)
• Macatawa Area Express (MAX) Transit Update (Study Session)
• Administrative Site Plan Review: 881 Productions Place (15,600 sf addition)
• Administrative Site Plan Review: 467 Ottawa Ave. (townhouse condos & storage)

City Council Joint Special Session with the HBPW Board of Directors

This special session involves the Holland City Council and the Holland Board of Public Works Board of Directors. The agenda consists of procedural items, including a motion to enter a closed-door session to discuss a legal opinion with the City Attorney.

• Closed-door session to review a written legal opinion with the City Attorney

HBPW Board of Directors - Regular Meeting

The Board of Directors will review updates on the Lake Macatawa Transmission Main rehabilitation and a second amendment to the LG Energy Solution development agreement. The meeting will also include a joint session with the Holland City Council.

• Lake Macatawa Transmission Main rehabilitation budget and change order
• Lake Macatawa Transmission Main pipe purchase
• 2023 Sewer Condition Assessment Project change order
• Second amendment to the LG Energy Solution development agreement
• Shoreline Flats II bill-of-sale and utility easement

International Relations Commission

The commission is reviewing strategic plans for fiscal year 2025 and coordinating various community events. Discussions include preparations for the 2024 International Festival of Holland and updates on welcoming city certification efforts.

• International Festival of Holland scheduled for September 14, 2024, at Holland Civic Center
• Naturalization Ceremony scheduled for September 12, 2024, at Holland Civic Center
• Review of 2024 Committees for FY 2025 Strategic Planning
• Discussion of Welcoming City Certification and 'Bienvenidos' signage
• Fundraising and grant applications for the International Festival

Board of Appeals

The Board of Appeals will hold a public hearing regarding a request by Joshua Ribbens and Jennifer Van Veen for a variance and special exception. The applicants seek to add a second story to their home, which would result in building setbacks that do not meet current requirements.

• Variance and special exception for a second story addition at 563 West End Drive
• Proposed front setback of 18.4 feet where 25 feet is required
• Proposed rear setback of 5 feet where 20 feet is required
• Approval of January 25, 2024, meeting minutes

City Council Study Session

The City Council will hold a study session to discuss a recently completed Assessment of Fair Housing and review the city's long-term financial forecast. No votes or official actions will be taken during this work session.

• Overview of recently completed Assessment of Fair Housing presented by Christopher Khorey
• Review of Long-Term Financial Forecast
• Tour of Waverly Fire Station
• Public comment regarding additional parking for the future ice park

HBPW Board of Directors - Study Session

The Board of Directors will conduct a study session to review financial reports for January and February 2024. Discussion items include regulatory updates, safety and health programs, and a General Manager update regarding the development agreement with LG Energy Solution.

• Financial review of Electric, Water, Wastewater, and Broadband utilities
• Regulatory and Legislative Update
• Safety and Health Program Update
• General Manager update on LG Energy Solution development agreement

Human Relations Commission

The Commission will review sponsorship requests for Holland PRIDE, Fiesta 2024, Juneteenth, and Calling All Colors/LEDA. The meeting also includes updates on strategic planning for housing and education.

• Sponsorship vote: Holland PRIDE
• Sponsorship vote: Fiesta 2024
• Sponsorship vote: Juneteenth
• Sponsorship vote: Calling All Colors/LEDA
• Approval of February 15, 2024, meeting minutes

Holland Energy Fund

The Board is reviewing the proposed FY2025 budget and financial reports for the eight months ending February 29, 2024. Discussion items include the adoption of a conflict of interest policy and potential reallocation of funds for home retrofits.

• Proposed FY2025 budget with $315,000 in revenues and $397,335 in expenses
• Proposal to move Good Samaritan Clean Energy Plan money to HEF for Home Retrofits
• Approval of Conflict of Interest Policy for annual Board signature
• FY2024 amended budget includes $330,000 in revenues and $359,928 in expenses
• Home Energy program expenses totaled $94,385 for the eight months ended February 29, 2024

CANCELLED : Holland SmartZone Local Development Authority

The scheduled meeting of the Holland SmartZone Local Development Authority for March 20, 2024, was cancelled. The agenda originally included discussions on the FY2025 budget and contract renewals.

