Chickasha public meetings in 2023

General

The City Council will meet to consider several business district building grants and a large purchase of security cameras. The agenda also includes requests regarding utility easements, police department items, and property sales.

• Central Business District Building Grant for 301 W Chickasha ($25,333.00)
• Purchase of security cameras and equipment via Verkada not to exceed $425,000.00
• Ordinance 2023-33 regarding a utility easement at 2001 S. 1st Street
• Sale of surface rights for the East 15 feet of Lot 9, Block 16 to John and Priscilla Read ($500.00)
• Acceptance of the 2023 Junior Social Workers of Chickasha grant for the Police Department

General

The authority will consider a budget amendment and a purchase of security cameras for municipal buildings. Staff may also be authorized to solicit bids for water main construction at Ada Sipuel Avenue.

• Purchase of security cameras and equipment not to exceed $425,000.00
• Bids for water main construction at Ada Sipuel Avenue and Union Pacific Railroad
• Resolution 2023-30R amending the FY 23/24 Budget
• Right of Entry application at Ada Sipuel and Union Pacific Railroad

General

The Chickasha Municipal Airport Authority will meet to review a claims list, authorize municipal security equipment purchases, and ratify a budget amendment resolution.

• Purchase of security cameras and equipment for all municipal buildings via Verkada not to exceed $425,000.00
• Resolution 2023-30R amending the FY 23/24 Budget

General

The committee will meet to review the minutes from the November 28, 2023 meeting. Members will also discuss and consider a proposed change to the facade, sign, and lighting design for the Savoy Restaurant.

• Approval of November 28, 2023 meeting minutes
• Proposed facade, sign, and new lighting design for Savoy Restaurant

General

The committee will discuss the status of a proposed tax increment district. Members will also appoint at-large committee representatives and select a time for their next meeting.

• Discussion of proposed tax increment district status
• Appointment of at-large committee representatives

General

The Chickasha Industrial Authority will consider a $3,791.76 reimbursement request from the Chickasha Economic Development Council. This request is for a Small Business Grant awarded to Jarvis Farms Meat Market. The meeting also includes the acceptance of November 2023 financials and previous meeting minutes.

• $3,791.76 reimbursement for Jarvis Farms Meat Market small business grant
• Acceptance of November 2023 financial reports
• Acceptance of November 14, 2023, meeting minutes

Planning Commission

The Chickasha Planning Commission will hold public hearings on a residential development plat and an easement closure request. These actions determine local land use patterns and affect property access near designated streets. Commissioners will also discuss the Onward Chickasha comprehensive plan update from Guernsey and approve minutes from the November 14, 2023 meeting.

• Public hearing on final plat for Haven Pointe near 22nd Street and W. Nevada, submitted by Remington Properties
• Vote to close a 20-foot utility easement containing a private water line at 2001 S. 1st Street
• Discussion of the Onward Chickasha comprehensive plan update from Guernsey
• Approval of minutes from the November 14, 2023 meeting

General

The City Council will hold a special work session to discuss plans for Parks & Rec. The meeting is scheduled for December 11, 2023, at City Hall.

• Discussion on Parks & Rec plans

General

The committee will consider sign permit applications for two local businesses and a window size change for a real estate office. They will also review the minutes from the November 8, 2023 meeting.

• Sign permit application for Rock Island Candy at 115 N. 5th Street #1
• Window size change for Always Real Estate at 218 W. Chickasha Ave.
• Sign permit application for Luigi restaurant at 117 N. 2nd Street
• Approval of November 8, 2023 meeting minutes

City Council

The Chickasha City Council will meet to discuss several municipal items including fire equipment purchases, ordinance amendments, and a property appeal. The agenda also includes discussions on surpusing various items and authorizing an election proclamation.

• Award bid COC-2309 for 100' Aerial Truck to Heartland Fire Trucks up to $1,697,678.45
• Award bid COC-2310 for Engine/Pumper Truck to Heartland Fire Trucks up to $882,344.92
• Approve Ordinance 2023-32 regarding the Parks and Recreation Board
• Appeal hearing regarding property conditions at 616 Penn
• Renew preventative maintenance contract with Stryker for up to $11,184.10

Chickasha Municipal Airport Authority (held in conjunction w/ Council meetings)

The meeting includes a call to order, roll call, and the review of a consent docket. The agenda consists of procedural items including the acceptance of previous meeting minutes and a claims list.

• Acceptance of November 20, 2023, meeting minutes
• Acceptance of the Claims List

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

The Authority will discuss several items including a real estate purchase and equipment procurement. The meeting includes consideration of a contract for property at 927 S. 4th Street and the purchase of two headworks.

• Purchase of 2 Headworks from Edwards Equipment LLC not to exceed $86,562.00
• Contract with Banner Fire Equipment, Inc. for $999,000.00 to purchase property at 927 S. 4th Street

General

The Chickasha City Council will consider a contract award for water distribution improvements and a related change order. The council will also discuss a budget modification for a waterline replacement project and an estimate for carpet replacement at City Hall.

• Contract award to Marsau Enterprises, Inc. for $568,304.00
• Change Order No. 1 for Marsau Enterprises, Inc. in the amount of $56,830.00
• CDBG budget modification of $237,533.00 for a waterline replacement project
• Estimate not to exceed $13,700.00 for City Hall carpet replacement
• Acceptance of the OneOK grant award for the Police Department

General

The Board of Adjustment will review minutes from the October 17, 2023 meeting. The board will also hold public hearings and consider variance requests for ASAP Energy at 2200 Old Hwy 62 and Oklahoma Mental Health Council DBA Red Rock Behavioral Health Services at 804 W. Choctaw.

• Variance request: 2200 Old Hwy 62 (ASAP Energy)
• Variance request: 804 W. Choctaw (Oklahoma Mental Health Council DBA Red Rock Behavioral Health Services)

City Council

The Chickasha City Council will discuss several items, including a contract for City Hall carpet replacement and water distribution improvements. The council will also consider renewing a maintenance contract for medical equipment and donating microfilm to the Grady County Museum.

• Carpet replacement at City Hall up to $13,700.00
• Stryker maintenance contract renewal up to $13,683.30
• Change Order No. 1 for Water Distribution Improvements (CMA-2302)
• OneOK grant award for the Police Department
• Donation of 673 rolls of microfilm to Grady County Museum

Chickasha Municipal Airport Authority (held in conjunction w/ Council meetings)

The meeting includes a consent docket consisting of the minutes from the November 6, 2023 meeting, a claims list, and October 2023 financials. No specific projects or expenditures are listed outside of these procedural items.

• Acceptance of November 6, 2023 minutes
• Acceptance of the Claims List
• Acceptance of October 2023 Financials

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

The Authority will review the October 2023 financials and meeting minutes. The agenda includes ratifying a change order for water distribution improvements and authorizing contract documents for a waterline replacement project.

• Change Order No. 1 for CMA-2302 (18608 CDBG 22) Water Distribution Improvements
• Authorization of contract documents for CDBG waterline replacement project 18608 CDBGSC 22

General

The Chickasha Industrial Authority will consider a grant reimbursement for Wild Ox Axe Throwing LLC and a cost-sharing request for street lights. The meeting also includes the review of recent financial statements and audit reports.

• $5,132.50 reimbursement for Wild Ox Axe Throwing LLC Small Business Grant
• Up to $14,188.50 cost-sharing request for lights on 500 block of Chickasha Avenue
• Review of October 2023 financials and audit reports

Planning Commission

The Planning Commission will review and consider an oversized building request for 201 Saint James Place. The agenda includes a public hearing regarding the request by applicants Charlie and Angie Burruss.

• Public Hearing: Oversized Building request for 201 Saint James Place
• Possible action: Oversized Building request for 201 Saint James Place (applicants Charlie and Angie Burruss)
• Approval of minutes from the October 10, 2023 meeting

General

The committee will meet to consider several historic preservation items. These include approving minutes from the October 23, 2023 meeting and reviewing specific design and permit applications.

• Facade design for Grady County Health Department at 205 W Chickasha Ave
• Sign permit application for 617 Choctaw (Tim Schmidt for West Valley Buildings)
• Downtown Facade Grant Application for 501 Chickasha Ave (Thome Cook Insurance Agency)

City Council

The City Council will meet to discuss several administrative and property-related items. Actions include potential surplus of police vehicles and library equipment, as well as grant qualifications for specific properties.

• Surplus 3 police department vehicles via Purple Wave Auction
• Approve Food for Fines amnesty program for the library
• Surplus computer CPUs and monitors from the library via AfterTech Computer Recycling
• Grant qualifications for 406 Chickasha Ave. (Weston DePriest)
• Central Business District Building Grant qualification for 301 W Chickasha Ave. (GPP LLC)

Chickasha Municipal Airport Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Airport Authority will meet to review the October 16, 2023 minutes and the purchase order list. The board will also consider a pay request for runway and taxiway rehabilitation work.

• $252,620.76 pay request for Runway 18/36 and Taxiways rehabilitation to Tri-City Seal Co., Inc.

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

The meeting consists of routine procedural items for the Chickashsa Municipal Authority. The agenda includes approving previous meeting minutes, reviewing purchase orders, and adopting the 2024 holiday and meeting schedule.

• Acceptance of October 16, 2023, meeting minutes
• Review of the Purchase Order List
• Change of Entity Name for Depo Lease
• Adoption of 2024 meeting dates and employee holidays

General

The council will discuss Resolution 2023-24R regarding the intent to create Tax Increment Districts under the Local Development Act. The agenda also includes consideration of an agreement with Public Finance Law Group PLLC for tax increment finance counsel services.

• Resolution 2023-24R regarding potential Tax Increment Districts
• Agreement with Public Finance Law Group PLLC for tax increment finance counsel services

General

The Board of Adjustment will meet to review the minutes from the August 28, 2023 meeting. The agenda includes a public hearing and possible action regarding a variance request for 820 Choctaw submitted by Denise and Jim Gerlach.

• Approval of August 28, 2023 minutes
• Public hearing for 820 Choctaw variance request
• Possible action on variance for 820 Choctaw

Library Board

The Chickasha Public Library Board will review a consent docket containing July 2023 minutes and quarterly reports. The meeting includes multiple action items regarding the adoption of various library policies.

