Bratenahl public meetings in 2022

Village Council Committee of the Whole

The Bratenahl Village Council Committee of the Whole is meeting to discuss the Tax Initiative for 2023. The agenda includes approval of prior minutes and adjournment, with the tax discussion as the main substantive item.

• Discussion of the Tax Initiative for 2023

The Committee of the Whole recommended holding a town hall meeting in January to discuss a potential May 2023 levy to retire service garage debt. Council members agreed that discussions regarding a new police station or Village Hall would be handled separately in 2024.

• Recommended holding a January town hall meeting to discuss a May levy to retire service garage debt (5-0)

Village Council

The Bratenahl Village Council is meeting to vote on several resolutions and ordinances, including a new residential solid waste collection contract, a truck purchase, and annual appropriations. The most consequential item is Resolution 1278, which would accept a bid from Dumpster Bandit LLC for $333,033.60 over five years for trash and recycling services. The council will also consider a site plan for new single-family homes and an application for a conservatory event center.

• Resolution 1278: Accept Dumpster Bandit LLC bid for residential solid waste services, $333,033.60 over 5 years (2023-2027)
• Resolution 1279: Authorize purchase of a 2022 F-150 truck for the Service Department
• Resolution 1280: Approve Shoreby Club application for a new Conservatory Event Center
• Resolution 1281: Approve Hamlet Land Co. site plan for new single-family dwellings
• Ordinance 4169: Annual appropriations for fiscal year ending December 31, 2023

The Village Council approved a new residential solid waste and recycling contract with Dumpster Bandit, LLC, starting January 1. Council also approved annual appropriations for 2023 and the purchase of a new F-550 truck. A proposal for a new conservatory event center at the Shoreby Club was tabled due to a lack of a quorum.

• Approved waste hauling contract with Dumpster Bandit, LLC (5-0)
• Approved purchase of 2022 F-550 truck for Service Department (5-0)
• Approved annual appropriations for fiscal year ending Dec 31, 2023 (5-0)
• Approved amended appropriations for fiscal year ending Dec 31, 2022 (5-0)
• Approved $214,529.73 in claims for payment (5-0)
• Approved ODOT maintenance and snow removal consent (5-0)
• Approved Hamlet Land Corp. site plan for single-family dwellings (5-0)
• Tabled Shoreby Club conservatory event center proposal (insufficient votes)

Finance Committee

The Bratenahl Finance Committee is meeting to discuss and vote on several financial items, including a five-year, $333,033.60 contract with Dumpster Bandit LLC for residential trash and recycling services. The committee will also consider resolutions to purchase a 2022 F-150 truck for the Service Department and ordinances setting annual appropriations for fiscal years 2022 and 2023. The meeting includes standard procedural items like approving prior minutes and the fiscal officer's report.

• Resolution 1278: Accepting a $333,033.60 bid from Dumpster Bandit LLC for a five-year residential solid waste and recycling contract (2023-2027)
• Resolution 1279: Authorizing purchase of a 2022 F-150 truck for the Service Department
• Ordinance 4169: Annual Appropriations for Fiscal Year ending December 31, 2023
• Ordinance 4170: Final Annual Appropriations for Fiscal Year ending December 31, 2022
• Ordinance 4171: Pay Claims

The Finance Committee recommended several ordinances for council approval, including the 2023 annual appropriations and the 2022 final appropriations. The committee also recommended the purchase of a dump truck and approved past month spending claims.

• Recommended Ordinance 4170 (final 2022 appropriations) for council consideration
• Recommended Ordinance 4169 (2023 annual appropriations) for council passage (3-0)
• Recommended Resolution 1279 for purchase of F-550 dump truck for $77,018 (3-0)
• Recommended Ordinance 4171 (pay claims for past month spending) for council passage (3-0)
• Tabled discussion of waste hauling contract until council meeting

Architectural Review Board

The Bratenahl Architectural Review Board will meet to discuss old business regarding a conservatory event structure at 40 Shoreby Drive. The agenda includes standard procedural items such as call to order, attendance, approval of minutes, and an update from the building department. No new business is listed.

• Old Business: 40 Shoreby Drive – Conservatory Event Structure

The Architectural Design and Review Board approved the plans for a conservatory event structure at 40 Shoreby Dr. Approval was granted with specific requirements regarding landscaping and stone column height.

• Approved 40 Shoreby Dr. conservatory event structure as noted (3-0)
• Approved November 8, 2022 meeting minutes

Planning Commission

The Bratenahl Planning Commission will hold a public hearing on December 7, 2022, to consider an amendment to the Hamlet Court PRD Preliminary Development Plan, a final development plan for a new single-family dwelling at SL 3 Hamlet Ct., and an amendment to the plan for a new event center at the Shoreby Club (40 Shoreby Dr.), including discussion of baseline attendance and a proposed parking plan. The public may review documents at Village Hall and submit comments.

• Amendment to Hamlet Court PRD Preliminary Development Plan
• Final Development Plan for SL 3 Hamlet Ct. (new single-family dwelling)
• Amendment to plan for new Event Center at Shoreby Club, 40 Shoreby Dr., with parking plan discussion

The Commission approved a permanent structure for the Shoreby Club and authorized the construction of four additional residences at Hamlet Court. The Shoreby approval includes strict parking requirements, while the Hamlet Court approval includes an amended development plan and a specific site plan for one unit.

• Approved Shoreby Club permanent structure with requirements that all parking remain on Newport PRD property (3-0-1)
• Approved amended condominium ownership documents for Hamlet Court (4-0)
• Approved amended Hamlet Court final development plan and waived construction schedule requirement (4-0)
• Approved site plan for Hamlet Court parcel 6, unit 3, requiring tree preservation and ARB approval (4-0)
• Approved October 26th meeting minutes (3-0-1)

Recreation Commission

The Bratenahl Recreation Commission is holding its regular monthly meeting, which includes calling the meeting to order, approving prior minutes, and discussing various topics. The agenda is largely procedural with no specific action items listed.

• Approval of prior meeting minutes
• Discussion of various topics

The commission approved the minutes from the November 2, 2022 meeting. Members discussed event debriefs and upcoming programming, including the Santa Brunch and indoor pickleball. No other formal votes were recorded.

• Approved November 2, 2022 meeting minutes

Finance Committee

The Bratenahl Finance Committee will meet to review the draft 2023 Annual Appropriations, a detailed spending plan for village departments including Police, Service, Administration, Court, Fiscal, Building, Contract Services, and other funds. The agenda includes a presentation of the appropriations and any other business that may come before the committee.

• Police department appropriations total $1,458,541.02, including salaries, pension, and other expenses
• Service department appropriations total $581,776.74, with a 5% rate increase for full-time salaries
• Administration department appropriations total $284,897.00, including $107,500.00 for legal services
• Recreation department appropriations total $141,511.75, covering events like Bratenahl Days and Christmas
• Special Income Tax fund includes $225,000.00 for Fire/EMS Service and $170,000.00 for Service Department Vehicles

The Finance Committee reviewed and recommended the 2023 appropriations budget to the Village Council with several adjustments. The committee discussed employee rate increases, the need for a formal employee handbook, and funding for equipment and insurance.

• Recommended 2023 appropriations budget to Council (3-0)
• Approved adding $70,000 to the insurance budget
• Approved adding a $25,000 placeholder for a part-time finance assistant
• Proposed a 5% rate increase for non-police employees in Service, Court, and Building departments
• Requested a quote from Clemans Nelson for the creation of an employee handbook

Board of Zoning Appeals

The Bratenahl Board of Zoning Appeals will meet to determine its jurisdiction and discuss future action on two appeals. Both appeals challenge the Building Commissioner's August 15, 2022 decision to revoke permits for fences at 282 and 281 Corning Dr. The board will decide whether it has authority to hear these cases.

• Appeal of permit revocation for Voos fence at 282 Corning Dr.
• Appeal of permit revocation for Christopherson fence at 281 Corning Dr.
• Discussion of BZA jurisdiction over the appeals

Shade Tree Commission

The Bratenahl Shade Tree Commission is meeting to discuss tree planting sites and costs, review the restricted fund and 2023 budget, and set a vision statement and objectives for the coming year. The agenda also includes an overview of sweetgum trees by the grower and updates on completed removals and the Tree Tracker computer system.

• Overview of Sweetgums by the grower
• Tree planting sites and costs
• Restricted fund and 2023 budget review
• Tree Tracker computer system update
• Vision statement and objectives for 2023

The Commission approved the September 26, 2022 meeting minutes and presented a proposed 2023 budget of $31,500. Members discussed tree growth on the Eddy Rd. median and the transfer of data to a new tree tracker computer.

• Approved September 26, 2022 meeting minutes
• Proposed 2023 budget of $31,500
• Confirmed completion of tree removals funded by the restricted fund

Recreation Commission

The Bratenahl Recreation Commission is holding a regular meeting. The agenda includes approval of prior meeting minutes and a discussion item on how commissioners interact with recreation employees. No major decisions or public hearings are scheduled.

• Approval of prior meeting minutes
• Discussion on interaction of Recreation Commissioners with Recreation Employees

The Recreation Commission met on November 22, 2022. Mayor John Licastro distributed a new Recreation Director job description and a Recreation Commission Ordinance. No other substantive actions were recorded.

• Distributed new Recreation Director Job Description
• Distributed Recreation Commission Ordinance

Village Council

The Bratenahl Village Council is meeting to consider several resolutions and ordinances, including authorizing a memorandum of understanding with Cuyahoga County on child abuse procedures, a contract for scanning building department archives, and amendments to employee holiday and vacation policies. The agenda also includes the mayor's report on a ballot issue and a waste hauling contract update, plus approval of claims for payment.

• Resolution 1276: Authorizes MOU with Cuyahoga County on child abuse/neglect procedures
• Resolution 1277: Authorizes contract with SE Blueprint for archive scanning, up to $5,500
• Ordinance 4162: Amends holidays to add Juneteenth and 104 paid holiday hours for 12-hour employees
• Ordinance 4163: Amends vacations to add 80-240 hours for 12-hour employees based on service
• Ordinance 4164: Approves claims totaling $68,743.90, including $40,084.08 for a skid steer loader

Village Council approved a memorandum of understanding with Cuyahoga County regarding child abuse and neglect procedures and a contract for archive document scanning. The council also updated administrative codes for police holiday and vacation pay to accommodate a new 12-hour shift schedule.

• Approved Resolution 1276 authorizing MOU with Cuyahoga County for child abuse/neglect procedures (5-0)
• Approved Resolution 1277 for SE Blueprint archive scanning services (5-0)
• Approved Ordinance 4162 adding paid holiday hours for 12-hour employees (5-0)
• Approved Ordinance 4163 adding vacation hours for 12-hour employees (5-0)
• Approved Ordinance 4164 for pay claims totaling $153,147.32 (5-0)
• Approved motion to end Lieutenant Soric's probationary period (4-0)
• Authorized purchase order for a dump truck (5-0)
• Approved motion to initiate hiring of an assistant for the Fiscal Officer (5-0)

Finance Committee

The Finance Committee will consider Ordinance 4164, which authorizes payment of $153,147.32 in claims across public safety, administration, recreation, service, and consultant categories. The meeting also includes approval of prior minutes and a fiscal officer report covering the 2019-20 audit and financial reconciliation.

