Bratenahl public meetings in 2023

Finance Committee

The Finance Committee is reviewing several ordinances, including the establishment of 2024 annual appropriations totaling $5,224,392. The committee is also discussing updates to employee compensation and amending 2023 appropriations. Additionally, the body is reviewing various pay claims for public safety, administration, and service departments.

• Ordinance 4204: Establishes 2024 annual appropriations totaling $5,224,392
• Ordinance 4205: Amends employee compensation and salary schedules effective 01/01/2024
• Ordinance 4208: Amends 2023 annual appropriations totaling $4,676,187
• Ordinance 4209: Approves pay claims totaling $191,243.65
• Police Department wage appropriation for 2024: $1,767,316

Public Records Commission

The Bratenahl Public Records Commission is meeting to appoint a member to fill a commission vacancy and to discuss public record topics. The agenda is otherwise procedural, with no specific contracts, rezonings, or dollar amounts listed.

• Appointment to fill a commission vacancy
• Discussion of public record topics

Village Council Committee of the Whole

The Village Council Committee of the Whole is discussing the creation of a formal Recreation Department and a corresponding Advisory Commission. The meeting also includes a proposal to amend rules and hours for the Village Park and Dog Park.

• Ordinance 4207: Proposal to establish a Recreation Department and a five-member Recreation Advisory Commission
• Ordinance 4198: Proposed amendments to Village Park and Dog Park hours and usage rules
• Proposed fine of up to $150 for violations of Village Park regulations
• Executive Session regarding imminent litigation

Village Council

The Bratenahl Village Council is meeting to consider several ordinances and resolutions, including the 2024 annual appropriations of $5,224,392, an emergency boiler replacement at Village Hall, employee compensation amendments, and updates to the municipal income tax code. The council will also vote on amending the 2023 appropriations and paying claims.

• Resolution 1331/1332: Accept Stack Heating proposal for new boiler system at Village Hall for $13,390 on an emergency basis
• Ordinance 4204: Establish 2024 annual appropriations totaling $5,224,392
• Ordinance 4205: Amend employee compensation effective 01/01/2024, including salary ranges for administrative, police, and service departments
• Ordinance 4206: Amend Chapter 173 'Income Tax' to comply with Ohio Revised Code Chapter 718 by January 1, 2024
• Ordinance 4207: Amend Chapter 147 'Recreation Department'

Shade Tree Commission

The Bratenahl Shade Tree Commission is meeting to discuss several tree-related items, including replacing lost crab apple trees on the Eddy Road median, updating the granite slab placement, and considering ground cover ideas. They will also review the 2024 budget presented to the Finance Committee, get an update on fall tree pruning by Independent Tree Service, and plan for Arbor Day 2024.

• Eddy Road median: replacement of lost crab apple trees
• Eddy Road median: update on granite slab placement and community input
• 2024 STC Budget presented to Finance Committee
• Fall Village tree pruning by Independent Tree Service update
• Tree planting locations for spring, including Corning Road rosebuds

Architectural Review Board

The Architectural Review Board is meeting to handle routine business, including approval of minutes and an update from the building department. The only new business is an objection to a fence proposal at 10311 Lakeshore Blvd., which the board will discuss.

• Objection to fence proposal at 10311 Lakeshore Blvd.
• Update from the Building Department
• Approval of minutes

Planning Commission

The Bratenahl Planning Commission is meeting to consider two zoning changes: a map amendment to rezone Garfield Lane from R-1 to R-3, and a text amendment affecting the Neighborhood Commercial District. The commission may also act on any other business that properly comes before it.

• Zoning map amendment for Garfield Lane from R-1 to R-3
• Zoning text amendment for Neighborhood Commercial District
• Meeting at Community Center, 10300 Brighton Rd., 5:30 PM

Village Council Committee of the Whole

The Village Council Committee of the Whole will meet to discuss the 2024 budget. The agenda contains no other specific items for discussion or action.

• 2024 Budget

Village Council

The Bratenahl Village Council is considering Ordinance 4203, which would amend the Administrative Code to allow the Mayor to appoint the Recreation Program Director with Council approval, based on a recommendation from the Recreation Commission. The ordinance also clarifies the duties of the Village and the Commission regarding recreation facilities and personnel. The agenda includes a roll call vote on suspending the rules and passing the ordinance as an emergency measure.

• Ordinance 4203: Amends Chapter 147 to authorize Mayor to appoint Recreation Program Director with Council approval
• Recreation Commission to recommend candidates for the director position
• Commission to recommend duties, authorities, and compensation for recreation employees, with Council approval
• Declared an emergency measure for immediate preservation of public peace, health, safety, and welfare

Village Council Committee of the Whole

The Village Council Committee of the Whole will meet to begin a discussion regarding the Recreation Commission. The body will compare the commission's features with those of other municipal Recreation Commissions in the county.

• Discussion on Recreation Commission features compared to other county municipalities

Finance Committee

The Bratenahl Finance Committee is meeting to approve prior minutes, consider Ordinance 4202 authorizing $88,358.45 in pay claims, and review the draft 2024 appropriation budget totaling $5,188,591.39 across all funds. The budget includes proposed spending for police, service, administration, court, fiscal, building, recreation, and other departments, with noted cost-of-living adjustments and new equipment purchases.

• Ordinance 4202: Pay claims totaling $88,358.45, including $24,335.32 for public safety and $41,816.09 for administration
• 2024 appropriation budget draft totaling $5,188,591.39, with police at $2,756,530.35 and service at $580,950.31
• Proposed $18,335.00 for a new Turf Tiger lawnmower with catcher and $12,000.00 for a street sweeper attachment
• Police budget includes $265,000 for Chagrin Valley Dispatch annual contract and $42,500 for Axon body cameras, tasers, and evidence.com
• Shade Tree Commission proposed 2024 budget of $31,000 for tree maintenance, Eddy Road median improvements, and new plantings

Village Council

The Bratenahl Village Council is meeting to consider two main items: a resolution authorizing the mayor to apply for a Community Development Supplemental Grant from the Cuyahoga County Department of Development, and an ordinance approving $88,358.45 in pay claims for various village expenses. The agenda also includes routine items like approving prior minutes and public comment periods.

• Resolution 1329: Authorizes mayor to apply for a Community Development Supplemental Grant from Cuyahoga County Department of Development
• Ordinance 4202: Approves $88,358.45 in pay claims, including $24,335.32 for public safety and $41,816.09 for administration
• Pay claims include $20,977.31 to Chagrin Valley Dispatch for November 2023
• Pay claims include $17,699.19 to COSE/Medical Mutual for medical insurance
• Payroll for 10/13/2023 and 10/27/2023 recorded at $72,646.24 and $71,856.74 respectively

Architectural Review Board

The Architectural Review Board is meeting to review a revised plan for a new shed at 13511 Lakeshore Blvd. The agenda also includes routine items such as approval of minutes, an update from the building department, and public comment.

• Revised plan for new shed at 13511 Lakeshore Blvd.

Finance Committee

The Bratenahl Finance Committee is meeting to consider several financial items, including a resolution to extend the Cuyahoga County inmate board and care contract through 2024 with an increased daily rate, an ordinance to transfer funds between village accounts, and an ordinance to appoint Matty, Henrikson & Greve LLC as legal counsel. The committee will also review and approve a list of pay claims totaling $216,196.99.

• Resolution 1328: Third amendment to Cuyahoga County inmate contract, extending term to Dec 31, 2024, and increasing rate to $173 per prisoner per day
• Ordinance 4195: Transfers $41,613, $409,073.21, and $78,000 between village funds
• Ordinance 4196: Contract with Matty, Henrikson & Greve LLC as legal counsel, $1,800/month retainer, $140,000 annual cap for 2024-2025
• Ordinance 4201: Pay claims totaling $216,196.99, including $71,685.32 for public safety
• Fiscal Officer Report and approval of prior meeting minutes

Village Council Committee of the Whole

The Bratenahl Village Council Committee of the Whole will hold a public hearing and consider two items: a resolution authorizing the mayor to apply for a Community Development Supplemental Grant from the Cuyahoga County Department of Development, and an ordinance adding a new section to the disorderly conduct code to restrict construction and heavy equipment hours. The meeting is scheduled for October 18, 2023, at the Bratenahl Community Center.

• Public hearing on Resolution 1329: Authorizing mayor to apply for a Community Development Supplemental Grant from Cuyahoga County Department of Development
• Ordinance 4192: Amending Chapter 509 to add Section 509.11, restricting heavy construction equipment use to 7:00 a.m.–6:00 p.m. weekdays, with bans on weekends and holidays
• Violations of the new construction hours rule would be a minor misdemeanor
• Both items are declared emergency measures, taking effect immediately upon passage

Village Council

The Bratenahl Village Council is meeting to consider several resolutions and ordinances, including authorizing the auction of police motor vehicles, amending the Cuyahoga County inmate board and care contract, applying for a community development grant, offering a Roth 457 retirement option to employees, and approving various code amendments and contracts. The agenda also includes routine items such as approving prior minutes and public comment periods.

