Millbrae public meetings in 2023

Sister Cities Commission

The regular meeting of the Millbrae Sister Cities Commission scheduled for December 25, 2023, has been cancelled. The notice provides no other agenda items or business to discuss.

• Meeting cancelled for December 25, 2023

Economic Development Advisory Committee

The December 21, 2023 meeting of the Millbrae Economic Development Advisory Committee was cancelled. No items were discussed or decided.

Parks and Recreation Commission

The regular meeting of the Millbrae Parks and Recreation Commission scheduled for December 19 at 7:00pm has been cancelled.

Bike & Pedestrian Advisory Subcommittee

The agenda for the December 19, 2023, Bike & Pedestrian Advisory Subcommittee meeting could not be retrieved. The city's website reported that the file was not found. No items for discussion or decision are available from this source.

Senior Advisory Committee

The committee is meeting to discuss maintaining Age Friendly certification through communication and transportation goals. The agenda includes planning for senior events, volunteer needs for Friendly Voices, and a medical equipment loan program.

• SamTrans representative presentation on services
• AARP Survey online launch and completion dates
• Friendly Voices volunteer coordination
• Medical Equipment Loan Program discussion
• Planning for Senior Showcase and 2024/25 workplan

Planning Commission

The regular meeting of the Millbrae Planning Commission scheduled for December 18, 2023 has been cancelled. No items were discussed or decided.

City Council

The Millbrae City Council will vote on adopting an ordinance requiring permits for parklets, and will reorganize with the seating of a new mayor and vice mayor. Outgoing Mayor Ann Schneider will be recognized, and Anders Fung will be installed as mayor, with Maurice Goodman as vice mayor.

• Adopt ordinance adding Chapter 8.75 (Permit Required for Parklets) to the Millbrae Municipal Code
• Seating of Mayor Anders Fung and Vice Mayor Maurice Goodman
• Recognition and gift to outgoing Mayor Ann Schneider

Cultural Arts Advisory Committee

The Cultural Arts Advisory Committee will discuss setting the date for the 2024 Art & Craft Show (May 17-18) and planning for the 2024 Juneteenth event. They will also recap the December 8 Community Art Gallery Reception and hold a Mission & Vision Workshop. No new business is listed.

• 2024 Art & Craft Show date proposed as May 17 & 18, 2024
• 2024 Juneteenth event planning (recurring item)
• Community Art Gallery Reception recap from December 8, 2023
• Mission & Vision Workshop
• Staff announcements include 75th Anniversary Community Appreciation Gala on Dec 12

City Council

The Millbrae City Council will consider accepting a report from the Environmental Justice Solutions Community Committee on Social Equity & Cultural Inclusion. The council will also vote on cancelling the regularly scheduled meeting of December 26, 2023.

• Accept Environmental Justice Solutions Community Committee on Social Equity & Cultural Inclusion Report
• Cancel regularly scheduled City Council meeting of December 26, 2023

Community Enhancement Advisory Committee

The regular meeting of the Community Enhancement Advisory Committee scheduled for Tuesday, December 5 at 6:30 p.m. has been cancelled. The agenda contains only this cancellation notice and no other business items.

• Meeting cancelled

Youth Advisory Committee

The Millbrae Youth Advisory Committee will review and finalize its 2024 work plan, which includes potential new tasks like a joint committee trivia game and Girls Who Code. The committee will also vote on the plan and schedule a presentation to the City Council on January 23, 2024. Other business includes approving November meeting minutes and setting the next meeting date.

• Finalize and vote on Work Plan CY 2024 – ACTION
• Discuss adding tasks: Joint Committee Trivia Game and Girls Who Code
• Schedule Work Plan CY 2024 presentation to City Council on January 23, 2024
• Approve Regular Meeting Minutes of November 7, 2023 – ACTION
• Set next meeting date: January 2, 2024, or February 6, 2024

Planning Commission

The Millbrae Planning Commission will hold public hearings on three items: a design review for a home addition at 930 Hillcrest Drive, a citywide Vehicle Miles Traveled (VMT) policy for CEQA review, and amendments to the Alexandria Center for Life Sciences-Millbrae project conditions and map term. They will also approve minutes from October 16, 2023. The agenda includes standard procedural items like roll call and public comment.

• Design review permit for 1,025 sq ft second-story addition at 930 Hillcrest Drive (APN 024-084-120)
• Recommendation to adopt citywide VMT Thresholds and Screening Policy per SB 743
• Amendments to Alexandria Center for Life Sciences-Millbrae conditions (project #2021-050) to allow multiple parcel maps and extend permits
• Recommendation to extend Vesting Tentative Parcel Map term for the life sciences campus
• Approval of October 16, 2023 meeting minutes

City Council

The Millbrae City Council will consider introducing an ordinance and resolution to establish a parklet program with permits for installations in the public right-of-way. They will also receive updates on SB 1383 compliance and FY 2023-2024 goals, and vote on an engineer's report to update the fire suppression assessment with property owner balloting. Consent items include adopting a tobacco sales ordinance and completing the Central Park Tennis Courts project.

• Introduce ordinance adding Chapter 8.75 (Permit Required for Parklets) and adopt Parklet Program Guidelines
• Approve Engineer's Report and declare intention to update Fire Suppression Assessment with property owner balloting for FY 2024-25
• Adopt ordinance repealing and replacing Section 5.95.70 on tobacco product sales methods
• Adopt resolution approving 2022 Central Park Tennis Courts Rehabilitation Project as complete
• Receive update on SB 1383 compliance for commercial, multifamily, and single-family residential

City Council

This is a special meeting of the Millbrae City Council with a single agenda item: a closed session to discuss existing litigation under Government Code §54956.9(D)(1). The public may comment before the closed session, and a report of action will be provided if required. No other business is scheduled.

• Closed session on one case of existing litigation
• Public comment opportunity before closed session

Bike & Pedestrian Advisory Subcommittee

The Bike & Pedestrian Advisory Subcommittee will discuss traffic calming on Park Blvd and decide whether to cancel or reschedule the December meeting. The agenda also includes approval of October minutes, introduction of a new member, and a brief update on the Bike Rodeo event.

• Traffic calming on Park Blvd
• December meeting: cancel or reschedule (action item)
• Introduction of Jordan Miranda, new BPAC member
• Approval of October 17, 2023 minutes
• Bike Rodeo update (nothing new to report)

Planning Commission

The Planning Commission will hold public hearings on two Design Review Permit applications to demolish existing one-story homes and build new two-story residences at 743 Barcelona Drive and 45 Corte del Sol, both in the R-1 zoning district. The commission will also consider approving the minutes from the October 16, 2023 meeting. No new business is listed.

• Public hearing on a Design Review Permit to demolish and rebuild at 743 Barcelona Drive (APN #021-083-040)
• Public hearing on a Design Review Permit to demolish and rebuild at 45 Corte del Sol (APN #024-033-040)
• Both projects are categorically exempt under CEQA Guidelines Section 15303 (Class 3)
• Approval of Regular Meeting Minutes of October 16, 2023

Economic Development Advisory Committee

The Millbrae Economic Vitality Advisory Committee will hear a presentation from consultant Kimley-Horn on the City of Millbrae Parking Management Plan, and will nominate and elect a Chair and Vice Chair. The meeting also includes approval of July 20, 2023 minutes and public comment.

• Presentation of City of Millbrae Parking Management Plan by Kimley-Horn consultant
• Nomination and election of Chair and Vice Chair (action item)
• Approval of Regular Meeting Minutes of July 20, 2023

Senior Advisory Committee

The committee is meeting to discuss maintaining Age Friendly certification regarding communication and transportation. Members will also review content for a resource page and plan for the Thanksgiving Senior Lunch.

• Age Friendly certification goals for communication and transportation
• Resource page and Seniorline content updates
• Thanksgiving Senior Lunch outreach and entertainment
• Approval of September 20, 2023 meeting minutes

City Council

The Millbrae City Council is holding a special meeting with a single agenda item: a closed session to confer with legal counsel on existing litigation in the case County of San Mateo et al. v. Monsanto et al. (No. 22-CIV-01667). No other business is scheduled.

• Closed session under Gov. Code §54956.9 for existing litigation: County of San Mateo et al. v. Monsanto et al. (No. 22-CIV-01667)

City Council

The Millbrae City Council will vote on several consent calendar items, including a $500,000 contract for new residential design standards and a $139,029 change order for the Recreation Center project. They will also consider adopting a land acknowledgement statement, updating tobacco sales regulations, and making appointments to various committees.

• Resolution authorizing $500,000 contract with Lisa Wise Consulting for Objective Residential Design Standards and CEQA clearance
• Contract change order of $139,029 for Lincoln Circle infrastructure improvements at the Millbrae Recreation Center
• Ordinance prohibiting installation of synthetic grass and artificial turf landscaping
• Resolution establishing an official City of Millbrae Land Acknowledgement Statement
• Ordinance repealing and replacing Section 5.95.70 on regulation of tobacco product sales

Cultural Arts Advisory Committee

The Cultural Arts Advisory Committee will discuss the 2024 Art & Craft Show (May 17-18) and Juneteenth event, review a recent Dia de los Muertos event, and hold a Mission & Vision Workshop. An art installation has been approved for installation.

• Dia de los Muertos event recap
• 2024 Art & Craft Show date set for May 17 & 18, 2024
• 2024 Juneteenth event discussion
• Mission & Vision Workshop
• Art installation approved

Community Enhancement Advisory Committee

The Millbrae Community Enhancement Advisory Committee is holding a regular meeting to vote on the three winners of the Halloween Home Decorating Contest, confirm member assignments to Work Plan Tasks, and hear reports from committee leads on each task. The agenda is otherwise routine, including approval of minutes, public communication, and staff updates.

• Vote on Halloween Home Decorating Contest winners (3 winners)
• Confirm assignments to CEAC members for Work Plan Tasks
• Report out from committee leads on Work Plan Task efforts
• Approval of October 17, 2023 minutes
• Public communication period (3-minute limit per speaker)

Youth Advisory Committee

The Millbrae Youth Advisory Committee will vote on its 2024 work plan, which includes launching a Senior Tech Program, a Legislative Camp, and a Girls Who Code initiative. The committee will also receive an update on the 2023 work plan and hear staff announcements about upcoming community events.

• Action on Senior Tech Program as part of 2024 work plan
• Action on Legislative Camp as part of 2024 work plan
• Action on Girls Who Code as part of 2024 work plan
• Update on 2023 work plan tasks, including Food/Supply Drive and CCFD Toy Drive promotion
• Approval of October 3, 2023 meeting minutes

Planning Commission

The November 6, 2023 Planning Commission meeting has been cancelled. No items were discussed or decided.

