Holland public meetings in 2021

City Council Regular - 29 Dec 2021 - No Meeting Scheduled on the 29th of Dec.

Holland City Council did not hold a regular meeting on Wednesday, December 29, 2021. The posted notice states the council does not meet on the fifth Wednesday of the month. The next regular meeting is scheduled for January 5, 2022 at 6:00 PM at City Hall, 270 S. River Avenue. No agenda items were listed for the canceled date.

City Council - Study Session - 22 Dec 2021- Meeting Cancelled

The City Council study session scheduled for December 22, 2021 at 6:00 p.m. at City Hall, 270 S. River Avenue, was cancelled due to the holiday break. No agenda items were considered. The next regular meeting is January 5, 2022 at 6:00 p.m. Questions can be directed to the City Manager's Office at 616.355.1310.

Neighborhood Improvement Committee

The Neighborhood Improvement Committee meets Dec. 21, 2021 at 4:00 pm in City Hall Council Chambers. The agenda lists a presentation on Community Action House's outreach program by Program Manager Daniel Unekis, an update on Community Development Block Grant (CDBG) work, and a Public Safety department report. No new business items are listed, and the agenda includes approval of the November 16, 2021 minutes.

• Presentation: Community Action House Outreach Program by Daniel Unekis, Program Manager
• Old Business: CDBG update
• New Business: None listed
• Department Reports: Public Safety
• Approval of November 16, 2021 meeting minutes

Downtown Holland DEI Subcommittee - 20 Dec 2021 (Rescheduled)

The Downtown Holland DEI Subcommittee meets in a rescheduled regular meeting on December 20, 2021 at 11:30 AM at Holland Civic Center Place. The agenda lists three discussion items: next steps for a DEI consultant, a proposal from Hope College's CFL Consulting program, and setting the next meeting date. No votes or decisions are listed on the agenda; the next regular meeting date is listed as TBD.

• Discussion: DEI Consultant Next Steps
• Discussion: Center For Leadership Proposal (Hope College CFL Consulting)
• CFL Consulting materials state a standard project fee of $8,000, with discounts and pro-bono work offered to non-profits
• Discussion: Next Meeting Date; next regular subcommittee meeting listed as TBD
• Public comments limited to five minutes per person

Human Relations Commission

The Holland Human Relations Commission meets December 16, 2021 at Holland Public Safety, 89 W. 8th Street. The agenda includes approval of November 18 minutes, a re-vote on November items (October 21 minutes, the Social Justice Award selection procedure, and a non-discrimination banner), Social Justice Awards and officer elections, and a tour of the Public Safety building. Staff updates cover GARE learning circles, an MLK Day luncheon on January 17, and upcoming events.

• Re-vote on November items: October 21, 2021 meeting minutes, SJA Award Selection Procedure, and Non Discrimination Banner
• Social Justice Awards vote; presentations set for January 19, 2022, 5:30 pm in Council Chambers
• Officer elections for the Commission
• Holland Public Safety tour at 89 W. 8th Street
• MLK Day Celebration Luncheon, Holland Civic Center, Monday, January 17 at noon

Holland SmartZone Local Development Authority

The Holland SmartZone Local Development Authority Board of Directors meets Dec. 15, 2021 to review its financial report through Nov. 30, 2021, an update on tax revenue projections, an Innovation Center design playbook, and a business incubator pilot. The agenda also includes an informational session on goals and projects, public comment, and approval of prior minutes. The next meeting is scheduled for March 23, 2022.

• Financial report through Nov. 30, 2021: year-to-date revenues of $319,923 (90% of budget) and expenditures of $32,313 (7% of budget)
• Tax revenue projections update: revised estimate may capture more than $2 million less than the original projection, with $429,805 tied to the SET capture calculation
• Innovation Center Design Playbook presented by Lakeshore Advantage/SURGE, dated Nov. 2, 2021
• Business Incubator Pilot discussion; prior Sept. 22, 2021 minutes noted possible spaces at 7th and College (~$10,000/month) and a move-in-ready Collective Idea space (~$6,000–$7,000/month)
• Next meeting set for March 23, 2022

City Council - Regular

Holland City Council meets Dec. 15, 2021 to act on a consent agenda and hold public hearings on three PA198 tax abatement requests. Two hearings cover Sur-loc Aluminum Edging, Inc. at 310 E. 64th St. and a speculative abatement for Electric Steel, LLC. at 72 W. 64th St. Council will also consider mid-year amendments to the Fiscal Year 2022 city budget, a financial audit for Fiscal Year 2021, and a Neighborhood Enterprise Zone for a proposed mixed-use development at 667 Hastings Ave.

• Public hearings on PA198 tax abatements for Sur-loc Aluminum Edging, Inc. (310 E. 64th St.) and Electric Steel, LLC. (72 W. 64th St.)
• Hudsonville Creamery & Ice Cream Co. PA198 application for 345 E. 48th St., described in its letter as an approximate $33,642,728 capital investment adding 11,269 sq ft of office space and renovating 48,952 sq ft
• Finance Department mid-year amendments to the Fiscal Year 2022 city budget
• Financial audit for Fiscal Year 2021 and establishment of a Neighborhood Enterprise Zone for a proposed mixed-use development at 667 Hastings Ave.
• Consent agenda includes Main Street right-of-way dedication and Act 51 street system addition, traffic changes, and a consulting bid for a Non-Motorized Transportation Plan

Planning Commission

The Holland Planning Commission meets on December 14, 2021, with a study session and regular meeting. In the regular meeting, the Commission will hold public hearings on a site plan review for a skilled nursing facility at 897 E 16th Street and a rezoning request from Hope College for four properties on E 14th Street and Lincoln Avenue. The study session includes presentations on Shoreline Flats II and a rezoning request for 887 E 16th Street, plus discussion of Chapter 39 Unified Development Ordinance text amendments.

• Public hearing: 897 E 16th Street skilled nursing facility site plan review (applicant: Eitan Flank, Progressive Quality Care)
• Public hearing: Rezoning of 200, 202, 204 E 14th Street and 356 Lincoln Avenue from Traditional Neighborhood Residential (TNR) to Education (ED) (applicant: Hope College)
• Study session: Revised site plan for Shoreline Flats II at approximately 1269 E 16th Street (presenter: JR Kendall, Kendall Property Group)
• Study session: Rezoning request for 887 E 16th Street as part of the 897 E 16th Street skilled nursing facility project (presenter: Craig Gengler, Driesenga & Associates, Inc.)
• Study session: Chapter 39 Unified Development Ordinance (UDO) text amendments

HBPW Board of Directors - Study Session

The Holland Board of Public Works Board of Directors holds a study session on December 13, 2021 at 4:00 p.m. at 625 Hastings Avenue. The main study item is a Water Utility Issues Discussion, with a staff recommendation to accept for information the staff report on issues affecting the water utility. Staff say this continues a four-month series of presentations on the utility's electric, water, wastewater, and broadband operations, covering policy issues and capital plans. The agenda also includes time for audience comments and possible other business.

• Study item: Water Utility Issues Discussion, with recommendation to accept for information the staff report on issues affecting the water utility
• Staff presentation continues a four-month series on electric, water, wastewater, and broadband utility operations
• Discussion to cover national, regional, state, and local policy issues and high-level capital plans
• Public comment allowed under Communications from the Audience, with speakers stating name and address and a five-minute limit
• Report submitted by General Manager David G. Koster

City Council - Study Session

Holland's City Council meets in a study session on December 8, 2021 at 6:00 p.m. at City Hall, 270 S. River Avenue. Study sessions are work sessions for discussion only; the agenda states no action or vote will be taken on any item. The agenda lists public comment, a Windmill Island Gardens update, a Council Development Initiative presented by consultant Dave Medema, other business, and adjournment. The agenda provides no detail on the substance of the Windmill Island Gardens update or the development initiative.

• Public comment at 6:00 PM, with written comments accepted in advance at publiccomment@cityofholland.com
• Windmill Island Gardens update
• Council Development Initiative presented by consultant Dave Medema
• Other Business
• Adjournment

Downtown Development Authority

The Holland Downtown Development Authority meets Dec. 7, 2021 with a light agenda: public comment, approval of the November 2 minutes, and reports on recycling, the year-to-date budget, downtown vacancies, and the Downtown Review Board. No rezonings, contracts, ordinances, or public hearings are scheduled; the only action item is approving the prior meeting's minutes. The next meeting is set for February 1, 2022.

• Approval of November 2, 2021 meeting minutes (only action item)
• Recycling update and budget year-to-date report
• Vacancy report: 66,773 sq ft vacant downtown, 4.95% combined vacancy rate
• DRB report: no applications in November
• Next meeting scheduled for February 1, 2022

Holland Historic District Commission

The Holland Historic District Commission meets Dec. 7, 2021 to decide two Certificates of Appropriateness: a new garage door at 12 W. 12th Street (tabled from Nov. 2) and replacement of fourteen windows at 71 W. 15th Street. The agenda also includes approval of November meeting minutes, public comment, and staff reports on a new commissioner search, city greenhouses, and design guidelines. No administrative approvals are listed.

• Certificate of Appropriateness: 12 W. 12th Street (Gunnar Bracelly) — Coplay Gallery Steel Carriage House garage door; staff raised concerns about raised panels
• Certificate of Appropriateness: 71 W. 15th Street (Scott Mancinelli) — replacement of 14 windows with Pella Lifestyle casement, double hung, and fixed units; staff concerned about removing all remaining original wood windows
• Public comment period limited to three minutes per speaker
• Staff reports: new commissioner search update, greenhouse update, and review of design guidelines with images
• Next meeting scheduled for 5:00 p.m. Tuesday, January 4, 2022

Holland Energy Fund

The Holland Energy Fund board meets December 7, 2021 to accept November 2021 financial reports and the FY2021 audit, which received a clean opinion from Rehmann Robson. The board will also address a vice president vacancy, program metrics, contractor audit process, and a SEAL program update. The SEAL program's project costs and specifications are expected to come to the board for approval at this meeting.

• FY2021 audit by Rehmann Robson issued an unqualified (clean) opinion; total assets at June 30, 2021 were $1,564,935
• November 2021 financials: FY2022 budget includes $398,800 revenues and $539,800 expenses; year-to-date revenues $149,193 and expenses $80,725
• SEAL program energy improvements estimated at $2,500 per home, with project costs and specifications to be brought for approval
• $1,000 private donation from Anne Saliers to seed a HEF endowment fund
• HEF Vice President vacancy to be addressed; next meeting March 2 or March 16, 2022

Parks and Recreation Commission

The Holland Parks and Recreation Commission holds its regular meeting at 4:00 P.M. on December 7, 2021, at the Parks and Cemetery Office. The agenda includes approval of the October 5, 2021 minutes, new business on the old greenhouse status and the Nature Base Playground grand opening, and old business on lighting upgrades at Riverview and Matt Urban and a tulip planting update. Most agenda items are discussion updates rather than formal decisions.

• New business: Old Greenhouse Status
• New business: Nature Base Playground Grand Opening
• Old business: Lighting Upgrades at Riverview & Matt Urban
• Old business: Tulip Planting Update
• Monthly updates on Parks and Recreation activities and an around-the-table Q&A period

HBPW Board of Directors - Regular Meeting

The Holland Board of Public Works Board of Directors meets Dec. 6, 2021 to consider a consent agenda that includes updated non-rate fees and charges effective January 2022, and a regular agenda item awarding an engineering contract for water main reconstruction on Legion Park Drive and Birchwood Avenue. The board will also receive a major projects update on the WRF washer compactor closeout, and hold a closed session for a legal opinion and the periodic performance evaluation of the General Manager, with action to follow.

• Consent agenda: update to non-rate fees and charges, effective January 2022
• Regular agenda: engineering contract for Legion Park Drive and Birchwood Avenue water main reconstruction (firm HEI named in attachments)
• Major projects update: project closeout memo for WRF washer compactor
• Closed session: legal opinion and periodic performance evaluation of the General Manager, action to follow
• Minutes for approval from Nov. 8 and Nov. 30, 2021 meetings

Principal Shopping District

The Principal Shopping District Board meets to approve October minutes, hear a DEI consultant update, and review holiday events including the Holiday Coloring Contest, Shopping Jam, and Meltdown Sale. The board will also review the December budget report and recent media appearances. Most agenda items are discussion or review rather than votes.

• Review of December budget report showing FY22 approved budget of $274,200 revenue against $279,483 expenses
• DEI consultant next steps discussion
• Holiday events recap including Shopping Jam and Meltdown Sale
• Marketing and Events Assistant search update
• Consideration of October board meeting minutes

Board of Appeals

The Holland Board of Appeals meets Dec. 2, 2021, with a 5 p.m. study session and a 6 p.m. public hearing on two applications. One seeks a variance to build an entry roof with no setback at a rental property at 48 W 18th Street, where a 3-foot setback is required. The other seeks a Special Exception to run a Type 2 home business — evening swimming lessons by an independent contractor — at 1284 Innisbrook Court. The board may decide the cases after the hearing and will consider minutes from its Oct. 28, 2021 meeting.

• 48 W 18th Street (21.16Z): Mike VanKlompenberg requests a variance to build a roof over entry steps with no setback, where 3 feet is required
• 1284 Innisbrook Court (21.17Z): Paul & Laurie Stears request a Special Exception for a Type 2 home business (swimming lessons) in June, taught by an independent contractor
• Public hearing begins 6:00 PM; decisions may follow at the end of the hearing
• Approval of minutes from the October 28, 2021 meeting
• Next meeting set for Thursday, January 27, 2022

International Relations Commission

The Holland International Relations Commission meets to vote on its FY2023 strategic planning and a Memo of Understanding with the Holland Symphony Orchestra for the "Music Unites Us" program. The commission will also hear updates on its annual events, including the International Festival of Holland, the Reel Time Film Series, and a potential Friendship City relationship with Groningen, Netherlands. Much of the agenda is routine updates and procedural items.

• Vote on FY2023 Strategic Plan
• Vote on Holland Symphony Orchestra Memo of Understanding for "Music Unites Us" collaboration
• International Festival of Holland scheduled for October 1, 2022, at Holland Civic Center Place
• Reel Time Film Series screening "This Is Home" on November 22, 2021, at Knickerbocker Theatre
• Discussion of potential Friendship City relationship with Groningen, Netherlands

Community Energy Plan Steering Committee

Holland's Community Energy Plan Steering Committee meets Dec. 2, 2021 at the Service Center Board Room, 625 Hastings Ave. The committee will hear a Strategic Development Team update on City Council feedback, review Frost Center survey results on resident energy attitudes, and prioritize the 2021-2025 strategy. It will also approve Sept. 2, 2021 minutes and take public comment.

• Approval of Sept. 2, 2021 meeting minutes
• Strategic Development Team update recapping City Council presentation and feedback
• Frost Institute survey results presented (Frost Report 12-2-2021)
• 2021-2025 Strategy Prioritization discussion
• Public comment invited, 3 minutes per speaker

City Council - Regular

Holland City Council meets Dec. 1, 2021 to take final votes on text amendments to the Unified Development Ordinance and a City Code change to streamline sidewalk cafe permits. Council will also set public hearings on tax abatements for Sur-loc Aluminum Edging (310 E. 64th St.) and Electric Steel LLC (72 W. 64th St.), and consider the 2022 schedule of fees and charges. Several routine items, including bids for portable restroom services and transit license agreements, are on the consent agenda.

• Final adoption of text amendments to the Unified Development Ordinance (UDO), Chapter 39
• Final adoption of Holland City Code Section 22-10 amendment to streamline sidewalk cafe permits on public property
• Public hearings set for PA 198 tax abatements: Sur-loc Aluminum Edging Inc. at 310 E. 64th St. and Electric Steel LLC at 72 W. 64th St.
• Finance Department resolution on the 2022 Schedule of Fees and Charges
• Consent agenda includes bids for portable restroom services and revocable license agreements with Macatawa Area Transit Authority for stops at Van Raalte/18th St. and 600 Van Raalte Ave.

HBPW Board of Directors - Special Meeting

The Holland Board of Public Works Board of Directors holds a special meeting on November 30, 2021. The main action item is a recommendation to approve permanent and temporary easements from Park Township and two private property owners at 848 and 852 Lakewood Boulevard to build a 1,500-foot section of the Lakewood water transmission main outside the right of way. The board will also review October 2021 financials and discuss electric utility issues.

• Easement recommendation: $10,000 permanent and $7,500 temporary payments to each of two private owners at 848 and 852 Lakewood Blvd, totaling $17,500 each
• Park Township easement at southwest corner of Lakewood Blvd and Division Ave for the transmission main
• 1,500-foot pipeline section routed off right of way to avoid the Lakewood Boulevard bridge over Pine Creek
• Financial review of October 2021 for electric, water, wastewater, and broadband utilities
• Study item: Electric Utility Issues Discussion

City Council - Study Session - 24 Nov 2021 - No Meeting - Thanksgiving Nov. 25

The Holland City Council study session scheduled for November 24, 2021 is cancelled for the Thanksgiving break. No items are being decided or discussed at this meeting. The next regular meeting is scheduled for Wednesday, December 1, 2021 at 6:00 p.m. in City Hall Council Chambers.

• No meeting held Nov. 24, 2021 due to Thanksgiving break
• Next regular meeting: Dec. 1, 2021, 6:00 p.m., City Hall Council Chambers, 270 S. River Avenue
• Study sessions are work sessions; no action or vote is taken on any item
• Public comment can be submitted in advance by email to publiccomment@cityofholland.com
• Questions directed to the City Manager's Office at 616.355.1310

Human Relations Commission

The Holland Human Relations Commission meets Nov. 18, 2021, to review Social Justice Award nominations, hear updates on diversity and inclusion programs, and vote on a non-discrimination ordinance banner. The agenda also includes a vote to approve October meeting minutes and updates on workforce housing, voter education, and tenant/landlord training. Most items are reports and discussion rather than final decisions.

• Vote on a non-discrimination ordinance banner (Staff Report item D)
• Social Justice Award nominations review; awards presentation scheduled for January 19, 2022
• Workforce Housing Next Steps discussion
• Next HRC meeting Dec. 16, 2021, 6 p.m. at Holland Police Department, 89 W. 8th Street
• Reel Time Film Series: 'This is Home,' Monday, November 22, 7 p.m. at Knickerbocker Theatre

City Council - Regular

Holland City Council meets Nov. 17, 2021 to organize for the new term, including selecting a mayor pro tem and adopting council rules and meeting resolutions. The agenda also includes a public hearing on a PA 198 tax abatement for JR Automation Technologies, LLC at 701 Waverly Road, plus routine consent items such as minutes, claims, and surplus declarations. Several purchases and agreements appear on the consent agenda, including a use of force training simulator and a vacant land listing agreement for 1601 Lincoln Avenue.

• Public hearing on PA 198 tax abatement for JR Automation Technologies, LLC, 701 Waverly Road
• Tax abatement application for Sure-Loc Aluminum Edging, Inc., 310 E. 64th St., citing about $1,138,000 investment and 4 new jobs
• Speculative IFT request from Electric-Steel, LLC, 72 W. 64th St.
• Authorization to purchase self contained breathing apparatus and award bid for a use of force training simulator
• Vacant land listing agreement with broker Bernie Merkle for 1601 Lincoln Avenue - Parcel "K"

Civic Center Place Board

The Civic Center Place Board is holding a regular meeting on November 17, 2021, from 9:00 to 10:00 a.m. in person at Civic Center Place and via Zoom. The agenda covers public comment, approval of the September 22, 2021 minutes, and a Director's Update on events, entertainment, Tulip Time, the Farmers Market, staffing, marketing, financials, signage, and capital expenditures. No specific decisions, dollar amounts, or ordinances appear on the agenda itself; the attached September 22 draft minutes are the only substantive record included.

• Consideration of meeting minutes from September 22, 2021
• Director's Update topics include Tulip Time, Farmers Market, staffing, marketing, financials, signage, and capital expenditures
• September 22 draft minutes note a request for $90,000 in carry-over money, with approval for drop-down screens in Marketside and Marketview, kitchen improvement, and extra storage
• September 22 draft minutes report financials under budget by $6,517 for August
• Next meeting scheduled for January 26, 2022 at 9:00 a.m.

Neighborhood Improvement Committee

The Neighborhood Improvement Committee meets Nov. 16, 2021, to hear a Heights of Hope presentation, get updates on the Blueprint for Flourishing Neighborhoods and CDBG, and set 2022 meeting dates. New business includes reviewing prospective strategies in the Blueprint for Flourishing Neighborhoods and scheduling the December meeting. The agenda also includes a Public Safety department report and public comment.

• Presentation: Heights of Hope
• Old Business: Blueprint for Flourishing Neighborhoods – Update
• Old Business: CDBG – Update
• New Business: Set meeting dates for 2022
• New Business: Review of prospective strategies in Blueprint for Flourishing Neighborhoods

HBPW Administrative Committee

The HBPW Administrative Committee meets Nov. 16, 2021 to review a recommendation to hire Tetra Tech for engineering services on the Water Reclamation Facility's Secondary Clarifiers 3 and 4 replacement. The agenda also includes a FY 2021 Northern Service Area billing reconciliation, pollution control procedure updates, and updates on the local limits study, master plan, and anaerobic digester. The meeting is at the Holland Area Water Reclamation Facility, 625 Hastings Avenue.

• Recommendation to approve a $95,000 contract with Tetra Tech for WRF Secondary Clarifiers 3 and 4 replacement engineering services, with a $4,750 (5%) contingency
• Three firms submitted proposals: Tetra Tech at $95,000, Fishbeck at $110,000, and Donohue & Associates at $119,295
• FY 2021 Northern Service Area billing reconciliation with a budget presentation recommendation
• Pollution Control Standard Operating Procedure updates and special discharge allocations
• Updates on the Local Limits Study, Master Plan, and Anaerobic Digester

City Council - Special Joint Meeting with the Holland Board of Public Works Board of Directors

Holland's City Council met in a study session on November 10, 2021, at City Hall, 270 S. River Avenue. The agenda called for entering a special joint meeting with the Holland Board of Public Works Board of Directors, then a closed-door session to review a written legal opinion with the City Attorney and to consider the purchase of real property. Study sessions are work sessions where no action or vote is taken; the agenda lists no specific ordinances, contracts, or dollar amounts. Public comment was accepted in advance by email at publiccomment@cityofholland.com.

• Special joint meeting with the Holland Board of Public Works Board of Directors
• Closed-door session to review a written legal opinion with the City Attorney
• Closed-door session to consider the purchase of real property
• Public comment accepted in advance at publiccomment@cityofholland.com
• No action or vote taken at study sessions

Planning Commission

The Holland Planning Commission meets on November 9, 2021, with a study session on its FY 2022 workplan and a regular meeting. In unfinished business, the Commission holds a public hearing on a site plan review for a skilled nursing facility at 897 E 16th Street, applicant Eitan Flank of Progressive Quality Care. In new business, it holds a public hearing on text amendments to Chapter 39, the Unified Development Ordinance. The Commission also approves minutes and schedules future public hearings.

• Public hearing: 897 E 16th Street site plan review for a skilled nursing facility, applicant Eitan Flank, Progressive Quality Care
• Public hearing: text amendments to Chapter 39 Unified Development Ordinance
• Study session: Planning Commission workplan for FY 2022, targeting about 5-6 items
• Approval of minutes for the October 12, 2021 regular meeting
• Next meeting scheduled for Tuesday, December 14, 2021

Water System Advisory Council

The Holland Board of Public Works Water System Advisory Council meets on November 8, 2021, to approve prior minutes, appoint or reappoint members, elect officers, and receive reports on 2021 Lead and Copper Rule activities. The reports include 72 service line replacements completed in 2021, updated replacement costs, and EGLE submittals for the Laketown Township service area and the Holland water system's lead and copper sampling plan. The council will also discuss marketing and public visibility and schedule its next meeting.

