Bratenahl public meetings in 2025

Village Council Committee of the Whole

The Village Council Committee of the Whole and Planning Commission will continue discussing the major parameters of a proposed Mixed‑Use Planned Development (MUPD) zoning district for the redevelopment of the Bratenahl Center site at 11404 Lakeshore Blvd. No other agenda items are listed beyond the call to order and adjournment. The meeting may consider additional business and could enter executive session as permitted by law.

• Continued discussion of major parameters of Mixed‑Use PD Zoning District (MUPD) for redevelopment of 11404 Lakeshore Blvd

The joint Council and Planning Commission meeting approved the minutes from the November 5, 2025 Planning Commission meeting. The motion was made by Councilmember Turner, seconded by Burke‑Jones, and passed unanimously with four ayes and no nays. No other actions were taken; the remainder of the meeting was informational regarding zoning for the former school site.

• Approved November 5, 2025 Planning Commission minutes (4‑0)

Village Council

The Bratenahl Village Council will vote on several financial and contractual matters. Items include authorizing quarterly payments to the City of Cleveland, initiating a request for qualifications for architectural services, and approving a quote from Axon Enterprise, Inc. The council will also adopt ordinances that modify employee COLA, contract terms, engineering rates, police uniform allowances, and the village’s final annual appropriations for the year ending December 31, 2025.

• Resolution 1440 – authorize quarterly payments to the City of Cleveland
• Resolution 1441 – request for qualifications for architectural services
• Resolution 1442 – accept Axon Enterprise, Inc quote for a consolidation package
• Ordinance 4287 – approve contract with Matty, Henrikson & Greve LLC
• Ordinance 4290 – establish final annual appropriations for year ending Dec 31 2025

The council approved the minutes of the November 19, 2025 meeting by motion and second, but the vote tally was not recorded. Members were sworn into new terms, and a police officer was sworn in. Discussions included a future $200 million sewer project and a proposed sale of a police vehicle, but no votes or final actions were documented.

• Motion to approve November 19, 2025 minutes moved and seconded (outcome not recorded)
• Council members and Police Sergeant Noah Fowkes sworn in for terms effective Jan 1, 2026
• Discussion of $200 million Northeast Ohio Regional Sewer District project (no decision made)
• Motion to sell police vehicle to CMHA for $15,000 introduced and seconded (outcome not recorded)

Village Council

The Bratenahl Village Council will consider several resolutions, including accepting a $650.00 donation from Robert Maloney for two Princeton elms. It will approve the amended Newport Harbor Declaration of Restrictions and Covenants and authorize a project development agreement with Leopardo Energy, PLLC to reduce energy and operational costs for the Bratenahl Community Center, Village Hall and other operations. The council will also adopt FY 2026 annual appropriations, amend employee compensation, and address pay claims.

• Resolution 1436 – accept $650.00 donation from Robert Maloney for two Princeton elms
• Resolution 1437 – approve amended Newport Harbor Declaration of Restrictions and Covenants
• Resolution 1438 – authorize project development agreement with Leopardo Energy, PLLC to cut energy costs for the Community Center, Village Hall and citywide operations
• Ordinance 4283 – establish FY 2026 annual appropriations
• Ordinance 4284 – amend employee compensation (and Ordinance 4285 – address pay claims)

Council members conducted a roll call and introduced a motion to approve the meeting minutes, but no vote outcome was recorded. Staff reports were given on police activity, financial deposits, and upcoming planning commission discussions. The session was primarily procedural with no substantive actions taken.

Finance Committee

The Finance Committee will discuss the FY 2026 annual appropriations and employee compensation. The body is also reviewing agreements for a citywide energy assessment and the creation of an online village merchandise store.

• Ordinance 4283: Establishing FY 2026 annual appropriations
• Resolution 1438: Project development agreement with Leopardo Energy, PLLC for energy and operational cost assessment
• Resolution 1436: Accepting a $650.00 donation from Robert Maloney for two Princeton Elms
• Resolution 1439: Agreement with Fantastic Embroidery & Screen Printing for an online branded merchandise store
• Ordinance 4284: Amending employee compensation

The Finance Committee approved the prior meeting minutes and several resolutions, including accepting a donation of two Princeton elm trees and declaring an emergency. It also approved amendments to staff salary figures, added a $143,720.80 payment for a road project to the pay claims, and authorized the online merchandise store legislation. A resolution for an energy‑conservation project was tabled until the December meeting.

• Approved prior meeting minutes (motion passed)
• Approved Resolution 1436 to accept a donation of two Princeton elms and declare an emergency
• Amended legislation 4284 to correct Fiscal Officer salary to $80,179.54 and Building Dept admin salary to $58,605.68
• Approved amendment to pay claims to include Phillips Paving payment of $143,720.80 for Bratenahl Road
• Approved pay claims total of $392,662.99 after amendment
• Approved Resolution 1439 enabling a village online merchandise store (no cost to village)
• Tabled Resolution 1438 (energy‑conservation measures) to the December meeting

Shade Tree Commission

The Shade Tree Commission will meet to approve previous minutes and discuss interim activities. The body will review updates on tree plantings, removals, and the Tree City USA application.

• Planting of 19 trees (17 tree lawn, 2 Village Park)
• Removal of 4 trees in Village Park
• Training and bagworm disease eradication for Eddy Rd crabapple
• Submission of Tree City USA application
• Update on Corner Gardens

Architectural Review Board

The Architectural Review Board will meet to discuss new business regarding a property on Lakeshore Blvd. The board will also receive an update from the Building Department.

• Review of shed at 10494 Lakeshore Blvd.

The board approved the October 2025 meeting minutes after a motion and seconding. A new application for a 12 × 20‑ft shed at 10494 Lakeshore Blvd was presented. The board made a motion to approve the shed size with design modifications and required that the homeowner obtain variances, which was seconded. The minutes do not record a vote result for the shed motion.

• Approved October 2025 minutes (motion made, seconded; approved)
• Motion to approve shed size with design modifications (doors, white vertical siding, simplified dormer, double‑hung windows, asphalt shingle roof, matching color scheme) made and seconded; outcome not recorded, contingent on obtaining variances

Planning Commission

The Planning Commission will continue discussions regarding the major parameters of a Mixed-Use PD Zoning District (MUPD). This zoning is intended for the redevelopment of the Bratenahl Center site located at 11404 Lakeshore Blvd.

• Discussion of Mixed-Use PD Zoning District (MUPD) for 11404 Lakeshore Blvd

The commission voted to approve the September 24 meeting minutes with 4 ayes, 0 nays and 1 abstention. Members agreed that the next Planning Commission session will be a joint meeting with the Village Council on December 17 to continue discussion of the former school‑board property redevelopment.

• Approved September 24 minutes (4 ayes, 0 nays, 1 abstention)
• Scheduled joint Planning Commission and Council meeting for Dec 17 (no vote recorded)

Economic & Community Development Committee

The Economic and Community Development Committee will discuss community input regarding current facility operations and potential revenue-generating activities for future facilities. The body will also review the Ohio Revised Code 5722 Land Reutilization Program.

• Community input on operations of current Bratenahl facilities
• Revenue-generating activities of future Bratenahl facilities
• Ohio Revised Code (ORC) 5722 - Land Reutilization Program
• Future influence of the Economic and Community Development Committee

The Economic & Community Development Committee approved the minutes from the June 7, 2024 meeting after a motion by Chair Gina Huffman and a second by Dave Kozinski. The motion carried with ayes from Huffman and Kozinski. No other formal actions were taken; the rest of the meeting consisted of discussion about village facilities with no votes recorded.

• Approved June 7, 2024 meeting minutes (motion carried, ayes from Huffman and Kozinski)

Public Safety Committee

The Bratenahl Public Safety Committee will consider updates to its Emergency Management protocols and discuss new signage and safety interventions. The meeting also includes routine approval of prior minutes and an open forum for public comments. No decisions are recorded in the agenda beyond discussion items.

• Approval of minutes from prior meeting(s)
• Review of Bratenahl Emergency Management protocols
• Consideration of updated signage and safety interventions
• Open forum for public comments

Shade Tree Commission

The Shade Tree Commission will meet on Monday, October 20, 2025 at the Bratenahl Community Center, 10300 Brighton Road. The commission will consider interim activities, including a proposal for the 2026 budget, urgent tree removal, and planters on Eddy Rd. It will also discuss street corner gardens and the ownership of Village Tree Lawns. The meeting will set the next session for November 17, with no meeting in December.

