Castle Rock public meetings in 2020

Public Art Commission

The Castle Rock Public Art Commission is holding a virtual subcommittee meeting to discuss the Downtown Art Project and Painting Positivity initiative. The meeting is open to the public and includes a call to order, roll call, and public comment period.

• Discussion of Downtown Art Project
• Discussion of Painting Positivity initiative

The Public Art Commission subcommittee continued planning for the Painting Positivity Campaign, agreeing to launch phase one with one to two murals in Downtown Castle Rock. They selected the Fort CPA Group's wall at 407 Wilcox Street and the stairway along Sellars Gulch Trail near Festival Park as finalist locations. The subcommittee will draft a call for entries to present to the Public Art Commission for review in January. No formal decisions were made; the meeting was planning-focused.

• Agreed to launch Painting Positivity phase one with one to two Downtown murals
• Selected Fort CPA Group wall at 407 Wilcox Street and Sellars Gulch Trail stairway as finalist locations
• Planned to present draft call for entries to Public Art Commission in January
• Delegated project responsibilities to individuals and small groups
• Scheduled regular subcommittee meetings for last Wednesday of each month at 4:30 p.m.

Planning Commission

The regular Planning Commission meeting scheduled for Dec. 24, 2020 has been cancelled due to the Christmas Eve holiday and town closure. The next regular meeting is scheduled for Jan. 14, 2021 at 6:00 P.M. at Town Hall.

• Meeting cancelled due to Christmas Eve holiday
• Next meeting scheduled for Jan. 14, 2021 at 6:00 P.M.

Parks and Recreation Commission

The Parks and Recreation Commission will hold a virtual meeting to discuss the indoor recreation center feasibility study through a card game exercise. They will also approve the minutes from the November 18, 2020 meeting. Public comment is invited on items not on the agenda.

• Card game exercise for Indoor Recreation Center Feasibility Study
• Approval of minutes from November 18, 2020 meeting

The Parks and Recreation Commission discussed potential features for a future indoor recreation facility as part of a feasibility study by Barker Rinker Seacat Architecture. No decisions were made; the discussion will continue at the January meeting. The commission also approved the minutes from the November 18, 2020 meeting.

• Approved minutes of November 18, 2020 meeting (6-0)
• Discussed facility options for indoor recreation center feasibility study; no action taken
• Continued facility discussion scheduled for January meeting

Liquor License Authority

The Castle Rock Liquor License Authority is meeting to consider two new liquor license applications. One is a continued application for a hotel and restaurant license for Perry Street Social District LLC, and the other is a new fermented malt beverage license for SFM LLC dba Sprouts Farmers Market. The meeting is open to the public and will be held virtually.

• New Hotel and Restaurant License for Perry Street Social District LLC (LLA 2020-008), continued from November 17, 2020
• New Fermented Malt Beverage License for SFM LLC dba Sprouts Farmers Market (LLA 2020-009)

Board of Building Appeals

The Board of Building Appeals is holding a special virtual meeting to approve minutes from its September 14 and December 7, 2020 meetings, and to hear items from staff. The agenda is largely procedural, with no substantive decisions or discussions listed.

• Approval of minutes from Sept. 14, 2020 meeting
• Approval of minutes from Dec. 7, 2020 meeting (noted as no quorum)

Castle Rock Water Commission

The Castle Rock Water Commission is holding a special combined November/December meeting to review year-to-date financial performance and vote on several resolutions, including water lease agreements with Lochbuie and Roxborough for 2021, construction contracts for the Metzler Ranch Pond Retrofit and Craig & Gould North projects, and an ordinance on damage to town property. They will also discuss a COVID customer assistance program update and a water conservation partnership with local restaurants.

• 2020 year-to-date financial performance review
• Ordinance to change Chapter 13.25 on damage to or unauthorized use of town property
• Resolution approving 2021 water lease agreement with Town of Lochbuie
• Resolution approving 2021 water lease agreement with Roxborough Water and Sanitation District
• Resolution approving construction contract with 53 Corporation LLC for Metzler Ranch Pond Retrofit Project

Public Art Commission

The Castle Rock Public Art Commission is holding a virtual meeting to discuss the Downtown Art Project and Painting Positivity initiative. The agenda includes call to order, public comment, and a single agenda topic. No decisions are listed; the item is under discussion.