• 72 lead service line replacements completed in 2021: 65 capital project and 7 customer-initiated
• 2021 replacement costs: short side (ROW) $2,300; long side (ROW) $3,200; private side $3,800
• EGLE submittal for Laketown Township (HBPW Service Area), WSSN 3747: 11 samples taken, lead not detected at 824 Creekridge Dr
• Updated lead and copper sampling site plan for Holland Water Treatment Plant, WSSN 3190
• Appointment/reappointment to the Water System Advisory Council and annual election of officers

HBPW Board of Directors - Regular Meeting

The Holland Board of Public Works Board of Directors meets Nov. 8, 2021, to consider two regular agenda items: a relay upgrade for the Greenly and Waverly substations and engineering services for replacing Secondary Clarifiers 3 and 4 at the Water Reclamation Facility. The board will also hear a major projects update and may act on other business. Consent agenda items include approval of the Oct. 11 and Oct. 25 meeting minutes.

• Greenly and Waverly Substations Relay Upgrade, with attachments from A Star Electric and Theka Engineering
• WRF Secondary Clarifiers 3 and 4 Replacement Engineering Services, with a Tetra Tech proposal and capital project justification
• Consent agenda: minutes from the 2021-10-11 and 2021-10-25 meetings
• Major Projects Update (information only)
• Communications from the Audience and General Manager

City Council Swearing In Ceremony

Holland's City Council is holding a swearing-in ceremony at 5:00 p.m. on November 8, 2021, in the Council Chambers at Holland City Hall, 270 S. River Avenue. Five elected officials will take their Oath of Office: Mayor Nathan Bocks and At-Large Council Member Quincy Byrd, Ward 1 Council Member Timothy W. Vreeman, Ward 3 Council Member Belinda Coronado, and Ward 5 Council Member Scott Corbin. The public and media are welcome to attend. The agenda lists no other business; adjournment is set for 5:30 p.m.

• Swearing-in of Mayor Nathan Bocks
• Swearing-in of At-Large Council Member Quincy Byrd
• Swearing-in of Ward 1 Council Member Timothy W. Vreeman
• Swearing-in of Ward 3 Council Member Belinda Coronado
• Swearing-in of Ward 5 Council Member Scott Corbin

International Relations Commission

The City of Holland International Relations Commission holds its regular monthly meeting on November 4, 2021, in the City Hall Training Room. The agenda covers approval of the October 7, 2021 minutes, a City Council liaison update, a student representative update, and a chair report on annual activities including the World Affairs Council discussion series, the International Festival of Holland, the Reel Time Film Series, and sister-city efforts. The Holland Symphony DEI Team is listed to speak during public comment about a proposed music and storytelling partnership. No votes on new ordinances, contracts, or fee changes appear on the agenda.

• Public comment from the Holland Symphony DEI Team on its 'Music Unites Us' project with Hope College and the City of Holland
• Approval of minutes for the October 7, 2021 regular meeting
• International Festival of Holland update, including its 2022 board and use of Civic Center Place space
• Reel Time Film Series (November-January) update; free screenings at Knickerbocker Theatre
• Discussion of MLK Day event Jan. 17, 2022 and I AM Academy Black Gala Dec. 3, 2021

City Council - Regular

Holland City Council meets Nov. 3, 2021 at City Hall, 270 S. River Avenue, with a 6 p.m. session where action may be taken. The consent agenda covers routine items including delinquent ordinance violation invoices on winter 2021 property tax bills, special assessment interest rate adjustments, September financial reports, a storm sewer camera purchase, and setting a Nov. 17 public hearing on a PA 198 tax abatement for JR Automation Technologies LLC at 701 Waverly Road. Also listed are the 2022 council meeting schedule, public comment, and reports from boards and city offices. The agenda is largely procedural; the attached October 20, 2021 minutes show prior actions such as a $454,553 Cherry Walk Lift Station contract and a $743,940 bucket truck purchase.

• Public hearing set for Nov. 17, 2021 on PA 198 tax abatement for JR Automation Technologies LLC, 701 Waverly Road
• Consent agenda: adopt resolution placing delinquent ordinance violation invoices on winter 2021 property tax bills
• Consent agenda: annual adjustment of interest rates for certain special assessments
• Consent agenda: purchase of a storm sewer camera system
• Consent agenda: 2022 schedule of meetings of the Holland City Council

Downtown Development Authority

The Downtown Development Authority meets Tuesday, November 2, 2021 at 4:00pm at Holland Civic Center Place. The board will consider October 2021 minutes, hear an update on the 8th Street Refreshment project and the Community Energy Plan, and discuss a resolution for use of sidewalks and streets that expires December 1, 2021. Reports include the DDA year-to-date budget, a vacancy report, DRB-approved applications, and a Parking Board reappointment requiring DDA approval.

• Discussion of a resolution for use of sidewalks and streets that expires December 1, 2021, with Parking Board comments to be shared
• Reappointment of Jim Bishop to a 2nd term on the Parking Board as Chair; requires DDA approval
• DRB approved applications: Postcards from Paradise (12 W. 8th, wall signs), Bowerman's on 8th (4 E. 8th, sidewalk cafe), Dutch Village Downtown (20 E. 8th, wall sign), Mana Church (16 W. 9th, mural)
• 8th Street Refreshment progress report from the Assistant City Manager
• Community Energy Plan update: City Council unanimously accepted the Strategic Development Team recommendation

Holland Historic District Commission

The Holland Historic District Commission meets Nov. 2, 2021 at 5:00 p.m. at Herrick District Library to decide Certificates of Appropriateness for changes to homes in the historic district. Items include a garage door selection at 12 W. 12th Street, rear alterations and an addition at 119 W. 11th Street, and administrative approvals for fences and a temporary shed. The agenda also includes approval of October minutes, public comment, and a farewell to Stefani Nieves.

• Certificate of Appropriateness: 12 W. 12th Street (Gunnar Bracelly) — garage door selection, follow-up from Oct. 5 approval of new garage construction
• Certificate of Appropriateness: 119 W. 11th Street (Nathan and Elisabeth Bauman) — rear alterations and addition, including removal of a three-seasons porch and dormer changes
• Administrative approval: 125 W. 11th Street — fence
• Administrative approval: 98 W. 12th Street — fence
• Administrative approval: 61 W. 12th Street — temporary shed

Board of Appeals

The Holland Board of Appeals will hold a public hearing on two residential variance applications. Kathy Bright seeks two setback variances to build a new house at 547 Grove Avenue, and Kevin Wolthuis seeks a variance to build a garage with an accessory dwelling unit at 92 E 17th Street. The Board may approve, deny, or grant lesser relief, and will also consider minutes from its July 22, 2021 meeting.

• 547 Grove Avenue: Kathy Bright requests front setback of 12 feet (20 required) and rear setback of 17 feet (20 required) for a new house
• 92 E 17th Street: Kevin Wolthuis requests a 2-foot side setback (5 required) for a new garage with second-floor ADU
• Public hearing begins at 6:00 PM in Council Chambers, 270 S. River Avenue
• Board may grant lesser relief, including a special exception in lieu of a variance
• Approval of minutes from the July 22, 2021 regular meeting

Downtown Holland DEI Subcommittee

The Downtown Holland DEI Subcommittee meets at 3:00 PM on October 28, 2021 at Civic Center Place. The agenda is mostly procedural: after public comments, members will discuss reviewing final candidate proposals, finalizing candidate interview questions, scheduling candidate interviews, and choosing a November meeting date. No ordinances, contracts, or dollar amounts appear on this agenda.

• Discussion: review of final candidate proposals
• Discussion: finalize candidate interview questions
• Discussion: schedule candidate interviews
• Discussion: set November meeting date
• Public comment period, five minutes per speaker

City Council - Study Session

Holland's City Council meets in a study session on October 27, 2021 at 6:00 p.m. at City Hall, 270 S. River Avenue. Study sessions are work sessions for discussion only; the agenda states no action or vote will be taken on any item. The agenda lists public comment, financial and long-term capital updates, other business, and adjournment. The agenda does not include specific proposals, dollar amounts, or project details.

• Public comment at 6:00 PM, limited to 3 minutes; written comments accepted at publiccomment@cityofholland.com
• Financial and long-term capital updates presented for Council discussion
• Other business
• Adjournment
• No action or vote will be taken at this study session

HBPW Board of Directors - Special Meeting

The Holland Board of Public Works Board of Directors holds a special meeting on October 25, 2021, to receive the FY 2021 audited financial report from Rehmann Robson LLC and review FY 2021 organizational results. The board will also consider FY 2021 performance-based compensation for the General Manager and review first-quarter FY 2022 monitoring reports covering finances, energy risk management, damage claims, investments, and key performance indicators. The agenda is subject to change.

• Audited FY 2021 financial report from Rehmann Robson LLC, with an unmodified opinion that statements present fairly the board's financial position as of June 30, 2021
• FY 2021 net position of $485.7M, up $37M (8.2%) from the prior year, per the draft audit's management discussion
• FY 2021 performance-based compensation determination for General Manager David G. Koster
• Quarterly monitoring reports: FY 2022 first-quarter preliminary financials, energy risk management hedge status, damage claims, investments, and KPIs
• Public comment available under 'Communications from Audience,' with a five-minute speaking limit

Downtown Parking Board

The Downtown Parking Board will review updates on the 7th Street Deck repair ($50,000 estimate) and Lot 7D repaving ($100,000 estimate). The board will also consider a resolution allowing sidewalks and streets to be used for dining and retail displays, which expires December 1, 2021. Additionally, staff will report on efforts to reduce snowplowing costs and a proposed increase in parking violations.

• Update on 7th Street Deck masonry repairs estimated at $50,000
• Update on Lot 7D repavement estimated at $100,000
• Resolution for use of sidewalks and streets for dining/retail expires Dec 1, 2021
• Report on efforts to reduce snowplowing costs
• Report on parking violation increase

Human Relations Commission

The Holland Human Relations Commission met to approve August minutes and review updates on community initiatives. Key topics included the launch of a workforce housing series, progress on the Social Justice Awards, and scheduling for the Bridges Out of Poverty training. The commission also noted that meeting locations will shift to Council Chambers through December due to City Hall construction.

• Approval of minutes from the August 19, 2021 regular meeting.
• Workforce Housing 'Zoom & Learn' sessions scheduled for October 19 and 21, 2021.
• Social Justice Awards ceremony set for January 19, 2022.
• Bridges Out of Poverty training series at Herrick District Library on Oct 27 and Nov 3, 10, 17.
• Meeting location change to Council Chambers for September through December due to construction.

City Council - Regular

The Holland City Council will vote on several zoning changes, including rezoning 170 West 22nd Street from Traditional Neighborhood Residential to Planned Unit Development. Public hearings are scheduled for a brownfield plan at 60 E. 40th Avenue and the establishment of a Neighborhood Enterprise Zone at 667 Hastings Avenue. The council will also adopt amendments to the Unified Development Ordinance and parking fines.

• Rezoning of 170 West 22nd Street from TNR to PUD district
• Public hearing to approve Brownfield Plan for 60 E. 40th Avenue
• Establishment of a Neighborhood Enterprise Zone (NEZ) for mixed-use development at 667 Hastings Ave.
• Adoption of text amendments to the Unified Development Ordinance (UDO)
• Amendments to Section 18-49 regarding Parking Offenses and Fines

Neighborhood Improvement Committee

The Neighborhood Improvement Committee will continue a presentation on the Racial Equity Assessment led by Human Relations Director Esther Fifelski. The agenda includes updates on the Blueprint for Flourishing Neighborhoods and the Community Development Block Grant (CDBG) program. Members will also discuss citizen participation in planning for the 2022 CDBG allocation.

• Presentation: Racial Equity Assessment (continued from May 19, 2021)
• Update on Blueprint for Flourishing Neighborhoods
• Update on Community Development Block Grant (CDBG)
• Discussion regarding citizen participation in 2022 CDBG allocation

Downtown Design Review Board

The Downtown Design Review Board will review four specific applications for exterior modifications in the Holland downtown area. The items include requests for wall signs, a sidewalk cafe, and a mural. No other substantive decisions or budget items are listed on the agenda.

• Postcards from Paradise (12 W. 8th Street) application for front and back wall signs
• Bowermans on 8th (4 E. 8th Street) application for a Sidewalk Cafe
• Dutch Village Downtown (20 E 8th Street) application for one wall sign
• Manna Church (16 W. 9th Street) application for a Type one mural

Holland Energy Fund

The Holland Energy Fund board met to approve minutes from June 9, 2021, and review the August 2021 financial report. The meeting included updates on program metrics for the on-bill loan program and the retrofit program. No new contracts or ordinances were decided at this specific meeting.

• Approval of minutes from the June 9, 2021 meeting
• Review of the August 2021 Financial Report showing $54,328 in revenues and $27,739 in expenses
• Presentation of on-bill loan program metrics, including 5 projects financed in 2021
• Update on the Retrofit Program regarding internal process streamlining

City Council - Study Session

The City Council held a study session to discuss the Strategic Development Team's report on the Community Energy Plan. The presentation outlined targets for reducing carbon emissions in electricity, buildings, and transportation by 2030. No votes or binding actions were taken during this work session.

• Review of SDT recommendations for a 70% reduction in electric carbon emissions from 2005 levels by 2030
• Proposal to achieve a 20% reduction in building carbon emissions from 2020 levels by 2030
• Goal to reach 25% EV adoption in Holland by 2030
• Recommendation to review the energy plan every three years
• Motion to enter a closed-door session regarding litigation strategy for Sterken-Jackson v City of Holland

Planning Commission

The Holland Planning Commission will hold a public hearing to review a site plan request for a skilled nursing facility at 897 E 16th Street. The applicant is Eitan Flank of Progressive Quality Care. The meeting also includes a study session on Unified Development Ordinance (UDO) text amendments and the approval of minutes from the September 14, 2021 meeting.

• Public hearing for site plan review: Skilled nursing facility at 897 E 16th Street (Applicant: Eitan Flank, Progressive Quality Care)
• Study Session: Review of UDO Text Amendments
• Approval of Minutes for the September 14, 2021 Regular Meeting

HBPW Board of Directors - Regular Meeting

The Holland Board of Public Works will vote on the rehabilitation of the Cherry Walk Lift Station and the purchase of hybrid bucket trucks. The consent agenda includes approving minutes from September, setting the 2022 meeting schedule, declaring surplus materials, and executing bills of sale for Black River Flats and Interchange Drive properties.

• Cherry Walk Lift Station Rehabilitation contract with Jackson-Merkey Contractors
• Purchase of Hybrid Bucket Trucks
• Bill of Sale and Utility Easement at Black River Flats
• Bill of Sale and Utility Easement at 796 Interchange Drive
• Declaration of Surplus Material for Broadband, Electric, Water, and Warehouse assets

Principal Shopping District

The Principal Shopping District Board met to review the October budget report, which shows year-to-date revenue of $218,215.85 against a total approved budget of $274,200. The board discussed upcoming holiday events and the search for a Marketing and Events Assistant following a recent resignation. Additionally, the agenda included updates on fall promotions and media appearances.

• October Budget Report reviewed showing YTD revenue of $218,215.85
• Discussion of Fall Fest working budget with expenses totaling $15,503.88
• Update on search for Marketing and Events Assistant position
• Review of upcoming Holiday Events and Fall Promotions

International Relations Commission

The Holland International Relations Commission will approve minutes from September 2, 2021, and discuss the FY 2022 strategic plan. Key decisions include voting on the date for the 2022 International Festival of Holland and reviewing a proposed list of films for the Reel Time Film Series. The commission also plans to discuss strategies for partnering with local organizations like the West Coast Chamber of Commerce.

• Vote on the date for the 2022 International Festival of Holland, with proposals including late September or early October.
• Review of six films for the Reel Time Film Series, including 'This Is Home' and 'No Fear No Favor', available via Bullfrog Communities for $100-$200 per screening.
• Discussion on utilizing Civic Center Place space for the International Festival.
• Approval of minutes from the September 2, 2021 regular meeting.
• Update on the My Story Oral History Project and potential collaboration with the Holland Symphony Orchestra.

City Council - Regular

The Holland City Council will take first reading on a proposal to rezone 170 West 22nd Street from Traditional Neighborhood Residential to Planned Unit Development. The meeting includes public hearings to adopt final assessment rolls for the 10th Street Snowmelt, Downtown Parking, Principal Shopping District, and Downtown Snowmelt projects. Additionally, the council will approve bid awards for traffic signal installation at 12th & River and sidewalk snowmelt improvements along River Avenue.

• Rezoning of 170 West 22nd Street from TNR to PUD district (First Reading)
• Public hearing to adopt final assessment roll for 10th Street Snowmelt Improvements
• Award bid for 12th & River Traffic Signal Installation
• Award bid for Snowmelt Improvements to Sidewalk Along River Avenue Between 8th & 9th Street
• Final adoption of ordinance amendments for Downtown Development Authority

Downtown Development Authority

The Downtown Development Authority approved a site plan for a raised patio addition at Big Lake Brewing. The board reviewed the status of the Waterfront Holland project, noting that three developers submitted requests for qualifications. Staff also presented updates on the FY22 budget, vacancy rates, and new business applications.

• Approved site plan for Big Lake Brewing's raised patio addition at 13 W 7th St
• Review of Waterfront Holland RFQ submissions from three developers
• Status update on Downtown Infrastructure Project
• Discussion of proposed Residential Parking Pass Limit Policy
• Approval of DRB applications for five new businesses including The Poppy Peach and Crust 54

Holland Historic District Commission

The Holland Historic District Commission will review four Certificate of Appropriateness applications for exterior changes in the Washington Boulevard Historic District. A key item involves a retroactive application at 237 W. 11th Street for an unapproved chimney removal and pole removal. The commission will also discuss the status of the Historic District Design Guidelines, which were approved as a working document in May 2021.

• Retroactive CoA application at 237 W. 11th Street for chimney and pole removal (owners: Michael and Kati Collins)
• CoA application at 73 W. 14th Street for second floor deck replacement (owner: Mary Mokma)
• CoA application at 12 W. 12th Street for new garage construction (owner: Gunnar Bracelly)
• CoA application at 229 W. 12th Street for pergola roof installation (owner: Vincent Hanneken)
• Staff report on the progress of the Historic District Design Guidelines

Parks and Recreation Commission

The Holland Parks and Recreation Commission will approve minutes from July 8, 2021. New business includes a progress report on the Window on the Waterfront project and an update on the Tulip order. Old business covers a seasonal update for parks.

• Window on the Waterfront Progress report
• Tulip Order Update
• Parks Seasonal Update

Public Art Advisory Committee

The Public Art Advisory Committee will update the City Hall artwork inventory and review traffic data for the 'Art Around Holland' map. The group will also discuss a potential memorial donation and a concept proposal for public art in Michigan Avenue Park. Additionally, members will outline the timing for the PAAC's long-term visioning process.

• Update to City Hall artwork inventory by Holland Area Arts Council (HAAC)
• Review of site traffic data for the 'Art Around Holland' Story Map
• Status update on a potential memorial donation
• Concept proposal for public art installation in Michigan Avenue Park
• Proposal for block timing of the PAAC Visioning process

HBPW Board of Directors - Study Session

The Holland Board of Public Works held a study session to review the status of the Community Energy Plan Strategic Development Team, which will present its final report to City Council in October. The board also received an update on the Waterfront Holland project, where three developers have been asked to submit proposals for the James De Young site by January 2022. Additionally, staff presented proposed changes to the capital justification form used for budgeting projects over $100,000.

• Update on Community Energy Plan Strategic Development Team process; final report due to Council Oct 13, 2021
• Waterfront Holland update: Three developers selected to submit proposals for James De Young site by Jan 2022
• Proposed changes to Capital Justification Form for projects valued at or above $100,000

CANCELLED - Board of Appeals

The September 23, 2021 regular meeting of the Holland Board of Appeals was cancelled because no applications were received by the September 2 deadline. The next scheduled meeting is October 28, 2021.

• Meeting cancelled on September 23, 2021
• No applications received by September 2, 2021 deadline

Civic Center Place Board

The Civic Center Place Board will consider the minutes from the July 28, 2021 meeting. The Director's Report covers updates on events, staffing, marketing, financials, signage, and capital expenditures. No specific votes or new ordinances are scheduled for this agenda.

• Consideration of minutes from July 28, 2021
• Director's Report: Financials (June came in $55,000 ahead of budget)
• Director's Report: Staffing update including addition of Chad Mesbergen
• Discussion of Capital Expenditures and signage priorities

City Council Study Session / City Council Special Joint Meeting with the HBPW Board of Directors

The City Council held a study session and special joint meeting with the Holland Board of Public Works. The primary agenda item was entering a closed-door session to review a legal opinion regarding broadband deployment. No votes or final actions were taken during this work session.

• Motion to enter a closed-door session to review a legal opinion regarding Broadband Deployment

Holland SmartZone Local Development Authority

The Holland SmartZone Local Development Authority board reviewed financial reports showing low expenditure and approved a strategic action plan update. The board authorized funds to hire a consultant for the SURGE center project and received a report on potential sites for an innovation center, including a short-term pilot at 44 East 8th St and a long-term proposal at 7th and College St.

• Approval of budget funds for a consultant regarding the SURGE center
• Review of FY 2022 Budget Performance Report through August 31, 2021
• Proposal for a short-term innovation center pilot at 44 East 8th St (4th Floor)
• Long-term innovation center concept proposed for new construction at 7th and College St
• Formation of an advisory committee for the SURGE center

Neighborhood Improvement Committee

The Neighborhood Improvement Committee will review updates on the Blueprint for Flourishing Neighborhoods and Community Development Block Grant (CDBG) program. The agenda includes a presentation by 3sixty regarding the City Shapers Initiative and a review of 2020-21 outcomes for the Neighborhood Connections project to present to City Council.

• Presentation by Jake Norris of 3sixty on the City Shapers Initiative
• Update on the Blueprint for Flourishing Neighborhoods project
• Review of 2020-21 outcomes for Neighborhood Connections
• Discussion of CDBG spending comparisons with seven mid-sized communities

Community Energy Plan Strategic Development Team

The Strategic Development Team is reviewing the final draft of the Community Energy Plan, including updated transportation carbon data showing a 38% increase in vehicle miles traveled. The group will discuss how to present the findings to City Council, with staff planning a formal report for October adoption. Public comments regarding climate change and constitutional concerns were received and filed.

• Review of Draft Final Report reflecting updated MDOT modeling where Holland's vehicle miles traveled increased by 38%
• Discussion on presenting the plan to City Council in October for eventual adoption
• Filing of online public comments, including one requesting a declaration that climate change is a crisis and another opposing government mandates

Downtown Design Review Board

The Downtown Design Review Board will review two new sign applications at this meeting. One application is for a wall sign and awning sign at Bowerman Blueberries, while the other is for wall and projecting signs at The Flower House. The board will also provide an update on the project at 55 E 8th Street.

• Sign application for Bowerman Blueberries at 4 East 8th Street
• Sign application for The Flower House at 25 West 9th Street
• Project update for 55 E 8th Street

City Council - Regular

The Holland City Council is scheduled to hold public hearings for three downtown special assessments: Parking Operations, Principal Shopping District, and Snowmelt. The agenda includes approval of a preliminary engineering budget for the Country Club Road Reconstruction Project and a lease agreement for land near the Greenly Substation. Additionally, the council will consider bids for the City Hall third-floor renovation and furniture purchase.

• Public hearings for Downtown Parking, Principal Shopping District, and Snowmelt assessments (final adoption scheduled for Oct 6, 2021)
• Approval of preliminary engineering budget for Country Club Road Reconstruction Project
• Greenly Substation surrounding land lease agreement with Country Corners Farm, LLC
• Approval of bid for City Hall Third Floor Renovation
• West Michigan Airport Authority resolution scheduling hearing to declare Parcel K surplus property

Planning Commission

The Holland Planning Commission will hold public hearings on a rezoning request for the Holland Community Aquatic Center at 170 W 22nd Street and a special land use approval for a mixed-use building at 317 Central Avenue. The agenda also includes pre-application presentations for two large residential developments: 820 Sixteen (211 units) and Shoreline Flats II (223 units). Additionally, the commission will consider text amendments to the Unified Development Ordinance.