• Interim STC activity and 2026 budget proposal
• Urgent tree removal
• Eddy Rd planters
• Street Corner gardens
• Ownership of Village Tree Lawns

The commission tabled the September 15 meeting minutes to the November 17 meeting. It adopted a best‑practice policy to notify homeowners before any tree plantings or related concerns on village tree lawns. A design committee for street‑corner plantings and hanging baskets was formed, with Mike O’Connor as chair and Joyce Flanagan and Jeanne Lyons as members. The next commission meeting was scheduled for November 17, with no meeting planned for December.

• Tabled September 15 minutes to November 17 meeting
• Adopted homeowner‑notification best practice for village tree lawns
• Formed design committee for street‑corner plantings; Mike O’Connor appointed chair
• Appointed Joyce Flanagan and Jeanne Lyons as committee members
• Scheduled next meeting for November 17; no December meeting

Village Council

The Bratenahl Village Council will consider several emergency measures, including a resolution to approve a submerged land lease for the property at 10401 Lake Shore Blvd. It will also vote on authorizing an Inmate, Board and Care contract with Cuyahoga County effective Jan 1 2026‑Dec 31 2027, and a hardware/network service agreement. Additional items include ordinances to amend the mayor’s compensation bond, approve the mayor’s bond, approve the village fiscal officer’s bond, and address pay claims. Public comment will follow the agenda items before adjournment.

• Resolution 1433 – Approve submerged land lease for 10401 Lake Shore Blvd (emergency)
• Resolution 1434 – Authorize Inmate, Board and Care contract with Cuyahoga County (Jan 1 2026‑Dec 31 2027, emergency)
• Resolution 1435 Authorize Hardware/Network Service Agreement
• Ordinance 4279 Amend Section 131.03: Mayor’s Compensation/Bond
• Ordinance 4280 Approve the Mayor’s Bond

The Village Council approved the September 23 meeting minutes with a 5‑aye vote and one abstention. A motion to let the Mayor file a DTE Form for a real‑property tax exemption for the Bratenahl Center was approved unanimously (6‑aye). Council members also announced a Halloween block party and gave updates on road work and upcoming RFQs for a new Village Hall.

• Approved September 23 meeting minutes (5-0, 1 abstain)
• Authorized Mayor to file DTE Form for tax exemption of Bratenahl Center property (6-0)

Finance Committee

The Finance Committee will discuss a contract for the housing of Bratenahl inmates at the Cuyahoga County Corrections Center. The body will also review a hardware service agreement and ordinances regarding official bonds and compensation.

• Resolution 1434: Inmate, Board and Care Contract with Cuyahoga County ($234/day per inmate through 2026; $257/day through 2027)
• Resolution 1435: Hardware/Network Service Agreement
• Ordinance 4279: Amending Mayor’s Compensation/Bond
• Ordinance 4280: Approving the Mayor’s Bond
• Ordinance 4281: Approving the Village Fiscal Officer’s Bond

The Finance Committee approved the Fiscal Officer’s report and discussed 2026 budget items. It recommended Ordinance 4279 to update the Mayor’s salary and bond, Ordinances 4280 and 4281 to set bonds for the Mayor and Fiscal Officer, and Resolutions 1434 and 1435 for an inmate contract and a hardware network agreement. The committee also authorized $210,793.97 in pay‑claims.

• Moved Ordinance 4279 (Mayor compensation and bond update) to Council for approval
• Moved Ordinance 4280 (Mayor bond increase) to Council for approval
• Moved Ordinance 4281 (Fiscal Officer bond increase) to Council for approval
• Moved Resolution 1434 (Inmate contract with Cuyahoga County) to Council for approval
• Moved Resolution 1435 (Hardware network service agreement with TAC Computer Inc.) to Council for approval
• Authorized pay claims in the amount of $210,793.97

Architectural Review Board

The Bratenahl Architectural Review Board will meet to consider revisions to the approved plan for a new single‑family dwelling at 220 Lakehurst Dr. The board will also handle routine items such as call to order, attendance, approval of minutes, and an update from the Building Department. Public comment will be allowed before the meeting adjourns.

• Revisions to approved plan for new single‑family dwelling at 220 Lakehurst Dr.

The Architectural Review Board approved the July 2025 meeting minutes. It approved the revised single‑family dwelling plan for 220 Lakehurst Dr., including specific elevation and exterior finish changes. The board also approved the preliminary landscape suggestions, requiring a final landscape plan before occupancy.

• Approved July 2025 meeting minutes
• Approved revised design for 220 Lakehurst Dr. with elevation changes (right elevation transom window, left elevation pullout 1 ft, rear elevation clustered windows, front elevation architrave/beam and column pullout)
• Approved revised exterior finishes for 220 Lakehurst Dr.
• Approved preliminary landscape plan suggestions, with final landscape plan required prior to occupancy

Finance Committee

The Special Finance Committee will hold a 2026 Budget Workshop to examine the village’s non‑departmental and restricted‑fund budgets. Members will review proposed changes to expenses such as landscaping, contract services, and departmental allocations. The meeting may also address any other business brought before the committee.

• Non‑departmental landscaping expense reduced to $7,000 from $11,000 (tipping station closed)
• Contract Services for Village Engineer increased to $49,970, up $7,520
• Restricted Streets Fund increased to $65,000 for 2026 (from $55,000 in 2025)
• Police department total required expenses for 2026 shown as $1,435,252.44
• Community Life Programs total required expenses increased to $49,214.85 for 2026

The Special Finance Committee reviewed non‑departmental expenses, including a fee increase from RITA, a reduction in IT services fees, a $4,000 landscaping fee increase, and the Shade Tree Commission budget. Members also discussed projected pension expenses for 2027, upcoming debt‑service payments, and a proposed morning‑hours fitness program. No votes or formal approvals were recorded.

Planning Commission

The Bratenahl Planning Commission will continue its discussion of the major parameters of a Mixed‑Use Planned Development (MUPD) zoning district for the Bratenahl Center site at 11404 Lakeshore Blvd. A tax‑revenue analysis for two hypothetical residential scenarios – 50 townhouses and 25 luxury condos – will be reviewed to inform the zoning discussion. No new business items are listed for this meeting.

• Continued discussion of major parameters for a Mixed‑Use PD zoning district at 11404 Lakeshore Blvd
• Review of tax‑revenue analysis for 50 townhouse units ($270/sq ft) and 25 condo units ($335/sq ft)
• Comparison of estimated village tax revenue: $86,314 vs $77,345 from real‑estate taxes, and $86,022 vs $77,084 from income taxes
• Reference to current R2 zoning limits (single‑family homes on 15,000 sq ft lots, ~2 units per acre)
• No new business items scheduled

The commission approved the August 27, 2025 meeting minutes by a 4‑0 vote. Members reviewed a hypothetical analysis comparing tax revenue from two development scenarios (25 larger units vs 50 smaller units) for the Board of Education building on Lake Shore Boulevard. They clarified that zoning cannot dictate rental versus sale restrictions; such controls are handled by homeowners' associations.

• Approved August 27, 2025 minutes (4-0)

Finance Committee

The Special Finance Committee will hold a 2026 Budget Workshop covering all village departments. Members will examine proposed expenditures for Fiscal, Building, Service, Mayor’s Court, Community Life Programs, and Police. The meeting is limited to budget discussion and any related approvals.

• Fiscal Department total required expenses $110,929.60 for 2026
• Building Department total required expenses $154,353.99 for 2026
• Service Department total required expenses $648,826.31 for 2026
• Service Department equipment purchase: Kubota M5 Front End Loader net $48,577.73 (trade‑in $21,000)
• Service Department allocations: Landscaping $7,000; Uniforms $8,150; Training $2,000; Streets $10,000; Building & land $66,000

The committee reviewed the projected $5,159,500 general‑fund budget for 2026, noting a carry‑over of roughly $800,000. Members were briefed on the 3% cost‑of‑living adjustment for employee salaries and on audit billing practices. Staffing levels and overtime provisions for the service department were also discussed. No motions were voted on or adopted.

Village Council Committee of the Whole

The Bratenahl Village Council Committee of the Whole will meet on September 17, 2025 at 5:30 PM in the Bratenahl Community Center. The agenda includes a call to order, a discussion of public facilities, and adjournment. No other specific items or decisions are listed.

• Discussion: Public Facilities

The Village Council moved and seconded a motion to approve the minutes from the August 20, 2025 Committee of the Whole meeting, and the motion passed without recorded objections. The remainder of the meeting involved discussion of public facilities, energy‑conservation options, charter considerations, and potential sale of the Bratenahl Center, but no formal votes or resolutions were recorded on those topics.

• Approved August 20, 2025 Committee of the Whole minutes (motion passed)

Village Council

The Village Council will consider establishing a new chapter of noise regulations and authorizing tax levies for the 2026 fiscal year. The body is also reviewing the disposal of obsolete police vehicles and updates to public notice posting locations.