• Downtown Art Project and Painting Positivity (PAC 2020-078)

The Public Art Commission subcommittee met with the Castle Rock Artist Cooperative to plan a downtown art project and Painting Positivity campaign. They agreed to begin with a mural and will collaborate on a draft call for entries, with potential locations including 407 Wilcox Street and the Sellars Gulch Trail stairwell. No final budget was approved; the Public Art Commission must still approve the total amount.

• Agreed to begin downtown art project with a mural
• Determined subgroups will collaborate on a draft call for entries
• Identified potential mural locations for research: 407 Wilcox Street, Bogey's West alley wall, Sellars Gulch Trail stairwell

Town Council

The Castle Rock Town Council is holding a special meeting to consider a single resolution opposing the Colorado Department of Public Health & Environment's move of Douglas County to Level Red on the state's COVID-19 dial, which includes closure of indoor dining at local restaurants. The meeting is open to the public and will be held virtually.

• Resolution 2020-116 opposing Douglas County's Level Red COVID-19 status and indoor dining closure

The Castle Rock Town Council passed Resolution 2020-116 opposing the state's move of Douglas County to Level Red COVID-19 restrictions and the closure of indoor dining. An amendment stating the Town 'will not comply' with the red level failed 3-2, but a revised amendment stating the Town 'does not agree with and will not participate with the enforcement' was approved. The final resolution passed 4-1.

• Approved Resolution 2020-116 opposing CDPHE's red-level move and indoor dining closure (4-1)
• Failed amendment to add 'will not comply' language to the resolution (3-2)
• Approved amendment adding 'does not agree with and will not participate with the enforcement' language
• Held emergency meeting to address state COVID-19 restrictions

Public Art Commission

The Castle Rock Public Art Commission is holding a virtual meeting to continue its discussion of the Downtown Art Project (TMP 2020-793). The agenda lists only this one substantive item, along with call to order and adjournment, so the meeting is focused on that project.

• Continuing discussion of Downtown Art Project (TMP 2020-793)

The Public Art Commission subcommittee continued discussing the Downtown Art Project (TMP 2020-793) and decided to meet with the Castle Rock Artist Cooperative to gather feedback on initial ideas, which could include murals, box wraps, stickers, posters, and a student coloring contest. Staff was directed to schedule the meeting and to contact the Downtown Alliance for a list of potential mural locations. No formal decisions or votes were taken; the meeting was procedural and discussion-focused.

• Directed staff to schedule a meeting with the Castle Rock Artist Cooperative
• Directed staff to contact the Downtown Alliance for potential mural locations

Parks and Recreation Commission

The Castle Rock Parks and Recreation Commission is meeting virtually to approve the October 21, 2020 meeting minutes and receive updates from staff on the Recreation Division, the Rueter-Hess Reservoir Recreation Authority, and the Special Events Division. The agenda consists of informational updates and routine approval of minutes, with no decisions on specific projects or contracts listed.

• Approval of minutes from October 21, 2020 meeting
• Recreation Division update presented by Recreation Manager Mike Kilman
• Rueter-Hess Reservoir Recreation Authority overview and update presented by Director Jeff Brauer
• Special Events Division update presented by Events Supervisor Jennifer Reinhardt

Parks and Recreation Commission

The Parks and Recreation Commission will hear updates on a grant application to Colorado Parks and Wildlife for a non-motorized state trails grant and a phase one design update for Cobblestone Ranch Park. The meeting also includes public comment, approval of previous minutes, and welcoming a new member.

• Update on application to Colorado Parks and Wildlife for Non-motorized State Trails Grant
• Phase One Design Update for Cobblestone Ranch Park
• Approval of minutes from September 16, 2020
• Welcome new commission member Madeline Self

Liquor License Authority

The Castle Rock Liquor License Authority approved the transfer of a Beer and Wine License to Kambsland LLC, doing business as The Backyard at 330 Third Street. The approval includes a condition that the business must report and pay Town Sales Tax monthly online or by certified funds. The Authority also extended the temporary license until the State makes its final determination.