• Cancellation of the March 20, 2024, Board of Directors Meeting
• Proposed FY2025 budget with $685,285 in revenues and $1,768,644 in expenditures
• Lakeshore Advantage contract renewal for services not to exceed $525,000
• Lakeshore Advantage Next Center use agreement totaling $1,000,000 over the contract term

City Council Regular

The City Council is reviewing a request to issue up to $10 million in tax-exempt revenue bonds to fund critical water utility infrastructure projects. Additionally, the Board of Public Works is seeking a budget amendment for repairs to a water treatment plant pump.

• Resolution to issue up to $10,000,000 in tax-exempt revenue bonds for water utility projects
• $10,000 budget amendment for Water Treatment Plant High Service Pump #2 repairs
• Public hearing for L Perrigo Company tax abatement at 700 Interchange Drive
• Approval of 5-year facility management agreement for Holland Civic Center Place
• Proposed traffic and parking restriction changes for 16th, 17th, 24th Streets, and Fairhill Court

Community Energy Plan Steering Committee

The Community Energy Plan Steering Committee is meeting to discuss updates regarding Home Energy 201 and Business Energy 101. The committee will also review CEP metrics, including education KPIs and business carbon intensity, and discuss strategic development team timing.

• Home Energy 201 and Business Energy 101 updates
• Review of Education Lever KPIs
• Review of Business Carbon Intensity metrics
• Discussion on Strategic Development Team timing

Neighborhood Improvement Committee

The Neighborhood Improvement Committee will discuss the 2024-25 Community Development Block Grant Annual Action Plan. Members will also hold elections for Co-Chairs and review updated committee by-laws.

• Recommendation for approval of 2024-25 CDBG Annual Action Plan
• Election of Committee Co-Chairs
• Review and adoption of Committee By-Laws
• CDBG Work Plan updates

Administrative Committee

The committee is reviewing the proposed FY 2025 budget for the Water Reclamation Facility. The budget presentation is for information purposes, with formal approval expected at the April 2024 meeting.

• Proposed FY 2025 WRF expense budget of $6,478,703
• Proposed FY 2025 WRF total budget of $6,478,703
• Proposed $1,900,000 for replacing raw pumps and associated equipment
• Proposed $1,889,670 for disinfection improvements
• Proposed $2,414,506 for payroll and benefits

Downtown Design Review Board

The Downtown Design Review Board will review signage applications for Culture Cheese Shop and Oak and Leather. These applications involve proposed wall and projecting signs for locations on South River Avenue.

• Signage application for Culture Cheese Shop at 211 S. River Ave
• Signage application for Oak and Leather at 184 S. River Ave

Holland Historic District Commission - Special Meeting

The Holland Historic District Commission is holding a special meeting on March 15, 2024. The primary item on the agenda is a tour of the premises located at 272 W. 9th Street.

• Tour of premises at 272 W. 9th Street

Cancelled - City Council Study Session

The City Council Study Session scheduled for March 13, 2024, has been cancelled. No discussion or review of city issues will take place at this time.

CANCELLED - Holland Energy Fund

The Holland Energy Fund Board is reviewing the proposed FY2025 budget and a conflict of interest policy. The meeting agenda also includes financial reports for the eight months ending February 29, 2024.

• Proposed FY2025 budget with $315,000 in revenues and $397,335 in expenses
• Proposed $246,235 allocation for Home Energy programs
• Proposed $134,200 allocation for Community Energy Plan initiatives
• Adoption of a Conflict of Interest Policy for IRS 501(c)(3) compliance
• Financial report showing $1,005,386 fund balance as of February 29, 2024

HBPW Board of Directors - Regular Meeting

The Holland Board of Public Works is reviewing the FY 2025 budget and proposed rate schedules for electric, fiber, and water/wastewater services. The Board will also consider a notice of intent to sell water utility bonds and a contract for Unit 8 combustion inspection services.