• Rezoning request from Traditional Neighborhood Residential to Planned Unit Development District for 170 W 22nd Street (Holland Community Aquatic Center)
• Special land use approval for a mixed-use building with four residential units and 878 sf of commercial space at 317 Central Avenue
• Pre-application presentation for 820 Sixteen development proposal (211 units) east of the 16th Street Meijer store
• Pre-application presentation for Shoreline Flats II development proposal (223 units) at approximately 1269 East 16th Street
• Text Amendments to Chapter 39 Unified Development Ordinance

HBPW Board of Directors - Regular Meeting

The Holland Board of Public Works is meeting to approve several major infrastructure projects, including a Distributed Control System upgrade with Siemens and construction contracts for the Lakewood Transmission Main. The board will also finalize a multi-year lease for the Greenly Substation land and purchase a new mini-derrick crane.

• Approval of a Distributed Control System upgrade proposal from Siemens (SPPA-T3000).
• Award of the Lakewood Transmission Main Construction Contract to K&R Construction Services.
• Purchase of an Altec Model DB37 Mini-Derrick and Trailer.
• Approval of a 64-month lease agreement with Country Corners Farm, LLC for $1,000 per year.
• Approval of an Electronic Bill Payment Services Agreement with Paymentus.

City Council - Study Session

The City Council held a study session to discuss the progress of Neighborhood Connector organizations and the status of Surplus Property Parcel K. The meeting also covered furniture updates for the Community & Neighborhood Services Department's third-floor renovation project. No votes or official actions were taken during this work session.

• Update on matching grants for five Neighborhood Connector organizations including 3sixty, Heights of Hope, and Great Lakes Urban
• Discussion of Surplus Property - Parcel K presented by Matt VanDyken
• Furniture update for the Community & Neighborhood Services 3rd Floor Renovation Project

Downtown Development Authority

The Downtown Development Authority Board did not hold its scheduled regular meeting on September 7, 2021. The agenda explicitly states the meeting was cancelled. The next scheduled meeting is set for Tuesday, October 5, 2021.

• Meeting cancelled
• Next meeting: Oct 5, 2021

Parks and Recreation Commission

The September 7, 2021 Parks and Recreation Commission meeting was cancelled because a quorum was not present. The agenda states the meeting has been moved to October 5th. No specific decisions, proposals, or discussions are listed in this document.

• Meeting rescheduled from September 7 to October 5, 2021

Holland Historic District Commission

The Holland Historic District Commission will review advice from the City Attorney regarding covenant amendments for 106 E. 8th Street, a former firehouse proposed for conversion into a restaurant and bar. The body will also consider four Certificate of Appropriateness applications for exterior modifications, including window replacements and porch adjustments, as well as three administrative approvals for fences and signage.

• Review of City Attorney advice on covenant amendments for 106 E. 8th Street (Old Firehouse No. 2) to allow commercial use beyond office/residential restrictions
• Certificate of Appropriateness application for basement window replacement at 237 W. 11th Street
• Certificate of Appropriateness application for porch detail adjustment at 240 W. 9th Street
• Certificate of Appropriateness application to patch and cover limestone damage at 300 S. River Avenue (Herrick District Library)
• Administrative approval requests for a fence at 210 W. 12th Street and a tent canopy/sign at 77 W. 11th Street (Hope Church)

Principal Shopping District

The Principal Shopping District Board will hold a regular meeting to discuss updates on the Diversity and Inclusion consultant search, recent Sidewalk Sales results, and plans for Fall Promotions and Fall Fest. The board is scheduled to vote on approving the 2022 Calendar of Events. Additionally, staff will present the September Budget Report, which shows a proposed end-of-year fund balance of $167,740.36.

• Approval of the 2022 Calendar of Events
• Review of the September Budget Report showing a proposed FY22 fund balance of $167,740.36
• Update on the search for a Diversity and Inclusion (DEI) Consultant
• Discussion of Fall Fest planning with a working budget of $14,000
• Recap of Sidewalk Sales, which generated $2,500 in sponsorship revenue

International Relations Commission

The International Relations Commission will approve minutes from the August 5, 2021 meeting and review updates on its FY2022 strategic plan. The agenda includes status reports on annual events such as the World Affairs Council series and the Reel Time Film Series. No new ordinances or budget votes are scheduled for this session.

• Approval of minutes for the August 5, 2021 regular meeting
• Chair report on FY2022 Strategic Goals including Annual Activities
• Update on the Reel Time Film Series (October-January)
• Discussion of the My Story Oral History Project

Community Energy Plan Steering Committee

The Community Energy Plan Steering Committee reviewed the city's 2020 carbon footprint calculation and a strategic development update. The meeting also included the approval of previous minutes and announcements regarding staff changes, including the retirement of Anne Saliers in November.

• 2020 total greenhouse gas emissions calculated at 583,403 metric tons of CO2e, down from 795,200 in 2010
• Transportation sector emissions rose to 102,622 metric tons in 2020, up from 74,364 in 2018
• Home Energy Retrofit Program rebate increased from 10% to 20%, resulting in 37 projects in 2020 and 25 in early 2021
• Residential EV charger rebates set at $300 for non-Energy Star and $325 for Energy Star units
• Anne Saliers announced her retirement in November; Andrew Reynolds named new Community Energy Services Manager

City Council - Regular

The Holland City Council will schedule public hearings for September 15, 2021, regarding revised assessment policies for downtown parking operations, principal shopping districts, and the snowmelt system. The agenda includes approval of Downtown Development Authority parking lot lease renewals and revocable license agreements for projecting signs at 39 East 8th Street and 21 East 8th Street. Additionally, Council will vote on the Request for Proposal process for Waterfront Holland Implementation Phases 4 and 5.

• Schedule public hearing for Downtown Parking Operations and Maintenance Assessment policy revision
• Schedule public hearing for Downtown Principal Shopping District Assessment
• Schedule public hearing for Downtown Snowmelt Operation and Maintenance Assessment policy revision
• Approve Downtown Development Authority (DDA) Parking Lot Lease Renewals
• Vote on Waterfront Holland Implementation – Phases 4 and 5 Request for Proposal (RFP) Process

Community Energy Plan Strategic Development Team

The Community Energy Plan Strategic Development Team met to review the draft report containing goals, strategies, and action steps for 2021-2025. The group discussed how to present the findings in a public-facing report and reviewed online comments regarding accountability metrics and long-term carbon neutrality commitments. No final decisions on the plan's content were made at this meeting; the team is still in the development phase.

• Review of the 2021-2025 CEP SDT Goals, Strategies and Action Steps Draft Document
• Discussion on approach for the public-facing report presentation, including benchmarking internal assessments
• Filing of 21 online public comments, including requests for annual reporting formats and a 2050 carbon neutrality goal

CANCELLED - Board of Appeals

The regular meeting of the Holland Board of Appeals scheduled for August 26, 2021, was cancelled because no applications were received by the August 5, 2021 deadline. The next meeting is set for Thursday, September 23, 2021.

• Meeting cancelled due to lack of applications
• Next meeting scheduled for September 23, 2021

City Council - Study Session

The City Council held a study session to discuss the next phase of the Waterfront Holland project, specifically the process for selecting a developer for the James De Young power plant site. The agenda included a presentation on a joint non-motorized route along 8th Street and an update on neighborhood connectors. No votes were taken during this work session.

• Review of a $130,000 not-to-exceed fee proposal from Hitchcock Design Group and SB Friedman for Phases 4-5 of the Waterfront Holland RFP process.
• Discussion of a joint project with Holland Charter Township regarding a non-motorized route along 8th Street.
• Update on Neighborhood Connectors presented by Mark Kornelis.
• Motion to enter a closed-door session to review litigation strategy for Sterken-Jackson v City of Holland.

HBPW Board of Directors - Study Session

The Holland Board of Public Works held a study session to review financial reports for July 2021. The board examined a completed study on alternatives for processing Class A biosolids from the Water Reclamation Facility, noting that land application is currently the most cost-effective option. Additionally, staff presented next steps regarding modifications to online convenience fees and paperless billing.

• Review of Sludge Processing Alternatives Study for Class A biosolids
• Discussion of Online Convenience Fees and Paperless Billing Modifications
• Financial review of July 2021 P&Ls for Electric, Water, Wastewater, and Broadband funds

HRC August 2021 Mtg

The Holland Human Relations Commission will review updates on the GARE Learning Circles of Practice, including a $800 per person cost increase for county cohorts. The agenda includes reports on workforce housing initiatives, the International Festival of Holland, and the 100th Anniversary of the Tomb of the Unknown Soldier. The commission will also approve minutes from the June 2021 meeting and note that future meetings will move to Council Chambers due to City Hall construction.

• GARE cohort communities face an extra $800 per person cost; Zeeland confirmed ability to absorb the increase.
• International Festival of Holland scheduled for August 21, 2021, at Holland Civic Center.
• 100th Anniversary of the Tomb of the Unknown Soldier event set for October 5, 2021.
• Bridges Out of Poverty training series scheduled for Wednesdays in October and November at Herrick District Library.
• Meeting location change: HRC meetings from September through December will be held in Council Chambers due to construction.

City Council - Regular

Holland City Council meets August 18, 2021 to act on a consent agenda of routine items and several public hearings. Public hearings cover surplus property at M40 and 64th Street, 536 West 40th Street, and 578 Graafschap Road, plus an Industrial Development District at 1321 M-40 and 1301 Waverly Road and a PA 198 tax abatement for ScottG, LLC at 105 Veterans Drive. The consent agenda includes purchases of fire turnout gear, wireless access points, computer equipment, and WatchGuard body cameras, along with grant applications and surplus property bids. Council will also consider amendments to Holland City Code Sections 18-27 and 18-50.

• Public hearings on surplus property at M40 and 64th Street, 536 West 40th Street, and 578 Graafschap Road
• Public hearing on Industrial Development District at 1321 M-40 and 1301 Waverly Road
• Public hearing on PA 198 tax abatement for ScottG, LLC, 105 Veterans Drive
• Consent agenda includes purchase of WatchGuard body cameras and fire turnout gear
• Ordinance amendments to Holland City Code Sections 18-27 and 18-50

Neighborhood Improvement Committee

The Holland Neighborhood Improvement Committee meets Aug. 17, 2021, to discuss updates on the Blueprint for Flourishing Neighborhoods and the Community Development Block Grant (CDBG) program, including a comparison of CDBG spending with other cities and a process for selecting public infrastructure projects. New business includes reviewing two neighborhood mini-grant applications: one from 3Sixty for art projects and one from Washington Sch Neighbors for a WIFI hotspot and charging station. The committee will also hear a public safety report and may take formal action on items marked with an asterisk, though none are marked in this agenda.

• CDBG spending comparison for small entitlement communities (PY 2019-20)
• Public infrastructure site selection process
• Neighborhood mini-grants: 3Sixty – various art projects; Washington Sch Neighbors – WIFI hotspot and charging station
• Blueprint for Flourishing Neighborhoods update
• Public Safety department report

Community Energy Plan Strategic Development Team Open House

The supplied document is a City of Holland meeting page for a Community Energy Plan Strategic Development Team Open House dated 2021-08-16. The text contains only portal navigation, a login prompt, and vendor boilerplate; no agenda items, decisions, or discussion topics are listed. Because the record is essentially empty, this summary cannot report what the body decided or discussed.

Downtown Design Review Board

The Downtown Design Review Board meets Monday, August 16, 2021 at 3:30pm at Holland Civic Center Place to consider three sign applications for businesses on E. 8th Street. The board will also discuss new planter urns and take public comment. The agenda does not state any decisions or outcomes; items are listed for review. The next meeting is September 20, 2021.

• Laurel & Jack, 17 E. 8th Street — one wall sign
• The Poppy Peach, 21 E. 8th Street — one projecting sign
• Crust 54, 45 E. 8th Street — one projecting sign
• Discussion of new planter urns
• Public comment limited to five minutes per speaker

City Council - Study Session

Holland City Council holds a study session on August 11, 2021, to discuss several items; no votes are taken at study sessions. The main item is a proposed Brownfield Plan for Lakeshore Habitat for Humanity and Jubilee Ministries to build 10 single-family homes at 60 E. 40th Avenue, with up to $746,800 in eligible costs reimbursable to the developer. Council also reviews a proposed 24th Street/Waverly Road PILOT/Municipal Services Agreement, a Neighborhood Enterprise Zone request at 667 Hastings Avenue, a surplus property update, and LED lighting bids for parks ball field lighting.

• Brownfield Plan for 60 E. 40th Avenue: 10 single-family homes on 3.25 acres; up to $746,800 reimbursable to developer, including $382,000 infrastructure and $250,000 land bank assistance
• Proposed 24th Street/Waverly Road PILOT/Municipal Services Agreement (MSA) project
• Neighborhood Enterprise Zone request for 667 Hastings Avenue project
• Surplus property update
• LED lighting bids for parks ball field lighting

Planning Commission

The Holland Planning Commission meets on August 10, 2021, with a study session on The Avenue at Holland skilled nursing facility at 897 E 16th Street and UDO text amendments. The regular meeting includes public hearings on an amendment to the Black River Flats planned development at 2087 Heyboer Drive and a patio deck at Big Lake Brewing, 13 W 7th Street. The commission will also elect a vice chair and schedule a September 14 public hearing on UDO housekeeping amendments.

• Study session on The Avenue at Holland, a proposed 84,725 sq. ft. skilled nursing facility with 100 private suites at 897 E 16th Street
• Public hearing on amendment to Black River Flats PRD site plan at 2087 Heyboer Drive (2123 Sherwood), applicant Nate Heyboer, Dutch Developers II, LLC
• Public hearing on site plan for a 1,265 sq. ft. patio deck above existing patio at Big Lake Brewing, 13 W 7th Street
• Election of Vice Chair
• Scheduling of September 14 public hearing on UDO housekeeping text amendments #1

Special Holland Historic District Commission

The Holland Historic District Commission is holding a special informational meeting at Old City Hall and Firehouse No. 2, 106 E. 8th Street, on August 10, 2021 at 5:00 p.m. The agenda states the commission will not take any votes; the meeting is a field trip to tour the building and discuss possible covenant amendment recommendations. A staff report describes a request by potential buyer J.P. Smith to amend the 1984 restrictive deed/covenant so the building could be renovated into a fine dining restaurant/bar; the covenant currently permits only residential and commercial office use. City Council makes the final decision on covenant amendments, and the HDC may provide a recommendation.

• Special meeting is an off-site field trip to 106 E. 8th Street (Old City Hall and Firehouse No. 2); no votes will be taken
• Potential buyer J.P. Smith requests amendment of the restrictive deed/covenant to allow a fine dining restaurant/bar; current owners are Ben and Judy Smith
• Covenant currently permits only residential and commercial office use; it was previously amended in 1994 to allow second-floor residential use
• City Council makes the final decision on covenant amendments; the HDC may provide a recommendation
• Building is the oldest public building still standing in Holland, listed on the Michigan State Register (1977) and National Register of Historic Places (1984)

HBPW Board of Directors - Regular Meeting

The Holland Board of Public Works Board of Directors meets August 9, 2021 at 5:00 p.m. at 625 Hastings Avenue. The board will consider a construction services agreement with Milbocker for the Country Club reconstruction from 8th Street to Legion Park Drive, along with consent agenda items including surplus transformers, a utility easement at 390 Mayfair Street, and LG Chem-CSX railroad encroachment agreements. The board will also elect a Chair and Vice Chair and appoint a second member to the Audit Committee.

• Country Club Reconstruction from 8th Street to Legion Park Drive — construction services agreement with Milbocker and water/fire main replacement
• Utility easement at 390 Mayfair Street, Holland, MI 49424
• LG Chem - CSX Railroad facilities encroachment agreements, including CSX invoices 937081 and 936967
• Declaration of surplus material: warehouse and facilities surplus transformers
• Election of Board officers (Chair, Vice Chair) and appointment of second member to Audit Committee

Principal Shopping District

The Principal Shopping District Board meets Aug. 5, 2021 at Civic Center Place to review July minutes, hear a DEI consultant RFP update and July DEI subcommittee minutes, and discuss social district updates, a Street Performer Series block party, sidewalk sales, Hope College Appreciation Week, and Fall Fest. The board will also review August budget reports and media appearances. The attached June 3 minutes show the board cancelled Live Mannequin Night for 2021 and agreed to move forward with the "Fall in Love with Downtown Holland" passport, a potentially larger Fall Fest, and Trick-or-Treating the Saturday before Halloween.

• DEI consultant RFP: 7 of 9 proposals met requirements; four finalists selected — Kathryn Curry, Michigan Public Health Institute, The Leadership Group, and the WEBB Advisory Group
• Downtown Holland Social District launched June 18; 7 businesses participating, 3 awaiting MLCC license approval (Curragh Irish Pub, Our Brewing Co, Sperry's Moviehouse)
• Sidewalk Sales set for Aug. 13 (9 am–8 pm) and Aug. 14 (9 am–5 pm); staff to ask Back to Health Chiropractic about renewing its $2,000 exclusive sponsorship
• Celebrate and Save! July 4 promotion had 30 participating shops and restaurants; Horizon Bank was exclusive sponsor at $500
• Board cancelled Live Mannequin Night for 2021 and agreed to holiday events including Shop 'Til You Drop, Holiday Open House, Parade of Lights and Shopping Jam; Up On The Rooftops not returning this season

City Council - Regular

Holland City Council meets Aug. 4, 2021, with a consent agenda covering routine items and several non-consent matters. Council will consider setting public hearings for an industrial development district at 1321 M-40 & 1301 Waverly Road and a tax abatement at 105 Veterans Dr., both for Aug. 18. Other items include a fireworks request from Hope College for Sept. 3, a revocable license for a projecting sign at 12 West 8th Street, and city attorney amendments to the UDO and city code sections 18-27 and 18-50.

• Set public hearing for Industrial Development District at 1321 M-40 & 1301 Waverly Road on Aug. 18
• Set public hearing for PA 198 Tax Abatement at 105 Veterans Dr. on Aug. 18
• Hope College requests Night Magic Displays fireworks for Sept. 3, 2021
• Revocable license agreement for projecting sign at 12 West 8th Street
• City Attorney amendments to UDO and Holland City Code Sections 18-27 and 18-50

Downtown Development Authority

The Downtown Development Authority meets Aug. 3, 2021 at 4pm in Holland City Hall Council Chambers. Action items include site plan review for a raised patio addition at Big Lake Brewing, 13 W 7th St, and a proposed policy limiting residential overnight parking passes. The board will also hear reports on the FY22 budget to date, vacancies, an updated employee parking map, and Downtown Review Board items.

• Site plan review: Big Lake Brewing raised patio addition at 13 W 7th St
• Proposed residential parking pass limit: no more than 20% of units, capped at 30 passes
• FY22 budget to date: adopted revenue $301,449.00, adopted expenses $275,190.00
• Vacancy report: 46,027 total vacant square feet, 3.41% combined vacancy rate
• DRB report items: Big Fish-55 E 8th St, Huntington Bank-150 Central Ave, Blue Veranda-12 E 8th St, Postcards From Paradise-12 W 8th St

Holland Historic District Commission

The Holland Historic District Commission meets Tuesday, August 3, 2021 at 5:00 p.m. to review Certificates of Appropriateness for exterior work in the city's historic districts. The main new item is a request to replace a basement window at 8 E. 12th Street (the Centennial Inn) with a fiberglass composite window, which staff has flagged as a concern on a prominent historic property. The commission will also revisit siding repair at 218 W. 10th Street, where the owner removed asphalt siding and found good wood underneath, and will note that a window-replacement application at 261 Van Raalte Avenue has been withdrawn.

• Certificate of Appropriateness: 8 E. 12th Street (Centennial Inn), Rob Walcott, owner — replace northeast basement window with a fiberglass composite Pella Impervia double-hung window, 38 inches wide by 58 inches tall; staff raised concerns about using composite on a historically significant property
• Certificate of Appropriateness: 218 W. 10th Street, Jeff Eberhart, owner — siding repair; asphalt siding removed and existing wood siding found in good condition, owners to share photos and updates
• Certificate of Appropriateness: 261 Van Raalte Avenue, Robert and Nancy Schulze, owners — window replacement application withdrawn; owner will resubmit a new application later
• Administrative approvals: none
• Committee and staff report: none

Community Energy Plan Strategic Development Team

The Community Energy Plan Strategic Development Team met on August 2, 2021 to approve its July 19 minutes, take public comment, and review a draft report of recommended goals, targets, and strategies for 2021-2025. The draft covers electric production, building energy use, transportation, education, and carbon offsets, and is being prepared as a recommendation to City Council. The agenda also lists an August 16 community open house and an August 30 regular meeting, both in Council Chambers.

• Draft target: 70% cut in carbon emissions from electric production from 2005 levels by 2030
• Draft target: 20% cut in building carbon emissions from 2020 levels by 2030
• Draft target: 25% electric vehicle adoption in Holland by 2030
• Draft strategies include possible ordinances on building energy disclosures and natural gas-free zones
• Written public comment from Holland business owner Kristopher Reinhardt proposes $50,000 carbon-offset purchases, escalating $50,000 per missed year, citing a $1,286,124 regional initiatives reserve in the FY2022 budget

Brownfield Authority

The Holland Brownfield Authority meets July 30, 2021 to review a Brownfield Plan for Lakeshore Habitat for Humanity, Inc. and Jubilee Ministries, Inc. at 60 E. 40th Avenue, which would reimburse eligible costs up to $746,800 for 10 single-family homes on 3.25 acres. The board will also consider a draft Local Brownfield Revolving Fund (LBRF) policy and approve prior meeting minutes. The agenda is otherwise procedural; the attached materials include October 7, 2020 minutes and the full Brownfield Plan document.

• Brownfield Plan for 60 E. 40th Avenue: 10 single-family homes on 3.25 acres, total capital investment about $2.6 million
• Requested reimbursement up to $746,800, including $382,000 infrastructure, $250,000 land bank assistance, $94,800 contingency, and $20,000 plan preparation
• 5% administrative fee of $79,333 to the City and $73,930 to the State Land Bank
• Draft Local Brownfield Revolving Fund (LBRF) policy on the agenda
• Approval of minutes from the prior meeting

Principal Shopping District - DEI

The Principal Shopping District's DEI Subcommittee meets at 3:00 PM on July 29, 2021 at Holland Civic Center Place. The agenda lists discussion of a DEI RFP review and next steps, including a response chart and consultant proposals, plus a Pride Month recap with a video. The agenda also lists other updates and selection of a subcommittee chair and vice chair. No votes, dollar amounts, or final decisions appear in the agenda text; the next regular meeting is listed as TBD.

• DEI RFP review and next steps, including a response chart and consultant proposals
• Pride Month recap with a Pride Month video
• Other updates
• Subcommittee chair and vice chair
• Public comment limited to five minutes per person

City Council - Study Session - 28 Jul 2021 - Cancelled

The City Council study session scheduled for July 28, 2021 at City Hall, 270 S. River Avenue, was cancelled. The agenda lists no items for discussion or decision. The next regular meeting is scheduled for August 4, 2021 at 6:00 PM in the City Hall Council Chambers.

• July 28, 2021 Study Session cancelled
• Next regular meeting: August 4, 2021, 6:00 PM, City Hall Council Chambers
• Study sessions are work sessions; no action or vote is taken
• COVID-19 protocols listed: face coverings required, limited Council Chambers capacity
• Public comment encouraged in advance by email at publiccomment@cityofholland.com

Civic Center Place Board

The Civic Center Place Board meets July 28, 2021 at 9:00 AM to consider minutes from May 21, 2021, hear event updates following a new MDHHS epidemic order, and receive the Director's Report covering the budget, FY2021/2022 budget, financials, staffing, and marketing. The agenda also includes public comment, virtual meetings, and other business. The next meeting is scheduled for September 29, 2021 at 9:00 AM.

• Consideration of meeting minutes from May 21, 2021
• Events update since new MDHHS Epidemic Order
• Director's Report: Budget Update, FY2021/2022 Budget, Financials, Staffing, Marketing
• Next meeting date set for September 29, 2021 at 9:00 AM
• Public comment period included

HBPW Board of Directors - Study Session

The Holland Board of Public Works Board of Directors holds a study session on July 26, 2021. The board receives quarterly updates on preliminary FY2021 financial statements, insurance claims, energy risk management, and key performance indicators. Study items include an engagement letter with Rehmann Robson LLC for the FY2020 annual audit, the 2020 Energy Waste Reduction and Renewable Energy Plan annual summary, and options for onsite power generation at the water treatment plant. Most items are marked 'accept for information' with no board action necessary.