• Approved transfer of Beer and Wine License to Kambsland LLC dba The Backyard (unanimous)
• Extended temporary license until State final determination
• Condition: monthly Sales Tax payment online or by certified funds

Town of Castle Rock Festival Park Commons General Improvement District

The Festival Park Commons General Improvement District board will meet to approve the minutes from September 1, 2020, and consider a resolution approving the district's 2021 budget. The meeting is open to the public.

• Approval of September 1, 2020 minutes
• Resolution approving 2021 budget

Castle Rock Urban Renewal Authority

The Castle Rock Urban Renewal Authority board will consider several routine items, including appointing Pete Mangers as executive director, approving the 2020 budget, adopting a loan agreement with the town, and approving the 2020 annual report. The meeting is open to the public.

• Appointment of Pete Mangers as Executive Director
• Resolution approving the 2020 CRURA budget (URA RES 2020-01)
• Resolution adopting the Town of Castle Rock / CRURA 2020 Loan Agreement (URA RES 2020-02)
• Approval of CRURA 2020 Annual Report (URA ID 2020-01)

Public Safety Commission

The Castle Rock Public Safety Commission is meeting to approve the September minutes, receive monthly reports from the Fire and Police Departments, and hear a special presentation on 2021 Philip S Miller Nonprofit Funding Program applications. The agenda also includes new and old business, commissioner comments, and adjournment.

• Approval of September 3, 2020 meeting minutes
• Fire Department August Report (CRFD)
• Police Department August Report (CRPD)
• Special presentation on 2021 Philip S Miller Nonprofit Funding Program applications

The Public Safety Commission unanimously recommended funding allocations for five nonprofit organizations under the 2021 Philip S Miller Nonprofit Funding Program, totaling $40,000. The recommendations will be presented to Town Council in November. The commission also approved the September 3, 2020 meeting minutes.

• Approved September 3, 2020 meeting minutes (7-0)
• Recommended $2,500 for American Legion Post 1187
• Recommended $10,000 for Crisis Center
• Recommended $10,000 for Douglas County Veterans Monument Foundation
• Recommended $12,500 for Help & Hope Center
• Recommended $5,000 for Home Builders Foundation

Parks and Recreation Commission

The Parks and Recreation Commission will hear updates on recreation programs, an introduction to a facility feasibility study, and a detailed park renovation project update. The renovation update includes survey results and concept designs for Mitchell Gulch, Butterfield Crossing, and Plum Creek North and South parks. The meeting is open to the public, with time for public comment on non-agenda items.

• Park Renovation Project Update with survey results and concepts for Mitchell Gulch, Butterfield Crossing, Plum Creek North and South parks
• Recreation Facility Feasibility Study introduction
• Recreation Division updates
• Approval of July 15, 2020 meeting minutes

The Parks and Recreation Commission approved the minutes from its July 15, 2020 meeting. Staff provided updates on recreation programs, a new indoor recreation center feasibility study, and park renovation projects. No formal decisions were made on these agenda topics.

• Approved minutes of July 15, 2020 meeting (3-0, Glotzbach absent)

Public Art Commission

The Public Art Commission subcommittee is meeting virtually to guide the artwork selection process for specific projects. The agenda includes a project overview and next steps, but no specific projects or decisions are listed.

• Virtual meeting via Zoom
• Subcommittee created to guide artwork selection
• Project overview and next steps on agenda

The Public Art Commission subcommittee met virtually with Downtown Alliance staff to discuss potential pedestrian-scale art projects in Downtown Castle Rock, including wrapping the Festival Park bathroom facility, wrapping traffic signal boxes, creating murals, and a positive message campaign. No formal decisions were made; the subcommittee will schedule future meetings once project details are solidified. The Commission also plans to issue a public survey on art interest, with Downtown Alliance offering to help distribute it.

• No formal decisions made; discussed art project options with Downtown Alliance
• Subcommittee to schedule future meetings with Downtown Alliance after project details are solidified
• Commission to issue public survey on art interest; Downtown Alliance to help distribute

Town of Castle Rock Festival Park Commons General Improvement District

The Town Council, acting as the Festival Park Commons General Improvement District board, will consider approving the August 18, 2020 minutes and hold a second reading of Ordinance 2020-001 to accept a petition to include certain real property into the district. The meeting is open to the public.