City Council

The Millbrae City Council is holding a special meeting to interview five candidates for two vacancies on the Planning Commission. One vacancy is for a full term ending June 30, 2027, and the other is for a partial term ending June 30, 2025. The meeting is solely focused on these interviews and will adjourn afterward.

• Interviewing Andrew Cheung, Samuel Chui, Maureen Davis, Albert Yam, and Stephen K. Lee for Planning Commission
• One full term vacancy ending June 30, 2027
• One partial term vacancy ending June 30, 2025

City Council

The Millbrae City Council will vote on amendments to prohibit synthetic grass and artificial turf landscaping, authorize grant applications for the El Camino Real Complete Street Project and traffic calming on Park Blvd, San Anselmo Ave, and Santa Teresa Way, and continue discussion on mayor/vice mayor selection protocols. The council will also receive a quarterly update on the Homelessness Engagement Local Program and consider appointments to the Planning Commission.

• Amendments to Title 8, Chapter 8.65 of the Millbrae Municipal Code prohibiting synthetic grass and artificial turf landscaping
• Resolution supporting El Camino Real (Highway 82) Complete Street Project and authorizing application for San Mateo County Transportation Authority's 2023 Measure A and Measure W Highway Call for Projects
• Resolution authorizing City Manager to execute Program Supplemental Agreement No. F012 for traffic calming on Park Blvd, San Anselmo Ave, and Santa Teresa Way
• Discussion and consideration of appointments to the Planning Commission
• Return discussion on Council Protocols for office rotation of Mayor and Vice Mayor

Economic Development Advisory Committee

The October 19, 2023 meeting of the Economic Vitality Advisory Committee has been cancelled. No business was conducted or discussed.

• Meeting cancelled

Senior Advisory Committee

The Millbrae Senior Advisory Committee's regular meeting for October 18, 2023, has been canceled. The next scheduled meeting is November 15, 2023.

• Regular meeting of October 18, 2023, canceled
• Next meeting set for November 15, 2023

Senior Advisory Committee

The Senior Advisory Committee will consider continuing Age Friendly goals to maintain certification, update resource page contents, and plan the Thanksgiving Senior Lunch with entertainment. They will also reschedule November and December meeting dates.

• Continue Age Friendly goals to maintain certification – Communication & Transportation update
• Resource Page Contents – send to Geofrey in Word document; Seniorline Content suggestions
• Senior Stories – suggestions and participation
• November & December meeting dates rescheduling
• Thanksgiving Senior Lunch – more outreach and entertainment magician

Community Enhancement Advisory Committee

The Community Enhancement Advisory Committee will review assignments for Work Plan Tasks and receive reports from committee leads. The meeting also includes discussion regarding a Holiday/Halloween Home Decorating Contest.

• Confirmation of CEAC member assignments to Work Plan Tasks
• Reports from committee leads and subcommittee members regarding Work Plan Tasks
• Discussion of Holiday/Halloween Home Decorating Contest

Parks and Recreation Commission

The Parks and Recreation Commission will review the FY 2023-2024 work plan overview and take action on several administrative items. The meeting includes discussions regarding subcommittee updates, chair rotation, and the Bayside Manor Park Project.

• Action to select a secondary lead for the Bayside Manor Park Project
• Action to update subcommittees previously held by Commissioner Turner
• Action regarding Chair Rotation
• Approval of September 13, 2023, Special Meeting Minutes

Planning Commission

The Millbrae Planning Commission will hold a public hearing to decide on a Design Review Permit for demolishing an existing two-story residence and constructing a new two-story residence at 8 Spring Valley Lane. The project is categorically exempt from CEQA review. The commission will also approve minutes from a special meeting and hear public comments.

• Public hearing on Design Review Permit for 8 Spring Valley Lane (APN #024-212-250)
• Demolition of existing two-story residence and construction of new two-story residence in R-1LL Zoning District
• CEQA categorical exemption under Section 15303 (Class 3)
• Approval of Special Meeting Minutes of August 28, 2023

City Council

The Millbrae City Council will discuss and provide direction on a draft Memorandum of Understanding with San Mateo County regarding the County's acquisition and management of the La Quinta Inn & Suites for permanent supportive housing. The council will also consider an update on the El Camino Real/Millbrae Avenue landscape median improvements project and a water service ordinance amendment. Consent calendar items include approving a quarterly investments schedule, event requests from the Lions Club and Cultural Committee, and a playground equipment update for Bayside Manor and Marina Parks.

• Discussion on draft MOU with San Mateo County for La Quinta Inn & Suites acquisition for permanent supportive housing
• Update on El Camino Real/Millbrae Avenue Landscape Median Improvements Project and Design Charrette
• Ordinance amending water service notice, delinquent accounts, shutoffs, reconnection, and discontinuation sections
• Approval of quarterly investments schedule for Q4 FY 2022-23
• Request from Millbrae Lions Club for Recreation Center use for Monster Mash and Bash on Oct 28, 2023

City Council

The Millbrae City Council is holding a special meeting with a single agenda item: a closed session to discuss labor negotiations with unrepresented management employees. The meeting is primarily procedural, with no public action items or decisions scheduled for open session.

• Closed session conference with labor negotiators for unrepresented management employees

Cultural Arts Advisory Committee

The regular meeting of the Millbrae Cultural Arts Advisory Committee scheduled for October 9, 2023, has been canceled. No business will be conducted.

• Meeting canceled

Planning Commission

This meeting of the Millbrae Planning Commission, scheduled for October 2, 2023, has been cancelled. No items were discussed or decided.

Cultural Arts Advisory Committee

The committee will set the date for the 2024 Art & Craft Show (May 17-18), review plans for Juneteenth and Día de Muertos (Oct. 27), and hold a Mission & Vision Workshop. The meeting is a special session on October 2, 2023.

• 2024 Art & Craft Show date set for May 17 & 18
• Día de Muertos event on October 27, 2023, with project plan and budget
• Mission & Vision Workshop for the committee
• Public comment period for items not on the agenda

City Council

The Millbrae City Council will vote on a $8.8 million police services contract with San Mateo County, a social equity framework, and a roof project for the library and city hall. They will also discuss parklet program guidelines, appoint a Park & Recreation commissioner, and respond to a grand jury report on bike safety. A closed session is scheduled to discuss property negotiations at several El Camino Real locations.

• Adopt resolution authorizing police services contract with San Mateo County up to $8,823,646 for July 2023–June 2024
• Award $195,500 construction contract to I&A Contractor for Millbrae Library and City Hall roof project
• Adopt resolution approving Social Equity Framework as part of the city's Social Equity Plan
• Study session to review and provide input on draft parklet program guidelines
• Closed session to discuss lease price and terms for properties at 100, 110-120, and 10 El Camino Real, plus the Kiss & Ride lot

City Council

The Millbrae City Council is holding a special meeting to interview five candidates for two vacancies on the Parks and Recreation Commission. One vacancy is for a full term ending June 30, 2027, and the other is for a partial term ending June 30, 2024. The interviews were directed by Council action on June 27, 2023.

• Interviewing Mark Chen for Parks and Recreation Commission
• Interviewing David Tavakoli for Parks and Recreation Commission
• Interviewing Marian Kong for Parks and Recreation Commission
• Interviewing Salvador Merino for Parks and Recreation Commission
• Interviewing Jordan Miranda for Parks and Recreation Commission

Senior Advisory Committee

The Millbrae Senior Advisory Committee is meeting to discuss updates on Age Friendly certification goals, finalize resource page contents, and gather suggestions for Senior Stories. The agenda includes routine items like approving minutes and public comments, with no major decisions or financial actions.

• Update on Age Friendly goals to maintain certification
• Resource page contents to be sent to Geofrey in a Word document
• Seniorline content suggestions to be submitted to Geofrey
• Discussion of Senior Stories suggestions and participation
• Staff announcement: Beats, Brews, & Vines on Broadway on 9/21, 6:00-8:00 p.m.

City Council

The Millbrae City Council will hold a public hearing and vote on adopting an SB9 ordinance to allow two-unit residential developments and urban lot splits in single-family zones. The council will also consider a $201,025 contract for a Social Equity Plan, award a Smart City Traffic Signal Project contract, and review the city's response to a grand jury report on ADUs.

• Adopt ordinance amending zoning to allow two-unit developments and lot splits in single-family residential zones (SB9)
• Authorize $201,025 contract amendment with Environmental/Justice Solutions for a Social Equity Plan
• Award professional service agreement to Traffic Patterns for Millbrae Smart City Traffic Signal Project
• Approve city's response to grand jury report on Accessory Dwelling Units
• Accept completion of 2022 Pavement Rehabilitation Project and Skyline Water Tank Replacement Project

The City Council approved a contract amendment for a Social Equity Plan and awarded a professional service agreement for a smart traffic signal project. Council also approved the city's response to a Grand Jury report on accessory dwelling units.

• Adopted Resolution No. 23-69 for Social Equity Plan development not to exceed $201,025 (5-0)
• Adopted Resolution No. 23-70 awarding professional service agreement to Traffic Patterns for Smart City Traffic Signal Project (5-0)
• Approved City’s Response to Grand Jury Report on Accessory Dwelling Units (5-0)
• Received Millbrae Homelessness Engagement Local Program (H.E.L.P.) Second Quarter Update (5-0)
• Concurred to have staff draft a letter to San Mateo County Board of Supervisors regarding the ineffective 90-day residency policy

Cultural Arts Advisory Committee

The Cultural Arts Advisory Committee is meeting to approve minutes, hear public comments, and discuss recurring events including the 2024 Art & Craft Show (May 17-18, 2024) and Día de Muertos (October 27, 2023). They will also review a mission and vision workshop, an update on the Bulletin Board on Broadway, and future project artwork. The agenda includes standard procedural items and staff/council reports.

• 2024 Art & Craft Show scheduled for May 17-18, 2024
• Día de Muertos event on October 27, 2023 with project plan review
• Mission & Vision Workshop discussion
• Bulletin Board on Broadway update
• Artwork review for future projects in Conference Room A

The Cultural Arts Advisory Committee scheduled the Día de los Muertos event for October 27, 2023, at the Recreation Center. The committee also established dates for the 2024 Art & Craft Show.

• Approved August 14, 2023, meeting minutes (3-0)
• Scheduled Día de los Muertos for October 27, 2023, at the Rec Center Great Hall & Lobby
• Set 2024 Art & Craft Show dates for May 17 & 18, 2024

Community Enhancement Advisory Committee

The Millbrae Community Enhancement Advisory Committee is meeting to approve the June 6, 2023 minutes, assign committee members to work plan tasks, and receive staff updates, including about Coastal Cleanup Day. No new business is listed. The agenda is largely procedural, with the main action being the assignment of tasks.