• FY2021 preliminary financials: electric operating income favorable $2.2 million YTD; water favorable $736k; wastewater favorable $198k
• Rehmann Robson LLC engagement letter for FY2020 annual audit (study item)
• Energy Waste Reduction and Renewable Energy Plan 2020 annual summary report
• WTP onsite power generation options discussion
• FY2021 insurance claims and energy risk management performance summary

Downtown Parking Board

The Downtown Parking Board meets July 26, 2021, to approve April 26 minutes, introduce new member Scott Bouwman, and review the FY21 final and FY22 adopted parking budgets. The FY22 budget shows total revenue of $292,415.26 against expenses of $466,433.00, a deficit of $174,017.74, with a parking fund balance of $271,615.00 as of June 9, 2021. The board will also discuss Unified Development Ordinance (UDO) updates including a North Downtown parking minimum requirement and a downtown parking pass limit policy, plus other business on on-street parking use, 9th Street Deck safety, and an updated employee parking map.

• FY22 adopted parking budget: $292,415.26 revenue vs. $466,433.00 expenses, a $174,017.74 deficit
• FY22 includes $50,000 for long-term 7th Street Deck maintenance (major masonry repair) and $100,000 transfer to MCIF for parking lot paving
• UDO update: North Downtown parking minimum requirement and downtown parking pass limit policy
• New board member introduction: Scott Bouwman (Retail, Jewel-Tec)
• Other business: on-street parking space use, 9th Street Deck safety, updated employee parking map

Board of Appeals

The Holland Board of Appeals meets July 22, 2021, with a 5:00 PM study session and a 6:00 PM public hearing. The single application is from Randy Vanklompenberg, who is requesting permission to reconstruct a fire damaged two-family home and a variance to add another bedroom to the rental property he owns at 297 W 22nd St. The Board may approve, deny, or grant partial relief, and will also approve minutes from June 24, 2021 and elect a Chair and Vice-Chair.

• Public hearing on 297 W 22nd St (21.13Z): reconstruct fire damaged two-family home and add a bedroom, with possible conditions
• Decision on the 297 W 22nd St application if not made at the public hearing
• Approval of minutes from the June 24, 2021 regular meeting
• Election of officers: Chair and Vice-Chair
• Next meeting set for Thursday, August 26, 2021

City Council - Regular

The Holland City Council will vote on the final adoption of the Unified Development Ordinance (UDO) and related code amendments. The agenda also includes a vote to rezone 829 East 24th Street from Agricultural to Planned Unit Development, along with various infrastructure contracts and public works approvals.

• Final adoption of the Unified Development Ordinance (UDO) and aligning code amendments
• Proposed rezoning of 829 East 24th Street from AGR Agricultural to PUD Planned Unit Development
• Holland Board of Public Works Pine Avenue Reconstruction Engineering Contract
• Agreement with CSX for Sidewalk Crossing at 20th Street
• Industrial Development District request for Tommy Car Wash System at 1321 M-40 & 1301 Waverly Road

Community Energy Plan - Strategic Development Team

The Community Energy Plan Strategic Development Team meets July 19, 2021 to review and discuss a draft report with recommended goals, targets, and strategies, including a 2030 goal of 13 metric tons of CO2 per capita. The group will hear presentations from invited stakeholder groups including the Macatawa Area Coordinating Council, Holland Climate Collaborative, Michigan West Coast Chamber of Commerce, and Lakeshore Advantage. Public comment is invited, and written comments submitted by email will be received and filed. The meeting is part of ongoing work toward an August 2 community open house.

• Review and discuss draft report: 2021-07-13 DRAFT CEP SDT Recommended Goals, Targets, Strategies
• Review 2021-07-13 Holland CO2e Emissions History 2010-2020 with 2030 SDT Goal Impacts
• Presentations from Macatawa Area Coordinating Council (MACC), Holland Climate Collaborative, Michigan West Coast Chamber of Commerce, Lakeshore Advantage
• Receive and file online public comments on City of Holland new vehicle policy (7 comments) and climate change (2 comments)
• Approve June 28, 2021 meeting minutes

Downtown Design Review Board

The City of Holland Downtown Design Review Board meets July 19, 2021 at 3:30pm at Holland Civic Center Place, 150 W. 8th Street. The agenda lists four sign applications for review and a public comment period. No other decisions or discussion items are listed; the next meeting is August 16, 2021, pending applications.

• Big Fish Sportwear, 55 E. 8th Street — one wall sign
• Huntington Bank, 150 Central Avenue — two wall signs
• Blu Veranda, 12 E 8th Street — one projecting sign
• Postcards From Paradise, 12 W 8th Street — one projecting sign and one wall sign
• Public comment limited to five minutes per speaker

Human Relations Commission

The Holland Human Relations Commission holds its regular monthly meeting on July 15, 2021, 6:00-7:30 pm in the City Hall 2nd Floor Training Room. The agenda includes approval of the June 17, 2021 minutes, a City Council liaison update, a student representative update, and a Chair Report covering a legislative update, workforce housing, a crisis response plan, voter education, and Juneteenth. Staff updates cover the International Festival of Holland on August 21, GARE learning circles, the COVID-19 Task Force, Bridges Out of Poverty training, and Gateways for Growth. The agenda also notes that due to City Hall construction, HRC meetings from September through December will move to Council Chambers.

• Approval of minutes for the June 17, 2021 regular meeting, with a call to vote
• Next HRC meeting: August 19, 2021, 6:00 pm, City Hall 2nd Floor Training Room
• Meeting location change: September-December HRC meetings move to Council Chambers due to City Hall construction
• International Festival of Holland scheduled for Saturday, August 21, 2021 at the Holland Civic Center
• Save-the-date items include a pre-festival reception for the Mexican Consul General on August 19, Tenant/Landlord Rights & Responsibilities on September 23, and a Diversity Forum on October 20 (TBC)

City Council - Study Session

This July 14, 2021 study session is a work meeting where the Holland City Council reviews issues but takes no votes. The City Attorney asks the council to discuss re-approving International Festival performer contracts with the liability insurance requirement (Section 11) removed, because some performers lack general liability insurance and have said they would drop out of the festival. Council will also discuss the City Vision Statement, council meeting formats and times, and the final 2021 Strategic and Business Plan report.

• Proposal to remove Section 11 (general liability insurance and naming the City as an additional insured) from International Festival performer contracts; the City would still require insurance when another entity sponsors an event on City property
• International Festival entertainment agreement lists a performance date of August 21, 2021 at Civic Center Place, 150 W. 8th Street, with a backup date of October 23, 2021
• Discussion of possible revisions to the City Vision Statement, with a committee proposing six themes (Heritage, Environment, Entrepreneurial, Fabric, Forward thinking, Welcoming) for council to rank 1-6
• Discussion of council meeting formats and times for both regular and study sessions
• Final report on the Fiscal Year 2021 Strategic and Business Plan, including a budget with a small use of fund balance for FY 22 and capital projects such as the dog park and Window on the Waterfront

Planning Commission

The Holland Planning Commission held a study session to review a draft 'Cliff Notes' summary of the Unified Development Ordinance (UDO). During the regular meeting, the Commission discussed a continuing care retirement community at 875 E 24th St and held public hearings for amendments to Black River Flats at 2087 Heyboer and the Vista Green project at 285 W 36th Street.

• 875 E 24th St: Continuing Care Retirement Community PUD by Resthaven
• 2087 Heyboer: Black River Flats Amendment by Dutch Developers II, LLC
• 285 W 36th Street: Vista Green project by Lakeshore Habitat for Humanity & Jubilee Ministries
• Review of draft UDO Cliff Notes for Planning Commissioners

HBPW Board of Directors - Regular Meeting

The Holland Board of Public Works Board of Directors meets July 12, 2021 to act on a consent agenda and two regular agenda items. The consent agenda includes fund transfers to the City for FY2022, insurance claims administration, and a METRO permit renewal with Zeeland Charter Township. Regular agenda items cover an engineering contract for Pine Avenue reconstruction and repairs to Water Treatment Plant low service pumps 2 and 4. The agenda also includes a major projects update and time for public comment.

• Pine Avenue Reconstruction engineering contract with Wightman
• WTP Low Service Pumps 2 & 4 repairs, with a bid proposal from Kennedy
• Resolution authorizing transfer of funds for contribution to the City FY2022
• Resolution for insurance claims administration FY2022
• METRO permit renewal with Zeeland Charter Township

Parks and Recreation Commission

The Parks and Recreation Commission is scheduled to review and approve the Centennial Park Master Plan and discuss a field lighting project at Riverview Park and the Matt Urban Complex. The agenda also includes updates on the Window on the Waterfront playground and seasonal park activities. Minutes from previous meetings in March and May 2021 are up for approval.

• Review and approval of the Centennial Park Master Plan
• Discussion of Field Lighting Project at Riverview Park and Matt Urban Complex
• Update on Window on the Waterfront, including potential playground and pathway changes
• Approval of March 3 and May 4, 2021 meeting minutes

City Council - Regular

Holland City Council meets July 7, 2021, with a 5:30 p.m. pre-council meeting cancelled and the regular session at 6:30 p.m. Council will consider a consent agenda of routine items, public hearings on an Industrial Development District at 1870 Transport Lane and a PA 198 tax abatement for Profile Tool, Inc. at 1906 Russell Ct., and a rezoning of 431 Washington Ave. from C-1 Neighborhood Commercial to PUD Planned Unit Development. The Planning Commission also recommends first reading of a Unified Development Ordinance, with final adoption set for July 21, 2021.

• Rezoning of 431 Washington Ave. from C-1 Neighborhood Commercial to PUD Planned Unit Development (final adoption July 7, 2021)
• Public hearing and resolution for Industrial Development District at 1870 Transport Lane
• Public hearing and resolution for PA 198 tax abatement for Profile Tool, Inc., 1906 Russell Ct.
• Public hearings scheduled Aug. 18, 2021 for surplus property at M40 and 64th Street, 536 West 40th Street, and approximately 578 Graafschap Road
• First reading of Unified Development Ordinance (UDO), with final adoption July 21, 2021

Downtown Development Authority

The Holland Downtown Development Authority held its second required informational meeting of 2021, reviewing the current fiscal year budget which shows $252,737 in year-to-date revenue against $206,700 in expenses. The board discussed a proposed $34,500 contract for 8th Street infrastructure improvements funded by SmartZone, updates on the new Social District, and a $2,500 donation toward the ODC WOW playground. A vacancy report indicated a combined downtown vacancy rate of 4.08%.

• FY21 Budget: $251,948 amended revenue vs $230,995 amended expenses
• Proposed $34,500 professional services contract for 8th Street infrastructure (SmartZone funded)
• $2,500 donation approved for ODC WOW playground construction
• Social District approved by Council and State; restaurant applications underway
• Vacancy Report: 55,056 total vacant square feet; 4.08% combined vacancy rate

Holland Historic District Commission

The Holland Historic District Commission will review a Certificate of Appropriateness for window replacements at 261 Van Raalte Avenue, which has been tabled multiple times as owners seek contractors. The meeting also includes an election of officers and an administrative approval for exterior vents at 334 Washington Boulevard.

• Certificate of Appropriateness review for window replacement at 261 Van Raalte Avenue (Robert and Nancy Schulze)
• Administrative approval for two exterior vents at 334 Washington Boulevard
• Election of Commission officers
• Approval of minutes from the June 1, 2021 regular meeting

Principal Shopping District

The Principal Shopping District Board of Directors holds its regular monthly meeting on July 1, 2021 at Holland Civic Center Place. The agenda includes approval of June minutes, a DEI subcommittee meeting date, and discussion of the social district, a potential job fair, summer events, and fall/holiday event dates. The board will also review the July budget report and media appearances. The attached June minutes show the board approved $500 sponsorships for Pride 2021 and the Juneteenth Freedom Festival, and discussed the Street Performer Series and social district.

• Social District update: approved by the State of Michigan; awaiting MLCC approvals for businesses before launch
• DEI consultant RFP live on city website; proposals due July 1 at 5:00 pm
• Discussion of a potential job fair
• Summer event updates and fall/holiday event dates
• July budget report for review

International Relations Commission

The Holland International Relations Commission meets July 1, 2021 to approve minutes from June 3 and hear a chair report on FY2022 strategic goals. Most of the agenda covers planning for the International Festival of Holland on August 21, 2021, including performers, vendors, sponsors, and volunteer sign-ups. Several recurring programs (Great Decisions, Academic WorldQuest, Reel Time Film Series) have no updates until later in 2021. The agenda is largely informational and procedural; no votes beyond minutes approval are listed.

• Approval of minutes for the June 3, 2021 regular meeting
• International Festival of Holland set for August 21, 2021; call for volunteers
• Festival program update lists confirmed performers including Companeros de Flamenco, Raion Taiko, Sangeeta's Music and Dance of India, Gratitude Steel Band, Tumbao Bravo, and Blackthorn
• Confirmed festival sponsors include Haworth, Gentex, Elzinga Volkers, Holland Sentinel, and Midwest Communications/WHTC and The Van
• Secondary goals include partnering with the Grand Haven/Lakeshore Hispanic Heritage Festival (September) and engaging with the African-American community (Juneteenth update)

City Council - Study Session - 30 Jun 2021 - NO MEETING - 5th WEDNESDAY OF THE MONTH

The Holland City Council did not hold a study session on June 30, 2021, because it was the fifth Wednesday of the month. The agenda notes that regular meetings are held weekly except on the fifth Wednesday. The next regular meeting is scheduled for July 7, 2021.

• Next regular Council meeting: July 7, 2021, at 6:30 p.m.

Community Energy Plan - Strategic Development Team

The Community Energy Plan Strategic Development Team meets June 28, 2021, to approve June 14 minutes, take public comment, and continue reviewing a draft report (Version 1). The draft proposes goals and targets for 2021-2025, including a 50% cut in electric-production carbon emissions from 2005 levels by 2030 and a 20% cut in building carbon emissions from 2020 levels by 2030. The group's June 14 minutes show it did not finish reviewing the draft and planned to continue on June 28. No decisions on the plan itself are scheduled; the next meeting date is to be determined.

• Review of DRAFT CEP SDT Report, Version 1 (no vote scheduled)
• Draft target: 50% reduction from 2005 levels in electric-production carbon emissions by 2030
• Draft target: 20% reduction in building carbon emissions from 2020 levels by 2030
• Draft strategies include possible ordinances for building energy performance disclosure and testing for rental properties
• Draft governance ideas: broader stakeholder participation, consistent membership, and plan review at least every 3 years

HBPW Board of Directors - Special Meeting

The Holland Board of Public Works is reviewing its May 2021 financial performance across electric, water, wastewater, and broadband utilities. The Board is also considering recommendations to renew insurance services for the 2021-2022 fiscal year with AJ Gallagher and Marsh Inc. Additionally, the Board will discuss compensation program metrics and honor Diane Haworth's retirement.

• Review of May 2021 financials for Electric, Broadband, Water, and Wastewater utilities
• Recommendation to renew insurance services for FY2022 with AJ Gallagher (AJG)
• Recommendation to renew insurance services for FY2022 with Marsh Inc.
• Study item on Compensation Program Metrics
• Proclamation for Diane Haworth's retirement from the Board

Board of Appeals

The Holland Board of Appeals meets June 24, 2021, with a public hearing on a special exception request from Michael and Meika Weiss to build an accessory dwelling unit above a new two-stall garage at 60 E. 21st St. The board may approve, deny, or grant partial relief. The agenda also includes approval of minutes from May 27, 2021, and sets the next meeting for July 22, 2021.

• Special exception request (21.12Z) by Michael and Meika Weiss for an accessory dwelling unit at 60 E. 21st St.
• Plan is to demolish an old one-stall garage and construct a new two-stall garage with a second-floor ADU.
• Public hearing scheduled for 6:00 PM in Council Chambers at Holland City Hall, 270 S. River Avenue.
• Approval of minutes from the May 27, 2021 regular meeting.
• Next meeting date: Thursday, July 22, 2021.

Holland SmartZone Local Development Authority

The Holland SmartZone Local Development Authority held a strategic planning session and board meeting on June 23, 2021 at Holland City Hall. The board reviewed the SmartZone budget through May 31, 2021, showing year-to-date revenues of $279,795 (94% of budget) and expenditures of $102,156 (25% of budget), and was asked to approve the financial report. The board also reviewed the 2021-2024 strategic plan and received an Executive Director's report on the CFL Study and SURGE Center. Much of the agenda is procedural, and the document does not record any votes or outcomes.

• Budget review through May 31, 2021: revenues $279,795 (94% of budget), expenditures $102,156 (25% of budget)
• Recommendation to approve the Financial Report for the eleven months ended May 31, 2021
• Board previously approved a $50,000 contribution toward a downtown Holland project, likely carried over to FY2022
• Executive Director's Report on the CFL Study results and next steps, and the SURGE Center
• Strategic Planning Review of the 2021-2024 SmartZone LDFA Strategic Plan

City Council - Study Session

The Holland City Council met in a study session on June 23, 2021, to continue discussing the Unified Development Ordinance (UDO). Study sessions are work sessions where the Council reviews and discusses issues; no action or vote is taken. The meeting included public comment, and the agenda notes it was not recorded or live-streamed. Several residents submitted written comments opposing rezoning and the UDO's residential zoning changes.

• Continued UDO discussion, including residential zoning changes to R-1 and TNR districts
• Public comment submitted by email, with multiple residents opposing rezoning
• No action or vote taken at the study session
• Meeting held at City Hall Council Chambers with COVID-19 protocols, including face covering requirement for unvaccinated attendees
• Written comments from residents referenced concerns about parking, traffic, and neighborhood character

Special Planning Commission

The Holland Planning Commission holds a special meeting on June 22, 2021 to finish business from its June 8 meeting. It will hold public hearings and vote on the Infill Review and PUD Development Plan for a two-unit home at 431 Washington Avenue, proposed by applicant Ms. Joni Gibson. The commission will also consider UDO text amendments to Article 10 from staff. The property was already rezoned from C-1 to PUD on June 8; the Infill Design and PUD Site Plan votes were tabled to this meeting.

• 431 Washington Avenue: two-unit home, 6 bedrooms, 4 bathrooms, 4,990 sq. ft., with a 3-stall garage
• Rezoning from C-1 Neighborhood Commercial to PUD was approved June 8, 2021; Infill Design and PUD Site Plan tabled to this special meeting
• Staff recommends approval of the Infill Review and the PUD Development Plan and Resolution with Conditions
• Proposed landscaping: 4 street trees on Washington Ave, 1 on W 18th St, and a public bench at the corner
• UDO Text Amendments to Article 10 – CNS Staff also on the agenda

Downtown Design Review Board

The Downtown Design Review Board meets June 21, 2021 at 3:30pm at the Holland Civic Center Place. The board will take action on three applications: a projecting sign for Thomas A. Davis Jeweler at 39 E. 8th Street, three wall signs and one projecting sign for Family Central at 215 Central Avenue, and a sidewalk cafe for Whit's Frozen Custard at 206 S. River Avenue. The agenda also lists an additional item on a new DDA member, and public comment is scheduled at the start. The next meeting is listed as July 19, pending applications.

• Thomas A. Davis Jeweler, 39 E. 8th Street — one projecting sign (action item)
• Family Central, 215 Central Avenue — three wall signs and one projecting sign (action item)
• Whit's Frozen Custard, 206 S. River Avenue — sidewalk cafe (action item)
• Additional item: new DDA member
• Public comment limited to five minutes per speaker

Human Relations Commission

The Holland Human Relations Commission meets June 17, 2021, to approve May 20 minutes and vote on the June 19 Juneteenth event at Kollen Park. The agenda also includes updates on state and federal legislation, workforce housing, a crisis response plan on hold, and staff reports on diversity training and the International Festival of Holland. Most items are discussion or updates rather than final decisions.

• Vote on Juneteenth, June 19, 2021, 4-8 pm at Kollen Park
• Approval of May 20, 2021 regular meeting minutes
• Legislative update on SB 0074 (Juneteenth state holiday) and H.R. 1 For the People Act
• Crisis Response Plan listed as on hold with new leads (HPSD, OOTL, Immigration)
• Staff updates on Queer & Trans 101 training, International Festival of Holland (Aug 21), and GARE Learning Circles

City Council - Regular

Holland City Council meets June 16, 2021 to act on a consent agenda and several items, including two proposed rezonings to Planned Unit Development. The council will also hold a public hearing of necessity on 10th Street snowmelt improvements and consider setting July 7 public hearings for an industrial development district at 1870 Transport Lane and a PA 198 tax abatement for Profile Tool, Inc. at 1906 Russell Court. The agenda also includes a closed session to review a written legal opinion and evaluate the City Manager.

• Rezoning of 431 Washington Ave from C-1 Neighborhood Commercial to PUD Planned Unit Development (first reading, final adoption July 7, 2021)
• Rezoning of 829 East 24th Street from AGR Agricultural to PUD Planned Unit Development
• Public hearing of necessity and resolution for 10th Street Snowmelt Improvements
• Set July 7 public hearings for an industrial development district at 1870 Transport Lane and a PA 198 tax abatement for Profile Tool, Inc., 1906 Russell Ct.
• Closed session to review a written legal opinion and conduct a periodic evaluation of the City Manager

Neighborhood Improvement Committee

The Neighborhood Improvement Committee meets June 15, 2021 at 4:00 pm at City Hall to hear a presentation on the Ottawa County ALICE (Asset Limited, Income Constrained, Employed) report from Patrick Moran of the Greater Ottawa County United Way. The committee will also get updates on the Blueprint for Flourishing Neighborhoods and the Community Development Block Grant (CDBG) program, and hold an expanded discussion on assessing neighborhood needs and opportunities. A Public Safety department report is also scheduled. No formal action items are listed on the agenda.

• Presentation: Ottawa County ALICE report by Patrick Moran, President, Greater Ottawa County United Way
• Old Business: Blueprint for Flourishing Neighborhoods update
• Old Business: CDBG update
• New Business: Assessing Neighborhood Needs and Opportunities, tied to CDBG processes and NIC activities
• Department Report: Public Safety

Community Energy Plan - Strategic Development Team

The Strategic Development Team reviewed a draft report outlining goals to reduce carbon emissions in electricity, buildings, and transportation by 2030. The team discussed public comments regarding climate change and planned next steps for community engagement and strategy finalization.

• Draft report proposes 50% reduction in electric production carbon emissions by 2030
• Draft report proposes 20% reduction in building carbon emissions by 2030
• Draft report proposes 25% electric vehicle adoption in Holland by 2030
• Public comments received urging the City to explicitly address climate change
• Team plans community feedback sessions and a major company listening tour in July

City Council - Study Session

The Holland City Council held a study session to review updates on several city projects. Discussions included a new stormwater permit and ordinance, potential creation of a Water Resource Improvement Authority for the harbor, and planning for new fire stations. The council also reviewed surplus property dispositions and updated master agreements with the Holland Historical Trust.

• New MS4 Stormwater Permit No. MI0060217 effective May 1, 2021, requiring ordinance compliance
• Discussion of a Water Resource Improvement Authority using Tax Increment Financing (TIF) for waterfront infrastructure
• Fire Station Planning: RFQ/RFP for design and construction to be released soon
• Surplus Property: 536 W 40th St proposed for sale to Cobblestone; 1.18 acres at M40/64th St recommended for realtor listing
• Master Agreement update with Holland Historical Trust for Holland Museum, Cappon House, and Settlers House

Holland Energy Fund

The Holland Energy Fund board is scheduled to review May 2021 financial reports and program metrics. Key discussion items include the FY 2022 HER Program Incentive, an update on the SEAL Pilot Program, and the FY 2022 Promotion and Marketing Plan. The agenda also includes approval of previous minutes and public comment.

• Review of May 2021 Financial Reports
• Discussion of FY 2022 HER Program Incentive
• Update on SEAL Pilot Program and other initiatives
• Presentation of FY 2022 Promotion and Marketing Plan
• Approval of March 10, 2021 minutes

Planning Commission

The Holland Planning Commission is holding a study session to search for a new commissioner and a regular meeting to review several development projects. Key items include a Continuing Care Retirement Community at 875 E 24th Street, which was previously tabled, and a new proposal for a two-unit residence at 431 Washington Avenue. The commission will also discuss amendments to the Unified Development Ordinance text.