• Motion to auction Village police motor vehicles
• Resolution 1328: Third amendment to Cuyahoga County inmate board and care contract, extending term to Dec 31, 2024 and increasing rate to $173 per prisoner per day
• Resolution 1329: Authorizing Mayor to apply for Community Development Supplemental Grant from Cuyahoga County Department of Development
• Resolution 1330: Authorizing Mayor to offer Roth 457 option to eligible employees through Ohio Public Employees Deferred Compensation Board
• Ordinance 4196: Approving contract with Matty, Henrikson & Greve LLC as Legal Counsel (1st reading)

Shade Tree Commission

The Bratenahl Shade Tree Commission is meeting to discuss new business including a letter to the Mayor and Council, a heritage program update, and spring planting locations, including redbuds on Corning. Old business items include slabs of granite and a matter involving the Chief of Police. The agenda is otherwise procedural, with call to order, minutes approval, and adjournment.

• Letter to the Mayor and Council
• Heritage program update
• Planting locations for spring, including redbuds on Corning
• Slabs of granite
• Chief of Police

Architectural Review Board

The Bratenahl Architectural Review Board is meeting to review and decide on several residential projects, including a revised new home, additions, and a pool house. They will also consider a new shed and an objection to a required pool fence. The meeting includes public comment and updates from the building department.

• 9905 Foster Ave. – revised new home, final review
• 312 Corning Dr. – front and rear additions, final review
• 22 E. Hanna Ln – pool house addition, revised
• 13511 Lakeshore Blvd – new shed
• 12725 Lakeshore Blvd – objection to required pool fence

Public Safety Committee

The Public Safety Committee, chaired by Gina Huffman, is meeting to make decisions on Ordinance 925, which governs park use in Bratenahl. The agenda includes approving prior minutes, discussing ordinance language (such as 'dangerous' vs. 'vicious' dog definitions), integrating the Mayor's proposal and committee recommendations, and preparing final revisions for legislation. The attached text shows current park rules on cooking, organized groups, sports restrictions, children's park, dog park, and penalties.

• Ordinance 925 decisions on park use authorization and language (e.g., dangerous vs. vicious dog)
• Integration of Mayor's proposal and committee mark-up into Ordinance 925
• Revisions recommended for legislation
• Current rules include no cooking in park without permission, permits for organized groups, sports restrictions near tennis courts to Bratenahl Road
• Dog park rules: hours, leash requirements, license/tag, waste disposal, max 3 dogs per handler, aggressive dog removal, bite reporting

Shade Tree Commission

The Bratenahl Shade Tree Commission is meeting to travel to Boyas Excavating to view boulder and stone slab options for decorative additions to the north and south ends of the Eddy Road median. This is a site visit to consider materials for a public improvement project.

• Viewing boulders and stone slabs at Boyas Excavating, 11311 Rockside Road
• Decorative additions planned for north and south ends of Eddy Road median

Finance Committee

The Bratenahl Finance Committee is meeting to consider two main items: Resolution 1322, which accepts the Cuyahoga County Budget Commission's tax rates and authorizes necessary levies for 2024, and Ordinance 4194, which approves payment of $494,983.48 in claims across public safety, administration, recreation, service, and consultants. The agenda also includes routine items like approval of prior minutes and the Fiscal Officer's report.

• Resolution 1322: Accepts Budget Commission tax rates and authorizes levies, including 4.50 mills inside and outside the 10-mill limit for the General Fund
• Ordinance 4194: Approves $494,983.48 in pay claims, including $117,005.16 for public safety (e.g., $84,164 for two 2023 Tahoes, $20,977.31 for Chagrin Valley Dispatch)
• Administration claims include $144,492.42 for Geauga Highway Co (Eddy Road project) and $30,694 for Signal Service Co (control panel repair)
• Service claims include $75,018 for Valley Ford (F550 chassis) and $23,310 for Ciro's Sewer Cleaning (185 catch basins)
• Consultant claims total $41,631.50, including $7,677.32 for Chagrin Valley Engineering

Village Council Committee of the Whole

The Bratenahl Village Council Committee of the Whole is meeting to discuss the Village Park codified section 925, specifically the dog park rules and regulations in Section 925.09. This is a discussion item, not a final decision. The agenda is otherwise procedural, with call to order and adjournment.

• Discussion of Village Park Codified Section 925
• Dog Park Rules and Regulations: Section 925.09

Village Council

The Bratenahl Village Council is meeting to consider several ordinances and resolutions, including final readings on dog park regulations and construction noise restrictions, plus new business on a county emergency notification system, tax levies, a sidewalk repair contract, property variances, and a telephone reassurance program. Public comment is scheduled for both agenda items and general topics.

• Ordinance 4190: Amends dog park rules (hours, leash, waste, age limits, food ban)
• Ordinance 4192: Prohibits heavy construction equipment 6 p.m.–7 a.m. and on weekends/holidays
• Resolution 1319: MOU with Cuyahoga County for ReadyNotify mass notification system
• Resolution 1323: Accepts $18,050 quote from C.A. Agresta Construction for sidewalk/curb replacement and catch basin work
• Resolutions 1324–1326: Approve variances for 312 Corning Drive, 14 Haskell Drive, and 9905 Foster Avenue

Shade Tree Commission

The Bratenahl Shade Tree Commission is meeting to handle routine business, including approving minutes and discussing new and old business items. Topics include the 'Heritage' program, a matter involving Linda Toth, village tree trimming, a vote on boulders (tonnage and color), the appropriations ledger, and village tree trimming documents.

• Discussion of 'Heritage' program
• Item involving Linda Toth
• Village tree trimming
• Boulders vote – tonnage and color
• Appropriations ledger

Board of Zoning Appeals

The Bratenahl Board of Zoning Appeals will meet to approve prior minutes and consider four variance requests. One is a resubmittal for 9905 Foster Ave. seeking revised variances for minimum floor area and maximum land coverage. Three new requests involve a generator location, a side yard setback, and a shed location.

• 9905 Foster Ave. – revised variance for minimum floor area and maximum land coverage
• 14 Haskell Dr. – variance for rear yard generator location
• 312 Corning Dr. – variance from 25-ft side yard setback
• 13511 Lakeshore Blvd. – variance for shed location in rear yard

Architectural Review Board

The Bratenahl Architectural Review Board is meeting to conduct routine business, including approving minutes and receiving an update from the building department. The main item is a preliminary review of proposed front and rear additions at 312 Corning Dr. Public comment will be heard.

• Preliminary review of front and rear additions at 312 Corning Dr.

The Architectural Review Board approved the July 11, 2023 meeting minutes. The board reviewed the proposed front and rear additions for 312 Corning Dr., requested several design adjustments, but did not make a final decision on the project.

• Approved July 11, 2023 minutes (motion by McKnight, seconded by Childs)

Public Improvements Committee

The Public Improvements Committee is meeting to review the capital improvements plan and continue discussing 2023 infrastructure and building projects and maintenance. The agenda includes approval of prior minutes and other topics, but no specific decisions or dollar amounts are listed.

• Capital improvements plan update
• Continued discussion of 2023 Public Improvement Infrastructure/Building Planned Projects and Maintenance

Planning Commission

The Bratenahl Planning Commission is meeting to handle routine business, including electing a chair and approving minutes. The only new business is a proposal for front and rear additions at 312 Corning Drive, which will be considered for approval.

• 312 Corning Drive – front and rear additions

The Planning Commission elected Ray Negrelli as chair and approved the minutes from the June 28, 2023 meeting. The commission discussed proposed front and rear additions to a residence at 312 Corning Drive, noting that a variance from the Board of Zoning Appeals is required due to nonconforming side setbacks.

• Elected Ray Negrelli as chair of the Planning Commission
• Approved amended minutes of June 28, 2023 (4-0)

Shade Tree Commission

The Bratenahl Shade Tree Commission will discuss specific tree maintenance tasks, including fence line removals and trimming ash trees on Foster. The agenda also includes addressing dead branches on Corning and removing branches at the intersection of Eddy and Lake Shore. Additionally, the commission will review old business items such as boulders and the appropriation ledger.

• Fence line removal by Service Department
• Ash tree trimming on Foster
• Hanger removal on Corning
• Dead branch removal on Redbud on Corning
• Branch removal at intersection of Eddy and Lake Shore

The Commission approved the minutes from June 26, 2023. Members discussed ongoing tree maintenance and a resident suggestion for a heritage tree program, though no formal decisions were made on those items.

• Approved June 26, 2023 minutes (all approved)

Finance Committee

The Bratenahl Finance Committee is meeting to review and vote on several financial items, including accepting a bid for the 2023 pavement program, accepting a quote for replacing an air conditioning unit at Village Hall, and approving payment of claims totaling $125,802.65. The committee will also hear the Fiscal Officer's report and approve prior meeting minutes.

