Millbrae public meetings in 2025

City Council

The regular Millbrae City Council meeting scheduled for Tuesday, December 23, 2025 at 7:00 p.m. in the Council Chamber was cancelled. The notice was issued on January 31, 2025. The next regularly scheduled council meeting will be on Tuesday, January 13, 2026 at 7:00 p.m. at the same location.

Cultural Arts Advisory Committee

The regular meeting of the Millbrae Cultural Arts Advisory Committee scheduled for December 22, 2025, has been cancelled.

Sister Cities Commission

The regular meeting of the Millbrae Sister Cities Commission scheduled for December 22, 2025, has been cancelled.

Senior Advisory Committee

The Senior Advisory Committee's regular meeting set for Wednesday, December 17, 2025 at 9:00 AM has been cancelled. No agenda items will be considered at this time. The next meeting is scheduled for Wednesday, January 21, 2026.

Bike & Pedestrian Advisory Subcommittee

The regular meeting of the Bike and Pedestrian Advisory Subcommittee scheduled for Dec 16, 2025 was cancelled. No agenda items were considered. The next meeting is scheduled for January at the Millbrae Recreation Center, Art Room, 477 Lincoln Circle.

Parks and Recreation Commission

The regular Parks and Recreation Commission meeting scheduled for Tuesday, December 16, 2025 at 7:00 p.m. in the Art Room of the Millbrae Recreation Center (477 Lincoln Circle) has been cancelled. The next regularly scheduled meeting will be held at the same location. No agenda items were discussed.

Planning Commission

The Millbrae Planning Commission will approve the minutes from the December 1, 2025 meeting and hold a public hearing on two design review permit applications. One application is for a 1,467‑square‑foot rear addition at 1284 Encina Drive with an exception to keep existing non‑conforming setbacks. The second is for a small entry addition and a 51‑square‑foot second‑floor addition at 380 Ashton Avenue, along with a conditional use permit and exception requests for multiple non‑conforming setbacks. Public comment will also be accepted on any other matters.

• Approval of December 1, 2025 meeting minutes (action)
• Design Review Permit for 1284 Encina Drive – 1,467 sq ft rear addition and setback exception (action)
• Design Review Permit for 380 Ashton Avenue – 7.87 sq ft entry addition, 51 sq ft second‑floor addition, conditional use permit and setback exceptions (action)
• Public communication period for comments on items not on the agenda (up to 30 minutes)
• New business, staff updates, and commissioner announcements

City Council

The Millbrae City Council will consider two consent‑calendar actions. First, it will waive the second reading and adopt an amendment to Chapter 10.05 “Zoning” to allow local density‑bonus incentives in addition to state law. Second, it will approve a recommendation to let San Mateo Daily Journal use the Millbrae Recreation Center for the Millbrae Senior Showcase on Jan 30 2026 and authorize the City Manager to sign the agreement. The meeting also includes council reorganization and the nomination and election of the Mayor and Vice Mayor.

• Waive second reading and adopt ordinance amending Chapter 10.05 “Zoning” to add local density‑bonus incentives – ACTION
• Approve recommendation for SMDJ, LLC (San Mateo Daily Journal) to hold the Millbrae Senior Showcase at the Millbrae Recreation Center on Jan 30 2026 and authorize City Manager to execute agreement – ACTION
• Council reorganization and recognition of outgoing Mayor Anders Fung
• Nomination, election, oath and seating of Mayor and Vice Mayor
• Public comment period limited to 30 minutes, max 3 minutes per speaker

The council voted 5-0 to nominate Reuben D. Holober as mayor and Stephen Rainaldi as vice mayor. Both officials were then sworn in by the appropriate city officers. No other substantive business was taken up.

• Nominated Reuben D. Holober as Mayor (5-0 roll call vote)
• Nominated Stephen Rainaldi as Vice Mayor (5-0 roll call vote)
• Administered oath of office to Mayor Reuben D. Holober
• Administered oath of office to Vice Mayor Stephen Rainaldi

Youth Advisory Committee

The Millbrae Youth Advisory Committee will approve the November 4, 2025 meeting minutes and hear public comments limited to thirty minutes. It will receive a city council update and discuss Millbrae Library updates. New business includes reviewing accomplishments, the full draft, and finalizing the Work Plan for Calendar Year 2026. Staff announcements highlight holiday events such as the Bayside Manor Park celebration and tree lighting.

• Approve Regular Meeting Minutes of November 4, 2025 (action)
• Finalize Work Plan CY 2026 – review accomplishments, full draft, and adopt
• Millbrae Library updates (existing business)
• Celebrate completion of Bayside Manor Park on Dec 5, 2025 at 3:30 PM
• Holiday Tree Lighting on Dec 6, 2025 from 5:00 PM‑5:30 PM in front of City Hall

The committee approved the November 4, 2025 meeting minutes with a 6‑0‑0 vote. A motion to push back the work plan vote until the next meeting passed 7‑0‑0. During the draft review, primary leads were assigned for several programs, while no lead was chosen for the Mills Robotic Team.

• Approved November 4, 2025 minutes (vote 6-0-0)
• Postponed work plan vote to next meeting (vote 7-0-0)
• Designated E Chen as primary lead for Legislative Camp
• Designated Chun as primary lead for Girls Who Code
• Designated Cheung as primary lead for Millbrae Food Pantry
• Designated Parikh as primary lead for Senior Tech Program
• No primary lead chosen for Mills Robotic Team

City Council

The Millbrae City Council will hold a public hearing on a Planning Commission appeal concerning the abandonment of a non‑conforming warehouse and distribution use at 370 Adrian Road, which is zoned Retail Commercial in the Millbrae Station Area Specific Plan. Council members will consider whether to approve the appeal and take action on the proposed abandonment. The meeting also includes standard procedural items and a public comment period.

• Appeal of Planning Commission decision to abandon non‑conforming warehouse and distribution use at 370 Adrian Road (Retail Commercial, Millbrae Station Area Specific Plan) – action

The City Council held a public hearing on an appeal of the Planning Commission’s decision to abandon a nonconforming warehouse at 370 Adrian Road in the Millbrae Station Area Specific Plan. The Council voted 5‑0 to uphold the Commission’s abandonment determination and to grant a CEQA Section 15061(B)(3) exemption. The Council also voted 5‑0 to close the public hearing. No other actions were taken.

• Motion to close public hearing carried 5-0
• Motion to uphold Planning Commission abandonment determination and CEQA exemption carried 5-0

Planning Commission

The Planning Commission will hold a public hearing to consider a Design Review Permit for a residential project. The commission will decide on the demolition of an existing home and the construction of a new one.

• Design Review Permit for 321 Marcella Way to build a 4,550 square foot one-story single-family residence

The commission voted 4‑0 to approve a Design Review Permit for demolishing the existing house and constructing a new 4,550 sq ft single‑family residence at 321 Marcella Way. It also voted 4‑0 to close public comment on the project. The October 20, 2025 meeting minutes were approved by a 3‑0‑1 vote.

• Approved Design Review Permit for demolition and new 4,550‑sf single‑family home at 321 Marcella Way (4‑0)
• Closed public comment on the Marcella Way project (4‑0)
• Approved October 20, 2025 meeting minutes (3‑0‑1, one abstention)

City Council

The Millbrae City Council will consider several actions, including approving recent meeting minutes and consent calendar items. A public hearing will adopt an ordinance amending Title 9 to incorporate the 2025 California Building Standards Code and another ordinance amending Chapter 10.05 to allow local density‑bonus incentives. The Council will also authorize execution of agreements for the El Camino Real streetscape plan and a multi‑modal transit station concept plan.

• Approve Regular Meeting Minutes of Oct 22 2025 and Closed Session Minutes of Nov 4 2025
• Approve use of the Recreation Center Great Hall and fee waivers for the Millbrae Education Foundation Gala (Apr 11 2026) and San Mateo Daily Journal Senior Showcase (Jan 29 2026)
• Adopt resolution authorizing execution of Supplement No. 1 to the MTC Master Funding Agreement for the El Camino Real Streetscape Plan
• Public hearing to adopt ordinance amending Title 9 to adopt the 2025 California Building Standards Code
• Adopt resolution to execute a professional services agreement with Perkins Eastman for the Millbrae Multi‑Modal Integrated Transit Station Concept Plan

The council adopted Resolution No. 25‑65, authorizing the City Manager to execute a professional services agreement with Perkins Eastman Architects for the Millbrae Multi‑Modal Integrated Transit Station Concept Plan, voting 5‑0. It also adopted Resolution No. 25‑64, which adopts Ordinance 821 amending Title 9 of the Municipal Code to incorporate the 2025 California Building Standards Code, and waived the first reading of an ordinance amending Chapter 10.05 zoning to allow local density‑bonus incentives, each passing 5‑0. Additional actions included authorizing a streetscape supplement for El Camino Real and approving several consent‑calendar items.

• Approved Resolution 25-65 authorizing professional services agreement with Perkins Eastman for transit station concept plan (5‑0)
• Adopted Resolution 25-64 adopting Ordinance 821 amending Title 9 building code (5‑0)
• Waived first reading and introduced ordinance amending Chapter 10.05 zoning for local density‑bonus incentives (5‑0)
• Adopted Resolution 25-63 authorizing execution of Supplement No. 1 to Master Funding Agreement with MTC for El Camino Real streetscape (5‑0)
• Approved Consent Calendar item: Millbrae Education Foundation Gala use of Recreation Center facilities (5‑0)
• Removed Consent Calendar item: San Mateo Daily Journal Senior Showcase use of Recreation Center (will be placed on future agenda)
• Approved October 28 and November 4 meeting minutes (5‑0)
• Received and filed Monthly General Fund Financial Report for period ending Oct 31 2025 (informational)

Sister Cities Commission

The Millbrae Sister Cities Commission will meet to discuss international relations and city projects. The body will consider a potential Italian sister or friendship city and coordinate a NORCAL Sister Cities International board meeting.

• Discussion of a potential Italian Sister/Friendship City
• Planning for NORCAL Sister Cities International board meeting on January 24, 2026
• Discussion of a decorative column for the ornamental stone from Mosta at City Hall
• Discussion of communication and mayoral meetings between Millbrae and La Serena
• Action on the date, time, and location of a special off-site meeting

The Sister Cities Commission unanimously approved the October 27, 2025 meeting minutes (7‑0‑0). It also unanimously approved holding a special off‑site meeting on Saturday, January 10, 2026 at Peter’s Cafe (7‑0‑0). No other formal actions were taken at this meeting.

• Approved October 27, 2025 minutes (vote 7-0-0)
• Approved special off‑site meeting for Jan 10, 2026 at Peter’s Cafe (vote 7-0-0)

Senior Advisory Committee

The Senior Advisory Committee will meet to approve minutes from October 2025 and discuss updates from the Millbrae Library. The agenda includes reports on events, a workshop on aging, and a land acknowledgement.

• Approval of October 15, 2025 meeting minutes
• Millbrae Library updates by Francisco Ramirez or Joanna Hafter
• Joanna Hafter updates on events and programs
• Discussion of Light up Your Life Workshop by Age Friendly
• Public communication period reserved for non-agenda items

The Senior Advisory Committee approved the October 15, 2025 minutes with a 4-0-0 vote. The committee also decided to cancel the scheduled meeting for December 17, 2025. No other substantive actions were taken.

• Approved October 15, 2025 minutes (vote 4-0-0)
• Cancelled December 17, 2025 meeting

Bike & Pedestrian Advisory Subcommittee

The Millbrae Bike and Pedestrian Advisory Subcommittee will discuss the El Camino Real Corridor Study and approve minutes from a previous meeting. The group also plans to cancel its December meeting.

• Approval of September 16, 2025 meeting minutes
• El Camino Real Corridor Study presentation
• Murchinson Drive update from community meeting
• Cancellation of December BPAC meeting
• Update from Councilmember Rainaldi

Parks and Recreation Commission

The Commission will discuss in-person visits to Millbrae parks and receive information regarding the Bayside Manor ribbon cutting. The body will also take action on the cancellation of the December meeting.

• Bayside Manor Ribbon Cutting (Informational)
• In-person Millbrae Parks Visits (Discussion)
• December Meeting Cancellation (Action)

City Council

The City Council announced that the regular meeting scheduled for Tuesday, November 11, 2025 at 7:00 p.m. in the Council Chamber was cancelled. No agenda items were considered. The next regular meeting is set for Tuesday, November 25, 2025 at 7:00 p.m. in the same location.

City Council

The City Council is holding a special meeting for the State of the City. The agenda consists of a welcome, the State of the City presentation, and adjournment.

• State of the City presentation

The Millbrae City Council met on November 7, 2025 at Avia Labs, Millbrae Station. The agenda included a land acknowledgement and a State of the City address by Mayor Anders Fung. The meeting adjourned at 6:53 p.m. No actions, approvals, or votes were recorded.

City Council

The Millbrae City Council will hold a closed‑session meeting with legal counsel to discuss an existing case, City of Millbrae v. County of San Mateo (Case No. 23‑CIV‑05426). The council will also consider anticipated litigation and assess exposure to future lawsuits.

• Conference with Legal Counsel – Existing Litigation (City of Millbrae v. County of San Mateo et al., Case No. 23‑CIV‑05426)
• Conference with Legal Counsel – Anticipated Litigation (initiation of one new case under Government Code § 54956.9(d)(4))
• Conference with Legal Counsel – Anticipated Litigation (assessment of significant exposure under Government Code § 54956.9(d)(2))

The Millbrae City Council met in closed session on November 4, 2025. No public comment was received. Council members considered three legal‑counsel conference items related to existing and anticipated litigation. No votes or formal decisions were recorded.

Youth Advisory Committee

The Millbrae Youth Advisory Committee will meet to discuss updates for the Millbrae Library and the 2025 work plan timeline. The committee is tasked with selecting 4 to 5 tasks for the CY 2026 work plan from a list of proposed projects.

• Action item: Selection of 4 to 5 tasks for CY 2026 Work Plan (options include Girls Who Code, YLPP, Mills Robotic Team, Food Pantry, AI Career Night, and Senior Trivia)
• Discussion of Millbrae Library updates
• Review of CY 2025 Work Plan timeline and the finished Senior Tech Program project
• Approval of October 7, 2025 meeting minutes
• Staff announcements for Holiday Tree Lighting on December 6 and a movie event on December 12

The Youth Advisory Committee unanimously approved the October 7, 2025 meeting minutes. It then approved five new youth programs for the 2026 work plan—Senior Tech, Girls Who Code, Youth Legislative, Mills Robotic Team, and the Food Pantry (passed 7-2-0). The AI Career Night was removed from the work plan, and no motion was made for Senior Trivia.