• Ordinance 4277: Establishing Chapter 555 regarding noise regulations
• Resolution 1432: Accepting Cuyahoga County Budget Commission amounts and rates for 2026 tax levies
• Resolution 1431: Authorizing the disposal of Police Department forfeited/seized vehicles with salvage titles
• Ordinance 4275 and 4276: Amending Administrative Code sections 123.01 and 125.01(f) for consistent notice posting locations
• Ordinance 4278: Pay Claims

The council moved and seconded a motion to approve the minutes from the August 20, 2025 meeting, and all members present voted aye, resulting in unanimous approval. The meeting also included discussion of a potential village charter and a request to freshen corner garden plantings, but no formal actions were taken on those items. No other substantive votes were recorded.

• Approved August 20, 2025 meeting minutes (unanimous)

Shade Tree Commission

The Shade Tree Commission will meet on September 15, 2025 to approve minutes from the August 18 meeting and consider several agenda items. New business includes a blueprint for future meetings, interim activities with village staff, and a discussion of beech leaf disease. Old business covers removal of barberry bushes in village gardens, a comprehensive tree mulching plan, and the ownership of village tree lawns. The commission will set the next meeting date for October 20 before adjourning.

• Removal of barberry bushes in Village gardens
• Comprehensive tree mulching plan
• Ownership of Village Tree Lawns
• Blueprint for conducting STC meetings
• Discussion of beech leaf disease

Planning Commission

The Bratenahl Planning Commission will discuss a draft outline for a new Mixed-Use Planned Development (MUPD) zoning district covering the 7.64-acre Bratenahl Center site at 11404 Lakeshore Blvd. The proposal aims to allow residential, retail, and office uses while preserving natural features like wetlands and open space.

• Consideration of MUPD zoning for 7.64-acre Bratenahl Center site at 11404 Lakeshore Blvd
• Maximum residential density of 8 units per acre proposed
• Retail limited to 15% of total building floor area
• Minimum 75-foot setback from Lakeshore Blvd and I-90 ROW
• Preservation of 75-foot natural frontage along Lakeshore Blvd required

The commission voted 4‑0 to approve the minutes from the June 25, 2025 meeting. The body then began a work session on a mixed‑use planned‑development zoning district for the Bratenahl Center site at 11404 Lake Shore Boulevard. No formal rezoning or other actions were decided, and further meetings were scheduled to continue the study.

• Approved June 25, 2025 minutes (4 ayes, 0 nays)

Village Council Committee of the Whole

The Village Council Committee of the Whole will meet to discuss the Public Facilities and Infrastructure Guaranteed Savings Program. No formal decisions are listed on the agenda.

The Committee of the Whole reviewed proposals from Leopardo and Gardiner for an investment‑grade audit of public facilities. Members raised questions about scope, cost waivers, and comparison of the two firms. No vote or formal decision was recorded; the mayor indicated the matter will be postponed for another month.

Village Council

The Village Council is considering Ordinance No. 4274 to authorize payments for various village claims. These expenses cover public safety, administration, recreation, service, and consultant costs.

• Total pay claims for all departments: $169,084.00
• City of Cleveland Fire/EMS services payment: $69,879.78
• Administration subtotal: $114,922.29
• Public Safety subtotal: $28,434.14
• TAC Computers workstations and software: $4,667.73

The Village Council moved and seconded a resolution (1430) allowing the mayor to enter a delinquent debt collection agreement with the Ohio Attorney General and declared an emergency. The council also appropriated $75,000 for a new police vehicle and approved a motion to delete an erroneous clause from the county sanitary and storm sewer contract. Additionally, the council appointed Michael Peplowski to the Planning Commission as a regular member.

• Resolution 1430 authorizing delinquent debt collection agreement moved and seconded
• Motion to appropriate $75,000 for a new police vehicle moved and seconded
• Motion to delete erroneous clause from county sanitary contract moved and seconded
• Resolution 1429 appointing Michael Peplowski to Planning Commission moved and seconded

Public Records Commission

The Bratenahl Public Records Commission will meet to review and vote on a revised records retention schedule, decide whether to destroy any obsolete records, and adjourn. This is a procedural meeting with no substantive policy decisions scheduled.

The Public Records Commission approved the minutes from the July 16, 2025 meeting. It adopted the revised records retention schedule. No obsolete records were identified for destruction, and the meeting was adjourned at 4:42 p.m.

• Approved July 16, 2025 meeting minutes (unanimous)
• Adopted revised records retention schedule (unanimous)
• Found no obsolete records to destroy
• Adjourned meeting at 4:42 p.m.

Finance Committee

The Finance Committee is reviewing Ordinance No. 4274 to authorize payments for village claims. These expenditures cover public safety, administration, recreation, service, and consultant costs.

• City of Cleveland Fire/EMS services payment: $69,879.78
• TAC Computers workstations, monitor, and software: $4,667.73
• Knowles Muny Forestry ash treatments for Bratenahl Rd, Burton, and Foster Aves: $2,840.00
• Inspeyered Landscapes pruning for 23 Sweetgum trees on Eddy Road: $1,725.00
• Chagrin Valley Dispatch August 2025 payment: $17,959.56

The committee reviewed the village's tax collections, delinquent property tax amounts, and a $75,000 police vehicle appropriation request. A resolution to let the mayor contract with the Ohio Attorney General for debt collection and an ordinance for $169,084 in pay claims were introduced, but no votes or approvals were recorded.

Shade Tree Commission

The Shade Tree Commission will meet to discuss interim activities and financial updates. The body will review the 2025 ledger and a budget preview for 2026.

• Interim STC activity
• STC 2025 ledger update
• STC 2026 Budget preview

The commission approved the minutes from the June 23, 2025 meeting. A new Shade Tree Commission ledger was created and $8,000 was appropriated for planting new trees. The commission unanimously recommended removing the barberry bushes at all corner planters at the end of the season. The meeting was adjourned at 7:17 p.m.

• Approved minutes from June 23, 2025
• Established new Shade Tree Commission ledger
• Appropriated $8,000 for planting new trees
• Recommended removal of barberry bushes at corner planters (unanimous)
• Adjourned meeting

Village Council Committee of the Whole

The Village Council Committee of the Whole will meet to discuss a guaranteed savings program for public facilities and infrastructure.

• Discussion: Public Facilities and Infrastructure Guaranteed Savings Program

Village Council

The Village Council will vote on awarding a road resurfacing contract and additional pavement repairs. The body is also considering a new tax budget for 2026 and changes to Service Department pay.

• Resolution 1427: Accepting Philips Paving bid of $188,380.00 for road resurfacing and $44,020.00 for pavement repairs
• Resolution 1428: Adopting the 2026 Alternative Tax Budget
• Ordinance 4272: Enacting Hazard Pay in the Service Department
• Resolution 1426: Authorizing the disposal of obsolete Police Department ballistic panels
• Ordinance 4273: Pay Claims

The Village Council approved the minutes from the June 18, 2025 meeting. It authorized the sale of granite slabs and a compressor through GovDeals, accepted a $1,500 contribution for Home Day, and adopted Resolution 1426 to dispose of unneeded police ballistic panels, declaring an emergency. The council also decided not to hold fireworks for this year’s Home Day due to budget constraints.

• Approved June 18, 2025 meeting minutes (all Ayes, one abstention)
• Approved sale of granite slabs via GovDeals (all Ayes)
• Approved sale of Bratenahl Center compressor via GovDeals (all Ayes)
• Approved acceptance of $1,500 contribution from Bratenahl Community Foundation for Home Day (all Ayes)
• Adopted Resolution 1426 to dispose of police ballistic panels and declare an emergency (all Ayes)
• Decided not to hold fireworks for Home Day this year, citing budget considerations (no vote recorded)

Village Council Committee of the Whole

The Village Council Committee of the Whole is reviewing a draft outline for a new Mixed-Use Planned Development (MUPD) Overlay District. This proposed zoning would govern the redevelopment of the 7.64-acre Bratenahl Center site at 11404 Lakeshore Blvd.

• Proposed zoning for 11404 Lakeshore Blvd to allow mixed-use development
• Proposed residential density limit of 8 dwelling units per acre
• Proposed building height limits: 4 stories (50 ft) for residential; 6 stories (72 ft) for mixed-use/nonresidential
• Proposed permitted uses including artist live/work units, brew pubs, hotels, and tech incubators
• Requirement to preserve frontage along Lakeshore Boulevard to a minimum depth of 75 feet

The Village Council Committee of the Whole reviewed the public facility at 11404 Lake Shore Boulevard and considered a mixed‑use Planned Development District. Planners presented preliminary wetland inventories, setback standards, and possible signage restrictions. No formal actions, approvals, or votes were recorded; the discussion was informational and preparatory.

Public Records Commission

The Public Records Commission will meet to discuss recommendations for updating the village's record retention schedule. The body will also consider requests to destroy obsolete records.