• Resolution 1320: Accept Geauga Highway Co. bid of $42,605.04 for 2023 Pavement Program
• Resolution 1321: Accept Bryan & Sons HVAC quote of $11,500 for replacing A/C unit at Village Hall
• Ordinance 4193: Pay claims totaling $125,802.65, including $36,939.83 for public safety
• Payroll for July 2023 totaling $139,323.84 (for record only)

The Finance Committee approved several recommendations for full Council passage, including a pavement program contract and an emergency HVAC replacement. The committee also approved pay claims totaling $125,802.69.

• Approved prior meeting minutes (3-0)
• Recommended Resolution 1320 to full Council to accept Geauga County's $42,605.04 bid for the 2023 pavement program (3-0)
• Recommended Resolution 1321 to full Council to accept Bryan & Suns Heating and Air-Conditioning's quote for Village Hall second-floor AC replacement (3-0)
• Approved Ordinance Number 4193 for pay claims totaling $125,802.69 (3-0)

Village Council

The Bratenahl Village Council is meeting to consider several resolutions and ordinances, including accepting a $42,605.04 bid for the 2023 Pavement Program, approving a $20,000 HVAC replacement at Village Hall, amending dog park rules, updating the codified ordinances, and adding construction noise restrictions. Public comment is scheduled.

• Resolution 1320: Accept Geauga Highway Co. bid of $42,605.04 for 2023 Pavement Program
• Resolution 1321: Accept Bryan & Sons HVAC quote up to $20,000 for Village Hall A/C replacement
• Ordinance 4190: Amend dog park rules (hours, leash, waste, children, food restrictions)
• Ordinance 4192: Prohibit heavy construction equipment 6 p.m.–7 a.m. and on weekends/holidays
• Ordinance 4191: Annual codification of ordinances, including traffic and general offenses updates

Council approved the July 17 financial reconciliations and the minutes from four previous meetings. The police department reported the reinstatement of Officer Dennis Meehan to full duty. Council discussed a proposed $2,500 annual senior welfare check program to be addressed in September.

• Approved July 13 Special Village Council meeting minutes (5-0-1)
• Approved July 19 Special Village Council meeting minutes (5-0-1)
• Approved July 19 regular meeting minutes as amended (5-0-1)
• Approved July 22 special meeting minutes as amended (4-0-2)
• Approved July 17 reconciliations and financials (6-0-0)

Public Safety Committee

The Bratenahl Public Safety Committee, chaired by Gina Huffman, is meeting to discuss several public safety topics, including the ReadyNotify/Code Red emergency notification system, a proposed ordinance for Village Park (Chapter 925), dog park rules, and traffic safety measures. The committee will also approve prior meeting minutes and consider other public safety inquiries.

• Discussion of ReadyNotify/Code Red Emergency Notification System
• Ordinance discussion for Village Park (Chapter 925.01-925.99)
• Review of Village Dog Park rules and regulations
• Discussion of Village traffic safety measures

The committee unanimously recommended that Council vote to pursue an agreement for the Ready Notify Code Red Emergency Notification System. Members also discussed revisions to Village Park and Dog Park hours and rules, as well as potential traffic safety lights on Bratenahl Road.

• Approved May 8, 2023, meeting minutes (Unanimous)
• Recommended pursuing Ready Notify Code Red Emergency Notification System agreement for Council vote (Unanimous)

Board of Zoning Appeals

The Bratenahl Board of Zoning Appeals will meet to consider a request for variances from the yard, coverage, and height standards for accessory buildings and uses (Section 1155.06(a)) regarding the location of an air conditioning unit at Sublot #107, 70 Nantucket Ct. The meeting is scheduled for August 9, 2023, at the Bratenahl Community Center.

• Variance request for air conditioning unit location at 70 Nantucket Ct.
• Variances sought from Section 1155.06(a) (yard, coverage, height standards for accessory buildings and uses)

The Board of Zoning Appeals approved a variance for the location of a freestanding air conditioning unit at 107 Nantucket Court. The approval requires the unit to be placed as far south in the side yard as possible and specifies that it must be a quiet, high-efficiency unit with official screening.

• Approved variance for air conditioning unit location at 107 Nantucket Court (3-0)

Public Improvements Committee

The Public Improvements Committee will meet to review the capital improvements plan and continue discussing 2023 infrastructure and building projects and maintenance. The agenda is largely procedural, with no specific contracts, dollar amounts, or rezonings listed.

• Capital improvements plan update
• Continued discussion of 2023 Public Improvement Infrastructure/Building Planned Projects and Maintenance

The committee approved the minutes from the July 6, 2023 meeting. Members discussed updates to the 2018 Capital Improvement Plan and the status of various road and facility maintenance projects. No new contracts were awarded during the meeting.

• Approved July 6, 2023 minutes

Village Council

The Village Council is holding a special meeting to consider Resolution 1318, which would declare it necessary to renew the existing 4.5-mill operating levy and place the renewal on the November 7, 2023 ballot. The levy would generate an estimated $404,000 annually for five years, starting in 2024. The resolution also repeals a prior resolution and declares an emergency to meet the August 9 certification deadline.

• Resolution 1318: renew 4.5-mill operating levy, estimated $404,000/year for 5 years
• Levy costs $112 per $100,000 of appraised value
• Question to be submitted to voters at Nov. 7, 2023 General Election
• Repeals Resolution No. 1306
• Declared an emergency measure to meet Aug. 9, 2023 Board of Elections deadline

Village Council met to correct a numerical error in Resolution 1318 regarding the renewal of a 4.5 mill levy. The corrected resolution updates the valuation figure to 112 for every $100,000 of real estate parcel valuation.

• Approved Resolution 1318 to correct 4.5 mill levy renewal language (5-0)

Village Council

The Bratenahl Village Council is holding a special meeting to consider several resolutions and ordinances, most notably placing a renewal of the existing 4.5-mill operating levy on the November 2023 ballot. The council will also vote on confirming zoning variances for a new home at 9905 Foster Avenue, appointing a councilperson to fill Mayor Benjamin's unexpired term, authorizing a fireworks contract, and approving bond issuance and administrative changes.

• Resolution 1306: Renew 4.5-mill operating levy, estimated to collect $404,000 annually for 5 years, for November 7, 2023 ballot
• Resolution 1315: Confirm BZA approval of two variances for new single-family home at 9905 Foster Avenue (22.2% floor area, 4.8% land coverage variances)
• Resolution 1316: Appoint councilperson to fill unexpired term of Keith A. Benjamin
• Resolution 1317: Authorize contract with American Fireworks Company for August 19, 2023 show, not to exceed $10,000
• Ordinance 4186: Issue and sell up to $2,450,000 in bonds to pay off 2022 various purpose notes

Village Council approved a resolution to renew a 4.5 mill levy for operating expenses and appointed David Dews to fill an unexpired council term. The council also authorized a fireworks contract and approved over $2.6 million in pay claims.

• Approved Resolution 1306 to renew 4.5 mill levy for operating expenses (5-0)
• Approved Resolution 1315 confirming zoning variances for 9905 Foster Avenue (5-0)
• Appointed David Dews to fill an unexpired Council term (4-0, 1 abstention)
• Approved Resolution 1317 for fireworks contract with American Fireworks Company (5-0)
• Approved suspension of Ordinance 4186 for bonds up to $2.45 million for service garage and Lakeshore Avenue improvements (5-0)
• Approved Ordinance 4187 changing firearms requalification passing score (5-0)
• Approved Ordinance 4188 regarding employee compensation (5-0)
• Approved Ordinance 4189 for pay claims totaling $2,646,033.12 (5-0)

Village Council

The Bratenahl Village Council is holding a special meeting to consider Resolution 1316, which appoints a new councilperson to fill the unexpired term of Keith A. Benjamin. The resolution is declared an emergency measure to allow the council to function properly. The agenda includes only this appointment and adjournment.

• Resolution 1316: Appointment to fill unexpired term of Keith A. Benjamin
• Declared an emergency measure for immediate preservation of public health, safety, and welfare

The Village Council held a special meeting to consider Resolution 1316 regarding an appointment to fill a vacant seat expiring December 31, 2025. Council heard a presentation and answered questions from candidate Bill Masters. The meeting concluded with a motion to enter executive session to discuss the open seat.

• Approved motion to enter executive session to discuss the open seat

Village Council

The Village Council is deciding to submit a renewal of the existing 4.5 mill tax levy for current operating expenses to voters on November 7, 2023. The levy, which generates an estimated $404,000 annually, expires after the 2022 tax year. The council is also confirming zoning variances for a new home at 9905 Foster Avenue and authorizing a $10,000 contract for a fireworks display.