• Approved October 7, 2025 minutes (9-0-0)
• Approved Senior Tech Program on 2026 work plan (9-0-0)
• Approved Girls Who Code program on 2026 work plan (9-0-0)
• Approved Youth Legislative program on 2026 work plan (9-0-0)
• Approved Mills Robotic Team on 2026 work plan (9-0-0)
• Approved Food Pantry on 2026 work plan (7-2-0)
• Removed AI Career Night from 2026 work plan (no vote)
• Senior Trivia received no motion (not approved)

City Council

The Millbrae City Council will vote on two professional services agreements, one with InvoiceCloud for permit payment processing and another with Kimley‑Horn to implement a parking management program costing up to $417,500. Council members will also adopt an ordinance that updates the municipal code to reference the 2025 California Building Standards Code and set a public hearing for November 25, 2025. A request to adjust off‑leash dog park hours at Central Park will be considered, and the council will approve the October 14, 2025 meeting minutes.

• Resolution to authorize a professional services agreement with InvoiceCloud for permit payment processing (action)
• Resolution to authorize a professional services agreement with Kimley‑Horn for parking management, up to $417,500 (action)
• Ordinance amending Title 9 to adopt the 2025 California Building Standards Code; public hearing set for Nov 25, 2025 (action)
• Councilmember request to modify off‑leash dog park hours at Central Park (action)
• Approval of Closed Session meeting minutes for Oct 14, 2025 (action)

The Millbrae City Council approved the October 14 meeting minutes (5‑0). It adopted two consent‑calendar resolutions, including a $417,500 professional services agreement with Kimley‑Horn for the city’s parking‑management program (5‑0). The council waived the first reading and introduced an ordinance amending Title 9 to adopt the 2025 California Building Standards Code and Administrative Code, setting a public hearing for November 25 (5‑0). It also directed staff to study off‑leash dog‑park options and report back by early 2026 (5‑0).

• Approved October 14 regular and closed session minutes (5‑0)
• Adopted Resolution No. 25‑61 for InvoiceCloud payment‑processing services (5‑0)
• Adopted Resolution No. 25‑62 for Kimley‑Horn parking‑management contract up to $417,500 (5‑0)
• Waived first reading and introduced ordinance amending Title 9, adopting 2025 building and administrative codes; public hearing set for Nov 25 (5‑0)
• Directed staff to explore off‑leash dog‑park options and report by late Feb/early Mar 2026 (5‑0)

City Council

The Millbrae City Council and Millbrae Elementary School District Board of Trustees are holding a joint meeting. The bodies will discuss safety updates for routes to schools and provide updates on school renovations.

• Safe Route to School, Pedestrian Safety, and Vehicle Safety updates
• Pavement rehabilitation and traffic calming
• Traffic safety at Meadows Elementary School
• Circulation and hazardous tree removal at Green Hills Elementary School
• Update on Lomita Park School renovation

Cultural Arts Advisory Committee

The Cultural Arts Advisory Committee will discuss combining its operations with the Community Events Advisory Committee. The group is also planning the 2026 Art Show and the November Día de los Muertos celebration.

• Action Item: Discuss combining MCAAC with CEAC
• Día de los Muertos celebration planned for November 7
• Art Show planned for May 9, 2026
• Legacy Tile Project for Central Park Playground
• Vendor waivers available online

Sister Cities Commission

The Millbrae Sister Cities Commission will approve the July 28 meeting minutes and hear public comments. It will take action to name the Millbrae Japanese Garden and consider several new‑business items, including a booth recap for the Japanese Culture Festival, details of the NORCAL Sister Cities Conference on November 8, and a December recess. The commission will also discuss a decorative column to display the ornamental stone from Mosta and plan a special off‑site meeting.

• Naming of Millbrae Japanese Garden – ACTION
• Japanese Culture Festival – Booth Recap – NEW BUSINESS
• NORCAL Sister Cities Conference on November 8 – NEW BUSINESS
• Decorative Column to Elevate the Ornamental Stone from Mosta – Discussion
• December Recess for Commission – ACTION

The commission approved the July 28, 2025 minutes pending date corrections. A motion to name the Millbrae Japanese Garden “Hanyu Garden” passed unanimously (7‑0‑0). The commission also voted to cancel the December meeting (7‑0‑0) and approved holding a November meeting, noting one more member is needed for quorum. The treasurer reported the budget remains unchanged at $7,108.95.

• Approved July 28 minutes pending date corrections (motion passed)
• Named the Japanese Garden “Hanyu Garden” (vote 7-0-0)
• Cancelled the December commission meeting (vote 7-0-0)
• Approved holding a November meeting (quorum still needed)
• Reported budget unchanged at $7,108.95

Bike & Pedestrian Advisory Subcommittee

The regular Bike and Pedestrian Advisory Subcommittee meeting scheduled for Tuesday, October 21, 2025 at 6:00 p.m. in the Art Room, Millbrae Recreation Center (477 Lincoln Circle) has been cancelled. The next regular meeting is set for November 18, 2025 at the same location.

Parks and Recreation Commission

The regular Millbrae Parks and Recreation Commission meeting scheduled for Tuesday, October 21, 2025 at 7:00 p.m. in the Art Room of the Millbrae Recreation Center (477 Lincoln Circle) has been cancelled. The commission’s next regular meeting is set for November 18, 2025 at the same location.

Planning Commission

The Millbrae Planning Commission will approve the October 6, 2025 meeting minutes and hold a public hearing to consider abandoning a nonconforming Retail Commercial use at 370 Adrian Road within the Millbrae Station Area Specific Plan. The commission notes the action is exempt from CEQA under Section 15061(b)(3). The agenda also includes a public‑communication period for comments not on the agenda and a new‑business segment.

• Approval of regular meeting minutes from October 6, 2025
• Public hearing to consider abandonment of nonconforming use at 370 Adrian Road (Retail Commercial, MSASP)
• Determination that the action is exempt from the California Environmental Quality Act (CEQA) Section 15061(b)(3)
• Public communication session for comments on items not on the agenda
• New business (no specific items detailed)

The commission approved the abandonment of a nonconforming retail commercial use at 370 Adrian Road in the Millbrae Station Area Specific Plan, passing the motion 2-1. The meeting minutes from October 6, 2025 were approved unanimously (3-0). A motion to close public comment during the hearing also passed unanimously (3-0).

• Approved October 6, 2025 meeting minutes (3-0)
• Closed public comment for 370 Adrian Road hearing (3-0)
• Approved abandonment of nonconforming use at 370 Adrian Road (2-1)

Economic Development Advisory Committee

The Economic Development Advisory Committee will review its workplan and discuss upcoming business education workshops. The committee also plans the next regular meeting for January 15, 2026, and has cancelled meetings for November and December 2025.

• Approval of September 18, 2025, meeting minutes
• Review of Fiscal Year 2025-2027 EDAC Workplan
• Discussion of 'Funding Your Future' business workshop
• Planning for 'Millbrae Small Business Mixer' networking event
• Planning for 'Legal Entity Formation' entrepreneur class

The committee approved the September 18, 2025 meeting minutes by a 7‑0 vote. Members agreed to reprint the Small Business Mixer flyer without the RSVP line. A sub‑committee was formed, led by Chair Guerin and Member Au Yeung, to handle flyer translation and event details. The November and December 2025 meetings remain cancelled as previously directed.

• Approved September 18, 2025 minutes (7-0)
• Agreed to reprint Small Business Mixer flyer without RSVP
• Established sub‑committee (Chair Guerin, Au Yeung) for mixer flyer translation
• Confirmed cancellation of November 2025 meeting
• Confirmed cancellation of December 2025 meeting

Senior Advisory Committee

The Senior Advisory Committee will approve the September 17, 2025 meeting minutes and receive a City Council update. It will hear library updates presented by Francisco Ramirez or Joanna Hafter. The agenda also provides time for public comments, staff announcements of events and programs, and routine procedural items.

• Approval of Meeting Minutes – September 17, 2025 (action item)
• Public Communication – up to 30 minutes for comments from non‑agenda speakers
• City Council Update
• Millbrae Library updates presented by Francisco Ramirez or Joanna Hafter
• Staff Announcement – updates of events and programs by Joanna Hafter

The Senior Advisory Committee approved the September 17, 2025 meeting minutes with a 6‑0 vote. No other actions or resolutions were adopted during the session.

• Approved September 17, 2025 minutes (6-0)

Joint Meetings/Trainings

The Millbrae City Council will hold a joint training session for all city commissions and committees on October 15, 2025 at 6:00 PM. The City Attorney will present training on good governance to the listed commissions and committees. The meeting will be held in the Council Chambers at 621 Magnolia Avenue and also via Zoom.

• Training on good governance presented by the City Attorney
• Attendance includes Community Enhancement Advisory Committee, Cultural Arts Advisory Committee, Economic Development Advisory Committee, Parks & Recreation Commission, Planning Commission, Senior Advisory Committee, Sister Cities Commission, Youth Advisory Committee, and Citizen's Oversight Committee
• Meeting location: Millbrae Council Chambers, 621 Magnolia Avenue, with Zoom link https://us02web.zoom.us/j/81399368182

City Council

The Millbrae City Council will hold a closed‑session meeting to receive updates from legal counsel on three ongoing lawsuits. Council members will also meet with real‑property negotiators about the potential sale of the City Pipe Yard (APN 024‑17‑4330). No actions are listed; the items are for discussion and consideration.

• Legal counsel update on City of Millbrae v. County of San Mateo et al., Case No. 23‑CIV‑05426
• Legal counsel update on City of Millbrae v. BART et al., Case No. 34‑2022‑00329903‑CU‑EI‑GDS
• Negotiation discussion for sale of City Pipe Yard Property (APN 024‑17‑4330) with City Manager Tom Williams and City Attorney Lori Liu
• Legal counsel update on County of San Mateo v. State of California et al., Case No. CPF‑25‑519270, including consideration of joining the litigation

The Millbrae City Council held a closed‑session meeting to review several existing litigations and to discuss a possible sale of the City Pipe Yard Property (APN 024‑17‑4330). No votes or formal actions were recorded; the council only considered whether to join one of the lawsuits.

City Council

The Millbrae City Council will vote on the Quarterly Investments Schedule for Q4 FY 2024‑25, approve a professional services agreement with EKI Environment & Water, Inc. for the 2025 Urban Water Management Plan (up to $56,882), and award a construction contract to BuildCorp, Inc. for the SFO Pump Station Rehabilitation Project (contract $519,000 with a $77,850 contingency, total budget $596,850). The council will also conduct a study session on the Mills Estate Park Project Plan. All items are listed for action at the October 14, 2025 meeting.

• Approve Quarterly Investments Schedule for Q4 FY 2024‑25 (action)
• Authorize professional services agreement with EKI Environment & Water, Inc. for the 2025 Urban Water Management Plan, not to exceed $56,882 (action)
• Award construction contract to BuildCorp, Inc. for SFO Pump Station Rehabilitation Project, contract $519,000 plus $77,850 contingency, total budget $596,850, CEQA exempt (action)
• Study Session on Mills Estate Park Project Plan (action)
• Approve regular and closed‑session meeting minutes from July‑September 2025 (action)

Council approved the quarterly investment schedule and two resolutions on the consent calendar, including a $56,882 water‑plan services agreement and a $519,000 contract to rebuild the SFO pump station. The council also directed staff to revise the Mills Estate Park design to fit the budget. All consent‑calendar items passed with a 5‑0 vote, and the park design motion passed 4‑0‑1.

• Approved five sets of regular and closed‑session minutes (5‑0)
• Approved Quarterly Investments Schedule for Q4 FY 2024‑25 (5‑0)
• Approved Resolution 25‑59 for EKI Environment & Water services up to $56,882 (5‑0)
• Approved Resolution 25‑60 awarding BuildCorp contract $519,000 (total budget $596,850) (5‑0)
• Directed staff to trim Mills Estate Park conceptual design to meet budget (4‑0‑1)
• No new business or public hearing items were taken up

Youth Advisory Committee

The Millbrae Youth Advisory Committee will approve the September 2, 2025 meeting minutes and receive updates on the Millbrae Library, the 2025 work‑plan timeline, the Senior Tech Program, and the Bayside Manor grand opening. New business includes discussion of the 2026 work plan and presentations from Girls Who Code and the Youth Leadership Partnership Program. Staff announcements highlight the Beats, Brews, and Vines event and the Kids Carnival scheduled for October 16.

• Approval of regular meeting minutes from September 2, 2025
• Millbrae Library updates
• Work Plan CY 2025 timeline updates
• Presentation from Girls Who Code (New Business)
• Beats, Brews, and Vines event on October 16, 2025

The committee approved the September 2, 2025 meeting minutes with a unanimous 9‑0‑0 vote. Members Chun and Lai were appointed as the primary and secondary leads, respectively, for the Bayside Manor Grand Opening, each approved by a unanimous 9‑0‑0 vote.

• Approved September 2, 2025 meeting minutes (9-0-0)
• Approved Chun as primary lead for Bayside Manor Grand Opening (9-0-0)
• Approved Lai as secondary lead for Bayside Manor Grand Opening (9-0-0)

Community Enhancement Advisory Committee

The Community Enhancement Advisory Committee will discuss and provide a recommendation on merging with the Cultural Arts Advisory Committee. The body will also receive reports on work plan tasks including environmental programs and the Spur Trail.

• Recommendation on merging the Community Enhancement Advisory Committee with the Cultural Arts Advisory Committee
• Work plan reports on Environmental Programs
• Work plan reports on Spur Trail
• Work plan reports on Adopt a Spot website content and enhancements
• Announcement of Annual Commission & Committee Training on October 15, 2025

Planning Commission

The Planning Commission will hold a public hearing to review and recommend an amendment to the city's density bonus ordinance. This change would allow local density bonus incentives to be provided in addition to those required by state law.

• Public hearing and action on Density Bonus Ordinance Amendment

The Planning Commission approved the September 15, 2025 meeting minutes by a 4‑0 vote. It closed public comment on the density‑bonus ordinance amendment by a 4‑0 vote. The commission then approved and recommended the amendment to the City Council, also by a 4‑0 vote.

• Approved September 15, 2025 meeting minutes (4-0)
• Closed public comment on density‑bonus ordinance amendment (4-0)
• Approved and recommended amendment to the city’s density‑bonus ordinance to the City Council (4-0)

City Council

The Millbrae City Council will vote on a resolution authorizing the City Manager to sign a first amendment to the Professional Services Agreement with the Peninsula Traffic Congestion Relief Alliance (Commute.org) for fiscal year 2025‑2026. It will also adopt a resolution approving salary and benefit changes for unrepresented management and confidential employees, and file the Monthly General Fund Financial Report for the period ending August 31, 2025. Informational updates on a new solids grinder at the Madrone Street Sewage Pump Station and on pollution‑prevention incentives will be presented.