• Recommendations for a revised and updated retention schedule
• Request to destroy obsolete records

The Public Records Commission reviewed recommendations for a revised and updated retention schedule and a request to destroy obsolete records. Members agreed to continue reviewing the schedule and to consider adopting it at the August meeting. No vote or formal adoption was recorded.

Finance Committee

The Finance Committee will review bids for the 2025 Road Resurfacing Project and various administrative resolutions. The body is also considering a new tax budget for 2026 and changes to Service Department pay.

• Resolution 1427: Accepting Philips Paving's bid of $188,380 for road resurfacing and $44,020 for pavement repairs
• Resolution 1428: Adopting the 2026 Alternative Tax Budget
• Resolution 1426: Authorizing the disposal of obsolete Police Department ballistic panels
• Ordinance 4272: Amending Chapter 143 to enact Hazard Pay in the Service Department
• Ordinance 4273: Pay Claims

The committee voted to approve the minutes from the previous meeting. Mr. David Dews made the motion and Mr. Jim Puffenberger seconded it. Both members responded "Aye" and the motion carried. No other actions were decided during this session.

• Approved prior meeting minutes (motion by Dews, seconded by Puffenberger)

Architectural Review Board

The Architectural Review Board will meet to discuss old business and receive an update from the Building Department. The primary item for consideration is a landscape plan for a master suite addition.

• Landscape plan for master suite addition at 10322 Lakeshore Blvd.

The Architectural Review Board approved the June 2025 meeting minutes. The board also approved the revised landscape plan for the master‑suite addition at 10322 Lakeshore Blvd, with a 2‑aye, 0‑nay, 0‑abstain vote. No public comments were made.

• Approved June 2025 meeting minutes (unanimous)
• Approved landscape plan for 10322 Lakeshore Blvd. master‑suite addition (2-0-0)

Planning Commission

The Planning Commission will consider a request from the Newport Harbor Association to amend zoning regulations for Planned Residential Developments. The proposal includes changes to requirements for private boat facilities and private clubs, as well as updates to the Newport Harbor development plan.

• Proposed removal of requirement that private boating facilities be controlled by PRD residents
• Proposed removal of requirement that 25% of boat slips be owned by Village residents
• Proposed removal of annual special permit renewal requirements for boat facilities and private clubs
• Proposed removal of requirement that PRD residents make up 25% of private club membership
• Proposed increase of maximum permitted docks to 114 at Newport Harbor

The commission voted to approve the minutes from the May 13 meeting after the mayor and Vice Chair changed their abstentions to yes. All members present then voted in favor, and the minutes were adopted. No other actions were decided during the session.

• Approved May 13 meeting minutes (all members voted yes after abstentions were withdrawn)

Shade Tree Commission

The Shade Tree Commission will meet to discuss its 2025 budget and ledger. The body will also review updates regarding the Eddy Road planter and median electrical work.

• STC ledger and 2025 budget
• Eddy Road north end planter
• Eddy Road median electrical update
• WRLC Bratenahl Preserved Land Report
• ODNR grant eligibility

The commission approved the minutes from the May 19, 2025 meeting. It authorized a $100 petty‑cash expense. The commission affirmed that mulch depth for new plantings will meet the standard and assigned Jim to contact homeowners’ associations about dumping issues.

• Approved minutes from May 19, 2025 meeting
• Petty cash approved for $100
• Mulch depth for new plantings will meet the standard
• Jim to reach out to HOAs regarding dumping sites

Planning Commission

The Village Council is holding a public hearing to discuss proposed amendments to the Planning and Zoning Code. These changes focus on updating lot and yard definitions and regulating the placement and operation of emergency backup generators.

• Ordinance No. 4267: Amends definitions for front, rear, and side lot lines and adds a 'corner side yard' definition
• Ordinance No. 4268: Permits accessory outdoor motorized equipment in side yards for all standard residential zoning districts
• Ordinance No. 4268: Establishes a 70-decibel limit for permanent emergency standby generators during maintenance tests
• Ordinance No. 4269: Regulates placement of emergency generators and outdoor motorized equipment in Planned Residential Districts (PRDs)

The Village Council moved and seconded a motion to accept Philips Paving, LLC's bid of $188,380 for Bratenahl Road and $44,020 for other street repairs; all members present voted aye. A public hearing was held on generator‑related code changes, but no vote was taken. The Shade Tree Commission discussed replacing median granite slabs with ceramic planters, with a proposal to be presented at a later date.

• Motion to accept Philips Paving, LLC bid ($188,380 and $44,020) moved by Ms. Burke‑Jones, seconded by Mr. Dews; all present voted aye (approval)
• Public hearing on generator code amendments held; no decision recorded
• Shade Tree Commission discussed median changes; no decision recorded

Village Council

The Village Council will discuss a contract with Cuyahoga County for sewer maintenance and fund collection. The body is also considering updates to the Planning and Zoning Code and the adoption of a regional solid waste management plan.

• Resolution 1423: Adopting the Cuyahoga County Solid Waste Management Plan update (2026-2040)
• Resolution 1424: Accepting a $1,000 NOPEC 2025 Community Event Sponsorship grant
• Resolution 1425: Authorizing a Sanitary/Storm Sewer Contract with Cuyahoga County
• Ordinances 4267, 4268, and 4269: Amending Chapters 1111, 1155, and 1162 of the Planning and Zoning Code
• Ordinance 4270: Authorizing the appointment of Christina F. Londrico as Village Prosecutor

The Village Council approved the minutes from the May 21 meeting. A motion to accept Philips Paving, LLC's bid of $188,380 for Bratenahl Road and $44,020 for other street repairs was moved, seconded, and passed with all five members voting aye. The $98,000 grant covering part of the work was noted.

• Approved May 21 Village Hall meeting minutes (unanimous)
• Accepted Philips Paving, LLC bid for $188,380 (Bratenahl Rd) and $44,020 (other repairs) (5‑0 aye)

Village Council Committee of the Whole

The Village Council Committee of the Whole will receive a presentation from the Cuyahoga County Department of Public Works. The discussion focuses on a recommended full-service agreement for sanitary and storm sewer maintenance to meet OEPA requirements.

• Proposed sanitary sewer rate of $2.00 per front footage
• Proposed storm sewer rate of $1.00 per front footage
• Estimated annual revenue impact of $182,964 for sanitary and $91,482 for storm sewers
• Requirement for entire collection system cleaning and CCTV inspection every 5 years
• Proposed full-service agreement for County collection of charges and system maintenance

The Village Council approved the minutes from the May 21 Committee of the Whole meeting. Council members then heard a presentation and introduced legislation on its first reading to authorize an agreement for a sewer lateral assessment program. The legislation was referred to a council committee for further discussion and public input.

• Approved minutes of May 21 Committee of the Whole meeting
• Presented legislation for first reading authorizing a sewer assessment program
• Referred the legislation to a council committee for further discussion

Finance Committee

The Finance Committee will discuss a contract for the maintenance of Village sewers and the collection of related funds by Cuyahoga County. The body is also considering a grant for a community event and the appointment of a Village Prosecutor.

• Resolution 1425: Sanitary and Storm Sewer Contract with Cuyahoga County
• Resolution 1424: $1,000 NOPEC 2025 Community Event Sponsorship grant
• Ordinance 4270: Appointment of Christina F. Londrico as Village Prosecutor
• Ordinance 4271: Pay Claims

The committee reviewed fiscal reports and discussed several resolutions and ordinances, but none were formally approved, denied, or tabled. The only action taken was to adjourn the meeting at 6:26 p.m.

• Meeting adjourned at 6:26 p.m. (motion moved, seconded; no vote tally recorded)

Village Council Committee of the Whole

The Village Council Committee of the Whole will meet to receive a presentation regarding an Energy Savings Performance Project. The meeting is scheduled for June 17, 2025, at the Bratenahl Community Center.

• Presentation on Energy Savings Performance Project

The Village Council Committee of the Whole met on June 17, 2025 to hear presentations from Leopardo Energy and Gardiner Construction about self‑funded energy‑efficiency upgrades. The mayor stated that no vote or decision‑making would occur at this meeting. The council will schedule a future Committee of the Whole meeting to deliberate and decide on any next steps.

Architectural Review Board

The Architectural Review Board is meeting to discuss old business regarding two residential projects. The board will review a new single-family dwelling and a master suite addition.

• New Single Family Dwelling at 220 Lakehurst Dr.
• Master Suite Addition at 10322 Lakeshore Blvd.

The board approved the May 2025 meeting minutes. It approved the revised plan for 220 Lakehurst Dr. with a condition that a landscape plan be submitted and approved before occupancy, voting 3 Ayes, 0 Nays, 0 Abstain. The board also approved the master‑suite addition at 10322 Lakeshore Blvd., contingent on a landscape plan to be submitted at a later meeting. The meeting adjourned at 6:59 pm.