• Adoption of the FAX Policy
• Adoption of the Safety Policy
• Adoption of the Material Selection Policy
• Adoption of the Video Conferencing Policy
• Adoption of the Freedom to Read Act, Library Bill of Rights, and Code of Conduct

City Council

The Chickasha City Council will consider several large equipment purchases and airport construction contracts. The agenda also includes a rezoning request for 1602 Park Ave and various grant awards for the police department.

• Bid award for "Construct T-Hangar" in the amount of $1,084,764.92
• Bid award for "Construct 2 Box Hangars" in the amount of $957,400.00
• Rezoning request and Ordinance 2023-31 for 1602 Park Ave to C2 General Commercial
• Purchase of a Regen-X Street Sweeper for up to $329,614.08
• Purchase of 50 sets of Globe bunker gear for up to $172,100.00

Chickasha Municipal Airport Authority (held in conjunction w/ Council meetings)

The Authority will consider awarding a contract to W. L. McNatt & Co. for the construction of two box hangars. The meeting also includes routine approval of minutes, claims, and September financials.

• Contract award for Bid No. CAA-2303 (Construct 2 Box Hangars) to W. L. McNatt & Co. in the amount of $957,400.00
• Acceptance of October 2, 2023 meeting minutes
• Acceptance of September 2023 financials

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

The authority will consider a change order for sanitary sewer main installation to accommodate US Highway 81 realignment. The agenda also includes the acceptance of September 2023 financials and claims. Additionally, the body may enter an executive session to discuss real property purchase or appraisal.

• Change Order No. 1 for Bid CMA-2301 - Sanitary Sewer Main Installation ($52,700.00)
• Acceptance of September 2023 financials
• Executive session regarding real property purchase or appraisal

General

The Chickasha Industrial Authority will hold a special meeting to review previous records. The agenda includes the acceptance of minutes from the September 12, 2023, meeting and September 2023 financials.

• Acceptance of September 12, 2023, meeting minutes
• Acceptance of September 2023 financials

General

The Chickasha City Council will hold a special work session to discuss TIFs. The meeting is scheduled for October 10, 2023, at City Hall.

• Discussion on TIFs

City Council

The council will consider several equipment purchases, including a new police vehicle and in-car camera system. The meeting also includes discussions on rezoning in University Heights Addition and updates to Parks and Recreation fees.

• Purchase of a 2021 Dodge Durango Pursuit AWD for $31,775.00
• Purchase of an in-car camera system not to exceed $7,275.00
• Rezoning request for Lots 30, 31, and 32 in University Heights Addition
• Amendment to the Master Fee Schedule regarding Parks and Recreation deposits
• Purchase of a VistaCom - Eventide Voice & Radio Recorder not to exceed $38,301.00

Chickasha Municipal Airport Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Airport Authority will consider a $212,773 pay request for runway and taxiway rehabilitation. The board will also discuss construction services for the T-Hangar project and several administrative updates.

• $212,773 pay request to Tri-City Seal Co., Inc. for Runway 18/36 and Taxiways rehabilitation
• Task Order #5 with Parkhill for construction services related to the T-Hangar project
• Resolution 2023-23R amending the FY 23/24 Budget
• Renewal of General Liability, Property, and Auto insurance coverage

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

The authority will review the August 2023 financials and a claims list. The agenda includes authorization to renew general liability, property, and auto insurance coverage.

• Renewal of General Liability, Property and Auto Insurance Coverage
• Acceptance of August 2023 Financials
• Acceptance of September 18, 2023 meeting minutes

City Council

The City Council will discuss several ordinance changes regarding park hours, trespassing, and fowl regulations. The meeting also includes consideration of equipment purchases and community event requests. A presentation on the Downtown Master Park Plan is scheduled.

• $83,400 grant for CCP LLC at 117 N 2nd Street
• Ordinance 2023-28 regarding park traffic and camping restrictions
• Ordinance 2023-30 regulating fowl permits and prohibiting roosters
• $65,471.58 purchase of a Bobcat Compact Excavator
• Contract with Hudson Prince for engineering review services

Chickasha Municipal Airport Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Airport Authority will consider awarding a construction contract for 'Construct T-Hangar', CAA-2302, to Diversified Construction of Oklahoma. The agenda also includes the acceptance of September 5, 2023, meeting minutes and the claims list.

• Construction contract award for 'Construct T-Hangar' (CAA-2302) to Diversified Construction of Oklahoma
• Acceptance of September 5, 2023, meeting minutes
• Acceptance of the claims list

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

The authority will consider changes to the Downtown Park Master Plan and a change order for a sanitary sewer main replacement. The meeting also includes consideration of a new bank account for the Water Treatment Plant Project.

• Change Order No. 1 for Sanitary Sewer Main Replacement at US Highway 62 near 16th Street
• Changes to the Chickasha Downtown Park Master Plan
• Resolution No. 2023-21R to open a new bank account for the Water Treatment Plant Project
• Master Service Agreement and Task Authorization for The Water Treatment Plan Improvement project

General

This special meeting of the Chickasha Industrial Authority consists of procedural items. The body will consider accepting the minutes from the August 8, 2023, special meeting and the August 2023 financial reports.

• Acceptance of August 8, 2023, special meeting minutes
• Acceptance of August 2023 financials

The Chickasha Industrial Authority met for a special session to handle consent items. The board approved the minutes from the August 8, 2023, meeting and the August 2023 financial reports.

• Approved August 8, 2023 Special Meeting minutes (6-0)
• Approved August 2023 Financials (6-0)

Planning Commission

The Planning Commission will consider rezoning requests for Bassm Alzoubi in the University Heights Addition. The commission will also discuss a request from Denise and Jim Gerlach for an oversized building at 820 E Choctaw.

• Rezoning of Lots 30, 31, and 32 in University Heights Addition from R-1 Residential to C-2 General Commercial
• Oversized building request for 820 E Choctaw

City Council

The Chickasha City Council will meet to consider several municipal actions including police equipment purchases and a sports complex concessionaire contract. The agenda also includes discussions regarding sales tax revenue modifications and the repeal of a previous water rate increase.

• Purchase of practice and duty ammunition from GT Distributors
• Awarding of Chickasha Sports Complex Concessionaire Contract to JW Concessions
• Resolution 2023-17R regarding modification of security for municipal indebtedness via sales tax revenue
• Repeal of Resolution 2023-08R concerning water rate increases
• Construction of parking areas along a portion of 1st Street

The City Council repealed a resolution that would have increased water rates starting October 1, 2023, citing a voter-approved sales tax. Other actions included awarding a sports complex concession contract and authorizing parking construction on 1st Street.

• Repealed Resolution No. 2023-08R to cancel water rate increases (9-0)
• Approved Resolution No. 2023-17R adding 1.25% of sales tax revenue to Chickasha Municipal Authority security pledge (9-0)
• Awarded Chickasha Sports Complex Concessionaire Contract to JW Concessions (7-0-2)
• Authorized construction of parking areas along a portion of 1st Street (9-0)
• Approved purchase of police department practice and duty ammunition from GT Distributors (9-0)
• Approved Chickasha High School Student Council homecoming parade for October 6, 2023 (8-0-1)
• Authorized Cable Permit Agreement with Cebridge Acquisition L.P. (9-0)
• Tabled agreement for Tax Increment Finance Counsel Services with Public Finance Law Group, PLLC (9-0)

Chickasha Municipal Airport Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Airport Authority will consider awarding a construction contract for a T-Hangar to Diversified Construction of Oklahoma. The board will also discuss design services and bidding for two new box hangars. Additionally, the meeting includes a budget amendment resolution and an FAA grant acceptance.

• Contract award for "Construct T-Hangar" (CAA-2302) to Diversified Construction of Oklahoma
• Resolution 2023-19R to accept FAA grant AIP 3-40-0018-022-2023
• Task Order No. 4 with Parkhill for "Construct 2 Box Hangars" design services
• Authorization of advertisement for bids for "Construct 2 Box Hangars" (CAA-2303)
• Resolution 2023-20R amending the FY23/24 Budget

The Authority accepted an FAA grant and approved design services and bid advertisements for the construction of two box hangars. A proposed $1.22 million contract for a T-Hangar was tabled.

• Approved Resolution 2023-19R to accept FAA grant AIP 3-40-0018-022-2023 (9-0)
• Approved Task Order No. 4 with Parkhill for design services for 'Construct 2 Box Hangars' (9-0)
• Authorized advertisement for bids for 'Construct 2 Box Hangars', Bid No. CAA-2303 (9-0)
• Tabled construction contract for 'Construct T-Hangar' (CAA-2302) with Diversified Construction of Oklahoma for $1,220,764.92 (9-0)
• Approved August 21, 2023 meeting minutes, claims list, and Resolution 2023-20R amending the FY 23/24 Budget (9-0)

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Authority is considering a resolution to modify the security for its outstanding indebtedness by adding 1.25% of sales tax revenue to the pledge. The meeting also includes discussion regarding an amendment to the contract for water and wastewater system operations with U.S. Water Services Corporation.

• Resolution to add 1.25% sales tax revenue to debt security pledge
• Amendment to water and wastewater system operation contract with U.S. Water Services Corporation d/b/a USW Utility Group
• Acceptance of August 21, 2023, meeting minutes

The Chickasha Municipal Authority modified the security for outstanding indebtedness by adding 1.25% of sales tax revenue to the pledge. The Authority also approved a contract amendment for water and wastewater system operations.

• Approved adding 1.25% of sales tax revenue to the security pledge for outstanding indebtedness (8-1)
• Approved contract amendment for water and wastewater system operations with U.S. Water Services Corporation d/b/a USW Utility Group (9-0)
• Accepted August 21, 2023 meeting minutes and the claims list (9-0)

General

The Board of Adjustment will hold a public hearing to consider a variance request for the Haven Point septic and sewer system for Remington Properties. The board will also consider approving minutes from the November 9, 2021 meeting.