• Approval of June 6, 2023 minutes
• Assign CEAC members to Work Plan Tasks
• Coastal Cleanup Day, Saturday September 23, 9:30am-12pm, Central Park

The Community Enhancement Advisory Committee approved the June 6, 2023 minutes and assigned members to lead four specific work plan tasks. These tasks include developing an environmental education program, supporting a tree ordinance, improving the Adopt-a-Spot program, and researching memorial program criteria.

• Approved June 6, 2023 minutes (5-0)
• Assigned Santana Thienviwat to lead community education program on environmental topics
• Assigned Terrence Ngu to lead tree ordinance development
• Assigned Claire Beltrami as tentative lead for Adopt-a-Spot program
• Assigned Carol Krasilnikoff to lead research for memorial program criteria

Youth Advisory Committee

The Millbrae Youth Advisory Committee will meet to approve minutes from May 2023, review progress on the 2023 work plan, and discuss the 2024 work plan. The agenda also includes a chair rotation and staff announcements about community events.

• Approval of minutes from May 2, 2023
• Chair rotation – action item
• Discussion of 2024 work plan
• Staff announcements: Millbrae Goes to the Movies, Beats Brews and Vines, Relay for Life, Mid-Autumn Festival

City Council

The Millbrae City Council is holding a special meeting with one action item: reviewing and approving a communication to the San Mateo County Board of Supervisors regarding the county's purchase of La Quinta Inn & Suites for permanent supportive housing. The meeting also includes a report from the August 29 closed session and public comment.

• Review and approval of council communication to San Mateo County Board of Supervisors on county purchase of La Quinta Inn & Suites for permanent supportive housing
• Report out from August 29, 2023 Closed Session
• Public comment period (3-minute limit per speaker)

The City Council approved an amended communication to the San Mateo County Board of Supervisors regarding the purchase of La Quinta Inn & Suites for permanent supportive housing. The letter expresses disappointment in the County's process and cites potential annual revenue and expenditure losses totaling $772,000.

• Approved amended letter to Board of Supervisors regarding La Quinta Inn & Suites purchase for supportive housing, including an updated Fact Sheet (3-1-1)

City Council

The Millbrae City Council is holding a special meeting that consists entirely of a closed session to confer with legal counsel regarding one case of anticipated litigation. No other business is scheduled. The public may comment before the closed session begins.

• Closed session: Conference with Legal Counsel – Anticipated Litigation (one case)

The City Council convened a special meeting to conduct a closed session. No substantive public decisions were recorded.

• Convened in Closed Session to confer with legal counsel regarding one case of anticipated litigation

City Council

This agenda is a notice of cancellation for two regular City Council meetings scheduled for August 8 and August 22, 2023. The next regular meeting will be held on September 12, 2023. No items will be discussed or decided at the canceled meetings.

• Cancellation of August 8, 2023 regular meeting
• Cancellation of August 22, 2023 regular meeting
• Next meeting scheduled for September 12, 2023

Senior Advisory Committee

The Millbrae Senior Advisory Committee will discuss continuing Age Friendly certification goals, review a transportation survey, and consider adding City Council and Committee schedules to the Seniorline newsletter. The meeting includes public communication and approval of prior minutes.

• Continue Age Friendly goals to maintain certification – Communication & Transportation
• Transportation survey review
• Include City Council & Senior Advisory Committee meeting schedules in Seniorline
• Resource page contents to be sent to Geofrey in a Word document
• Seniorline content suggestions to Geofrey via note or email

The committee decided to wait 3-6 months before distributing a transportation survey. Members also agreed to add meeting schedules and senior stories to the Seniorline publication.

• Decided to wait 3-6 months before sending transportation survey
• Approved adding City Council and Senior Advisory Committee schedules to Seniorline
• Approved adding Senior Stories to Seniorline
• Tasked Liaison Gabriel with selecting 2-3 ride companies and translating services into Traditional Chinese

City Council

The Millbrae City Council is holding a special meeting with a single closed-session item: a conference on the status of existing litigation. The council will discuss the city's lawsuit against the California High Speed Rail Authority in Sacramento Superior Court. No public decisions or votes are scheduled on other matters.

• Closed session to discuss City of Millbrae v. California High Speed Rail Authority, et al., Case No. 34-2022-80004016

The City Council convened for a special meeting to discuss existing litigation in closed session. No public decisions or votes were recorded during the open session.

• Convened in closed session to discuss City of Millbrae v. California High Speed Rail Authority, et al. (Case No. 34-2022-80004016)

Parks and Recreation Commission

The regular meeting of the Millbrae Parks & Recreation Commission scheduled for Tuesday, August 15, 2023, has been cancelled.

Cultural Arts Advisory Committee

The August 14, 2023 regular meeting of the Millbrae Cultural Arts Advisory Committee has been canceled. No business was conducted or discussed.

Cultural Arts Advisory Committee

The Millbrae Cultural Arts Advisory Committee will meet on August 14, 2023, to discuss recurring items including the 2024 Art Show, Juneteenth event, and a Mission & Vision workshop, along with new items such as a bulletin board on Broadway and a Día de Muertos event.

• 2024 Art & Craft Show date – May 17 & 18, 2024
• 2024 Juneteenth event (recurring item)
• Mission & Vision Workshop
• Bulletin Board on Broadway (new business)
• Día de Muertos (new business)

The committee approved the minutes from the July 10, 2023, meeting. Members discussed the 2024 Art & Craft Show and requested repairs for a bulletin board on Broadway.

• Approved July 10, 2023, Meeting Minutes (3-0)

City Council

This agenda is a notice of cancellation for the City Council's regular meetings scheduled for August 8 and August 22, 2023. The next regular meeting will be held on September 12, 2023. No items will be discussed at the canceled meetings.

• Cancellation of August 8, 2023 regular meeting
• Cancellation of August 22, 2023 regular meeting
• Next meeting scheduled for September 12, 2023

Community Enhancement Advisory Committee

The regular meeting of the Community Enhancement Advisory Committee scheduled for Tuesday, August 1, 6:30 p.m. has been cancelled. The notice is dated July 27, 2023. No business will be conducted.

• Meeting cancelled

City Council

The Millbrae City Council will hold a public hearing to continue consideration of zoning amendments required by Senate Bill 9, including rules for two-unit residential developments and urban lot splits in single-family zones. The council will also vote on rescinding the current water shortage emergency and moving to Stage One of the city's Water Shortage Contingency Plan. Other actions include awarding a construction contract for the Millbrae Library Makerspace Project and approving a lease with OUTFRONT Media for an outdoor advertising sign.

• Public hearing on ordinance to amend zoning code for SB 9 compliance (accessory dwelling units, two-unit developments, urban lot splits)
• Resolution to rescind water shortage emergency and enact Stage One of the 2020 Water Shortage Contingency Plan
• Resolution awarding construction contract to VNH Builders of Burlingame, CA for the Millbrae Library Makerspace Project
• Resolution approving a lease with OUTFRONT Media, LLC for an outdoor advertising display sign
• Resolution authorizing collection of FY 2023-2024 stormwater fees on the San Mateo County tax roll

The City Council introduced an ordinance to align zoning and accessory dwelling unit standards with Senate Bill 9. The Council also rescinded a water shortage emergency to enact Stage One of the 2020 Water Shortage Contingency Plan. Additionally, a construction contract for the Millbrae Library Makerspace Project was awarded.

• Approved zoning ordinance for SB 9 compliance (4-0)
• Adopted Resolution 23-63 rescinding water shortage emergency and enacting Stage One contingency plan (4-0)
• Awarded Millbrae Library Makerspace construction contract to VNH Builders (4-0)
• Approved MOU with Teamsters Local 856 Miscellaneous and Sanitation Units (4-0)
• Approved lease for outdoor advertising display sign with OUTFRONT Media, LLC (4-0)
• Authorized FY 2023-2024 stormwater fee collection (4-0)
• Approved professional service agreement with GHD Consultants for sludge thickener system rehabilitation (4-0)
• Established Legislative Council Subcommittee with Mayor Schneider and Councilmember Fung (4-0)

Sister Cities Commission

The Sister Cities Commission approved the concept for a Japanese Cherry Tree Garden near Millbrae Avenue and Magnolia Avenue to recognize the friendship with Hanyu, Japan. The commission also approved its 2023-24 FY work plan and cancelled the August 2023 meeting.

• Approved concept for Japanese Cherry Tree Garden at Millbrae Avenue and Magnolia Avenue (10-0-0)
• Approved 2023-24 FY work plan
• Approved cancellation of August 2023 regular meeting (10-0-0)
• Approved July 24, 2023 meeting minutes (10-0-0)
• Denied call for solidarity, deeming it inappropriate for a non-political commission

Economic Development Advisory Committee

The Millbrae Economic Vitality Advisory Committee is meeting to review its 2023-2024 workplan, including City Council comments and task assignments, and to take action on rescheduling summer 2023 meetings. The agenda also includes approval of the June 8, 2023 special meeting minutes and public comment.

• Review of 2023-2024 workplan with City Council comments and EVAC assignments
• Action to reschedule Summer 2023 EVAC meetings (continuation from June 8, 2023)
• Approval of Special Meeting Minutes of June 8, 2023
• Public comment period (3-minute limit per speaker)

Senior Advisory Committee

The July 19, 2023 regular meeting of the Senior Advisory Committee has been canceled. The next scheduled meeting is August 16, 2023.

• Meeting canceled

City Council

The Millbrae City Council is holding a special meeting with a single agenda item: a closed session to discuss labor negotiations. The council will confer with City Manager Tom Williams regarding employee organizations Teamsters Local 856 (Miscellaneous Unit and Sanitation Division) and unrepresented management. No other business is scheduled.

• Closed session under Gov. Code §54957.6 for labor negotiations with Teamsters Local 856 (Miscellaneous Unit and Sanitation Division) and unrepresented management

The City Council convened for a special meeting consisting of a closed session. No public business was conducted or decided during the open portion of the meeting.

• Convened closed session to confer with labor negotiators regarding Teamsters Local 856 (Miscellaneous Unit and Sanitation Division) and Unrepresented Management

City Council

The Millbrae City Council will hold a public hearing and consider introducing an ordinance to comply with Senate Bill 9, which would allow two-unit residential developments and urban lot splits in single-family zones. The council will also continue a public hearing on sewer service charges for FY 2023-2024 and vote on several consent items, including a $248,000 chemical purchase for the water pollution control plant.

• Introduce ordinance amending Title 10 to comply with SB 9, adding objective standards for two-unit developments and urban lot splits
• Public hearing on FY 2023-2024 sewer service charge report
• Resolution authorizing $248,000 purchase of ferric chloride and sodium hypochlorite for Water Pollution Control Plant
• License agreement for 101 Express Lanes toll system facilities in city right-of-way
• Professional services agreement with New City America, Inc. for Business Improvement District formation

The City Council adopted a resolution to collect sewer service charges for FY 2023-2024. The council also approved a consent calendar including water plant chemicals and a business improvement district agreement. A public hearing regarding SB 9 zoning requirements was continued to July 25, 2023.