• FY 2025 Budget and Rate Recommendations
• Notice of Intent to Sell Water Utility Bonds
• Unit 8 Combustion Inspection Service contract
• Water Treatment Plant High Service Pump #2 repairs
• SW Heights Engineering Services contract contingency increase

Principal Shopping District

The Board will consider a grant application from I AM Academy for the Juneteenth Freedom Festival. Members will also discuss updates regarding Girlfriends Weekend and Spring Fling.

• Grant application from I AM Academy for the Juneteenth Freedom Festival
• Girlfriends Weekend recap and budget review
• Spring Fling event updates
• March budget and media reports

International Relations Commission

The Commission will review committee reports regarding the 2024 International Festival of Holland and various community engagement initiatives. Members will also receive updates on sister city relations and the Welcoming Cities investigation.

• International Festival of Holland scheduled for September 14, 2024, at Holland Civic Center
• Naturalization Ceremony scheduled for September 12, 2024, at Holland Civic Center
• Discussion of dignitary visits and fundraising for Sister Cities (Assen and Santiago de Queretaro)
• Welcoming City Certification and 'Bienvenidos' signage investigation
• Review of the 2025 Strategic Planning and 2024 Committee assignments

City Council Regular

The City Council reviewed several reports and took action on infrastructure, utility, and administrative items. Key decisions included approving a water main replacement contract and amending brownfield plans to authorize tax incremental financing.

• Approved East 32nd Street Water Main Replacement contract with Schippers Excavating Inc for $3,893,249
• Adopted resolutions to amend Brownfield Plans for Crescent Shores LLC, WSF 2015 LLC, and Uptown Development LLC
• Approved Electric Distribution budget amendment for New Underground Lines and Equipment
• Set public hearing for March 20, 2024, regarding L Perrigo Company tax abatement at 700 Interchange Drive
• Approved facility management agreement for Holland Civic Center Place with Sports Facilities Management LLC

Parks and Recreation Commission

The Parks and Recreation Commission will meet to introduce new Commissioner Daniel Martin and provide updates on the Ice Rink and Tulip Time. Staff will also provide updates regarding recreation and parks departments.

• Introduction of new Commissioner Daniel Martin
• Ice Rink update
• Tulip Time update
• Maple Sugar Time at Van Raalte Farm (March 16 & 22)
• Tulip Time (May 6-11)

Holland Historic District Commission

The Holland Historic District Commission is reviewing several applications for Certificates of Appropriateness regarding doors, steps, and handrails. The body will also hold a pre-application discussion regarding a proposed garage replacement or addition at 89 W. 12th Street.

• Pre-application discussion: Garage replacement or addition at 89 W. 12th Street
• Certificate of Appropriateness: Front steps at 272 W. 10th Street
• Certificate of Appropriateness: Front door at 95 W. 15th Street
• Certificate of Appropriateness: Handrail and front steps at 94 W. 12th Street
• Architectural Review Committee Request: Exterior upgrades at 106 E. 8th Street

Civic Center Place Board - Special Meeting

The Civic Center Place Board is holding a special meeting to discuss Holland Civic Center Place (HCCP) management. No other specific business or votes are listed on the agenda.

• Holland Civic Center Place (HCCP) Management Discussion

City Council Study Session

This study session is a work session for discussion and no votes will be taken. The Council will hear a presentation from potential Holland Civic Center Place contractors and receive an update from Holland Public Schools Superintendent Nick Cassidy.

• Presentation by Sports Facilities Companies and Creative Dining Services regarding Holland Civic Center Place
• Update from Holland Public Schools Superintendent Nick Cassidy

HBPW Board of Directors - Special Meeting

The Board of Public Works is reviewing a proposal to purchase solar power through the Michigan Public Power Agency. They are also discussing a 30-year prepaid natural gas transaction intended to secure significant annual savings.