• Resolution authorizing City Manager to sign first amendment to Professional Services Agreement with Peninsula Traffic Congestion Relief Alliance (Commute.org) for FY 2025‑2026 – ACTION
• Resolution approving salary and benefit modifications for unrepresented management and confidential employees – ACTION
• Receive and file Monthly General Fund Financial Report for period ending August 31, 2025 – ACTION
• Informational report on new solids grinder installed at Madrone Street Sewage Pump Station – INFORMATIONAL
• Informational report on pollution prevention incentives, rebates, and upcoming environmental events – INFORMATIONAL

The Millbrae City Council approved the July 8 meeting minutes and the consent calendar unanimously. It authorized the City Manager to handle two opioid litigation settlements and adopted two resolutions: one to sign a traffic‑congestion relief agreement with the Peninsula Traffic Congestion Relief Alliance (Commute.org) for FY 2025‑2026, and another to modify salaries and benefits for certain employees. The council also filed the August 2025 General Fund financial report and received informational updates on a new solids grinder and pollution‑prevention programs.

• Approved July 8, 2025 regular and closed session minutes (5‑0)
• Approved Consent Calendar (5‑0)
• Authorized City Manager to act on Purdue Pharma and National Prescription Opiate litigation settlements (unanimous)
• Adopted Resolution No. 25‑57 to let City Manager sign first amendment to Professional Services Agreement with Peninsula Traffic Congestion Relief Alliance (Commute.org) for FY 2025‑2026
• Adopted Resolution No. 25‑58 approving salary and benefit modifications for unrepresented management and confidential employees
• Filed Monthly General Fund Financial Report for period ending August 31, 2025
• Received informational report on new solids grinder at Madrone Street Sewage Pump Station
• Received informational report on pollution prevention incentives and upcoming environmental events

City Council

The Millbrae City Council will meet in closed session to discuss two ongoing lawsuits. The first concerns the Purdue Pharma Chapter 11 bankruptcy case (Case No. 19-23649) in the Southern District of New York. The second concerns the National Prescription Opiate Litigation (Case No. 1:17-MD-2804) in the Northern District of Ohio. Both items are listed as conferences with legal counsel on existing litigation.

• Conference with legal counsel – Purdue Pharma L.P. bankruptcy, Case No. 19-23649 (SHL)
• Conference with legal counsel – National Prescription Opiate Litigation, Case No. 1:17-MD-2804

The Millbrae City Council entered closed session to confer with legal counsel about two ongoing opioid-related lawsuits: the Purdue Pharma Chapter 11 case and the National Prescription Opiate Litigation. No motions, approvals, denials, or votes were recorded during the session.

Cultural Arts Advisory Committee

The provided document is a website error page indicating that the agenda file for the September 22, 2025, meeting could not be found in the system.

Sister Cities Commission

The regular meeting of the Millbrae Sister Cities Commission scheduled for Monday, September 22, 2025 at 6:30 p.m. in Conference Room B of the Millbrae Recreation Center has been cancelled. No agenda items were discussed or decided.

Economic Development Advisory Committee

The Economic Development Advisory Committee is reviewing the Fiscal Year 2025-2027 workplan and coordinating upcoming business education workshops. The body will also decide on the status of its December 18, 2025, meeting.

• September 30, 2025 workshop: Funding Your Future: Exploring Capital Options For Your Business
• Proposed November 18, 2025 event: Client Highlight & Networking Event
• Proposed January 27, 2026 class: Legal Entity Formation
• Decision on whether to cancel or keep the December 18, 2025 meeting
• Approval of August 21, 2025 meeting minutes

The committee approved the August 21, 2025 meeting minutes with a 5‑0 vote. It voted 6‑0 to cancel the regular EDAC meetings scheduled for November 20, 2025 and December 18, 2025. The next regular meeting is set for October 16, 2025.

• Approved August 21, 2025 meeting minutes (5-0)
• Canceled November 20, 2025 EDAC meeting (6-0)
• Canceled December 18, 2025 EDAC meeting (6-0)
• Scheduled next regular EDAC meeting for October 16, 2025

Senior Advisory Committee

The Senior Advisory Committee will receive updates on the Millbrae Library from staff members. A staff announcement will cover upcoming events and programs. The meeting includes a public comment period limited to 30 minutes total. The City Council will also provide an update.

• Millbrae Library updates presented by Francisco Ramirez or Joanna Hafter
• Staff announcement of events and programs by Joanna Hafter
• Public comment period (30 minutes total, max 3 minutes per speaker)
• City Council update
• Committee member reports

The committee voted 6-0 to approve the minutes from the August 20, 2025 meeting. No other actions were approved, denied, or tabled. The meeting also included a review of library events and planning for upcoming senior story sessions.

• Approved August 20, 2025 minutes (6-0)

Bike & Pedestrian Advisory Subcommittee

The Bike & Pedestrian Advisory Subcommittee will receive updates on the Murchinson Drive improvement and the Spur Connectivity Project, with additional information promised at a future meeting. An update on the Magnolia site behind Walgreens will be discussed, noting its placement on the Transportation Advisory Committee agenda for October 29. The meeting also includes a city council update from Councilmember Rainaldi and a public comment period.

• Murchinson Drive update
• Status of Spur Connectivity Project – additional information to come
• Magnolia site behind Walgreens – update and TAC agenda placement for Oct 29
• City Council update from Councilmember Rainaldi
• Public communication period for resident comments

Parks and Recreation Commission

The Millbrae Parks and Recreation Commission will approve the July 15, 2025 meeting minutes, elect a new commission chair, and take action on the Mills Estate Park Project. The agenda also includes a public comment period, an update from the city council liaison, and staff reports on recreation and parks. Subcommittee reports for BPAC, Bayside Manor Park, and Mills Estate Park will be presented.

• Approve meeting minutes from July 15, 2025
• Select a new Millbrae Parks and Recreation Commission chair
• Take action on the Mills Estate Park Project
• Public communication session (up to 30 minutes, max 3 minutes per speaker)
• City Council update from Councilmember Liaison Rainaldi

Planning Commission

The Planning Commission will hold public hearings to decide on two permit applications. These include a request for an outdoor produce display at a grocery store and a residential remodel and addition.

• 131 El Camino Real: Conditional Use Permit for a 300 square foot outdoor produce display at Sun’s Market
• 1100 Millbrae Avenue: Design Review Permit for a 933 square foot rear lower floor addition and interior remodel
• 1100 Millbrae Avenue: Conditional Use Permit to extend nonconforming upper-story side setbacks

The Millbrae Planning Commission approved a Conditional Use Permit for a 300‑sq‑ft outdoor produce display at 131 El Camino Real with a 4‑0‑1 vote (Commissioner Chan recused). It also approved a Design Review Permit and Conditional Use Permit for a net 110‑sq‑ft interior remodel and a 933‑sq‑ft rear addition at 1100 Millbrae Avenue with a 5‑0 vote. Earlier, the commission approved the August 18, 2025 meeting minutes with a 5‑0 vote.

• Approved Conditional Use Permit for 131 El Camino Real (300 sq ft produce display) – vote 4‑0‑1 (Chan recused)
• Closed public comment for 131 El Camino Real – vote 4‑0‑1 (Chan recused)
• Approved Design Review Permit and Conditional Use Permit for 1100 Millbrae Avenue – vote 5‑0
• Closed public comment for 1100 Millbrae Avenue – vote 5‑0
• Approved August 18, 2025 meeting minutes with name correction – vote 5‑0

City Council

The City Council will meet in a closed session to discuss a legal case and labor negotiations. These private discussions are held pursuant to the Government Code.

• Conference with legal counsel regarding City of Millbrae v. County of San Mateo et al. (Case No. 23-CIV-05426)
• Conference with labor negotiators regarding Unrepresented Management

The Millbrae City Council met in closed session to consider two items: a conference with legal counsel about existing litigation (City of Millbrae v. County of San Mateo) and a conference with labor negotiators for unrepresented management. No votes, approvals, or other actions were recorded for either item.

City Council

The Millbrae City Council will consider approving a contract amendment for the Marina Vista Sewer Replacement and Pavement Rehabilitation Project, which includes extra work on Landing Lane and San Anselmo Avenue. The council will also vote on a resolution to authorize up to $350,000 in purchase orders for the Bay Area Chemical Consortium and a resolution to request transportation funding from the Metropolitan Transportation Commission.

• Contract amendment for Landing Lane and San Anselmo Avenue sewer work ($702,300 increase)
• Authorization for Bay Area Chemical Consortium purchase orders up to $350,000
• Request for Metropolitan Transportation Commission pedestrian/bicycle funding
• Approval of Special and Regular Meeting minutes from June 2025
• Appointments to the Youth Advisory Committee

The City Council approved a resolution increasing the construction contract for the 2024 Marina Vista Sewer Replacement and Pavement Rehabilitation Project by $702,300, raising the total to $2,389,692.50, and establishing a project budget of $2,964,883. The council also approved consent items, including a resolution authorizing purchase orders up to $350,000 for chemical supplies, and appointments to the Youth Advisory Committee. All votes were 5-0.

• Approved Resolution 25-55 increasing construction contract by $702,300 for Marina Vista sewer project (5-0)
• Approved Resolution 25-54 authorizing purchase orders up to $350,000 for chemical supplies (5-0)
• Approved appointments to Youth Advisory Committee (5-0)
• Approved Resolution 25-56 requesting MTC allocation for pedestrian/bicycle project funding (5-0)
• Designated City Manager Tom Williams as voting delegate for League of California Cities conference (5-0)
• Approved minutes of June 10 and June 24, 2025 (5-0)

Youth Advisory Committee

The Millbrae Youth Advisory Committee will meet to decide on a chair rotation and discuss the 2026 work plan. The committee will also review updates regarding the Millbrae Library and the Senior Tech Program.

• Action on Chair Rotation
• Discussion of Work Plan CY 2026
• Updates on Senior Tech Program and Millbrae Library
• Approval of May 6, 2025 meeting minutes
• Staff announcements for Mid-Autumn Festival on Broadway (Sept 27-28)

The Youth Advisory Committee approved the May 6, 2025 meeting minutes by a 9‑0‑0 vote. Anderson Fung was elected chairperson with an 8‑0‑1 vote, and Shrey Parikh was elected vice chair with a 6‑0‑3 vote. A nomination for Conor Chun as chair received no motion or second, and his vice‑chair nomination failed with a 3‑0‑6 vote.

• Approved May 6, 2025 minutes (vote 9-0-0)
• Elected Anderson Fung as Chairperson (vote 8-0-1)
• Elected Shrey Parikh as Vice Chair (vote 6-0-3)
• Vice Chair nomination of Conor Chun denied (vote 3-0-6)

Community Enhancement Advisory Committee

The Community Enhancement Advisory Committee will meet to approve minutes from July 1, 2025, and continue the election of Chair and Vice Chair. The agenda includes updates on environmental programs, the Spur Trail, and a potential merger with the Cultural Arts Advisory Commission.

• Approval of July 1, 2025 minutes
• Election of Chair and Vice Chair
• Report on Environmental Programs
• Report on Spur Trail
• Discussion on potential merger with Cultural Arts Advisory Commission

City Council

The regular meeting of the City Council scheduled for August 26, 2025, has been cancelled. The next scheduled meeting is September 9, 2025.

Cultural Arts Advisory Committee

The committee will discuss planning for the May 2026 Art Show and the Día de los Muertos event on November 1, 2025. Members will also review tile size options for the Central Park Playground retaining wall and elect a Chair and Vice-Chair.

• Discussion of May 9, 2026 Art Show logistics and award changes
• Presentation of Día de los Muertos event plan for November 1, 2025
• Review of tile sizes from All Fired Up for the Central Park Playground Legacy Tile Project
• Election of Committee Chair and Vice-Chair
• Staff announcements for the August 30-31 Art & Wine Festival in Downtown Millbrae

Sister Cities Commission

The regular meeting of the Millbrae Sister Cities Commission scheduled for August 25, 2025, has been cancelled.

Economic Development Advisory Committee

The Millbrae Economic Development Advisory Committee met on August 21, 2025, to review minutes, hear public comments, and discuss updates to its three-year workplan. No new business was introduced; the committee focused on upcoming educational workshops for local entrepreneurs.

• Fiscal Year 2025–2027 EDAC Workplan updates and next steps
• September 30, 2025 workshop: Funding Your Future – Capital Options for Businesses
• November 18, 2025 networking event: Client Highlight & Networking
• January 27, 2026 workshop: Legal Entity Formation for entrepreneurs

The Economic Development Advisory Committee approved the special meeting minutes from June 11, 2025 and the regular meeting minutes from July 17, 2025 by a unanimous 6‑0 vote. The committee also agreed to hold the “Funding Your Future” workshop on September 30, 2025 and assigned tasks for marketing, flyers, and refreshments. No other new or existing business items were decided, and the next regular meeting is set for September 18, 2025.

• Approved June 11, 2025 special meeting minutes (6-0)
• Approved July 17, 2025 regular meeting minutes (6-0)
• Agreed to host “Funding Your Future” workshop on Sep 30, 2025
• Assigned Renaissance to handle event registration and marketing outreach
• Planned printing of 30 copies of each flyer for distribution
• Chair Guerin and Member Bruce to manage event refreshments
• Chair Guerin to speak at City Council to promote the workshop
• Scheduled next regular EDAC meeting for Sep 18, 2025

Senior Advisory Committee

The Millbrae Senior Advisory Committee will hold its regular meeting at the Recreation Center to approve minutes from July, hear a city council update, and vote on a new program offering free technology classes for seniors at the Recreation Center. The committee will also receive staff updates on events and programs and discuss library updates and birthday list management.

• Approve Peninsula Family Service Get Appy program using free space at Recreation Center for senior technology classes
• Millbrae Library updates by Francisco Ramirez or Joanna Hafter
• Birthday Lists - who maintains and how many lists exist

The Senior Advisory Committee approved the July 16, 2025 meeting minutes with a unanimous 7‑0‑0 vote. The committee also approved the Peninsula Family Service “Get Appy” program to use space at the Millbrae Recreation Center for senior technology assistance, also by a unanimous 7‑0‑0 vote.

• Approved July 16, 2025 minutes (7-0-0)
• Approved Peninsula Family Service Get Appy senior tech program (7-0-0)

Planning Commission

The Millbrae Planning Commission will hold a public hearing to decide on a Design Review Permit for a residence at 266 La Cruz Avenue. The project includes additions totaling 1,636 square feet and a deck, all within an R-1 zoning district. The hearing will also consider whether the project qualifies for a CEQA categorical exemption.

• 266 La Cruz Avenue ADU expansion (699 sq ft first-story, 537 sq ft second-story, 400 sq ft deck)
• Design Review Permit application under Single-Family Residential (R-1) zoning
• CEQA categorical exemption review (Class 1 Existing Facilities)

The Planning Commission approved the minutes from the August 4 meeting. Commissioners voted to close public comment and then approved the Design Review Permit for a first‑story addition, future ADU, second‑story addition, and deck at 266 La Cruz Avenue in the Single‑Family Residential (R‑1) zone. The next regular meeting on September 1 was noted as cancelled.