• Approved May 2025 meeting minutes
• Approved 220 Lakehurst Dr. single‑family plan, contingent on landscape plan (3 Ayes, 0 Nays, 0 Abstain)
• Approved 10322 Lakeshore Blvd. master‑suite addition, contingent on landscape plan

Planning Commission

The Planning Commission is reviewing a request from the Newport Harbor Association to amend zoning regulations for Planned Residential Developments. The proposal includes changes to boat facility and private club requirements and an update to the harbor's development plan.

• Proposed reduction of required boat slip ownership by Village residents from 25% to 20%
• Proposal to limit the maximum number of permitted docks to 114
• Proposed requirement that private club membership be mandatory for all property owners
• Request to eliminate annual special permit renewal requirements for the boat facility and private club
• Review of a new single-family dwelling application at 220 Lakehurst Dr.

The commission approved the April 23, 2025 minutes with a 3‑0 vote. It then voted to continue the Newport Harbor Association’s request to amend zoning text for Planned Residential Developments, moving the matter to the next meeting with a 3‑0 vote. No decision was made on the new single‑family dwelling at 220 Lakehurst Drive.

• Approved April 23, 2025 minutes (3-0)
• Continued Newport Harbor Association zoning text amendment request to next meeting (3-0)

Village Council

The Village Council is meeting to approve several zoning variances for home backup generators and vote on police department equipment and compensation. The body will also address annual appropriations for FY2025.

• Resolution 1422: Motorola Solutions quote for police radios and service agreement not to exceed $87,185.11
• Resolution 1419: Zoning variance for backup generator at 30 Hamlet Ct
• Resolution 1420: Zoning variance for backup generator at 10007 Lakeshore Blvd
• Resolution 1421: Zoning variance for backup generator at 10125 Lakeshore Blvd
• Ordinance 4264: Re-establishing annual appropriations for FY2025

The Village Council unanimously approved the minutes from the April 16, 2025 meeting. The Council also approved a motion directing the Village Engineer to prepare specifications and issue a bid request for the discussed project. Both actions were adopted without any recorded dissent.

• Approved April 16, 2025 meeting minutes (unanimous)
• Approved motion for Village Engineer to prepare specifications and solicit bids (unanimous)

Finance Committee

The Finance Committee is reviewing a resolution to purchase police radios and service agreements from Motorola Solutions. The body is also considering several ordinances regarding employee compensation, police rank differentials, and fiscal appropriations for 2025.

• Resolution 1422: Motorola Solutions quote for police radios and service agreement not to exceed $87,185.11
• Ordinance 4238: Amending employee compensation effective 01/01/2025
• Ordinance 4263: Adding an 11% rank differential for Police Sergeants, Lieutenants, and the Chief
• Ordinance 4264: Re-establishing annual appropriations for FY2025
• Ordinance 4265: Authorization to rescind the Capital Projects Reserve Fund (4904)

The committee reviewed tax receipts, reported on the upcoming police radio purchase, and discussed ordinance updates and a road project. No motions were voted on or approved during the meeting.

Village Council Committee of the Whole

The Village Council Committee of the Whole will meet to discuss zoning matters related to the Bratenahl Center. No other specific items are listed on the agenda.

• Discussion regarding zoning for Bratenahl Center

The Village Council voted to approve the minutes from the April 16, 2025 Committee of the Whole meeting. All seven members voted aye, so the motion passed unanimously. The council also discussed possible zoning for the Bratenahl Center, billboard restrictions, and mixed‑use development, but no further actions were taken.

• Approved minutes of April 16, 2025 Committee of the Whole (7‑0)

Shade Tree Commission

The Shade Tree Commission will meet to review final plans for Memorial Day and discuss ongoing landscaping projects. The body will also address updates regarding the Eddy Road median and street corner gardens.

• Memorial Day final plans
• Bratenahl preserved land Stewardship Walk
• Eddy Road median electrical update and planting
• Bratenahl street corner gardens

Architectural Review Board

The Architectural Review Board will decide on a new single-family dwelling at 18B Colony Ln (old business) and discuss a preliminary proposal for another new dwelling at 220 Lakehurst Dr (new business). The board will also receive an update from the Building Department and consider any other business that may properly come before it.

• Old business: 18B Colony Ln – new single-family dwelling
• New business: 220 Lakehurst Dr – preliminary review of new single-family dwelling
• Update from the Building Department

The board approved the April 2025 meeting minutes. It also approved the revised design for the single‑family home at 18B Colony Ln, contingent on aligning the entablature with the entry canopy roof, with a vote of 3‑0‑0. No decision was made on the proposed 220 Lakehurst Dr. project; the board requested further study of roof, columns, and windows.

• Approved April 2025 minutes (unanimous)
• Approved revised plan for SL 18B Colony Ln, contingent on entablature alignment (3 Ayes, 0 Nays, 0 Abstain)

Board of Zoning Appeals

The Bratenahl Board of Zoning Appeals will hold a public hearing on April 30, 2025, to decide three variance requests for emergency generators placed outside the rear yard. Old business includes a generator at 10007 Lakeshore Blvd proposed for the front yard. New business includes generators at 10125 Lakeshore Blvd (side yard) and 30 Hamlet Ct (court yard). The board will also approve minutes from previous meetings.

• 10007 Lakeshore Blvd – variance to place generator in front yard instead of rear yard (old business)
• 10125 Lakeshore Blvd – variance to place generator in side yard approximately 18 ft from side lot line
• 30 Hamlet Ct – variance to place generator in court yard behind garage, in exclusive-use area
• Note: Planning Commission recommended revising code to allow side-yard generators with 20 ft setback
• Approval of BZA minutes from December 4, 2024 and March 6, 2025

The Board of Zoning Appeals approved the minutes from the December 4, 2024 and March 6, 2025 meetings. It also approved a front‑yard generator placement at 10007 Lakeshore Boulevard. Finally, the Board approved a variance allowing an emergency generator in the side yard of 10125 Lakeshore Boulevard.

• Approved December 4, 2024 minutes (5‑0)
• Approved March 6, 2025 minutes (4 aye, 1 abstain)
• Approved front‑yard generator at 10007 Lakeshore Blvd (5‑0)
• Approved side‑yard generator variance for 10125 Lakeshore Blvd (5‑0)

Planning Commission

The Planning Commission will hold a public hearing regarding a request by the Newport Harbor Association to amend zoning regulations for Planned Residential Developments. The body will also consider a new home construction and a code change regarding generator placement.

• Public hearing on zoning text amendments for Newport Harbor Association regarding private boat facilities and private clubs
• Proposed elimination of the requirement that 25% of boat slips be owned by Village residents
• Proposed elimination of annual special permit renewals for private boat facilities and private clubs
• Review of a new single-family dwelling at SL18B Colony Ln., Colony PRD
• Proposed amendment to Zoning Code Schedule 1155.06(a) and Subsection 1155.06(e) to allow generators in side yards

The Bratenahl Planning Commission approved the correction of the minutes from the March 26, 2025 meeting with a 4‑0 vote. The commission then began a public hearing on a zoning text amendment request from the Newport Harbor Association, but no vote or decision on that amendment was recorded.

• Approved correction of March 26, 2025 minutes (4-0)

Planning Commission

The Bratenahl Planning Commission will hold a public hearing on a zoning text amendment requested by the Newport Harbor Association. The amendment would eliminate requirements that a private boat facility be controlled by PRD residents and that 25% of boat slips be owned by village residents, as well as remove annual special permit renewals for both the boat facility and the private club. The commission will also consider a new single-family dwelling at 18B Colony Lane and a code amendment to allow generators in side yards.

• Public hearing on zoning text amendment to Section 1162.04(c)(1) and (c)(2) affecting Newport Harbor private boat facility and Shoreby private club
• Proposal removes requirement that boat facility be controlled by PRD residents and that 25% of slips be village-owned
• Proposal removes annual special permit renewal for private boat facility and private club
• New single-family dwelling application at SL18B Colony Lane in the Colony PRD
• Consideration of amendment to Zoning Code Schedule 1155.06(a) and Subsection 1155.06(e) to allow generators in side yards

The commission approved a correction to the March 26, 2025 meeting minutes. Mayor Benjamin moved the motion, which was seconded by Gruteshkiy and passed unanimously with four ayes and no nays. No other actions were voted on; the remainder of the meeting was a public hearing discussion on a zoning text amendment for the Newport Harbor Association.