• Adopted Resolution No. 23-55 for FY 2023-2024 sewer service charges (5-0)
• Approved Resolution No. 23-52 for water plant disinfectant chemicals up to $248,000 (5-0)
• Approved Resolution No. 23-53 for 101 Express Lanes Toll System license agreement (5-0)
• Approved Resolution No. 23-54 for Business Improvement District professional services with New City America, Inc. (5-0)
• Adopted FY 2023-2024 Community Enhancement Advisory Committee Work Plan (5-0)
• Approved Quarterly Investments Schedule for Q3 FY 2022-23 (5-0)
• Tabled SB 9 zoning ordinance public hearing until July 25, 2023 (5-0)
• Designated Mayor Ann Schneider as Voting Delegate for 2023 League of California Cities Conference (5-0)

Cultural Arts Advisory Committee

The Millbrae Cultural Arts Advisory Committee will meet to discuss the 2023 Art Show and the Rotating Art Wall Project, including hardware purchase coordination with Public Works. The agenda also includes approval of minutes from the June 26, 2023 meeting and public comment.

• Discussion of the 2023 Art Show (recurring item)
• Rotating Art Wall Project: hardware purchase to proceed after artworks are submitted to the committee
• Approval of special meeting minutes from June 26, 2023

The committee approved the June 26, 2023, meeting minutes. Members proposed dates for the 2024 Art Show and requested the addition of crafts to the event. The committee also requested a sign for the space between the Millbrae Public Library and David J. Chetcuti Room.

• Approved June 26, 2023, Special Meeting Minutes (2-0)
• Proposed May 17 & 18, 2024 as dates for the 2024 Art Show
• Proposed adding crafts to the Art Show
• Requested sign for space between Millbrae Public Library and David J. Chetcuti Room

Community Enhancement Advisory Committee

The regular meeting of the Community Enhancement Advisory Committee scheduled for July 5, 2023, has been cancelled. No items were discussed or decided.

City Council

The Millbrae City Council will consider several action items, including a $185,000 contract for a Social Equity Plan, a resolution to lobby for Senate Bill 676 on synthetic turf regulation, and updates on park upgrades and an e-bike program. They will also vote on consent items like the appropriations limit and a contract amendment with Stepford, Inc. for IT services.

• Contract with Stepford, Inc. for IT support up to $150,000/year plus $50,000/year additional, through June 30, 2025
• Agreement with Environmental/Justice Solutions not to exceed $185,000 for Social Equity Plan
• Resolution to lobby for Senate Bill 676 supporting regulation of synthetic turf installations
• License agreement for 101 Express Lanes toll system facilities in Millbrae right-of-way
• Appointments to Parks and Recreation, Sister Cities, and other commissions

The City Council approved a contract for a Social Equity Plan and joined the San Francisco Peninsula Tourism Marketing District. Other actions included updating electric bike sharing locations and supporting a state bill to regulate synthetic turf.

• Adopted FY 2023-2024 Economic Vitality Advisory Committee Work Plan (5-0)
• Approved $185,000 agreement with Environmental/Justice Solutions for a Social Equity Plan (5-0)
• Adopted Resolution No. 23-50 to lobby in support of Senate Bill 676 regarding synthetic turf (5-0)
• Approved electric bicycle sharing program corral changes and designated Spur Trail as No Ride Zone (5-0)
• Adopted Resolution No. 23-51 to join the San Francisco Peninsula Tourism Marketing District (5-0)
• Approved appointments and re-appointments to six city commissions and committees (5-0)
• Approved contract amendment with Stepford, Inc. for IT services up to $150,000 per year (5-0)
• Adopted Resolution No. 23-47 establishing the FY 2023-2024 appropriations limit (5-0)

City Council

This is a special meeting consisting entirely of closed-session items. The council will discuss pending litigation, lease negotiations for a property at 400 E. Millbrae Avenue with OUTFRONT Media, and labor negotiations with Teamsters Local 856 and unrepresented management.

• Closed session on existing litigation: Tanya Benedik v. City of Millbrae, San Mateo Superior Court Case No. 22-CIV-00980
• Closed session on lease price and terms for 400 E. Millbrae Avenue with OUTFRONT Media, LLC
• Closed session on labor negotiations with Teamsters Local 856 (Miscellaneous and Sanitation units) and unrepresented management

The City Council convened a special meeting consisting entirely of a closed session. No public decisions or votes were recorded in the open session.

• Held closed session regarding litigation: Tanya Benedik v. City of Millbrae
• Held closed session regarding lease negotiations for 400 E. Millbrae Avenue with OUTFRONT Media, LLC
• Held closed session regarding labor negotiations with Teamsters Local 856 and unrepresented management

Sister Cities Commission

The regular meeting of the Millbrae Sister Cities Commission scheduled for June 26, 2023, has been cancelled. No business will be conducted.

• Meeting cancelled; no agenda items considered

Cultural Arts Advisory Committee

The Millbrae Cultural Arts Advisory Committee will hold a special meeting to review the 2023 Art Show and discuss an update on the Rotating Art wall project. No new business is listed. The agenda is largely procedural with no votes or dollar amounts.

• Review of 2023 Art Show
• Rotating Art wall project update
• Public comment period (30 minutes, 3 minutes per speaker)
• Approval of May 8, 2023 meeting minutes

The Cultural Arts Advisory Committee agreed to serve as the voting committee for Juneteenth and Beats, Brews & Vines. The committee also approved the minutes from the May 8, 2023, special meeting.

• Approved May 8, 2023, Special Meeting Minutes (3-0)
• Agreed to become the voting committee for Juneteenth
• Agreed to become the voting committee for Beats, Brews & Vines

Senior Advisory Committee

The Millbrae Senior Advisory Committee will discuss continuing Age Friendly certification goals, including updates to the Senior Lounge bulletin board and researching transportation options for residents. They will also review content for the Seniorline newsletter and resource page. The meeting is largely routine, with no new business items.

• Continue Age Friendly goals to maintain certification
• Senior Lounge bulletin board content update
• Research available rides and transportation program for residents
• Include City Council & Senior Advisory Committee meeting schedules in Seniorline
• Submit Seniorline content suggestions for July/August issue

The committee approved the May 17 meeting minutes and established a subcommittee to manage the Senior Lounge bulletin board. Members also discussed transportation research and updates for the Seniorline publication.

• Approved May 17, 2023, meeting minutes (5-0)
• Appointed Chair Mullen and Committee Member Ghosh to Senior Lounge bulletin board subcommittee (5-0)
• Decided all Senior Lounge bulletin board items must be official information only
• Assigned Chair Mullen to research transportation agencies including Sam Trans, Serra Yellow Cab, commute.org, and BART

City Council

This is a special meeting with only closed-session items. The City Council will discuss pending litigation, negotiate lease terms with OUTFRONT Media LLC for property at 400 E. Millbrae Avenue, and confer with labor negotiators regarding Teamsters Local 856 and unrepresented management. No public action items are scheduled.

• Closed session on one pending litigation case
• Lease negotiation with OUTFRONT Media LLC for 400 E. Millbrae Avenue
• Labor negotiations with Teamsters Local 856 (Miscellaneous and Sanitation units) and unrepresented management

The City Council convened a special meeting consisting entirely of a closed session. No public actions or votes were taken during this session.

City Council

The Millbrae City Council will hold a public hearing and vote on adopting the FY 2023-2024 operating and capital budget, as well as a resolution to collect sewer service charges via the county tax roll. The council will also consider a consent calendar item for a street closure for a July 4th event, grant applications for pavement rehabilitation, and amendments to commission membership rules.

• Adopt resolution appropriating the Operating and Capital Budget for FY 2023-2024
• Public hearing and resolution to collect sewer service charges on county tax roll for FY 2023-2024
• Approval of extended closure of the 300 Block of Broadway for July 4th Beats, Brews and Vines series
• Resolution authorizing grant application for 2023 Pavement Rehabilitation Project under Local Streets and Roads program
• Amendment to Municipal Code Chapter 2.10.070 on Parks and Recreation Commission membership

The City Council approved the operating and capital budget for the 2023-2024 fiscal year. Council members also updated membership rules for several city advisory committees and approved a grant application for road rehabilitation. A decision on sewer service charges was postponed to July 11, 2023.

• Adopted FY 2023-2024 Operating and Capital Budget (4-0)
• Approved grant application for 2023 Pavement Rehabilitation Project (4-0)
• Approved extended closure of 300 Block of Broadway for July 4th events (4-0)
• Approved Sixth Amendment to West Coast Code Consultants agreement (4-0)
• Tabled sewer services charges collection to July 11, 2023 (4-0)
• Approved ordinance amending Parks and Recreation Commission membership (4-0)
• Updated membership rules for Community Enhancement, Cultural Arts, and Senior Advisory Committees (4-0)
• Approved March 14, 2023 meeting minutes (4-0)

Cultural Arts Advisory Committee

The regular meeting of the Millbrae Cultural Arts Advisory Committee scheduled for June 12, 2023, has been canceled. No business was conducted.

Community Enhancement Advisory Committee

The committee met via video conference and approved the minutes from the May 2, 2023 meeting. No new business or public comments were recorded.

• Approved May 2, 2023 minutes (6-0)

City Council

The Millbrae City Council will vote on a revised schedule of maximum garbage rates with South San Francisco Scavenger Company and a contract to replace water pollution control plant flex rakes. They will also discuss the FY 2023-2024 capital budget and city council goals in a study session, and consider establishing a Joint Schools Council Subcommittee.

• Resolution approving revised maximum garbage rates with South San Francisco Scavenger Company
• Resolution authorizing purchase of Duperon Flex Rakes and construction contract with DW Nicholson Construction for Water Pollution Control Plant
• Study session on Fiscal Year 2023-2024 Capital Budget and City Council Goals
• Establishment of Joint Schools Council Subcommittee and appointment of members
• Adoption of Fiscal Year 2023-2024 Cultural Arts Advisory Committee and Sister Cities Commission work plans

The City Council approved a revised schedule of maximum garbage rates for the South San Francisco Scavenger Company. The council also adopted work plans for the Cultural Arts Advisory Committee and the Sister Cities Commission.

• Approved revised maximum garbage rates via Resolution No. 23-42 (5-0)
• Adopted FY 2023-2024 Cultural Arts Advisory Committee Work Plan (5-0)
• Adopted FY 2023-2024 Sister Cities Commission Work Plan (5-0)
• Approved purchase of Duperon Flex Rakes and construction contract for DW Nicholson Construction (5-0)
• Established Joint Schools Council Subcommittee appointing Councilmembers Gina Papan and Angelina Cahalan (5-0)
• Approved February 28 and March 14, 2023 meeting minutes (5-0)
• Received and filed Monthly General Fund Financial Report ending April 30, 2023 (5-0)

City Council

This is a special meeting with only two closed-session items: labor negotiations with Teamsters Local 856 and unrepresented management, and existing litigation against the California High Speed Rail Authority. No public decisions or discussions are scheduled.