• Approved August 4, 2025 minutes (5‑0)
• Closed public comment on La Cruz project (5‑0)
• Approved Design Review Permit for 266 La Cruz Avenue (5‑0)
• Cancelled September 1, 2025 Planning Commission meeting

City Council

The regular meeting of the City Council scheduled for August 12, 2025, has been cancelled. This is a procedural notice of cancellation.

Planning Commission

The Planning Commission will hold a public hearing to review and recommend amendments to the city's density bonus ordinance. The proposed changes would allow local density bonus incentives in addition to those provided by state law.

• Public hearing on Density Bonus Ordinance Amendment
• Nomination and election of Planning Commission Chair and Vice Chair for FY 2026
• Approval of May 19, 2025 meeting minutes

The Planning Commission voted 5‑0 to make Vice Chair Davis the new Chair and Commissioner Chui the new Vice Chair for FY 2026. The commission also approved the May 19, 2025 minutes (4‑0‑1), closed public comment on the density‑bonus hearing (5‑0), and postponed further discussion of the density‑bonus ordinance amendment to the October 6, 2025 meeting (5‑0).

• Elected Vice Chair Davis as Planning Commission Chair (5‑0)
• Elected Commissioner Chui as Planning Commission Vice Chair (5‑0)
• Approved May 19, 2025 meeting minutes (4‑0‑1, 1 abstention)
• Closed public comment on density‑bonus hearing (5‑0)
• Continued density‑bonus ordinance amendment to Oct 6, 2025 meeting (5‑0)

Sister Cities Commission

The Millbrae Sister Cities Commission will review updates regarding the Japanese Garden and Taichung. The body will also discuss initiating communication with the Mayor of La Serena and decide on an August recess.

• Approval of June 23, 2025 meeting minutes
• Update on the Millbrae Japanese Garden
• Recap of Ramallah Mayor Kassis visit
• Discussion on starting communication with the Mayor of La Serena
• Action item regarding August Recess for the Commission

The Sister Cities Commission approved the June 23, 2025 meeting minutes by a 7‑0‑0 vote. It also approved an August recess, cancelling the scheduled August 2025 commission meeting, also by a 7‑0‑0 vote. No formal decisions were made on the Japanese Garden naming despite public comments.

• Approved June 23, 2025 meeting minutes (7-0-0)
• Approved August recess, cancelling August 2025 meeting (7-0-0)

City Council

The Millbrae City Council will consider several contracts, including police services and infrastructure rehabilitation. The body will also discuss a Japanese Garden concept and various transportation funding applications.

• Police services contract with San Mateo County not to exceed $10,336,696
• Digester and Sludge Line Rehabilitation contract to GSW Construction for $927,860
• Successor MOUs and revised salary schedules for Teamsters Local 856 Miscellaneous and Sanitation units
• Funding of $10,000 and a $61,127.12 fee waiver for the Self-Help for the Elderly Senior Lunch Program
• Study session for a Japanese Garden concept along the spur trail at Magnolia Avenue

The Millbrae City Council adopted a resolution authorizing up to $10,336,696 for police services for FY 2025‑26, voting 5‑0. It also approved a $927,860 construction contract for the digester and sludge line project, accepted completion of EV charging stations at the corporate yard, and authorized the Japanese Garden concept plan. Additional actions included adopting bike‑share and electric‑micromobility programs and funding senior‑lunch services.

• Adopted Resolution authorizing up to $10,336,696 police services amendment (5‑0)
• Awarded GSW Construction a $927,860 contract for Digester and Sludge Line Rehabilitation (5‑0)
• Accepted completion of EV charging stations at Millbrae Corporation Yard (5‑0)
• Approved Japanese Garden concept plan along Magnolia Avenue spur trail (5‑0)
• Adopted Resolutions supporting bike‑share, e‑micromobility rebate, and electric city‑fleet bicycles (5‑0)
• Approved $61,127.12 fee waiver and $10,000 funding for Self‑Help for the Elderly senior lunch program (5‑0)
• Adopted Ordinance No. 820 amending citation authority enforcement section (5‑0)
• Received and filed Monthly General Fund Financial Report for period ending June 30, 2025 (5‑0)

Bike & Pedestrian Advisory Subcommittee

The Millbrae Bike & Pedestrian Advisory Subcommittee is holding a special meeting at Rotary Park. The body will conduct an on-site walking session to gather input on the Spur Trail Connectivity Project.

• Spur Trail Connectivity Project input (on-site walking item)

Economic Development Advisory Committee

The Economic Development Advisory Committee will vote to elect a Vice Chair for Fiscal Year 2026. The committee will also discuss the 2025-2027 workplan and scheduling for business management and capital training workshops.

• Election of EDAC Vice Chair for Fiscal Year 2026
• Review of Fiscal Year 2025-2027 EDAC Workplan
• Planning of Access To Capital Training and Business Management workshops

The committee nominated and elected Committee Member McElhone as Vice Chair for Fiscal Year 2026; the motion passed 6‑0, with one member absent. The committee also approved an educational workshop series on business topics, setting dates for September 30, 2025; November 18, 2025; and January 27, 2026, with sessions scheduled from 5:30 p.m. to 7:00 p.m. No other substantive actions were taken at this meeting.

• McElhone nominated and elected Vice Chair for FY 2026 (motion passed 6‑0)
• Approved educational workshops on Access To Capital and Business Management
• Set workshop dates: 9/30/25, 11/18/25, 1/27/26
• Set workshop time: 5:30‑7:00 p.m.

Senior Advisory Committee

The Senior Advisory Committee voted unanimously to allow John Farich to hold a "Scams on Seniors" session and Cherie Moreno Got Wheels to hold a transportation program for seniors at the Millbrae Recreation Center. The committee also approved the June 18, 2025, meeting minutes.

• Approved use of Recreation Center for John Farich's "Scams on Seniors" session (6-0-0)
• Approved use of Recreation Center for Cherie Moreno Got Wheels senior transportation program (6-0-0)
• Approved June 18, 2025, meeting minutes (6-0-0)

Parks and Recreation Commission

The Millbrae Parks and Recreation Commission will meet to decide on revisions to the Japanese Garden. The body will also select a Commission Chair and consider canceling the August meeting.

• Japanese Garden Revisions
• Selection of Commission Chair
• Proposal to cancel August meeting

Cultural Arts Advisory Committee

The committee will review the Art Show and discuss the Legacy Tile Project. Members will also coordinate the Dia De Los Muertos event scheduled for November 1, 2025. Staff will provide updates on upcoming August community events.

• Dia De Los Muertos event on November 1, 2025, in the Great Hall and Fitness Room
• Discussion of the Legacy Tile Project
• Millbrae Goes to the Movies (Kung Fu Panda 4) at Millbrae Central Park on August 8
• Beats, Brews & Vines on Hillcrest & Broadway on August 21
• Art & Wine Festival in Downtown Millbrae on August 30 and 31

City Council

The Millbrae City Council met in closed session to consider a conference with labor negotiators, including City Manager Tom Williams and representatives from Teamsters Local 856 and the sanitation unit. No vote or decision was recorded. The meeting adjourned at 7:00 p.m.

City Council

The City Council will consider several infrastructure contracts and the adoption of FY 2025-2026 service charges for sewer, fire, and stormwater. The body will also discuss updates to community development projects and an ordinance regarding citation authority.

• Construction contract to JMB Construction, Inc. for Hacienda Lift Station Replacement Project up to $3,500,000
• IT support contract amendment with Stepford, Inc. up to $170,000 per year for base services and $50,000 for additional services
• Authorization for FY 2025-2026 sewer service charges, fire assessments, and stormwater fees on the county tax roll
• Ordinance amending Section 1.05.020 of the Millbrae Municipal Code regarding citation authority
• Parking lot and street closures and fee waivers for the Lunar New Year Festival (Feb 2026) and Spring Festival (April 2026)

The council adopted Resolution No. 25‑42, awarding JMB Construction, Inc. a $3,034,080 contract for the Hacienda Lift Station Replacement Project, with a total project budget not to exceed $3.5 million. The Consent Calendar, which included this contract and other items, was approved by a 5‑0 vote. Additional actions included approving a $170,000 annual IT services amendment with Stepford, Inc., and adopting resolutions to collect sewer, fire, and stormwater fees for FY 2025‑2026, each passed 5‑0.

• Approved $3,034,080 Hacienda Lift Station Replacement contract (5-0)
• Approved amendment to Stepford, Inc. IT services contract up to $170,000 per year (5-0)
• Approved Quarterly Investments Schedule for Q3 FY 2024‑25 (5-0)
• Approved parking lot and street closures and fee waivers for Lunar New Year Festival 2026 (5-0)
• Approved field use and fee waivers for Spring Festival 2026 at Central Park (5-0)
• Adopted ordinance amending citation authority, first reading waived (5-0)
• Adopted FY 2025‑2026 Sewer Service Charge Report and authorized collection (5-0)
• Adopted FY 2025‑2026 Fire Assessment and Stormwater Fees collection (5-0)

Community Enhancement Advisory Committee

The Community Enhancement Advisory Committee will hold elections for its Chair and Vice Chair. The body will also receive updates on environmental programs and a streetlight project.

• Nomination and election of Chair and Vice Chair
• 2026 Streetlight Conversion to LED Project update
• New Fiscal Year Environmental Programs Calendar update
• Report on Work Plan Task progress from committee leads and subcommittees

City Council

The City Council will vote on several infrastructure contracts and the 2025-26 road repair project list. The body will also consider appointments to five city advisory committees and commissions.

• Construction contract for La Prenda Tank Lining Project with Unified Field Service Corporation up to $453,327
• Professional services agreement with EKI Environment & Water, Inc. for water system modeling up to $190,740
• Agreement with San Mateo County for Emergency Services District Coordinator services up to $64,571
• Creation of the Fiscal Year 2025-26 project list for Senate Bill 1 road repair funding
• Appointments to Sister Cities, Community Enhancement, Economic Development, Senior, and Youth advisory committees

The council approved the appointment and reappointment of members to the Sister Cities Commission, Community Enhancement Advisory Committee, Economic Development Advisory Committee, and Senior Advisory Committee by a 5-0 vote. It also approved the appointment and reappointment of members to the Youth Advisory Committee by a 4-0-1 vote, with Mayor Fung recused from that vote. No other actions were taken.

• Approved appointments to Sister Cities Commission, Community Enhancement Advisory Committee, Economic Development Advisory Committee, and Senior Advisory Committee (5-0)
• Approved appointments to Youth Advisory Committee (4-0-1, Mayor Fung recused)
• Closed session held; Mayor Fung reported no reportable action

Sister Cities Commission

The Sister Cities Commission will meet to discuss international relations and local projects. The body is scheduled to take action on revised options for the Millbrae Japanese Garden and approve minutes from the April 27, 2025 meeting.

• Action on revised options for the Millbrae Japanese Garden
• Discussion of potential visit date range for Taichung
• Recap of Centro Chileno Lautaro event
• Informational item regarding Ramallah Mayor Kassis at the Ramallah Convention in Burlingame
• Update on Commission business cards

The Sister Cities Commission approved the minutes from the April 27, 2025 meeting. It adopted an updated concept for the Millbrae Japanese Garden that adds a performance stage and re‑configures the layout. The commission also approved a subcommittee for Work Plan Task #6 and decided that commission business cards will not be provided.

• Approved April 27, 2025 minutes (5-0-0)
• Approved updated Millbrae Japanese Garden concept with performance stage (6-0-0)
• Approved subcommittee for Work Plan Task #6 (6-0-0)
• Business cards will not be provided to the commission

Senior Advisory Committee

The Senior Advisory Committee will meet to discuss potential speaking engagements regarding scams and transportation services. The body will also receive updates on the Millbrae Library and senior programs.

• Millbrae Library updates by Francisco Ramirez
• Proposed speaking engagement on scams for seniors by John Farich
• Proposed speaking engagement on Got Wheels services for seniors by Cherie Moreno
• Discussion regarding the November Senior Lunch holiday
• Approval of April 16, 2025 meeting minutes

The committee approved the April 16, 2025 meeting minutes with a 6-0-0 vote. It was decided not to hold a Senior Lunch in November because the month includes a holiday. No other substantive actions were taken.

• Approved April 16, 2025 minutes (6-0-0)
• Cancelled Senior Lunch in November (decision)

Parks and Recreation Commission

The regular meeting of the Parks and Recreation Commission scheduled for June 17, 2025, has been cancelled.

Economic Development Advisory Committee

The Economic Development Advisory Committee will hold a special meeting to elect its leadership for the 2026 fiscal year. The committee will also discuss progress on the Fiscal Year 2025-2027 workplan.

• Nomination and election of EDAC Chair and Vice Chair for Fiscal Year 2026
• Updates on Fiscal Year 2025-2027 EDAC Workplan working groups
• Updates on educational workshop schedules and marketing materials

The Economic Development Advisory Committee approved three sets of prior meeting minutes by a 5‑0 vote. Committee members elected Chair Guerin for Fiscal Year 2026, also by a 5‑0 vote, and agreed to postpone electing a Vice Chair until the July 2025 meeting. The regular June 19, 2025 meeting was cancelled due to a city holiday.

• Approved April 17, 2025 meeting minutes (5-0)
• Approved May 15, 2025 meeting minutes (5-0)
• Approved May 30, 2025 meeting minutes (5-0)
• Elected Chair Guerin for Fiscal Year 2026 (5-0)
• Deferred Vice Chair election to July 2025 meeting (unanimous agreement)
• Cancelled regular meeting scheduled for June 19, 2025 (city holiday)

City Council

The City Council will consider adopting the operating and capital budgets for fiscal years 2025-26 and 2026-27. The meeting includes a public hearing on water rate changes and a vote on a new municipal code chapter regarding public encampments.

• Public hearing on water rate changes for FY 2025-26 through FY 2029-30
• Adoption of Operating and Capital Budget for FY 2025-26 and FY 2026-27
• Ordinance adding Chapter 4.95 to the Municipal Code regarding public encampments
• Contract with Verde Design for Mills Estate Park Reactivation Project up to $340,492
• Agreement with HB Consulting Group, Inc. for a temporary Acting Public Works Director

The council approved the operating and capital budget for fiscal years 2025‑26 and 2026‑27, and adopted the water rate changes for FY 2025‑26 through FY 2029‑30 with a 5‑0 vote. It also established the FY 2025‑26 appropriations limit, adopted an ordinance on public encampments, and approved a $296,080 professional services agreement for the Mills Estate Park project. The mayor was authorized to attend the AAPI LEAD summit, and the Chinese Hospital received approval to use the Recreation Center Great Hall and fee waivers. Finally, the council amended the franchise agreement with South San Francisco Scavenger Company.