• Variance request for Haven Point Septic/Sewer System for Remington Properties
• Approval of minutes from November 9, 2021 meeting

City Council

The Chickasha City Council will consider several items including police vehicle purchases and professional development funding. The council is also reviewing an ordinance to increase the city's small purchase threshold. Other discussions include grant awards and equipment acquisitions.

• Incentive grant of up to $160,000.00 for Open Skies Group, LLC
• Purchase of a 2023 Dodge Durango Pursuit for up to $42,165.00
• Professional development services up to $108,000.00 via Solomon Strategic Advisors
• Ordinance to increase small purchase limit from $5,000 to $25,000
• Fee waiver for The Christian Center's cross country event at the Sports Complex

City Council approved Ordinance No. 2023-27 to raise the small purchase amount from $5,000 to $25,000. The council also authorized several police vehicle purchases and an incentive grant for Open Skies Group, LLC.

• Approved Ordinance No. 2023-27 increasing small purchase amount from $5,000 to $25,000 (6-0)
• Awarded incentive grant funding to Open Skies Group, LLC not to exceed $160,000.00 (5-1)
• Authorized purchase of 2023 Dodge Durango Pursuit AWD not to exceed $42,165.00 (6-0)
• Authorized upfitting of police vehicle with Metro Emergency Upfitters not to exceed $20,200.00 (6-0)
• Approved purchase of in-car camera system from Watchguard / Motorola not to exceed $7,275.00 (6-0)
• Approved funding for Solomon Strategic Advisors professional development not to exceed $108,000.00 (6-0)
• Appointed Micah McCarty to the Chickasha Industrial Authority (6-0)
• Authorized donating surplus books to Friends of the Library and three X26 Tasers to Binger Police Department (6-0)

Chickasha Municipal Airport Authority (held in conjunction w/ Council meetings)

The agenda contains only procedural and administrative items. The authority will review the minutes from the August 7, 2023, regular meeting and accept the claims list.

• Acceptance of August 7, 2023, meeting minutes
• Acceptance of the claims list

The Chickasha Municipal Airport Authority approved the minutes from the August 7, 2023, meeting and the claims list. No other substantive actions were taken.

• Approved minutes of August 7, 2023, regular meeting (6-0)
• Approved claims list (6-0)

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Authority is considering an extended lease agreement with It's a Hitt Corp. The proposed agreement would allow the Rock Island Train Depot at 100 E. Chickasha Avenue to be used as a special events venue.

• Extended lease for Rock Island Train Depot with It's a Hitt Corp.
• Acceptance of August 7, 2023 meeting minutes
• Acceptance of the claims list

The Chickasha Municipal Authority approved an extended lease agreement with It’s a Hitt Corp. for the Rock Island Train Depot to be used as a special events venue. The board also accepted the previous meeting's minutes and the claims list.

• Approved extended lease agreement with It’s a Hitt Corp. for Rock Island Train Depot (6-0)
• Accepted August 7, 2023 meeting minutes (6-0)
• Accepted claims list (6-0)

General

This special meeting consists of procedural items for the Chickasha Industrial Authority. The agenda includes the acceptance of minutes from July 11 and July 26, 2023, as well as July 2023 financials.

• Acceptance of July 11, 2023, and July 26, 2023, special meeting minutes
• Acceptance of July 2023 financials

The Chickasha Industrial Authority held a special meeting to handle consent items. The board approved the minutes from two July meetings and the July 2023 financial reports.

• Approved minutes of July 11, 2023, and July 26, 2023, Special Meetings (4-0)
• Approved July 2023 Financials (4-0)

Planning Commission

The Chickasha Planning Commission will meet on August 8, 2023. The agenda is limited to a discussion regarding the planning commission handbook and procedures.

• Discussion regarding planning commission handbook and procedures

City Council

The Chickasha City Council is considering an ordinance to prohibit tobacco and vapor products on city-owned property. The agenda also includes discussions regarding police equipment purchases, rezoning requests, and oil and gas leases.

• Ordinance No. 2023-25 prohibiting tobacco and vapor use on city property
• Purchase of 25 AR-15 patrol rifles for up to $78,625.00
• Final payment of $288,522.58 for storm sewer and pavement repairs at 14th and Missouri
• Rezoning request for land in Section 8, Township 6 North
• Purchase of a new squad Ram 2500 for up to $82,500.00

Chickasha Municipal Airport Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Airport Authority will consider authorizing staff to solicit bids for Bid No. CAA-2302 regarding the Aircraft T-Hangar project. The agenda also includes the acceptance of July 17, 2023, meeting minutes and a claims list.

• Solicitation of bids for Bid No. CAA-2302 - Aircraft T-Hangar project
• Acceptance of July 17, 2023, meeting minutes
• Acceptance of the Claims List

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Authority is meeting to discuss potential oil and gas leases with Petroven, Inc. These items involve land in various sections of Grady County. The agenda also includes the acceptance of minutes and claims lists.

• Oil and gas lease for 5.173773 acres in Section 28
• Oil and gas lease for 4.849762 acres in Section 34
• Oil and gas lease for 1.104728 acres in Section 27

General

The Chickasha Industrial Authority will consider a consulting engagement with COAlign Group. Jim Cowan, Director of the Chickasha EDC, will present a year-end wrap up of the EDC Work Plan. The meeting also includes the acceptance of June 2023 financials and previous meeting minutes.

• Consulting engagement between Chickasha Industrial Authority and COAlign Group
• Year-end wrap up presentation of the EDC Work Plan
• Acceptance of June 20, 2023, and June 29, 2023, special meeting minutes
• Acceptance of June 2023 financials

The Chickasha Industrial Authority approved a consulting engagement with COAlign and authorized the Chairman to execute the agreement. The board also accepted financial reports and minutes from previous June meetings.

• Approved Consulting Engagement with COAlign (5-0)
• Accepted June 20 and June 29, 2023 Special meeting minutes (5-0)
• Accepted June 2023 Financials (5-0)

General

The Historic Preservation Committee will review minutes from the June 13, 2023 meeting. The committee will also consider sign permit applications for businesses located on Chickasha Avenue.

• Approval of June 13, 2023 meeting minutes
• Sign permit application for 323 Chickasha Ave (Oklahoma Human Services)
• Sign permit application for 301 W Chickasha Ave (Wild Ox Axe Throwing)
• Sign permit application for 327 Chickasha Ave (Jay's Jewelry)

City Council

The council will consider a permit for an in-home daycare at 917 S. 13th Street. The agenda also includes equipment purchases and street closures for USAO events.

• Public hearing for in-home daycare at 917 S. 13th Street
• $12,500 Central Business District Building Grant to CCP, LLC
• Purchase of Super Z FX1000 mower for $12,832.67
• Purchase of John Deere TX Gator for $8,693.16
• Street closures for USAO events on August 25 and August 31

Chickasha Municipal Airport Authority (held in conjunction w/ Council meetings)

This meeting consists of routine administrative items. The authority will consider accepting the July 3, 2023, meeting minutes and a claims list.

• Acceptance of the July 3, 2023, regular meeting minutes
• Acceptance of the claims list

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Authority is considering authorizing the City Manager to negotiate a contract with Freese and Nicholes, Inc. This negotiation pertains to the Chickasha Water Treatment Plant Improvements Project.

• Contract negotiation with Freese and Nicholes, Inc. for water treatment plant improvements
• Acceptance of June 3, 2023 meeting minutes
• Acceptance of the claims list

General

The authority will consider a consulting engagement between the Chickasha Industrial Authority and COAlign Group. Jim Cowan, Director of the Chickasha EDC, will present a year-end wrap up of the EDC work plan. The meeting also includes the acceptance of June 2023 financials and recent meeting minutes.

• Consulting engagement with COAlign Group
• EDC Year-end Work Plan presentation
• Approval of June 20, 2023, and June 29, 2023, meeting minutes
• Acceptance of June 2023 financials

The special meeting scheduled for July 11, 2023, was not held because a quorum was not reached. No substantive decisions were made.

Planning Commission

The Planning Commission will consider approving minutes from the June 13, 2023, meeting. The agenda also includes a public hearing and action on a home daycare permit for 917 S. 13th Street and a rezoning request by Brannan Bordwine.

• Approval of June 13, 2023, meeting minutes
• Public hearing for home daycare use on review at 917 S. 13th Street
• Action on Use on Review permit for Kelsea Dobbins at 917 S. 13th Street
• Public hearing and action regarding a rezoning request by Brannan Bordwine

City Council

City Council approved several agreements with the Grady County 522 EMS District and authorized two oil and gas leases. The council also approved a municipal pool evaluation and the engagement of audit services for FY21-22.

• Authorized Paddock Enterprises to evaluate Shannon Springs Park municipal pool for up to $9,500 (5-0)
• Approved updated Memorandum of Agreement with Regional Organized Crime Information Center (5-0)
• Approved annual contract and Capitol Improvement Agreement with Grady County 522 EMS District (5-0)
• Renewed Zoll portable ventilator loan agreement with Grady County 522 EMS District (5-0)
• Approved purchase of Amkus extrication tools for up to $39,026, to be reimbursed by Grady County 522 EMS District (5-0)
• Approved oil and gas lease with Todco Properties, Inc. for approximately 300 acres in Caddo County (5-0)
• Approved oil and gas lease with Camino Natural Resources for approximately 39.1 acres in Grady County (5-0)
• Engaged HSPG & Associates, LLC for FY21-22 audit services (5-0)

Chickasha Municipal Airport Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Airport Authority will review the minutes from the June 20, 2023 meeting and a claims list. The board will also consider ratifying an engagement letter with HSPG & Associates, LLC for audit services.

• Ratification of audit services for FY 21-22 with HSPG & Associates, LLC
• Acceptance of June 20, 2023 meeting minutes
• Acceptance of the claims list

The Chickasha Municipal Airport Authority approved the minutes from the June 20, 2023 meeting and the claims list. The Authority also ratified an engagement letter for HSPG & Associates, LLC to perform audit services for FY21-22.

• Approved June 20, 2023 meeting minutes (5-0)
• Approved claims list (5-0)
• Approved engagement letter with HSPG & Associates, LLC for FY21-22 audit services (5-0)

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Authority will review meeting minutes from June 20, 2023, and the claims list. The board is also considering an engagement letter with HSPG & Associates, LLC for audit services.