• Closed session on labor negotiations with Teamsters Local 856 (Miscellaneous and Sanitation units) and unrepresented management
• Closed session on existing litigation: City of Millbrae v. California High Speed Rail Authority (Case No. 34-2022-80004016)

The City Council convened a special meeting consisting entirely of a closed session. No public decisions or votes were recorded in the open session.

Sister Cities Commission

The Millbrae Sister Cities Commission will meet to approve April minutes, receive a treasurer report, and discuss updates on the Olive Tree Plaque and the 2023-24 work plan. New business includes a contemplation area dedicated to Hanyu, Japan. The meeting also includes public communication and staff announcements about community events.

• Approval of regular meeting minutes from April 24, 2023
• Olive Tree Plaque update
• Work Plan for 2023-24 FY update, with presentation to City Council on May 23
• Contemplation Area dedicated to Hanyu, Japan
• Staff announcements: Millbrae Goes to the Movies, Beats Brews and Vines, Juneteenth event, 4th Annual Mayors Cup Golf Tournament

Senior Advisory Committee

The Millbrae Senior Advisory Committee will meet to approve April minutes, continue Age Friendly certification work, and plan Seniorline newsletter content. The agenda is largely routine, with no new business items.

• Approve minutes of April 19, 2023
• Continue Age Friendly goals: communication board installed, coordinate with San Mateo County on rides
• Include City Council and committee schedules in Seniorline
• Submit content for July/August Seniorline issue
• Staff announcement: Beats, Brews, & Vines on Broadway on June 15

The committee approved the minutes from the April 19, 2023 meeting. Members discussed updating the Seniorline newsletter with city schedules and resource information to maintain Age Friendly certification.

• Approved April 19, 2023 meeting minutes (4-0)

City Council

The Millbrae City Council and Millbrae Elementary School District Board of Trustees are holding a joint special meeting to discuss restructuring their joint meetings, mental health awareness initiatives, safe routes to school programs and grants, and a field maintenance and facility use agreement. No votes or decisions are scheduled; all items are discussion only.

• Restructuring of Joint Meetings (Purpose, Objective, Deliverables)
• Mental Health Awareness Initiatives
• Safe Routes to School Program and Grants
• Field Maintenance and Facility Use Agreement

City Council

The Millbrae City Council is holding a special meeting to continue a discussion from May 9, 2023, on strategic initiatives, objectives, and goals. No other business is on the agenda. The meeting is open for public comment on non-agenda items.

• Continuation of May 9, 2023 Special Meetings on Strategic Initiatives, Objectives and Goals

The City Council adopted the Fiscal Year 2023-2024 Strategic Initiatives and Priorities Goals. These goals cover the built environment, city government success, fiscal sustainability, and environmental stewardship.

• Adopted FY 2023-2024 Strategic Initiatives and Priorities Goals
• Approved goal to complete architectural design standards and historic designations for all parts of Millbrae
• Approved goal to prioritize Very Low-Income Housing and develop a downtown/local density bonus program
• Approved goal to implement a streamlined permit tracking portal for Planning & Building
• Approved goal to pursue a Downtown Business Association and Business Improvement District
• Approved goal to create an empty storefront ordinance and front window facade ordinance
• Approved goal for onsite solar generation on mixed use and large residential development
• Approved goal to complete a Tree Ordinance and Urban Forest inventory

City Council

The Millbrae City Council will consider awarding construction contracts for the Ahwahnee Complete Utility & Pavement Rehabilitation Project and the Arroyo Seco Storm Drain Bypass Project. The council will also hold public hearings on updates to citywide fees and the Central County Fire Department's fee schedule, and review the budget for fiscal year 2023-2024.

• Resolution awarding a construction contract to Mitchell Engineering for the Ahwahnee Complete Utility & Pavement Rehabilitation Project
• Resolution awarding a construction contract to Pacific Underground Construction, Inc. for the Arroyo Seco Storm Drain Bypass Project
• Public hearing on adoption of proposed updates to the City of Millbrae Service and Fee Schedule for citywide fees, Planning Division, and Recreation Department fees
• Public hearing on proposed adoption of Central County Fire Department Fiscal Year 2023-2024 Master Fee Schedule for Fire Prevention Services
• Budget study session for Fiscal Year 2023-2024 Operating and Capital Improvement Program (CIP) Budget

The City Council approved updated service and fee schedules for citywide fees, the planning division, the recreation department, and the Central County Fire Department. The council also awarded construction contracts for utility and storm drain projects and vacated a public utility easement at 1002 Crestview Drive.

• Approved updates to Citywide, Planning Division, and Recreation Department fee schedules (5-0)
• Adopted Central County Fire Department FY 2023-2024 Master Fee Schedule for Fire Prevention Services (5-0)
• Awarded construction contract to Mitchell Engineering for Ahwahnee Complete Utility & Pavement Rehabilitation Project (5-0)
• Awarded construction contract to Pacific Underground Construction, Inc. for Arroyo Seco Storm Drain Bypass Project (5-0)
• Adopted Resolution No. 23-38 vacating and accepting a public utility easement at 1002 Crestview Drive (5-0)
• Adopted FY 2023-2024 Parks & Recreation Commission Work Plan (5-0)
• Directed no further action regarding Public Art Element Compliance for the Millbrae Gateway Project (5-0)
• Approved February 14, 2023 meeting minutes (5-0)

City Council

The City Council will hold a special meeting to continue discussions regarding strategic initiatives, objectives, and goals. This session includes a presentation focused on the 2023/24 goals setting process.

• Presentation on 2023/24 Goals Setting Continuation

The City Council continued discussions on Strategic Initiatives 4 through 6 regarding organizational success, fiscal sustainability, and environmental stewardship. No final decisions were made on these initiatives during the meeting.

• Approved motion to continue goal-setting meeting to May 12, 2023 (5-0)

Cultural Arts Advisory Committee

This agenda is a notice of cancellation for the May 8, 2023 regular meeting of the Millbrae Cultural Arts Advisory Committee. No business will be conducted. The next regular meeting is scheduled for June 12, 2023.

• Regular meeting of May 8, 2023 canceled
• Next meeting scheduled for June 12, 2023

Cultural Arts Advisory Committee

The committee will review updates on the Spring 2023 Art Show, including flyer distribution, and discuss the 2023-2024 Cultural Arts Work Plan for a presentation. No new business is on the agenda.

• Spring 2023 Art Show marketing updates, including printed flyers and distribution to Capuchino and Mills schools
• 2023-2024 Cultural Arts Work Plan presentation scheduled for May 23, 2023
• Rotating Art wall project update

The committee approved the April 17, 2023 special meeting minutes by a 3-0 vote. Members discussed and assigned tasks for the Spring 2023 Art Show, including marketing, flyer distribution to local schools, and scheduling volunteer shifts. The meeting was otherwise procedural with no new business.

• Approved April 17, 2023 special meeting minutes (3-0)

City Council

The Millbrae City Council is holding a special meeting focused on strategic planning. The agenda includes an introduction and opening exercise, a review of questionnaire responses, and a presentation and discussion of 2023 goals. No formal decisions or votes are listed on the agenda.

• Strategic planning session to review questionnaire responses and set 2023 goals
• Public comment period limited to 30 minutes, 3 minutes per speaker
• Meeting held in person at Millbrae Recreation Center, 477 Lincoln Circle, Art Room, and via Zoom

The Millbrae City Council held a special meeting to discuss strategic initiatives and goals for 2023, reviewing questionnaire responses and hearing public comments. No final decisions were made; the council voted unanimously to continue the goal-setting meeting to May 9, 2023.

• Continued goal-setting meeting to May 9, 2023 at 5:00 p.m. (5-0)

Community Enhancement Advisory Committee

The Millbrae Community Enhancement Advisory Committee is meeting to discuss community education, an update on the synthetic turf ordinance, and the Adopt-A-Drain program. They will also review minutes from February 7, 2023, and receive staff updates.

• Update on Synthetic Turf Ordinance
• Informational report on Community Education
• Adopt-A-Drain program discussion
• Approval of February 7, 2023 minutes
• Upcoming events: Arbor/Earth Day Cleanup (April 29) and CA Coastal Cleanup (September 23)

The Community Enhancement Advisory Committee recommended the approval of a draft synthetic turf ordinance. The committee also requested a list of existing Adopt-a-Spot locations and a future presentation from Public Works regarding the Adopt-a-Drain program.

• Approved February 7, 2023 minutes (6-0)
• Recommended approval of draft synthetic turf ordinance (6-0)

Youth Advisory Committee

The Millbrae Youth Advisory Committee will discuss existing business including library updates, the 2023 work plan covering food drives and a teen retreat, and technology classes. They may also take action on selecting a YAC logo from current entries. The meeting includes public communication and staff announcements about summer camps and events.

• Potential action on YAC logo: review current entries and decide whether to accept more over the summer
• Discussion of 2023 work plan: food/supply/toy drives and teen retreat logistics
• Technology classes recap from Member Fung and Member Byrisetty
• Staff announcements: summer camps, outdoor movies, and concert series in Millbrae

The Youth Advisory Committee approved a new official logo and the minutes from the April 4, 2023 meeting. Members also reviewed registration and scheduling for the upcoming May Teen Retreat.

• Approved YAC Logo Option 4 as the official logo (4-0-0)
• Approved April 4, 2023 meeting minutes (4-0-0)

City Council

This agenda is a notice of cancellation for a special joint meeting of the Millbrae City Council and the Millbrae Elementary School District Board of Trustees. No business items are scheduled or discussed.

• Meeting cancelled

City Council

The Millbrae City Council will hold a public hearing to review and potentially adopt the 6th Cycle Housing Element Update, responding to state comments, and authorize its submission to HCD. The council will also receive the preliminary FY 2023-24 budget and an update on the Homelessness Engagement Local Program. Several consent items include a sewer charge ordinance, a construction contract, and a modular building sale.

• Public hearing on 6th Cycle Housing Element Update and self-certification
• Ordinance amending sewer charge collection on County Tax Roll (Sections 8.20.830, 8.20.890, 8.20.900)
• Resolution awarding construction contract to Asphalt Surfacing, Inc. for Upper Hillcrest Subbasin 4 Pavement Repair Project
• Resolution approving sale of Interim Community Center Modular Building to HCD
• Street closure for Molly's 90th Birthday and Fundraiser Event on May 7, 2023

The City Council approved the 6th Cycle Housing Element Update revisions and authorized their submission to the California Department of Housing & Community Development. Other actions included approving a construction contract for pavement repair and the sale of a modular building.