• Approved FY 2025‑27 operating and capital budget (5-0)
• Adopted water rate changes for FY 2025‑26‑30 (5-0)
• Established FY 2025‑26 appropriations limit (action)
• Adopted Ordinance No. 819 on public encampments (action)
• Approved $296,080 professional services agreement for Mills Estate Park (action)
• Authorized Mayor to attend AAPI LEAD summit (4-0-1, Mayor abstained)
• Approved Chinese Hospital use of Recreation Center Great Hall and fee waivers (5-0)
• Amended franchise agreement with South San Francisco Scavenger Company (5-0)

City Council

The City Council is holding a special meeting to interview candidates for two vacancies on the Planning Commission. These positions are for full 4-year terms ending June 30, 2029.

• Interviews for Planning Commission candidates Samuel Chui and Catherine Quigg

Mayor Anders Fung called a special City Council meeting on June 10, 2025. The council conducted a land acknowledgement and interviewed two candidates for vacant Planning Commission seats. The meeting was adjourned to the regular council session later that evening. No formal decisions, approvals, or votes were recorded.

Cultural Arts Advisory Committee

The committee will review a previous art show and discuss the Legacy Tile Project. Members will also coordinate for the Dia De Los Muertos event scheduled for November 1, 2025. The body will consider changing its meeting date and time.

• Dia De Los Muertos event on November 1, 2025, in the Great Hall and Fitness Room
• Discussion of the Legacy Tile Project
• Art Show debrief
• Proposed change to committee meeting date and time
• Bingo Night on June 27 at Millbrae Recreation Center ($5.00 per person)

Community Enhancement Advisory Committee

The committee will meet to discuss staff updates and receive reports from committee leads and subcommittee members regarding Work Plan Tasks. The meeting includes time for public communication and the approval of previous meeting minutes.

• Streetlight Conversion to LED Project started May 29, 2025
• Green Bins for Businesses Program launch in June 2025
• Water Efficient Edible Gardens event on June 7, 2025, at Millbrae Recreation Center
• Electrify Landscape Equipment Program closed May 20, 2025

Economic Development Advisory Committee

The Economic Development Advisory Committee is meeting to discuss a proposed joint co-sponsorship event scheduled for July 27, 2025. The committee may provide a recommendation regarding this event to the City Council.

• Consideration of a Joint Co-Sponsorship Event proposed for July 27, 2025

The Economic Development Advisory Committee voted 5‑0 to recommend that the City Council co‑sponsor the Sing Tao Asian Expo scheduled for July 27, 2025. The recommendation will be presented to the City Council on June 10, 2025. The committee also set the date for its next special meeting on June 11, 2025.

• Recommend City Council co‑sponsor Sing Tao Asian Expo (July 27, 2025) – passed 5‑0
• Schedule next special EDAC meeting for June 11, 2025

City Council

The Millbrae City Council will meet on May 27, 2025, to vote on several key items, including a $1.42 million street resurfacing contract and adoption of state-designated fire hazard zones. The meeting will also feature ceremonial proclamations, financial reports, and discussions on water/sewer funds and public encampments.

• Adoption of Local Responsibility Area Fire Hazard Severity Zones as designated by the State Fire Marshal
• Award of $1,419,495 construction contract to Pavement Coatings Company for 2025 street resurfacing
• Approval of revised maximum garbage rate schedule per franchise agreement with South San Francisco Scavenger Company
• Introduction of ordinance adding chapter on public encampments to municipal code
• Amendment to water supply agreement and updated drought response plan

The Millbrae City Council approved a fire‑hazard severity zone ordinance, waiving the second reading and CEQA review. It also introduced and waived the first reading of an ordinance adding Chapter 4.95 on public encampments. Additional actions included approving a revised garbage‑rate schedule, a $1,419,495 street‑resurfacing contract, and amendments to the regional water‑supply agreement and drought‑response plan.

• Adopted LRA Fire Hazard Severity Zones ordinance (3-0-2 vote, two recused)
• Introduced and waived first reading of public encampments ordinance (5-0 vote)
• Approved revised maximum garbage rate schedule (5-0 vote)
• Approved $1,419,495 street resurfacing contract to Pavement Coatings Company (5-0 vote via consent calendar)
• Adopted amendment to water supply agreement and Tier 2 drought response plan (5-0 vote)
• Approved May 13 closed and regular meeting minutes (5-0 vote)
• Approved consent calendar items except fire‑hazard ordinance (5-0 vote)
• Received water, sewer, recreation funds and department overview report (5-0 vote)

Sister Cities Commission

The regular meeting of the Millbrae Sister Cities Commission scheduled for May 26, 2025, has been cancelled.

Bike & Pedestrian Advisory Subcommittee

The Millbrae Bike & Pedestrian Advisory Subcommittee will meet May 20 at the Recreation Center to approve April minutes, hear a council update, and discuss existing projects including the Spur Connectivity funding agreement and a new utility path from Hillcrest to Larkspur. Public comment is reserved at the start.

• Approve April 15, 2025 meeting minutes
• Spur Connectivity Project funding agreement and possible input needed from BPAC
• Utility path connection from Hillcrest to Larkspur
• Bike Rodeo recap and feedback
• Update from Councilmember Rainaldi

Parks and Recreation Commission

The commission will review updates on summer events and the Bayside Manor project. The meeting also includes a report from the Parks Supervisor and a City Council update.

• Update on Bayside Manor Project
• Overview of Summer Events and Programs
• Approval of March 18, 2025 meeting minutes

Planning Commission

The Planning Commission will hold a public hearing to review the 2025-2026 Capital Improvement Program (CIP) and determine its conformance with the Millbrae General Plan. The item is exempt from CEQA review. The meeting also includes approval of the April 7, 2025 minutes and public comment on non-agenda items.

• Public hearing and action on Capital Improvement Program 2025-2026 General Plan Conformance Review (CEQA exempt)

The commission approved the April 7, 2025 meeting minutes with an updated signature date. It also approved the review of the 2025‑2026 Capital Improvement Program and its conformance with the Millbrae General Plan. The scheduled June 2, 2025 meeting was cancelled and the next meeting was set for June 16, 2025.

• Approved April 7, 2025 meeting minutes (date update) – vote 3-0-1 (Quigg abstained)
• Approved review of 2025‑2026 Capital Improvement Program conformance – vote 4-0
• Cancelled scheduled Planning Commission meeting for June 2, 2025 due to lack of agenda items
• Set next Planning Commission meeting for June 16, 2025 (date TBD)

Economic Development Advisory Committee

The Millbrae Economic Development Advisory Committee will hold a regular meeting on May 15, 2025, with no new business on the agenda. The main item is reviewing the Fiscal Year 2025-2027 EDAC Workplan, including creating working groups for each task and an update on the Renaissance meeting. Staff will also provide an update on the Community Benefits District from the April 22 City Council meeting. No minutes are scheduled for approval, and the next regular meeting is set for June 19, which is a city holiday.

• Creation of working groups for each task in the FY 2025-2027 EDAC Workplan
• Renaissance meeting update
• Community Benefits District update from 4/22/25 City Council meeting
• Next regular EDAC meeting scheduled for June 19, 2025 (a city holiday)

The Economic Development Advisory Committee reported that the City Council voted to place the Community Benefits District project on hold, with a plan to revisit it in 2026. The committee also announced that the scheduled June 19, 2025 meeting will be cancelled and a poll will be sent to set a new date.

• City Council voted to put Community Benefits District on hold, to revisit in 2026
• June 19, 2025 EDAC meeting cancelled; staff will send poll to reschedule

City Council

The Millbrae City Council will hold a study session on the General Fund and Capital Budget for fiscal years 2025-26 and 2026-27. A public hearing is scheduled to adopt Local Responsibility Area Fire Hazard Severity Zones as designated by the State Fire Marshal. The consent calendar includes awarding a $299,137 contract for the Hillcrest Pressure Reducing Valve Project and other items.

• General Fund and Capital Budget Study Session for FY 2025-26 and 2026-27
• Public hearing to adopt LRA Fire Hazard Severity Zones ordinance
• Award construction contract to Golden Bay Construction Inc. for Hillcrest Pressure Reducing Valve Project, $299,137 (total $344,008 with contingency)
• Accept Ahwahnee Complete Utility & Pavement Rehabilitation Project as complete
• Authorize mayor to sign letter of support for BART's Regional Transit Connections Application

The minutes for the Millbrae City Council meeting on May 13, 2025 contain only procedural text and no recorded votes, approvals, or denials. No substantive actions were decided or documented.

City Council

The Millbrae City Council is meeting in closed session only to discuss labor negotiations with employee organizations. No public action or open-session items are scheduled. The council will confer with City Manager Tom Williams regarding negotiations with Teamsters Local 856 (Miscellaneous Unit and Sanitation Division) and Unrepresented Management.

• Closed session conference with labor negotiators for Teamsters Local 856 and Unrepresented Management

The council entered closed session to discuss a conference with labor negotiators, including the City Manager and representatives from Teamsters Local 856 and unrepresented management. No decisions, approvals, or votes were recorded during the session.

Cultural Arts Advisory Committee

The Cultural Arts Advisory Committee will review and discuss several existing projects, including a debrief of the recent Art Show, planning for the Dia De Los Muertos event on November 1, 2025, and the Legacy Tile Project. The committee will also consider changing its regular meeting date and time, and receive updates from the city council and staff liaisons.

• Debrief of the recent Art Show
• Dia De Los Muertos event – Friday, November 1, 2025, at the Great Hall and Fitness Room; subcommittee members Jessica Cecena and Nicole Germain
• Discussion of the Legacy Tile Project
• Proposal to change the committee's regular meeting date and time
• Staff announcements: June 2–6 Rotary Mayor's Cup (registration at bit.ly/milrec) and June 7 Juneteenth Celebration with City of San Bruno

Youth Advisory Committee

The Millbrae Youth Advisory Committee will review updates for the 2025 work plan and the Millbrae Library. The committee will also consider a diversity proclamation and receive a presentation from SamTrans.

• Action item: T-shirt design for YAC Marketing
• Discussion of Diversity Proclamation
• SamTrans Presentation
• Updates on Senior Tech Program, Legislative Camp, and Girls Who Code
• Action item: Approval of April 8, 2025 meeting minutes

The committee unanimously approved the April 8, 2025 meeting minutes. It also approved moving the SamTrans presentation to the next agenda slot. Finally, the charcoal‑colored T‑shirt design for YAC marketing was approved. No other substantive actions were decided.

• Approved April 8, 2025 meeting minutes (5-0-0)
• Approved SamTrans presentation for next agenda (5-0-0)
• Approved charcoal T‑shirt design for YAC marketing (5-0-0)

Community Enhancement Advisory Committee

The Millbrae Community Enhancement Advisory Committee will hear a report from Earth Day 2025 events, discuss next steps for the City Council-approved FY2025-2027 Work Plan, and receive staff updates on upcoming bike safety events. The committee will also consider approval of its April 1, 2025 minutes and take public comment on non-agenda items.

• Report out from Earth Day 2025 Events
• Next Steps for City Council approved FY2025-2027 Work Plan
• May 10: Bike Rodeo at Taylor Middle School 10–2pm, free bike helmets provided
• May 15: Bike to Wherever Day at Millbrae Southbound Caltrain Platform, city energizer station
• Approval of April 1, 2025 meeting minutes

Sister Cities Commission

The Sister Cities Commission will meet to discuss the 2025 Japanese Culture Festival and a publicity partnership with San Francisco AAPI. The body will also review the treasurer's report and approve previous meeting minutes.

• Consideration of invitations to Hanyu, Japan for the 2025 Japanese Culture Festival
• Discussion of San Francisco AAPI Publicity Partnership
• Approval of March 24, 2025 meeting minutes
• Treasurer report

The Millbrae Sister Cities Commission voted to approve the March 24, 2025 meeting minutes with a 5‑0‑0 vote. Commissioners also directed task leads to schedule a meeting with the City Liaison to sort through physical informational items. No other formal actions were taken at this meeting.

• Approved March 24, 2025 meeting minutes (5-0-0 vote)
• Task leads to schedule meeting with City Liaison to sort informational items

Cultural Arts Advisory Committee

The committee will vote on whether to hold Dia De Los Muertos on October 31 or November 1, 2025. Members will also discuss the Legacy Tile Project and review updates for the May 10 Art Show.

• Vote on Dia De Los Muertos date (Oct 31 or Nov 1, 2025) in the Great Hall and Fitness Room
• Discussion of the Legacy Tile Project
• Updates on the May 10, 2025 Art Show in the Great Hall
• Review of the 2025-2027 Work Plan adopted by City Council on April 8, 2025

City Council

The City Council will decide whether to accept a subcommittee recommendation to pause and rescind the petition to initiate formal balloting for the Millbrae Downtown and El Camino Real Community Benefit District. They will also consider authorizing a public hearing notice for water rate changes from FY 2025-26 to FY 2029-30. The council will acknowledge a settlement agreement with the California High Speed Rail Authority to resolve the city's lawsuit over the environmental review for the San Jose-San Francisco segment. Consent items include an auditing contract award to Badawi & Associates and establishing a citizens oversight committee for fire assessment and transient occupancy tax.

• Consideration to pause and rescind petition to form Millbrae Downtown and El Camino Real Community Benefit District (Item 9)
• Authorize public hearing notice for water rate changes from FY 2025-26 to FY 2029-30 (Item 12)
• Acknowledgement of settlement agreement with California High Speed Rail Authority (CHSRA) to settle lawsuit over high speed rail segment EIR/EIS (Item 8)
• Adoption of resolution awarding auditing contract to Badawi & Associates (Item 6)
• Adoption of resolution to establish Citizens Oversight Committee to review Fire Assessment and Transient Occupancy Tax (Item 7)

The Millbrae City Council approved the April 8 meeting minutes and the consent calendar unanimously (5-0). It adopted a contract with Badawi & Associates for auditing services and created a Citizen’s Oversight Committee for fire assessment and transient occupancy tax. The council voted 5-0 to pause and rescind the petition to form the Millbrae Downtown and El Camino Real Community Benefit District, and also voted 5-0 to continue the item indefinitely. Additionally, the council approved the 2025 State Legislative Platform and authorized a public hearing notice for water rate changes, each by a 5-0 vote.

• Approved April 8 regular and special meeting minutes (5-0)
• Approved consent calendar (5-0)
• Adopted Resolution No. 25-21 awarding auditing contract to Badawi & Associates
• Adopted Resolution No. 25-22 establishing Citizen’s Oversight Committee for fire assessment and transient occupancy tax
• Paused and rescinded petition to form Downtown and El Camino Real Community Benefit District (5-0)
• Continued the district formation item indefinitely (5-0)
• Approved 2025 State Legislative Platform and authorized manager response (5-0)
• Authorized issuance of public hearing notice for water rate changes FY 2025-26 to FY 2029-30 (5-0)

City Council

The Millbrae City Council is holding a closed session meeting with the sole item being a conference with legal counsel regarding existing litigation. The case is County of San Mateo et al. v. Monsanto et al. (No. 22-CIV-01667). The council will not take any public action on this matter during the open portion of the meeting.