• Ordinance 4164: Pay claims totaling $153,147.32
• Public safety claims include $20,084.75 for Chagrin Valley Dispatch and $5,258.96 for Landmark Gasoline
• Administration claims include $16,576.95 for COSE/Medical Mutual and $5,466.97 for Republic Services
• Service claims include $40,084.08 for Ohio CAT skid steer loader and $2,390.50 for Silco Fire and Security
• Consultant claims include $9,610.00 for Matty, Henrikson & Greve LLC professional services

The Finance Committee recommended the hiring of an assistant for the Fiscal Officer and the purchase of a new dump truck. The committee also recommended the approval of pay claims totaling $153,147.32 and reviewed the 2019/2020 audit results.

• Recommended hiring an assistant for the Fiscal Officer (Unanimous)
• Recommended purchase of a new dump truck estimated at $160,000
• Recommended approval of pay claims under Ordinance 4164 for $153,147.32
• Approved minutes of the prior meeting

Architectural Review Board

The Architectural Review Board will discuss an event structure for the Shoreby Club expansion at 40 Shoreby Drive as new business, and receive an update on the new entry gates at 12407 Lakeshore Blvd. as old business. The meeting also includes approval of minutes and public comment.

• 40 Shoreby Drive – Event Structure for Shoreby Club Expansion (Preliminary)
• 12407 Lakeshore Blvd. – New Entry Gates (Old Business)

The board approved a plan for new main and service gates at 12407 Lakeshore Blvd following historical research. A proposal for a permanent event structure at the Shoreby Club was discussed, but no decision was made.

• Approved new main and service gates at 12407 Lakeshore Blvd (3-0-0)
• Approved October 11, 2022 meeting minutes

Recreation Commission

The Bratenahl Recreation Commission is meeting to approve prior minutes, debrief the Halloween Party, discuss the upcoming Christmas Party, and review the budget. The agenda is routine and contains no major policy decisions or public hearings.

• Halloween Party debrief
• Christmas Party planning
• Budget review

The commission approved the minutes from the October 5, 2022 meeting. The session primarily consisted of debriefs and planning for upcoming community events and facility maintenance discussions.

• Approved October 5, 2022 meeting minutes

Planning Commission

The Bratenahl Planning Commission will meet to consider an amendment to the Hamlet Court PRD preliminary development plan, a final development plan for a new single-family dwelling on SL 3, and a new event center at 40 Shoreby Dr. (Shoreby Club). The meeting includes roll call, approval of minutes, and other business.

• Amendment to Hamlet Court PRD Preliminary Development Plan
• Final Development Plan for SL 3 (new single-family dwelling)
• New event center at 40 Shoreby Dr. (Shoreby Club)

The Commission granted preliminary approval for an amendment to the Hamlet Court development plan and a new accessory building at the Shoreby Club. Both approvals are contingent upon meeting specific setbacks, parking requirements, and further review by the Architectural Review Board and Village Council.

• Approved Hamlet Court preliminary development plan amendment contingent on 75-foot setbacks, 25-foot inter-building distance, and maintaining open space (4-0)
• Approved sublot 3 site plan contingent on approval of overall PRD amendments (4-0)
• Approved Shoreby Club accessory building preliminary plan contingent on Architectural Review Board, public hearing, and Council approval (3-0)
• Approved minutes of the previous meeting (4-0)

Village Council

Bratenahl Village Council holds a special meeting to act on resolutions and ordinances, including third readings of agreements with Cuyahoga County for the Eddy Road Rehabilitation Project and purchase of two police vehicles, plus new business on bids for asphalt, sidewalk repairs, and budget adjustments.

• Resolution 1268: Agreement with Cuyahoga County for Eddy Road Rehabilitation Project (third reading)
• Resolution 1269: Agreement with Cuyahoga County for purchase of two new police vehicles (third reading)
• Resolution 1273: Accepting donation from Bratenahl Community Foundation for two bicycles
• Resolution 1274: Accepting bid of Infinity Paving for 2022 Asphalt Repair Program
• Resolution 1275: Accepting bid of CA Agresta Construction Co for 2022 Sidewalk and Catch Basin Repair Program

Village Council approved several infrastructure contracts, including asphalt and sidewalk repairs, and authorized the purchase of new police vehicles. Council also passed an amended ordinance adding Juneteenth as a village holiday. Additionally, several fund transfers and a $92,163 claims payment were approved.

• Approved Resolution 1268 for Eddy Road rehabilitation (5-0)
• Approved Resolution 1269 for two new police vehicles (5-0)
• Approved Ordinance 4156 adding Juneteenth as a holiday (5-0)
• Approved Resolution 1273 for two police bicycles donation (5-0)
• Approved Resolution 1274 for Infinity Paving asphalt repair bid (5-0)
• Approved Resolution 1275 for CA Agresta Construction sidewalk/catch basin repair bid (5-0)
• Approved Ordinance 4158 for fiscal year 2022 expenditures (5-0)
• Approved Ordinance 4161 to pay claims of $92,163 (5-0)

Village Council

This agenda is for a Village Council executive session only, with no public discussion or decisions listed. The meeting consists of procedural motions to enter and exit the closed session and adjourn.

• Executive session only; no public agenda items
• Meeting at Bratenahl Community Center, 10300 Brighton Road

The Village Council met but lacked five members present to suspend rules and pass any legislation. The meeting consisted entirely of a motion to enter executive session for pending litigation and employee compensation, which was approved unanimously (4-0). Council then returned to open session and adjourned without taking any substantive votes on ordinances, resolutions, or contracts.

• Approved motion to enter executive session for pending litigation and employee compensation (4-0)
• Approved motion to return to open public session (4-0)

Village Council

The Bratenahl Village Council is meeting to consider several resolutions and ordinances, including second readings of agreements with Cuyahoga County for the Eddy Road Rehabilitation Project and the purchase of two new police vehicles, both funded by county awards. The council will also vote on new business items such as accepting donations and bids for paving and sidewalk repairs, as well as budget amendments and transfers.

• Resolution 1268: Agreement with Cuyahoga County for Eddy Road Rehabilitation Project (award up to $120,755)
• Resolution 1269: Agreement with Cuyahoga County for purchase of two new police vehicles
• Resolution 1273: Accept donation from Bratenahl Community Foundation for two bicycles
• Resolution 1274: Accept bid of Infinity Paving for 2022 Asphalt Repair Program
• Resolution 1275: Accept bid of CA Agresta Construction Co for 2022 Sidewalk and Catch Basin Repair Program

The council introduced several resolutions and ordinances for first or second reading, including a resolution authorizing a project award agreement with Cuyahoga County for the Eddy Road rehabilitation project, a resolution for purchasing two police vehicles, an ordinance adding Juneteenth as a holiday, and resolutions accepting bids for asphalt repair and sidewalk/catch basin repair. No final votes were taken on these items; they were placed on first or second reading pending a special meeting. The council also approved the Fiscal Officer's monthly financial reports (5-0).

• Approved Fiscal Officer's monthly financial reports (5-0)
• Introduced Resolution 1268 (Eddy Road rehabilitation) for second reading
• Introduced Resolution 1269 (purchase of two police vehicles) for second reading
• Introduced Ordinance 4156 (adding Juneteenth as holiday) for second reading
• Introduced Resolution 1273 (accepting donation for police bicycles) for first reading
• Introduced Resolution 1274 (accepting Infinity Paving bid for asphalt repair) for first reading
• Introduced Resolution 1275 (accepting CA Agresta bid for sidewalk/catch basin repair) for first reading
• Introduced Ordinances 4158, 4159, 4160, and 4161 (appropriations, transfers, and claims) for first reading

Public Improvements Committee

The Public Improvements Committee will consider two resolutions accepting bids for the 2022 Asphalt Repair Program and the 2022 Sidewalk and Catch Basin Repair Program. Both contracts are recommended by the village engineer as the lowest responsive bids and are declared emergency measures.

• Resolution 1274: Accepting $49,632 bid from Infinity Paving for asphalt repairs on Lakeshore Boulevard, Bratenahl Road, Burton Avenue, and Lakeshore Drive
• Resolution 1275: Accepting $22,410 bid from CA Agresta Construction Co. for rebuilding six catch basins and replacing seven sidewalk slabs on Lakeshore Boulevard and Bratenahl Road
• Both resolutions declared emergency measures for immediate preservation of public health, safety, and welfare

The Public Improvements Committee recommended two resolutions to Council: accepting Infinity Paving's $49,632 bid for the 2022 asphalt repair program (Resolution 1274) and accepting CA Agresta Construction's $22,410 bid for sidewalk and catch basin repairs (Resolution 1275). Both recommendations passed unanimously (2-0). The committee also discussed ARPA fund approval, building maintenance concerns, and sewer lateral responsibility policy.

• Recommended accepting Infinity Paving bid of $49,632 for 2022 asphalt repair program (2-0)
• Recommended accepting CA Agresta Construction bid of $22,410 for 2022 sidewalk and catch basin repair work (2-0)
• Deferred approval of committee minutes until Chairwoman Burke-Jones returns

Finance Committee

The Bratenahl Finance Committee is meeting to consider awarding a $49,632 asphalt repair contract to Infinity Paving and a $22,410 sidewalk and catch basin repair contract to CA Agresta Construction. The committee will also vote on amending 2022 appropriations, making fund transfers, and approving claims for payment. All items are declared emergency measures for immediate effect.

• Resolution 1274: Accept Infinity Paving bid for $49,632 for 2022 Asphalt Repair Program on Lakeshore Blvd, Bratenahl Rd, Burton Ave, and Lakeshore Dr
• Resolution 1275: Accept CA Agresta Construction bid for $22,410 for 2022 Sidewalk and Catch Basin Repair Program
• Ordinance 4158: Amend 2022 appropriations including $22,000 for police overtime and $7,000 for building department services
• Ordinances 4159 & 4160: Transfer over $518,000 between village funds, including $280,744 to Restricted Income Tax fund
• Ordinance 4161: Pay claims totaling $62,049.15 for public safety and administration expenses

The Finance Committee voted to recommend several items to Council, including accepting bids for the 2022 asphalt repair program (Infinity Paving) and sidewalk/catch basin repairs (CA Agresta Construction), approving amended appropriations (Ordinance 4158), and authorizing fund transfers (Ordinances 4159, 4160, and 4161 for pay claims of $92,163). The committee also approved the Fiscal Officer's financial reports after a detailed review of appropriations, fund status, and revenue reports.

• Approved Resolution 1274 recommending Infinity Paving for 2022 asphalt repair program (2-0)
• Approved Resolution 1275 recommending CA Agresta Construction for 2022 sidewalk and catch basin repair program (2-0)
• Recommended Ordinance 4158 amending 2022 appropriations (2-0)
• Recommended Ordinance 4159 authorizing transfers between funds (2-0)
• Recommended Ordinance 4160 authorizing year-end transfer between funds (2-0)
• Recommended Ordinance 4161 approving pay claims totaling $92,163 (2-0)
• Approved Fiscal Officer's financial reports (2-0)
• Tabled approval of prior meeting minutes until next month

Architectural Review Board

The Architectural Review Board will meet to discuss new business regarding 12407 Lakeshore Blvd. The agenda includes an update from the Building Department and a review of previous minutes.