• Adopted 6th Cycle Housing Element Update and authorized submission to HCD (4-0-1)
• Approved sale of Interim Community Center Modular Building via Resolution No. 23-34 (3-0-1)
• Enacted Ordinance No. 802 to collect sewer charges on the County Tax Roll (4-0-1)
• Awarded construction contract to Asphalt Surfacing, Inc. for Upper Hillcrest Subbasin 4 Pavement Repair (4-0-1)
• Approved Professional Services Agreement with ECS Imaging, Inc. for scanning services (4-0-1)
• Approved street closure for Molly’s 90th Birthday and Fundraiser Event on May 7, 2023 (4-0-1)
• Received and filed Monthly General Fund Financial Report ending March 31, 2023 (4-0-1)

Sister Cities Commission

The Millbrae Sister Cities Commission is meeting to approve its 2023-24 fiscal year work plan and elect a vice chair. They will also discuss updates on the Olive Tree plaque, Taichung relations, and the postponed Ramallah trip, along with other existing business.

• Approval of March 27, 2023 meeting minutes
• Adoption of 2023-24 fiscal year work plan (ACTION)
• Election of Commission Vice Chair (ACTION)
• Update on Olive Tree plaque and website ideas
• Ramallah trip postponed due to conference rescheduling

The Commission approved its work plan for the 2023-24 fiscal year and appointed Kathleen Kimura as Vice Chair. Members also discussed updates regarding sister city relationships with Taichung and Ramallah.

• Approved 2023-24 FY Work Plan (11-0-0)
• Approved Kathleen Kimura as Vice Chair (11-0-0)
• Approved March 27, 2023 meeting minutes (8-0-0)

Senior Advisory Committee

The Millbrae Senior Advisory Committee will meet to approve the minutes from February 15, 2023, and discuss existing business including continuing birthday calls, luncheons, email lists, and Age Friendly goals. New business includes a MEF Liaison presentation, content for the July/August Seniorline, and a policy against sharing the senior list with outside organizations.

• Approval of February 15, 2023 meeting minutes
• Continue Age Friendly goals for communication and transportation
• Geofrey to request installation of a communication board in the Senior Lounge
• MEF Liaison presentation approved
• Senior list cannot be shared with outside organizations

The committee approved the minutes from the February 15, 2023, meeting. Members reviewed the work plan regarding Age Friendly certification and discussed content for the July/August Seniorline issue.

• Approved February 15, 2023, meeting minutes (5-0)

Parks and Recreation Commission

The Commission will vote on the FY 2023-2024 work plan regarding Bayside Manor and Marina Vista tasks. Members will also discuss whether the Recreation Center subcommittee is still required.

• Action item: Approval of March 21, 2023, meeting minutes
• Action item: FY 2023-2024 Work Plan for Bayside Manor and Marina Vista
• Discussion regarding the necessity of the Recreation Center subcommittee
• Reports from BPAC, Mills Estate Development, and Funding Opportunity subcommittees

Cultural Arts Advisory Committee

The Millbrae Cultural Arts Advisory Committee will vote on changing the May 8 meeting time to 8:30 a.m. and discuss the Spring 2023 Art Show, including marketing and silent auction details. They will also review the 2023-2024 Cultural Arts Work Plan and Draft Budget.

• Vote on Chair Lauer's request to meet at 8:30 a.m. on May 8
• Discussion of Spring 2023 Art Show marketing, including flyer distribution to Capuchino and Mills schools
• Details and communication of the silent auction for the art show
• Review of 2023-2024 Cultural Arts Work Plan
• Review of 2023-2024 Draft Budget

The committee approved the 2023-2024 Cultural Arts Work Plan and the minutes from the March 13, 2023, meeting. Members also coordinated marketing and logistics for the upcoming Spring 2023 Art Show.

• Approved 2023-2024 MCAAC Workplan (3-0)
• Approved March 13, 2023, meeting minutes (3-0)
• Scheduled next meeting for May 8 at 8:30 a.m.

City Council

This is a special City Council meeting with a single agenda item: a closed session under the Brown Act to discuss price and terms of a lease with OUTFRONT Media, LLC for the property at 400 E. Millbrae Avenue. The public may comment before the closed session, and a report of action will be provided afterward if required.

• Closed session: real property lease negotiations with OUTFRONT Media, LLC for 400 E. Millbrae Avenue
• Negotiators: City Manager Tom Williams and Assistant City Attorney Michael Conneran
• Public comment opportunity before closed session

The City Council convened a special meeting to enter a closed session. The session focused on lease negotiations for a property at 400 E. Millbrae Avenue. No public decisions were recorded in the open session.

• Convened closed session to discuss lease price and terms for 400 E. Millbrae Avenue with OUTFRONT Media, LLC

City Council

The Millbrae City Council will hold a joint meeting with the Parking Authority to consider expanding the authority's jurisdiction to the entire city, introduce an ordinance to collect sewer charges via the county tax roll, and accept several completed infrastructure projects. The agenda also includes proclamations, approval of minutes, and adoption of the Senior Advisory Committee work plan.

• Resolution to expand Millbrae Parking Authority jurisdiction to full city boundaries
• Ordinance amending Municipal Code sections 8.20.830, 8.20.890, 8.20.900 for sewer charge collection on County Tax Roll
• Acceptance of Miscellaneous Sewer Rehabilitation Project and filing Notice of Completion
• Acceptance of 2022 Pavement Maintenance Project and filing Notice of Completion
• Acceptance of Upper Hillcrest Subbasin 4 Sewer Rehabilitation Project and filing Notice of Completion

The City Council and Millbrae Parking Authority both approved expanding the authority's jurisdiction to cover the entire city. The Council also moved to collect sewer service charges via the County tax roll and accepted three infrastructure projects as complete.

• Expanded Millbrae Parking Authority jurisdiction to full municipal boundaries (5-0)
• Approved ordinance to collect sewer service charges on the County tax roll (5-0)
• Adopted FY 2023-2024 Senior Advisory Committee Work Plan (5-0)
• Accepted Miscellaneous Sewer Rehabilitation Project as complete (5-0)
• Accepted 2022 Pavement Maintenance Project as complete (5-0)
• Accepted Upper Hillcrest Subbasin 4 Sewer Rehabilitation Project as complete (5-0)
• Approved Quarterly Investments Schedule for Q2 FY 2022-2023 (5-0)
• Approved regular meeting minutes of January 24, 2023 (5-0)

Cultural Arts Advisory Committee

This agenda is a notice of cancellation for the regular meeting of the Millbrae Cultural Arts Advisory Committee scheduled for April 10, 2023. No business will be conducted. The next regular meeting is scheduled for May 8, 2023.

• Regular meeting of April 10, 2023, canceled
• Next meeting scheduled for May 8, 2023

Youth Advisory Committee

The Millbrae Youth Advisory Committee is meeting via video conference to approve minutes, receive reports, and discuss old business including a Senior Advisory Committee visit and a food drive. The committee will also hear about an upcoming Youth Empowerment Conference planned by the San Mateo County Youth Commission.

• Approval of March 2, 2021 minutes
• Discussion of Senior Advisory Committee Visit
• Discussion of Food Drive
• Youth Empowerment Conference on April 24/25, registration at bit.ly/norcaly2y

Youth Advisory Committee

The Millbrae Youth Advisory Committee will consider approving the March 7 meeting minutes and discuss existing business including library updates, the 2023 work plan (food/supply/toy drives, teen retreat, technology classes), and a potential YAC logo. No major decisions or financial items are on the agenda.

• Approval of March 7, 2023 regular meeting minutes
• Discussion of Millbrae Library updates
• Work plan for CY 2023 including food/supply/toy drives, teen retreat, and technology classes
• Potential action on a YAC logo
• Photo of the Youth Advisory Committee

The committee approved the minutes from the March 7, 2023, meeting. Members discussed updates regarding library events, the FY 2023-2024 work plan, and a logo contest extension.

• Approved March 7, 2023, meeting minutes (5-0-0)
• Extended YAC Logo contest until May 1

City Council

The Millbrae City Council will consider several action items, including approving professional service agreements for the El Camino Real/Millbrae Avenue landscape median improvements and a parking management plan, purchasing three Ford F-250 trucks, and authorizing lobbying on synthetic turf legislation. They will also discuss forming a citizens committee on social equity and cultural inclusion and consider a resolution supporting Measure A for the Millbrae School District. The agenda includes multiple consent items for event permits and fee waivers.

• Resolution approving agreement with NCE for El Camino Real/Millbrae Avenue Landscape Median Improvements Project
• Resolution approving agreement with Kimley Horn for Parking Management Plan
• Resolution authorizing lobbyist to support AB 1423 and SB 414 to regulate synthetic turf installations
• Resolution supporting Measure A on May 2, 2023 Millbrae School District special election
• Purchase of three Ford F-250 service body trucks for Public Works

The City Council established a Social Equity Commission to include up to 11 members serving one-year terms. The council also approved several professional service agreements for city infrastructure and parking management. Multiple community event requests for street closures and fee waivers were granted.

• Formed Social Equity Commission with a budget not to exceed $100,000 (5-0)
• Approved purchase of three Ford F-250 Service Body Trucks for Public Works (5-0)
• Approved professional services agreement with NCE for El Camino Real/Millbrae Avenue landscape improvements (5-0)
• Approved professional services agreement with Kimley Horn for a Parking Management Plan (5-0)
• Approved mural art for Dog Walk Wall at Gateway at Millbrae Station with framing amendment (5-0)
• Approved street closures for Art and Wine Festival; tabled fee waiver consideration to April 11 (4-1)
• Approved street closures and fee waivers for Mid-Autumn Festival (5-0)
• Adopted Resolution No. 23-27 in support of Millbrae School District Measure A (5-0)

Sister Cities Commission

The Millbrae Sister Cities Commission is meeting to handle routine business, including approving prior minutes and receiving a treasurer's report. They will discuss existing items like an Olive Tree plaque, updates on TaiChung and La Serena correspondence, and the commission website, plus new business on a work plan and a Ramallah trip. The agenda is largely procedural with discussion items and no major decisions listed.

• Approval of November 28, 2022 minutes
• Olive Tree Plaque – potential action
• TaiChung update
• Correspondence to La Serena
• Ramallah trip discussion

The Commission approved the minutes from the November 28, 2022, meeting. Members discussed the 2022 work plan and upcoming events, including a trip to Ramallah in June 2023. No action was taken regarding the Olive Tree Plaque.

• Approved November 28, 2022, meeting minutes (6-0-0)

Parks and Recreation Commission

The Commission will discuss the FY 2023-2024 Work Plan and a proposed community ride for the Electric Bike Sharing Program. Additionally, members will review subcommittee reports regarding the Recreation Center, BPAC, Mills Estate Development, and Funding Opportunities.