• Audit engagement with HSPG & Associates, LLC for FY21-22
• Acceptance of June 20, 2023 meeting minutes
• Acceptance of the claims list

The Chickasha Municipal Authority approved the minutes from June 20, 2023, and the claims list. The board also ratified an engagement letter for HSPG & Associates, LLC to perform audit services for FY 21-22.

• Approved June 20, 2023 meeting minutes (5-0)
• Approved claims list (5-0)
• Approved engagement letter with HSPG & Associates, LLC for FY 21-22 audit services (5-0)

General

The Chickasha Industrial Authority will discuss and consider a Contract for Services. This contract is between the Authority and the Economic Development Council of Chickasha, Inc.

• Contract for Services with Economic Development Council of Chickasha, Inc.

The Chickasha Industrial Authority approved a Contract for Services with the Economic Development Council of Chickasha, Inc. The contract covers economic and industrial promotion within the City of Chickasha or impact area.

• Approved Contract for Services with Economic Development Council of Chickasha, Inc. (4-1)

General

The Chickasha Industrial Authority will consider contracts with the Chamber of Commerce and the Economic Development Council. The board will also review a $12,118.00 reimbursement request for small business start-up grants. An executive session is proposed to discuss legal matters regarding the use of taxpayer funds.

• Contract with Chickasha Chamber of Commerce up to $30,000.00
• Contract with Economic Development Council of Chickasha, Inc.
• $12,118.00 reimbursement for Small Business Start-up Grants
• Discussion on COAlign consulting services
• Executive session regarding use of taxpayer funds

The Chickasha Industrial Authority approved a services contract with the Chamber of Commerce and Festival of Light. The board also authorized a reimbursement for small business start-up grants. One contract item was pulled from the agenda, and no action was taken following an executive session.

• Approved Contract for Services with Chickasha Chamber of Commerce and Chickasha Festival of Light not to exceed $30,000.00 (5-0)
• Approved $12,118.00 reimbursement to Economic Development Council of Chickasha, Inc. for Small Business Start-up Grants (5-0)
• Approved May 9, 2023 and April 21, 2023 meeting minutes and May 2023 financials (4-0)
• Approved entering into executive session to discuss confidential communications regarding a pending investigation, claim or action (5-0)
• Contract for Services with Economic Development Council of Chickasha, Inc. pulled from agenda

City Council

The council will vote on the upcoming fiscal year budget and several infrastructure contracts. Agenda items include street repairs at 14th and Missouri and a fire protection system for City Hall. A public hearing is also scheduled regarding a zoning request for livestock behind 2420 S 24th Street.

• Adoption of the Fiscal Year 2023-2024 budget (Resolution 2023-12R)
• Storm sewer and pavement repairs at 14th and Missouri ($287,989.87 max)
• City Hall fire protection system contract with Alpine Fire Protection, Inc. ($25,775.00 max)
• Zoning special exemption for equines and goats behind 2420 S 24th Street
• Annual jail service contract with Grady County Criminal Justice Authority

The City Council adopted the proposed budget for Fiscal Year 2023-2024 and approved several infrastructure contracts. Other actions included granting a zoning exemption for animals and authorizing street closures for a film production.

• Adopted FY 2023-2024 budget via Resolution 2023-12R (6-0)
• Awarded $287,989.87 storm sewer and pavement repair contract to Mayfield Contracting, LLC (8-0)
• Approved $25,775.00 City Hall fire protection system bid to Alpine Fire Protection, Inc. (6-0)
• Approved zoning special exemption for equines and goats at 2420 S. 24th Street (6-0)
• Approved annual jail service contract with Grady County Criminal Justice Authority (6-0)
• Authorized street closures on 17th and Minnesota for Dirt Road Films LLC from July 1-14, 2023 (6-0)
• Accepted OEA Operation Round-up Grant for the Police Department (6-0)
• Declared antiquated items at Chickasha Animal Shelter as surplus (6-0)

Chickasha Municipal Airport Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Airport Authority is considering several infrastructure improvements for the airport. This includes a potential contract award for runway and taxiway rehabilitation and a state grant application. The board will also review budget amendments and professional service task orders.

• Contract award to Tri-City Seal Co. Inc. for $465,899.29 for Runway 18/36 and Taxiway rehabilitation
• State grant application for up to $589,475.00 for Runway 18/36 and Taxiway rehabilitation
• Task Order No. 3 with Parkhill for professional services
• Resolution 2023-14R amending the FY 22-23 Budget

The Chickasha Municipal Airport Authority approved a contract for runway and taxiway rehabilitation and authorized a state grant application for the same project. The board also approved professional services for the project and amended the FY 22-23 budget.

• Awarded Bid CAA-2301 for Rehabilitation Runway 18/36 and Taxiways to Tri0City Seal Co. Inc. for $465,899.29 (6-0)
• Authorized Mayor to execute Oklahoma Aeronautics Commission State Grant Application #CHK-23-S for up to $589,475.00 (6-0)
• Authorized Mayor to execute Task Order No. 3 with Parkhill for professional services regarding Runway 18/36 and Taxiway rehabilitation (6-0)
• Approved Resolution 2023-14R amending the FY 22-23 Budget (6-0)
• Accepted June 5, 2023 meeting minutes and the Claims List (6-0)

General

The authority will consider awarding a contract for water distribution improvements and authorizing additional project funding. The agenda also includes discussions regarding lease amendments and a visitor center lease agreement.

• Award Bid CMA-2302 for Water Distribution Improvements to Marsau Enterprises ($568,304.00)
• Authorize $25,000.00 in additional funding for the CDBG Water Distribution Improvement project
• Approve Amendment #1 to a Lease Agreement dated November 1, 2021
• Accept Visitor Center Lease Agreement between Chickasha Community Foundation and Downtown Mercantile
• Ratify Resolution 2023-14R amending the FY 22-23 Budget

The Chickasha Municipal Authority approved a contract for water distribution improvements and authorized additional grant funding. The board also approved a visitor center lease and a lease agreement amendment.

• Awarded Bid CMA-2302 for Water Distribution Improvements to Marsau Enterprises of Enid, OK for $568,304.00 (6-0)
• Authorized additional $25,000.00 funding for the CDBG Grant Water Distribution Improvement Project (6-0)
• Approved Visitor Center Lease Agreement between Chickasha Community Foundation and Whitney Palesano, d/b/a Downtown Mercantile (6-0)
• Approved Amendment #1 to Lease Agreement dated November 1, 2021 (6-0)
• Ratified Resolution 2023-14R amending the FY 22-23 Budget (6-0)
• Accepted June 15, 2023 meeting minutes and the Claims List (6-0)

General

The Chickasha City Council, Chickasha Municipal Authority, and Chickasha Municipal Airport Authority will hold a special meeting to conduct a public hearing on the FY 2023-2024 budget. The agenda also includes citizen comments and council communications.

• Public hearing for the FY 2023-2024 budget

The City Council conducted a public hearing to discuss key points of the FY 2023-2024 budget. No citizens spoke during the hearing, and no formal votes on the budget were recorded in these minutes.

General

The City of Chickasha Historic Preservation Committee will meet to review meeting minutes and facade designs. The committee will consider approving the May 23, 2023, minutes and the designs for the Savoy at 102 W Chickasha Ave.

• Approval of May 23, 2023, meeting minutes
• Approval of facade designs for the Savoy located at 102 W Chickasha Ave

Planning Commission

The Chickasha Planning Commission will review requests for an oversized building and facade requirement exemption at 110 Mockingbird Lane. The commission will also consider a special zoning exemption for equines and goats behind 2420 S 24th Street. Additionally, the commission will consider approving minutes from the May 9, 2023 meeting.

• Building size and facade exemption at 110 Mockingbird Lane
• Zoning special exemption for equines and goats behind 2420 S 24th Street
• Approval of May 9, 2023 meeting minutes

City Council

The council will consider an ordinance to allow purchases under $100,000 without formal bidding. The meeting includes discussions on rezoning 1502 Missouri and various street closures for local events. An executive session is also scheduled to discuss negotiations with FOP Lodge No. 129.

• Ordinance 2023-021 regarding purchases under $100,000
• Rezoning request for 1502 Missouri from R-1 to C-2
• Contract with the YMCA for municipal pool operations
• Public auction of various oil and gas mining leases
• Negotiations with FOP Lodge No. 129 regarding a Collective Bargaining Agreement

The City Council approved an ordinance allowing open market purchases under $100,000 without formal bidding. The council also authorized several street closures for festivals and parades, approved a YMCA contract for pool operations, and passed a resolution condemning racial discrimination.

• Approved Resolution 2023-11R commemorating Henry Argo and condemning racial discrimination (8-0)
• Approved Ordinance No. 2023-021 allowing open market purchases under $100,000 without formal bidding (8-0)
• Approved YMCA contract for 2023 municipal swimming pool operation (8-0)
• Approved rezoning of 1502 Missouri from R-1 Residential to C-2 Local Commercial (8-0)
• Approved Use on Review Permit for 1128 S 5th Street (8-0)
• Approved Agreement of Mutual Cooperation with Grady County for project maintenance and repair (8-0)
• Approved 2023 Festival of Light, July 4th Fireworks, and Rock Island Arts Festival (8-0)
• Authorized street closures for Dirt Road Films LLC, USAO street festival, and 'Christmas in July' block party (8-0)

Chickasha Municipal Airport Authority (held in conjunction w/ Council meetings)

This meeting consists of procedural items for the Chickasha Municipal Airport Authority. The agenda includes accepting minutes from the May 15, 2023, regular meeting and reviewing a claims list.

• Acceptance of the May 15, 2023, meeting minutes
• Acceptance of the claims list

The Chickasha Municipal Airport Authority met on June 5, 2023. The board approved the minutes from the May 15, 2023, meeting and the claims list.

• Approved May 15, 2023 meeting minutes (8-0)
• Approved claims list (8-0)

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Authority is discussing a public auction to sell oil and gas mining leases on 24 property parcels. The meeting includes an executive session to review appraisals and decide whether to accept or reject bids.