• 875 E 24th Street: Continuing Care Retirement Community PUD (Applicant: Resthaven)
• 431 Washington Avenue: Rezoning from C-1 Neighborhood Commercial to PUD
• 431 Washington Avenue: Two-unit residence Infill Review and PUD Development Plan
• UDO Text Amendments to Article 10
• Scheduling of Public Hearings

HBPW Board of Directors - Regular Meeting

The Holland Board of Public Works Board of Directors meets June 7, 2021 to act on several items, including lead service line replacements on 10th Street, solar project authorizations, and a gas pipeline inspection proposal. The board will also consider a consent agenda covering a Consumers Energy lease amendment, a CSX railroad encroachment agreement for the Lakewood Transmission Main, and a utility easement at Shoreline Flats. A closed session is scheduled for property acquisition and legal opinion review.

• 10th Street lead service line replacements recommendation
• Energy Services Project Solar Authorizations for Calhoun County and Hart solar sites
• Gas Pipeline In-Line Inspection proposal from TDW
• First Amendment to Consumers Energy Lease Agreement for the Overisel Interconnect
• Lakewood Transmission Main - CSX Railroad Facilities Encroachment Agreement

Principal Shopping District

The Principal Shopping District Board of Directors holds its regular monthly meeting at 8:00 AM at Holland Civic Center Place. The agenda includes consideration of May minutes, diversity and inclusion items (a DEI consultant RFP, Pride Month, Juneteenth), and discussion of a Street Performer Series, a Downtown Social District, the Celebrate and Save! promotion, and sidewalk sales. The board will also review the June budget report and media appearances. The attached May minutes are the prior meeting's record, not decisions of this meeting.

• DEI Consultant RFP listed under Diversity and Inclusion Initiatives
• Pride Month and Juneteenth items on the agenda
• Discussion of a Downtown Social District in Downtown Holland
• Street Performer Series and sidewalk sales discussions
• June Budget Report under Board Items for Review

International Relations Commission

The City of Holland International Relations Commission holds its regular monthly meeting on June 3, 2021, from 5:30-7:00 pm in the Training Room on the 2nd Floor of Holland City Hall. The agenda includes approval of the May 6, 2021 minutes, a Chair report on FY 2022 strategic goals, and updates on the International Festival of Holland scheduled for August 21, 2021. The Commission will also hear calls for volunteers for the festival and for IRC tables at LAUP Together Again on June 12 and the Juneteenth Celebration on June 19 at Kollen Park. The attached May 6 minutes are included in the document; the June 3 agenda itself is largely procedural and does not list specific votes or dollar amounts.

• Approval of minutes for the May 6, 2021 regular meeting
• International Festival of Holland update for August 21, 2021, including entertainment, Mercado vendors, and children's events
• Call for volunteers at the International Festival of Holland on Saturday, August 21, 2021
• Volunteers needed for IRC table at LAUP Together Again, Saturday, June 12, Noon-5pm at Kollen Park
• Volunteers needed for Juneteenth Celebration, Saturday, June 19, 4-8pm at Kollen Park

City Council - Regular

Holland City Council meets June 2, 2021 to act on routine consent items and hear reports. Notable items include an Industrial Development District application for a $31,684,000 cold storage facility at 1870 Transport Lane, and a resolution to schedule a June 16 public hearing on 10th Street snowmelt improvements. The council will also recognize Officers of the Year and receive a Holland Youth Advisory Council presentation. A closed session is scheduled to review a written legal opinion with the City Attorney.

• Industrial Development District application from MG88 Holland Cold Storage, LLC for 1870 Transport Lane; project cost $31,684,000, with 55+ jobs expected
• Resolution to schedule a June 16, 2021 public hearing of necessity for 10th Street Snowmelt Improvements Special Assessment
• Great Lakes Fireworks Display request for June 12, 2021
• Revocable license agreement for a projecting sign at 39 E. 8th St.
• Tribute to Officers of the Year: Lt. Anthony Venhuizen (Fire) and Sergeant Scott Weiss (Police)

Principal Shopping District - DEI

The Principal Shopping District - DEI subcommittee of Holland, MI meets June 1, 2021 at 8:00 AM at the Holland Civic Center Place. The agenda lists discussion items only: a DEI Consultant RFP, the Tulip City Triathlon, Pride Month, upcoming summer events, and fundraiser ideas. No votes, contracts, dollar amounts, or ordinances appear on the agenda. Public comment is allowed, with each speaker limited to five minutes.

• Discussion of a DEI Consultant RFP
• Discussion of the Tulip City Triathlon
• Discussion of Pride Month
• Discussion of upcoming summer events
• Discussion of fundraiser ideas

Downtown Development Authority

The Holland Downtown Development Authority board meets to formally appoint Kara Slater and Erica Cantu as new members, replacing retiring directors. The board will also review a proposal for professional services related to 8th Street infrastructure improvements and receive updates on the Social District and vacancy reports.

• Board appointments: Kara Slater (Hope College) and Erica Cantu (New Holland)
• Proposal for professional services regarding 8th Street Infrastructure
• DDA donation to ODC WOW Playground
• Design Review Board updates: Bambu (184 S. River), Out of the Box (48 E. 8th), Holland Clock Company (39 E. 8th)
• Vacancy report shows 59,447 total vacant square feet in the district

Holland Historic District Commission

The Holland Historic District Commission meets June 1, 2021 to consider five Certificates of Appropriateness for exterior work on properties in the historic district, plus one administrative approval for fence removal. The agenda also includes approval of May meeting minutes, public comment, and introduction of a new Preservation Planner. The meeting is scheduled for 5:00 p.m. in Council Chambers at City Hall, 270 S. River Avenue.

• Certificate of Appropriateness: 261 Van Raalte Avenue — replace windows (Robert and Nancy Schulze, owners), carried over from May meetings
• Certificate of Appropriateness: 237 W. 11th Street — replace windows (Michael and Kati Collins, owners)
• Certificate of Appropriateness: 300 S. River Avenue — replace employee entrance canopy (Mike O'Connor of EV Construction on behalf of Herrick District Library)
• Certificate of Appropriateness: 218 W. 10th Street — repair siding (Jeff Eberhart, owner)
• Certificate of Appropriateness: 240 W. 9th Street — revisions to previously approved work (Jordi and Keren Fuentes, owners)

Board of Appeals

The Holland Board of Appeals meets May 27, 2021, with a 5:00 PM study session and a 6:00 PM public hearing on three applications. The board will consider a deck at 1230 Beach Drive, a door in a shared wall at 17 & 21 E 8th Street, and a home addition at 97 (99) W 12th Street. The board may grant, deny, or partially grant the requested relief, and may decide at the hearing or afterward. The agenda also includes approval of March 25, 2021 minutes and sets the next meeting for June 24, 2021.

• 1230 Beach Drive – 21.09Z: John & Susan Knoll request a special exception or variance for a deck with zero-foot setbacks from the North (30-foot required) and East (7-foot required) property lines
• 17 & 21 E 8th Street – 21.10C: Matt Haverdink requests variances from Michigan Building Code 2015 Sections 705.8 and 706.1.1 to install a door in a wall on a property line
• 97 (99) W 12th Street – 21.11Z: Dawn Laman requests a special exception to connect the house to a detached garage with an 8-inch East setback where 5 feet is required
• Public comment submitted on 1230 Beach Drive includes support from David and Sharie Phillips (1234 Beach Drive) and objections from Greg Kameika (1226 Beach Drive) and Kathy Cusimano & Ed Kita (1232 Beach Drive)
• Approval of March 25, 2021 Regular Meeting Minutes (draft)

City Council - Study Session

Holland City Council met in a study session on May 26, 2021 to continue discussing the proposed Unified Development Ordinance (UDO), a rewrite of the city's zoning rules. Study sessions are work sessions only; no action or vote was taken on any item. Public comment submitted by email was received and made part of the agenda packet, with residents and groups writing both in support of and in opposition to the UDO.

• Continued UDO discussions, including proposed new zoning districts (NMU, CMU, RMU, GMU) and form-based codes
• Public comment from Jim Bishop, chairperson of the Parking Board, supporting the Downtown Development Authority's recommended minimum parking requirements for residential projects in the North Downtown (NDT) district
• Boileau Communications submitted comment supporting the DDA's recommendations for increased parking space requirements for downtown residential developments
• Residents on South Shore Drive (Tom and Marta Stanley, Jane and Doug Guffy, Topsy and Nestor Balisi, Jeff and Kim Rowan, Don and Corolynne Van't Hof, Nancy and David Field) submitted comments opposed to the UDO as proposed
• Housing Next Leadership Council submitted a letter supporting adoption of the UDO and describing its expected housing and zoning changes

HBPW Board of Directors - Study Session

The Holland Board of Public Works holds a study session on May 24, 2021, by Zoom teleconference. The board reviews April 2021 utility financials and studies three items: a futures and exchange-traded options account with StoneX Financial Inc., a safety overview and update, and the 2021 annual review of its strategic plan. The agenda lists these as study items with recommendations to accept the information for study; no final decisions or votes are shown in the agenda text.

• Study of a futures and exchange-traded options account with StoneX Financial Inc., tied to the HBPW Energy Risk Management Policy D015-1 hedge program
• April 2021 financial review covering Electric, Water, Wastewater, and Broadband utilities
• Safety overview and update
• 2021 annual strategic plan review
• Public comment accepted during Communications from the Audience, five minutes per speaker, with written comments by email

Civic Center Place Board

The Civic Center Place Board meets May 21, 2021 to consider minutes, hear an events update, and discuss marketing vaccinations with radio and newspapers. The Director's Report covers a budget update, the Fiscal Year 2021/2022 budget, a review of financials with explanations, and staffing. The agenda also lists virtual meetings and other business; no specific decisions or dollar amounts are stated in the agenda itself.

• Director's Report: Budget Update
• Director's Report: Budget for Fiscal Year 2021/2022
• Director's Report: Financials review with explanations
• Director's Report: Staffing
• Update on marketing vaccinations with radio and newspaper

Human Relations Commission

The Holland Human Relations Commission meets May 20, 2021, to vote on several items including the Pride Festival 2021, a Juneteenth event at Kollen Park, and a summer recess. The agenda also includes updates on fair housing, tenant-landlord training, and legislative tracking. The meeting is held via Zoom and includes public comment periods.

• Vote on Pride Festival 2021
• Vote on Juneteenth event, June 19, 4-8 pm, Kollen Park
• Vote on summer recess discussion
• Approval of March 18, 2021 minutes (no quorum for April 15 meeting)
• Updates on tenant-landlord training and fair housing

City Council - Regular

The Holland City Council adopted the Fiscal Year 2022 budget, setting a tax rate of 13.8692 mills and increasing water and sanitary sewer rates. The Council also approved the creation of a Downtown Holland Social District and authorized eligible businesses to apply for state permits. Additionally, the Council approved a rezoning for 829 East 24th Street and finalized several contracts and financial reports.

• Adopted FY2022 budget with tax rate of 13.8692 mills and increased water/sewer rates
• Approved creation of Downtown Holland Social District (7-1 vote) and state permit applications
• Proposed rezoning of 829 East 24th Street from Agricultural to Planned Unit Development
• Approved $3,200 lease agreement with Grand Valley State University for two police vehicles
• Adopted ordinance #1792 updating fines for municipal civil infractions

Special Holland Historic District Commission

The Holland Historic District Commission held a special remote meeting to review a certificate of appropriateness for window replacements at 261 Van Raalte Avenue. The commission also reviewed draft design guidelines for the Downtown National Register Historic District, which is not currently under local historic designation. Staff noted that existing windows at the Van Raalte property are repairable, but owners are exploring replacement options.

• Certificate of Appropriateness review for window replacement at 261 Van Raalte Avenue (owners Robert and Nancy Schulze)
• Review of draft Design Guidelines for the Holland Downtown National Register Historic District
• Review of work in National Register Historic Districts where local designation has not been applied
• Upcoming applications due May 18 for 218 W. 10th Street (siding repair) and 300 River Avenue (library canopy replacement)

Neighborhood Improvement Committee

The City of Holland Neighborhood Improvement Committee meets remotely via Zoom on May 18, 2021 at 4:00 p.m. The agenda includes a Racial Equity Impact Assessment presentation and training by Esther Fifelski, updates on the neighborhood health assessment and the Community Development Block Grant (CDBG) program, and new business on selecting a CDBG public improvement project. The committee will also consider approval of draft minutes from March 16, 2021, and receive a Public Safety department report. The attached draft March minutes are from a prior meeting and are included for approval, not as decisions of this meeting.

• Racial Equity Impact Assessment presentation/training by Esther Fifelski
• New business: CDBG public improvement project selection
• Old business: Assessment of Neighborhood Health update
• Old business: CDBG update
• Approval of draft minutes from March 16, 2021

Downtown Design Review Board

The Holland Downtown Design Review Board meets virtually to review three sign applications for downtown businesses. The board also discusses a retiring member and a new member joining the Downtown Development Authority board. No major policy changes or budget decisions are on the agenda.

• Application A: Bambu at 184 S. River Ave to reface an awning with a sign
• Application B: Out of the Box at 48 E. 8th St for new wall signs and a projecting sign
• Application C: Holland Clock Company at 39 E. 8th St for one projecting sign
• Board update regarding a retiring member and a new DDA member

Community Energy Plan - Strategic Development Team

The Community Energy Plan Strategic Development Team meets May 17, 2021 to approve May 3 minutes, take public comment, and review a draft report and resources document. The group will revisit Joe Sikma's benchmarking report comparing Holland with Grand Rapids, Lansing, Dubuque, and Eau Claire, and discuss a community feedback and engagement plan. Public comments submitted by email urge the City Council to set a new greenhouse gas reduction goal, including cutting the carbon footprint in half by 2030 and reducing emissions 50% each decade until 2050.

• Review of draft report and Joe Sikma's CEP SDT Benchmarking Report comparing Holland to Grand Rapids MI, Lansing MI, Dubuque IA, and Eau Claire WI
• Public comments from residents and the First United Methodist Church Peace with Justice Team urge a 50% greenhouse gas reduction each decade until 2050
• Resident comments request cutting the carbon footprint in half by 2030 and moving toward Net-Zero
• Discussion of a community feedback and engagement plan and future meeting schedule
• Next meeting date listed as To Be Determined

City Council - Regular

The Holland City Council agenda for May 12, 2021, centers on public hearings for the Fiscal Year 2022 City Budget, the Holland Energy Fund budget, and the CDBG Annual Action Plan. The meeting also includes votes on ordinance amendments regarding municipal fines and license suspensions, as well as approvals for various administrative contracts and leases.

• Public hearing on Fiscal Year 2022 City Budget
• Public hearing on Holland Energy Fund Fiscal Year 2022 Budget
• Public hearing on CDBG 2021-22 Annual Action Plan
• Adoption of ordinance amending fines for municipal civil infractions
• Approval of lease agreement with Grand Valley State University

Planning Commission

The Holland Planning Commission held a virtual meeting to discuss the Unified Development Ordinance and review five new business items, including a multifamily community and a rezoning for a retirement community. The commission also reviewed a template for its annual report to City Council. The agenda included public hearings for specific addresses on E 24th Street, Waverly Rd, and E 8th Street.

• Public hearing for 717 E 24th St: Multifamily and Mixed-Use Community (Applicant: Vishal Arora)
• Public hearing for 829 E 24th St: Rezoning from AGR to PUD (Applicant: Resthaven)
• Public hearing for 875 E 24th St: Continuing Care Retirement Community (Applicant: Resthaven)
• Public hearing for 1261 Waverly Rd: Warehouses (Applicant: Lakeshore Industrial Properties, LLC)
• Public hearing for 23 E 8th Street: Deck (Applicant: Steven and Lori Bearrs)

HBPW Board of Directors - Regular Meeting

The Holland Board of Public Works is meeting to discuss a proposal to use a direct purchase bond to refund remaining Electric 2014A bonds, which could save approximately $6 million in debt service costs. The agenda also includes a review of prepaid gas transactions and the approval of a vegetation management services agreement. A closed session is scheduled to review material exempt from public disclosure.

• Proposal to refund Electric 2014A bonds via a $40 million direct purchase bond
• Review of Prepaid Gas Transactions market update
• Approval of Vegetation Management Services Agreement
• Closed session to review material exempt from disclosure under MCL 460.10(y)(9)
• Major Projects Update presentation

International Relations Commission

The Holland International Relations Commission holds its regular monthly meeting via Zoom. The main business is the Chair's report on strategic goals for FY2022, covering annual events like the World Affairs Council discussion series, Academic WorldQuest, the August 21 International Festival of Holland, and the Reel Time Film Series, plus secondary goals on Tulip Time, Juneteenth, and partnerships. The Commission will also vote to approve minutes from its April 1, 2021 meeting and hear updates from the City Council liaison and student representative.

• Vote to approve minutes from the April 1, 2021 regular meeting
• Chair Report on Strategic Goals FY 2022, including the International Festival of Holland on August 21, 2021
• Update on Academic WorldQuest competition held April 17, 2021
• Call for volunteers for the August 21, 2021 International Festival of Holland
• Herb Weller book donations, including titles on Mexico and Sister City Querétaro

Principal Shopping District

The Holland Principal Shopping District Board meets to review April minutes, DEI initiatives, and summer promotion plans. Discussion items include a Tulip Time promotion recap, Hope College Appreciation Week, a Social District status update, Covid-19 impact survey results, and a street performer series. The board will also review the May budget report and media appearances.

• DEI consultant hiring supported with $10,000 in FY22 budget and $2,000 in DEI Donor Fund
• Tulip Time promotion: $50 for businesses to be listed on festival website and brochure
• Hope College Appreciation Week scheduled April 26-30 with 48 businesses participating
• Social District plan approved by PSD Board, moving to DDA and City Council
• Street Performer Series decision deferred to May Board Meeting due to Covid-19 restrictions

Downtown Development Authority

The Holland Downtown Development Authority meets May 4, 2021 to review and approve two downtown building projects and receive updates on the social district, outdoor expansion, and vacancies. The board will also consider meeting minutes and welcome two prospective new board members. No formal votes on major spending or ordinances are scheduled.

• Plan review: Steve and Lori Bearss, 23 E. 8th St Suite 200 — add a 536 sq ft third-level deck; requires Planning Commission approval
• Plan review: Jeff Genova, Big Lake Brewing, 13 W. 7th St — add an accessory building under 200 sq ft; requires DDA approval before permitting
• Welcome of two prospective board members: Erica Cantu (New Holland Brewing) and Kara Slater (Hope College), with two seats opening in June
• Reports on the UDO, Social District, Outdoor Expansion, and a Vacancy Report
• Consideration of minutes and an Assistant City Manager update

Holland Historic District Commission

The Holland Historic District Commission meets May 4, 2021 to decide Certificates of Appropriateness for exterior changes to homes in the Washington Boulevard Historic District, including window, siding, garage door, steps, and shed/roof modifications. One application at 205 W. 9th Street has been withdrawn after a fire; the owner will restore the damaged wall instead. The meeting is held remotely via Zoom due to COVID-19.

• 205 W. 9th Street: window removal application withdrawn; owner will restore exterior wall, window, and trim damaged in a fire
• 256 W. 10th Street: remove rear shed, extend wing, change hip roof to gable, add windows and basement door (tabled from April)
• 203 W. 12th Street: replace fiberglass garage door
• 240 W. 11th Street: replace front steps and handrail
• 261 Van Raalte Avenue: replace siding, recover front steps, replace windows

Parks and Recreation Commission

The Holland Parks and Recreation Commission meets May 4, 2021 at 4:00 P.M. at the Parks and Cemetery Office. New business includes a Centennial Park Master Plan update and staffing changes; old business covers the Window on the Waterfront update, a parks seasonal update, and a budget meeting follow-up. The agenda also includes approval of the March 3, 2021 minutes and a question-and-answer period.

• Centennial Park Master Plan update, following roughly 1,700 surveys received per the March minutes
• Staffing changes under new business
• Window on the Waterfront update, site of a proposed $350,000 natural playground per the March minutes
• Parks seasonal update
• Budget meeting follow-up

Community Energy Plan - Strategic Development Team

The Community Energy Plan Strategic Development Team meets to review a draft report and a community benchmarking study, and to revisit strategies for cutting energy use in commercial, industrial, and institutional buildings. The group will also take public comment and approve minutes from its April 19 meeting. No final decisions or City Council actions are scheduled; this is a working session.

• Review of draft report and recommendation to City Council
• Update on Community Benchmarking Tool by Joe Sikma, comparing Holland with Grand Rapids, Lansing, Dubuque, and Eau Claire
• Education item on the Commercial, Institutional, and Industrial Performance Lever
• Public comment accepted in writing via stdpubliccomment@cityofholland.com
• Approval of April 19, 2021 meeting minutes

Holland SmartZone Local Development Authority

The Holland SmartZone Local Development Authority board is meeting to review and approve its FY 2022 budget, which anticipates $357,370 in revenues and matching expenditures starting July 1, 2021. The board will also consider a three-year contract with Lakeshore Advantage for entrepreneurial services worth up to $450,000, and a separate contract with the City of Holland for administrative services. The budget, once approved by the board, must still go to Holland City Council and Holland Charter Township for final approval.

• FY22 budget of $357,370 in revenues and expenditures, beginning July 1, 2021
• Lakeshore Advantage contract for services not to exceed $450,000 over three years (July 2021–June 2024)
• Lakeshore Advantage management services initial request of $75,000, entrepreneurial programming budget of $51,800
• $172,690 allocated for infrastructure development: $137,863 for City of Holland and $34,827 for Holland Charter Township
• City of Holland contract for administrative services to be discussed

City Council - Study Session

Holland City Council holds a study session to review the draft Unified Development Ordinance (UDO), a document combining the city's development rules and replacing the 1940s zoning ordinance. No action or vote will be taken at a study session. Public comment includes emails opposing neighborhood rezoning and a Downtown Development Authority memo supporting the UDO framework but asking for higher parking minimums in the North Downtown district.

• Review of the full draft UDO, available at hollandudo.com; UDO would implement 54 of the 99 action steps in the city's 2017 Master Plan
• Public comment email from Sharon Dwyer asks Council to remove neighborhood rezoning from the UDO, citing 171 properties in the TNR and about 4,000 total
• DDA memo supports the UDO framework and its Central, North, East, and Waterfront Downtown Form-Based Code districts
• DDA objects to proposed North Downtown rules allowing 9- and 12-story buildings with minimum 300 SF units and only one parking space per unit
• DDA proposes tiered parking minimums (1.0 studio, 1.5 one-bedroom, 2.0 two-bedroom) and cites a February 2021 survey where 83% said one space per unit is insufficient

HBPW Board of Directors - Study Session

The Holland Board of Public Works Board of Directors holds a study session covering third-quarter FY2021 financials for the electric, water, wastewater, and broadband utilities, plus an energy risk management hedge status report, quarterly key performance indicators, and customer satisfaction survey results. No formal votes or public hearings are scheduled; the agenda is a discussion-only study session held via Zoom. The electric utility reports favorable operating income of $2.3 million year-to-date, while water and wastewater also show favorable operating income.

• Electric operating income favorable $2.3 million YTD, with purchased power and fuel $2.6 million under budget
• Electric wholesale revenue $1.7 million over budget YTD, mainly from MISO auction sales
• Net Energy Revenue showed a $210,461 expense for the quarter ending March due to a President's Day weekend gas price spike (estimated ~$5/dth vs. actual ~$35/dth)
• Water operating income favorable $572k YTD; a $61,963 credit was issued for an HEP meter billing error
• Wastewater trunkage income favorable $194k YTD, including connections for Shoreline Flats and Hudsonville Ice Cream expansion

Downtown Parking Board

The Downtown Parking Board meets to approve prior meeting minutes and receive reports on its current budget, vacancies, and employee count. Under other business, the board discusses a Unified Development Ordinance (UDO) update concerning minimum parking requirements in the North Downtown District. The agenda is largely procedural, with no votes scheduled beyond approval of minutes.