• New entry gates at 12407 Lakeshore Blvd.

The Architectural Review Board tabled a vote on new entry gates for 12407 Lakeshore Blvd. until the contractor resubmits plans with architectural elevations, a streetscape view, and context of existing ironwork. The board also suggested consulting an architect and landscape architect for historical context.

• Tabled vote on new main and service gates at 12407 Lakeshore Blvd. pending revised plans
• Approved June 14, 2022 minutes
• Tabled approval of July 12, 2022 minutes

Recreation Commission

The Bratenahl Recreation Commission is meeting to approve prior minutes and discuss upcoming Halloween and Christmas parties, as well as the budget. The agenda is brief and contains no specific proposals or dollar amounts.

• Approval of prior meeting minutes
• Discussion of Christmas Party
• Discussion of Halloween Party
• Discussion of Budget

The commission approved the minutes from September 13, 2022, and discussed several upcoming events including the Halloween Party, Beer Tasting, Holiday Bazaar, and Santa Brunch. No substantive decisions were made beyond approving the minutes.

• Approved September 13, 2022 meeting minutes

Shade Tree Commission

The Bratenahl Shade Tree Commission is meeting to discuss tree-related matters, including issues with Sweetgum trees, potential planting sites, and the 2023 budget. The agenda also includes routine items like approving minutes and reviewing financial ledgers.

• Overview of Sweetgum issues
• Tree planting sites
• Appropriation ledger
• Tree Tracker computer
• Budget for 2023

The Shade Tree Commission approved the June 20, 2022 minutes as corrected. They discussed sweetgum tree health issues on Eddy Rd., tree tracker data migration, and a list of 39 new tree planting sites. No major decisions were made beyond the minutes approval.

• Approved June 20, 2022 minutes as corrected (all approved)

Village Council

This is a procedural agenda for a Village Council executive session with no public business items listed. The council will call to order, enter executive session, and later re-enter public session before adjourning.

• Executive session only; no public agenda items listed

The Bratenahl Village Council approved Resolution 1267, accepting an American Rescue Plan Act (ARPA) grant of $89,000 for first responder wellness, recruitment, retirement, retention, and resiliency. The council also approved a motion to proceed with bidding for a new waste hauling contract, with bids expected before the November meeting. Several other resolutions were passed, including the adoption of the 2022-2027 Cuyahoga County All-Hazards Mitigation Plan and the authorization of tax levies. The council also approved pay claims totaling $125,343.88.

• Approved Resolution 1267 accepting $89,000 ARPA grant for police wellness and recruitment (5-0)
• Approved motion to proceed with bid for waste hauling contract (5-0)
• Approved Resolution 1270 adopting 2022-2027 Cuyahoga County All-Hazards Mitigation Plan (5-0)
• Approved Resolution 1271 authorizing tax levies and certifying to County Fiscal Officer (5-0)
• Approved Resolution 1272 authorizing Second Amendment to Cuyahoga County inmate board and care contract (5-0)
• Approved Ordinance 4157 for pay claims totaling $125,343.88 (5-0)
• Appointed Gina Huffman as Public Safety Committee chair and Tracy Hoefling as member (5-0)
• Declined all bids for Bratenahl Road resurfacing as they exceeded 10% over estimate

Finance Committee

The Finance Committee is reviewing several resolutions including a grant for police officer retention bonuses and a project agreement for road work. Other items include agreements for new police vehicles, tax levies, and an amendment to the administrative code.

• Resolution 1267: $89,500.00 ARPA grant for police officer retention bonuses
• Resolution 1268: Up to $120,755.00 agreement for the Eddy Road Rehabilitation Project
• Resolution 1269: Agreement with Cuyahoga County for two new police vehicles
• Ordinance 4156: Amendment to Section 149.01 'Holidays' of the Administrative Code

The Finance Committee voted to recommend Resolution 1267, authorizing an ARPA-funded first responder wellness and retention grant that provides roughly 10% base salary bonuses to eligible police officers, totaling about $89,500. The committee also recommended passage of several other resolutions, including adoption of the county all-hazards mitigation plan, acceptance of tax levies, and extension of the jail contract. Three items—resolutions 1268 and 1269 (ARPA funding for Eddy Road repaving and police vehicles) and Ordinance 4156—were placed on first reading only, not recommended for passage.

• Recommended passage of Resolution 1267: ARPA first responder wellness/retention grant (2-0)
• Recommended passage of Resolution 1270: adopt 2022-2027 Cuyahoga County All-Hazards Mitigation Plan (2-0)
• Recommended passage of Resolution 1271: accept tax levies and certify to County Fiscal Officer (2-0)
• Recommended passage of Resolution 1272: second amendment to county inmate board and care contract, extending to end of 2023 (2-0)
• Recommended passage of Ordinance 4157: pay claims totaling $125,343.88 (2-0)
• Placed Resolution 1268 (ARPA funding for Eddy Road repaving) on first reading only
• Placed Resolution 1269 (ARPA funding for two police vehicles) on first reading only
• Placed Ordinance 4156 on first reading only

Village Council

The Bratenahl Village Council is meeting to consider several resolutions, including accepting an $89,500 ARPA grant for police retention bonuses, authorizing an agreement with Cuyahoga County for the Eddy Road Rehabilitation Project (up to $120,755), and purchasing two new police vehicles. The council will also vote on adopting the county's All-Hazards Mitigation Plan, accepting tax levies, and amending the administrative code regarding holidays.

• Resolution 1267: Accept $89,500 ARPA grant for police retention bonuses
• Resolution 1268: Agreement with Cuyahoga County for Eddy Road Rehabilitation (up to $120,755)
• Resolution 1269: Purchase of two new police vehicles
• Resolution 1270: Adopt 2022-2027 Cuyahoga County All-Hazards Mitigation Plan
• Ordinance 4156: Amend holidays in Administrative Code

Council voted unanimously to proceed with a bid for a new waste-hauling contract, with the current hauler extending through December. It also approved Resolution 1267 accepting an $89,000 ARPA grant for first-responder wellness and retention, and adopted the 2022-2027 Cuyahoga County All-Hazards Mitigation Plan. Several other resolutions were passed, including tax levies and an inmate boarding contract amendment. No decisions were made in executive session.

• Approved motion to proceed with waste-hauling bid (5-0)
• Approved Resolution 1267 accepting $89,000 ARPA first-responder grant (5-0)
• Adopted Resolution 1270, the 2022-2027 Cuyahoga County All-Hazards Mitigation Plan (5-0)
• Approved Resolution 1271 certifying tax levies to the County Fiscal Officer (5-0)
• Approved Resolution 1272, second amendment to inmate boarding contract (5-0)
• Approved Ordinance 4157 paying claims totaling $125,343.88 (5-0)
• Appointed Gina Huffman as Public Safety Committee chair and Tracy Hoefling as third member (5-0)
• Appointed Robert Yonchak as recreation liaison (5-0)

Board of Zoning Appeals

The Board of Zoning Appeals heard an appeal from Corning Drive residents seeking revocation of fence permits for 281 and 282 Corning Drive, but deferred a decision. The board voted 5-0 to reconvene after receiving legal memos on whether it has jurisdiction, since the village code may require fence-permit appeals to go to the Architectural Review Board instead. No substantive decision was made on the permits themselves.

• Deferred ruling on appeal of fence-permit revocation (5-0)
• Voted to reconvene after receiving legal memos on jurisdiction (5-0)

Recreation Commission

The Bratenahl Recreation Commission is meeting to discuss routine business, including approving prior minutes, planning a shredding and sharpening day, debriefing Bratenahl Days, and organizing a Halloween Party. No major decisions or financial items are on the agenda.

• Approval of prior meeting minutes
• Shredding and sharpening day
• Bratenahl Days debrief
• Halloween Party

Board of Zoning Appeals

The Bratenahl Board of Zoning Appeals is meeting to consider a request for variance(s) to build a new single-family dwelling at 10211 Lakeshore Blvd. The agenda contains only this one item, so the meeting is focused on this request.

• Variance request for new single-family dwelling at 10211 Lakeshore Blvd.

The Board of Zoning Appeals continued a hearing on two side-yard setback variances for a proposed 5,181-square-foot house at 10221 Lake Shore Boulevard. The applicant, Michael Borkey of MB Builders, offered to reduce the garage from four to three bays and shift the house five feet east, but a neighbor requested the garage be moved to the east side of the lot. The Board voted 4-0 to continue the hearing to a later date so the parties can explore a feasible compromise.

• Continued the variance hearing to a date to be determined, allowing the applicant and neighbors to discuss possible plan modifications.
• Noted the applicant's offer to reduce the garage from four to three bays and shift the house five feet east.
• Heard a neighbor's request to move the garage to the east side of the lot, which the applicant said was not feasible without further study.
• Adjourned the meeting at 6:53 p.m. by a 4-0 vote.

Public Improvements Committee

The committee will meet to discuss infrastructure and building projects and maintenance funded by grants or the Village. The meeting is scheduled for August 17, 2022, at the Bratenahl Community Center.

• Discussion of grant and/or Village funded infrastructure/building projects and maintenance

The Public Improvements Committee voted 3-0 to recommend going out for bid on a curb-to-curb resurfacing of Bratenahl Road, with the option to include patching and other street work as bid alternates. The mayor reported the village received a 50/50 grant from Cuyahoga County for Eddy Road resurfacing and applied for ARPA matching funds. Discussion also covered sidewalk safety, Village Hall repairs, NOPEC grant status, and the dog park.

• Approved motion to go out for bid on curb-to-curb resurfacing of Bratenahl Road and patching (3-0)
• Approved prior meeting minutes from October 7th (3-0)
• Motion to adjourn approved (3-0)

Finance Committee

The Finance Committee is meeting to discuss and approve Ordinance 4154 regarding pay claims. The ordinance authorizes the Fiscal Officer to issue warrants for various village expenses.

• Ordinance 4154: Total pay claims of $120,914.11
• Public Safety expenses including $20,084.75 for Chagrin Valley Dispatch
• Administration expenses totaling $37,380.86
• Consultant payments totaling $23,627.92, including $9,237.50 to Matty, Henrikson & Greve LLC
• Service expenses totaling $21,660.13, including $13,764.32 for road salt

The Bratenahl Finance Committee approved the minutes of the July 6 meeting and a claims list totaling $120,914.11, both by a 3-0 vote. Discussion included road salt purchase (250 tons ordered), legal fees of about $12,000, and a resident Q&A on income tax allocation, property tax breakdown, and state crime prevention grants. No other substantive decisions were made.