• Resolution 1306: Renew 4.5 mill levy for current operating expenses, estimated at $404,000 annually for five years
• Resolution 1315: Confirm Board of Zoning Appeals variances for new single-family residence at 9905 Foster Avenue
• Resolution 1317: Authorize contract with American Fireworks Company for a show on August 19, 2023, not to exceed $10,000
• Ordinance 4186: Issue and sell not to exceed $2,450,000 in bonds to pay costs of Various Purpose Notes, Series 2022
• Ordinance 4187: Amend Section 139.03 of the Administrative Code

Village Council appointed Joyce Burke-Jones as Council president pro temp and Tracy Hoefling to the Board of Zoning Appeals. Council also voted to remove the probationary status of Patrolman Brian Howard.

• Appointed Joyce Burke-Jones as Council president pro temp (4-0)
• Appointed Tracy Hoefling to the Board of Zoning Appeals (4-0)
• Removed probationary status of Patrolman Brian Howard (4-0)

Finance Committee

The Bratenahl Finance Committee is meeting to discuss and vote on several resolutions and ordinances, including renewing the village's 4.5-mill operating levy (estimated to collect $404,000 annually) and authorizing a $10,000 fireworks contract with American Fireworks Company. The committee will also consider issuing up to $2,450,000 in bonds to pay off outstanding notes, amending the administrative code, adjusting employee compensation, and paying claims. This is a regular committee meeting with action items for council consideration.

• Resolution 1306: Renew 4.5-mill operating levy, estimated $404,000/year, for November 2023 ballot
• Resolution 1317: Authorize $10,000 contract with American Fireworks Company for Aug 19, 2023 show
• Ordinance 4186: Issue up to $2,450,000 in bonds to pay outstanding Series 2022 notes
• Ordinance 4187: Amend Section 139.03 of Administrative Code
• Ordinance 4188: Amend Ordinance 4174 regarding employee compensation

The Finance Committee recommended several measures for Council approval, including a bond issuance to pay off outstanding notes and a renewal of a 4.5 mill operating levy. The committee also recommended a contract for fireworks and an amendment to police compensation.

• Recommended Resolution 1306 to renew 4.5 mill levy for operating expenses (2-0)
• Recommended Resolution 1317 to contract with American Fireworks Company (2-0)
• Recommended Ordinance 4186 to issue and sell up to $2,450,000 in bonds (2-0)
• Recommended Ordinance 4187 to amend Section 10 139.03 of the Administrative Code (2-0)
• Recommended Ordinance 4188 to amend employee compensation for the police department (2-0)
• Tabled approval of prior meeting minutes due to member absence

Village Council

The Bratenahl Village Council is holding a special meeting to interview candidates and potentially appoint someone to fill a council vacancy created by Mayor Keith A. Benjamin's unexpired term, which ends December 31, 2025. The council will consider Resolution 1316 to make the appointment and declare it an emergency measure. Three applications are included in the agenda: Leslie Yerkes, David Dews, and William N. Masters.

• Resolution 1316: Appointment of a councilperson to fill the unexpired term of Keith A. Benjamin, declared an emergency
• Applicant Leslie Yerkes, President of Catalyst Consulting Group, Inc., resident for almost 30 years
• Applicant David Dews, retired project manager, resident for 9 years, current Citizen-at-Large on Public Records Commission
• Applicant William N. Masters, attorney and Managing Partner of William N. Masters Co., L.P.A.

The Village Council held a special meeting to interview candidates for a vacated council position. No appointment was made during the session, as the council has until the end of the month to make a selection.

Architectural Review Board

The Bratenahl Architectural Review Board is meeting to handle routine business, including approval of minutes and an update from the building department. The only substantive item is final review of a new home at 70 Nantucket Ct. under old business. No new business is listed.

• Final review of new home at 70 Nantucket Ct.
• Approval of minutes
• Update from the Building Department

The Architectural Design and Review Board approved the final plans for a new home at 70 Nantucket Ct. The approval included specific exterior materials and considerations for window placement and wall distance. The applicant still requires a variance for the AC unit location.

• Approved June 13, 2023 minutes
• Approved new home at 70 Nantucket Ct. as submitted (3-0-0)

Public Improvements Committee

The Public Improvements Committee will meet to continue discussing the 2023 Public Improvement Infrastructure/Building Planned Projects and Maintenance. The agenda includes approval of prior minutes and other topics, with no specific decisions or proposals listed.

• Continued discussion of 2023 Public Improvement Infrastructure/Building Planned Projects and Maintenance

The Public Improvements Committee recommended awarding a combined painting and carpentry contract for Village Hall to Phoenix Painting, LLC. The committee also discussed the scope of the 2018 Capital Improvement Plan update and the definition of private lateral sewer lines.

• Approved June 1, 2023 minutes
• Recommended to Council awarding Village Hall painting and carpentry contract to Phoenix Painting, LLC for a sum no greater than $49,999.00

Village Council

This is a ceremonial agenda item: the swearing-in of Mayor Keith Ari Benjamin, held July 1, 2023, at the Bratenahl Community Center. No legislative or policy decisions are scheduled; the agenda is purely procedural.

• Swearing-in of Mayor Keith Ari Benjamin
• Ceremony at Bratenahl Community Center
• Presided by Mayor Georgina Welo

Planning Commission

The Bratenahl Planning Commission is meeting to handle routine business, including approving minutes and reviewing one new business item: a proposed new single-family dwelling at SL 70 Nantucket Ct. No old business is listed. The agenda is otherwise procedural.

• New single-family dwelling application at SL 70 Nantucket Ct.

The commission heard a proposal for a 1,856-square-foot ranch-style home on sublot 70 of Nantucket Court in the Haskell III subdivision. The Village Planner noted the lot's challenging size and shape, stating that any air-conditioning installation would require a variance from the Board of Zoning Appeals.

• Approved previous meeting minutes (4-0)

Shade Tree Commission

The Bratenahl Shade Tree Commission will meet to discuss and decide on various tree-related matters, including trees on Eddy Road, trimming at intersections, removal of a Burton Road tree, and London Plane trees in Haskell. The agenda also includes items on signage, irrigation, and the appropriations ledger, as well as old business about the Memorial Day parade and Tree City news.

• Eddy Road trees
• Removal of Burton Road tree
• Trimming at intersections in the Village
• London Plane trees in Haskell
• Appropriations ledger

The Commission approved the appointment of Joyce Flanagan as a new member. The board also decided not to reapply for a specific grant due to a 3% tree maintenance restriction.

• Approved appointment of Joyce Flanagan to the Shade Tree Commission
• Decided not to reapply for grant due to 3% tree maintenance restriction
• Approved meeting minutes from May 15, 2023

Architectural Review Board

The Bratenahl Architectural Review Board is meeting to review an addition and remodel at 10118 Burton Ave. and to hold a preliminary discussion on a new home at Sublot 70 Nantucket Ct. The agenda also includes routine items like approval of minutes and an update from the building department.

• 10118 Burton Ave. – Addition and remodel (old business)
• Sublot 70 Nantucket Ct. – New home, preliminary discussion only

The board approved a revised plan for a home addition and remodel at 10118 Burton Ave. A preliminary discussion was held regarding a new single-family dwelling at Sublot 70 Nantucket Ct, with the board requesting additional materials for the next meeting.

• Approved May 9, 2023 minutes
• Approved addition and remodel plan for 10118 Burton Ave (3-0-0)
• Requested elevations, photos, landscape plan, and materials for Sublot 70 Nantucket Ct

Village Council Committee of the Whole

The Bratenahl Village Council Committee of the Whole will meet to discuss monument signs with Guide Studios. The agenda includes only this discussion item, followed by adjournment, with the possibility of an executive session.

• Discussion of monument signs with Guide Studios

The Committee of the Whole discussed a proposal to provide police officers a 3.9% retroactive salary increase for 2023 and a phased increase in pay separation between ranks. No legislation was passed; the matter was discussed for potential future action and vetting by the Finance Committee.

• Approved adding police compensation to the meeting agenda (6-0)
• Discussed proposed 3.9% retroactive salary increase for police department
• Discussed proposed increase in rank separation pay from 8% to 11% over three years

Village Council

The Bratenahl Village Council is considering an ordinance to pay $112,933.42 in claims across public safety, administration, recreation, service, and consultants, plus payroll of $138,233.49. The ordinance is declared an emergency for daily operations. This is a routine payment approval with no policy decisions.

• Public safety claims total $33,212.84, including $20,977.31 to Chagrin Valley Dispatch and $7,130.78 for a bicycle rack
• Administration claims total $55,852.71, including $17,777.19 for medical insurance and $20,806.64 for an Ohio Public Works loan
• Recreation claims total $2,044.35, including $695.00 for portable restrooms for Memorial Day
• Consultant claims total $19,633.66, including $8,276.72 to Matty, Henrikson & Greve LLC for professional services
• Payroll for record only: $66,685.79 and $71,547.70

Village Council authorized a proposal to move forward with community center updates and approved a $1,050 bid for tree removal to allow a driveway installation on Burton. The Council also filled vacancies on the Shade Tree Commission and Planning Commission.