• Approval of meeting minutes from the January 25, 2021 meeting
• Current Budget Report, Vacancy Report, and Employee Count presented as information items
• UDO Update discussion on minimum parking requirements in the North Downtown District
• Next meeting scheduled for July 26, 2021

Civic Center Place Board

The Civic Center Place Board meets virtually on April 23, 2021 to review March meeting minutes, hear an events update, and discuss marketing of vaccination efforts. The director's report covers a budget update, the fiscal year 2021/2022 budget, financials, and staffing. The board will also discuss Tulip Time operations and set its next meeting for May 21, 2021.

• Director's report includes a budget update and the proposed fiscal year 2021/2022 budget
• Financials to be reviewed with explanations
• Events update and discussion of Tulip Time plans and operations
• Marketing update on vaccinations with radio and newspaper
• Next meeting scheduled for May 21, 2021 at 10:00 a.m.

CANCELLED - Board of Appeals

The City of Holland Board of Appeals meeting scheduled for April 22, 2021 has been cancelled because no applications were submitted. The agenda contains only the cancellation notice and standard boilerplate about the board's authority and accessibility services; no cases, hearings, or decisions are scheduled.

• Meeting cancelled due to no applications
• Board of Appeals can grant, deny, or partially grant relief, including a special exception in lieu of a variance
• Questions directed to Community & Neighborhood Services: 616-355-1330 or cns@cityofhollad.com
• Translation/interpretation and disability accommodations available with seven-day notice via Esther Fifelski, 616.355.1322

City Council - Study Session

At this April 21, 2021 study session, Holland City Council discusses a proposed Downtown Holland Social District that would let participating bars and restaurants serve alcohol for consumption on public sidewalks and crosswalks downtown. The DDA and PSD boards have recommended approval, and a companion item would let eligible licensees apply to the state for Social District Permits. Study sessions are discussion-only; no vote is taken, and the plan would go live in June 2021 if later approved.

• Proposed social district bounded by Columbia Avenue (east), Pine Avenue (west), 7th Street (north), and 10th Street (south)
• Commons Area limited to public sidewalks and crosswalks; streets, parking lots, and parking decks excluded
• Commons Area hours proposed 11:00 am to 11:00 pm, year-round
• About 21 downtown liquor licensees listed as eligible for Social District Permits, with 3 more eligible if they reopen
• Council also discusses Rule 3.9 on taking positions on matters

City Council - Regular

Holland City Council holds its regular meeting April 21, 2021 at 6:30 p.m., with a Study Session to follow at 7:30 p.m. or sooner; the Pre-Council meeting was cancelled. Council is set to act on a consent agenda covering routine items and several Transportation Services matters, including bids and budgets for the 2021 resurfacing project, the College Avenue reconstruction, and MDOT agreements for the Paw Paw Drive bridge and 10th Street projects. The agenda also lists a CDBG public hearing set for May 12, 2021, a Parks & Recreation reorganization, and acceptance of the 2022 Strategic Plan and Business Plan as information. COVID-19 rules require face coverings and limit attendance to 25 people; written public comment can be emailed to publiccomment@cityofholland.com.

• Transportation Services: award bid and approve budget for the 2021 resurfacing project
• Transportation Services: award bid and approve budget for the College Avenue reconstruction project
• Transportation Services: adopt budget and approve MDOT agreement for the Paw Paw Drive bridge rehabilitation project
• Transportation Services: adopt budget and approve MDOT agreement and initial deposit for the 10th Street reconstruction project
• Community & Neighborhood Services: set a public hearing for May 12, 2021 on the CDBG 2021 Annual Action Plan

Downtown Design Review Board

The Downtown Design Review Board meets virtually on April 19, 2021 at 3:30pm. The agenda lists two applications: a sidewalk cafe for Courtyard by Marriott at 121 E. 8th Street, and one wall sign plus one projecting sign for fivestar Real Estate Leaders at 224 S. River Avenue. The meeting also includes a public comment period and an adjournment; no other substantive items are listed.

• Sidewalk cafe application for Courtyard by Marriott, 121 E. 8th Street
• One wall sign and one projecting sign for fivestar Real Estate Leaders, 224 S. River Avenue
• Public comment period, limited to five minutes per speaker
• Virtual meeting via Zoom; next meeting May 17, 2021 pending applications

Community Energy Plan - Strategic Development Team

The Community Energy Plan Strategic Development Team meets by teleconference to continue education on commercial, institutional, and industrial energy consumption, and to review two draft reports — a benchmarking working draft and a report and recommendation to City Council. The group will also hear public comment and discuss next steps. No final decisions or votes on emissions goals are scheduled; the agenda is largely discussion and review.

• Review of draft 'CEP SDT Benchmarking Working Draft Report' and 'Report & Recommendation to City Council Working Draft Report'
• Education session on Property Assessed Clean Energy (PACE) financing with speakers from Ottawa County, Lean and Green Michigan, Eaton County, and Ingham County
• Presentation on commercial and industrial energy waste reduction and building performance strategies by Anne Saliers, Community Energy Services Manager
• Approval of March 29, 2021 meeting minutes
• Receive and file online public comments, including resident emails urging a goal to cut emissions 50% by 2030

Human Relations Commission

The Holland Human Relations Commission holds its regular monthly meeting via Zoom on April 15, 2021. The agenda is largely procedural and informational: approval of March minutes, liaison and student updates, a Chair Report on legislative tracking and ongoing equity projects, and a Staff Report on fair housing, tenant-landlord training, and diversity training. No formal votes on ordinances, contracts, or rezonings are scheduled.

• Approval of minutes from the March 18, 2021 regular meeting (call to vote)
• Chair Report: 2021 state and federal legislative updates tracked via spreadsheet
• Staff Report: Fair Housing Month Zoom & Learn series, Wednesdays noon–1pm, April 14, 21, 28
• Staff Report: 'Queer & Trans 101' ally training for city staff May 18–27 and community June 1 or 3
• Save the Date: Fair Housing Annual Luncheon & Workshop April 22; People Powered Maps Town Hall April 22 at 7 PM; International Festival of Holland August 21

City Council - Study Session

Holland City Council meets April 15, 2021 for a study session to review the proposed Fiscal Year 2022 budget (July 1, 2021–June 30, 2022). Study sessions are work sessions only; the agenda states no action or vote will be taken on any item. Public comment is accepted in advance by email and the session is live-streamed, with COVID-19 face-covering and 25-person capacity rules in effect.

• Budget Review Session on the proposed FY2022 budget (July 1, 2021–June 30, 2022)
• Public comment accepted in advance at publiccomment@cityofholland.com
• No action or vote will be taken at this study session
• Meeting limited to 25 people under current public health orders; face coverings required
• Session live-streamed and recorded on the City's Government Channel

City Council - Regular

Holland City Council meets April 14, 2021 at 5:30 PM, with a study session on the proposed FY2022 city budget to follow. The council will consider final adoption of a rezoning of 1895 and 1900 Transport Lane to the I-1 Industrial District, and a consent agenda covering a broadband update, a quit claim deed, the proposed FY2022 Holland Energy Fund budget, an elevator maintenance bid, and a strategic plan update. The pre-council meeting was cancelled, and COVID-19 rules limit attendance to 25 people with face coverings required.

• Final adoption of rezoning 1895 Transport Lane (C-2 to I-1) and 1900 Transport Lane (AGR to I-1)
• Proposed FY2022 Holland Energy Fund budget and public hearing set for May 12, 2021
• Proposed FY2022 City Budget for review, public hearing set for May 12, 2021
• Award of elevator maintenance and service bid
• Holland Board of Public Works broadband terms and conditions update

City Council - Study Session

Holland City Council holds a study session to review the proposed Fiscal Year 2022 budget (July 1, 2021–June 30, 2022). Study sessions are work sessions for discussion only; no action or vote is taken. The agenda also includes public comment and an 'Other Business' item with no details listed. The FY2022 budget document was submitted by the City Manager in an April 7, 2021 message to the Mayor and Council.

• FY2022 proposed budget covers July 1, 2021–June 30, 2022
• City Manager's budget message notes FY2021 CARES Act grants of more than $900,000
• Budget message cites a $500,000 additional transfer to the Municipal Capital Improvement Fund (MCIF) in FY2021
• Budget message cites an additional $300,000 contribution toward unfunded pension liability
• Public comment accepted in advance by email at publiccomment@cityofholland.com; meeting limited to 25 people with face coverings required

Planning Commission

The Holland Planning Commission meets April 13, 2021, with a study session and regular meeting held virtually via Zoom. The main items are a public hearing on the full draft Unified Development Ordinance (UDO) and a public hearing on a multifamily and mixed-use project at 717 E 24th St. The study session also covers staff-recommended changes to the UDO, including bicycle parking, smaller structures, noise standards, and a zoning request at 164 W 7th St.

• Public hearing on the full draft Unified Development Ordinance (UDO); draft at www.hollandudo.com
• Public hearing on 717 E 24th St multifamily and mixed-use community; applicant Vishal Arora, Magnus Capital Partners
• Study session: add bicycle parking requirement for dwellings with 5+ units to UDO
• Study session: exempt Form Based Code structures under 500 sq. ft. from Planning Commission review
• Study session: 164 W 7th St recommended to stay I-Industrial instead of F-CDT due to proximity to Padnos

HBPW Board of Directors - Regular Meeting

The Holland Board of Public Works Board of Directors meets April 12, 2021 by teleconference to act on routine consent items and several regular agenda items. The regular agenda includes using a direct purchase bond to defease remaining Electric 2014A bonds, approving a delegation policy, awarding a construction services contract for radio system upgrades, and updating broadband terms and conditions. Consent items include a Water Treatment Plant property lease, declaring surplus material, a sanitary sewer CCTV project, and affirming delegation policies D016-D018.

• Regular agenda: utilization of a direct purchase bond to defease remaining Electric 2014A bonds
• Regular agenda: construction services contract for Radio System Upgrades Project (Tele-Rad proposal)
• Regular agenda: Broadband Terms and Conditions Update
• Consent agenda: Water Treatment Plant property lease (Tunnel Park Lease Agreement)
• Consent agenda: 2021 Sanitary Sewer CCTV Project (Plummer's Environmental Services contract)

Holland Historic District Commission

The Holland Historic District Commission meets April 6, 2021 to review six Certificates of Appropriateness for exterior changes to homes and a church in local historic districts. Items include a 6-foot vinyl fence at 272 W. 10th Street that was installed without historic review, and a rear shed removal and south wing expansion at 256 W. 10th Street. The Commission will also hear updates on the Centennial Park Management Plan and a draft review of work in National Register districts without local designation.

• 272 W. 10th Street: post-installation review of a 6-foot vinyl fence installed instead of the permitted 4-foot wood fence
• 111 W. 13th Street: Third Reformed Church seeks to replace cracking stone steps with cast concrete and add a center handrail
• 61 W. 14th Street: modified 2nd floor north facade for interior renovations
• 205 W. 9th Street: removal of a side window following a fire
• 256 W. 10th Street: removal of rear shed addition and expansion/modifications to south wing

Principal Shopping District - DEI

The Principal Shopping District's DEI Subcommittee meets virtually to discuss its search for a Diversity, Equity and Inclusion consultant for Downtown Holland. Discussion items also include a future meeting time, a recap of a City Council study session, and the DEI Donor Fund. No votes or formal actions appear on the agenda.

• DEI consultant proposal: one-year commitment with potential renewal, covering strategic goals, surveys, training and minority business ownership outreach
• Downtown Holland set aside $10,000 in its budget to hire a diversity consultant this year
• DEI Donor Fund has received a $2,000 donation, per a Holland Sentinel report
• City Council study session recap on the city's DEI efforts, including a GARE framework with Ottawa County
• Public comment available via Zoom or by email to downtown@cityofholland.com

Downtown Development Authority

The Holland Downtown Development Authority meets to consider a Downtown Holland Social District plan allowing alcohol consumption in a defined Commons Area of public sidewalks and crosswalks, and a letter to the Planning Commission on the proposed Unified Development Ordinance. The DDA will also hear a presentation on a proposed playground at Window on the Waterfront and receive budget, vacancy, and planter reports. Action items include approving meeting minutes, the Social District plan, and the UDO letter.

• Downtown Holland Social District plan would allow alcohol purchased from eligible downtown licensees to be consumed in a Commons Area limited to public sidewalks and crosswalks, open 11am-11pm year-round
• Social District boundaries: Columbia Avenue east, Pine Avenue west, 7th Street north, 10th Street south; streets, parking lots, and parking decks excluded
• DDA letter to Planning Commission supports the Unified Development Ordinance framework but objects to North Downtown (NDT) rules allowing 9- and 12-story buildings with 300 SF units and only one parking space per unit
• DDA cites a February 2021 stakeholder survey in which 83% said one parking space per unit is insufficient; DDA recommends tiered parking (1.0 studio, 1.5 one-bedroom, 2.0 two-bedroom)
• Presentation by David Nyitra, President and COO of the ODC Network, on plans for a proposed playground at Window on the Waterfront

Principal Shopping District

The Holland Principal Shopping District Board meets April 1, 2021 to consider a Social District Plan and a proposal to hire a Diversity, Equity and Inclusion consultant. The Board will also review March minutes and discuss promotions including Girlfriends Weekend, Hope College, Tulip Time, summer events, and the Street Performer Series. An April budget report and media appearances are listed for review.

• Action item: Consideration of Social District Plan
• DEI consultant proposal: one-year contract, cost details left blank in the form
• Girlfriends Weekend recap: 375 attendees, 47 businesses, net about $3,000
• Street Performer Series: $4,000 grant from Michigan Council for the Arts and Cultural Affairs via Holland Area Arts Council
• Promotions discussed: Hope College Appreciation Week April 26-30, Tulip Time promotion, summer promotions

International Relations Commission

The Holland International Relations Commission holds its regular April 1, 2021 meeting via Zoom. The agenda includes approval of the March 4, 2021 minutes, a COVID-19 update, and plans for the 2021 International Festival. The Chair presents the FY2022 Strategic Goals plan, covering annual events and partnerships with other organizations.

• Approval of minutes for the March 4, 2021 regular meeting
• COVID-19 update and plans for the 2021 International Festival
• FY2022 strategic goals include the International Festival of Holland in August, with ideas to expand to 8th Street and a 3-day event
• Secondary goals include a presence at Tulip Time in May and partnering with the Grand Haven/Lakeshore Hispanic Heritage Festival in September
• Next IRC monthly meeting listed as Thursday, May 6, 20231, 5:30 pm via Zoom

Community Energy Plan - Strategic Development Team

The Community Energy Plan Strategic Development Team meets virtually on March 29, 2021 to approve its March 15 minutes, take public comment, and continue education sessions on reducing building energy use. The group will review a draft benchmarking report and a draft recommendation to City Council, plus an updated resources document. No final decisions or votes on the energy plan are scheduled; the team is gathering input and drafting recommendations for Council later this year.

• Education session on the Building Consumption Reduction Lever and the first of two sessions on the Commercial, Institutional, and Industrial Performance Lever, presented by Jim Stelter and Mary Ellen Mika
• Review of a draft report, including a Community Benchmarking Tool update from Joe Sikma of the Outdoor Discovery Center
• Review of a Resources Document dated 2021.03.16
• Public comment accepted in writing via stdpubliccomment@cityofholland.com and by Zoom teleconference
• Upcoming meetings scheduled for April 19 and May 3 and 17

Board of Appeals

The Holland Board of Appeals will hold a public hearing on a request for a Special Exception to create a four-guest-room bed and breakfast at 751 Central Avenue. The board may approve, deny, or grant partial relief, and may also approve the draft minutes of its February 25, 2021 meeting. The meeting will be held virtually via Zoom.

• 751 Central Avenue — 21.08Z: Karl Betcher requests a Special Exception for a bed & breakfast with 4 guest rooms plus owner's quarters.
• The Board of Appeals may grant lesser relief than requested, including a special exception in lieu of a variance.
• Approval of draft minutes from the February 25, 2021 regular meeting.
• Next meeting date set for Thursday, April 22, 2021.
• Meeting held virtually via Zoom due to COVID-19.

City Council - Study Session

Holland City Council holds a study session where no votes will be taken. Council will hear a presentation on the history and context of the North Downtown Project vision covering 6th Street, Window-on-the-Waterfront, and College Ave., followed by city department updates. Council will also receive a Diversity, Equity, and Inclusion progress report. Public comment is scheduled at 5:30 PM, with written comments accepted by email.

• North Downtown Project vision review covering 6th Street, Window-on-the-Waterfront, and College Ave., with a presentation by consultants Har-Ye Kan and Nick Rolinski
• City department updates on the North Downtown vision
• Diversity, Equity, and Inclusion progress report presented by Esther Fifelski, Jennifer Orme, and Kara de Alvare
• Public comment accepted in advance at publiccomment@cityofholland.com and during the 5:30 PM comment period
• A resident submitted a proposal asking the city to consider a pedestrian walkway instead of extending College Ave. through Window on the Waterfront

Holland SmartZone Local Development Authority

The Holland SmartZone Local Development Authority holds an information meeting and board meeting on March 24, 2021, covering an update on goals and projects, public comments, minutes, financials, and a budget review with a recommendation. The board also holds a strategic planning debrief and reviews or approves administrative and SmartZone contracts for service. The next meeting is set for June 23 at noon via Zoom.

• Update on goals, priorities, and projects presented by Amanda Chocko
• Budget review and recommendation by Lynn McCammon
• Strategic planning debrief led by Travis Williams
• Admin & SmartZone contracts for service review/approval by Angela Huesman
• Next meeting: Wednesday, June 23, 12:00pm via Zoom

Planning Commission Special UDO Study Meeting

The Holland Planning Commission meets virtually on March 23, 2021 for a UDO study session, taking up building design requirements and review standards for NMU (neighborhood mixed-use) areas and a UDO format review. The agenda includes time for staff comments and public comment, with written comments received between March 5 and March 16, 2021 included in the packet. No decisions or votes are scheduled; the items are study/discussion topics.

• Study of NMU Building Design Requirements and Review Standards
• UDO Format Review
• Public comment period (2 minutes per person) with comments received March 5–16, 2021
• Meeting held virtually via Zoom due to COVID-19
• Packet includes public comments on proposed residential zoning changes and housing density

Public Art Advisory Committee

The Holland Public Art Advisory Committee meets virtually to review a proposed interactive/story public art map and a 2021 progress report presentation by board member Eich. The agenda also includes approval of February meeting minutes, public comment, and scheduling the next meeting. No binding decisions on art installations or funding appear on this agenda.

• Review of proposed Interactive/Story Public Art Map for the City of Holland website
• Review of 2021 Progress Report presentation by board member Eich
• Approval of February 25, 2021 meeting minutes
• Public comment period
• Next meeting date, time and location to be set

HBPW Board of Directors - Study Session

The Holland Board of Public Works Board of Directors holds a study session covering February 2021 financials, board committee recommendations from a self-assessment, an anaerobic digester update, 2020 results and 2021 plans for EWR, and a review of delegation policies D016 through D018. This is a study session, so items are for discussion and no formal action is scheduled. The meeting is held via Zoom teleconference only.

• February 2021 financial review: electric net position $279,242 vs. $1,398,024 budgeted; water $115,338 vs. $215,072 budgeted
• Board committee recommendations from the June 27, 2020 self-assessment special meeting
• Anaerobic digester Envision update
• EWR 2020 results and 2021 plans
• Review of delegation policies D016 (External Communications), D017 (Customer Interests), and D018 (General Manager Safety and Health Roles)

Civic Center Place Board - 19 Mar 2021 - Via Zoom

The Holland Civic Center Place Board meets by Zoom on March 19, 2021. Agenda items include reviewing February 19 meeting minutes, an events date update, and a discussion of catering versus a food and beverage director. The director's report covers a budget update, the fiscal year 2021/2022 budget, financials, and staffing.

• Discussion of catering versus a food and beverage director
• Director's report: budget update and fiscal year 2021/2022 budget
• Financials review with explanations
• Staffing update
• Consideration of February 19, 2021 meeting minutes

Human Relations Commission

The Holland Human Relations Commission holds its regular monthly meeting, covering approval of February minutes, a City Council liaison update, and a Chair report on the FY2022 strategic plan. The plan includes developing an HRC brand identity, community board training, a Social Justice Award process, workforce housing bias education, and a crisis response plan. Staff report items include tenant/landlord training on April 8, GARE membership, a COVID-19 task force update, and LGBTQIA+ training.

• Approval of minutes for the February 18, 2021 regular meeting
• Strategic Planning FY2022: brand identity, community board training, Social Justice Award process, workforce housing bias education, crisis response plan
• Tenant/Landlord training scheduled Thursday, April 8, 7-8:30 pm via Zoom
• LGBTQIA+ staff and community training: 'Queer & Trans 101' set for May 18/20 or May 25/27 (staff) and June 1/3 (community)
• Fair Housing Annual Luncheon & Workshop scheduled Thursday, April 22, 2021

City Council - Special Meeting

Holland City Council holds a special meeting to take public comment on petitioning the Michigan Department of Natural Resources for permanent special watercraft controls on Lake Macatawa, prompted by high water and boat-wake damage. A public hearing is scheduled, and Council will later be asked in regular session to adopt a resolution requesting the DNR investigate the need for local water controls. The measure would set a water-level trigger for stricter slow/no-wake rules, coordinated with Park Township and Holland Charter Township.

• Public hearing on petitioning the Michigan DNR for permanent special watercraft controls on Lake Macatawa
• Proposed permanent control would apply stricter slow/no-wake rules when lake levels reach a specified trigger
• Park Township and Holland Charter Township pursuing a similar DNR petition for their portions of the lake
• Written public comment accepted in advance at publiccomment@cityofholland.com
• No cost to the City; action listed as N/A for budget

City Council - Regular

Holland City Council meets March 17, 2021 to act on a consent agenda covering HBPW contracts, a Transport Lane rezoning, and routine items, plus reports and a closed session on a legal opinion. A pre-council meeting was cancelled and COVID-19 rules limit in-person attendance to 25 people. A Holland Public Schools bond millage proposal is scheduled as a presentation.

• Rezoning 1895 Transport Lane from C-2 Highway Commercial to I-1 Industrial, and 1900 Transport Lane from AGR Agricultural to I-1 Industrial (first reading; final adoption April 14, 2021)
• HBPW requests: $5,000 contingency transfer for Holland Energy Park Water Treatment Room roof access (new $30,000 budget) and $25,000 for Mezzanine Stairs Change Order #1 (new $190,000 budget)
• HBPW items on consent: Spyglass Condominiums AMI system license agreement, Consumers Energy natural gas interconnect, broadband premises wiring with Downtown Place, and a collective bargaining agreement extension
• Resthaven nonpublic continuing care retirement center liquor license resolution and 2021/2022 road salt purchase
• Holland Public Schools bond millage proposal presented by Superintendent Brian Davis; closed session to review a written legal opinion with the City Attorney

Neighborhood Improvement Committee

The Neighborhood Improvement Committee meets remotely to review the proposed 2021-22 CDBG Annual Action Plan, which would allocate $330,000 across housing, public improvements, public services, and administration. The committee will also hear a presentation on the City's Rental Housing Program, get an update on neighborhood health assessment, and elect co-chairs. No formal action items are marked on the agenda.

• Proposed 2021-22 CDBG plan totals $330,000, with $182,000 (55%) for the Home Repair Program and $52,000 (16%) for program administration
• Public Services category proposed at $45,000 total ($20,000 youth employment, $25,000 homelessness assistance), within the 15% cap
• Presentation by Tricia Dreier on the City of Holland Rental Housing Program
• Election of committee co-chairs (annual election per by-laws)
• Update on Assessment of Neighborhood Health and CDBG report on proposed 2021-22 Annual Action Plan

Community Energy Plan - Strategic Development Team

The Community Energy Plan Strategic Development Team meets to review a draft benchmarking report and a draft recommendation to City Council, and to discuss the Residential Buildings energy lever. The agenda also includes approval of March 1 minutes, public comment, and a resources document. Several residents submitted written comments urging a new greenhouse gas reduction goal of 10 metric tons per capita by 2030.