• Authorization of 5.85 MW solar power purchase from White Tail LLC with a $12,687,426 forecasted commitment
• Proposed prepaid natural gas transaction with Municipal Gas Authority of Georgia for 4,000 MMBtu per day
• Expected annual savings of $773,800 from the proposed natural gas transaction
• Discussion regarding wastewater utility issues
• Review of the Fiscal Year 2025 summary budget overview

Board of Appeals - 22 Feb 2024 CANCELLED

The Board of Appeals meeting scheduled for February 22, 2024, has been cancelled. No applications were received by the February 1, 2024, deadline.

City Council Regular

The City Council will review a tax abatement application from L Perrigo Company for improvements at 770 Interchange Drive. The meeting also includes reports on broadband services, water main replacements, and brownfield plan amendments.

• L Perrigo Company tax abatement application (770 Interchange Drive)
• East 32nd Street Water Main Replacement Contract
• Amendment to Crescent Shores LLC, WSF 2015 LLC, and Uptown Development LLC Brownfield Plans
• Planning Commission text amendments to Unified Development Ordinance Chapter 39
• HBPW Broadband Services Terms of Service update

City Council Study Session

The Holland City Council will hold a study session to review and discuss the Rules of the City Council. No official actions or votes will be taken during this work session.

• Discussion of Board Rules

Holland Historic District Commission

The Commission will review several Certificate of Appropriateness applications for exterior modifications at various residential properties. The agenda also includes administrative updates regarding ADU designs and a review of commission bylaws.

• Retroactive Certificate of Appropriateness for 272 W. 10th Street (steps, porch, windows, lights)
• Certificate of Appropriateness for 88 W. 13th Street (garage egress window and door)
• Certificate of Appropriateness for 234 W. 11th Street (basement window replacement)
• Administrative approval for 89 W. 11th Street ADU design updates
• Review of Commission bylaws and CLG Annual Report

Cancelled - Neighborhood Improvement Committee

The Neighborhood Improvement Committee meeting scheduled for February 20, 2024, has been cancelled. The next meeting is scheduled for March 19.

Downtown Design Review Board

The Downtown Design Review Board will meet to review a sign permit application for 250 E. 8th Street. The application proposes installing illuminated channel letters for Corewell Health on the east elevation of the building.

• Signage application for Corewell Health at 250 E. 8th Street
• Proposed installation of one set of illuminated channel letters
• Sign dimensions of 24in x 153.35in using aluminum and plexiglass

Human Relations Commission

The Commission is reviewing strategic planning updates for housing, education, and orientation committees. Staff reported on language services bids, DEIA employee training, and upcoming community events including citizenship classes and crisis response training.

• $500 donation to LAUP Youth Leadership Conference
• Fair Housing Workshop Series on April 18, 2024
• Tenant Landlord Training on April 11, 2024
• Crisis Response Training on February 29 and March 14, 2024
• Language Services vendor interviews

Cancelled - City Council Study Session

The City Council Study Session scheduled for February 14, 2024, has been cancelled. No items will be discussed or reviewed during this time.

Planning Commission

The Planning Commission is conducting its annual review of its bylaws and holding elections for Chair, Vice Chair, and Secretary. The meeting also includes administrative reviews for several site plans and a study session regarding the Window on the Waterfront Ice Park.

• Annual review of Planning Commission By-Laws
• Election of Chair, Vice Chair, and Secretary
• Site plan review: 467 Ottawa Avenue (storage and townhouses)
• Site plan review: 881 Productions Place (building addition)
• Site plan review: 1002 Lincoln Ave. (Phase 2 buildings and parking)

HBPW Board of Directors - Regular Meeting

The Holland Board of Public Works will review a contract for the East 32nd Street water main replacement and a budget amendment for electric distribution capital. The Board will also consider appointments to the budget subcommittee and updates to broadband terms of service.

• East 32nd Street Water Main Replacement Contract
• FY 2024 Electric Distribution Capital Budget amendment
• Appointment of PJ Thompson and Brian Lynn to the Budget Subcommittee
• HBPW Broadband Services Terms of Service update
• Review of Prepaid Gas Transactions

Principal Shopping District

The Principal Shopping District Board will vote on a new Downtown Holland logo and consider entry fees for the Parade of Lights. The meeting also includes discussions on the FY25 budget, upcoming spring events, and diversity, equity, and inclusion initiatives.