• Electric Bike Sharing Program- Organize a Community Ride
• Work Plan FY 2023-2024 discussion
• Recreation Center subcommittee report
• BPAC subcommittee report
• Mills Estate Development subcommittee report

The Commission discussed updates to the FY 2023-2024 Work Plan, including lead changes for several tasks and the removal of Task 7. The body also approved a membership change for the Recreation Center subcommittee. Staff provided updates on a new electric bike sharing program and grant funding for summer enrichment.

• Approved Special Meeting Minutes of January 17, 2023 (3-0)
• Approved appointment of Commissioner Henderson to the Recreation Center subcommittee to replace Commissioner Quigg (3-0)
• Proposed updates to FY 2023-2024 Work Plan tasks and leads (pending approval at next meeting)

Senior Advisory Committee

The Millbrae Senior Advisory Committee is meeting to approve minutes, hear public comments, and vote on maintaining or adjusting its 2023 workplan items, including birthday calls, luncheons, email list, and Age Friendly certification goals. The committee will also discuss new business such as a MEF Liaison presentation, Seniorline content, and senior list sharing, along with upcoming events.

• Vote on Add/Delete/Maintain Workplan items for 2023
• Discussion of Seniorline content
• Senior list sharing
• Upcoming events: Spring Break Camp (3/27-3/31), MCAAC meeting (4/10), AARP Tax-Aide Last Day (4/12), Millbrae Goes to the Movies (4/14)

City Council

The Millbrae City Council is holding a special meeting with a closed session to discuss two items: labor negotiations with unrepresented management and real property negotiations with the Millbrae Elementary School District regarding the lease of athletic fields. No public action is scheduled; the meeting is limited to these closed session discussions.

• Closed session: labor negotiations with unrepresented management, negotiator Tom Williams
• Closed session: real property negotiations for athletic field use, APNs 021-221-190, 024-074-170, 021-485-380, 025-101-230, 021-195-020
• Negotiating party: Millbrae Elementary School District
• Subject: price and terms of lease of property

The City Council convened a special meeting to conduct two closed session conferences. No public decisions or votes were recorded during this session.

• Held closed session conference with labor negotiators regarding Unrepresented Management
• Held closed session conference with real property negotiators regarding Millbrae Elementary School District athletic field lease

City Council

The Millbrae City Council will consider several action items, including accepting the 2022 Housing Element Annual Progress Report, approving electric bike-sharing corral locations, authorizing up to $6 million in on-call consultant contracts, and adopting a mid-year budget amendment. The meeting also includes proclamations and an informational presentation on equity areas.

• Resolution to authorize $6,000,000 in on-call consultant agreements with 21 firms, plus $2,000,000 per option year
• Accept 2022 Housing Element Annual Progress Report for transmittal to state agencies
• Approve multijurisdictional electric bicycle sharing program corral locations and bike racks
• Adopt resolution amending the FY 2022-2023 adopted budget based on mid-year report
• Authorize mayor to sign letter supporting state backfill for Property Tax In-Lieu of Vehicle License Fee shortfall

The City Council authorized professional service agreements for on-call consultants and approved the 2022 Housing Element Annual Progress Report. The council also updated the 2022-2023 budget and approved electric bike sharing locations.

• Approved Professional Service Agreements with 21 firms for on-call consultants up to $6M (5-0)
• Accepted 2022 Housing Element Annual Progress Report and authorized transmittal to state offices (5-0)
• Approved Multijurisdictional Electric Bicycle Sharing Program corral locations and bike racks (5-0)
• Accepted FY 2022-2023 Mid-Year Budget Report and adopted Resolution No. 23-20 amending the budget (5-0)
• Authorized Mayor to sign letter to state officials regarding Property Tax In-Lieu of Vehicle License Fee Shortfall Backfill (5-0)
• Approved meeting minutes from December 13, 2022, and January 10, 2023 (5-0)

Cultural Arts Advisory Committee

The Millbrae Cultural Arts Advisory Committee will vote on the poster contest winner, finalize Spring 2023 Art Show plans, and discuss a $3,000 budget request. They will also review the 2023-2024 work plan and draft budget, and consider moving the April 10 meeting to April 17. The agenda includes routine items like minutes approval and public comment, plus staff announcements on upcoming city events.

• Final vote on Spring 2023 Art Show poster contest winner and framing of winning art for ads
• Discussion of $3,000 budget request for the Spring 2023 Art Show
• Discussion of silent auction details and communication for the Art Show
• Review of 2023-2024 Cultural Arts Work Plan and Draft Budget
• Proposal to move April 10 meeting to April 17

The committee approved the February 13, 2023 minutes and selected Yu Hsin Ho as the poster making contest winner. Members proposed a 'Taste of Millbrae' international festival at Central Park. The April 10 meeting was rescheduled to April 17.

• Approved February 13, 2023 meeting minutes
• Selected Yu Hsin Ho as poster making contest winner (3-0-0)
• Rescheduled April 10 meeting to April 17 at 3:30 p.m.

Community Enhancement Advisory Committee

The regular meeting of the Community Enhancement Advisory Committee scheduled for March 7, 2023, at 6:30 p.m. has been cancelled. No business items were discussed or decided.

Youth Advisory Committee

The Millbrae Youth Advisory Committee is meeting to approve February minutes, hear a library update, and discuss adding a new task. The main action is voting on subcommittees for the 2023 work plan, which includes drives, a teen retreat, technology classes, and a logo. Staff also announced summer camp hiring and registration deadlines.

• Approval of February 7, 2023 minutes
• Library update from Interim Manager Cary Mossing
• Discussion of adding a new task
• Vote on CY 2023 work plan subcommittees
• Summer camp leader applications close March 17

City Council

The Millbrae City Council will hold a regular meeting with presentations on SB 35 housing developments at 1301 Broadway and 130-140 El Camino Real, as well as an equity area presentation. The council will also consider a resolution to authorize a law enforcement services agreement with San Mateo County for up to $8,064,820, discuss the Downtown Parklet Program, and make an appointment to the BAWSCA board. The agenda includes routine consent items and a closed session on existing litigation.

• SB 35 Housing Developments: 1301 Broadway and 130-140 El Camino Real (presentation)
• Resolution authorizing law enforcement services amendment with County of San Mateo, not to exceed $8,064,820 (action)
• Discussion and direction on Downtown Parklet Program (action)
• Appointment to BAWSCA and Bay Area Regional Water System Financing Authority (action)
• Approval of field use and fee waivers for Spring Festival at Central Park on April 8, 2023 (action)

The City Council voted to continue the current Downtown Parklet Program in the interim and directed staff to return with an ordinance by September 2023. The Council also appointed Mayor Schneider to two regional water agencies and authorized her attendance at a national conference.

• Continued current Downtown Parklet Program in the interim (5-0)
• Appointed Mayor Schneider to the Board of the Bay Area Water Supply and Conservation Agency and the Bay Area Regional Water System Financing Authority (5-0)
• Authorized Mayor to attend National League of Cities’ Congressional City Conference (3-1-1)
• Approved amendment with County of San Mateo for Law Enforcement Services not to exceed $8,064,820 (5-0)
• Approved field use at Central Park and fee waivers for Spring Festival on April 8, 2023 (5-0)
• Approved Special meeting minutes of November 15, 2022 (5-0)

Sister Cities Commission

The Millbrae Sister Cities Commission is meeting by video conference to handle routine business: approving prior minutes, receiving a treasurer report, and discussing existing items like an Olive Tree plaque, a Taichung update, correspondence to La Serena, Chile, and the commission website. New business includes planning the March meeting at the Millbrae Recreation Center, reviewing last year's work plan and accomplishments, and discussing a Ramallah trip. The agenda is largely procedural with no major decisions or dollar amounts listed.

• Potential action on Olive Tree plaque
• Update on Taichung sister city relationship
• Correspondence to La Serena, Chile
• Discussion of new work plan and accomplishments from last year
• Discussion of Ramallah trip

Parks and Recreation Commission

The Regular Meeting of the Parks & Recreation Commission scheduled for February 21, 2023 at 7:00 p.m. has been cancelled. No other information is provided in the source document.

• Meeting cancelled

Bike & Pedestrian Advisory Subcommittee

The Millbrae Bike & Pedestrian Advisory Subcommittee is meeting via video conference to discuss several active projects, including improvements at Lincoln Circle and Recreation Center, Palm Ave. between Taylor and Landsdale, and Millbrae Ave. and Magnolia Ave. They will also receive a status update on signage for motorized scooters and bikes on Spur Trail. The agenda includes no prior minutes for approval and no other existing business.

• Lincoln Circle and Recreation Center project discussion
• Palm Ave. between Taylor and Landsdale project discussion
• Millbrae Ave. and Magnolia Ave. project discussion
• Status update on signage for motorized scooters and bikes on Spur Trail

The subcommittee reviewed safety concerns at Millbrae Ave and Magnolia, Lincoln Circle, and Palm Avenue. No formal votes were taken; staff will investigate timing adjustments, crosswalk placements, and grant-supported studies for one-way street conversions.

• Discussed adjusting signal timing or installing new lights at Millbrae Ave and Magnolia
• Senior Engineer Mora to consult traffic engineers on Lincoln Circle crosswalks and update in 2 months
• Senior Engineer Mora to seek grant support study for one-way street conversions on Palm Avenue
• Chair Keefer to send email correspondence regarding motorized scooter signage on Spur Trail

Senior Advisory Committee

The Millbrae Senior Advisory Committee is meeting to approve prior minutes, hear public comments, and vote on the 2023 workplan items, which include continuing birthday calls, luncheons, email lists, and Age Friendly certification goals. The committee will also discuss a monthly birthday luncheon volunteer need and senior technology classes, and receive staff announcements about youth basketball and Self Help for the Elderly events.

• Vote on 2023 workplan items (action item)
• March 14 birthday luncheon volunteer needed
• Senior technology classes Saturdays March 11-April 29, 10-11 a.m.
• Self Help for the Elderly Filoli Field Trip Feb 16, $5 per person, RSVP required
• Self Help for the Elderly 5th year anniversary March 20, 10 a.m.-2 p.m. at Millbrae Recreation Center

The committee approved the minutes from November 16, 2022. Members discussed adding multi-language options to the 2023 work plan and using the Seniorline database for technology class announcements.

• Approved November 16, 2022 Meeting Minutes (5-0-0)

City Council

The Millbrae City Council will vote on resolutions to continue remote meetings due to the state of emergency, amend agreements with Total Flow, Inc. for flow monitoring and West Coast Code Consultants for building services, and approve October 25, 2022 minutes. They will also receive informational updates on a multijurisdictional e-bike sharing program and a SCADA master plan, plus a BAWSCA presentation on capital improvements and drought.