• Closed session conference with legal counsel on existing litigation: County of San Mateo et. al. v. Monsanto et. al. (No. 22-CIV-01667)

The Millbrae City Council met in closed session on April 22, 2025 to discuss existing litigation with legal counsel. No votes or actions were recorded, and the meeting was adjourned at 6:59 p.m.

Economic Development Advisory Committee

The Millbrae Economic Development Advisory Committee will hear a presentation from the Chamber of Commerce on its goals, services, and membership, and discuss how the two bodies can collaborate. The committee will also review next steps for the approved FY 2025-2027 workplan and receive an update on the Community Benefits District petition review.

• Approval of March 20, 2025 regular meeting minutes (action item)
• Presentation from City of Millbrae Chamber of Commerce on goals, services, membership, and collaboration opportunities
• Discussion of next steps for the Fiscal Year 2025-2027 EDAC Workplan, approved at the April 8, 2025 City Council meeting
• Community Benefits District update: petition review continued to the April 22, 2025 City Council meeting
• Next regular EDAC meeting scheduled for May 15, 2025

The Economic Development Advisory Committee approved its agenda for the meeting. The committee then approved the regular meeting minutes from March 20, 2025 by a vote of 7‑0‑1, with Committee Member Kuang abstaining and Committee Member Gao absent. The discussion with the Millbrae Chamber of Commerce was postponed to the next meeting.

• Approved meeting agenda (unanimous)
• Approved March 20, 2025 minutes (7-0-1, Kuang abstained, Gao absent)
• Deferred Chamber partnership discussion to next meeting (no vote)

Senior Advisory Committee

The Senior Advisory Committee will hold a routine meeting including approval of prior minutes, public comment, a city council update, and new business featuring Millbrae Library updates by Jess Koshi-Lum. Staff announcements by Joanna Hafter on events and programs will also be presented. No major decisions or financial items are on the agenda.

• Approval of March 19, 2025 meeting minutes
• Millbrae Library updates by Jess Koshi-Lum
• Staff announcements by Joanna Hafter on events and programs

The committee voted to approve the minutes from the March 19, 2025 meeting. The motion was made by Marlene McBride and seconded by Vinita Ghosh. The vote tally was 4-0-0 in favor. No other substantive actions were taken.

• Approved March 19, 2025 minutes (4-0-0)

Bike & Pedestrian Advisory Subcommittee

The Bike & Pedestrian Advisory Subcommittee will meet to discuss updates to the municipal code regarding mobility devices. The body will also review a bike project on Murchison Dr. and coordinate a Bike Rodeo event.

• Proposed replacement of Millbrae Municipal Code Title 4 Chapter 45.0 (Bicycles) with a new chapter on Regulated Mobility Devices
• Recommendations for the Burlingame bike project on Murchison Dr.
• Planning for the May 10 Bike Rodeo
• Informational item regarding Schoolroutes.org

Parks and Recreation Commission

The regular meeting of the Parks and Recreation Commission scheduled for April 15, 2025, has been cancelled. The next meeting is scheduled for May 20, 2025.

Cultural Arts Advisory Committee

The Special Meeting of the Cultural Arts Advisory Committee scheduled for April 14, 2025, was canceled due to a lack of quorum.

City Council

The City Council will hold a study session on proposed water rate changes for Fiscal Years 2025-26 through 2029-30, including future wholesale water rate pass-throughs. Other action includes approving a $130,673 contract for water pollution control plant assessment, authorizing up to $500,000 annually per firm for on-call planning consultants, and initiating balloting for a proposed Downtown and El Camino Real Community Benefit District. Several proclamations and committee work plans are also on the agenda.

• Study session on water rate changes for FY2025-30 and future wholesale pass-throughs
• Resolution authorizing $130,673 contract with V&A Consulting Engineers for Water Pollution Control Plant condition assessment (total up to $150,274)
• Resolution authorizing up to $500,000 annually per firm for four on-call planning consulting firms for three-year base term plus options
• Resolution supporting formation of Millbrae Downtown and El Camino Real Community Benefit District via property owner petition
• Ordinance rescinding Chapter 4.50 on 'Bicycles' and replacing with 'Regulated Mobility Devices' (e-scooters, etc.)

The minutes supplied for the Millbrae City Council meeting on April 8, 2025 are unintelligible and do not contain any clear record of decisions, approvals, denials, or motions. Consequently, no actionable items can be identified from this document.

City Council

The Millbrae City Council will hold a special meeting with an Emergency Operations Center training on managing disasters, followed by a closed session to discuss existing litigation: City of Millbrae v. California High Speed Rail Authority. No other public action items are on the agenda.

• Training on Emergency Operations Center – Managing Disasters
• Closed session: Conference with Legal Counsel on existing litigation – City of Millbrae v. California High Speed Rail Authority (Sacramento Superior Court Case No. 34-2022-80004016)

The Millbrae City Council adopted work plans for three advisory committees and approved several resolutions, including a $500,000‑per‑firm consulting agreement for planning services. The council also approved the Marina Vista Park renovation completion and a water‑plant condition assessment contract. All items were approved by unanimous vote where a vote was recorded.

• Adopted FY 2025‑2027 Community Enhancement Advisory Committee Work Plan (5‑0)
• Adopted FY 2025‑2027 Economic Development Advisory Committee Work Plan (5‑0)
• Adopted FY 2025‑2027 Cultural Arts Advisory Committee Work Plan (5‑0)
• Approved Consent Calendar items 5‑10 (5‑0)
• Rescinded bicycle chapter and adopted regulated mobility devices ordinance (5‑0)
• Accepted Marina Vista Park Renovation Project as complete (5‑0)
• Authorized water‑plant aeration basins assessment contract up to $150,274 (5‑0)
• Authorized up to $500,000 annually per firm for three‑year planning consulting agreements (5‑0)

Youth Advisory Committee

The Youth Advisory Committee unanimously approved the March 4, 2025 meeting minutes. They voted to shift the start of the Senior Tech Program from April to September. The committee also approved the Fall advertising guide for YAC marketing. No other substantive decisions were made; the T‑shirt design selection was postponed.

• Approved March 4, 2025 meeting minutes (5-0-0)
• Approved change to start Senior Tech Program in September (5-0-0)
• Approved Fall advertising guide for YAC marketing (5-0-0)

Planning Commission

The Planning Commission will hold a public hearing to decide on a Design Review Permit and Exception request for a residential project. The proposal involves replacing an existing home with a larger residence. The commission will also vote to approve minutes from February meetings.

• 603 Lomita Avenue: Proposal to demolish a 1,994 square-foot residence and build a 4,008 square-foot residence
• 603 Lomita Avenue: Exception request for a non-conforming upper story front setback in the R-1 zoning district
• Approval of February 3, 2025 regular meeting minutes
• Approval of February 19, 2025 special meeting minutes

The Planning Commission approved the regular meeting minutes from February 3, 2025 (3-0-1) and the special meeting minutes from February 19, 2025 (4-0). It also approved a Design Review Permit and an Exception to allow demolition of a 1,994‑sq‑ft house and construction of a new 4,008‑sq‑ft residence with a non‑conforming upper‑story setback at 603 Lomita Avenue (3-0-1). Several motions to close, reopen, and close again public comment were each passed unanimously (3-0).

• Approved regular meeting minutes of Feb 3, 2025 (3-0-1, one abstention)
• Approved special meeting minutes of Feb 19, 2025 (4-0)
• Approved Design Review Permit and Exception for 603 Lomita Ave (3-0-1, one abstention)
• Closed public comment (first) (3-0)
• Reopened public comment (3-0)
• Closed public comment (second) (3-0)

Youth Advisory Committee

This regular meeting of the Millbrae Youth Advisory Committee, scheduled for April 1, 2025, has been cancelled. No items were discussed or decided.

The scheduled regular meeting of the Millbrae Youth Advisory Committee for April 1, 2025 was cancelled. No agenda items were considered, and no decisions were made.

Community Enhancement Advisory Committee

The Community Enhancement Advisory Committee will review the Capital Improvement Program process and discuss the 2025 Draft Work Plan. Members will also provide reports on work plan tasks and receive updates on city projects.

• Review of Capital Improvement Program (CIP) process
• Discussion of 2025 Draft Work Plan scheduled for April 8 City Council meeting
• Staff update on Bayside Manor Park renovation project construction contract approved March 25

City Council

The City Council will consider awarding a construction contract for Bayside Manor Park and updating municipal codes regarding mobility devices. The body will also review several requests for street closures and fee waivers for community events.

• Construction contract for Bayside Manor Park Renovation Project to Suarez & Munoz Construction, Inc. for $1,318,171 (Total budget $1,515,901)
• Ordinance to replace municipal code Chapter 4.50 'Bicycles' with 'Regulated Mobility Devices'
• Resolution to form a Friendship City Relationship with Taichung, Taiwan
• Adoption of the Millbrae Age-Friendly Action Plan
• Fee waivers and street closures for events including the Millbrae Machines Car Show, Mid-Autumn Festival, and Art and Wine Festival

The Millbrae City Council approved the March 11, 2025 meeting minutes and adopted the Fiscal Years 2025‑2027 Sister Cities Commission Work Plan. It awarded a $1,318,171 construction contract for the Bayside Manor Park Renovation and adopted the Millbrae Age‑Friendly Action Plan. The council also directed the Downtown Community Benefits District assessment, continued discussion on a friendship city relationship with Taichung, Taiwan, and updated bicycle regulations to include regulated mobility devices.

• Approved March 11, 2025 regular meeting minutes (5‑0)
• Adopted Fiscal Years 2025‑2027 Sister Cities Commission Work Plan (5‑0)
• Approved Consent Calendar items including park renovation grant and event fee waivers (5‑0)
• Received and accepted Downtown & El Camino Real Community Benefits District presentation; directed assessment exclusions and zone changes (5‑0)
• Awarded construction contract to Suarez & Munoz Construction, Inc. for Bayside Manor Park Renovation – $1,318,171 contract, $197,730 contingency, $1,515,901 total budget (5‑0)
• Adopted the Millbrae Age‑Friendly Action Plan (5‑0)
• Continued discussion on forming a Friendship City Relationship with Taichung, Taiwan (5‑0)
• Introduced and waived first reading of ordinance updating bicycle code to regulated mobility devices (5‑0)

City Council

At this joint special meeting, the Millbrae City Council and the Millbrae Elementary School Board of Trustees will discuss partnership and collaboration on school-related services, including circulation drop-off/pickup, an address change for Lomita Park Elementary, and multi-purpose room maintenance. They will also cover safe routes to school, pedestrian and vehicle safety projects such as Green Hills pavement rehabilitation, intersection improvements at Magnolia Ave. and Millbrae Ave., and Taylor Blvd. circulation. Additional discussion items include the Spur Trail Connectivity Project and capital improvement projects to accommodate future growth. No votes or decisions are scheduled; the meeting is a discussion and information-sharing session.

• Change of Address for Lomita Park Elementary School
• Green Hills Pavement Rehabilitation and Traffic Calming
• Intersection Improvements at Magnolia Ave. & Millbrae Ave.
• Taylor Blvd. Circulation
• Spur Trail Connectivity Project

The joint City Council and Millbrae Elementary School District Board approved the March 26, 2024 special‑meeting minutes by a 10‑0 roll‑call vote. No other actions were voted on; the meeting focused on updates and discussion of traffic‑safety and collaboration projects.

• Approved Joint Special Meeting Minutes of March 26, 2024 (10-0 roll call)

Sister Cities Commission

The Millbrae Sister Cities Commission will meet to discuss the addition of a liaison for La Serena, Chile. The body will also review its work plan for fiscal year 2025-2026 and discuss physical informational items.

• Action on adding a Commission Liaison for La Serena, Chile
• Review of Work Plan FY 2025-2026
• Discussion of Sister Cities physical informational items
• Approval of February 24, 2025 meeting minutes

The commission voted to approve the February 24, 2025 meeting minutes with a 5-0-0 vote. It also approved the addition of Fernando Vasquez as a commission liaison for La Serena, Chile, also by a 5-0-0 vote. No other actions were decided at this meeting.

• Approved February 24, 2025 minutes (5-0-0 vote)
• Approved addition of Fernando Vasquez as Commission Liaison (5-0-0 vote)

Cultural Arts Advisory Committee

The Cultural Arts Advisory Committee will vote on its 2025-2027 Work Plan, which will then be presented to the City Council on April 8, 2025. The committee will also receive updates on the upcoming Art Show (May 10) and Dia De Los Muertos event (Oct 31–Nov 1), and needs to assign a second subcommittee member for the latter. A public comment period is reserved for items not on the agenda.

• Vote on 2025-2027 Work Plan, to be presented to City Council on April 8, 2025
• Art Show scheduled for Saturday, May 10, 2025, in the Great Hall
• Dia De Los Muertos event planned for October 31 and November 1, 2025, in the Great Hall and Fitness Room; need to assign a second subcommittee member
• Approval of special meeting minutes from February 24, 2025
• Staff announcements: April 11 movie night (Despicable Me 2) and April 19 Spring Festival at Millbrae Central Park

City Council

The City Council is holding a special meeting to discuss strategic initiatives, objectives, and goals. The session includes a review of questionnaire responses and the establishment of 2025 priorities.

• Review of questionnaire responses regarding strategic initiatives
• Discussion of 2025 Priorities and Goals

The Millbrae City Council met on March 20, 2025 and reviewed FY 24‑25 accomplishments. Council members agreed on five key strategic initiatives: Safe and Clean City, Economic Development, Fiscal Responsibility, Infrastructure, Sovereign City Governance, and Community Engagement. No vote tally was recorded. The meeting adjourned at 1:02 p.m.

• Agreed on five strategic initiatives (no vote recorded)

Economic Development Advisory Committee

The Millbrae Economic Development Advisory Committee will review the final Fiscal Year 2025-2027 workplan, which will be presented to the City Council for approval on April 8. They will also approve minutes from previous meetings and receive updates on a Parking Management Plan study session and a Community Benefits District walking tour.

• Review final FY 2025-2027 EDAC workplan for City Council approval on April 8
• Approve regular meeting minutes of January 16, 2025 and February 20, 2025
• Update on Parking Management Plan study session from the February 25 City Council meeting
• Community Benefits District property owners walking tour on March 26 at Broadway and Taylor

The Economic Development Advisory Committee approved its agenda and the regular meeting minutes from January 16 and February 20, 2025, with a 6‑0 vote. The committee reviewed the FY 2025‑2027 workplan draft and noted recommendations on the Parking Management Plan and the proposed Community Benefits District, which will be presented to City Council on April 8. Staff updates covered the adopted Parking Management Plan and upcoming CBD petition and presentation dates.