• Selection of new Downtown Holland logo
• Consideration of Parade of Lights entry fees
• FY25 proposed budget review totaling $388,700 in revenue and expenses
• Discussion of Holland on Ice and Spring Fling events
• Diversity, Equity, and Inclusion initiatives discussion

Brownfield Authority

The Brownfield Authority is considering amendments to the Crescent Shores, LLC, Uptown Development, LLC, and WSF 2015, LLC plans. These amendments would authorize an additional five years of tax increment revenue capture to fund a Local Brownfield Revolving Fund.

• Amendment to Crescent Shores, LLC Brownfield Plan (545 Crescent Dr)
• Amendment to Uptown Development, LLC Brownfield Plan (110 Central Ave)
• Amendment to WSF 2015, LLC Brownfield Plan (156 W 11th St)
• Authorization of TIF capture for Local Brownfield Revolving Fund (LBRF)

City Council Regular

The City Council approved a grant application for road improvements near 40th Street and 52nd Street, committing a $2,441,000 local match. The Council also authorized an $86,600 construction management agreement for the Holland Museum exterior renovation.

• TEDF Category A grant application for road improvements at 40th St./147th Ave., 52nd St./40th St., and 40th St./48th St./Waverly Rd.
• $2,441,000 local match commitment for road projects
• $86,600 construction management agreement with Christman Company for Holland Museum exterior renovation
• Approval of $1.00 easement for Holland Charter Township Sanitary Force Main at 10 and 13150 James Street
• Reclassification of City Clerk position from part-time to full-time

CANCELLED Holland Historic District Commission

The scheduled meeting of the Holland Historic District Commission for February 6, 2024, has been cancelled. The agenda included retroactive applications for exterior modifications at 272 W. 10th Street and several other Certificate of Appropriateness requests.

• Retroactive Certificate of Appropriateness application: 272 W. 10th Street (front steps, porch, windows, light fixtures)
• Certificate of Appropriateness application: 88 W. 13th Street (garage egress window and door)
• Certificate of Appropriateness application: 234 W. 11th Street (basement window replacement)
• Administrative Approval: 89 W. 11th Street (ADU design updates)

Downtown Development Authority

The Downtown Development Authority reviewed current and proposed FY25 budgets for DDA and parking operations. The board also discussed downtown vacancy rates, streetscape progress on 6th Street, and a new grant opportunity through the Michigan Economic Development Corp.

• Review of FY25 proposed DDA budget with $280,761.00 in total revenue
• Review of FY25 proposed Parking budget with $349,808.00 in total revenue
• Discussion of 5.87% combined downtown vacancy rate
• Update on 6th Street streetscape including new urns, benches, and trash receptacles
• Introduction of new board member Julie DeCook from Holland BPW

International Relations Commission

The Commission is reviewing updates for the 2024 International Festival of Holland and the Great Decisions discussion series. Members are also discussing strategic planning, sister city relations, and the Reel Time Film Series.

• International Festival of Holland scheduled for September 14, 2024, at Holland Civic Center
• Naturalization Ceremony scheduled for September 12, 2024, at Holland Civic Center
• Great Decisions 2024 discussion series running February 6 through March 26
• Kyle Sullivan guest speaker on US-China trade relationship on February 13, 2024
• Reel Time Film Series screenings at Knickerbocker Theatre

South Shore Village BID Board Meeting - February 1, 2024 1:00 PM

The South Shore Village BID Board will discuss the budget for the remainder of FY24 and the upcoming FY25. The meeting also includes discussions regarding wayfinding, signage, and marketing.

• FY24 and FY25 budget discussions
• Wayfinding and signage discussion
• Open house discussion
• Marketing discussion

Washington Square BID Board Meeting

The board is reviewing the marketing and development plan, the GMB design playbook, and the BID resolution update. Members are also discussing budget requests for the remainder of FY24 and the upcoming FY25.