• Approved correction of March 26, 2025 minutes (4 ayes, 0 nays)

Shade Tree Commission

The Bratenahl Shade Tree Commission will meet to discuss new business including village corner gardens, and old business such as a Memorial Day update, spring tree planting, and an upcoming inspection of preserved land with the Western Reserve Land Conservancy on May 1. The agenda also includes updates on the Eddy Road median planter, a MetroPark Zoo and Mini-Forest Day event, and a Norway Maple tree at the Community Center. The meeting will approve prior minutes and set the next meeting for May 19, 2025.

• Spring tree planting update
• Bratenahl preserved land, WRLC inspection – May 1, 2025, 9:00am
• Eddy Road north median planter
• MetroPark Zoo and Bratenahl Mini-Forest Day
• Community Center Norway Maple update

Village Council

The Village Council will consider confirming zoning variances for a property at 12521 Lakeshore Blvd., authorizing participation in the ODOT road salt contract, and accepting an insurance proposal for $88,986. Other items include recodifying ordinances and amending employee COLA and administrative code provisions. Public comment periods are scheduled for agenda items and general topics.

• Confirming BZA variances for 12521 Lakeshore Blvd. to reuse and expand a nonconforming structure (Resolution 1416)
• Authorizing participation in the 2025 ODOT road salt contract (Resolution 1417)
• Accepting Selective Insurance Company proposal for insurance coverage at $88,986 (Resolution 1418)
• Approving recodification of certain ordinances (Ordinance 4257)
• Amending Employee COLA Program in the Administrative Code (Ordinance 4258)

The Village Council voted to approve the March 19, 2025 meeting minutes, with all members voting aye. The Shade Tree Commission decided to postpone planting about 20 trees on village tree lawns until the fall due to supply issues. No other formal actions were taken at this meeting.

• Approved March 19, 2025 Council minutes (unanimous ayes)
• Postponed planting of ~20 trees on village tree lawns until fall

Finance Committee

The Finance Committee is meeting to discuss a proposal for insurance and risk management coverage and amendments to the employee COLA program. The body will also review pay claims and the Fiscal Officer's report.

• Resolution 1418: Proposal from Selective Insurance Company for $88,986 for the May 1, 2025 to May 1, 2026 policy period
• Ordinance 4258: Amending Employee COLA Program in the Administrative Code
• Ordinance 4262: Pay Claims

The committee presented fund, appropriation, revenue and cash‑flow reports and answered questions about the reports. Members discussed preparing a second‑half‑year budget in May/June and considered a proposal for a 3 % employee COLA, but no motion was adopted and no vote tally was recorded.

Village Council Committee of the Whole

The Village Council Committee of the Whole will hear a presentation from the Village Planner on zoning parameters for redeveloping the Bratenahl Center site at 11404 Lakeshore Blvd. The presentation reviews existing Planned Residential Developments (PRDs), past zoning amendments, and policy issues including density, building height, and open space. Council is asked to provide guidance on goal statements and development parameters to forward to the Planning Commission for a formal zoning text amendment.

• Presentation on zoning parameters for 7.64-acre Bratenahl Center site at 11404 Lakeshore Blvd
• Review of 12 existing PRDs with densities ranging from 2.0 to 14.7 dwelling units per acre
• Discussion of proposed density range of 3 to 5 dwelling units per acre for the site
• Past zoning amendments: 2001 density reduction to 1.5 du/ac and Dec 2024 changes to commercial districts
• Policy goals include encouraging innovative design, preserving natural features, and maximizing return on investment

The Village Council met to start conversation about the potential rezoning of the Bratenahl Center property and its upcoming auction. Members reviewed the Phase 1 environmental assessment, noted no asbestos and possible wetland presence, and considered rezoning to a Planned Use Residential Development. They also discussed the required public‑hearing process and notice requirements. No formal votes or approvals were recorded.

Architectural Review Board

The Architectural Review Board will consider a master suite addition at 10322 Lakeshore Blvd. as old business, and will discuss a new single-family dwelling at SL 18B Colony Ln. as new business. The meeting also includes approval of minutes and an update from the building department.

• 10322 Lakeshore Blvd. – Master Suite Addition (old business)
• SL 18B Colony Ln. – New Single Family Dwelling (discussion only)

The board approved the February 2025 minutes (as amended) and the March 2025 minutes. The proposed first‑floor master suite addition at 10322 Lakeshore Blvd. was tabled for further revision. A new single‑family dwelling at 18B Colony Ln. was discussed but no decision was made. No public comments were received.

• Approved February 2025 minutes (as amended)
• Approved March 2025 minutes
• Action on 10322 Lakeshore Blvd. master suite addition tabled
• Discussion only on new single‑family dwelling at 18B Colony Ln.; no decision

Planning Commission

The Bratenahl Planning Commission will consider one new business item: a porch enclosure addition at 20 W. Mather Lane. The agenda also includes routine approval of minutes and any other business that may come before the body.

• 20 W. Mather Ln. – Porch Enclosure Addition

The commission approved the minutes from the Jan. 22, 2025 meeting as amended (3 ayes, 0 nays, 1 abstention). It then approved the proposed porch enclosure addition at 20 Mather Lane (4 ayes, 0 nays). The meeting was adjourned at 5:39 p.m.

• Approved Jan. 22, 2025 minutes as amended (3 ayes, 0 nays, 1 abstention)
• Approved porch enclosure addition at 20 Mather Lane (4 ayes, 0 nays)
• Adjourned meeting (4 ayes, 0 nays)

Shade Tree Commission

The Shade Tree Commission will meet to discuss community engagement and tree ceremonies for the Memorial Day Parade and Village Park. The body will also review tree maintenance from Bratenahl Road to Coit Road and a commissioner vacancy update.

• Memorial Day Parade and Village Park tree ceremony
• Bratenahl-MetroPark Zoo and Mini-Forest Day
• Tree maintenance update for Bratenahl Road to Coit Road
• WRLC inspection of Bratenahl preserved land on May 1, 2025
• Eddy Road north median planter

The commission approved the February 24 minutes, appointed Michael O’Connor to the vacant seat starting April 1, and assigned tasks for tree planting, signage, and an upcoming inspection. The meeting was adjourned at 6:30 pm.

• Approved February 24 minutes (motion by Jeanne, seconded by Ava)
• Filled commissioner vacancy with Michael O’Connor, term begins April 1, 2025
• Assigned Jason to purchase trees and oversee spring planting
• Scheduled WRLC inspection for May 1, 2025 at 9 am
• Directed removal of South stones on Eddy Road North median and replacement with "Welcome to Bratenahl" sign
• Planned cement planter at north end of Eddy Road median
• Assigned Tracy to remove stones and grasses and provide plants for village planters
• Adjourned meeting at 6:30 pm (motion accepted)

Village Council Committee of the Whole

The Village Council Committee of the Whole will discuss the employee Cost of Living Adjustment (COLA) program, including potential updates and a related 2019 ordinance. They will also discuss whether to form a Charter Review Commission and outline the review process. No votes are scheduled; these are discussion items only.

• Discussion of employee COLA program, referencing Ordinance No. 4055 passed in 2019
• Discussion of potential Charter Review Commission and process overview
• Meeting includes call to order, roll call, and possibility of executive session

The Committee of the Whole reviewed the 2017 employee COLA ordinance and considered three amendment options. Council members debated the CPI reference, maximum increase, and evaluation period. They agreed to prepare three specific language changes for the next meeting but did not adopt any amendment.

Finance Committee

The Bratenahl Finance Committee will consider several resolutions and ordinances at its March 19 meeting. Key items include authorizing an Employee Assistance Program (EAP) with Employee Services LLC at $2,500 annually, accepting a quote from Prospect Electric for the Eddy Road median, authorizing the sale of Canine Fund equipment, and accepting renewal proposals for healthcare plans from COSE Benefit Plan and Aetna. Also up for discussion are ordinances to appropriate funds from the Tow Release Fund and confirm a part-time assistant deputy fiscal officer.

• Resolution 1400: Authorize EAP agreement with Employee Services LLC at $2,500/year
• Resolution 1401: Accept Prospect Electric quote for Eddy Road median work
• Resolution 1403: Authorize sale of Canine Fund equipment
• Resolution 1415: Accept COSE Benefit Plan and Aetna healthcare renewal proposals
• Ordinance 4254: Appropriate funds from Tow Release Fund

The committee moved forward with appointing Mya Eanes as a part‑time Assistant Deputy Fiscal Officer (administrative clerk) effective April 2, amending ordinance 1455 for the title and start date. They also agreed to place her on a probationary period while considering a background check. No vote tallies were recorded for these actions.