• Approved agenda (no vote recorded)
• Approved Jan. 16 and Feb. 20 minutes, 6‑0 vote
• Reviewed FY 2025‑2027 workplan draft and made changes (approval pending City Council)
• Provided recommendations on Parking Management Plan (City Council already adopted)
• Provided recommendations on Community Benefits District proposal

Senior Advisory Committee

The provided document is a website interface that failed to retrieve the specific agenda file for the March 19, 2025, meeting. No items for decision or discussion are listed.

The committee approved the February 19, 2025 meeting minutes with a 6-0-0 vote. No other substantive actions or decisions were taken during the meeting.

• Approved February 19, 2025 minutes (6-0-0)

Bike & Pedestrian Advisory Subcommittee

The Millbrae Bike & Pedestrian Advisory Subcommittee will consider several new business items, including Smart City Signals and a mobile app, a school routes website, a Bike Rodeo event on May 10, and traffic calming on Taylor Boulevard in front of Taylor School. The meeting also includes approval of February minutes, a city council update from Councilmember Rainaldi, and a public communication period.

• Smart City Signals and mobile app discussion
• Schoolroutes.org discussion
• Bike Rodeo on May 10
• Traffic calming on Taylor Blvd stretch in front of Taylor School
• Update from Councilmember Rainaldi

Parks and Recreation Commission

The Parks and Recreation Commission will discuss updates regarding the Millbrae Recreation Center's pickleball and tennis courts. The body will also hear a presentation on the Japanese Garden from Community Development Director Andy Mogenson.

• Presentation on Japanese Garden by Community Development Director Andy Mogenson
• Staff update and commissioner comments on Millbrae Recreation Center’s Pickleball/Tennis Court
• Approval of February 18, 2025 meeting minutes

City Council

The City Council will consider adopting a resolution to amend the 2024-2025 budget and accept a mid-year report. The body will also hold a public hearing regarding bonds for a residential project at 1301 Broadway and review the 2024 Housing Element Annual Progress Report.

• Resolution to amend the Fiscal Year 2024-2025 Adopted Budget
• Public hearing for bonds supporting a residential project at 1301 Broadway
• Street closures on 300 Block of Broadway for Beats, Brews and Vines (Aug 21, Sept 18, Oct 16)
• Fee waivers and field use at Central Park for the April 19 Spring Festival
• Acceptance of the 2024 Housing Element Annual Progress Report

The Millbrae City Council approved Resolution No. 25-14, authorizing the issuance of bonds by the California Municipal Finance Authority to support a multi-family rental housing project at 1301 Broadway. The council also adopted the Fiscal Years 2025-2027 work plans for the Senior Advisory Committee and Parks & Recreation Commission, and approved the mid-year budget amendment. All votes were unanimous.

• Approved Resolution No. 25-14 authorizing bonds for the 1301 Broadway housing project (5-0).
• Adopted the Fiscal Years 2025-2027 Senior Advisory Committee Work Plan (5-0).
• Adopted the Fiscal Years 2025-2027 Parks & Recreation Commission Work Plan (5-0).
• Approved the Consent Calendar, including street closures for Beats, Brews and Vines on Broadway and field use/fee waivers for the Spring Festival (5-0).
• Closed the public hearing on the 1301 Broadway bond issuance (5-0).
• Accepted the Housing Element Annual Progress Report for 2024 and authorized its transmittal to state agencies (5-0).
• Received the FY 2024-2025 Mid-Year Budget Report and adopted Resolution No. 25-15 amending the budget (5-0).
• Approved five sets of meeting minutes from January and February 2025 (5-0).

Cultural Arts Advisory Committee

This special meeting of the Cultural Arts Advisory Committee has been canceled because a sufficient number of members were not available to form a quorum. No items were discussed or decided.

Youth Advisory Committee

The Millbrae Youth Advisory Committee will hold a regular meeting to approve minutes from January, receive updates on the Millbrae Library, and discuss its 2025 work plan. The committee will also decide on the date for its April 2025 meeting. Public comment is permitted for items not on the agenda.

• Approval of Regular Meeting Minutes of January 7, 2025 – ACTION
• Millbrae Library Updates – discussion
• Work Plan CY 2025 and next steps – discussion
• April 2025 Scheduled Meeting – ACTION to set meeting date
• Staff announcement: 'Millbrae goes to the movies' featuring Despicable Me 4 on April 11 at 6:30 p.m. in Recreation Center Great Hall

The Millbrae Youth Advisory Committee approved the January 7, 2025 meeting minutes and voted to hold a special meeting on April 8, 2025, due to the original date falling during spring break. The committee also discussed upcoming programs including a legislative camp, Girls Who Code, a senior tech program, and a joint trivia night.

• Approved January 7, 2025 meeting minutes (5-0)
• Approved special meeting on April 8, 2025 (5-0)

Community Enhancement Advisory Committee

The Millbrae Community Enhancement Advisory Committee will hold a regular meeting. They are expected to discuss the 2025 Draft Work Plan, which is scheduled for the April 8 City Council meeting. The committee will also hear reports on work plan tasks from subcommittees and receive an update on Pollinator Garden signs.

• Discussion of 2025 Draft Work Plan for April 8 City Council meeting
• Report out from committee leads on each Work Plan Task
• Pollinator Garden signs staff update
• Approval of February 4, 2025 meeting minutes
• Public communication period (30 minutes)

City Council

The Millbrae City Council will hold a public hearing on issuing bonds through the California Municipal Finance Authority to support a qualified residential project at 1301 Broadway. They will also vote on the Millbrae Parking Management Plan and receive an update on a multi-jurisdictional bike-sharing program with Spin. Additionally, the council will adopt the 2025 Youth Advisory Committee Work Plan and receive monthly financial reports.

• Public hearing on bond issuance for residential project at 1301 Broadway
• Review and approval of the Millbrae Parking Management Plan
• Informational update on multi-jurisdictional bike-sharing program with Spin
• Adoption of Calendar Year 2025 Youth Advisory Committee Work Plan
• Receive and file Monthly General Fund Financial Report

The City Council adopted the Millbrae Parking Management Plan and directed staff to implement its recommendations, including pursuing municipal code amendments, designing a system for an RFP, relocating the Farmers' Market, and preparing an RFP for a parking consultant to study a potential parking structure/mixed-use development. The council also continued a public hearing on bond issuance for a residential project at 1301 Broadway to March 11, 2025, to allow further dialogue between the developer and labor union. Other actions included approving the Youth Advisory Committee work plan and the consent calendar.

• Adopted Millbrae Parking Management Plan and directed implementation (5-0)
• Continued public hearing on 1301 Broadway bond issuance to March 11, 2025 (5-0)
• Approved Youth Advisory Committee 2025 Work Plan (5-0)
• Approved consent calendar including monthly financial report (5-0)
• Approved closed session minutes of January 14, 2025 (5-0)
• Accepted informational update on bike sharing program with Spin (5-0)

Sister Cities Commission

The Millbrae Sister Cities Commission will vote on re-establishing the Taichung and Japanese Garden subcommittees with named members, and approve a work plan for FY 2025-2026. The commission will also consider adding a liaison for La Serena, Chile, and receive updates on the Japanese Garden and Taichung sister city relations. Public communication and approval of January 27 meeting minutes are also on the agenda.

• Re-establish Taichung Subcommittee: Chair Kathleen Kimura, Vice-Chair Sammy Yim, Commissioners John Chang and Peter Yeh
• Re-establish Japanese Garden Subcommittee: Chair Kathleen Kimura, Commissioners Eunice Danli, John Muniz, and Akiko Soda
• Action on Work Plan FY 2025-2026
• Consider adding La Serena, Chile as a commission liaison
• Japanese Garden and Taichung updates

The Millbrae Sister Cities Commission approved the FY 2025-2027 Work Plan and re-established the Taichung and Japanese Garden subcommittees, both by unanimous 7-0 votes. The commission also approved the January 27, 2025 meeting minutes. A proposal to add a La Serena, Chile liaison was tabled because the potential liaison could not attend.

• Approved January 27, 2025 meeting minutes (7-0)
• Approved re-establishment of Taichung Subcommittee (7-0)
• Approved re-establishment of Japanese Garden Subcommittee (7-0)
• Approved FY 2025-2027 Work Plan (7-0)
• Tabled La Serena, Chile liaison addition

Cultural Arts Advisory Committee

The committee will meet to decide on a work plan for 2025-2026 and a proposed new meeting time of 10:00 a.m. Members will also discuss updates for upcoming community arts events.

• 2025-2026 Work Plan action item
• Proposal to change meeting time to 10:00 a.m.
• Art Show updates for May 3, 2025, in the Great Hall
• Dia De Los Muertos planning for October 31 and November 1, 2025

Cultural Arts Advisory Committee

The Special Meeting of the Cultural Arts Advisory Committee scheduled for February 20, 2025, was canceled due to lack of quorum.

Economic Development Advisory Committee

The Economic Development Advisory Committee is meeting to review the workplan for Fiscal Year 2026-2027. Staff will also provide updates on a parking management plan and a community benefit district.

• Fiscal Year 2026-2027 EDAC Workplan
• Parking Management Plan Study Session update
• Community Benefit District update and petition review
• Appointment of Councilmember Bob Nguyen as City Council Liaison to EDAC

The Economic Development Advisory Committee approved its FY 2025-2027 workplan, which includes tasks on advising the City Council, small business education and outreach, downtown enhancements, and Chamber collaboration. The motion passed 7-0. The committee also heard public comment against the proposed Community Benefits District and received updates on the Parking Management Plan and CBD petition review.

• Approved FY 2025-2027 EDAC Workplan (7-0)
• Moved CBD update before New Business (agenda change)
• No minutes approved (none submitted)

Senior Advisory Committee

The Senior Advisory Committee will hear library updates from Jess Koshi-Lum, review the CAFÉ Action Plan and the final draft of the 2025-2026 Workplan, and vote on presenting them to the City Council. Staff will also recap January Bingo and the Senior Showcase and announce upcoming events.

• Millbrae Library updates by Jess Koshi-Lum
• Review CAFÉ Action Plan and approve for council presentation
• Review final draft of 2025-2026 Workplan and approve for council presentation
• Staff announcement reviewing January Bingo and Senior Showcase

The Millbrae Senior Advisory Committee approved the final draft 2025-2027 Workplan and the final draft CAFE Action Plan, both to be presented to the City Council. The committee also approved the January 15, 2025 meeting minutes. No public comments were received.

• Approved January 15, 2025 meeting minutes (4-0)
• Approved 2025-2027 SAC Workplan to be presented to Council (4-0)
• Approved final draft CAFE Action Plan to be presented to Council (4-0)

Planning Commission

The Planning Commission will hold a public hearing to decide on a Design Review Permit for a 180-square-foot second-story addition and interior remodel at 211 Willow Avenue, along with a Conditional Use Permit to extend existing nonconforming upper-story side setbacks in the R-1 zone. The meeting also includes approval of the February 3, 2025 regular meeting minutes, a period for public comment on non-agenda items, and staff updates. No new business is listed.

• Public hearing on Design Review Permit for 180 sq ft second-story addition at 211 Willow Avenue
• Conditional Use Permit to extend nonconforming upper-story side setbacks in R-1 zoning
• Project is CEQA exempt under Class 1 (Existing Facilities)
• Approval of regular meeting minutes from February 3, 2025
• Public communication period for items not on the agenda

The Millbrae Planning Commission approved a Design Review Permit and Conditional Use Permit for a 180-square-foot second-story addition and interior remodel at 211 Willow Avenue, bringing total floor area to 2,970 square feet. The motion passed 5-0. The commission also discussed staff updates on Objective Design Standards and a $300,000 parking management grant.

• Approved Design Review Permit for 180 sq ft addition at 211 Willow Ave (5-0)
• Approved Conditional Use Permit to extend nonconforming upper-story side setbacks at 211 Willow Ave (5-0)
• Moved approval of February 3, 2025 meeting minutes to next meeting
• Closed public comment for 211 Willow Ave hearing (5-0)

Bike & Pedestrian Advisory Subcommittee

The Millbrae Bike & Pedestrian Advisory Subcommittee will hold a regular meeting to approve minutes from October and December 2024, discuss the SMCTA North County Active 101 Transportation Program, introduce the process for traffic calming requests, and announce funds granted toward Greenhill's School zone. Public comment and a city council update are also scheduled.

• Approval of meeting minutes from October 15, 2024, and December 16, 2024
• Discussion of the SMCTA North County Active 101 Transportation Program
• Introduction and explanation of the process for traffic calming requests
• Announcement of funds granted toward Greenhill's School zone
• Public communication period for items not on the agenda

Parks and Recreation Commission

The Parks and Recreation Commission will vote on the 2025-2027 work plan, which includes designating three pet area locations (Monterey Linear Park, a portion of Mills Estate Park, and SFPUC land near the pumphouse) and discussing the July 4 Patriotic Parade 2026. The commission will also consider a staff recommendation to change pickleball court rules and a letter of support for an AARP grant to renovate Green Hills Park.

• Vote on 2025-2027 work plan with pet area locations and July 4 parade planning
• Staff recommendation to adopt 'next ball' for pickleball court #2 to clarify rules
• Letter of support for AARP Community Challenge grant application for Green Hills Park minor renovation
• Pet area sites: Monterey Linear Park, portion of Mills Estate Park, SFPUC land by pumphouse
• Discussion of July 4 Patriotic Parade 2026

City Council

The Millbrae City Council will hold a public hearing on issuing bonds via the California Municipal Finance Authority to support a qualified residential project at 1301 Broadway. The council will also consider a utility reimbursement agreement for the same project and hold a study session on citywide objective residential design standards and zoning code amendments. Consent items include accepting completion of the Arroyo Seco Storm Drain Bypass Project and approving a professional services agreement for force main condition assessment.

• Public hearing on bonds for residential project at 1301 Broadway
• Utility reimbursement agreement for 1301 Broadway with AMG & Associates, LLC
• Study session on citywide objective residential design standards and zoning code amendments
• Resolution accepting completion of Arroyo Seco Storm Drain Bypass Project and revised budget
• Resolution for professional services agreement with Ewers Engineering for Phase 2 Force Main Condition Assessment

The City Council voted 5-0 to continue the public hearing on the California Municipal Finance Authority bond issuance for the 1301 Broadway residential project to the February 25, 2025 meeting, encouraging dialogue among the developer, labor unions, and stakeholders. The council also approved several resolutions, including a utility reimbursement agreement for the same project, and admitted the city into a joint powers agreement with the California Municipal Finance Authority. All votes were unanimous 5-0.