• Public auction for oil and gas mining leases on 24 properties
• Executive session regarding real property appraisals
• Possible acceptance or rejection of lease bids
• Acceptance of May 2023 meeting minutes

The Chickasha Municipal Authority conducted a public auction for oil and gas mining leases across 24 parcels of property. The board accepted a bid from Heller Oil for all parcels.

• Approved minutes from May 15, May 18, and May 30, 2023 (8-0)
• Accepted the Claims List (8-0)
• Approved holding public auctions for oil and gas mining leases on 24 described parcels (8-0)
• Accepted a bid of $2,500 with 3/16ths from Heller Oil for all 24 parcels (8-0)

General

The Chickasha City Council will review the proposed FY 23/24 budget for the city, municipal authority, and airport authority. The council will also consider authorizing the City Manager to sign a Memorandum of Understanding with the Caddo Nation of Oklahoma.

• Proposed FY 23/24 Budget for City, Municipal Authority, and Airport Authority
• Authorization to sign MOU with the Caddo Nation of Oklahoma

The City Council held a special meeting to authorize the City Manager or a designee to sign a Memorandum of Understanding (MOU) with the Caddo Nation of Oklahoma. The proposed FY 23/24 Budget for the City, Municipal Authority, and Municipal Airport Authority was provided to members for review.

• Authorized City Manager or designee to sign MOU with Caddo Nation of Oklahoma (9-0)

General

The Chickasha Municipal Authority will discuss and consider possible action regarding timeline changes for RFQs related to the Chickasha Water Treatment Plant Improvements Project (CMA-2303).

• Timeline changes for RFQs for CMA-2303 - Chickasha Water Treatment Plant Improvements Project

The Chickasha Municipal Authority met for a special session to address the Chickasha Water Treatment Plant Improvements Project. The board approved changes to the timeline for Requests for Qualifications (RFQs).

• Approved timeline changes for RFQs for CMA-2303 – Chickasha Water Treatment Improvements Project (9-0)

City Council

The City Council is considering a proposal for a 1.25% city excise tax to fund capital expenditures. This includes calling a special election on August 8, 2023, to let voters decide on the ordinance. The council will also discuss potential water rate increases and emergency repairs at 14th and Missouri.

• Special election call for August 8, 2023, regarding a 1.25% sales tax
• Proposed 1.25% city excise tax for capital expenditures
• Potential water rate increases beginning October 1, 2023
• Promissory note for Chickasha Municipal Authority to Oklahoma Water Resources Board
• Emergency repair bids for the intersection of 14th and Missouri

City Council approved a special election for August 8, 2023, to vote on a 1.25% sales tax for capital expenditures. Council also approved a water rate increase effective October 1, 2023, unless the sales tax proposition passes. Additionally, the council authorized emergency repairs for the 14th and Missouri intersection.

• Approved Resolution 2023-07R to hold a special election on August 8, 2023, for a 1.25% sales tax (7-0)
• Approved Ordinance 2023-20 relating to the imposition of the 1.25% sales tax (7-0)
• Approved Resolution 2023-08R to increase water rates starting October 1, 2023, contingent on the sales tax vote (7-0)
• Approved Resolution 2023-06R regarding a promissory note to the Oklahoma Water Resources Board (7-0)
• Waived competitive bidding and authorized bids for emergency repairs to the 14th and Missouri intersection (7-0)

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

The authority is considering Resolution No. 2023-09R to authorize a loan from the Oklahoma Water Resources Board. This action involves approving a promissory note and various agreements related to city utility systems. The total principal amount of the loan would not exceed $72,000,000.00.

• Resolution No. 2023-09R for a loan up to $72,000,000.00 from Oklahoma Water Resources Board
• Issuance of a promissory note not to exceed $72,000,000.00
• Ratification or amendment of leases pertaining to city utility systems

The Chickasha Municipal Authority approved Resolution 2023-09R to authorize a loan from the Oklahoma Water Resources Board. The action allows for a promissory note and related agreements to secure funding for the city's utility systems.

• Approved Resolution 2023-09R authorizing a loan from the Oklahoma Water Resources Board not to exceed $72,000,000.00 (7-0)

Chickasha Municipal Airport Authority (held in conjunction w/ Council meetings)

The meeting includes reviewing April 2023 financials and approving updates to authorized bank signatories for city accounts. The board will also consider renewing medical, dental, and vision insurance plans.

• Renewal of medical and dental insurance with Blue Cross Blue Shield
• Renewal of vision insurance with Metlife
• Update to bank signatories for various city and authority accounts
• Approval of April 2023 financials

The Chickasha Municipal Airport Authority approved a consent docket including financial reports and administrative updates. The board ratified changes to bank signatories for several city-related entities and renewed vision insurance with Metlife.

• Approved May 1, 2023 meeting minutes (7-0)
• Approved Claims List (7-0)
• Approved April 2023 Financials (7-0)
• Ratified change in bank signatories for City and Authority accounts at six banks (7-0)
• Approved renewal of vision insurance with Metlife (7-0)

City Council

The Chickasha City Council will consider several contract renewals, including police maintenance and website services. The council will also discuss a zoning special exemption for equines and goats at 2420 S 24th Street. Additionally, members will discuss filling a vacancy in Ward 2.

• Special exemption for equines and goats at 2420 S 24th Street
• Police video surveillance contract renewal up to $3,211.95
• Police maintenance contract renewal up to $35,862.78
• Filling a Ward 2 vacancy following Nate McCalla's resignation
• Renewal of City website contract up to $8,372.02

The City Council appointed Rick Croslin to fill a vacancy in Ward 2 until April 2024. The council also approved several police maintenance contracts and insurance renewals, while denying a zoning special exemption for animals on S. 24th Street.

• Appointed Rick Croslin to Ward 2, Position 2 Council Member (6-0)
• Denied zoning special exemption for equines and goats at 2420 S. 24th Street (0-7)
• Approved Police Department maintenance contract with Motorola Solutions not to exceed $35,862.78 (7-0)
• Approved Police Department video/audio maintenance contract with Travis Voice and Data not to exceed $3,211.95 (7-0)
• Approved website contract renewal with CivicPlus not to exceed $8,372.02 (7-0)
• Approved renewal of medical and dental insurance with Blue Cross Blue Shield (7-0)
• Approved renewal of vision insurance with Metlife (7-0)
• Approved July 4th parade request from Chickasha Chamber of Commerce (7-0)

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Authority will consider soliciting RFQs for water treatment plant improvements and purchasing a sewer jet truck. The agenda also includes approving insurance renewals and updating bank signatories.

• Soliciting RFQs for Chickasha Water Treatment Plant Improvements Project
• Purchase of 2015 Ford F-550 Sewer Jet/Flusher Truck up to $112,000.00
• Renewal of medical and dental insurance with Blue Cross Blue Shield
• Renewal of vision insurance with Metlife
• Update to bank signatories for various city and authority accounts

The Chickasha Municipal Authority authorized the purchase of a sewer jet/flusher truck and the solicitation of RFQs for water treatment plant improvements. The board also updated bank signatories and renewed vision insurance.

• Authorized purchase of 2015 Ford F-550 Sewer Jet/Flusher Truck not to exceed $112,000.00 (7-0)
• Authorized staff to solicit RFQs for CMA-2303 Chickasha Water Treatment Plant Improvements Project (7-0)
• Approved change in bank signatories for city and authority accounts (7-0)
• Approved renewal of vision insurance with Metlife (7-0)
• Accepted May 1, 2023 meeting minutes, claims list, and April 2023 financials (7-0)

General

The Chickasha Industrial Authority will hold a special meeting on May 9, 2023. The agenda includes a discussion regarding consulting services with COAlign and the acceptance of April 2023 financials.

• Discussion on consulting services with COAlign
• Acceptance of April 2023 financials
• Acceptance of April 11 and April 21, 2023 meeting minutes

The Chickasha Industrial Authority approved the meeting minutes from April 11 and April 21, 2023, as well as the April 2023 financials. The board held a discussion regarding consulting services with COAlign, but no action was taken on that item.

• Approved April 11 and April 21, 2023 meeting minutes (6-0)
• Approved April 2023 financials (6-0)

General

The City Council held a special work session to discuss the proposed 2 3/24 budget. This proposal covers the City of Chickasha, the Chickasha Municipal Authority, and the Chickasha Municipal Airport Authority.

• Proposed 2 3/24 Budget for City of Chickasha, Chickasha Municipal Authority, and Chickasha Municipal Airport Authority

City Council

The Chickasha City Council will consider rezoning requests for an RV park and a manufactured home. The council is also reviewing a project agreement for a new trail at 9th Street and Ron Terry Drive. Additionally, the council may discuss an investigation into the use of taxpayer funds by the Economic Development Council.

• Rezoning request for RV Park at 402 W Almar Drive
• Trail construction at 9th Street and Ron Terry Drive ($360,271 city portion)
• Special Use Permit for a manufactured home at 2920 S. Norge Road
• $19,208.10 payment to the Oklahoma Municipal League
• Investigation into Chickasha Economic Development Council funds

The City Council approved a trail construction agreement with the State of Oklahoma and granted multiple rezoning and special use permits. The council also authorized public auctions for oil and gas mining leases in Caddo County.

• Approved $1,801,355 trail project at 9th Street and Ron Terry Drive with City portion of $360,271 (6-0)
• Approved rezoning request for 402 W. Almar Drive (6-0)
• Approved Use on Review Permit for an RV Park at 402 W. Almar Drive (6-0)
• Approved Special Use Permit for a manufactured home at 2920 S. Norge Road (6-0)
• Authorized public sale and auction for oil and gas mining leases on two Caddo County properties (6-0)
• Approved $19,208.10 payment for 2023-2024 Oklahoma Municipal League service fees (6-0)
• Approved Juneteenth Celebration at Washita Valley Park and waived all fees (6-0)
• Approved 2023 Seniors Car Parade for May 15 (6-0)

Chickasha Municipal Airport Authority (held in conjunction w/ Council meetings)

The authority is considering several items for the 2023 Wings & Wheels event. This includes potential contracts with AV Services and Jeremy Hall. The board is also discussing upgrading or replacing airport fuel pumps.