• Approved minutes of the July 6, 2022 meeting (3-0)
• Approved claims list totaling $120,914.11 (3-0)

Village Council

Bratenahl Village Council is meeting to approve Ordinance 4154, which authorizes payment of $120,914.11 in claims across public safety, administration, recreation, service, and consultant categories. The agenda also includes the mayor's report and approval of prior minutes. The ordinance is declared an emergency measure for daily village operations.

• Ordinance 4154: Pay Claims totaling $120,914.11
• Public safety claims include $20,084.75 for Chagrin Valley Dispatch and $6,765.75 for gasoline
• Consultant services include $9,237.50 to Matty, Henrikson & Greve LLC
• Recreation claims include $1,880.35 for Kiss-n-Korn concessions and $1,000.00 for ReBeats band
• Payroll for 7/8/2022 and 7/22/2022 recorded at $78,855.03 and $66,655.05

The council approved Ordinance 4154 authorizing $120,914.11 in claims payments for August 2022. The meeting also included public questions about holiday closures and a police chief's probation period, but no other substantive decisions were made.

• Approved $120,914.11 in claims payments for August 2022 (6-0)

Recreation Commission

The Bratenahl Recreation Commission is meeting to approve prior minutes and discuss two upcoming events: a shredding and sharpening day and Bratenahl Days. The agenda is otherwise routine, with no major decisions or financial items listed.

• Approval of prior meeting minutes
• Shredding and sharpening day
• Bratenahl Days

The Recreation Commission approved renaming the back hall at the Community Center to Honors Hall. It also approved renewals for Mindful Boxing, Line Dancing, and Toddlers Mom’s and Dad’s classes through January 1, 2022. A Holiday Bizarre event was added for November 19, 2022. Previous meeting minutes from June and July were approved.

• Approved renaming back hall at Community Center to Honors Hall
• Approved renewal of Mindful Boxing class through January 1, 2022
• Approved renewal of Line Dancing class through January 1, 2022
• Approved renewal of Toddlers Mom’s and Dad’s class through January 1, 2022
• Added Holiday Bizarre event on November 19, 2022
• Approved June 1, 2022 meeting minutes
• Approved July 6, 2022 meeting minutes

Village Council

The Bratenahl Village Council is holding a special meeting to consider Ordinance #4154, which would authorize submitting a $9,500,000 bond issue to voters on November 8, 2022. The bonds would fund construction of a new Village Hall for police and government services, and pay off existing debt for the Service Garage and Salt Storage Shed. The estimated property tax levy is 4.7 mills (47 cents per $100 of valuation) over 30 years. The agenda includes only this ordinance and adjournment.

• Ordinance #4154: $9,500,000 construction bonds for new Village Hall and existing garage/salt shed debt
• Bond issue to be placed on November 8, 2022 ballot
• Estimated property tax levy: 4.7 mills (47 cents per $100 valuation) over 30 years
• Emergency declaration for immediate effect to meet election filing deadline

Planning Commission

The Bratenahl Planning Commission is meeting to handle routine business, including approving minutes and discussing old business about a proposed new single-family dwelling at 10211 Lakeshore Blvd. No new business is listed.

• Old Business: 10211 Lakeshore Blvd. – New Single Family Dwelling

The Bratenahl Planning Commission approved the concept for a new home at 10211 Lake Shore Boulevard, owned by Michael Borkey, with a 4-0 vote. The approval is contingent on subsequent approvals from the Board of Zoning Appeals and the Architectural Review Board. The commission also approved the minutes of the previous meeting with a 4-0 vote, with one abstention.

• Approved concept for new home at 10211 Lake Shore Blvd (4-0), contingent on BZA and ARB approval
• Approved minutes of previous meeting (4-0, 1 abstention)

Village Council

The Bratenahl Village Council will consider several ordinances, including issuing up to $2.4 million in notes for constructing a service garage and salt storage shed and improving Lakeshore Avenue, confirming two service department appointments, amending employee compensation, and adding a co-chairperson to the Shade Tree Commission. The meeting includes the mayor's report and approval of prior minutes.

• Ordinance 4151: Issue up to $2.4M in notes for service garage/salt shed ($2M) and Lakeshore Ave improvements ($400K)
• Ordinance 4149: Confirm David Maund as Service Director/Street Commissioner at $75,915.98/year
• Ordinance 4150: Confirm Kendric Szalay as General Foreman at $56,394.74/year
• Ordinance 4148: Amend employee compensation schedule for multiple departments
• Ordinance 4147: Add co-chairperson to Shade Tree Commission

Council unanimously approved an ordinance declaring the necessity of submitting a $9.5 million bond issue to voters on the November 8 ballot, pending a valuation certificate from the Cuyahoga County Fiscal Officer. The council also confirmed David Maund as Service Director/Street Commissioner and Kendric Szalay as general foreman, both effective August 1, 2022. All votes were 5-0.

• Approved Ordinance 4152 to submit $9.5M bond issue to voters (5-0)
• Approved Ordinance 4147 adding co-chair person as an officer (5-0)
• Approved Ordinance 4148 amending employee compensation, as amended (5-0)
• Approved Ordinance 4149 confirming David Maund as Service Director/Street Commissioner (5-0)
• Approved Ordinance 4150 confirming Kendric Szalay as general foreman (5-0)
• Approved Ordinance 4151 for $2.4M notes for service garage and Lake Shore Ave improvements (5-0)
• Approved Ordinance 4153 for claims payments totaling $100,322.72 (5-0)

Village Council Committee of the Whole

The Bratenahl Village Council Committee of the Whole is meeting to consider a final recommendation from DS Architecture, likely regarding a village project. The agenda also includes routine items like approving prior meeting minutes and any other business that may come before the body.

• DS Architecture final recommendation
• Approval of prior meeting minutes
• Possible executive session

The Committee of the Whole heard the final recommendation from consultant Jeff Meyers on the Village facilities study, which proposes constructing a new police station and Village Hall on the current Village Hall and Park site, exploring redevelopment of the Bratenahl Center through a competitive process, and further investigating revenue sources for recreational and community activities. No formal votes were taken on these recommendations; the only action was approving the May Committee of the Whole minutes (5-0).

• Approved May Committee of the Whole minutes (5-0)
• Heard final recommendation to build new police station and Village Hall at current site
• Heard recommendation to explore redevelopment of Bratenahl Center via competitive process
• Heard recommendation to investigate revenue sources for recreation and community activities

Shade Tree Commission

The Bratenahl Shade Tree Commission is meeting to discuss several tree-related matters, including sweetgum issues, tree removals, and marketing for Bratenahl Days. They will also review the Tree Tracker computer system and the Restricted Fund. The meeting is a regular business meeting with no public hearings or major financial decisions listed.

• Overview of Sweetgum issues
• Tree removals
• Overview of marketing/Bratenahl Days
• Tree Tracker computer
• Restricted Fund

Finance Committee

The Finance Committee is reviewing several ordinances including a $2.4 million note issuance for infrastructure projects. The meeting also includes discussions regarding employee compensation adjustments.

• Ordinance 4151: Issuance of notes not to exceed $2.4M for the Village Service Garage, Salt Storage Shed, and Lakeshore Avenue improvements
• Ordinance 4148: Amendment of salaries for various village positions including the Part-time Recreation Director
• Ordinance 4152: Declaration of necessity to issue facility construction bonds
• Ordinance 4143: Review of pay claims

The Finance Committee voted unanimously to recommend four ordinances to the Village Council: Ordinance 4148 (changing the part-time Recreation Director to an hourly rate of $20), Ordinance 4151 (rolling over a $2.4 million note for the service garage), Ordinance 4152 (declaring necessity for facility construction bonds), and Ordinance 4153 (monthly pay claims totaling $100,322.72). The committee also discussed a successful 50/50 county road share grant for Eddy Road and noted that the county estimated a 4.7 mill levy would generate the needed $9.5 million for the bond issue.

• Approved minutes of May 31, 2022 Finance Committee meeting (2-0)
• Recommended Ordinance 4148 to council: Recreation Director salary changed to $20/hour effective June 6, 2022 (2-0)
• Recommended Ordinance 4151 to council: $2.4M note rollover for service garage (2-0)
• Recommended Ordinance 4152 to council: Declaring necessity for facility construction bonds (2-0)
• Recommended Ordinance 4153 to council: Monthly pay claims of $100,322.72 (2-0)

Village Council Committee of the Whole

The Bratenahl Village Council Committee of the Whole is meeting to discuss the Recreation Levy and other Village Levies. This is a discussion-only agenda item, with no formal votes or decisions listed. The meeting may also include other business and could enter executive session.

• Discussion of the Recreation Levy
• Discussion of other Village Levies
• Possible executive session

Architectural Review Board

The Architectural Review Board is meeting to discuss new business and receive an update from the Building Department. The board will consider a proposal for an addition at 9914 Foster Ave.

• Review of addition at 9914 Foster Ave.

The Architectural Review Board approved a plan for an addition to the rear of the home at 9914 Foster Ave., replacing an existing screened porch and deck. The addition will include a mudroom, powder room, new kitchen, and a second-floor bedroom and bath, plus minor front work. The motion passed 2-0 with two members absent and one alternate serving. Approval of the June 14, 2022 minutes was tabled.

• Approved addition plan at 9914 Foster Ave. (2-0)
• Tabled approval of June 14, 2022 minutes

Recreation Commission

The Bratenahl Recreation Commission is meeting to approve prior minutes and discuss upcoming activities, including a shredding and sharpening day, event ideas such as a beer tasting and park party, and Bratenahl Days. The meeting is called by Chairman David Kozinski and will be held at the Bratenahl Community Center.

• Approval of prior meeting minutes
• Shredding and sharpening day
• Event ideas: beer tasting, park party
• Bratenahl Days

The Bratenahl Recreation Commission voted to recommend placing a recreation renewal levy on the fall ballot. They also approved changing the recreation center's operating hours and tabled the June 1 meeting minutes to August. The commission introduced Dave Brown as the new Director of Parks and Recreation and discussed upcoming events.

• Recommended placing recreation renewal levy on fall ballot (approved)
• Approved center hours: Mon-Fri 11am-8pm, Sat 9am-5pm
• Approved staff schedules for Dave Brown and Sean
• Tabled June 1, 2022 meeting minutes to August

Finance Committee

The Finance Committee is meeting to discuss Village levies. The agenda includes data on current inside and outside millage and potential renewal levies for the ballot.

• Discussion of Recreation levy (1.5 mills) which expired 12/31/21
• Discussion of Current Expenses levy (4.5 mills) which expires 12/31/22
• Review of Inside Millage Levies: General Operating (4.2 mills) and Police Pension (.3 mills)

Village Council Committee of the Whole

The Village Council Committee of the Whole is meeting to review and discuss the final recommendation for the Police Station. The agenda contains only this single substantive item, followed by adjournment, and is otherwise procedural.

• Review and discussion of final recommendation for Police Station

Planning Commission

The Bratenahl Planning Commission is meeting to handle routine business, including approving minutes and reviewing a proposed addition at 9914 Foster Ave. No old business is listed. The meeting is open to the public.