• Review of GMB Design Playbook for Washington Square
• Discussion of FY25 budget request exceeding $10,000
• Review of Match on Main MEDC Grant Program
• BID Resolution and Map update

Board of Appeals

The Board of Appeals will hold public hearings regarding a request for a time extension to complete repairs at 307 W 14th Street and a special exception for a recovery residence at 495 Central Avenue. The Board will also consider decisions on these applications.

• Public hearing: Extension of time for repairs at 307 W 14th Street
• Public hearing: Special exception for a recovery residence at 495 Central Avenue
• Approval of December 7, 2023, meeting minutes

City Council Study Session

This is a study session intended for the City Council to review and discuss various issues. No official actions or votes will be taken during this meeting.

• Holland City Fiber update

Civic Center Place Board

The Civic Center Place Board will review the scorecard and financial reports for the period ending December 2023. The board will also hold nominations and a vote to elect a Vice Chair and Secretary.

• Review of December 2023 financials showing $107,054.98 in total income
• Discussion of year-to-date net income loss of $215,838.40
• Election of Vice Chair and Secretary officers
• Review of VenuWorks of Holland, LLC Profit & Loss statement

HBPW Board of Directors - Study Session

The Board of Directors will conduct a study session to review quarterly monitoring reports, including insurance claims and investment strategies. The session also includes discussions on water utility issues and a draft customer satisfaction survey.

• Review of Q2 FY 2024 insurance claims including $1,500 claims for Paul Timmer and Donna Snoek
• Meeder Public Funds investment portfolio update totaling $62,715,640
• Energy Risk Management report showing $33,404,595 in natural gas purchase agreements
• Discussion of the Annual Customer Satisfaction Survey draft
• Discussion regarding Water Utility Issues

Downtown Design Review Board

The Downtown Design Review Board will consider a sign permit application for Sprinkles Doughnut Shop located at 62 W. 8th Street. The application includes requests for one new wall sign and one projecting sign.

• Sign permit application: Sprinkles Doughnut Shop, 62 W. 8th Street

City Council Retreat

The City Council is conducting a retreat to review board rules and the city's governance framework. Members will also discuss the strategic and business plan and participate in a priority ranking exercise.

• Governance review facilitated by City Manager Keith Van Beek and Chief Governance Officer Scott Corbin
• Review of Board Rules
• Presentation and discussion regarding Kolbe with Human Resources Director Jennifer Orme
• Overview of Strategic and Business Plan
• Council priority discussion and ranking exercise

Human Relations Commission

The Commission is reviewing strategic planning updates regarding housing, education, and community engagement. The meeting includes reports on brand identity and an assessment of fair housing.

• Strategic Planning Committee updates on housing and education
• Sponsorship request for LAUP Youth Leadership Conference
• Staff report on Fair Housing assessment
• Reel Time Film Series at Knickerbocker Theatre
• Summit on Race & Inclusion on June 5, 2024

City Council Regular

The City Council is scheduled to hold a public hearing regarding the Parks and Recreation Five Year Master Plan. The agenda also includes discussions on utility easements for Holland Charter Township and various administrative appointments.

• Public hearing for the Parks and Recreation Five Year Master Plan
• Proposed easement for Holland Charter Township sanitary force main at 10 and 13150 James Street
• Redevelopment liquor license request for Tulip City Brewstillery LLC
• Construction management agreement with Christman Company for the Holland Museum
• TEDF Category A Grant Application for LG Energy Solutions Michigan Phase III road improvements

Neighborhood Improvement Committee

The Neighborhood Improvement Committee is reviewing potential new strategy priorities for 2024, including age-friendly community designations and complete streets. Members also discussed updates regarding Community Development Block Grants and housing development.

• Approval of the Assessment of Fair Housing report
• Discussion of 2024 strategy priorities including tree canopy and food-related events
• Review of public input for the 2024-25 Community Development Block Grant Annual Action Plan
• Joint meeting scheduled for February 20, 2024

City Council Study Session

The City Council will hold a study session to review budget videos from several city departments. No formal actions or votes will be taken during this work session.