• Contract with AV Services for 2023 Wings & Wheels up to $3,300
• Contract with Jeremy Hall for 2023 Wings & Wheels up to $4,250 plus insurance costs
• Upgrade or replacement of fuel pumps at Chickasha Municipal Airport up to $55,000

The Chickasha Municipal Airport Authority authorized funds for fuel pump replacements and approved two contracts for the 2023 Wings & Wheels event. The board also accepted the previous meeting minutes and the claims list.

• Approved upgrade/replacement of fuel pumps not to exceed $55,000 (6-0)
• Approved contract with AV Services for 2023 Wings & Wheels not to exceed $3,300 (6-0)
• Approved contract with Jeremy Holt for 2023 Wings & Wheels not to exceed $4,250 plus insurance premium (6-0)
• Approved April 17, 2023 meeting minutes and claims list (6-0)

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Authority will consider authorizing staff to solicit bids for the CMA-2302 - Water Distribution Improvements project. The agenda also includes the acceptance of April 17, 2023 meeting minutes and a claims list.

• Soliciting bids for CMA-2302 - Water Distribution Improvements
• Acceptance of April 17, 2023 meeting minutes
• Acceptance of claims list

The Chickasha Municipal Authority approved the solicitation of bids for water distribution improvements. The board also accepted the previous meeting's minutes and the claims list.

• Approved solicitation of bids for CMA-2302 – Water Distribution Improvements (6-0)
• Accepted April 17, 2023 meeting minutes (6-0)
• Accepted the Claims List (6-0)

General

The Chickasha Industrial Authority will consider authorizing a six-month consulting engagement agreement with COAlign Group. The meeting also includes the call to order and adjournment.

• Six-month Consulting Engagement Agreement with COAlign Group

The Chickasha Industrial Authority met to consider a six-month Consulting Engagement Agreement with COAlign Group. The board ultimately decided to take no action on the agreement.

• Authorized Trust Manager to take no action on COAlign Group consulting agreement (6-0)

City Council

The City Council will discuss several ordinances regarding water utility services, including monthly fees and security deposits. The meeting also includes discussions on a city-wide yard sale and the purchase of five mowers for Public Works. Additionally, the council will address various administrative appointments and property disposal.

• Ordinance 2023-13 regarding water rates and monthly fees per meter
• Purchase of five mowers from Great Plains Duncan not to exceed $52,214.60
• Approval of a city-wide yard sale for May 11–13, 2023
• Ordinance 2023-14 regarding contractor use of fire hydrants for construction
• Updated firearms range Memorandum of Understanding with Grady County Sheriff's Office

The City Council approved several ordinances regarding water utility fees and security deposits. They also authorized the public auction of oil and gas mining leases in Grady County and approved a city-wide yard sale for May 2023.

• Selected Zachary Grayson as Mayor Pro Tempore (6-1)
• Appointed Vaughn H. Wand to the Planning Commission as an Alternate Member (7-0)
• Accepted the Financial Audit for the Fiscal Year Ending June 30, 2021 (7-0)
• Approved Resolution No. 2023-03R for public sale and auction of oil and gas mining leases (7-0)
• Approved a City-wide yard sale for May 11-13, 2023, and waived permit requirements (7-0)
• Approved Ordinance 2023-13 to allow water meter monthly fees to be set by resolution (7-0)
• Approved Ordinance 2023-14 requiring written authorization and fee payment for contractors using fire hydrants (7-0)
• Approved Ordinance 2023-15 to allow water security deposits to be set by resolution (7-0)

Chickasha Municipal Airport Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Airport Authority will meet to consider several action items, including a contract for the 2023 Wings & Wheels event and a significant upgrade to airport fuel pumps. The board will also handle routine consent items such as minutes, claims, financials, and an audit ratification.

• Contract with Leland Kracher Enterprises, LLC up to $2,500 for Wings & Wheels
• Fuel pump upgrade/replacement up to $50,000
• Contract with Michael T. Gallaway up to $3,500 for Wings & Wheels
• Contract with Falcon Flight for Wings & Wheels (no amount listed)
• Contract with Kyle Franklin up to $7,800 for Wings & Wheels

The Chickasha Municipal Airport Authority authorized spending up to $50,000 for fuel pump upgrades or replacements. The board also approved several contracts for the 2023 Wings and Wheels event and ratified a 2021 fiscal year audit.

• Authorized fuel pump upgrade/replacement not to exceed $50,000 (7-0)
• Approved contract with Kyle Franklin for 2023 Wings and Wheels not to exceed $7,800 (7-0)
• Approved contract with Michael T. Gallaway for 2023 Wings and Wheels not to exceed $3,500 (7-0)
• Approved contract with Leland Kracher Enterprises, LLC for 2023 Wings and Wheels not to exceed $2,500 (7-0)
• Approved contract with Lone Star Jet Team for 2023 Wings and Wheels not to exceed $1,000 (7-0)
• Approved contract with Falcon Flight for 2023 Wings and Wheels (7-0)
• Ratified Audit for Fiscal Year Ending June 30, 2021 (7-0)
• Ratified Letter of Engagement with Crawford and Associates (7-0)

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Authority will consider an economic incentive agreement for Moonlight Tea Company. The agenda also includes the termination of a lease at the Depot Building and a public auction for oil and gas mining leases in Caddo and Grady Counties.

• Economic incentive agreement for Moonlight Tea Company up to $37,415.30
• Termination of Chickasha Antique Auto Club lease at the Depot Building
• Public auction for oil and gas mining leases in Caddo and Grady Counties
• Ratification of the financial audit for the fiscal year ending June 30, 2021
• Amendment to the FY 22-23 Budget via Resolution 2023-05R

The Chickasha Municipal Authority approved an economic incentive payment and authorized a public auction for oil and gas mining leases. The board also voted to terminate the lease agreement for the Chickasha Antique Auto Club at the Depot Building.

• Approved $37,415.30 payment for Moonlight Tea Company Economic Incentive Agreement (7-0)
• Approved termination of Chickasha Antique Auto Club lease for Depot Building and 60 days to vacate (7-0)
• Approved Resolution No. 2023-04R for public sale and auction of oil and gas mining leases in Caddo and Grady Counties (7-0)
• Approved April 3, 2023 meeting minutes (7-0)
• Approved Claims List (7-0)
• Approved March 2023 Financials (7-0)
• Ratified Letter of Engagement with Crawford and Associates (7-0)
• Approved Resolution 2023-05R amending the FY 22-23 Budget (7-0)

General

The authority will consider tourism promotion funding for the 2023 Wings & Wheels event and an application from Lyndal Weaver. The meeting also includes reviewing financial statements and a $29,246.28 reimbursement request from the CEDC.

• $29,246.28 reimbursement request from the CEDC
• $7,500 funding application for 2023 Wings & Wheels event
• Tourism Promotion Program application from Lyndal Weaver
• Review of EDC Annual Financial Statements and Auditor’s Reports

The Chickasha Industrial Authority approved funding for two tourism events and a partial reimbursement for the CEDC. The board also accepted previous meeting minutes and financial reports.

• Approved minutes from February 14, March 14, and March 21, 2023 (6-0)
• Approved February and March 2023 financials (6-0)
• Approved $16,647.68 reimbursement to CEDC after removing $12,598.60 for 'Leg Lamp' event (6-0)
• Approved $7,500.00 Tourism Promotion Program funding for 2023 Wings & Wheels (6-0)
• Approved $3,500.00 Tourism Promotion Program funding for Stan Musial AABC World Series (6-0)

General

The City Council will hold a special work session to discuss the 23/24 budget update and receive departmental updates. The agenda contains only these procedural discussion items.

• 23/24 Budget Update
• Departmental Updates

City Council

City Council approved several community event requests and infrastructure bids. The council also authorized a staffing agreement with Onin Staffing, LLC and approved road closures for the White Rock Wind Farm transportation route.

• Awarded Lake Chickasha Dilapidated Structure Abatement bid to Washita Construction & Renovation for $46,996.00 (8-0)
• Authorized staff to solicit bids for City Hall Fire Protection System Refurbishment Project COC-2303 (8-0)
• Approved Chickasha Rotary Club 5K Fun Walk for May 6, 2023 (8-0)
• Approved temporary street closure for WFEC Employee Block Party on June 9, 2023 (8-0)
• Approved Rock Island Ride fund-raising event for September 30, 2023 (8-0)
• Approved Staffing Agreement with Onin Staffing, LLC (8-0)
• Authorized City Manager to approve temporary road closures for White Rock Wind Farm transportation route (8-0)
• Approved March 6 and March 20 meeting minutes and the Claims List (8-0)

Chickasha Municipal Airport Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Airport Authority is considering a request to waive the quote process to purchase two John Deere Z930M ZTrak mowers from P&K Equipment, Inc. The agenda also includes the acceptance of March 2023 meeting minutes and claims lists.

• Purchase of two John Deere Z930M ZTrak mowers for $26,374.92
• Request to waive quote process via State Contract #SW190

The Chickasha Municipal Airport Authority authorized the purchase of two John Deere Z930M ZTrak mowers from P&K Equipment, Inc. The board voted to waive the quote process for this purchase using State Contract #SW190.

• Approved March 6 and March 13, 2023 meeting minutes (8-0)
• Approved Claims List (8-0)
• Approved waiving quote process and purchasing two John Deere Z930M ZTrak mowers for $26,374.92 (8-0)

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

The meeting consists of routine procedural items, including the acceptance of March 6, 2023 minutes and claims lists. No substantive new business is listed on this agenda.

• Acceptance of March 6, 2023 meeting minutes
• Acceptance of claims lists

The Chickasha Municipal Authority met on April 3, 2023, and approved the minutes from the March 6 meeting and the claims list. No other substantive actions were taken during the meeting.

• Approved March 6, 2023 meeting minutes (8-0)
• Approved claims list (8-0)

General

The Chickasha Industrial Authority will meet to consider authorizing a consulting engagement agreement. The proposed contract is with Coalign Group in the amount of $5,000.00.