• Approval of August 18, 2020 minutes
• Second reading of Ordinance 2020-001 to include real property into the district

Public Art Commission

The Public Art Commission Subcommittee is meeting to guide the artwork selection process for specific projects. The main agenda item is planning for the Art in Downtown project. The meeting is open to the public and may be attended by councilmembers.

• Art in Downtown project planning

The Public Art Commission Subcommittee met to discuss art options for Downtown Castle Rock, including electrical box wraps, murals, and positive messaging campaigns. They decided to meet with Downtown Alliance staff to begin project planning. No formal decisions were made.

• Discussed art options for downtown (electrical box wraps, murals, positive messaging)
• Determined to meet with Downtown Alliance staff for next steps

Board of Adjustment

The Castle Rock Board of Adjustment will hold a special virtual meeting to elect a chair and vice chair, approve minutes from July 2019, and hear a public appeal of the zoning manager's determination that a gas station is not an allowed use for Lot 2 Block 2 of Heckendorf Ranch Filing No. 2. The meeting is open to the public, with sign-up for comments by email.

• Election of 2020-2021 Board of Adjustment Chair and Vice Chair
• Approval of July 15, 2019 meeting minutes
• Public hearing on appeal of zoning determination regarding gas station use
• Unscheduled public appearances and board/staff items

The Castle Rock Board of Adjustment held a special virtual meeting and approved officers for 2020-2021, with Linda Baumann as Chair and Talena Jensen as Vice Chair. The board also approved the July 15, 2019 meeting minutes with a correction. The main public hearing, an appeal of a zoning determination that a gas station is not an allowed use on a specific lot, was continued to September 3, 2020.

• Re-elected Linda Baumann as Chair (4-0)
• Elected Talena Jensen as Vice Chair (4-0)
• Approved July 15, 2019 minutes with correction (4-0)
• Continued gas station appeal hearing to Sept. 3, 2020 (4-0)

Parks and Recreation Commission

The Parks and Recreation Commission unanimously endorsed a resolution approving a design services agreement with Short Elliott Hendrickson, Inc. for the Colorado Front Range Trail at Castle Rock. The contract is for $486,063 with a 10% contingency. The commission also received an overview of the Parks and Recreation Department's planning and funding, and heard staff updates on upcoming events and projects.

• Endorsed design services agreement with Short Elliott Hendrickson, Inc. for Colorado Front Range Trail (6-0)
• Approved minutes of June 17, 2020 meeting (6-0)
• Discussed trail development standards and COVID-related contract delays
• Heard overview of Parks, Trails and Open Space planning and funding
• Noted Tunes for Trails concert on July 16, 2020, sold out
• Noted Raptors Over the Rock event on July 21, 2020, with capacity limits
• Noted Pedal the Moon bike ride on July 31, 2020
• Noted flagpole installation at Red Hawk Ridge planned before Veterans Day

Town Council

The Castle Rock Town Council is holding a special meeting at Centennial Park where Senator Cory Gardner will visit local parks. The agenda is procedural, with no formal decisions or discussions listed.

• Senator Cory Gardner visiting Centennial Park, 22 N. Gilbert Street

Parks and Recreation Commission

The Castle Rock Parks and Recreation Commission is meeting virtually to select a Chair and Vice Chair for 2020-2021, approve the May 20 minutes, and receive updates on the Return to Wellness program, park renovation projects, and the Douglas County Art Encounters. The meeting is open to the public and includes a public comment period for non-agenda items.

• Selection of Chair and Vice Chair for 2020-2021
• Return to Wellness Update presented by Dan Wahl, Recreation Facilities Supervisor
• Park Renovation Project Updates presented by Brian Peterson, Park Planning and Construction Manager
• Douglas County Art Encounters Update presented by Maia Aman, Administrative Supervisor
• Approval of Minutes of May 20, 2020

The Parks and Recreation Commission approved the May 20, 2020 minutes and re-appointed Inger Hiller as Chair and Brian Glotzbach as Vice Chair for the 2020-2021 term, both by unanimous 5-0 votes (Chair Hiller absent). Staff provided updates on reopening protocols, park renovation projects, and the Art Encounters program, but no other formal decisions were made.