• City Manager budget presentation by Keith Van Beek
• Transportation Services presentation by Brian White
• Community & Neighborhood Services presentation by Mark Meyers
• Holland Board of Public Works presentation by Dave Koster
• Public Safety Services presentation by Chief Matt Messer

Planning Commission

The Commission will consider a request to rezone 0.2 acres at 1055 Lincoln Avenue from Manufactured Housing Community to Corridor Mixed Use to provide access to an adjacent commercial property. The meeting also includes a discussion on a proposed 'deferred parking' option for the Unified Development Ordinance.

• Rezoning request for 0.2 acres at 1055 Lincoln Avenue from MHR to CMU
• Text amendment requests for multiple sections of the Unified Development Ordinance
• Discussion regarding a 'deferred parking' option for property owners
• Administrative site plan review for a new hotel at 670 and 680 E 24th Street
• Administrative site plan review for a warehouse addition at 942 Brooks Avenue

Downtown Development Authority

The Downtown Development Authority is holding a required informational meeting to discuss the proposed FY25 budget and downtown project maintenance. The board will also discuss new grant opportunities and introduce a new board member.

• Proposed FY25 DDA budget with $280,761.00 in total revenue
• Discussion of Match on Main grant opportunity through the Michigan Economic Development Corp
• Review of downtown project maintenance costs, including $354,879.64 for snowmelt O&M
• Introduction of Julie DeCook as the new industry representative from BPW
• Report on parking and vacancy status

HBPW Board of Directors - Regular Meeting

The Holland Board of Public Works will meet to consider approving a new rate sheet for Holland City Fiber internet services. The Board will also discuss transferring certain properties no longer needed for utility purposes to the City.

• Approval of HBPW Broadband Services Holland City Fiber rate sheet
• Resolution to transfer land no longer needed for utility purposes to the City
• Easement for Holland Charter Township Sanitary Force Main
• Declaration of Warehouse and Facilities surplus material
• Review of Public Act 202 of 2017 Pension and OPEB reports

City Council - Coffee with Council

This meeting is part of an annual event series where residents can share ideas and concerns with City Council and staff. These interactive sessions are intended to gather input as the City begins preparing the Fiscal Year 2025 budget.

• Public discussion regarding Fiscal Year 2025 budget preparation
• Opportunity for residents to submit comments via email

Principal Shopping District

The Principal Shopping District Board will meet to appoint a new Board Chair and Vice Chair. The meeting will also include a recap of holiday advertising and various seasonal shopping promotions.

• Appointment of Board Chair and Vice Chair
• Recap of Holiday Advertising and Shopping Promotions
• Discussion of Holland on Ice and Girlfriends Weekend
• Review of January Media Report
• Introductions of new PSD Board Members

International Relations Commission

The commission is reviewing the FY2025 Strategic Plan and discussing upcoming international programming. Discussion topics include the International Festival of Holland, sister city relations, and the Welcoming America certification process.

• Approval of Strategic Plan FY2025
• International Festival of Holland scheduled for September 14, 2024
• Naturalization Ceremony scheduled for September 12, 2024
• Reel Time Film Series at Knickerbocker Theatre
• Great Decisions 2024 discussion series

City Council Regular

The City Council will meet to discuss several administrative items, including the Planning Commission's FY 2023 Annual Report. The agenda includes requests for police vehicle purchases and various board appointments.

• Review of Planning Commission Fiscal Year 2023 Annual Report
• Proposed purchase of two hybrid police detective vehicles
• Bid award for Kollen Park bathroom building roof replacement
• Residential sidewalk variance request for 845 Maple Avenue
• Appointment of directors to Washington Square and South Shore Village BID boards

City Council - Coffee with Council

This meeting is an interactive open house for residents to share ideas and concerns with City Council and staff. The sessions serve as an opportunity for public input as the City begins preparing the Fiscal Year 2025 budget.

• January 3 event at City Hall, Council Chambers
• January 6 event at Civic Center Place, Community Atrium
• Public input regarding Fiscal Year 2025 budget preparation

Cancelled - Holland Historic District Commission

The regular meeting scheduled for January 2, 2024, has been cancelled. No applications were received by the December 19, 2023, deadline.