• Review of addition at 9914 Foster Ave.
• Approval/correction of meeting minutes
• Roll call of commission members

The Bratenahl Planning Commission approved a plan to add an extra bedroom, full bath, mud room, and sun room to the home at 9914 Foster, with a 4-0 vote. The project required a lot coverage variance, which had already been recommended by the Board of Zoning Appeals and approved by Village Council. The addition will remove an existing deck and porch, and the property remains in compliance with zoning codes except for the granted variance. The plan still requires Architectural Review Board approval.

• Approved addition plan at 9914 Foster (4-0)
• Approved minutes from last meeting (3-0, one abstention)

Shade Tree Commission

The Bratenahl Shade Tree Commission is meeting to handle routine business and discuss several new items, including an ODOT matter, a council resolution accepting Greenleaf Group Inc., an overview of tree planting on Eddy Road, marketing for Bratenahl Days, a Tree Tracker computer, and a commission term petition. The agenda is mostly discussion items with no listed votes or dollar amounts.

• Council Resolution 1254 – accepting Greenleaf Group Inc.
• Overview of Eddy Road tree planting
• Marketing – Bratenahl Days/August 13
• Tree Tracker computer
• Commission term for Jeanne – Petition Council

The Shade Tree Commission approved the minutes from its March 21, 2022 meeting. The commission noted that Village Council authorized participation in ODOT road salt for the Eddy Road median and accepted a proposal from Greenleaf Group, Inc. for spring tree plantings there. No formal decisions were made by the commission itself; the items were informational updates from Village Council actions.

• Approved minutes from March 21, 2022 (all in favor)
• Noted Village Council authorized ODOT road salt in Eddy Road median
• Noted Village Council accepted Greenleaf Group, Inc. proposal for spring tree plantings on Eddy Road median
• Adjourned meeting at 6:35 PM (all in favor)

Village Council

The Bratenahl Village Council is meeting to consider several financial and administrative items, including a settlement agreement with former employee Susan Capello for unpaid overtime, the adoption of the 2023 alternative tax budget, and multiple ordinances for fund transfers and appropriations. The council will also hear the mayor's report and approve prior meeting minutes.

• Resolution 1261: Adopting FY 2023 Alternative Tax Budget, requesting $882,000 in tax revenue
• Resolution 1262: Approving settlement agreement with Susan Capello for $7,688.12 plus $3,500
• Ordinance 4143: Transferring $216,730.77 from General Fund to Restricted Income Tax Fund
• Ordinance 4144: Amending FY 2022 appropriations
• Ordinance 4145: Amending compensation for Village Fiscal Officer

The Bratenahl Village Council approved several resolutions and ordinances, including a settlement agreement with Susan Capello, a tax budget resolution, zoning variances, and fund transfers. The council also approved a pay rate of $20 per hour for Dave Brown as program director and directed the Law Director to amend the Shade Tree ordinance to allow a co-chair position.

• Approved May meeting minutes except May 31 (5-0)
• Approved Dave Brown's pay rate at $20/hour (5-0)
• Approved Resolution 1261 adopting alternative tax budget for FY 2023 (5-0)
• Approved Resolution 1262 settlement agreement with Susan Capello (5-0)
• Approved Resolution 1263 zoning variance for 9914 Foster Ave (5-0)
• Approved Resolution 1264 zoning variance for 10319 Burton Ave (5-0)
• Approved Ordinance 4143 fund transfers (5-0)
• Approved Ordinance 4144 appropriating funds for police overtime (5-0)

Finance Committee

The Finance Committee and Village Council will meet to review the 2023 Alternative Tax Budget and a settlement agreement with former employee Susan Capello. Other business includes updates on a facilities study and several ordinances regarding fund transfers, appropriations, and pay claims.

• Resolution 1261: Adoption of the FY 2023 Alternative Tax Budget
• Resolution 1262: Settlement agreement with Susan Capello involving $7,688.12 for overtime and $3,500 in additional consideration
• Ordinance 4143: Funds transfer
• Ordinance 4144: Amending appropriations for FY 2022
• Ordinance 4145: Amending compensation for Village Fiscal Officer

The Finance Committee recommended Council approval of the annual alternative tax budget (Resolution 1261), a settlement agreement with Susan Capello (Resolution 1262), a fund transfer for police and safety equipment (Ordinance 4143), additional police overtime appropriations (Ordinance 4144), a salary increase for the Village Fiscal Officer to $73,000 (Ordinance 4145), and the general appropriations. The committee also discussed a modified plan to sell the Bratenahl Center and build a new police station, but no formal action was taken on that plan.

• Recommended Resolution 1261, alternative tax budget (4-0)
• Recommended Resolution 1262, settlement agreement with Susan Capello (4-0)
• Recommended Ordinance 4143, income tax fund transfer for police/safety equipment (4-0)
• Recommended Ordinance 4144, additional police overtime appropriation (4-0)
• Recommended Ordinance 4145, Fiscal Officer salary increase to $73,000 (4-0)
• Recommended appropriations for pay claims (5-0)
• Added Resolutions 1263 and 1264 (Board of Zoning Appeals) to Council agenda
• Discussed modified plan: sell Bratenahl Center, build new police station; no vote

Architectural Review Board

The Architectural Review Board will meet to discuss building projects in Bratenahl. The agenda includes a detached garage at 10006 Burton Ave. and an accessory structure at 10910 Lakeshore Blvd.

• 10006 Burton Ave. – Detached Garage
• 10910 Lakeshore Blvd. – Accessory structure

The Architectural Review Board approved a revised plan for a detached garage at 10006 Burton Ave. after the homeowner addressed prior recommendations. The board also approved a new accessory building at 10910 Lakeshore Blvd. to replace two existing sheds.

• Approved revised detached garage plan at 10006 Burton Ave. with conditions (3-0)
• Approved accessory building at 10910 Lakeshore Blvd. as submitted (3-0)

Board of Zoning Appeals

The Bratenahl Board of Zoning Appeals will meet to consider two variance requests: one for a driveway expansion at 10319 Burton Ave. and one for an addition at 9914 Foster Ave. The meeting is scheduled for June 8, 2022, at the Bratenahl Community Center.

• Variance request for driveway expansion at 10319 Burton Ave.
• Variance request for addition at 9914 Foster Ave.

The Bratenahl Board of Zoning Appeals approved two variance requests. The first allowed a driveway expansion at 10319 Burton Avenue to abut a neighbor's wall, citing practical difficulty due to the narrow lot. The second approved additional lot coverage of 1.7% for a home addition at 911 Foster Avenue, which will reduce impervious surface by removing an old deck and porch. Both approvals were unanimous (4-0) and will be recommended to Village Council for final decision.

• Approved driveway expansion variance at 10319 Burton Avenue (4-0)
• Approved lot coverage variance for addition at 911 Foster Avenue (4-0)
• Adjourned meeting at 5:49 p.m. (4-0)

Village Council Committee of the Whole

The Village Council Committee of the Whole will meet to discuss the Village's Note and a potential bond issue with Bond Counsel and an Investment Banker. No other specific agenda items were listed for this meeting.

• Discussion with Bond Counsel and Investment Banker regarding Village Note
• Discussion regarding possible bond issue

The Committee of the Whole held a discussion-only meeting with bond counsel Ryan Callender and investment banker Tim Reidy about the $2.4 million service garage note due August 11, 2022. No formal votes were taken. Council discussed rolling over the note for another year, potential principal paydowns, and future options including a possible bond issue. Public comments raised concerns about the dog park and the expired recreation levy.

• No formal decisions made; discussion only on $2.4M note rollover
• Council to consider rollover legislation at July meeting
• Discussed potential 10% principal paydown next year
• Discussed possible 5-mill, 30-year bond issue for public buildings

Recreation Commission

The Recreation Commission will meet to discuss upcoming community events and personnel matters. The agenda includes discussions regarding a shredding and sharpening day and the Director position.

• Shredding and sharpening day
• Bratenahl Days
• Director position

Village Council

The Bratenahl Village Council approved several items, including renewing employee healthcare insurance with COSE Health & Wellness Trust, confirming a zoning variance for a backup generator at 110 Haskell Drive, and paying claims totaling $349,465.07. Council also directed the solicitor to draft a settlement agreement with former employee Susan Capello, including $7,688.12 for overtime and $3,500 for a release, and voted to increase the Chief Fiscal Officer's salary to $73,000. The meeting included an executive session on employee compensation and litigation.

• Approved Resolution 1259 renewing employee healthcare insurance with COSE Health & Wellness Trust (6-0)
• Approved Resolution 1260 confirming zoning variance for backup generator at 110 Haskell Drive (6-0)
• Approved Ordinance 4142 paying claims totaling $349,465.07 (6-0)
• Directed solicitor to draft settlement agreement with Susan Capello including $7,688.12 for overtime and $3,500 for release (6-0)
• Approved motion to increase Chief Fiscal Officer salary to $73,000 effective June meeting (6-0)
• Approved motion to auction used police and confiscated vehicles (6-0)

Village Council

The Village Council held an executive session to discuss employee compensation and pending threatened litigation, then returned to public session. No substantive decisions were made during this meeting; it was procedural only.

• Motion to enter executive session approved (6-0)
• Motion to return to public session approved (6-0)

Village Council Committee of the Whole

The Bratenahl Village Council Committee of the Whole is meeting to approve prior minutes and receive an update on a facilities study from DS Architects. The agenda is otherwise procedural, with no other substantive items listed.

• Facilities Study Update – DS Architects
• Approval of prior meeting minutes

The Committee of the Whole received a presentation from DS Architecture on three options for consolidating police, administration, and community recreation facilities, with estimated costs ranging from $6.5–8 million (4–5 mills) to $10–14 million (6–8 mills). No formal decisions were made; the matter is pending a second town hall on June 7 and a steering committee recommendation. Council also approved prior meeting minutes (6-0) and discussed the $2.4 million service garage note due in 2023.

• Approved prior meeting minutes (6-0)
• Heard DS Architecture presentation on three facility options; no action taken
• Discussed potential November ballot levy for facility project; no decision
• Adjourned to regular Council meeting (6-0)

Finance Committee

The Finance Committee unanimously recommended Council approve Resolution 1259 to accept COSE Health and Wellness Trust's proposal for employee healthcare insurance renewal, including medical, dental, and vision coverage. It also recommended Ordinance 4142 for pay claims totaling $349,465.07. The committee approved prior meeting minutes and adjourned.

• Approved prior meeting minutes (3-0)
• Recommended Resolution 1259 for healthcare insurance renewal (3-0)
• Recommended Ordinance 4142 for pay claims of $349,465.07 (3-0)

Planning Commission

The Bratenahl Planning Commission is meeting to handle routine business: approving minutes and reviewing one new item — a proposed accessory structure at 10910 Lakeshore Blvd. No old business is on the agenda. The meeting is open to the public at the Bratenahl Community Center.

• Review of new accessory structure at 10910 Lakeshore Blvd.
• Approval or correction of meeting minutes
• No old business listed

The Bratenahl Planning Commission approved a new accessory storage building at 10910 Lake Shore Boulevard, replacing two existing sheds. The applicant, Felicia Lanier, plans to add a patio and utility shed; the proposal was found compliant with R-2 district regulations. Approval was unanimous (4-0), with the chair abstaining as a non-voting member. The project still requires Architectural Review Board approval, scheduled for June 14, 2022.