• Approved May 20, 2020 meeting minutes (5-0)
• Appointed Inger Hiller as Chair and Brian Glotzbach as Vice Chair for 2020-2021 (5-0)

Town Council

The Castle Rock Town Council will hold a regular meeting with several action items, including a resolution to approve a $5.4 million equipment and services agreement with Garney Construction for the Plum Creek Water Purification Facility ammonia conversion project. The council will also consider extending the declared disaster, approving a town attorney employment agreement, and discussing CARES funding allocation with Douglas County. Public hearings will be held for the fire protection service lines ordinance and other items.

• Resolution approving $5.4M contract with Garney Construction for Plum Creek Water Purification Facility ammonia conversion (1929 Liggett Rd.)
• Ordinance amending utility code to add fire protection service lines (second reading)
• Resolution extending declared disaster (Resolution 2020-039)
• Discussion on CARES funding allocation collaboration with Douglas County
• Resolution approving town attorney employment agreement with Michael J. Hyman

Election Commission

The Castle Rock Election Commission is meeting electronically to approve minutes, elect a chair and vice chair, and discuss a vacancy on the commission. The meeting is held under the town's disaster procedures due to COVID-19.

• Approve minutes from February 19, 2020 meeting
• Elect Chair
• Elect Vice Chair
• Discuss commission vacancy
• Determine next steps

Town Council

The Castle Rock Town Council held a virtual emergency meeting to conduct interviews for the Town Attorney position. This item was scheduled as an executive session.

• Executive Session: Conducting Interviews with Candidates for Town Attorney

The Town Council held a virtual emergency meeting on May 29, 2020, with four members present and three absent. The council voted 4-0 to hold the meeting, extend it to 5:00 pm, and adjourn to executive session to interview candidates for the town attorney position. No substantive decisions were made; the meeting was procedural and adjourned at 9:35 am.

• Held emergency meeting (4-0, 3 not present)
• Extended meeting to 5:00 pm (4-0, 3 not present)
• Adjourned to executive session for town attorney interviews (4-0, 3 not present)

Parks and Recreation Commission

The Parks and Recreation Commission is holding a routine virtual meeting. The agenda includes public comment, approval of the April 15, 2020 meeting minutes, and a formal thank-you to outgoing commissioners. No substantive policy decisions or project discussions are listed.

• Approval of April 15, 2020 meeting minutes
• Formal thank-you to outgoing commissioners

Parks and Recreation Commission

The Parks and Recreation Commission is meeting virtually to discuss and provide direction on the 6400 East Tributary at Paintbrush Park Phase 1 project, including alternative analyses. They will also receive updates on the COVID-19 pandemic's impact, Cobblestone Ranch Park Phase One, and the RockREC software. The meeting includes public comment and approval of previous minutes.

• Discussion of 6400 East Tributary at Paintbrush Park Phase 1 alternatives (rebuild pond, remove pond, etc.)
• COVID-19 pandemic update from Parks and Recreation Director
• Cobblestone Ranch Park Phase One update with survey results and concepts
• RockREC software update
• Approval of January 15, 2020 meeting minutes

Town Council

The Castle Rock Town Council is holding a virtual special meeting to consider two COVID-19 response items: a resolution approving customer assistance programs through Castle Rock Water, and a directive to create an economic development fund for local businesses affected by the pandemic. The agenda also includes routine items like public comments and the town manager's report.

• Resolution 2020-041: Approve Customer Assistance Programs through Castle Rock Water in response to COVID-19 economic hardships
• DIR 2020-008: Economic Development Fund to support Castle Rock based businesses affected by COVID-19

Public Art Commission

The Castle Rock Public Art Commission is holding a special meeting to discuss and decide on several public art matters, including approving the February minutes, reviewing the public art fund, planning the Tree of Wings dedication, relocating the Dancing Moon IV sculpture, and considering an AARP grant opportunity. The meeting is open to the public.

• Approval of minutes from February 13, 2020
• Public Art Fund update
• Douglas County Art Encounters submissions review
• Tree of Wings Dedication Event planning
• Relocation of Dancing Moon IV