• Review and discussion of the Transportation Lever and initiation of the Residential Buildings Lever, with a presentation by Anne Saliers on HBPW and SEMCO energy waste reduction, home energy retrofit, and on-bill programs
• Review of draft Benchmarking Report update from Joe Sikma of the ODC Network and a draft Report & Recommendation to City Council
• Approval of March 1, 2021 meeting minutes
• Public comment includes written requests to set a CO2 emissions target of 10 metric tons per capita by 2030
• Resources Document (2021.03.02) received as an enclosure

Board of Review

The City of Holland Board of Review is scheduled to meet on March 12, 2021, from 1:00 PM to 4:00 PM, with access by Zoom. The agenda lists public comment, items for board review, other business, and adjournment, but does not describe any specific properties, cases, or dollar amounts. The only detailed content is boilerplate meeting-access and accessibility/translation notice information.

• Public comment period
• Items for Board Review (no specific items listed)
• Other Business (no details given)
• Meeting held via Zoom at https://cityofholland.zoom.us/j/97651448491
• Accessibility and translation services available via Esther Fifelski, 616.355.1322

City Council - Joint Study Session with the HBPW Board of Directors - 10 Mar 2021 - Virtual

This is a joint study session of the Holland City Council and the Holland Board of Public Works Board of Directors, held virtually on March 10, 2021. The main topic is an update from the Broadband Taskforce on a possible community-owned fiber broadband network, including survey results, a cost study, and funding options such as a millage. Study sessions are work sessions only; no action or vote will be taken on any item.

• Broadband Taskforce update on a possible community-owned fiber network, including listening tour and community survey results
• Feasibility study by CTC Technology and Energy refreshing costs from a March 2016 study, due early April
• 2016 cost estimate cited: $20M for passing (main fiber lines) and average $1,350 per drop (fiber and electronics to each property)
• Funding options discussed: millage for passings estimated at 1.0 to 1.5 mils, millage plus drop commitment, or demand aggregation with no millage
• Public comment period and written comments accepted by email; meeting held virtually due to COVID-19

Holland Energy Fund - 10 Mar 2021 - Virtual

The Holland Energy Fund board meets to review financial reports, program metrics, and the FY 2021-22 budget. Members will vote on renewing on-bill loan interest rates (4.99% for 10-year, 5.99% for 15-year) and approve the annual conflict of interest policy. The board will also hear updates on the HER rebate incentive extension and the on-bill loan servicing transition to HBPW.

• Set interest rates for on-bill loans for FY 2022: proposed renewal of 4.99% for 10-year and 5.99% for 15-year loans
• FY 2021-22 budget under review
• Annual conflict of interest policy approval and board signatures requested
• Report on HER Program 20% incentive extension through June 30, 2021, capped at $150,000 in rebates
• Status of on-bill loan servicing program, with HBPW expected to begin full servicing July 1, 2021

Planning Commission

The Holland Planning Commission holds a study session and regular meeting on Resthaven's proposed Farmstead development at 875 E 24th St — a two-phase, 124-unit senior living community on 39 acres. The commission will review concept plans and give feedback; Resthaven will later seek PUD concept plan approval, a PUD agreement, and Phase 1 site plan approval, plus a rezoning of a 0.7-acre parcel from AG to PUD. The regular meeting also includes public hearings on rezoning 1895 and 1900 Transport Ln. from commercial/agricultural to I-1 Industrial for Art Mulder & Sons Trucking.

• Resthaven Farmstead concept plan: 124 units on 39 acres — 80 independent living apartments, 20 cottages, 24 assisted living units
• Rezoning request for 0.7-acre Resthaven parcel from AG to PUD
• Public hearing: 1895 Transport Ln. rezoning from C-2 Highway Commercial to I-1 Industrial (Art Mulder & Sons Trucking)
• Public hearing: 1900 Transport Ln. rezoning from AGR Agriculture to I-1 Industrial (Art Mulder & Sons Trucking)
• Study session topics: UDO zoning map considerations, building design review standards, commercial ground-floor percentage

HBPW Board of Directors - Regular Meeting

The Holland Board of Public Works Board of Directors meets March 8, 2021 by Zoom teleconference. The board will act on a consent agenda of contracts and agreements, then take up regular items including a broadband premises wiring agreement, FY 2022 budget and rate recommendations, and redemption of 2014A electric revenue bonds. The meeting ends with a closed session on collective bargaining strategy.

• FY 2022 budget and proposed electric, water, wastewater, and surcharge rate schedules
• Broadband premises wiring agreement with Downtown Place
• Sanitary sewer flow metering contract with Hach
• Construction services contract for water treatment plant flow meter improvements (Davis Construction bid)
• Redemption of City of Holland Electric Utility System Revenue Bonds Series 2014A

International Relations Commission

The Holland International Relations Commission meets March 4, 2021 via Zoom to vote on its FY 2021 Strategic Planning Document and minutes from February 4. The commission will hear a COVID-19 update and discuss plans for the 2021 International Festival, plus long-range goals including expanding the festival along 8th Street and a possible 3-day festival. The chair report also raises collaborating with local international employers and considering a Hispanic Heritage Festival for 2021.

• Vote to approve FY 2021 Strategic Planning Document
• Vote to approve February 4, 2021 regular meeting minutes
• COVID-19 update and plans for 2021 International Festival
• Goal to expand International Festival along 8th Street
• Discussion of Hispanic Heritage Festival for 2021 and Lakeshore collaboration

Principal Shopping District

The Principal Shopping District Board meets March 4 to review February minutes, discuss diversity and inclusion initiatives, and talk through events including Girlfriends Weekend and potential spring promotions. The board will also review the March budget report and media appearances. Several items are discussion-only, with no votes scheduled on the agenda itself.

• FY22 budget proposal sets aside $10,000 for DEI work and returns to regular PSD assessment rates after this year's 10% reduction
• Girlfriends Weekend scheduled March 5-7 with 18 businesses signed up and 170 women registered; West Michigan Woman donating over $3,000 in advertising
• Discussion of a Street Performer Series and potential spring promotions
• Review of February DEI meeting minutes and an upcoming City Council study session
• March budget report and media appearances listed under board items for review

Community Energy Plan Steering Committee - 04 Mar 2021 - Via Zoom

The Community Energy Plan Steering Committee meets by Zoom to approve December 2020 minutes, hear public comment, and receive updates on its strategic development team and 2021 tactic teams. Topics include a home energy retrofit program, energy waste reduction, EV adoption, a municipal vehicle purchasing policy, a downtown district heating study, and a draft energy education plan. Most items are updates and discussion; no binding votes beyond approving prior minutes are listed on the agenda.

• Approval of December 3, 2020 meeting minutes
• Home Energy Retrofit Program update, including a 20% rebate and an on-bill loan program
• Energy Waste Reduction Program 2022 plan targeting savings rising from 1% to 2% by 2024
• Municipal Vehicle & Equipment Purchasing Policy update, including a hybrid bucket truck for BPW and a Tesla for Holland Police detectives
• Civic Center District Heating Study update and a draft Energy Education Plan

City Council - Regular

Holland City Council meets by teleconference on March 3, 2021, with action to be taken on agenda items. The council is set to adopt a rezoning of 173 West 20th Street from R-TRN Traditional Residential Neighborhood to PRD Planned Residential Development, and an ordinance amending Sections 2-41 and 2-49 of the City Ordinance Code. The 5:30 PM Pre-Council meeting was cancelled, and the public may submit written comments by email.

• Final adoption of rezoning 173 West 20th Street from R-TRN to PRD Planned Residential Development District
• Final adoption of an ordinance amending Sections 2-41 and 2-49 of the City of Holland Ordinance Code
• Consent agenda includes a poverty exemption from real property taxes and January financial reports
• Consent agenda includes a resolution for Curragh Irish Pub's St. Patrick's Day event on March 17, 2021
• Consent agenda includes a Double Up Food Bucks grant for the 2021 Holland Farmers Market season

Parks and Recreation Commission

The Holland Parks and Recreation Commission holds its regular meeting on March 2, 2021, by Zoom. Members will hear updates on the Window on the Waterfront project and spring parks work, and follow up on budget discussions and the Centennial Park Master Plan process. The agenda also includes approval of the January 5, 2021 minutes and a question-and-answer period.

• Window on the Waterfront Update under new business
• Parks Update As We Transition Into Spring
• Budget Meeting Follow Up under old business
• Centennial Park Master Plan Process discussion
• Approval of January 5, 2021 meeting minutes

Downtown Development Authority

The Holland Downtown Development Authority meets March 2, 2021 to hear an update on a streetscape refreshment design plan and a Greater Area housing needs update, review results of a minimum residential parking survey, and discuss a social district update. The board will also consider approval of its previous meeting minutes and hear reports on the UDO timeline, a vacancy report, and previously approved sidewalk fee waiver and sidewalk/parking expansion items. A future social media policy is listed under other business.

• Minimum residential parking survey results: 44 downtown businesses responded, with 37 opposing a one-space-per-unit minimum and 41 supporting a tiered parking requirement based on bedrooms
• Social district update: staff to present a working plan and application with a proposed district map, targeting board approval in April before moving to City Council
• Streetscape Refreshment Design Plan update from the Assistant City Manager
• Greater Area Housing Need Update
• Reports on UDO timeline, updated vacancy report, and previously approved sidewalk renewal fee waiver and sidewalk/parking space expansion

Holland Historic District Commission

The Holland Historic District Commission meets remotely to reconsider three tabled Certificate of Appropriateness applications: a front door at 12 W 13th Street, garage doors at 97/99 W 12th Street, and a 6-foot vinyl fence at 272 W 10th Street. It will also hear a new application for facade changes at 240 W 9th Street. Staff will update on National Register district review and the annual CLG report.

• 12 W 13th Street: replacement exterior door on enclosed front porch, previously denied in February, now resubmitted with a Menards steel door
• 97/99 W 12th Street: owner requests indefinite tabling of a proposal to replace two garage doors with one wider door
• 272 W 10th Street: post-installation review of a 6-foot vinyl fence built instead of the permitted 4-foot wood fence
• 240 W 9th Street: new application to modify south and east facades for an expanded second-floor master bath
• Staff report on National Register historic districts without local designation and the annual CLG report

Board of Review

The City of Holland's March Board of Review is holding its organizational meeting on March 2, 2021, from 9:00 to 10:00 am, by teleconference only via Zoom. The published agenda lists only meeting access, public comment, other business, and adjournment. No specific decisions, contracts, or property items are described in the agenda text provided.

• Meeting held via teleconference only (Zoom), consistent with state law and MDHHS gathering guidance
• Agenda includes a public comment period
• Agenda lists 'Other Business' with no items specified
• Accessibility accommodations available with seven days' prior notice via Esther Fifelski, 270 S River Avenue, 616.355.1300

Community Energy Plan - Strategic Development Team

The Community Energy Plan Strategic Development Team meets to review a draft benchmarking report and a draft recommendation to City Council, and to discuss a transportation education item presented by HBPW General Manager Dave Koster. The group will also get updates on its public engagement plan and receive online public comments. No binding decisions are scheduled; the agenda is largely discussion and review.

• Review and discussion of the education lever, with transportation presented by Dave Koster, HBPW General Manager
• Review of draft Benchmarking Report update from Joe Sikma, ODC Network Nature-Rich Community Manager
• Review of draft Report & Recommendation to City Council
• Group discussion on updates to the Public Engagement Plan
• Approval of February 15, 2021 meeting minutes and receive-and-file of online public comments

Board of Appeals

The Holland Board of Appeals will hold a virtual public hearing on three special exception applications: a home addition on Beach Drive, a home swim-lesson business on Innisbrook Court, and a group daycare on W 21st Street. The board may grant, deny, or grant partial relief on each request. The meeting begins with a 5:00 p.m. study session, with the public hearing at 6:00 p.m. via Zoom.

• 1172 Beach Drive: David Gillespie seeks a special exception to build a home addition setback 5 feet 9 inches from the West property line, where 20 feet is required
• 1284 Innisbrook Court: Paul & Laurie Stears seek a special exception for a Type 2 home business offering evening swimming lessons for two weeks in June
• 125 W 21st Street: Ann Grant seeks a special exception to expand a home group daycare from 6 to 12 children
• Board to consider approval of January 28, 2021 minutes
• Next meeting scheduled for Thursday, March 25, 2021

City Council - Study Session - 24 Feb 2021 - Cancelled

The City Council study session scheduled for Wednesday, February 24, 2021 was cancelled. The notice also states that the February 17, 2021 study session was cancelled. The next regular meeting is scheduled for March 3, 2021 at 6:30 PM.

• February 24, 2021 study session cancelled
• February 17, 2021 study session also noted as cancelled
• Next regular meeting scheduled for March 3, 2021, 6:30 PM

Holland SmartZone Local Development Authority - 24 Feb 2021 - Via Zoom

The Holland SmartZone Local Development Authority Board of Directors meets February 24, 2021 at noon via Zoom for a strategic planning session. The agenda lists only a call to order, public comments, strategic planning, and adjournment, with no specific decisions or action items detailed. The next meeting is scheduled for March 24, 2021 at noon via Zoom.

• Strategic planning session led by Travis Williams
• Public comments period open to attendees
• Meeting held virtually via Zoom (Meeting ID 864 4756 4654)
• Next meeting: March 24, 2021, 12:00 PM via Zoom

Planning Commission Special UDO Study Meeting

The Holland Planning Commission meets virtually on February 23, 2021, for a study session on the Unified Development Ordinance (UDO). Members will discuss several zoning topics, including a two-unit property size option with distance buffers, a Neighborhood Mixed Use zone district, and Hope Neighborhood overlay boundaries. No final decisions or votes are listed on the agenda; the meeting is set for discussion, with public comment limited to two minutes per person.

• TNR 2-Unit Property Size Option #6 with Distance Buffers (item added 2.22.21)
• NMU Neighborhood Mixed Use Zone District and Infill Review
• NMU Neighborhood Mixed Use Zone District and Setbacks
• Hope Neighborhood Overlay District Boundaries
• Public comment accepted between Feb 12 and Feb 22, 2021, two minutes per person

HBPW Board of Directors - Study Session

The Holland Board of Public Works Board of Directors holds a study session by Zoom teleconference. The board will hear a presentation on the broadband utility and administration FY 2022-2026 five-year capital plans and review several delegation policies covering asset protection, purchasing, investments, and risk management. January 2021 financials are also on the agenda. No final decisions are scheduled; study sessions are for discussion.

• Broadband utility and administration FY 2022-2026 five-year capital plans presented, with projects over $20,000 detailed individually
• Review of delegation policies D014 through D015-1, including purchasing and contracts, alternative fuel vehicle purchasing, investment, corporate risk management, and energy risk management
• January 2021 board financials presented for the electric, broadband, water, and wastewater utilities
• Public comment accepted during Communications from the Audience, with speakers limited to five minutes
• Meeting held via Zoom teleconference only under state law and health department guidance

Public Art Advisory Committee

The City of Holland Public Art Advisory Committee meets virtually on February 22, 2021. The agenda includes approving January 25, 2021 minutes, reviewing a proposed interactive/story map of public art, and reviewing a proposed progress update presentation by member Rodger Eich. No formal decisions on art installations, contracts, or funding are listed on this agenda.

• Review of proposed interactive/story map of public art in the City
• Review of proposed progress update presentation by member Rodger Eich
• Approval of January 25, 2021 meeting minutes
• Public comment period
• Next meeting date and time to be set

Civic Center Place Board

The Holland Civic Center Place Board meets virtually on Feb. 19, 2021, to consider January meeting minutes and hear updates on Holland Christian and Holland Recreation activities, upcoming events, and the director's report covering the budget, fiscal year 2021/2022 budget, financials, and staffing. The agenda is largely a set of discussion and update items rather than votes on ordinances or contracts.

• Consideration of meeting minutes from January 15, 2021
• Director's report includes a budget update and the budget for fiscal year 2021/2022
• Financials review with explanations, plus a staffing update
• Updates on Holland Christian and Holland Recreation programs and upcoming events
• Next meeting scheduled for March 20, 2021 at 10:00 AM

Human Relations Commission

The Holland Human Relations Commission meets to approve its January minutes and continue work on its FY2022 strategic plan, including developing a brand identity, community board training, and a social justice award. The chair will report on strategic planning items such as workforce housing education, a crisis response plan, and voter education. Staff updates cover Black History Month events, a documentary screening, tenant/landlord training, and COVID-19 outreach.

• Approval of minutes for the January 21, 2021 regular meeting
• Chair Report on Strategic Planning FY 2022, including brand identity, community board training, and a Social Justice Award
• Staff Report: free virtual screening of 'River City Drumbeat' Feb 15-28 and live Q&A Feb 24
• Tenant/Landlord Training scheduled Thursday, April 8, 2021, 7-8:30 pm
• Save the dates: Great Decisions 2021 (Feb 8-Mar 29) and Fair Housing Annual Luncheon & Workshop (April 22, 2021)

City Council - Regular

Holland City Council meets by teleconference on Feb. 17, 2021, with a consent agenda covering routine items and several Board of Public Works agreements. Council will consider a proposed rezoning of 173 West 20th Street from traditional residential to planned residential development, plus a dark fiber and co-location lease with 123.Net. The meeting ends with a motion to enter closed session to review a written legal opinion with the City Attorney.

• Proposed rezoning of 173 West 20th Street from R-TRN to PRD, first reading with final adoption set for March 2, 2021
• Board of Public Works dark fiber and co-location lease agreement with 123.Net
• Board of Public Works engineering and design contract for Country Club from 8th Street to Legion Park
• Ordinance amending Sections 2-41 and 2-49 of the City of Holland Ordinance Code, final adoption March 3, 2021
• Downtown Development Authority parking lot lease fee adjustments

Neighborhood Improvement Committee

The Neighborhood Improvement Committee meets remotely on Feb. 16, 2021. The agenda includes a presentation from Great Lakes Urban on West of Washington, updates on the neighborhood health assessment, the CDBG report, and school resource officers within Holland Public Schools, plus a public safety department report. No formal action items are listed on the agenda.

• Presentation by Great Lakes Urban on West of Washington
• Update on the Assessment of Neighborhood Health
• CDBG Report update
• Discussion of Resource Officers within HPS
• Public Safety department report

Planning Commission Special UDO Study Meeting

The Holland Planning Commission meets virtually on February 16, 2021 for a UDO study session covering residential and mixed-use zone districts, including unit density, property sizes, setbacks, and overlay boundaries. No votes or formal decisions are scheduled; the agenda lists five discussion items. The packet also includes public comments submitted between February 5 and February 12, 2021, both supporting and opposing the proposed rezoning.

• TNR Traditional Neighborhood Residential zone: multiple unit and property size analysis
• NMU Neighborhood Mixed Use zone: infill review and setback standards
• Hope Neighborhood Overlay District boundary review
• Properties and zone district review across the city
• Public comments received Feb 5–12, 2021, including requests to extend the Hope Overlay to River Ave and to add infill review for NMU properties

Community Energy Plan - Strategic Development Team

The Community Energy Plan Strategic Development Team meets to review its draft report to City Council, discuss a public engagement plan, and hear an education presentation on carbon offsets. The group is an advisory body that recommends energy strategies; it is not voting on ordinances or contracts at this meeting. Much of the agenda is procedural, and the attached draft report is dated January 4, 2021 and marked DRAFT.

• Review of draft report and recommendation to Holland City Council (dated January 4, 2021, marked DRAFT)
• Group discussion of a public engagement plan for the Strategic Development Team
• Education item on carbon offsets presented by Andrew Reynolds of Holland Board of Public Works
• Education lever presentation by Anne Saliers, HBPW Community Energy Services Manager
• Public comment accepted in writing via stdpubliccomment@cityofholland.com and received and filed

City Council - Study Session

The Holland City Council holds a virtual study session on February 10, 2021 at 5:30 p.m. The main agenda item is a presentation by Housing Next Executive Director Ryan Kilpatrick on an Ottawa County and greater area housing update. The agenda also includes a public comment period and an "Other Business" slot before adjournment; no votes, contracts, or ordinances are listed.

• Housing update presentation by Housing Next Executive Director Ryan Kilpatrick (5:35 p.m.)
• Public comment period, 3 minutes per speaker, with e-comments accepted at publiccomment@cityofholland.com
• Meeting held virtually via Zoom; meeting ID 959 1659 4490, passcode 788389
• "Other Business" scheduled at 6:40 p.m., adjournment at 6:45 p.m.
• Translation and interpretation services available with seven-day notice via Esther Fifelski, 616.355.1322

Planning Commission

The Holland Planning Commission holds a virtual study session and regular meeting on February 9, 2021. In study session, it reviews concept plans for a 176-unit multifamily complex at 717 E 24th Street and analyzes options for minimum property sizes for 2-, 3-, and 4-unit dwellings in the TNR zone. In the regular meeting, it considers a rezoning and site plan for a 6-unit church conversion at 173 W 20th St, a site plan amendment at 2123 Sherwood Ave, and elects a chair and vice chair.

• 717 E 24th St: concept review for 176-unit multifamily complex with 5 residential buildings, 2 commercial buildings (9,000 sq ft each), and 269 parking spaces on 9.2 acres
• 173 W 20th St: rezoning recommendation from R-TRN to PRD and PRD site plan review for a 6-unit church conversion (applicant Seth Coffing)
• 2123 Sherwood Ave: site plan and PRD amendment review for additional building and site work at Black River Flats (applicant Nate Heyboer)
• TNR analysis: options to reduce minimum lot size per unit from 4,800 sq ft to as low as 3,250 sq ft for 2-, 3-, and 4-unit dwellings
• 2021 Planning Commission elections for Chair and Vice Chair

HBPW Board of Directors - Regular Meeting

The Holland Board of Public Works meets by Zoom teleconference to act on a consent agenda and regular agenda items. Key decisions include approving a dark fiber lease with 123.Net, a CSX railroad encroachment agreement on 10th Street, extra contingency for a transmission main engineering contract, and an engineering/design contract for Country Club from 8th Street to Legion Park. The board will also consider refunding the Water Supply System Revenue Refunding Bonds, Series 2012A, and receive closeout updates on three completed projects.

• Consent agenda includes a 123.Net Dark Fiber and Co-location Lease Agreement
• 10th Street CSX Railroad Facilities Encroachment Agreement on consent agenda
• Additional contract contingency for the Transmission Main engineering contract (Prein & Newhof)
• Engineering and design contract for Country Club from 8th Street to Legion Park (HEI)
• Refunding of Water Supply System Revenue Refunding Bonds, Series 2012A

International Relations Commission

The Holland International Relations Commission meets by Zoom to approve its January 7, 2021 strategic planning minutes and its FY 2021 Strategic Planning Document, both by vote. The chair will report on 2021-24 and 2021-31 goals, including expanding the International Festival along 8th Street and a possible Hispanic Heritage Festival discussion. The agenda also notes the next monthly meeting on March 4, 2021.

• Vote to approve minutes of the January 7, 2021 Strategic Planning Meeting
• Vote to approve the FY 2021 Strategic Planning Document
• Chair goals include expanding the International Festival along 8th Street and a 3-day festival
• Discussion and consideration of a Hispanic Heritage Festival for 2021
• Great Decisions Global Discussion Series runs Mondays Feb 8-Mar 29, 6-7:15 pm on YouTube

Principal Shopping District

The Principal Shopping District Board meets virtually on February 4, 2021 to vote on a board nominee slate, a downtown right-of-way request, a proposed social district, and a proposed FY22 budget. The board will also discuss The Big Give and Girlfriends Weekend promotions and review January DEI meeting minutes and a virtual DEI day recap. Much of the agenda is procedural, with several items carried over from January discussions.

• Vote on PSD Board nominee slate: Kevin Knight (Market Zero), Pamela Peterson (Cotton Bay Boutique), and Brian Burch (The TreeHuis)
• Consideration of a downtown right-of-way request and a proposed downtown social district allowing outdoor alcohol consumption
• Proposed FY22 budget up for board review and consideration
• Discussion of The Big Give (Feb 6) and Girlfriends Weekend (Mar 5-7, $20 registration)
• January DEI meeting minutes and Virtual DEI Day recap

City Council - Regular

Holland City Council meets virtually Feb. 3, 2021, with a public hearing on amending the CDBG 2019-20 Annual Plan to use supplemental CDBG-CV funds for COVID-19 community impacts. Council will act on routine consent items including claims filed against the city, a Board of Review resolution, and appointments, plus a resolution on selling merchandise on the downtown sidewalk. The 5:30 PM pre-council meeting was cancelled.