• Approved new accessory storage building at 10910 Lake Shore Blvd (4-0)
• Approved minutes as offered (3-0, chair abstained)
• Adjourned meeting at 5:35 p.m. (4-0)

Village Council Committee of the Whole

The Village Council Committee of the Whole is meeting to receive an update on a facilities study from DS Architects. The agenda also includes routine items: roll call, approval of prior minutes, and adjournment. No votes or decisions are listed on the agenda.

• Facilities Study Update – DS Architects
• Approval of prior meeting minutes
• Meeting held at Bratenahl Community Center, 10300 Brighton Road

Village Council

This is a procedural agenda for an executive session of the Bratenahl Village Council. The meeting consists only of a call to order, roll call, a motion to enter executive session, a motion to re-enter public session, and a motion to adjourn. No substantive items are listed for discussion or decision.

• Executive session only; no public discussion items listed

Village Council

The Bratenahl Village Council is meeting to fill an unexpired council seat, approve renewal of employee healthcare insurance, confirm a zoning variance for a home generator, and pay village claims. The agenda includes several resolutions and an ordinance, all declared as emergency measures. The meeting is scheduled for May 18, 2022, at the Bratenahl Community Center.

• Resolution 1258: Appointment to fill unexpired council term of Rod Taylor
• Resolution 1259: Renew employee healthcare insurance with COSE Health and Wellness Trust; medical $14,457.18/mo, vision $320/mo, dental $1,154.30/mo
• Resolution 1260: Confirm zoning variance for 110 Haskell Drive to install a home backup generator in side yard, 14 ft from lot line
• Ordinance 4142: Pay claims totaling $349,465.07, including $89,247.86 for public safety and $111,612.00 for administration

Village Council Committee of the Whole

The Village Council Committee of the Whole is meeting to receive an update on the facilities study from DS Architects. The agenda also includes routine items like roll call, approval of prior minutes, and adjournment. No votes or decisions are listed on the agenda.

• Facilities Study Update – DS Architects

Finance Committee

The Finance Committee is considering the renewal of employee healthcare, dental, and vision insurance through COSE Health and Wellness Trust. The body is also reviewing an ordinance to authorize payment of various village claims across multiple departments.

• Resolution 1259: Healthcare renewal with COSE at monthly rates of $14,457.18 (medical) and $320.00 (vision), plus $1,154.30 (dental)
• Ordinance 4142: Total pay claims of $349,465.07
• Public Safety claims: $89,247.86, including $44,406.64 for Tahoe outfitting
• Administration claims: $111,612.00, including $39,433.00 for general liability/law enforcement insurance
• Consultant claims: $21,373.26, including $8,730.00 for Matty, Henrikson & Greve LLC

Shade Tree Commission

The Bratenahl Shade Tree Commission is meeting to approve minutes and discuss new business, including an ODOT matter, Resolution 1254 accepting Greenleaf Group Inc., an overview of Eddy Road tree planting, marketing for Bratenahl Days, perennial designs, a Tree Tracker computer, and the commission term for Jeanne Lyons.

• Resolution 1254 – Accepting Greenleaf Group Inc.
• Overview of Eddy Road tree planting
• Marketing – Bratenahl Days on August 13th
• Tree Tracker computer
• Commission term for Jeanne

Village Council

Village Council is holding a special meeting to interview candidates for a vacant council seat with a term ending December 2023. The meeting includes the interviews and adjournment, with possible executive session.

• Interviews for council vacancy, unexpired term to December 2023
• Possible executive session

Board of Zoning Appeals

The Bratenahl Board of Zoning Appeals will meet to consider a variance request for a generator location at 110 Haskell Dr. The board will decide whether to grant relief from the zoning code's requirements for generator placement.

• Variance request from zoning code section 1155.02(b)(2)B for generator location at 110 Haskell Dr.

The Bratenahl Board of Zoning Appeals unanimously recommended granting two variances to Juliann Sutton for a standby generator at 110 Haskell Drive: a 14-foot side-yard setback (instead of the required 20 feet) and permission to place it in the side yard rather than the rear yard. The recommendation will go to Village Council for final approval at its May 18 meeting.

• Recommended granting 14-foot side-yard setback variance for generator (unanimous)
• Recommended granting side-yard location variance for generator (unanimous)
• Amended motion to correct setback variance from 15 to 14 feet (unanimous)

Architectural Review Board

The Architectural Review Board will review items related to residential structures. Discussion includes a gazebo at 9915 Burton Ave. and a detached garage at 10006 Burton Ave.

• 9915 Burton Ave. - Gazebo
• 10006 Burton Ave. - Detached Garage

The Architectural Review Board approved a revised site plan for a 10 ft. gazebo at 9915 Burton Ave., after the applicant shifted it to 5 ft. from the side yard, eliminating the need for a variance. The board also reviewed a proposal for a new detached garage at 10006 Burton Ave. but asked for revisions, final samples, and garage door choice before approval.

• Approved revised gazebo plan at 9915 Burton Ave. (3-0)
• Tabled detached garage proposal at 10006 Burton Ave. pending revisions

Village Council

The Bratenahl Village Council is holding a special meeting to consider two resolutions accepting insurance quotes: one for Employment Practices and Public Officials Liability coverage from QBE, and another for extended reporting period coverage from HCC Insurance. The agenda is limited to these insurance items and adjournment.

• Resolution 1256: Accept QBE quote for Employment Practices and Public Officials Liability insurance, premium $111,612
• Resolution 1257: Accept extended reporting period coverage from HCC Insurance
• QBE policy period May 5, 2022 to May 1, 2023, $1,000,000 limit, $100,000 deductible
• HCC extended reporting period options range from $570 to $10,366.50 depending on coverage and duration

The Village Council unanimously approved two resolutions to secure liability coverage after the prior carrier dropped the village due to excessive claims. Resolution 1256 accepts a QBE Specialty Insurance Company proposal for employment practices and public officials liability coverage with a $100,000 deductible and an annual $1 million limit, at a premium of $111,000. Resolution 1257 accepts an HCC Public Risk Ohio extended reporting period for the same coverages from May 1, 2022, through April 30, 2025. The council also scheduled interviews for a council vacancy for the following Saturday.

• Approved Resolution 1256 accepting QBE Specialty Insurance Company proposal for employment practices and public officials liability coverage (5-0)
• Approved Resolution 1257 accepting HCC Public Risk Ohio extended reporting period for public officials and employment practice liability (5-0)
• Scheduled council vacancy interviews for the following Saturday at 9:00 a.m.

Village Council

The Bratenahl Village Council will hold a special meeting to discuss various options for the village's insurance coverage. No formal decisions or other business items are listed on this agenda.

• Discussion of insurance coverage options

Village Council unanimously approved two resolutions to secure liability coverage after the former carrier dropped the Village due to excessive loss runs. Resolution 1256 accepts a QBE Specialty Insurance Company proposal for employment practices and public officials liability coverage with a $100,000 deductible and $1 million annual aggregate, at a premium of $111,000. Resolution 1257 accepts an HCC/US Specialty Insurance Company extended reporting period for prior claims through April 30, 2025. Council also scheduled interviews for May 7 to fill the vacancy left by Mr. Taylor's resignation.

• Approved Resolution 1256 accepting QBE Specialty Insurance proposal for employment practices and public officials liability coverage (5-0)
• Approved Resolution 1257 accepting HCC/US Specialty extended reporting period for public officials and employment practices liability, May 1, 2022–April 30, 2025 (5-0)
• Scheduled candidate interviews for May 7 at 9 a.m. to fill council vacancy from Mr. Taylor's resignation

Village Council

This is a procedural agenda for an executive session of the Bratenahl Village Council. The meeting includes call to order, roll call, a motion to enter executive session, a motion to re-enter public session, and adjournment. No substantive decisions or discussions are listed on the agenda.

• Executive session scheduled for April 20, 2022 at 5:00pm
• Meeting location: Bratenahl Community Center, 10300 Brighton Road
• Agenda includes motion to enter executive session and motion to re-enter public session

Village Council

The Bratenahl Village Council is meeting to vote on several resolutions, including accepting a $14,234 tree planting bid, authorizing participation in ODOT road salt contracts, confirming two zoning variances for a property on Lakeshore Blvd., and correcting applicant names on submerged land leases. The agenda also includes routine items like approving prior minutes and paying claims.

• Resolution 1254: Accept Greenleaf Group, Inc. proposal for 2022 Spring Tree Planting, not to exceed $14,234
• Resolution 1251: Authorize participation in ODOT 2022 road salt contracts
• Resolution 1252: Confirm BZA variance for 12611 Lakeshore Blvd. to reduce side yard setback from 30 ft to 11.5 ft
• Resolution 1253: Confirm BZA variance for 12611 Lakeshore Blvd. to allow garage doors to face Lakeshore Blvd.
• Resolutions 1249 & 1250: Amend submerged land lease applicant names for 13123 and 13211 Lake Shore Blvd.

Village Council Committee of the Whole

The Village Council Committee of the Whole will meet to receive an update on a facilities study from DS Architects. The agenda also includes a discussion regarding the Greater Cleveland Food Bank.

• Facilities Study Update from DS Architects
• Discussion regarding Greater Cleveland Food Bank

Finance Committee

The committee is reviewing a proposal from Hudson Insurance Company for village coverage. Additionally, the body will consider Ordinance 4141 to authorize various payments for public safety, administration, recreation, service, and consultants.

• Resolution 1255: Accepting insurance proposal from Hudson Insurance Company not to exceed $63,495.00
• Ordinance 4141: Pay claims totaling $83,722.65 across multiple village departments
• Public Safety subtotal of $26,862.74
• Administration subtotal of $32,783.50
• Consultants subtotal of $11,705.71

Architectural Review Board

The Architectural Review Board is meeting to review several residential property alterations and new constructions. The board will consider requests for garages, sheds, and a new single-family dwelling.

• Exterior alterations at 100 Bratenahl Rd.
• New garage and connector at 12611 Lakeshore Blvd.
• Storage shed and deer fencing at 12522 Lakeshore Blvd.
• Gazebo at 9915 Burton Ave.
• Discussion of new single family dwelling at SL 3 Hamlet Ct.

The Architectural Review Board approved three projects: exterior alterations at 100 Bratenahl Road (with a caveat to submit a materials list), a new connected garage at 12611 Lake Shore Boulevard, and a storage shed at 12522 Lake Shore Boulevard. The board tabled the deer fencing proposal at 12522 Lake Shore Boulevard and the gazebo at 9915 Burton Avenue pending further information and a zoning variance. A preliminary discussion was held for a new single-family dwelling at sublot 3, Hamlet Court, with design comments offered.