• Approved appointment of Mya Eanes as part‑time Assistant Deputy Fiscal Officer (administrative clerk) (effective April 2) – no vote tally recorded
• Recommended ordinance 1455 with two amendments (title change to administrative clerk; effective date April 2) to Council – no vote tally recorded
• Decided to hire the employee on a probationary basis pending background‑check review – no vote tally recorded
• Mayor Benjamin will consult with Attorney Matty on legal issues regarding background checks – no vote tally recorded
• Noted that background checks are not routinely done for civilian hires and will be considered for this position – no vote tally recorded

Village Council

The Village Council will discuss several resolutions including employee benefits and local appointments. The body is deciding on a new employee assistance program and healthcare renewal proposals.

• Resolution 1400: Employee Assistance Program agreement with Employee Services LLC for $2,500 annually
• Resolution 1401: Quote from Prospect Electric for the Eddy Road median
• Resolution 1415: Renewal proposals for COSE Benefit Plan and Aetna healthcare
• Resolution 1402: Appointment of Michael O’Connor to the Shade Tree Commission
• Ordinance 4255: Appointment of Myloana Eanes as PT Assistant Deputy Fiscal Officer

Council voted 6-0 to authorize drafting a code revision allowing home backup generators in side yards with landscaping and neighbor approval, instead of requiring a Board of Zoning Appeals variance. The council also approved 16 resolutions and 3 ordinances, including an employee assistance program, healthcare insurance renewal, and $250,521.67 in claims. A lengthy discussion covered the C&Y Global fire safety shutdown and the village's lack of a certified fire inspector.

• Authorized code revision for side-yard generators with landscaping and neighbor consent (6-0)
• Approved Resolution 1400: Employee Assistance Program agreement with Employee Service, LLC (6-0)
• Approved Resolution 1401: Prospect Electric, LLC quote for Eddy Road median electric upgrade (6-0)
• Approved Resolution 1402: Michael O'Connor appointed to Shade Tree Commission for 3-year term (6-0)
• Approved Resolution 1403: sale of equipment no longer needed for municipal purpose (6-0)
• Approved Resolutions 1405 & 1406: John Scanlan and Patrice Giudice appointed to Board of Tax Review (6-0)
• Approved Resolutions 1407-1412: six generator variance confirmations for specific properties (6-0)
• Approved Resolution 1415: healthcare insurance renewal with COSE Benefit Plan and Aetna for April 2025-March 2026 (6-0)

Architectural Review Board

The Bratenahl Architectural Review Board will hold a meeting to approve minutes, receive an update from the building department, and discuss old and new business. Old business includes a second-story deck enclosure at 13511 Lakeshore Blvd. New business includes fence replacements at 277 Bratenahl Rd., a master suite addition at 10322 Lakeshore Blvd., and enclosing a porch with window alterations at 20 W. Mather Ln. Public comment will be heard.

• 13511 Lakeshore Blvd. – Second-story deck enclosure (old business)
• 277 Bratenahl Rd. – Fence replacements (new business)
• 10322 Lakeshore Blvd. – Master suite addition (new business)
• 20 W. Mather Ln. – Enclosing porch and window alterations (new business)

The Architectural Review Board approved a revised 2nd-story deck enclosure at 13511 Lakeshore Blvd. after homeowners made changes suggested at the prior meeting. The board also approved a fence replacement at 277 Bratenahl Rd. and a porch enclosure at 20 W. Mather Ln. A first-floor master suite addition at 10322 Lakeshore Blvd. was tabled for revisions. The February 2025 minutes were tabled because one member had not reviewed them.

• Approved 2nd-story deck enclosure at 13511 Lakeshore Blvd. (3-0)
• Approved fence replacement at 277 Bratenahl Rd. (3-0)
• Approved porch enclosure at 20 W. Mather Ln. (3-0)
• Tabled first-floor master suite addition at 10322 Lakeshore Blvd.
• Tabled approval of February 2025 minutes

Board of Zoning Appeals

The Bratenahl Board of Zoning Appeals will hear several variance requests at its March 6, 2025 meeting. Old business includes a variance for a proposed garage at 12 W. Hanna Ln. and a nonconforming use for a guest house at 12521 Lakeshore Blvd. New business features multiple requests to allow generators in side or front yards, plus a master suite addition at 10322 Lakeshore Blvd. and a second-story deck enclosure at 13511 Lakeshore Blvd.

• 12 W. Hanna Ln. – Variance from 40 ft. minimum separation for a new garage.
• 12521 Lakeshore Blvd. – Variance for renovation/reuse of existing guest house (nonconforming use).
• Multiple properties (10 W. Mather, 18 W. Mather, 123 Hampton Ct., 46 Haskell Dr., 112 Haskell Dr.) request variance to place generator in side yard.
• 10494 Lakeshore Blvd. – Variance for generator in rear yard (corner lot issue).
• 10322 Lakeshore Blvd. – Variance from 75 ft. front yard setback for a master suite addition.

The Bratenahl Board of Zoning Appeals approved variances for generator installations at 10 West Mather Lane, 18 West Mather Lane, 123 Hampton Court, 46 Haskell Drive, 112 Haskell Drive, and 10494 Lakeshore Boulevard, most with conditions requiring screening or vegetation. The board tabled a variance request for 12 West Hanna Lane pending a fence application and tabled a request for 10007 Lakeshore Boulevard pending a more precise generator location. The board also approved a variance for a master suite addition at 10322 Lakeshore Boulevard and a second-story deck enclosure at 13511 Lakeshore Boulevard. Finally, the board voted to recommend that Village Council consider amending the zoning code regarding generator placement.

• Tabled the variance request for 12 West Hanna Lane pending submission of a fence application.
• Approved a variance for 12521 Lakeshore Boulevard to reoccupy an abandoned nonconforming use.
• Approved a variance for a generator at 10 West Mather Lane with a condition to install landscape screening or vegetation.
• Approved a variance for a generator at 18 West Mather Lane with a condition to require screening or vegetation from the house to the east.
• Approved a variance for a generator at 123 Hampton Court.
• Approved a variance for a generator at 46 Haskell Drive with a condition that the generator be screened with vegetation or screening.
• Approved a variance for a generator at 112 Haskell Drive with a condition to install screening or vegetation.
• Approved a variance for a generator at 10494 Lakeshore Boulevard with no contingency.

Shade Tree Commission

The Bratenahl Shade Tree Commission will consider recommending a candidate to fill a commissioner vacancy, review urban forestry updates for 2025 tree maintenance and replacement, and discuss the annual Western Reserve Land Conservancy preserved land inspection. They will also revisit the Heritage Tree program and plan Arbor Day and Memorial Day activities.

• Commissioner vacancy recommendation to mayor and council
• Jason Knowles Urban Forestry update: tree maintenance and replacement for 2025
• Annual WRLC preserved land inspection in April
• Revisiting Heritage Tree program
• Arbor Day Foundation: 2024 Tree City USA designation and 2025 Arbor Day Proclamation

Finance Committee

The Finance Committee will discuss and vote on multiple resolutions and ordinances, including accepting a safety grant, purchasing equipment, increasing tow release fees, and creating a new Recreation department. The agenda also includes approval of prior minutes and payment of claims.

• Resolution 1387: Accept $24,037.50 Safety Intervention Grant from OBWC for a $32,050 towable lift
• Resolution 1388: Authorize purchase of snow blower for Service Department for $12,132
• Resolution 1396: Authorize increase of Tow Release fees
• Ordinance 4252: Create a new Recreation department in the General Fund
• Resolutions 1397-1399: Accept quotes for TeleCare network recorder/camera, intercom callbox, and Timeclock Plus

The Bratenahl Finance Committee met and recommended approval of several resolutions and ordinances to Village Council, including a safety grant, equipment purchases, a storm damage reimbursement grant, fee increases, and the creation of a new Community Life Department. All votes were unanimous (3-0). The committee also heard reports on the fiscal officer's activities, health insurance renewal, and property tax collections.

• Approved Resolution 1387 accepting $24,037.50 safety intervention grant from Ohio BWC (3-0)
• Approved Resolution 1388 for $12,132 equipment purchase from Ohio CAT (3-0)
• Approved Resolution 1389 authorizing sale of unused equipment (3-0)
• Approved Resolution 1390 accepting Bobcat quote for towable lift (3-0)
• Approved Resolution 1395 accepting $50,004.60 storm damage reimbursement from Ohio EMA (3-0)
• Approved Resolution 1396 increasing tow release fee from $25 to $30 (3-0)
• Approved Resolution 1397 for $23,500 network video recorder and camera replacement (3-0)
• Approved Resolution 1398 for $1,600 audio intercom call box (3-0)

Village Council Committee of the Whole

The Village Council Committee of the Whole will meet to hear a presentation from the Northeast Ohio Regional Sewer District regarding Dugway Creek.

• Presentation by Northeast Ohio Regional Sewer District (NEORSD) on Dugway Creek

Village Council

The Village Council will vote on several resolutions and ordinances, including accepting a safety grant, purchasing equipment, increasing tow release fees, amending building and zoning codes, creating a Recreation department, and establishing a Retirement Reserve Fund. Public comment is invited on agenda items and general matters.