• Approved proposal to proceed with community center updates (6-0)
• Approved $1,050 bid from Inspeyered Tree Service for tree removal (6-0)
• Appointed Joyce Flanagan to the Shade Tree Commission (6-0)
• Appointed Artem Gruteshkiy to the Planning Commission (6-0)
• Authorized Mr. Bierut to seek bids for the yearly asphalt repair program (6-0)
• Approved prior meeting minutes (6-0)
• Approved adding Flock Resolution 1314 to the agenda (6-0)

Finance Committee

The Bratenahl Finance Committee is considering an ordinance to authorize payment of $112,933.42 in claims against the village for June 2023, covering public safety, administration, recreation, service, and consultant expenses. The ordinance is declared an emergency measure for the village's daily operations. The agenda lists specific vendors and amounts, including payroll of $66,685.79 and $71,547.70 for May 2023 pay periods.

• Public safety claims total $33,212.84, including $20,977.31 for gasoline and $7,130.78 for uniforms/equipment
• Administration claims total $55,852.71, including $20,806.64 for NEORSD and $17,777.19 for Aetna dental
• Recreation claims total $2,044.35, including $695.00 for portable restroom rentals for Memorial Day
• Consultant claims total $19,633.66, including $8,276.72 to Matty, Henrikson & Greve LLC
• Payroll for May 12 and May 26, 2023 totals $138,233.49

The committee reviewed Resolution 1305 to renew a 4.5 mill levy for operating expenses and Resolution 1312 regarding the 2024 tax budget. The Fiscal Officer proposed establishing a termination benefit fund to cover an estimated $320,000 in potential retirement payouts for 15 employees.

• Approved prior meeting minutes

Board of Zoning Appeals

The Bratenahl Board of Zoning Appeals will meet on June 8, 2023, to consider a request for two variances for a new home at 9905 Foster Ave. The variances relate to dwelling area, land coverage, and height standards under section 1155.07(d). No other items are on the agenda.

• Public hearing on variances for new home at 9905 Foster Ave.
• Variances sought from dwelling area, land coverage, and height standards (Ord. 1155.07(d))

The Board of Zoning Appeals approved two variances for a proposed new home at 9905 Foster Avenue. The approvals allow the house to be smaller than the minimum required floor area and exceed the maximum allowable land coverage.

• Approved variance for minimum floor area of 1,200 square feet to allow a 933 square foot house (4-0)
• Approved variance for maximum land coverage of 25 percent (4-0)

Public Improvements Committee

The Public Improvements Committee recommended three contracts to Council for approval. These include resurfacing for Eddy Road, catch basin cleaning, and exterior painting for Village Hall. The committee also discussed private lateral sewer line repairs and the 2018 Capital Improvements Master Plan.

• Approved May 4, 2023 minutes
• Recommended awarding Eddy Road Resurfacing contract to Geauga Highway Inc. ($232,116.75)
• Recommended awarding Catch Basin Cleaning contract to Ciro’s Sewer Cleaning ($23,310.00)
• Recommended awarding Village Hall exterior painting contract to Phoenix Painting, LLC ($35,966.00)

Village Council

The Bratenahl Village Council will consider four resolutions and two ordinances at its May 17, 2023 meeting. The most significant item is a resolution authorizing the purchase of a diesel generator for Village Hall from Buckeye Power Sales for $82,590, funded through the Sourcewell purchasing cooperative. Other items include registering with Sourcewell, a landscape agreement, and routine appropriations and pay claims.

• Resolution 1303: Authorize $82,590 purchase of Kohler 50REOZK diesel generator from Buckeye Power Sales for Village Hall
• Resolution 1302: Authorize registration with Sourcewell Purchasing Service Cooperative
• Resolution 1304: Authorize landscape agreement with hold harmless and indemnification
• Ordinance 4183: Amending appropriations
• Ordinance 4184: Pay claims

Village Council appointed Brett Turner to fill a vacancy on the Planning Commission. The council also voted to end the probationary period for officer Al Nagy.

• Approved ending the probationary period for officer Al Nagy (5-0)
• Appointed Brett Turner to the Planning Commission (5-0)

Finance Committee

The Finance Committee recommended several financial measures to Council, including the purchase of a diesel generator and the approval of various paid claims. The committee also recommended a $3,000 expenditure for asbestos testing at the community center.

• Recommended Resolution 1303 to purchase a diesel generator for $82,590 (5-0)
• Recommended Ordinance 4183 to amend appropriations for fiscal year ending Dec 31, 2023 (5-0)
• Recommended Ordinance 4184 to approve paid claims totaling $193,270.14 (5-0)
• Recommended $3,000 expenditure for asbestos testing at the community center
• Approved prior meeting minutes (5-0)
• Recommended acceptance of financials as presented (5-0)

Shade Tree Commission

The Bratenahl Shade Tree Commission is meeting to discuss routine business, including appointing potential new commissioners and reviewing ongoing projects. The agenda includes items on tree planting, grants, and community events, with no major policy decisions or public hearings listed.

• Potential Commissioner: Bradley Turner
• Potential Commissioner: Lucy Christopherson
• Letter to Council
• Walk with Western Reserve Land Conservancy
• Tree Planting Ceremony

The commission approved the April 2023 meeting minutes and voted to continue looking for potential commissioners. Members discussed yard debris dumping on conserved property and ongoing efforts to obtain an Urban Tree Canopy grant.

• Approved April 2023 meeting minutes
• Voted to continue looking for potential commissioners

Village Council

Bratenahl Village Council holds a special meeting to discuss the 2024 tax budget, a submerged land lease for Milasinovic, and a service garage note. The agenda is short and includes only these items plus call to order and adjournment.

• 2024 Tax Budget discussion
• Submerged Land Lease for Milasinovic
• Service Garage Note
• Possible executive session

The Council reviewed options to manage $2.4 million in notes maturing August 10, 2023, including $2 million for the service garage and salt storage shed. Financial advisors presented comparisons between continuing with short-term notes and converting to a 15-year fixed-rate bond. No formal decision was recorded in the provided text.

• Removed submerged land lease from the agenda

Architectural Review Board

The Bratenahl Architectural Review Board is meeting to review residential projects. They will give final approval to a new single-family dwelling at 10211 Lakeshore, discuss an addition and remodel at 10118 Burton Ave., and have a preliminary discussion about a new home at 9905 Foster Ave. The meeting also includes routine items like approving minutes and a building department update.

• Final approval for new single-family dwelling at 10211 Lakeshore
• Addition and remodel at 10118 Burton Ave.
• Preliminary discussion for new home at 9905 Foster Ave.
• Building department update

The Architectural Design and Review Board approved a revised plan for a new home at 10211 Lakeshore Blvd. with specific conditions. A proposal for an addition and remodel at 10118 Burton Ave. was tabled, and a new home project at 9905 Foster Ave. was discussed.

• Approved revised plan for 10211 Lakeshore Blvd. with conditions regarding column stone, rear wall, and screening trees (3-0)
• Approved April 11, 2023 meeting minutes
• Tabled decision on 10118 Burton Ave. addition and remodel pending revised plans
• Requested additional site plans and drawings for 9905 Foster Ave. project

Public Safety Committee

The Bratenahl Public Safety Committee is meeting to discuss and receive updates on several public safety topics, including park signage and lighting quotes, additional Flock Safety cameras, health and wellness checks, AEP units, ARPA funds for public safety, and traffic safety measures on Bratenahl Road. The committee will also discuss FY 23-24 police and professional development training. These are discussion items, not final decisions.

• Village Park Signage and Lighting Quotes Update
• Additional Flock Safety Cameras Discussion
• ARPA Funds for Public Safety Purposes Discussion
• Bratenahl Road Traffic Safety Measures Discussion
• FY 23-24 Police and Professional Development Training

The Bratenahl Public Safety Committee made unanimous recommendations to Village Council on several items, including new signage and hours for Village Park, purchase of two additional Flock Safety cameras, and acquisition of AED units for the police department. The committee also recommended exploring flashing lights on Bratenahl Road and approved training topics for the police department. All recommendations are advisory to Council and not final decisions.

• Recommended Village Park hours: May-October 8 a.m.-8 p.m., November-April 8 a.m.-6 p.m. (unanimous)
• Recommended purchase of 2 additional Flock Safety cameras at Lakeshore Blvd (unanimous)
• Recommended purchase of Cintas AED units for police department (unanimous)
• Recommended Council explore flashing lights under Bratenahl Road bridge (unanimous)
• Recommended police training topics: Media, Diversity/Unconscious Bias, Homeland Security simulation (unanimous)
• Recommended review of updated park ordinance by Solicitor (unanimous)
• Unanimous committee support for Health & Wellness Checks program
• Motion to adjourn carried (unanimous)

Public Improvements Committee

The Public Improvements Committee will meet to continue discussing planned 2023 infrastructure and building projects and maintenance. The agenda includes routine items like approving prior minutes and addressing other topics, with no specific projects or dollar amounts listed.