• Approved exterior alterations at 100 Bratenahl Road (2-0, with caveat to submit materials list)
• Approved new connected garage at 12611 Lake Shore Boulevard (3-0)
• Approved storage shed at 12522 Lake Shore Boulevard (3-0)
• Tabled deer fencing at 12522 Lake Shore Boulevard pending comprehensive site plan
• Tabled gazebo at 9915 Burton Avenue pending zoning variance
• Held preliminary discussion on new dwelling at sublot 3, Hamlet Court

Board of Zoning Appeals

The Board of Zoning Appeals will meet to consider a variance request for a new garage located at 12611 Lakeshore Blvd. The meeting is scheduled for April 7, 2022.

• Variance request for new garage: 12611 Lakeshore Blvd.

The Board of Zoning Appeals voted unanimously to recommend that Village Council grant two variances for a new three-car garage at 12611 Lake Shore Boulevard: one to allow the garage to be 11.5 feet from the side lot line instead of the required 30 feet, and another to allow garage doors to face the street. The board's recommendation is advisory; final approval rests with Council, and the Architectural Review Board will review materials and style next week.

• Recommended variance for side yard setback (11.5 ft instead of 30 ft) (5-0)
• Recommended variance for garage doors facing the street (5-0)
• Adjourned meeting (5-0)

Recreation Commission

The Bratenahl Recreation Commission is meeting to discuss updates on recent and upcoming events, including a wine tasting debrief, the Bunny Brunch, and Bratenahl Days. No formal decisions or proposals are listed; the agenda consists of routine event planning items.

• Wine tasting debrief
• Bunny Brunch update
• Bratenahl Days planning

The Recreation Commission approved the March 2nd meeting minutes. They discussed upcoming events including Wine Tasting, Bunny Brunch, Bratenahl Days (scheduled for August 13th with August 14th as rain date), and the Tag Sale in the second weekend of July. A contract for fireworks was received. No formal votes were taken on these items.

• Approved March 2nd meeting minutes
• Received contract for Fireworks

Planning Commission

The Bratenahl Planning Commission will meet to discuss two new development items. The agenda includes a proposal for a new garage and connector at 12611 Lakeshore Blvd. and a preliminary plan for a single-family dwelling at 3 Hamlet Ct.

• New garage and connector at 12611 Lakeshore Blvd.
• Preliminary single family dwelling at 3 Hamlet Ct.

The Bratenahl Planning Commission unanimously approved a recommendation for a new three-car garage at 12611 Lake Shore Boulevard, contingent on Board of Zoning Appeals and Architectural Review Board approval. The commission also unanimously approved a conceptual change for the last four lots at Hamlet Court from a mix of attached and single-family homes to all single-family homes, with further approvals still required.

• Approved recommendation for garage at 12611 Lake Shore Blvd (3-0)
• Approved conceptual change for Hamlet Court lots to single-family homes (3-0)

Shade Tree Commission

The Shade Tree Commission met to review February minutes and discuss ongoing business regarding the Urban Canopy Restoration Grant and parade marketing. New business items included discussions on perennial designs, tree tagging, and the use of a Tree Tracker computer.

• Urban Canopy Restoration Grant update
• Tree Tracker computer discussion
• Tree tagging procedures
• Perennial designs

The Shade Tree Commission approved the February 22, 2022 minutes and discussed several updates. The Urban Canopy Restoration Grant was found not applicable to the commission. Daffodils were transplanted from the Eddy Road median to Village Hall, and tree tagging at Brotzman Nursery is awaiting Village Council approval for planting around April 21. Chair Jeanne Lyons expressed interest in remaining on the commission with a co-chairperson.

• Approved February 22, 2022 meeting minutes (all approved)
• Adjourned meeting at 6:05 PM (all approved)

Village Council

Bratenahl Village Council will consider resolutions approving submerged land lease applications for two Lake Shore Boulevard properties, a stormwater agreement with the county health board, and several ordinances including fireworks restrictions and employee compensation. The meeting also includes a planning commission appointment and reports from the mayor on tax, COVID, and court matters.

• Resolution 1246: Approve submerged land lease application for 13123 Lake Shore Boulevard
• Resolution 1247: Approve submerged land lease application for 13211 Lake Shore Boulevard
• Resolution 1248: Authorize MOU with Cuyahoga County Board of Health for Phase II Stormwater services
• Ordinance 4137: Amend fire code to prohibit fireworks discharge on certain days
• Ordinances 4138-4140: Confirm employee compensation for 2021 and 2022, and pay claims

The Bratenahl Village Council unanimously approved several resolutions and ordinances, including two submerged land lease applications for properties on Lake Shore Boulevard, a memorandum of understanding with the Cuyahoga County Board of Health for stormwater services, an ordinance amending the fire prevention code to restrict fireworks discharge, and two ordinances confirming employee compensation. The council also approved an ordinance authorizing payment of claims in the amended amount of $150,459.75. A resident voiced concerns about the police chief's promotion, but no action was taken.

• Approved Russell O'Rourke as alternate to Planning Commission (5-0)
• Approved Resolution 1246: submerged land lease for 13123 Lake Shore Blvd (5-0)
• Approved Resolution 1247: submerged land lease for 13211 Lake Shore Blvd (5-0)
• Approved Resolution 1248: MOU with Cuyahoga County Board of Health for stormwater services (5-0)
• Approved Ordinance 4137: amending fire prevention code to restrict fireworks discharge (5-0)
• Approved Ordinance 4138: confirming employee compensation (5-0)
• Approved Ordinance 4139: authorizing and confirming employee compensation (5-0)
• Approved Ordinance 4140: payment of claims in amended amount of $150,459.75 (5-0)

Village Council Committee of the Whole

The Bratenahl Village Council Committee of the Whole is meeting to hear a presentation on the Cleveland Harbor Eastern Embayment Resilience Study (CHEERS) and receive an update on the facilities study. The agenda also includes approval of prior meeting minutes and adjournment. No votes or decisions are listed on the agenda.

• Presentation on Cleveland Harbor Eastern Embayment Resilience Study (CHEERS)
• Facilities Study update
• Approval of prior meeting minutes

The Committee of the Whole received presentations on the Cleveland Harbor Eastern Embayment Resilience Study (CHEERS) and the municipal building feasibility study. No formal decisions were made; the meeting was informational, with discussion of a proposed 75-acre lakefront park expansion and the ongoing study of three potential sites for village facilities.

• Approved minutes from previous meeting (5-0)
• Adjourned meeting (5-0)

Finance Committee

The Finance Committee is reviewing several ordinances regarding employee compensation for 2021 and 2022. The meeting also includes a report from the Village Fiscal Officer and a review of various pay claims.

• Ordinance 4138: Confirming employee compensation effective January 1, 2021
• Ordinance 4139: Confirming employee compensation effective January 1, 2022
• Ordinance 4140: Pay claims totaling $124,273.09
• Employee Healthcare Update by Bruce Murphy

The Finance Committee discussed a proposed switch to a high-deductible health plan with a health reimbursement arrangement, projected to save the Village between $71,000 and $102,000 annually while reducing employee premiums. The committee recommended passage of Ordinances 4138 and 4139, which confirm employee compensation for 2021 and 2022, and Ordinance 4140, approving pay claims as amended to $150,459.75. No final decisions were made on the health plan; it was presented for information only.

• Recommended Ordinance 4138 confirming 2021 employee compensation (2-0)
• Recommended Ordinance 4139 confirming 2022 employee compensation (2-0)
• Recommended Ordinance 4140 approving pay claims as amended to $150,459.75 (2-0)
• Discussed proposed high-deductible health plan; no vote taken

Architectural Review Board

The Architectural Review Board will meet to discuss a proposal for a new single family home. The agenda also includes an update from the Building Department and approval of previous minutes.

• New Single Family Dwelling at 10ASS10211 Lakeshore Blvd.

The Architectural Review Board reviewed a proposal for a 6,477 sq. ft. new home at 10211 Lakeshore Blvd. Board members criticized the design for being out of context with the neighborhood, having inappropriate scale, and lacking a cohesive style. The plan was tabled for redesign, and the board provided specific recommendations for the builder to follow.

• Tabled new home plan at 10211 Lakeshore Blvd for redesign
• Tabled approval of January minutes due to lack of quorum
• Recommended builder study neighboring homes and historical elements
• Recommended scaling down the home and unifying window design

Recreation Commission

The Bratenahl Recreation Commission is meeting to approve prior minutes, hear from Mayor Licastro, and discuss upcoming community events including a Bourbon Tasting debrief, Memorial Day update, and Wine Tasting. The agenda is routine and focused on event planning and updates.

• Approval of prior meeting minutes
• Mayor Licastro address
• Bourbon Tasting debrief
• Memorial Day update
• Wine Tasting discussion

The Recreation Commission approved the February 2nd meeting minutes and discussed upcoming events including the Bourbon Tasting, Wine Tasting, Bunny Brunch, Memorial Day, Bratenahl Day, Fireworks, and Flag Day. Mayor Licastro informed the commission of a needs-based analysis of the village's aging buildings, including the rec center. No formal decisions were made beyond approving the minutes.

• Approved February 2nd meeting minutes

Planning Commission

The Bratenahl Planning Commission will meet to consider a new single family dwelling at 10211 Lakeshore Blvd. There is no old business listed for this meeting.

• New Single Family Dwelling at 10211 Lakeshore Blvd.

The Bratenahl Planning Commission unanimously approved the concept for a new single-family home at 10211 Lake Shore Boulevard, contingent on the owner obtaining a side-yard setback variance from the Board of Zoning Appeals, addressing engineer concerns, screening the west wall, and preserving existing trees. The approval is preliminary; final approval requires Village Council action after the variance process.

• Approved concept for 6,427 sq ft two-story home at 10211 Lake Shore Blvd (3-0)
• Approval contingent on Board of Zoning Appeals variance for side-yard setbacks
• Approval contingent on addressing engineer concerns and screening west wall
• Approval contingent on preserving existing trees during construction

Shade Tree Commission

The Shade Tree Commission will meet to discuss the 2022 budget, urban canopy restoration grants, and risk assessment of trees. The agenda also includes updates on the Tree Tracker and discussions regarding ODOT and Eddy Road Extension.

• Urban Canopy Restoration Grant discussion
• Level One Risk Assessment Trees review
• 2022 Shade Tree Commission Budget review
• Eddy Road Extension discussion
• Tree Tracker updates

The Shade Tree Commission approved the minutes from October 18, 2021. The Urban Canopy Restoration Grant was denied because the Village of Bratenahl is not a supplier of IDs. The commission received an ODOT permit to plant trees on the Eddy Road median, and discussed the 2022 budget and Tree Tracker updates.

• Approved minutes from October 18, 2021 (all approved)
• Urban Canopy Restoration Grant denied (Village not a supplier of IDs)
• Received ODOT permit to plant trees on Eddy Road median
• Adjourned meeting at 6:08 pm (all approved)

Finance Committee

The Finance Committee is meeting to discuss several resolutions and ordinances, including a legal settlement and a feasibility study for a new Village Center. The body is also reviewing annual appropriations for the 2022 fiscal year.