• Resolution 1387: Accepting a Safety Intervention Grant from OBWC
• Resolution 1396: Authorizing increase of Tow Release fees
• Ordinance 4242: Establishing a Retirement Reserve Fund
• Ordinances 4243-4247: Amending certain sections of the Building Code
• Ordinance 4252: Creating a new 'Recreation' department in the General Fund

The Village Council unanimously approved a long list of resolutions and ordinances, including accepting a $50,004.60 state grant for storm damage reimbursement, purchasing equipment, and increasing several fees. The Council also confirmed appointments to the Board of Zoning Appeals, Planning Commission, Architectural Design and Review Board, and Shade Tree Commission, and passed ordinances updating stormwater and building codes to comply with state and federal regulations. All votes were unanimous (6-0).

• Approved Resolution 1387 accepting Ohio BWC safety intervention grant (6-0)
• Approved Resolution 1395 accepting $50,004.60 Ohio EMA grant for Aug. 6, 2024 storm damage (6-0)
• Approved Resolution 1391 appointing Fred Kreiner, Jeff Molchan, Karen Brace to Board of Zoning Appeals (6-0)
• Approved Resolution 1392 appointing Ray Negrelli, Bradley Turner, Artem Gruteshkiy, Mike Peplowski to Planning Commission (6-0)
• Approved Resolution 1393 appointing Jim McKnight, Judith McGlinchy, Bill Childs, Robert Maschke, Thomas Zarfoss to Architectural Design and Review Board (6-0)
• Approved Resolution 1394 appointing Jeanne Lyons, Joyce Flanagan, Ava Peterson, Jennifer Goodall, James Leslie to Shade Tree Commission (6-0)
• Approved Ordinance 4242 establishing Retirement Reserve Fund (6-0)
• Approved Ordinance 4253 authorizing payment of $215,429.51 in claims (6-0)

Architectural Review Board

The Architectural Review Board will review two old business items: exterior alterations and a raised covered patio at 10229 Lakeshore Blvd., and a deck enclosure at 13511 Lakeshore Blvd. No new business is on the agenda. The board will also receive an update from the building department and approve prior meeting minutes.

• 10229 Lakeshore Blvd. – Exterior alterations and raised covered patio
• 13511 Lakeshore Blvd. – Deck enclosure

The Architectural Review Board approved the revised exterior alteration plan for 10229 Lakeshore Blvd., including a raised patio, with a unanimous 3-0 vote. The board tabled a decision on the 2nd story deck enclosure at 13511 Lakeshore Blvd. pending a revised plan addressing roof design, overhangs, and color choices.

• Approved exterior alterations and raised patio at 10229 Lakeshore Blvd. (3-0)
• Tabled decision on 2nd story deck enclosure at 13511 Lakeshore Blvd. pending revised plan

Planning Commission

The Bratenahl Planning Commission will consider two building modification proposals at this meeting. There is no old business. The commission will hear a primary suite addition at 322 Lakeshore Blvd. and a second-story deck enclosure at 13511 Lakeshore Blvd.

• 322 Lakeshore Blvd. – Primary Suite Addition
• 13511 Lakeshore Blvd. – 2nd Story Deck Enclosure

The Bratenahl Planning Commission approved two site plans, both contingent on variances from the Board of Zoning Appeals. The first was a first-floor master suite addition at 10322 Lakeshore Boulevard, and the second was the enclosure of a rear second-story deck at 13511 Lakeshore Boulevard. Both approvals were unanimous (4-0).

• Approved site plan for 840 sq ft primary suite addition at 10322 Lakeshore Blvd, contingent on BZA variance (4-0)
• Approved enclosure of rear second-story deck at 13511 Lakeshore Blvd, contingent on BZA variance (4-0)

Village Council

Village Council will discuss accepting a donation for police and lighting projects and amending the building code to require registration of rental residential properties. The body is also considering employee compensation updates and two municipal appointments.

• Resolution 1385: Accepting $34,006 from Bratenahl Community Foundation for police radios ($23,500), Eddy Road median lighting ($6,038), and the Are You OK Program ($4,468)
• Ordinance 4240: Amending Building Code Chapter 1319 to require registration of rental or leased residential properties
• Ordinance 4238: Amending employee compensation for various administrative, police, and service department roles
• Ordinance 4237 and 4239: Confirming appointments of David Maund as Street Commissioner and Angela Takacs as Clerk of Mayor’s Court
• Resolution 1386: Authorizing the sale of 28 obsolete fabric chairs via GovDeals

The council passed Ordinance 4240, amending the building code to require registration of rental or leased residential properties, with amendments to correct citations and remove imprisonment language. The council also approved several resolutions and ordinances, including accepting a donation from the Bratenahl Community Foundation, authorizing the sale of fabric chairs, confirming appointments, and creating a Retirement Reserve Fund. Employee compensation ordinance 4238 was tabled.

• Approved Ordinance 4240 rental registration (6-0)
• Approved Resolution 1385 accepting Bratenahl Community Foundation donation (6-0)
• Approved Resolution 1386 authorizing sale of fabric chairs (6-0)
• Approved Ordinance 4237 confirming David Maund as Street Commissioner (6-0)
• Approved Ordinance 4239 confirming Angela Takacs as Clerk of Mayor's Court (6-0)
• Tabled Ordinance 4238 on employee compensation (6-0)
• Approved Ordinance 4241 pay claims of $172,843.21 (6-0)
• Created Retirement Reserve Fund (6-0)

Finance Committee

The Bratenahl Finance Committee will act on four items: accept a $34,006 donation for the Are You OK Program, Eddy Road median lighting, and police radios; authorize sale of 28 obsolete fabric chairs; amend employee compensation schedules; and confirm Angela Takacs as Clerk of Mayor’s Court. The meeting also includes routine fiscal officer reports and pay claims totaling $172,843.21.

• Accept $34,006 donation from Bratenahl Community Foundation for Are You OK Program ($4,468), Eddy Road median lighting ($6,038), and police radio replacement ($23,500)
• Authorize sale of 28 obsolete fabric chairs via GovDeals
• Amend employee compensation schedules effective 01/01/2025
• Confirm Angela Takacs as Clerk of Mayor’s Court at $64,589.87 annual salary
• Approve pay claims totaling $172,843.21 including public safety, administration, and service expenses

The Bratenahl Village Council passed Ordinance 4240, amending the building code to require registration of rental or leased residential properties, after adopting amendments to fix citations and remove imprisonment language. Council also created a Retirement Reserve Fund, confirmed appointments, accepted a donation, and tabled employee compensation legislation. The Finance Committee recommended designating three members to the Income Tax Review Board at a future meeting.

• Passed Ordinance 4240 rental registration (6-0)
• Created Retirement Reserve Fund (6-0)
• Tabled Ordinance 4238 employee compensation (6-0)
• Confirmed David Maund as Street Commissioner (6-0)
• Confirmed Angela Takacs as Clerk of Mayor's Court (6-0)
• Accepted Bratenahl Community Foundation donation (6-0)
• Authorized sale of fabric chairs (6-0)
• Approved pay claims of $172,843.21 (6-0)

Architectural Review Board

The Bratenahl Architectural Review Board will consider two property improvement requests: exterior alterations and a raised covered patio at 10229 Lakeshore Blvd (old business) and a deck enclosure at 13511 Lakeshore Blvd (preliminary discussion, new business). The board will also hear an update from the Building Department and approve prior meeting minutes.

• 10229 Lakeshore Blvd – exterior alterations and raised covered patio (old business)
• 13511 Lakeshore Blvd – deck enclosure, preliminary discussion (new business)
• Update from the Building Department

The Bratenahl Architectural Review Board approved a revised exterior alteration and raised patio plan for 10229 Lakeshore Blvd., with final column details to be approved by Mr. Childs. The board tabled a decision on a second-story deck enclosure at 13511 Lakeshore Blvd. pending a revised plan from the homeowners.

• Approved revised plan for 10229 Lakeshore Blvd. exterior alterations and raised patio (motion by McKnight, seconded)
• Tabled decision on 13511 Lakeshore Blvd. second-story deck enclosure pending revised plan
• Approved December 2024 meeting minutes

Shade Tree Commission

The Shade Tree Commission will discuss first quarter tree maintenance and spring inspections. The body will also review preliminary assessments for Village Park and Foster Field Park.

• Introduction of Michael O’Connor as a commissioner candidate
• 2025 first quarter tree maintenance and spring inspections
• Preliminary assessments for Village Park and Foster Field Park
• Review of the Heritage Tree program
• Discussion regarding the Eddy Road median planter