• Continued discussion of 2023 Public Improvement Infrastructure/Building Planned Projects and Maintenance

The Public Improvements Committee reviewed two upcoming contracts: Eddy Road resurfacing (estimated $225,000, with county and ARPA funding covering most costs) and catch basin cleaning (estimated $35,000, with county funding $25,000). Both contracts will be placed on the June Council agenda. No votes were taken on these items; the committee also discussed building maintenance funding and streetlight replacement but took no formal action.

• Approved March 9, 2023 meeting minutes (motion by Yonchek, second by Burke-Jones, carried)
• Eddy Road resurfacing contract (est. $225,000) to be placed on June Council agenda
• Catch basin cleaning contract (est. $35,000) to be placed on June Council agenda
• Adjourned at 6:30 PM (motion by Yonchek, second by Huffman, carried)

Village Council Committee of the Whole

The Bratenahl Village Council Committee of the Whole is holding a special meeting to discuss monument signs with Guide Studios. The agenda includes only this discussion item, plus call to order and adjournment, and is otherwise procedural.

• Discussion of monument signs with Guide Studios

Planning Commission

The Bratenahl Planning Commission is meeting to review three property proposals: a new in-ground pool at 12725 Lakeshore Blvd., an addition and remodel at 10118 Burton, and a new single-family dwelling at 9905 Foster Ave. The agenda also includes routine items like call to order, roll call, and approval of minutes. No old business is listed.

• 12725 Lakeshore Blvd. – New in-ground pool
• 10118 Burton – Addition and remodel
• 9905 Foster Ave. – New single-family dwelling

The Planning Commission approved a request for a new in-ground pool at 725 Lakeshore Boulevard and a two-story addition and remodel at 10118 Burton. The Burton project approval is subject to Architectural Review Board approval.

• Approved new in-ground pool at 725 Lakeshore Boulevard (5-0)
• Approved two-story addition, one-car garage, and driveway at 10118 Burton, subject to Architectural Review Board approval (5-0)
• Approved meeting minutes as distributed (5-0)

Village Council

The Bratenahl Village Council will consider several resolutions and ordinances, including a $42,800 agreement with Flock Group for license plate recognition cameras, an audit engagement, participation in a food-scrap drop-off program, employee healthcare insurance renewal, and a road salt contract. The council will also vote on selling village property via internet auction and approving an amendment to contractor fees.

• Resolution 1295: Authorizes $42,800 Flock Group camera subscription for police
• Resolution 1296: Audit engagement for fiscal years 2022-21
• Resolution 1297: Participate in Rust Belt Riders food-scrap drop-off program
• Resolution 1298: COSE Health and Wellness insurance renewal
• Ordinance 4181: Approve amendment to contractor fees

Council approved moving the Eddy Road project to the bidding phase. The Mayor and legal counsel discussed the potential future sale of the Bratenahl Center, noting the need for a professional appraisal.

• Approved prior meeting minutes (6-0)
• Approved putting Eddy Road project out for bid (6-0)

Finance Committee

The Bratenahl Finance Committee is meeting to consider several resolutions and ordinances, including a $42,800 contract with Flock Group for police license plate cameras, an audit engagement for fiscal years 2022-21, employee healthcare insurance renewal, and property sale by auction. The agenda also includes approval of prior minutes, a fiscal officer report, and payment of claims.

• Resolution 1295: Authorizes police chief to sign $42,800 Flock Group camera subscription for 24 months
• Resolution 1296: Authorizes audit engagement for fiscal years 2022-21
• Resolution 1298: Accepts COSE Health and Wellness proposal for employee healthcare insurance renewal
• Resolution 1300: Authorizes sale of Village property by internet auction
• Ordinance 4181: Approves amendment to contractor fees

The Finance Committee approved a recommendation to Village Council to seek a quote from Local Government Services (LGS) to reconcile the Mayor's Court account. The committee also recommended that Council receive $1,000 in funds from NOPEC for Bratenahl Days.

• Approved recommendation to Council to seek quote from LGS to reconcile Mayor's Court account (3-0)
• Approved recommendation to Council to receive $1,000 from NOPEC for Bratenahl Days
• Approved prior meeting minutes

Shade Tree Commission

The Bratenahl Shade Tree Commission is meeting to discuss its planting schedule, tree removals, and participation in the Tree City USA program. The agenda also includes a guest speaker, a potential new commissioner, and planning for a tree planting ceremony and Memorial Day Parade.

• Guest: Bill Masters
• Potential Commissioner: Lucy Christopherson
• Planting schedule
• Tree removals
• Tree City USA

The Commission voted to recommend a resident's plan for privacy hedges to the mayor and council. The board also coordinated Arbor Day plantings and seedling distribution for the Memorial Day parade.

• Approved March 20, 2023 meeting minutes
• Voted to recommend Bill Masters' privacy hedge plan to mayor and council
• Approved planting two trees at Village Hall for Arbor Day
• Approved distribution of dogwood seedlings for Memorial Day parade (cost not to exceed $200)

Architectural Review Board

The Bratenahl Architectural Review Board will hold a regular meeting to review and potentially approve several residential projects. Items include final approval for a new single-family dwelling at 10211 Lakeshore, a new pool at 12725 Lakeshore Blvd., and approval of pavilions at 13412 Lakeshore Blvd. The board will also receive an update from the building department and hear public comment.

• 10211 Lakeshore – New Single Family Dwelling, Final Approval
• 12725 Lakeshore Blvd. – new pool
• 13412 Lakeshore Blvd. – approval of pavilions
• Update from the Building Department

The Architectural Design and Review Board approved a new pool installation and granted conditional approval for two existing pavilions. The pavilion approval requires a future plan for a permanent accessory building to be submitted by September 4, 2023.

• Approved March 14, 2023 minutes
• Approved 50 x 14 ft. pool at 12725 Lakeshore Blvd (3-0)
• Approved two 14x12 pavilions at 13412 Lakeshore Blvd with requirement to submit accessory building plan by September 4, 2023 (3-0)

Shade Tree Commission

The commission will review risk assessments, planting sites, and costs. The agenda also includes a discussion on the 2023 budget and updates regarding Corning Road.

• Level One risk assessment trees
• Tree planting sites and costs
• Eddy Road median trees
• 2023 Budget
• Young tree pruning on Corning Road

The Commission approved the minutes from November 29, 2022. Members discussed the status of tree risk assessments, the transition of the Tree Tracker program to the cloud, and plans to plant trees at 11 sites starting in late April.

• Approved minutes from November 29, 2022
• Identified 11 tree planting sites at a cost of $500 per tree

Village Council

The Bratenahl Village Council is meeting to consider several resolutions, including the purchase of a new service department truck, acceptance of quotes for equipment and professional services, and an ordinance to pay claims. The most significant item is the $60,418 purchase of a 2023 F-250 truck with plow, funded through a state contract and trade-in. Other items include contracts for a blower, gateway sign design, community center renovation study, asbestos abatement, boiler repairs, and electrical upgrades.

• Resolution 1288: Purchase 2023 F-250 truck and plow for $60,418 (after $13,000 trade-in)
• Resolution 1289: Big Hurricane Blower from Best Truck Equipment Inc. for $11,860
• Resolution 1290: Guide Studio Inc. for Gateway Sign Program bid documentation, $5,800
• Resolution 1291: William A. Doty Architect LLC for Community Center renovation study, $6,000
• Resolution 1292: Asbestos abatement in Community Center boiler room, $14,800

Council voted to suspend the Recreation Commission due to dysfunction and discourse, though recreation programs will continue. The council also approved several equipment purchases and facility repairs for the community center and Village Hall.

• Put Recreation Commission on hold (6-0)
• Approved $42,800 contract for 8 cameras and installation (6-0)
• Approved purchase of 2023 F-250 truck (Resolution 1288) (6-0)
• Approved purchase of Big Hurricane Blower (Resolution 1289) (6-0)
• Approved Guide Studio for gateway sign program documentation (Resolution 1290) (5-0, 1 abstain)
• Approved $6,000 community center renovation cost study (Resolution 1291) (6-0)
• Approved asbestos abatement in community center boiler room (Resolution 1292) (5-1)
• Approved boiler system repairs at community center (Resolution 1293) (5-1)

Village Council Committee of the Whole

The Bratenahl Village Council Committee of the Whole is meeting to consider two resolutions: accepting a $5,800 quote from Guide Studio Inc. for Gateway Sign Program design and bid documentation, and accepting a $6,000 proposal from William A. Doty Architect LLC for a Community Center renovation and costing study. Both resolutions are declared emergency measures. The agenda also includes routine items like call to order, roll call, and approval of prior meeting minutes.