• Resolution 1244: Settlement and mutual release of claims with Shannon Darby for $162,500
• Resolution 1245: Proposal from DS Architects for a new Village Center feasibility study
• Ordinance 4134: Appointment of Matthew I. Woisnet as full-time police officer
• Ordinance 4135: Annual appropriations for fiscal year ending December 31, 2022
• Ordinance 4136: Pay Claims

The Bratenahl Finance Committee met and recommended several items for approval at the regular council meeting. They recommended Resolution 1244, a settlement with Shannon Darby; Ordinance 4134, confirming Matthew I. Woisnet as a full-time police officer with prior service credit; Ordinance 4135, establishing annual appropriations of $5,018,079; and Ordinance 4136, approving pay claims of $144,728.69. The committee also discussed the fiscal officer's report on strong tax collections and the proper use of Special Revenue Fund 2071, and deferred Resolution 1245 regarding DS Architects to the Committee of the Whole.

• Recommended Resolution 1244, approving a settlement and joint mutual release of claims with Shannon Darby
• Recommended Ordinance 4134, confirming the appointment of Matthew I. Woisnet as a full-time police officer
• Recommended Ordinance 4135, establishing annual appropriations of $5,018,079 for fiscal year ending December 31
• Recommended Ordinance 4136, approving pay claims totaling $144,728.69
• Deferred Resolution 1245 (DS Architects) to the Committee of the Whole for further discussion

Village Council

The Village Council is reviewing several resolutions including a $162,500 settlement with Shannon Darby. The agenda also includes applications for NOPEC energy grants and a proposal for a new Village Center feasibility study.

• Resolution 1244: A $162,500 settlement and mutual release of claims with Shannon Darby
• Resolution 1243: Authorization to apply for NOPEC 2022 Energized Community Grants
• Resolution 1245: Acceptance of DS Architects' proposal for a Village Center feasibility study
• Ordinance 4134: Appointment of Matthew I. Woisnet as a full-time police officer
• Ordinance 4135: Establishing annual appropriations for fiscal year ending December 31, 2022

The Bratenahl Village Council approved a $31,000 contract with DS Architects for a feasibility study for a proposed new Village center. The council also approved a settlement with Shannon Darby, confirmed a new police officer, and passed the 2022 annual appropriations ordinance. All votes were unanimous (5-0).

• Approved Resolution 1243 authorizing NOPEC 2022 Energized Community Grant Agreement (5-0)
• Approved Resolution 1244 authorizing settlement with Shannon Darby (5-0)
• Approved Resolution 1245 accepting DS Architects proposal for $31,000 Village center feasibility study (5-0)
• Approved Ordinance 4134 confirming Matthew Woisnet as full-time police officer (5-0)
• Approved Ordinance 4135 establishing 2022 annual appropriations (5-0)
• Approved Ordinance 4136 authorizing payment of monthly claims totaling $144,728.69 (5-0)

Village Council Committee of the Whole

The Committee of the Whole will meet to hear a presentation by Jill Akins regarding DS Architects. The meeting also includes a motion to enter Executive Session to discuss pending litigation.

• Presentation by Jill Akins re: DS Architects
• Executive Session to discuss pending litigation

The Committee of the Whole discussed hiring DS Architecture for a $31,000 needs-based analysis of three village facilities (Police Department, Village Hall, and Community Center). The recommendation was made by the village architect, Jill Akins, and the firm presented its proposal. No formal vote was taken to hire the firm; the meeting was for discussion only. The committee also discussed whether the firm could bid on future work stemming from the study, with the law director stating they could not, though the firm disputed this.

• Moved into executive session to discuss pending litigation and a personnel matter (approved unanimously).
• Returned to open public session after executive session (approved unanimously).
• Discussed hiring DS Architecture for a $31,000 facilities needs analysis; no formal action taken.
• Discussed whether DS Architecture could bid on future work from the study; law director said no, firm disagreed.
• Agreed that public input meetings will be part of the study process.
• Agreed that the village architect's firm may attend internal study meetings, with fees to be authorized in advance.
• Adjourned the meeting at 6:31 p.m.

Recreation Commission

The Bratenahl Recreation Commission approved the January minutes, discussed upcoming events, and made several appointments. Keith Galestock and Candice Miller were approved to fill vacant commission seats, and new officers were elected for the year.

• Approved January 5th meeting minutes
• Approved Keith Galestock to replace Mary Beckenbach (term ends 12/31/2023)
• Approved Candice Miller to replace Darryl Seguin (term ends 12/31/2025)
• Approved officer positions: Dave Kozinski (Chairman), Naomi Butcher (Vice Chairman), Joyce Flanagan (Secretary), Candice Miller (Treasurer), Bradley DiFranco (Member), Keith Galestock (Member)

Planning Commission

The Bratenahl Planning Commission is meeting to handle routine business, including approving minutes and reviewing one new construction proposal. The only substantive item is a new single-family dwelling at Sublot 6 Hanna Ct. No old business is listed.

• New single-family dwelling at Sublot 6 Hanna Ct.
• Approval/correction of minutes
• Roll call of commission members

The Bratenahl Planning Commission approved the site plan and building design for a new house on Sublot 6, Hanna Court, contingent on final engineering approval and a basic landscaping plan. The approval was unanimous (3-0). The commission tabled the approval of previous meeting minutes until the next meeting.

• Approved Sublot 6 house plan contingent on engineering and landscaping plan (3-0)
• Tabled approval of previous meeting minutes until next meeting

Village Council Committee of the Whole

The Bratenahl Village Council Committee of the Whole will discuss renewing the village architect services agreement with Van Auken Akins Architects for 2022 at a cost not to exceed $20,000, and review a proposed recreation fee schedule for community center rentals. The meeting also includes a presentation by the Regional Income Tax Agency and a facilities presentation by DS Architects. Council will enter executive session to discuss pending litigation.

• Resolution 1241: renew architect services agreement with Van Auken Akins Architects, LLC for 2022, not to exceed $20,000
• Recreation fee schedule: community center rental rates (e.g., single room $30/hr resident, $50/hr non-resident; parking lot $100 resident, $150 non-resident)
• Presentation by Brian Thunberg, Regional Income Tax Agency (RITA)
• Facilities presentation by DS Architects
• Ordinances #4130-4133 and Resolutions #1241-1242

The Committee of the Whole recommended several items for the regular Council meeting, including creating a Chief Magistrate of Mayor's Court position (Ordinance 4131) and confirming Chuck Bauernschmidt to that role at $250 per hour (Ordinance 4132). They also recommended renewing the village architect agreement with Van Auden Akins Architects (Resolution 1241, not to exceed $20,000), a management consultant agreement with Clemans Nelson & Associates (Resolution 1242, $175/month), and confirming Joseph Zalar as Street Commissioner for 2022. The committee approved the 2022 Community Center rental fee schedule, which includes a police officer rate increase from $40 to $50 per hour, and approved monthly pay claims totaling $135,648.64.

• Recommended Ordinance 4131 creating Chief Magistrate of Mayor's Court position (unanimous)
• Recommended Ordinance 4132 confirming Chuck Bauernschmidt as Chief Magistrate at $250/hour (unanimous)
• Recommended Resolution 1241 renewing Van Auden Akins Architects agreement, not to exceed $20,000 (unanimous)
• Recommended Resolution 1242 renewing Clemans Nelson & Associates consulting agreement at $175/month (unanimous)
• Recommended ordinance confirming Joseph Zalar as Street Commissioner for 2022 (unanimous)
• Approved 2022 Community Center rental fee schedule, including police officer rate increase to $50/hour (unanimous)
• Recommended approval of monthly pay claims totaling $135,648.64 (unanimous)
• Approved December 15, 2021 Committee of the Whole minutes (4-0, two abstentions)

Village Council

The Bratenahl Village Council is meeting to handle routine administrative business, including renewing the village architect services contract with Van Auken Akins Architects, LLC for up to $20,000, confirming the appointment of Joseph Zalar as Street Commissioner, and creating and filling the position of Chief Magistrate of Mayor's Court. The agenda also includes electing a Council President Pro Temp, approving committee appointments, and paying claims.

• Resolution 1241: Renew architect services with Van Auken Akins Architects, LLC for 2022, up to $20,000
• Resolution 1242: Renew management consultant agreement with Clemans, Nelson & Associates, Inc.
• Ordinance 4130: Confirm Joseph Zalar as Street Commissioner
• Ordinance 4131: Create position of Chief Magistrate of Mayor's Court
• Ordinance 4132: Confirm Charles Bauernschmidt as Chief Magistrate of Mayor's Court

The Bratenahl Village Council unanimously approved several appointments and ordinances. Joseph Zalar was confirmed as Street Commissioner for 2022, and Chuck Bauernschmidt was appointed as Chief Magistrate of Mayor's Court. The council also renewed the architect services agreement with Van Auden Akins Architects and approved a management consultant agreement with Clemans Nelson & Associates. All votes were unanimous (6-0).

• Re-elected Keith Benjamin as Council President Pro Tem (6-0)
• Appointed Keith Galestock and Candace Miller to Recreation Commission; reappointed Dave Kozinski and Brad DiFranco (6-0)
• Appointed Joseph Zalar as Street Commissioner for fiscal year 2022 (6-0)
• Approved Council committee assignments (6-0)
• Approved Resolution 1241 renewing architect services agreement with Van Auden Akins Architects (6-0)
• Approved Resolution 1242 for management consultant agreement with Clemans Nelson & Associates (6-0)
• Confirmed Joseph Zalar as Street Commissioner via Ordinance 4130 (6-0)
• Created Chief Magistrate position (Ordinance 4131) and appointed Chuck Bauernschmidt (Ordinance 4132) (6-0)

Architectural Review Board

The Architectural Review Board is meeting to discuss old and new business regarding residential construction. The board will review a pool house and a preliminary plan for a new home.

• Review of pool house at 12 West Hanna Lane
• Preliminary review of new home at SL 6 Hanna Ct.

The Architectural Review Board approved revised plans for a pool house at 12 W. Hanna Ln. and a new single-family home at SL 6 Hanna Ct. Both approvals were unanimous with 2 ayes and 0 nays. The board also approved the minutes from the December 14, 2021 meeting.

• Approved revised pool house plans at 12 W. Hanna Ln. (2-0)
• Approved new home plans at SL 6 Hanna Ct. with future lighting and landscape plan required (2-0)
• Approved minutes from December 14, 2021 meeting

Recreation Commission

The Bratenahl Recreation Commission is meeting to review past minutes, debrief the Christmas Party, discuss potential wine and beer tasting events, address open commissioner seats, and finalize the 2022 calendar. The agenda is largely routine planning and administrative business.

• Christmas Party debrief
• Event ideas: Wine Tasting, Beer Tasting
• Commissioners' open seats
• 2022 Calendar

The Bratenahl Recreation Commission approved several fees for 2022, including a $40 monthly yoga charge, $25 per garden plot, and a $30 charge for all events. The commission also approved new terms for David Kozinski and Brad DiFranco and nominated Candace Miller and Keith Galestock to fill two council vacancies.

• Approved December 1st meeting minutes
• Approved $40 monthly rent charge for Yoga (Joyce Flanagan abstained)
• Approved $25 per garden plot
• Approved $30 charge for all events
• Approved new terms for David Kozinski and Brad DiFranco
• Approved nomination of Candace Miller and Keith Galestock