• Consulting Engagement Agreement with Coalign Group for $5,000.00

The Chickasha Industrial Authority authorized the Trust Manager to enter into a Consulting Engagement Agreement with Coalign Group. The agreement is for $5,000.00.

• Approved $5,000.00 Consulting Engagement Agreement with Coalign Group (4-1)

City Council

The Chickasha City Council will consider several items including animal shelter services and police equipment exchanges. The agenda also includes a public hearing regarding the Woodlands Section II development plat.

• Award veterinary services contract to Verden Vet Clinic for $1,100 per month
• Exchange surplus police weapons and ammunition for ~12,000 rounds of 9mm or .223 ammo
• Renew Zoll Cardiac Monitors maintenance contract up to $11,457.00
• Approve final plat for the Woodlands Section II PUD
• Authorize a $5,000 consulting agreement with Coalign Group

City Council approved a planned unit development plat and several service contracts. The council also authorized the police department to exchange surplus weapons for ammunition and approved utility easements. One consulting agreement was pulled from the agenda.

• Approved Final Plat for the Woodlands Section II PUD (8-0)
• Awarded veterinary services for animal shelter to Verden Vet Clinic at $1,100.00 per month (8-0)
• Authorized police to exchange 25 surplus weapons and ammunition for +/- 12,000 rounds of 9mm and/.223 ammunition from R&M Arms (8-0)
• Approved Zoll Cardiac Monitors preventative maintenance contract not to exceed $11,457.00 (8-0)
• Approved purchase of a Shelter Management Program for the Animal Shelter (8-0)
• Approved easements for Public Service Company of Oklahoma’s South Chickasha Transmission improvement project (8-0)
• Pulled Consulting Engagement Agreement with Coalign Group for $5,000.00 from the agenda

General

The Chickasha Industrial Authority will meet to consider tourism promotion funding requests for local events. The agenda includes a $7,500.00 application for the 2023 Wings & Wheels event and an application regarding the Stan Musial AABC World Series. The board will also review CEDC reimbursement requests and annual financial statements.

• $7,500.00 funding application for Chickasha’s 2023 Wings & Wheels event
• $29,246.28 reimbursement request from the CEDC
• Tourism promotion application for Stan Musial AABC World Series
• Review of EDC Annual Financial Statements and Auditor’s Reports for 2021 and 2022

The special meeting scheduled for March 14, 2023, was vacated because a quorum was not in attendance. No substantive decisions were made.

General

The Chickasha Municipal Airport Authority is holding a special meeting to discuss airport infrastructure. The board will consider authorizing staff to solicit bids for the rehabilitation of Runway 18/36 and taxiways.

• Authorization to solicit bids for CAA-2301- Rehabilitate Runway 18/36 and Taxiways

The Chickasha Municipal Airport Authority authorized staff to solicit bids for project CAA-2301. This project involves the rehabilitation of Runway 18/36 and taxiways.

• Authorized staff to solicit bids for CAA-2301 – Rehabilitate Runway 18/36 and Taxiways (6-0)

City Council

The Chickasha City Council will hold public hearings on changes to local storage and vehicle laws. Proposed ordinances include rules for unlawful storage in public view and the towing of abandoned vehicles from private property. The council will also consider a contract renewal for police department generator maintenance.

• Ordinance 2023-10 regarding unlawful storage in public view
• Ordinance 2023-12 authorizing towing of abandoned vehicles on private property
• Ordinance 2023-11 regarding demolition case hearing officers
• Renewal of United Engines generator maintenance contract for the Police Department

City Council passed ordinances prohibiting the outdoor storage of items in public view and authorizing code enforcement to tow abandoned vehicles from private property. The Council also designated the Community Development Department Director as the Hearing Officer for demolition cases.

• Approved Ordinance 2023-10 prohibiting outdoor storage of items in public view (6-3)
• Approved Ordinance 2023-12 authorizing code enforcement to tow abandoned and wrecked vehicles on private property (5-4)
• Approved Ordinance 2023-22 designating the Community Development Department Director as Hearing Officer in Demolition Cases (9-0)
• Approved renewal of United Engines generator maintenance contract for the Police Department (9-0)
• Accepted February 20, 2023 meeting minutes (9-0)
• Accepted the Claims List (9-0)

Chickasha Municipal Airport Authority (held in conjunction w/ Council meetings)

The agenda consists of procedural items including the acceptance of previous meeting minutes and a claims list. No specific projects or ordinances are listed for discussion.

• Acceptance of the February 20, 2023 regular meeting minutes
• Acceptance of the claims list

The Chickasha Municipal Airport Authority approved the minutes from the February 20, 2023, meeting and the claims list. No other substantive actions were taken during the meeting.

• Approved February 20, 2023 meeting minutes (9-0)
• Approved claims list (9-0)

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Authority will consider awarding a contract for the Sanitary Sewer Main Replacement Project. This item is part of the US Hwy 81 Realignment Project. The agenda also includes routine approval of meeting minutes and claims lists.

• Awarding Bid CMA-2301 (Sanitary Sewer Main Replacement Project) to Matthews Trenching Co., Inc. for $616,600.00
• Acceptance of February 20, 2023 meeting minutes
• Acceptance of the Claims List

The Chickasha Municipal Authority approved a contract for the US Hwy 81 Realignment Project. The board also accepted the previous meeting minutes and the claims list.

• Awarded Bid CMA-2301 for Sanitary Sewer Main Replacement Project to Matthews Trenching Co., Inc. for $616,600.00 (9-0)
• Approved February 20, 2023 meeting minutes (9-0)
• Approved claims list (9-0)

General

The Historic Preservation Committee will review minutes from the November 28, 2022 meeting. The committee will also consider sign permit applications for Rock Island Candy Company, Dab Daddys, and Always Real Estate.

• Approval of November 28, 2022 meeting minutes
• Sign permit application for Rock Island Candy Company at 111 N 5th Street
• Sign permit application for Dab Daddys at 411 W Chickasha Ave
• Sign permit application for Always Real Estate at 218 W Chickasha Ave

City Council

The Chickasha City Council is reviewing the final plat and utility easements for the Scissortail Crossing development. The agenda also includes grant reimbursements, vehicle purchases for Public Works, and contract renewals.

• Final plat and utility easements for Scissortail Crossing (EP Leasing LLC)
• Grant reimbursements for Chickasha Today, LLC totaling $165,620.00
• Purchase of two Chevrolet Silverado 2500 HD trucks up to $131,198.00
• Purchase of a Ram 3500 vehicle up to $65,022.00
• Soliciting bids for dilapidated structure abatement at Lake Chickasha

The City Council approved the final plat and water line easement for Scissortail Crossing. Council also authorized two grant reimbursements for Chickasha Today and the purchase of three vehicles for Public Works.

• Approved Final Plat for Scissortail Crossing (8-0)
• Approved Water Line easement for Scissortail Crossing (8-0)
• Approved $85,000 grant reimbursement for Chickasha Today at 101/103 Chickasha Ave. (8-0)
• Approved $80,620 grant reimbursement for Chickasha Today at 117 Chickasha Ave. (8-0)
• Authorized bids for abatement of dilapidated structures at Lake Chickasha (8-0)
• Approved purchase of two 2023 Chevrolet Silverado 2500 HD vehicles for $131,198 (8-0)
• Approved purchase of one 2022 Ram 3500 vehicle for $65,022 (8-0)
• Approved renewal of ESO reporting software contract up to $6,261.28 (8-0)

Chickasha Municipal Airport Authority (held in conjunction w/ Council meetings)

The agenda consists of procedural boilerplate items. The authority will review the minutes from the February 6, 2023, meeting and the claims list.

• Acceptance of February 6, 2023, meeting minutes
• Acceptance of the claims list

The Chickasha Municipal Airport Authority met for one minute to handle routine business. The board approved the minutes from the February 6, 2023, meeting and the claims list.

• Approved February 6, 2023 meeting minutes (8-0)
• Approved claims list (8-0)

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Authority will consider awarding a contract for the Water Mains Construction Project. The agenda also includes routine items such as accepting meeting minutes and claims lists.

• Awarding Bid CMA-2204 Water Mains Construction Project to H&H Plumbing for $315,854.00
• Acceptance of February 6, 2023 meeting minutes
• Acceptance of the claims list

The Chickasha Municipal Authority approved a contract for water mains construction. The board also accepted previous meeting minutes and the claims list.

• Awarded Bid CMA-2204- Water Mains Construction Project to H&H Plumbing for $315,854.00 (8-0)
• Approved minutes of February 6, 2023, regular meeting (8-0)
• Approved the Claims List (8-0)

General

This meeting consists of procedural consent items. The authority will consider accepting the minutes from the January 10, 2023, special meeting and the financial reports for January 2023.

• Acceptance of January 10, 2023, meeting minutes
• Acceptance of January 2023 financials

The Chickasha Industrial Authority held a special meeting to handle consent items. The board approved the minutes from the January 10, 2023, special meeting and the January 2023 financial reports.

• Approved January 10, 2023 Special Meeting minutes (7-0)
• Approved January 2023 Financials (7-0)

Planning Commission

The commission will hold a public hearing and consider action on the final plat for Scissortail Crossing. The meeting also includes consideration of the January 10, 2023, meeting minutes.

• Final plat for Scissortail Crossing (Applicant EP Leasing)
• Approval of January 10, 2023, meeting minutes

City Council

The Chickasha City Council will consider a $100,000 grant reimbursement for Chickasha Today and the 6th Annual Open Streets event. The meeting also includes discussions on a moving allowance for the City Manager and updates to sick leave policies.

• $100,000 grant reimbursement for Chickasha Today
• Approval of the 6th Annual Open Streets event scheduled for May 6, 2023
• $10,000 moving allowance for City Manager Keith Johnson
• Appointment of Robert Brooks as City Treasurer
• $450.00 Junior Social Worker's grant award for Animal Welfare

City Council approved a $100,000 grant reimbursement and a project extension for Chickasha Today. The council also authorized a moving allowance for the City Manager and updated the city's sick leave pool policy.