• Public hearing on CDBG-CV supplemental funds and CDBG 2019-20 Annual Plan amendment
• Claims filed against the city: Sharon Beerthuis, 693 Morning Side Dr, $1,450 (BPW/sewer); Kenneth Bryan, 20th St, $1,549.53 (streets/vehicle damage)
• Consent agenda includes Board of Review hours and salary for 2021 and a revocable license agreement at 90 and 92 West 8th Street
• Resolution to sell merchandise on sidewalk downtown (City Attorney, new business)
• Recycling Cart Program fee and City Manager's Tulip Time Board appointee on the agenda

Holland Historic District Commission

The Holland Historic District Commission meets remotely on Feb. 2, 2021 to decide five Certificates of Appropriateness for exterior changes to homes in local historic districts, plus one administrative fence approval. A church application at 113 W. 13th Street is again requested to be tabled, this time to April. The Commission will also continue staff discussion on reviewing work in National Register districts without local designation.

• 113 W. 13th Street (Third Reformed Church): applicant requests tabling the Certificate of Appropriateness again, until April
• 12 W. 13th Street: replacement of exterior door on enclosed front porch; staff note a prior door change was made without HDC review
• 97/99 W. 12th Street: replace two garage doors with one wider door to fit a wheelchair-accessible van
• 229 W. 12th Street: add a small roof over a rear door to address icing; staff identified no concerns
• 272 W. 10th Street: install a 6-foot tall vinyl fence; 284 W. 11th Street fence approved administratively

Downtown Development Authority

The Holland Downtown Development Authority meets virtually to consider a St. Patrick's Day street closure request from The Curragh Irish Pub and to hear a City Council FY22 priorities update. Reports cover social district survey results, a UDO timeline, parking board membership, vacancies, and the DRB. Other business includes discussing the annual sidewalk café fee and a 2021 sidewalk/parking expansion update.

• The Curragh Irish Pub requests closing College Avenue between 7th and 8th Street from 11am March 16 to 11am March 18 for a St. Patrick's Day event on March 17
• Councilman Garcia to summarize suggested City Council priorities for FY22 from the Council Advance
• Social District Survey Results report: 44 responses, with 42 in favor of a district encompassing the entire PSD district
• UDO Timeline/Update report on a proposed increase in the minimum parking requirement
• Discussion of the annual sidewalk café fee and a 2021 sidewalk/parking space expansion update

Principal Shopping District - DEI

The Principal Shopping District DEI Subcommittee of Holland, MI holds a virtual regular meeting on February 2, 2021 at 8:00 AM. The agenda is light: after public comments, the subcommittee discusses three items — a recap of a virtual DEI Day, a DEI donor fund, and a DEI consultant. No votes, contracts, or dollar amounts appear on the agenda; the meeting then adjourns.

• Discussion: recap of a virtual DEI Day
• Discussion: DEI donor fund
• Discussion: DEI consultant
• Public comments accepted live (5-minute limit) or by email to downtown@cityofholland.com
• Next regular meeting: Tuesday, March 2 at 8:00 AM via Zoom

Community Energy Plan - Strategic Development Team

The Community Energy Plan Strategic Development Team meets to review a draft report and recommendation to City Council, receive an update on community benchmarking, and continue education on carbon offsets and carbon footprint methodology. The group will also take public comment, including written e-comments, and hold a group discussion. No final decisions or votes on the energy plan are scheduled at this meeting.

• Review of Draft Report and Recommendation to City Council (dated 2021.01.04)
• Education session on carbon offsets and Renewable Energy Certificates (RECs)
• Carbon Footprint Calculation Methodology presented by Andrew Reynolds, Holland Board of Public Works
• Benchmark reporting update by Joe Sikma, Outdoor Discovery Network
• Public comment received in writing, including a letter urging the city to cut its carbon footprint in half by 2030

Board of Appeals

The Holland Board of Appeals will hold a public hearing on seven variance or special exception requests for residential properties, covering setbacks for porches, fences, driveways, parking, and a property division. The most notable is a postponed request at 960 E 10th Street for a handicapped accessible porch that would sit 26 feet from the front property line where 30 feet is required. The board may grant, deny, or partially approve each request if required conditions are met. The meeting will be held virtually via Zoom due to MDHHS orders.

• 960 E 10th Street: variance/special exception for a handicapped accessible porch 26 ft from front line (30 ft required), postponed from Dec 3, 2020
• 100 W 20th Street: variance for a 5-ft solid fence 3 ft from property line (5 ft required)
• 472 Homestead Avenue: variance for a paved front-yard parking area with no setback (25 ft required)
• 1055 Lincoln Avenue: interpretation or variance to split property leaving 7 acres for mobile home park (10 acres required)
• 767 Chicago Drive: parking lot setback variance and special exception for an addition at Preferred Auto Dealerships

City Council - Study Session - 27 Jan 2021 - CANCELLED

The City Council study session scheduled for January 27, 2021 at 5:30 p.m. has been cancelled. The agenda lists no items for decision or discussion and states that details are to be announced. The next regular meeting is scheduled for February 3, 2021 at 6:30 p.m., with meeting details to be posted later.

• Jan 27, 2021 study session cancelled
• Agenda and packet links listed as 'to be announced'
• Public comments may be emailed to publiccomment@cityofholland.com before the meeting
• Next regular meeting: February 3, 2021, 6:30 p.m.

Planning Commission Special UDO Study Meeting

The Holland Planning Commission holds a remote UDO study meeting to discuss Unified Development Ordinance items, including attached ADU standards in low-density residential zones, new Cottage Neighborhood Residential standards, and a request to reconsider Form Based Code zoning on the south side of 17th St. Commissioners will also review proposed zoning map changes for two properties and TNR lot size changes, plus tree replacement rules. No final decisions are scheduled; this is a study session.

• Attached ADU and 1-to-2 unit conversion standards in LDR zones, including infill review and short-term rental limits
• New Cottage Neighborhood Residential (CNR) zone standards requested by Central Park residents
• Request by Commissioner Andrew Blunt to reconsider F-SSV zoning on the south side of 17th St
• Proposed rezoning of 14 W. 14th St (14th St Christian Reformed Church) and 8 E 12th St (Centennial Inn) to NMU
• TNR lot size change to 3,250 sq. ft. per unit for 2-4 units; tree replacement fee of $300 per tree

Downtown Parking Board

The Downtown Parking Board meets Jan. 25, 2021 to take up two action items: a proposed FY22 parking budget and a rent increase for Lumir-leased parking lots (10B, 9G, and seven spaces in Lot 7E). The proposed FY22 budget lists about $285,427 in revenue and $315,399 in expenses, a gap of roughly $29,972. The board will also hear updates on the UDO and the Parking Board itself, and the next meeting is set for April 26, 2021.

• Proposed FY22 parking budget: about $285,427 revenue vs. $315,399 expenses, a shortfall of about $29,972
• Proposed rent increase on Lumir-leased lots 10B, 9G, and seven spaces in Lot 7E
• FY22 proposed payroll and benefits for lots rises to $90,905 from $89,184
• Parking lot rental payments budgeted at $36,986 in FY22, up from $36,306
• UDO Update and Parking Board Update listed under other business

HBPW Board of Directors - Study Session

The Holland Board of Public Works Board of Directors holds a study session on January 25, 2021, to receive quarterly financial updates and discuss two study items. The board will review FY2021 financial statements through December 31, 2020, energy risk management performance, and second-quarter key performance indicators. Study items include the Wastewater Utility Five-Year Capital Plan and a review of delegation policies D011 through D013-1 and the R021 Cash Reserve Policy. No votes or final decisions are scheduled; this is a study session.

• Wastewater Utility Five-Year Capital Plan presented as a study item
• Review of Delegation Policies D011 (Organization and Staffing), D012 (Financial Planning and Budgeting draft), D013 (Financial Condition and Transactions), and R021 Cash Reserve Policy
• FY2021 financial statements through Dec. 31, 2020: Electric operating income favorable $2.3M YTD; Water favorable $650k; Wastewater favorable $257k
• Energy Risk Management performance summary including hedge report and natural gas value trigger evaluation
• Meeting held via teleconference only due to pandemic gathering limits; public comments accepted in writing at publiccomment@hollandbpw.com

Public Art Advisory Committee

The Public Art Advisory Committee meets to approve November 2020 minutes, review a proposed Story Map and a draft abbreviated process proposal by Member Eich, and continue visioning discussion. The proposal outlines a multi-year process to identify three priority public art sites and create a vision guide by 2022. No formal decisions on art donations or funding are scheduled.

• Approval of November 17, 2020 meeting minutes
• Review of proposed Story Map at https://arcg.is/1CTH8n
• Review of abbreviated process proposal by Member Eich
• Visioning discussion connected to the Story Map project
• Next meeting date, time, and location to be determined

City Council - Advance

The Holland City Council meets by teleconference for a planning "Advance" session rather than a regular business meeting. The agenda covers a governance review with consultant Dave Medema, a review of citizen survey results from the Hope College Frost Center, and discussion of the Strategic and Business Plan including vision, mission, values, and a SWOT analysis. Council members will also review and discuss their priorities; no votes or public hearings are listed on the agenda.

• Governance review and discussion led by Dave Medema of Medema Consulting
• Review of Citizen Survey Results presented by Julie Ornee of the Hope College Frost Center for Data and Research
• Review of Strategic and Business Plan, including Vision/Mission/Values and SWOT Analysis
• Council review and discussion of priorities
• Meeting held via teleconference only, with written public comments accepted by email before the meeting

Holland Historic District Commission: Stakeholder Conversation

The Holland Historic District Commission is holding a regular meeting on January 21, 2021, in the 2nd Floor Training Room. The published agenda lists only standard procedural steps — roll call, minutes approval, public comment, old and new business, administrative approval, and staff reports — with no specific rezonings, contracts, or ordinances described. No concrete decisions are identified in the agenda text provided.

• Regular meeting of the Holland Historic District Commission
• Agenda includes public comment and administrative approval sections
• No specific projects, addresses, or dollar amounts are listed in the agenda
• Accessibility accommodations available with seven days' prior notice via Esther Fifelski, 270 S River Avenue, 616.355.1300
• Agenda questions directed to Phil Meyer, p.meyer@cityofholland.com, (616) 355-1330

Human Relations Commission

The Holland Human Relations Commission meets January 21, 2021 via Zoom to finalize and vote on its FY 2022 Strategic Plan, including committee assignments. The agenda also includes approval of December 2020 minutes, updates on tenant/landlord training, the 2020 Social Justice Awards, GARE membership, and COVID-19 response. Much of the agenda is routine updates and procedural items.

• Vote to finalize and approve the Human Relations Commission FY 2022 Strategic Plan
• Approval of minutes from the December 17, 2020 regular meeting
• Tenant/Landlord Training scheduled for Thursday, April 8, 2021, 7-8:30 pm
• 2020 Social Justice Awards presentation video linked; recipients include Gentex Corporation and the COVID-19 Eviction Diversion Team
• Fair Housing Annual Luncheon & Workshop set for Thursday, April 22, 2021

City Council - Regular

Holland City Council meets by teleconference on January 20, 2021. The council is set to act on a consent agenda that includes a $249,200 contract with Windemuller Electric to replace control panels at the Water Reclamation Facility, plus broadband co-location services and a fire grant application. A final vote is also scheduled on an ordinance recodifying the city's ordinance codes. The 5:30 PM pre-council meeting was cancelled.

• Contract with Windemuller Electric for $249,200 to replace Water Reclamation Facility control panels, with a $92,000 contingency transfer raising the project budget to $262,000
• Final adoption of an ordinance recodifying the city's ordinance codes
• Holland Board of Public Works items on broadband co-location services and a conflict-of-interest waiver for Dickinson Wright regarding Act 425A
• Public hearing set for February 3, 2021 on a CDBG 2019-20 annual plan amendment for CDBG-CV supplemental funds
• Authorization to join a regional grant application for firefighter SCBA replacement

Parks and Recreation Commission

The Holland Parks and Recreation Department is hosting a virtual stakeholder meeting on the Centennial Park Management Plan. Members of the Historic District Commission will convene to join the discussion. The meeting is open to stakeholders and takes place January 19, 2021 at 3:00 p.m. via Zoom.

• Stakeholder meeting on the Centennial Park Management Plan
• Historic District Commission members convening to join
• Hosted by the Parks and Recreation Department
• Virtual meeting via Zoom at 3:00 p.m.
• Contact for questions: Parks and Recreation Department, (616) 928-2450

Neighborhood Improvement Committee

Holland's Neighborhood Improvement Committee meets remotely Jan. 19 to vote on recommending how to distribute $198,586 in federal CDBG-CV Round 2 funds. The plan would give $95,000 to Community Action House, $63,000 to Good Samaritan Ministries, and $40,586 to Resilience for food, housing, and shelter aid tied to COVID-19. The committee will also hear updates on a neighborhood health assessment and the CDBG program, and discuss 2021 project ideas.

• Vote on recommending $95,000 CDBG-CV sub-grant to Community Action House for food and supplies
• Vote on recommending $63,000 to Good Samaritan Ministries for eviction diversion and re-housing aid
• Vote on recommending $40,586 to Resilience (formerly Center for Women in Transition) for shelter operations
• Public comment period on the funding plan runs Jan 5–25, 2021; City Council review set for Feb 3, 2021
• Updates on the neighborhood health assessment and CDBG program; discussion of 2021 initiatives

Downtown Design Review Board

The Holland Downtown Design Review Board meets virtually on January 18, 2021. The agenda lists two applications for the business Poquito at 90 West 8th Street: a sidewalk café update and a projecting sign. The meeting also includes time for public comment and an adjournment, with the next meeting set for February 15, 2021.

• Sidewalk café update for Poquito and Obstacle No. 1 at 90 West 8th Street
• Projecting sign application for Poquito at 90 West 8th Street
• Public comment period, limited to five minutes per speaker
• Virtual meeting via Zoom (Meeting ID 984 9631 1684)
• Next meeting scheduled for February 15, 2021

Community Energy Plan - Strategic Development Team

The Community Energy Plan Strategic Development Team meets to review a draft report and recommendation to City Council, hear an education item on carbon offsets, and work through an Opportunity Matrix and Resources Document. The group also takes public comment, including written comments, and discusses benchmarking with the Outdoor Discovery Center. This is an advisory body; any recommendations would go to City Council, which has not yet acted on them.

• Review of Draft Report and Recommendation to City Council (dated 2021.01.04)
• Education item: Introduction to Carbon Offsets, presented by Ben Massie (BlueSource) and Mike Troupos (Foresight Management)
• Public comment accepted in writing at sdtpubliccomment@cityofholland.com; e-comments received and filed
• Discussion of an Opportunity Matrix organized by 'Levers': Electric Portfolio, Building Energy Performance, Transportation, Education, and Offsets
• Approval of minutes from the January 4, 2021 meeting

Civic Center Place Board - 15 Jan 2021 - Via Zoom

The Holland Civic Center Place Board holds its regular meeting January 15, 2021, 10:00-11:00 AM via Zoom. The agenda covers approval of December 18, 2020 minutes, updates on Holland Christian and Holland Recreation, an events update, and a Director's Report covering the budget, financials, and staffing. The December minutes show the board voted unanimously to ask City Council to amend its funding by an additional $230,000.

• Consideration of minutes from the December 18, 2020 meeting
• Holland Christian and Holland Recreation item
• Director's Report: budget update, review of financials, and staffing
• December 2020 minutes record a unanimous motion to ask City Council for an additional $230,000 in funding
• Next meeting set for February 19, 2021 at 10:00 AM

City Council - Study Session

Holland's City Council meets virtually on January 13, 2021 at 5:30 p.m. for a study session. The main agenda item is a series of Leadership Team Budget Videos covering city departments, followed by other business and adjournment. No votes, ordinances, contracts, or dollar amounts are listed in the agenda text; public comment can be submitted by email or given live via Zoom.

• Leadership Team Budget Videos from departments including Community & Neighborhood Services, City Clerk, Public Safety, Human Relations, Fiscal Services, Holland Board of Public Works, Human Resources, Transportation, Parks and Recreation, Downtown Group/Technology Services/Municipal Capital Improvement Fund, and City Manager
• Public comment period at 5:30 PM, with emailed comments accepted at publiccomment@cityofholland.com before the meeting
• Meeting held via teleconference only (Zoom), with speakers given 5 minutes after raising their hand
• Other Business scheduled for 8:35 PM, adjournment at 8:45 PM

Planning Commission

Holland's Planning Commission meets virtually Jan. 12, 2021, with a 4 p.m. study session on UDO items and a 5 p.m. regular meeting. The main action items are a rezoning recommendation to City Council and a PRD site plan and agreement for a six-unit church conversion at 173 W 20th St; both require public hearings. The study session also covers zoning for Crescent Drive and 15th/16th Sts, ADU rules, and tree replacement standards.

• 173 W 20th St: rezoning from R-TRN to PRD for a six-dwelling-unit church conversion and site development (applicant Seth Coffing)
• 173 W 20th St: PRD site plan and agreement for the same six-unit church conversion
• Crescent Drive: staff recommends keeping proposed LDR zoning, where 11 lots would be eligible for attached ADUs
• 15th and 16th Sts between River and Pine: staff recommends remaining PUD rather than changing to F-RM
• Tree replacement: proposed $300-per-tree payment in lieu of planting, with replacement ratios for 5-20 and 20+ trees removed

HBPW Board of Directors - Regular Meeting

The Holland Board of Public Works Board of Directors meets January 11, 2021 by Zoom teleconference. The board will consider a contract with Windemuller Construction Services for replacing control panels at the Water Reclamation Facility, a proposal to add broadband colocation services, and a waiver of Dickinson Wright's conflict of interest regarding Act 425A. A closed session is scheduled for legal opinion and labor negotiations.

• Windemuller Construction Services contract for WRF Control Panel Replacement
• Addition of Broadband Colocation Services, with co-location draft terms and FY21 DFLA update
• Waiver of Dickinson Wright's conflict of interest regarding Act 425A, tied to representation of Fillmore Township
• 2020 Sanitary Sewer Lining and 8th Street Reconstruction projects presented for closeout
• Closed session for legal opinion and labor negotiations

International Relations Commission

The Holland International Relations Commission meets January 7, 2021 to hold its annual strategic planning session, reviewing 2021-2024 and 2021-2031 fiscal-year goals. Items include expanding the International Festival along 8th Street, collaborating with local international employers, and considering a Hispanic Heritage Festival for 2021. The agenda also includes approval of December 3, 2020 minutes and notes the International Festival of Holland is set for August 21, 2021.

• Strategic planning for 2021-2024 goals: expand International Festival along 8th Street and collaborate with local international employers
• 2021-2031 goals include implementing a 3-day International Festival, fundraising, food booths, and entertainment
• Discussion and consideration of a Hispanic Heritage Festival for 2021 under Lakeshore Collaboration
• Approval of minutes for the December 3, 2020 regular meeting
• Save the date: International Festival of Holland, August 21, 2021 (backup date October 23, 2021)

Principal Shopping District

The Principal Shopping District board meets to review December minutes, discuss diversity and inclusion initiatives including a rescheduled Virtual DEI Day on January 18, and consider winter and spring promotions such as a Meltdown Sale and The Big Give. The board will also review a January budget report and media appearances, with no formal action items listed beyond routine approvals.

• Virtual DEI Day rescheduled to Monday, January 18 (Martin Luther King Jr. Day)
• Winter promotions discussed: Meltdown Sale January 11-17, The Big Give February 6, Girlfriends Weekend March 5-7
• $15,000 set aside in amended budget for Spring Promotions
• January Budget Report and media appearances/press releases for board review
• Board nomination update and sidewalk cafe expansion on discussion agenda

City Council - Regular

Holland City Council meets Jan. 6, 2021 by teleconference only, with the 5:30 PM pre-council session cancelled. The consent agenda bundles routine items including minutes, oaths of office, financial reports, a police mutual aid agreement, and a first step toward recodifying the city's ordinance code. Later items include a Waterfront Holland consulting agreement and mid-year amendments to the Fiscal Year 2021 city budget.

• Ordinance to adopt recodification of the city ordinance codes, with final adoption set for January 20, 2021
• Waterfront Holland implementation consulting engagement agreement (Hitchcock Design Group)
• City Budget Fiscal Year 2021 mid-year amendments
• Ottawa County Mutual Aid Agreement for police services
• Extension of Emergency Paid Sick Leave and Expanded FMLA until March 31, 2021

Holland Historic District Commission

The Holland Historic District Commission meets remotely to review draft design guidelines for the Downtown and Holland Historic District Addition National Register districts, which are not locally designated. A previously tabled Certificate of Appropriateness request for 113 W. 13th Street (Third Reformed Church) is again requested to be tabled until February. The only other business is an administrative fence approval at 261 Van Raalte Avenue.

• Certificate of Appropriateness for 113 W. 13th Street (Third Reformed Church) requested to be tabled again until February
• Administrative approval: fence at 261 Van Raalte Avenue
• Draft design guidelines reviewed for Downtown Holland National Register Historic District
• Draft guidelines reviewed for Holland Historic District Addition (National Register)
• Staff recommendation to Planning Commission on review of work in National Register districts without local designation

Parks and Recreation Commission

The Holland Parks and Recreation Commission meets January 5, 2021 to review budget plans and winter recreation/park plans. The commission will hear updates on the Centennial Park Request for Proposal, COVID-19 effects, the dog park, and tulip planting. The agenda also includes approval of September 1 and November 3, 2020 meeting minutes.

• Update on Centennial Park Request for Proposal for professional planning/design/management consultation
• Budget Plans discussion under New Business
• Winter Plans for recreation and parks
• Dog Park Update
• Tulip Planting Update

PSD DEI Subcommittee Meeting

The Principal Shopping District DEI Subcommittee meets virtually on January 5, 2021 to discuss an update on a Virtual DEI Day and strategic planning. The agenda also includes time for public comments and communications from the subcommittee. No votes or formal decisions are listed on the agenda.

• Virtual DEI Day update, with a proposed January 18 schedule of panels and pre-recorded business interviews
• Strategic planning discussion using a digital strategic planning chart
• Public comment period, limited to five minutes per person, with comments also accepted by email
• Next regular subcommittee meeting scheduled for February 2 at 8:00 am via Zoom

Downtown Development Authority

The Holland Downtown Development Authority holds its annual informational meeting followed by a regular board meeting on Jan. 5, 2021. The board will consider minutes and a proposed FY22 budget, get an update on the Unified Development Ordinance (UDO), and discuss sidewalk cafe items including a new cafe, extending parking space expansion for summer 2021, and social districts. Reports include a vacancy report and Design Review Board items for Kitchen Zero and Whit's Frozen Custard.

• Proposed FY22 budget shows $285,084.56 in revenue and $275,523.00 in expenses, including a $50,000 SmartZone contribution for streetscape refreshment
• Sidewalk cafe discussion: new sidewalk cafe, extending parking space expansion for summer 2021, and social districts (action item)
• UDO update following Planning Commission's decision not to support the DDA's minimum parking recommendation for the NDT zoning district
• DRB report: Kitchen Zero at 64 W. 8th Street (new projecting sign) and Whit's Frozen Custard at 206 S. River (new signs for new business)
• Request from merchant to leave holiday lights up through the spring

Community Energy Plan - Strategic Development Team

Holland's Community Energy Plan Strategic Development Team meets to review a draft report and recommendation that will go to City Council. The team will also receive written public comments urging stronger carbon-reduction goals and hear an education item on the city's electric portfolio. No final decisions are scheduled; the report remains under review.

• Review of Draft Report and Recommendation to City Council (2021.01.04)
• Receive and file online public comments on climate resolution, carbon emissions, and the CEP
• Education item: Electric Portfolio
• Approval of December 14, 2020 meeting minutes
• Public comment accepted by email at sdtpubliccomment@cityofholland.com, three-minute limit in person