• Resolution to continue remote meetings due to state of emergency
• First Amendment to agreement with Total Flow, Inc. for flow monitoring services
• Fifth Amendment to professional services agreement with West Coast Code Consultants for building division services
• Status report on multijurisdictional electric bicycle sharing program
• Informational item on SCADA master plan

The City Council approved the consent calendar, which included authorizations for flow monitoring and building division services. The council also approved the meeting minutes from October 25, 2022, and received informational reports on electric bicycle sharing and the SCADA Master Plan.

• Approved meeting minutes of October 25, 2022 (5-0)
• Adopted Resolution No. 23-15 to continue remote meetings for health and safety (5-0)
• Adopted Resolution No. 23-16 authorizing flow monitoring services agreement with Total Flow, Inc. (5-0)
• Adopted Resolution No. 23-17 authorizing building division services agreement with West Coast Code Consultants (5-0)

Cultural Arts Advisory Committee

The Millbrae Cultural Arts Advisory Committee is meeting to discuss and plan the Spring 2023 Art Show, including a poster-making contest, and to balance art versus culture for 2023. They will also review the 2023-2024 Cultural Arts Work Plan and Draft Budget. The agenda includes routine items like approving minutes and public communication.

• Spring 2023 Art Show poster-making contest launch
• Outreach commitments for St. Dunstan's, Capuchino, and Mills schools
• Discussion on Art vs. Culture balance for 2023
• Review of 2023-2024 Cultural Arts Work Plan
• Review of 2023-2024 Draft Budget

Community Enhancement Advisory Committee

The Community Enhancement Advisory Committee is meeting via video conference to handle routine items and discuss ongoing business. They will consider the Adopt A Spot program's maintenance and promotion, and discuss potential projects for their work plan. The committee will also receive information about transitioning to in-person meetings starting March 1, 2023.

• Adopt A Spot program: ongoing maintenance and promotion (action item)
• In-person meetings required starting March 1, 2023 (informational)
• Work plan: discussion of potential projects
• Approval of January 3, 2023 minutes
• Public communication limited to 30 minutes, 3 minutes per speaker

The committee approved the January 3, 2023 minutes and scheduled a maintenance working session for the Adopt A Spot program. Members discussed potential projects regarding tree maintenance, funding, and permitted species. Three members volunteered for a subcommittee to provide input on the new city website.

• Approved January 3, 2023 minutes (6-0)
• Scheduled Adopt A Spot working session for March 4 at Bayside Manor Pocket Park
• Volunteered Claire, Nienhwa, and Santana for the new website subcommittee

Youth Advisory Committee

The Millbrae Youth Advisory Committee is meeting by video conference to approve minutes, hear a library update, and discuss its 2023 work plan including drives, a teen retreat, tech classes, and a logo. It will also discuss social media and a city newsletter. The meeting is mostly routine planning and updates, with no major decisions or financial items on the agenda.

• Approval of January 3, 2022 meeting minutes
• Library update from Interim Library Manager Cary Mossing
• Discussion of 2023 work plan: food/supply/toy drives, teen retreat, technology classes, YAC logo
• Discussion of Youth Advisory Committee social media and city bi-weekly newsletter
• Announcements: free movie night Feb 10, summer camp leader hiring (closes Mar 17), CIT applications (closes Apr 3)

The committee approved the requirements for a YAC Logo Community Logo Contest to be sent to the public. Members also discussed logistics for an upcoming Teen Retreat and Senior Technology Classes.

• Approved January 3, 2023 meeting minutes (4-1-0)
• Approved YAC Logo Community Logo Contest requirements

City Council

This is a special meeting of the Millbrae City Council with a single substantive item: a closed session to confer with legal counsel regarding one case of pending litigation. The public can comment before the closed session, and a report of action will be provided if required. No other business is on the agenda.

• Closed session: Conference with Legal Counsel – Pending Litigation (Government Code Section 54956.9(d)(1); one case)

The City Council convened a special meeting to enter a closed session. No substantive public decisions were made during this meeting.

• Convened closed session to consider one case of pending litigation

City Council

The City Council approved a zoning text amendment to allow Biosafety Level 2 hazardous uses in a portion of the Transit Oriented Development Zone. The council also authorized grant applications for station improvements and streetscape plans. Additionally, the council directed the Social Equity and Cultural Inclusion Ad Hoc Subcommittee to further research committee structures and consultation firms.

• Approved zoning amendment for Biosafety Level 2 uses (5-0)
• Approved $98,198 for Aviador Avenue sewer trunk main replacement closeout (5-0)
• Authorized MTC grant applications for Millbrae Station and El Camino Real streetscape (5-0)
• Approved Youth Advisory Committee 2023 Work Plan (5-0)
• Approved agreement with CivicPlus for a new city website (5-0)
• Accepted completion of Skatepark Renovation and Fitness Court Development (5-0)
• Directed Social Equity Subcommittee to research committee makeup and consultation firms (5-0)
• Reappointed Councilmembers Gina Papan and Anders Fung to Social Equity Subcommittee (5-0)

Sister Cities Commission

The January 23, 2023 regular meeting of the Millbrae Sister Cities Commission is cancelled. The next meeting is scheduled for February 27, 2023.

• Meeting cancelled
• Next meeting February 27, 2023

Senior Advisory Committee

The Millbrae Senior Advisory Committee's regular meeting scheduled for January 18, 2023, has been canceled. The next regular meeting is scheduled for February 15, 2023. This notice contains no other agenda items or business to discuss.

• Regular meeting of January 18, 2023 canceled
• Next meeting scheduled for February 15, 2023

Parks and Recreation Commission

The Commission will vote on whether to hold the February meeting remotely or in person, noting that all meetings must be in person starting March 2023. They will also select a color for the Recreation Center Preschool Playground and honor Commissioner Quigg for years of service.

• Action: Remote vs. in-person meeting for February (all meetings must be in person starting March 2023)
• Action: Choose color for the Recreation Center Preschool Playground
• Honor Commissioner Quigg for years of service
• Introductions with new City Council Liaison Angelina Cahalan

The Commission decided to continue holding virtual meetings until in-person attendance is required in March 2023. The body also approved the minutes from the December 6, 2022, special meeting.

• Approved December 6, 2022 Special Meeting Minutes with one adjustment (3-0)
• Approved remaining virtual until in-person meetings are required in March 2023 (3-0)

City Council

The Millbrae City Council will consider approving a $370,572 grant from San Mateo County and a $470,572 contract with LifeMoves for rapid response outreach to homeless individuals. They will also vote on several routine items including investment policy, development impact fees, and a winter storm emergency proclamation. Updates on the social equity subcommittee and homelessness pilot program are scheduled.

• Approve $370,572 grant from County of San Mateo and $470,572 contract with LifeMoves for homeless outreach
• Ratify local emergency proclamation for December 2022/January 2023 winter storm
• Approve consultant agreement with Gates + Associates for Bayside Manor Park and Marina Vista Park upgrades
• Accept Annual Comprehensive Financial Report for FY 2021-2022
• Appoint councilmembers to boards and committees for 2023

The City Council approved a $470,572 contract with LifeMoves for homeless outreach services and a consultant agreement for park upgrades. Council also voted to continue meeting remotely due to a proclaimed state of emergency and authorized a new city website.

• Approved $470,572 contract with LifeMoves for Rapid Response Outreach and Engagement Services (5-0)
• Approved $370,572 grant agreement from San Mateo County for homeless services (5-0)
• Adopted Resolution No. 23-04 to continue meeting remotely due to state of emergency (5-0)
• Approved consultant agreement with Gates + Associates for Bayside Manor and Marina Vista Park upgrades (5-0)
• Directed staff to move forward with a new city website project (5-0)
• Accepted the Annual Comprehensive Financial Report for the 2021-2022 Fiscal Year (5-0)
• Approved 2022-2023 City Investment Policy and first quarter schedule (5-0)
• Tabled Social Equity and Cultural Inclusion Council Subcommittee update to January 24, 2023 (5-0)

Cultural Arts Advisory Committee

The Millbrae Cultural Arts Advisory Committee is meeting to approve minutes from December 12, 2023, and discuss existing business, including the Spring 2023 Art Show and the art vs. culture balance for 2023. No new business is listed. The agenda is largely procedural, with public communication limited to 30 minutes.

• Approval of December 12, 2023 meeting minutes
• Spring 2023 Art Show discussion
• Art vs. Culture balance for 2023
• Millbrae 75th Anniversary Kick-Off Celebration on January 14, 11:00 a.m.-3:00 p.m.
• 6th Grade basketball begins January 30

The committee approved the minutes from the December 12, 2022, meeting. Members discussed the 2023 Spring Art Show poster contest and the balance between art and culture for the year.

• Approved December 12, 2022, meeting minutes (3-0)

Community Enhancement Advisory Committee

The Millbrae Community Enhancement Advisory Committee will meet via video conference to take action on the Adopt-A-Spot program, including maintenance schedules, reporting, and logo selection, and to decide on a Holiday Home Decorating Contest. They will also receive informational updates on tree maintenance practices and a review of the attendance policy. The meeting includes public comment and approval of the November 1, 2022 minutes.

• Adopt-A-Spot: ongoing maintenance, reporting, and logo selection (action)
• Holiday Home Decorating Contest (action)
• Tree Maintenance Practices: status update by Jean Wong (informational)
• Review of Attendance Policy (informational)
• Approval of November 1, 2022 minutes

The Community Enhancement Advisory Committee approved the Adopt A Spot logo and recognized a single winner for the Holiday Home Decorating Contest. The committee also approved the minutes from November 1, 2022.

• Approved November 1, 2022 minutes (6-0)
• Approved Adopt A Spot logo (6-0)
• Approved one winner for Holiday Home Decorating Contest (6-0)
• Agreed to send letters of appreciation to two volunteers and City Staff for Adopt A Spot

Youth Advisory Committee

The Millbrae Youth Advisory Committee is meeting via video conference to approve its 2023 work plan and logo, receive library updates, and discuss returning to in-person meetings starting in March. The agenda also includes announcements about recreation programs, scholarships, and hiring for summer camp leaders.

• Approval of 2023 work plan and YAC logo (action item)
• Library updates from Interim Millbrae Library Manager Cary Mossing
• Plan to return to in-person meetings beginning March 2023
• YTRS Scholarship discussion
• Millbrae Recreation hiring summer camp leaders, applications close March 17

The Youth Advisory Committee approved the CY 2023 Work Plan and the minutes from the December 6, 2022 meeting. The committee also announced a return to in-person meetings starting in March.

• Approved December 6, 2022 meeting minutes (5-0-0)
• Approved CY 2023 Work Plan (5-0-0)