• Approved $100,000 grant reimbursement for Chickasha Today (8-0-1)
• Approved project extension to Feb 8, 2023, for Chickasha Today, LLC (7-2)
• Authorized $10,000 moving allowance for City Manager Keith Johnson (9-0)
• Repealed and replaced Sick Leave Pool Policy (9-0)
• Denied tort claim filed by Ronda Evans (9-0)
• Approved 6th Annual Open Streets event for May 6, 2023, and waived fees (9-0)
• Appointed Tracey Austin as Authorizing Agenda for Oklahoma Municipal Retirement Fund (9-0)
• Approved Consent Docket including appointment of Robert Brooks as City Treasurer (9-0)

Chickasha Municipal Airport Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Airport Authority will consider two task orders with Parkhill for professional services. These projects involve rehabilitating Runway 18/36 and taxiways, as well as constructing T-Hangars.

• Task Order No. 01 with Parkhill for runway and taxiway rehabilitation
• Task Order No. 02 with Parkhill for T-Hangar construction
• Acceptance of January 17, 2023 meeting minutes

The Chickasha Municipal Airport Authority authorized the Mayor to execute two task orders with Parkhill for professional services. These agreements cover the rehabilitation of Runway 18/36 and taxiways, as well as the construction of T-hangars.

• Approved January 17, 2023 meeting minutes and claims list (9-0)
• Authorized Mayor to execute Task Order No. 01 with Parkhill to rehabilitate Runway 18/36 and Taxiways (9-0)
• Authorized Mayor to execute Task Order No. 02 with Parkhill to construct T-Hangars (9-0)

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Authority will consider awarding a contract for sanitary sewer main replacement near US Highway 62. The agenda also includes authorizing bids for structure abatement at Lake Chickasha and reviewing weed control quotes.

• Awarding Bid CMA-2203 for US Highway 62 sewer main replacement to Matthews Trenching ($317,500.00)
• Authorizing staff to solicit bids for the abatement of dilapidated structures at Lake Chickasha
• Acceptance of an $8,500.00 quote from Reed LawnCare LLC for weed control on city properties

The Chickasha Municipal Authority awarded a contract to Matthews Trenching for sewer main replacement on US Highway 62. The board also approved a weed control quote and the claims list. One item regarding the abatement of dilapidated structures was pulled.

• Awarded Bid CMA-2203- Sanitary Sewer Main Replacement – US Highway 62 near 16th Street to Matthews Trenching for $317,500.00 (9-0)
• Approved $8,500.00 quote from Reed LawnCare LLC for weed control spraying on city properties (9-0)
• Accepted January 17, 2023, meeting minutes (9-0)
• Accepted the Claims List (9-0)

Library Board

The Chickasha Public Library Board is scheduled to adopt a Computer/Internet Policy. The board will also consider appointing committees to review various library policies, including operations, gifts, and bylaws. Additionally, the meeting includes reports on financial and statistical data.

• Adoption of the Computer/Internet Policy
• Reconsideration of the Photo and Video Use Policy and Form
• Appointment of committees to review Operations, Public Relations, Gift, and Bylaw policies
• Review of 2nd Quarter Statistical and Financial Reports

Chickasha Municipal Airport Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Airport Authority meeting consists only of routine procedural items. The agenda includes accepting the minutes from the January 3, 2023, regular meeting and reviewing a claims list.

• Acceptance of January 3, 2023, meeting minutes
• Acceptance of claims list

The Chickasha Municipal Airport Authority approved the minutes from the January 3, 2023, meeting and the claims list. No other substantive actions were taken during the meeting.

• Approved January 3, 2023 meeting minutes (7-0)
• Approved claims list (7-0)

City Council

The Chickasha City Council will consider several equipment purchases and land use requests. Items include the acquisition of new breathing apparatus and a public hearing for the 12th Street Addition plat. The council may also discuss library funding and ammunition exchanges.

• Purchase of 15 new MSA SCBA's not to exceed $138,777.00
• Sale of a 1992 E-1 International Pumper to Grady County Fire Department for $5,000.00
• Acceptance of $18,575 in State Aid for the library
• Public hearing and approval for the 12th Street Addition plat
• Exchange of surplus .38 and .45 ammunition for new 9mm ammunition

City Council approved several equipment purchases and the sale of a surplus fire pumper. The council also accepted state aid for the library and approved a plat for the 12th Street Addition.

• Approved $18,575 in State Aid for the library (7-0)
• Approved sale of 1992 E-1 International Pumper to Grady County Fire Department for $5,000 (7-0)
• Approved purchase of 15 MSA SCBAs with spare cylinders and face pieces for up to $138,777 (7-0)
• Approved exchange of surplus .38 and .45 ammunition for 9mm ammunition from R&M Arms (7-0)
• Approved Final and Preliminary plat for 12th Street Addition for Elliott Cousins, Oklahoma Limited Partnership (7-0)
• Approved January 3, 2023 meeting minutes and Claims List (7-0)

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Authority will consider authorizing staff to solicit bids for the Sanitary Sewer Main Replacement Project at US81 Highway Realignment. The agenda also includes routine items such as accepting meeting minutes and a claims list.

• Solicitation of bids for RFP CMA-2301 - Sanitary Sewer Main Replacement Project - US81 Highway Realignment
• Acceptance of the January 3, 2023, regular meeting minutes
• Acceptance of the claims list

The Chickasha Municipal Authority authorized staff to solicit bids for a sanitary sewer main replacement project. The board also approved the previous meeting's minutes and the claims list.

• Authorized staff to solicit bids for RFP CMA-2301 Sanitary Sewer Main Replacement Project – US81 Highway Realignment (7-0)
• Approved January 3, 2023 meeting minutes (7-0)
• Approved claims list (7-0)

General

The Chickasha Industrial Authority will hold a special meeting for routine business. The agenda includes the acceptance of December 2022 financial reports and minutes from the December 13, 2022, special meeting.

• Acceptance of December 13, 2022, special meeting minutes
• Acceptance of December 2022 financials

The Chickasha Industrial Authority held a special meeting to handle consent items. The board approved the minutes from the December 13, 2022, meeting and the December 2022 financial reports.

• Approved December 13, 2022 Special Meeting minutes (4-0)
• Approved December 2022 Financials (4-0)

Planning Commission

The Chickasha Planning Commission will hold a public hearing and consider action on the final and preliminary plat for the 12th Street Addition. The commission will also review minutes from the December 13, 2022 meeting.

• Public hearing for the 12th Street Addition plat
• Action on 12th Street Addition plat by Elliott Cousins, Oklahoma Limited Partnership
• Approval of December 13, 2022 meeting minutes

General

The City Council will consider adopting a new Land Development Code to replace current land regulations. The agenda also includes several rezoning requests, ordinance updates, and contract approvals. The council will meet in executive session regarding a pending investigation involving the Chief of Police.

• Adoption of new Land Development Code (Chapter 46)
• Rezoning requests for 1627 W. Iowa Avenue and 1420 N. 16th Street
• Purchase of two John Deere ZTrak lawn mowers for $22,343.88
• Bid award to Emergency Vehicle Sales and Service of Oklahoma up to $177,995.00
• Acceptance of a $2,380.00 ONEOK grant for police medical supplies

The City Council approved Ordinance 2023-08, replacing the current subdivisions chapter with a new Land Development Code. The council also approved two rezoning requests and a separation agreement with the Chief of Police.

• Approved Ordinance 2023-08 creating a new Land Development Code (7-0)
• Approved Release and Separation Agreement with Chief Kathryn Rowell (7-0)
• Approved rezoning for 1627 W. Iowa Avenue (7-0)
• Approved rezoning for 1420 N. 16th (7-0)
• Awarded bid RFP-COC-2201 to Emergency Vehicle Sales and Services of Oklahoma not to exceed $177,995.00 (7-0)
• Authorized purchase of two John Deere ZTrak lawn mowers for $22,343.88 (7-0)
• Accepted $2,380.00 ONEOK Emergency Responder Grant for Police Department (7-0)
• Denied tort claim filed by Courtney Chaney (7-0)

Chickasha Municipal Airport Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Airport Authority is considering a contract with David Schultz Airshows LLC for airshow coordination. The agenda also includes routine items such as accepting meeting minutes and claims lists.

• Contract with David Schultz Airshows LLC (DSA) not to exceed $5,750
• Acceptance of December 5, 2022, meeting minutes
• Acceptance of the claims list

The Chickasha Municipal Airport Authority approved a contract for the coordination of the 2023 Chickasha Wings & Wheels Airshow. The board also accepted the previous meeting's minutes and the claims list.

• Approved contract with David Schultz Airshows LLC (DSA) for 2023 Chickasha Wings & Wheels Airshow Coordination not to exceed $5,750.00 (7-0)
• Accepted December 5, 2022 regular meeting minutes (7-0)
• Accepted claims list (7-0)

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

The authority will consider declaring land in the Mill Building area as surplus and authorizing its disposal. The meeting includes discussions on accepting bids for several surface rights properties. Additionally, the board will review a sanitary sewer easement agreement with Chickasha Travel Plaza, LLC.

• Sale of Mill Building area surface rights to Victor Valley Mortuary Inc. for $130,000.00
• Declaration of surplus land in the Mill Building area
• Bid acceptance for property at 1007 N. 9th Street (surface rights)
• Bid acceptance for property at 1407 S. 1st Street (surface rights)
• Sanitary sewer easement agreement with Chickasha Travel Plaza, LLC

The Chickasha Municipal Authority approved several real estate transactions, including the sale of surface rights in the Mill Building area. The board also accepted multiple bids for various city properties and ratified a sewer easement agreement.

• Approved sale of surface rights in Mill Building area to Victor Valley Mortuary Inc. for $130,000 (7-0)
• Declared Mill Building area land surplus and authorized disposal (7-0)
• Accepted $3,000 bid for surface rights at 923 Minnesota (7-0)
• Accepted $700 bid for surface rights at 1007 N. 9th Street (7-0)
• Accepted $500 bid for surface rights at 1407 S. 1st Street (7-0)
• Accepted $75 bid for surface rights at 2111 Dakota Street (7-0)
• Ratified Sanitary Sewer Easement Agreement with Chickasha Travel Plaza, LLC (7-0)
• Approved December 5, 2022 meeting minutes and claims list (7-0)