• Resolution 1290: Accept $5,800 quote from Guide Studio Inc. for Gateway Sign Program design and bid documentation
• Resolution 1291: Accept $6,000 proposal from William A. Doty Architect LLC for Community Center renovation and costing study
• Both resolutions declared emergency measures for immediate preservation of public health, safety, and welfare

The Committee of the Whole recommended approving a contract with Guide Studio for monument sign designs and a $6,000 agreement with Bill Doty Architects to update community center renovation costs. The committee also discussed implementing a Flock Safety camera system, deferring a final vote to the regular council meeting.

• Recommended approval of Guide Studio for monument sign design services (5-0, 1 abstention)
• Recommended approval of $6,000 contract for Bill Doty Architects to update community center cost estimates (6-0)
• Approved minutes from two months prior (6-0)

Finance Committee

The Bratenahl Finance Committee is meeting to consider several resolutions authorizing purchases and contracts, including a new 2023 F-250 truck for the Service Department, a hurricane blower, asbestos abatement, boiler repairs, and electrical upgrades. The committee will also review the Fiscal Officer's report and consider paying claims.

• Resolution 1288: Purchase 2023 F-250 truck for $60,418 (after trade-in) from Valley Truck Centers and Best Truck Equipment Inc.
• Resolution 1289: Accept quote of $11,860 for a Big Hurricane Blower from Best Truck Equipment Inc.
• Resolution 1292: Authorize asbestos abatement in Community Center boiler room for up to $14,800 with Residential Asbestos Removal, Inc.
• Resolution 1293: Accept quote of $10,186.54 from G.W. Gill Plumbing & Heating for boiler system repairs at Community Center.
• Resolution 1294: Accept quote of $10,722 from Prospect Electric LLC for second floor electrical upgrade at Village Hall.

The Finance Committee approved recommendations for the purchase of a service truck and a riding blower, as well as electrical upgrades for Village Hall. The committee also recommended asbestos abatement and boiler repairs for the community center, though members disagreed on whether to use the general or recreation fund for payment. Total pay claims of $589,489.59 were approved.

• Approved Resolution 1288 to purchase a 2023 F-250 truck for the Service Department (3-0)
• Approved Resolution 1289 to purchase a Big Hurricane Blower from Best Truck Equipment, Inc. (3-0)
• Approved Resolution 1292 for asbestos abatement in the community center boiler room (3-0)
• Approved Resolution 1293 for community center boiler system repairs by G.W. Gill Plumbing & Heating (3-0)
• Approved Resolution 1294 for electrical upgrades on the second floor of Village Hall (3-0)
• Approved total pay claims of $589,489.59 (3-0)
• Approved prior meeting minutes from February 15, 2023 (3-0)

Architectural Review Board

The Architectural Review Board is meeting to review two new single-family dwellings and an indoor pool addition, along with updates from the building department. The board will also approve minutes and take public comment.

• SL 11 East Hanna Ln – New Single Family Dwelling
• 10211 Lakeshore – New Single Family Dwelling
• 22 E. Hanna Ln – Indoor Pool Addition
• Update from the Building Department

The Architectural Review Board approved a revised plan for a new single-family dwelling and a two-story indoor pool addition. A proposal for a new home on Lakeshore Blvd. was sent back for revisions to the home's exterior and landscaping.

• Approved January 2023 minutes
• Tabled February minutes
• Approved revised plans for new single-family dwelling at SL 11 Hanna Ct. (3-0-0)
• Requested revisions for new single-family dwelling at 10211 Lakeshore Blvd.
• Approved two-story indoor pool addition at 22 E. Hanna Ln. (2-0-0)

Public Improvements Committee

The Public Improvements Committee recommended several maintenance projects for Village Hall and discussed potential changes to the sewer lateral repair policy. The committee also moved to seek county funding for catch basin cleaning and explore hiring a grant writer.

• Approved February 15th meeting minutes (3-0)
• Recommended pursuing $10,722 electrical service quote from Prospect Electric, LLC (3-0)
• Recommended pursuing asbestos removal in boiler room for $14,800 (3-0)
• Recommended pursuing boiler system repairs via G.W. Gill Plumbing & Heating for $10,186.54 (3-0)
• Recommended that Don Bierut pursue county funding for cleaning catch basins (3-0)
• Tabled decision on Village Hall generator replacement pending more quotes

Public Records Commission

The Bratenahl Public Records Commission is meeting by call of Mayor John Licastro to discuss public record topics. The agenda is minimal and procedural, with no specific items listed for decision or discussion.

• Meeting called by Mayor John Licastro
• Held at Bratenahl Community Center, 10300 Brighton Road

The Public Records Commission approved a change to the Village’s Records Retention Schedule (RC-2) to mirror specific verbiage regarding Court passthrough documents. The updated schedule will be submitted to the Ohio Historical Society for approval. No record destruction requests were made by the Fiscal, Building, or Police Departments.

• Approved motion to mirror verbiage of #1-020 by adding #04-014 to Section 4 of the Village’s Records Retention Schedule (RC-2)

Recreation Commission

The commission held discussions regarding the Easter Bunny Brunch, Memorial Day Parade, garden plots, and missing event money. No formal votes or decisions were recorded in the minutes.

• Tabled approval of minutes

Recreation Commission

The Bratenahl Recreation Commission is meeting to approve prior minutes, review the calendar of events, debrief the Doo Wop Dance, and discuss the Memorial Day Parade. The director's report will also be given. The agenda is routine and contains no major financial or policy decisions.

• Doo Wop Dance debrief
• Memorial Day Parade planning
• Calendar of events review
• Director's report

Planning Commission

The commission recommended approval for a pool house addition on East Hanna Lane pending a landscaping plan. A proposal to expand paved parking at Newport Harbor was tabled following public opposition and concerns regarding HOA approvals and zoning compliance.

• Approved minutes as offered (3-0)
• Recommended approval of pool house addition at East Hanna Lane pending landscaping plan (4-0)
• Tabled Newport Harbor parking expansion proposal (4-0)

Public Safety Committee

The Public Safety Committee will meet to receive the monthly police activity report and discuss Village Park signage and lighting. The agenda includes discussion of a park signage ordinance, but no final decisions are listed.

• Monthly Police activity report
• Village Park signage and ordinance discussion
• Village Park signage and lighting discussion

The committee discussed resolving conflicting language in the dog park ordinance regarding closing times. No formal votes were taken on policy changes, but the committee plans to hold a stand-alone meeting to determine budget and language for new signage and lighting.

• Tabled decision on dog park ordinance language and budget for signage/lighting to a future meeting
• Requested administration update the village website for accuracy regarding committees and council members

Village Council

The Bratenahl Village Council is meeting to consider several items, including final approval of a resolution allowing the Shoreby Club to build a new conservatory event center and an ordinance amending residential zoning rules. The council will also vote on new resolutions and ordinances, including one to pay claims.

• Resolution 1280: Approving final plan for Shoreby Club conservatory event center (3rd reading)
• Ordinance 4115: Amending Chapter 1155 Residential Districts (3rd reading)
• Resolution 1285: Confirming action by Board of Zoning Appeals
• Resolution 1286: Approving amendment to 11 East Hanna Lane
• Ordinance 4179: Pay Claims

Village Council approved a permanent conservatory event center for the Shoreby Club and updated residential zoning codes regarding landscaping and tree removal. The council also confirmed a zoning variance for 10211 Lakeshore Boulevard and renewed a contract with the Cleveland Restoration Society.

• Approved Resolution 1280 to permit a permanent conservatory event center at Shoreby Club (4-2, 2 abstentions)
• Approved amended Ordinance 4115 updating residential zoning for lot design, yard regulations, and landscaping plans (6-0)
• Approved Resolution 1285 confirming a zoning variance for 10211 Lakeshore Boulevard (6-0)
• Approved Resolution 1286 amending the Newport plan for 11 East Hanna Lane (6-0)
• Approved Resolution 1287 extending the $800 annual contract with Cleveland Restoration Society (6-0)
• Approved Ordinance 4178 to correct codified administrative code (6-0)
• Approved Ordinance 4179 for monthly pay claims totaling $123,685.41 (6-0)
• Accepted prior meeting minutes (6-0)

Public Improvements Committee

The Public Improvements Committee is meeting to discuss 2023 public improvement projects, including grant and village-funded work, plus infrastructure and building maintenance plans. The agenda is largely procedural, with no specific projects, dollar amounts, or decisions listed.

• Review of 2023 public improvement projects (grant and village-funded)
• Discussion of infrastructure and building planned projects and maintenance

The committee approved the August and October minutes. Members discussed urgent electrical and generator failures at Village Hall and the need for painting at the community center, but no new contracts or funding were approved.

• Approved August minutes (3-0)
• Approved October minutes (2-0, 1 abstention)
• Scheduled next meeting for March 9th

Finance Committee

The Finance Committee approved the prior meeting's minutes and recommended Ordinance 4179, covering $123,685.41 in monthly pay claims, for Council's consideration. The committee also discussed the need to hire a part-time finance clerk to assist the Fiscal Officer.