• Continued 1301 Broadway bond hearing to Feb. 25, 2025 (5-0)
• Approved Resolution 25-13: Utility Reimbursement Agreement for 1301 Broadway (5-0)
• Approved Resolution 25-12: Admission into California Municipal Finance Authority JPA (5-0)
• Approved Consent Calendar: Resolutions 25-09, 25-10, 25-11 (5-0)
• Approved December 10, 2024 meeting minutes (5-0)
• Accepted Self-Help for the Elderly Semi-Annual Update (5-0)
• Received study session on residential design standards and zoning amendments (5-0)

Cultural Arts Advisory Committee

The Regular Meeting of the Cultural Arts Advisory Committee scheduled for February 10, 2025, has been canceled due to lack of quorum. No items were discussed or decided.

Youth Advisory Committee

The Youth Advisory Committee will hold a regular meeting to consider approval of the January 7, 2024 minutes and discuss the 2025 work plan. The committee will also receive updates on the Millbrae Library and hear staff announcements about upcoming community events. Public comment is invited on items not on the agenda.

• Approval of Regular Meeting Minutes of January 7, 2024
• Discussion of Work Plan CY 2025 and next steps
• Millbrae Library Updates (existing business)
• Marina Vista Park Grand Opening on February 8 at 11:00 AM
• Millbrae goes to the movies featuring 'Inside Out 2' on February 14 at 6:30 PM

The regular meeting of the Millbrae Youth Advisory Committee scheduled for February 4, 2025, was cancelled. No decisions were made.

Community Enhancement Advisory Committee

The Millbrae Community Enhancement Advisory Committee is holding a regular meeting with mostly procedural items and informational updates. The agenda includes approval of January 7 meeting minutes, introduction of new Council Liaison Vice Mayor Holober, reports from committee leads on Work Plan tasks, and staff updates on Pollinator Garden signs, a Fixit Clinic, the Marina Vista Park Grand Opening, and an upcoming Study Session on Objective Design Standards. No binding decisions or specific dollar amounts are on the agenda.

• Introduce new Council Liaison Vice Mayor Holober
• Report out from committee leads on Work Plan Task ideas and efforts
• Pollinator Garden signs update
• Fixit Clinic scheduled for February 8, 2025, 11:00am-2:00pm
• Marina Vista Park Grand Opening on February 8, 2025, at 11:00am

Planning Commission

The Millbrae Planning Commission will hold a public hearing and take action on a Design Review Permit and Exception for a significant renovation at 407 Cypress Avenue. The project includes a 997-square-foot second story and a 224-square-foot first story addition to an existing 1,234-square-foot single-story home in the R-1 zoning district, resulting in a total floor area of 2,455 square feet. The item is categorically exempt from CEQA. The commission will also consider approving the December 2, 2024 meeting minutes and hear public comment on non-agenda items.

• Public hearing and action on Design Review Permit and Exception for 407 Cypress Avenue (APN 021-111-340) — 997 sq ft second story and 224 sq ft first story addition in R-1 zone
• Approval of Regular Meeting Minutes of December 2, 2024
• Public communication period for items not on the agenda
• No new business items

The Millbrae Planning Commission approved a Design Review Permit and Exception request for a significant renovation at 407 Cypress Avenue, adding a 997 sq-ft second story and 224 sq-ft first story addition to the existing 1,234 sq-ft single-story residence, for a total floor area of 2,455 sq-ft. The motion passed 4-0, with conditions discussed to address neighbor concerns about natural light and privacy. The project was found categorically exempt under CEQA Guidelines Section 15301. No other substantive decisions were made; the meeting also included staff updates on a new permit software system and an inclusionary housing study.

• Approved Design Review Permit and Exception for 407 Cypress Ave renovation (4-0)
• Approved minutes of December 2, 2024 meeting (4-0)
• Closed public comment for 407 Cypress Ave hearing (4-0)

City Council

This is a closed session meeting where the City Council will confer with real property negotiators regarding a 0.73-acre parking lot parcel. The property is bounded by Millbrae, Linden, Serra and Railroad Avenues (APN #093-352-030 and 024-337-140). The other party is Calvano Development. No public action will be taken during closed session.

• Closed session discussion on negotiating the sale or lease of a 0.73-acre parking lot parcel
• Property location: bounded by Millbrae, Linden, Serra and Railroad Avenues
• Participants: City Manager Tom Williams (negotiator) and Calvano Development

The Millbrae City Council met in closed session on January 28, 2025, to discuss real property negotiations for a 0.73-acre parking lot bounded by Millbrae, Linden, Serra, and Railroad Avenues (APN #093-352-030) with Calvano Development. No public comment was received, and no decisions were made in open session. The meeting adjourned to the regular council meeting at 7:10 p.m.

• Convened into closed session to discuss real property negotiations with Calvano Development (no action taken in open session)

City Council

The Millbrae City Council will consider a resolution calling for the resignation of Sheriff Christina Corpus. The body will also hold a study session on density bonus and inclusionary housing ordinances.

• Resolution stating no confidence in Sheriff Christina Corpus and calling for her resignation
• Study session on potential updates to density bonus and inclusionary housing ordinances
• Resolution to rename the Economic Vitality Advisory Committee to the Economic Development Advisory Committee
• Resolution to increase budget authority limits for critical Public Works service contracts
• Appointment of Councilmembers to Regional, County, and City Boards and Commissions for 2025

The Millbrae City Council adopted Resolution No. 25-08 stating no confidence in San Mateo County Sheriff Christina Corpus and calling for her resignation, passing 5-0. The council also approved the consent calendar, including renaming the Economic Vitality Advisory Committee and authorizing increased budget authority for Public Works contracts. A study session on density bonus and inclusionary housing ordinances resulted in direction for further research and stakeholder outreach. The council received an informational report on the Citizen's Oversight Committee for Fire Assessment and Transient Occupancy Tax.

• Adopted Resolution No. 25-08 no confidence in Sheriff Christina Corpus and calling for resignation (5-0)
• Approved consent calendar including Resolution No. 25-06 renaming Economic Vitality Advisory Committee to Economic Development Advisory Committee (5-0)
• Approved Resolution No. 25-07 authorizing increased budget authority limits for critical Public Works service contracts (5-0)
• Approved six sets of meeting minutes from October and November 2024 (5-0)
• Received informational report on Citizen's Oversight Committee for Fire Assessment and Transient Occupancy Tax (5-0)
• Approved Council Ad Hoc Subcommittees for 2025 as presented (5-0)
• Directed staff to research and assess community sentiment on density bonus and inclusionary housing ordinances

Sister Cities Commission

The Millbrae Sister Cities Commission voted unanimously to recommend forming a Friendship City relationship with Taichung, Taiwan, and to retire Taishan, China as a Friendship City. Both recommendations will go to the City Council. The Commission also approved the Japanese Garden design concept for City Council recommendation and dissolved the Olive Tree Subcommittee.

• Approved November 25, 2024 meeting minutes (6-0)
• Approved January 18, 2025 special meeting minutes (6-0)
• Recommended Japanese Garden design concept to City Council (7-0)
• Recommended forming Friendship City with Taichung, Taiwan (7-0)
• Recommended retiring Taishan, China as Friendship City (7-0)
• Dissolved Olive Tree Subcommittee (7-0)

Bike & Pedestrian Advisory Subcommittee

The regular meeting of the Bike & Pedestrian Advisory Subcommittee scheduled for January 21, 2025 has been cancelled. The next regular meeting is scheduled for February 18, 2025 at the same location.

Parks and Recreation Commission

The Parks and Recreation Commission is discussing a new two-year workplan and reviewing recreation programs and budgets. The body is also coordinating the Marina Vista grand opening scheduled for February 8, 2025.

• Marina Vista Grand Opening on February 8, 2025
• Discussion of 2025-2027 Parks and Recreation Commission Workplan
• Review of recreation programs and budget
• Commissioner recommendations for dog area location
• Discussion regarding shade for dugouts on fields

Sister Cities Commission

The Millbrae Sister Cities Commission is holding a special meeting to reflect on the past year's achievements and discuss ideas for the upcoming year's work plan. The meeting includes public communication for items not on the agenda. No votes or financial decisions are scheduled.

• Past year reflection and achievements discussion
• Upcoming year work plan ideas discussion
• Public communication period (30 min total, 3 min per speaker)

Economic Development Advisory Committee

The Economic Vitality Advisory Committee will meet to approve the October 2024 minutes and receive an update on the proposed City of Millbrae Community Benefit District as part of its FY2025 Workplan. No new business is on the agenda. The meeting is set for January 16, 2025, at the Millbrae Library.

• Approval of October 17, 2024 meeting minutes (action item)
• Discussion of Fiscal Year 2025 EVAC Workplan including a January 2025 update on the proposed Community Benefit District
• Public communication period (30-minute limit, 3 minutes per speaker)
• Announcement of new City Council liaison to EVAC
• Next regular EVAC meeting scheduled for February 20, 2025

The Millbrae Economic Vitality Advisory Committee approved the October 17, 2024 meeting minutes (5-0). No new business was discussed. The committee received an update on the proposed Community Benefit District, including its two-zone structure, weighted voting, and next steps. The committee also noted the upcoming workplan approval and a proposed name change to Economic Development Advisory Committee.

• Approved October 17, 2024 meeting minutes (5-0)
• Heard update on proposed Community Benefit District (no action taken)

Senior Advisory Committee

The Senior Advisory Committee will hear a library update from Jess Koshi-Lum and review its 24-25 workplan. The meeting also includes approval of December 2024 minutes and public communication. Several upcoming senior events are announced, including a luncheon, bingo, Lunar New Year Festival, and Senior Showcase.

• Millbrae Library updates by Jess Koshi-Lum
• Review of 24-25 workplan/ideas
• Approval of December 18, 2024 meeting minutes
• January 14 Senior Luncheon reviewed (87 attendees)
• January 24 Bingo Night, Jan 25-26 Lunar New Year Festival, Jan 31 Senior Showcase

City Council

The Millbrae City Council will hold a closed session meeting. The body is scheduled to confer with legal counsel regarding anticipated litigation.

• Conference with Legal Counsel regarding anticipated litigation (Government Code Section 54956.9(d)(2))

The Millbrae City Council met in closed session to confer with legal counsel regarding anticipated litigation under Government Code Section 54956.9(d)(2). No substantive decisions were made in open session; the meeting was procedural and adjourned to the regular council meeting at 7:15 p.m.

• Convened into closed session for anticipated litigation discussion
• Adjourned to regular council meeting at 7:15 p.m.

City Council

The City Council will decide on a contract extension with the Central County Fire Department and a professional services agreement with Cloudpermit. The body will also review the 2023-2024 Annual Comprehensive Financial Report and update Council Ad Hoc Subcommittees.

• One-year contract extension with Central County Fire Department and budget amendment of $389,580
• Professional Services Agreement with Cloudpermit for Permit Software Services
• San Mateo County Transportation Authority Primary Grant Agreement
• Salary range amendments for part-time, temporary, and seasonal recreational classifications
• Acceptance of the 2023 Pavement Maintenance Project as complete

The Millbrae City Council approved a one-year contract extension with Central County Fire Department, a professional services agreement with Cloudpermit for permit software, and accepted the Annual Comprehensive Financial Report for FY 2023-2024. All consent calendar items and new business resolutions passed unanimously 5-0. The council also approved the 2025 meeting calendar and updated ad hoc subcommittees.

• Approved Resolution 25-01 extending Central County Fire Department contract and amending budget by $389,580 (5-0)
• Approved Resolution 25-02 accepting 2023 Pavement Maintenance Project as complete (5-0)
• Approved Resolution 25-03 amending salary ranges for part-time recreational classifications (5-0)
• Approved Resolution 25-04 authorizing City Manager to execute San Mateo County Transportation Authority grant agreement (5-0)
• Approved Resolution 25-05 authorizing City Manager to execute Cloudpermit permit software agreement (5-0)
• Accepted Annual Comprehensive Financial Report for FY 2023-2024 (5-0)
• Approved Council Ad Hoc Subcommittees as proposed (5-0)
• Approved 2025 regular City Council meeting calendar (5-0)

Cultural Arts Advisory Committee

The committee is meeting to discuss existing business regarding upcoming cultural events. The agenda includes planning for an art show and Dia De Los Muertos celebrations.

• Art Show scheduled for Saturday, May 3, 2025, in the Great Hall
• Dia De Los Muertos scheduled for Friday, October 31 and November 1, 2025, in the Great Hall and Fitness Room
• Staff announcement regarding Lunar New Year Festival on Broadway (January 25-26)
• Staff announcement regarding Millbrae Senior Showcase at the Great Hall (January 31)

The Cultural Arts Advisory Committee discussed and advanced the Legacy Tile Project, assigning subcommittees to contact a tile supplier, measure the wall, and draft an advertisement. They also finalized the Dia De Los Muertos event date as November 1, 2024, from 3:00-8:00 p.m., and planned activities including vendors, an ofrenda, and a dance group. No formal votes were taken; all items were discussed and assigned.

• Assigned subcommittee to contact All Fired Up for tile cost
• Assigned subcommittee to measure project wall for tile count
• Assigned subcommittee to draft advertisement for Legacy Tile Project
• Reserved Dia De Los Muertos event for 11/1, 3:00-8:00 p.m.
• Assigned subcommittee to revise art show submission form

Community Enhancement Advisory Committee

The Millbrae Community Enhancement Advisory Committee will hold a regular meeting to approve minutes from November 5, 2024, and discuss ongoing work plan tasks. Topics include pollinator garden signs and the memorial program process. Public comment is accepted on items not on the agenda.

• Approval of minutes from November 5, 2024
• Discussion of Pollinator Garden signs
• Discussion of Memorial Program Process
• Public communication period for non-agenda items

Youth Advisory Committee

The Millbrae Youth Advisory Committee will review and finalize its 2025 work plan, which includes action items for launching a Girls Who Code program, a coding class for teens, a senior tech program, and a subcommittee for Marina Vista Playground. The committee will also hear updates on the 2024 work plan progress and Millbrae Library updates. Public comment is invited. Staff announced Millbrae Lunar New Year celebration on January 25-26 on Broadway.

• Finalize 2025 work plan (ACTION)
• Launch Girls Who Code program (ACTION)
• Create coding class for teens (ACTION)
• Continue Senior Tech Program (ACTION)
• Form subcommittee for Marina Vista Playground (ACTION)

The committee approved its 2025 Work Plan, adding programs like Girls Who Code, YAC Marketing, and Senior Tech Program, and formed a subcommittee for the Marina Vista Playground. It also voted to investigate a Coding Class for Teens. All votes were unanimous (6-0-0).

• Approved December 3, 2024 meeting minutes (6-0-0)
• Approved Girls Who Code on 2025 Work Plan (6-0-0)
• Approved YAC Marketing on 2025 Work Plan (6-0-0)
• Approved motion to investigate Coding Class for Teens feasibility (6-0-0)
• Approved Senior Tech Program on 2025 Work Plan (6-0-0)
• Formed subcommittee for Marina Vista Playground (6-0-0)
• Approved final 2025 Work Plan (6-0-0)