• Approved prior meeting minutes (3-0)
• Recommended Ordinance 4179 for monthly pay claims totaling $123,685.41 to Council (3-0)

Architectural Review Board

The Architectural Design and Review Board approved plans for a new pavilion at 40 Shoreby Dr., a new single-family dwelling at SL 3 Hamlet Ct., and a replacement deck at 123 Hampton Ct. Plans for a new home at SL 11 Hanna Ct. were sent back for revisions. Approval of the January minutes was tabled.

• Approved new pavilion at 40 Shoreby Dr. (2-0)
• Approved new single-family dwelling at SL 3 Hamlet Ct. (2-0)
• Approved replacement deck at 123 Hampton Ct. (2-0)
• Required plan revisions for new single-family dwelling at SL 11 Hanna Ct. (2-0)
• Tabled approval of January minutes

Recreation Commission

The Bratenahl Recreation Commission is meeting to handle routine business: approving prior minutes, hearing the director's report, and reviewing the calendar of events. The commission will also discuss wine and beer tastings and review events from the prior year. The agenda is largely procedural with no major decisions or financial items listed.

• Approval of prior meeting minutes
• Director's report
• Calendar of events
• Wine/Beer tastings
• Review of prior year events

The commission conducted a working meeting without a quorum, meaning no official votes could be taken. Members discussed upcoming events and missing funds. The approval of January minutes was tabled.

• Tabled approval of Jan. minutes

Recreation Commission

The Bratenahl Recreation Commission is meeting to handle routine business: approving minutes, receiving a director's report, and discussing the calendar of events, wine/beer tastings, and a review of prior year events. The agenda is mostly procedural with no major decisions or public hearings listed.

• Approval of prior meeting minutes
• Director's report
• Calendar of events
• Wine/Beer tastings
• Review of prior year events

Planning Commission

The Bratenahl Planning Commission is meeting to review two property proposals: a deck renovation at 123 Hampton Ct. and a new single-family dwelling at SL 11 Hanna Lane. The agenda includes standard items like roll call and minutes approval, with no old business listed.

• 123 Hampton Ct. – Deck renovation
• SL 11 Hanna Lane – New Single Family Dwelling

The Planning Commission approved a deck renovation at 123 Hampton Court and a new residence at 11 East Hanna Lane. The residence approval includes a garage encroachment into the front setback, which requires further approval by the Village Council.

• Approved deck renovation at 123 Hampton Court (5-0)
• Approved proposed residence at 11 East Hanna Lane (5-0)
• Approved minutes as distributed (4-0, 1 abstention)

Village Council

The Bratenahl Village Council is meeting for an executive session on January 18, 2023. The agenda includes only procedural items: call to order, roll call, a motion to enter executive session, a motion to re-enter public session, and a motion to adjourn. No substantive decisions or discussions are listed.

• Executive session scheduled for 5:00 PM at Bratenahl Community Center, 10300 Brighton Road
• Motion to enter executive session
• Motion to re-enter public session

The Village Council met in executive session to discuss the discipline of a public official. No substantive decisions or votes on the matter were recorded in the open session minutes.

• Entered executive session to discuss discipline of a public official (5-0)

Village Council

The Bratenahl Village Council is meeting to consider several resolutions and ordinances, including accepting donations, renewing consultant and architect agreements, confirming a street commissioner, updating employee compensation for 2023, and paying claims. The agenda also includes the election of a Council President Pro Tem and routine items like approving prior minutes.

• Resolution 1282: Accept $1,000 donation from Gerald Unger for the Edge Program and $1,000 for police bicycles
• Resolution 1283: Management consultant agreement with Clemans, Nelson & Associates, Inc. for 2023, $175/month retainer plus hourly rates
• Resolution 1284: Renew architect services agreement with Van Auken Akins Architects, LLC for 2023, not to exceed $20,000 without Council approval
• Ordinance 4173: Confirm David Maund as Street Commissioner
• Ordinance 4174: Update employee compensation for fiscal year 2023

Council approved several administrative contracts, updated building and zoning codes, and authorized a $66,000 pickup truck purchase. The body also confirmed David Maund as Street Commissioner and elected Keith Benjamin as president pro tem.

• Approved funding for rec programming through 2024 (6-0)
• Confirmed appointment of David Maund as Street Commissioner (6-0)
• Approved $66,000 purchase of a 250 pickup truck for plowing (6-0)
• Approved Resolution 1282 accepting $2,000 in police department donations (6-0)
• Approved Resolution 1283 for management consulting with Clemans Nelson & Associates (6-0)
• Approved Resolution 1284 to renew architect services with Van Auken Akins Architects (6-0)
• Approved Ordinance 4172 updating Chagrin Valley Engineering hourly rates (6-0)
• Approved Ordinance 4174 amending employee compensation (6-0)

Finance Committee

The Bratenahl Finance Committee is meeting to review several agreements and ordinances, including consulting and architect contracts, employee compensation updates for 2023, and payment of claims. The agenda includes resolutions and ordinances that will be considered for approval.

• Resolution 1283: Management consultant agreement with Clemans, Nelson & Associates, Inc. for 2023, with hourly rates from $160 to $195 and a $175 monthly retainer
• Resolution 1284: Renewal of architect services agreement with Van Auken Akins Architects, LLC for 2023, with a cost cap of $20,000 and increased hourly rates
• Ordinance 4172: Agreement with Chagrin Valley Engineering, Ltd
• Ordinance 4174: Updating employee compensation for fiscal year 2023
• Ordinance 4175: Pay Claims

The Finance Committee recommended the approval of a management consulting agreement and architect services, as well as updated engineering rates. The committee also recommended pay claims totaling $124,474.92 and denied a request to place a recreation levy on the May ballot.

• Recommended Resolution 1283 for management consulting with Clemans Nelson & Associates (3-0)
• Recommended Resolution 1284 to renew architect agreement with Van Auken Akins Architects, LLC (3-0)
• Recommended Ordinance 4172 to update hourly rates for Chagrin Valley Engineering, Limited (3-0)
• Recommended Ordinance 4174 to consolidate department legislation (3-0)
• Recommended Ordinance 4175 for pay claims totaling $124,474.92 (3-0)
• Denied request to place a recreation levy on the May ballot

Board of Zoning Appeals

The Bratenahl Board of Zoning Appeals will continue its discussion on whether it has jurisdiction over two appeals of the Building Commissioner's August 15, 2022 decisions to revoke fence permits at 282 and 281 Corning Dr. The board will also consider a request for variances from zoning code 1155.05(a) for a new single-family dwelling at 10211 Lakeshore Blvd., including a 15-foot variance for the west side yard and a 21-foot variance for the east side yard.

• Appeal of permit revocation for Voos fence at 282 Corning Dr.
• Appeal of permit revocation for Christopherson fence at 281 Corning Dr.
• Variance request for 10211 Lakeshore Blvd.: 15 ft west side yard, 21 ft east side yard

The Board of Zoning Appeals recommended approval of two side yard setback variances for a property at 10211 Lakeshore Boulevard. The board also voted to postpone a hearing regarding the Corning Drive path to the lake due to the late submission of a legal opinion.

• Approved amended minutes from previous meeting (5-0)
• Recommended approval of side yard setback variances for 10211 Lakeshore Boulevard (3-2)
• Tabled hearing on 'Corning Drive path to the lake' to a future date (5-0)

Recreation Commission

The Bratenahl Recreation Commission is holding a special meeting with a single substantive agenda item: a levy discussion. No decisions are listed on the agenda; the item is listed as a discussion only. The meeting is called by Chairman David Kozinski and will take place at the Bratenahl Community Center.

• Levy discussion
• Special meeting called by Chairman David Kozinski
• Meeting at Bratenahl Community Center, 10300 Brighton Road

Architectural Review Board

The Bratenahl Architectural Review Board is meeting to handle routine business, including approving minutes and receiving an update from the building department. The main item is final approval for a new single-family dwelling at 3 Hamlet Ct., which is old business. No new business is listed.

• Final approval for new single-family dwelling at 3 Hamlet Ct.
• Update from the Building Department
• Approval of minutes from previous meeting

The board reviewed plans for a new single-family dwelling at SL 3 Hamlet Ct. The board requested several revisions to the window design, garage wall, and mailbox details before a final decision is made.

• Approved December 13, 2022 minutes
• Tabled approval for SL 3 Hamlet Ct. dwelling pending resubmission of plans

Recreation Commission

The Bratenahl Recreation Commission is meeting to approve prior minutes, debrief the Christmas Party, discuss commissioners' roles, and plan the 2023 calendar. The agenda is routine and contains no major decisions or public hearings.

• Approval of prior meeting minutes
• Christmas Party debrief
• Commissioners' roles discussion
• 2023 Calendar planning